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HomeMy WebLinkAboutPacket - 5/5/2025 - City Council The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING Monday, May 5, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Oaths of Office will be administered to the following candidates elected in the April 1, 2025, Election: Alderwoman Ward 1 Bobbi Baehne; Alderman Ward 3 Stephen Doherty, Mayor Wayne Jett; City Clerk Trisha Ramel 5. Public Comment 6. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. Illinois Marines Corps League Days Proclamation (Deputy Clerk Johnson) B. Annual Appointment to Boards, Commissions, and Other Offices (Deputy Clerk Johnson) C. Ordinance Relating to Class E Liquor Licenses: Amending Section 4-2-6, Subsection D.6. Limitation on Number of Licenses (Deputy Clerk Johnson) D. Authorization to renew the City’s subscription with Tyler Technologies and authorize the Mayor to sign the terms and conditions associated with the twelve-month renewal of Tyler Technologies (Chief Birk) E. Special Use Permit for the Pearl Street Market for the summer markets and band concerts, May 15, 2025, through August 28, 2025, from 4:00 p.m. to 9:00 p.m. each Thursday; and approve a Special Use Liquor License in conjunction with those events; and waive the associated fees for the reservation and support services (Director Hobson) F. Special Use Permit from the McHenry Riverwalk Foundation to allow the consumption of alcohol throughout the grounds of Miller Point Park in conjunction with the Music Sunday band concerts beginning on May 26, 2025, through the end of the summer season on September 29, 2025, from 1:00 p.m. – 4 p.m., and to waive all associated rental and support fees for the event (Director Hobson) G. Parks & Recreation Facilities & Special Use Permit Requests (Director Hobson) 1 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. H. April 21, 2025 City Council Meeting Minutes I. Issuance of Checks in the amount of $420,451.65 7. Individual Action Item Agenda A. Use and Zoning Variations – 1214 Park Street A motion to pass an ordinance granting a Use Variation and Zoning Variations for the property located at 1214 Park Street (Director Polerecky) B. Planned Unit Development – 1012 N Green Street A motion to pass an ordinance granting a Conditional Use Permit and Final Plan Approval for a Planned Unit Development to accommodate the existing school, reconfigure the parking lot, and construct a maintenance garage at 1012 N Green Street (Director Polerecky) C. Mural at 3411 W Elm Street A motion to approve a mural agreement and approve the social media voting process to select the final mural design at 3411 W Elm Street (Director Martin) D. Thermoplastic Pavement Markings A motion to approve the bid award for the 2025 Thermoplastic Pavement Marking contract to Precision Pavement Markings, Inc. in an amount of $55,850.70 (Acting Director Adams) E. McHenry Music Festival Date Change A motion to amend the dates of the 2025 R.I.S.E. Up event, canceling Thursday, September 11, and adding Sunday, September 14, 2025, with event and liquor hours opening at 3:00 p.m. and closing at 10:30 p.m. (Director Hobson) 8. Discussion Item Agenda A. TIF Presentation 9. Staff Reports Provided the 1st meeting of each month. 10. Mayor’s Report 11. City Council Comments 12. Executive Session if needed 13. Adjourn The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at 815-363-2108. 2 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be heard by members of the public physically present at the meeting. Remote public comments will not be heard. The public can listen and view the meeting from the following link: https://cityofmchenry.zoom.us/j/84498929649 3 Proclamation Illinois Marine Corps League Days WHEREAS, the McHenry County Detachment of the Department of Illinois Marine Corps League is hosting the Illinois Marine Corps League’s 81st annual convention from June 5 through June 8, 2025 in the McHenry area; and WHEREAS, the Members of the Marine Corps League are combat and peacetime veterans from World War II to the present; and WHEREAS, the Marine Corps League is active in our community through various patriotic activities, including parades and burial of deceased veterans; Scouting; assisting Senior Citizens; supporting the active duty military; and assisting the Marine Corps Reserve Toys for Tots Program. NOW, THEREFORE, I, Wayne Jett, Mayor of the City of McHenry, do hereby proclaim June 5 through 8, 2025 “Illinois Marine Corps League Days” In the City of McHenry, and urge all residents to recognize the good works of this fine organization, with gratitude to the members of the Marine Corps who have served as Members of the Department of Illinois Marine Corps League. IN WITNESS WHEREOF, I have set my hand and caused the seal of the City of McHenry to be affixed this 5th day of May, 2025 Signed: _________________________________ Wayne Jett, Mayor 4 BOARDS, COMMISSIONS, APPOINTMENTS Administration Name Expiration Acting Public Works Director Russ Adams 04/30/26 City Administrator Suzanne Ostrovsky 04/30/26 Deputy City Clerk Monte Johnson 04/30/26 Finance Director/City Treasurer Carolyn Lynch 04/30/26 Municipal Consulting Firms Administrative Adjudication Officer Mollie Dahlin 08/31/26 City Attorney David McArdle of Zukowski, Rogers, 04/30/26 Flood & McArdle or his designee Labor Attorney Ottosen, Britz, Kelly, Cooper & Gilbert, Ltd 04/30/26 Boards and Commissions Board of Police Commissioners John Jones 04/30/28 (3-year term) Susan Meyer 04/30/28 John Smith 04/30/26 Emergency Services & Disaster Commercial Building Inspector 04/30/26 (1-year term) MTFPD Chief 04/30/26 Police Commander 04/30/26 Public Works Director 04/30/26 Ethics Commission Stephanie Conley 04/30/27 (2-year term) Randy Story 04/30/27 vacant 04/30/26 Landmark Commission Kirk Donald 04/30/26 9 members, (1-year term) Kathryn Frey 04/30/26 Mark Healy 04/30/26 Celeste Heidemann 04/30/26 Thomas Hillier (Chair) 04/30/26 Zelinda Paluch 04/30/26 Beth Staley 04/30/26 Donna Storm 04/30/26 Laura Welter 04/30/26 5 Planning and Zoning Commission Michael Beattie 04/30/26 7 members, (1-year term) Dawn Bremer 04/30/26 Dan Gleason 04/30/26 Mike Lehman 04/30/26 Terence Locke 04/30/26 Bryan Riley 04/30/26 Stacy Rockweiler (Chair) 04/30/26 Police Pension Board of Trustees Nicholas Clesen (active) - Elected 04/30/27 (2-year term, Jeff Foerster (retired) - Elected 04/30/27 3 elected, 2 appointed) Roger Hendrickson (active) - Elected 04/30/26 Monte Johnson - Appointed 04/30/27 James A Schmidt - Appointed 04/30/26 6 y ^ 1VIcHenr Date* 4/29/2025 Application for: Planning&Zoning Commission Landmark Commission Board of Police Commissioners Police Pension Board Ethics Commission Other Name` Stephanie Conley Address* Mchenry, IL 60050 Phone* Email* City Resident Since: 2008 Other Elected or Please also note if Present or Former positions Appointed Positions Held Organization List any organizations you are a member of,and list any offices held Membership Treasurer/Board member for Kids in Need of Mchenry County Occupational I am an accountant. Background Formal Education Bachelor Degree Governmental Do you or any of your close family or business connections own,hold stock in,serve as director of or work for any BUSIII@SS business which provides products or services to: Relationships City of McHenry Other Governmental Entity Neither Committee/Board Do you or any of your close family or business connections serve on any Committee,Commission,Board or Connections otherwise with an organization or agency which has,or may have,any business or personal transactions with the Committee,Commission or Board to which you are making application? No Yes Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are making application? Yes No 7 What prompted you to apply for consideration of appointment to this position? I have lived in McHenry since 2008.Since that time, I have put one child through the school system,and in the process of another child going through the school system. I own a residential property and commercial property with the city limits of McHenry. I also own an accounting firm with in the city of McHenry. I also sit on the board for Kids In Need of McHenry County. Needless to say, I am pretty well rooted within the community and feel that it is time I start getting more involved with the city.Given my background and career I am held to a higher standard of ethics and feel that I would bring value to this commission. What studies,responsibilities,accomplishments,publications or community projects have you participated in or initiated which you feel may qualify you for this position? None that specifically relate to this position.We do have an active scholarship at MCC for accounting students. I have volunteered at several community events. Other Comments Other information you would like to include may be attached to this application.The Mayor,being responsible for appointments to Committees/Commissions/Boards will interview each applicant personally.What day and times are you available? Normally Tuesday and Fridays work best for me. File Upload You may upload any supporting documents here if you would like Signature* Si nii (i'ii/i 8 9 10 City of McHenry 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA ITEM DATE: May 5, 2025 TO: City Council FROM: Deputy Clerk Monte Johnson RE: Class E BYOA Licenses AGENDA ITEM SUMMARY: Pink Nails, located at 1226 N Green Street, was a Class E (BYOA) liquor license holder. They have decided not to renew their license for the next year. Therefore, we need to pass an ordinance to decrease the number of available Class E Licenses. RECOMMENDATION: A motion to pass an Ordinance Relating to Class E Liquor Licenses: Amending Section 4-2-6, Subsection D.6. Limitation on Number of Licenses. 11 ORDINANCE NO. 25- An Ordinance Relating to Class E Liquor Licenses: Amending Section 4-2-6, Subsection D.6. Limitation on Number of Licenses WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Section 4-2-6, subsection D-1, of the Municipal Code relating to liquor license classifications, shall be amended as follows: D.6. Class E BYOA License: Issuance of a Class E license shall allow for the legal consumption of alcohol within the premises of an establishment or business that is open to the public and does not otherwise possess a City issued liquor license. Issuance of a Class E license does not permit the owner, manager or staff of the business to sell or serve alcoholic liquor to customers. The annual fee for a BYOA license shall be two hundred fifty dollars ($250.00). No more than two (2) Class E licenses shall be in force in the City at any time. Conditions of a BYOA license are as follows: a. The licensee shall only permit BYOA to occur on the premises in conjunction with the purchase of a service within the establishment; b. Only patrons who are over the age of twenty-one (21) and that are participating in the service of the business shall be permitted to consume alcohol that has been provided by the patrons; c. The licensee may provide glassware and ice to patrons, but may not serve alcohol; and d. It shall be unlawful for any person to carry, transport or possess liquor in an unsealed and open condition SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. 12 Passed this 5th day of May, 2025. Ayes Nays Absent Abstain Alderwoman Baehne _____ _____ _____ _____ Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Doherty _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 13 Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.cityofmchenry.org CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: May 5, 2025 Regular City Council meeting RE: Approval of Tyler Technologies Software/Services Subscription Renewals ATT: Tyler Technology Quote (Saas Flip) Agenda Item Summary: Staff is seeking City Council’s authorization to renew the Tyler Technologies Software subscription for FY 25/26. Staff is present to answer any questions Council may have. Background: Tyler Technologies is the City’s designated financial software platform utilized to manage the finance function of the City. The use of Tyler Technologies software comes with an annual cost each fiscal year. In FY 25/26, the City’s cost to utilize Tyler Technologies software from May 1, 2025 through April 30, 2026 is $ $39,963. Analysis: Tyler Technologies software is critical to the continued safe operation of the City’s information technology platform and financial infrastructure. IT staff have reviewed the proposed renewal and approved the request to renew as presented. Staff is seeking Council’s authorization to approve payment to Tyler Technologies in an amount not to exceed $39,963 and authorize the Mayor to sign all related terms and conditions associated with the renewal. Recommendation: If Council concurs, then it is recommended authorization be provided by Council to (1) renew the City’s subscription with Tyler Technologies and (2) authorize the Mayor to sign the terms and conditions associated with the twelve-month renewal of Tyler Technologies. 14 15 16 17 18 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org/park_recreation CONSENT AGENDA SUPPLEMENT DATE: May 5, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Pearl Street Market Special Use and Special Event Liquor License ATTACHMENTS: Special Use Application AGENDA ITEM SUMMARY: The Pearl Street Market is requesting the use of Veteran’s Memorial Park on Thursdays May 15th – August 28th to host the weekly markets and band concerts. They are requesting use of the park, the support of city services and the waiver of the associated fees with that support. In addition, they are requesting a special event liquor license for each of the events. The events run from 4pm – 9pm every Thursday throughout the summer. BACKGROUND: The Pearl Street Market is a Not-for-Profit group set up to run the markets. They have also taken on the responsibility for the band concerts and their coordination, including scheduling of the bands. The city continues to pay for the city band dates, city band practices and the Fiesta Days concert date. The concerts and markets have long included food vendors, and beginning in 2015, a special use liquor license was approved by city council in conjunction with the events. ANALYSIS: The markets and the concerts are the heart of the summer event schedule and have been for years and years. The multigenerational events are something the community looks forward to each summer. Within the last 5 years, the Pearl Street Market group has taken a much more active role in scheduling bands and coordinating the event as one cohesive offering. They schedule all the food trucks and food vendors for the events. The city does continue to cover the costs for the city band performances and for the Fiesta Days performance; however, the market finds sponsors and raises money to pay for all other concert dates. They are once again requesting a special event liquor license for the events. This has been a nice addition for almost 10 years with no incidents being reported with its inclusion. They will work 19 with a local business that has a liquor license to provide that service and secure all proper licensing. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be considered to approve a Parks Special Use Permit for the Pearl Street Market for the summer markets and band concerts, May 15, 2025, through August 28, 2025, from 4:00 p.m. to 9:00 p.m. each Thursday; and approve a Special Use Liquor License in conjunction with those events; and waive the associated fees for the reservation and support services. 20 21 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.ci.mchenry.il.us/park_recreation CONSENT AGENDA SUPPLEMENT DATE: May 5, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Special Use Application for Miller Point Park AGENDA ITEM SUMMARY: The McHenry Riverwalk Foundation is requesting permission to host food trucks weekly and to allow consumption of alcohol throughout the grounds of Miller Point Park in conjunction with the Music Sunday band concerts beginning on May 25th through the end of the summer on September 28th from 1pm – 4pm. They are also requesting the waiver of any park rental fees or support service fees for the events. BACKGROUND: Beginning in the summer of 2021, the Riverwalk Foundation has hosted a concert series entitled Summer Music Sundays at Miller Point Park. The concerts run from 1 – 4pm and are typically smaller bands and at times, acoustic artists. The Foundation has had a great deal of success in securing sponsorship for all of the concerts in the past. The concerts are supported by the presence of 1 to 2 food trucks at the events. The food trucks are charged $50 each, and this money is used to offset any concerts that go unsponsored. ANALYSIS: The Summer Music Sundays have proven to be a relaxed music series that highlights the Riverwalk, the park and the Fox River. The addition of the Riverwalk Shoppes adds a perfect pairing to the music. The ability to create fluidity in the park is a part of the success and as such the request to allow alcohol throughout the park on these days during these times via a Special Use Application has been attached. This request follows the footprint of the Pearl Street Market and its success. The concerts will also be supported by the McHenry Riverwalk Foundation in assisting to manage the grounds during the concerts. If City Council concurs, then a motion should be considered to approve a Special Use Permit for the McHenry Riverwalk Foundation to allow the consumption of alcohol throughout the grounds of Miller Point Park in conjunction with the Music Sunday band concerts beginning on May 26, 2025, through the end of the summer season on September 29, 2025, from 1:00 p.m. – 4 p.m., and to waive all associated rental and support fees for the event. 22 23 Parka Recreation Derrctrar ae Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org CONSENT AGENDA SUPPLEMENT DATE: May 5, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks & Recreation Facilities & Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks Recreation Facilities & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities & Special Use permit requests. The City (,f McHenry is dedicated to providing us s, businesses, and visitors with the highest quality ()fin and services in a customer -oriented, efficient, and i mutter,24 FOR COUNCIL MEETING ON MAY 5, 2025 Park Pavilion / Community Room - Beer & Wine and Special Use Permit Requests Date Applicant 05/25/25 Hector Alonso 05/25/25 John Lopez 05/31/25 Nicole Hett 06/14/25 Melissa Hum 06/21/25 Jenna Ray 06/29/25 Hector Alonso BW = Beer & Wine Pei tit SU = Special Use Pelniit Location Petersen Park A Petersen Park B Veterans Memorial Veterans Memorial Petersen Park A Petersen Park A Purpose Birthday Party Graduation Party Volleyball Party Bags Tournament Birthday Party Birthday Party Permit BW BW BW BW BW BW 25 Rental Date: 05-25-25 Name of Applicant: Hector alonso McHenry Recreation Center Facility Rental & Special Use Permit Application Application Date: 04-16-25 Rental Time (must include set-up/clean-up times): Date of Birth: Group/Organization (if applicable): Address: Home Ph Personal Event Title/Activity: Birthday PAVILLION / GAZEBO: (daily rate) Petersen A Petersen B Petersen C Ft. McHenry (max 30) Veterans Knox A Knox B Other Wedding: Front Rails Removed on Gazebo ($25fee) MCHENRY RECREATION CENTER / LAKELAND PARK COMMUNITY CENTER: (hourly rate) MRC Room: Kitchen ($3s Fee) Room A D Room B D Room C Studio LPCC: Lakeland Park Community Center (Max 36) Set -Up: Banquet Board Room Classroom Theater Number of Tables/Chairs: Round Rect Chairs Attendance: 50 BEER/1NINE: (atleast 4 wks notice needed) — No Other Alcohol Allowed ($25 fee) Number Of Bottles/Cases: Wine Beer 5 SPECIAL USE: (at least 4 wks notice needed) — Equipment Provided by Renter Bounce House Food Truck Tent Arch Band/DJ Carnival Rides Animals Catered Pig D Extra Tables Extra Chairs Other OTHER: Groi. PAYMENT: Cred ance: roved: Signz Approval will be based on the items listed above. Any other requests are subject to further approval. If applicable, health permits are required by law for concessions and catering. Please plan to obtain permits. McHenry County Department of Health: 815-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Center Rental and/or Shelter Guidelines. signature:Hector Alonso Date: 04-16-25 Updated 9/202426 McHe NAJ d nma0m 0emnw Rental Date: Name of Applicant: l.K' VIUI1 McHenry Recreation Center Facility Rental Special Use Permit Application Application Date; Rental Time (include set-up/clean-up): Date of Birth: Group/Organization (if applicable): Address: Home Phon Personal Em Event Title/Activity: ( ret d t (' (" PAVIiLLION / A O: (daily rate) Petersen A Attendance: ') Petersen C Miller Point Ft. McHenry (max 30) Veterans Knox A Knox B Other Wedding: Front Rails Removed on Gazebo ($25 fee) MCHENRY RECREATION CENTER / LAKELAND PARK COMMUNITY CENTER: (hourly rate) MRC Room: Kitchen ($3s Fee) Room A Room B Room C Studio LPCC: Lakeland Park Community Center (Max 36) Set -Up: Banquet Board Room Classroom Theater Number Of Tables/Chairs: Round Rect Chairs 1E / INE: (at (east 4 weeks notice needed) — No Other Alcohol Allowed ($25 fee) Beer " —Number Of Bottles/Cases: Wine SPECIAL USE: (at (east 4 weeks notice needed) — Equipment Provided by Renter Tent Location: Bounce House *Applicant to call JULIE (1-800-892-0123) for staking of Tents/Bounce Houses Extra Tables Band/DJ Carnival Rides Animals Extra Chairs Performer Arch Othc-- OTHER: Group! DAMAGE DEP: Credit Signati Approval will be ba by law for concessions and catering. Please make arrangements to obtain permits. McHenry County Department or heaun: I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought Into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited, I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Center Rental and/or Shelter Guidelines. Catered Pig Roast 4aintenance: Approved: ed: Signature: fie4/C 1 Date: t214(((/ ( 2 y 27 arn A NC(rfalbll IkNl?rngM ./ Rental Date: Name of Applicant: McHenry Recreation Center Facility Rental Special Use Permit Application Application Date: Rental Time (must include set-up/clean-up times): Date of Birth: Group/Organization (if applicable): Address: Home Pho Personal E Event Title/Activity: \(O \\.el \J C\\ \ C Vv `f Attendance: b C PAWLLION / GAZEBO: (daily rate) Petersen A Petersen B Petersen C Ft. McHenry (max 30) etra s!Knox A Knox B Other Wedding: Front Rails Removed on Gazebo ($25fee) MCHENRY RECREATION CENTER / LAKELAND PARK COMMUNITY CENTER: (hourly rate) MRC Room: Kitchen ($35Fee) Room A Room B Room C Studio LPCC: Lakeland Park Community Center (Max 36) Set -Up: Banquet Board Room Classroom Theater Number of Tables/Chairs: Round Rect Chairs BEER/WINE: (at least 4 wks notice needed) — No Other Alcohol Allowed ($25 fee) Number Of Bottles/Cases: Wine LO Beer SPECIAL USE: (at least 4 wks notice needed) — Equipment Provided by Renter Bounce House Food Truck Tent Arch Band/DJ Carnival Rides Animals Catered Pig Extra Tables Extra Chairs Other OTHER: Groups Over PAYMENT: Credit Card N Signature: Approval will be based on the items listed above. Any other requests are subject to further approval. If applicable, health permits are required by law for