HomeMy WebLinkAboutPacket - 10/05/2015 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
Monday, October 5, 2015, 7:00 PM
Call to Order
2. Roll Call
3. Pledge of Allegiance led by McHenry Girl Scout Troop 1614
4. City of McHenry Mission Statement
Public Comment: Any person wishing to address the City Council will be required to step forward to the
podium and identify themselves for the record and will be asked but are not required to provide their
address. Public comment may be restricted to three -minutes for each individual speaker. Order and
decorum shall be maintained at public meetings.
6. Motion to approve the following Consent Agenda Items:
A. An Ordinance providing for the Supplemental Appropriation for Fiscal Year 2014/15;
B. Payment of $9,189.15 to Stuckey Construction for change orders pertaining to construction of the
McHenry Recreation Center;
C. Award of Bid to Temple Display, Ltd. for installation of holiday lighting in Veterans Memorial
Park in the amount of $16,299.60;
D. Grant request for a one-year permit extension for the Patriot Estates subdivision temporary
advertising sign;
E. Grant request for a one-year Extension to submit Final Plat for Brook Estates subdivision;
F. Request from McHenry High School to stage the October 9tn Homecoming Parade, in Knox Park
parking lot and temporary closure of certain sections of Green Street & Waukegan Road to
accommodate the parade;
G. Block Party Request on Barnwood Trail, October 31st, 2 PM to 11 PM; and
H. List of Bills in the amount of $1,074,545.93.
7. Motion to approve the Mayor's execution of a Professional Services Agreement with HR Green, Inc. for a
lump sum amount of $37,989.78 for Phase I and Phase II Engineering, and direct costs related to the
construction of the Municipal Center Bike Path; and, IDOT Preliminary Engineering Services Agreement for
Motor Fuel Tax Funds for the Municipal Center Bike Path
Mayor's Statement and Reports
9. Committee Reports
10. Staff Reports
11. Future Agenda Items
12. Executive Session to discuss the purchase of real property for the use of the public body
13. Adjournment
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services
in a customer -oriented, efficient, and fiscally responsible manner.
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: October 5, 2015
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: Supplemental Appropriation Ordinance 14-15
ATTACHMENTS: Supplemental Appropriation Ordinance
Supplemental Appropriation List
BACKGROUND: On July 215t, 2014 the City Council conducted a public hearing and considered
the annual appropriation ordinance for the 2014/15 fiscal year. The appropriation ordinance
provides the legal authority to allocate funds to specific spending activities and establishes the
city's legal spending limit for the fiscal year. Throughout the year, the need for budget
amendments becomes necessary. As a result, a supplemental appropriation ordinance must be
passed to amend the appropriation ordinance and the legal spending limit for the fiscal year.
ANALYSIS: The supplemental appropriation ordinance for the 2014/15 fiscal year is attached.
Changes can be classified as either transfers from one fund to another, omissions from the
original appropriation ordinance, or increases in the appropriations due to spending
requirements or new programs implemented during the year.
The total decrease in the appropriation is $239,518 and is primarily attributable to adjustments
made due to spending requirements. The appropriation for all funds decreases from the
original $38.6 million to $38.3 million.
The appropriation for the General Fund decreases $47,000, due to decreased spending for legal
fees which offset higher development expenses. The appropriation for all other funds decreases
$193,000. The appropriation in the Motor Fuel Tax Fund decreases $859,000; conversely, the
Capital Improvements Fund increases $280,200 due to the timing of payments for road
projects. The appropriation in the Recreation Center Fund decreases $202,000 due to the
timing of payments for the capital project. The Water/Sewer Fund appropriations increase
$206,200 due to higher than expected sewer depreciation expenses. The Police Pension Fund
appropriation increases $105,000 for a police pension refund.
In reality, the supplemental appropriation ordinance is an accounting adjustment that brings
city spending into compliance with state law. The City's internal spending control remains the
budget document.
RECOMMENDATION: Staff recommends consideration and approval of the attached
supplemental appropriation ordinance for fiscal year 2014/15.
ORDINANCE NO. Ord-15-
AN ORDINANCE PROVIDING FOR THE
SUPPLEMENTAL APPROPRIATION FOR THE FISCAL
YEAR 2014=16
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRYI ILLINOISI as follows:
SECTION 1. That it be deemed necessary in order to defray the necessary expenses
and liabilities of said City for the fiscal year beginning May 1, 2014 and ending April 30,
20150, that there be and there is hereby appropriated to provide for the general tax levy
and other revenue for the said fiscal year, the aggregate sum of Thirty -Eight Million,
Three Hundred Twenty -Five Thousand, Two Hundred Twenty -Three ($38,325,223) the
object and purpose for which said appropriation is made and the amounts appropriated
for the same are as follows, to wit:
SECTION 2. All unexpended balances of any item or items of
general appropriation made by this Ordinance may be expended in making
up any insufficiency in any items in the same general appropriation
and for the same general purposes or in a like appropriation made by
this Ordinance.
SECTION 3. This Ordinance shall take effect from and after its
passage, approval and publication according to law.
SECTION 4. This Ordinance shall be published in pamphlet form by
and under the authority of the corporate authorities of the City of
McHenry, Illinois.
PASSED and APPROVED this to day of 2015.
AYES:
NAYS:
NOT VOTING:
ABSENT:
NOT VOTING:
ABSTAINED:
ATTEST:
City Clerk
Mayor
2014/15
2014/15 2014/15 Final
Budget Appropriation Change Appropriation
GENERAL FUND
Administration (100.01)
4010 Salaries -Regular $ 532,243 $ 532,243 23,346 555,589
4050 Overtime -Regular 500 500 1,213 1,713
4110 Salaries -Seasonal - - - -
4190 Salary Adjustments 905 905 (905) -
4220 Board &Commission Expense 8,740 8,740 (2,730) 6,010
4310 Health/Life Insurance 96,498 96,498 (5,430) 91,068
4320 Dentallnsurance 3,857 3,857 30 3,887
4330 Life Insurance 414 414 (19) 395
4340 Vision Insurance 68 68 153 221
4410 FICA/Medicare 41,072 41,072 (1,935) 39,137
4420 IMRF Retirement 72,042 72,042 812 72,854
4510 Uniform Allowance 450 450 (450) -
5110 Contractual Services 168,500 168,500 (66,805) 101,695
5230 Legal Fees 300,000 300,000 (57,532) 242,468
5310 Postage and Meter 2,000 2,000 (1,080) 920
5320 Telephone 11,000 11,000 (2,733) 8,267
5330 Printing and Publishing 3,000 3,000 (111) 2,889
5370 Repair and Maintenance 500 500 4,863 5,363
5410 Dues 15,800 15,800 1,480 17,280
5420 Travel Expenses 2,800 2,800 686 3,486
5430 Training 2,900 2,900 1,344 4,244
5440 Tuition Reimbursements - - - -
5450 Publications 400 400 (18) 382
5510 Utilities 3,500 3,500 6,235 9,735
6110 Materials and Supplies 25,200 25,200 2,332 27,532
6210 Office Supplies 1,500 1,500 3,236 4,736
6250 Gasoline &Fuel 500 500 (42) 458
6270 Small Equipment 500 500 (340) 160
6940 Administrative Expenses 14,800 14,800 (6,850) 7,950
8200 Building Improvements - - - -
8300 Capital Equipment - - - -
8700 Capital -Furniture - - - -
9920 Purchase Service -Risk Management 71,607 71,607 - 71,607
9922 Purchase Service -Information Technology 27,858 27,858 - 27,858
9942 Transfer -Capital Improvement Fund - - - -
Total Administration Office 1,409,154 1,409,154 (101,250) 1,307,904
Elected Officials (100.02)
4010 Salaries -Regular 36,943 36,943 (911) 36,032
4050 Overtime -Regular 500 500 (500) -
4190 Salary Adjustments - - - -
4210 Salaries -Elected Officials 52,250 52,250 (11,635) 40,615
4310 Health/Life Insurance 8,264 8,264 (5) 8,259
4320 Dentallnsurance 405 405 (9) 396
4330 Life Insurance 69 69 (29) 40
4340 Vision Insurance 68 68 (1) 67
4410 FICA/Medicare 6,862 6,862 (1,100) 5,762
4420 IMRF Retirement 5,055 5,055 (288) 4,767
4510 Uniform Allowance - - - -
5110 Contractual Services 250 250 (250) -
5310 Postage and Meter 6,300 6,300 (2,971) 3,329
5320 Telephone 1,500 1,500 (570) 930
5330 Printing and Publishing 6,500 6,500 1,128 7,628
5410 Dues 800 800 1,485 2,285
5420 Travel Expenses 250 250 (250) -
5430 Training 2,575 2,575 (2,153) 422
5450 Publications 100 100 225 325
6110 Materials and Supplies 500 500 (500) -
6210 Office Supplies 500 500 (352) 148
6910 Employee Recognition - - 30 30
6940 Administrative Expenses 19,300 19,300 (347) 18,953
9922 Purchase Service -Information Technology 14,830 14,830 - 14,830
Total Elected Officials 163,821 163,821 (19,003) 144,818
1
2014/15
2014/15 2014/15 Final
Budget Appropriation Change Appropriation
Community &Economic Development Department (100.03)
4010
Salaries -Regular
338,320
338,320
2,493
340,813
4030
Salaries -Part -Time
-
-
1,099
1,099
4050
Overtime -Regular
1,500
1,500
(1,500)
-
4190
Salary Adjustments
-
-
-
-
4310
Health/Life Insurance
86,191
86,191
3,266
89,457
4320
Dentallnsurance
3,714
3,714
65
3,779
4330
Life Insurance
380
380
(162)
218
4340
Vision Insurance
98
98
14
112
4410
FICA/Medicare
25,996
25,996
(1,546)
24,450
4420
IMRF Retirement
45,876
45,876
(629)
45,247
4510
Uniform Allowance
-
-
-
-
5110
Contractual Services
22,462
22,462
8,942
31,404
5310
Postage and Meter
1,200
1,200
176
1,376
5320
Telephone
3,800
3,800
(1,400)
2,400
5330
Printing and Publishing
500
500
172
672
5370
Repair and Maintenance -Vehicles
1,600
1,600
(227)
1,373
5410
Dues
700
700
130
830
5420
Travel Expenses
250
250
(250)
-
5430
Training
1,200
1,200
(102)
1,098
5440
Tuition Reimbursements
-
-
-
-
5450
Publications
500
500
(500)
-
6110
Materials and Supplies
6,000
6,000
573
6,573
6210
Office Supplies
2,000
2,000
296
2,296
6250
Fuel and Lubricants
5,000
5,000
(1,715)
3,285
6270
Small Tools and Equipment
-
-
130
130
7110
Cap. Lease Principal Payments
1,945
1,945
(471)
1,474
8200
Capital -Building Improvements
-
-
-
-
8400
Capital -Vehicles
-
-
-
-
9920
Purchase Service -Risk Management
25,295
25,295
-
25,295
9922
Purchase Service -Information Technology
37,117
37,117
-
37,117
Total Community & Econ. Development Department
611,644
611,644
8,854
620,498
Finance Department (100.04)
4010
Salaries -Regular
230,411
230,411
15,078
245,489
4030
Salaries - PT
26,072
26,072
(1,198)
24,874
4190
Salary Adjustments
-
-
-
-
4310
Health/Life Insurance
50,275
50,275
6,007
56,282
4320
Dentallnsurance
2,255
2,255
181
2,436
4330
Life Insurance
317
317
(145)
172
4340
Vision Insurance
260
260
(79)
181
4410
FICA/Medicare
19,621
19,621
(148)
19,473
4420
IMRF Retirement
34,625
34,625
785
35,410
4510
Uniform Allowance
-
-
-
-
5110
Contractual Services
4,670
4,670
43
4,713
5310
Postage and Meter
25,200
25,200
1,621
26,821
5320
Telephone
1,000
1;000
(455)
545
5330
Printing and Publishing
15,785
15,785
(2,299)
13,486
5410
Dues
525
525
8
533
5420
Travel Expenses
-
-
-
-
5430
Training
500
500
(500)
-
5450
Publications
-
-
-
-
6110
Materials and Supplies
40,000
40,000
(5,323)
34,677
6210
Office Supplies
6,600
6,600
1,048
7,648
6270
Small Equipment
2,000
2,000
(335)
1,665
6945
Development Expense
240,000
240,000
147,105
387,105
9904
Debt Service Transfer
692,826
692,826
-
692,826
9907
SSA Transfer
-
-
-
-
9909
Transfer to Motor Fuel Tax Fund
-
-
-
-
9942
Capital Improvements Fund Transfer
548,900
548,900
10,523
559,423
9944
Transfer to Band Fund
15,000
15,000
-
15,000
9945
Civil Defense Fund Transfer
5,000
5,000
-
5,000
9946
Capital Equipment Fund Transfer
277,825
277,825
-
277,825
9920
Purchase Service -Risk Management
19,730
19,730
-
19,730
9922
Purchase Service -Information Technology
49,073
49,073
-
49,073
Total Finance Department
2,308,470
2,308,470
171,917
2,480,387
'r:
2014/15
2014/15 2014/15 Final
Budget Appropriation Change Appropriation
Police Commission (100.21)
4220
Salaries -Boards and Commissions
1,350
1,350
-
1,350
4410
Employee Contribution - Soc. Sec.
