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HomeMy WebLinkAboutOrdinances - 25-17 - 03/17/2025 - NIPC CITY OF MCHENRY
MCHENRY COUNTY
STATE OF ILLINOIS
Ordinance 25-17
An Ordinance Authorizing Execution of the 2025 Extension of the Northern Illinois
Purchasing Cooperative ("NIPC') 2020 Intergovernmental Agreement for the
Purchase of Power Supplies and Other Goods and Services; Waiving Local Bidding
Requirements for Purchases Made through NIPC; and Authorizing Purchase
Agreements Made through NIPC
Passed by the
Mayor and City Council
Of the
City of McHenry
McHenry County
State of Illinois
March 17, 2025
Published in pamphlet form by authority of the Mayor and City Council of the City
of McHenry, McHenry County, Illinois this 18th Day of March 2025
ORDINANCE ZS-17
An Ordinance Authorizing Execution of the 2025 Extension of the Northern Illinois
Purchasing Cooperative ("NIPC") 2020 Intergovernmental Agreement for the Purchase of
Power Supplies and Other Goods and Services; Waiving Local Bidding Requirements for
Purchases Made through NIPC; and Authorizing Purchase Agreements Made through NIPC
WHEREAS,the City of McHenry,McHenry County,Illinois,is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
WHEREAS, the City has participated in the Northern Illinois Purchasing Cooperative
("NIPC")Intergovernmental Agreement("IGA")for the economical purchase of goods and services;
and
WHEREAS, by working through NIPC, the participants have been able to secure
competitively priced electrical power and have been able to reduce the total transaction costs of
identifying and negotiating power purchase arrangements with third party suppliers; and
WHEREAS, units of local government may contract and associate among themselves
pursuant to Article VII, Section 10, of the Illinois Constitution of 1970 and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and
WHEREAS, some of the proposed NIPC members have local codes or rules that require that
certain purchases must be solicited for bids pursuant to their local rules, but under the proposed
NIPC intergovernmental agreement, the NIPC purchasing rules shall apply instead; and
WHEREAS,given the short turnaround time limits for executing power purchases because
they reflect a rapidly changing commodity price,the NIPC agreement contemplates that its members
will authorize specific parties of each member to execute contracts on behalf of that members; and
WHEREAS,the NIPC members wish to continue their cooperation by extending the term of
the NIPC IGA to January 31, 2030, which extension agreement is attached hereto as Exhibit A.
NOW, THEREFORE,BE IT ORDAINED by the City Council of the City of McHenry,
McHenry County, Illinois, as follows:
SECTION 1:The Mayor be,and is hereby authorized and directed to execute,and the Clerk
is authorized and directed to attest, duplicate original copies of the NORTHERN ILLINOIS
PURCHASING COOPERATIVE ("NIPC"") AGREEMENT TO EXTEND THE 2020
INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF POWER SUPPLIES
NIPC INTERGOVERNMENTAL AGREEMENT EXTENSION APPROVAL, Page 1
AND OTHER GOODS AND SERVICES ("Agreement"), a copy of which is attached hereto as
Attachment A.
SECTION 2: The administration is directed to take all actions necessary to implement the
terms of the IGA and to execute contracts negotiated under the IGA in a manner consistent with its
terms, and any local ordinances or rules governing purchases that will instead be made through
NIPC are hereby waived and those purchases will instead be subject to NIPC's procedures.
SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect,impair,invalidate or nullify the remainder thereof,which remainder shall remain and
continue in full force and effect.
SECTION 4:All ordinances or parts of ordinances in conflict herewith are hereby repealed
to the extent of such conflict.
SECTION 5:This Ordinance shall be in full force and effect upon its passage,approval and
publication in pamphlet form (which publication is hereby authorized) as provided by law.
Passed this 17th day of March, 2025.