concessions and catering. Please plan to obtain permits. McHenry County Department of Health: 815-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited, I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations, I have read and fully understand the McHenry Recreation Center Rental and/or Shelter Guidelines. Signature: Updated 9/2024 28 Rental Name of Applicant: Meh1SSa Group/0 Add re Horne Perso ni McHenry Recreation Center Facility Rental & Special Use Permit Application Attendance: 75 aC Application Date: 4/17/2025 Rental Time (Include set-up/clean-up): _1, `J Date of Birth: Event Title/Activity: Bags 'n Brews for ALS Cure 2025 PA fLLION / GAZEBO: (daily rate) Petersen A Petersen B D Petersen C Miller Point Ft. McHenry (max 30) Veterans Knox A D Knox B Other Wedding: Front Rails Removed on Gazebo ($25fee) MCHENRY RECREATION CENTER / LAKELAND PARK COMMUNITY CENTER: (hourly rate) MRC Room: Kitchen ($35Fee) Room A Room B Room C Studio LPCC: Lakeland Park Community Center (Max 36) Set -Up: Banquet Board Room Classroom Theater Number Of Tables/Chairs: Round Rect Chairs BEER/WANE (at feast 4 weeks notice needed) — No Other Alcohol Allowed ($25 fee) Wine Z a BeerNumberOfBottles/Cases: SPECIAL USE: (at least 4 weeks notice needed) — Equipment Provided by Renter Tent Location: Bounce House `Applicant to call JULIE (1-800-892-0123) for staking of Tents/Bounce Houses OTHER: DAMAGE DEP: Extra Tables Band/DJ Carnival Rides Animals Extra Chairs D Performer Arch Catered Pig Roast Maintenance: proved: Emailed: Approval will Ge oaseo on Inc ice n, nxn cuwc, nny (rulerrequests are suoject w Curtner approval. a appncaole, health permits are required by law for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: 815334-4585 I agree all alcohol containers will be removed by applicant or placed In proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought Into City of McHenry property under this permit. I agree that none of the alcohol allowed In City of McHenry property, pursuant to this application will be sold, It being understood that the sale of alcohol under this permit Issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result In loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of Injury to person or property occurring as a result of the activity sponsored by permlttee and sald person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant In said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations, I have read and fully understand the McHenry Recreation Cen er Rental and or Shelter Guidelj Signature:- Y1 C J/ Date: 4/17/2025 29 McHen NWb. McHenry Recreation Center Facility Rental & Special Use Permit Application Application Date: Rental Date: Rental Time (must Include set-up/clean-up times): 2— g p Name of Applicant: Afj Z Date of Birth: Group Addres Home Perso Event Title/Activity:, PAVU.LION /GAZEBO: (daily rate) Petersen A Petersen B D Petersen C D Ft. McHenry (max 30) Veterans D Knox A D Knox B Other Wedding: Front Rails Removed on Gazebo ($25 fee) MCHENRY RECREATION CENTER / LAKELAND PARK COMMUNITY CENTER: (hourly rate) MRC Room: Kitchen I$ss Fee) D Room A Room B Room C Studio LPCC: Lakeland Park Community Center (Max 36) Set -Up: Banquet Board Room D Classroom Theater Number of Tables/Chairs: Round D Rect Chairs REER/ii !'INE: (at'least 4 wks notice needed) — No Other Alcohol Allowed ($25 fee) Number Of Bottles/Cases: Chine ! fR.Beer 1 SPECIAL USE: (at least 4 wks notice needed) — Equipment Provided by Renter Bounce House D Food Truck D Tent Arch Band/DJ Carnival Rides D Animals D Catered Pig D Extra Tables Extra Chairs n other OTHER: PAYMENT:Da t a_ Z poi Permit Erie:_ 'Lod: Attendance: Approval will be based on the items listed above, Any other requests are subject to further approval. If applicable, health permits are required by law for concessions and catering. Please plan to obtain permits. McHenry County Department of Health: 815-334.4585 I agree all alcohol containers will be removed by applicant or placed In proper containers on site on the rental date and that no underage or Intoxicated person will be allowed to consume any alcohol brought Into Clty of McHenry property under this permit. I agree that none of the alcohol allowed In City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application Is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, Its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity spons e d by permittee and sald person shall be liable to the Clty of McHenry for any and all damage to parks, recreation facilltles and equf ..,rent owned by e, wh results from or during the activity of permittee or Is caused by participant in said activity. Ail persons agree to comp l tit the y of Mc eriry Municl; aI Co and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Ce yi °rite ° al and/ar Sh x ter G Updated 9/202430 Rental Date: -29-2 McHenry Recreation Center Facility Rental & Special Use Permit Application Application Date: 04-16-25 Rental Time (must include set-up/clean-up times): 12, Name of Applicant: Hector alonso Date of Birth: Group/Organization (if applicable): Address: Home Ph Personal Attendance: 50EventTitle/Activity: Birthday PAVILLION / GAZEBO: (d en A Petersen B Petersen C Ft. McHenry (max 30) Veterans KnoxA Knox B Other Wedding: Front Rails Removed on Gazebo ($25fee) MCHENRY RECREATION CENTER / LAKELAND PARK COMMUNITY CENTER: (hourly rate) BEER/WINE;( MRC Room: LPCC: Set -Up: Kitchen ($3s Fee) Room A Room B Lakeland Park Community Center (Max 36) Banquet Number of Tables/Chairs: leas Number Of Bottles/Cases: Wine Room C Studio Board Room Classroom D Theater Round Rect 4 wks notice needed) — No Other Alcohol Allowed ($25 fee) Beer 5 SPECIAL USE: (at least 4 wks notice needed) — Equipment Provided by Renter Bounce House Food Truck Tent Chairs Arch Band/DJ Carnival Rides Animals Catered Pig Extra Tables Extra Chairs Other OTHER: Grc PAYMENT: Cre Date Ape,:'r ., Sigl Approval will be based on the items listed above. Any other requests are subject to further approval. If applicable, health permits are required by law for concessions and catering. Please plan to obtain permits. McHenry County Department of Health: 815-334-4585 I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit. I agree that none of the alcohol allowed in City of McHenry property, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I also understand that not complying with the rules will result in loss of deposit. I agree to hold the City of McHenry, its employees and agents harmless, and indemnify same from any and all liability of injury to person or property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks, recreation facilities and equipment owned by same, which results from or during the activity of permittee or is caused by participant in said activity. All persons agree to comply with the City of McHenry Municipal Code and all Parks & Recreation regulations. I have read and fully understand the McHenry Recreation Center Rental and/or Shelter Guidelines. Signature:Hector Alonso Date: 04-16-25 Updated 9/202431 City of McHenry Council Meeting Minutes 4.21.25 MINUTES REGULAR CITY COUNCIL MEETING Monday, April 21, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 Roll Call: Mayor Jett opened with the roll call. Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller, and Mayor Jett. Others present: Attorney McArdle, Administrator Ostrovsky, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, City Planner Sheriff-absent, Acting Director of Public Works Adams, Deputy Clerk Johnson, and City Clerk Ramel. Pledge of Allegiance: Mayor Jett led the Pledge of Allegiance. Public Comment: None Presentation of Plaques Mayor Jett presented plaques to Alderman Santi and Alderman McClatchey for the years of service and dedication that they gave to the City while serving on the City Council. They also took pictures with the plaques. Alderman Santi gave a speech thanking those from over the years, thanking elected officials, staff, and the citizens of McHenry for the 20 years he served on The Council, thanking his family and friends who are also family, and his wife. Alderman McClatchey wanted to save his for closing comments. Public Hearing: Call to order a Public Hearing for the proposed Fiscal Year 2025/2026 Budget. Mayor Jett called the Public Hearing at 7:14 PM. There was no public comment. Council comments: Alderman Glab wanted to know why some things are in the budget, but at this time cannot support it. Alderman McClatchey thanked Administrator and Director Lynch for the numbers and for working to get this proposal together, and will vote for it. Just against the grocery tax. Alderwoman Bassi is concerned with the budget, most of it. The goals Redwood has not even broken ground, Cold Springs, do not remember voting for it, was at $30,000, and is now up to $36,000. Agrees with not increasing the grocery sales tax, will not support the budget. A motion was made by Alderwoman Miller and seconded by Alderman McClatchey to close the public session at 7:20 PM: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays 0-abstained. Motion carried. 32 City of McHenry Council Meeting Minutes 4.21.25 2 Mayor Jett wanted to thank the staff and directors for their hard work in putting together the 2025/2026 Fiscal Year Budget. Motion to adopt the Fiscal Year 2025/2026 Budget: A motion was made by Alderman Santi and seconded by Alderman McClatchey to approve the Fiscal Year 2025/2026 Budget as presented: Roll Call: Vote: 5-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller. 2-nays, Alderman Glab, Alderwoman Bassi, 0-abstained. Motion carried. Public Comment- None Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. National Therapy Animal Day Proclamation (Deputy Clerk Johnson) B. Execution of an Employment Agreement for the position of City Administrator (Mayor Jett) C. Authorization to order/purchase four 2025 Dodge Durango police pursuit vehicles through McHenry County BID 25-7580, with payment and delivery in FY 25/26, for an amount not to exceed $165,988 (Chief Birk) E. Approval of FY25/26 Liquor License Renewals (May 1, 2025, through April 30, 2026) as presented, conditioned upon receipt of required paperwork and payment of fees; and to pass an Ordinance Amending Section 4-2-6, Relating to Class A and Class B Liquor Licenses, of the McHenry City Code (Deputy Clerk Johnson) F. Approval of FY25/26 Video Gaming License Renewals (May 1, 2025, through April 30, 2026) as presented, conditioned upon receipt of required paperwork and payment of fees; and to pass an Ordinance Amending Section 4-6-8, Subsection A – About the Number of Video Gaming Licenses of the McHenry City Code (Deputy Clerk Johnson) G. Parks & Recreation Facilities & Special Use Permit Requests 33 City of McHenry Council Meeting Minutes 4.21.25 3 H. April 7, 2025, City Council Meeting MinutesIssuance of Checks in the amount of $376,622.67 I. As Needed Checks in the amount of $343,911.10 A motion was made by Alderman Koch and seconded by Alderwoman Miller to approve the Consent Agenda Item as presented with the correction to the minutes as Alderman Glab voted no and it was recorded as a yes: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays 0-abstained. Motion carried. *Clerk's note: Alderman Glab pulled this Consent Agenda item. D. Annual Appointments to Boards, Commissions, and Other Offices (Deputy Clerk Johnson) Alderman Glab wanted to talk about the annual appointments that are supposed to be pulled by the Mayor in May. Do we approve this again before the mayor takes position, and should the new alderpersons be part of the vote after the new elected are in place? This started a discussion with those on the City Council. Alderwoman Bassi agreed to appoint the commissions after May 5th. Deputy City Clerk Johnson stated that it has always been that way, and attorney McArdle stated that the seats will be held until the newly appointed are sworn in. Alderman McClatchey stated that he would not mind setting this aside until the next meeting as well. Alderman Davis agreed to table this vote for the next meeting. A motion was made by Alderman Glab and seconded by Alderwoman Bassi to approve to table this Consent Agenda Item as presented to the next meeting: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch. 1-nays-Alderwoman Miller. 0-abstained. Motion carried. Individual Action Item Agenda A. Riverwalk Shoppes Dinner Under the Stars A motion to approve: 1) Parks Special use permit to allow the Special Use Permit Application submitted by the McHenry Area Chamber of Commerce for the McHenry Riverwalk Shoppes Area of Miller Point Park on Thursday 6/18/25 and 10/8/2025 from 34 City of McHenry Council Meeting Minutes 4.21.25 4 9 am to 11 pm and 2) a special event liquor license to the McHenry Area Chamber of Commerce in conjunction with their Special Use Request for the Park and 3) to allow alcohol in the park aside from the normally designated areas (Director Hobson) Alderman Glab wanted to know what city services, just some extra garbage cans, per Director Hobson. What are the parameters for the alcohol? The footprint was explained by Director Hobson, not allowed outside the park, the parameters of the shops, because it was set up by The Chamber and is contained at the dinner. The normal fee is paid by the Chamber as well. Is it the policy to give up parks for a fundraiser, it is the McHenry Area of Commerce, which represents the businesses in other outlying areas competing with ours, maybe a discussion for the criteria of this down the road or a policy on who we will or will not allow our parks to be used. Alderwoman Bassi asked if there were any issues with the event last year and Chief Birk stated there was not. Aderman Santi said to give the event a try and see how nice the event is, as he experienced from a distance. Public Comment: Molly Ostaf, President of the McHenry Chamber of Commerce, made some comments and how the partnership between the city and the chamber works together. This one is more expensive, but most of the chamber events are free. The events are done to help bring some businesses to the area to help support the entire city of McHenry. Alderwoman Miller stated that she supports the event, and the 80 attendees were amazed by the event last year. A motion was made by Alderwoman Miller and seconded by Alderman McClatchey to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0- nays 0-abstained. Motion approved. B. Water Well Solutions A motion to accept the two (2) proposals from Water Well Solutions for the Well #6 Pump Replacement and Aquifer Rehabilitation and Well #2 Inspection and Aquifer Rehabilitation for an amount not to exceed $87,985.50 plus an additional 10% contingency of $8,798.55 to address any issues that may be identified through the inspection of Well Pump #2 (Acting Director Adams) Alderman Koch wanted to know when the wells are inspected, there is nothing that has 35 City of McHenry Council Meeting Minutes 4.21.25 5 to do with the chemical system, as confirmed by Acting Director Adams. Acting Director Adams also broke down the proposals for Alderman Santi and explained how the proposals included both. A motion was made by Alderman Santi and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays 0- abstained. Motion approved. C. Main Street Lights A motion to waive the formal bidding process and approve the quote provided by Carey Electrical Contracting of McHenry, IL, in the amount of $36,903 for the replacement of the streetlights on Main Street (Director Hobson) Alderman Glab wanted to know if staff went out for quotes, correct from Director Hobson. It did not go out to bid because it is a simple scope project, and it would not save enough money to put the documents together. Director Hobson gave an example of the engineer and bidding documents for the Riverwalk decking project. Alderman Koch asked if they know what they are doing, it is because they know their stuff. Director Hobson stated they have done work on these poles and the main box, and have worked with them before. A motion was made by Alderwoman Miller and seconded by Alderman Santi to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays 0- abstained. Motion approved. Discussion Item Agenda: None Staff Reports Provided the 1st meeting of each month. The administrator thanked the staff and council for passing a budget and working to put it together. Give her farewell to the Alderman leaving. 36 City of McHenry Council Meeting Minutes 4.21.25 6 Mayor’s Report City Council Comments: Alderman McClatchey wanted to thank for the last 16 years, thanked the staff for the glue of the city together. Growth is coming, and choose wise growth. Alderman Glab will miss seeing Alderman McClatchey. Alderman Santi wanted to thank Director Lynch for the budget discussions. Wishing everyone good luck. Looking forward to the new council. Executive Session: Not needed. Adjourn: A motion was made by Alderman Santi and seconded by Alderman McClatchey to adjourn the meeting at 7:47 pm. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nay-, 0-abstained. Motion carried. X Mayor Wayne Jett X City Clerk Trisha Ramel 37 Expense Approval Register McHenry, IL List of bills Council Meeting - 5-5-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0271202 04/30/2025 MILL STREET WATER MAIN 510-31-8500 12,282.75 Vendor BAXTER & WOODMAN Total: 12,282.75 Vendor: COON, SAIGE COON, SAIGE 59611 04/30/2025 PGM CXL - LOW ENROLLMENT 100-41-3637 66.00 Vendor COON, SAIGE Total: 66.00 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY IN00763852 04/30/2025 3/16-4/15/25 MTHLY MAINT 225-00-5110 3,340.00 Vendor FOX VALLEY FIRE & SAFETY Total: 3,340.00 Vendor: HRGREEN HRGREEN 186336 04/30/2025 LENNAR 740-00-5220 940.50 HRGREEN 186345 04/30/2025 CASTLE 740-00-5220 5,602.50 HRGREEN 186346 04/30/2025 BEAR DEV 740-00-5220 7,053.75 HRGREEN 186347 04/30/2025 DISTRICT 156 740-00-5220 657.50 HRGREEN 186348 04/30/2025 DISTRICT 15 740-00-5220 2,010.25 HRGREEN 186965 04/30/2025 VENICE AVE RECONST & PED IMPROV JAN-MAR2025 440-00-8900 435.25 HRGREEN 187014 04/30/2025 VENICE AVE EXTENSION 1/30- 3/31/25 440-00-8900 25,089.70 Vendor HRGREEN Total: 41,789.45 Vendor: ILLINOIS STATE POLICE ILLINOIS STATE POLICE 20250304217 04/30/2025 BACKGROUND CHECKS 100-30-5110 54.00 ILLINOIS STATE POLICE 20250304217 04/30/2025 BACKGROUND CHECKS 100-42-5110 54.00 ILLINOIS STATE POLICE 20250304217 04/30/2025 BACKGROUND CHECKS 100-44-5110 27.00 ILLINOIS STATE POLICE 20250304217 04/30/2025 BACKGROUND CHECKS 100-45-5110 27.00 ILLINOIS STATE POLICE 20250304217 04/30/2025 BACKGROUND CHECKS 100-46-5110 135.00 Vendor ILLINOIS STATE POLICE Total: 297.00 Vendor: MARSH USA INC MARSH USA INC 376336721618 04/30/2025 S OSTROVSKY BOND 100-01-6940 252.00 Vendor MARSH USA INC Total: 252.00 Vendor: MORTON SALT MORTON SALT 5403458853 04/30/2025 BULK SALT 100-33-6110 18,066.58 MORTON SALT 5403460695 04/30/2025 BULK SALT 100-33-6110 21,896.20 MORTON SALT 5403461765 04/30/2025 BULK SALT 100-33-6110 31,678.80 MORTON SALT 5403464698 04/30/2025 BULK SALT 100-33-6110 2,190.73 Vendor MORTON SALT Total: 73,832.31 Vendor: NICOR GAS NICOR GAS INV0017347 04/30/2025 UTILITIES 100-42-5510 269.93 NICOR GAS INV0017347 04/30/2025 UTILITIES 100-43-5510 162.60 NICOR GAS INV0017347 04/30/2025 UTILITIES 100-45-5510 669.09 NICOR GAS INV0017347 04/30/2025 UTILITIES 100-46-5510 64.40 NICOR GAS INV0017347 04/30/2025 UTILITIES 400-00-5510 347.36 NICOR GAS INV0017348 04/30/2025 UTIL 510-31-5510 1,328.92 NICOR GAS INV0017348 04/30/2025 UTIL 510-32-5510 10,535.40 Vendor NICOR GAS Total: 13,377.70 Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWEST ELECTRICAL SUPPLY CO INC 17639279 04/30/2025 MAIN ST POLES 445-00-8900 136,609.00 Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: 136,609.00 Vendor: SILVERBLATT, PEGGY SILVERBLATT, PEGGY 52321 04/30/2025 TRIP REFUND 100-41-3636 105.00 Vendor SILVERBLATT, PEGGY Total: 105.00 4/30/2025 12:29:28 PM 38 Expense Approval Register Packet: APPKT03388 - 4-29-25 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: VAN HAM, DIANE VAN HAM, DIANE 25-02-061 04/30/2025 SIGN REFUND 100-00-3410 30.00 Vendor VAN HAM, DIANE Total: 30.00 Vendor: WATER WELL SOLUTIONS WATER WELL SOLUTIONS IL25-03-122 04/30/2025 WELL NOT 6 REHAB AND REPAIR 510-31-8500 18,713.00 WATER WELL SOLUTIONS IL25-03-123 04/30/2025 WELL NO 6 PULL AND INSPECT AND SURVEY 510-31-8500 6,780.00 WATER WELL SOLUTIONS IL25-04-117 04/30/2025 WELL NO 6 REHAB AND REPAIR 510-31-8500 25,500.00 Vendor WATER WELL SOLUTIONS Total: 50,993.00 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & MCARDLE 174880 04/30/2025 CORP 100-01-5230 7,800.00 ZUKOWSKI ROGERS FLOOD & MCARDLE 174881 04/30/2025 TRAFFIC 100-01-5230 8,350.00 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 16,150.00 Grand Total: 349,124.21 4/30/2025 12:29:28 PM 39 Expense Approval Register Packet: APPKT03388 - 4-29-25 AP CKS Fund Summary Fund Expense Amount 100 - GENERAL FUND 91,898.33 225 - ALARM BOARD FUND 3,340.00 400 - RECREATION CENTER FUND 347.36 440 - CAPITAL IMPROVEMENTS FUND 25,524.95 445 - CAPITAL ASSET MAINTENANCE & REPLACEMENT FUND 136,609.00 510 - WATER/SEWER FUND 75,140.07 740 - RETAINED PERSONNEL ESCROW 16,264.50 Grand Total: 349,124.21 40 Expense Approval Register McHenry, IL # 2 List of Bills City Council Meeting - 5-5-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADAMS STEEL SERVICE & SUPPLY, INC ADAMS STEEL SERVICE & SUPPLY, INC 394836 04/30/2025 shop 394836 100-33-5370 193.60 ADAMS STEEL SERVICE & SUPPLY, INC NV#394741 04/30/2025 Nitrogen refill NV# 394741 510-32-6110 52.75 Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total: 246.35 Vendor: ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND CONTROLS INC 25-4944 04/30/2025 Fac Eqpt Inv# 25-4944 510-31-5110 480.00 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 480.00 Vendor: AHW, LLC AHW, LLC 12102657 04/30/2025 Gator-Fuel Pump INV# 12102657 510-32-5370 117.32 Vendor AHW, LLC Total: 117.32 Vendor: AMERICAN SOLUTIONS FOR BUSINESS AMERICAN SOLUTIONS FOR BUSINESS INV08070343 04/30/2025 ICSC promo Koozies 100-06-5110 368.09 Vendor AMERICAN SOLUTIONS FOR BUSINESS Total: 368.09 Vendor: ASSOCIATION OF POLICE SOCIAL SERVICES ASSOCIATION OF POLICE SOCIAL SERVICES INV001190 04/30/2025 Invoice#INV001190 - Annual Dues - Sterwerf 100-22-5410 75.00 Vendor ASSOCIATION OF POLICE SOCIAL SERVICES Total: 75.00 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC INV093133 04/30/2025 316 (93133) 100-22-5370 609.00 AUTO TECH CENTERS INC INV093134 04/30/2025 806 (93134) 100-33-5370 664.12 Vendor AUTO TECH CENTERS INC Total: 1,273.12 Vendor: BATTERIES PLUS #456 BATTERIES PLUS #456 P81768185 04/30/2025 12v Batteries - Door Access System 620-00-6110 212.50 Vendor BATTERIES PLUS #456 Total: 212.50 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 71024 04/30/2025 BUIL - Can liners - #71024 100-33-6115 271.92 CABAY & COMPANY INC 71034 04/30/2025 BUIL - Disinfecting Wipes - #71034 100-33-6115 64.88 CABAY & COMPANY INC 71038 04/30/2025 custodial supplies 400-00-6111 367.99 Vendor CABAY & COMPANY INC Total: 704.79 Vendor: CARY PARK DISTRICT CARY PARK DISTRICT 2313BAL 04/30/2025 Trip - Shedd Aquarium 100-46-5110 186.40 Vendor CARY PARK DISTRICT Total: 186.40 Vendor: CINTAS CINTAS 5264880001 04/30/2025 1st aid shop 100-45-5110 135.46 Vendor CINTAS Total: 135.46 Vendor: CITY ELECTRIC SUPPLY CITY ELECTRIC