103
103
-
103
5110
Contractual Services
4,625
4,625
554
5,179
5330
Printing and Publishing
-
-
-
-
5410
Dues
375
375
-
375
5420
Travel Expenses
-
-
-
-
5430
Training
-
-
375
375
5450
Publications
-
-
-
-
Total Police Commission
6,453
6,453
929
7,382
Police Department (100.22)
4010
Salaries -Regular
750,723
750,723
19,636
770,359
4020
Salaries -Sworn
4,007,879
4,007,879
78,894
4,086,773
4030
Salaries -Part Time
92,241
92,241
8,813
101,054
4050
Overtime -Regular
45,000
45,000
10,129
55,129
4055
Overtime -Sworn
244,500
244,500
(18,905)
225,595
4080
Career Ladder
14,000
14,000
(6,335)
7,665
4190
Salary Adjustments
74,569
74,569
(74,569)
-
4310
Health/Life Insurance
941,293
941,293
12,769
954,062
4320
DentalInsurance
38,025
38,025
413
38,438
4330
Life Insurance
4,200
4,200
(1,829)
2,371
4340
Insurance Premiums -Vision
2,835
2,835
(314)
2,521
4410
FICA/Medicare
400,012
400,012
(14,855)
385,157
4420
IMRF Retirement
121,336
121,336
(3,217)
118,119
4430
Employer Contribution -Police Pension
1,295,577
1,295,577
(476)
1,295,101
4510
Employee Uniforms
34,400
34,400
(8,323)
26,077
5110
Contractual Services
89,780
89,780
(7,818)
81,962
5310
Postage and Meter
2,700
2,700
754
3,454
5320
Telephone
40,816
40,816
4,257
45,073
5370
Repair and Maintenance -Vehicles
50,000
50,000
1,042
51,042
5410
Dues
1,800
1,800
421
2,221
5420
Travel Expense
16,775
16,775
(9,384)
7,391
5430
Training Expense
23,950
23,950
(4,037)
19,913
5440
Tuition Reimbursement
5,500
5,500
1,771
7,271
5450
Publications
800
800
(410)
390
5510
Utilities
1,500
1,500
(160)
1,340
6110
Materials and Supplies
16,000
16,000
(1,426)
14,574
6210
Office Supplies
15,850
15,850
(1,441)
14,409
6250
Fuel and Lubricants
160,000
160,000
(45,099)
114,901
6270
Small Equipment
7,010
7,010
2,709
9,719
6310
Canine Unit
5,300
5,300
(1,302)
3,998
6340
Forfeiture Expenses
-
-
976
976
8300
Capital -Equipment
12,575
12,575
44,494
57,069
8400
Capital -Vehicles
25,000
25,000
(25,000)
-
8700
Capital -Furniture
-
-
-
-
9920
Purchase Service -Risk Management
267,833
267,833
-
267,833
9922
Purchase Service -Information Technology
214,749
214,749
-
214,749
Total Police Department
9,024,528
9,024,528
(37,822)
8,986,706
Public Works -Administration (100.30)
4010
Salaries -Regular
153,913
153,913
162
154,075
4050
Overtime -Regular
-
-
-
-
4190
Salary Adjustment
-
-
-
-
4310
Health/Life Insurance
36,558
36,558
289
36,847
4320
Dentallnsurance
1,547
1,547
(8)
1,539
4330
Life Insurance
138
138
(59)
79
4340
Vision Insurance
68
68
13
81
4410
FICA/Medicare
11,774
11,774
(456)
11,318
4420
IMRF Retirement
20,778
20,778
(299)
20,479
4510
Uniform Allowance
-
-
-
-
5110
Contractual Services
4,600
4,600
(3,830)
770
5310
Postage and Meter
400
400
(13)
387
5320
Telephone
3,000
3,000
(1,631)
1,369
5410
Dues
380
380
(151)
229
5420
Travel Expense
900
900
(868)
32
5430
Training
2,000
2,000
(1,197)
803
3
2014/15
2014/15 2014/15 Final
Budget Appropriation Change Appropriation
6210
Office Supplies
1,000
1,000
75
1,075
6270
Small Tools & Equipment
11600
11600
61
11661
9920
Purchase Service - Risk Management
9,019
91019
-
91019
9922
Purchase Service - Information Technology
13,530
13,530
-
13,530
Total Public Works -Administration
261,205
2611205
(7,912)
253,293
Public Works - Streets Division (100.33)
4010
Salaries - Regular
11196,087
11196,087
(27,389)
11168,698
4050
Overtime - Regular
19,000
19,000
(10,039)
81961
4060
Overtime - Snow Removal
80,000
80,000
(21,707)
582293
4110
Salaries -Seasonal
-
-
-
-
4190
Salary Adjustment
20,860
20,860
(20,860)
-
4310
Health/Life Insurance
373,087
373,087
(41164)
368,923
4320
Dental Insurance
21224
21224
(298)
11926
4330
Life Insurance
11311
11311
(552)
759
4340
Vision Insurance
103
103
47
150
4410
FICA/Medicare
100,670
100,670
(11651)
99,019
4420
IMRF Retirement
177,653
177,653
(41601)
173,052
4510
Uniforms
71000
7,000
15478
81478
5110
Contractual Services
86,690
86,690
101644
97,334
5320
Telephone
51750
51750
(11955)
31795
5370
Repair and Maintenance - Vehicles
92,000
92,000
60,218
152,218
5430
Training
11000
11000
(215)
785
5515
Utilities - PW Building
-
-
5,451
51451
5520
Street Lighting
290,000
290,000
(121763)
277,237
6110
Materials and Supplies
220,000
220,000
31,679
251,679
6210
Office Supplies
11500
11500
204
11704
6250
Fuel and Lubricants - Vehicles
118,500
118,500
(23,061)
95,439
6270
Small Tools and Equipment
51000
51000
341
51341
6290
Safety Equipment and Supplies
11500
11500
(89)
1,411
8300
Capital - Equipment
-
-
-
-
8400
Capital - Vehicles
-
-
-
-
9920
Purchase Service - Risk Management
103,047
103,047
-
103,047
9922
Purchase Service - Information Technology
91166
91166
-
91166
Total Public Works - Streets Division
21912,148
21912,148
(19,282)
21892,866
Parks and Recreation Department (100.41)
4010
Salaries - Regular
671,186
671,186
11,850
683,036
4030
Salaries - Part Time
35,533
35,533
(3,328)
32,205
4050
Overtime - Regular
17,500
17,500
(2,248)
15,252
4110
Salaries -Seasonal
228,000
228,000
(26,763)
201,237
4190
Salary Adjustment
5,251
5,251
(5,251)
-
4310
Health/Life Insurance
182,272
182,272
(21986)
179,286
4320
Dental Insurance
41632
41632
(36)
41596
4330
Life Insurance
828
828
(353)
475
4340
Vision Insurance
380
380
(18)
362
4410
FICA/Medicare
73,246
73,246
(31898)
69,348
4420
IMRF Retirement
98,478
98,478
(21283)
96,195
4510
Uniform Allowance
21250
23250
293
21543
5110
Contractual Services
273,950
273,950
(36,294)
2371656
5310
Postage and Meter
91250
91250
(31172)
61078
5320
Telephone
15,450
15,450
(11015)
14,435
5330
Printing and Publishing
6,800
61800
(222)
61578
5370
Repair and Maintenance - Vehicles
15,000
15,000
(757)
14,243
5410
Dues
126,933
126,933
(582)
126,351
5420
Travel Expense
500
500
(500)
-
5430
Training
31150
3,150
(580)
21570
5440
Tuition Reimbursement
-
-
-
-
5450
Publications
500
500
(265)
235
5510
Utilities
35,900
35,900
(11,078)
24,822
6110
Materials and Supplies
128,800
128,800
851
129,651
6210
Office Supplies
3,000
31000
(1)108)
11892
6250
Fuel and Lubricants - Vehicles
26,000
26,000
(31658)
22,342
6270
Small Tools & Equipments
12,000
12,000
(81579)
33421
6920
Special Events
26,600
26,600
(11084)
25,516
6950
Forestry Expenses
35,000
35,000
(9,315)
25,685
C!
8300 Capital - Equipment
8400 Capital - Vehicles
8800 Capital - Park Improvements
9920 Purchase Service - Risk Management
9922 Purchase Service - Information Technology
Total Parks and Recreation Department
Total General Fund
SPECIAL REVENUE FUNDS
Tourism Fund (200)
5110 Contractual
6940 Administrative Expenses
9901 Transfer General Fund
Total Tourism Fund
Pageant Fund (205)
5110 Contractual
5310 Postage & Meter
6110 Materials and Supplies
6940 Administrative Expense
Total Pageant Fund
Band Fund (210)
5110 Contractual
6110 Materials and Supplies
Total Band Fund
Civil Defense Fund (220)
5375 Repairs and Maintenance - Equipment
6110 Materials and Supplies
Total Civil Defense Fund
Alarm Board Fund (225)
5110 Contractual Services
Total Alarm Board Fund
Audit Fund (230)
5110 Contractual Services
Total Audit Fund
Annexation Fund (260)
6970 Distribution Operating Fees
8100 Capital - Land Acquisition
9904 Transfer - Debt Service Fund
Total Annexation Fund
Motor Fuel Tax Fund (270)
6110 Materials and Supplies
8600 Capital - Street Improvements
9904 Transfer - Debt Service
9942 Transfer - Capital Improvements Fund
Total Motor Fuel Tax Fund
Developer Donation Fund (280)
6970 Distributions - Schools
6980 Distributions - Library District
6990 Distributions - Fire Protection District
Total Developer Donation Fund
Developer Donation Fund - Parks (280.41)
6940 Administrative Expenses
8100 Land Acquisition
8800 Park Improvements
9902 Transfer - Rec Center Construction Fund
2014/15
Budget
81,774
40,407
2,160, 570
18,857,993
20,000
75,000
95,000
11000
50
2,500
3,550
14,500
500
15,000
3,200
3,200
45,000
45,000
35,710
35.710
10,000
35,000
45,000
305,000
980,301
403,659
33,000
4,770
4,770
42,540
2014/15
2014/15 Final
Appropriation Change Appropriation
81,774
40,407
2,160,570
8,550
60,652
(43,177)
8,550
60,652
81,774
40,407
21117,393
18,857,993 (46,746) 18,8113247
20,000
75, 000
95,000
1,000
50
2,500
3,550
14,500
500
15,000
3,200
3,200
45,000
45,000
35,710
35,710
10,000
35,000
45,000
(85000)
(81000)
(11000)
(48)
831
(217)
(11961)
(500)
(21461)
7,168
7,168
11,555
11,555
(12180)
(11180)
305,000 (40,319)
980,301 (818,468)
403,659 -
11688,960 (858,787)
33,000 46,214
4,770 11,257
41770 11,257
42,540 68,728
12,000
75,000
87,000
3,331
31333
12,539
12,539
10,368
10,368
56,555
56,555
35,710
35,710
8,820
35,000
43,820
264,681
161,833
403,659
830,173
79,214
16,027
16,027
111,268
14,200 14,200 (31226) 10,974
50,000 50,000 (50,000) -
200,000 200,000 32,076 232,076
5
9942 Transfer -Capital Improvements
Total Developer Donation Fund -Parks
Tax Increment Fund (290)
5110 Contractual Services
6940 Administrative Expense
8900 Public Improvements
9901 Transfer -General Fund
9904 Transfer -Debt Service Fund
Total Tax Increment Fund
DEBT SERVICE FUNDS
Debt Service Fund (300)
7100 Bond Principal Payments
7200 Bond Interest Payments
7300 Paying Agent Fees
Total Debt Service Fund
CAPITAL PROJECTS FUNDS
Recreation Center Fund (400)
7400 Bond Issuance Costs
8200 Buildings
Total Special Service Area #1A
Special Service Area #1A (420)
9904 Transfer -Debt Service
Total Special Service Area #1A
Special Service Area #4A (424)
9936 Transfer -Utility Improvements Fund
Total Special Service Area #1A
Capital Improvements Fund (440)
8100 Capital -Land Acquisition
8200 Capital -Building Improvements
8600 Capital -Street Improvements
8800 Capital -Park Improvements
8900 Capital -Other Improvements
Total Capital Improvements Fund
Local Street Improvements Fund (441)
9909 Transfer Motor Fuel Tax Fund
Total Local Street Improvements Fund
Capital Equipments Fund (450)
8300 Capital -Equipment
8400 Capital -Vehicles
Total Capital Improvements Fund
ENTERPRISE FUNDS
WATER/SEWER FUND
Public Works -Water Division (510.31)
4010 Salaries -Regular
4050 Overtime -Regular
4110 Salaries -Seasonal
4190 Salary Adjustments
4310 Health/Life Insurance
4320 Dentallnsurance
4330 Life Insurance
2014/15
Budget
264,200
72,000
20,000
2,500
240,950
335,450
1,205,000
348,350
5,000
1, 558,350
550,000
550,000
16,847
16,847
750,000
50,000
91,600
891,600
40,500
40,500
184,825
93,000
277,825
647,074
34,000
11,500
8, 847
178,251
2,313
656
2014/15
2014/15 Final
Appropriation Change Appropriation
264,200
72,000
20,000
2,500
240, 950
335,450
1,205,000
348,350
5,000
1,558,350
550,000
550,000
16,847
16,847
750, 000
50,000
91,600
891,600
(21,150)
3,021
(10,910)
298,071
290,182
(20,000)
3,488
25,030
8,518
10, 868
(212,767)
(201,899)
243, 050
3, 021
61,090
318,071
2,500
240, 950
625,632
1,185,000
351,838
30,030
1,566,868
10, 868
337,233
348,101
-_ 16,847
16,847
2, 790
371,532
(49,480)
(44,636)
280,206
40,500 (190)
40,500 (190)
184, 825
93,000
277,825
647,074
34,000
11,500
8; 847
178,251
2,313
656
53, 064
(62,515)
(9,451)
5,745
2,525
1,210
(8,847)
823
9
(280)
2,790
1,121,532
520
46, 964
1,171,806
40, 310
40,310
237,889
30,485
268,374
652,819
36,525
12.710
2014/15
2014/15 2014/15 Final
Budget Appropriation Change Appropriation
4340
Vision Insurance
50
50
(1)
49
4410
FICA/Medicare
53,659
53,659
(1,307)
52,352
4420
IMRF Retirement
93,139
93,139
4,398
97,537
4510
Uniform Allowance
3,350
3,350
(701)
2,649
5110
Contractual Services
130,220
130,220
(53,161)
77,059
5310
Postage and Meter
3,500
3,500
23
3,523
5320
Telephone
5,000
5,000
167
5,167
5370
Repair and Maintenance -Vehicles
9,000
9,000
11,533
20,533
5410
Dues
500
500
62
562
5430
Training Expenses
4,750
4,750
(2,024)
2,726
5440
Tuition Reimbursement
-
-
-
-
5510
Utilities
165,000
165,000
2,915
167,915
6110
Materials and Supplies
220,000
220,000
(4,560)
215,440
6210
Office Supplies
1,250
1,250
(295)
955
6250
Fuel and Lubricants -Vehicles
25,000
25,000
3,899
28,899
6270
Small Tools and Equipment
2,500
2,500
(534)
1,966
6940
Administrative Expenses
-
-
2,243
2,243
7091
Debt Service -Accrued Interest
-
-
(713)
(713)
7100
Bond Principal
95,000
95,000
-
95,000
7200
Bond Interest
50,108
50,108
-
50,108
7300
Fees -Paying Agent
-
-
311
311
8200
Capital -Buildings
-
-
-
-
8300
Capital -Equipment
-
-
2,358
2,358
8400
Capital -Vehicles
-
-
-
-
9100
Amortization -Bond Discount
-
-
(512)
(512)
9510
Depreciation Expense
500,000
500,000
(29,368)
470,632
9904
Transfer -Debt Service Fund
95,943
95,943
-
95,943
9920
Purchase Service -Risk Management
73,174
73,174
-
73,174
9921
Purchase Service -General Fund
218,737
218,737
-
218,737
9922
Purchase Service -Information Technology
12,095
12,095
-
12,095
9923
Purchase Service -Audit Fund
3,954
3,954
-
3,954
9936
Transfer -Utility Improvements Fund
-
-
-
-
9942
Transfer -Capital Improvements Fund
-
-
-
-
Total Public Works -Water Division
2,648,570
2,648,570
(64,082)
2,584,488
Public Works -Wastewater Division (510.32)
4010
Salaries -Regular
660,624
660,624
(18,654)
641,970
4050
Overtime -Regular
40,000
40,000
1,282
41,282
4190
Salary Adjustments
10,008
10,008
(10,008)
-
4110
Salaries -Seasonal
5,000
5,000
(2,543)
2,457
4310
Health/Life Insurance
152,001
152,001
22,433
174,434
4320
Dentallnsurance
810
810
(18)
792
4330
Life Insurance
690
690
(294)
396
4340
Vision Insurance
136
136
(3)
133
4410
FICA/Medicare
54,746
54,746
(2,591)
52,155
4420
IMRF Retirement
95,935
95,935
(5,360)
90,575
4510
Uniform Allowance
3,600
3,600
1,065
4,665
5110
Contractual Services
110,500
110,500
62,650
173,150
5310
Postage and Meter
2,500
2,500
