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HomeMy WebLinkAboutPacket - 3/17/2025 - City Council The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING Monday, March 17, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Public Comment. 5. Presentation: Holcim, Annual Mine Presentation and Update 6. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. Authorization for the Mayor and Deputy City Clerk to Execute a Collective Bargaining Agreement Between the City of McHenry and Illinois Fraternal Order of Police, representing City of McHenry Police Civilian Personnel (Unit 2) for the period May 1, 2025, through April 30, 2029 (Chief Birk) B. Ordinance Authorizing Execution of the 2025 Extension of the Northern Illinois Purchasing Cooperative (“NIPC”) 2020 Intergovernmental Agreement for the Purchase of Power Supplies and Other Goods and Services; Waiving Local Bidding Requirements for Purchases Made through NIPC; and Authorizing Purchase Agreements Made through NIPC (Deputy Clerk Johnson) C. Resolution Authorizing the Execution of an Intergovernmental Agreement Providing for Membership in the Illinois Public Works Mutual Aid Network (Deputy Clerk Johnson) D. Ordinance prohibiting the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by any other method on or around the property at 4713 W Elm in the City of McHenry (Director Polerecky) E. Authorizing the Execution of an Intergovernmental Agreement with the McHenry Township Fire Protection District for the use of the City owned Emergency Siren Network (Chief Birk) F. Authorization allowing the Mayor to (1) execute a three-year renewal with TKB Associates for the use and operation of Laserfische in an amount not to exceed $51,542.75 in May 2025, $48,925.00 in May 2026 and $50,392.75 in May 2027, and (2) execute a one-year agreement for FY 25/26 with In-Time Solutions for an amount not to exceed $24,240.00 (Chief Birk) 1 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. G. Arbor Day Proclamation H. Parks & Recreation Facilities & Special Use Permit Requests I. March 3, 2025 City Council Meeting Minutes; J. Issuance of Checks in the amount of $268,345.05 K. As Needed Checks in the amount of $386,746.24 7. Individual Action Item Agenda A. Don’s Subs Liquor and Gaming Motion to approve a Class B liquor license and video gaming license to Don’s Subs LLC, located at 4911 W Elm Street, McHenry (Deputy Clerk Johnson) B. Oakwood Drive Bridge Funding and Engineering Agreement Motion to award the Engineering Services Agreement to Baxter & Woodman, approve the Joint Funding Agreement with IDOT, and pass the Resolution for funding for the Oakwood Drive Bridge Project and authorize the Mayor to sign the Agreements including any revisions required by IDOT ‘s review (Acting Director Adams) 8. Discussion Item Agenda A. Curran/Dartmoor Signal Study (Acting Director Adams, Staff Engineer Gruen) B. Budget Review – Operating Funds 9. Staff Reports. Provided the 1st meeting of each month. 10. Mayor’s Report. 11. City Council Comments. 12. Executive Session if needed 13. Adjourn. The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at 815-363-2108. This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be heard by members of the public physically present at the meeting. Remote public comments will not be heard. The public can listen and view the meeting from the following link: https://cityofmchenry.zoom.us/j/81600793954 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: March 17th, 2025 Regular City Council Meeting RE: Holcim, Annual Mine Presentation and Update ATT: Presentation Agenda Item Summary: Under the current agreement, Holcim is required to give an annual update on the status of their mine. Holcim is here to present the previous year’s progress as well as the upcoming year’s plan. Council will have an opportunity to ask questions during the presentation. 3 MCHENRY SAND & GRAVEL MINE PLAN REVIEW MARCH 2025 4 MCHENRY SAND & GRAVEL • South Mine (Parcels B thru E) operate under the 1988 annexation with conditional land use terms • South Mine mineral extraction and processing use was extended through 2026 in the 2018 permit amendments • South Mine processing center was extended until 2032 in order to complete North Mine activities 2McHenry S&G South Mine Plan Review South Mine Permitting 5 MCHENRY SAND & GRAVEL • North Mine (157 acres) operates under the 2004 annexation with conditional land use terms • North Mine permit is limited to extraction only and was extended in 2023 through a Restated Agreement • South Mine processing center use was extended until 2032 in order to complete North Mine activities 3McHenry S&G South Mine Plan Review North Mine Permitting 6 MINE PLAN – SOUTH OPERATIONS Proposed Cell Sequence For Earth Extraction McHenry S&G – South Mine Plan Review 4 7 MINE PLAN – NORTH OPERATIONS Proposed Cell Sequence For Earth Extraction McHenry S&G – South Mine Plan Review 5 8 FALL AERIAL VIEW – SOUTH OPERATIONS South Mine Conditions – 2024 vs 2025 McHenry S&G – South Mine Plan Review 6 9 2024 SOUTH MINE ACTIVITY 7McHenry S&G – South Mine Plan Review Mineral Extraction • No stripping was needed in 2024 as balance of cropland is affected; the mine has been completely opened up since 2021 • Stripping material has been staged along perimeter slopes and setback areas but heavy equipment work is needed before final grading and vegetation. • Small amount of dry mining took place west of woods with a front end loader; no other dry material remains along the east property boundary • Active distances from Glacier Ridge neighbors started to increase early in 2024 as the dry bank was exhausted • Wet bank material was removed with a backhoe; the process is slower, quieter and results in less vehicle traffic than dry mining, reducing dust and control measures 10 2025 EXTRACTION PLAN – SOUTH PIT 8McHenry S&G – South Mine Plan Review Mineral Extraction • Conveyor movement will be limited; continue to maintain the required distance from the east property boundary as we extract material from the wet bank in 2025 • Noise will be reduced through wet mining equipment, limited crushing and by acoustic shadow from high wall and berm • Additional slope material is needed to complete southern wooded area and eastern slopes in the future; we plan to import clean fill in areas to flatten slopes • Wet mining will remain active for 1-2 seasons as wet bank material is depleted; backhoe is used to remove the material, after dewatering, a loader is used to feed the plant 11 2024-2025 RESTORATION PLAN 9McHenry S&G – South Mine Plan Review Perimeter Transformation Phasing • Restoration work along the south and east perimeters of the property commenced very late in 2024 and will continue in the first half of 2025 • Preliminary work has begun from the mine floor with bulldozers so slopes along the Burning Tree and Woodcreek subdivisions can be final graded • Clean fill will be needed to finish high wall areas along Glacier Ridge; we have internal and external options to consider • Water bodies will grow in size as minerals are retrieved from the aquifer; the depth varies but is restricted to the reach of the backhoe 12 2024-2025 RESTORATION PLAN 10McHenry S&G – South Mine Plan Review Final Grading & Vegetation Plan • Restored to Pasture Land Topsoil in perimeter berms to be relocated, graded and seeded 13 2025 EXTRACTION PLAN - NORTH PIT • Extraction to begin in areas already opened up before the GFC in 2007-2009 • No dry mine crushing; all material is screened and conveyed under IL Rt 120 • Amended City Ordinance • Field Crushing Hours: 7:00a- 7:00p, M-F & 7:00a-3:00p, Sat • Plant Processing, Loading & Maintenance Hours: 5:00a- 8:00p • Washing Hours: 24 hours/day • Setback Zones along residential areas 11McHenry S&G South Mine Plan Review Mineral Extraction 14 NORTH & SOUTH MINE SUMMARY • Dry Bank mining in North Pit may commence later in 2025 • Wet Bank mining in South Pit will continue to expand pond area in 2025 • Meeting deadline for completion per 2018 Amended Annexation Agreement and CUP requirements • Restoration of south half of east highwall began in late 2024. Final grading and vegetation phasing set for completion in 2025 12McHenry S&G South Mine Plan Review Extraction & Restoration Actions 15 THANK YOU & QUESTIONS RANDI WILLE REGIONAL MANAGER, ENVIRONMENTAL & LAND SERVICES HOLCIM US/MEYER MATERIAL COMPANY 13 McHenry S&G – South Mine Plan Review 16 17 John R. Birk, Chief of Police McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 jbirk@cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: March 17, 2025 TO: Mayor and City Council FROM: John R. Birk, Police Chief RE: Authorization for the Mayor and Deputy City Clerk to Execute a Collective Bargaining Agreement Between the City of McHenry and Illinois Fraternal Order of Police, representing City of McHenry Police Civilian Personnel (Unit 2) for the period May 1, 2025, through April 30, 2029 ATT: Collective Bargaining Agreement Agenda Item Summary: The purpose of this agenda item is to present, for consideration and approval by Council, a four (4) year contract renewal between the City of McHenry and the Illinois Fraternal Order of Police (FOP), representing City of McHenry Telecommunicators, Community Service Officers and Records Clerks (Unit 2). Staff has tentatively negotiated a new agreement with the FOP and is seeking Council’s approval to authorize the Mayor and Deputy City Clerk to enter into a new collective bargaining agreement between the City of McHenry and the FOP. Staff is available for any questions Council may have. Background: The previous four (4) year contract with FOP/Unit 2 covered a period beginning May 1, 2021, and is set to expire this upcoming April 30, 2025. During this previous period, annual cost of living increases for wages were identified at 2%, 2.25%, 2.25% and 2.5%. Additionally, during this same period, health insurance contributions from Unit 2 personnel were increased to allow for adjustments to health insurance costs. These increases varied based on the type of plan (PPO, HSA, HMO) and the type of coverage (Single, Single + Spouse, Single + Children, Family). Analysis: Beginning in January of 2025, the Police Chief and Deputy Police Chief met with representatives of FOP/Unit 2 to discuss wages/benefits related to contract renewal. As a direct result of strong employer/employee relations, a reasonable tentative agreement was reached between the parties. All proposed financial amendments to the contract renewal were discussed and reviewed with the City Administrator and Finance Director to ensure the proposed amendments 18 where reasonable and equitable. This negotiation process was completed with no additional outside legal fees (other than a language review by the City’s labor attorney) and prior to letting the current agreement expire. The term of the new contract is proposed for four (4) years beginning May 1, 2025, and ending April 30, 2029. In accordance with the NERCOM dispatch center Partnership Agreement, the NERCOM Board (by contractual authority) unanimously approved the financial component of this tentative agreement in February. Per the NERCOM Agreement, McHenry is responsible for 40.5% of the budget; Woodstock 34.1%, Harvard 12% and McHenry Township Fire Protection District 13.4%. This means that the City is responsible for 40.5% of personnel costs, after the budget is adjusted for customer revenues. While the proposed renewal contract maintains the majority of its previous language from the prior contract, some changes were made to ensure that the contract reflects updates required by new statutory laws and improvements to operational needs. Non-financial amendments to the contract include:  Term of Agreement: 4 Years (5/1/25 – 4/30/29)  Section 1.1 Recognition: This section is being amended to add the wording “in accordance with the Illinois State Labor Relations Board”.  Section 5.2 Normal Work Period, Workday and Work Schedule: This section was amended to better identify the established shift work schedule by making minor grammatical updates.  Section 5.5 Compensatory Time: This section was amended to allow time off request/approval to be granted by the Chief of Police’s designee with no time restriction set on the time the request was submitted.  Section 5.6 Overtime Opportunities: This section was amended to change the hire back language step for manpower overtime assignments from reverse seniority to rotating reverse seniority based on a rotating order back list. This process was updated over 12 months ago via a verbal agreement, and staff is now adding the clarifying language during contract negotiations.  Section 5.7 Shift Trades: This section was amended to match the shift trade language in the FOP Unit 1 Contract for consistency.  Section 5.8 Shift Bidding: The section was amended to clarify the existing process followed for shift assignments and bidding. No change in process was made.  Article 8 Grievance Procedures: Language was added to this section clarifying that the FOP will not get involved in discrimination complaints, as it is outside the scope of the agreement and state law should be followed.  Section 10.3 Holiday Pay: This section was amended to match the language in the FOP Unit 1 contract in regard to timing of payout for any holiday pay, ensuring consistency across both bargaining agreements.  Section 11.1 Vacation Eligibility and Allowances: This section was amended, moving vacation bidding process times of November 1 through December 31 to October 1 19 through November 30. Monthly vacation hour accrual rates were also added to help clarify the accrual process for employees. The overall process remains the same.  Section 11.3 Vacation Scheduling and Accrual: This section was amended to clarify the process for which employees accrue vacation time during their first 12 months of employment and then all subsequent calendar years following. Clarifying language for vacation carryover and payout upon separation for employees in good standing was also added to clarify the existing process.  Section 13.3 Bereavement Leave: This section was amended to include required Illinois Statutory language related to the Illinois Family Bereavement Leave Act and the Child Extended Bereavement Act. Financial amendments to the contract include:  Section 10.1 Holidays: Martin Luther King Day was added as a recognized holiday. For shift employees (telecommunicators), this comes with the ability to earn holiday pay per the existing holiday pay language in the contract. This is a holiday already given to all other City employees.  Section 14.2 Tuition Reimbursement: This section was amended to change annual tuition reimbursement from $1,750 to $3,000. All other City employees currently already receive $3,000.  Appendix A Wages: Equity Adjustment May 1, 2025, of 2.5%, COLA raise of 4% May 1, 2025, COLA raise of 4% May 1, 2026, COLA raise of 3% May 1, 2027, and COLA raise of 3% May 1, 2028.  Section 16.6 Insurance, Employee Deductible and Co-Insurance Costs: New adjusted employee contribution cap amounts were added to each year of the contract. The previous four years of actual insurance costs were factored in to help project the most accurate estimate of insurance costs in the coming four years. All of these employee contribution caps were increased each year to allow for the City to charge the employee a greater amount for their contribution. As a reminder, the McHenry Police Officers Sworn Unit (Unit 1) contract provides for a 3.5% raise each of the four years of the contract, dating back to May 1, 2023 and expiring May 1, 2026. Non- union employees are predicted to receive up to a 4% raise in May 2025, provided they are performing acceptably. The current Public Works contract is set to expire on April 30th, 2025, so no raise has been established yet. Key factors considered when establishing pay rates and raises are recruitment/retention and financial comparables. The market for qualified 911 telecommunicators is extremely competitive and the job qualifications are complex. It is often difficult to hire qualified people, and once hired, it can be difficult to retain these employees because of issues such as pay, work hours and industry related stress. In negotiating pay rates for this proposed agreement, industry comparables in the area were sought. Information was gathered from Southeast Emergency Communications (SEECOM) and the McHenry County Sheriff’s Office, as they are the only other two dispatch centers in the area. SEECOM’s agreement is currently set to expire on April 30th 20 with no new contract finalized, and the McHenry County Sheriff’s Office has a contract that is active with 2 ½ more years on it. Both comparables currently have higher rates of pay for their 911 telecommunicators. The City’s proposed equity adjustment on May 1, 2025, brings McHenry staff in line with both of these comparables, and the proposed annual COLA rate changes will ensure that the City stays competitive with the market over the term of the contract. Recommendation: If Council concurs, then it is recommended that a motion be approved authorizing the Mayor and the Deputy City Clerk to execute the attached four (4) year collective bargaining agreement between the City of McHenry and Illinois Fraternal Order of Police for a term starting May 1st, 2025, and ending April 30th, 2029. 21 ILLINOIS FOP LABOR COUNCIL and CITY OF MCHENRY Telecommunicators, Community Service Officers and Records Clerks May 1, 2025 – April 30, 2029 Springfield - Phone: 217-698-9433 / Fax: 217-698-9487 Western Springs - Phone: 708-784-1010 / Fax: 708-784-0058 Web Address: www.fop.org 24-hour Critical Incident Hot Line: 877-IFOP911 22 i PREAMBLE ...................................................................................................................................1 ARTICLE 1 RECOGNITION ......................................................................................................1 Section 1.1 Recognition .............................................................................................................. 