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HomeMy WebLinkAboutPacket - 11/02/2015 - City CouncilAGENDA - REGULAR CITY COUNCIL MEETING Monday, November 2, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 6. Motion to approve the following Consent Agenda Items: A. Resolution supporting the Development of Intergovernmental Agreements for the Consolidation of Police Dispatch Services at an Expanded McHenry Dispatch Center; B. Authorization to advertise for bids for Phase 1 Construction of the Municipal Center Improvements project; C. Motion to reject bid from Continental Construction of Evanston, IL and award bid to Keno &Sons of Lake Bluff, IL for construction of the Fieldstone Lift Station Rehabilitation project for an amount not to exceed $169,000; D. Motion to approve September 14, 2015, September 21, 2015, and October 5, 2015 City Council meeting minutes; and E. List of Bills in the amount of $553,097.86. 7. Motion to approve application from AKLSC, LLC d/b/a Lucky Louise's located at 341 Front Street, for a Class Al liquor license and Ordinance increasing the number of Class Al license in effect from one (1) to two (2) 8. Motion to approve application from Highland Parlc CVS, LLC d/b/a CVS Pharmacy #10470 located at 3900 West Elm Street, for a Class F2 liquor license and Ordinance increasing the number of Class F2 licenses in effect from nine (9) to ten (10) 9. Motion to authorize the Mayor's execution of an Easement Agreement between the City of McHenry and McHenry Country Club for the purchase of a 1,593 sq. ft. perpetual utility easement in the amount of $60,464; and granting use to the city of a Temporary Construction Easement to facilitate the conveyance of sanitary sewer lines to the South Wastewater Treatment Plant The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. McHenry City Council November 2, 2015 Page Two 10. Motion to authorize the Mayor's execution of a Professional Services Agreement with HR Green, Inc. for Water Tower No. 3 Repainting and Maintenance Repair Bidding and Construction Coordination Services for an amount not to exceed $37,833; and, authorization to Advertise for Bids for the project 11. Motion to authorize the Mayor's execution of an IDOT Preliminary Engineering Services Agreement for Federal Participation with HR Green, Inc. for an amount not to exceed $29,990.27 for Phase I Engineering of Curran Road S-Curve Safety Improvements and the City Clerk's execution of an IDOT Resolution for Improvement by Municipality under the Illinois Highway Code for same 12. Motion to approve an amendment to the FY15/16 Budget in the amount of $29,000 for the establishment of a Director of Building & Neighborhood Services 13. Motion to approve the City of McHenry Police Pension Fund Annual Report for FY2014/15 14. Mayor's Statement and Reports 15. Committee Reports 16. Staff Reports 17. Future'Agenda Items 18. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest duality of programs and services in a customer -oriented, efficient, and fisca!!y responsible manner. Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CITY COUNCIL MEETING CONSENT AGENDA SUPPLEMENT DATE: November 2, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator John Jones, Chief of Police RE: Motion to Adopt a Resolution Supporting Intergovernmental Agreements Resulting in the Services at an Expanded McHenry Dispatch Center ATT: Resolution BACKGROUND: the Development of Consolidation of Dispatch On June 29, 2015, Governor Rauner signed SB0096, a piece of legislation which is bringing dramatic changes to the public communication landscape in Illinois by mandating the consolidation of public safety answering points (PSAPs) which provide 9-1-1 dispatching for police, fire and rescue services. These consolidation efforts are aimed both at the number of PSAPs in any one system and at the number of Emergency Telephone System Boards (ETSBs) in any one county. In summary, those counties with a population greater than 250,000 but less than one million will be required to reduce the number of PSAPs per ETSB to 2 or 50% of their current number, whichever is greater. In McHenry County, there is currently one ETSB and six (6) PSAPs — SEECOM, McHenry County Sheriff's Department, Harvard, Woodstock, Lake In The Hills, and McHenry. Therefore, the number of PSAPs in McHenry County will be reduced by three (3). The new law requires that any entity subject to consolidation must submit a plan to the State 9- 1-1 Administrator by July 1, 2016 for the required consolidation and that the consolidations be completed by July 1, 2017. In McHenry County, the local ETSB is responsible for submitting the consolidation plan to the 944 Administrator. To date, the McHenry County ETSB has The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. identified that they would like to make a recommendation to the State 9-1-1 Administrator by January 1, 2016 and they have encouraged collaboration between the existing PSAPs to develop a plan for consolidation to conform to the legislative mandate. ANALYSIS: More than five (5) years ago, and far prior to the mandated consolidation legislation, the City of McHenry analyzed the outsourcing of emergency dispatch services and, after consideration by the City Council, chose to maintain dispatch services and develop a plan for the growth of the dispatch center. Once this commitment was made, McHenry approached the project by looking at the local dispatch "industry" to identify unmet needs. A non -biased inspection of the existing dispatch services in the county identified that most were focused on the provision of police dispatching and some offered dispatching for fire and EMS agencies. With this information, McHenry then began discussions with local fire departments to identify what they envisioned in a dispatch center. Fast -forward to 2015 and vision for an expanded McHenry Dispatch Center that provides specialized police, fire and EMS dispatching for multiple agencies in McHenry County has become a reality. We have been able to develop partnerships with the Village of Johnsburg Police Department, McCullom Lake Police Department, Marengo Fire, Marengo Rescue and Union Fire. Early in 2015 we also partnered with the McHenry Township Fire Protection District to facilitate the establishment of a dedicated fire seat. Through these partnerships we have established an advisory board to provide operation input as to the center. The formal partnership with the McHenry Township Fire Protection District also established that they have equal representation in regards to hiring decisions, budgetary structure, training initiatives and other administrative decisions. This combination of vision and legislative mandate has established the McHenry Dispatch Center as a logical choice for the location of one of the three (3) remaining PSAPs in McHenry County. The McHenry location not only offers the greatest and most cost-effective opportunity for physical expansion but, through expansion/consolidation with other existing PSAPs, we believe that we can truly meet the spirit of consolidation by offering a cost savings through partnerships. In the short period of time since the consolidation legislation was signed into law, McHenry has participated in a series of meetings with other existing PSAPs and partner agencies to determine a potential course for consolidation. We have now reached the point where these efforts begin to be formalized. The first step in this process, since McHenry is serving as the "host" entity for the consolidation effort, is to adopt a resolution authorizing the development of Intergovernmental Agreements (IGAs) with partner entities that would lead to our ability to develop a consolidation plan for presentation to the McHenry County ETSB in December. While there are many details that need to be addressed through the IGAs, we believe that it is important that the consolidated McHenry Dispatch Center be maintained under the structure of the McHenry Police Department with the establishment of a an expanded administrative board that has input and authority over such areas as personnel, budget, and operations. The attached resolution includes language which allows for this to be included in the development A individual IGAs. RECOMMENDATION: As identified above, staff believes that positive momentum has been created for the expansion A the McHenry Dispatch Center through consolidation efforts with McHenry County partner agencies. With an understanding that there are many details yet to be negotiated through the development of IGAs, the next step in the process is, through the adoption of the attached resolution, for McHenry to take a leadership role in the consolidation process. In terms of timing, the goal is to continue collaboration efforts with partners to develop a plan for consolidation to present to the McHenry County ETSB in December. A part of this process will include identifying and addressing issues for the development of individual IGAs. If a positive response is received from the ETSB, IGAs can be drafted and presented to the respective elected bodies of partner agencies for consideration. In regards to the physical location of the consolidated dispatch center, tentatively, with the completion of the McHenry Recreation Center, the plan is to finalize build -out plans for relocating Police Administration to the current Recreation space and for the expansion of the existing dispatch space. Much of the initial planning for this has already been done as part of a space needs analysis that was completed by FGM Architects in 2014. Moving forward this will include the development of construction specifications and preparation to request to advertise for bid for this work. Again, this will be included in the development of the consolidation plan for the ETSB. Therefore, if Council concurs, it is recommended that the attached — A Resolution Supporting the Development of Intergovernmental Agreements Resulting in the Consolidation of Dispatch Services at an Expanded McHenry Dispatch Center — be approved. A RESOLUTION SUPPORTING THE DEVELOPMENT OF INTERGOVERNMENTAL AGREEMENTS RESULTING IN THE CONSOLIDATION OF DISPATCH SERVICES AT AN EXPANDED MCHENRY DISPATCH CENTER. WHEREAS, the City of McHenry, under the organizational structure of the McHenry Police Department, currently operates an emergency dispatch center ("McHenry Dispatch Center")* and, WHEREAS, the City of McHenry has entered into various Intergovernmental Agreements to provide police and fire dispatch services for the McHenry Township Fire Protection District, McCullom Lake Police Department, Johnsburg Police Department, Marengo Fire, Marengo Rescue, and Union Fire: and, WHEREAS, the City of McHenry has a strategy in place for the expansion of the McHenry Dispatch Center within the physical structure of the McHenry Municipal Center: and, WHEREAS, the State of Illinois has adopted certain legislation mandating the consolidation of emergency dispatch services with the impact of a reduction in the number of emergency dispatch centers in the County of McHenry from six (6) to three (3): and, WHEREAS, it is in the best interest of the City of McHenry to work collaboratively with other jurisdictions in the County of McHenry, including those that currently provide emergency dispatch services, to partner in the development of a plan for the consolidation of dispatch services through an expanded McHenry Dispatch Center; and, WHEREAS, it is recommended that this plan for the consolidation of dispatch services be characterized by: 1) a collaborative decision -making model; 2) the establishment of an administrative oversight structure that provides for an equal partnership between the City of McHenry and partner organizations in order to collaboratively develop dispatch center policy and procedure, define best operational practices, oversee the hiring process of new employees, develop and recommend the annual budget and rate structure, and provide direction on expansion/growth of the physical dispatch center; and 3) guaranteeing, to the extent possible, the opportunity for existing dispatch personnel, other than those already employed by the City of McHenry Police Department, to fill any new positions created through this consolidation; and, WHEREAS, these organizational partnerships shall be implemented through the development and adoption of Intergovernmental Agreements; and, WHEREAS, the consolidated and expanded McHenry Dispatch Center, with planning and policy administration determined collaboratively by the equal organizational partnerships established and adopted under the Intergovernmental Agreements, will remain under the structural auspices of the City of McHenry and McHenry Police Department. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That there is support for maintaining emergency dispatch services and for the location of a consolidated and expanded McHenry Dispatch Center within the physical structure of the McHenry Municipal Center. SECTION 2: That there is support for efforts to work collaboratively with other jurisdictions to develop a plan for the consolidation of emergency dispatch services in the County of McHenry. SECTION 3: That there is support for the establishment of an administrative oversight structure comprised of representatives of partner organizations for the expanded. McHenry Dispatch Center. SECTION 4: That the Mayor and City Staff have the authority to continue to discuss the development of a consolidated emergency dispatch center through the expansion of the McHenry Dispatch Center. SECTION 5: That the resulting plan be furthered through the development and implementation of Intergovernmental Agreements between the City of McHenry and partner organizations. Dated this Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: City Clerk day of November, 2015. Mayor Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: November 2, 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Municipal Center Improvements Phase I ATT: Bid Drawings On April 6, 2015, the City Council approved the Mayor's execution of a Professional Services Agreement with FGM Architects for the design and bid document preparation for the first phase of the Municipal Center Improvements. A brief recap of the Phase 1 improvements includes relocating the first floor front counter from an isolated position in the back of the building to the current location of the Aldermen's Conference Room adjacent to the main entry doors. The Aldermen's Conference Room would be relocated to an interior location within the Administration/Finance section of the building. The total estimated cost for Phase I improvements including furniture is estimated between $117,692 and $141,970. The project schedule is as follows: • Monday, November 2"d, authorization to public bid project • Tuesday, November 3rd, Documents out to Bid • Thursday, November 5th Pre -Bid Meeting • . Thursday, November 19th Bid Opening • Monday, November 30th, Recommendation from FGM • Monday, December 71h, Bid Award Recommendation to City Council Attached is a set of bid drawings for the project. Due to the volume of the specifications, the City Council is asked to contact Bill Hobson if they would like to schedule an opportunity to review the construction plans and bid specifications for the project. If City Council concurs, then Staff is seeking a motion to advertise for bids for Phase I Construction of the Municipal Center Improvements as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest qua/ity of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. Ev vm d an a_ °e R n�= r � o!m i ] 1 ] a 15 6 1) B 1s 1Is Ii 12 13 14 15 Is 11 1fe 11s a 21 m 0 24 ABBREVIATIONS G101 GENERAL NOTES JA 'xl [[NO II na s.v nu r u w HE 11 rap rsr Tw GENERAL ARCHITECTURAL NOTES D. DINENSbNING GENERAL NOTES .!»oxa,w:»� TxTRTDD w�u.R DETH APPOTIVIEWIN woIXaFDPw at NININD. 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EETNI vrt - - Yinwn - - L mm A5.2.0 ;mv mmmllmllmdMoEawm.mEm, WING WALL DETAIL PLAN SECTION AT ADA COUNTER SECTION AT COUNTER SHUTTER ppp SECTION AT COUNTER SHUTTER Al A10 A15 1 2 J 4 116 11 12 13 14 15 1 15 1 17 1 18 i6 ]0 21 ll ]] 24 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA DATE: November 2, 2015 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Fieldstone Lift Station Rehabilitation Project ATT: HR Green, Inc. bid recommendation and tabulation BACKGROUND: At the June 15, 2015 City Council meeting, the City Council authorized staff to publicly bid the Fieldstone Lift Station Rehabilitation Project. The approved 2015/16 Capital Improvement Program includes $330,000 for the design/observation engineering and construction of the Fieldstone Lift Station Rehabilitation Project with funding from Water/Sewer revenues and $100,000 from the Legend Lakes Surety Bond. City Council had previously approved a Professional Services Agreement with HR Green, Inc. for design engineering and construction observation in the amount not to exceed $25,974.00 and pre -purchasing of the submersible pumps and related equipment from Xylem Water Solutions USA, Inc. in the amount of $81,824.60. ANALYSIS: The following sealed bids for the Fieldstone Lift Station Rehabilitation Project were received on October 13, 2015: • Continental Construction $1281000.00 • Keno & Sons Construction $169,000600 • Patnick Construction $2391000.00 HR Green, Inc. has analyzed and checked the bids for accuracy and recommends rejecting the bid from Continental Construction of Evanston, Illinois due to not meeting the bid bond qualifications and awarding the bid to Keno & Sons of Lake Bluff, Illinois in an amount not to exceed $169,000.00. The engineer's opinion of probable cost (EOPC) was $193,372.00. RECOMMENDATION: Therefore, if Council concurs, it is recommended to reject the bid from Continental Construction of Evanston, Illinois and award the bid to Keno &Sons of Lake Bluff, Illinois for construction of the Fieldstone Lift Station Rehabilitation Project in an amount not to exceed $169,000.00. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. HRGreen October 27, 2015 Mr. Jon M. Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 RE: Fieldstone Lift Station Rehabilitation —Recommendation of Award HR Green Job No. 86150164 Dear Mr. Schmitt: Bids for the above referenced improvement were received on October 13, 2015. We have analyzed the bids, and verified them for accuracy with the contractors, and have reviewed the submitted references and find Keno &Sons Construction Company of Lake Bluff, Illinois, to be the lowest qualified bidder at their bid amount of $169,000.00. The low bid of $128,000 from Continental Construction Company is recommended to be rejected due to not meeting the bidding qualifications of a Bid Bond, upon review, it was found that the bid bond form is listed as a personal guarantee, this is not acceptable by the bid specification in Section 00200, Article 10, and is therefore considered to be a non- responsive bid. There were three (3) submitted bids on this project. The bids ranged from a low bid of $128,000.00 submitted by Continental Construction Company to a high bid of $239,000.00 submitted by Patnick Construction. The Engineer's Opinion of Probable Construction Cost for this project was $193,372.00. At this time, HR Green is recommending the City award the contract to Keno &Sons Construction Company in the amount of $169,000.00. A copy of the Bid Tabulation is enclosed herewith. Please call if you have any questions. Very truly yours, HR GREEN, INC. C,�.� J. Chad Pieper, P.E. City Engineer JS/CJP Enclosure Cc: Russell Ruzicka—City of McHenry Hrgmhnas:\O:\86150164\Design\Bid\Itr-101515-RecommendAw ard_Fieldstone Lift.doc HRt;r�er'�,�ar7� I i : Xti �.:�IA.�S.177£i E ;'i �: tii.�i-�fLS_�7FS1 fi-ill Erg r fill[].7?R 7�Rf1!"i HRGreen BID RESULTS Project Name: McHenry Fieldstone Lift Station Rehabilitaion Dartmoor Letting Date/Time: October 13, 2015; 11:00 am Location: City of McHenry Public Works Building Company Bid Bond Addendum 1 &2 Bid Amount Continental Construction Y Y $1287000.00 Keno & Sons Construction Y Y $1697000.00 Patnick Construction Y Y $2397000.00 Engineer Estimate: $1937372.00 Page 1 of 1 REGULAR MEETING September 14, 2015 Mayor Low called the regularly scheduled September 14, 2015 meeting of the McHenry City Council to order at 7:00 PM in the McHenry City Council Chambers, 333 S Green Street, McHenry, IL 60050 with the following Aldermen in attendance: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, Superintendent of Wastewater Ruzicka, Superintendent of Water Division Palmer and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PRESENTATION: PROCLAMATION RECOGNIZING MARYA DIXON, MCHENRY LANDMARK COMMISSION Mayor Low read aloud a Proclamation recognizing the accomplishments to the Landmark Commission of Marya Dixon and proclaiming Sunday, September 20, 2015, at Marya Dixon Day. Landmark Commission Chairman Pat Wirtz accepted the plaque on behalf of Ms. Dixon. PROCLAMATION IN SUPPORT OF NATIONAL LAW ENFORCEMENT APPRECIATION DAY, SATURDAY SEPTEMBER 19 2015 Mayor Low read aloud a Proclamation proclaiming Saturday, September 19, 2015, as National Law Enforcement Appreciation Day in the City of McHenry, and urged all citizens to show their support of law enforcement throughout the month of September by participating in the "Blue Ribbon Campaign." Mayor Low thanked the members of the McHenry Police Department for their service each day to our community and presented the Proclamation to Chief of Police John Jones. PROCLAMATION IN SUPPORT OF NATIONAL MANUFACTURING DAY, FRIDAY, OCTOBER 2, 2015 Mayor Low read aloud a Proclamation designating October 2, 2015 as National Manufacturing Day in the City of McHenry. PRESENTATION BY THE MCHENRY AREA CHAMBER OF COMMERCE Mike Mrachek of the McHenry Area Chamber of Commerce provided the Council with an outline of the 2015 Fiesta Days event. Mr. Mrachek thanked the City of McHenry and members of the Police Department for their assistance with event. LeeAnn Atwood provided Council with information regarding the success of the River Road Rally and the Craft Show. Ms. Atwood also provided Council with an outline of future events on the calendar sponsored by the McHenry Area Chamber of Commerce. Regular Meeting Page 2 September 14, 2015 Mayor Low thanked Mr. Mrachek and Ms. Atwood for their presentation to Council and expressed appreciation to the members of the McHenry Area Chamber of Commerce for their continued mutual participation in community events with the City of McHenry. PUBLIC INPUT SESSION Mr. Tony Pintozzi, 3510 Larkin Lane, McHenry, stated he is aware of sprinkler systems that have after -meters installed on them, which goes on, but does not use the sewer system; the water goes back into the sprinkler system. He also opined it is unfair for individuals not utilizing the sewer system to have to pay the increase. Mr. Pintozzi also suggested that proceeds from the sale of the Central Wastewater Treatment Plant property, be utilized to pay down the loan, decreasing the burden to the property owners. Mr. Bill Enberg, 712 Kresswood Drive, McHenry, stated he is retired and finds the 56% increase to be excessive adding the increase amount needs to be reduced. Mr. Alan Kay, 710 Kresswood Drive, McHenry, asked why when the City has been aware of the Central Wastewater Treatment Plant decommissioning for a long time, the rates were not increased over an extended period of time rather than taxpayers being hit with a large rate increase all at one time. Ms. Liz Kinney, 6504 Waterford, McHenry, expressed concern regarding the types of businesses that appear to be opening in the City of McHenry and asked the Council to consider opening more family appropriate businesses in McHenry. Ms. Molly Plautz, 2616 Arbor Drive, McHenry, expressed concern that a gun shop and shooting range was opening in such close proximity to Landmark School. Mr. Michael Hassinger, 6007 Homestead, McHenry, informed Council that he has a son in the first grade in the City of McHenry and he is disappointment that a gun range was permitted so close to a grammar school. Mr. Carl Hurtig, 5411 Chasefield, McHenry, stated the situation with the Central Wastewater Treatment Plant is shameful. The increase in the bill is excessive and a hardship for people on a fixed income. Mr. Hurtig inquired about who designed the new invoice and why the rate and usage amounts are no longer indicated on the bill? Mr. Mike Harding, 6809 Galway, McHenry, stated that having a gun range in such close proximity to Landmark School is not a good idea and added it is unfortunate McHenry is not attracting more sustainable businesses. Mr. Mike Thielsen, 4707 Overland Trail, McHenry, addressed Council. Mr. Thielsen expressed concerns about the Second Amendment Gunshop opening close to Landmark School. Mr. Thielsen stated that he has children that attend Landmark School. He opined that a Regular Meeting Page 3 September 14, 2015 gunshop should not have been permitted at that location. Also, Mr. Thielsen opined that there is an overabundance of tattoo parlors in the City of McHenry. Responding to the individuals speaking at Public Input regarding the Second Amendment Gunshop, City Attorney McArdle stated that the owner of the business has done satisfied all requirements to open the business including a public hearing before the Planning aInd Zoning Commission. At this point the City of McHenry is unable to do anything to halt the process. CONSENT AGENDA A. Mayor's authorization to execute the renewal of Intergovernmental Agreement for Dispatch Services with the Village of Johnsburg, Village of McCullom Lake, McHenry Township Fire Protection District, Union Fire Protection District, Marengo Fire Protection District, and Marengo Rescue Squad; B. Ordinance authorizing the City of McHenry to enter into an Intergovernmental Agreement for police services pertaining to the formation of a multi -jurisdictional accident investigation team with the Village of Spring Grove, Village of Johnsburg and City of Woodstock; C. Ordinance changing the address of the South Wastewater Treatment Plant (222 S. McHenry Avenue) and Salt Storage Facility (400 S. McHenry Avenue) to 3200 W. Charles Miller Road, McHenry, IL 60050; D. Request to advertise for bids for installation of holiday lighting in Veterans Memorial Park; E. Ordinance amending Municipal Code Chapter 4, Sec. 4-6(6), reducing the number of Class G1 liquor licenses in effect from nine (9) to eight(8); F. Resolution establishing Nationwide as a 457 Plan Advisor G. Special Event Liquor License for Church of the Holy Apostles, for October 17, 2015 from 6:00 pm to 11:00 pm; H. Special Use/Park Picnic Permits; and I. Approval of List of Bills, in the amount of $887,870.43. Alderman Peterson requested that Item D on the Consent Agenda be voted on as a separate item. Responding to an inquiry from Alderman Peterson, Deputy City Administrator Hobson stated there have been no extenuating circumstances therefore the holiday lighting project is being bid on as it has been in the past. Alderman Peterson opined that the decorations would be appreciated if they were more widespread throughout the City of McHenry, rather than concentrated in Veterans Memorial Park. Alderman Condon suggested the package could be broken into separate components in the future. Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as amendedI with Item D being voted on separately. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Santi, seconded by Schaefer, approving the request to advertise for bids for installation of holiday lighting in Veterans Memorial Park. Regular Meeting Page 4 September 14, 2015 Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Condon. Voting Nay: Peterson. Absent: None. Motion carried. MOTION TO ADOPT AN ORDINANCE AUTHORIZING VARIANCES FORM ARTICLE IV (RESIDENTIAL DISTRICTS), TABLE 4 (RESIDENTIAL DISTRICT REQUIREMENTS) FOR THE PROPERTY LOCATED AT 807 OAKWOOD DRIVE, AND AN ORDINANCE AUTHROZING THE MAYOR'S EXECUTION OF A REVOCABLE DRIVEWAY LICENSE AGREEMENT BETWEEN THE CITY OF MCHENRY AND JEFFREY JENSEN City Administrator Morefield informed Council that the applicant is seeking 30-foot front; 5400t corner side and 16-foot rear yard setback variances from the Zoning Ordinance to allow a home addition and expansion to an existing attached garage. Additionally, the applicant is seeking to relocate his driveway from Oakwood Drive to the unimproved right-of-way to the north due to prevalent drainage issues. Oakwood Drive, at the subject property, is approximately 780' in elevation and the property slopes to the west toward Boone Creek. At the rear of the applicant's property the elevation is 774'; whereas the property on the east side of Oakwood Drive has a driveway elevation of 790'. Staff has prepared a Revocable License Agreement to facilitate the construction of a private driveway on public property. City Administrator Morefield noted that a similar agreement was approved approximately one year ago for the property located at 1711 Lakewood Avenue. Applicants live adjacent to an unimproved City right-of-way. When the lot was platted, 30400t setbacks were established along the front and corner side yards to the north and east adjacent to Oakwood Drive. By zoning definition, the applicant's front yard is along the northern property line adjacent to the unimproved City right-of-way and the corner side yard is along Oakwood Drive. Staff believes the proposed home and garage additions will not detract or adversely impact neighboring properties. The Planning and Zoning Commission unanimously recommended approval (7-0) of variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a 30-foot reduction in the required front yard building setback; 5-foot reduction in the required corner side yard building setback requirement and a 16-foot reduction in the required rear yard building setback to allow the expansion of an existing home, including a 30' x 30' attached garage in substantial conformance with the site plan submitted as part of the Public Hearing application and with the following conditions: • A formal wetland delineation be completed and further soil analyses if determined to be necessary, prior to the issuance of a building permit, • Wetland and soil analyses should also include the adjacent City right-of-way where the driveway relocation is proposed; Regular Meeting Page 5 September 14, 2015 • Applicant shall fully remove and restore existing driveway if and when a new driveway is constructed to the north, including curb and/or sidewalk replacement and restoration in the City right-of-way on Oakwood Drive, as well as any repair and/or replacement of sidewalk and curb, and restoration along Oakwood Drive resulting from the installation of a new driveway to the north. Alderman Glab suggested that at some point in the future Staff should look into vacating the right-of-way. Motion by Wimmer, second by Curry, approving the Ordinance authorizing variances from Article IV (Resident Districts), Table 4 (Resident District Requirements) for the property located at 807 Oakwood Drive, and an Ordinance authorizing the Mayor's execution of a Revocable Driveway License Agreement between the City of McHenry and Jeffrey Jensen, including the variances, with the conditions recommended by the Planning and Zoning Commission. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO ADOPT AN ORDINANCE WAIVING SECTIONS 4.3 (A) AND (B) OF THE SUBDIVISION CONTROL ORDINANCE PERMITTING SIMULTANEOUS APPROVAL OF PRELIMINARY AND FINAL PLAT OF SUBDIVISION FOR THE FIRST AMENDED PLAT TO PARK VIEW PLAZA AND APPROVING THE FINAL PLAT OF SUBDIVISION FIRST AMENDED PLAT TO PARK VIEW PLAZA City Administrator Morefield reiterated to Council that on April 4, 2001, an Ordinance granting a Zoning Map Amendment to C-5 Highway Commercial District, a Conditional Use Permit to allow a drive-thru banking facility and a variance to the required number of parking spaces for the McHenry Savings Bank (Lot 17) was approved. Subsequently, the Final Plat for Park View Plaza Subdivision was approved by Council on May 30, 2001. The Park View Plaza Subdivision encompasses approximately 14-acres and currently includes the McHenry Savings Bank; McDonald's; and Park View Plaza Retail Center. When the Plat was approved in 2001, the Plat included some restrictions that encumbered on the land included on the Plat. The applicant is requesting an amendment to the Subdivision Plat approved in 2001 to remove Restriction No. 2 to permit a right-in/right-out access only from Illinois Route 31 between Lots 17-19. Staff has been working with the applicant to facilitate the construction of a right- in/right-out ingress and egress immediately north of McHenry Savings Bank. Due to the aforementioned restrictions the only way to do this is to amend the approved Final Plat and remove the restriction, which requires approval by all current property and lien holders within the subdivision. Currently there are four: McHenry Savings Bank; MEI Properties (developer and Regular Meeting Page 6 September 14, 2015 owner/manager of Parkview Plaza Retail Center); Lien holder for Parkview Plaza Retail Center; and McDonald's Corporation. Additionally, since the right-in/right-out will be constructed along Cl state route, Cr Illinois Department of Transportation (IDOT) has to approve the Amended Plat, as well as the plans for a right turn deceleration lane, as well as the proposed ingress/egress. Also, the McHenry County Highway Division would need to sign -off on the proposed roadway improvement. The Final Plat of Subdivision First Amended Plat to Park View Plaza has not substantively changed from the original Park View Plaza Final Plat, with the exception of the following: • All four owners and lien holders have been added as owners and mortgagee(s); respectively, and will need to sign and approve the Amended Plat, which will be recorded; • All the notes and restrictions previously listed have been removed; Staff is recommending only the following restriction be removed: "No direct access from Lots 17-36 to Illinois Route 31 will be permitted." However, the other five notes and restrictions listed on the Original Plat of Subdivision should remain and be included on the Amended Plat; • The right-of-way for the proposed deceleration lane and right-in/right-out is depicted but needs to state "hereby dedicated;" and • The McHenry Plan Commission Certificate on page two of the proposed Plat needs to be amended to state the City of McHenry Planning and Zoning Commission. Staff supports the proposed removal of the aforementioned restriction to allow aright- in/right-out, in conjunction with a deceleration lane, immediately north of the McHenry Savings Bank. City Administrator Morefield noted that the engineering construction plans for the proposed roadway improvement are currently being reviewed by McHenry County Highway Division and IDOT. The Planning and Zoning Commission unanimously recommended approval (7-0) of the Final Plat of Subdivision First Amended Plat to Park View Plaza and waiver of provisions (A and B) required for simultaneous approval of a preliminary and final plat with the following conditions: • Applicant complies with any comments by the City Engineer, as they relate to the Amended Plat of Subdivision; • No additional access points to/from Illinois Route 31 between Bank Drive and Park Place, other than the proposed right-in/right-out immediately north of McHenry Savings Bank, be permitted; • Plat is recorded within six months of City Council approval by Ordinance; and • Any existing private covenants and/or agreements developed and previously agreed to by the applicant and other property and lien holders and are currently recorded remain in place unless they impact the construction of right-in/right- out and accompanying deceleration lane north of McHenry Savings Bank to/from Illinois Route 31. Regular Meeting Page 7 September 14, 2015 Motion by Santi, second by Curry, approving the Ordinance Waiving Enforcement of Provisions for Simultaneous Approval of a Preliminary and Final Plat of Subdivision and Approval of the Final Plat of Subdivision for the First Amended Plat to Park View Plaza in the City of McHenry, McHenry County, Illinois with the following conditions, as recommended by the Planning and Zoning Commission and the recommendations by Staff: • Applicant complies with any comments by the City Engineer, as they relate to the Amended Plat of Subdivision; • No additional access points to/from Illinois Route 31 between Bank Drive and Park Place, other than the proposed right-in/right-out immediately north of McHenry Savings Bank, be permitted; • Plat is recorded within six months of City Council approval by Ordinance; and • Any existing private covenants and/or agreements developed and previously agreed to by the applicant and other property and lien holders and are currently recorded remain in place unless they impact the construction of right-in/right- out and accompanying deceleration lane north of McHenry Savings Bank to/from Illinois Route 31. And, • All notes and restrictions previously listed on the Original Plat but have been removed be included on the Amended Plat, with the exception of the following: "No direct access from Lots 17-36 to Illinois Route 31 will be permitted." • A memorandum for recording be recorded simultaneously with the recordation of the Final Plat of Subdivision First Amended Plat to Park View Plaza to state the changes between the originally approved Final Plat of Subdivision for Park View Plaza and the aforementioned Amended Plat. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay. None. Abstain: Condon Absent: None. Motion carried. MOTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC, IN THE LUMP SUM AMOUNT OF $1690200 FOR PHASE I AND II ENGINEERING FOR THE PEARL STREET/LINCOLN ROAD IMPROVEMENT PROJECT AND THE ADOPTION OF AN MOT RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE City Administrator Morefield reiterated to Council that at the August 4, 2014 City Council meeting, the Council authorized Staff to submit Pearl Street/Lincoln Road Improvements between Route 31 and Chapel Hill Road for federal funding through the Surface Transportation Program (STP), as distributed by the McHenry County Council of Mayors. The improvements would include: • intersection capacity improvements, if warranted • an off-street bicycle path between the Fox River and Chapel Hill Road on Lincoln Road; Regular Meeting Page 8 September 14, 2015 • sidewalk improvements to conform to the latest accessibility guidelines; • curb and gutter replacement; • bridge deck rehabilitation; and • HMA pavement removal and replacement with binder and surface courses. The McHenry County Council of Mayors placed the Pearl Street/Lincoln Road Improvements project on their Multi -Year B (MYB) list for $1,500,000 of STP funds. This project is next on the list of MYB projects for construction funding as STP funds become available in 2017, 2018 or 2019. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The City is responsible for 100% of the cost of Phase I and II Engineering. City Administrator Morefield informed Council that the Capital Improvement Program includes $175,000 for Phase I and II Engineering for the Pearl Street/Lincoln Road Improvements funded by Motor Fuel Tax (MFT) revenues. HR Green has submitted an Engineering Services Agreement using IDOT's required standard form for the lump sum amount of $169,2000 Professional services provided in the Agreement include preparation of contract bid plans, specifications, cost estimates and all other related work necessary for an IDOT state letting in Springfield, Illinois. HR Green would also include in the contract bid plans extending approximately thirty-five sanitary sewer stubs from the sanitary sewer main under the Lincoln Road pavement to the homeowner's property line. City Staff and the City Attorney are investigating options to recapture the cost of the sanitary sewer stub installations through future annexation agreements, adoption of requiring payment upon connection or creation of a Special Service Area (SSA) assessment. Responding to Alderman Curry's inquiry as to whether other engineering firms were consulted regarding how much they would charge for a similar project, City Administrator Morefield stated that no other firms were consulted. Motion by Schaefer, second by Wimmer, approving the Preliminary Engineering Services Agreement for Motor Fuel Tax (MFT) Funds with HR Green, Inc., in a lump sum amount of $169,200 for the Pearl Street/Lincoln Road Improvement Phase I and II Engineering and the IDOT Resolution for Improvement by Municipality under Illinois Highway Code for Pearl Street/Lincoln Road Improvement Phase I & II Engineering. Voting Ave: Santi, Schaefer, Wimmer, Peterson, Condon. Voting Nay: Glab, Curry. Absent: None. Motion carried. MOTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC., IN THE LUM SUM AMOUNT OF $65,278.75 FOR PHASE II ENGINEERING FOR THE BULL VALLEY Regular Meeting Page 9 September 14, 2015 ROAD/CURRAN ROAD INTERSECTION IMPROVEMENTS PROJECT AND THE ADOPTION OF AN IDOT RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE City Administrator Morefield reiterated to Council that at the January 6, 2014 meeting, the Council authorized a Professional Services Agreement with HR Green for Phase I Engineering of the Bull Valley Road Improvements. IDOT required the intersection of Curran Road and Bull Valley Road be evaluated for a possible roundabout design as part of Phase I Engineering. The McHenry County Council of Mayors awarded up to $749,346 of STP funds for Bull Valley Road Improvements. STP funding will pay for up to 80% of the total cost of construction and Phase III Engineering, with a local match requirement of 20%. The City is responsible for 100% of the cost of Phase I and II Engineering. The Capital Improvement Program (CIP) includes $6,000 for Phase II Engineering for Bull Valley Road Improvements funded by MFT revenues. City Administrator Morefield explained that there were three main alternatives discussed during the development of improvements at the intersection; cost, right-of-way, and future developments. Due to the cost for additional right-of-way and the effects on future development of constructing a roundabout at the intersection of Bull Valley Road and Curran Road, Staff and the City Engineer recommend proceeding with a signalized intersection. The CIP includes $66,000 for Phase I Engineering for the Bull Valley Road Improvements funded by MFT revenues. HR Green has submitted an Engineering Services Agreement using the IDOT required standard form for the lump sum amount of $65,278.75. Professional services provided in the Agreement include preparation of contract bid plans, specifications, cost estimates and all other related work necessary for an IDOT state letting in Springfield, Illinois. It is estimated that the contract documents will be prepared to meet a Marcy 2016 IDOT letting. Motion by Condon, second by Wimmer, approving the Preliminary Engineering Services Agreement for Motor Fuel Tax Funds with HR Green, Inc., in a lump sum amount %J $65,278.75, for Phase II Engineering and the IDOT Resolution for Improvement by Municipality under Illinois Highway Code for Bull Valley Road Improvement Phase II Engineering. Voting Aye: Santi, Schaefer, Wimmer, Peterson, Condon. Voting Nay: Glab, Curry. Absent: None. Motion carried. MOTION TO ADOPT AN ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER 26 OF THE MCHENRY MUNICIPAL CODE RELATING TO WATER AND SEWER RATES AND DEBT SERVICES CHARGES City Administrator Morefield reiterated to Council that at the June 1, 2015 meeting, the Council continued a discussion from the May 11, 2015 Council meeting regarding the adjustment of water and sewer rates to fund existing operating and maintenance costs and to Regular Meeting Page 10 September 14, 2015 fund future capital improvements to the system. The adjustments are required to ensure that appropriate revenues are derived to operate, maintain and improve the existing water and sewer systems but, in terms of the sewer rate adjustments, as a condition of eligibility for an IEPA Water Pollution Control Loan, to be used to fund the decommissioning of the Central Wastewater Treatment Plant (CWWTP) and its consolidation with the South Wastewater Treatment Plant (SWWTP). At this time, prior to the completion of the IEPA review of the Notice of Intent to Accept and Williams Brothers Constriction, Inc. documents (estimated at September 20, 2015), the City is required to adopt water and sewer rates and a debt service mechanism for the IEPA Loan. Staff is proposing, for Council's consideration, is an Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges. The proposed Ordinance seeks to update and align various sections of Chapter 26 of the Municipal Code and to identify water and sewer rates, as well as debt service and other fees, to be paid by users of the City's water and sewer system, both inside and outside of the City limits, and for metered and non -metered accounts. City Administrator Morefield noted that the rates included in the proposed Ordinance are the same as those previously presented to Council, however, the debt service fees for the IEPA Water Pollution Control Loan have been adjusted lower to account for a loan amount of $33,600,000, as distinct from the $35,000,000 loan request approved on June 1, 2015. City Administrator Morefield summarized the proposed Ordinance. City Administration would analyze water and sewer rates annually to ensure they are appropriate to continue to fund operating, maintenance and capital improvement costs. City Administration will develop an informational letter to be mailed to users of the water and sewer system identifying and explaining the need for the water and sewer rate increases and the new fixed debt service charge. The letter will be mailed out prior to the end of September, providing users with a four month notice prior to the implementation of the new rates. City Administrator Morefield informed Council that upon adoption of the new rates and fixed debt service fee per the proposed Ordinance, and upon approval of the Notice of Intent to Accept bid and bid documents by the IEPA, the construction contract with Williams Brothers Construction and the IEPA Loan Documents will be executed and the decommissioning/consolidation project can begin. Mayor Low acknowledged the difficulty of rate increases in a poor economy and stated that she recognizes that Staff and members of the Council have agonized over the decision. Motion by Wimmer, second by Condon, adopting an Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Regular Meeting Page 11 September 14, 2015 Voting Nay. None. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low announced with sadness the sudden passing of County Sheriff's Department Deputy Dwight Maness. Mayor Low noted she had spoken with him recently and he had been looking forward to coming back to work. Mayor Low requested a moment of silence in remembrance. COMMITTEE REPORTS Chairman Alderman Condon, of the Community Development Committee, informed Council that a Community Development Committee meeting will be scheduled in the near future. Chairman Alderman Schaefer, of the Public Works Committee, informed Council that a Public Works Committee meeting was held this evening, prior to tonight's meeting. Minutes will be forthcoming. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Glab requested Staff to look into an after -meter reader, pursuant to Mr. Pintozzi's suggestion during Public Input. Alderman Curry opined he is in favor of Mr. Pintozzi's suggestion that funds from the sale of the Central Wastewater Treatment Plant property be utilized to pay down the debt of the decommissioning/consolidation. Responding to Alderman Curry's inquiry regarding the absence of details regarding usage on the Water/Sewer bills provided to users, City Administrator Morefield informed Council that the lack of detail is an oversight that occurred when the bills were printed by a new vendor. Staff is working with the company that issues the bills to get the rate information back on the bills moving forward. EXECUTIVE SESSION Motion by Wimmer, seconded by Santi, to adjourn to Executive Session to discuss Annual Review Review of Executive Session Minutes and to approve and/or release Executive Session Minutes and the destruction of Executive Session audio tapes that exist for meetings for which minutes have been approved and at least eighteen months have elapsed since the date of the meeting, pursuant to the Illinois Open Meeting Act at 8:42 pm. Regular Meeting Page 12 September 14, 2015 Voting Aye: Voting Nay: Absent: Motion carried. anti, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. None. None. Motion by Wimmer, seconded by Curry, to return to Open Session at 8:49 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 8:49 pm. RESOLUTION AUTHORIZING THE APPROVAL AND/OR RELEASE OF EXECUTIVE SESSION MINUTES AND THE DESTRUCTION OF EXECUTIVE SESSION AUDIO TAPES THAT EXIST FOR WHICH MINUTES HAVE BEEN APPROVED AND AT LEAST 18 MONTHS HAVE ELAPSED SINCE THE DATE OF THE MEETING, PURSUANT TO THE ILLINOIS OPEN MEETING ACT Motion by Wimmer, seconded by Peterson, approving the Resolution regarding the release of Executive Session Minutes and the destruction of Executive Session audio tapes that exist for meetings for which minutes have been approved and at least eighteen months have elapsed since the date of the meeting, pursuant to the Illinois Open Meeting Act. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Wimmer, seconded by Curry, to adjourn the meeting at 8:50 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:50 pm. Mayor City Clerk REGULAR MEETING September 21, 2015 Mayor Low called the regularly scheduled September 21, 2015 meeting of the McHenry City Council to order at 7:00 PM in the McHenry City Council Chambers, 333 S Green Street, McHenry, IL 60050 with the following Aldermen in attendance: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney Schlossberg and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSIO No one spoke at Public Input. CONSENT AGENDA A. Purchase of two (2) police vehicles (2015 Chevrolet Tahoe) from Miles Chevrolet for $67,160; purchase and installation of emergency vehicle equipment from Ultrastrobe, Inc. for $17,975.81; purchase and installation of police decals from Eby Graphics for $1,735; purchase of two (2) Panasonic Touchpad Squad Computers from CDs Office Technologies for $5,272; and purchase of two (2) Panasonic Squad Car Camera Systems from CDs Office Technologies for $11,418, for a total amount not to exceed $103,750; B. Final Pay Request for Riverwalk Phase 2A.1 and 2A.2 Construction to Landmark Construction, Inc., for the amount of $10,149; C. Use of Veterans Memorial Park, temporary advertising signs, and waiver of all associated fees for the Downtown Business Association Annual Christmas Walk on November 21 and 22, 2015; and, temporary closure of Main Street, Green Street, Riverside Drive, Broad Street, Park Street, and Court Street on November 22, 2015 for the annual Toys for Tots Parade; and D. August 17, 2015 Council meeting minutes and September 8, 2015 Special Council meeting minutes; E. As Needed Checks, in the amount of $93,598.36; and F. Approval of List of Bills, in the amount of $165,108.34. Motion by Wimmer, second by Schaefer, approving the Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PUBLIC WORKS COMMITTEE RECOMMENDATION: APPROVAL OF A RESOLUTION FOR AN HONORARY STREET SIGN DESIGNATING THE INTERSECTION OF KANE AVENUE AND CENTER STREET IN HONOR OF VIRGINIA (JINNY) T. WILLIAMS. City Administrator Morefield informed the Council that a request for an Honorary Street Sign for Virginia "Jinny" T. Williams has been submitted by Joseph Doherty and Carol Sweeney. The sign is proposed at the intersection of Kane Avenue and Center Street. Ms. Williams lived in Regular Meeting Page 2 September 21, 2015 the McHenry area her entire We and continued to reside at her childhood home, located at 705 Center Street, until moving to the McHenry Villa. Ms. Williams's service to the community of McHenry included: • Being the sole owner of "Family Nursing", the first independent nursing practice in the state of Illinois. • She served on the McHenry Hospital Board of Trustees; • In 1975 she received the "Woman of the Year" award from the Business and Professional Women's Club and years later she was awarded the Centegra "Community Leader of the Year" award; and • She was a member of the Board of Directors for the Comprehensive Health Planning Agency for McHenry, Kane and Lake Counties. City Administrator Morefield informed Council that on September 14, 2015, the Public Works Committee unanimously recommended approval of the designation of the intersection of Kane Avenue and Center Street as Honorary Virginia (finny) Williams RN Drive. Mayor Low announced that she knew finny Williams her entire life. She stated that finny as an amazi wng woman. Alderman Schaefer concurred with Mayor Low, announcing that he also knew Ms. Williams for his entire life. Alderman Schaefer stated that Jinny was an incredible, selfless person. Alderman Condon opined that designation of a street in the City of McHenry in Jinny's honor is preserving history. She stated that she is amazed by the work that Jinny accomplished during her lifetime. Motion by Schaefer, second by Wimmer, approving the Resolution for an Honorary Street Sign designating the intersection of Kane Avenue and Center Street in honor of Virginia (Jinny) T. Williams. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. NEW EMPLOYEE INTRODUCTIONS: Mayor Low welcomed two new Parks and Recreation staff members in attendance. Deputy City Administrator Hobson introduce Ms. Nicole Thompson, Athletic Aquatic Supervisor; and Matt LaPorte, Recreation Center Manager. MOTION TO ADOPT AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW A DRIVE-IN ESTABLISHMENT AND OUTDOOR SEATING; AND VARIANCES FROM THE OFF-STREET PARKING/LOADING, LANDSCAPING, SCREENING, AND REQUIRED SIDE YARD FOR A FENCE IN Regular Meeting Page 3 September 21, 2015 CONJUNCTION WITH A DUNKIN' DONUTS RESTAURANT PROPOSED Al THE SOUTHWEST CORNER OF FRONT STREET AND OAK AVENUE City Administrator Morefield informed the Council the Applicant currently owns and operates two Dunkin' Donuts businesses in the city and is proposing to construct a third store at the southwest corner of Oak Avenue and Front Street. To facilitate the development a Conditional Use Permit is required to allow a drive-in establishment and outdoor seating and variances from the Zoning Ordinance including: • Variance from the off-street parking and loading Ordinance (7 spaces); • Variance from the landscaping and screen requirements (104eet residential screening strip along the west lot line and 7 feet foundation base planting requirement along the front (north) side of the building; and • Variance from the accessory uses, yards and fences section of the Zoning Ordinance to allow a refuse enclosure in the required corner side yard. The Applicant is also seeking a variance from the Municipal Code to allow a six foot solid wooden fence in the required corner side yard to provide screening from the property immediately adjacent to the west. Staff believes the land use is appropriate for the site. There is a commercial center north of the subject property and an office/commercial building south of the site. The property is located along a major commercial corridor. Applicant has received a preliminary plan and profile from IDOT that includes a full access off Front Street and approximate right-of-way dedication along Front Street, which IDOT may seek in the future. Applicant proposes an additional full access off Oak Avenue, which is a City of McHenry roadway. Although full access is proposed off Front Street it should be noted the majority of traffic in the morning peak hours travels southbound or eastbound and Dunkin' Donuts does most of their business before 12:00 pm. The Planning and Zoning Commission unanimously recommended approval by a vote of (7-0) of a Conditional Use Permit to allow a drive-in establishment and outdoor seating, as presented by the applicant, subject to the following conditions: • Site is developed in substantial conformance with the attached site and landscape plans and building elevation; • Applicant shall contact the Illinois Department of Transportation (IDOT) and submit an approval letter from IDOT permitting the use of the subject property, as proposed, prior to a Building Permit being issues; • All off -site and on -site (access and roadway) improvements to and from Front Street shall be in accordance with the requirements of IDOT; and • Applicant shall dedicate right-of-way required for long-term roadway improvements to Illinois Route 31, dedication shall be made to the City of McHenry free and clear of any liens and encumbrances and a Plat of Dedication shall be submitted to the City of McHenry for recordation; the City of McHenry will work with Applicant and IDOT to determine the amount of right-of-way which may be required. Regular Meeting Page 4 September 21, 2015 And; Approval of variances from the Zoning Ordinance, as presented by the Applicant: • Seven space variance from the off-street parking and loading requirement; • Variance from the landscaping and screen requirements (104eet residential screening strip along the west lot line and 7400t variance from the front foundation base planting requirement); and • Variance from the accessory uses, yards and fences section of the Zoning Ordinance to allow a refuse enclosure in the required corner side yard. Responding to an inquiry from Alderman Curry regarding the purpose of the additional 304eet of fencing along the south side, Director of Economic Development Martin stated that the additional fencing is necessary to block the glare of headlights. Alderman Condon opined that she continues to struggle with the fact that no escape lane exists. Director of Economic Development Martin informed Council that all parties were concerned about the lack of an escape lane however, there was also a concern with the placement of the escape lane and the fact that someone might inadvertently drive the wrong way through the drive-thru. Alderman Glab opined that he like the location for a Dunkin' Donuts, although he has some concerns about the traffic pattern, the lack of an escape lane, and how the exit on Oak Avenue might affect the residents. Motion by Schaefer, second by Curry, granting a Conditional Use Permit to allow adrive- in establishment and outdoor seating; and variances form the off street parking/loading, landscaping, screening, and required side yard for a fence in conjunction with a Dunkin' Donuts restaurant proposed at the Southwest corner of Front Street and Oak Avenue, as presented, together with the conditions of the Planning and Zoning Commission, and extension of the fencing along the south side of the property approximately 30 feet. Voting Aye: Santi, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low introduced Attorney Ruth Schlossberg of Zukowski, Rogers, Flood and McArdle. Mayor Low thanked Attorney Schlossberg for attending tonight's meeting in Attorney McArdle's absence. Regular Meeting Page 5 September 21, 2015 Mayor Low publicly thanked the community of McHenry for the respect and caring expressed for the family of Deputy Maness. Mayor Low commended the McHenry POlice Department for the job they do every day and thanked the members of the Police Department for their participation in the services for Deputy Maness. The Mayor acknowledged McHenry Police Officers Brian Aalto and John Adams for their service on the Honor Guard. COMMITTEE REPORTS Alderman Wimmer informed Council that there was a Special Finance and Personnel Committee meeting prior to tonight's Council meeting and the minutes will be forthcoming. Alderman Peterson informed Council that there was a Parks and Recreation Committee meeting prior to tonight's Council meeting and the minutes will be forthcoming. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Glab stated that he would like to discuss Second Amendment Sports. Mayor Low informed Alderman Glab that if he would like to discuss the matter he may request that it be presented as an Agenda Item. Alderman Santi stated he would also like to discuss Second Amendment Sports and he expressed satisfaction with the progress of the McHenry Recreation Center construction project. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7.29 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:29 pm. Mayor City Clerk REGULAR MEETING October 5, 2015 Mayor Low called the regularly scheduled October 5, 2015 meeting of the McHenry City Council to order at 7:00 PM in the McHenry City Council Chambers, 333 S Green Street, McHenry, IL 60050 with the following Aldermen in attendance: Sancti, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Mayor Low invited the members of Girl Scout Troop 1614 to lead the City Council in the Pledge of Allegiance. Mayor Low informed Council that Troop 1614 is currently working on a Government Badge. She welcomed Troop 1614, commending the Girl Scouts for encouraging leadership skills and thanked Troop 1614 for their attendance at tonight's meeting. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at Public Input. CONSENT AGENDA A. An Ordinance providing for the Supplemental Appropriation for Fiscal Year 2014/2015; Be Payment of $9,189.15 to Stuckey Construction for change Orders pertaining to construction of the McHenry Recreation Center; C. Award of Bid to Temple Display, Ltd., for installation of holiday lighting in Veterans Memorial Park, in the amount of $16,299.60; D. Grant a request for a one-year permit extension for the Patriot Estates Subdivision temporary advertising sign; E. Grant a request for a one-year extension to submit a Final Plat for Brook Estates Subdivision; F. Request from McHenry High School to stage the October 9thHomecoming Parade in Knox Park parking lot and temporary closure of certain sections of Green Street and Waukegan Road to accommodate the parade; G. Block Party Request on Barnwood Trail, October 31, 2015, from 2:00 pm to 11:00 pm; and H. Approval of List of Bills, in the amount of $165,108.34. Motion by Wimmer, second by Peterson, approving the Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE THE MAYOR'S EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC., FOR A LUMP SUM AMOUNT OF $37,989.78 FOR PHASE I AND PHASE II ENGINEERING AND DIRECT COSTS RELATED TO THE CONSTRUCTION OF THE MUNICIPAL CENTER BIKE PATH; AND IDOT PRELIMINARY ENGINEERING SERVIES AGREEMENT FOR MOTOR FUEL TAX FUNDS FOR THE MUNICIPAL CENTER BIKE PATH Regular Meeting Page 2 October 5, 2015 City Administrator IVlorefield informed the Council that in early 2014, HR Green, Inc., identified and submitted an Illinois Transportation Enhancement Program (ITEP) Grant requesting on behalf of the City a bike path proposal connecting the existing path on Municipal Drive and extending it through Knox Park, including a connection to the Recreation Center and on to Green Street. In April 2014, the City was awarded $358,840 for the construction portion of the project. Similar to other federally funded projects, the City of McHenry would be responsible for the costs of Phase I and Phase II engineering services and other direct costs. Understanding that the McHenry recreation facility was in the planning stages, and it would be more efficient and cost-effective to coordinate and construct the path as part of the Recreation Center Project, the City was able to work with IDOT to delay activation of the ITEP Award until such time as this occurred. The site work for the McHenry Recreation Center Project is estimated for completion in spring 2016. It is now time to activate the ITEP Agreement and finalize planning for the Bike Path Project so that it will be constructed in spring 2016 to coincide with completion of the McHenry Recreation Center. HR Green, Inc. provided a Professional Services Agreement (PSA) outlining the Phase I and Phase II engineering services for the "Municipal Center Bike Path." The PSA covers all required contributions from the City of McHenry, as required by the ITEP Grant for the bike path outside of the site of the Recreation Center, which is under a separate PSA. The PSA for the Municipal Center Bike Path, for a lump sum amount of $37,989,78, represents 10.6% of the ITEP Grant amount. City Administrator Morefield provided Council with a copy of IDOT's Preliminary Engineering Services Agreement for Motor Fuel Tax (MFT) Funds Agreement. He informed Council that the ITEP Grant is administered through IDOT and IDOT utilizes the standard MFT Agreement form for ITEP funded projects. The Agreement identifies the scope of the project, the amount of engineering costs, and must be approved by the municipality to activate the ITEP Grant. City Administrator Morefield declared MFT Funds are not being utilized for the project. The lump sum amount for Phase I, Phase II and direct costs to HR Green, Inc., for the project, will be paid from the Parks Developer Donation Fund. Responding to an inquiry from Council regarding any changes to the original plans, Deputy City Administrator Hobson informed Council that no significant changes have occurred; however, a small loop was removed. Responding to Alderman Curry's inquiry regarding whether the amount is a lump sum or a not to exceed amount, City Engineer Pieper approached the podium and stated the amount is a not to exceed dollar amount. Deputy City Administrator Hobson provided Council with a breakdown of the project. Regular Meeting Page 3 October 5, 2015 Responding to an inquiry from Alderman Peterson regarding whether the project has been approved by IDOT, City Engineer Pieper indicated that IDOT is managing the project. Responding to Alderman Glab's inquiry regarding the total cost of the project, Deputy City Administrator Hobson stated the cost of the project is bound by the amount of the Grant, $358,0000 Motion by Schaefer, second by Santi, approving the Professional Services Agreement with HR Green, Inc., for a lump sum amount of $37,989.78, for Phase I, Phase II and direct costs related to the construction of the Municipal Center Bike Path; and approving the execution of the Preliminary Engineering Services Agreement for Motor Fuel Tax Funds for the Municipal Center Bike Path, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low informed Council this past Saturday the McHenry Downtown District held the "Flavors of Fall Taste Fest" event. The event was successful and well -attended despite the chilly weather. Mayor Low informed Council the Jaycee's Haunted House is now open and will remain open through November 1, 2015. Mayor Low informed Council that the Haunted Hayride event begins in Petersen Park on Saturday, October 10, 2015. Mayor Low informed Council that City Attorney McArdle has asked to address Council regarding the gun range issue. City Attorney McArdle stated that he felt it was necessary to clarify certain matters. He informed Council that he wrote a letter dated October 5, 2015, supplementing a letter written by Attorney Michael Smoron dated September 21, 2015, regarding the legal position of the City of McHenry with regard to suggestions that are being made that the City Council consider further action with regard to the gun range Use Variance granted in 2012. He apologized for not being at the meeting on September 21, 2015, when the issue was presented. City Attorney McArdle explained to Council that following the meeting on September 14, 2015, on the way to his car he was stopped by Alderman Glab. At that time, Alderman Glab said he felt issues existed with regard to the agenda item in 2012 because it did not reference the Municipal Code amendment relating to the gun range use. Attorney McArdle stated that at that time he indicated to Alderman Glab that he had no idea what he was talking about, but if Regular Meeting Page 4 October 5, 2015 he cared to send him the paperwork to review, he would be happy to do so. That was the end of the conversation. Attorney McArdle further stated he never heard from Alderman Glab regarding the matter and never received any follow-up paperwork. City Attorney McArdle read his letter of October 5, 2015, aloud to the Council. He was insistent that he never told Alderman Glab there was a "loophole." Attorney McArdle stated that he does not use the word "loophole;" it is not a word in his normal vocabulary. City Attorney McArdle added the gun range owners have a right to open their business. The owners have an enforceable right, given the Ordinance adopted in 2012, granting the Use Variance. City Attorney McArdle noted that an issue exists that the Ordinance adopted by the Council in 2012 grants a Use Variance, but does not address the Municipal Code prohibition in Article 3 against discharging firearms in the City of McHenry. This is known as a scrivener Is error by the City Clerk's office, and, if necessary, could be corrected clerically. The issue does not require Council action. City Attorney McArdle pointed out that the motion made on September 24, 2012, by Alderman Santi, was clearly to grant the Use Variance and a Variance from Article 3 of the Municipal Code prohibiting the discharge of firearms. The motion was passed with a vote by five Aldermen in favor of the motion. The fact that the Ordinance failed to include the Municipal Code amendment is simply a typographical error. The issue of whether the Agenda for the September 24, 2012, meeting only references the Use Variance, and not the Municipal Code amendment, is immaterial because the public was clearly aware that the owner was requesting permission to operate a business involving a gun range, which is sufficient for an agenda item to bring the matter to the Council for a vote. City Attorney McArdle stated that the matter went through Zoning hearings, notice was provided to the required parties and interested persons, and the time for any objection has long since passed. Responding to an inquiry from Council regarding whether Landmark School received notice regarding the gun range, Director of Economic Development Martin informed Council that Landmark School is an abutting property, not an adjoining property. Landmark School would not have received a special notice. Alderman Santi informed Council that to clarify any misunderstanding, the motion he made in 2012 was based on information he received in the Agenda packet. COMMITTEE REPORTS Chairman Alderman Condon informed Council that a meeting Development Committee is scheduled for Monday, October 26, 2015, Alderman Conference Room to address Administrative Adjudication. STAFF REPORTS There were no Staff Reports. of the Community at 7:00 pm in the Regular Meeting Page 5 October 5, 2015 FUTURE AGENDA ITEMS There were no Future Agenda Items. EXECUTIVE SESSION Motion by Wimmer, seconded by Schaefer, to adjourn to Executive Session to discuss the purchase of real property for the use of the public body at 7:30 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, seconded by Peterson, to return to Open Session at 7:52 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 7:52 pm. ADJOURNMENT Motion by Condon, seconded by Wimmer, to adjourn the meeting at 7.53 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:53 pm. Mayor City Clerk McHenry, IL Vendor Name Account Number Description (Item, Vendor: AALTO, SARAH M AALTO, SARAH M 100-46-5110 PARKS & REC PROGRAM Expense Approval Register LIST OF BILLS COUNCIL MEETING 11/2/15 Payable Number Post Date Amount 10/15/15 11/02/2015 337.50 Vendor AALTO, SARAH M Total: 337.50 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 766915 11/02/2015 68.44 Vendor ADAMS ENTERPRISES INC, R A Total: 68.44 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-33-5370 VEHICLE REPAIRS 328284 11/02/2015 30.98 ADAMS STEEL SERVICE INC 100-33-5370 VEHICLE REPAIRS 328328 11/02/2015 108,75 ADAMS STEELSERVICE INC 100-33-6110 SUPPLIES OCT15-2 11/02/2015 40.00 Vendor ADAMS STEEL SERVICE INC Total: 179.73 Vendor: ALTERNATE POWER INC ALTERNATE POWER INC 510-32-5380 REPAIRS 98 11/02/2015 817.71 Vendor ALTERNATE POWER INC Total: 817.71 Vendor: AMELIO, ROBERT AMELIO, ROBERT 100-47-5110 SOFTBALL UMPIRE FEES 10/5/15-10/16/15 11/02/2015 141.00 Vendor AMELIO, ROBERT Total: 141.00 Vendor: ARIES INDUSTRIES INC ARIES INDUSTRIES INC 510-35-6110 SUPPLIES 350512A 11/02/2015 120.14 ARIES INDUSTRIES INC 510-35-6110 SUPPLIES 351176 11/02/2015 1/524684 Vendor ARIES INDUSTRIES INC Total: 1,644.98 Vendor: AT&T AT&T 100-01-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 104.05 AT&T 100-02-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 39.02 AT&T 100-03-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 84.53 AT&T 100-04-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 45,53 AT&T 100-22-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 253,59 AT&T 100-30-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 39.01 AT&T 100-33-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 13.00 AT&T 100-41-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 39.01 AT&T 100-44-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 6.50 AT&T 100-46-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 13.00 AT&T 100-47-5320 PRI LINES 10/16/15-11/15/15 11/02/2015 6.50 AT&T 620-00-5110 PRI LINES 10/16/15-11/15/15 11/02/2015 26.01 AT&T 100-43-5320 ALARM CIRCUITS 10/16-11/15/15 11/02/2015 256.67 AT&T 100-45-5320 ALARM CIRCUITS 10/16-11/15/15 11/02/2015 256.67 Vendor AT&T Total: 1,18109 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 510-32-5370 VEHICLE REPAIRS 266370 11/02/2015 568,52 Vendor AUTO TECH CENTERS INC Total: 568.52 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 100-33-6110 MATERIALS 37246MB 11/02/2015 270.54 BAKER & SON CO, PETER 100-33-6110 MATERIALS 37544MB 11/02/2015 2,910.41 Vendor BAKER & SON CO, PETER Total: 3,180.95 Vendor: BEARING HEADQUARTERS COMPANY BEARING HEADQUARTERS 510-32-5375 SUPPLIES 5014911 11/02/2015 31529,99 BEARING HEADQUARTERS 510-32-6110 SUPPLIES 5021153 11/02/2015 1,241.41 Vendor BEARING HEADQUARTERS COMPANY Total: 4,771.40 Vendor: BEHRNS, LESLIE BEHRNS, LESLIE 100-46-5110 PARKS & REC PROGRAM 9/25/15-9/27/15 11/02/2015 300.00 Vendor BEHRNS, LESLIE Total: 300.00 10/28/2015 2:25:15 PM Expense Approval Register Vendor Name Account Number Description (Item) Vendor: BIVONA, LAURIE BIVONA, LAURIE 100-41-3637 PARKS & REC REFUND Vendor: BOTTS WELDING & TRUCK SERVICE INC BOTTS WELDING & TRUCK 100-33-5370 VEHICLE REPAIRS Vendor: BREMER, CURTIS H BREMER, CURTIS H 100-47-5110 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 BRENNAN, DAN 100-03-5110 BRENNAN, DAN 100-03-5110 Vendor: BROWN, IUDY I BROWN, JUDY 1 100-47-5110 Vendor: BSN SPORTS INC BSN SPORTS INC 100-47-6110 SOFTBALL UMPIRE FEES MOWING SERVICES MOWING SERVICES TREE REMOVAL PARKS &REC PROGRAM - SUPPLIES Packet: APPKT00239 - PARKS & REC REFUND Payable Number Post Date Amount 127587 11/02/2015 92.00 Vendor BIVONA, LAURIE Total: 92.00 10/15/15 11/02/2015 Vendor BOTTS WELDING & TRUCK SERVICE INC Total: 10/5/15-10/16/15 11/02/2015 Vendor BREMER, CURTIS H Total: 10/19/15 11/02/2015 10/21/15 11/02/2015 INV0001153 11/02/2015 Vendor BRENNAN, DAN Total: 9/15/15-9/29/15 11/02/2015 Vendor BROWN, JUDY I Total: 1215432 11/02/2015 Vendor BSN SPORTS INC Total: Vendor: CAMPBELL, MARIA BETH CAMPBELL, MARIA BETH 100-47-5110 PARKS & REC PROGRAM 10/8/15-10/15/15 11/02/2015 Vendor CAMPBELL, MARIA BETH Total: Vendor: CDS OFFICE TECHNOLOGIES CDS OFFICE TECHNOLOGIES 450-00-8300 COMPUTER EQUIPMT INV0955607 11/02/2015 Vendor CDS OFFICE TECHNOLOGIES Total: Vendor: CDW GOVERNMENT INC CDW GOVERNMENT INC 620-00-6270 SUPPLIES ZN93353 11/02/2015 Vendor CDW GOVERNMENT INC Total: Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 159845 11/02/2015 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: Vendor: COMED COMED 100-33-5520 STREET LIGHTING 9/25/15-10/22/15 11/02/2015 Vendor COMED Total: Vendor: COMED COMED 510-32-5510 UTILITIES 9/22/15-10/21/15 11/02/2015 Vendor COMED Total: Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS 620-00-5110 COMUNICATION CHARGES T1610661 11/02/2015 Vendor COMMUNICATIONS REVOLVING FUND Total: Vendor: CONSERV FS CONSERV FS 100-45-6110 SUPPLIES 65000001 11/02/2015 CONSERV FS 100-45-6110 SUPPLIES 65000219 11/02/2015 CONSERV FS 100-45-6110 SUPPLIES 65000221 11/02/2015 CONSERV FS 100-45-6110 SUPPLIES 65000594 11/02/2015 Vendor CONSERV FS Total: Vendor: COWLES, KATHLENE COWLES, KATHLENE 100-41-3636 PARKS & REC PROGRAM 127702 11/02/2015 Vendor COWLES, KATHLENE Total: Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-33-6110 SUPPLIES 5501066046.001 11/02/2015 CRESCENT ELECTRIC SUPPLY CO 100-33-6110 SUPPLIES 5501066046.002 11/02/2015 CRESCENT ELECTRIC SUPPLY CO 100-33-6110 SUPPLIES 5501109685.001 11/02/2015 CRESCENT ELECTRIC SUPPLY CO 100-45-6110 SUPPLIES S5011376020001 11/02/2015 72.76 156.00 156.00 840.00 400.00 2,000.00 3,240.00 125.00 125.00 1,004.37 1,004.37 40.00 40.00 5,272.00 5,272.00 134.35 134.35 120.00 120.00 151.68 iMiiCLI 167.00 260.00 250.00 81.50 758.50 96.00 59.30 98.76 66.23 246.40 10/28/2015 2:25:15 PM Expense Approval Register Vendor Name Account Number CRESCENT ELECTRIC SUPPLY CO 100-45-6110 Vendor: CURRAN MATERIALS COMPANY CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 620-00-6210 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 510-31-6110 Vendor: DRYDON EQUIPMENT INC DRYDON EQUIPMENT INC 510-32-6110 Vendor: EDER CASELLA & CO EDER CASELLA & CO 230-00-5110 Vendor: EDESIGN EDESIGN 100-01-5110 Vendor: ED'S RENTAL &SALES INC ED'S RENTAL & SALES INC 100-45-6110 Vendor: EVOQUA WATER TECHNOLOGIES LLD EVOQUA WATER 510-32-6110 EVOQUA WATER 510-32-6110 Vendor:EXPRESS AUTO GLASS EXPRESS AUTO GLASS 510-35-5370 Vendor: FAMILIES ETC FAMILIES ETC 100-41-3636 Vendor: FGM ARCHITECTS FGM ARCHITECTS 400-00-8200 Vendor: FOX RIDGE NURSERY FOX RIDGE NURSERY 100-41-6950 Vendor: FOX VALLEY FIRE &SAFETY FOX VALLEY FIRE &SAFETY 225-00-5110 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 510-35-6110 Vendor: FUN EXPRESS LLC FUN EXPRESS LLC 100-46-6920 Vendor: GARCIA, CINDY GARCIA, CINDY 100-41-3637 Vendor: GOLF ACADEMY AT TERRA COTTA LLC GOLF ACADEMY AT TERRA 100-47-5110 GOLF ACADEMY AT TERRA 100-47-5110 Packet: APPKT00239 - SUPPLIES Description (Item) Payable Number Post Date Amount SUPPLIES 5501139348.001 11/02/2015 53.42 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 524.11 MATERIALS 10042 11/02/2015 1/003080 SUPPLIES 10134 11/02/2015 275.55 Vendor CURRAN MATERIALS COMPANY Total: 1,279.35 SUPPLIES 281696 11/02/2015 486.00 Vendor DOCUMENT IMAGING DIMENSIONS INC Total: 486.00 SUPPLIES 1981517 11/02/2015 1;708e47 Vendor DREISILKER ELECTRIC MOTORS INC Total: 1,708.47 SUPPLIES 38515 11/02/2015 1,183.97 Vendor DRYDON EQUIPMENT INC Total: 1,183.97 AUDITOR EXPENSE 14262 11/02/2015 16,380.00 Vendor EDER CASELLA & CO Total: 16,380.00 CONTRACTUALSERVICES 2015600 11/02/2015 273.13 Vendor EDESIGN Total: 273.13 SUPPLIES 150550-1 11/02/2015 58.50 Vendor ED'S RENTAL & SALES INC Total: 58.50 SUPPLIES 902365543 11/02/2015 240.00 SUPPLIES 902366830 11/02/2015 2,556.00 Vendor EVOQUA WATER TECHNOLOGIES LLD Total: 2,796.00 VEHICELREPAIRS 99838 11/02/2015 207.46 Vendor EXPRESS AUTO GLASS Total: 207.46 PARKS PROGRAM REFUND 127586 11/02/2015 150.00 Vendor FAMILIES ETC Total: 150.00 MCHENRY REC CENTER 14-1800.01-14 11/02/2015 Vendor FGM ARCHITECTS Total: FALLTREE PLANTING 32619 11/02/2015 Vendor FOX RIDGE NURSERY Total: CONTRACTUALSERVICES 939154 SUPPLIES SUPPLIES PARKS &REC REFUND PARKS &REC PROGRAM PARKS &REC PROGRAM 49732 673097210-01 127604 INV0001140 INV0001141 11/02/2015 Vendor FOX VALLEY FIRE &SAFETY Total: 11/02/2015 Vendor FOXCROFT MEADOWS INC Total: 11/02/2015 Vendor FUN EXPRESS LLC Total: 11/02/2015 Vendor GARCIA, CINDY Total 11/02/2015 11/02/2015 5,744.00 5,744.00 9,935.00 9,935.00 195.00 195.00 272.50 272.50 175.72 175.72 50.00 50.00 245.00 50.00 10/28/2015 2:25:15 PM Expense Approval Register Vendor Name Account Number GOLF ACADEMY AT TERRA 100-47-5110 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 100-46-6920 GREEN DOOR PROMOTIONS 100-47-6110 Vendor: GREGORIO, RYAN GREGORIO, RYAN Vendor: GREVE, CODY GREVE, CODY Vendor: GREVE, CODY GREVE, CODY Vendor: HAWKINS INC HAWKINS INC 100-2241 Description (Item) PARKS & REC PROGRAM SUPPLIES SUPPLIES REFUND STANDARD LIFE Packet: APPKT00239 - PARKS & REC PROGRAM Payable Number Post Date Amount INV0001142 11/02/2015 165.00 Vendor GOLF ACADEMY AT TERRA COTTA LLC Total: 460.00 15-1407 11/02/2015 15-1420 11/02/2015 Vendor GREEN DOOR PROMOTIONS LLC Total: INV0001143 100-47-5110 SOFTBALL UMPIRE FEES 10/5/15-10/16/15 100-41-3637 PARKS & REC REFUND 127540 510-32-6110 SUPPLIES 3787503 Vendor: HERITAGE -CRYSTAL CLEAN LLC HERITAGE -CRYSTAL CLEAN LLC 510-32-6110 Vendor: HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN Vendor: ILLINOIS SWIMMING ILLINOISSWIMMING ILLINOIS SWIMMING ILLINOIS SWIMMING 400-00-8200 440-00-8900 440-00-8600 740-00-5220 740-00-5220 740-00-5220 580-32-8500 740-00-5220 740-00-5220 270-00-8600 270-00-8600 270-00-8600 100-47-6110 100-47-6110 100-47-6110 Vendor: IN -PIPE TECHNOLOGY COMPANY INC IN -PIPE TECHNOLOGY 510-32-5110 Vendor: ISA ISA 100-41-5410 Vendor: JORSON & CARLSON INC JORSON & CARLSON INC 100-33-5370 Vendor: KARKI, STEVE KARKI, STEVE 100-47-5110 Vendor: KELLER AMERICA INC KELLERAMERICAINC 510-31-6110 SUPPLIES 13719688 5[yCglXdyq� fl��;�IiPF'1�:i11iy�i4UI:IY% TRAFFIC LIGHT 100872 2015 ROAD PROGRAM 100873 CVS PLAN REVIEW 100874 WHITE OAKS REVIEW 100875 PATRIOT ESTATES 2014 100876 FIELDSTONE LIFT STATION 100877 STORMWATERAPP REVIEW OF 100879 VA CLINIC 100881 BULLVALLY/CURRAN RD 101088 BULL VALLEY RD/CURRAN RD 101101 STREET PROGRAM 4-101193 11/02/2015 Vendor GREGORIO, RYAN Total: 11/02/2015 Vendor GREVE, CODY Total: 11/02/2015 Vendor GREVE, CODY Total 11/02/2015 Vendor HAWKINS INCTotal 11/02/2015 Vendor HERITAGE -CRYSTAL CLEAN LLC Total: 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 11/02/2015 Vendor HRGREEN Total: MARLINS TEAM INV0001144 11/02/2015 COACH MEMBERSHIP THOMPSON 11/02/2015 COACH MEMBERSHIPS WILLIAMS/PRITKIN 11/02/2015 Vendor ILLINOIS SWIMMING Total: MONTHLY SERVICE 16049 11/02/2015 Vendor IN -PIPE TECHNOLOGY COMPANY INC Total: MEMBERSHIP DUES ISA, IAA & 12/31/15 VEHICLE REPAIRS O421494 PARKS &REC PROGRAM SUPPLIES 9/14/15-10/13/15 63224 11/02/2015 Vendor ISA Total: 11/02/2015 Vendor JORSON & CARLSON INC Total: 11/02/2015 Vendor KARKI, STEVE Total: 11/02/2015 Vendor KELLERAMERICAINC Total: 90.00 991.00 1,081.00 13.85 13.85 184.00 184.00 150.00 150.00 3,755.60 3,755.60 165.43 i�-lrJCx? 12,148.75 5,246.00 9,490.68 506.25 3,470.92 483.00 10,455.00 6,228.00 805.00 14,361.33 20,367.00 12,849.69 96,411.62 580.00 66.00 132.00 778.00 8,000.00 8,000.00 260.00 260.00 197.25 197.25 112.00 112.00 641.23 641.23 10/28/2015 2:25:15 PM Expense Approval Register Packet: APPKT00239 - VEHICLE REPAIRS Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 100-33-5370 VEHICLE REPAIRS 4376557 11/02/2015 312.98 KIMBALL MIDWEST 100-33-6110 SUPPLIES 4480741 11/02/2015 490.62 KIMBALL MIDWEST 100-33-5370 VEHICLE REPAIRS 4494226 11/02/2015 288.28 Vendor KIMBALL MIDWESTTotai: 1,091.88 Vendor: KUS, TOM KUS, TOM 100-47-5110 SOFTBALL UMPIRE FEES 10./5/15-10/16/15 11/02/2015 76.50 Vendor KUS, TOM Total: 76.50 Vendor: LAKESIDE PEST CONTROL SERVICE INC LAKESIDE PEST CONTROL 100-01-5110 PEST CONTROLSERVICES 080141 11/02/2015 115.00 Vendor LAKESIDE PEST CONTROL SERVICE INC Total: 115.00 Vendor: LIFEGUARD STORE INC, THE LIFEGUARD STORE INC, THE 100-47-6110 SUPPLIES INV332328 11/02/2015 195.50 Vendor LIFEGUARD STORE INC, THE Total: 195.50 Vendor: LUNKENHEIMER, JOHN LUNKENHEIMER, JOHN 100-47-5110 PARKS & REC PROGRAM 9/12/15-9/26/15 11/02/2015 11.75 Vendor LUNKENHEIMER, JOHN Total: 11.75 Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 100-01-5230 TRAFFIC/ORDINANCE OCT 2015 11/02/2015 51175.00 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 5,175.00 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-5370 VEHICLE REPAIRS 11038953 11/02/2015 359.33 MCCANN INDUSTRIES INC 100-33-5370 VEHICLE REPAIRS 11038954 11/02/2015 30.74 MCCANN INDUSTRIES INC 100-33-5370 VEHICLE REPAIRS 11038978 11/02/2015 333.45 MCCANN INDUSTRIES INC 100-33-6110 SUPPLIES 11039026 11/02/2015 220.50 Vendor MCCANN INDUSTRIES INC Total: 944.02 Vendor: MCH CTY MUNICIPAL RISK MGMT AGENCY MCH CTY MUNICIPAL RISK 610-00-5950 INSTALL 2-2015/2016 POOL 2015-MCH-02 11/02/2015 292,536,00 Vendor MCH CTY MUNICIPAL RISK MGMT AGENCY Total: 292,S36.00 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-31-5110 MONTHLY DRINKING WATER 1505275 11/02/2015 420.00 MCHENRY ANALYTICAL WATER 510-32-6110 SUPPLIES 1505407 11/02/2015 120.00 MCHENRY ANALYTICAL WATER 510-32-6110 NITROGEN SAMPLES 1505408 11/02/2015 60.00 MCHENRY ANALYTICAL WATER 510-32-6110 NITROGEN SAMPLES 388982 11/02/2015 60.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 660.00 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-33-5370 VEHICLE REPAIRS 151454 11/02/2015 8.73 Vendor MCHENRY POWER EQUIPMENT INC Total: 8.73 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 100-47-6110 SUPPLIES 2015-855 11/02/2015 112.00 Vendor MCHENRY SPECIALTIES Total: 112.00 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 510-32-6110 SUPPLIES 18800 11/02/2015 36.58 Vendor MCMASTER-CARR SUPPLY CO Total: 36.58 Vendor: MEYER MATERIAL COMPANY MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705829120 11/02/2015 833.69 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705829121 11/02/2015 184.80 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705835835 11/02/2015 93.77 MEYER MATERIAL COMPANY 100-33-6110 MATERIALS 705802377 11/02/2015 100.10 MEYER MATERIAL COMPANY 100-33-6110 MATERIALS 705816854 11/02/2015 108.94 MEYER MATERIAL COMPANY 100-33-6110 MATERIALS 705829120A 11/02/2015 227.63 MEYER MATERIAL COMPANY 100-45-6110 MATERIALS 705835835A 11/02/2015 76.97 Vendor MEYER MATERIAL COMPANY Total: 1,625.90 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 510-35-6110 SUPPLIES 169059W 11/02/2015 135.00 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 13S.00 10/28/2015 2:25:15 PM Expense Approval Register Packet: APPKT00239 - CONTRACTUAL SERVICES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: MIDCO MIDCO 620-00-5110 CONTRACTUAL SERVICES 298727 11/02/2015 21604.78 Vendor MIDCO Total: 20604.78 Vendor: MIDWEST METER INC MIDWEST METER INC 510-31-6110 SUPPLIES 0070435-IN 11/02/2015 2,376.50 MIDWEST METER INC 510-31-6110 SUPPLIES 0071826-IN 11/02/2015 51721.00 Vendor MIDWEST METER INC Total: 8,097.50 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-01-6210 SUPPLIES 84833 11/02/2015 29.20 MINUTEMAN PRESS OF MCH 100-41-5330 SUPPLIES 84836 11/02/2015 190.00 MINUTEMAN PRESS OF MCH 100-00-6210 SUPPLIES 84854 11/02/2015 11664.56 Vendor MINUTEMAN PRESS OF MCH Total: 1,883.76 Vendor: MOORE, KEVIN MOORE, KEVIN 100-47-5110 SOFTBALL UMPIRE FEES 10/5/15-10/16/15 11/02/2015 51.00 Vendor MOORE, KEVIN Total: 51.00 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - 100-22-5320 STARCOM 21 201738272015 11/02/2015 2/146000 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 2,146.00 Vendor: NBS CALIBRATIONS NBS CALIBRATIONS 510-32-6110 SUPPLIES 00096985 11/02/2015 115.00 Vendor NBS CALIBRATIONS Total: 115.00 Vendor: NICOR GAS NICOR GAS 100-42-5510 UTILITIES 9/14/15-10/12/15 11/02/2015 382.56 NICOR GAS 100-45-5510 UTILITIES 9/14/15-10/12/15 11/02/2015 20.89 NICOR GAS 100-46-5510 UTILITIES 9/14/15-10/12/15 11/02/2015 20.89 NICOR GAS 510-31-5510 UTILITIES 9/14-10/12/15 11/02/2015 111.27 NICOR GAS 510-32-5510 UTILITIES 9/14-10/12/15 11/02/2015 427.01 NICOR GAS 100-43-5510 UTILITIES 9/18/15-10/20/15 11/02/2015 24.89 NICOR GAS 100-45-5510 UTILITIES 9/18/15-10/20/15 11/02/2015 148A2 NICOR GAS 510-31-5510 UTILITIES 9/18-10/20/15 11/02/2015 26.37 NICOR GAS 510-32-5510 UTILITIES 9/18-10/20/15 11/02/2015 35.69 Vendor NICOR GAS Total: 11197.99 Vendor: NORTH SUBURBAN WATER NORTH SUBURBAN WATER 510-31-5430 MONTHLY MEETING 11/2015 11/02/2015 80.00 Vendor NORTH SUBURBAN WATER Total: 80.00 Vendor: NWBOCA NWBOCA 100-03-5430 IRC CLASS INV0001145 11/02/2015 80.00 Vendor NWBOCA Total: 80.00 Vendor: OLD TOWNE PIZZA OLD TOWNE PIZZA 100-00-3310 REIM LIQ LICENSE FEE INV0001154 11/02/2015 700.00 Vendor OLD TOWNE PIZZA Total: 700.00 Vendor: OTTOSEN BRITZ KELLY COOPER &GILBERT LTD OTTOSEN BRITZ KELLY COOPER 100-01-5230 LEGAL SERVICES 82271 11/02/2015 179.00 Vendor OTTOSEN BRITZ KELLY COOPER &GILBERT LTD Total: 179.00 Vendor: PETERSEN, DR MICHAEL PETERSEN, DR MICHAEL 100-00-3410 TEMP SIGN REFUND - 15-08- INV0001146 11/02/2015 30.00 Vendor PETERSEN, DR MICHAEL Total: 30.00 Vendor: PETERSON, DWAYNE PETERSON, DWAYNE 100-47-5110 SOFTBALL UMPIRE FEES 10/5/15-10/16/15 11/02/2015 207.00 Vendor PETERSON, DWAYNE Total: 207.00 Vendor: PETROLIANCE LLC PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9686952 11/02/2015 119.07 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9689913 11/02/2015 43.79 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9689918 11/03/2015 11364.37 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9692717 11/02/2015 177A8 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9692746 11/02/2015 78.33 10/28/2015 2:25:15 PM Expense Approval Register Packet: APPKT00239 - VEHICLE FUEL Vendor Name Account Number Description (Item) Payable Number Post Date Amount PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9692747 11/02/2015 267.69 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9692748 11/06/2015 163.66 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9692749 11/02/2015 242.15 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9692750 11/02/2015 752.01 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9692751 11/02/2015 21130,14 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9695744 11/02/2015 11873.47 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9695739 11/02/2015 118.99 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9695742 11/02/2015 388.86 Vendor PETROLIANCE LLC Total: 7/720601 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-6110 SUPPLIES 34201 11/02/2015 294.00 PETTIBONE & CO, P F 100-22-6110 SUPPLIES 34202 11/02/2015 294.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34174 11/02/2015 104.45 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34175 11/02/2015 64.95 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34176 11/02/2015 54.95 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34177 11/02/2015 54.95 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34180 11/02/2015 193.95 Vendor PETTIBONE & CO, P F Total: 1,061.25 Vendor: PITEL SEPTIC INC PITEL SEPTIC INC 100-45-5110 PORTABLE TOILET RENTAL 12233 11/02/2015 750.00 Vendor PITEL SEPTIC INC Total: 750.00 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 100-33-5370 VEHICLE REPAIRS 640036045 11/02/2015 609.88 Vendor POMPS TIRE SERVICE INC Total: 609.88 Vendor: POSTMASTER MCHENRY IL POSTMASTER MCHENRY IL 100-46-6920 SANTA LETTERS - POSTAGE INV0001147 11/02/2015 78.40 Vendor POSTMASTER MCHENRY IL Total: 78.40 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 100-45-5370 VEHICLE REPAIRS 39393 11/02/2015 120.00 QUALITY TIRE SERVICE 100-33-5370 VEHICLE REPAIRS 39442 11/02/2015 80.00 Vendor QUALITY TIRE SERVICE Total: 200.00 Vendor: QUILL CORPORATION QUILL CORPORATION 100-04-6210 SUPPLIES 8593534 11/02/2015 118.38 Vendor QUILL CORPORATION Total: 118.38 Vendor: RAND, CARSON RAND, CARSON 100-41-3637 PARKS & REC REFUND 127541 11/02/2015 75.00 Vendor RAND, CARSON Total: 75.00 Vendor: RELIABLE MAINTENANCE INC RELIABLE MAINTENANCE INC 100-01-5110 CONTRACTUAL SERVICES 42177 11/02/2015 875.00 Vendor RELIABLE MAINTENANCE INC Total: 875.00 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 POSTAGE FOR MAILING INV0001148 11/02/2015 11.23 RESERVE ACCOUNT 100-02-5310 POSTAGE FOR MAILING INV0001148 11/02/2015 15.37 RESERVE ACCOUNT 100-03-5310 POSTAGE FOR MAILING INV0001148 11/02/2015 42.01 RESERVE ACCOUNT 100-04-5310 POSTAGE FOR MAILING INV0001148 11/02/2015 328.51 RESERVE ACCOUNT 100-22-5310 POSTAGE FOR MAILING INV0001148 11/02/2015 205.07 RESERVE ACCOUNT 100-41-5310 POSTAGE FOR MAILING INV0001148 11/02/2015 198.81 RESERVE ACCOUNT 510-31-5310 POSTAGE FOR MAILING INV0001149 11/02/2015 293.86 Vendor RESERVE ACCOUNT Total: 1,094a86 Vendor: REX AUTO BODY REX AUTO BODY 100-22-5370 VEHICLE REPAIRS 10977 11/02/2015 660.75 Vendor REX AUTO BODY Total: 660.75 Vendor: ROTARY CLUB OF MCHENRY ROTARY CLUB OF MCHENRY 100-02-5410 DUES 2640 11/02/2015 223.00 Vendor ROTARY CLUB OF MCHENRY Total: 223.00 10/28/2015 2:25:15 PM Expense Approval Register Packet: APPKT00239 - TRAVEL REIMB Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: SCHMITT, JON SCHM17 JON 100-30-5430 TRAVEL REIMB INV0001150 11/02/2015 34.50 Vendor SCHMITT, JON Total: 34.50 Vendor: SHAFER. SAMUEL SHAFER. SAMUEL 100-22-5440 TUITION REIMB INV0001151 11/02/2015 11125.00 Vendor SHAFER. SAMUEL Total: 10125000 Vendor: SKOPEK, KRISTEN SKOPEK, KRISTEN 100-41-3637 PARKS & REC REFUND 127539 11/02/2015 210.00 Vendor SKOPEK, KRISTEN Total: 210.00 Vendor: STAPLES ADVANTAGE STAPLES ADVANTAGE 100-00-6210 OFFICE SUPPLIES 803646820 11/02/2015 280.76 STAPLES ADVANTAGE 100-01-6210 OFFICE SUPPLIES 803646820 11/02/2015 31.96 STAPLES ADVANTAGE 100-04-6210 OFFICE SUPPLIES 803646820 11/02/2015 57.94 STAPLES ADVANTAGE 100-41-6210 OFFICE SUPPLIES 803646820 11/02/2015 47.95 Vendor STAPLES ADVANTAGE Total: 418.61 Vendor: STAPLES CREDIT PLAN STAPLES CREDIT PLAN 100-00-6210 OFFICE SUPPLIES 9/16/15-10/13/15 11/02/2015 69.38 STAPLES CREDIT PLAN 100-01-6210 OFFICE SUPPLIES 9/16/15-10/13/15 11/02/2015 44.91 STAPLES CREDIT PLAN 100-03-6210 OFFICE SUPPLIES 9/16/15-10/13/15 11/02/2015 87.95 STAPLES CREDIT PLAN 100-04-6210 OFFICE SUPPLIES 9/16/15-10/13/15 11/02/2015 7.67 STAPLES CREDIT PLAN 100-22-6210 OFFICE SUPPLIES 9/16/15-10/13/15 11/02/2015 146.86 Vendor STAPLES CREDIT PLAN Total: 356.77 Vendor: STEPONIK, TRESA STEPONIK, TRESA 740-00-3750 REFUND OF RETAIN INV0001152 11/02/2015 306.50 Vendor STEPONIK, TRESA Total: 306.50 Vendor: TEAM REIL INC TEAM REIL INC 100-45-6110 SUPPLIES 12734P 11/02/2015 1,081.00 Vendor TEAM REIL INC Total: 1,081000 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 100-33-6110 SUPPLIES 84659 11/02/2015 554.55 TRAFFIC CONTROL & 100-33-6110 SUPPLIES 84754 11/02/2015 319.15 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 873.70 Vendor: TREDROC TIRE/ANTIOCH 002 TREDROC TIRE/ANTIOCH 002 100-33-5370 VEHICLE REPAIRS 8/31/15 11/02/2015 499.52 Vendor TREDROC TIRE/ANTIOCH 002 Total: 499.52 Vendor: TYLER BUSINESS FORMS TYLER BUSINESS FORMS 100-04-6210 SUPPLIES 214485 11/02/2015 6A4 Vendor TYLER BUSINESS FORMS Total: 6.14 Vendor: TYLER TECHNOLOGIES TYLER TECHNOLOGIES 510-31-5110 FINANCE SOFTWARE 025-137983 11/02/2015 91.66 TYLER TECHNOLOGIES 510-32-5110 FINANCE SOFTWARE 025-137983 11/02/2015 91.67 TYLER TECHNOLOGIES 510-31-5110 FINANCE SOFTWARE 025-138485 11/02/2015 60.00 TYLER TECHNOLOGIES 510-32-5110 FINANCE SOFTWARE 025-138485 11/02/2015 60.00 Vendor TYLER TECHNOLOGIES Total: 303.33 Vendor: USA BLUEBOOK USA BLUEBOOK 510-31-6110 SUPPLIES 754903 11/02/2015 246.77 USA BLUEBOOK 510-31-6110 SUPPLIES 757154 11/02/2015 105.90 Vendor USA BLUEBOOK Total: 352.67 Vendor: VIKING CHEMICAL COMPANY VIKING CHEMICAL COMPANY 510-32-6110 SUPPLIES 23621 11/02/2015 81767.82 Vendor VIKING CHEMICAL COMPANY Total: 81767,82 Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF WASTE MANAGEMENT OF WI 510-32-5580 SLUDGE REMOVAL 0029475-2752-6 11/02/2015 71426.27 Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: 71426.27 10/28/2015 2:25:15 PM Expense Approval Register Packet: APPKT00239 "SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: WATER PRODUCTS - AURORA WATER PRODUCTS -AURORA 510-35-6110 SUPPLIES 0261919 11/02/2015 11270*00 Vendor WATER PRODUCTS - AURORA Total: 1,270.00 Vendor: WATER WELL SOLUTIONS WATER WELL SOLUTIONS 510-31-5110 CONTRACTUAL SERVICES 133539 11/02/2015 18,230*00 Vendor WATER WELL SOLUTIONS Total: 18,230.00 Grand Total: 553,097.86 10/28/2015 2:25:15 PM Page 9 of 12 Expense Approval Register Packet: APPI T00239 - CONTRACTUAL SERVICES Fund Summary Fund Expense Amount 100-GENERAL FUND 58,190.43 225-ALARM BOARD FUND 195.00 230 - AUDIT EXPENSE FUND 16,380,00 270- MOTOR FUEL TAX FUND 47,578.02 400 - RECREATION CENTER FUND 17,892675 440 - CAPITAL IMPROVEMENTS FUND 14,736.68 450- CAPITAL EQUIPMENT FUND 5,272.00 510 - WATER/SEWER FUND 74,801.17 580 - UTILITY IMPROVEMENTS FUND 10,455.00 610 - RISK MANAGEMENT FUND 292,536.00 620 - INFORMATION TECHNOLOGY FUND 3,261.14 740 - RETAINED PERSONNEL ESCROW 11,799.67 Grand Total• 553,097.86 Report Summary Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: November 2, 2015 Regular City Council meeting RE: Request for a Class Al Liquor License AKLSC, LLC d/b/a Lucky Louise's located at 341 Front Street and an Ordinance amending Municipal Code Chapter 4 increasing the number of Class Al liquor licenses from one to two. ATT: Application Concept Plan/Floor Plan Ordinance Ms. Pamela Swift, president of AKLSC, LLC d/b/a Lucky Louise's submitted an application for a Class Al liquor license in conjunction with a video cafe in the Fountain Shoppes retail center located at 341 Front Street. The Class Al liquor license permits the service of beer and wine at tables only and the retail sale of beer in packages. As a point of reference, Stuc's Pizza holds a Class Al liquor license. In the attached concept plan submitted by the applicant, Lucky Louise's is marketed as a family owned and operated deli -style cafe serving wine and offering video gaming. The food will be offered for dine -in and carry -out. Wine from Illinois Vineyards will be available for sale by the glass and packaged. Please also note that while the conceptual site plan depicts outdoor seating, this is subject to review and approval by the City Administration based on the amendments recently adopted by Council regarding outdoor seating. In addition, the service of alcohol in this outside area would be subject to a subsequent review and approval by the City Council. All fees have been paid; and, all required paperwork has been submitted. McHenry Police received a satisfactory fingerprint report. If Council concurs, then it is recommended a motion is considered to a) grant a Class Al liquor license to AKLSC, LLC d/b/a Lucky Louise's located at 341 Front Street with the condition that all employees involved in the sale and service of alcoholic liquors obtain State of Illinois BASSET certification; and, b) approve the attached Ordinance increasing the number of Class Al liquor licenses in effect from one (1) to two (2). The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. License No. Date Issued Date Effective CITY OF MCHENRY APPLICATION FOR LIQUOR LICENSE UNDER CITY OF MCHENRY LIQUOR CONTROL ORDINANCE FISCAL YEAR 2015/2016 TO BE FILED WITH THE OFFICE OF THE MAYOR Fee Received Date Received Receipt Issued On Check No. Cashier's Chk. ALL LICENSES EXPIRE APRIL 30 Cert. Check FOLLOWING DATE OF ISSUANCE Cash NAME OF BUSINESS, ADDRESS, & TELEPHONE #.: 1 2. 