(2,131)
369
5320
Telephone
16,000
16,000
(12,616)
3,384
5370
Repair and Maintenance -Vehicles
10,000
10,000
10,362
20,362
5375
Repair and Maintenance -Equipment
82,500
82,500
(24,790)
57,710
5380
Repair and Maintenance -Utility System
50,000
50,000
6,137
56,137
5410
Dues
600
600
(6)
594
5430
Training Expenses
1,250
1,250
(101)
1,149
5440
Tuition Reimbursement
1,000
1,000
(445)
555
5450
Publications
100
100
(100)
-
5510
Utilities
415,000
415,000
(84,006)
330,994
5580
Disposal
191,160
191,160
39,972
231,132
6110
Materials and Supplies
239,000
239,000
(11,044)
227,956
6210
Office Supplies
1,500
1,500
147
1,647
6250
Fuel and Lubricants -Vehicles
25,000
25,000
9,462
34,462
6940
Administrative Expenses
-
-
3,360
3,360
7091
Debt Service -Accrued Interest
-
-
(1,674)
(1,674)
7100
Bond Principal
235,000
235,000
-
235,000
7200
Bond Interest
205,790
205,790
-
205,790
7300
Fees -Paying Agent
-
-
1,053
1,053
7
8300
Capital -Equipment
8400
Capital -Vehicles
8500
Capital -Utility System
9100
Amortization -Bond Discount
9510
Depreciation Expense
9904
Transfer -Debt Service Fund
9920
Purchase Service -Risk Management
9921
Purchase Service -General Fund
9922
Purchase Service -Information Technology
9923
Purchase Service -Audit Fund
9936
Transfer -Utility Improvements Fund
9942
Transfer -Capital Improvements Fund
Total Public Works -Wastewater Division
Public Works -Utility Division (510.35)
4010 Salaries -Regular
4050 Overtime -Regular
4410 FICA/Medicare
4420 IMRF Retirement
5370 Repair and Maintenance -Vehicles
6110 Materials and Supplies
Total Public Works -Wastewater Division
Total Water/Sewer Fund
Capital Development Fund (550)
9936 Transfer - Utility Improvements Fund
Total Capital Development Fund
Utility Improvements Fund (580.31 & 32)
8500 Capital -Water Utility Improvements
8500 Capital -Sewer Utility Improvements
Total Utility Improvements Fund
Marina Operations Fund (590)
5110 Contractual Services
6940 Administrative Expenses
Total Marina Operations Fund
INTERNAL SERVICE FUNDS
Health Insurance Fund (600)
4310
Insurance Premiums - Health/Vision
4315
Insurance Premiums -Other
4320
Insurance Premiums -Dental
4340
Insurance Premiums -Vision
5245
Health HRA Reimbursement
6960
Miscellaneous Expense
Risk Management Fund (610)
5950
MCMRMA Premiums
5960
Insurance Premiums -Other
5980
Property Damage
6940
Administrative Expense
6960
Miscellaneous Expense
9921
Purchase of Service -General Fund
Total Risk Management Fund
Information Technology Fund (620)
4010 Salaries -Regular
4190 Salary Adjustment
4310 Health/Life Insurance
4320 Dentallnsurance
4330 Life Insurance
4340 Vision Insurance
2014/15
Budget
900,000
12,194
87,976
233,188
8,772
3,954
3,856,534
6,505,104
1,594,458
1,594,458
2014/15
2014/15 Final
Appropriation Change Appropriation
-
2,358
2,358
-
1,550
1,550
-
3,941
3,941
900,000
251,880
1,151,880
12,194
-
12,194
87,976
-
87,976
233,188
-
233,188
8,772
-
8,772
3, 954
-
3, 954
3,856,534
241,268
4,097,802
- 15,645
- 4,015
- 1,482
- 2,558
- 740
- 4,551
28,991
6,505,104 206,177
1,594,458
1, 594,458
20,000
26,000
20,000
26,000
46,000
46,000
2,320,574
2,550,597
600,000
2,500
50,000
4,250
500
20,085
677,335
2,320,574
101,421
11,602
112,000
5, 000
2,550,597
600,000
2,500
50, 000
4,250
500
20,085
677,335
(16,851)
(1,018)
(17,869)
79,398
(21,194)
(198)
(18,729)
(580)
38,697
(76, 034)
32,811
(4,683)
(2,701)
(500)
(51,107)
15,645
4,015
1,482
2,558
740
4,551
28,991
6,711,281
1,594,458
1,594,458
3,149
24, 982
28,131
2,399,972
80,227
11,404
93,271
4,420
2,589,294
523,966
35, 311
45, 317
1, 549
20,085
626,228
144,913
144,913 11,654
156,567
28,608
28,608
905
29,513
1,244
1,244
6
1,250
138
138
(138)
-
126
126
(18)
108
E3
4410
4420
4510
5110
5320
5410
5420
5430
5440
5450
6110
6210
6270
9510
9920
FICA/Medicare
IMRF Retirement
Uniforms
Contractual Services
Telephone
Dues
Travel
Training
Tuition Reimbursement
Publications
Materials &Supplies
Office Supplies
Small Tools and Equipment
Depreciation Expense
Purchase Service -Risk Management
Total Information Technology Fund
FIDUCIARY FUNDS
Employee Flexible Spending Fund (700)
6940 Administrative Expenses
6965 Reimbursements
Total Employee Flexible Spending Fund
Developmental Escrow Fund (720)
9942 Transfer -Capital Improvements Fund
Total Developmental Escrow Fund
Police Pension Fund (760)
4910
Pension Payments
4920
Disability Payments
4930
Death Benefit Payments
4940
Non -Duty Disability Benefit Payments
4990
Contribution Refunds
5110
Contractual Services
5410
Dues
6940
Administrative Expense
9923
Purchase of Service -Audit Fund
Total Police Pension Fund
Retained Personnel Fund (740)
5220
Engineering Fees -Consultant
5221
Engineering Fees -Staff
5230
Legal Fees
6960
Miscellaneous Expense
6961
Miscellaneous Refunds
Total Retained Personnel Fund
Total All Funds
2014/15
Budget
11,086
19,563
107,949
2,500
600
325
13,000
17,200
32,000
40, 000
8, 345
427, 597
5,000
75,000
80,000
76,000
76,000
1,420, 500
225, 800
48,200
56,000
45, 000
2, 000
3,425
1,800,925
20, 000
10,000
8,000
2, 000
40, 000
$ 38,564,741
2014/15
2014/15 Final
Appropriation Change Appropriation
11,086
19,563
107,949
2, 500
600
325
13,000
17,200
32,000
40,000
8,345
427,597
5,000
75,000
80,000
84
787
(21,829)
231
(600)
(325)
163
6, 862
(5,688)
(8,352)
(17,965)
(894)
9,679
8, 785
76,000 (76,000)
76,000 (76,000)
1,420,500
225,800
48,200
56,000
45,000
2,000
3,425
1,800,925
20, 000
10,000
8,000
2,000
40,000
4,985
(51)
39,295
(38,489)
112,515
(12,866)
(725)
12
104,676
32,413
19,473
(1,074)
(2,000)
48,812
11,170
20,350
86,120
2,731
19,862
11,512
23,648
38,293
8,345
409,632
4,106
84,679
88,785
1,425,485
225,749
87,495
17,511
112,515
32,134
1,275
12
3,425
1,905,601
52,413
29,473
6,926
$ 38,564,741 (239,518) 38,325,223
DATE:
TO:
FROM:
RE:
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
CONSENT AGENDA
November 17, 2014
Mayor and City Council
Bill Hobson, Deputy City Administrator
McHenry Recreation Center Construction
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
The following change orders for construction of the McHenry Recreation Center were submitted
by Stuckey Construction for the total amount of $9,189.15:
Jack Frost Iron Works; change made to
was completed by the iron works and
bearing from 5pounds per lineal foot
train element that was added.
13 joists from the contract documents after a shop review
architects. Thirteen joists required a change of weight
10 pounds per lineal foot due to the TRX suspension
$715.88
Leo Fox Trucking; Labor &Materials for Foundation Undercuts were deemed necessary after
the foundation excavation began. Site soil tests were performed ahead of time however when the
exact location of the foundation was excavated some questionable soils arose creating the need to
remove those questionable soils and to bring in additional stone for the foundation support.
$7,577.15
Chadwick Contracting ADA ramp at east end of main entrance due to grade issues and existing
curb pour:
$896412
RECOMMENDATION: If Council concurs, it is recommended a motion is made to
approve the change orders as presented.
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: October 5, 2015
TO: Mayor and City Council
FROM: Deputy City Administrator Bill Hobson
RE: Holiday Lighting in Veterans Memorial Park
ATT: Bid Form
Background. On September 14th, the City Council authorized staff to advertise for bids for the
installation of holiday lighting in Veterans Memorial Park. The bid notice was published in the
Northwest Herald on September 15ffi.
Bid opening occured on September 29t'. One bid was submitted by Temple Display, Ltd. in the amount
of $16,299.52. The 2015/16 FY budget includes $17,500 for the project.
Analysis. If approve, lighting will be installed prior to the annual Downtown Christmas Walk on
November 20`. The contract includes maintenance throughout the holiday season and removal of the
lights no later than February 6, 2015.
If Council concurs, then it is recommended a motion is considered to award the bid for the
installation of holiday lighting in Veterans Memorial Park to Temple Display for $16,299.52 as
presented.
CITY OF MCHENRY
DEPARTMENT OF PUBLIC WORKS
333 S. GREEN STREET
MCHENRY, IL 60050
RECEIVED
SEP 7 Q NO
CITY OF 141cHEluRY
�'IPdISTRATION r'.W�;?.TMF�
BID FORM: SERVICES TO INSTALL, MAINTAIN, and REMOVE
CHRISTMAS LIGHTS — 201546
Bid Opening: 11:00 a.m., Tuesday, September 29, 2015
The undersigned hereby agrees to provide and deliver the services described in these
specifications and the literature attached to this bid proposal at the bid price shown below.
Total Bid Price
Number of Lights to be Installed
Price per 1,000 Lights
/t , a � g �o
_1 q q
SUBMITTED BY:
Address
�,tSGUP , 5 &05�
Name & Title Tyla
lease Print
Signature
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas Martin, Director of Economic Development
FOR: October 5, 2015 Regular City Council Meeting
RE: Advertising Sign for Patriot Estates Subdivision
ATT:
1. Location Maps (sign face depicted has changed but location and size of sign remains the
same)
2. Letter from Stefanie Spitson dated September 18, 2015
BACKGROUND: A letter was received from Stefanie Spitson, Cunat Inc. requesting cone -year
extension to continue using an existing sign located at Lite southeast corner of Bull Valley and
Crystal Lake Roads to advertise Patriot Estates Subdivision. The sign was originally approved
and installed as part of the Inland Business Park Development. The existing sign consists of (2)
10'x10' identical signs in a "V" configuration. A one-year extension was approved in October
2014 by the City Council.
ANALYSIS: In the past, the City has allowed off -premise advertising signs for residential
subdivisions (Boone Creek, Kresswood Trails, and Olde Mill Ponds). At the end of August of this
year eight new single-family home permits and forty new single-family attached units have
been built year-to-date in the City compared with six new single-family homes and twenty-four
new single-family attached units during the same time period last year. Much of the new
construction has occurred in the Patriot Estates Subdivision. While this is an increase the
economy is still in a state of recovery and staff believes the sign can only assist.
If the City Council concurs it is recommended that aone-year extension until October 5, 2016,
allowing Patriot Estates Subdivision to advertise on the corner of Bull Valley Road and Crystal
Lake Road, be approved.
2
Location Map
patriot Estates Subdivision
3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
■0
an
September i85 2015
City of McHenry
Attn: Doug Martin
333 S. Green Street
McHenry, Illinois 60050
Re: Re nest for Extension
Dear Daug:
Please accept this letter as a request for aone-year extension an the sign located at the caz•ner of
Bull Valley Road and Czystal Lake Road in McHenry. This sign is used for advertising the
homes located in the Patriot Estates Subdivision.
If you have any questions, or if you need any additional inForznatian, please Feel free to contact
me at your earliest convenience. Thank you.
Sincerely,
CARPENTRY DEVELOPMENT COMPANY
Stefanie S. Spitson
Proj cot Manager
SSS/crs
ec: File
C�mat, Inc.
5400 W. EIm Street— Suite I i0
McHe�ny, Illinois 60050
Phone: 8 i 5/385-3192
Fax: 815/385-2068
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas Martin, Director of Economic Development
FOR: October 5, 2015, Regular City Council Meeting
RE: Request for extension to submit Final Plat for Brooke Estates Subdivision
ATT:
1. Location Map
2. Preliminary Plat Brooke Estates Subdivision
Brooke Estates, which consists of a 6.46 acre property located off of Ridge Road and
surrounded to the north, south and east by Deerwood Subdivision, was annexed to the City on
September 10, 2007 for the development of six single-family homes. The preliminary plat was
approved contemporaneously with the annexation agreement for the subdivision.
As a result of difficult economic times a final plat has not yet been submitted for Brooke Estates
and an additional extension is being requested by the developer to permit the existing
preliminary plat to remain active. The City Council did authorize one-year extensions for each
year from 2009-2014. Last year staff recommended the 2014-2015 extension be the last one
granted, due to the impending McHenry County Stormwater Ordinance adoption by the
McHenry County Board, which was approved and the City is required to adopt as a minimum
standard by December 2015.
Staff was contacted by the owner and developer for Brooke Estates, Mrs. Szechowycz, a couple
of weeks ago requesting an additional extension. Mrs. Szechowycz has agreed, if the extension
is granted for another year, Brooke Estates must comply with the new McHenry County
Stormwater Management Ordinance and all other ordinances in place at the time the
subdivision is developed. An ordinance change provision is also included in the annexation
n CARi O C FOX RNGa✓
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
agreement stating if more restrictive ordinances are adopted while the agreement is active the
property must comply with the more restrictive provisions. Although a preliminary plat is
approved, a final plat and final engineering require a greater level of detail. Mrs. Szechowycz
indicated her desire to complete the subdivision however the market is not at a point where it
would be prudent to move forward and do this at this time.