1 Section 1.2 Duty of Fair Representation ..................................................................................... 1 Section 1.3 New Classifications ................................................................................................. 1 Section 1.4 Lead Telecommunicators ......................................................................................... 2 ARTICLE 2 UNION SECURITY AND RIGHTS ......................................................................2 Section 2.1 Dues Check-Off ....................................................................................................... 2 Section 2.2 Bulletin Board .......................................................................................................... 3 Section 2.3 Union Indemnification ............................................................................................. 3 Section 2.4 Union Stewards ........................................................................................................ 3 ARTICLE 3 MANAGEMENT RIGHTS.....................................................................................3 ARTICLE 4 LABOR-MANAGEMENT MEETINGS ...............................................................4 Section 4.1 Meeting Request ...................................................................................................... 4 Section 4.2 Content ..................................................................................................................... 4 Section 4.3 Attendance ............................................................................................................... 4 ARTICLE 5 HOURS OF WORK AND OVERTIME ...............................................................4 Section 5.1 General Provisions ................................................................................................... 4 Section 5.2 Normal Work Period, Workday and Work Schedule .............................................. 5 Section 5.3 Court and Training Time ......................................................................................... 5 Section 5.4 Call Back Pay ........................................................................................................... 6 Section 5.5 Compensatory Time ................................................................................................. 6 Section 5.6 Overtime Assignments-Overtime Opportunities ..................................................... 6 Section 5.7 Shift Trades .............................................................................................................. 8 Section 5.8 Shift Assignments and Bidding ............................................................................... 8 Section 5.9 Training Pay ............................................................................................................. 9 ARTICLE 6 SENIORITY, LAYOFF AND RECALL ...............................................................9 Section 6.1 Definition of Seniority ............................................................................................. 9 Section 6.2 Probationary Period ................................................................................................. 9 Section 6.3 Seniority List ............................................................................................................ 9 Section 6.4 Layoff ....................................................................................................................... 9 Section 6.5 Recall ..................................................................................................................... 10 Section 6.6 Termination of Seniority ........................................................................................ 10 ARTICLE 7 DISCIPLINE ..........................................................................................................11 Section 7.1 Discipline ............................................................................................................... 11 Section 7.2 Progressive Discipline ........................................................................................... 11 Section 7.3 Interrogation Rights ............................................................................................... 11 Section 7.4 Pre-disciplinary Conference................................................................................... 12 Section 7.5 Grievance Arbitration ............................................................................................ 12 ARTICLE 8 GRIEVANCE PROCEDURE ..............................................................................12 Section 8.1 Definition ............................................................................................................... 13 Section 8.2 Procedure ............................................................................................................... 13 Section 8.3 Arbitration .............................................................................................................. 14 Section 8.4 Limitations on Authority of Arbitrator .................................................................. 14 ARTICLE 9 NO STRIKE-NO LOCKOUT ..............................................................................15 Section 9.1 Strikes Prohibited ................................................................................................... 15 Section 9.2 Job Actions Prohibited ........................................................................................... 15 23 ii Section 9.3 Violations of this Article ........................................................................................ 15 Section 9.4 Council Notification of Employees ....................................................................... 15 Section 9.5 No Lockout ............................................................................................................ 15 Section 9.6 Judicial Relief ........................................................................................................ 16 ARTICLE 10 HOLIDAYS AND PERSONAL BUSINESS LEAVE ......................................16 Section 10.1 Holidays ............................................................................................................... 16 Section 10.2 Eligibility Requirements ...................................................................................... 16 Section 10.3 Holiday Pay .......................................................................................................... 16 Section 10.4 Personal Business Leave ...................................................................................... 17 ARTICLE 11 VACATIONS .......................................................................................................17 Section 11.1 Eligibility and Allowances ................................................................................... 17 Section 11.2 Vacation Pay ........................................................................................................ 18 Section 11.3 Scheduling and Accrual ....................................................................................... 18 ARTICLE 12 SICK LEAVE .......................................................................................................20 Section 12.1 Purpose and Allowance........................................................................................ 20 Section 12.2 Hours Earned in Accumulation ............................................................................ 21 Section 12.3 Notification .......................................................................................................... 21 Section 12.4 Medical Examination ........................................................................................... 21 Section 12.5 Sick Leave Utilization.......................................................................................... 21 Section 12.6 Unused Sick Leave .............................................................................................. 22 ARTICLE 13 ADDITIONAL LEAVES OF ABSENCE ..........................................................22 Section 13.1 Unpaid Discretionary Leaves ............................................................................... 22 Section 13.2 Military Leave ...................................................................................................... 22 Section 13.3 Bereavement Leave .............................................................................................. 22 Section 13.4 Jury Leave ............................................................................................................ 23 Section 13.5 Family and Medical Leave Act (“FMLA”) Leave ............................................... 23 Section 13.6 Application for Leave .......................................................................................... 23 Section 13.7 Benefits While on Unpaid Discretionary Leave .................................................. 23 Section 13.8 Non-Employment Elsewhere ............................................................................... 24 ARTICLE 14 WAGES ................................................................................................................24 Section 14.1 Base Wage ........................................................................................................... 24 Section 14.2 Tuition Reimbursement ....................................................................................... 24 Section 14.3 Deferred Compensation Plan (457K)................................................................... 24 Section 14.4 Lateral Transfers .................................................................................................. 24 ARTICLE 15 UNIFORM ALLOWANCE ................................................................................25 Section 15.1 Initial Uniform ..................................................................................................... 25 Section 15.2 Uniform Allowances and Reimbursement of Uniform Cleaning Expenses ........ 25 Section 15.3 Return of Uniforms and Equipment ..................................................................... 25 ARTICLE 16 INSURANCE........................................................................................................25 Section 16.1 Coverage and Cost ............................................................................................... 25 Section 16.2 Cost Containment................................................................................................. 26 Section 16.3 Life Insurance ...................................................................................................... 26 Section 16.4 Terms of Insurance Policies to Govern ................................................................ 26 Section 16.5 Waiver of Insurance ............................................................................................. 26 Section 16.6 Employee Deductible and Co-Insurance Costs.................................................... 26 ARTICLE 17 EMPLOYEE ALCOHOL AND DRUG TESTING ..........................................28 Section 17.1 Statement of Policy .............................................................................................. 28 24 iii Section 17.2 Prohibitions .......................................................................................................... 28 Section 17.3 Drug and Alcohol Testing Permitted ................................................................... 29 Section 17.4 Order to Submit to Testing .................................................................................. 29 Section 17.5 Test to be Conducted ........................................................................................... 29 Section 17.6 Disciplinary Action .............................................................................................. 30 Section 17.7 Voluntary Request for Assistance ........................................................................ 31 Section 17.8 Treatment ............................................................................................................. 32 ARTICLE 18 EMPLOYEE STATUTORY RIGHTS ..............................................................32 Section 18.1 Personnel Files ..................................................................................................... 32 Section 18.2 Indemnification .................................................................................................... 32 Section 18.3 Access to Arbitration ........................................................................................... 32 ARTICLE 19 GENERAL PROVISIONS ..................................................................................32 Section 19.1 Gender .................................................................................................................. 32 Section 19.2 Ratification and Amendment ............................................................................... 32 Section 19.3 Fitness Examinations ........................................................................................... 32 Section 19.4 Outside Employment ........................................................................................... 33 Section 19.5 No Smoking ......................................................................................................... 33 Section 19.6 Special Assignment Employees ........................................................................... 33 Section 19.7 Rules and Regulations.......................................................................................... 33 Section 19.8 Inoculations .......................................................................................................... 34 Section 19.9 Communicable Diseases ...................................................................................... 34 Section 19.10 Replacement of Personal Property ..................................................................... 34 Section 19.11 Location of Meetings ......................................................................................... 34 Section 19.12 No Solicitation ................................................................................................... 34 ARTICLE 20 SAVINGS CLAUSE ............................................................................................35 ARTICLE 21 IMPASSE RESOLUTION ..................................................................................35 ARTICLE 22 ENTIRE AGREEMENT .....................................................................................35 ARTICLE 23 TERM OF AGREEMENT .................................................................................36 APPENDIX A - WAGE SCHEDULES ......................................................................................37 APPENDIX B - AGREEMENT TO EXTEND TIME LIMITS ..............................................38 APPENDIX C - DUES AUTHORIZATION FORM ................................................................39 25 1 PREAMBLE THIS AGREEMENT entered into by the CITY OF MCHENRY. ILLINOIS (hereinafter referred to as the “City” or the “Employer”) and the ILLINOIS FOP LABOR COUNCIL (hereinafter referred to as the “Union” or “Council” or “Labor Council”) is in recognition of the Unions status as the representative of the City’s non-sworn full-time Lead Telecommunicators, Telecommunicators, Community Service Officers, and Records Clerks in the Police Department, and has as its intent and purpose being the establishment of an entire agreement covering all rates of pay, hours of work and conditions of employment applicable to bargaining unit employees during the term of this Agreement; the promotion of good working relations between the Employer and the Union; to encourage and improve efficiency and productivity; to prevent interruptions of work and interference with the operations of the City; and the establishment of an orderly procedure for the resolution of grievances as provided herein. Therefore, in consideration of the mutual promises and agreements contained in this Agreement, the Employer and the Union do mutually promise and agree as follows: ARTICLE 1 RECOGNITION Section 1.1 Recognition In accordance Case Number: S-UC-(S)-18-027 with the Illinois State Labor Relations Board's (ISLRB) Certification of Representative dated March 7, 2013, the City recognizes the Union as the sole and exclusive collective bargaining representative for employees in bargaining Unit II defined as all full- time Lead Telecommunicators, Telecommunicators, Community Service Officers, and Records Clerks employed by the Police Department of the City (hereinafter referred to as "employees"), but excluding all other employees, including, but not limited to: all sworn officers covered by the Unit I collective bargaining agreement (as defined therein); the Telecommunications Supervisor, Records Supervisor, Secretary to the Chief of Police; all part-time or temporary employees including part-time school crossing guards; all non-Police Department employees; and all managerial, supervisory, confidential, professional, short-term, security and craft employees, as defined by the IPLRA (Illinois Public Labor Relations