3. 4. 5. 6. Please indicate form of ownership: CORPORATION PARTNERSHIP INDIVIDUAL/SOLE PROP. IF CORPORATION: Corporation Name: _ Corporate Address: Corporate Phone Number: State of Incorporation: IF PARTNERSHIP: Name: Corporate Address: Corporate Phone Number: State of Incorporation: IF INDIVIDUAL/SOLE PROP: Applicant's Full Name: Date of Birth: Residence Address: k 5 q -o N W mve Home Phone: � Q C` (a to ID" ©��-� Business Phone: i Citizen of U.S.? If a naturalized citizen, when and where naturalized? Court in which (or law under which) nduralized: (A) If ApplicantPARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: (B) If Applicant is CORPORATION, give name, address and tel�hone number of owners holding 5% or more shares and registered vent: 2012 PAGE, TWO 10. If Applicant and Local Manager are not the same, givename, address and telephone number of Local Manager: Local Manager's: Date of Orth: Place of Birth: , �Ze Citizen of U.S.? 11 Principal Type of Business: S , , & % Ct, / 6jX n �P. byva. 1 &0' Vw � n3 JJJ 12. What is current zoning for this property? 13. Type of License Sought: ti 0 ? TM 14. Date on which business was begun at this location:, 15. Does applicant own premises for whichlicense is sought? IV C If not, state name and address of owner and attach copy of executed lease. 16. If property is ownel by a land trust, trustee must file affidavit disclosing names and adlresses of all beneficial owners and percentage of interest. 17. Is the location of applbant's business for which license is so�ht within one hundred feet of any church, school (except institutions of higbr education), hospital, home for aged or indigent persons or for veterans and their families or any mill rry or naval station? A. If answer to the above is "YES', is the applicant's place of business a hotel offering restaurant service, a regularly orgaraed club, a food shop or other place where the sale of ligior is to the principal business? If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retaf, list address of all bcations (may attach supplemental sheet). 19. Illinois State Liquor License Number: !�`� � Attached copy of`S/tote Liqugor License Certificate. 20. Give applicant's Retailer's Occupatbnal tax (ROT) Registration Number: p / 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and ifso, the reasons therefore: P,) 22.'\If this application is for a new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the past three years, or if nib available, other proof of financial responsibility. 23. tate name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will to sold for the duration of the IrcenseAND attach a copy of the declaration page showing the insured parties and amants of coverage. 24. Describe parking facilities available to the business: 25. Are you familiar withal) the laws of the United States, liquor; and will you abide by them? � of Illinois arai ordinances of the City of McHenry petaining to the sale of alcoholic 26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents? � �.� 27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and imrsdiately notify the McHenry Police Department is any such events take place? �� 28. Has any manufacturer, imputing distributor or distributor of alcoholic liquors directly or indirediy paid or agreed to pay for this licerae, advanced money or anything else of valve or any credit (other than merchandising credit in the ordinary course of business for a penis) not in excess of 90 days), or is such a person directly or indirectly intereted in the ownership, conduct or operation of theplace of business? f�Qlf answer is "YES", give particulars: 29. Have you, or in the case of a corporation, the owners of 5% or more sha?s of the corporation or the local m�n�ger, or in the case of partnership, any of the partners, ever been convictedof any violation of any law pertaining to alcoholic liquors? ��GG answer is "YES", explain 30. Have you, or in the case of a corporation, the owners of 5% or more shams of the 'nand the local manager, or in tl� case of a �lt `� partnership, any of tl� partners, ever been convicted of either a felony or a misdemeanor? If so, please describe : > S�'E- 11 31. Is any individual who is 4 directly or indirectly interested in applicant's place of iness, a lawenforcing official or elected public official (mayor, alderman, and member of any City commissioh, committee or board)? If so, please state name and address of such person: PAGE1THREE) 32. List your occupation or employmert with addresses thereof for the past 10 years (if partnership or corporation, list sa a irdrmation for each partner and the local manager — (please attach). �} �*y\i �� � ��,�c� �����; Nsa1,Jra 33. Have you ever been convicted of a gamblirg offense (if a partnership or corporation include all partners, owners of 5% or more shares of the corporation and the local manager)?A40 If so, give all details: 34. Has any owners) or members) of a Partneship been issued a federal gaming devise stamp or a federal wagering stamp by thefederal government for the current tax period? f a Corporation, has any officer, manager, or director thereof; or, anystockholder owning in the aggregate more than twenty (20) percent of thestock, been issued a federal wagering devise stamp or a federal wagering stamp by the fderal government for the current tax period? t4 0 35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? 1 �'✓� 36. Have you, or any partner, or owner of 5% or more shared Qf t6 corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all ddails, including location of the licensed property (please attach). CAUTION: Failure to provideaccurate or complete information may result in the su!pension and/or revocation of your liquor license and/or the issuance of a fine. No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 4:30 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days. 5. During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2012 PAGEFOUR AFFIDAVIT STATE OF ILLINOIS ) ) SS COUNTY OF MCHENRY ) I, the undersigned, being first duly sworn, deposes and says that I (we), have read tfe above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation ad background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordiiances and the rules stated on this applicztion. SOLE PROPRIETOR: Signature of Applicant PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title CORPORATION: (Authorized Agent of the Corporation) Signatu (� � Print Name Title MANAGER: wpFF[C 9h� Marcia M. Gera Notary Public, State of "iino, res 06112 MY Commission Expi Signature of Local Manager Print Name Subscribed and sworn to before me this flJ day of tok V , 20 k l) . NOTARY PUBLIC Subscribed and sworn to before me this A NOTARY PUBLIC bscribed and sworn to befor m'e this / day of 20 [ ARY PUBLIC Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC 2012 10/6/15 lucky Louises Wine Deli Gaming Concept Plan A. Hi my name is Pamela Swift. I am looking to bring a family style deli to the village of Mchenry. Our business concept will incorporate our family style recipes with a form of class and uniqueness that all ages will be able to enjoy. We will be offering a premium Boars Head deli product, with multiple price points. We will allow the consumer to either dine in or carry out. This will be family owned and operated, and I will be involved with design, construction, and compliance, starting from ground zero. My mom and dad will also be involved, with their one of a kind Belizean style soup recipes. We will be naming the business Lucky Louise's wine deli, after my mother Louise Swift. B. Lucky Louise's will also offer a wide variety of wines. Our signature wine distributors will all be handpicked from Illinois vineyards. Our business will serve Mchenry as an affordable premium deli where you can enjoy a nice glass of wine, alongside a freshly made sandwich/and or a sampler of meats and cheeses. Customers will not only appreciate Lucky Louise's aesthetics but also the clean environment it provides. C. In addition to sandwich and wine sales, we will offer video gaming as a form of entertainment to our respective clientele. Lucky Louise Is will apply for a gaming license once city and state liquor license requirements have been satisfied. It is an extra form of income, to help pay the monthly Bills. D. Hours of operation will be Monday -Sunday in full accordance to the liquor license hours of serving. Mon -Sat gam -lam; Sunday 10am-till our liquor liscense allows us to stay open and serve till. Each day will be comprised of two, two person shifts. We will have 4 full times employees and 2 part time employees (All family members). E. Lucky Louise's will use local advertising streams to help market its business to the community. Such as B2B promotional offers, newspaper ads, and money mailer coupons/ads. F. Attached is a rough concept floor plan. 60 �J 6 Kx I ORDINANCE NO. 15- AN ORDINANCE Increasing number of Class Al Liquor Licenses (Lucky Louise's) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY5 McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: Section 4-6(1) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "A1" Liquor Licenses from one (1) to two (2). SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 2"d day of October 2015. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: November 2, 2015 Regular City Council meeting RE: Request for a Class F2 Liquor License Highland Park CVS, LLC d/b/a CVS/Pharmacy #10470 located at 3900 West Elm Street and an Ordinance amending Municipal Code Chapter 4 increasing the number of Class F2 liquor licenses from nine (9) to ten (10). ATT: Application Ordinance An application for a Class F2 liquor licenses was submitted by CVS/Pharmacy for the new store located at 3900 West Elm Street scheduled to open in January 2016. The Class F2 liquor license permits the retail sale of alcohol in packages only for consumption off premises where 50% of sales are devoted to goods and commodities other than alcoholic liquors. As a point of reference, Walgreens and Osco Drug Store hold Class F2 licenses. All fees have been paid; and, all required paperwork has been submitted. McHenry Police received a satisfactory fingerprint report for the store manager Cathleen Deneen. If Council concurs, then it is recommended a motion is considered to a) grant a Class F2 liquor license to Highland Park CVS, LLC d/b/a CVS/Pharmacy #10470 located at 3900 West Elm Street with the condition that all employees involved in the sale of alcoholic liquors obtain State of Illinois BASSET certification; and, b) approve the attached rdinance increasing the number of Class F2 liquor licenses in effect from ni One (9) to ten (10). The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. CV$/pharmacy° October 1, 2015 City of McHenry Deputy Clerks Office 333 S Green Street McHenry, IL 60050 RE: Alcohol License Highland Park CVS, L.L.C. dba CVS/pharmacy # 10470 3900 West Elm Street McHenry, IL 60050 Dear Sir or Madam: Enclosed please find a completed application, supporting documents and a check in the amount of $800.00 for the Alcohol License for the above referenced pharmacy. This store is scheduled to open January 17, 2016. Thank you for your attention to this matter. If you have any questions or need further information for this application please contact me (401) 770-5036 or via email at Therese.Fluette@cvshealth.com, Sincerely, Therese Fluette Licensing Coordinator Legal Department /tmf Enclosures UPS pp., 'A�t r License No.� Date Issued Date Effective City of McHenry Deputy Clerks Office 333 S Green Street McHenry, IL 60050 815-363-2108 Class F(2) License $800.00 CITY OF MCHENRY APPLICATION FOR LIQUOR LICENSE UNDER CITY OF MCHENRY LIQUOR CONTROL ORDINANCE FISCAL YEAR 2015/2016 TO BE FILED WITH THE OFFICE OF THE MAYOR ALL LICENSES EXPIRE APRIL 30 FOLLOWING DATE OF ISSUANCE Fee Received o o Date Received /S Receipt Issued On 1 C) hL, S Check No. Cashier's Chk. Cert. Check Cash NAME OF BUSINESS, ADDRESS, & TELEPHONE #.: CVSlpharmacy # 10470 located at 3900 W Elm Street 3. 4, 5. 6. f1 f� F!I Please indicate form of ownership: CORPORATION IF Q1rAiFRP1mN:LC: Corporation Name: Corporate Address: Highland Park CVS, L.L.C. McHenry, IL 60050 RTNERSHIP INDIVIDUAL/SOLE PROP. _X_LLC One CVS Drive, Woonsocket, RI 02895 Corporate Phone Number: State of Incorporation: IF PARTNERSHIP Name: Corporate Address: Corporate Phone Number: State of Incorporation: 401-765-1500 IL 8/24/2001 1►1/_1 IF INDIVIDUAL/SOLE PROP: Applicant's Full Name: NIA Date of Birth: Residence Address: Home Phone: 401-765-1500 Business Phone pending Citizen of U.S.? yes If a naturalized citizen, when and where naturalized? Courtin which (or law under which) naturalized: NIA N/A (A) If Applicant is a PARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: N/A (B) If Applicant is tS�A(7CON, give name, address and telephone number of owners holding 5% or more shares and registered agent: Please see attached officer list 2012 1:7_[el:8r�►�c+ 10, If Applicant and Local Manager are not the same, give Cathleen Deneen 513 N River Roac Local Manager's: Date of Birth: 11 Principal Type of Business: Retail Pharmacy 12. What is current zoning for this property? address and telephone number of Local Manager: enrv, IL 60051 847-533-0994 Place of Birth: Chicago, IL 13. Type of License Sought: Class F(2) License 14, Date on which business was begun at this location: 12/13/2015 Citizen of U.S.? Yes 15. Does applicant own premises for which license is sought? Yes If not, state name and address of owner and attach copy of executed lease. Please see attached Deed 16. If property is owned by a land trust, trustee must file affidavit disclosing names and addresses of all beneficial owners and percentage of interest. NIA 17. Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institutions of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station?146 Sec A4+A4CWl A. If answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet . please see attache list 19. Illinois State Liquor License Number: pending city license Attached copy of State Liquor License Certificate, 20. Give applicant's Retailer's Occupational tax (ROT) Registration Number: 3381-7006 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: No 22. If this application is for a new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the past three years, or if not available, other proof of financial responsibility. please See attached annual reports 23. State name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be sold for the duration of the license AND attach a copy of the declaration page showing the insured parties and amounts of coverage.please See attached 24. Describe parking facilities available to the business: 75 parking spots in a private parking lot 25. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor; and will you abide by them? Yes 25. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents? Yes 27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? Yes 28. Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a perio�not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? o If answer is "YES", give particulars: 29. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation or the local manager, or in the case of partnership, any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors? Yes, see attached answer is "YES", explain: 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and the local manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? Yes If so, please describe: see attached 31. Is any individual who is directly or indirectly interested in applicant's place of business, alaw-enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? No If so, please state name and address of such person: 2012 PAGE THREE 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each partner and the local manager — (please attach). Please see attached 33. Have you ever been convicted of a gaRbling offense (if a partnership or corporation, include all partners, owners of 5% or more shares of the corporation and the local manager)? 1 o If so, give all details: 34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? NO 35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? Yes 36. Have you, or any partn N,00r owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license and/or the issuance of a fine. No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 4:30 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days. 5, During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2012 PAGEFOUR AFFIDAVIT STATE OF ILLINOIS ) ) ss COUNTY OF MCHENRY ) I, the undersigned, being first duly sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. SOLE PROPRIETOR: NI MX Signature of Applicant PARTNERSHIP: (Authorized Agent of the Partnership) NIA Signature Print Name Title >5>ptJ[�F]O�N I-• L.C. (Authorized Agent of th 'Corpor t�iLn�� Signature Linda M Cimbron Print Name Assistant Secretary Title MANAGER: nature of Local Ma Cathleen Deneen Print Name Subscribed and sworn to before me this NOTARY PUBLIC Subscribed and sworn to before me this An y of NOTARY PUBLIC Subscribed and sworn to before me this NOTARY 2015 Therese M. Fluette Notary Public State of Rhode Island My Commission expires 09/02/2017 Su cribed anteJd �s,`y��orn to before a this— /Sav 2012 ORDINANCE NO. 15- AN ORDINANCE Increasing number of Class Al Liquor Licenses (CVS/Pharmacy) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: Section 4-6(5) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "F2" Liquor Licenses from nine (9) to ten (10). SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 2"d day of October 2015. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: November 2, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Purchase of permanent utility and temporary construction easements from the McHenry Country Club for the purpose of installing a 24" sanitary sewer line between CWWTP and SWWTP ATT: Easement agreement and exhibits BACKGROUND: As the City Council is aware, plans are complete for the installation of a 24" forcemain to convey raw wastewater from the Central Wastewater Treatment Plant (CWWTP) to the South Wastewater Treatment Plant (SWWTP). The conveyance line sections required to complete the directional boring of the 24" forcemain include: under the channel at the Riviera Marina, across the first fairway and part of the parking area at the McHenry Country Club to the intersection of John Street and Riverstream Drive; and then south starting at the east end of Fairway Drive to the SWWTP (see attached exhibits). An addition to the existing utility easement purchased from the McHenry Country Club in 2010 is required to soften the curve of the 24" forcemain into a directional bore pit just northwest of the existing parking lot. Temporary construction easements are also required adjacent to John Street and at the east end of Fairway Drive. ANALYSIS: The McHenry Country Club requested staff and the City Engineer to investigate the installation of a parking lot as part of the 24" forcemain project as compensation for the permanent utility easement and temporary construction easements. It was determined that the engineer opinion of probable cost (EOPC) estimates the cost of the parking lot (including a 20% contingency) at $60,464.00. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. The McHenry Country Club Board opted to accept a payment of $60,464.00 instead of the City constructing the parking lot as part of the of the 24" forcemain project. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the purchase of the permanent utility easement and temporary construction easements from the McHenry Country Club in the amount of $60,464.00 and to authorize the Mayor to execute the attached easement agreement. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. EASEMENT AGREEMENT In exchange for the payment of the sum of Sixty Thousand Four Hundred Sixty Four Dollars ($60,464.00) in hand paid, the adequacy and sufficiency of which is hereby acknowledged, the McHenry Country Club, 820 N. John St., McHenry, Illinois, 60050 ("Grantor"), does hereby grant, convey and transfer to the City of McHenry ("Grantee") the following Easement Areas: 1. An exclusive perpetual easement referred to as the North Additional UtilityEasement consisting of approximately 1,593 square feet and a temporary construction easement consisting of approximately 15,379 square feet referred to as the North Temporary Construction Easement over, under, and upon the respective premises legally described and depicted on the attached Exhibit A prepared by HR Green, dated 2015 and referred to as job number 86130341. The North Additional Utility Easement Area is being conveyed for the installation and maintenance of Grantee sanitary sewer conveyance lines, conduit, pipes, valves, and all necessary accessories and appurtenances used in connection therewith, together with the right to remove trees, vegetation and any other obstructions or improvements therein and for access to enter upon, in, on, under, over and through the North Additional Utility Easement Area. This North Additional Utility Easement Area shall perpetually run with the land in favor of the Grantee, its successors and assigns and shall be and remain free and clear of all encumbrances. The North Temporary Construction Easement shall exist and run with the land for eighteen (18) months commencing from the date construction of public improvements within the North Additional Utility Easement Area shall begin ("North TCE Commencement Date"). Notice of the North TCE Commencement Date shall be provided in writing from Grantor to Grantee. The purpose of the North Temporary Construction Easement is to allow the Grantee access to the North Additional Utility Easement Area and to store machinery and material, including aggregate and pipes for the purpose of installing sanitary sewer conveyance lines within the North Additional Utility Easement Area. 2. An additional temporary construction easement consisting of approximately 45,310 square feet referred to as the Temporary Construction Easement over, under, and upon the premises legally described and depicted on the attached Exhibit B prepared by HR Green, dated 2015 and referred to as job number 86130341. The Temporary Construction Easement shall run for eighteen (18) months commencing from the date construction of public improvements within the Existing 400.0' Municipal Utility Easement shown on Exhibit B shall begin ("TCE Commencement Date"). Notice of the TCE Commencement Date shall be provided in writing from Grantor to Grantee. The purpose of the Temporary Construction Easement is to allow the Grantee access to the Existing 400.0' Municipal Utility Easement area and to store machinery and material, including aggregate and pipes for the purpose of installing sanitary sewer conveyance lines within the Existing 400.0' Municipal Utility Easement area. The areas referenced as the North Additional Utility Easement, North Temporary Construction Easement and Temporary Construction Easement on Exhibits A and B, respectively, shall collectively be referred to herein as `Basement Areas". The Grantee hereby agrees to protect, indemnify, defend and hold harmless the Grantors, their tenants, successors and assigns from any costs, expenses, damages, suits or claims against the Grantors and/or their tenants, successors and assigns and resulting from Grantee's activities within the Easement Areas. Following any construction or maintenance work within the Easement Areas, Grantee shall restore the Easement Areas to substantially the same condition as existed at the commencement of the work. Grantor covenants with Grantee that it is currently the lawful fee simple owner of the Easement Areas and that the Easement Areas are not encumbered by any mortgage or lien and that it has the right and authority to make this grant. GRANTOR: McHenry Country Club Date: Prepared by: David W. McArdle Zukowski, Rogers, Flood & McArdle 50 Virginia Street, Crystal Lake, Illinois 60014 815/459-2050 Z:\1VI\McHenryCityoflCountryClub\Easement. Sewer(2). doc Mail to: City Clerk City of McHenry 333 S Green Street McHenry, IL 60050 2 GRANTEE ACCEPTANCE: City of McHenry By Date: Susan E. Low, Mayor 2015 COUNTY CLERKS PLAT LOT 5 SOUTHWEST LORNEft OF LOT 5 TH LHE COUNTY CLERK'S PUT OE THE NORTH HALF OF SECTOR A6 1 D/20/2015 13:56:]6 PM Y O:\8613034 i\Survey\Dwgz\6fi 130341_EGzemenls.ewg NORTH TEMPORARY CONSTRUCTION USEMEM TMAi PART OF THE NORTHEAST QUARTER OF SECTION 35, TOWNSHIP 45 NORTH. RANGE 6 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF A PIECE D LAND DEEDED 6Y SOPHRONA, OF McHH TO GEORGE IL NOIS.BECKWITH, SAID DEED BEING RECORDED N THE REPORTER'S OFFICE N MCHENRY SOUTHWEST ICORNE, O BOON 64 OF DEE05 ON PAGE 3ILA SAID POINT BEING KNOWN E THE SOUTHWEST CORNER OF NORTH, RANGE 5 OF THE GOUT E T IRDK'PRPUPAL IERID NOR TH HALE SF TEC15 EGREE535, W32 IP 45 MINUTES 5BECONDS BESTCAST NORTH 6) DECREES 2) MINUTES 12 SECONDS EAST, 51.86 FEET ALD CURVE A NON TANGENT CURVE TO TEE LEFT, HAVING A OF SAID CURVE BURS SOUTH 35 DEGREES S MINUTES D] NORTH AODRIONAL UTILItt EASEMENT THAT PART OF THE NORTHEAST QUARTER E SECTION F TOWNSHIP a5 NORTH, RANGE 9 UST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS; COMMENCING AT THE SOUTHWEST GIRDER OF A PIECE R LAND DEEDED BY ERS O NN BOF MCHENRY TO CEORGE , BECKWRH, SAID DEED BEING RECORDED IN THE RECORDERS OFFICE OF MCHENRY COUNTY, ILLIN015. IN BOOK 84 OF T 5 ON PAGE 312, CLE POINT BEING KNOWN AS THE SOUTHWEST CORNER IP 5 5 H, THE 5 EA CLERK'S PUT OF THE NORTH HALF O SECTION 35, TOWNSHIP 45 NORTH. RANGE B UST OF THE THIRD PRINCIPAL BASED O MERIDIAN: F THENCE SOUTH O DEGREES S MINUTES 58 SECONDS WEST (OF 214.. BASED ON ILLINOIS POINT STATE PUNE COORDINATES EAST REEF S MON3). A DISTANCE CC 214.9E FEET TO A POINT ON THE NORTH LINE OF JOHN STREET T LONUMENTEN AND OCCUPIED; THENCE STREET. 74 DEGREES 40 MINUTES ] SECONDS UST ALONG SAID NORTH LINE OF 5 SE STREET. A DISTANCE OF HENCE FEET: THENCE NORTH 14 DEGREES 59 MINUTES 55 SECONDS EAST. FEET; THENCE NORTH 79 DEGREES DES MINUTES Ot SECONDS UST, O THE FEET; THENCE NORTH 67 DEGREES 27 MINUTES 12 SECONDS FAST, 51.86 FEET TO THE POINT OF SECONDS EAST, 55.58 FEET; THENCE SOUTH 39 DEGREES 44 MINUTES 16 SECONDS UST, 66 SOUTHEASTERLY 55.6} FEET ALONG A NO TANGENT CURVE TO THE LEFT BEING SAID GEET: THENCE SOUTH 09 DEGREES T MINUTES 26 SECONDS WEST, SEC FEET TO SAID NORTH WESTERLY LINE, HAVING A RATIOS OF 346.4E FEET. THE CHORD OF SAID CURVE 639 UNE OF JE, 1 STREET; THENCE NORTH )4 DEGREES 40 MINUSES 43 SECONDS WEST ALONG SAID SOUTH 35 DEGREES 11 MINUTES 03 SECONDS EAST, 55.58 FEES; THENCE SOUTH 39 NORTH LINE, T59.54 FEET TO THE POINT OF BEGINNING IN THE Cltt OF MCHENRY, MCHENRY DEGREES 440 MINUTES W T, 25.95 EAST, 66.8E FEET: THENCE SOUTH 75 DEGREES 00 COUNtt, ILLINDIS. MINUTES DO SECONDS WEST, THEN FEET: THENCE NORTH 59 DEGREES 44 MINUTES O THE ABOVE DESCRIBED PARCEL CONTAINS 15,3)9 SQUARE FEET, MORE OR LESS. SECONDS WEST, RADIUS FEET: THENCE NORTHWESTERLY OFF FEET ALONG A CURVE TO THE RIGHT. HAVING I RAS 5 OF 365.0E FEET, THE CHORD OF SAID CURVE BEARS REFS 36 DECREES 0 MINUTES 52 SECONDS WEST, 43.5E ET: THENCE NORTH 15 DEGREES 00 MINUTES OD SECONDS UST, 20.5E FEET TO THE POINT OF BEGINNING IN THE Cltt OF \ MCHENRY, MCHENRY COUNTY. ILLINDIS. \ THE ABOVE DESCRIBED PARCEL CONTAINS 1,593 SQUARE FEET. MORE OR LESS. \ IXImMUNICIPAL UUTY EASEMENT TT McHENRY COUNTRY CLUB WESTERLY LINE OF MUNICIPAL UiIUTY EASEMENT UFLITY /' / COPN SOtRPOSED TEMPORARY LIMO? CoMiEM�T (t5, SQ. ) � a1 �I POE (RURTH TEMPORARY CTION EASEMENT\ I MCHENRY COUNTRY CLUB \ PflOPO5E0 i5.0' MUNICIPK \///''' UTILITY EASEMENT ,JOHN STREET _ HATCH LEGEND: DENOTES TEMPORARY CONSTRUCTION EASEMENT NOTES MUNICIPAL UTILITY EASEMENT Q l� V rr 0 Q N z U 4 W T � w = o � z Q J Q � z H m a C7 3 U W H ON INTS ORDINGLY m CJP 2015 341 DM6W NC EX -A NORTH ADDITIONAL UTILITY EASEMENT THAT PART OF THE NORTHEAST QUARTER OF SECTION 35, TOWN3= 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF A PIECE OF LAND DEEDED BY SOPHRONIA BECKWITH TO GEORGE H. BECKWITH, SAID DEED BEING RECORDED IN THE RECORDER'S OFFICE OF McHENRY COUNTY, ILLINOIS, IN BOOK 84 OF DEEDS ON PAGE 312, SAID POINT BEING KNOWN AS THE SOUTHWEST CORNER OF LOT 5 OF THE COUNTY CLERK'S PLAT OF THE NORTH HALF OF SECTION 35, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN; THENCE SOUTH 16 DEGREES 32 MINUTES 58 SECONDS WEST (BEARINGS BASED ON ILLINOIS STATE PLANE COORDINATES EAST ZONE NAD1983), A DISTANCE OF 214.90 FEET TO A POINT ON THE NORTH LINE OF JOHN STREET AS MONUMENTED AND OCCUPIED; THENCE SOUTH 74 DEGREES 40 MINUTES 43 SECONDS EAST ALONG SAID NORTH LINE OF JOHN STREET, A DISTANCE OF 639.72 FEET; THENCE NORTH 14 DEGREES 59 MINUTES 55 SECONDS EAST, 91.87 FEET; THENCE NORTH 79 DEGREES 06 MINUTES 01 SECONDS EAST, 17.11 FEET, THENCE NORTH 67 DEGREES 27 MINUTES 12 SECONDS EAST, 51.86 FEET TO THE POINT OF BEGINNING BEING THE WESTERLY LINE OF AN EXISTING UTILITY EASEMENT; THENCE SOUTHEASTERLY 55.63 FEET ALONG A NON TANGENT CURVE TO THE LEFT BEING SAID WESTERLY LINE, HAVING A RADIUS OF 348.40 FEET, THE CHORD OF SAID CURVE BEARS SOUTH 35 DEGREES 11 MINUTES 03 SECONDS EAST, 55.58 FEET; THENCE SOUTH 39 DEGREES 44 MINUTES 16 SECONDS EAST, 66.80 FEET; THENCE SOUTH 75 DEGREES 00 MINUTES 00 SECONDS WEST, 25.98 FEET; THENCE NORTH 39 DEGREES 44 MINUTES 16 SECONDS WEST, 46.17 FEET; THENCE NORTHWESTERLY 43.62 FEET ALONG A CURVE TO THE RIGHT, HAVING A RADIUS OF 365.00 FEET, THE CHORD OF SAID CURVE BEARS NORTH 36 DEGREES 18 MINUTES 52 SECONDS WEST, 43.59 FEET; THENCE NORTH 15 DEGREES 00 MINUTES 00 SECONDS EAST, 20.59 FEET TO THE POINT OF BEGINNING IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS. THE ABOVE DESCRIBED PARCEL CONTAINS 1,593 SQUARE FEET, MORE OR LESS. NORTH TEMPORARY CONSTRUCTION EASEMENT THAT PART OF THE NORTHEAST QUARTER OF SECTION 35, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF A PIECE OF LAND DEEDED BY SOPHRONIA BECKWITH TO GEORGE H. BECKWITH, SAID DEED BEING RECORDED IN THE RECORDER'S OFFICE OF McHENRY COUNTY, ILLINOIS, IN BOOK 84 OF DEEDS ON PAGE 312, SAID POINT BEING KNOWN AS THE SOUTHWEST CORNER OF LOT 5 OF THE COUNTY CLERK'S PLAT OF THE NORTH HALF OF SECTION 35, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN; THENCE SOUTH 16 DEGREES 32 MINUTES 58 SECONDS WEST (BEARINGS BASED ON ILLINOIS STATE PLANE COORDINATES EAST ZONE NAD1983), A DISTANCE OF 214.90 FEET TO A POINT ON THE NORTH LINE OF JOHN STREET AS MONUMENTED AND OCCUPIED; THENCE SOUTH 74 DEGREES 40 MINUTES 43 SECONDS EAST ALONG SAID NORTH LINE OF JOHN STREET, A DISTANCE OF 639.72 FEET TO THE POINT OF BEGINNING; THENCE NORTH 14 DEGREES 59 MINUTES 55 SECONDS EAST, 91.87 FEET; THENCE NORTH 79 DEGREES 06 MINUTES 01 SECONDS EAST, 17.11 FEET; THENCE NORTH 67 DEGREES 27 MINUTES 12 SECONDS EAST, 51.86 FEET; THENCE SOUTHEASTERLY 55.63 FEET ALONG A NON TANGENT CURVE TO THE LEFT, HAVING A RADIUS OF 348.40 FEET, THE CHORD OF SAID CURVE BEARS SOUTH 35 DEGREES 11 MINUTES 03 SECONDS EAST, 55.58 FEET; THENCE SOUTH 39 DEGREES 44 MINUTES 16 SECONDS EAST, 66.80 FEET; THENCE SOUTH 09 DEGREES 15 MINUTES 28 SECONDS WEST, 57.98 FEET TO SAID NORTH LINE OF JOHN STREET; THENCE NORTH 74 DEGREES 40 MINUTES 43 SECONDS WEST ALONG SAID NORTH LINE, 159.54 FEET TO THE POINT OF BEGINNING IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS. THE ABOVE DESCRIBED PARCEL CONTAINS 15,379 SQUARE FEET, MORE OR LESS. McHENRY COUNTRY CLUB i 0/20/2015 12:56:36 PM 0:\B6130341\Survey\Dugs\86130341 _Eosementz.dxg HoA�CH LEGEND: Tcfi TEMvaRA0.1' consmurnax EASEMENT NORTH LINE OF THE SOUTH HALF OF THE FRACTIONAL. SW CHARIER SEC-36-{SN-B-BE r_ Isl.or I I I LINE IS 151.00' EAST OF AND PARALLEL TO THE LINE OF COUNTRY CUB RLY ESTATES UNIT 2 I I I I I I TEMPORARY CONSTRUCTION EASEMENTXISTING 400.O' MUNICIPAL THAT PART OF THE SOUTH HALF OF THE FRACTIONAL UTILITY EASEMENT CHARTER OF SECTION 36, TOWNSHIP 45 NORTH, RAN OF THIRD PRINCIPAL MERIDIAN. CITY OF MCHENRY, MCHE IL INOIS, DESCRIBED AS FOLLOWS: BEGINNING AT TH CORNER OF LOT 22 OF COUNTRY CLUB ESTATES UNI SUBDIVISION OF PART OF THE SOUTH HALF OF THE OF SECTION 35 OF SAID TOWNSHIP; THENCE EASTERI THE LINE OF SAID SOUTH HALF OF THE FRACTIONAL SOUTHWEST OVARTER. 