Ayes Nays Absent Abstain
Alderwoman Bassi x
Alderman Davis x
Alderman Glab x
Alderman Koch x
Alderman McClatchey x
Alderwoman Miller x
Alderman Santi x
/'�' �.�t,� Q ,
Wayne Jett,Mayar Monte Johnson, Dep y City Clerk
NIPC INTERGOVERNMENTAL AGREEMENT EXTENSION APPROVAL, Page 2
ATTACHMENT A
NORTHERN ILLINOIS PURCHASING COOPERATIVE ("NIPC")
AGREEMENT TO EXTEND THE 2020 INTERGOVERNMENTAL
AGREEMENT FOR THE PURCHASE OF POWER SUPPLIES
AND OTHER GOODS AND SERVICES
NIPC INTERGOVERNMENTAL AGREEMENT EXTENSION APPROVAL, Page 3
NORTHERN ILLINOIS PURCHASING COOPERATIVE ("NIPC")
AGREEMENT TO EXTEND THE 2020 INTERGOVERNMENTAL
AGREEMENT FOR THE PURCHASE OF POWER SUPPLIES
AND OTHER GOODS AND SERVICES
This Intergovernmental Agreement ("Agreement") is entered into between the signatory
parties below, all Illinois municipal corporations or other governmental entities (collectively,
"Members") for purposes of renewing and extending the term of the 2020 Intergovernmental
Agreement for the Northern Illinois Purchasing Cooperative ("NIPC").
WHEREAS, the Members have worked cooperative to achieve economies of scale,
reduced administrative burdens and improved commodity prices by purchasing goods and
services, electricity, and other power supplies as a group through NIPC; and
WHEREAS, the 2020 Intergovernmental Agreement for the Purchase of Power Supplies
and Other Goods and Services governing the operations of NIPC (the "NIPC IGA") has been
effective in ensuring the operation of NIPC and the cooperation of its local government
members for that purpose; and
WHEREAS, NIPC's member governments wish to continue their association through
NIPC by extending the term of the NIPC IGA; and
WHEREAS, such cooperation is one of the purposes of the Intergovernmental
Cooperation Agreement Act("Act") (5 ILCS 220/1 et seq.); and
WHEREAS, this Agreement satisfies the requirements of that Act and of the Illinois
State Constitution provisions authorizing Intergovernmental Agreements (Article 7, Section 10).
NOW,THEREFORE,the Members agree as follows:
1. The term of the NIPC Agreement (attached hereto as Exhibit A) which governs
the operations ofNIPC is hereby extended through January 31, 2030.
2. The effective date of this Agreement shall be January 31, 2025.
Page 1 of 6
3. In all other respects, the attached NIPC Agreement shall remain unchanged.
4. This Agreement may be executed by all the parties in identical original duplicates
and each of the duplicates shall, individually and taken together, constitute one and the same
Agreement.
[SIGNATURE PAGES FOLLOW]
Page 2 of 6
VILLAGE OF ALGONQUIN ATTEST:
By
Debby Sosine,President Fred Martin,Clerk
DATE: ,2025
CITY OF GENOA ATTEST:
By
Jonathan Brust,Mayor Becca Stevenson,Clerk
DATE: ,2025
VILLAGE OF HAMPSHIRE ATTEST:
By
Mike Reid,Jr.,President Karen Stuehler,Clerk
DATE: ,2025
VILLAGE OF HUNTLEY ATTEST:
By
Timothy J.Hoeft,Mayor ,Clerk
DATE: ,2025
VILLAGE OF JOHNSBURG
ATTEST:
By
Edwin P.Hettermann,President
Claudett E.Sofiakis,Clerk
DATE: ,2025
VILLAGE OF LAKE IN THE HILLS ATTEST:
By
Ray Bogdanowski,President Shannon DuBeau,Clerk
DATE: ,2025
Page 3 of 6
VILLAGE OF LAKEWOOD ATTEST:
By
David Stavropoulos,President Jeanette LoBosco,Clerk
DATE: ,2025
CITY OF cHE RY ATTES �
B "�"" ` �� \
Y
W y Jet,Mayor Trisha Ramel,Clerk
March 18
DATE: ,2025
VILLAGE OF RICHMOND ATTEST:
By
Toni Wardanian,President Karla L.Thomas,Clerk
DATE: ,2025
VILLAGE OF SPRING GROVE ATTEST:
By
Mark Eisenberg, President Kelly Popelka,Village Clerk
DATE: ,2025
CiTY OF WOODSTOCK ATTEST:
By
Michael A.Turner,Mayor Jane Howie,Clerk
DATE: ,2025
WOODSTOCK FIRE AND RESCUE ATTEST:
DISTRICT
By Robert A.Kristensen, Secretary
Fred Spitzer,President
DATE: ,2025
Page 4 of 6
Z.•WWIPC NIGECWIPC/GA and Crealion DocumentsllGA.NIPC./GA.reneiva!2025.doc
Page 5 of 6
EXHIBIT A
2020 Northern Illinois Purchasin� Cooperative ("NIPC") Intergovernmental
A�reement
Page 6 of 6
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NORT��RN�LLIN'OZ,S PURCH,A.SING COOP�RATN�("NIPC"t') � j �
2020 INTCRGO'VLrRI�MENTAL.AG��IVIENT �
�'U�'i'�E PU�tC�ASE OF�'O'VV��SIIPPLZES `, ; G
AIvD Q'Z'��R GOQDS AND SER.'VTCES , � �
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' This lntergover�vnerrtal Agreement("Ag•eatnent")is antered into between tha si�natory pariies , � �
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balow, al! Illinois munic#pal eorpox�utions or other gor+ernmenial antities, (collecflvely, "Members")�or I
purposes of ranewin� and z�evising the 20l h Intergovernmental Agreement for the Norkhern Tlllnois ; "
Purchasing �ooperative ("Nk'C"), Ik ls axplleltly contemplated that additlonal local governmetatAl
' entlties may Join this Agreement ut a later date on the seme terms as the sigraatory partias, wlth fha
permisslon af the Admitttstratox�, as de�ned balow, and without additiaial approval fi�om ti�e origint�t ,
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conU�aedug Mefnbers, Thls Agceement shall he binding on aay signatoc�es,' : ' '
'WI3fL�REAS, tha Members hays agreed th�t thaz�e nnay be econoinias of scale, z�educed ;
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administraiive casts and improvad eonunodity prices by purcliasing goods and servicas, eIeet��icity and ;
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other p�wer spppltes as a geoup;and
WHL�RLAS, in order to obtaio these economies, several municlpalities prevlatisly joined . ; �
� togather to cxeate the Not�thern IQlnois Governmental Bnergy Caoperative(°N]Q�C"}and continued that !
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cooperation through a previons tntergoveriimo��tal agreemant{"TGA") for NIPC and ssvera! of those �.� ; '
munfe;palities wish to continuv tilat association by renewing and revJsing the NIPC TGA;and ;
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'1�VI-TE�AS, such cooperation is one of tho pttcposes of the Inter�overnmantal Coo�erAtlon � •
Agceament Act("Act")(5 IZCS 220/l et seg.);and . � �
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, WX�L�RT�AS, thls A.greemant satisflas tha reguirements of that Act and of ihe Illit�ois Stata '. �
Constitutlon pravlsions authorizing Intef•governmantal Agreements(A,i�ticle 7,Section lU). . �
N'OViV,TH�R��OR�,tEte Msznbers agceo as follows; . � i �
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1.. kURP05�� To caoporate to negatiate economioal purahase agreaments for goods anrl �
services as wall �s for powpr puxchase ag•eements ("Purehase A�reements") All as'directed by tiie . j :
Gaverning T3oard(as that ierm is defined below). �� i
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2, GO'VL�'�iL4A,NC�, Tk�e NIPC membership shal! be govarned by ane rapi�esentative of . �
each Member (the "Oovernit�g Board"), �ach Membot� shall Iiavo one vote, and untess otharwise ; �
specificaily provided far slsewkex�e in this Agreemant,the�ovec�aing Board slinll xequ�ra a maJorlky vota I I
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�or any bind�ng dealslons, Ali vates by the membership may be take��Uy telephone, e-mail or other ' j
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electronic or digltat communlcation.