Act). Section 1.2 Duty of Fair Representation The Union recognizes its responsibility as the exclusive bargaining agent for the employees in the bargaining unit covered by this Agreement, and Council agrees to fulfill its duty to fairly represent all employees in the bargaining unit whether or not they are members of the Union. Section 1.3 New Classifications The Employer shall promptly notify the Union of its decision to implement any new classifications pertaining to work of a nature performed by employees in the bargaining unit. If the new classification is a successor title to a classification covered by the Agreement and the job duties are not significantly altered or changed, the new classification shall automatically become a part of this Agreement. If the new classification contains a significant part of the work now being done by any of the classifications covered by this Agreement, or whose functions are similar to employees in this bargaining unit, and the new job classification may fall within the bargaining unit, the parties will then meet within thirty (30) days to review the proposed classification and, if unable to reach agreement as to its inclusion or exclusion from the unit, the Employer and Council agree to jointly petition the ILRB (Illinois Labor Relations Board) to seek the necessary unit clarification. The Employer shall be free to implement its decision pending the outcome of the unit clarification petition and/or negotiations. If the inclusion of the proposed classification is agreed to by the parties or 26 2 found appropriate under the Illinois Public Labor Relations Act, the parties shall then negotiate as to the proper pay grade for the classification. Section 1.4 Lead Telecommunicators The position of Lead Telecommunicator shall be appointed by and serve at the discretion of the Chief of Police. Appointment to the position of Lead Telecommunicator shall be made from within the department. If the City, in its discretion, determines there is no qualified internal candidate for the position, it may appoint a candidate from outside the organization. In the event a Lead Telecommunicator either voluntarily surrenders the position or is demoted for cause, they shall then be assigned the position of Telecommunicator provided a position is available. If there is no available Telecommunicator position, the City shall follow the language set forth in Section 6.4 (Layoff) of this agreement. ARTICLE 2 UNION SECURITY AND RIGHTS Section 2.1 Dues Check-Off While this Agreement is in effect, the City will deduct the appropriate bi-weekly amount of dues from each employee in the bargaining unit who has filed with the City a lawful, voluntary, effective check off authorization form. Check-off authorization forms shall be supplied to the City by the Union and will be provided to newly hired employees at the same time such employees are requested to complete other required employment documents. The City will honor all executed check off authorization forms received no later than ten (10) working days (i.e., days the City’s administrative offices are open) prior to the next deduction date. If a conflict exists between the check-off authorization form and this Article, the terms of this Article and Agreement control. The City shall provide the Union with an opportunity to meet with all newly hired bargaining unit members on or before their respective starting dates for the purpose of explaining the benefits of membership in the Union. This privilege is subject to being discontinued in the event that a labor organization other than the Union should file a valid representation petition with the ISLRB claiming to represent a majority of the bargaining unit members. Total deductions collected for each month shall be remitted by the City to the Council by the tenth (10th) of the following month, together with a list of employees for whom deductions have been made. Dues deducted shall be sent to the official address designated in writing to the Employer by the Council. The Union agrees to refund to the employee any amount paid to the Council in error on account of this dues deduction provision. Dues shall be withheld and remitted to the Council unless or until such time as the City receives ten (10) working days written notice of revocation of dues check-off from an employee, or other timely notice of an employee’s death, transfer from covered employment, termination of covered employment, or when there are insufficient funds available in the employee’s earnings after withholding all other legal and required deductions. Information concerning dues not deducted under this Article shall be forwarded to the Union, and this action will discharge the City’s only responsibility with regard to such cases. The City shall provide the Union with a copy of any revocation of dues deduction authorization within seven (7) calendar days of the date the revocation is received by the City. Semi- annually, the City shall provide the Union with a list of all employees in the bargaining unit, their dues status, and the amount paid in the previous six-month period. Deductions shall cease at such time as a strike or work stoppage occurs in violation of Article 9 (No Strike-No Lockout). The actual dues amounts to be deducted shall be certified in writing to the City by the Council. Dues shall be uniform in dollar amount for all employees in order to ease the Employer’s burden of administering this provision. The Council may change the fixed uniform dollar amounts of its regular monthly dues fees once each calendar year during the life of this Agreement. The Council will give the 27 3 City thirty (30) calendar days’ notice of any such change in the amount of uniform dues to be deducted. Bona fide religious objections to the payment of dues shall be resolved consistent with the provisions of the IPLRA, or as amended, and the rules of the State Labor Board. Section 2.2 Bulletin Board The City will make available space on a bulletin board in the Police Department for the posting of official Union business which is germane to its role as the exclusive bargaining representative and which are not defamatory or derogatory in nature. The Union will limit the posting of Union business to such bulletin board. The posting of political materials shall be limited to notice of meetings wherein political issues will be addressed, proposed agenda of political topics to be discussed, and the posting of any final action taken by the Council with respect to said political issues via the posting of meeting minutes. Section 2.3 Union Indemnification The Union shall indemnify, defend and hold harmless the City and its officials, representatives and agents against any and all claims, demands, suits or other forms of liability (monetary or otherwise) and for all legal costs that shall arise out of or by reason of action taken or not taken by the City in complying with the provisions of this Article. Section 2.4 Union Stewards For purposes of the Agreement, the term “Union Stewards” shall refer to Union employees designated by the bargaining unit as representatives of the bargaining unit and “Union Stewards” shall refer to the Union’s duly elected union stewards. The Union will maintain (and keep current) with the Employer a complete written list of its Union Stewards and other agents (including their addresses and telephone numbers) who will deal with the City. ARTICLE 3 MANAGEMENT RIGHTS Except as specifically limited by the express provisions of this Agreement, the City retains all traditional rights to manage and direct the affairs of the City in all of its various aspects and to manage and direct its employees, to make and implement decisions with respect to the operation and management of its operations in all respects, including, but not limited to, the following: to plan, direct, control and determine all the operations and services of the City; to determine the police department’s mission, policies, procedures, and to set all standards of service offered in the community; to determine the budget, and to allocate budgetary priorities; to utilize and select suppliers and subcontractors; to supervise and direct the working forces; to establish the qualifications for hire and conditions for continued employment; to determine standards of conduct, both on and off duty, to the extent permitted by federal and state law; to select, hire, train, evaluate, promote, demote and transfer employees; to schedule and assign work and work duties; to assign overtime; to establish and enforce work, productivity and performance standards and, from time to time, to change those standards; to determine the methods, means, organization and number of personnel by which City operations and services shall be provided or purchased; to determine whether services are to be provided by employees covered by this Agreement or by other employees or non-employees not covered by this Agreement (provided such action does not result in layoffs in violation of the IPLRA); to make, alter and enforce rules, regulations, orders and policies; to change or eliminate existing methods, equipment or facilities; to layoff or discipline for just cause; and to take any and all actions as may be necessary to carry out the mission, duties and responsibilities of the City in situations of local disaster of civil emergencies as may be formally declared by the Mayor or his designee, the provisions of this agreement notwithstanding. It is the sole discretion of the Mayor or his designee to declare that a local disaster of civil emergency 28 4 condition exists. In the event of such emergency action, the provisions of this Agreement may be suspended. A local disaster of civil emergency shall include, but is not limited to, riots, civil disorder, and natural or manmade disaster conditions. ARTICLE 4 LABOR-MANAGEMENT MEETINGS Section 4.1 Meeting Request The Council and the City agree that, in the interest of efficient management and harmonious employee relations, meetings be held up to once quarterly at the request of either party or at other times mutually agreed between Council representatives and the Chief and/or the City Administrator. Such meetings may be requested by either party at least seven (7) days in advance by placing in writing a request to the other for a “labor-management meeting” and expressly providing the agenda for such meeting. Such meetings and locations, if mutually agreed upon, shall be limited to: (a) discussion on the implementation and general administration of this Agreement; (b) a sharing of general information of interest to the parties; (c) notifying the Council of changes in conditions of employment contemplated by the Employer which may affect employees; (d) issues or concerns involving safety. Section 4.2 Content It is expressly understood and agreed that such meeting shall be exclusive of the grievance procedure. Specific grievances being processed under the grievance procedure shall not be considered at “labor- management meetings” nor shall negotiations for the purpose of adding to or altering any of the terms of this Agreement be carried on at such meetings. Section 4.3 Attendance Attendance at labor-management meetings shall be voluntary on the employee’s part, and attendance by off-duty personnel during such meetings shall not be considered time worked for compensation purposes. If, at the quarterly labor management meeting or meetings, scheduled at the request or consent of the City during the regularly scheduled duty hours of one or two employee Union representatives, and if it is mutually agreed between the Chief or his designee and the Union, such employee Union representative(s) shall be released from duty without loss of pay, provided they shall remain available to return to duty if needed. Normally, up to three (3) persons from each side shall attend these meetings, schedules permitting. ARTICLE 5 HOURS OF WORK AND OVERTIME Section 5.1 General Provisions Purpose of Article: The Sole purpose of this Article is to provide a basis for the calculation of straight time, overtime and other premium wages. The Employer’s pay records, practices, policies and other procedures shall govern the payment of all wages. 29 5 For the purposes of this Article, Shift Employees shall include Lead Telecommunicators and Telecommunicators. Non-Shift Employees shall include Community Service Officers and Records Clerks. No Guarantee of Work: Nothing in this Article shall be construed as a guarantee of hours of work. This Article is intended only as a basis for computing overtime consistent with the provisions of the Fair Labor Standards Act. This Article is not intended to establish a right to compensation in any form for time not worked except as specifically provide for in this Agreement. No Pyramiding: Compensation shall not be paid more than once for the same hours under any provision of this Agreement. Section 5.2 Normal Work Period, Workday and Work Schedule Shift Employees’ normal work schedules are as follows: Shift A: 6:00 AM – 6:00 PM Sunday through Tuesday, plus every other Saturday Shift B: 6:00 PM – 6:00 AM Sunday through Tuesday, plus every other Saturday Shift C: 6:00 AM – 6:00 PM Wednesday through Friday, plus every other Saturday Shift D: 6:00 PM – 6:00 AM Wednesday through Friday, plus every other Saturday Employees shall work what is commonly referred to the 3-4 (12) twelve-hour schedule, with a bi-weekly Saturday requirement. The normal workday for shift employees is twelve (12) hours for three (3) days, followed by four (4) days off, except that for every other Saturday shift employees will work a twelve (12) hour shift. The shift employee schedule is based on an eighty (80) hour work week plus a mandatory four (4) hours of additional time worked every other Saturday. The four (4) hours of additional time worked every other Saturday can be taken either in pay or compensatory time in accordance with sections 5.5 Compensatory Time and 5.6 Overtime Assignments. The workday includes a paid forty-five (45) minute lunch break. Except in an emergency, employees shall not be required to work more than twelve (12) hours in any twenty-four (24) hour period. Employees may sign up for overtime but may not work more than sixteen (16) hours in any twenty-four (24) hour period. Changes in Normal Work Period, Workday and Work Schedule: Subject to the provisions of Section 5.8 herein, should it be necessary in the interest of efficient operations to temporarily alter or reassign the regular and normal workday, work period, work shift or work schedule, absent unexpected circumstances or an emergency, the City shall give at least twenty-four (24) hours’ notice to the individuals affected by any such change. The Employer will not change work schedules for the purpose of avoiding the payment of overtime. Section 5.3 Court and Training Time Employees who would otherwise be off-duty shall be paid a minimum of two (2) hours pay at their applicable overtime rate of pay for all hours worked when (1) appearing in court on behalf of the City in the capacity of a police department employee, or (2) when preparing for an off-duty court appearance when in the presence of a prosecuting attorney, or (3) when participating in mandatory off-duty training exercises. The two (2) hour minimum shall not apply where (1) the court or training time precedes within two (2) hours of the employee’s regular work shift or (2) the court or training time immediately follows an employee’s regular work shift. Lunch periods in connection with court time shall not be counted toward hours worked. Employees driving to/from approved seminars or training should use a City vehicle for this purpose. If a City vehicle is not available, or upon prior approval of the City Administrator, the use of an employee's personal vehicle may be allowed. Expenses for the use of a 30 6 personal vehicle may be reimbursed up to the current IRS rate. Employees who are enrolled in pre- approved seminars or training at facilities located more than seventy-five (75) miles from the City of McHenry (or an any other time at the discretion of the City) may be encouraged to utilize lodging at the site of the training rather than rely on mileage reimbursements. Employees should seek the approval of the City Administrator prior to daily driving to and from training at locations greater than seventy-five (75) miles. Any training scheduled on a twelve (12) hour work day that is scheduled for eight (8) hours constitutes a twelve (12) hour work day. To compensate covered members for attending training classes outside of McHenry, Lake or Boone Counties, covered members shall receive one (1) hour of travel time per day at the employee’s regular rate of pay not to exceed ten (10) hours in any fiscal year. Section 5.4 Call Back Pay A call back is defined as a work assignment which does not immediately precede or follow an employee’s regular scheduled working hours. An employee called back to work after having left work shall receive a minimum of two (2) hours pay at overtime rates, unless the individual is called back by his supervisor to rectify his own error. Section 5.5 Compensatory Time Lead Telecommunicators /Telecommunicators: Employees shall be permitted to accrue forty-eight (48) hours of compensatory time. Once they use any part of their compensatory time bank, they may replenish the time to a maximum of forty-eight (48) hours at any time. Compensatory time off shall be used in a minimum of one (1) hour increments and counted towards hours of work for purposes of calculating overtime. Compensatory time off requests shall be granted at the discretion of the Chief of Police or designee; such approval not to be unreasonably withheld. Accumulated compensatory time