SUPPLY MCH/033151 04/30/2025 Lab Cordless Vac INV# MCH/033151 510-32-6270 189.00 CITY ELECTRIC SUPPLY MCH/033175 04/30/2025 Cordles Shop Vac. INV# MCH/033175 510-32-6270 189.00 CITY ELECTRIC SUPPLY MCH/033412 04/30/2025 3/4" Strut Clamps INV# MCH/033412 510-32-5375 28.49 Vendor CITY ELECTRIC SUPPLY Total: 406.49 Vendor: CONNOR CO CONNOR CO SO11293551.001 04/30/2025 Plumbing supplies 100-45-6110 109.46 CONNOR CO SO11302329.001 04/30/2025 Plumbing supplies 100-45-6110 166.31 Vendor CONNOR CO Total: 275.77 Vendor: CONSERV FS CONSERV FS 65192804 04/30/2025 Field paint 100-45-6110 99.90 Vendor CONSERV FS Total: 99.90 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING COMPANY 32287 04/30/2025 AGGR - N50 Surface Asphalt #32287 510-32-6110 209.45 CURRAN CONTRACTING COMPANY 32299 04/30/2025 AGGR - N50 Surface Asphalt #32299 510-32-6110 251.34 Vendor CURRAN CONTRACTING COMPANY Total: 460.79 4/30/2025 12:33:58 PM 41 Expense Approval Register Packet: APPKT03390 - 5-5-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: DIRECT FITNESS SOLUTIONS DIRECT FITNESS SOLUTIONS 0579180-IN 04/30/2025 lat pull down cable repair 400-40-5375 335.65 Vendor DIRECT FITNESS SOLUTIONS Total: 335.65 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS INC I31525 04/30/2025 Fac Eqpt #I32525 510-31-6110 455.65 Vendor DREISILKER ELECTRIC MOTORS INC Total: 455.65 Vendor: E. ARIEL ROOFING SOLUTIONS, LLC E. ARIEL ROOFING SOLUTIONS, LLC 4887 04/30/2025 4887 100-03-5120 375.00 Vendor E. ARIEL ROOFING SOLUTIONS, LLC Total: 375.00 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 445788-1 04/30/2025 Park Improvement 280-41-8800 315.00 Vendor ED'S RENTAL & SALES INC Total: 315.00 Vendor: EJ EQUIPMENT EJ EQUIPMENT 110250020208 04/30/2025 Manhole frames REST 510-31-6110 3,296.86 Vendor EJ EQUIPMENT Total: 3,296.86 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 23940 04/30/2025 AGG - Concrete Kensington WMB - #23940 510-31-6110 717.38 FISCHER BROS FRESH 23966 04/30/2025 CONC - STS concrete #23966 100-33-6110 576.75 FISCHER BROS FRESH 23972 04/30/2025 CONC - Concrete STS - #23972 100-33-6110 531.50 FISCHER BROS FRESH 23972WTR 04/30/2025 REST - Concrete WTR - #23972 510-31-6110 531.50 FISCHER BROS FRESH 23984 04/30/2025 REST - concrete #23984 510-31-6110 927.13 Vendor FISCHER BROS FRESH Total: 3,284.26 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 3004 04/30/2025 Landscaping Seed/strawmat #179890 100-33-6110 600.50 Vendor FOXCROFT MEADOWS INC Total: 600.50 Vendor: GALLS LLC GALLS LLC 031035233 04/30/2025 Invoice#031035233 - Uniform Order - Durband 100-23-4510 66.71 GALLS LLC 031061236 04/30/2025 Invoice#031061236 - Uniform Order - Zajac 100-22-4510 743.99 GALLS LLC 031087163 04/30/2025 Invoice#031087163 - Uniform Order 100-23-4510 33.78 GALLS LLC 031120328 04/30/2025 Invoice#031120328 - Uniform Order 100-23-4510 7.99 GALLS LLC 031127083 04/30/2025 Invoice#031127083 - Uniform Order - K Ducak 100-22-4510 245.39 GALLS LLC 45599 04/30/2025 Invoice#OR28923502 - Uniform Order - Voelker 100-22-4510 51.24 GALLS LLC OR28636236 04/30/2025 Invoice#OR28636236 - Uniform Order - Lopez 100-22-4510 96.68 GALLS LLC OR28680775 04/30/2025 Invoice#OR28680775 - Uniform Order - Porter 100-22-4510 225.03 GALLS LLC OR28847574 04/30/2025 Invoice#OR28847574 - Uniform Order - J Prather 100-22-4510 61.80 GALLS LLC OR28850625 04/30/2025 Invoice#OR28850625 - Uniform Order - Beaudoin 100-22-4510 226.04 GALLS LLC OR29048446 04/30/2025 Invoice#OR29048446 - Uniform Order - Lechner 100-23-4510 223.95 GALLS LLC OR29070268 04/30/2025 Invoice#OR29070268 100-22-4510 224.03 GALLS LLC OR29071290 04/30/2025 Invoice#OR29071290 100-23-4510 76.99 GALLS LLC OR29109033 04/30/2025 Invoice#OR29109033 - Uniform Order - Zajac 100-22-4510 15.97 Vendor GALLS LLC Total: 2,299.59 Vendor: GZA GEOENVIRONMENTAL, INC GZA GEOENVIRONMENTAL, INC 0899368 04/30/2025 MCHENRY GREEN STREET DEVELOPMENT SOIL 290-00-5110 3,085.51 GZA GEOENVIRONMENTAL, INC 0900937 04/30/2025 GREEN ST DEVELOPMENT SOIL GAS INVESTIGATION 290-00-5110 6,529.99 Vendor GZA GEOENVIRONMENTAL, INC Total: 9,615.50 Vendor: HAWKINS INC HAWKINS INC 7036637 04/30/2025 Chemical Deliveries Inv# 7036637 510-31-6110 50.00 HAWKINS INC 7043403 04/30/2025 Chemical Delivery #7043403 510-32-6110 9,315.90 Vendor HAWKINS INC Total: 9,365.90 Vendor: HD SUPPLY HD SUPPLY 860247907 04/30/2025 cleaning supplies 100-03-6110 270.60 Vendor HD SUPPLY Total: 270.60 Vendor: HEARTLAND BUSINESS SYSTEMS, LLC HEARTLAND BUSINESS SYSTEMS, LLC 786008-H 04/30/2025 Axis Camera Mounts 620-00-6110 351.72 Vendor HEARTLAND BUSINESS SYSTEMS, LLC Total: 351.72 4/30/2025 12:33:58 PM 42 Expense Approval Register Packet: APPKT03390 - 5-5-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: HERITAGE-CRYSTAL CLEAN LLC HERITAGE-CRYSTAL CLEAN LLC INV#19300641 04/30/2025 Solvant Tank Cleaner INV#19300641 100-33-5110 268.88 Vendor HERITAGE-CRYSTAL CLEAN LLC Total: 268.88 Vendor: HICKSGAS HICKSGAS 3-12-25 04/30/2025 Shamrocks Propane 200-00-5110 1,538.76 Vendor HICKSGAS Total: 1,538.76 Vendor: HIGHSTAR TRAFFIC HIGHSTAR TRAFFIC 12406 04/30/2025 SIGN golf course info signs inv# 12406 100-33-6110 284.80 Vendor HIGHSTAR TRAFFIC Total: 284.80 Vendor: HITCHCOCK DESIGN, INC HITCHCOCK DESIGN, INC 34819 04/30/2025 Master Plan implement phase 280-41-8800 3,100.00 Vendor HITCHCOCK DESIGN, INC Total: 3,100.00 Vendor: HUEMANN WATER CONDITIONING HUEMANN WATER CONDITIONING I57778 05/05/2025 i57778 100-03-5120 195.75 Vendor HUEMANN WATER CONDITIONING Total: 195.75 Vendor: IMPRESSIVE IMAGES IMPRESSIVE IMAGES 7239 04/30/2025 City Apparel #7239 100-01-6110 568.00 IMPRESSIVE IMAGES 7240 04/30/2025 Summer Intern Shirts, WTR #7240 510-31-4510 72.00 IMPRESSIVE IMAGES 7240 04/30/2025 Summer Intern Shirts, WW #7240 510-32-4510 72.00 IMPRESSIVE IMAGES 7240STS 05/05/2025 Summer Intern Shirts, STS #7240 100-33-4510 89.00 IMPRESSIVE IMAGES 7242 04/30/2025 Russell Ruzicka Uniform Allowance #7242 510-31-4510 174.97 Vendor IMPRESSIVE IMAGES Total: 975.97 Vendor: IN-PIPE TECHNOLOGY COMPANY INC IN-PIPE TECHNOLOGY COMPANY INC 2859 04/30/2025 Monthly Invoice #2859 510-32-5110 8,525.00 Vendor IN-PIPE TECHNOLOGY COMPANY INC Total: 8,525.00 Vendor: INTERSTATE ALL BATTERY CENTER INTERSTATE ALL BATTERY CENTER 1903701060039 04/30/2025 Crosswalk light batteries 1903701060039 100-33-6110 66.60 INTERSTATE ALL BATTERY CENTER 1903702008641 04/30/2025 UPS Batteries INV# 1903702008641 510-32-5375 107.40 Vendor INTERSTATE ALL BATTERY CENTER Total: 174.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE INC 3041444791 04/30/2025 406 3041444791 100-33-5370 137.70 Vendor INTERSTATE BILLING SERVICE INC Total: 137.70 Vendor: JG UNIFORMS INC JG UNIFORMS INC 145123 04/30/2025 Invoice#145123 - Uniform Order - Lorenz 100-22-4510 58.00 JG UNIFORMS INC 145124 04/30/2025 Invoice#145124 - Uniform Order 100-22-4510 180.00 JG UNIFORMS INC 145126 04/30/2025 Invoice#145126 - Uniform Order - Hernandez 100-22-4510 95.00 JG UNIFORMS INC 145127 04/30/2025 Invoice#145127 - Uniform Order - McKeen 100-22-4510 235.49 Vendor JG UNIFORMS INC Total: 568.49 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 103271097 04/30/2025 kimball stock (103271097) 100-33-5370 262.37 KIMBALL MIDWEST 103295414 04/30/2025 kimball stock (103295414) 100-33-5370 328.06 Vendor KIMBALL MIDWEST Total: 590.43 Vendor: KIRCHNER, INC KIRCHNER, INC 65230 04/30/2025 Invoice#65230 - Fire Extinguisher Inspections 100-22-5110 139.50 Vendor KIRCHNER, INC Total: 139.50 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC p65550 04/30/2025 446 (p65550) 100-33-5370 289.25 MCCANN INDUSTRIES INC P65704 04/30/2025 433 (p65704) 100-33-5370 16.15 Vendor MCCANN INDUSTRIES INC Total: 305.40 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT INC 674397 04/30/2025 24" Snowblower parts INV# 674397 510-32-5370 59.95 Vendor MCHENRY POWER EQUIPMENT INC Total: 59.95 Vendor: MEADE INC MEADE INC 712659 04/30/2025 Bull Valley & Curran Road TL (#712659) 100-33-5110 203.86 4/30/2025 12:33:58 PM 43 Expense Approval Register Packet: APPKT03390 - 5-5-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount MEADE INC 712660 04/30/2025 Crystal Lake Rd and Royal Dr TL (#712660) 100-33-5110 488.71 Vendor MEADE INC Total: 692.57 Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC MENDEZ LANDSCAPING & BRICK PAVERS INC 18212 04/30/2025 18212 100-03-5120 550.00 Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total: 550.00 Vendor: METRO DOOR AND DOCK INC METRO DOOR AND DOCK INC E21076 04/30/2025 door repair (E21076) 100-33-5115 455.00 Vendor METRO DOOR AND DOCK INC Total: 455.00 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF WAUCONDA INC 279986W 04/30/2025 DISTR - Shore valve replacement. #279986W 510-31-6110 1,169.00 MID AMERICAN WATER OF WAUCONDA INC 280060W 04/30/2025 DISTR - 5311 Home Valve #280060 510-31-6110 3,015.56 MID AMERICAN WATER OF WAUCONDA INC 280213W 04/30/2025 DISTR - 8x24 clamp 4"mega lugs #280213W 510-31-6110 1,103.46 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 5,288.02 Vendor: MOBILE HEALTH SOLUTIONS CORP MOBILE HEALTH SOLUTIONS CORP 41397 04/30/2025 Post Accident Drug/Alcohol Wilbur #41397 610-00-6940 215.00 Vendor MOBILE HEALTH SOLUTIONS CORP Total: 215.00 Vendor: NATIONAL RECREATION AND PARK ASSN NATIONAL RECREATION AND PARK ASSN 29548 2025 04/30/2025 NRPA Membership 100-41-5410 700.00 Vendor NATIONAL RECREATION AND PARK ASSN Total: 700.00 Vendor: NORTHWEST LAMINATION NORTHWEST LAMINATION 591184 04/30/2025 Invoice#591184 - Cabinets and Countertops 100-22-8300 1,690.00 Vendor NORTHWEST LAMINATION Total: 1,690.00 Vendor: NORTHWESTERN MEDICINE OCC HEALTH NORTHWESTERN MEDICINE OCC HEALTH 560932 04/30/2025 New Hires #560932 100-05-5110 252.00 NORTHWESTERN MEDICINE OCC HEALTH 561423 04/30/2025 New Hires #561423 100-05-5110 1,240.00 Vendor NORTHWESTERN MEDICINE OCC HEALTH Total: 1,492.00 Vendor: OPC PEST SERVICES OPC PEST SERVICES 152361 04/30/2025 building maintenance 100-45-5110 90.25 Vendor OPC PEST SERVICES Total: 90.25 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 640123506 04/30/2025 446 (640123506) 100-33-5370 1,740.80 POMPS TIRE SERVICE INC 640123561 04/30/2025 635 (640123561) 510-32-5370 110.50 Vendor POMPS TIRE SERVICE INC Total: 1,851.30 Vendor: PROSHRED SECURITY PROSHRED SECURITY 1736924 04/30/2025 Invoice#1736924 - Monthly Shred 100-22-5110 86.55 Vendor PROSHRED SECURITY Total: 86.55 Vendor: REINDERS INC REINDERS INC 6068221-00 04/30/2025 Vehicle repair 100-45-5370 132.71 Vendor REINDERS INC Total: 132.71 Vendor: ROTARY CLUB OF MCHENRY ROTARY CLUB OF MCHENRY 3823 04/30/2025 Invoice#3823 - Quarterly Dues 100-22-5410 110.00 Vendor ROTARY CLUB OF MCHENRY Total: 110.00 Vendor: SWAN ANALYTICAL USA INC. SWAN ANALYTICAL USA INC. CD10017518 04/30/2025 Fac Eqpt # CD10017518 510-31-6110 878.70 Vendor SWAN ANALYTICAL USA INC. Total: 878.70 Vendor: SYMBOLARTS SYMBOLARTS 427546 04/30/2025 Order#427546 - Coins 100-22-6210 1,717.50 Vendor SYMBOLARTS Total: 1,717.50 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE COMMUNICATIONS INC 086434 04/30/2025 Invoice#086434 - Squad 312 100-22-5370 105.00 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 105.00 Vendor: VILLAGE OF LAKE IN THE HILLS VILLAGE OF LAKE IN THE HILLS 4-30-25 04/30/2025 Trip - Jacob Henry Mansion 100-46-5110 300.00 Vendor VILLAGE OF LAKE IN THE HILLS Total: 300.00 4/30/2025 12:33:58 PM 44 Expense Approval Register Packet: APPKT03390 - 5-5-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: WATER WELL SOLUTIONS WATER WELL SOLUTIONS IL25-04-115 04/30/2025 Misc Inv# IL25-04-115 510-31-5110 1,750.00 Vendor WATER WELL SOLUTIONS Total: 1,750.00 Vendor: WELCH BROS INC WELCH BROS INC 3319024 04/30/2025 REST - flat tops for manholes #3319024 510-31-6110 750.00 Vendor WELCH BROS INC Total: 750.00 Grand Total: 71,327.44 4/30/2025 12:33:58 PM 45 Expense Approval Register Packet: APPKT03390 - 5-5-25 RECT INV Fund Summary Fund Expense Amount 100 - GENERAL FUND 20,675.01 200 - TOURISM FUND 1,538.76 280 - DEVELOPER DONATION FUND 3,415.00 290 - TIF FUND 9,615.50 400 - RECREATION CENTER FUND 703.64 510 - WATER/SEWER FUND 34,600.31 610 - RISK MANAGEMENT FUND 215.00 620 - INFORMATION TECHNOLOGY FUND 564.22 Grand Total: 71,327.44 46 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: May 5, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Use Variation and Zoning Variations for the property located at 1214 Park Street ATT: 1. Unapproved Planning and Zoning Commission Minutes dated April 16, 2025 2. Ordinance granting a Use Variation and Zoning Variations for the Property Located at 1214 Park Street 3. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet AGENDA ITEM SUMMARY: The petitioner, Shwaiko and Son LLC. (Property Owner), is requesting approval of a Use Variance and Zoning Variations to accommodate the existing 2-unit residential dwelling and the lateral extension of the existing front porch at 1214 Park Street. BACKGROUND: As the City Council may recall from properties such as 1508 N Green Street, 1410 N Riverside Drive, and 1411 N Richmond Road, etc., the City has been working with property owners of nonconforming residential uses that have existed between 10-20 years or more to bring them into compliance with the Zoning Ordinance. According to the McHenry Township Assessor’s Office, the principal structure was constructed around 1900 and predates the City’s Zoning Ordinance. Neighboring residents have submitted written testimony that the structure has existed as a 2-unit dwelling for longer than 20 years, and the McHenry Township Assessor’s office lists the property as a 2-unit dwelling. City Water Billing Records only indicate a single dwelling; however, it is not uncommon for multi-unit dwellings to have a single water bill when under common ownership. 47 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org The petitioner purchased the property in October 2024 and applied for a building permit to perform renovations. It was at that time the petitioner was informed by the Community Development Department of the nonconforming status of the use of the property as a 2-unit residential building. The Subject Property was in poor condition and has required extensive interior and exterior renovations. The Property Owner has proceeded with said renovations and has cleaned up the property while going through the rezoning process. Part of the project involves the replacement and lateral expansion of the existing front porch to wrap around the principal structure and provide easier access to the dwellings from the driveway. Several other variations are needed to accommodate the existing principal building that include encroachments within the front and side yard setback, minimum lot area and lot width. The lateral expansion of the porch will require a variance due to the existing encroachment of the porch and the principal structure within the front yard setback. Several conditions of approval are included in the attached ordinance related to converting the existing gravel driveway to paved asphalt or concrete, adding four parking spaces within one year, and restoring the remaining gravel area that encompasses majority of the rear yard to grass seed within two years. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A Planning & Zoning Commission public hearing was held on April 16, 2025. There were no objectors present at the hearing. The Planning & Zoning Commission did not have any objections to the request and was complimentary of the petitioner’s progress in cleaning up the property. The Planning & Zoning Commission unanimously voted to recommend approval of the request. If the City Council concurs, it is recommended to pass an ordinance granting a Use Variation and Zoning Variations for the property located at 1214 Park Street (City Council vote-simple majority). 48 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Minutes from April 16, 2025 File No. Z-2025-7 Petitioner: Steve Shwaiko Use Variation – 1214 Park Street Chairwoman Rockweiler opened the file at 5:31 p.m. Planner Sheriff stated that all public notice requirements have been met. Mr. Shwaiko was sworn in by Chairwoman Rockweiler. He stated that he needs a variance for his existing property and wants to continue to do rehab on the house. He has already done some extensive work and would like to move forward. Planner Sheriff explained that this currently has a non-conforming use on the property. There is written evidence from the neighbors that the use has existed for 20-plus years. The proposed use is in compliance with the comprehensive plan. The property was in poor condition when the petitioner purchased it. The proposed deck would extend laterally along the front. The porch would wrap around the back driveway area. There are some conditions of approval, including installing four parking spaces within one year, taking care of the driveway and re-seeding the property. There were no objections to the conditions from the petitioner. Chairwoman Rockweiler opened the public hearing for file Z-2025-7 at 5:34. With nobody present or wanting to discuss the proposal, the public hearing as closed at 5:34 p.m. Commissioner Locke thanked Mr. Shwaiko for cleaning up the property. The before and after pictures look great. He supports this and thinks this is a good use of the property. All other Commissioners agreed with Commissioner Locke’s opinion, and felt comfortable with the request as long as the staff recommendations were followed. A motion was made by Commissioner Lehman and seconded by Commissioner Locke to recommend approval of the Petitioner’s request for a Use Variation to allow a 2-Unit Residential Dwelling on the Subject Property Subject to the following conditions: 1. The Property Owner shall add four additional paved asphalt or concrete parking spaces on the Subject Property within one year of approval by City Council to be reviewed and approved at the discretion of the Zoning Administrator. 49 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 2. The Property Owner shall restore any remaining gravel area within two years of approval by City Council to grass seed or other pervious substitute to be reviewed and approved at the discretion of the Zoning Administrator. 3. All development on site shall be insubstantial conformance with the submitted plans. AND by making said motion, you agree that the approval criteria for Use Variances have been met as outlined in the staff report. Roll Call Vote: 6-ayes: Commissioners Rockweiler, Riley, Lehman, Beattie, Locke, Gleason. 1- absent: Bremer. Motion Carried. A motion as made by Commissioner Riley and seconded by Commissioner Gleason to recommend approval of the Petitioner’s request for the following Zoning Variations: 1. Zoning Variation to allow a minimum lot area of 8,744 square feet in lieu of the required 10,000 square feet. Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. 2. Zoning Variation to allow an interior side yard setback along the north property line of 2.17 feet in lieu of the required 6 feet to accommodate the existing principal structure. 3. Zoning Variation to allow a front yard setback of approximately 10 feet in lieu of the required 25 feet accommodate the existing principal structure. 4. Zoning Variation to allow the lateral expansion of the front porch that is currently 10 feet away from the property line in lieu of the required 18.75 feet. 5. Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. AND by making said motion, you agree that the approval criteria for Variances have been met as Outlined in the Staff Report Roll Call Vote: 6-ayes: Commissioners Rockweiler, Riley, Lehman, Beattie, Locke, Gleason. 1- absent: Bremer. Motion Carried. File Z-2025-07 was closed at 5:38 p.m. 50 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO 25- ORDINANCE GRANTING A USE VARIATION AND ZONING VARIATIONS FOR THE PROPERTY LOCATED AT 1214 PARK STREET WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been by filed Shwaiko and Son LLC, (“PROPERTY OWNER”), requesting approval of a use variation and zoning variations for the property commonly known as 1214 Park Street, legally described on “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on April 16, 2025 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did unanimously recommend to the City Council the granting of the requested Use Variation and Zoning Variations; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted approval of a Use Variation to accommodate the existing 2-unit dwelling subject to the following conditions: 1. The Property Owner shall add four additional paved asphalt or concrete parking spaces on the Subject Property within one year of approval by City Council to be reviewed and approved at the discretion of the Zoning Administrator. 2. The Property Owner shall restore any remaining gravel area within two years of approval by City Council to grass seed or other pervious substitute to be reviewed and approved at the discretion of the Zoning Administrator. 51 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 3. All development on site shall be in substantial conformance with the submitted plans attached hereto and incorporated herein, as “EXHIBIT B”. SECTION 2: In granting said Use Variation, the City Council finds that the approval criteria for Use Variances listed in §11-19-6 of the City of McHenry Zoning Ordinance have been met. SECTION 3: That the SUBJECT PROPERTY is hereby granted approval of the following Zoning Variations: 1. Zoning Variation to allow a minimum lot area of 8,744 square feet in lieu of the required 10,000 square feet. 2. Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. 3. Zoning Variation to allow an interior side yard setback along the north property line of 2.17 feet in lieu of the required 6 feet to accommodate the existing principal structure. 4. Zoning Variation to allow a front yard setback of approximately 10 feet in lieu of the required 25 feet accommodate the existing principal structure. 5. Zoning Variation to allow the lateral expansion of the front porch that is currently 10 feet away from the property line in lieu of the required 18.75 feet. 6. Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. SECTION 4: In granting said Zoning Variations, the City Council finds that the approval criteria for Zoning Variances listed in §11-19-5 of the City of McHenry Zoning Ordinance have been met. SECTION 5: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 5th day of May, 2025. 52 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Ayes Nays Absent Abstain Alderwoman Baehne _____ _____ _____ _____ Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Doherty _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 53 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description LOT 6 IN BLOCK 26 IN THE ORIGINAL PLAT OF MCHENRY ON THE WEST SIDE OF THE FOX RIVER, A SUBDIVISION OF PART OF THE SOUTHEAST QUARTER OF SECTION 26, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JULY 6, 1840 IN BOOK B OF DEEDS, PAGE 160, IN MCHENRY COUNTY, ILLINOIS Common Address: 1214 Park Street, McHenry, IL 60050 PIN: 09-26-457-013 54 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT B Approved Plans  Plat of Survey dated 10/1/2024  Construction Plans date stamped approved 3/13/2025 55  PROFESSIONAL DESIGN FIRM NO. 184.007972 P h: (815) 526-397 4 Fax: (815) 526-3984 E -m a i l : a d m i n @ l u c o s u r v e y i n g .c o m FENCES “” Plat of Survey N2 0 ° 3 8 ' 4 3 " E 6 6 . 