The annexation agreement is active until September 10, 2027 and given the aforementioned
provision included in the agreement as well as placing the same stipulation on a preliminary
plat extension described herein, which requires all City ordinances be met when the
development moves forward, staff is comfortable recommending a one-year extension. Due to
the uncertainty associated with the state of the economy however staff believes only a one-
year extension is warranted at this time.
If the City Council concurs it is recommended aone-year extension for submittal of a final plat
of subdivision for Brooke Estates Subdivision be approved with the condition all City
ordinances in place at the time the development of Brooke Estates moves forward must
followed, including but not limited to the McHenry County Stormwater Management
Ordinance.
3
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Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Approved Preliminary Plat Brooke Estates Subdivision
5
: Office of the Deputy City Administrator
Bill Hobson
(� McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2159
,lY C 4e Ir 1+j Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: October 5, 2015
TO: McHenry City Council
FROM: Bill Hobson, Deputy City Administrator
RE McHenry High School Homecoming Parade
ATT: Request Letter
McHenry High School is requesting permission to use the Knox Park Pool parking lot and certain
sections of Green Street and Waukegan Road for the annual McHenry High School Homecoming parade
on Friday, October 9`".
If approved, the parade would be staged in the Knox Park Pool lot at approximately 1240 PM. At
approximately 1:45 PM, the parade will proceed north on Green Street and conclude at the intersection of
Waukegan Road and Green Street.
The parade is brief and in past years, has had minor impact on traffic. Staff reviewed the request with
Police, Public Works, and Parks Department staff.
If Council concurs, then it is recommended a motion is considered to approve the request as
presented.
i=ric D. Blake, Principal
Kyle N. Hobson, Associate Principal
!4iattliew K. Decker. Lean of Students
Mr. Bill Habsan
City of McHenry
333 Green St.
McHenry, IL 60050
Dear Mr. Habsan:
10I2 N. green 5trect, iNiclienrp, II. 60050 • (81 1) 38:1-114I3 a Fax (81 S) 363-8431
September 15, 2015
The annual McHenry High School Homecoming parade will be held on Friday, October
9th at approximately 1:45 p.m. We, as a district administrative team, would like to
request the proposed route for the 2015 parade.
Stage vehicles in the Knox Park Pool Parking lot
Parade begins and travels north on Green Street
Parade concludes at the corner of Green St: and Waukegan St.
Parade vehicles disembark passengers after turning left onto Waukegan St. and then
proceed to exit the area
High school students wil{ be released from East Campus at 12:30 p.m. and Wesf
Campus at 12:40 p.m. The McCracken Field Homecoming Pep Rally will begin shortly
thereafter and the parade will be at 1:45pm. Proposed Staging of the parade vehicles
will be from 11:30 p.m. to 1:30 p.m, in the Knox Park Pool Parking Lot. Our high school
staff will arrive at the lot in the morning to number and prepare the spaces.
We thank you in advance far all of your cooperation, and we Ioak fiorward to any
comments or recommendations you may have to help us ensure the parade is a safe a
memorable event for the entire community.
Sincerely,
I
t �.y
Mrs. vie Hobson
Associate Principal
McHenry Community High School -East Campus
{815)385-1111
Ho, LsonK. 1 00ist156.ong
Pa�tnern vvifil� the �'om��unit� to Achieve E�cee�lce
Office of the City Administrator
Derik, Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
FOR: May 18, 2015 Regular City Council Meeting
RE: Block Party Request
ATT: Application and Aerial Photograph
The following block party request was submitted for consideration:
Barnwood Trail. Phillip Sweeney, who resides at 213 Barnwood Trail in the Trails of Winding
Creek subdivision is seeking permission to temporarily close the street at the intersection of
Courtland Trail and Barnwood Trail for a block party. The event will be held on Saturday,
October 315t from 2:00 PM to 11:00 PM. Attached is an application submitted by Mr. Sweeney
on behalf of his neighbors.
Mr. Sweeney and the residents who live on Barnwood Trail has submitted similar request in the
past several years with no reports of incidents or complaints. The block party as proposed will
not adversely affect the neighborhood.
If Council concurs, then it is recommended a motion is considered to approve the block
party request as presented. Public Works will provide barricades and the McHenry
Township Fire Protection District and Police Department will also be notified of the event.
Application submitted by:
Block Party Permit Application
Revised 5/12
�112 Cie/pi
Street Address: 2 r't?alo 6J roe" . llle /l
Date Submitted: 7//- S//J
NOTE:
PLEASE SUBMIT YOUR APPLICATION TO THE ADMINISTRATION OFFICE
AT LEAST 30 DAYS PRIOR TO DATE OF PROPOSED BLOCK PARTY
Date of Block Party: /�i i
Hours of Proposed Street Closure:
Subdivision Name:
a.m. m. til
20
a.m. p.m.
Specific Location of Proposed Street Closure (i.e. from what intersection to what intersection):
Street
from
Contact Person(s):
Contact Persons)
Daytime Phone Number:
Evening Phone Number:
I hereby certify all persons in my neighborhood impacted by the closure of this street have been
notified of same.
Signed:
----------------------------------------------------------------------
UPON COMPLETIONS PLEASE SUBMIT APPLICATION TO:
CITY OF MCHENRY
ADMINISTRATION OFFICE
333 SOUTH GREEN STREET
MCHENRY IL 60050
OR FAX: 815-363-2119
OR E-MAIL: mgeraghtyCaki.mchenry.il.us
- - - - - - - - - -----------------------------------------------------------------------------------------------------
OFFICE USE ONLY
COUNCIL APPROVAL ON: / / NOTIFICATION MADE TO:
❑ MCHENRY POLICE DEPT.
❑ MCHENRY PUBLIC WORKS STREET DIVISION
❑ MCH TOWNSHIP FIRE PROTECTION DISTRICT
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Expense Approval Register
McHenry, IL
LIST
OF BILLS COUNCIL MEETING 10/5/15
� nr
Vendor Name Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: A G PLUMBING & HEATING INC
A G PLUMBING & HEATING INC 100-42-5110
CONTRACTUAL SERVICES-
2825
10/05/2015
250.00
Vendor A G PLUMBING & HEATING INC Total:
250.00
Vendor: ADAMS ENTERPRISES INC, R A
ADAMS ENTERPRISES INC, R A 100-33-5370
VEHICLE REPAIRS
764855
10/05/2015
182.88
ADAMS ENTERPRISES INC, R A 100-33-5370
VEHICLE REPAIRS
964925
10/05/2015
37.32
ADAMS ENTERPRISES INC, R A 510-32-5370
VEHICLE REPAIRS
765462
10/05/2015
89.29
ADAMS ENTERPRISES INC, R A 510-32-5370
VEHICLE REPAIRS
765463
10/05/2015
97.62
ADAMS ENTERPRISES INC, R A 100-33-5370
VEHICLE REPAIRS
764482
10/05/2015
22.44
ADAMS ENTERPRISES INC, R A 510-32-5370
VEHICLE REPAIRS
765366
10/05/2015
522.38
ADAMS ENTERPRISES INC, R A 510-32-5370
VEHICLE REPAIRS
765657
10/05/2015
50.00
Vendor ADAMS ENTERPRISES INC, R A Total:
1,001.93
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEEL SERVICE INC 100-45-5110
RIVERWALK PIER SIGN
325816
10/05/2015
534.90
ADAMS STEEL SERVICE INC 100-33-5370
VEHICLE REPAIRS
327273
10/05/2015
92.40
Vendor ADAMS STEEL SERVICE INC Total:
627.30
Vendor: ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED AUTOMATION AND 510-31-6110
SUPPLIES
15-2301
10/05/2015
4,946.75
Vendor ADVANCED
AUTOMATION AND CONTROLS INC Total:
4,946.75
Vendor: AIRGAS SAFETY INC
AIRGAS SAFETY INC 510-32-6110
SUPPLIES
9040698082
10/05/2015
60.16
Vendor AIRGAS SAFETY INC Total:
60.16
Vendor: ALEXANDER EQUIPMENT COMPANY INC
ALEXANDER EQUIPMENT 100-33-5370
VEHICLE REPAIRS
115718
10/05/2015
391.45
Vendor ALEXANDER EQUIPMENT COMPANY INC Total:
391.45
Vendor: AMELIO, ROBERT
AMELIO, ROBERT 100-47-5110
SOFTBALL UMPIRE FEES
8/31/15-9/18/15
10/05/2015
94.00
Vendor AMELIO, ROBERT Total:
94.00
Vendor: AMERICAN WATER WORKS ASSN
AMERICAN WATER WORKS 510-35-5410
MEMBERSHIP 12/1/15-
7001071033
10/05/2015
81.00
Vendor AMERICAN WATER WORKS ASSN Total:
81.00
Vendor: ANDERSON, BRIAN
ANDERSON, BRIAN 210-00-5110
SUMMER BAND
INV0000989
10/05/2015
490.00
Vendor ANDERSON, BRIAN Total:
490.00
Vendor: ANTIQUE MARKET, THE
ANTIQUE MARKET, THE 100-45-6110
SUPPLIES
9/26/15
10/05/2015
125.00
Vendor ANTIQUE MARKET, THE Total:
125.00
Vendor: AQUA AMERICA
AQUA AMERICA 510-32-5110
READS FROM 7/27/15-9/26/15
7/27/15-9/26/15
10/05/2015
155.40
Vendor AQUA AMERICA Total:
155.40
Vendor: AQUA PURE ENTERPRISES INC
AQUA PURE ENTERPRISES INC 100-42-6110
SUPPLIES
98870
10/05/2015
2,312.75
Vendor AQUA PURE ENTERPRISES INC Total:
2,312.75
Vendor: ARIES INDUSTRIES INC
ARIES INDUSTRIES INC 510-35-6110
SUPPLIES
350512
10/05/2015
460.00
Vendor ARIES INDUSTRIES INC Total:
460.00
Vendor: AT&T
AT&T 100-43-5320
ALARM CIRCUITS
8/17/15-9/16/15
10/05/2015
256.53
AT&T 100-45-5320
ALARM CIRCUITS
8/17/15-9/16/15
10/05/2015
256.53
AT&T 100-01-5320
PRI LINES
8/17-9/16/15
10/05/2015
104.04
9/30/2015 12:43:05 PM
Expense Approval Register
Packet: APPKT00214 - PRI LINES
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
AT&T
100-02-5320
PRI LINES
8/17-9/16/15
10/05/2015
39.01
AT&T
100-03-5320
PRI LINES
8/17-9/16/15
10/05/2015
84.54
AT&T
100-04-5320
PRI LINES
8/17-9/16/15
10/05/2015
45.52
AT&T
100-22-5320
PRI LINES
8/17-9/16/15
10/05/2015
253.61
AT&T
100-30-5320
PRI LINES
8/17-9/16/15
10/05/2015
39.02
AT&T
100-33-5320
PRI LINES
8/17-9/16/15
10/05/2015
13.01
AT&T
100-41-5320
PRI LINES
8/17-9/16/15
10/05/2015
39.02
AT&T
100-44-5320
PRI LINES
8/17-9/16/15
10/05/2015
6.50
AT&T
100-46-5320
PRI LINES
8/17-9/16/15
10/05/2015
13.01
AT&T
100-47-5320
PRI LINES
8/17-9/16/15
10/05/2015
6.50
AT&T
620-00-5110
PRI LINES
8/17-9/16/15
10/05/2015
26.01
Vendor AT&T Total:
1,182.85
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC
100-03-5370
VEHICLE REPAIRS
265710
10/05/2015
453.16
AUTO TECH CENTERS INC
100-22-5370
VEHICLE REPAIRS
265634
10/05/2015
1,015.72
Vendor AUTO TECH CENTERS INC Total:
1,468.88
Vendor: B&W CONTROL SYSTEMS
INTEGRATION
B&W CONTROL SYSTEMS
510-31-5110
SCADA - CONTRACTUAL
0178730
10/05/2015
17.68
B&W CONTROL SYSTEMS
510-31-5110
SCADA, IT
081753
10/05/2015
89.00
Vendor B&W CONTROL SYSTEMS INTEGRATION Total:
106.68
Vendor: BAKER & SON CO, PETER
BAKER & SON CO, PETER
100-33-6110
MATERIALS
37176MB
10/05/2015
1,609.38
Vendor BAKER & SON CO, PETER Total:
1,609.38
Vendor: BANK OF NEW YORK MELLON, THE
BANK OF NEW YORK MELLON,
300-00-7300
AGENT FEES 9/11/15-9/10/16
252-1891988
10/05/2015
117.35
BANK OF NEW YORK MELLON,
510-31-7300
AGENT FEES - 9/11/15-9/10/16
252-1891988A
10/05/2015
310.65
BANK OF NEW YORK MELLON,
510-32-7300
ADMIN FEE/CALCULATION
252-1893410
10/05/2015
1,052.50
Vendor
BANK OF NEW YORK MELLON, THE Total:
1,480.50