shall be paid to the affected employee on the first scheduled payroll in the next calendar year. Employees shall be permitted to carry a maximum accumulation of twenty-four (24) hours of their compensatory time from year to year. Volunteers to work overtime for another employee taking compensatory time shall be required to receive a cash payout and not receive compensatory time. Overtime rates will apply. Records Clerks / CSOs: Employees shall be permitted to accrue forty (40) hours of compensatory time. Once they use any part of their compensatory time bank, they may replenish the time to a maximum of forty (40) hours at any time. Compensatory time off shall be used in a minimum of one (1) hour increments and counted towards hours of work for purposes of calculating overtime. Compensatory time off requests shall be granted at the discretion of the Chief of Police or designee; such approval not to be unreasonably withheld. Accumulated compensatory time shall be paid to the affected employee on the first scheduled payroll in the next calendar year. Employees shall be permitted to carry a maximum accumulation of twenty-four (24) hours of their compensatory time from year to year. Section 5.6 Overtime Assignments-Overtime Opportunities The Chief of Police or designee shall have the right to require overtime work, and employees may not refuse overtime assignments. Also, specific employees may be selected for special assignments based upon specific skills, ability and experience they may possess. Overtime shall be based on any hours worked or paid, except for sick hours outside of the regularly scheduled eighty (80) hour work period. Manpower Overtime is assigned on a rotating seniority basis with a seniority list that resets every calendar month. When initial vacancies occur from benefit time taken, Telecommunicators who exercise 31 7 their seniority to fill at least eight (8) hours of the shift vacancy will be moved to the bottom of the order back list in order of the calendar date of overtime taken prior to required mandates being issued. Rotating Order Back List: The rotating order back list will be renewed on the 1st of every month at 0600 hours in order of Telecommunicators from least seniority to most seniority. When a vacancy occurs from benefit time or sick leave and hours are not filled by normal overtime procedures the Telecommunicator at the top of the list on their RDO will be ordered back to work the hours of the vacancy. The Telecommunicator ordered back will then be moved to the bottom of the rotating order back list, and the next least seniority Telecommunicator will move to the top of the list. For the purposes of this process, the rotating order back list will be a “live document” updated by the Dispatch Center Supervisor and/or Lead Telecommunicators, and viewable access for all bargaining unit members will be available. Lead Telecommunicators / Telecommunicators: When regular shift required overtime becomes available, it will be offered in the following steps: Shift Shortage with no Lead Telecommunicator working the short shift 1. The entire time block shall be first offered by seniority to the Lead Telecommunicators not scheduled to work on the day of the overtime opportunity. 2. The entire time block shall then be offered by seniority to the full-time Telecommunicators not scheduled to work on the day of the overtime opportunity. If still not filled, 3. In no less than two (2) hour increments, first the Lead Telecommunicators by seniority will be offered the overtime, then by seniority the Telecommunicators will be offered the overtime. a. If a Lead Telecommunicator or Telecommunicator with less seniority volunteers for more hours than another, that overtime opportunity will be awarded to the full-time employee volunteering for the most hours, regardless of seniority. 4. Any remaining available hours will be offered to Part-Time Telecommunicators. 5. If the hours remain unfilled, using the rotating order back list a Telecommunicator who is scheduled to be off duty on their RDO will be ordered to work the required overtime. 6. If no Telecommunicator is available to fill the hours, a Lead Telecommunicator who is scheduled to be off duty will be ordered to work the required overtime. For the purposes of this process, seniority for Lead Telecommunicators shall be determined by date/time of appointment to that classification. Shift Shortage with a Lead Telecommunicator working the short shift 1. The entire time block shall be first offered by seniority to the full-time Telecommunicators not scheduled to work on the day of the overtime opportunity. 2. The entire time block shall then be offered by seniority to the Lead Telecommunicators not scheduled to work on the day of the overtime opportunity. If still not filled, 3. In no less than two (2) hour increments, first the Telecommunicators by seniority will be offered the overtime, then by seniority the Lead Telecommunicators will be offered the overtime. a. If a Lead Telecommunicator or Telecommunicator with less seniority volunteers for more hours than another, that overtime opportunity will be awarded to the full-time employee volunteering for the most hours, regardless of seniority. 4. Any remaining available hours will be offered to Part-Time Telecommunicators. 32 8 5. If the hours remain unfilled, using the rotating order back list a Telecommunicator who is scheduled to be off duty on their RDO will be ordered to work the required overtime. 6. If no Telecommunicator is available to fill the hours, a Lead Telecommunicator who is scheduled to be off duty will be ordered to work the required overtime. For the purposes of this process, seniority for Lead Telecommunicators shall be determined by date/time of appointment to that classification. If the Dispatch Center Supervisor is not working, a Lead Telecommunicator will make the notifications necessary to follow the above-described method of allocation of overtime. If a Lead Telecommunicator is not working, members of the bargaining unit will make the notifications necessary to complete the process. If a member needs to be ordered to report for duty based on step 5, the Dispatch Center supervisor or a Lead Telecommunicator will make the order. In the event they are not working the on- duty Patrol Sergeant or Patrol Officer-In-Charge will order the employee to report for duty. If an error in providing these opportunities occurs, the only relief available to the member of the bargaining unit who has lost out on an overtime opportunity will be limited to giving that employee the primary right to work overtime when the next overtime opportunity exists, provided that each step has been followed correctly. Employees who volunteer for an overtime assignment, regardless of full-time or part-time status, cannot be removed from that assignment by a more senior employee unless they volunteer to give it up. Section 5.7 Shift Trades By mutual agreement an employee may trade work shifts with another employee, provided that the trade: (a) has been requested at least one (1) workday in advance, (b) does not adversely interfere with the operations of the department or an employee’s training and (c) is approved by the Chief of Police or designee; such approval not to be unreasonably withheld. An employee on their traded day off shall not be subject to the shift shortage overtime requirements, except in the case of an emergency as determined by the Chief of Police or designee. Section 5.8 Shift Assignments and Bidding Consistent with the following limitations, as well as scheduling and staffing requirements. Bargaining Unit employees shall be able to exercise their seniority for selection of shift assignments. Such selections, as limited by the bidding limitations specified below, shall be made on an annual basis, based upon seniority as of the date the period of shift bidding commences. Shift bidding for the next calendar year will commence on September 1 for all bargaining unit members. Lead Telecommunicators and Telecommunicators will bid by ranking all shifts one (1) through four (4), with one (1) being the most preferred and four (4) being the least preferred. When shift bidding has concluded, Lead Telecommunicators and Telecommunicators will then bid for the Saturday shifts by ranking them from most preferred to least preferred. Shift bidding and Saturday bidding will conclude by September 30th of each year. Upon completion of the bidding process, the City will complete shift assignments, and reserves the right to increase staffing, as the City, in its sole discretion, deems appropriate. Bidding Limitations: Lead Telecommunicators, Telecommunicators, and Community Service Officers shall bid their shifts by seniority until all shifts have been filled. In the event the City only has one (1) shift available for a job classification or only one (1) employee within a classification, no shift bidding will occur. 33 9 Shift Vacancies: If after shift bidding is complete, a vacancy occurs (60 calendar days or longer), the vacancy will be offered by seniority until the shift is filled voluntarily. Any remaining vacancies created will be reasonably filled by the Chief of Police or designee. No further bidding of shifts will occur until the normal annual shift bidding procedure occurs. The shift bidding provisions above shall begin on September 1st to be effective for the calendar year beginning January 1st and shall continue thereafter in subsequent calendar years. Section 5.9 Training Pay Employees who act as trainers shall be compensated at a rate of one (1) hour of the trainer’s regular hourly rate for each shift during which they have trained for at least three (3) hours. No more than two (2) trainers can receive the one (1) hour compensation per trainee per day. Employees who act as trainers shall be compensated at a rate of one & one-half (1+1/2) hour of the trainer’s regular hourly rate for each shift during which they have trained for a full twelve (12) hours. ARTICLE 6 SENIORITY, LAYOFF AND RECALL Section 6.1 Definition of Seniority For purposes of this Agreement, seniority shall be defined as an employee’s length of continuous service from the last date of beginning continuous full-time employment in a position covered by this Agreement. Seniority shall accumulate during all authorized paid leaves of absence and during suspensions of thirty (30) days or less. Seniority shall accumulate from the first day of an authorized unpaid leave of absence or lay off for a period of one year from the date of leave or layoff. Conflicts of seniority shall be determined on the basis of the order of the employee’s names on the eligibility list from which they were hired. Section 6.2 Probationary Period All new employees and those hired after loss of seniority shall be considered probationary employees until they have completed a probationary period of twelve (12) months of work. Time absent from duty or not served for any reason such as, including but not limited to: unpaid leave of absence, duty related injury or illness, jury duty, military leave, etc. shall not apply toward satisfaction of the probationary period, except for holidays, vacation and paid sick leave. Probationary employees shall be entitled to all rights, privileges and benefits provided for in this Agreement, except that during an employee’s probationary period, the employee may be terminated without cause. Such probationary employee shall have no recourse to the grievance procedure to contest a layoff or termination. Furthermore, there shall be no seniority among probationary employees for purposes of layoffs. Upon successful completion of the probationary period, an employee shall acquire seniority which shall be retroactive to his last date of hire with the City in a position covered by this Agreement. Section 6.3 Seniority List On or about September 1st each year, the City will provide the Union with a seniority list of all employees in the bargaining unit setting forth each employee’s seniority date and rank. The City shall not be responsible for any errors in the seniority list unless such errors are brought to the attention of the City in writing within thirty (30) calendar days after the Union’s receipt of the list. Upon request in writing to the Police Chief, an updated seniority list will be provided to the Union during the course of the year. Section 6.4 Layoff The City, at its discretion, shall determine whether layoffs are necessary. If it is determined that layoffs are necessary, employees covered by this Agreement will be laid off in accordance with their length of service, provided that, however, probationary employees shall be selected for layoff based on relative 34 10 skill and ability as determined by the Chief, and provided further that the remaining employees are qualified to do the remaining work without further training. In the event a non-probationary employee is laid off ahead of a probationary employee subject to the aforementioned provision, said non-probationary employee or employees shall be given an additional twelve (12) months (up to a total of twenty-four (24) months) for purposes of recall pursuant to Section 6.6. Section 6.5 Recall Employees (including probationary employees) who are laid off shall be placed on a recall list, in the reverse order of their layoff, for a period of twelve (12) months. If there is a recall, employees who are still on the recall list shall be recalled, in the reverse order of their layoff, provided they meet the City’s medical, physical fitness, and mental standards and are fully qualified to perform the work to which they are recalled without further training. An employee who is recalled and fails to meet such standards at the time of recall shall be passed over and returned to the top of the recall list; such an employee will be eligible for a second recall for a future vacancy so long as he remains on the recall list. An employee’s seniority will be terminated if he fails such standards upon a second recall. Employees who are eligible for recall shall be given at least thirty (30) calendar days’ notice of recall with the first of the thirty (30) days being the date the notice to the employee is postmarked. The notice of recall shall be sent to the employee by certified mail, return receipt requested, with a copy similarly mailed or personally delivered to a designated representative of the Union. The employee must notify the Police Chief or designee of his intention to return to work within three (3) calendar days after receiving notice of recall (but in no event later than thirty (30) days from the date of postmark of the notice of recall. The City shall be deemed to have fulfilled its obligations by mailing the recall notice by certified mail, return receipt requested, to the mailing address last provided by the employee, it being the obligation and responsibility of each employee to provide the Police Chief or designee with his latest mailing address. If an employee fails to timely respond to a recall notice or if an employee either declines the recall or does not report to work as scheduled, his name shall be removed from the recall list. If the City has not heard from the employee within thirty (30) calendar days of mailing a properly addressed notice of recall, or if the notice is returned as undeliverable by the United States Postal Service, whichever occurs first, the employee’s name shall be removed from the recall list. Section 6.6 Termination of Seniority Seniority for all purposes and the employment relationship shall be terminated if the employee: (a) quits; retires or is retired; (b) is discharged for just cause; (c) falsifies the reason for a leave of absence or is found to be working during a leave of absence without prior written approval of the Chief; (d) fails to report to work at the conclusion of an authorized leave of absence, layoff or vacation; (e) is laid off and fails to respond to a notice of recall within three (3) calendar days after receiving notice of recall or to report for work at the time prescribed in the notice of recall or otherwise does not timely respond to a notice of recall as provided in Section 6.5 of this Agreement; (f) is laid off or otherwise does not perform bargaining unit work for the City for a period in excess of twelve (12) months; or 35 11 (g) is absent for three (3) consecutive working days without notification to or authorization from the City. ARTICLE 7 DISCIPLINE Section 7.1 Discipline The parties recognize that the Board of Police Commissioners of the City of McHenry has no statutory authority over the employees covered by this Labor Agreement. The City agrees that non-probationary covered members may be disciplined only for Just Cause. Any employee who violates any rule, regulation, or policy, of the City of McHenry or the City of McHenry Police Department, or who otherwise engages in misconduct, or whose performance is deficient may be subject to disciplinary action. The Collective Bargaining Agreement between the City of McHenry and the collective bargaining unit shall take precedence over the Personnel Policies and Procedures Manual of the City of McHenry in the case of conflicting language. This Section shall not be interpreted as a waiver of any bargaining right by the Union. An unpaid suspension day will be defined as a block up to eight (8) hours. Example: Management implements a two (2) day unpaid suspension, the total number of hours served will be sixteen (16) hours. Section 7.2 Progressive Discipline As a matter of policy, the City recognizes the principles of progressive and corrective discipline, where applicable, but is generally the City’s policy to progress through each step. However, nothing shall foreclose the City from