0 4 ' M e a s . S69° 2 2 ' 1 4 " E 1 3 1 . 9 0 ' M e a s . S2 0 ° 1 9 ' 5 4 " W 6 5 . 9 6 ' M e a s . N69° 2 4 ' 1 4 " W 1 3 2 . 2 7 ' R e c . Pa r k S t r e e t 66 ' W i d e Elm S t r e e t Lot 6 56 57 58 59 60 61 62 63 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The Property Owner, Steve Shwaiko (Shwaiko and Son LLC), is requesting the following zoning approvals for the property located at 1214 N Park Street to accommodate the existing 2-flat: • Use Variance to accommodate the existing 2-unit residential dwelling. • Zoning Variation to allow a minimum lot area of 8,744 square feet in lieu of the required 10,000 square feet. • Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. • Zoning Variation to allow an interior side yard setback of 2.17 feet in lieu of the required 6 feet. • Zoning Variation to allow a front yard setback of approximately 10 feet in lieu of the required 25 feet accommodate the existing principal structure and lateral expansion of the front porch that is currently 10 feet away from the property line in lieu of the required 18.75 feet. • Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. As the Commission may recall from properties such as 1508 N Green Street, 1410 N Riverside Drive, etc., the City has been working with property owners of nonconforming residential uses that have existed between 10- 20 years or more to bring them into compli ance with the Zoning Ordinance. The current Property Owner purchased the subject property in 2024 and applied for a building permit to perform renovations. It was at this time staff informed the Property Owner that the property was not zoned for a 2-unit residential dwelling and that a Use Variance was required. The property was in very poor condition at the time and the petitioner has elected to proceed with renovations with the knowledge that any occupancy would be subject to approval of the City Council. The Subject Property is located within McHenry Plat No 11 (West Side of the Fox River) which was plated in 1902. According to the Township Assessor’s office it is estimated the property was constructed in 1900. The Property Owner has submitted letters from adjoining property owners that claim that the property has operated as a 2-unit dwelling for over 20 years. The Township Assessor’s office also assessed the property as a 2-unit dwelling. City Water Billing Records indicate only one dwelling however it is not uncommon for multi - unit rental buildings under common ownership to have a single water meter. Based on the written testimony from neighboring property owners, staff believes the building has operated as a nonconforming 2-unit dwelling for over 20 years. (Staff Report Continues on Next Page) 64 When the petitioner purchased the property, the principal structure was in poor condition with accumulating rubbish on site. He has since cleaned up the property and proceeded with extensive exterior and interior renovations (see petitioner’s photos). An existing gravel driveway incorporates much of the property including the rear yard (see below image). Staff believes the former property owner that also owned the commercial property directly north utilized it unlawfully for the storage of commercial /employee vehicles. The petitioner has agreed and staff is including conditions of approval requiring the replacement of the gravel driveway with paved asphalt or concrete within one year , provide a minimum of 4 parking spaces, and to restore the remainder of the rear yard to grass-seed plantings or other appropriate pervious substitute within two years. Facing Park Street (front yard) Facing South (side yard) Front Porch Extension/Wraparound Variance Required for lateral extension. Facing East (rear yard) Facing North (side yard) 65 CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Use Variances, listed in §11-19-6 of the City of McHenry Zoning Ordinance • The petitioner must meet the Approval Criteria for Variances, listed in §11-19-5 of the City of McHenry Zoning Ordinance STAFF ANALYSIS CURRENT LAND USE & ZONING The Subject Property is currently zoned RS-4 High Density Single Family Residential District. The surrounding properties primarily consists of RS-4 zoning and single-family housing with C-4 Downtown Commercial Zoning to the north. Given the longevity of the use of the property as a 2-unit dwelling (20+ years), the mix of residential and commercial land use, staff does not believe approval of the request would be out of character with the mixed-use area. FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Downtown Future Land Use Map recommends Downtown Mixed Use which includes multifamily residential land use. The petitioner’s request is in substantial conformance with the Future Land Use Map Character Area. VISION 2050 DOWNTOWN PLAN - BIG IDEAS & GOALS Overall, staff believes the proposed development is consistent with the City’s Vision 2050 Downtown Plan. Staff comments italicized. • ACTION 1.5 – “Amend the zoning ordinance to allow higher density housing in the Downtown to encourage walking and biking, and to reduce dependence on automobiles.” (p. 81) Staff believes approval of the request would be consistent with the City’s goal of providing higher density housing in the Downtown to promote walking and biking while reducing automobile dependence. SITE PLAN ANALYSIS • Parking/Gravel Drive. The City’s Offstreet Parking and Loading Ordinance requires 2 parking spaces per dwelling unit for single-family attached/detached. Staff is including as a condition of approval to pave the access driveway and to add a minimum of four paved asphalt or concrete parking spaces onsite within one year of approval to be reviewed and approved at the discretion of the Zoning Administrator. Staff is also recommending, and the petitioner has agreed, to restore the remaining gravel area to grass seed or other appropriate pervious substitute within two years of approval. • Zoning District Bulk and Setback Variance Requests. The existing principal unit and accessory structure have operated on site since at least 1900 according to the McHenry Township Assessors Office. Given the longevity of the establishment of the existing structures, and use of the property as a 2-unit dwelling for over 20 years, staff does not anticipate any adverse impacts on the adjoining property owners. Staff believes a hardship may be justified given the existing property owner did not create the setback of the principal structure. • Lateral Extension of the front porch/wraparound. The property owner is proposing to laterally extend and wrap around the front porch to increase accessibility of the dwellings from the parking area. Given the existing encroachment of the house into the required front yard setback (existing setback - 10 feet, required setback - 17.25 feet for porches/decks) a variance is required to accommodate the lateral 66 expansion. The porch would remain in line with the front of the house. Staff believes a hardship may be justified given the close proximity of the house to the front yard which the petitioner did not create. STAFF SUMMARY ANALYSIS. • Staff believes the proposed use of the property as a 2-unit dwelling has operated on site for over 20 years according to the documents submitted by the Property Owner. • Staff believes the request is consistent with the Future Land Use Map for Downtown Mixed Use which recommends multifamily housing. • Staff believes the request is consistent with the Comprehensive Plan Recommendation for increasing density within the downtown area. • The City has approved similar requests within the vicinity of the downtown area (1407 Court St., 1507/1508 N Green St., and 3723 Grand Avenue). • Staff is recommending several conditions of approval: 1. The Property Owner shall add four additional paved asphalt or concrete parking spaces on the Subject Property within one year of approval by City Council to be reviewed and approved at the discretion of the Zoning Administrator. 2. The Property Owner shall restore any remaining gravel area within two years of approval by City Council to grass seed or other pervious substitute to be reviewed and approved at the discretion of the Zoning Administrator . If the Planning & Zoning Commission agrees with the petitioner’s request, then the following two (2) motions are recommended : 1st MOTION: I motion/move to recommend approval of the Petitioner’s request for a Use Variation to allow a 2-Unit Residential Dwelling on the Subject Property Subject to the following conditions: 1. The Property Owner shall add four additional paved asphalt or concrete parking spaces on the Subject Property within one year of approval by City Council to be reviewed and approved at the discretion of the Zoning Administrator. 2. The Property Owner shall restore any remaining gravel area within two years of approval by City Council to grass seed or other pervious substitute to be reviewed and approved at the discretion of the Zoning Administrator. 3. All development on site shall be insubstantial conformance with the submitted plans. AND by making said motion, you agree that the approval criteria for Use Variances have been met as outlined in the staff report. (Second motion continues next page) 67 2nd MOTION: I motion/move to recommend approval of the Petitioner’s request for the following Zoning Variations: 1. Zoning Variation to allow a minimum lot area of 8,744 square feet in lieu of the required 10,000 square feet. Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. 2. Zoning Variation to allow an interior side yard setback along the north property line of 2.17 feet in lieu of the required 6 feet to accommodate the existing principal structure. 3. Zoning Variation to allow a front yard setback of approximately 10 feet in lieu of the required 25 feet accommodate the existing principal structure. 4. Zoning Variation to allow the lateral expansion of the front porch that is currently 10 feet away from the property line in lieu of the required 18.75 feet. 5. Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. AND by making said motion, you agree that the approval criteria for Variances have been met as Outlined in the Staff Report. APPROVAL CRITERIA FOR USE VARIANCES (§11-19-6) Comments of staff italicized below. A. Practical Difficulties or Particular Hardship: For reasons fully set forth in the written findings, the strict application of the provisions of this title relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. Staff believes the strict application of the provisions of the Zoning Ordinance would result in an unnecessary and undue hardship given the longevity of the use of the property as a 2-unit dwelling (over 20 years). B. Reasonable Return: The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in this title for the pertinent zoning district. N/A C. Unique Circumstance: Special circumstances, fully described in the written findings, exist that are peculiar to the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. Staff does believe the request is under special circumstances uniquely for this property because the property has operated for over 20 years as a 2-unit dwelling and has existed in harmony with the surrounding property owners. D. Not Alter Local Character: The granting of the use variance will not alter the essential character of the locality, nor substantially impair environmental quality, property values or public safety or welfare in the vicinity. Staff does not believe approval of the request will generate any adverse impacts on the surrounding area. Other properties within the area (1508 N Green, 1410 N Riverside Drive, 3723 Grand Avenue) have operated under similar circumstances. E. Consistent With Title And Comprehensive Plan: The granting of a use variance will be in harmony with the general purpose and intent of this title and of the Comprehensive Plan of the City. Staff believes the overall request is consistent with the Title and Comprehensive Plan of supporting multifamily development in the Downtown. VARIANCE APPROVAL CRITERIA (§11-19-5). Comments of staff italicized below. A. Special Circumstances Not Found Elsewhere. Staff believes this is an unusual circumstance that impacts only a few properties within the RS-4 Zoning District and are typically older nonconforming historic properties located within the Downtown. 68 B. Circumstances Relate to the Property Only. Staff believes this is a circumstance that would relate to this property and if the property sold to the next property owner. The current property owner purchased the property as a 2-unit dwelling and therefore inherited a nonconforming property. C. Not Resulting From Applicant Action. The applicant did not create the existing 2-unit dwelling nor the existing setbacks of the principal structure. D. Unnecessary Hardship. Staff believes if the city enforces the ordinance that it would cause undue hardship since the property has operated in harmony with the surrounding residences for at least 20 years. E. Preserves Rights Conferred By District: Staff believes this does not confer a special privilege for the subject property. F. Necessary For Use Of Property: Staff believes that without approval, the petitioner would be denied reasonable use and enjoyment of the property. G. Not Alter Local Character: Staff believes approval of the applicant’s request would not substantially alter essential character of the locality nor have any other adverse impacts given the longevity of the use of the property as a 2-unit dwelling for at least 20 years. H. Consistent With Title And Plan: Staff believes the proposal is appropriate given its proximity to the downtown which is consistent with the Comprehensive Plan recommendation for increasing overall density in the downtown. I. Minimum Variance Recommended: Staff believes the proposed variance requests are the minimum required. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 69 70 71 72 Clean Up and Re-Siding in Progress 73 Prior Condition of Property — 1214 N Park Street 74 75 76 77 78  PROFESSIONAL DESIGN FIRM NO. 184.007972 P h: (815) 526-397 4 Fax: (815) 526-3984 E -m a i l : a d m i n @ l u c o s u r v e y i n g .c o m FENCES “” Plat of Survey N2 0 ° 3 8 ' 4 3 " E 6 6 . 0 4 ' M e a s . S69° 2 2 ' 1 4 " E 1 3 1 . 9 0 ' M e a s . S2 0 ° 1 9 ' 5 4 " W 6 5 . 9 6 ' M e a s . N69° 2 4 ' 1 4 " W 1 3 2 . 2 7 ' R e c . Pa r k S t r e e t 66 ' W i d e Elm S t r e e t Lot 6 79 80 81 82 83 SHAW MEDIA EST. 1851 PO BOX 250 CRYSTAL LAKE IL 60039-0250 (815)459-4040 ORDER CONFIRMATION (CONTINUED) Salesperson: BARBARA BEHRENS Printed at 03/26/25 16:42 by bbehr-sm ----------------------------------------------------------------------------- Acct #: 10069745 Ad #: 2235341 Status: New PUBLIC NOTICE PUBLIC HEARING NOTICE FILE Z-2025-07 Notice is hereby given that the City of McHenry Planning and Zoning Commission will hold a Public Hearing at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, at 5:30 P.M. on Wednesday, April 16, 2025 to consider an application by Steve Shwaiko, managing member of Shwaiko and Son LLC, of 11 S Lake St., Grayslake, IL 60030 for the following requests in accordance with the City of McHenry Zoning Ordinance: Request for a Use Variation to accommodate the existing two-unit residential building, Zoning Variation to allow an approximate 10-foot front yard setback to accommodate the replacement and expansion of the existing deck, Zoning Variation to allow a minimum lot width of 66 feet, and any other Zoning Variations necessary to accommodate the existing principal build and accessory structures. Location: The site consists of 0.20 acres, more or less, and is located approximately 131 feet south of the intersection of Park Street and IL-120 with a common address of 1214 Park Street (“Subject Property”). PIN: 09-26-457-013 The property is currently zoned: RS-4 High Density Single Family Residential District A copy of the application is on file and may be examined during regular business hours in the Community Development Department, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, and (815) 363-2170. An electronic copy of the application can be viewed on the City's website at www.cityofmchenry.org/ currentdevelopments. All interested parties will be given an opportunity to be heard. Published by order of the Planning and Zoning Commission, City of McHenry, McHenry County, Illinois. /s/ Stacy Rockweiler Chairwoman, Planning and Zoning Commission (Published in the Northwest Herald March 28, 2025) 2235341 84 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: May 5, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Conditional Use Permit and Final Plan Approval for a Planned Unit Development to accommodate the existing school, reconfigure the parking lot, and construct a maintenance garage at 1012 N Green Street. ATT: 1. Unapproved Planning and Zoning Commission Minutes dated April 16, 2025 2. Ordinance granting a Conditional Use Permit and Final Plan Approval for a Planned Unit Development to accommodate the existing school, reconfigure the parking lot, and construct a maintenance garage at 1012 N Green Street 3. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet AGENDA ITEM SUMMARY: The petitioner, School District 156, is requesting approval of a Conditional Use Permit and Final Plan Approval for a Planned Unit Development to accommodate the existing high school freshman campus, reconfigure the parking lot, and construct a new 6,000 square foot maintenance garage at 1012 N Park Street. BACKGROUND: In accordance with the City’s Zoning Ordinance, schools are classified as an Assembly Use and require approval of a Conditional Use Permit to operate. The existing high school has operated since 1925, which predates the City’s existing and prior Zoning Ordinances. The property therefore never received approval of a Conditional Use Permit and is considered legal nonconforming. Per the City’s Nonconformities Ordinance, any expansion, alteration, or addition of a nonconforming use requires a new Conditional Use Permit. Staff recommended the School District apply for a Planned Unit Development (PUD) due to the size and 85 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org nonconforming nature of the principal structure, which appears to encroach into the required setback along the north and west property line. The new proposed parking lot configuration would allow bus traffic to utilize Waukegan Road for pick-up and drop-off with parent pick-up and drop-off now being limited to John Street. This would help mitigate conflict between buses and parents that would normally occur on Waukegan Road. The plan would also increase safety by eliminating the need for students to cross through the bus pick-up lane to access the parent pick-up area. The proposed 6,000 square foot maintenance garage would be located in the southeast corner of the property. The location would still preserve green space that would allow current student activities, such as marching band practice, to continue. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A public hearing for the request was held on April 16, 2025 by the Planning & Zoning Commission. There were no objectors present at the hearing. Several commissioners asked informational questions but were supportive of the request, citing the increased safety and overall aesthetic of the pedestrian areas. The Commission unanimously voted to recommend approval. If the City Council concurs, it is recommended to pass an ordinance granting a Conditional Use Permit and Final Plan Approval for a Planned Unit Development to accommodate the existing school, reconfigure the parking lot, and construct a maintenance garage at 1012 N Green Street (City Council vote-simple majority). 86 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Meeting Minutes April 16, 2025 File No. Z-2025-08 Petitioner: McHenry School District 156 Conditional Use Permit – 1012 N Green Street Chairwoman Rockweiler and Commissioner Beattie recused themselves and left the room at 5:38 p.m. Commissioner Lehman opened the file at 5:38 p.m. District Superintended Ryan McTague was sworn in by Commissioner Lehman. Mr. McTague stated that they are getting rid of the mobile units and reconstructing and redesigning the parking lot. This solves four issues. First, they will separate parent traffic with bus traffic. The design shows parents using John Street and busses using Waukegan. Second, by rerouting traffic, they will be improving student safety. A new path will allow students to walk directly through the courtyard to the main entrance of the building without crossing traffic. Third, the new aesthetics will improve the look of the area. There is more greenery instead of a concrete jungle. This is also the primary entrance for visitors for all events, and we can be more proud of the look of the school. Fourth, the school is currently landlocked with not much room or space to grow. Putting the maintenance garage in the corner will protect the district’s assets. There is a geothermal system in the parking lot. This will allow the school to utilize more parking spaces, and the 60x100 service storage shed will meet the school’s needs. Planner Sheriff reported that this plan fits into the walkable and residential downtown. Schools are an amenity and they are in compliance with the comprehensive plan. The school has been operating for over 100 years without a conditional use, so this should not have a substantial impact on the surrounding properties. The traffic plan has been reviewed by the Police Department and they agree with the safety issues. Commissioner Locke questioned the well on site. Mr. McTague explained that there is a geothermal system in the center of the parking lot. Commissioner Locke asked what types of maintenance would be happening in the shed, such as oil changes. Mr. McTague stated that they have another maintenance garage on the upper campus for car maintenance issues, and this shed would just be for storage. Commissioner Riley questioned if the only entrance to the shed would be John Street. Mr. McTague stated that John would be the only entrance, as they want to separate traffic and not 87 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org have a go-between across the parking lot. Having the only parent entrance from John also makes it easier on drivers and causes less issues. This should make traffic patterns simpler. Commissioner Riley asked what is happening with the room where the former mobile trailer sat. It was explained that this will be additional parking. Commissioner Riley asked if the lot used for the storage shed is currently being used. Mr. McTague stated that is used vary rarely. Every once in a while the PE classes may use that grass, and it is lined for band practice as well. They will maintain much of that grassy area for band practice. Keeping greenery is important, but there is room for a field and for the storage shed. Commissioner Gleason asked if lighting will change or affect the neighbors. Mr. McTague explained that they are evaluating the current lighting situation, but there are no plans to add lighting that would affect the neighbors. No additional lighting will be added to the storage shed area other than what is required by code for that building. Commissioner Lehman opened the public hearing for file Z-2025-8 at 5:54. With no members of the public wishing to speak, he closed the hearing at 5:54 p.m. Commissioner Riley stated that he likes the flow changes, the safety, and the courtyard design. He also appreciates that they are still maintaining green space by the storage shed. Commissioner Gleason echoed Commissioner Riley’s thoughts, and likes the reconfiguration. Commissioners Locke and Lehman also had no objections to the plan. A motion was made by Commissioner Locke and seconded by Commissioner Riley to recommend approval of the Petitioner’s request for Final Plan Approval for a Conditional Use Permit for a Planned Unit Development to accommodate the proposed maintenance garage, parking lot reconfiguration, and operations of the existing school at 1012 N Green Street, subject to the following condition(s): 1. All development on site shall be in accordance with the submitted plans. 