Vendor: BARCLAY, TIM
BARCLAY, TIM
210-00-5110
SUMMER CITY BAND
INV0000990
10/05/2015
420.00
Vendor BARCLAY, TIM Total:
420.00
Vendor: BATTERIES PLUS LLC
BATTERIES PLUS LLC
620-00-6110
SUPPLIES
456-270054
10/05/2015
95.98
Vendor BATTERIES PLUS LLC Total:
95.98
Vendor: BEARING HEADQUARTERS COMPANY
BEARING HEADQUARTERS
510-32-5375
REPAIRS
5014216
10/05/2015
3,874.16
Vendor
BEARING HEADQUARTERS COMPANY Total:
3,874.16
Vendor: BEHM PAVEMENT MAINTENANCE INC
BEHM PAVEMENT
100-33-5110
2015 CRACK SEALING
103340
10/05/2015
29,999.78
Vendor BEHM PAVEMENT MAINTENANCE INC Total:
29,999.78
Vendor: BELL, ADAM C
BELL, ADAM C
210-00-5110
SUMMER CITY BAND
INV0000991
10/05/2015
140.00
Vendor BELL, ADAM C Total:
140.00
Vendor: BERKEBILE, TONYA
BERKEBILE, TONYA
100-41-3636
PARKS & REC REFUND
127190
10/05/2015
150.00
Vendor BERKEBILE, TONYA Total:
150.00
Vendor: BEYER, JENNIFER
BEYER, JENNIFER
100-41-3636
PARKS & REC REFUND
127136
10/05/2015
140.00
Vendor BEYER, JENNIFER Total:
140.00
Vendor: BLACKSTONE LANDSCAPE INC
BLACKSTONE LANDSCAPE INC
100-33-5110
MONTHLY MAINTENANCE
2015-E05349
10/05/2015
2,051.00
BLACKSTONE LANDSCAPE INC
100-41-5110
MONTHLY MAINTENANCE
2015-E05349
10/05/2015
7,347.00
BLACKSTONE LANDSCAPE INC
510-31-5110
MONTHLY MAINTENANCE
2015-E05349A
10/05/2015
1,008.00
BLACKSTONE LANDSCAPE INC
510-32-5110
MONTHLY MAINTENANCE
2015-E05349A
10/05/2015
679.00
Vendor BLACKSTONE LANDSCAPE INC Total:
11,085.00
9/30/2015 12:43:05 PM
Expense Approval Register
Packet: APPKT00214 - PARKS & REC REFUND
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: BOLAND, KIM
BOLAND, KIM
100-41-3636
PARKS & REC REFUND
127322
10/05/2015
120.00
Vendor BOLAND, KIM Total:
120.00
Vendor: BRENNAN, DAN
BRENNAN, DAN
100-03-5110
MOWING SERVICES
9/15/15
10/05/2015
1,500.00
BRENNAN, DAN
100-03-5110
MOWING SERVICES
9/9/15
10/05/2015
840.00
Vendor BRENNAN, DAN Total:
2,340.00
Vendor: BUSS FORD SALES
BUSS FORD SALES
100-22-5370
VEHICLE REPAIRS
50182091
10/05/2015
216.00
BUSS FORD SALES
100-22-5370
VEHICLE REPAIRS
50182381
10/05/2015
29.66
BUSS FORD SALES
100-22-5370
VEHICLE REPAIRS
50183241
10/05/2015
464.02
BUSS FORD SALES
100-22-5370
VEHICLE REPAIRS
50183911
10/05/2015
22.66
BUSS FORD SALES
100-33-5370
VEHICLE REPAIRS
50184231
10/05/2015
99.95
BUSS FORD SALES
100-22-5370
VEHICLE REPAIRS
6026884/1
10/05/2015
249.90
BUSS FORD SALES
100-22-5370
VEHICLE REPAIRS
6027306/1
10/05/2015
188.10
BUSS FORD SALES
100-22-5370
VEHICLE REPAIRS
6027846/1
10/05/2015
264.94
Vendor BUSS FORD SALES Total:
1,535.23
Vendor: CABAY & COMPANY
INC
CABAY & COMPANY INC
100-01-6110
SUPPLIES
54204
10/05/2015
131.32
Vendor CABAY & COMPANY INC Total:
131.32
Vendor: CANTWELL, JAMES
CANTWELL, JAMES
210-00-5110
SUMMER CITY BAND
INV0000994
10/05/2015
70.00
Vendor CANTWELL, JAMES Total:
70.00
Vendor: CARPENTRY DEVELOPMENT COMPANY
CARPENTRY DEVELOPMENT
280-00-6990
REFUND MTFPD DEVEL DON
INV0001028
10/05/2015
14,508.00
Vendor CARPENTRY DEVELOPMENT COMPANY Total:
14,508.00
Vendor: CCTV SECURITY PROS LLC
CCTV SECURITY PROS LLC
100-33-5115
IP NETWORK VIDEO
1107
10/05/2015
4,572.93
Vendor CCTV SECURITY PROS LLC Total:
4,572.93
Vendor: CDW GOVERNMENT
INC
CDW GOVERNMENT INC
510-32-6110
SUPPLIES
XR87054
10/05/2015
480.93
Vendor CDW GOVERNMENT INC Total:
480.93
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
158657
10/05/2015
82.00
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
158711
10/05/2015
45.00
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
158777
10/05/2015
172.00
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
158850
10/05/2015
310.66
Vendor CENTEGRA OCCUPATIONAL HEALTH Total:
609.66
Vendor: CHICAGO CHAIN & TRANSMISSION COMPANY
CHICAGO CHAIN &
510-32-5375
REPAIRS
252879
10/05/2015
340.75
Vendor CHICAGO CHAIN & TRANSMISSION COMPANY Total:
340.75
Vendor: CINTAS FIRST AID & SAFETY
CINTAS FIRST AID & SAFETY
100-45-5110
CONTRACTUAL SERVICES
900819682
10/05/2015
180.54
Vendor CINTAS FIRST AID & SAFETY Total:
180.54
Vendor: COMED
COMED
100-45-5110
UTI LTITES
8/21/15-9/25/15
10/05/2015
46.53
COMED
510-31-5510
UTILITIES
8/21-9/25/15
10/05/2015
52.88
COMED
510-32-5510
UTILITIES
8/21-9/25/15
10/05/2015
121.65
Vendor COMED Total:
221.06
Vendor: COMMUNICATIONS REVOLVING FUND
COMMUNICATIONS
620-00-5110
COMMUNICATION CHARGES -
T1606959
10/05/2015
10.00
Vendor COMMUNICATIONS REVOLVING FUND Total:
10.00
Vendor: CONSERV FS
CONSERV FS
100-45-6110
SUPPLIES
2110070-IN
10/05/2015
462.50
Vendor CONSERV FS Total:
462.50
9/30/2015 12:43:05 PM
Expense Approval Register
Vendor Name
Account Number
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO
100-45-6110
CRESCENT ELECTRIC SUPPLY CO
510-32-6110
Vendor: CRYSTAL CLEAR MUSIC PRODUCTIONS
CRYSTAL CLEAR MUSIC
210-00-5110
CRYSTAL CLEAR MUSIC
210-00-5110
Vendor: CURRAN MATERIALS COMPANY
CURRAN MATERIALS
100-33-6110
Vendor: CUTTING EDGE COMMUNICATIONS INC
CUTTING EDGE
620-00-6110
Vendor: DOCUMENT IMAGING
DIMENSIONS INC
DOCUMENT IMAGING
620-00-6210
DOCUMENT IMAGING
620-00-6210
DOCUMENT IMAGING
620-00-6210
DOCUMENT IMAGING
620-00-6210
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS
510-32-5375
DREISILKER ELECTRIC MOTORS
100-01-5110
DREISILKER ELECTRIC MOTORS
510-32-6110
Vendor: D'S MARINE SERVICE INC
D'S MARINE SERVICE INC
510-35-6110
Vendor: ED'S RENTAL & SALES INC
ED'S RENTAL & SALES INC
100-33-6110
ED'S RENTAL & SALES INC
100-45-6110
ED'S RENTAL & SALES INC
100-33-5370
ED'S RENTAL & SALES INC
100-33-5370
Vendor: EJ EQUIPMENT
EJ EQUIPMENT
100-33-5370
Vendor: EJ USA INC
EJ USA INC
510-35-6110
EJ USA INC
100-33-6110
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH
100-33-6110
FISCHER BROS FRESH
510-35-6110
FISCHER BROS FRESH
100-33-6110
FISCHER BROS FRESH
510-35-6110
FISCHER BROS FRESH
100-33-6110
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
225-00-5110
FOX VALLEY FIRE & SAFETY
225-00-5110
FOX VALLEY FIRE & SAFETY
225-00-5110
Vendor: FOXCROFT MEADOWS
INC
FOXCROFT MEADOWS INC
100-33-6110
Description (Item)
SUPPLIES
SUPPLIES
SUMMER CITY BAND
SUMMER CITY BAND
MATERIALS
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
REPAIRS
CONTRACTUAL SERVICES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
VEHICLE REPAIRS
VEHICLE REPAIRS
Packet: APPKT00214 - SUPPLIES
Payable Number
Post Date
Amount
5500933114.001
10/05/2015
486.05
5500977480.001
10/05/2015
43.00
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
529.05
INV0000996
10/05/2015
910.00
INV0000997
10/05/2015
490.00
Vendor
CRYSTAL CLEAR MUSIC PRODUCTIONS Total:
1,400.00
9913 10/05/2015
Vendor CURRAN MATERIALS COMPANY Total:
4652 10/05/2015
Vendor CUTTING EDGE COMMUNICATIONS INC Total:
275310 10/05/2015
278508 10/05/2015
280063 10/05/2015
379630 10/05/2015
Vendor DOCUMENT IMAGING DIMENSIONS INC Total:
1974428 10/05/2015
1979660 10/05/2015
1980369 10/05/2015
Vendor DREISILKER ELECTRIC MOTORS INC Total:
126915 10/05/2015
Vendor D'S MARINE SERVICE INC Total:
147634-1 10/05/2015
147967-1 10/05/2015
147989-1 10/05/2015
148017-1 10/05/2015
Vendor ED'S RENTAL & SALES INC Total:
475.00
375.00
248.00
76.60
8,494.02
11.84
8,582.46
82.00
105.00
27.91
BALANCE DUE ON INVOICE -
758062
10/05/2015
0.25
Vendor EJ EQUIPMENT Total:
0.25
SUPPLIES
3854547
10/05/2015
4,060.00
SUPPLIES
3835017
10/05/2015
1,047.80
Vendor EJ USA INC Total:
5,107.80
SUPPLIES
5605
10/05/2015
316.50
SUPPLIES
5605A
10/05/2015
239.00
SUPPLIES
5622
10/05/2015
913.50
SUPPLIES
5651
10/05/2015
918.75
SUPPLIES
5701
10/05/2015
823.00
Vendor FISCHER BROS FRESH Total:
3,210.75
CONTRACTUAL SERVICES
929758
10/05/2015
195.00
CONTRACTUAL SERVICES-
932237
10/05/2015
195.00
CONTRACTUAL SERVICES
937421
10/05/2015
1,098.50
Vendor FOX VALLEY FIRE & SAFETY Total:
1,488.50
SUPPLIES
49766
10/05/2015
677.50
Vendor FOXCROFT MEADOWS INC Total:
677.50
9/30/2015 12:43:05 PM
Expense Approval Register
Packet: APPKT00214 - SUMMER CITY BAND
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: FREUND, MICHAEL R
FREUND, MICHAEL R
210-00-5110
SUMMER CITY BAND
INV0000998
10/05/2015
210.00
Vendor FREUND, MICHAEL R Total:
210.00
Vendor: G & E GREENHOUSES INC
G & E GREENHOUSES INC
100-45-6110
SUPPLIES
166839
10/05/2015
724.50
G & E GREENHOUSES INC
100-45-6110
SUPPLIES
166865
10/05/2015
287.00
Vendor G & E GREENHOUSES INC Total:
1,011.50
Vendor: GEHRKE, DEVON
GEHRKE, DEVON
100-47-5110
SOFTBALL UMPIRE FEES
8/31-9/18/15
10/05/2015
69.00
Vendor GEHRKE, DEVON Total:
69.00
Vendor: GERSTAD BUILDERS INC
GERSTAD BUILDERS INC
280-00-6990
REFUND OF MTFPD DEVELOP
INV0001029
10/05/2015
688.00
Vendor GERSTAD BUILDERS INC Total:
688.00
Vendor: GESKE AND SONS INC
GESKE AND SONS INC
100-33-6110
MATERIALS
33861
10/05/2015
784.00
Vendor GESKE AND SONS INC Total:
784.00
Vendor: GREENLEE, TRUDY
GREENLEE, TRUDY
100-41-3636
PARKS & REC REFUND
127175
10/05/2015
30.00
Vendor GREENLEE, TRUDY Total:
30.00
Vendor: GREVE, CODY
GREVE, CODY
100-47-5110
SOFTBALL UMPIRE FEES
8/31-9/18/15
10/05/2015
138.00
Vendor GREVE, CODY Total:
138.00
Vendor: GROWER EQUIPMENT
& SUPPLY
GROWER EQUIPMENT &
100-33-5370
REPAIRS
58011
10/05/2015
109.34
GROWER EQUIPMENT &
100-33-5370
VEHICLE REPAIRS
59085
10/05/2015
36.41
Vendor GROWER EQUIPMENT & SUPPLY Total:
145.75
Vendor: GUARDIAN MATERIAL
HANDLING
GUARDIAN MATERIAL
510-32-5370
VEHICLE REPAIRS
8049
10/05/2015
16.75
Vendor GUARDIAN MATERIAL HANDLING Total:
16.75
Vendor: HAWKINS INC
HAWKINS INC
510-32-6110
SUPPLIES
3773852RI
10/05/2015
716.70
HAWKINS INC
510-31-6110
SUPPLIES
3774849RI
10/05/2015
752.00
HAWKINS INC
510-32-6110
SUPPLIES
3779752RI
10/05/2015
801.23
Vendor HAWKINS INC Total:
2,269.93
Vendor: HINSDALE ORTHOPAEDICS
HINSDALE ORTHOPAEDICS
760-00-5110
JUSTIN DEBOTT ANNUAL EXAM
HOA297771
10/05/2015
171.00
Vendor HINSDALE ORTHOPAEDICS Total:
171.00
Vendor: HOLTZ, THEODORE M
HOLTZ, THEODORE M
210-00-5110
SUMMER CITY BAND
1
10/05/2015
490.00
Vendor HOLTZ, THEODORE M Total:
490.00
Vendor: HOMESTEAD ELECTRICAL CONTRACTING LLC
HOMESTEAD ELECTRICAL
100-33-5115
ELECTRICALAND IT SERVICES
10965
10/05/2015
1,375.00
Vendor HOMESTEAD ELECTRICAL CONTRACTING LLC Total:
1,375.00
Vendor: HRGREEN
HRGREEN
740-00-5220
RETAINED PERSONNEL
100450
10/05/2015
3,652.75
HRGREEN
740-00-5220
RETAINED PERSONNEL-CVS
100455
10/05/2015
161.00
HRGREEN
740-00-5220
RETAINED PERSONNEL -WHITE
100456
10/05/2015
3,273.50
HRGREEN
740-00-5220
RETAINED PERSONNEL -VA
100457
10/05/2015
241.50
HRGREEN
440-00-8900
TRAFFIC SIGNAL
100451
10/05/2015
7,853.30
HRGREEN
440-00-8600
STREET PROGRAM
100452
10/05/2015
3,120.75
HRGREEN
400-00-8200
MCHENRY REC CENTER
100454
10/05/2015
12,404.64
HRGREEN
270-00-8600
STREET PROGRAM
3-100510
10/05/2015
2,860.22
Vendor HRGREEN Total:
33,567.66
Vendor: HUBER, KELLY
HUBER, KELLY
100-46-5110
PARKS & REC PROGRAM
4/20/15-7/13/15
10/05/2015
52.50
9/30/2015 12:43:05 PM
Expense Approval Register
Packet: APPKT00214 - PARKS & REC PROGRAM
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