seeking discipline commensurate with the offense. The City also acknowledges that non-probationary employees may only be disciplined for Just Cause. The City will notify the employee of pending disciplinary action in writing. Disciplinary measures will be administered by the Chief of Police or designee in an objective and constructive manner. These measures are intended to motivate the employee toward proper conduct in the future. Matters pertaining to employee performance/behavior problems should not be discussed with or disclosed to anyone except those who must be informed. Listed below indicates the types of disciplinary actions that may be implemented:  Verbal Warning  Employee Contact Form  Letter of Direction  Letter of Reprimand  Suspension  Termination Section 7.3 Interrogation Rights If the Employer intends to conduct an inquiry, investigation, or interrogation of an employee which could result in a recommendation of disciplinary action such as transfer, suspension, dismissal, loss of pay, reassignment, or similar action which would be considered a punitive measures, before taking such action, the Employer shall follow the procedures set forth in 50 ILCS 725/1 or as amended, including rights as set forth in the United States Supreme Court decision in NLRB v. Weingarten, 420 U.S. 251 (1975) and the Department of Central Management Services & Corrections (Morgan) decision, 1 PERI par. 2020 (ISLRB, 1985). Nothing in this Section is intended to or should be construed to waive employee’s right to Labor Council representation during questioning that the employee reasonably believes may lead to disciplinary action. The City will provide no less than three (3) business days’ advance notice of any discipline, including any meeting to discuss pending discipline in order to provide the covered member an opportunity to have Labor Council representation present. Nothing in this 36 12 Section shall be construed to limit or waive the covered members’ rights. The interrogations shall take place at the McHenry Police Department or other facility at the direction of the investigating Officer and at a reasonable time of day. An interrogation, for purposes of this Labor Agreement, shall be defined as when an employee is subjected to formal oral or written questions by the employer which are specifically relating to matters which could result in disciplinary action against the employee being questioned. Requests/orders for employees to write supplemental reports, are not considered interrogations. No employee covered by this Labor Agreement shall be subjected to interrogation without first being informed in writing of the nature of the investigation and/or complaints. The disclosure shall be sufficient so as to reasonably apprise the employee of the nature of the investigation. The employee under investigation shall be informed of the name, rank, or command in charge of the investigation, the interrogator, and all persons present during any interrogation. Interrogation sessions shall be of reasonable duration and shall permit the employee interrogated reasonable periods for rest and personal necessities. The employee being interrogated shall not be subjected to professional or personal abuse, including offensive language. A complete electronically recorded record of any interrogation shall be made, and a copy of the electronically recorded record shall be made available to the employee and Labor Council under investigation without charge and without undue delay. The employee under investigation may elect to have a written transcript of the interrogation, however; the employee must then bear the entire cost of said written transcript. No employee shall be interrogated without first being advised in writing that the covered member has the right to have a Labor Council representative present to advise the covered member at any stage of any interrogation. An employee under investigation may request Labor Council representation at any time before or during the interrogation. Section 7.4 Pre-disciplinary Conference Before the decision to impose disciplinary actions of suspension without pay, removal, or discharge occurs, the Department Head, Supervisor, employee, and a representative provided by the Labor Council (if requested by the employee) shall meet and confer over the facts giving rise to the proposed disciplinary action. The Employer shall disclose the alleged facts giving rise to disciplinary action and the employee will be allowed the opportunity to correct factual errors and/or mistaken facts, to provide additional facts concerning the subject matter of the proposed disciplinary action and/or to dispute the factual allegations. Section 7.5 Grievance Arbitration The provisions of this Article shall be subject to the grievance resolution procedures set forth in Article 8 of this Labor Agreement except that oral reprimands and written reprimands shall not be subject to grievance arbitration. The termination of probationary employees shall not be subject to the grievance resolution procedures set forth in Article 8 of this Labor Agreement. ARTICLE 8 GRIEVANCE PROCEDURE A grievance filed against the City will be processed in the following manner. The parties may bypass one (1) or more steps of the procedure by written mutual agreement. Grievances considered to be a Labor Council grievance shall be filed at Step 2. The parties agree that the Chief of Police or designee shall have the right to implement disciplinary action to include suspension or termination of a covered member for only just cause. The decision of the Chief of Police or designee with respect to any suspension or dismissal action shall be deemed final, subject only to review of said decision through the grievance and arbitration procedure. Charges and/or complaints involving discrimination will not be processed through 37 13 the grievance and arbitration process in the Labor Agreement but rather filed with the appropriate State and Federal administrative agencies. Section 8.1 Definition A grievance is defined as a dispute or difference of opinion raised by an employee or the Labor Council against the City involving an alleged violation, misinterpretation, or misapplication of an express provision of this Labor Agreement. Section 8.2 Procedure A grievance filed against the City will be processed in the following manner. The parties may bypass one (1) or more steps of the following procedure by written mutual agreement. Employees are encouraged, but not required to, resolve the grievance informally through discussions with their immediate supervisor who is not a member of any bargaining unit, and who is not otherwise represented by any Union. If the Labor Council and City settle the grievance at any step, such settlement shall be set forth in writing and signed by authorized representatives of the parties. Only the Labor Council and City may settle the grievance at any step. If a grievance is not appealed to the next step within the specified time limit or any agreed written extension thereof; it shall be considered settled on the basis of the City’s last written response. If the City does not hold a meeting or respond to a grievance or an appeal thereof within the specified time limits, the aggrieved employee or Labor Council may elect to treat the grievance as denied at that step and immediately appeal the grievance as denied at that step. The parties may by mutual agreement in writing extend any of the time limits set forth in this Article. No member of any bargaining unit shall have any authority to respond to a grievance being processed in accordance with the grievance procedure set forth in this Article. Moreover, no action, statement, agreement, settlement, or representation made by any member of any bargaining unit or other City employee represented by any Union shall impose any obligation or duty or be considered to be authorized by or binding upon the parties unless the Employer and the Labor Council have agreed thereto in writing. Grievances filed by the Labor Council on behalf of covered members shall be filed at Step 2.  Step 1 Any employee and/or the Labor Council who has a grievance shall submit the grievance in writing to the appropriate Division Commander containing a complete statement of the facts, provision or provisions of the Labor Agreement which are alleged to have been violated as defined in 8.1 Definition and the specific relief requested. All grievances must be presented no later than seven (7) calendar days from the date of the occurrence of the event first giving rise to the grievance or within seven (7) calendar days after the employee or Labor Council, through the use of reasonable diligence, could have obtained knowledge of the occurrence of the first event giving rise to the grievance. The immediate supervisor shall render a written response to the grievant and Labor Council within seven (7) calendar days after the grievance is presented.  Step 2 If the grievance is not settled at Step 1 and the grievant and/or Labor Council wishes to appeal to Step 2 of the grievance procedure, the grievance shall be submitted in writing to the Chief of Police or designee within seven (7) calendar days after receipt of the City’s written response in Step 1, or within seven (7) calendar days of when the City’s written response in Step 1 was due. The grievance shall specifically state the basis upon which the grievant or Labor Council believes the grievance was improperly denied at the previous step of the grievance procedure. The Chief of Police or designee may meet to discuss the grievance with the grievant and Labor Council at a mutually agreeable time within seven (7) calendar days of receipt of the grievance. The Chief of Police or Labor Council may have other persons present 38 14 whom they deem appropriate attend the meeting. If no settlement of the grievance is reached, the Chief of Police or designee will provide a written response within seven (7) calendar days of the meeting or, if no meeting is held, within seven (7) calendar days after receipt of the grievance.  Step 3 If the grievance is not settled at Step 2, the grievant and/or Labor Council wishes to appeal to Step 3 of the grievance procedure, it shall be submitted in writing to the City Administrator or designee within seven (7) calendar days after receipt of the City’s written response in Step 2, or within seven (7) calendar days of when the City’s written response in Step 2 was due. The grievance shall specifically state the basis upon which the grievant and/or Labor Council believes the grievance was improperly denied at the previous step of the grievance procedure. The City Administrator may meet to discuss the grievance with the grievant and a Labor Council Representative at a mutually agreeable time within seven (7) calendar days of the receipt of the grievance. The City Administrator or the Labor Council may have other persons present they deem appropriate attend the meeting. If no settlement of the grievance is reached, the City Administrator will provide a written response within seven (7) calendar days of the meeting or, if no meeting is held, within seven (7) calendar days after receipt of the grievance. Section 8.3 Arbitration If the grievance is not settled in Step 3, only the Labor Council may refer the grievance to arbitration, as described below, within twenty-one (21) calendar days of the receipt of the City’s written response provided at Step 3 or when the City’s written response in Step 3 was due. The parties shall attempt to agree upon an arbitrator within ten (10) calendar days after receipt of the notice of referral. In the event the parties are unable to agree upon the arbitrator within said seven (7) day period, the parties shall jointly request the Federal Mediation and Conciliation Service to submit a panel of seven (7) arbitrators. Each party retains the right to reject one (1) panel in its entirety and request that a new panel be submitted. Both the City and the Labor Council shall have the right to alternately strike being determined by the flip of a coin. A coin flip shall determine who has the first right to strike a name from the list. The Arbitrator shall be notified jointly by the parties of their selection and shall be requested to set a time and place for the hearing, subject to the availability of Labor Council and City representatives. The City and the Labor Council shall have the right to request the Arbitrator to require the presence of witness or documents. The City and the Labor Council retain the right to employ legal counsel. The Arbitrator shall submit the award in writing within thirty (30) calendar days following the close of the hearing or the submission of briefs by the parties, whichever is later. More than one (1) grievance may be submitted to the same arbitrator only if both parties mutually agree to do so in writing. The fees and expenses of the arbitrator and the cost of a court reporter and a written transcript, if any, shall be divided equally between the City and the Labor Council; provided, however, that each party shall be responsible for compensating its own representatives and witnesses. Section 8.4 Limitations on Authority of Arbitrator The Arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Labor Agreement. The Arbitrator shall consider and decide only the question of fact as to whether there has been a violation, misinterpretation or misapplication of the specific provisions of this Labor Agreement. The Arbitrator shall be empowered to determine the issue raised by the grievance as submitted in writing at Step 2. The Arbitrator shall have no authority to make a decision on any issue not so submitted or raised. The Arbitrator shall be without power to make any decision or award which is contrary to or inconsistent with, in any way, applicable laws or court decisions, or rules and regulations of administrative bodies that have the force and effect of law. The Arbitrator shall not in any way limit or interfere with the powers, duties and responsibilities of the City under law and applicable court 39 15 decisions. Any decision or award of the Arbitrator rendered within the limitations of this Section 8.4 shall be final and binding upon the City, Labor Council, and the employees covered by this Labor Agreement. ARTICLE 9 NO STRIKE-NO LOCKOUT Section 9.1 Strikes Prohibited During the term of this Agreement, neither the Union nor any of its officers or agents, nor any employees covered by this Agreement will, for any reason, instigate, promote, sponsor, aid, condone or engage in any strike, sympathy strike, or any other intentional interruption or disruption of the operations of the City, and no employee covered by this Agreement shall refuse to cross any picket line, wherever established. Section 9.2 Job Actions Prohibited During the term of this Agreement, neither the Union nor any of its officers or agents, nor any employees covered by this Agreement will, for any reason, instigate, promote, sponsor, aid, condone or engage in any boycott, secondary boycott, residential hand billing, work slowdown, speed-up, sit-down, concerted application of unauthorized or abnormal or unapproved enforcement procedures or policies, concerted disobedience of lawful orders of a superior, concerted stoppage of work, concerted refusal to perform overtime, deliberate absenteeism, picketing of any kind, except informational picketing as authorized by law, or any other intentional interruption or disruption of the operations of the City. Section 9.3 Violations of this Article Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the City, and the only issue that may be used in any proceeding in which such discipline or discharge is challenged is whether or not the employee actually engaged in such prohibited conduct. Such discipline may include any, some, or all of the employees involved. The failure to confer a penalty in any instance is not a waiver of such right in any instance, nor is it a precedent. Any disciplinary action taken by the City for employee activities prohibited by this section shall not be considered a violation of this Agreement and shall not be subject to the grievance and arbitration procedures of this Agreement. Section 9.4 Council Notification of Employees The Council agrees to notify all Union Officials and agents of their obligations and responsibility for maintaining compliance with this Section, including their responsibility to abide by the provisions of this Section by remaining at work (that is, those who are employees of the City) during any interruption as outlined above. In addition, in the event of a violation of this Section of this Article, the Illinois Fraternal Order of Police Labor Council agrees to inform its members of their obligations under this Agreement and to encourage and direct them to return to work by all means available under its Constitution, by-laws, or otherwise. Section 9.5 No Lockout The City will not lock out any employees during the term of this Agreement as a result of an actual or anticipated labor dispute with the Union so long as there is good faith compliance by the Illinois Fraternal Order of Police Labor Council with this Article. 