151.D3 FEET: THENCE SOUTHERLY ALONG A LINE LYING 151.00 FEET EASTERLY OF AND PARALLEL WITH THE EASTERLY LINE OF 5A10 COUNTRY CLUB ESTATES UNIT 2, SOUTHERLY FEET; THENCE WESTERLY ALONG A LINE LYING E SOUTH FEET SOUTHERLY OF AND PARALLEL WITH SAID NORTH LINE OF THE SOUTH HALF LY THE FRACTIONAL SOUTHWEST ALONG SAID. 151.03 FEET 3 SAID O T E P LINE; THENCE NORTHERLY ALONG SAID EASTERLY * LINE, }OO.OI TO THE POINT OF BEGINNING. THE ABOVE DESCRIBED PARCEL CONTAINS 45,310 SOUARE FEET. MORE OR LESS. I� / / I / I PROPOSED TEMPORARYSTR CONSTRUCTION EASEMENT (45,310 SO. FT.) I I I ( CEBAR or IF ADJUST DIRAWN Joe go- AYV LL Z z F 0 J z }U C U W r fr � W TEMPORARY CONSTRUCTION EASEMENT THAT PART OF THE SOUTH HALF OF THE FRACTIONAL SOUTHWEST QUARTER OF SECTION 36, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LOT 22 OF COUNTRY CLUB ESTATES UNIT 2 BEING A SUBDIVISION OF PART OF THE SOUTH HALF OF THE SOUTHEAST QUARTER OF SECTION 35 OF SAID TOWNSHIP; THENCE EASTERLY ALONG THE NORTH LINE OF SAID SOUTH HALF OF THE FRACTIONAL SOUTHWEST QUARTER, 151.03 FEET; THENCE SOUTHERLY ALONG A LINE LYING 151.00 FEET EASTERLY OF AND PARALLEL WITH THE EASTERLY LINE OF SAID COUNTRY CLUB ESTATES UNIT 2, 300.07 FEET; THENCE WESTERLY ALONG A LINE LYING 300.00 FEET SOUTHERLY OF AND PARALLEL WITH SAID NORTH LINE OF THE SOUTH HALF OF THE FRACTIONAL SOUTHWEST QUARTER, 151.03 FEET TO SAID EASTERLY LINE; THENCE NORTHERLY ALONG SAID EASTERLY LINE, 300.07 TO THE POINT OF BEGINNING. THE ABOVE DESCRIBED PARCEL CONTAINS 45,310 SQUARE FEET, MORE OR LESS. Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: November 2, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Water Tower #3 Maintenance Professional Services Agreement with HR Green Inc. ATT: 2013 Maintenance Inspection Report and HR Green Professional Services Agreement BACKGROUND: Water Tower #3 located at Adams Industrial Park was constructed in the fall of 2000. The coating on the tower has experienced some failures. During 2012 some spot cleaning and coating touch-ups were completed by Water Division staff. In April 2013 Dixon Engineering completed an inspection of the exterior and interior of the tank. The recommendations are outlined in Dixon's report date April 10, 2013 (attached) include exterior overcoat, dry interior painting, wet interior painting, seam sealing, flap gate installation, expansion joint replacement, cable support relocation and overspray protection/cleaning. A 20 year life expectancy for the coating is desirable; maintenance of the paint coatings provides longevity to the steel structure and a clean appearance. ANALYSIS: HR Green has submitted the attached Professional Services Agreement (PSA) for Water Tower #3 repainting and maintenance repair. The PSA includes engineering design, bidding services and construction observation services on a time and material basis not to exceed $37,833.00. The Capital Improvement Program includes $300,000 for the maintenance and repair of Water Tower #3. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the attached Professional Services Agreements with HR Green, Inc. in an amount not to exceed $37,833.00 and authorization to publicly bid the Water Tower #3 repainting and maintenance repair project. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. CONCLUSIONS: The exterior coating is an epoxy urethane coating system that is in fair condition. The coating has faded slightly. Primary modes of failure are rock nicks and spot coating breaks to the substrate. The primer has good adhesion. Coating deterioration is minor and the condition is above average for a 13-year-old coating system. The lettering is slightly faded. The dry interior coating is an epoxy system that is in good condition. The coating is 99 percent intact; however, minor failure has occurred on the tops of the platforms and there are some spot failures from abrasion and age. The wet interior coating is a three coat epoxy system that is in fair condition overall. Below the high water line, the coating has minor spot failures on the access tube and sidewalls. Above the high water line, the coating is in good condition. The roof coating is deteriorating at the open lap seams and oil the roof beam edges with minor corrosion. I2);COMM);NDATIONS: 1. Schedule regular cleanings and inspections of the tank by an independent third patty as recommended by AW WA, or once every five years. 2. Complete the recommended work in 3-5 years. The coating work is the greatest cost and largest part of the recommendations. The repairs and upgrades should be completed during the next major tank rehabilitation process when coating repairs are made. 3. High-pressure water clean (5,00040,000 psi), spot power tool clean and recoat the exterior with a polyurethane system. The estimated cost is $100,000. 4. Abrasive blast clean the topsides of the platforms, I foot up the walls, the access tube, and bowl and the other areas of failed coating and apply a spot epoxy coating system to all prepared surfaces. The estimated cost is $15,0009 5. Abrasive blast clean the entire wet interior to a near white metal condition (SSPGSPI O), and apply a three -coat epoxy polyamide system. The estimated cost is $120,000. G. After coating the wet interior, seam seal the roof lap joints with urethane caulk. The estimated cost is $2,000. Install cathodic clips and a pressure fitting for future installation of a submerged cathodic protection system. The estimated cost is $I,500. 8. Install a chain link fence around the tack for security. 9. Water clean and coat the foundations to prevent further deterioration. Cost would be incidental to exterior painting. 10. Install a painter's rigging rail outside the existing roof handrail. The estimated cost is $2,000. 11. Install safety grabs on the exterior roof for temporary fall prevention of workers in the wet interior. Cost would be incidental to coating costs. 12. Install couplings at the existing painter's rigging rail for temporary fall prevention of workers in the wet interior. Cost would be incidental to coating costs. 13. Relocate the aviation lights to the roof handrail. The estimated cost is $1,000. 14. Relocate the cable support on the roof to allow the roof hatch to open properly. 15, Install a screened flap gate on the end of the overflow pipe. The estimated cost is $2,0000 16. Replace the existing roof vent screen. Cost would be incidental to exterior repainting. 17. Annually inspect the roof vent screen. 18. Remove the glandular expansion joint, and replace with a bellows -type joint. The estimated cost is $8,000. 19.Operate the and valve annually to minimize sediment build up. 2 A DISCUSSION ON RESCUE AND RETRIEVAL OPERATIONS FROM ELEVATED PEDESTAL STORAGE TANKS A series of accidents involving falls from or in water tanks has highlighted inadequacies in tank design and a potentially greater problem. The rescue may be more dangerous, with potential for more loss of life or injury, than the original accident. Contractors and engineers are responsible for their own employees. Even with safety training and proper equipment, accidents will occur. Most rescue squads are local or neighboring fire departments, some with more practice than other departments. Elevated tanks were designed to store water, not for rescue or retrieval convenience. The following items would make working on and retrieval from water tanks safer. This discussion is offered as a starting point, We recommend that you meet with your rescue personnel and draft a rescue plan. A copy of the plan should be kept at the tank and with the rescue crew. OSHA uow requires 30-inch mauways and hatches with fall prevention on all ladders. We have always objected to replacement of ladders as new regulations are passed relatively frequently, especially on retrofit of existing tanks. We recommend the changes for tite convenience and safety of your employees, rescue personnel, and others working an the tank. As far as we know, none of these conversion items recommended are required or mandated by any government agency for retrofits. DIXON recorrunends these changes be made daring the next major tank painting. RETRIEVAL CROM WET INTERIOR: Access: The dry interior ladders are located in the base cone, stem, and access tube. These ladders do meet OSHA standards. All ladders do contain a rail -type fall prevention device. There is an 18 x 24-inch manway in the access tube for access into the bottom of the wet interior. The roof has a 30-inch diameter roof hatch for the dry interior, and a 30- inch diameter roof hatch for the wet interior. There is a 20-foot diameter by 41-inch high handrail on the roof with a 4-inch high toe plate. The area within the handrail is large enough for temporary basket storage. There is not a painter's rigging rail around the handrail. There is a full under the bowl, and a condensate ceiling at approximately 20 feet above the ground in the dry interior. Ladder openings iu platforms are 30-inch in diameter. Procedure: 1. It is not possible to install a 30-inch manway iu the bottom of the tank. Retrieval must be up to the roof by use of a winch and tripod. Rescue personnel enter the tarilc through the 304nch roof hatch or the bottom manway. 2. Inside the roof handrail, the rescue crew raises the basket to the roof using a tripod and a winch. Place the basket on the roof while the tripod is moved over the access tube hatch. 3. Establish a helicopter rescue, or lower thre basket down the access tube to the top platform. From the top platform, lower the basket to ground level through the 30-inch platform hatches with a pulley or winch connected to an attaclmient lug welded to the tank's bowl. From the roof, it is possible to lower the basket over the side to growrd level, but that would require a very large winch and increased loading on the attachment point. On a rainy, windy, or snowy day, the objective would be to get rescue personnel off the roof as soon as possible, so lowering through the dry interior is preferred. Structural Modifications Necessary (As stated in the reconunendationsl: ], Install a painter's rail on the roof. ($2,000) 2. Weld an attaclmrent lug to the tank's bowl. Cost is incidental to coating costs. Equipment: Winch or pulley system. Tag line rope. Basket. f:! COST SUMMARY: Exterior overcoat $100,000 Dryinterior painting 153000 Wet interior paint 120000 Seam sealing 2,000 Cathodic clips 1,500 Painter's rail 2,000 Aviation lights 11000 Flap gate 2,000 Expansion joint 8 000 2511500 Engineering and Contingencies 48,500 Total $300,000 INSPECTION: On April 1, 2013, Dixon Engineering, Inc. (DIXON) performed a preliminary maintenance inspection on the 750 000-gallon spheroid water storage tank owned by tine Village of McHenry, Illinois. Purposes of the inspection were to evaluate tine interior and exterior coating's performance and life expectancy, assess tine condition of metal surfaces and appurtenances, review safety and health aspects, and make budgetary recommiendations for continued maintenance of the tank. All recommendations, with budgeting estimates for repairs are incorporated in this report. The inspection was performed by Ton Van Gernert, project manager. The inspector was assisted by Kyle Lay, ROV driver, and Craig Springer, staff technician. Wet interior inspection was completed with a remotely operated vehicle (ROV). Video of the inspection and still photos are attached from your review. No cleaning, paint thickness, or adhesion tests are performed in the wet interior during an ROV inspection. TANI{ INI'ORMATION: The tank was built in 2000 by CB&I with a height -to -high-water line of 129-feet. The tank is welded construction. The tank was last painted in 2000 by CB&I. CONDITIONS AND RECOMMENDATIONS: EXTCRIOR COATING CONDITIONS: The exterior coating system is the original nnnitiple coat epoxy urethane coating system, Information provided to DIXON showed the exterior was abrasive blast cleaned to SSPC- SP 6 spot blasted in 2000. Bare metal surfaces were then primed, followed by application of a fill intermediate coat, and a fill finish coat to the entire tank. Tlie exterior coating is in fair condition overall and is beginning to chalk and fade and there is loss of gloss. Surfaces have faded due to exposure to ultraviolet rays, which is a normal occurrence for an exterior coating system. The coating is adequately protecting the metal and the aesthetics are good. The system is performing as would be expected for a 13-year-old system. Several areas of rock chip damage were noted on the base cone and lower stem. These areas have started to surface rust and undercut the surrounding coating. The stem coating is in fair condition. No coating breaks were found on the stem. Minor chalking and fading of the coating was found. Tine coating on the bowl is in fair condition. There are minor coating breaks with small amounts of surface rust and rust staining. The sidewall coating is in fair condition. No coating breaks were found on tine sidewal(s. Tlne bowl areas are covered with light algae growth. The roof coating is in fair condition. Primary methods of roof coating deterioration is spot coating breaks to the substrate. Good adhesion was noted on the ASTM x-cut test areas, with trace loss of topcoat to the substrate coat in areas tested. The tank is a candidate for over -coating. Lettering on the tank consists of McHenry Heart of the Fox in two locations. 1;XTCRI0R COATING RCCOMNtL+NDATIONS: Take no irmnediate action on the exterior. Budget for exterior overcoating in the year 2016, or when aesthetics dictate. Perform a maintenance inspection in five years to update the recoating times and costs. Current adhesion showed the existing coating would support an additional recoat. The existing coating is a urethane system. The recommended procedure is to higln- pressure water clean (5,00040,000 psi) the exterior to remove any delamination or flaking coating and any contaminants, followed by spot power tool cleaning to bare metal (SSPC-SP 11) any rusted or failed areas. The coating system would consist of a spot prime coat on the bare metal, a full coat of epoxy, followed by a two full coats of polyurethane. The polyurethane system offers excellent abrasion resistance with high gloss and sheen retention. The expected life of this system is fifteen years.. The system can be recoated again in fifteen years, and a second time approximately fifteen years after the first recoating, extending the life of tine coating to forty-five years before total removal would be necessary again. The tank would be removed fron service during the painting project. This is necessary to reduce moisture condensation on tine tank's surface. Polyurethane coatings have a miuinuan temperature requirennent for application and are sensitive to moisture during the curing process. If moisture is present during the curing process, the appearance will become cloudy with little or no gloss. The estimated cost to spot power tool clean and overcoat the existing system with an epoxy polyurethane system is $100,000. DRY INTERiOR COATING CONDITIONS: The dry interior area on this structure is defined as the non -water contact surfaces, • consisting of tine base cone, stem, and access tube. The dry interior coating is an epoxy system that is in good condition, 99 percent intact. No significant coating deterioration was found in the base cone or stem. The primary causes of deterioration in the access tube and bowl is rust bleed through and spot coating breaks. Tile coating on the tops of the platforms is in fair condition. The areas are slightly rusted. Primary causes of deterioration is abrasion. DRY INTERIOR COATING RECOD'1MENDATIONS: Abrasive blast clean to a SSPC-SP6 the entire topsides of the platforms and 1 foot up the wall, the bowl, the access tube, and the other areas of failure noted throughout the dry interior. The bare metal would be prime coated followed by a coat of epoxy. The estimated cost of spot repainting is $15,0000 WET INTERIOR COATING CONDITIONS: The wet interior coating is an epoxy system applied Uy CB&I in 2000. The roof coating is in good cmrditimr. The coating is 99 percent intact, with the primary areas of deterioration along the lap seams, the beam edges, and in the crevices. The tank's roof contains open lap seams that have started to rust and streak. Staining is typical for a tank of this construction where the lap seams are open and not seal welded or caulked. Staining in the lap seams is not a concern, but should be monitored during fixture inspections for corrosion growth. Roof beam edge corrosion is typical but should be corrected before structural loss of steel occurs. Coating deterioration is occurring along edges of some of the roof support beams. Rust is also occurring at the roof-lo-beam junction. Rust is forming at edges of the cathodic lift boles. The sidewall coating is in fair condition. Tire coating on the sidewalls is 99 percent intact. There is not any significant damage at the high water line, which would be the area most affected by ice pressures and ice movement. Causes of deterioration are spot coating breaks. The coating is still protecting the metal, with the exception of several spot coating breaks. The access tube coating is in fair condition. The coating on the access tube is 99 percent intact. There is not any significant damage at the high water line, which would be the area most affected by ice pressures and ice movement. Below the water level, the coating is in fair condition with a few small spot coating breaks. Above the water level, the coating is in poor condition. Tire coating on the tank bottom was difficult to inspect due to sediment covering the coating. It is expected that a few spot coating breaks would be found. Tfie tank bottom was covered with approximately 2-fnclnes of unal sediment. The bottom, sidewall, bowl, and access tube are covered with heavy mineral staining, which does not affect the integrity of the coating system. WET INTERIOR COATING RECOD'111IENDATIGNS: Remove the coating system by abrasive blast cleaning the metal to a near white metal grade (SSPC-SP 10) and apply a new epoxy coating system. Paint systems are to be approved for potable storage tanks contingent upon meeting requirements of National Sanitation Foundation Standard 60/61. Epoxy paint systems are recommended in most applications. Their drawbacks are a minimum application temperature of 50°F or 35°F for fast cure; and long cure times, 7 days at 70°F and up to 28 days at 35°F. The coatings are formulated in high solids form to reduce VOC emissions and have good adhesion and abrasion resistant qualities. The coatings are normally applied in three coats with recoat times up to twenty-four hours. The estimated cost to apply the three -coat epoxy system is $120,000. As an alternative, apply a high film build 100% solids epoxy or plural component urethane coating. These coating systems are not solvent based, so thicker films can be obtained in a single pass. This saves on labor cost for applying second and third coats. The thicker film performs better covering rough and pitted surfaces than conventional systems. The coatings have a very short cure times usually less than forty-eight hours. In addition, they may be applied in lower temperature conditions. However the coatings have a higher cost due to the additional material used and the proprietary mixing and application equipment which must be rented or purchased by the contractor. Training by tlie material supplier is also needed to ensure that the contractor applies the product correctly. The estimated cost for a high build epoxy or urethane system is $180,000. After coating the roof, use a urethane caulk to fill gaps between roof sheets. The caulk will fill open joints and seal edges, extending the life of the wet interior coating. The estimated cost is $2,000. CATHODIC PROTECTION CONDITIONS: The tank does not contain a cathodic protection system. The tank does not have clips and a pressure fitting already installed for a fuhu•e cathodic protection installation. CATHODIC PROTECTION RECOMMENDATIONS: Install cathodic clips and couplings for finhue installation of floating -type cathodic protection system. The estimated cost is $2,500. The full all impressed current cathodic protection system could be installed at a later date. The system is designed with a horizontal ring configuration. The anode is suspended into the lower one-third of the tank by floats or arms off the access tube. As water fills the tank, the anode takes the desired ring configuration. This design is considered ice -free. Formation of ice normally occurs at the high water level and some along the sidewalk. As long as the tank is operated in the upper one-half of its capacity, the probability of ice damage is very low$ The anode used is a platinized niobium or titanium wire with a design life of ten years. The system also incorporates copper/copper sulfate reference anodes. The system is automatically controlled by monitoring the water -to -tank potential. It provides protection to steel surfaces where holidays (coaling pinholes) or coating breaks exist. Cathodic protection operates by inhibiting galvanic cell corrosion where steel is exposed. The system creates an equipotential across the tank and drives the tank potential down to a point (-850 millivolts) where corrosion is essentially non-existent. Only surfaces that are in contact with water are protected because water acts as the electrolyte for the circuit. Therefore, areas of the roof and upper sidewall are not protected by the system. The estimated cost of the fill system is $17,0004 PIT AND PIT PIPING CONDITIONS: The tank is operated by au electronic control system located in the base cone. SITC CONDITIONS: The size of the tank site is large and is not fenced. 1'he site is well maintained. There is industrial development to the east and south. It is adjacent to a ball field to the west and an open field to the north. The neighbors are close to the tank and extra precautions will need to be taken to keep from getting paint or debris on the neighbors' properties. The site is accessible from a municipal street and a paved drive. SITC COMMENDATIONS: Install a fence around the tank to provide increased security. The fence should be 10-12 feet larger than the bowl diameter to allow room for coutaimnent. Obtain a quote from a qualified fencing contractor. 10 I+OUNDATION CONDITIONS: The exposed foundation is in good condition and showed minor amounts of deterioration. Deterioration includes cracking, with no rebar exposed. Pressure wash the concrete and patch the small areas of deterioration. Coat the exposed concrete to prevent further deterioration with an epoxy coating system. The cost would be incidental to exterior painting. GROUT CONDITIONS: The grout is in good condition, None of the grout is missing between the bottom plate and the foundation. ROOK HANDRAIL AND PAINTL+R�S RAILS: A handrail is located on the roof surrowtding the roof hatches and the vent. The handrail is in good condition. The handrail is being used for antenna mounts. The tank has uo roof painter's rail ROOK HANDRAIL AND PAINTRR°S RAIL RECOMAICNDATIONS: Install a painter's rigging rail outside the existing roof handrail. The estimated cost is $210004 AVIATION LIGHTS AND RLL�CTRICAL CONDITIONS: The tank has a double aviation light on the roof that is in good condition. The light is operating properly. The photoelectric cell for the aviation lights is located on the support arnt for the lights. The photoelectric cell was covered during the inspection and the aviation lights were functional. The anterma is lug►ter than the aviation lights. There are light fixtures located in the dry interior. None of the lights were burnt out during the inspection. AVIATION LIGHTS AND I$LRCTRICAL RECOMMENDATIONS: Relocate the aviation lights to the roof handrail. The liglrts should be located to the top of the handrail The estimated cost to relocate the lights and run new electrical conduit is $I,000. 11 ANTCNNAS: Tlie roof area contains one SCADA antenna. The antennas are attached to the roof handrail. Elie cable from the access tube to the handrail is supported by a metal angle. The location of the angle prevents the wet interior roof hatch from opening past 90 degrees. To keep it open, it must be tied up. AN•P)iNNA RRC011'nNT•,NDATIONS: Relocate the antenna and cable support on the roof to keep from interfering with the roof batch lid. OVL�RPLOw PIPR CONDITIONS: The tank has an 8-inch diameter overflow pipe that extends along tine access tube iu the dry interior down through the dry riser and exits near the bottom of the base cone. The discharge end of the overflow pipe is screened. The screen is in good condition. The pipe discharges to a splash pad with the required air gap. The discharge area is in good condition. OVL�RRLO\Y PIPL� RECOMbIRNDATIONS: Install a screened flap gate with a corrosion resistant screen on the end of the overflow pipe. The flap gate would allow water to discharge even if the screen becomes plugged or frosted over. It is designed to stay closed to prevent rodents or birds from entering the pipe. Tine estimated cost is $2,000, HATCH AND NIANwAY CONDITIONS: The tank has a 36 x 80 inch access door into the base cone of the tack into the dry interior. The door is in good condition and operated properly during the inspection. The tank has a 30-inch flip -top, round, roof access hatch to the wet interior. The hatch is in good condition but cannot open far enough because of the cable support behind it. Tlie tank has a 30-inch flip -top, round roof access hatch into the dry interior. The hatch is in good condition. 12 The roof wet interior hatch was secured with a wire matching the owner's plaster key system. The exterior roof area contains a 24-inch diameter painter's hatch with a bolted cover that is in good condition. The hatch is used for ventilation and lighting during maintenance or a rescue. The nuts and bolts are rusting. The tank has a 24-inch diameter painter's hatch (bird hatch) at the top of the riser. The hatch is in good condition. The tank has an 18 x 24-inch elliptical access manway in the access tube that is in good condition, The manway is hinged, the gasket showed no signs of leaking. The crab bolts are mildly rusted. The ladder openings in the dry interior platforms are 30-inch round with lids. The top platform is a full platform. HATCH AND MAWAY RECOMMENDATIONS: Install a lock on the roof hatch to the wet interior. People working on tanks and antennas on a routine basis may not be familiar with the sanitary requirements for a potable water supply. VENT CONDITIONS: The roof vent is a 8-inch pressure -vacuum design. The vent is in good condition. VENT RECOMMENDATIONS: Replace the existing roof vent screen; the screen is starting to deteriorate. Cost would be incidental to exterior repainting. Annually inspect the vent to make sure the screen is open and not damaged. LADDER CONDITIONS: Drv; The dry interior ladders are in good condition. They are located in the base cone, stem, and access tube. The ladders do meet OSHA requirements. The base cone ladder is in good condition and does have a rail -type fall prevention device. 13 Wet: The stem ladder is in good condition and does have a rail -type fall prevention device. The access tube ladder is in good condition and does have a rail -type 1611 prevention device. The fall prevention devices are in good condition. The wet interior contains a ladder that is iu good condition. The ladder does meet current OSHA size requirements. The wet interior ladder does contain a rail -type fall prevention device. The fall prevention device is in good condition. TILL PIP1; CONDITIONS: The 12-inch diameter fill pipe runs tiuough the dry interior into the bottom of the bowl. The pipe extends one foot into the bottom of the tank, There is a deflector plate over top of the line. 1;XPANSION JOINT CONDITIONS: The joint is covered with corrosion byproducts that will interfere with movement when it combines with the seal material. Scale rust is over the entire joint. The tank was not drained because this inspection was completed by ROV. No movement of the expansion joint would occur and the joint could not be checked. )CXPANSION JOINT I2L+COMMPNDATIONS: Replace the glandular expansion joint with a stainless steel bellows style joint. The bellows joint is essentially maintenance free, The estimated cost is $8,000. MUD VALVC CONDITIONS: A single mud valve is located in the bottom of the tank. MUD VALVT; RLC0314MKNDATIONS: Continue annual operation of the nmd valve to minimize sediment accunmlation. 14 CONDENSATE DRAIN CONDITIONS: The condensate line is a 2-inch rubber hose with a check valve that nuns from the condensate platform to the overflow pipe, The line is in good condition, the drain in the platform appeared opeD. WET INTERIOR METAI. CONDITIONS: The steel structure is iR good condition above the high water line and in good condition below it. No pitting was found at the existing coating breaks on the sidewalls and access hube. Roof Beams: fhe interior roof is supported by two transverse beams that are in good condition with minor corrosion in the crevices and on the edges. 