HUBER, KELLY
100-47-5110
PARKS & REC PROGRAM
4/20/15-7/13/15
10/05/2015
131.25
Vendor HUBER, KELLY Total:
183.75
Vendor: IACP
IACP
100-22-5430
ANNUAL CONFERENCE
223313
10/05/2015
350.00
Vendor IACP Total:
350.00
Vendor: ILLINOIS SECTION AWWA
ILLINOIS SECTION AWWA
510-31-5430
ANNUAL CONFERENCE
200016955
10/05/2015
23.00
Vendor ILLINOIS SECTION AW WA Total:
23.00
Vendor: INDUSTRIAL/ORGANIZATIONAL SOLUTIONS LLC
INDUSTRIAL/ORGANIZATIONAL
100-21-5110
CONTRACTUAL SERVICES
C35078A
10/05/2015
1,696.76
Vendor INDUSTRIAL/ORGANIZATIONAL
SOLUTIONS LLC Total:
1,696.76
Vendor: IN -PIPE TECHNOLOGY
COMPANY INC
IN -PIPE TECHNOLOGY
510-32-5110
MONTHLY SERVICE
16022
10/05/2015
8,000.00
Vendor IN -PIPE TECHNOLOGY COMPANY INC Total:
8,000.00
Vendor: INTERSTATE ALL BATTERY CENTER
INTERSTATE ALL BATTERY
510-31-6110
SUPPLIES
1903701019269
10/05/2015
65.58
Vendor INTERSTATE ALL BATTERY CENTER Total:
65.58
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
30001111608
10/05/2015
300.83
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
985121223
10/05/2015
183.70
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
99561689
10/05/2015
1,441.97
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
99589535
10/05/2015
-631.75
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
3000078060
10/05/2015
752.52
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
3000142237
10/05/2015
21.93
INTERSTATE BILLING SERVICE
510-35-5370
VEHICLE REPAIRS
98510614
10/05/2015
581.42
Vendor
INTERSTATE BILLING SERVICE INC Total:
2,650.62
Vendor: IPPFA
IPPFA
760-00-5110
2016 MEMBERSHIP DUES
INV0001031
10/05/2015
795.00
Vendor IPPFA Total:
795.00
Vendor: JORDAN, BRENT
JORDAN, BRENT
210-00-5110
SUMMER CITY BAND
INV0000999
10/05/2015
490.00
Vendor JORDAN, BRENT Total:
490.00
Vendor: KENNEDY JR, MIKE
KENNEDY JR, MIKE
210-00-5110
SUMMER CITY BAND
INV0001000
10/05/2015
210.00
Vendor KENNEDY JR, MIKE Total:
210.00
Vendor: KIESLER'S POLICE SUPPLY INC
KIESLER'S POLICE SUPPLY INC
100-22-6270
SUPPLIES
0769360
10/05/2015
245.00
Vendor KIESLER'S POLICE SUPPLY INC Total:
245.00
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST
100-33-5370
VEHICLE REPAIRS
4441067
10/05/2015
331.85
KIMBALL MIDWEST
100-33-5370
VEHICLE REPAIRS
4454603
10/05/2015
373.85
Vendor KIMBALL MIDWESTTotal:
705.70
Vendor: KNAUF, MICHAEL 1
KNAUF, MICHAELJ
210-00-5110
SUMMER CITY BAND
INV0001001
10/05/2015
70.00
Vendor KNAUF, MICHAEL 1 Total:
70.00
Vendor: KUS, TOM
KUS, TOM
100-47-5110
SOFTBALL UMPIRE FEES
8/31-9/18/15
10/05/2015
76.50
Vendor KUS, TOM Total:
76.50
Vendor: LANE, ROBERT A
LANE, ROBERT A
210-00-5110
SUMMER CITY BAND
INV0001003
10/05/2015
420.00
Vendor LANE, ROBERT A Total:
420.00
Vendor: LEGG, DANA L
LEGG, DANA L
210-00-5110
SUMMER CITY BAND
INV0001004
10/05/2015
420.00
Vendor LEGG, DANA L Total:
420.00
9/30/2015 12:43:05 PM
Expense Approval Register
Vendor Name Account Number
Vendor: LOWE ENTERPRISES INC
LOWE ENTERPRISES INC 100-33-6110
Vendor: LUSH, PAIGE
LUSH, PAIGE
210-00-5110
Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK
MCANDREWS PC, THE LAW
100-01-5230
Vendor: MCCAFFERTY, BRITTANY
MCCAFFERTY, BRITTANY
100-46-5110
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC
100-33-5370
MCCANN INDUSTRIES INC
100-33-5370
MCCANN INDUSTRIES INC
100-33-6110
MCCANN INDUSTRIES INC
100-33-5370
MCCANN INDUSTRIES INC
100-33-5370
Vendor: MCH CO DEPT PLANNING & DEVELOPMENT
MCH CO DEPT PLANNING & 100-33-5430
Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC
MCHENRY ANALYTICAL WATER 510-31-5110
MCHENRY ANALYTICAL WATER 510-31-6110
MCHENRY ANALYTICAL WATER 510-32-6110
MCHENRY ANALYTICAL WATER 510-31-5110
Vendor: MCHENRY CHAMBER OF COMMERCE
MCHENRY CHAMBER OF 100-00-3410
Vendor: MCHENRY COUNTY GLASS & MIRROR
MCHENRY COUNTY GLASS & 100-33-5115
Vendor: MCHENRY POWER EQUIPMENT INC
MCHENRY POWER EQUIPMENT 100-33-5370
MCHENRY POWER EQUIPMENT 100-33-5370
Vendor: MCHENRY TOWNSHIP FIRE PROTECTION DIST
MCHENRY TOWNSHIP FIRE 280-00-6990
Vendor: MCHENRY TOWNSHIP ROAD DISTRICT
MCHENRY TOWNSHIP ROAD 100-33-5110
Vendor: MCKEEN, BRIAN J
MCKEEN, BRIAN J 100-22-4510
Vendor: MCNEELY, TOM
MCNEELY, TOM 210-00-5110
Vendor: MEADE INC
MEADE INC 100-33-5110
Packet: APPKT00214 - SUPPLIES
Description (Item)
Payable Number
Post Date
Amount
SUPPLIES
52713
10/05/2015
50.00
Vendor LOWE ENTERPRISES INC Total:
50.00
SUMMER CITY BAND
INV0001005
10/05/2015
140.00
Vendor LUSH, PAIGE Total:
140.00
LEGAL FEES - TRAFFIC &
SEPT 2015
10/05/2015
5,175.00
Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total:
5,175.00
PARKS & REC PROGRAM
9/23/15
10/05/2015
96.00
Vendor MCCAFFERTY, BRITTANY Total:
96.00
VEHICLE REPAIRS
11038056
10/05/2015
354.56
VEHICLE REPAIRS
11038057
10/05/2015
182.79
SUPPLIES
11038591
10/05/2015
673.80
VEHICLE REPAIRS
11038703
10/05/2015
145.10
1
11038704
10/05/2015
114.35
Vendor MCCANN INDUSTRIES INC Total:
1,470.60
TRAINING
INV0001008
10/05/2015
400.00
Vendor MCH CO DEPT PLANNING & DEVELOPMENT Total:
400.00
DRINKING WATER SAMPLES
1504656
10/05/2015
440.00
NITROGEN SAMPLES
388649
10/05/2015
120.00
NITROGEN SAMPLES
388650
10/05/2015
60.00
SOC SAMPLES
388631
10/05/2015
1,550.00
Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total:
2,170.00
TEMP SIGN REFUND
PERMIT 15-09-062
10/05/2015
30.00
Vendor MCHENRY CHAMBER OF COMMERCE Total:
30.00
CONTRACTUAL SERVICES-
68492
10/05/2015
740.00
Vendor MCHENRY COUNTY GLASS & MIRROR Total:
740.00
VEHICLE REPAIRS
148834
10/05/2015
72.58
VEHICLE REPAIRS
149195
10/05/2015
89.72
Vendor MCHENRY POWER EQUIPMENT INC Total:
162.30
DEVELOPER DONATION FEES-
INV0001009
10/05/2015
2,728.00
Vendor MCHENRY TOWNSHIP FIRE PROTECTION DIST Total:
2,728.00
CONTRACTUAL SERVICES
AUG212015
10/05/2015
9,689.25
Vendor MCHENRY TOWNSHIP ROAD DISTRICT Total:
9,689.25
EMPLOYEE UNIFORM ALLOW
INV0001010
10/05/2015
11.25
Vendor MCKEEN, BRIAN J Total:
11.25
SUMMER CITY BAND
INV0001011
10/05/2015
420.00
Vendor MCNEELY, TOM Total:
420.00
TRAFFIC SIGNALS
670656
10/05/2015
288.36
Vendor MEADE INC Total:
288.36
9/30/2015 12:43:05 PM
Expense Approval Register
Vendor Name
Account Number
Vendor: MERTZ, GARY
MERTZ, GARY
100-33-4510
Vendor: MEYER MATERIAL COMPANY
MEYER MATERIAL COMPANY
100-33-6110
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF
100-33-6110
Vendor: MIDWEST HOSE AND FITTINGS
INC
MIDWEST HOSE AND FITTINGS
510-32-6110
Vendor: MIDWEST METER INC
MIDWEST METER INC
510-31-6110
Vendor: MILES CHEVROLET
MILES CHEVROLET
450-00-8400
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
100-41-6210
MINUTEMAN PRESS OF MCH
510-31-6110
MINUTEMAN PRESS OF MCH
510-32-6110
MINUTEMAN PRESS OF MCH
510-35-6110
MINUTEMAN PRESS OF MCH
100-33-6110
MINUTEMAN PRESS OF MCH
100-00-6210
MINUTEMAN PRESS OF MCH
100-00-6210
MINUTEMAN PRESS OF MCH
100-22-6210
MINUTEMAN PRESS OF MCH
100-22-6210
Vendor: MITCHELL, BILL
MITCHELL, BILL
210-00-5110
Vendor: MJ PRODUCTIONS INC
MJ PRODUCTIONS INC
210-00-5110
Vendor: MNJ TECHNOLOGIES DIRECT INC
MNJ TECHNOLOGIES DIRECT
620-00-6270
MNJ TECHNOLOGIES DIRECT
620-00-6270
MNJ TECHNOLOGIES DIRECT
620-00-6270
Vendor: MOLL, DALE
MOLL, DALE
100-33-5430
Vendor: MOTOROLA SOLUTIONS
- STARCOM21 NETWORK
MOTOROLA SOLUTIONS -
100-22-5320
Vendor: NICOR GAS
NICOR GAS
510-31-5510
NICOR GAS
510-32-5510
NICOR GAS
100-42-5510
NICOR GAS
100-45-5510
NICOR GAS
100-43-5510
NICOR GAS
100-45-5510
NICOR GAS
510-31-5510
NICOR GAS
510-32-5510
Packet: APPKT00214 - EMPLOYEE CLOTHING ALLOW
Description (Item)
Payable Number
Post Date
Amount
EMPLOYEE CLOTHING ALLOW
INV0001012
10/05/2015
291.33
Vendor MERTZ, GARY Total:
291.33
MATERIALS
705700462
10/05/2015
106.99
Vendor MEYER MATERIAL COMPANY Total:
106.99
SUPPLIES
165351W
10/05/2015
701.52
Vendor MID AMERICAN WATER OF WAUCONDA INC Total:
701.52
SUPPLIES
M 15071
10/05/2015
14.60
Vendor
MIDWEST HOSE AND FITTINGS INC Total:
14.60
7/1/15-7/1/16 YEARLY MAINT
0067636-IN
10/05/2015
495.00
Vendor MIDWEST METER INC Total:
495.00
CAPITAL EQUIP
9/21/15
10/05/2015
67,160.00
Vendor MILES CHEVROLET Total:
67,160.00
SUPPLIES
84606
10/05/2015
73.00
SUPPLIES
84657
10/05/2015
197.91
SUPPLIES
84657
10/05/2015
197.90
SUPPLIES
84657
10/05/2015
197.90
SUPPLIES
84657A
10/05/2015
197.91
SUPPLIES
84661
10/05/2015
501.08
SUPPLIES
84675
10/05/2015
174.34
SUPPLIES -BUSINESS CARDS
84663
10/05/2015
36.50
SUPPLIES -BUSINESS CARDS
84698
10/05/2015
36.00
Vendor MINUTEMAN PRESS OF MCH Total:
1,612.54
SUMMER CITY BAND
INV0001013
10/05/2015
420.00
Vendor MITCHELL, BILL Total:
420.00
SUMMER CITY BAND
INV0001014
10/05/2015
140.00
Vendor MJ PRODUCTIONS INC Total:
140.00
EQUIP SUPPLIES
0003416927
10/05/2015
131.20
EQUIP SUPPLIES
0003416928
10/05/2015
253.10
EQUIP SUPPLIES
0003416929
10/05/2015
1,549.11
Vendor MNJ TECHNOLOGIES DIRECT INC Total:
1,933.41
CDL LICENSE REIMB
INV0001015
10/05/2015
60.00
Vendor MOLL, DALE Total:
60.00
STARCOM21 NETWORK
197837302015
10/05/2015
2,146.00
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total:
2,146.00
UTILITIES
8/17/15-9/16/15
10/05/2015
256.14
UTILITIES
8/17/15-9/16/15
10/05/2015
289.06
UTILITIES
8/17-9/16
10/05/2015
612.85
UTILITIES
8/17-9/16
10/05/2015
31.52
UTILITIES
8/18/15-9/17/15
10/05/2015
32.05
UTILITIES
8/18/15-9/17/15
10/05/2015
42.08
UTILITIES
8/18-9/17/15
10/05/2015
30.04
UTILITIES
8/18-9/17/15
10/05/2015
37.72
9/30/2015 12:43:05 PM
Expense Approval Register
Packet: APPKT00214 - UTILITIES
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
NICOR GAS
100-45-5510
UTILITIES
8/19/15-9/18/15
10/05/2015
51.01
Vendor NICOR GAS Total:
1,382.47
Vendor: NIR ROOF CARE INC
NIR ROOF CARE INC
100-01-5110
CONTRACTUAL SERVICES -
101850
10/05/2015
1,200.00
Vendor NIR ROOF CARE INC Total:
1,200.00
Vendor: O'HERRON CO INC, RAY
O'HERRON CO INC, RAY
100-22-4510
EMPLOYEE UNIFORM ALLOW
1542004-IN
10/05/2015
311.32
Vendor O'HERRON CO INC, RAY Total:
311.32
Vendor: OTTOSEN BRITZ KELLY
COOPER & GILBERT LTD
OTTOSEN BRITZ KELLY COOPER
100-01-5230
LEGAL SERVICES AUG 2015
81177
10/05/2015
260.00
Vendor OTTOSEN BRITZ KELLY COOPER & GILBERT LTD Total:
260.00
Vendor: PARKER, GARY
PARKER, GARY
210-00-5110
SUMMER CITY BAND
INV0001016
10/05/2015
70.00
Vendor PARKER, GARY Total:
70.00
Vendor: PETERSON, DWAYNE
PETERSON, DWAYNE
100-47-5110
SOFTBALL UMPIRE FEES
8/31/15-9/18/15
10/05/2015
69.00
Vendor PETERSON, DWAYNE Total:
69.00
Vendor: PETROLIANCE LLC
PETROLIANCE LLC
510-35-6250
VEHICLE FUEL
9678871
10/05/2015
270.76
PETROLIANCE LLC
100-03-6250
VEHICLE FUEL
9678900
10/05/2015
134.92
PETROLIANCE LLC
510-32-6250
VEHICLE FUEL
9678901
10/05/2015
363.14
PETROLIANCE LLC
510-31-6250
VEHICLE FUEL
9678902
10/05/2015
182.38
PETROLIANCE LLC
100-45-6250
VEHICLE FUEL
9678903
10/05/2015
419.21
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9678904
10/05/2015
748.98
PETROLIANCE LLC
100-22-6250
VEHICLE FUEL
9678905
10/05/2015
2,887.63
PETROLIANCE LLC
100-45-6250