40 16 Section 9.6 Judicial Relief Nothing contained herein shall preclude the Employer from obtaining a temporary restraining order, damages and other judicial relief as determined appropriate by the Court in the event the Illinois Fraternal Order of Police Labor Council or any employees covered by this Agreement violate this Article. ARTICLE 10 HOLIDAYS AND PERSONAL BUSINESS LEAVE Section 10.1 Holidays The following are recognized as holidays for eligible employees: A holiday is defined as eight (8) hours. A one-half (1/2) holiday is defined as four (4) hours. Shift Employees Non-Shift Employees New Year’s Day New Year’s Day Martin Luther King Jr. Day Memorial Day Presidents’ Day Independence Day Memorial Day Labor Day Independence Day Veterans Day Labor Day Thanksgiving Day Veterans Day Friday after Thanksgiving Day Thanksgiving Day Christmas Eve Friday after Thanksgiving Day Christmas Day Christmas Eve Sixteen (16) hours of floating Christmas Day The City agrees to allow bargaining unit employees to use accrued holiday pay as paid time off in lieu of cash payment as provided in Section 10.2 herein. Holiday pay shall accrue to an employee’s credit on the actual holiday itself. Employees may use accrued holiday pay as paid time off by requesting same in writing subject to the approval of the Chief of Police or his designee; such approval not to be unreasonably withheld. Section 10.2 Eligibility Requirements Employees shall work all holidays when scheduled as part of their normal Departmental work schedule. To be eligible to receive holiday pay or “paid time off” in recognition of a holiday, an employee must work the full scheduled day before and after the holiday, when scheduled as part of their normal department work schedule. The Chief shall permit an employee who was ill to verify his illness so as to qualify for holiday pay by submitting to the Chief of Police or designee, a note from the employee’s physician, or physician’s assistant or nurse practitioner verifying the employee’s illness. Section 10.3 Holiday Pay Employees who satisfy the eligibility requirements of Section 10.2 shall receive either “holiday time off” or “holiday pay” equivalent to the holidays for which they become eligible. Employees wishing to take holiday time off in lieu of the holiday pay may request the holiday time off as if it were personal business leave with the exception that such time must be requested in no less than four (4) hour increments. Holiday time off requests shall be made no later than twenty-four (24) hours in advance of the desired time off. November and December holidays shall not be eligible to be taken as holiday time off. In no event may an employee take holiday time off without having first become eligible for the holiday. Holiday time must be used or paid prior to the end of the calendar year in which it is earned. 41 17 Employees choosing to receive holiday pay and those employees who have failed to take accrued holiday time off by October 31st shall be paid in a lump sum on the last full pay period during the month of November, at a rate equivalent to a regular day’s pay (at the employees straight time rate) for each of the eleven (11) holidays in the calendar year for which the employee satisfied the eligibility requirements and which the employee has not taken in the form of paid leave as set forth in section 10.1 herein. Payment of holiday pay shall include prospective pay for any holidays in November and December of said calendar year. In the event an employee becomes ineligible for a paid November or December holiday after they have been compensated for it, the City may deduct from their paycheck an amount equivalent to the pay provided for the holiday. Employees who work the holiday shall receive one and one half (1½) times their regular rate of pay for all hours worked. Section 10.4 Personal Business Leave With prior approval of the Police Chief or designee, employees shall receive paid leave, as denoted below per calendar year, to attend to personal business. An option offered as part of participation in the Wellness Incentive of an additional personal day shall be defined as eight (8) hours as long as the benefit is offered by the City. Newly hired regular full-time employees will receive the following number of paid personal business leave days in their first calendar year: Hiring Date Personal Business Leave Hours Prior to April 1 32 Between April 1 and June 30 24 Between July 1 and October 31 16 November 1 or later 8 Personal business leave may be used in increments no smaller than one (1) hour increments. In no event shall personal leave be converted to cash compensation or carried over into subsequent years. Personal business leave requests shall be made no later than twenty-four (24) hours in advance (except in an emergency) of the desired time off. The Chief may approve or deny such requests. Such approval shall not be unreasonably denied. Under no circumstances will such requests be approved if, at the time of the request, the absence, in the Chief’s judgment, would cause another employee to be held over or called back to work. ARTICLE 11 VACATIONS Section 11.1 Eligibility and Allowances Every employee shall be eligible to take paid vacation time after the completion of one (1) year of continuous full time employment with the City in a position covered by this Agreement. Employees shall start to earn vacation allowance as of their date of hire. Bargaining unit employees shall be allowed to exercise their seniority for selection of vacation time on an annual basis. Following the seniority shift bidding procedure as set forth in Section 5.8 herein, the Employer shall conduct vacation bids between October 1st and November 30th of each year for vacation days to be used during the subsequent calendar year. Vacation allowances shall be earned monthly, based on the following schedule: 42 18 Length of Completed Continuous Service Number of Hours per calendar year Monthly Accrual Rate After completion of one (1) year 80 6.67 Hours After completion of six (6) years 120 10 Hours After completion of thirteen (13) years 160 13.33 Hours After completion of twenty (20) years 200 16.67 Hours Employees shall earn vacation allowances for any month in which they receive compensation for more than one hundred twenty (120) “hours of work”. For purposes of this Section only, actual work time plus paid vacations, personal days and compensatory time shall be considered “hours of work”. No other paid or unpaid absence from duty shall be counted as “hours of work”. Section 11.2 Vacation Pay The rate of vacation pay shall be the employee’s regular straight-time rate of pay in effect for the employee’s regular job assignment. Section 11.3 Scheduling and Accrual Bargaining unit employees shall be allowed to exercise their seniority for selection of vacation time on an annual basis. Following the seniority shift bidding procedure as set forth in Section 5.8 herein, the Employer shall conduct vacation bids between October 1st and November 30th of each year for vacation days to be used during the subsequent calendar year. Vacation Bidding Process: Vacation Bids will be conducted for each classification.  During the initial vacation bidding process, only one (1) bargaining unit member from the CSO classification and one (1) bargaining unit member from the Records classification shall be permitted to request vacation time for each work shift.  During the initial vacation bidding process, only one (1) bargaining unit member from the Telecommunicator classification shall be permitted to request vacation time for each work shift.  During the initial vacation bidding process, only one (1) bargaining unit member from the Lead Telecommunicator classification shall be permitted to request vacation time for each work shift. On or before October 1st, the Police Chief or designee shall post a schedule of days available for vacation use during the upcoming calendar year. The days available for use shall not include the weekends of “Fiesta Days”, and such other days as designated by the Chief of Police in their discretion; such discretion not to be unreasonably applied. The bargaining unit employees shall select their vacation preferences in the order of their seniority by classification, with the most senior employee having first choice, the next most senior employee having second choice, and so on. For the purposes of this process only, seniority for Lead Telecommunicators shall be determined by date of appointment to that classification. For purposes of this Article, “calendar week” means anywhere from one (1) day to four (4) consecutive days for Lead Telecommunicators and Telecommunicators (not to exceed 48 hours) and anywhere from one (1) day to five (5) consecutive days for CSOs and Records Clerks. Any Vacation Time hours approved to be carried over from the previous calendar year are not eligible to be requested for use during the Vacation Bidding Process. Bargaining unit members will have two (2) working shifts in which to pick their vacations. A bargaining unit member who does not select vacation time within the time allotted may choose vacation time at any time thereafter, subject to availability. 43 19 Step 1: In order of descending seniority by classification, bargaining unit employees may make an initial first choice vacation selection of no more than two (2) calendar weeks, (or a maximum of eighty (80) hours for CSOs and Records Clerks and a maximum of ninety-six (96) hours for Lead Telecommunicators and Telecommunicators. Step 2: After all bargaining unit members have chosen their first two (2) calendar weeks, in order of descending seniority by classification bargaining unit members may then select no more than two (2) additional calendar weeks. Only members with at least an annual allowance of at least one hundred twenty (120) hours of Vacation Time are eligible to participate in Step 2 of the bidding process. Step 3: After all bargaining unit members have chosen their two (2) additional calendar weeks, in order of descending seniority by classification, bargaining unit members can select no more than one (1) additional calendar week. Only members with at least an annual allowance of at least two hundred (200) hours of Vacation Time are eligible to participate in Step 3 of the bidding process. The vacation periods selected pursuant to this procedure shall be submitted to the Police Chief or designee for approval no later than November 30th of each year. Thereafter, the Police Chief or designee shall review the requests and post a vacation schedule on or before December 25th. After the vacation schedule, has been posted, employees can trade, schedule, or reschedule vacation hours only with the approval of the Police Chief or designee. Step 4: Upon the close of the initial bidding process (Steps 1 through 3), notification will be made to bargaining unit members that the initial bidding process is over and that a six (6) day window will be established by the Chief of Police (or designee) in which members can request the use of additional vacation time or other benefit time that has already been earned, limited to three (3) Saturdays during the upcoming calendar year. During this six (6) day window all benefit time requests will be held for the duration of the six (6) day period and requests will then be processed in order of seniority, except in the event a Lead Telecommunicator and Telecommunicator request the same time off. In that event, the Lead Telecommunicator will have priority. Time off requests made in Step 4 shall be subject to the approval of the Chief of Police (or designee) and must meet the 24-hour minimum notice requirement of this agreement and staffing levels established by the Chief of Police. All Other Vacation Requests: After the initial vacation bidding process (Steps 1 through 3) and Step 4 are complete, any remaining vacation requests shall be reviewed and approved/denied by the Chief of Police or designee on a first-come, first-served basis. In the event of two (2) or more requests for remaining vacation use, seniority shall prevail in awarding vacation requests. Additional time off requests shall be approved by the Chief of Police or designee based upon staffing levels which are managed by the City. Remaining vacation hours, not selected in the seniority vacation bidding process, may be used in increments of four (4) hours. Accrual: Vacation allowances are earned on a calendar year basis with the following exceptions. After six (6) months of employment, a new hire may use up to forty (40) hours vacation time prior to their first anniversary date. The use of such borrowed vacation hours shall be deducted from vacation accruals posted on their first anniversary date. 44 20 Accrual Steps: 1. From the date of hire new employees begin accruing vacation time on a monthly basis equivalent to 6.67 hours per month (in accordance with Section 11.1: Eligibility and Allowances) 2. On the anniversary of the employee’s first year of employment, they will be credited 6.67 hours of vacation time for each remaining month of the calendar year in which they reached their one-year anniversary. This vacation time must be used in the calendar it was issued. No carryover or payout of this initial vacation time is allowed. 3. After reaching their one-year anniversary, employees will be switched to an annual vacation accrual based on calendar year, meaning that they will receive vacation hours each year on January 1 (in accordance with Section 11.1: Eligibility and Allowances) for the vacation time they accrued the prior calendar year. 4. On an employee's anniversary date of employment within a year (after the employee's first) in which the employee becomes eligible to earn additional vacation hours (in accordance with Section 11.1: Eligibility and Allowances), the employee will receive the additional hours on their anniversary (hire date) for use during the remainder of that calendar year. 5. For purposes of accrual, once employees who gain extra vacation hours throughout their career (in accordance with Section 11.1: Eligibility and Allowances), they will continue to accrue hours from the previous years’ work but based upon the new accrual rate. Payout Upon Separation: Employees who separate from the City in good standing (retirement or resignation) shall be entitled to all unused vacation hours that they were given on January 1st of the year they separate, plus any additional vacation hours accrued (in accordance with section 11.1) for hours worked between January 1 and the date of separation. Vacations to be scheduled and taken during a given calendar year are vacation allowances earned during the previous calendar year or provided to the employee on their anniversary date of employment for use during the remainder of the calendar year. All calendar year vacation hours must be taken by the end of the calendar year in which they were issued. Employees may request in writing to the Chief of Police to carryover up to forty (40) hours of vacation time to be used in the following calendar year, provided said vacation time is used in the carryover year; such approval not to be unreasonably withheld. Compensation for vacation time that is not carried over for use in the following year will not be paid out to the employee unless the employee is retiring/resigning in good standing prior to the carryover, or there are specific extenuating circumstances in which the employee was unable to use their vacation time during the calendar year. The Chief of Police or designee reserves the right to cancel any or all approved vacation leaves in advance of them being taken and/or to recall any employees from vacations in progress. Such cancellations and revocations shall not be unreasonable. ARTICLE 12 SICK LEAVE Section 12.1 Purpose and Allowance Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time-to-time and that their financial resources may be diminished in such instances if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow employees 45 21 to work while sick. Any employee contracting or incurring an non-service connected sickness or disability (except where the injury or illness is incurred while the employee is performing compensated service outside of his employment with the City where compensation for such injury or illness is provided by the outside employer, i.e., workers’ compensation, sick leave, etc.) shall receive sick leave with pay as set forth in this Article. Section 12.2 Hours Earned in Accumulation Employees shall be allowed eight (8) hours of sick leave for each month of service (which equals a total accumulation of ninety-six (96) hours per year). Sick leave shall be earned by an employee for any month in which the employee is compensated for more than eighty (80) “hours of work.” For purposes of this Section only, accrued benefit days other than sick leave shall be considered “hours of work”; no other paid or unpaid absence from duty shall be counted as “hours of work.” Sick leave cannot be taken before it is actually earned. Section 12.3 Notification Notification of absence due to sickness shall be given to an individual designated by the Police Chief (normally the Shift Supervisor on duty) as soon as possible on the first day of such absence and every day thereafter (unless this requirement is waived by the Chief in writing), but no later than one (1) hour before the start of the employee’s work shift. Failure to properly report an illness without good cause may be considered as absence without pay and may subject the employee to discipline. Section 12.4 Medical Examination The City may, at its discretion, require an employee to submit a physician’s verification of illness, and such verification normally will be required for sick leave of three (3) consecutive duty shifts or more. The City also may require a physician’s verification that the employee is well enough to return to work. A medical certification/or verification of illness is acceptable as provided by a physician, or physician’s assistant or nurse practitioner. Falsification of any verification of illness shall be grounds for disciplinary action, which may include reimbursement by the employee to the City for sick leave benefits wrongfully obtained. The City, at its option, may require an employee to