2. The School District shall landscape the new parking spaces adjoining the “maintenance barn” in accordance with the City’s Landscaping & Screening Ordinance. 3. The School District shall provide the Community Development Department an updated plat of survey once all construction is complete. 88 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AND by making said motion, you agree that the approval criteria for Conditional Use Permits and Standards for Planned Unit Developments have been met as outlined in the staff report. Roll Call Vote: 4-ayes: Commissioners Riley, Locke, Gleason, Lehman. 3-absent: Bremer, Rockweiler, Beattie. Motion carried. Commissioner Lehman closed the file at 5:57 p.m. Commissioners Rockweiler and Beattie rejoined the meeting at 5:58 p.m. 89 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO 25- ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND FINAL PLAN APPROVAL FOR A PLANNED UNIT DEVELOPMENT TO ACCOMMODATE THE EXISTING SCHOOL, RECONFIGURE THE PARKING LOT, AND CONSTRUCT A MAINTENANCE GARAGE AT 1012 N GREEN STREET WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by McHenry School District 156, (“Property Owner”), requesting approval of a conditional use permit and final plan approval for a planned unit development for McHenry Freshman Campus to accommodate the existing school, reconfigure the parking lot, and construct a maintenance garage at the property commonly known as 1012 N Green Street, legally described in “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on April 16, 2025 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission unanimously recommended to the City Council the granting of the requested Conditional Use Permit (4-aye; 0-nay; 3-absent); and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted approval of a Conditional Use Permit and Final Plan Approval for a Planned Unit Development, subject to the following conditions: 1. All development on site shall be in accordance with the plans attached hereto in “EXHIBIT B”. 90 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 2. The PROPERTY OWNER shall landscape the new parking spaces adjoining the “maintenance barn” in accordance with the City’s Landscaping & Screening Ordinance. 3. The PROPERTY OWNER shall provide the Community Development Department an updated plat of survey of the SUBJECT PROPERT within six (6) months of completing all construction. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the approval criteria for Conditional Use Permits listed in §11-15-5 and Standards for Planned Unit Developments listed in §11-20-5 of the City of McHenry Zoning Ordinance have been met. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 5th day of May, 2025. Ayes Nays Absent Abstain Alderwoman Baehne _____ _____ _____ _____ Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Doherty _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 91 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description Legal Description: To be provided. Common Address: 1012 N Green Street PIN: 09-35-203-011 09-35-203-010 09-35-203-031 09-35-203-032 09-35-203-002 09-35-203-012 09-35-203-014 09-35-203-009 09-35-203-001 09-35-203-013 92 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT B  Site Plan dated 03/21/2025  Building Elevation of Maintenance Garage  Plat of Survey dated January 18, 1978 93 TEL 847.478.9700 FAX 847.478.9701 94 95 96 97 98 99 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The applicant, School District 156, is requesting Final Plan Approval for a Conditional Use Permit for a Planned Unit Development to accommodate the existing school operations, r econfigure the parking lot, and construct new 6,000 SQFT maintenance garage on the southeast corner of Freshman Campus located at 1012 N Green Street. The existing campus has operated since 1925 which predates the City’s Zoning Ordinance. The property therefore never received approval of a Conditional Use Permit and is considered legal nonconforming . Per the City’s Nonconformities Ordinance, any expansion, alteration or addition of a nonconforming use requires approval of a new Conditional Use Permit. Staff recommended the School District apply for a Planned Unit Development (PUD) due to the size and nonconforming nature of the principal structure which appears to encroach into the required setback along the north and west property line. The current parking lot configuration requires both school busses and parents to enter on Waukegan and exit onto John Street (see below). This configuration often leads to conflicts that can sometimes prevent the school buses from accessing the site. Students also cross through the bus pick up area to the parent pick up area which is a potential source of conflict. Figure 1 - Current Parking Lot Configuration Bus Pick-up/Drop-off Parent Pick-up/Drop-off Mobile Trailers Demolished 100 The new proposed configuration would allow bus traffic to utilize Waukegan Road for pick-up and drop-off with parent pick-up and drop-off now being limited to John Street. This would help mitigate conflict between buses and parents that would normally occur on Waukegan Road. The plan would also eliminate the need for students to cross the bus pick up lane to arrive at the parent pick up area. Figure 2 - Proposed Parking Lot Configuration Bus Pick -up/Drop-off Parent Pick-up/Drop-off 101 CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Conditional Use Permits, listed in §11-15-5 of the City of McHenry Zoning Ordinance . • The petitioner must meet the Standards for Planned Unit Developments, listed in §11-20-5 of the City of McHenry Zoning Ordinance. STAFF ANALYSIS CURRENT LAND USE & ZONING The Subject Property is zoned RS-4 High Density Single Family Residential and has operated as a high school for 100 years. Staff does not anticipate that approval of the existing operations would generate any adverse impact on the surrounding property owners. The proposed changes to the site should improve overall safety for both pedestrians and traffic by minimizing conflicting interactions between pedestrians and traffic . Staff believes that approval of the 6,000 square foot maintenance garage will not impact the adjoining property owners. The submitted plat of survey is in poor condition and also does not depict the gymnasium addition located on the northwest corner making it difficult for staff to determine the existing setbacks. Staff is recommending the petitioner provide the City with an updated plat of survey once all improvements are completed. The School District is proposing to add 5 additional parking spaces next to the new maintenance garage. Although the school district has stated it intends to comply with the City’s Landscaping and Screening Ordinance, the plan displays “Potential Landscaped Area” next to the new parking spaces. Staff is recommending a condition of approval that the parking spaces shall be landscaped in accordance with the City’s Parking Lot Perimeter Landscaping Standards. 102 FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Comprehensive Plan – Future Land Use Map recommends Walkable Residential Development which is defined as areas that represent older and historic neighborhoods that should remain mostly residential. Generally, single family homes are appropriate here and they should be connected with sidewalks, safe streets, and bike routes where possible. Downtown walkable residential features smaller lot sizes and may have more homes with multiple units. Schools are an amenity for residents and serve a variety of public and private entities and allow for large amounts of public open space. Therefore, staff believes the schools request is in compliance with the intent of the Future Land Use Map’s recommendation. VISION 2050 COMPREHENSIVE PLAN BIG IDEAS & GOALS Overall, staff believes the proposed development is consistent with the City’s Vision 2050 Comprehensive Plan. Staff comments italicized. DESIRED OUTCOMES - Family -oriented "McHenry will balances its growth with a commitment to vibrant public amenities. In the year 2050, families in McHenry will enjoy a wide variety of attainable housing choices, high quality public schools, affordable entertainment downtown, indoor sports such as track and swimming pool, and mixed-use developments with public plazas to neighborhood parks." (p. 73) Staff believes approval of the request could be viewed as supporting high quality public schools by providing safer and more efficient drop-off and pick-up area. STAFF SUMMARY ANALYSIS. • Given the longevity of the use of the property as a school, staff does not anticipate any adverse impacts on the surrounding property owners. • The proposed reconfiguration of the parking lot should reduce conflict between parent and bus pick-up and drop-off and therefore increase safety and efficiency. • Staff believes the proposed maintenance garage will be inconsequential to the adjoining property owners. • Staff is recommending as a condition of approval that the school district shall provide an updated plat of survey of the property once construction is completed. • Staff is recommending as a condition of approval that the school district shall landscape the new parking spaces adjoining the maintenance garage in accordance with the City’s Landscaping & Screening Ordinance. If the Planning & Zoning Commission agrees with the petitioner’s request, then the following motion is recommended : MOTION: I motion/move to recommend approval of the Petitioner’s request for Final Plan Approval for a Conditional Use Permit for a Planned Unit Development to accommodate the proposed maintenance garage, parking lot reconfiguration, and operations of the existing school at 1012 N Green Street, subject to the following condition(s): 1. All development on site shall be in accordance with the submitted plans. 2. The School District shall landscape the new parking spaces adjoining the “maintenance barn” in accordance with the City’s Landscaping & Screening Ordinance. 103 3. The School District shall provide the Community Development Department an updated plat of survey once all construction is complete. AND by making said motion, you agree that the approval criteria for Conditional Use Permits and Standards for Planned Unit Developments have been met as outlined in the staff report. APPROVAL CRITERIA FOR CONDITIONAL USES (§11-15-5). Staff comments italicized below. A. Traffic: Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. Staff believes the proposed alteration to the parking lot should help improve overall traffic flow, minimize pedestrian-vehicular interactions, and improve overall safety. B. Environmental Nuisance: Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. Staff does not believe the proposed request would generate any environmental nuisances. C. Neighborhood Character: The proposed use will fit harmoniously with the existing natural or manmade character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. Given the operation of the existing school for over 100 years, staff believes the proposed use will fit harmoniously with the existing surroundings. D. Public Services and Facilities: The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. The site is currently serviced by city water and sanitary sewer. E. Public Safety and Health: The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. Staff believes the proposed use would not endanger local public health and safety within the vicinity of the subject property. F. Other Factors: The proposed use is in harmony with all other elements of compatibility pertinent to the conditional use and its particular location. STANDARDS FOR PLANNED UNIT DEVELOPMENTS (§11-20-5). Staff comments italicized below. A. The proposed planned unit development fulfills the objectives of the Comprehensive Plan, and other land use policies of the City, through an innovative and creative approach to the development of land. Staff believes the proposed planned unit development fulfills the objectives of the Comprehensive Plan by supporting a local public amenity. The layout of the site may be considered innovative by reducing the traffic -pedestrian interactions and thus improving safety. B. The proposed planned unit development will provide walkways, driveways, streets, parking facilities, loading facilities, exterior lighting, and traffic control devices that adequately serve the uses within the development, promote improved access to public transportation, and provide for safe motor vehicle, bicycle, and pedestrian traffic to and from the site. The petitioner is proposing to construct private sidewalks and drives that minimize pedestrian-vehicular interactions and provide an overall safe environment for staff, students, and community members. 104 C. The proposed planned unit development will provide landscaping and screening that enhances the City's character and livability, improves air and water quality, reduces noise, provides buffers, and facilitates transitions between different types of uses. The existing landscape plantings including trees and shrubbery have enhanced the wellbeing and character of the community for over 100 years. Staff believes the proposed plantings are consistent with providing landscaping that enhances the City’s character and livability. D. The proposed planned unit development will provide site design and development that is based on sustainable principles to ensure that low impact alternatives are integrated into the proposed project. The existing parking lot has geo-thermal wells located underground which powers the school. Staff believes this practice is in accordance with sustainable principles. E. The proposed planned unit development will protect the community's natural environment to the greatest extent practical, including existing natural features, water courses, trees, and native vegetation. The petitioner is proposing to preserve the normal flow of surface water in compliance with the City’s adopted Stormwater Management Ordinance. F. The proposed planned unit development will be provided with underground installation of utilities when feasible, including electricity, cable, and telephone, as well as appropriate facilities for storm sewers, stormwater retention, and stormwater detention. The petitioner is proposing to underground all required utilities. All development on site will be in accordance with the City’s adopted Stormwater Management Ordinance. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 105 106 107 108 109 110 111 112 113 114 115 116 117 TEL 847.478.9700 FAX 847.478.9701 118 119 McHenry HS Freshman Campus Parking lot/Traffic Upgrade The current flow of traffic at the McHenry High School Freshman Campus has been monitored over the years with the intent of providing a safe and efficient Ingress/egress situation for students, parents, and staff members. As it currently stands, buses enter the southbound bus lane from the Waukegan Road entrance, located on the north end of D -156 property. The buses congregate in this bus lane for pick up and drop off. Students and staff members must cross in front of these buses currently in order to gain access to the building. This access occurs at multiple entry points to the building. There are currently two parking lots. One larger one on the south end of the building, and one smaller parking lot that is north of the existing south lot. These parking lots were previously divided by two mobile classroom units that have now been removed. The parent drop off/pickup route is very similar to the bus routing except parents enter the parking lot from the Waukegan Road, street side (east side) entrance. Because of the number of parent cars attempting access during pick up and drop off times. It is not unusual to have both buses and cars backing up on Waukegan Rd. The proposed solution would be to separate the parent drop off area from the bus drop off areas. This would be accomplished by having a bus drop off area at the north end of the property, adjacent to and with ingress/egress from Waukegan Road. The parent pick up /drop off areas would now utilize the S.E. parking lot entrance Located off of John Street. In effect, parents would enter the S.E. side entrance and follow a route that allows for drop off of students while separating them from bus traffic. Once drop off/pickup occurs the parent would then exit out of the S.W. parking lot, back out onto John street completing the circuit. There will be a divider zone between the north bus drop off and parent drop off areas that will effectively minimize overlap of buses, students, and parents. 120 This will allow the functions of bus drop off/pickup to be separate from the student/parent drop off/pickup zones. This should lead to improved traffic Flow and an overall increase in safety for the site. Staff/visitor parking would primarily occur in the south portion of the site. This will allow staff to navigate from their parking spots into the building without having to cross the bus drop off/pickup area. 121 SHAW MEDIA EST. 1851 PO BOX 250 CRYSTAL LAKE IL 60039-0250 (815)459-4040 ORDER CONFIRMATION (CONTINUED) Salesperson: BARBARA BEHRENS Printed at 03/31/25 10:32 by bbehr-sm ----------------------------------------------------------------------------- Acct #: 10349 Ad #: 2236367 Status: New PUBLIC NOTICE PUBLIC HEARING NOTICE FILE Z-2025-08 Notice is hereby given that the City of McHenry Planning and Zoning Commission will hold a Public Hearing at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, at 5:30 P.M. on Wednesday, April 16, 2025 to consider an application by McHenry High School District 156 of 4716 W. Crystal Lake Road for the following requests in accordance with the City of McHenry Zoning Ordinance: Request for a Conditional Use Permit to allow a Planned Unit Development for the operation of the existing Lower Campus High School, accommodate the reconfiguration of the existing parking lot, and the construction of a new maintenance garage. Location: The site consists of 8.95 acres, more or less, and is located on the southeast corner of the intersection of Green Street and Waukegan Road with a common address of 1012 N Green Street (“Subject Property”). PIN: 09-35-203-010, 09- 35-203-002, 09-35-203- 009, 09-35-203-001, 09- 35-203-011, 09-35-203- 012, 09-35-203-014, 09- 35-203-013, 09-35-203- 032, 09-35-203-031 The property is currently zoned: RS-4 High Density Single Family Residential District A copy of the application is on file and may be examined during regular business hours in the Community Development Department, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, and (815) 363-2170. An electronic copy of the application can be viewed on the City's website at www.cityofmchenry.org/ currentdevelopments. All interested parties will be given an opportunity to be heard. Published by order of the Planning and Zoning Commission, City of McHenry, McHenry County, Illinois. /s/ Stacy Rockweiler Chairwoman, Planning and Zoning Commission (Published in the Northwest Herald on April 1, 2025) 2236367 122 Department of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2128 www.cityofmchenry.org REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FOR: May 5, 2025, Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Agreement and Social Media Voting Process for Mural at 3411 W Elm Street ATT: Mural Packet (application, pictures of existing wall, mural agreement/proposed renderings of murals, public art administrative rules, and examples of previous work done by muralists) BACKGROUND The City Council is asked to consider approval of an agreement for the installation of a vinyl mural on the west wall of 3411 W. Elm Street, along with approval for McHenry High School to conduct an online social media vote to select one of four proposed mural designs. The mural agreement, included in the attached packet, is between the City of McHenry and the building owner, Dr. Saini. The goal of the mural initiative is to enhance public art, foster a sense of place and community pride, promote tourism, encourage economic development, and celebrate McHenry’s history and identity. In 2022, local entrepreneur Dawn Bremer led the successful installation of McHenry’s first mural at 1216 N. Green Street. Encouraged by its positive reception, the City allocated $10,000 in the FY 2024-25 budget for new mural projects, including one recently approved for the McHenry Brewery (3425 Pearl Street). PROJECT DEVELOPMENT To explore alternative mural materials, City staff collaborated with Rob Jessup of Jessup Manufacturing and Matthew Conner, Graphic Arts Teacher at McHenry High School’s Upper Campus. Together, they proposed using a high-quality vinyl material called Smooth n Groove, which is a durable, weather-resistant product donated by Jessup Manufacturing. This material can be installed without heat and is expected to last several years. 123 Department of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2128 www.cityofmchenry.org Dr. Saini, owner of 3411 W. Elm, recently restored the building’s west wall and expressed interest in adding signage. While a traditional sign was not permitted, staff suggested a mural as an artistic alternative. He welcomed the idea. Three graphic arts students from McHenry High School designed four unique mural concepts under the theme “A Postcard of McHenry.” Each design showcases iconic imagery and the creative perspectives of the student artists. The total cost of design, printing, and installation is approximately $4,000, with $5,000 budgeted by the City for the project in FY 2025-26. AGREEMENT DETAILS The agreement between the City and Dr. Saini outlines the following:  The City is responsible for installing and removing the mural.  The City will maintain the mural in accordance with the submitted maintenance plan and Public Art Administrative Rules.  