VEHICLE FUEL
9680933
10/05/2015
333.75
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9680934
10/05/2015
378.49
PETROLIANCE LLC
100-22-6250
VEHICLE FUEL
9680935
10/05/2015
1,640.24
PETROLIANCE LLC
100-03-6250
VEHICLE FUEL
9684670
10/05/2015
137.72
PETROLIANCE LLC
100-45-6250
VEHICLE FUEL
9684673
10/05/2015
131.27
PETROLIANCE LLC
510-35-6250
VEHICLE FUEL
9680902
10/05/2015
142.18
PETROLIANCE LLC
510-32-6250
VEHICLE FUEL
9680931
10/05/2015
228.97
PETROLIANCE LLC
510-31-6250
VEHICLE FUEL
9680932
10/05/2015
137.49
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9684674
10/05/2015
365.09
Vendor PETROLIANCE LLC Total:
8,S02.22
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F
100-22-6210
SUPPLIES
33963
10/05/2015
317.70
PETTIBONE & CO, P F
100-22-4510
EMPLOYEE UNIFORM ALLOW
33965
10/05/2015
190.95
PETTIBONE & CO, P F
100-22-4510
EMPLOYEE UNIFORM ALLOW
33966
10/05/2015
68.00
PETTIBONE & CO, P F
100-22-4510
EMPLOYEE UNIFORM ALLOW
33967
10/05/2015
136.00
PETTIBONE & CO, P F
100-22-6110
SUPPLIES
33994
10/05/2015
139.00
Vendor PETTIBONE & CO, P F Total:
851.65
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC
100-45-5110
PORTABLE TOILET RENTAL 9/1-
12082
10/05/2015
750.00
PITEL SEPTIC INC
100-45-5110
PORTABLE TOILET AND SINK
12123
10/05/2015
125.00
Vendor PITEL SEPTIC INC Total:
875.00
Vendor: PITNER, KEITH
PITNER, KEITH
210-00-5110
SUMMER CITY BAND
INV0001017
10/05/2015
420.00
Vendor PITNER, KEITH Total:
420.00
Vendor: POE, DAVE
POE, DAVE
210-00-5110
SUMMER CITY BAND
INV0001018
10/05/2015
490.00
Vendor POE, DAVE Total:
490.00
Vendor: PRO PLAYER CONSULTANTS INC
PRO PLAYER CONSULTANTS
100-47-5110
PARKS & REC T-BALL
9/12/15-10/10/15
10/05/2015
525.00
Vendor PRO PLAYER CONSULTANTS INC Total:
525.00
9/30/2015 12:43:05 PM
Expense Approval Register
Packet: APPKT00214 - VEHICLE REPAIRS
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: PSP-BROOKFIELD
PSP-BROOKFIELD
100-22-5370
VEHICLE REPAIRS
311V020636
10/05/2015
336.99
PSP-BROOKFIELD
100-33-5370
VEHICLE REPAIRS
311V021371
10/05/2015
24.66
PSP-BROOKFIELD
100-33-5370
VEHICLE REPAIRS
311V021377
10/05/2015
49.32
Vendor PSP-BROOKFIELD Total:
410.97
Vendor: QUALITY TIRE SERVICE
QUALITY TIRE SERVICE
100-41-5370
VEHICLE REPAIRS
39100
10/05/2015
61.20
Vendor QUALITY TIRE SERVICE Total:
61.20
Vendor: RED WING SHOE STORE
RED WING SHOE STORE
510-35-4510
EMPLOYEE CLOTHING ALLOW
74000000000159
10/05/2015
188.99
Vendor RED WING SHOE STORE Total:
188.99
Vendor: REINDERS INC
REINDERS INC
100-45-5370
VEHICLE REPAIRS
1596972-00
10/05/2015
63.25
REINDERS INC
100-45-5370
VEHICLE REPAIRS
1603393-00
10/05/2015
132.68
Vendor REINDERS INC Total:
195.93
Vendor: RESERVE ACCOUNT
RESERVE ACCOUNT
100-01-5310
POSTAGE FOR MAILING
INV0001019
10/05/2015
25.53
RESERVE ACCOUNT
100-02-5310
POSTAGE FOR MAILING
INV0001019
10/05/2015
3.35
RESERVE ACCOUNT
100-03-5310
POSTAGE FOR MAILING
INV0001019
10/05/2015
37.20
RESERVE ACCOUNT
100-04-5310
POSTAGE FOR MAILING
INV0001019
10/05/2015
195.93
RESERVE ACCOUNT
100-22-5310
POSTAGE FOR MAILING
INV0001019
10/05/2015
246.78
RESERVE ACCOUNT
100-41-5310
POSTAGE FOR MAILING
INV0001019
10/05/2015
191.89
RESERVE ACCOUNT
510-31-5310
POSTAGE FOR MAILING
INV0001020
10/05/2015
272.57
RESERVE ACCOUNT
510-32-5310
POSTAGE FOR MAILING
INV0001020
10/05/2015
2.91
Vendor RESERVE ACCOUNT Total:
976.16
Vendor: RIVERSIDE ANIMAL CLINIC
RIVERSIDE ANIMAL CLINIC
100-46-5110
PARKS & REC PROGRAM
9/29/15
10/05/2015
65.00
Vendor RIVERSIDE ANIMAL CLINIC Total:
65.00
Vendor: SCHMITT, MATTHEW
SCHMITT, MATTHEW
100-22-5420
ILEAS TRAINING
INV0001021
10/05/2015
8.00
Vendor SCHMITT, MATTHEW Total:
8.00
Vendor: SMARZEWSKI, JOHN
SMARZEWSKI, JOHN
210-00-5110
SUMMER CITY BAND
INV0001022
10/05/2015
490.00
Vendor SMARZEWSKI, JOHN Total:
490.00
Vendor: STANS LPS MIDWEST
STANS LPS MIDWEST
100-33-5115
PW RICOH COPY METER
314765
10/05/2015
341.35
STANS LPS MIDWEST
100-03-5110
CED - RICOH COPY METER
314775
10/05/2015
407.41
STANS LPS MIDWEST
610-00-5960
SERVICE CALL-JOHNSBURG
315016
10/05/2015
162.50
STANS LPS MIDWEST
610-00-5960
IT SERVICES-JOHNSBURG
315044
10/05/2015
4,331.39
Vendor STANS LPS MIDWEST Total:
5,242.65
Vendor: STUCKEY CONSTRUCTION
STUCKEY CONSTRUCTION
400-00-8200
MCHENRY REC CENTER
4A
10/05/2015
138,914.35
STUCKEY CONSTRUCTION
400-00-8200
MCHENRY REC CENTER
6
10/05/2015
563,461.20
Vendor STUCKEY CONSTRUCTION Total:
702,375.55
Vendor: TASER INTERNATIONAL
TASER INTERNATIONAL
100-22-6110
SUPPLIES
S11411984
10/05/2015
1,353.39
Vendor TASER INTERNATIONAL Total:
1,353.39
Vendor: THELEN MATERIALS LLC
THELEN MATERIALS LLC
100-33-6110
MATERIALS
325845
10/05/2015
43.13
THELEN MATERIALS LLC
100-33-6110
SUPPLIES
326148
10/05/2015
202.98
Vendor THELEN MATERIALS LLC Total:
246.11
Vendor: THEODORE POLYGRAPH SERV
THEODORE POLYGRAPH SERV
100-21-5110
CONTRACTUAL SERVICES
4993
10/05/2015
300.00
Vendor THEODORE POLYGRAPH SERV Total:
300.00
9/30/2015 12:43:05 PM
Expense Approval Register
Vendor Name
Account Number
Description (Item)
Vendor: TIPPS, BRYAN
TIPPS, BRYAN
210-00-5110
SUMMER CITY BAND
Vendor: TIPPS, GREGORY P
TIPPS, GREGORY P
210-00-5110
SUMMER CITY BAND
Vendor: TOALSON, BILL
TOALSON, BILL
210-00-5110
SUMMER CITY BAND
Vendor: TONYAN BROS INC
TONYAN BROS INC
100-45-6110
SUPPLIES
Vendor: TRAFFIC CONTROL & PROTECTION INC
TRAFFIC CONTROL & 100-33-6110 SUPPLIES
Vendor: TRANE US INC
TRANE US INC
100-01-5110
CONTRACTUAL SERV
Vendor: TRIEFENBACH, GORDON W
TRIEFENBACH, GORDON W
210-00-5110
SUMMER CITY BAND
Vendor: ULINE
ULINE
510-32-6110
SUPPLIES
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE
100-22-5370
VEHICLE REPAIRS
ULTRA STROBE
100-22-5370
VEHICLE REPAIRS
Vendor: USA BLUEBOOK
USA BLUEBOOK
510-35-6110
SUPPLIES
USA BLUEBOOK
510-32-6110
SUPPLIES
Vendor: VALLEY VIEW ACRES
VALLEY VIEW ACRES
100-47-5110
PARKS & REC PROGR
Vendor: VIKING CHEMICAL COMPANY
VIKING CHEMICAL COMPANY
510-32-6110
SUPPLIES
VIKING CHEMICAL COMPANY
510-32-6110
SUPPLIES
Vendor: WASTE MANAGEMENT
OF WI PHEASANT RUN RDF
WASTE MANAGEMENT OF WI
510-32-5580
SLUDGE REMOVAL
Vendor: WELCH BROS INC
WELCH BROS INC
510-35-6110
SUPPLIES
WELCH BROS INC
100-33-6110
SUPPLIES
Vendor: XYLEM WATER SOLUTIONS USA INC
XYLEM WATER SOLUTIONS USA 510-32-5380
REPAIRS
Vendor: ZACCAGNINI, PAM
ZACCAGNINI, PAM
100-46-6920
DJ SERVICE 10/16/15
Packet: APPKT00214 - SUMMER CITY BAND
Payable Number
Post Date
Amount
INV0001023
10/05/2015
420.00
Vendor TIPPS, BRYAN Total:
420.00
INV0001024
10/05/2015
490.00
Vendor TIPPS, GREGORY P Total:
490.00
INV0001025
10/05/2015
210.00
Vendor TOALSON, BILL Total:
210.00
320884
10/05/2015
2,330.02
Vendor TONYAN BROS INC Total:
2,330.02
84422
10/05/2015
487.40
Vendor
TRAFFIC CONTROL & PROTECTION INC Total:
487.40
ICES 35553411
10/05/2015
57,900.00
Vendor TRANE US INC Total:
57,900.00
INV0001026
10/05/2015
490.00
Vendor TRIEFENBACH, GORDON W Total:
490.00
70502418
10/05/2015
205.64
Vendor ULINE Total:
205.64
070134
10/05/2015
1,996.00
070286
10/05/2015
85.95
Vendor ULTRA STROBE COMMUNICATIONS INC Total:
2,081.95
707728
10/05/2015
67.37
747568
10/05/2015
623.85
Vendor USA BLUEBOOK Total:
691.22
AM 16024
10/05/2015
200.00
Vendor VALLEY VIEW ACRES Total:
200.00
19972
10/05/2015
2,799.35
22747
10/05/2015
2,695.85
Vendor VIKING CHEMICAL COMPANY Total:
5,495.20
0029368-2742-3
10/05/2015
7,313.32
Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total:
7,313.32
1532198
10/05/2015
267.50
1532198A
10/05/2015
116.00
Vendor WELCH BROS INC Total:
383.50
3556861425
10/05/2015
151.36
Vendor XYLEM WATER SOLUTIONS USA INC Total:
151.36
INV0001027
10/05/2015
200.00
Vendor ZACCAGNINI, PAM Total:
200.00
Grand Total:
1,074,545.93
9/30/2015 12:43:05 PM
Expense Approval Register
Packet: APPKT00214 - DJ SERVICE 10/16/15
Fund Summary
Fund
Expense Amount
100 - GENERAL FUND
182,250.76
210 - BAND FUND
9,030.00
225 -ALARM BOARD FUND
1,488.50
270 - MOTOR FUEL TAX FUND
2,860.22
280 - DEVELOPER DONATION FUND
17,924.00
300 - DEBT SERVICE-1997A FUND
117.35
400 - RECREATION CENTER FUND
714,780.19
440 - CAPITAL IMPROVEMENTS FUND
10,974.05
450 - CAPITAL EQUIPMENT FUND
67,160.00
510 - WATER/SEWER FUND
50,769.82
610 - RISK MANAGEMENT FUND
4,493.89
620 - INFORMATION TECHNOLOGY FUND
4,402.40
740 - RETAINED PERSONNEL ESCROW
7,328.75
760 - POLICE PENSION FUND
966.00
Grand Total: 1,074,545.93
Report Summary
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: October 5, 2015
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: Municipal Center Bike Path Engineering Services Agreement
ATTACHMENTS: HR Green, Inc. Professional Services Agreement
IDOT Preliminary Engineering Services Agreement
Bike Path Site Plan
In early 2014 HR Green, Inc. identified and submitted an Illinois Transportation Enhancement
Program (ITEP) grant request on behalf of the City for a bike path proposal connecting the
existing path on Municipal Drive and extending it through Knox Park and including a connection
to the recreation center and to Green Street. In April of 2014 the City was awarded $358,840
for the construction portion of project. Similar to other federally funded projects, the City
would is responsible for the costs of Phase I and Phase II engineering services and other direct
costs.
With an understanding that the McHenry Recreation Facility was in the planning stages, and
that it would be more efficient and cost effective to coordinate and construct the path as part
of the recreation center project, the City was able to work with IDOT to delay the activation of
the ITEP award until such time as this could occur. With site work for the McHenry Recreation
Center project estimated for completion in the spring of 2016, it is now time to activate the
ITEP agreement in order to finalize planning for the bike patch project so that it can be
constructed in the spring to coincide with the completion of the recreation center.
Attached is Professional Services Agreement (PSA) which outlines the phase I and phase II
engineering services for the "Municipal Center Bike Path". This PSA covers all required
contributions from the City of McHenry as required by the ITEP grant for the bike path outside
of the site of the recreation center. The site work for the actual recreation center project is
under a separate engineering services agreement with HR Green, Inc. The PSA for a lump sum
amount of $37,989.78 and represents 10.6% of the ITEP grant amount.
Also attached is an Illinois Department of Transportation (IDOT) Preliminary Engineering
Services Agreement for Motor Fuel Tax Funds agreement. The ITEP grant is administered
through IDOT and IDOT utilizes the standard Motor Fuel Tax agreement form for ITEP funded
)rojects. This agreement identifies the scope of the project, the amount of engineering costs,
and is required to be approved by the municipality (or LA in the form) to activate the ITEP grant.