submit to an examination by a physician or other medical professional chosen by the City. If the City requires an employee to submit to an examination by a physician designated by the City, the City will pay the medical expenses to the extent they are not covered by insurance (i.e., the employee shall not be responsible for such costs). Section 12.5 Sick Leave Utilization Sick leave shall be used in no less than one (1) hour increments. Sick leave may be utilized for the purposes specified in Section 12.1, or as needed as a result of a family member’s illness, injury or medical appointment as defined by the Illinois Employee Sick Leave Act, up to six (6) days of accumulated sick leave per calendar year for absences due to illness, injury and medical appointments for the employee’s child, spouse, sibling, parent, mother/father-in-law, grandchild, grandparent or stepparent, or a party to a Civil union as defined by the Illinois Religious Freedom Protection and Civil Union Act (750ILCS 75/) to seek medical attention for an existing medical condition, or for a non-elective medical procedure. For purposes of Section 12.6(b), sick leave may accrue to a maximum of 1000 hours of sick leave as of the end of each fiscal year. There shall be no maximum accumulation or cap on sick days for use in accordance with Section 12.1. To the extent permitted by law, employees on sick leave are required to remain at home unless hospitalized, visiting their doctor, or acting pursuant to reasonable instructions for care. 46 22 Section 12.6 Unused Sick Leave (a) A full-time bargaining unit member in good standing who has used less than twenty-four (24) hours during any calendar year may elect to receive a sick leave cash payment for difference between twenty- four (24) hours and the number of sick leave hours actually used (twenty-four (24) hours maximum). The number of days for which such employee elects cash compensation shall be deducted from such employee’s accumulated sick leave. Employees who elect to receive such payment for any calendar year must notify the Chief thereof by January 31 the following year, with such payment to be made by February 28 of such following year. (b) A full-time bargaining unit member in good standing (i) who has been placed on permanent disability pension, or (ii) who has at least twelve (12) years of service on the Department as a full time employee, or (iii) has at least twelve (12) years of service on the Department as a full time employee, is eligible to retire, and who dies (in which case it will be the employee’s estate which collects), is eligible to retire, and who elects to retire, shall be paid for unused sick leave days at the rate of fifty percent (50%) of the employee’s regular rate of pay in effect on the 1st day of May immediately preceding the employee’s last day of active work for the City for all accrued and unused sick leave time as of the employee’s last day of active work for the City, up to a maximum of one-thousand (1000) hours, provided the employee has accumulated at least four-hundred (400) hours of unused sick leave will be paid fifty percent (50%) for all sick leave hours up to one-thousand (1000), for a maximum of five hundred (500) hours of pay. In no event, shall any employee be entitled to the benefits set forth in Section 12.6(b) if the employee is discharged, unless such discharge is overturned by an administrative proceeding. ARTICLE 13 ADDITIONAL LEAVES OF ABSENCE Section 13.1 Unpaid Discretionary Leaves The City may grant leaves of absence, without pay or salary, to employees for job-related reasons (such as further training or study), which will enable employees to perform their usual and customary duties with greater efficiency and expertise, or other valid reasons (such as prolonged illness of the employee, his spouse, or his child or children or childbirth). No leave, if granted, shall be for a period exceeding three hundred sixty-five (365) consecutive calendar days. The denial of discretionary leaves shall not be subject to the dispute resolution and grievance procedure of this Agreement. Section 13.2 Military Leave Military leave shall be granted in accordance with applicable Federal and/or State law. Employees must apply for such leave as soon as they are aware of the need for such leave. Section 13.3 Bereavement Leave In the event of the death of an immediate family member, an employee may be permitted to be absent from their job for up to three (3) workdays off with the City’s approval and receive regular straight time pay. For purposes of this Section, immediate family shall include the following persons related by blood, marriage or law to the employee: parents, spouse, children, siblings, mother-in-law, father-in-law, son- in-law, daughter-in-law, brother-in-law, sister-in-law, spouse's child, stepparent, spouse's grandparent, grandparents, and grandchildren and partner to a civil union as defined by 750 ILCS 75/. In the event of the death of an extended family member, an employee may be permitted to be absent from his job for one (1) workday with the City’s approval and receive regular straight time pay. For purposes of this Section, “extended family” shall include aunts, uncles, nieces, nephews and cousins. Any absence to attend the bereavement of anyone who is not a member of an employee’s immediate or extended family may be arranged with the City, without pay, but previously accrued and unused benefit days other than sick leave may be utilized in such case with the consent of the City. An employee shall provide 47 23 satisfactory evidence of the death and of the employee’s attendance at the funeral or service if so requested by the City. At the City’s discretion, an employee may be permitted to use accrued benefit days other than sick leave, up to a maximum of five (5) additional days, in connection with bereavement leave days to extend bereavement leave or at the employee's option such leave may be arranged without pay. The Employer per the Illinois Family Bereavement Leave Act (FBLA), as amended, 820 ILCS 154/1, et seq. and the Child Extended Bereavement Leave Act (CEBLA) both of which provide unpaid leave to eligible employees. FBLA entitles eligible employees to up to two workweeks of unpaid leave following the death of a covered family member. CEBLA entitles eligible employees, who have worked for the City for at least two (2) weeks, to up to six (6) workweeks of unpaid leave following the death of a child due to homicide or suicide. Leave under the FBLA or CEBLA must be requested, with appropriate documentation provided, and approved in advance and will run concurrently with any other type of Bereavement Leave set forth above and/or VESSA Leave as set forth in the Employee Handbook. Employees who take leave under the CEBLA may not also take leave under the Family Bereavement Leave Act (FBLA). Section 13.4 Jury Leave An employee required to report for jury duty (including service on a grand jury) shall be excused from work without loss of pay for jury duty which occurs on the employee’s scheduled duty days and during the employee’s scheduled duty hours. An employee shall immediately notify the Police Chief or designee as soon as the employee receives a notice to appear as a juror and must provide the Police Chief or designee with a copy of the jury summons prior to reporting for jury duty. In order for employees to receive compensation from the City for such jury duty, the employee must sign over to the City any compensation he receives for serving as a juror on days for which the employee was scheduled to be on duty. Section 13.5 Family and Medical Leave Act (“FMLA”) Leave A leave of absence for reasons covered by the FMLA shall be granted in accordance with the City’s published Family and Medical Leave Act policy and applicable law. A work day is defined as an eight (8) hour day or forty (40) hours a week. unless the leave is for intermittent leave then a work day is defined as a twelve (12) hour work day. Section 13.6 Application for Leave Unless otherwise required by law, any request for a leave of absence other than funeral leave under this article shall be submitted in writing by the employee to the City or its designee as far in advance as practicable. The request shall state the reason for the leave of absence and the approximate length of time off the employee desires. Authorization for a leave of absence, if granted, will be furnished to the employee by the City and it shall be in writing. Section 13.7 Benefits While on Unpaid Discretionary Leave Unless otherwise required by law, length of service and other benefits shall not accrue for an employee who is on approved non-pay, discretionary leave status under this Article. (a) Accumulated length of service shall remain in place during that leave and shall begin to accrue again when the employee returns to work on a pay status. (b) Upon return from leave, the City shall place the employee in his or her previous assignment, if vacant. If not vacant, an employee returning from leave will be placed in the first available assignment 48 24 according to the employee’s seniority, where skill and ability to perform the work without additional training is equal. If, upon the expiration of a leave of absence, there is no work available for the employee, he shall go directly on layoff. (c) During an approved unpaid leave of absence or layoff under this Agreement, an employee shall be entitled to coverage under applicable group medical and life insurance plans to the extent provided in such plan(s), provided the employee makes arrangements for the change and arrangements to pay the entire insurance premium involved, including the amount of the premium previously paid by the City. Section 13.8 Non-Employment Elsewhere A leave of absence will not be granted to enable an employee to try for or accept employment elsewhere or for self-employment without prior written approval of the Chief. Employees who engage in employment elsewhere during such leave without such prior written approval may immediately be terminated by the City. ARTICLE 14 WAGES Section 14.1 Base Wage Employees covered by the Agreement shall be compensated in accordance with the wage schedule attached hereto and incorporated herein as Appendix A. Section 14.2 Tuition Reimbursement Regular full-time employees enrolled in an educational course directly related to the employee’s position with the City, may request reimbursement of tuition from the City. Reimbursement of tuition is not guaranteed and is within the discretion of the City pursuant to the terms of this policy. Each of the following conditions shall precede any such reimbursement. Only courses directly related to the employee’s present position with the City shall qualify for tuition reimbursement. To be eligible for reimbursement, prior to registration for the particular course, the employee shall submit a request to his or her Department Head on the City’s Tuition Reimbursement Form. If the Department Head recommends reimbursement for the course, it must also be approved by the City Administrator. The City Administrator shall determine whether the conditions precedent to tuition reimbursement are satisfied. Because of the nature of education as it relates to day-to-day activities of all people, the determination of the City Administrator as to whether the course is directly related to the employee’s position with the City shall be completely within his discretion and shall be final. Funds for the reimbursement of the course must have been budgeted for the current fiscal year. Reimbursement is limited to the tuition fee only and may not exceed $3000.00 per fiscal year. Tuition reimbursement may be paid only upon the City’s receipt of a certificate evidencing completion of the course with a grade of “C” or better or, if the course if a pass/fail, then upon receiving a “pass” grade and a receipt of full payment from the school, university or educational institution. Section 14.3 Deferred Compensation Plan (457K) The City shall continue to make available to employees the same 457K Deferred Compensation Plan provided all City employees. The City reserves the right to change, alter, amend, or eliminate the plan as it deems appropriate. Section 14.4 Lateral Transfers Both the City and the Union recognize the value of newly hired employees with previous related experience, and to that end, agree to the following: newly hired employees with previous experience in 49 25 their assigned job classification will begin at an advanced step of pay matrix, but in no event higher than Step 5 unless agreed to by the parties. The pay matrix step the employee is placed on will only affect the employee’s pay, and will not be considered for seniority referenced in any articles or sections of this Agreement. The City may exercise its discretion to place newly hired employees with previous experience at an advance step on the matrix. The Union reserves the right to object to the placement if the placement demonstrates that the City has abused its discretion by effectuating a placement which is not warranted by the newly hired employees’ previous experience. ARTICLE 15 UNIFORM ALLOWANCE Section 15.1 Initial Uniform All members of the bargaining unit shall be required to appear appropriately dressed for work. The City shall furnish employees, upon completion of the initial training period, a complete set of initial uniforms and equipment as specific below: Records Clerks – Five (5) pair of pants; Two (2) sweaters; Three (3) long sleeve shirts; Three (3) short sleeve shirts; One (1) pair of shoes; One (1) belt. Community Service Officers – Five (5) pair of pants; One (1) winter jacket; One (1) rain coat; Three (3) long sleeve shirts; Three (3) short sleeve shirts; One (1) pair of shoes; One (1) pair of winter boots; One (1) belt. Telecommunicator – Four (4) pair of pants; One (1) sweater and/or Fleece; Three (3) long sleeve shirts; Three (3) short sleeve shirts; One (1) pair of shoes; One (1) belt; One (1) long sleeve polo shirt; One (1) short sleeve polo shirt. Lead Telecommunicator – Four (4) pair of pants; One (1) sweater and/or Fleece; Three (3) long sleeve shirts; Three (3) short sleeve shirts; One (1) pair of shoes; One (1) belt; One (1) long sleeve polo shirt; One (1) short sleeve polo shirt. Section 15.2 Uniform Allowances and Reimbursement of Uniform Cleaning Expenses Employees shall receive up to four hundred dollars ($400) per fiscal year (except for the first year of employment or when uniforms change for initial issue) for uniform purchases, maintenance and cleaning expenses. Newly hired employees will not be eligible for this provision in their first year of employment if their hire date is November 1st or later. Section 15.3 Return of Uniforms and Equipment Upon separation from employment by the City, employees will be responsible for the return of uniforms and equipment purchased with City funds or issued directly by the City, in good condition, less normal depreciation and destruction in the course of employment. ARTICLE 16 INSURANCE Section 16.1 Coverage and Cost The City shall make available to non-retired bargaining unit employees and their dependents substantially similar group health and hospitalization insurance, dental insurance, and vision insurance coverage and benefits to that in existence for other City employees prior to the signing of this Agreement. The City reserves the right to change or offer alternative insurance carriers, health maintenance 50 26 organizations, or benefit levels or to self-insure as it deems appropriate, so long as the new or alternative coverage and benefit levels are substantially similar to those which they are replacing. In order to control future health and hospitalization insurance cost increases, the City also may alter employee deductibles and/or co-pay requirements provided such changes shall likewise be applicable to all City employees. Employees may continue to elect to participate in the City’s Health Care Benefits Salary Reduction Plan, in which they pay their share of insurance costs with pre-tax dollars. Section 16.2 Cost Containment The City reserves the right to institute cost containment measures relative to insurance coverage so long as the basic level of insurance benefits remains substantially the same. Such changes may include, but are not limited to, mandatory second opinions for elective surgery, preadmission and continuing admission review, prohibition on weekend admissions except in emergency situations, and mandatory outpatient elective surgery for certain designated surgical procedures. Section 16.3 Life Insurance The current City coverage of thirty thousand dollars ($30,000.00) for life insurance for each employee covered by this Agreement in effect at the time of the signing of this Agreement shall continue for the life of the agreement, at no cost to the employee. Section 16.4 Terms of Insurance Policies to Govern The extent of coverage under the insurance policies (including HMO and self-insured plans) referred to in this Agreement shall be governed by the terms and conditions set forth in said policies or plans. Any questions or disputes concerning an employee’s claim for benefits under said insurance policies or plans shall be resolved in accordance with the terms and conditions set forth in said policies or plans and shall not be subject to the grievance and arbitration procedure set forth in this Agreement. The failure of any outside insurance carrier(s) or plan administrator(s) to provide any benefit for which it has contracted or is obligated shall result in no liability to the City, nor shall such failure be considered a breach by the City of any obligation undertaken under this or any other Agreement. However, nothing in this Agreement shall be construed to relieve any insurance carrier(s) or plan administrator(s) from any liability it may have to the City, employee or beneficiary of any employee. Section 16.5 Waiver of Insurance Any employee shall have the option to waive the right to receive medical, dental and/or vision insurance coverage under the terms of this Section. If an employee waives any such insurance coverage, but thereafter chooses to reverse his decision, the reinstatement of each such insurance shall be contingent upon the employee’s insurability and shall also be subject to such conditions, limitations and restrictions as the City’s insurers may prescribe as a consequence of the employee’s prior waiver and non-coverage. Section 16.6 Employee Deductible and Co-Insurance Costs The Employee’s premium contribution shall be limited to the following amounts and percentages for the term of this agreement. 