3, ADMINXSTRA,TI01�, i, '
a, Tha NTPC membership ag��ess to place administ�•attve responsib111ty for !ts npe►�atfons, . .
iiicluciing app�'Qval of atty new members, with tl�e Dlreetor of tho McHe��•y County Counail of ;
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Gover�unonts (�`MCCCi") (tlie "Administrato��"), wlxo wl(t repo��t to fhe Goveming Board on �
administrative makters, �y a�naJori#y vote,the NTPC Governin�Board shalt Agc�ea upon an a�proprlate ;
[evel of com�ensatlon to MCCCr(or any sub�equent Adrrilnlstrator)for these adm9nist�'ative services. •
b, The Governing Boaed m�ay elect a new A.dminish•ator at anp ttme by a majax�lty vote, �
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4. SOLICTTING AND SEL�CTING�C7PPI,��RS. , '
a, So?�citation,
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i, NIPC shall seek to ot�tain supplies ihat a�re competitlt+eiy �ricec) or that are '
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supplie�i on tet�ms that are in the best Intcrests of thc Affected Members (as that tarm is defined in '
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Sectlon 4.a,ii below). To meet this goal NZPC anay a•aly upo�x a va��laty of inethodologi�s inciuding using
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a Request for Pt•p�osal salicitAtion, by !ha use of an on-llne auction format or by using such othe�� : 1
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methadoSogy as the Affected Membars deterinine a��e approprlate and consistent wlth appIienble law. �
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ii, The Adminis#rato�•1s responsib3e�'or es�suring tl�&t oach Member ls on notice of �
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each nQw bidding opportunity, �aoh NIP�Mvmber may eho�se,pxlnr to the issuana�o�'Any bid request ' j
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or other soliaitation foj� purcl�ase, wl�ather or not ta pA►�ticipate tn the speaiflc bld ceques#, Those � �
tn�mbers who participate in each bid request shxll be referred io as tk�s"Affeated Mambers". In cases �, �
where [ess than fhe full NIPC metnbership is pa��tiaipaFing!n a bid requsst or soiicitatio>>for purcJtase, ;
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then only the Affected Merobers and nat tha entire Gaveriiing aoard shall be permttted to v�te on thai , �
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pat•tiaula��bid�•eyuest or solicitation, . �
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1) fihe Administrator muy requjre MemUers ta indicate whether they intet3d fo ;
pat•tioipate jn ar�y s�pecific 61d solicitatlon or pw�chasing effort and may ��equiiro Yh�t the Membe3's give �
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written notie� to tl�e Adminis#ratoc of the3r 9ntent to withdrav,+ fi•am pai�tioipation, provided that no j �
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withd��awal from pa��ticlpation shall be pectttitted i� a solicitation is outstandin� At the time of sueh ! ;
wlthdrawal notice a�if bids already have been teaeived and are being cansidered or negntiated b�NIPC, � ; �
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2) Tf a Member has noE provided noiice of wlthdrawal fi�om a speoiftc bld whe��so �
a�equired by tha Adminastcatoi�ttnd if the Member l�as been included in any bid soltcitation announcement .
oa• process, ihen the IvZeanber must complete snd executa any related Purchase Ayeement tliat is � �
ultl�na#ely appraved by the Affectad Members. Suc!► Met��ber alsa shall be counted in any tatty of �
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Affected Members for purpases of calcu[ating tha numbet•of'votes requirecl�or ap�roval of any m�ttex�
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related to a spacl�'ia purchasa initiaEive, Howavei�, the Adminlsh�ator shall have discretlon to permlt . ; '
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witlldrawal of that membea�if,ln the sole determina#ion of the Admintstrator,such withdrawal wili not . j
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affeat ti�e p►�fce or terms offered to the balance of tiie Affected Members, ;
3) �'h1s Ilmitation on witi�drawal is imposed ln ordec to ensure that#k�e A.ffected �
Metnbers belaeflt fram Any bulk pucch�sing advantages rasutting fi�om guaranteeing to supply bidders a . �
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del7ned customer base beoause this has an itnpaat on the bid pricas fox supplles.