To be clear, Motor Fuel Tax dollars are not being utilized for this project, the lump sum amount
for Phase I, Phase II and direct costs to HR Green, Inc. will be paid from the Parks Developer
Donation Fund.
Therefore, if Council concurs, it is recommended that the attached Professional Services
Agreement with HR Green, Inc. for a lump sum amount of $37,989.78 for Phase I, Phase II and
direct costs related to the construction of the Municipal Center Bike Path be approved; and,
that the attached Preliminary Engineering Services Agreement for Motor Fuel Tax Funds for
the Municipal Center Bike Path be executed.
EXHIBIT A
Phase I and Phase II Engineering
Scope of Services
Municipal Center Bike Path
Knox Drive from Park Place to Bank Drive
and
Knox Park between Knox Drive and Green Street
Presented to:
City of McHenry
Presented by:
HRGreen
October 2015
86140047.01
Project Understanding
The project consists of providing an off-street shared -use path on the east side of Knox Drive between
Park Place and Bank Drive and through Knox Park to Green Street. The proposed path will connect to
existing bike paths at Park Place and Municipal Drive as well as the existing sidewalk along Green Street.
The approximate length of the project is 2,600 feet. The improvement will provide direct access to
amenities within Knox Park and the future Recreation Center, as well as safe connectivity to businesses
along Illinois Route 31.
In April 2014, the City of McHenry (City) was awarded an Illinois Transportation Enhancement Program
(ITEP) grant by the Illinois Department of Transportation ([DOT) for the construction of the Municipal
Center Bike Path, Phase I and Phase II engineering will be funded with City General funds and/or Motor
Fuel Tax (MFT) funds. Due to the contribution of federal funding during the construction phase of the
project, the project bidding and award of the contract will be administered by [DOT. Therefore the project
must be state let by April 2016 so that construction can be completed during the spring 2016 construction
season so that the paths are in place for the opening of the new Recreation Center Facility.
The work will include Phase I engineering tasks required for a Categorical Exclusion Group I with Report
and preparation of bike path plans, drainage design, erosion control plans, landscaping plans, and all
other related work necessary to complete the Phase II contract plans. The path will be ADA compliant.
As a federally funded project, preparation of Phase I and Phase II engineering documents must follow
FHWA guidelines for processing and the project will not require a Categorical Exclusion Group II Phase I
report. Hence, the project can be designed in accordance with City and MFT standards and thus the
project schedule can be expedited. There will also be reduction in engineering costs as [DOT involvement
would be minimal. The following scope is based on the project following FHWA polices and standards.
PHASE I ENGINEERING
Agreements
As the construction and construction engineering phases of the project will be federally funded, the
Project Program Information Form (PPI) will be submitted to MCCOM for coordination with IDOT Local
Roads to obtain Project and Job numbers.
Phase I Engineering Tasks
Early Coordination
Early coordination will be vital to ascertain the scope of work is clearly defined and that those work items
requiring action from other agencies are submitted early to maintain the project schedule. HR Green will
assist the City in scheduling a kick-off meeting with [DOT to discuss and receive approval of the project
scope and schedule.
Topographic Survey
Topographic Survey will include the area lying within and 50 feet beyond the existing edge of pavement
for 1,000 feet of the Knox Drive eastern parkway from Bank Drive to Park Place. Topographic Survey will
also extend as a 50400t width east from the Knox Park entrance at Park Place, along the southern edge
of the softball fields, around the swimming pool, and to the Knox Park entrance at Green Street. Survey
will also include necessary areas between Knox Drive and the future paths linking to the new Recreation
Center.
Existing utilities will be surveyed from visible flags or markings. Storm, sanitary. sewer and water main
structures will be surveyed, including rim elevation, invert pipe size,- direction and elevation as observed
at manholes. Survey will reference existing NGS control stations, Illinois State Plane Coordinate System
East Zone NAD83(2007). Elevations will be based upon NAVD88 or local benchmarks.
Tree Survey
HR Green will locate existing trees greater than six (6) inches in diameter within the project limits. Tree
size and type (coniferous or deciduous) will be referenced within the topographic base map.
Site Topography Survey Base Map
HR Green will generate a Microstation V8 drawing of the existing features collected along the roadway
according to [DOT standards. One (1) foot contours will be generated with the elevations referenced to
NAVD88 (U.S. Survey Feet). HR Green will provide a Microstation V8 drawing and Geopak file with
existing features and improvements within the project limits to be shown. Topographic Survey base map
will show tags to existing visible utilities and features. A topographic survey plat is not required due to
this surveying service being performed for our internal engineering group.
No additional right-of-way or easements are anticipated; therefore work to complete Plat of Easement or
Plat of Dedication is not included.
Environmental Studies
HR Green is totally conversant with the environmental requirements of a federally funded project. As per
IDOT requirements, an Environmental Survey Request will be submitted to IDOT to determine the extent
of possible wetland, biological or cultural impacts the proposed roundabout may present. Wetland,
biological and cultural clearance will be required to obtain IDOT Phase I engineering approval.
Preliminary Design Studies
Preliminary design studies will be performed to analyze the impacts of a shared -use path to the
surrounding area, construction cost, and ADA accessibility.
Preliminary horizontal and vertical geometrics will be developed and transposed on 1" = 50' aerial maps
to determine the impacts the shared -use path will have on the surrounding area. HR Green will also
develop cross sections for slope and construction impact analysis, every 100', and at
driveways/entrances. Cross sections will show proposed cross slopes, existing and proposed centerline
elevations, ditch elevations where appropriate, excavation areas for cost analysis purposes, and any
easements.
The shared -use path design will be developed in detail on plan and profile sheets on 1" = 50' base maps.
The preferred plan and profiles will be submitted to IDOT for approval as part of the Phase I engineering
report.
Project Development Report (PDR)
HR Green will prepare the necessary documentation to obtain Phase I Engineering approval. IDOT has
indicated that the project will be processed as a Categorical Exclusion Group I without Report to obtain
Design Approval. HR Green will prepare the BLR 19100 and necessary attachments for submittal to the
City and [DOT.
Drainage Study
Proposed improvements will not be constructed within the floodplain, the total added impervious area is
under one acre, and it is assumed the City's storm sewer system will not be impacted; therefore based on
current requirements it is anticipated a storm water permit from the County will not be required. A
Location Drainage Study will also not be required for this project.
The topography within the project area will be analyzed to determine whether an abbreviated storm sewer
system with pipe culverts will be needed to facilitate shared -use path drainage.
Utility Coordination
HR Green will initiate utility coordination process during Phase I engineering by contacting utilities that
have facilities along the project limits. HR Green will work with the City and private companies to obtain
preliminary utility data and to categorize the needs for each utility including relocation, proteckn-place,
modification or abandonment.
Project Coordination and Meetings
Our experience gained in completing projects for municipal clients has led us to an understanding of the
critical nature of early project coordination both with public agencies and affected property
owners/residents. By maintaining open levels of communication from the beginning with all of the
stakeholders involved in the process, we gain access to their invaluable input and support. Early project
coordination also allows us to ensure that those items requiring action from other agencies are submitted
early in the project in order to maintain the project schedule. Project coordination work will include:
1. The scheduling of an initial Phase (kick-off meeting with the City to review the overall project
and scope of work to ensure that the goals and objectives of the City will be satisfied.
2. The scheduling of an initial Phase I kick-off meeting with [DOT to review the project scope,
limits and schedule.
3. Attendance at one FHWA coordination meeting to obtain approval on the project scope,
termini and environmental processing.
4. Project documentation is also critical to project success. HR Green will prepare/distribute
meeting minutes of all meetings attended which will detail the discussions of attendees along
with the action required of the attendees.
PHASE II ENGINEERING
HR Green staff understands that a projects cost and schedule are controlled best by the preparation of
detailed and accurate contract plans and special provisions. HR Green is fully committed to details and
clarity in the preparation of plans and contract documents.
Design Guidelines
The Phase II Engineering and Contract Documents will be developed according to applicable IDOT and
City requirements. These include the following design guidelines:
• Approved Phase I Engineering;
• Bureau of Local Roads (BLR) Manual;
• AASHTO Guide for the Development of Bicycle Facilities; and
• City Standards,
HR Green has made the following assumptions associated with the Phase II engineering:
1. Improvements to City utilities, beyond structure and fire hydrant adjustments, will not be
required.
2. No lighting will be proposed.
3. No right-of-way documents will be prepared.
Contract Plans and Documents
HR Green will develop and assemble the contract plans and special provisions for an IDOT letting. HR
Green has a full service staff that can produce the plans.
The Contract Plans will include the following sheets:
• Cover Sheet;
• Index/General Notes/Standards;
• Summary of Quantities;
• Typical Sections;
• Alignment, Ties and Benchmark;
• Shared -Use Path Plan and Profile Plans;
• Erosion and Sediment Control Plan;
• Pavement Marking, Signing and Restoration Plans;
• Miscellaneous Project Specific Details;
• IDOT Standards; and
• Cross -Sections every 100 feet
Final Contract Documents will include:
• Special Provisions;
• Estimate of Time;
• Cost Breakdown for Lump Sum Items; and
• Estimate of Cost.
Milestone Submittals
Plans will be developed to predetermined milestones for submittal to the City and IDOT for review and
approval. For a project of this type two submittals prefinal and final, would be made. The prefinal plans
would be submitted to the City and IDOT for review and comment. The comments would then be
incorporated into the plans and a disposition of comments submitted. Plans will also be submitted to
utility companies that have facilities within the right-of-way and project limits.
Erosion Control
An erosion control plan will be prepared that makes recommendations to control erosion and retain
sediment on the construction site. Erosion control measures and best management practices will include
silt fence or filter socks, and temporary seeding and mulching plans.
Pavement Design
HR Green will coordinate with the City to design a Hot Mix Asphalt (HMA) pavement and/or aggregate
pavement surface that meets City and [DOT standards.
Special Waste
As a result of legislation enacted by the Illinois General Assembly and signed into law on July 30, 2010 by
the Governor of Illinois, Public Act 09&1416, regulating disposal of Clean Construction or Demolition
Debris (CCDD), requires a certification from an Illinois registered Professional Engineer that soils
generated during construction activities are uncontaminated. IDOT will require necessary certifications
be completed prior to granting project approval. IDOT requires the special waste certification along non -
State routes to be the responsibility of the Local Agencies. HR Green will coordinate and obtain
certification for the Municipal Center Bike Path improvements.
Utility Coordination
The HR Green Team will continue the utility coordination process during Phase II engineering by sending
roadway plans to private utilities. If necessary, utility coordination meetings can be held with the
impacted utilities to review and discuss the conflicts, resolutions and scheduling. This coordination will
aHow the utilities to design and relocate their facilities in a way that is compatible with the proposed
design. Just as important, the utilities can then complete their design relocations in a timely manner to
prevent construction delays.
Special Provisions
HR Green will prepare contract special provisions for the project. The document will include
Supplemental, Recurring, BIDE, District 1, and project specific special provisions. The project specific
special provisions will be written to cover any items not covered by the Standard Specifications for Road
and Bridge Construction.
Estimate of Time
The estimate of time will be developed based upon pay items and quantities and will be used to develop
the number of working days or completion date for the project.
Project Coordination and Meetings
Our experience gained in completing projects for Local Agencies has led us to an understanding of the
critical nature of early project coordination with all project stakeholders. Early project coordination also
allows us to ensure that those items requiring action from other agencies are submitted early in the
project in order to maintain the project schedule. Project coordination work will include:
1. Phase II kick-off meeting with IDOT to review the project scope and schedule.
2. Project status meeting with the City to review the project and obtain input.
3. Project documentation is also critical to project success. The HR Green Team will
prepare/distribute meeting minutes of all meetings attended which will detail the discussions
of attendees along with the action required of the attendees.
Summary of Costs
The following documents detail the Phase I and II engineering costs associated with the scope of work
detailed.
Work
Cost
Phase I Engineering
$15,874.81
Phase II Engineering
$22,114,97
Direct Costs
$1,384.40
Total
$37,98918
Municipality
L
Name
City of McHenry
p
Illinois Department
C
HR Green, Inc.
C
of Transportation
o
A
S
Township
Address
McHenry
L
Preliminary Engineering
U
420 N. Front Street
A
Services Agreement
L
County
G
For
T
City
McHenry
E
Motor Fuel Tax Funds
A
McHenry
N
N
Section
State
C
T
Illinois
Y
THIS AGREEMENT is made and entered into this day of October 2015 between the above Local
Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS,
Name Municipal Bike Path
Route NA
Termini
Section Description
Length 0.49 Mi. 2,600 FT (Structure No. NA
Description:
Provide Phase I and Phase II engineering for the Municipal Bike Path IMP rovements.Tfie project will include a proposed
shared -used path facility with signage, landscape restoration, pavement markings and detectable warnings.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked below:
a. ®Make such detailed surveys as are necessary for the preparation of detailed roadway plans
bI ❑Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. ❑ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ❑Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources -Office of Water Resources Permit,
Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. ❑Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. ❑Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
CIO required.
Note: Four copies to be submitted to the Regional Engineer
Page 1 of4 BLR 05510 (Rev. 11/06)
i. ❑ Assist the LA in the tabulation and interpretation of the contractors' proposals
Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads & Streets.
k. ® Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to I will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1 a, 1 g, 1 i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. ® A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by
the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost
Under $50,000
Percentage Fees
A lump sum fee of $37.989.78
(see note)
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. To pay for services stipulated in paragraphs 1 b, 1 c, 1 d, le, 1f, 1 h, 1j & 1 k of the ENGINEER AGREES at actual cost of
performing such work plus 171 percent to cover profit, overhead and readiness to serve - "actual cost" being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may
sublet all or part of the services provided under the paragraph 1 b, 1 c, 1 d, le, 1f, 1 h, 1j & 1 k. If the ENGINEER sublets all
or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge.
"Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser -salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
Page 2 of 4 BLR 05510 (Rev. 11/06)
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by
paragraphs la through 1 g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under "a"
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1a, through 1 h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus 171 percent incurred up to the time he is notified in writing of such
abandonment "actual cost" being defined as in paragraph 2 of THE LA AGREES,
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus 171 percent to cover profit, overhead and
readiness to serve "actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that "changes" as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
Page 3 of 4 BLR 05510 (Rev. 11/06)
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
ATTEST:
City of McHenry of the
(Municipality/Township/County)
State of Illinois, acting by and through its
Mayor and City Council
City Clerk By
(Seal) Title Mayor
Executed by the ENGINEER:
ATTF�T•
Title Project Manager
Approved
Date
Department of Transportation
Regional
HR Green, Inc.
420 N. Front Street
McHenry, IL 0050�f� %
By Lt0dn/LugC1
Title Vice President
Page 4 of 4 BLR 05510 (Rev. 11/06)
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CONCEPTUAL BIKE PATH EXHIBIT