15 DIXON ENGINEERING, INC. STEEL TANK P'IELD INSPECTION REPORT SPHEROID TANI{ DATE: Anril 12 2013 I, TANK DATA OWNER: Village of McHenry CLIENT CODE: 13-56-05-03 LOCATION: Street: Barney Ct. and Richard Ct. City: McHenry State: Illinois GPS coordinates: N 42o 201 40" W 880 15` 19" TANK SIZE: Capacity: 750,000 gallons Diameter: 65 feet Height to bottom (LWL): 129 feet 4 inches Height to overflow (HWL): 160 feet Head range: 40 feet CONSTRUCTION: Type of structure: Spheroid Type of Roof: Hemisphere Type of Bowl: Hemisphere DATE CONSTRUCTED: 2000 MANUFACTURER: CB&I CONTRACT NUMBER: 118263 COATING HISTORY.. _. EXTERIOR WET INTERIOR` =DRY -INTERIOR DATE LAST COATED 2000 2000 2000 CONTRACTOR CB&I CB&I CB&I COATING SYSTEM Urethane Enoxy E ox SURFACE PREPARATION SSPC SP-6 SSPC SP-10 SSPC SP-6 COATING MANUFACTURER Tnemec Tnemec Tnemec PERSONNEL: Inspector Kyle e LaX, Top person "fom Van Gernert, Ground person Craig S rp inset TYPE OF INSPECTION: Preliminary Maintenance Metliod of inspection: ROV II. INSPECTION DATA SITE CONDITIONS Fenced: No Control building: No Antenna control site: No SCADA controls: Yes Location of antenna: Roof Site conditions: Well maintained Neighborhood: Industrial To the North: Oven field To the East: Comnnercial building To the South: Commercial building To the West: Ball fields Power lines within 50 feet: No Site drainage: Away from taiilc Indications of underground leakage: No Shrub, tree, etc. encroachnnent: No PIPING: N/A TOUNDATION Foundation exposed: Yes Exposed height: 4"14 inches Undermining of foundation: No Exposed foundation condition: Good Damage or deterioration: Yes Type of damage: Cracked Severity: Minor Crack location: At anchor bolts, random Exposed rebar: No Type of grout: Cement Condition: Good Grout missing: No Indications of foundation settlement: No Foundation commients: Fourteen cracks counted in foundation, all but 2 are located at anchor bolts > XTERIOR COATING Base cone: Stem: Bowl: Topcoat condition: Fnir Primer coating condition: Good Describe coating: Chalking, ading spot coating breaks to substrate Dry film thickness: 7-13 mils Coating adhesion: 4A Metal condition: Good Base cone comments: Spot coating repairs made by Village Topcoat condition: Good Primer coating condition: Good Describe coating: Chalking fading spot coating breaks to substrate Mildew growth: No Metal condition: Good Topcoat condition: Fair Primer coating condition: Good Describe coating: Chalking fading snot coating breaks to substrate, rust bleed throe h Mildew growth: Yes Amount: Moderate Metal condition: Good SidewalL• Lettering: Yes Number: 2 Describe lettering: McHenry (in block lettering) Heart of the Fox Logo: No Topcoat condition: Fair Primer coating condition: Good Describe coating: Chalking fading spot coating breaks to substrate rust bleed throe Ir Metal condition: Good Roof: Topcoat condition: Fair Primer coating condition: Fair Describe coating: Chalking fading spot coating breaks to substrate rust undercutting Dry film thickness: 8-9 mils Coating adhesion: 4A Metal condition: Good T XTERIOR APPURTENANCES Access door: Size: 36 x 80 inches Coating condition: Good Metal condition: Good Anchor bolts: Number of bolts: 18 Diameter: I'/ inches Anchor bolt chairs: Yes Coating condition: Fair Metal condition: Good Overflow pipe: Coating condition: Good Metal condition: Good Inside diameter: 8 inches Condition of screen: Good Percent of screen open: 50 Flap gate: No Air gap: Yes Bottom of pipe to ground distance: 12 inches Splash pad: Yes Type: Concrete pact Condition: Good Roof handrail: Diameter: 20 feet Height: 41 inches Midrail height: 19 inches Toe plate height: 4 inches Coating condition: Good Metal condition: Good Painter's rail: N/A );XTERIOR APPURTE NANCEI S Roof hatches: Wet interior: Coating condition: Fair Metal condition: Good Neck diameter: 30 inches Shape: Round Hatch security: Bolt Dry interior: Coating condition: Good Metal condition: Good Size: 30 inches Shape: Round Hatch comments: Wet interior hatch doesn't open past 90° because of SCADA cable interference Bolted ventilation Latch: Coaling condition: Good Metal condition: Good Neck diameter:24 inches Ventilation hatch conuuents: Rust on bolts only Roof vents: Number: 1 Type: Screened uressurc-vacuum Neck diameter: 8 inches Vent Material: Steel Coating condition: Good Metal condition: Good Screen condition: Good Percent of screen open: 99 Vent comments: Access tube air gap present but covered with robber sheet. Aviatimr lights: Condition: Good Functioning: Yes Design: Double red Photoelectric Cell: Yes Items higher than lights: Yes Describe items: SCADA and whip antemia Removable cathodic caps: N/A Rigging pohnts: Rigging couplings: Yes Number: 2 Rigging clips: No Coating condition: Good Metal condition: Good Antennas: Roof Number: 2 Attached to: Handrail Sidewall Number: 0 Stem Number: 0 Cable runs: In dry interior Antennas or cables interfere with climbing or working: No Antenna issues: Cables interfere with hatches or manways Location: Wet interior manway opening only opens 90' Are antennas 4G or microwave type: No Antenna comments: One whip antenna attached to access tube penetrations Antenna pod: N/A DRY INT)JRIOR Below the bottom platform: Topcoat condition: Good Primer coating condition: Good Describe coating: No significant coating deterioration Dry film thickness: 1349 mils Metal condition: Good Floor: Concrete Comments: 20 inches of concrete foundation in dry interior then the rest is gravel Bottom platfm•m: Platform design: Full Coating condition: Fair Describe coating: Spot coating breaks to substrate Metal condition: Good Ladder opening size: 30 inches Shape: Round Drain: Yes Type: To overflow Size: 2 inches Functioning properly: Yes Platform comments: Coating breaks around drain only DRY INTERIOR Stem above the bottom platform: Diameter: I I feet 7 inclies Topcoat condition: Good Primer coating condition: Good Describe coating: No significant coating deterioration Dry film thickness: 1 I-15 mils Metal condition: Good brtermediate platform: N/A Top platform: Platform design: Full Coating condition: Poor Describe coating: Spot coating breaks to substrate rust bleedthrough Metal condition: Good Ladder opening size: 30 inches Shape: Round Top platform comments: Rust bleed through only at painter's hatch Stem clove the top platform: Topcoat condition: Fair Primer coating condition: Good Describe coating: Rust bleed through no significant coating deterioration other than 12 inches from tine bottom of bird hatch to platform — in that area only Dry film thickness: 10-15 mils Metal condition: Good Cone: Material: Metal Topcoat condition: Poor Primer coating condition: Poor Describe coating: Rust bleed through Metal condition: Good Bowl comments: Extensive rust bleed through Access tube: Diameter: 42 iuclnes Topcoat condition: Fair Primer coating condition: Fair Describe coating: Rust bleed through Dry film thickness: 740 mils Metal condition: Good Access tube conunents: Extensive rust bleed through and staining DRY INTRRIOR APPUR I ENANCES Base cote ladder: Coating condition: Good Metal condition: Good Toe clearance: 6 inches or greater, open Width of rungs: 16 inches Thickness of rungs: % inch Shape of rungs: Diannond Fall prevention device: Yes Type: Rail Condition: Good Cage: No Stent ladder: Coating condition: Good Metal condition: Good Toe clearance: 6 inches or greater Width of nags: 16 inches Thickness of rungs: % inch Shape of rungs: Diannond Fall prevention device: Yes Type: Rail Condition: Good Cage: No Access babe ladder: Coating con(ition: Poor Metal condition: Good Toe clearance: 6 inches or rg eater Width of rungs: 16 inches Thickness of rungs: N inch Shape of rungs: Diamond Fall prevention device: Yes Type: Rail Condition: Good Ladder comments; Extensive rust bleed through Painter's (bird) hatch: Coating condition: Good Metal condition: Good Size: 24 inches Manway to wet interior: Location: hn access tube Coating condition: Poor DRY INTERIOR APPURTENANCES Metal condition: Good Size: 18 x 24 inches Gasket leaking: No Hinged: Yes Expansion joint: Location: Bottom of fill pipe Accessible for inspection: No Fill pipe insulation: Type: laid foam Condition: Good Insulation cover: Yes Type: Aluminum Condition: Good Mud valve: Number: I Functioning properly: Yes Coating condition: Good Metal condition: Good Elechrical: Lights fimctioning: Yes Number burnt out: 1 Grills and globes present: Yes — globes only Number damaged: 0 Enough light for safety: Yes Electrical outlets: Yes Functioning: Yes Location: In bottom of dry interior, at top of stem at top of access tube WET INTERIOR COATING Roof: Topcoat condition: Good Primer coating condition: Good Describe coating: Crevice corrosion edge corrosion Metal condition: Good Lap scams: Open Condition of laps: Good Sidewall: Topcoat condition: Pair Primer coating condition: Fair Describe coating: Spot coating breaks to substrate WET INTERIOR COATING Mineral deposits: Heavy Metal condition: Good Active pitting: No Access tube: Topcoat condition: Good Primer coating condition: Good Describe coating: Spot coating breaks to substrate Mineral deposits: Moderate Metal condition: Good Active pitting: No Previous pitting: No Previous pit filling: No Access tube comments: Coating poor above high water line Tank bottom: Type: Cone Depth of sediment: 2 inches Bottom comments: Could not see due to sediment coverage WET INTERIOR APPURTENANCES Tank ladder: Coating condition: Fair Metal condition: Good Toe clearance: 6 inches or greater Width of rungs: 16 inclies Thickness of rungs: 3/, inch Shape of rungs: Diamond Shape of side rails: Flat Fall prevention device: Yes Type: Rail Condition: Good Cathodic protection: N/A Fill pipe: Diameter: 12 inches Height above floor: 12 inches from floor Deflector over end: Yes Removable silt ring: No Mixing system: No Coating condition: Good Metal condition: Good 10 WET INTERIOR APPURTENANCES Separate draw pipe: N/A Overflow pipe: Type: Elbow Coating condition: Fair Metal condition: Good Roof beams: Number: 2 Style: Transverse Shape: Flat plate Dimensions: G inches Connections: Welded Coating condition: Fair Metal condition: Good SIdewall beams: N/A Iuterior balcony: N/A pield Inspection Report is prepared from the coniractm•'s viewpohrt. It contains information the contractor needs to prepare his bid for any repair or recoatiag. The engineer uses it to prepare the engineering report. Cost estimates are more accurate if the contractor's problems can be anticipated. While prepared 6•om the contractor's viewpoint, the only intended beneficiary is the owner. These reports are completed with diligence, but the accuracy is not guaranteed. The contractor is still advised to visit the site. 11 �J I 3. The exterior ball coating is iu fair condition. A small amount of mildew is present on the bowl. 2. The site around the an is large and is surrounded by industrial buildings and a ball fieIds 4. The bowl and stem coating is iu fair condition. a 6. The coatiug on the base cone exterior is in fair condition with only minor coating deterioration. 5. The overflow pipe and splash paI are in good condition. 7. The foundation and grout are iu good condition. 9. Same. 8. The base cone interior is in good condition. 10. The coating a� the bottom platform is in good condition. L'1 I5. The roof haucL•ail is in good condition and is well coated. 14. The exterior roof coating is in fair condition with a few spot coating breaks to the substrate found. I6. The SCADA antenna is mounted to the roof handrail. A cable support runs from the access tube to the rail and orevents the wet interior lid from opening. 18. The wet interior roof hatch is in good condition. The lid cannot open fully because a cable support is directly behind it. 17. The access tube hatch is iu good condition. 19. The roof vent is iu good condition and is well screened. 21. The bolted ventilation hatch is in good condition; the bolts are rusting. 20. The sheet over the access tube air gap is in good condition. 22. The cable penetration in the top of the access tube is properly sealed. PROFESSIONAL SERVICES AGREEMENT For Tower No. 3 Repainting and Maintenance Repair Bidding and Construction Coordination Services Jon M. Schmitt Director %J Public Works City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 815-363-2186 Chad J. Pieper, P.E. City Engineer HR Green 420 North Front Street McHenry, Illinois 60050 86150164 November 2, 2015 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Professional Services Agreement Tower No. 3 Repainting 86150205 November 2, 2015 Page 1 of 9 THIS AGREEMENT is between CITY OF MCHENRY (hereafter "CLIENT") and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding The McHenry Water Tower No. 3 interior and exterior coatings are in need of maintenance. The CLIENT has requested that the COMPANY prepare bidding documents, assist with administering the bid and provide general construction oversight of the project. 1.2 Design Criteria/Assumptions An inspection of the tower was performed by Dixon Engineering (Dixon) on April 1, 2013. Dixon created a report from this inspection, which was dated April 10, 2013. This report detailed the condition of the tower and made recommendations of items that should be completed within the following 5 years. The City has reviewed these recommendations and has chosen to proceed with the following items: • Exterior overcoat - High-pressure exterior water cleaning, spot power clean and recoat exterior with polyurethane system. • Dry interior painting - Abrasive blast clean the topsides of platforms, 1 foot up the walls, the access tube, and bowl and the other areas of failed coating and apply epoxy coating system to all prepared surfaces. • Wet Interior Paint - Abrasive Blast clean the entire wet interior to a near white metal condition and apply epoxy polyamide system. • Seam Sealing - After coating wet interior, seam seal the roof lap joints with urethane caulk. • Flap Gate - Install a screened flap gate on the end of the overflow pipe. • Expansion Joint - Remove the glandular expansion joint and replace with a bellows -type joint • Cable Support Relocation - Relocate the cable support on the roof to allow the roof hatch to open properly. This would be a bid alternate item. • Overspray protection/Cleaning - Provide for protection from and incidental clean up of any overspray. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: Engineering Design: During this phase of the project the COMPANY will: 1. Prepare construction documents for the water tower cleaning and painting including a plan set and project manual, based on the recommendations from Dixon, selected by the CLIENT. 2. Hold one design review meeting with the CLIENT at the 90% design stage. Professional Services Agreement Tower No, 3 Repainting 86150205 November 2, 2015 Page 2 of 9 3. Provide drawing for locating the City logo on the Tower and the tower painting scheme. One (1) review and revision provided. 4. Perform a QC review focusing on issues of consistency, presentation, organization, completeness, clarity, coordination, constructability, and cost effectiveness of the deliverables. (Assume review at 90% design.) 5. Provide on -going Project Management for this project. 6. Provide coordination with the Illinois Environmental Protection Agency ([EPA) during the project and submit documents required to obtain a construction permit. Bidding Services After authorization to proceed with the bidding phase, COMPANY shall: 1. Assume one Bidding Phase. 2. Print the required number of specifications, and contract documents for distribution to prospective bidders. As directed by CLIENT, drawings and specifications may be distributed electronically in pdf format in compact disc (CD). 3. Assist the CLIENT in advertising for and obtaining bids for construction, receive and process deposits for bidding documents, and maintain a record of prospective bidders to whom bid documents have been issued. 4. Issue Addenda as appropriate to interpret, clarify or expand bidding documents. 5. Consult with and advise the CLIENT as to the acceptability of subcontractors, suppliers, and other persons and organizations proposed by the Contractor for those portions of the work where such acceptability is required by the bidding documents. 6. Attend the bid opening, prepare bid tabulation sheets, and assist the CLIENT in evaluating bids and awarding contracts for construction. 7. Prepare construction contract documents and deliver the executed documents to the CLIENT and its legal counsel for review. Construction Observation Services 1. Attend a preconstruction meeting after award of construction contract with the CLIENT, contractor, and subcontractors. 2. Review shop drawings, samples, and other data which the contractor is required to submit, but only for conformance with design concept of the project and conformance with the information given in the contract documents, and only as requested by the CLIENT. Such review shall not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. 3. Consult with and advise CLIENT and act as CLIENT's representative. The CLIENT's instructions to the contractor will be issued through the COMPANY, who will have the authority to act on behalf of CLIENT. The COMPANY shall not act on the CLIENT's behalf without securing actual authority from the CLIENT prior to taking such action. The COMPANY will provide qualified personnel to Professional Services Agreement Tower No. 3 Repainting 86150205 November 2, 2015 Page 3 of 9 perform the Scope of Services. It is agreed that COMPANY shall assign the following personnel to manage the Services under this AGREEMENT. These persons are designated "Key Personnel" and shall not be replaced without prior written approval of the CLIENT. Chad J. Pieper. It is agreed that the CLIENT shall assign the following personnel to provide the CLIENT's authority to act on Behalf of the CLIENT. These persons are also designated "Key Personnel". Jon M. Schmitt 4. During the period of construction, and only as requested by the CLIENT, COMPANY shall make periodic visits to the site at various stages of construction as COMPANY deems appropriate. The purpose of these visits shall be to observe the site and work, to familiarize COMPANY with the progress and quality of the work, and to determine for the CLIENT's benefit and protection if the work is proceeding in accordance with the intent of the contract documents and construction schedule. On the basis of his on -site observations as a professional engineer, the COMPANY shall keep the CLIENT informed of the progress and quality of the work and he shall use reasonable care to inform the CLIENT of defects and deficiencies in the contractor's work and of the contractor's failure to carry out the work in accordance with the intent of the construction documents and the construction schedule. The COMPANY shall not, during such visits, supervise, direct or have control over the contractor's work nor shall COMPANY have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by the contractor, for safety precautions and programs incident to the work or for any failure of the contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to the contractor furnishing and performing his work. Accordingly, the COMPANY makes no guarantee of the Contractor's performance of its construction contract with the City, nor assumes responsibility for the Contractor's failure to furnish and perform his work in accordance with the contract documents, however, this statement does not remove or eliminate the duties and obligations of the COMPANY as otherwise stated herein. During such visits COMPANY shall disapprove of or reject the Contractor's work, after obtaining CLIENT's approval, while it is in progress if COMPANY believes that such work will not produce a completed Project that conforms generally to the contract documents or that it will prejudice the integrity of the design concept of the Project as reflected in the contract documents. 5. Consult with CLIENT regarding the status of the work and partial payments due to the Contractor. Such recommendations of payment will constitute a representation to CLIENT, that the work has progressed to the point indicated, and that the quality of such work is substantially in conformance with the contract documents. In the case of unit price work, COMPANY's recommendation of payment will include determinations of quantities and classifications of such work. COMPANY's review of the Contractor's work for the purpose of recommending payments shall not impose on COMPANY the responsibility to make any examination to ascertain how or for what purposes the Contractor has Professional Services Agreement Tower No. 3 Repainting 86150205 November 2, 2015 Page 4 of 9 used the monies paid on account of the contract price. 6. Conduct an observation as needed and requested by the CLIENT to assist the CLIENT in determining if the work is substantially complete and a final observation to determine if the completed work is acceptable so that COMPANY may recommend, in writing, final payment to the contractor and may give written notice to CLIENT and the contractor that the work is acceptable, but any such recommendation and notice will be subject to the limitations expressed in item 3, and the duties imposed under item 4. COMPANY will provide a punchlist for the Contractor. 7. Review any operating and maintenance information supplied by the manufacturers of the equipment into a Manufacturers Operations and Maintenance Manual as provided by Dixon. 8. Provide One Year Warranty Inspection, from date of final completion. a. Inspect the tank 's interior coating for compliance with warranty requirements of prior interior painting contract. b. Review all interior surfaces for corrosion and/or damage, and qualify damage foe repairs. All repairs are to be quantified by extrapolation of a measured area and compared with warranty requirements. c. Inspect exterior coating. d. Review all exterior appurtenances for damage due to corrosion. e. Review exterior of all exposed foundations. f. Review all health aspects of the tank, including screening of the vent, overflow pipe, and other possible contamination sources. g. Prepare report documenting all items found that meet or fail to meet warranty requirements and recommendations for repair. The engineering report will be letter format. 3.0 Deliverables and Schedules Included in this Agreement Item Completion Notice To Proceed From CLIENT November 3, 2015 Out To Bid February 2016 Bid Opening February 2016 Award March 2016 Substantial Completion August 2016 Final Completion August 2016 This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. Professional Services Agreement Tower No. 3 Repainting 86150205 November 2, 2015 Page 5 of 9 Deliverables for this project include: • 90% Specifications for review — 2 paper sets of each • Final Construction Documents — 3 paper sets for City, 10 CD copies for Bidding • Recommendation of Award to Contractor • Meeting Minutes from Pre -construction meetings • Daily Observation Reports • Laboratory tests results, as necessary • One Year Warranty report 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this agreement: 1. A Engineer's Opinion of Probable Construction costs. This was provided by Dixon. 2. Additional or extended services during construction made necessary by (1) work damaged by fire or other cause during construction, (2) a significant amount of defective or negligent work by any contractor, (3) acceleration of the progress schedule involving service beyond normal working hours, (4) default by any contractor, and (5) failure of the contractor to complete the work within the construction contract time. 3. Evaluation of unusually complex or unreasonably numerous claims submitted by contractor or others in connection with the work. Supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others Coating Inspection Services sub -contracted, with Dixon Engineering as a specialty service. 6.0 Client Responsibilities CLIENT shall provide the following items: 1. Prompt review of drawings, specifications, sketches, Technical Memos, and information submitted by the COMPANY. 2. Any permits or permit fees. 3. Legal review of information as needed by the project. 4. During One Year Warranty Inspection: a. Fill tank to overflow or high capacity, and isolate it from the system during the ROV inspection, or as a minimum, maintain positive flow, no water withdrawal from tank. b. Perform free chlorine residual and bacteriological testing after completion of inspection. Professional Services Agreement Tower No, 3 Repainting 86150205 November 2, 2015 Page 6 of 9 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the agreement is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. 7.3 Extra Services Any service required but not included as part of this contract shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with a Not to Exceed fee of $37,833.00. See attachment A for a breakdown of man hours anticipated for this project. 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with Illinois law applicable to the professional services provided by COMPANY. 8.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, Professional Services Agreement Tower No. 3 Repainting 86150205 November 2, 2015 Page 7 of 9 negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. 8.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 8.4 Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. 8.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. Professional Liability insurance will be maintained for the professional services. See attached Exhibit B for Certificate of Insurance.. 8.7 Termination or Abandonment The CLIENT has the option to terminate this Agreement for any reason or no reason at all. 8.8 Waiver Either Party's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any arbitrator or court of competent jurisdiction ("Removed Provision"), all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. Provided, however, should an arbitrator or judge find that the Removed Provision is found to substantially affect the remaining terms of this Agreement, the arbitrator or court may blue pencil the Agreement according to intent of the parties. 8.10 Successors and Assigns No assignment of this Agreement shall be made without written consent of the parties to this Agreement. 8.11 Third -Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement are being performed solely for the CLIENT 's benefit, and no other party or entity shall have any claim against the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. Professional Services Agreement Tower No. 3 Repainting 86150205 November 2, 2015 Page 8 of 9 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois, McHenry County without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. 8.13 Dispute Resolution The CLIENT and COMPANY agree that they will first attempt to mutually work towards a resolution on any dispute between them arising out of or relating to this agreement. In the event a mutual agreement cannot be made between the parties, any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration Association under its Construction Industry Arbitration Rules or ADR Systems, Chicago, Illinois, In the discretion of the CLIENT, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Provided, however, the only exception to this exclusive procedure is with regard to enforcement of equitable remedies such as injunctive relief and mechanic lien rights which may be maintained by filing suit in the 22"d Judicial Circuit Court, McHenry County, Illinois. In the event of arbitration or litigation of this Agreement between the CLIENT and the COMPANY, the prevailing party to any litigation or arbitration shall be entitled to recover from the non - prevailing party all of its expenses incurred, including but not limited to (a) attorneys' fees, (b) filing costs, (c) witness fees, and (d) other general expenses of the litigation or arbitration. 8.14 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. At no cost to CLIENT, documents referenced in this section 8.14, shall be provided to the CLIENT in any requested format. 8.15 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's reuse of the electronic files. 8.16 Design Information in Electronic Form CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged, except as otherwise provided for herein. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. 8.17 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT (prepared by the COMPANY) with the General Contractor. The CLIENT also agrees that the COMPANY may confirm that the CLIENT's AGREEMENT (prepared by the COMPANY) provides that the CLIENT, COMPANY and COMPANY'S consultants shall be shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. Professional Services Agreement Tower No. 3 Repainting 86150205 November 2, 2015 Page 9 of 9 8.18 Indemnification The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its officers, directors and employees (collectively, CLIENT) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the COMPANY is legally liable. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY, its officers, directors, employees and subconsultants (collectively, COMPANY) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the CLIENT'S negligent acts in connection with the Agreement and the acts of its contractors, subcontractors or consultants or anyone for whom the CLIENT is legally liable. Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence or for the negligence of others. 8.19 Municipal Advisor The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd -Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, 1NC. City Engineer Approved by: Printed/Typed Name Title: CITY OF McHENRY Accepted by: Printed/Typed Name: Title: Date: Date: Hrgmhnas:\\O:\86150205\Design\Contract\agt-110215-HR_Green_PSA-McHenry Watertower No 3_cjp.docx HRGreen Man -Hour Estimate Water Tower No. 3 Job Number: 86150205 Date: November 2, 2015 Exhibit A TASK Personnel MAN- HOURS IABOR COST Engineering Design Project Manager 8 $1,288.00 Project Engineer 16 $2,192.00 QC Engineer 2 $322000 Admin. 1 $94.00 Subtotal. 27 $3,89&00 Bidding Services Project Manager 4 $805000 Project Engineer 12 $1,644000 Admin. 1 $94.00 Subtotal. 17 $2,543.00 Construction Administration Project Manager 8 $10288600 Project Engineer 14 $1,918000 Admin. 2 $188000 Subconsultant $281000.00 Subtotal: 24 $31,394M Contract Total: $37,833.00 Based upon our understanding of the project detailed in this Contract, the above is a summary of man- hours and costs associated with the project. This Contract will be completed as a Time and Material, Not -to -Exceed Contract. Hrgmhnas\\O:\86150205\Design\Contract\ex-090915-Exhibit_A-Man-hour estimate -McHenry Watertower No. 3_cjp-REVISED.docx I■ Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: November 2, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Curran Road (formerly Draper Road) S-Curve Safety Improvements Phase I Engineering ATT: IDOT Preliminary Engineering Services Agreement for Federal Participation; IDOT Resolution for Improvement by Municipality under the Illinois Highway Code BACKGROUND: The Illinois Department of Transportation through the Highway Safety Improvement Program (HSIP) was recently awarded $450,000 for the Curran Road (formerly Draper Road) S-Curve Safety Improvements. The improvements on Curran Road from approximately 400 feet south of Route 120 to Ojibwa Lane includes super -elevated pavement, paved shoulder with rumble strips, ditch grading for recoverable slopes, pavement markings and additional signage. HSIP funds pay for 90% of Phase I & II engineering, construction and construction observation engineering. Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project. It is estimated that the contract documents will be prepared to meet a 2017 letting. ANALYSIS: HR Green has submitted an engineering services agreement using the Illinois Department of Transportation's required standard form. The scope of services include: project coordination; data collection and review; survey services; preliminary design studies; environmental studies; project development report; and meetings with city staff, Illinois Department of Transportation (IDOT) and the Federal Highway Administration (FHWA) for an amount not to exceed $29,990.27. The city's cost participation for Phase I engineering is $2,999.03 funded by Motor Fuel Tax (MFT) revenues. IDOT has reviewed and approved the IDOT Preliminary Engineering Services Agreement for Federal Participation with HR Green, Inc. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the IDOT Preliminary Engineering Services Agreement for Federal Participation with HR Green, Inc. in an amount not to exceed $29,990.27 for Phase I Engineering of Curran Road (formerly Draper Road) S-Curve Safety Improvements and the IDOT Resolution for Improvement by Municipality under the Illinois Highway Code. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Local Agency Consultant City of McHenry L [IGrlols Department HR Green, Inc 0 of Transportation C County C 0 Address McHenry A N 420 N Front Street Section L S City McHenry Project No. A Preliminary Engineering L State wwwwwwwwww Services Agreement IL Job No. G For T zip Code 50 Contact Name/Phone/E-mail Address N Federal Participation N 600Contact Name/Phone/E-mail Address Jon Schmitt C T Akram Chaudhry 815 363-2186 Y 815-759-8310 ischmittci.nwichenrwv.il.us achaudhr hr reen.com THIS AGREEMENT is made and entered into Phis day of between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description Name Draper Road {CurranRoad) Route Length 0.75 mi Structure No. NA Termini Curve South of IL 120 to Ojibwa Lane Description Complete Phase t Engineering for safety related improvemen#s to Draper Road (Curran Roadj from south of tL 120 to Ojibwa Lane in the City of McHenry. regiment Provisions !. TFfE ENGINEER AGREES, 1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of engineering services for the LA for the proposed improvement herein described. 2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LA or STATE. 3. To complete the services herein described within 200 calendar days from the date of the Notice to Proceed from the LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man- hours shown in EXHIBIT A. !fhlgher-salaried personnel of the firm, including the Principal Engineer, perform services that are indicated in Exhibit to be performed by losser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 5. That the ENGINEER is qualified technically and is entirety conversant with the design standards and policies applicable for the PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. 6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections resulting from the ENGfNEER's errors, omissions or negligent acts without additional compensation. Acceptance o#worfor by the STATE will not relieve the ENGINEER of khe responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER and will affix the ENGINEER's pro#essional seal when such seal is required bylaw. Plans for structures to be built as a part of the improvemen# will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required bylaw. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local Roads and Streets manual published by the STATE. 8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. Page 1 of 7 BLR 05610 (Rev. 11/21113) Printed on 9/26/2046 10:19:01 AM It 9. The undersigned certifies neither the ENGINEER nor I have: a. employed or retained for commission, percentage, brokerage, contingent we or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT, b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d, are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, f, are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 10_ To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA. 11, To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). 13. Scope of Services to be provided by the ENGINEER: ® Make such detailed surveys as are necessary for the planning and design of the PROJECT. ❑ Make stream and Flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories. ❑ Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Offrce of Water Resources Permit and Illinois Environmental Protection Agency Sec#ion 404 Water Quality Certification. ❑ Design and/or approve cofferdams and superstructure shop drawings. ❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effec#s on roadway overflows and bridge approaches). ® Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of Action pe#ermination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances. ❑ Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data for the design of the proposed improvement. Such investiga#ions #o be made in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE. ❑ Analyze and evacuate the sot) surveys and structure borings to determine the roadway structural design and bridge foundation. ® Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the improvemen#for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage structures, and compliance with applicable design requirements and policies. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. ❑ Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shalt be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of cost shall be furnished in quadruplicate. ❑ Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. page 2 of 7 BLR 05s10 (Rev. 11121113) Printed on 9/25/2Q15 1Q:19:Q1 AM II. THE LA AGREES, 1. To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cast Plus Fixed Fee ® CPFF = 14.5°/a[DL + R(DL) + OH(DL) + IHDCj, or ❑ CPFF=14.5%[DL + R(DL) + 1.4(DL) + IHDC), or ❑ CPFF = 14.5%](23 + R)DL + IHDC] Whore: DL =Direct Labor IHDC = In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor Specific Ra#e ❑ (Pay per eEement) Lump Sum ❑ 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ❑ With Retainage a) For the first 60% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment -- Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ® Without Retainage a) For progressive payments —Upon receipt of monthly invoices from the ENG]NEER and the approval thereof by the LA, monthly payments for the work per€orrned shalt be due and payable to the ENGINEER, such payments to be equat to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall he due and payable to the ENGINEER. 4. The recipient shall not discriminate on the basis of race, color, national origin or sox in the award and performance of any DOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). III. IT IS MUTALLY AGREED, That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed. 2, That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance wi#h this AGREEMENT shall be made available, upon request, to the LA or to the STATE, without restriction or limitation as to their use. Page 3 of 7 BLR 05610 {Rev.11l21113} Printed on 9125J20i5 10:i9:01 AM 3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LA, The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. 5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. &. The payment by the LA in accordance with numbered paragraph 3 of Sec#ion II will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. 7. That the ENGINEER shall be responsible for any and all damages io property or persons arising out of an error, omission andlor negligent act in the prosecution of the ENGINEER's work and shall Indemnify and save harmless the LA, the STATE, and their officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These indemnitios shall not be limited by the listing of any insurance policy. 8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. upon such termination, the ENGINEER shall cause to be del!vered to the LA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination. 9. This certification is required by the Drug Free Workplace Act {301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered far the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years, For the purpose of this certification, "grantee" or "contractor means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of Issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction, b. Establishing a drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy of maintaining a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (8) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. g, Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. Page 4 of 7 13LR 05610 {Rev. 11121113) Printed on 9/25/2015 10:15:01 AM 10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LA deems appropriate. Agreement Summary Prime Consultant: TiN Number AgreementAmount HR Green, Inc. 1 42-0927178 1 $251590027 Sub -Consultants: TiN Number A reement Amount Applied Ecological Services, Inc. $4,400 Sub -Consultant Total: $4,400 Prime Consultant Total: $25,590427 Total for all Work: $29,99027 Executed by the LA: ATTEST: By: Clerk (SEAL) Executed by the ENGINEER: ATTE"� By: Title: By: Title: HR Green, Inc. (Municipality/rotimship/County) Page 5 of 7 BLR 05610 (Rev. 11l21/13) Printed on 9/25/2015 10:19:01 AM Exhibit A - Phase [ Engineering Route: Curran Road Local Agency: City of McHenry Section: 15 00082-00-SP Project: Job No. Method of Compensation: Cost Plus Fixed Fee 1 ® 14.5%[DL + R(DL) + OH(DL) +IHDC] Cost Plus Fixed Fee 2 ❑ 14.5%[DL + R(DL) + 1.4(DL) + IHDC] Cost Plus Fixed Fee 3 ❑ 14.5%((2.3 + R)DL + IHDC] Specific Rate ❑ Lump Sum ❑ Cost Estimate of Consultants Services in Dollars *Fitm's approved rates on file with IDO I s Bureau of Accounting & Auditing: Rafe {OH} y FacYor (R) Days Element of Work Employee Classification Man- Hours Payroll Rate Payroll Costs (DL) Overhead* Services by Others In -House Direct Costs (IHDC) Profit Total ::...... Field Survey 48 $33.25 $1,596.00 $25553,60 $0.00 $13,44 $603,64 $44766.68 Preliminary Design Studies See 90 $34A7 $3,102430 54,963.68 $164,70 $13.44 $1,171.52 $9,415,64 Location Drainage Stud)( Exhibit B 16 $32.40 $518A0 $829644 $0,00 S0.00 $195,44 $1,543,28 Environmental Studies 12 S29.96 $359.52 $575.23 $4,400.00 S0.00 $135.54 $5,470.29 Project Development Report 44 $34,97 $1,538.68 $2.461.89 $108,00 $145.00 $601411 $41854.68 Meetings 18 $41.97 $755A6 S1.208.74 $0.00 $60,48 $293*58 $2,318.25 Project Administration 6 S44.31 S265.86 $425.36 $0.00 $0.00 $100.23 S791.47 QA/QC 5 $55.76 S278.80 $446.06 $0.00 $0.00 $105.11 $829,99 Totals 239 $8,415.02 $13 464.03 $4,672,70 $232.36 $3,206.15 529,990.27 Page 6 of 7 Printed on9l25l201510:07 AM BLR 05610 (Rev. 9/06) Exhibit B Illinois Department I Transportation Prune Consultant Name HR Green, Inc. Address 420 N Front St, McHenry Telephone 815-385-1778 TIN Number 42-0927178 Project Information Local Agency City of McHenry Section Number 15-00082-00-SP Project Number Job Number Engineering Payment Report This form is to verify the amount paid to the Sub -consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Stlb-consultant for the amount listed below. Sub -Consultant Name TIN Number Actual Payment from Prime Applied Ecological Services, Inc. Sub -Consultant Total: Prime Consultant Total: Total for all Work Completed: Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. For Information about IDOTs collection and use of confidential information review the department's Identity Protection Policy. Page 7 of 7 BLR 05610 (Rev. 11/21/13) Printed on fl/25/201510:19:01 AM Exhibit 13 -Phase 1 Engineering section Consultant HR Green Inc. �131IDe� Average Hourly Project Rates Date 09l12/15 Sheet 1 OF 2 Payroll Classification Avg Hourly Rates Total Project Rates Fio1d Survey Preliminary Design Studios Location Drainage Study Environmontal Studies Project Development Report Hours % ParL Wgtd Avg Hours % ParL Wgtd Avg Hours % Part Wgtd Avg Hours % Part. Wgtd Avg Hours % Par. Wgtd Avg Hours % Part. Wgtd Avg Senior Project Manager $65,40 17 7A 1 % 4.65 2 4,17% 2.72 0 2 12.50% 817 0 2 4,55% 2.97 Project Engineer II $41,$1 69 28.87% 11.93 0 40 44.44% 18.36 0 2 16467% 6.89 18 40.91 % 16,90 Staff Engineer 1 $27.69 89 37.24% 10.31 0 41 45.56% 12,61 14 87.50% 24.23 1 10 83.33% 23.08 24 54.55% 15.10 Senior Design Tech $35.00 9 3.77% 1.32 m 0 9 10,00% 3,50 0 0 0 Land Surveyor 1 $34A 5 8 3.35% 1.14 8 16.67% 5.69 0 0 Q 0 Staff Land Surveyor 11 $31.38 38 15.90% 4.99 38 79A7% 24.84 0 0 0 0 Admin Assistant 11 $23.23 9 3,77% 0.87 0 0 0 0 0 TOTALS 239 100% $35.21 48 100% $33.25 90 1000/0 $34.47 16 100% $32A0 12 100% S29.96 44 100% $34,97 Route Exhibit 6 •Phase 1 Engineering Consultant HR Crreen, Inc. Average Hourly Project Rates Date 09/12l15 Sheek OF 2 Payroll Classification Avg Hourly Rates Mootings Projoct Administration QAIQC Hours % Part Wgtd Avg Hours % Part. Wgtd Avg Hours % Part Wgtd Avg Hours % Part Wgtd Avc7 Hours % Part Wgtd Avg Hours % Part. Wgtd Avg Senior Project Manager $65.40 5 27.78% 18.17 3 50.00% 32.70 3 60.00% 3924 Project En ineer II $41.31 7 38.89%0 16,07 1 0 2 40.00% 16.52 Staff Engineer I $27.69 0 0 0 Senior Design Tech $35.00 0 0 0 Land Surve or 1 $34A5 0 0 0 Staff Land Surve or it $3t$e 0 0 0 Admin Assistant 11 $23.23 6 33.33% 7.74 3 50.00%a 11.61 0 TOTALS 18 100% $41.97 6 100% $44.31 5 100% $55.76 0 0% $0.00 0 0% $0.00 0 0% $0.00 PHASE I ENGINEERING QIRECT COSTS AND SERVICES BY OTHERS CURRAN ROAD Field Survey In -House Direct Costs Mileage 2 trips x 12 miles x $0.560 per day = $13.44 Sub -Total $1144 Preliminary Design Studies In -House Direct Costs Field Checks 2 trips x 12 miles x $0,560 per day = $13,44 Sub -Total $1144 Services by Others Design Exhibits Exhibits to City - Bond Copies 22" x 34" 4 sheets x 2 copy(ies) x $2470 per sheet = $21 a60 Cross Sections 11"x17" 5 sheets x 2 copy(ies) x $1.35 per sheet = $1150 Miscellanous Exhibits 22" x 34" 16 sheets x 1 copy(ies) x $2470 per sheet = $43420 Plans to Utilites 4 sheets x 8 copy(ies) x $2470 per sheet = $86.40 Sub -Total $164.70 Environmental Studies Services by Others AES - Wetland Delinations and Report Sub -Total Project Development Report ]n-House Direct Costs PDR Report - Draft to City (2) 40 sheets x 2 copy(ies) x $0.15 per sheet = PDR Report - Prefinal to IDOT (2) and City (2) 80 sheets x 4 copy(ies) x $0615 per sheet = PDR Report - Final to IDOT (2) and City (2) 75 sheets x 4 copy(ies) x $0.15 per sheet = Postage - UPS 4 Package(s) x $10.00 per package Sub-Totat Services by Others PDR Exhibits - Draft to Cify (2) 4 sheets x 2 copy(ies) x PDR Exhibits - Prefinal to [DOT (2), City (2) 4 sheets x 4 copy(ies) x PDR Exhibits - Final to ]DOT (2), City (2) 22"x34" 4 sheets x 4 copy(ies) x 22" x 34" $2.70 per sheet = $2.70 per sheet = $4,400.00 $4,400.00 $12.00 $48.00 $45A0 $40.00 $145.00 $43.20 $2.70 per sheet = $43,20 Sub -Total $108.00 PHASE I ENGINEERING QIRECT COSTS AND SERVICES BY OTHERS CURRAN ROAD Meetings: In -House Direct Costs Meeting with City i trips x $ miles x Meeting with IDOT 2 trips x 50 miles x Total In -House Direct Costs Total Services by Others �0.560 per day = $0.560 per day Sub -Total ota $4.4$ $56.00 $60.48 $232,36 4.67210 scOPE Or 0E1V V CITY OF MCHENRY DRAPER RAOD (CURRAN ROAD) - HSIP PROJECT PHASE I Tlae City= of AlcHexuS= (C1T�� intends to undertake a Phase I Study to impro�=e Draper Road (Curran Road) froth the curve south of Illinois Route 120 to Ojibwa Lane. The City has obtained fcdcral funding to snake safety related improvements to the roadway. The scope of work is anticipated to include resurfacing to improve the cross slope of the roadway, installation of safety shoulders, unproved signing and minor drainage improvements. Since the City will be utilizing federal funding, the l}rojeet will be processed through IDOT I3ureau of Local Roads and requires a Phase I Project Development Report (PDR) to be prepared. The Phase I engineering will be funded with Fcdcral and City funds. HR Green, Inc. (COA�PAN�� will prepare a Phase I Study and Design Report for the proposed improvements of Curran Road. T'he Phase I Study and Report will be prepared to Federal Standards. It has been assumed that this project will be processed as a Categorical Exclusion Group I with report. A. Early Coordination 1. Coordinate and schedule akick-off meeting with City=,and IDO'I` Local Roads. 2. Subnut an Environmental Survey Request per IDOT's latest requirements (Project limits and geometry must be shown on an aerial). B. Data Collection and Review L Prepare aerial mosaics of the project limits to be used for exhibits and presentations. 'I'he latest ItIcHenry=County aerials will be utilized. 2. Coordinate with utility companies to obtain maps of utilities within the project limits and place this information on a CARD base map. 3. Request existing roadway and utility plans from the City (where available). 4. Accident data from the last five complete years will be requested from the City for the improvement limits. 5. Analysis will determine if it is a high Accident Locations (I IAL) or wet cluster site. Collision diagrams will be provided. A summary of the accident analysis will be provided including corrective measures and recommendations to address safety related conditions. city of McHenry HSIP Project Phasc I Engineering September 15, 2015 Page 2 C. Sure=cy Seri=iccs 1. Topographic Su�7=c1= -Locate existing visible topogtapluc information for site including information marked by J.U.I,.I.E. utility identification (as requested by owner/client), parking facilities, roadways, and landscaping features. Underground .municipal utilities (i.e., storm sewer, sanitary sewer, and water main) will be located showing size, depth, and flow direction from observed cvidence at manholes, catch basins, inlets, and valve vaults. A topographic map will be generated with a 1' contour internal. Approximately 4,000' of topographic surrey along Curran Road will be included. Limits of topographic survey will include a swath 10' beyond the edge of pavement on both sides of the roadway. Trees larger than 6" will be located. 2. Horizontal and Vertical Control -Horizontal coordinates will be based on Illinois State Plane Coordinates 1983 Datum (1997 Adjustment) and vertical elevations will be established from NGS control rnonutnents. Two (2) benchmarks will be located on the site and referenced on the survey. 3. Might of Wa5, Survey - CONIPANY willrecover existing right of xvay evidence for approximately 4,000' of topographic survey along Curran Road, COADA Y will calculate the existing right of way as shown on adjacent subdivision plats and provided plat of dedication/right of way maps to include on the base map. 4. 'Topographic Survey Drawing - Final drafting product to be created using MicroStation V& shoring existing features and 1' contours. D. Preliminarg Design Studies 1. The existing alignment o£ Curran Road will be maintained. 2. A reiriew of the existing superelvation will be performed to determine if revisions to the cross slopes are required. 3. The need for safety shoulders along the alignment will be evaluated. If necessar-ly, small shoulders will be introduced all the curves. 4. The preliminary horizontal geometries will be developed and transposed an a 1" 50' aerial reap to deternne the impacts the improvement will hatye on the surrounding properties. 5. The existing cross section includes one lane in each direction and an open drainage system. 'The existing ditching will be revielved and proposed open ditch system reestablished along the corridor. 6. Develop templated cross -sections for ROW and ditch analysis, every 100' and at critical areas throughout the project corridor. Cross -sections to include information regarding cross slopes, existing and proposed centerline elevations, and existing rlglit-of-%vay. 7. Prepare the preferred plan and profile sheets for Curran Road (1" = 50' base maps). City of McHenry HSIP Project Phase I Engineering September 15, 2015 Page 3 8. Prcliminarobable Costs will be developed for theimprovements. I?, Tnvironmcntal Shldics 1. Prepare and submit an rnvironmcntal Sut�=cy Rcqucst (T SR) to 1DOT, This subnuttal. will be for biological, cultural, historical presetvation and hazardous waste screening. 2. 'i'here are wetlands along Curran Road. `1"he wcdand delineation and report will be prepared in accordance with IDOTstandards. This work will be performed by our environmental subconsultant, AIDS. 3. Special �1�astc —Initial screening for special waste will be completed in ordct• to obtain design approval form IDOT, Actual testingwill perforted as part of Phase Il engineering after the intersection design is complete and project lit -nits established. F. Public Involvement this project no public involvement/meetings 1vill be necessary. U. Project Development Report i. Prepare draft Project Development Report (I3LR 22I10) and report exhibits. 2. Preliminary Opinions of Probable Costs will be developed for the improvements. 3. Provide two (2) draft reports for City review. 4. Meet with City to review draft report. 54 Address preliminary report comments froin City and prepare final draft Project Development Report for transmittal to IDOT. 6. Provide MOT four (4) draft reports for review and comment. 7. Address IDOT's preliminary report and prepare final Project Development Report. 8. Pro/vide six (6) final Project Development Reports, four (4) to IDOT and two (2) to City II. Meetings 1. Tlus project will require meetings with Cit)�, IDOT', and FIIIVA to obtain support and approval of the Phase I engineering. `i'he included meeting are: a. Phase IKick-off at IDOT (1 meeting) b. Progress Review with Citl=Staff (1 meeting}; c. FHWA Coordination (lmeeting); d. Nleeting Specifications: City of McHenry HSIP Project Phase I Engineering September i 5, 2015 Page 4 COIvIP11N iT will hax e two {2) representatives at all meetings; A maxi►num of four (4) hours per meeting have been allotted, including travel time; and, Meeting minutes, if required, -Mll be provided. O,t46140773�Dr-:i�`,Conl�actU iS IP 4opx- tando.: Illinois Department of Transportation Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the CITY COUNCIL of the Council or Rrasad-e t and Rnord of Trt lstpps CITY of MCHENRY Illinois City,- � that the following described street(s) be improved under the Illinois Highway Code: Name of Thorou hf IRoute IFrom To Draper Road (Curran Rd) FAU 0084 Curve South of IL 120 Ojibwa Lane BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Phase I Engineering for Draper Road for safety related improvements that include cross slope improvements, safety shoulders, improved signage and minor drainage improvements. and be designated as Section and shall be constructed variable 15-00082-00-SP 2. That there is hereby appropriated the (additional ®Yes ❑ No) sum of Two Thousand, Nine Hundred ine Dollars and 03/1 wide Dollars ( $2,999.03 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract and, Specify Contract er-Bay-6abe� BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved Date Department of Transportation Regional Engineer Clerk in and for the City of McHenry city, Fswr�er "'—:age County of McHenry , hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted y the City Council at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) BLR 09111 (Rev. 11/06) HRGreen Man -Hour Estimate Curran Road HSIP —Phase I Job Number: 86140379 Date: October 2015 Exhibit B TASK Personnel MAN- HOURS LABOR COST PHASE Project Coordination, Meetings & QA/QC Project Manager 11 $2,141669 Project Engineer 9 $1,106082 Admin. 9 $630071 Direct Costs $60.48 Subtotal: 29 $3,939*70 Project Design Studies Project Manager 2 $389.48 Project Engineer 107 $10,523679 Design Technician 9 $937480 Direct Costs (includes Wetland Specialists) $4,578014 Subtotal: 118 $16,429.21 Project Development Report Project Manager 2 $389.48 Project Engineer 42 $4,212020 Direct Costs $253000 Subtotal. 44 $4,854.68 Field Survey Project Manager 2 $389648 Land Surveyor 46 $4,363076 Direct Costs $13.44 Subtotal: 48 $4,766.68 Phase I TOTAL: $29,99017 Based upon our understanding of the project detailed in this Contract, the above is a summary of man- hoursand costs associated with the project. Hrgmhnas\\O:\86140379\Design\Contract\ex-092515-Exhibit_A-Man-hour estimate-Phasel.docx H Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CITY COUNCIL MEETING AGENDA SUPPLEMENT DATE: November 2, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE: Consideration of an Amendment to the FY15/16 Budget in the amount of $29,000 for the establishment of a Director of Building and Neighborhood Services ATT: Job Description — Director of Building and Neighborhood Services October 19, 2015 Finance & Personnel Committee Meeting Minutes Prior to December 2014 Doug Martin, serving as Deputy City Administrator at the time, provided oversight for the activities of the Department of Community and Economic Development. In this role, Doug was charged with providing direction for all building inspection and code compliance activities, planning and zoning processes, and business retention and attraction (economic development) efforts. With a strong desire to boost economic development efforts through the establishment of a full-time staff person, in December 2014 Doug was given the title of Director of Economic Development with a charge to focus 100% of his time on assisting existing businesses to remain in McHenry and to bring new businesses to the community. Even in the relatively short timeframe of the last 10 months since Doug's transition to this role, the effort has achieved significant retention and attraction results. Examples include but are no means limited to: Big R, Designer Shoe Warehouse (DSW), CVS Pharmacy, Black Diamond Plumbing and Mechanical, Superior Felt (expansion), Dunkin Donuts, Door Service Inc. (DSI), and his unrelenting efforts at working to maintain Fabrik in the community. In addition, Doug continues to expand economic development awareness through the implementation of the McHenry Market Pulse blog, by hosting regular networking events and open houses with real estate agents/brokers, and by representing the City of McHenry throughout the region. Suffice it to say that this brief The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services In acustomer-oriented, efficient and fiscally responsible manner. summary does not even begin to describe the efforts that Doug undertakes on a daily basis to promote McHenry as business —friendly community. When Doug's transition was made, the day-to-day oversight and direction for the building inspection and code compliance functions of the Department of Community and Economic Development were assumed by the City Administrator with an understanding that this would be for an interim period of time. During the 10 month period that this situation has existed the department has successfully completed the installation of the BS&A building inspection, code compliance and project tracking software, and has dealt with an overwhelming number of inspections due to the Spring 2015 hail storm event that resulted in hundreds of roof and siding permits. However, due to the dayAo-day demands of the position of City Administrator in handling multi -departmental and community -wide issues, what is needed moving forward is an individual that can develop and implement strategies that solidify and expand the city's building inspection and code compliance efforts. This need was verbalized by Mayor Low and affirmed by consensus of the Finance & Personnel Committee at its July 20, 2015. Based on this direction, the City Administration has reviewed job descriptions from a number of communities and has developed a new draft job description for a Director of Building and Neighborhood Services. A copy of this job description is attached. As envisioned, and identified in the job description, this position would be responsible for directing daily building inspection and code compliance efforts and, more importantly, working with staff, the City Administrator and City Council, to develop specific goals and objectives in these areas and to be able to regularly monitor building inspection and code compliance issues in a seamless manner. Based on the City's wage and compensation matrix the pay range, based on qualifications, of this position is between S82,284 and $120,131. It is highly likely that the hiring range be in the lower 25% of this range ($82,284 - $91,746). It is estimated that benefits (IMRF and medical insurance) would cost an additional approximate $35,000, for a total cost of between $117,000 and $127,000. Since funding for this position is not included in the FY15/16 Budget, a budget amendment would be required to facilitate the recruitment and hiring of this position. This matter was taken before the Finance and Personnel Committee for consideration .and recommendation on October 191 2015 (minutes attached). During this meeting it was identified that the timing for recruitment and hiring of this position should proceed prior to the beginning of the FY16/17 Fiscal Year (May 1st) in order to bring someone on board in time to participate in the 2016 building and code enforcement activity "season." Therefore, it is anticipated that recruitment for this position can begin in mid -November with interviews in mid -to -late December or early January and a start date of early February. Therefore, if Council concurs with the recommendation of the Finance and Personnel Committee, a motion should be made to amend the FY15/16 Budget in the amount of $29,000 to allow for the recruitment and hiring of a Director of Building and Neighborhood Services. This amount assumes a starting salary and benefits in the range of what has been identified in this report and an estimated starting date of February 1, 2016. As such, the budget amendment covers that period from February 1st through April 30t". The salary and benefits beyond that time would be included in the proposed FY16/17 Budget. Position Title: Pay Grade: Reports To: City of McHenry Position Description Director of Building and Neighborhood Services City Administrator Department/Division: FLSA: Building and Neighborhood Services Exempt Purpose of Position This position plans, coordinates, directs, and evaluates the daily operations of the Department of Building and Neighborhood Services. Duties include the review, development and implementation of proper building codes and code compliance ordinances and the daily direction and supervision of commercial and residential building inspection and code enforcement activities. The position also undertakes comprehensive studies and analyses of a wide range of municipal policies, programs, organizational structures, procedures and services, assuming lead responsibility when assigned. Work is performed under the administrative direction of the City Administrator, Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Ensures that various codes and ordinances relative to building inspection and code enforcement are regularly updated and maintained for relevance. Coordinates with the City Council, City Administrator, Department Directors, and Departmental Staff to develop and implement a strategic plan for community -wide code enforcement activities. Directs, supervises and prioritizes day-to-day activities of building inspection and code enforcement staff and contract employees. Provides oversight to the City's Administrative Adjudication Program. Prepares and submits the annual Building and Neighborhood Services budget recommendations to the City Administrator. Receives and acts on resident complaints and information requests regarding building inspection and code enforcement items and ensures that the City Administrator and City Council is continuously updated on these items. Participates in staff meetings; discusses and reviews overall City problems and priorities, or directs projects having a general citywide impact. Serves as support and staff liaison to the Community Development Committee. Maintains/fosters communication with residents, customers, other municipal departments and other organizations (such as the McHenry Township Fire Protection District) to apply codes and ordinances relative to building inspection and code in activities. Coordinates closely with the Director of Economic Development to ensure that development review and approval processes relating to commercial and industrial development are handled in the most streamlined and expeditious manner possible. Provides effective and efficient customer services and promotes and maintains responsive community relations. Researches and identifies training opportunes for Bung and Neighborhood Services staff. Manages efforts to identify and address distressed properties, collaborates with the City Attorneys office to develop an action plan and follow through to resolution. Performs special projects and assumes other duties as assigned by the City Administrator. Minimum Education, Training and Experience Required to Perform Essential Job Functions Bachelor's Degree in Construction Management, Business or Public Administration or related field; five years progressively responsible related experience; or any combination of education and experience that provides equivalent knowledge, skills and abilities Thorough knowledge of government operations, general management, basic laws, principles, and regulations underlying the municipal functions of city government. Physical and Mental Abilities Required to Perform Essential Job Functions Language Ability and Interpersonal Communication Ability to decide the time, place and sequence of operations within an organizational framework, and to oversee their execution. Ability to analyze and categorize data and information using established criteria, to determine consequences and identify and select alternatives. Ability to manage and direct a group of workers, including the ability to provide counseling and mediation. Ability to persuade, convince and train others. Ability to advise and interpret regarding the application of policies, procedures and standards to specific situations. Ability to provide formal instruction in a classroom or other structured setting. Ability to utilize a variety of advisory and design data and information such as real estate listings, meeting agenda materials, meeting minutes, architectural drawings, statistics, a variety of reports, marketing materials, press releases, high-tech manuals, computer languages, accounting methods. Ability to communicate orally and in writing with business representatives, developers, Boards, attorneys, city department directors, development professionals, real estate agents and the general public. Mathematical Ability Ability to calculate percentages, fractions, decimals and ratios. Ability to interpret descriptive statistical data and reports. Judgment and Situational Reasoning Ability Ability to apply functional reasoning in synthesizing information and functions, and ability to influence others in activities such as leading, controlling, managing, supervising and teaching. Ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs. Ability to analyze complex public policy issues. Ability to use automated data processing systems with a strong knowledge of computer software. Physical Requirements Ability to operate a variety of office equipment such as computer terminal, typewriter, telephone, fax machine, calculator/adding machine and photocopier. Ability to coordinate eyes, hands, feet and limbs in performing movements requiring moderate skill, such as typing. Ability to exert light physical effort in sedentary to light work. Environmental Adaptability Ability to work under safe and comfortable conditions where exposure to adverse environmental factors is minimal and poses a very limited risk of injury. The City of McHenry is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Building Neighborhood Services Director Date Human Resources Manager City Administrator Date FINANCE AND PERSONNEL COMMITTEE Monday, October 19, 2015 Council Chambers, 5:30 PM In Attendance: Committee Members: Chairman Richard Wimmer, Alderman Condon, Alderman Curry. Absent: None. Also in Attendance: Deputy City Administrator Hobson, Finance Director Lynch; Executive Assistant/Deputy Clerk Geraghty. Public in Attendance: Emily Coleman representing the Northwest Herald newspaper. Chairman Alderman Wimmer called the meeting to order at 5:30 PM. PUBLIC INPUT None. TRANSMITTAL OF CALENDAR FOR PREPARATION OF THE FYl6/17-FY20/21 CAPITAL IMPROVEMENT PROGRAM (CIP) AND FY16/17 BUDGET City Administrator Morefield identified the schedule for preparation of the FY 16/17-FY 20/21 CIP program and provided the committee with an overview and purpose of developing a CIP. Alderman Curry requested the Draft FY 16/17 CIP be transmitted to the Committee prior to December 30t1i After a brief discussion, the committee agreed to revise the timetable and schedule the review by the Committee on January 11th instead of January 4thproviding more time for the Committee to review the information. Alderman V. Santi joined the meeting at 5:50 PM. City Administrator Morefield informed the Committee development of the annual operating budget commences at the beginning of each calendar year. The FY 16/17 Budget will include several new elements and recommendations including but not limited to the implementation of a new budget for the Recreation Center; development of a separate budget for Human Resources; staffing needs in the areas of public works/engineering, administrative support, and police; and an expansion of capital expenditures in the areas of local streets and public facilities to accommodate dispatch consolidation efforts. The draft FY 16/17 Budget Development and Adoption Schedule was reviewed by the Committee. Alderman Condon noted she will not be available on March 16th for the proposed Special Meeting of the Finance & Personnel Committee to review the draft budget. After a brief discussion, the meeting was moved to March 23ra DISCUSSION AND DIRECTION REGARDING THE 2015 PROPERTY TAX LEVY City Administrator reported the financial position of the city has improved dramatically with the increase in sales and income taxes above what was predicted along with the ability to control expenses. However, the city has always levied taxes for the required contribution to the Police Pension Fund, which continues to increase, and means the general fund portion of the tax levy has been forced to decrease since taxes have not been raised. The 2015 required levy amount for Police Pension Fund is $1,524,244; an increase of $136,870 over last year. The corporate portion of the levy was reduced by $91,797 in 2014 to fund the police pension contribution. It is expected that the required contribution will continue to rise due to increasing retirements, salaries, and changing actuarial regulations. Finance and Personnel Conunittee October 19, 2015 Page 2 City Administrator Morefield informed the Committee that the Tax Levy Resolution will be before the Council on November 16th at which time the Council will be asked to establish the annual Public Hearing for December 7th. Staff is seeking direction from the Committee on the amount of the property tax extension that should be presented to the full City Council on November 16th The Committee was in consensus to direct staff to present the tax levy before the full City Council for consideration on November 16th with a proposed December 7t" date for the annual Public Hearing. CONSIDERATION AND RECOMMENDATION OF AN AMENDMENT TO THE FY 15/16 BUDGET FOR THE ESTABLISHMENT OF A DIRECTOR OF BUILDING AND NEIGHBORHOOD SERVICES City Administrator Morefield provided background on the history of the Community and Economic Development Director position, which was most recently held by Doug Martin until 10 months ago when the day-to-day oversight and direction for building inspection and code compliance functions were assumed by the City Administrator with an understanding that this would be for an interim period of time. Reinstating the Director position in the Conummity & Development Department was identified as a topic for future consideration at the July 20th Finance and Personnel Committee meeting. City Administrator Morefield referenced the job description included in the meeting packet for the proposed position of Director of Building and Neighborhood Services prepared by Human Resources Manager Campanella. After brief discussion it was the consensus of the Committee to forward the job description and recommendation to amend the FY15/16 Budget in the amount of $127,000 to the full City Council for consideration on November 2" d ADJOURNMENT Motion by Condon, seconded by Cuny to adjourn the meeting at 6:40 PM. Ave: Nay: Motion carried. CondonCurryWimmer Respectfully submitted, Alderman Richard Wimm�f', Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: November 2"d, 2015 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: 2014/15 Annual Police Pension Fund Report ATT: Police Pension Fund report, balance sheet, and actuarial report BACKGROUND: The Illinois Department of Insurance requires that the City Council approve an annual report for the Police Pension Fund. This report lists important information that can also be found in the actuarial report. ANALYSIS: The annual Police Pension Fund report, balance sheet, and actuarial report for the 2014/15 fiscal year is attached. This report lists the 2014/15 total fund assets and investment income for the fund as well as estimated receipts for 2015/16 fiscal year. The levy requirement for FY2016/17 is also listed on this report as $1,524,244. It is important for the City to continue to fund at the required level because funding has fallen behind in the past, which has left the percent funded low at 52.9%. Staff has notified the Police Pension Board, per Council direction, that the City will continue to meet the actuarial required contribution going forward. RECOMMENDATION: Staff `recommends consideration and approval of the attached Police Pension Fund annual report for fiscal year 2014/15a City of McHenry Pension Fund Annual Report for Fiscal Year Ending April 30, 2015 The following information is provided to the Board of Trustees of the City of McHenry by the City of McHenry Pension Board in accordance with the requirements set forth in 40 ILCS 5/3443. Fund Assets Total Assets for the Fund 21,151,953.00 Current Market Value of the Fund 211151,953000 End of Year Balance Sheet Attached Yes No (Explain) N Declaration of Receipts Estimated Receipts for Next Fiscal Year from Payroll Withholdings $ 387,000.00 Estimated Receipts from Other Sources $ 2,200,000.00 Description of Other Sources Investment Income, employer contributions Investment Income Fiscal Year Ending 4/30/2015 Fiscal Year Ending 4/30/2014 Net Investment Income 11101,915 Net Investment Income 11779,216 Assumed Investment Return 7.5% Assumed Investment Return 7.5% Actual Investment Return 5.46% Actual Investment Return 9.59% Comments Comments Employee/Annuitant Information Number of Active Employees Paying into Fund 45 Amount Disbursed as Benefits During Fiscal Year Refunds 112,515.00 IDisability 243,261.00 Retirement 1,425,485.00 Isurvivors 87,495.00 Total of All Benefits Disbursed During Fiscal Year 1,868,756.00 Pension Fund Financial Status Total Unfunded Liability (Actuarial Attached) 181927,134 Funded Ratio 52.90% Pension Funding Requirement 11524,244400 In accordance with the provisions of that the statements contained in the the Pension the Illinois Pension Act, 40 ILCS 5/3443 the Pension Fund hereby certifies annual report are a true and accurate description of the fiscal condition of Fund as of the end of the most recent fiscal year. Pension 5iA resident (Signature McHenry, IL Balance Sheet Account Summary As Of 04/30/2015 Account Name Balance Fund: 760 - POLICE PENSION FUND Assets 760-1000 CASH IN BANK 21472,12 760-1100 INVESTMENTS -CERTIFICATES OF DEPO 0.00 760-1104 INVESTMENTS-AMERICAN FUNDS (LPL) 8,434,536.35 760-1109 FMV-AMERICAN FUNDS 3,586,339.44 760-1123 LASALLE TRUST ACCOUNT 9,271,512.98 760-1125 LASALLE TRUST - FMV -264,838.67 760-1150 PROPERTY TAXES RECEIVABLE 0.00 760-1260 ACCRUED INTEREST RECEIVABLE 121,930.45 760-1551 DUE FROM GENERAL FUND 0.00 760-1990 CASH IN POOL 0.00 Total Assets: 21,151,952.67 Liability 760-2000 WITH HOLDI NG-FEDERAL TAXES 0.00 760-2100 ACCOUNTS PAYABLE 0.00 760-2230 WITHHOLDING -INSURANCE 0.00 760-2331 WAGES PAYABLE 0.00 760-2350 DUE TO GENERAL FUND 0.00 760-2420 DUE TO EMPLOYEE INSURANCE FUND 0.00 760-2440 DUE TO AUDIT FUND 0.00 760-2500 FUND BALANCE 20,279,175.31 760-2530 DEFERRED REVENUE 0.00 Total Liability: 2%279,175.31 Equity Total Beginning Equity: 0.00 Total Revenue 2,778,378.79 Total Expense 1,905,601.43 Revenues Over/Under Expenses 872,777.36 Total Equity and Current Surplus (Deficit): 872,777.36 21,151,952.67 Total Liabilities, Equity and Current Surplus (Deficit): 21,151,952.67 10/12/2015 3:17:31 PM Page 1 of 1 Actuary CITY OF MCHENRY MCHENRY POLICE PENSION FUND Actuarial Valuation Report For the Year Beginning May 1, 2015 And Ending Apri130, 2016 Timothy W. Sharpe, Actuary, Geneva, IL (630) 262-0600 TABLE OF CONTENTS Paae Introduction 3 Summary of Results 4 Actuarial Valuation of Assets 6 Asset Changes During Prior Year 7 Normal Cost 8 Accrued Liability 9 Tax Levy Requirement 10 Summary of Plan Participants 11 Duration 12 Projected Pension Payments 12 Summary of Plan Provisions 13 Actuarial Method 14 Actuarial Assumptions 15 GASB Statements No. 25 & 27 Disclosure 17 GASB Statements No. 67 & 68 Disclosure 20 INTRODUCTION Police -sworn personnel of the City of McHenry are covered by the Police Pension an that is a defined -benefit, single -employer pension plan. The purpose of this report is to provide to the Intended Users of this report, specifically the Intended Users are the City Officials, the Pension Board and the City and Pension Board auditors, the reporting requirements of the Illinois Pension Code, the GASB Statements No. 25 & 27 and 67 & 68 financial information and related actuarial information for the year stated in this report. This report is not intended for distribution or usage to or by anyone who is not an Intended User and should not be used for any other purpose. The valuation results reported herein are based on the employee data, plan provisions and the financial data provided by the City. The actuary has relied on this information and does not assume responsibility for the accuracy or completeness of this information. I hereby certify that to the best of my knowledge this report is complete and accurate and fairly presents the actuarial position of the Fund in accordance with generally accepted actuarial principles and procedures. In my opinion, the assumptions used are reasonably related to the experience of the Plan and to reasonable expectations. A reasonable request for supplementary information not included in this report should be directed to the undersigned actuary. The actuary cautions the Intended Users of the possibility of uncertainty or risks in any of the results in this report. I, Timothy W. Sharpe, am an Enrolled Actuary and a member of the American Academy of Actuaries, and I meet the Qualifications Standards of the American Academy of Actuaries to render the actuarial opinion contained herein. Respectfully submitted, Timothy W. Sharpe, EA, MAAA Enrolled Actuary No. 14-4384 8/20/2015 Date -3- SUMMARY OF RESULTS There was a change with respect to Actuarial Assumptions from the prior year to reflect revised expectations with respect to mortality rates, disability rates, turnover rates and retirement rates. The mortality rates, disability rates, turnover rates and retirement rates have been changed to the new rates most recently published by the Illinois Department of Insurance (September 2012). There were no changes with respect to Plan Provisions or Actuarial Methods from the prior year. Based on the plan sponsor's funding policy and future expected plan contributions and funded status, the plan is to be expected to produce adequate assets to make benefit payments when they are due. The benefit payment default risk or the financial health of the plan sponsor was not deemed to be material. Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period or additional cost or contribution requirements based on the plan's funded status); and changes in plan provisions or applicable law. Due to the limited scope of the actuary's assignment, the actuary did not perform an analysis of the potential range of such future measurements. There were no unexpected changes with respect to the participants included in this actuarial valuation (2 new members, 2 terminations, 1 retirement, 0 incidents of disability, annual payroll increase .0.1%, average salary increase 3.7%). There were no unexpected changes with respect to the Fund's investments from the prior year (annual investment return 5.46%). The City's Tax Levy Requirement has increased from $1,387,374last year to $1,524,244 this year (9.9%). The increase in the Tax Levy is due to the increase in average salaries, the investment return was less than assumed and the changes to the assumptions. The Percent Funded has increased slightly from 52.5% last year to 52.9% this year. -4- SUMMARY OF RESULTS (Continued) For Year Ending April 30 2016 2015 Tax Levy Requirement $ 1,5249244 $ 15387,374 as of May 1 2015 2014 City Normal Cost 5069389 439,525 Anticipated Employee Contributions 375,734 375,967 Accrued Liability 4052269092 38,323,678 Actuarial Value of Assets 21,298,958 20,129,629 Unfunded Accrued Liability/(Surplus) 18,927,134 18,194,049 Amortization of Unfunded 911,512 851,055 Accrued Liability/(Surplus) Percent Funded 52.9% 52.5% Annual Payroll $ 3,791,467 $ 3,793,817 TAX LEVY REQUIREMENT as of April 30 $2,000 a c $1,000 0 r ~ $500 $0 -5- ACTUARIAL VALUATION OF ASSETS as of May 1 2015 2014 Money Market, NOW, lI, Fund $ 27472 $ 187,339 Government Securities 9,006,674 8,922,028 Mutual Funds 12,020,876 11,036,166 Interest Receivable 121,930 137,263 Miscellaneous Receivable/(Payable) 0 3( ,621) Market Value of Assets 21� �4��:� Actuarial Value of Assets $ 21,298,958 $ 20,129,629 FYE 2012-2015 (Gain)/Loss: $836,782; ($289,987); ($387,833; $410,430 SUMMARY OF ASSETS As Of May 1, 2075 Money Market, NOW, IL Fund Government Securities ❑ Mutual Funds -6- ASSET CHANGES DURING PRIOR YEAR Trust Balance as of May 1, 2014 $ 205279,175 Contributions City 11295,101 Employee 381363 Total 1,6765464 Payments Benefit Payments 15868,756 Expenses 36,846 Total 11905,601 Investment Income 1,101,915 Trust Balance as of May 1, 2015 $ 21.151.953 Approximate Annual Rate of Return 5.46% ASSET CHANGES DURING PRIOR YEAR Trust Balance as of May 1, 2014 Contributions Payments ❑ Investment Income Trust Balance as of May 1, 2015 -7- NORMAL COST The Normal Cost is the actuarial present value of the portion of the projected benefits that are expected to accrue during the year based upon the actuarial valuation method and actuarial assumptions employed in the valuation. Total Normal Cost Anticipated Employee Contributions City Normal Cost Normal Cost Payroll City Normal Cost Rate Total Normal Cost Rate NORMAL COST As Of May 1, 2015 s7.4 % 42.6 0 0 -8- as of May 1 2015 2014 882,123 $ 8159492 375,734 375.967 3,791,467 $ 3,793,817 13.36% 11.59% 23.27% 21.50% Anticipated Employee Contributions City Normal Cost ACCRUED LIABILITY The Accrued Liability is the actuarial present value %J the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and actuarial assumptions employed in the valuation. The Unfunded Accrued Liability is the excess of the Accrued Liability over the Actuarial Value of Assets. as of May 1 Accrued Liability 2015 2014 Active Employees $ 17,815,791 $ 16,191,557 Children Annuities 0 0 Disability Annuities 37418,099 4,055,920 Retirement Annuities 17,7731489 1756425821 Surviving Spouse Annuities 1,046,083 3219776 Terminated Vested Annuities 1725630 111,604 Total Annuities 221410,301 221132,121 Total Accrued Liability 40,226,092 38,323,678 Actuarial Value of Assets 21,298,958 20.129,629 Unfunded Accrued Liability/(Surplus) $ 18.92�7.134 $ 18.194.049 Percent Funded 52.9% 52.5% ACCRUED LIABILITY As Of May 1, 2015 -9- Total Accrued Liability Actuarial Value of Assets Unfunded Accrued Liabilityl(Surplus) TAX LEVY REQUIREMENT The Public Act 096-1495 Tax Levy Requirement is determined as the annual contribution necessary to fund the normal cost, plus the amount to amortize the excess (if any) of ninety percent (90%) of the accrued liability over the actuarial value of assets as a level percentage of payroll over a thirty Q0) year period which commenced in 2011, plus an adjustment for interest. The 100% amortization amount is equal to the amount to amortize the unfunded accrued liability as a level percentage of payroll over a thirty (30) year period which commenced in 2011. City Normal Cost as of Beginning of Year Amortization of Unfunded Accrued Liability/(Surplus) Interest for One Year Tax Levy Requirement as of End of Year Public Act 096-1495 Tax Levy Requirement 1) Normal Cost (PUC) 2) Accrued Liability (PUC) 3) Amortization Payment 4) Interest for One Year 5) PA 0964495 Tax Levy Requirement (1+3+4) For Year Ending April 30 2016 $ 506,389 911,512 106,343 $ 1.524,244 588,226 38,456,940 6417106 92,200 $ 1,321,532 -10- 2015 4391525 851,055 96,794 1 38. 7.374 551,286 35,621,375 558,026 83,198 1,192,510 SUMMARY OF PLAN PARTICIPANTS The actuarial valuation of the Plan is based upon the employee data furnished by the City. The information provided for Active participants included: Name Sex Date of Birth Date of Hire Compensation Employee Contributions The information provided for Inactive participants included: Name Sex Date of Birth Date of Pension Commencement Monthly Pension Benefit Form of Payment Membership 2015 2015 2014 2014 Current Employees Vested 31 32 Nonvested 14 14 Total 41 4L Inactive Participants Annual Benefits Annual Benefits Children 0 $ 0 0 $ 0 Disabled Employees 6 245,088 7 2801209 Retired Employees 21 1,425,665 21 1401,884 Surviving Spouses 3 115,606 2 485140 Terminated Vesteds 2 38,973 1 18,533 Total 32 ilZaMU 3 1.748.766 Annual Payroll $ 3,791,467 $ 3,793,817 -11- SUMMARY OF PLAN PARTICIPANTS (Continued) Service Age 20-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60+ Total Salary Age and Service Distribution 0-4 5-9 1 3 3 6 3 1 7 3 3 4 5 2 1 1 1 1 635050 80,619 863517 929237 94,493 104,855 Average Age: 37.4 Average Service: 11.4 30+ Total Salary 1 55,639 3 61,403 10 77,256 14 86,867 9 92,133 7 91,318 1 94,493 DURATION (years) Active Members: 20.9 Retired Members: 9.8 All Members: 14.7 PROJECTED PENSION PAYMENTS 2016 2017 2018 2019 2020 $1,8479779 $1,858,821 $1,953,167 $2,0231913 $25109,273 PROJECTED PENSION PAYMENTS 2016-2020 $z,soo $2,000 $1,500 L $1,000 F- $500 $0 -12- 2020 SUMMARY OF PLAN PROVISIONS The Plan Provisions have not been changed from the prior year. The City of McHenry Police Pension Fund was created and is administered as prescribed by "Article 3. Police Pension Fund - Municipalities 500,000 and Under" of the Illinois Pension Code (Illinois Compiled Statutes, 1992, Chapter 40). A brief summary of the plan provisions is provided below. Employees attaining the age of (50) or more with (20) or more years of creditable service are entitled to receive an annual retirement benefit of (2.5%) of final salary for each year of service up to (30) years, to a maximum of (75%) of such salary. Employees with at least (8) years but less than (20) years of credited service may retire at or after age (60) and receive a reduced benefit of (2.5%) of final salary for each year of service. Surviving spouses receive (100%) of final salary for fatalities resulting from an act of duty, or otherwise the greater of (50%) of final salary or the employee's retirement benefit. Employees disabled in the line of duty receive (65%) of final salary. The monthly pension of a covered employee who retired with (20) or more years of service after January 1, 1977, shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least (55) years, by (3%) of the originally granted pension. Beginning with increases granted on or after July 1, 1993, the second and subsequent automatic annual increases shall be calculated as (3%) of the amount of the pension payable at the time of the increase. Employees are required to contribute (9.91%) of their base salary to the Police Pension Plan. If an employee leaves covered employment with less than (20) years of service, accumulated employee contributions may be refunded without accumulated interest. For Employees hired after January 1, 2011, the Normal Retirement age is attainment of age 55 and completion of 10 years of service; Early Retirement age is attainment of age 50, completion of 10 years of service and the Early Retirement Factor is 6% per year; the Employee's Accrued Benefit is based on the Employee's final 8-year average salary not to exceed $106,800 (as indexed); Cost -of -living adjustments are simple increases (not compounded) of the lesser of 3% or 50% of CPI beginning the later of the anniversary date and age 60; Surviving Spouse's Benefits are 66 2/3% of the Employee's benefit at the time of death. -13- ACTUARIAL METHODS The Actuarial Methods employed for this valuation are as follows: Projected Unit Credit Cost Method (for years be inning on or after 2011 for PA 096-1495) Under the Projected Unit Credit Cost Method, the Normal Cost is the present value of the projected benefit (including projected salary increases) earned during the year. The Accrued Liability is the present value of the projected benefit (including projected salary increases) earned as of the actuarial valuation date. The Unfunded Accrued Liability is the excess of the Accrued Liability over the plan's assets. Experience gains or losses adjust the Unfunded Accrued Liability. Entr,�ge Normal Cost Method Under the Entry Age Normal Cost Method the Normal Cost for each participant is computed as the level percentage of pay which, if paid from the earliest age the participant is eligible to enter the plan until retirement or termination, will accumulate with interest to sufficiently fund all benefits under the plan. The Normal Cost for the plan is determined as the sum of the Normal Costs for all active participants. The Accrued Liability is the theoretical amount that would have accumulated had annual contributions equal to the Normal Cost been paid. The Unfunded Accrued Liability is the excess A the Accrued Liability over the plan's assets. Experience gains or losses adjust the Unfunded Accrued Liability. -14- ACTUARIAL ASSUMPTIONS The Actuarial Assumptions used for determining the Tax Levy Requirement and GASB Statements No. 25 & 27 and 67 & 68 Disclosure Information are the same (except where noted) and have been changed from the prior year (discussion on page 4). The methods and assumptions disclosed in this report may reflect statutory requirements and may reflect the responsibility of the Principal and its advisors. Unless specifically noted otherwise, each economic and demographic assumption was selected in accordance with Actuarial Standards of Practice 27 and 35 and may reflect the views and advice of advisors to the Principal. In the event a method or assumption conflicts with the actuary's professional judgment, the method or assumption is identified in this report. The Actuarial Assumptions employed for this valuation are as follows: Valuation Date May 1, 2015 Asset Valuation Method 5-year Average Market Value (PA 096-1495) Investment Return 7.50% net of investment expenses. Salary Scale 5.50% Mortality RP 2000 Mortality Table (CHBCA). There is no margin for future mortality improvement beyond the valuation date. Withdrawal Based on studies of the Fund and the Department of Insurance, Sample Rates below Disability Based on studies of the Fund and the Department of Insurance, Sample Rates below Retirement Based on studies of the Fund and the Department of Insurance, Sample Rates below (100% by age 70) Marital Status 80% Married, Female spouses 3 years younger -15- ACTUARIAL ASSUMPTIONS (Continued) Sample Annual Rates Per 100 Participants Aze Mortality Withdrawal Disability 20 0.03 10.00 0.05 25 0.04 7.50 0.05 30 0.07 5.00 0.22 35 0.11 3.00 0.26 40 0.14 2000 0.40 45 0.18 2000 0.65 50 0.24 3.50 0.95 55 0.42 3.50 1.30 60 0.83 3.50 1.65 65 1.55 3.50 2.00 70 2.68 -16- Retirement 20.00 25.00 33.00 50.00 100.00 GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION The Governmental Accounting Standards Board (GASB) issued Statements No. 25 & 27 that established generally accepted accounting principles for the annual financial statements for defined benefit pension plans. The required information is as follows: Membership in the plan consisted of the following as of: Retirees and beneficiaries receiving benefits Terminated plan members entitled to but not yet receiving benefits Active vested plan members Active nonvested plan members Total Number of participating employers SCHEDULE OF FUNDING PROGRESS Actuarial Valuation Date 04/30/13 Actuarial Value of Assets 18,603,585 04/30/14 20,279,175 04/30/15 21,151,953 Apri130, 2015 Actuarial Accrued Liability (AAL) -Entry Age 30 2 31 14 1 Apri130, 2014 Unfunded AAL Funded (UAAL) Ratio �� �) 3596439262 17,039,677 38,323,678 18,044,503 401226,092 19,074,139 -17- 30 1 32 14 ZZ 1 UAAL as a Percentage Covered of Covered Payroll Payroll (c) b-a /c 52.2% 31 618,130 52.9% 3,793,817 52.6% 3,791,467 471.0% 475.6% 503.1% GASB STATEMENTS N0.25 & 27 DISCLOSURE INFORMATION (Continued) ANNUAL PENSION COST AND NET PENSION OBLIGATION Annual required contribution Interest on net pension obligation Adjustment to annual required contribution Annual pension cost Contributions made Increase (decrease) in net pension obligation Net pension obligation beginning of year Net pension obligation end of year THREE-YEAR TREND INFORMATION Apri1304 2015 1,295,577 101,156 6( 4,286) 1,3325447 1,2954101 37,346 1,348,750 13860096 ATri130I 2014 1,193,543 98,790 6( 1,0621 1,231,271 1,199,718 31,553 1,317,197 1.348,750 Fiscal Annual Percentage Net Year Pension of APC Pension Endiniz Cost (APC) Contributed Obligation 04/30/13 11210,837 99.1% 11317,197 04/30/14 1,2315271 97.4% 1,3489750 04/30/15 133327447 97.2% 113867096 -18- GASB STATEMENTS N0.25 & 27 DISCLOSURE INFORMATION (Continued) FUNDING POLICY AND ANNUAL PENSION COST Contribution rates: City 34.16% 31.62% Plan members 9.91% Same Annual pension cost 1,332,447 1,231,271 Contributions made 1,295,101 1,199,718 Actuarial valuation date 04/30/2015 04/30/2014 Actuarial cost method Entry age Same Amortization period Level percentage of pay, closed Same Remaining amortization period 26 years 27 years Asset valuation method Market Same Actuarial assumptions: Investment rate of return* 7.50% Same Projected salary increases* 5.50% Same *Includes inflation at 3.00% Same Cost -of -living adjustments Tier 1: 3.00% per year, compounded Same Tier 2: 2.00% per year, simple -19- GASB STATEMENTS NO. 67 MOO DISCLOSURE INFORMATION Plan Membership Inactive plan members or beneficiaries currently receiving benefits Inactive plan members entitled to but not yet receiving benefits Active plan members Total Net Pension Liability of the City Total pension liability Plan fiduciary net position City's net pension liability Plan fiduciary net position as a percentage of the total pension liability Actuarial Assumptions Inflation Salary increases Investment rate of return Apri130, 2015 30 �a 40,226,092 21,151,953 19,074,139 52.58% 3.00% 5.50% 7.50% net of expenses The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that City contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Based on those assumptions, the discount rate was determined in accordance with paragraphs 40-45. Therefore, the discount rate was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of the Net Pension Liability to Changes in the Discount Rate 1%Decrease Current Discount Rate Net Pension Liability 6.50% 24,583,251 -20- 7.50% 19,074,139 1%Increase 8.50% 14,538,892 GASB STATEMENTS NO. 67 & 68 DISCLOSURE INFORMATION (continued) Schedule of Changes in the City's Net Pension Liability and Related Ratios Total Pension Liability April 30, 2015 Service cost 876,654 Interest 2,804,198 0 Chanes of benefit terms g Differences between expected and actual experience (300,710) Changes of assumptions 391,028 Benefit payments, including refunds of member 1,8681756 contributions Net change in total pension liability 15902,414 Total pension liability - beginning 385323,678 Total pension liability - ending 40,2261092 Plan Fiduciary Net Position Contributions -employer 1,295,101 Contributions - member 381,363 Net investment income 1,101,915 Benefit payments, including refunds of member 15868,756 contributions Administrative expense 36,846 Other 0 Net change in plan fiduciary net position 872,777 Plan fiduciary net position - beginning 20,2795175 Plan fiduciary net position - ending 217151,953 City's net pension liability 19,074,139 Plan fiduciary net position 52.58°Io as a percentage of the total pension liability Covered -employee payroll 3,791,467 City's net pension liability 503.08°Io as a percentage of covered -employee payroll -21- GASB STATEMENTS NO. 67 & 68 DISCLOSURE INFORMATION (continued) Schedule of City Contributions Apri130, 2015 Actuarially determined contribution 17295,577 Contributions in relation to the actuarially 1,295,101 determined contribution Contribution deficiency (Excess) 476 Covered -employee payroll 3,791,467 Contributions as a percentage of 34.16% covered -employee payroll Notes to schedule Valuation date Apri130, 2015 Methods and assumptions used to determine contribution rates: Actuarial cost method Entry Age Normal Amortization method Level Percentage of Pay Remaining amortization period 26 years Asset valuation method Market Value Inflation 3.00% Salary increases 5.50% Investment rate of return 7.50% Retirement age 50-70 Mortality RP 2000 CHBCA Other Mortality rates were based on the RP-2000 CHBCA Mortality Table. The actuarial assumptions used in the Apri130, 2015 valuation were based on the results of an actuarial experience study conducted by the Illinois Department of Insurance dated September 26, 2012. -22-