lii. For eaoh bid soliaitation, 1n the discretlon of the Administrator� b9dding may � i �
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exeEude acaounts that ara not litcely ta affer sfgnificant fitza«cisl advantages to membors. This inalpdes, ' � (
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but Is not l�nited to s3hiations !n whlch biddin same or all of tho electria ower accowits af some � i
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meinbars will no# offer slgni#lcant �nancial adva��tages over �ammonwealth L�dison rates or othe3� _ i
e�usting ar potential ratas,such as for instance aocounis for street lights and any franchise accounts, '• �
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iv, N1pC may waiva bidding or sotialtation for a non-pubfic wniks purol�Ase by a : I
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two-tl�ix�ds vote of the Affected Membecs pa•ovided that the Af�'ected Members dotectni►ae that this w311 ;
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x•esult in a oompefitive price or that such waiver is in the Uest iuterests of the Affected Members. Sucb ' i
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bid�wa3ver aptian shall include, but uot be limited to, tha extension of axisting agreements without : l
additional sollcitation or bidding. �
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v, By approving this Ag�•ee�nan#, all Meanbers agroa that th#s prpcess sha(t apply ! -
to ap ptircliasing by NIPC and any Me�ubai•regulatlons governing purchasing to the cont�'t�ry are hereby �
waivad fo;� purchases made through NII'C. Nothing in this A�•ee2zi,cnt is intended Ro wai�ve any � �
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applicabie Illinois law. �
b, Selec#ton and EaceGtttfon of Agz•eemeuts, � �
1, Tha AdtninisU�ator may negotlate tUa terms �or any �urchase Agreemant in
preparaHon for cons3deration by the Affected Members. � ;
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ii, Each Affected Mentber sha(1 be given ane vote for pur�oses o:f determining � �
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whethe�°to enter into a specifie�'urchase A�eement, �
iil, A�uajorlty vote of tha Affeoted Members shall be required to authoriza enh�r _
into any s�eol�c PiiA�chase Agreamant excepf in cases subjeut to Section 4(a)(iv) of this ag��eemenl � i
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invnlving waive�• of bids or solicitatio�a when a iwo ihu•ds vota o�the Affaeted Members shall be �
requlrsd to authorizo ontry jntn a Purcl�asa Agraement. . �
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lv. All Aff'ected Mambers agree to be Uound by tl�a vate of the Affected Membars � �
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in favor of eqtering iuta a speciflc Puc'chase Agreetnent,
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v. Followtng approval of n Puz•chsse Agresmant as requtred by this Section, thv
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Adntiiixlstra#or may verbally commit fhe Affected Members to acaept the Pw�chase Agroome��t,and enc�► '
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Af'fected Meltthec agreas to execute a Pucclrase Agreement binding their respective unit of government : i
witltin tlia time perlod approved by the Administratar, The Mambers aaknowledge that the rapldly � !
shi�}ing comznodity prIce nattrre of inany gaods and soma servIces,including but not limited to prSces In
the power tnarket,neaess9tates this structure, aud d7at by a�proving this Agreement,they are authorizing �
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any o�#he followin�representatives of the Members to executa the Purcl�ase Agreement �
I) Prasidont or Mayor �
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2) Board MemUsr or Council Members deslgnated by tha , �
prssldent o►•Mayor ; I �
3) Mana�er or Chief Administrator � �
4) �uthorized Sta#'f Person deslgn�t�d by Manager, Chisf !
Adminlstrato��,l'�•es�dent o�•Mayor !