The property owner grants access to the site and agrees to keep the mural in place for at least two years. COMMUNITY VOTE ON DESIGN McHenry High School proposes to create a Google Doc to post online with the four mural designs, inviting the public to vote for their favorite. If approved by the City Council, an online voting period will be conducted, most likely the second week of May, using these four designs. The design receiving the most votes will be installed by Daniel Florek of Vindictive Vinyl. MURAL COMMITTEE REVIEW The City’s volunteer Mural Committee, comprised of local muralists, reviewed and approved the application. Their role is to ensure the durability, quality, and longevity of public murals according to best practices. RECOMMENDATION Staff recommends that the City Council approve:  The agreement with the property owner at 3411 W. Elm Street  The social media voting process to select the final mural design 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 Department of Public Works Russ Adams, Acting Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: May 5, 2025 TO: Mayor and City Council FROM: Russ Adams, Acting Director of Public Works RE: 2025 Thermoplastic Pavement Markings Program ATT: McHenry County Bid Tabulation Contract For Execution AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding a contract to Precision Pavement Markings, Inc. for the 2025 City of McHenry Thermoplastic Pavement Marking Program. BACKGROUND: On an annual basis, the Public Works Department completes pavement markings of longitudinal lines, crosswalks, stop bars, and turn lanes on a multi-year schedule. This work is funded out of the Street Division Operating Budget (Contractual Account) and is completed on a contractual basis. The City of McHenry partnered with McHenry County and several local municipal agencies to issue a joint bid request. McHenry County facilitated the bid specifications and solicitation. ANALYSIS: Sealed bids for the 2025 Thermoplastic Pavement Marking Program were received on April 14, 2025. Two prospective bidders submitted pricing on this proposal. The City of McHenry Tabulation based upon quantities awarded under this contract yields the following results:  Precision Pavement Markings, Inc. (Low Bid) $55,850.70  Marking Specialist Corporation $76,099.52 Staff has reviewed the results and has found them to be acceptable. The approved FY2025-26 budget includes $70,000 for this work; the low bid of $55,850.70 is under that budgeted amount. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the bid award for the 2025 Thermoplastic Pavement Marking contract to Precision Pavement Markings, Inc. in an amount of $55,850.70 (actual 145 amount may vary based on final measured quantities). This project will be funded through the Street Division Contractual Account (100-33-5110). 146 Engineer's Estimate Items Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Thermo Pvt Mkgs-Line 4"ft 241,256 $0.75 $180,942.00 $0.70 $168,879.20 $0.79 $190,592.24 2 Thermo Pvt Mkgs-Line 6"ft 22,182 $1.25 $27,727.50 $1.00 $22,182.00 $1.75 $38,818.50 3 Thermo Pvt Mkgs-Line 8"ft 500 $2.00 $1,000.00 $1.50 $750.00 $2.33 $1,165.00 4 Thermo Pvt Mkgs-Line 12"ft 9,792 $2.90 $28,396.80 $2.50 $24,480.00 $3.50 $34,272.00 5 Thermo Pvt Mkgs-Line 24"ft 4,095 $6.00 $24,570.00 $5.00 $20,475.00 $7.00 $28,665.00 6 Thermo Pvt Mkgs-Letters & Symbols sq ft 9,094.6 $6.00 $54,567.60 $5.00 $45,473.00 $5.00 $45,473.00 7 Pvt Mkg-Removal sq ft 96,202.9 $0.45 $43,291.31 $0.35 $33,671.02 $1.00 $96,202.90 8 Hot Spray Thermplastic Pvt Mkg - Line 4"ft 160,000 $0.30 $48,000.00 $0.35 $56,000.00 $0.32 $51,200.00 9 Hot Spray Thermplastic Pvt Mkg - Line 6"ft 70,000 $0.40 $28,000.00 $0.45 $31,500.00 $0.47 $32,900.00 10 Modified Urethane Pvt Mkgs - Line 4"ft 9,956 $1.15 $11,449.40 $1.75 $17,423.00 $1.10 $10,951.60 11 Modified Urethane Pvt Mkgs - Line 6"ft 91 $1.20 $109.20 $2.00 $182.00 $2.00 $182.00 12 Modified Urethane Pvt Mkgs - Line 8"ft 100 $2.00 $200.00 $2.60 $260.00 $2.67 $267.00 13 Modified Urethane Pvt Mkgs - Line 12"ft 939 $3.00 $2,817.00 $4.00 $3,756.00 $4.00 $3,756.00 14 Modified Urethane Pvt Mkgs - Line 24"ft 100 $6.00 $600.00 $9.25 $925.00 $8.00 $800.00 15 Modified Urethane Pvt Mkgs - Ltrs & Sym sq ft 117.4 $6.00 $704.40 $8.00 $939.20 $6.00 $704.40 TOTAL $452,375.21 $426,895.42 $535,949.64 Low Bid **corrected Bidders Precision Pavement Markings, Inc. 1220 Bell Court Pingree Grove, IL 60140 Marking Specialists Corporation PO Box 745 Arlington Heights, IL 60006 Precision Pavement Markings, Inc.Marking Specialist Corporation McHenry County Division of Transportation Bid Tabulation Thermoplastic Pavement Markings 25-00000-05-GM 4/14/2025 @ 11:00 am Item No McHenry County Division of Transportation Page 1 of 1 4/14/2025 Thermoplastic Pvt Markings Bid Tab 2025147 1 CITY OF MCHENRY PURCHASE ORDER - CONSTRUCTION (Small Projects) Date: May 6, 2025 Purchase Order No.___________________________________________ Project: 2025 City of McHenry Thermoplastic Pavement Marking Program Location: Various Local Roads Owner Contractor/Vendor Architect/Engineer City of McHenry Public Works Dept. 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-5343 Fax: (815) 363-2119 Contact: Russ Adams, Acting Director of Public Works Precision Pavement Markings, Inc. 1220 Bell Court Pingree Grove, Illinois 60140 Phone: (847) 931-9092 Fax: Contact: Dan Gurion Operations Manager Phone: Fax: Contact: COST OF WORK The Contract Price of the Work under this Purchase Order is $56,396.70. SCOPE OF WORK: Furnish the Work/items described below in accordance with the following plans and specifications: Q General Contract, dated _________, 20__ Q Specification No(s): ___________________, dated ______, 20__ Q Plans dated : Q Addendum No(s): ______________________________________ X Other: McHenry County Specifications (Attached) The following prices shall remain in effect for the duration of project: QUANTITY UNIT OF MEASURE DESCRIPTION/ITEMS LUMP SUM UNIT PRICE EXTENSION 58,238 362 914 149 882 20,806 LF LF LF LF SF SF THPL PAVEMENT MARKING LINE 4” THPL PAVEMENT MARKING LINE 6” THPL PAVEMENT MARKING LINE 12” THPL PAVEMENT MARKING LINE 24” THPL PAVEMENT MARKING L&S PAVEMENT MARKING REMOVAL $0.70 $1.00 $2.50 $5.00 $5.00 $0.35 $40,766.60 $362.00 $2,285.00 $745.00 $4,410.00 $7,282.10 TOTAL $55,850.70 NOTES: 1) Actual contract price to be determined by final measured quantities for each line item. 2) ________________________________________________________________________________________________________________ WARRANTIES and INDEMNIFICATION Contractor/Vendor agrees to provide the following warranties for the Work: (a) all workmanship to be warranted for a period of one (l) year - manufacturer warrants material; and (b) all other warranties contained elsewhere in the Contract Documents or Supplemental Conditions hereto. Further, CONTRACTOR/VENDOR SHALL FULLY INDEMNIFY AND SAVE THE CITY OF MCHENRY HARMLESS FROM ALL CLAIMS, LIENS, FEES, AND CHARGES, AND THE PAYMENT OF ANY OBLIGATIONS ARISING THEREUNDER, pursuant to the provisions in the Supplemental Conditions hereto. CONTRACT TIMES Contractor/Vendor agrees to complete the Work no later than October17, 2025. THE TERMS OF THIS PURCHASE ORDER AND THE ATTACHED SUPPLEMENTAL CONDITIONS ARE THE ENTIRE AGREEMENT BETWEEN THE CITY/OWNER AND VENDOR. No payment will be issued unless a copy of this Purchase Order is signed and dated and returned to the Owner. Material certifications/test reports required. All domestic material, unless otherwise specified. Purchase exempt from sales and/or use taxes. 148 2 ACCEPTANCE OF PURCHASE ORDER The parties, for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of all terms and provisions herein contained. IN WITNESS WHEREOF, the parties hereto have executed this Purchase Order the day and year written below. CONTRACTOR/VENDOR: PURCHASER: City of McHenry By: ________________________________________________ Title: Representative of Vendor authorized to execute Purchase Order Dated: _______________________________________________ SUPPLEMENTAL CONDITIONS 1. Acceptance of Purchase Order: The Purchase Order is an offer to contract, buy or rent and not an acceptance of an offer to contract, sell or rent. Acceptance of this Purchase Order is expressly limited to the terms hereof, and in the event that Contractor/Vendor’s acknowledgment or other response hereto states terms additional to or different from those set forth herein, this Purchase Order shall be deemed a notice of objection to such additional or different terms and rejection thereof. This Purchase Order may be accepted by the commencement of any Work hereunder or the delivery of any goods herein ordered, and, in any event, shall be deemed accepted in its entirety by Contractor/Vendor unless Owner is notified to the contrary within ten (10) days from its date of issue. 2. Amendment, Modification or Substitution: This Purchase Order contains the entire agreement between the parties. Any modification or rescission thereof must be in writing and signed by Owner. No proposals or prior dealings of the parties or trade custom not embodied herein shall alter the interpretation or enforcement of this Purchase Order. 3. Familiarity With Plans; Qualifications: Contractor/Vendor acknowledges that it (a) has examined the site of the proposed Work and is familiar with the conditions surrounding same; and (b) has examined the plans and drawings, and has studied and is aware of, and satisfied with, the requirements of the Contract Documents. Contractor/Vendor represents to Owner that it is fully experienced and properly qualified as an expert to perform the class of work provided for herein, and that it is properly equipped, organized and financed to handle such work. Contractor/Vendor shall finance its own operations hereunder, shall operate as an independent contractor and not as the agent of Owner, and shall hold Owner free and harmless from all liability, costs and charges by reason of any act or representations of Contractor/Vendor, its agents or employees. 4. Workmanship; Safety: All Work shall be performed by Contractor/Vendor in a neat, skillful and workmanlike manner, and all materials furnished by Contractor/Vendor shall be new and of the best description and quality of their respective kinds, unless otherwise specified and ordered by Owner in writing. All Work and/or materials shall be subject to the inspection and approval of the Owner, its engineers and representatives. Contractor/Vendor is responsible for its own and its employees’ activities on the jobsite, including but not limited to, the methods of work performance, superintendence, sequencing of work, and safety in, on or about the jobsite area in which it is performing the Work under this Purchase Order. Owner and Contractor/Vendor shall not require any laborer or mechanic employed in performance of this Purchase Order to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his health or safety, as determined under applicable federal and Illinois construction safety and health standards 5. Extra’s and Change Orders: No claim by Contractor/Vendor that any instructions, by drawing or otherwise, constitute a change in Contractor/Vendor’s performance hereunder, for which Contractor/Vendor should be paid additional compensation shall be valid, unless prior to commencing such allegedly extra or changed performance, Contractor/Vendor shall have received a written supplement to this Purchase Order authorizing such performance signed on behalf of Owner by a person have actual authority to do so. No claim for additional compensation on the basis that Contractor/Vendor has incurred any expense by reason of any act or failure to act or Owner or its contractor, subcontractor, materialmen or any other party shall be valid unless made in writing within 30 days of the alleged act or failure to act and approved by Owner, provided, however, that if the Contractor/Vendor should be delayed in furnishing the articles, items, equipment or materials (hereinafter sometimes referred to as “goods”) or services or Work (hereinafter sometimes referred to as “Work”) ordered herein, by the omission, neglect or default of Owner, its agents or employees, Contractor/Vendor shall be entitled to no additional compensation or damages for such delay, and shall be entitled only to an extension of time for a period equal to the time lost as a result of the aforesaid causes, determined by Owner. Any charges for extra not so authorized will not be paid. 149 3 6. Inspection and Acceptance: Owner shall have the right at all reasonable times to inspect and test all goods, materials or Work furnished by Contractor/Vendor and all Work performed or furnished by Contractor/Vendor. Notwithstanding any prior inspection, the passage of title or any prior payment, all goods, material and Work furnished thereunder are subject to final inspection and acceptance by Owner at its job site. If, after inspection, Owner rejects any goods furnish by Contractor/Vendor thereunder, Owner may, at its election, return those goods to Contractor/Vendor at Contractor/Vendor’s expense, including the cost of any inspection and testing thereof. If Contractor/Vendor fails to proceed promptly with the correction or replacement of any rejected goods or Work, Owner may replace or correct such items or Work by purchase or manufacture and charge the cost incurred thereby to Contractor/Vendor or terminate this Purchase Order for default in accordance with paragraph 12 herein. By inspecting and not rejecting any goods and Work furnished thereunder, Owner shall not be precluded thereby from subsequently revoking its acceptance thereof it the goods or Work are later discovered to be nonconforming with this Purchase Order or the specifications and drawings applicable hereto, even if the defect does not substantially impair value to Owner. 7. Taxes, Delivery, Risk of Loss: Unless indicated to the contrary on the face hereof, it shall be the responsibility of Contractor/Vendor to arrange for and complete delivery of all goods or materials. If the goods or materials furnished thereunder are equipment, Contractor/Vendor shall give Owner two (2) working days’ advance notice of delivery. All goods or materials furnished by Contractor/Vendor should be shipped in the manner and at the times indicated on the face hereof at the expense of Contractor/Vendor, it being understood that the risk of loss with respect to such goods is with Contractor/Vendor until such goods come into the actual possession of Owner, regardless of the mode of delivery or earlier passage of title. This project is tax exempt. The Owner’s tax-exempt number is E99950881. 8. Payment: Owner will make partial payments to the Contractor/Vendor from time to time for the Work performed and the materials furnished by the Contractor/Vendor. Provided, however, in no event shall Owner be obligated to pay Contractor/Vendor any sum that exceeds the Contract Price absent a written change order executed by Owner. 8.1 Prior to issuance of any payments by the Owner to the Contractor/Vendor, the Contractor/Vendor shall furnish to the Owner (in a form suitable to the Owner) an application for the payment then due, together with receipts, waivers of claim and other evidence showing the Contractor/Vendor’s payments for materials, labor and other expense incurred in the Contractor/Vendor’s Work hereunder. The Owner will, at all times, be entitled to retain ten percent (10%) of all monies due and owing to the Contractor/Vendor as a part security for the faithful performance of this Agreement. This ten percent (10%) so withheld will not be paid to the Contractor/Vendor until the Owner has issued to the Contractor/Vendor a final acceptance of the Project. 8.2 Owner may withhold the whole or any part of any payment due to the Contractor/Vendor to the extent necessary to protect and indemnify the Owner from loss on account of (a) defective Work not remedied; (b) claims filed or reasonable evidence indicating probable filing of claims; (c) failure of the Contractor/Vendor to make payments promptly for material or labor; or (d) Contractor/Vendor’s failure to furnish Owner with all written warranties and operational manuals for the Work. 8.3 Contractor/Vendor hereby authorizes the OWNER (1) to deduct from any amount due or becoming due the Contractor/Vendor under this Agreement for all amounts owing from the Contractor/Vendor to (a) the Owner for back-charges or services furnished for the account of the Contractor/Vendor; (b) the Owner for damages sustained whether through negligence of the Contractor/Vendor or through failure of the Contractor/Vendor to act as may be otherwise detailed herein; (c) materialmen; (d) subcontractors; (e) laborers; and (f) others for services and materials furnished to the Contractor/Vendor for the Work performed under this Agreement, and (2) to apply the amount so deducted to the payment of said materials, services, damages or back-charges applying such monies so available in the order hereinbefore set forth. 8.4 Owner, without invalidating this Agreement, may make changes by altering, adding to or deducting from the Work to be performed. The value of any such changes will be determined as follows: (a) by the unit prices named in this Agreement, if any; or (b) by agreement in writing between the Owner and the Contractor/Vendor as to the value of the time and materials for the changes in the Work. In any event, the Contractor/Vendor will keep and present, in any form as the Owner may direct, a correct account of the net cost of any extra labor and materials, together with vouchers referring to the same. 8.5 Notwithstanding the payment in full for the Work hereunder, the Contractor/Vendor will be liable to repair or replace any imperfect workmanship or other faults; and if the Contractor/Vendor fails to repair or replace the imperfect workmanship or other faults, the Owner may do the Work and recover from the Contractor/Vendor the cost and expense thereof. No payment on account will be construed or considered as an approval of the Work for which payment is made. 9. Contractor/Vendor Warranty: Contractor/Vendor warrants in addition to all warranties which are imposed or implied by law or equity that all materials and Work furnished thereunder (a) shall confirm to any specifications and drawings applicable to this Purchase Order; (b) shall be merchantable and of good quality and workmanship; (c) shall be fit for the purpose intended as well as the propose for which such goods, materials or Work are generally used; and (d) except for rented equipment, shall be free from defects for a period of one (1) year, or such longer period as is specified in the Scope of Work or Contract Documents, from the date such Work is performed or such materials are utilized or installed, and if installed as part of a structure or utilized equipment, for one (1) year or such longer period as is specified in the Contract Documents, from the date any such goods, materials or Work hereunder is accepted in writing by Owner. Contractor/Vendor expressly agrees that the statute of limitations with respect to Contractor/Vendor’s warranties shall begin to run on the date of acceptance by Owner. 150 4 10. Insurance and Bonds: Contractor/Vendor shall at all times maintain business automobile, commercial liability and workers compensation insurance covering its work and all obligations under this Purchase Order and shall name the Owner as an additional insured on its commercial liability insurance policies for Contractor/Vendor operations under this Purchase Order. Liability insurance limits shall be in an amount sufficient to protect the Owner’s interests as they may appear herein, but in no event less than $1,000,000.00 per occurrence. Contractor/Vendor shall furnish and pay for surety bonds and with surety or sureties satisfactory to Owner, guaranteeing the full performance of all of the conditions and terms hereof and guaranteeing that Contractor/Vendor shall promptly pay for all labor, materials, supplies, tools, equipment and other charges or costs of Contractor/Vendor in connection with the Work. Such performance and payment bond shall be in an amount determined by Owner. 11. Indemnity: The Parties hereby agree to indemnify, and hold each other, their respective direct and indirect parents and subsidiaries, project manager, any of their affiliated entities, successors and assigns and any current or future director, officer, employee, partner, member or agent of any of them (the “Indemnitees”) harmless from any and all claims , demands, liability, loss, damage, fines, penalties, attorney’s fees and litigation expenses (collectively “Loss”) arising out of injury to, including the death of, persons and/or damage to property, to the extent caused by the negligent acts or omissions of the party providing such indemnification. Further: 11.1 Contractor/Vendor acknowledges that any such items or Work furnished hereunder may include in whole or in part with or without modification or improvements in equipment, machinery or items constructed by Owner, and that should such item or Work prove defective such charges claimed by Owner shall include consequential damages, penalties, taxes or assessments (including punitive damages), including counsel fees and the costs of defense, which may be imposed or incurred under any federal, state or local low, ordinance or regulation upon or with respect to (a) the payment of compensation to any individual employed by Contractor/Vendor; (b) any discrimination against any individual employed by Contractor/Vendor on the basis of race, color, religion, sex, national origin or physical or mental handicap; (c) the protection of purchasers and users of consumer products; or (d) occupational safety and health. 11.2 In any and all claims against Owner or any of its agents or employees, by any employee of Contractor/Vendor, the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor/Vendor under workers compensation acts, disability benefits acts or employee benefit acts, or other applicable law. Contractor/Vendor assumes the entire liability for its own negligence, and as part of this Agreement waives all defenses available to Contractor/Vendor as an employer which limit the amount of Contractor/Vendor’s liability to Owner to the amount of Contractor/Vendor’s liability under any workers compensation, disability benefits or employee benefit acts. 12. Patents: Contractor/Vendor warrants that (a) goods furnished thereunder, and the sale and use thereof, shall not infringe any valid United States patent or trademark; and (b) Contractor/Vendor shall indemnify Owner for its costs to defend any suit instituted against Owner, its agents or customers, charging infringement of any United States patent or trademark by virtue of the possession, use or sale of any goods furnished thereunder is enjoined because of patent infringement. Contractor/Vendor within a reasonable amount of time shall at Contractor/Vendor’s expense procure for Owner its agents or customer, the right to continue using such goods with non- infringing goods or modify such goods so that they become non-infringing or remove such goods and refund to Owner any sums paid therefore, including transportation and installation charges. 13. Cancellation: Time of delivery of this Purchase Order is of the essence and Owner may, by written notice of default to Contractor/Vendor, cancel the whole or any part of this Purchase Order (a) if Contractor/Vendor fails to make delivery of the goods or perform the services within the time specified herein or any extensions thereof; or (b) if Contractor/Vendor fails to perform or so fails to make progress as to endanger performance thereunder, and in either circumstance does not cure such failure within a period of two (2) days after receipt of notice from Owner specifying such failure. Owner, by written notice to Contractor/Vendor, may cancel the whole or any part of this Purchase Order when it is in the best interest of Owner or when Owner has been notified of modification of the specifications pertaining thereto. If this Purchase Order is so canceled, the Contractor/Vendor shall be compensated as follows: (a) for materials delivered and services performed, the reasonable value as part of the Contract Price; (b) for materials not identified to this Purchase Order and service not performed, no compensation; and (c) for Contractor/Vendor’s lost profits or incidental or consequential loss, no compensation. 14. Remedies: Contractor/Vendor shall, for the duration of its warranties under paragraph 9 herein, at the discretion of Owner and at the expense of Contractor/Vendor, replace, repair and insure any and all faulty or imperfect goods, materials or Work furnished or performed by Contractor/Vendor thereunder. In the event Contractor/Vendor fails to do so, Owner may furnish or perform the same, and may recover from Contractor/Vendor the cost and expense directly or indirectly resulting there from, including all consequential damages but not limited to the cost or expense of inspection, testing, removal, replacement, re-installation, destruction of other materials resulting there from, any increased cost or expense to Owner in its performance under contracts with others, and reasonable attorneys fees incurred by the Owner in connection with Vendor’s default and Owner’s enforcement of its rights under this Purchase Order. The foregoing remedies shall be available in addition to all other remedies available to Owner in equity or at law including the Uniform Commercial Code. 151 5 15. Compliance With Laws: During the performance hereunder, Contractor/Vendor agrees to give all notices and comply with all Laws and Regulations of the United States and/or the State of Illinois applicable to the performance of the Work, including but not limited to those Laws and Regulations regarding the payment of prevailing wages, non-discrimination laws, employment of Illinois workers, labor, wage and collective bargaining. Except where otherwise expressly required by applicable Laws and Regulations, Owner shall not be responsible for monitoring Contractor/Vendor’s compliance with any Laws or Regulations. 16. Notices: All notices, demands, requests or other communications which may be or are required to be given, served, or sent by any party to any other party pursuant to this Purchase Order shall be in writing and shall be hand delivered, or sent by courier, or via facsimile with confirmation to the addresses shown on the Purchase Order. 17. Records, Reports and Information: Contractor/Vendor agrees to furnish Owner with reports and information regarding the Work performed under this Purchase Order, at such times as Owner may reasonably request, making full disclosure of efforts made by Contractor/Vendor and the results thereof. Contractor/Vendor agrees to maintain records, documents, and other evidence which will accurately show the time spent and Work performed under this Purchase Order for a minimum period of five (5) years after completion of the Work, and such records shall be subject to audit by the Owner upon reasonable advance notice to Contractor/Vendor on a mutually agreed date and time. 18. Assignment: Contractor/Vendor shall not assign this Purchase Order without written consent of Owner. Owner may unilaterally assign its rights under this Purchase Order upon reasonable notice to Contractor/Vendor. 19. Waiver: Either party’s failure to insist in any one or more instances, upon the strict performance of any provision hereof or to exercise any right hereunder shall not be deemed to be a waiver or relinquishment of the future performance of any such provision or the future exercise of such right, but the obligation of Contractor/Vendor and Owner with respect to such future performance shall continue in full force and effect. 20. Controlling Law, Severability: The validly of this Purchase Order or any of its provisions and the sufficiency of any performance thereunder shall be determined under the laws of Illinois. Venue shall be in McHenry County, Illinois. The Owner is entitled to recover its reasonable attorneys’ fees incurred in enforcing the terms of this Purchase Order. If any provision or requirement of this Purchase Order is declared or found to be unenforceable that balance of this Purchase Order shall be interpreted and enforced as if the unenforceable provision or requirement was never a part hereof. 21. Arbitration: Claims, disputes or other matters in question between the parties arising out of or relating to the Work under this Purchase Order or breach thereof shall be subject to and decided by Arbitration in accordance with the American Arbitration Association Construction Industry’s Arbitration Rules. Arbitration shall take place at City of McHenry City Hall. CONTRACTOR/VENDOR: _____________________________________________________________ ____________________________________ Date 152 City of McHenry 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA SUPPLEMENT DATE: May 5, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: R.I.S.E. Up Event Date Change AGENDA ITEM SUMMARY: City Council approved the 2025 R.I.S.E. Up (now renamed McHenry Music Festival) event at the August 19, 2024, Council meeting. The dates that were approved at that time were Thursday, September 11 – Saturday, September 13. However, artist availability has dictated a requested change by the Foundation in the dates of the event, canceling and foregoing the approved Thursday, September 11 and replacing it with the addition of Sunday, September 14. Gates would open and the liquor license would begin at 3pm as amended and approved by City Council on November 4, 2024. The closing time for the proposed Sunday replacement would remain at 10:30pm, the same closing time as was approved originally for the Thursday, September 11 date. RECOMMENDATION: Approve the request for the amended dates of the 2025 R.I.S.E. Up event, canceling Thursday September 11 and adding Sunday, September 14, 2025, with event and liquor hours opening at 3:00pm and closing at 10:30pm. 153 Department of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2128 www.cityofmchenry.org PRESENTATION TO: Mayor and City Council FOR: May 5, 2025, Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Update on Proposed TIF Districts and Consultant Presentation ATTS: 1. February 18, 2025 City Council meeting minutes 2. Maps of three proposed Tax Increment Financing Areas 3. TIF Presentation On February 18, 2025, City staff provided the City Council with an overview of Tax Increment Financing (TIF) districts and presented a conceptual plan for the establishment of new TIF districts. The proposed areas include: 1. North Richmond Road (Illinois Route 31) 2. West Illinois Route 120 and Elm Street 3. Main Street and Front Street (South Illinois Route 31), extending south to Bull Valley Road Meeting minutes and maps outlining the conceptual boundaries of these proposed districts are attached for reference. At the conclusion of the February 18th meeting, the City Council reached a consensus to invite a consultant to a future meeting to provide an objective overview of the viability of the proposed TIF areas. In response, staff conducted outreach to several firms with expertise in the establishment and analysis of TIF districts. As a result of this effort, Teska Associates, Inc., based in Evanston, has agreed to provide a presentation at no cost to the City. Staff has since spoken with Pete Iosue, an associate principal with Teska Associates, who will be leading the presentation. The purpose of this engagement is to provide the Council with further background on TIF districts, as well as 154 Department of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2128 www.cityofmchenry.org an independent, high-level evaluation of the viability and strategic value of the proposed TIF areas. Staff is requesting direction on whether the Council would like to move forward with a Request for Proposals for a TIF consultant to perform a more in-depth analysis of one or more of the proposed areas. Proposals would then be presented to Council for review and approval. 155 Possible Richmond Road TIF Area 156 157 POSSIBLE MAIN STREET TIF AREA (BOONE CREEK TO BULL VALLEY ROAD) 158 MCHENRY TIF ELIGIBILITY City Council TIF Overview May 5, 2025 -7:00 p.m. 159 The City has a current TIF district located in the downtown area. City staff is investigating the possibility of a potential new TIF district. This presentation is intended as a general overview of TIF, and a preliminary overview of potential eligibility of the proposed new study area. All information provided in this presentation is preliminary and subject to further research and verification. BACKGROUND 160 The study area is broken up into multiple potential TIF areas (Richmond Rd. Area, West McHenry Area, and Boone Creek/Bull Valley Area).The City can pursue one or multiple potential areas. All parcels in any potential TIF district(s)must be contiguous. The City should try to connect the proposed TIF area(s)to each other and to the existing TIF district to allow for future portability of TIF funds. STUDY AREA BOUNDARY EXISTING TIF AREA RICHMOND ROAD AREA WEST MCHENRY AREA BOONE CREEK TO BULL VALLEY AREA 161 Tax Increment Financing (TIF) is a technique which utilizes future tax revenues to stimulate new private investment in redevelopment areas. In Illinois, primarily based upon property value. Development investments that increase property value also increase property tax revenue. This increased revenue can be recaptured for re-investment. NOT a new tax! Captures only the increase in property tax revenues to be used within the Project Area. Simply a tool to effectively leverage public investment. WHAT IS TAX INCREMENT FINANCING? 162 TIF first used in California in 1950s. Now 48 States and DC allow TIF in some form. Illinois has over 40 years of experience with TIF. Over 500 TIF Communities in Illinois Over 1,500 TIF Redevelopment Project Areas, “TIF districts” From the largest communities to some of the smallest. Urban and suburban locations as well as rural. TIF IS NOT NEW OR UNIQUE TO ILLINOIS 163 TAX INCREMENT FINANCING GOALS Revitalization of the Project Area as a strong and attractive commercial corridor, which will contribute to the health and vitality of the City of McHenry. Eradicating blighting conditions and instituting conservation measures; Removing and alleviating adverse conditions by encouraging private investment of underutilized and vacant properties which will strengthen the economy, tax base, business environment, and living environment; Improve existing public utilities within the area; and Enhancing the overall quality of the business environment in the City. 164 •Redevelopment Plan establishes the TIF budget, which cannot be exceeded without amending the TIF plan. •TIF funds can be used for project costs that benefit the district, including: ➢Utilities & Road Improvements ➢Environmental Clean-Up ➢Facade Improvements / Rehabilitation Assistance ➢Property Assembly ➢Not Direct Funding of Private Construction Costs TIF FUNDING 165 •Establishment of a “TIF Redevelopment Project Area” in a municipality. •Establishment of the “Base”. •Growth in the value of the property over the Base generates the “Increment”. •Increment is used to make additional investments in the Project Area. 166 ELIGIBILITY 167 BLIGHT VS. CONSERVATION There are two (2) primary ways to qualify a TIF District – as a “blighted” area or as a “conservation area” A blighted area requires meeting five (5) of the thirteen (13) eligibility criteria A conservation area requires a majority of buildings to be thirty-five (35) years in age or older and then meeting three (3) of the thirteen (13) eligibility criteria. Evidence of eligibility must be widespread and evenly distributed throughout the entirety of the area. Cannot be isolated to specific subarea(s). 168 IMPROVED VS. UNIMPROVED TIF is primarily intended for improved areas. It is not intended for unimproved (vacant) property. Unimproved property has entirely different eligibility criteria and must be evaluated separately from improved properties. TIF funds cannot generally be used for new construction. 169 1. DILAPIDATION Unlikely that dilapidation can be used as a qualifying factor toward TIF designation. “Advanced state of despair of building or improvements. Minimum requirement is critical defects in primary structural components” Examples: roof, bearing walls, floor structure & foundation 170 2. OBSOLESCENCE Structural obsolescence refers to physical characteristics of buildings and lack of modern standards or amenities. Economic obsolescence refers to inability for a building to compete in the marketplace. There are multiple 70+ year old commercial/office spaces and scattered vacancies that may contribute to obsolescence “Structures that are typically built for a specific use or purpose. The design, location, height and space intended for a specific occupancy at a given time.” Examples: Loss in value to a property resulting from an inherent deficiency. Buildings that are difficult and expensive to correct.171 3. DETERIORATION “buildings exhibiting defects that cannot be fixed with normal routine maintenance” Examples: doors, windows, porches, roofs & frames Deterioration is present primarily in old commercial, office and industrial spaces built before 1940. Many show signs of not being properly maintained or even abandoned. Roofs, windows and the frames of these structures are in poor condition. Many can be found on North Dr and Crystal Lake Rd. 172 4. ILLEGAL USES This criteria requires documented illegal uses within the area. Illegal uses are extremely difficult to determine from street level evaluation of building exteriors. Requires evidence of written enforcement actions documented by the City. “The use of structures in violation of applicable national, state or local laws.” Examples: illegal home occupations, gambling, drugs manufacture, prostitution etc . 173 5. BELOW CODE STANDARDS Similar to illegal uses, code violations requires documented written violations of properties within the study area. Minor violations relating to property maintenance (weeds, etc.) are not sufficient. “All structures that do not meet the standards of zoning, subdivisions, building, housing, property maintenance, fire, or other governmental codes applicable to thee property.” 174 6. EXCESSIVE VACANCIES •“Establishing this factor requires the identification, documentation & mapping of the presence of vacant buildings. Unoccupied or underutilized buildings that represent an adverse influence on the area. “ •Source: Search | Moody's CRE There are examples of vacancies but it is not clear how many there are or if they are widespread throughout the study area. Difficult to determine even from a field survey of building exteriors. 175 7. LACK OF VENTILATION Extremely Unlikely. I have never used this criteria in evaluation of over one hundred TIF districts throughout the State. “ Older structures that fail to provide adequate ventilation, light or sanitary facilities as required by local building or housing codes.” Source: Search | Moody's CRE 176 8. INADEQUATE UTILITIES This criteria will require documentation from the City Engineer or Public Works Department. Inadequate utilities refers to public infrastructure that is insufficient to support new redevelopment in the area, or infrastructure that is old and in need of upgrade/replacement to adequately serve the area. It is very likely that this is the case but will have to be supported by detailed documentation. “Relates to all underground and overhead utilities” Examples: Storm sewers and storm drainage, sanitary sewers, water lines, gas & electric services. Must contact village engineer for evidence/documentations Source: Search | Moody's CRE 177 9. EXCESSIVE LAND COVERAGE While about half of the parcels contain mixed- use retail, residential and office spaces, a total of approximately 31 properties over 42 parcels in the downtown area. However, this is a common land use pattern in downtown areas and it is unlikely that excessive land coverage can be used as a qualifying factor.“This factor occurs when building coverage is excessive.” Examples: Buildings are improperly situated on a parcels of inadequate size and shape. Multiple buildings on a single parcel. 178 10. DELETERIOUS LAND USAGE “Included all instances of incompatible land-use relationships, buildings, mixed- uses or uses considered noxious, offensive or environmentally unsuitable.” Likely to be found near residential areas where conflicts can occur. Multiple auto shops located within 500 ft of residential properties. Eligibility dependent upon how widespread these situations are within the study area. 179 11. ENVIRONMENTAL REMEDIATION “The area has incurred Illinois Environmental Protection Agency or United States Environmental Protection Agency remediation costs ...” This criteria requires Illinois or United States EPA documented environmental remediation efforts. There may be isolated environmental issues within the study area, but it is unlikely there are sufficient cases to justify eligibility under this criteria. 180 12. LACK OF PLANNING Last plan adopted in Fall 2024 Source: Comprehensive Plan :: McHenry Downtown Plan Eligibility is dependent upon the study area having been developed prior to the City’s first comprehensive plan. Must provide documentation of adverse conditions resulting from lack of planning (improper street layout, inadequate parcel size/shape, improper subdivision of parcels, etc .) 181 13. DECLINE IN EAV This criteria requires extensive research of historical assessed value of all properties within the study area. Can also qualify if the area has not decreased but has increased at a rate that is less than the remainder of the City or the CPI. “The total equalized assessed value of the proposed redevelopment project area has declined for 3 of the last 5 calendar years …” 182 CONCLUSION 183 BUILDING AGE It is very likely that one or more boundary areas can be drawn that meet the building age requirement for a conservation area. Therefore , only three (3) criteria will likely be required for qualification of improved areas. IMPROVED AREAS (West/Richmond Rd Area) It is very likely that a boundary area can be drawn that meets three (3) eligibility criteria as required for a “conservation area” for the improved areas within the study area. The western area appears most promising, while the Richmond Rd area is possible but contains newer structures that will likely require meeting more criteria (5). UNIMPROVED AREAS (South Area) It will be very difficult and unlikely to qualify the unimproved areas, particularly the areas on Route 31 south to Bull Valley Road. 184 City of McHenry Council Meeting Minutes 2.18.25 MINUTES REGULAR CITY COUNCIL MEETING Tuesday, February 18, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 Roll Call: Mayor Jett opened with the roll call. Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller, and Mayor Jett. Others present: Attorney McArdle, Administrator Ostrovsky, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, City Planner Sheriff-absent, Acting Director of Public Works Adams, Deputy Clerk Johnson, and City Clerk Ramel. Pledge of Allegiance: Mayor Jett led the pledge Public Comment Jeff Barta, resident president of the Landmark Commission, gave The Council each a packet regarding articles on the plain deal regarding the Landmark building. He is here because d15 has put the building up for sale. They are hoping it can be for sale for public use, and that is why he is here today. Referencing the packet to support this conversation. He would like to include history when decisions are being made. Molly Ostap- Chamber of Commerce, here to support the TIF district. Talked about making places look attractive and talked about the areas that are thriving and some of the misconceptions that some people may not fully understand how this can help with long-term success. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. Authorize the execution of the following Farm Lease Agreements: a. Lease Agreement with David Laufer (former Levy Property) b. Lease Agreement with Bauer Family (Petersen Farm) c. Lease Agreement with Charles Schaefer (Riverside Hollow Property) d. Lease Agreement with Charles Schaefer (Petersen Ballfield Annex Property) e. Lease Agreement with Charles Schaefer (Curran Road Property) C. Authorization allowing the Mayor to execute a five-year agreement with a monthly lease not to exceed $2,164.74, with the Gordon Flesch Company for the lease of printers and copiers, including annual toner maintenance, effective March 2025 D. February 3, 2025, City Council Meeting Minutes 185 E. Issuance of $850,971.66 Checks F. As Needed $952,674.94 Checks A motion was made by Alderman McClatchey and seconded by Alderman Santi to approve the Consent Agenda Item as presented: Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Clerks Note: Alderwoman Bassi pulled this consent Agenda Item. B. Fiesta Days Event (McHenry Area Chamber of Commerce) – As presented, a) accept the McHenry Area Chamber of Commerce’s Annual Fiesta Days event schedule; b) grant use of Parks, Police, and Public Works for various services related to the event at 50% of the actual cost; c) approve the special event liquor license; d) approve placement of temporary advertising signs as presented; and e) approve the fireworks display on Sunday, July 13, 2025, in conjunction with the event (Director Bill Hobson) Alderwoman Bassi pulled this item due to concerns from the residents that there is too much drinking at some of the city events, she is ok with two or three but not all five. 11 a.m until 10:15 pm on the free family day, is concering. She also noted that she is not comfortable with the hard alcohol being sold on Friday and Saturday and should not have it in tents as VIP either. The noise is also a concern regarding the concerts, wanted to know if there can be any changes to this item. Molly Ostep President of the Chamber addressed some concerns at the podium; she very rarely receives any complaints from their festival, it has been going on for 77 years and is not a City event. The VIP is part of the fundraising event to help with the support. The adding the hard alcohol stated there were not any additional issues after speaking with Chief Birk. Alderwoman Miller stated that this is a well-run festival and stated that The Chamber is thinking out of the box and providing something different for the community. Stated that there has been encouragement for groups to join several of the events, and there is much encouragement for connections. Alderman Glab stated that Fiesta Days used to be the resident's event of McHenry, run by volunteers, he takes offense to the VIP tent as well. The focus was always supposed to be on the community and not as much on fundraising. Molly from The Chamber clarified that this is to support the business and give them visibility and opportunities to sponsor and interact with the community. There are plenty of events that do not make a profit, but they have to make money somewhere, many sponsors help with the big costs. Director Hobson stated that they partner with The Chamber to help with the free events but raise awareness of areas that many do not know about, such as the beach. There is a strong 186 partnership with The City and The Chamber to make things a family event. A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve the Consent Agenda Item as presented: Roll Call: Vote:6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-nays- Alderwoman Bassi, 0-abstained. Motion carried. Individual Action Item Agenda A. Buddyz Pizza Liquor License A motion to approve a Class A liquor license to Wade’s Wave, Inc., located at 1138 N Green Street (Deputy Clerk Monte Johnson) Alderman Santi is looking forward to meeting with the owners. A motion was made by Alderman Santi and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. B. B & R Petroleum Liquor License A motion to approve a Class C liquor license to B & R Petroleum LLC, located at 4713 W Elm Street (Deputy Clerk Monte Johnson) A motion was made by Alderwoman Miller and seconded by Alderman Santi to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. C. Kane Avenue Water Main Replacement A motion to accept the bid from Ganziano Sewer and Water for $377,520 and a 10% contingency of $37,752 for the Kane Avenue Watermain Replacement (Acting Director Russ Adams) Alderman McClatchey was curious about the pricing, per Russ, the new casing below the rail line makes it more expensive, it helps with the elevation of the track to not disturb that as well. Alderman Glab wanted to know how old the one that collapsed was; it was confirmed about 50 years approx. Were there any concerns about going over budget, per Russ, there is funding available in the water and sewer fund for projects like this. A motion was made by Alderman McClatchey and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0- nays, 0-abstained. Motion approved. 