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S, US� QI�CONSUL�',A,iV�`S BY NT�C, $y a majorlty vote of the memUersliip,N�PG, -
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tfu�ough the Administrutor,may negodate wfth and retain a consultant or advisor wlio may cvordinate the : ; '
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purchasing pc�ocess on 6ehalf ofN1PC and its Iv�embsrs, Any agre�nlent befwean NIPC and any such '
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eot�sultant must be appt�oved by a maJority vate of 1he GovernIng Board. . ; E
�. 1VT�1ViB�R CQOPERATTON�OUIR�n. The N3PC membership ag,t�ees to provide : p
th� neaessa �nFormation �•e ulr8d to devalo bld s eoi�ioations or to identif electric awee stti t , , �
rY 9 P P Y P 4�P Y ' ; �
oppo��tunities ox gaods and saivices in a timely mannex�in response to any reyues# Ueing made by tlie ; �
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11,dmittistratoi� or Consultant. �'ailuce to provlde this informatioz� In a tftnely manner may result in +
excIuslan fi�om a partieular�u��chase Ap,n�eemeni or bid For such�tuehase Agcaement at the disccetlon of ` �
th�Administrator. , � j
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'1. ,A.�,LC)CATXON OF N.IPC COSTS. The NIPC tnembarship agrees to shaee all costs . ;
associatad with the Administ�•ation of this Agreament,whlofi costs shQll be allocated among them by the �
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Administrator basec�on tha numbe�'of Affeeted Memb�rs pat�iaipsting 9n a speelfic tnatte►•, �
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8, �,�GAL I2�PR�+SL�N'TATIOi�T. By executing this Ap�eemenf, each Ivlember hecahy ' :
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waives any eonfl�ct of lnterest, permitting the law fi»n of Zukowskl, Rogers, Flood 8c McArdlfl i �
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("�RFM")to eepresent them ir�dlvidual(y as we11 as se�tiing as counsel to NIPC, This reprosec�tation may ' ,
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be changed by a majo�ity vote oflhe Govex�ning�oa�•d. • �
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9. �1.GZtr�iV��NT R�l'LAC�S L�A�tI.��+R �VIPCA.GR�EIV1E�tT. �y executing this + i
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Agreetnent,a Nfember that Uelon�ed to tiny previous Agreemen#governin�NTpC agrees, instead,to be � �
bound by thc terrns o;F this Agreomant ef�'eative Tebivaiy�,2020.. - : �
x0, T�RM, '['his Agreament will be e�'fective ea�nmenc#ng on Febi�uary l, 2020 , The : � �
Members agrca to be bound Uy this Intergovernntenial A�reement thcough Jatu�ary 30, 2025 ragardless �
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af tha date any 9ndividoal Member initfally approved the Ag�•�ament, 1 '
11. 1TID�MNII�'ICATION, ' I
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a. To tha extent pei7nitted by law, oach Member hereby agrees #o indemnlfy, 3iold ' ;
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harmless, and dafend any other Membax from and against any and ali lossos, o(aims, expenses and ;
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damages (Including reasonabie attorney's tees) made against or fncurred by the other Member for any �
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actiorts feken bt�Allures to act by the 3ndsmnifying Member in eonnection wlth or arIsing atrt af this `
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Agreennent,to the extent that such claims were caused by actlons, or failures to act,of the Indamnlfying
Member, ' `
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b, To the extent peirnitted by law, aach NTember agrees to inde�nnify,hoid hartnless, �ud � !
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@afend the Administrator and any of its of�icers,Btnployees or agents fi•om and against any anci all losses, : ! j
claims, axpanses and damages (inaiuding a•easonabte altorneys' feas) made agalnst oi� incuri�ed by the . � j
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Administrator or any of the Administi�ator's o�flcers,etnployeas and agents for notions takan or failui�es �
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to act undex�this Agraement ln its role as A,dminist��atox except to the e�tent such flctians or faIlures ta act i �
were willful and wantnn. . i
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12. COUNT��ARTS. This Ag�•eemec�t may Ua axeeuted by all of the partles in Identioal
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original dupliantas aad eaoh af the duplicatas shall, individually and taken togethe�; constituta one and - -
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tEte same Agreemant. � �
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VII AG On ,�O A'T'�ST: '
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