187 D. Barnesville Road Resurfacing A motion to authorize the Mayor to sign and enter into an Intergovernmental Agreement for the Barreville Road Surface Transportation Program Project (Acting Director Russ Adams) Public comment: Chris Moore- wanted to know where this is going, south of Charles Miller intersection right about to Prairie Grove Village Hall. His concern was about the Route 31 project and how people cut through, which will cause more resurfacing issues because of the volume of traffic. Alderman Glab stated a good point that was brought up when thinking about alternative routes that can be possibly used regarding safety, etc. Talked about how the compression of the traffic on the road could help preserve the roads further. Alderman Koch wanted to make sure there were no semis on that road; it was verified that the weight limits needed to be followed. Alderwoman Miller stated that this is a good opportunity to prepare people for the upcoming construction. A motion was made by Alderman Santi and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. Discussion Item Agenda A. TIF Districts Administrator Ostrovsky presented the TIF District Financial discussion. Why So Many Vacancies Obsolete big-box stores Non-conforming lots Legacy industrial uses Disinvested Property owners Economic Environment Why a strong commercial base supports the entire community Offsets residential property taxes Offers employment opp. Creates spaces for small businesses Allows residents to spend tax dollars on their own Helps create a place where businesses want to locate and residents want to live. Tax increments Financing Defined areas for growth and reinvestment 188 fills the financial gap for developers, making development possible. There was a visual added defining the TIF, how it works, and the facts of it. There are TIF requirements, and the allowable uses for the funding were also explained. Downtown TIF Created in 2002 for 23 years Recently extended to 2037 900,000 a year for TIF-eligible projects Downtown Tif Projects were broken down from 2019-2025, per request by Alderwoman Bassi. For example, Phases I-IV of the Riverwalk were included with this. There is nothing final regarding the TIF; this is the first conversation. A visual of the maps was brought in front of The Council of what the TIF could be like. It takes time to create a TIF. 3 general areas: Richmond Road, West IL Rte 120, and Main Street. There are no plans at this time; this is just a discussion, as emphasized by Administrator Ostrovsky. The TIF Creation Process was covered next. This presentation went on for some time. Alderman Glab wanted to know why there is not a discussion on how this will affect the taxpayer. He asked Finance Director Lynch what the taxes would be on an average of a 300,000 home, for example. It will be a hard sell without a total concept in mind. This conversation went on for some time, ending with a decision to do a Committee of a Whole meeting with a professional overview from an outside consultant to help explain the TIF. Staff Reports Provided the 1st meeting of each month. Administrator Ostrovsky passed out the Riverside Streetscape Master Plan to The City Council and touched upon it during the meeting. We were awarded $771,263 for grand funding and must accept or reject by 2/28/25, the total applied for was $2M. Needing to know The Council’s thoughts on moving forward with the grant. Landmark Commission meeting tomorrow at 7 pm. 189 Mayor’s Report: McHenry Music Festival will be announcing on Monday the headliners. City Council Comments: Alderman Santi to thank Director Adams for snow removal Alderman Koch wanted to give Director Adams some comments on how well they did with the snow removal. Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)) A motion was made by Alderman Santi, seconded by Alderman Davis, to adjourn to Executive Session at 9:55 pm to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)) Mayor Jett reconvened the meeting from the Executive Session at 10:25 p.m. A motion was made by Alderman McClatchey and seconded by Alderman Davis to return to an open session. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays 0-abstained. Motion carried. Adjourn: A motion was made by Alderman Koch and seconded by Alderman Santi to adjourn the meeting at 10:25 Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nay-, 0-abstained. Motion carried. X Mayor Wayne Jett X City Clerk Trisha Ramel 190 STAFF REPORT FOR APRIL 2025 The purpose of this report is to provide the City Council and public with the most up-to-date information regarding the latest projects and happenings within the municipal government of the City of McHenry. This report is organized by operating department and will be updated and transmitted as part of each City Council Agenda Packet. Council is welcome to contact any Department Director for more information on any item included in this report, as well as topics from previous reports or items not included in the report. This report does not include projects or other information that is considered confidential in nature. ECONOMIC DEVELOPMENT Contact: Doug Martin, Director of Economic Development – 815/363-2110 TOP TEN EMPLOYERS IN THE CITY OF MCHENRY Staff recently updated the list of top employers with employee counts in the City of McHenry and below are the results. 1. Northwestern McHenry-1,100 2. McHenry School District #15-841 3. Follett Content-500 4. Medela-460 5. First Brands/Brake Parts-434 6. McHenry School District #156-340 7. City of McHenry-294 8. Jewel-230 9. Meijer-216 10. Pioneer Center for Human Services-210 NORTHERN ILLINOIS COMMERCIAL ASSOCIATION OF REALTORS Director Martin attended the quarterly meeting of the Northern Illinois Association of Commercial Realtors (NICAR) in Crystal Lake. This is a great networking opportunity to connect with local bankers, insurance brokers, title companies and realtors about recent happenings throughout the area. GRANT THROUGH THE STATE OF ILLINOIS REALTORS’ ASSOCIATION Alderwoman Miller informed staff of a possible grant opportunity to have a mural done in the City, provided it overlooks a public space. This is a $7,500 grant that is currently working with a potential building owner in the City to get completed. Below are the parameters and requirements of the grant submission, which staff hopes to have in a couple of weeks from an interested building owner. 191  Estimated Budget Outline: A rough breakdown of expected costs (e.g., planters, benches, paint, artist fees, etc.). Exact numbers aren't required—just general estimates. Please note: the grant cannot cover city staff labor.  Project Location  Short Description: A brief statement (about five sentences) on why the city wants to pursue this project.  “Before” Photo: A current picture of the project space.  Drawing or Rendering: A simple sketch or layout showing the proposed outcome. I know the city always does everything professionally, but there is no need for professional drawings—just a clear layout of the proposed design is sufficient. As shown in the attached example, we’re focused on creating a “people space.” Think amenities like benches, tables, and plantings—places where someone could sip coffee, read a book, or where a child could safely tie their shoe. These human-scale details help ensure the project fosters community use and interaction.  Estimated Completion Date: Must be on or before October 31, 2025. HEARTLAND REALTOR ASSOCIATION Director Martin gave a presentation to a group of commercial real estate brokers from around the area at Heartland Realtor Organization about recent events in the City of McHenry pertaining to community and economic development. NATIONAL SMALL BUSINESS WEEK The City of McHenry has designated May 4 – May 10, 2025, as National Small Business Week in the City of McHenry. MCEDC Director Martin and Coordinator Wolf attended the Economic Development Growth Experts (EDGE) meeting in Woodstock. Discussion included an update on pursuing incubator food kitchens and the current business climate in regard to retention, expansion, and collaboration. PEARL STREET MARKET Opening night of the Pearl Street Market on Thursday nights in Veteran’s Memorial Park begins on Thursday, May 15, 2025, from 5:00 PM to 8:30 PM. The Pearl Street Market is a 501c3 that hosts an array of vendors and bands promoting Music, Goods, and Community! For more information, contact info@pearlstreetmarket.org. The Music Schedule is attached. NATURALLY MCHENRY COUNTY Economic Development Coordinator Wolf and Parks Director Hobson met with Naturally McHenry County and the McHenry Area Chamber of Commerce to discuss marketing of 2025 events, which is included in our partnership. In addition to the events being listed on the Naturally McHenry County event calendar, major events will also be submitted to Enjoy Illinois for additional exposure. We are also collaborating on an idea for a Family Fun Challenge this summer, highlighting McHenry’s parks, splash pads, playgrounds, and family-friendly 192 businesses, giving families a fun way to explore the city. Naturally McHenry County also reviewed our marketing dashboard. MCHENRY AREA CHAMBER OF COMMERCE  Riverwalk Shoppes Grand Opening and Ribbon Cutting Friday, May 2, 2025, 9:30 AM - 10:30 AM Ribbon Cutting at 9:45 a.m. 1202 N. Riverside Drive  Multi-Chamber Family Fun Night at the McHenry Outdoor Theater Tuesday, May 6, 2025, 6:00 PM - 9:00 PM 1510 N Chapel Hill Rd  Spring Sip Wine Walk starting at Veteran’s Memorial Park Saturday, May 10, 2025, 1:00 PM - 5:00 PM Check in begins at 12:30 PM  MJ’s Coffee Bar Ribbon Cutting Thursday, May 15, 2025, 4:00 PM - 5:00 PM Veterans Park 3400 Pearl St. Food Truck will be at the corner of Pearl St & Court St. Ribbon Cutting at 4:30 PM  Veterans Park Inclusive Playground Ribbon Cutting Thursday, May 15, 2025, 4:45 PM Veterans Park 3400 Pearl St.  Mindful Roots Mixer and Ribbon Cutting Tuesday, May 20, 2025, 5:00 PM - 7:00 PM 1309 N Green Street **Event outside on back patio Ribbon Cutting at 5:45 PM FIRST FRIDAYS DOWNTOWN MCHENRY Starting May 2 and running through December, select retailers in downtown McHenry will be "open late until 8" on the first Friday of each month. This is in the walkable area defined by Green Street on the west, Riverside Drive on the east, Pearl Street on the north, and Waukegan on the south. 815 DAY MCHENRY Debuting in 2025, 815 McHenry Day will be held on August 15 and celebrates all things that make McHenry a great place to live, work, and play! 815 McHenry invites local businesses, organizations, and non-profits to join in the celebration by offering special 815-themed discounts, specials, and events. The committee is currently seeking members of the McHenry community to join the planning committee for 815 Day. Please reach out to shop3430mchenry@gmail.com or Coordinator Wolf for more information. ILLINOIS ROUTE 31 PROJECT BUSINESS INFORMATIONAL MEETING On May 14 at 9:00 a.m. in the City Council Chambers (see attached notice/flyer), Mayor Jett and City Staff will meet with Main Street business owners to listen to their concerns and answer their questions regarding the impending Illinois Route 31 road widening project. A general discussion will be conducted on how the City will facilitate communication while the construction is occurring. Additionally, City staff is currently working with several area financial institutions to formulate potential business disruption loan programs that could be made available to the business owners who are impacted by the construction. This will be the first of several meetings that staff will have with area business owners. Separate meetings with business owners on North and South Front Street will also occur in the near future. MURAL AT MCHENRY BREWERY UPDATE 193 Moving forward, the building at 3425 Pearl Street, south and west walls, is scheduled to be tuckpointed and primed around the second week of May. Following, the muralist will begin her preliminary work on June 7, with a community participation day scheduled for June 14. Staff will promote the Community Participation Day on social media and work with the Northwest Herald. The mural is anticipated to be completed by the end of June. COMMUNITY DEVELOPMENT Contact: Ross Polerecky, Community Development Director – 815/363-2182 Unified Development Ordinance A request for proposals was sent out last month for consultants to submit proposals for the creation of a unified development ordinance. Staff has received three proposals and will be presenting a recommendation at the May 19th City Council meeting. Bull Valley and Crystal Lake Road A developer has shown interest in building a mixture of owner-occupied townhomes and apartments at the northeast corner of Bull Valley Road and Crystal Lake Road. The developer is tentatively planned for a conceptual presentation to the City Council on May 19th. A second developer is also looking at the remaining vacant properties at this corner for an age restricted apartment style living development. May 21st Planning and Zoning Commission Staff has received an application for a use variance to accommodate an existing single-family home and accessory dwelling unit. Bear Development Knox and Municipal Drive Bear development started construction this week on a 40-unit age restricted apartment building located at the corner of Knox Drive and Municipal Drive. PARKS & RECREATION Contact: Bill Hobson, Director of Parks & Recreation – 815/363-2159 Miller Riverfront Park Boat Launch The City’s boat launch at Miller Riverfront Park opened up for the season last weekend. Daily launches are $25/launch for residents and $30/launch for non-residents. Patrons can also purchase season passes at the recreation center for unlimited launches for $150 for residents and $180 for non-residents. The launch was also the site of significant improvements last season. The parking lot and entry drive were paved with a grant from the Illinois Department of Natural Resources. The City also partnered with the McHenry County Sheriff for a new home to the Sheriff’s Marine Unit and a permanent public restroom. Finally, the Parks Maintenance staff 194 were able to move the gazebo adjacent to the launch to make it more user friendly for those launching or picking up their boats. Veteran’s Memorial Park Playground The installation of the new inclusive playground that was a result of a donation from the RISE Up Foundation was completed last weekend. With numerous elements that create many opportunities and an artificial grass play surface, the playground offers something for everyone and has been extremely busy since its opening. A grand opening and ribbon cutting has been scheduled for May 15th at 4:45pm. This will be in conjunction with the first band concert and Pearl Street Market. Pearl Street Market and Concerts The markets and concerts are scheduled to kick off their season at Veteran’s Memorial Park on Thursday May 15th. Markets begin at 5pm. Pickleball Court Development The six new pickleball courts at Knox Park adjacent to the skate park are nearing completion. All posts for nets and fencing have been drilled and the court was painted last week. Landscape restoration has begun as well. The courts should be open and ready May 10th. Pollinator Garden at Petersen Park The department will continue to partner with the Land Conservancy to expand the Pollinator Garden at the far west end of the Petersen Park Beachfront area. Two phases have been completed thus far with a 3rd scheduled for this June. Summer Program Brochure Nearly 16,000 Copies of the Parks and Recreation Department’s Summer program brochure were printed and subsequently mailed to all homes in McHenry. Copies are also available at the Recreation Center and at the Libraries. Merkel Aquatic Center The City pool will open for the season on May 24th. Season passes are available at the Recreation Center Miller Point Park May will see a flurry of activity at Miller Point Park. The Riverwalk Shoppes will open on May 2nd. The boat and kayak rentals will open for the season on May 24th and the Sunday Summer music will begin on May 25th. The entire concert series is being sponsored by Colonial Funerial Home and the Mracek Family. 195 PUBLIC WORKS Contact: Russ Adams, Public Works – 815/363-2205  On April 2nd, the contractor for the new Chick-Fil-A was installing a new sanitary service and while excavating, the 10" water main blew out at the 45-joint fitting. The Street & Utility Division shut down the watermain and made the necessary repairs. Crews installed a new 10” 45-fitting, Hymax and 6’ of C900 pipe for the repair.  Routine hydrant flushing began April 7th and was completed April 17th. Repair work for all found hydrant maintenance issues began the week of April 21st.  The Street & Utility Division completed the following repairs to the water distribution system: o 5108 W. Shore Drive (April 10th) – Replaced leaking watermain valve with new 4” valve, two Hymax fittings, and 6’ of 4” C900 pipe. The valve began leaking shortly after valve maintenance. o Parklane Avenue and IL Route 120 (April 12th) – Crews received a call at 6:00 a.m. for a watermain break at the intersection. An 8” by 25” stainless steel repair clamp was used for the repair. o 5311 Home Avenue (April 16th) - An 8” watermain line was leaking from the bonnet. All 16 bonnet bolts and the packing gland bolts were replaced during the valve repair. In addition, the same property suffered a leaking 4” watermain line valve in the backyard. The valve could not be salvaged as the packing gland and operating nut had eroded. Crews installed a new 4” valve, two 4” Hymax fittings and 6’ of 4” C900 pipe. o 1727 Cashel Lane (April 17th) – A rock was lodged in the hydrant seat, causing a leaking hydrant. The hydrant seat was replaced. o 5304 Winding Creek Drive (April 21st) – Crews replaced a hydrant that broke during flushing.  The City’s spring brush pick-up program began April 28th at 7:00 a.m.  Well #6’s pump and aquifer rehabilitation project has been completed. Well #6 is back online and the backwash issues have been resolved.  Well #2 pump and aquifer rehabilitation project has begun. The pump, motor, column pipe and cable have been removed. While trying to rehabilitate the well, it was discovered that the well had filled in with approximately 12’ of gravel. The contractor will use a sand pump to remove the gravel, then inspect the well to try to determine the source. Once identified, the contractor will provide a recommendation for resolving the issue going forward. 196  The Level Lodor on microscreen #2 was repaired in-house by the Wastewater Division and reinstalled after a failure.  Asphalt patching was completed by the Street & Utility Division, officially completing the Freund Lift Station upgrades.  The pre-construction meeting for the 2025 Road Program was held at the Public Works facility. Staff reviewed traffic control, schedule and other project specifics with the contractor. The project will begin May 2nd and will finish before July 4th.  The City was awarded $771,263 in GRANT FUNDING for the Riverside Drive Streetscape project. The grant application was completed in-house with help from all affected departments (Public Works, Parks and Downtown Maintenance, Community Development, Finance, and Economic Development).  The City was able to finalize property acquisition with the help of our City attorney for the Oakwood Bridge project. This project is on schedule and will be out to bid with IDOT on May 9th. Bids are due June 13th to IDOT. POLICE Contact: John Birk, Chief of Police – 815/363-2200 Personnel Update The following personnel have recently completed the respective years of service with the McHenry Police Department:  Officer Ryan Pardue – 23 Years of Service  Officer Paul Prather – 19 Years of Service  Telecommunicator Grant Havens – 8 Years of Service  Social Services Coordinator Sterwerf – 3 Years of Service  Officer Grahm McClure – 3 Years of Service  Officer William Campos – 3 Years of Service  Officer Alex Lopez – 2 Years of Service  Officer Trevor Pederson – 2 Years of Service  Officer Matthew Meyers – 2 Years of Service  Officer Michael Rodriguez – 1 Year of Service  Officer Jake Busse – 1 Year of Service On April 25th, 2025, Officer Juan Rocha graduated from the police academy. Officer Rocha attended the 16-week Basic Law Enforcement Academy at Southwest Illinois Police Academy in Belleville, Illinois. 197 Training  Officer Lorenz attended Emotional Regulations: Somatic Approaches to Job & Home at NEMRT  Officer Barjaktarevic & Officer Rodiguez attended Search and Seizure at Campton Hills Police Department  Officer Lopez & Officer Rodiguez attended Resilient Life for Cops at Franklin Park PD  SRO Martinez & Detective Shafer attended Laws of Interrogation: How to Take Statements at Cary Police Department  Officer Klasek & Officer Pederson attended Search and Seizure at MCRTC  Detective Shafer attended Scene Processing: Prints and Footwear at Mundelein PD  Sergeant K. Duca attended Beneath the Body Armor- Strengthening Identity and Wellness at SLEA (Glen Ellyn) Public Relations  UPCOMING EVENT: COP ON A ROOFTOP – MAY 16th 5AM-12PM @ BOTH DUNKIN’ LOCATIONS  Officer O’Herron, Social Services Coordinator Sterwerf, SRO Carey & SRO Rewiako attended the MCHS Career Fair 198  Officer O’Herron, Day Shift Officers, SRO Carey & Commander Clesen attended Coffee with a Cop at McDonald’s.  Officer O’Herron attended an outing at the YFC with McHenry Area Rotary. 199 200 201