2025 Medical Insurance Plan Year (1/1/2025 – 12/31/2025) Employee EE + Spouse EE + Child(ren) Family PPO Plan $150.00 $290.00 $282.00 $495.00 HSA Plan $100.00 $270.00 $260.00 $410.00 51 27 HMO $27.50 $130.00 $125.00 $220.00 2026 Medical Insurance Plan Year (1/1/2026 – 12/31/2026) Employee EE + Spouse EE + Child(ren) Family PPO Plan $155.00 $295.00 $287.00 $500.00 HSA Plan $105.00 $275.00 $265.00 $415.00 HMO $30.00 $135.00 $130.00 $235.00 2027 Medical Insurance Plan Year (1/1/2027 – 12/31/2027) Employee EE + Spouse EE + Child(ren) Family PPO Plan $158.00 $295.00 $287.00 $500.00 HSA Plan $105.00 $275.00 $265.00 $415.00 HMO $30.00 $135.00 $130.00 $235.00 2028 Medical Insurance Plan Year (1/1/2028 – 12/31/2028) Employee EE + Spouse EE + Child(ren) Family PPO Plan $165.00 $305.00 $295.00 $525.00 HSA Plan $115.00 $295.00 $285.00 $425.00 HMO $30.00 $140.00 $130.00 $235.00 2029 Medical Insurance Plan Year (1/1/2029 – 4/30/2029) Employee EE + Spouse EE + Child(ren) Family PPO Plan $175.00 $310.00 $300.00 $530.00 HSA Plan $120.00 $300.00 $290.00 $430.00 HMO $32.00 $145.00 $135.00 $240.00 52 28 5/1/2025 – 4/30/2027 Dental Insurance Employee EE + Spouse EE + Child(ren) Family $6.00 $30.00 $32.00 $60.00 5/1/2027 – 04/30/2029 Dental Insurance Employee EE + Spouse EE + Child(ren) Family $8.00 $40.00 $42.00 $72.00 5/1/2025 – 4/30/2027 Vision Insurance Employee EE + Spouse EE + Child(ren) Family $2.00 $10.00 $12.00 $25.00 5/1/2027 – 4/30/2029 Vision Insurance Employee EE + Spouse EE + Child(ren) Family $5.00 $12.00 $15.00 $26.00 Employee Deductible and Co-Pay Costs During the term of this Labor Agreement, the City agrees that any such deductible and co-pay shall be the same as those costs applicable to the general, non-contract employees, but may be less per the labor negotiations. ARTICLE 17 EMPLOYEE ALCOHOL AND DRUG TESTING Section 17.1 Statement of Policy It is the policy of the City of McHenry that the public has the absolute right to expect persons employed by the City in its Police Department will be free from the effects of drugs and alcohol. The City, as the employer, has the right to expect its employees to report for work fit and able for duty. The purposes of this policy shall be achieved in such a manner as not to violate any established rights of the employees of the Police Department. Section 17.2 Prohibitions Except as ordered to do so in the line of duty, employees shall be prohibited from: (a) Consuming, possessing or being under the influence of alcohol at any time during the course of the work day or anywhere on any City premises, including City buildings, properties, or City owned vehicles; (b) Possessing, using, selling, purchasing or delivering any illegal drug at any time and at any place, or abusing any prescription drug; 53 29 (c) Failing to report to the employee’s supervisor any known adverse side effects of medication or prescription drugs which the employee may be taking. Section 17.3 Drug and Alcohol Testing Permitted The City shall have the right to require an employee to submit immediately to alcohol or drug testing on a specified situation basis (as outlined below) or if the City has reasonable suspicion to believe that: (a) an employee is being affected by the use of alcohol; or (b) has abused prescription drugs; or (c) has used illegal drugs. The foregoing shall not limit the right of the City to conduct any tests it may deem appropriate for persons seeking employment prior to their date of hire. Specified situation testing may occur in the following circumstances: (a) If an employee is involved in a motor vehicle accident or otherwise damages City or personal property while in the performance of his duty; (b) If an employee is injured, or injures another while in the performance of his duty; (c) If an employee is to be promoted to a higher paying position or recalled from layoff; or (d) If an employee has experienced excessive absenteeism or tardiness under circumstances giving rise to a suspicion of off-duty drug or alcohol abuse. Section 17.4 Order to Submit to Testing At the time an employee is directed to submit to testing authorized by this Agreement, the City shall provide the employee with a written notice, setting forth the objective facts and reasonable inferences drawn from those facts which have formed the basis of the City’s decision to test. The employee shall be given a reasonable opportunity to consult with a Union representative at the time the notice is given. Refusal to submit to such test may subject the employee to discipline, but the employee’s taking of the test shall not be construed as a waiver of any objection or rights that he or she may possess. Section 17.5 Test to be Conducted In conducting the testing authorized by this Agreement, the City shall: (a) Use only a clinical laboratory or hospital facility that is licensed pursuant to the Illinois Clinical Laboratory Act that has or is capable of being accredited by the Substance Abuse Mental Health Services Administration (SAMHSA). (b) Establish a chain of custody procedure for both the sample collection and testing that will ensure the integrity of the identity of each sample and test result. No employee covered by this Agreement shall be permitted at any time to become a part of such chain of custody. (c) Collect a sufficient sample of the same bodily fluid or material from an employee to allow for initial screening, a confirmatory test, and a sufficient amount to be set aside reserved for later testing if requested by the employee. (d) Collect samples in such a manner as to preserve the individual employee’s right to privacy while insuring a high degree of security for the sample and its freedom from adulteration. Any employee ordered to submit to testing shall not be witnessed by anyone while submitting a sample, except in circumstances where the laboratory or facility does not have a “clean room” 54 30 for submitting samples, or where there is reasonable suspicion that the employee may attempt to compromise the accuracy of the testing procedure. (e) Confirm any sample that tests positive in the initial screening for drugs by testing the second portion of the same sample by gas chromatography/mass spectrometry (GC/MS) or an equivalent of better scientifically accurate and accepted method that provides quantitative data about the detected drug or metabolites. (f) Provide the employee tested with an opportunity to have the additional sample tested by a clinical laboratory or hospital facility of the employee’s own choosing, at the employee’s own expense; provided the employee notifies the City within seventy-two (72) hours of receiving the results of the test and provided further that the laboratory or clinic and the testing procedure, including chain-of-custody for the transfer of such sample, meets or exceeds the standards established in this Agreement and is confirmed by a neutral third party. (g) Require that the laboratory or hospital facility report to the City that a blood or urine sample is positive only if both the initial screening and confirmation test are positive for a particular drug. The parties agree that should any information concerning such testing or the results thereof be obtained by the City, inconsistent with the understandings expressed herein (e.g., billings for testing that reveal the nature or number of tests administered), the City will not use such information in any manner or form adverse to the employee’s interests. (h) Require that with regard to alcohol testing, for the purpose of determining whether the employee is under the influence of alcohol, test results showing an alcohol concentration of .02 percent or more based upon the grams of alcohol per 100 millimeters of blood shall be considered positive. (i) Provide each employee tested with a copy of all information and reports received by the City in connection with the testing and the results. Ensure that no employee is the subject of any adverse employment action except emergency temporary reassignment or relief from duty with pay during the tendency of any testing procedure. Any such emergency reassignment or relief from duty shall be immediately discontinued in the event of a negative test result, and the employee shall be fully reinstated to unrestricted duty status. This Section shall not in any way limit the City’s right to take such action as it deems appropriate if an employee is determined to have engaged in conduct prohibited by Section 17.2 of this Article or in conduct that is otherwise subject to discipline. Section 17.6 Disciplinary Action Use, sale, purchase, delivery or possession of illegal drugs at any time, and at any place (on or off the job) while employed by the City (except when authorized in the line of duty); abuse of prescribed drugs, failure to report to the Chief any known adverse side effects of medication or prescription drugs which the employee may be taking; and consumption, possession or being under the influence of alcohol while on duty, or on City premises (except when authorized in the line of duty), shall be cause for discipline, up to and including termination, subject to the disciplinary procedures set forth Article 7 of this Agreement. In cases where, in the City’s discretion, discipline less than discharge is determined to be appropriate, such discipline will be conditioned upon the employee: (a) agreeing to appropriate treatment as determined by the physician(s) involved; 55 31 (b) discontinuing use of illegal drugs or abuse of alcohol; (c) agreeing to authorize persons involved in counseling, diagnosing and treating the employee to disclose to the City Administrator, and/or the Human Resources Manager, the employee’s progress, cooperation, drug and alcohol use and any dangers perceived in connection with performing job duties and completion or non-completion of treatment; (d) completing the course of treatment prescribed, including an “after-care” group for a period of up to twelve (12) months; (e) agreeing to submit to unlimited random testing during hours of work during the period of “after- care,” and for a period of eighteen (18) months following the period of “after-care.” Employees who do not agree to or act in accordance with the foregoing, or who test positive a second or subsequent time for the presence of illegal drugs or alcohol during the hours of work, shall be subject to discipline, up to and including discharge. This Article shall not be construed as an obligation on the part of the City to return an employee on active status throughout the period of rehabilitation if it is appropriately determined that the employee’s current use of alcohol or drugs prevents such individual from performing his duties or whose continuance on active status would constitute a direct threat to the property and safety of others. Such employee shall be afforded the opportunity, at his option, to use accumulated paid leave or take an unpaid leave of absence pending treatment. Section 17.7 Voluntary Request for Assistance The City shall take no adverse employment action against any employee who voluntarily seeks treatment, counseling or other support for an alcohol or drug related problem, other than that the City may require reassignment of the employee with pay if he is unfit for duty in his current assignment. The foregoing is conditioned upon the employee: (a) agreeing to appropriate treatment as determined by the physician(s) involved; (b) discontinuing use of illegal drugs or abuse of alcohol; (c) agreeing to authorize persons involved in counseling, diagnosing and treatment of the employee to disclose to City personnel the employee’s progress, cooperation, drug and alcohol use and any dangers perceived in connection with performing job duties and completion or non-completion of treatment; (d) completing the course of treatment prescribed, including an “after-care” group for a period of up to twelve (12) months; and (e) agreeing to submit to unlimited random testing during hours of work during the period of “after- care,” and for a period of eighteen (18) months following the period of “after-care.” Employees who do not agree to or act in accordance with the foregoing, or who test positive for the presence of illegal drugs or alcohol during the hours of work, shall be subject to discipline, up to and including discharge. This Article shall not be construed as an obligation on the part of the City to retain an employee on active status throughout the period of rehabilitation if it is appropriately determined that the employee’s current use of alcohol or drugs prevents such individual from performing his duties or whose continuance on active status would constitute a direct threat to the property and safety of others. 56 32 Such employee shall be afforded the opportunity, at his option, to use accumulated paid leave or take an unpaid leave of absence pending treatment. Upon successful completion of the treatment, the employee shall be returned to his position. This Article also shall not in any way limit the City’s rights to take such action as the City in its discretion deems appropriate if an employee engages in conduct prohibited by Section 17.2 of this Article, or in conduct that is otherwise subject to discipline and is aggravated by drug or alcohol abuse. Section 17.8 Treatment The City’s obligation to provide treatment under this Agreement for alcohol and substance abuse shall be limited to services provided and paid for by the City’s insurance plan in which the employee is enrolled. ARTICLE 18 EMPLOYEE STATUTORY RIGHTS Section 18.1 Personnel Files The City agrees to abide by the requirements of the “Personnel Record Review Act,” 820 ILCS 40. All written evidence of discipline shall stay in an employee’s personnel file. However, after the passage of three (3) years, a written or verbal warning will not be utilized in establishing subsequent discipline, provided that conduct similar to that giving rise to the warning has not occurred during that period of time. Section 18.2 Indemnification The City agrees to abide by all statutory requirements for indemnification of public employees. Section 18.3 Access to Arbitration The parties agree that an alleged violation of Section 18.1 or 18.2 may not be taken to arbitration under the grievance procedure. ARTICLE 19 GENERAL PROVISIONS Section 19.1 Gender Unless the context in which they are used clearly requires otherwise, words used in this Agreement denoting gender shall be deemed to refer to both the masculine and feminine. Section 19.2 Ratification and Amendment This Agreement shall become effective when ratified by the Union and the City Council and signed by authorized representatives thereof and may be amended or modified during its term only with mutual written consent of both parties. Section 19.3 Fitness Examinations If there is any question concerning an employee’s fitness for duty, or fitness to return to duty following a layoff or leave of absence, the City may require, at its expense (to the extent not covered by insurance), that the employee have an examination by a qualified and licensed physician or other appropriate medical professional selected by the City. The City may also require any or all employees to take a complete physical exam as often as once a year. Such physical examinations shall not include employee drug or alcohol testing. Prior to requiring an employee to release the results of an examination due to a question concerning his fitness for duty, as opposed to a normal examination or one scheduled due to a return 57 33 from a leave of absence of layoff, the Chief shall provide the employee with written notice of the reasons for the examination. Section 19.4 Outside Employment Employees shall not be employed by employers other than the City, nor shall they contract for, or accept anything of value in return for services, nor shall they otherwise be self-employed for remuneration, without the written approval of the Police Chief within fourteen (14) days of the Employee’s acceptance of outside employment. Employees wishing to hold outside jobs, including self-employment, which will not result in a conflict of interest or infringe on their ability to do their job for the City, shall apply in writing to the Police Chief for approval on a form provided by the City. Such application shall be approved or denied within ten (10) working days after submission. Written approval will not be unreasonably withheld where the proposed employment will not: (a) present a conflict of interest; (b) infringe on the employee’s ability to do his job for the City; (c) unreasonably increase the City’s exposure to legal liability for the employee’s off-duty activities; or (d) negatively reflect upon the City or be prohibited by law. If outside employment, including self-employment, has previously been approved or permitted by the City, and if it later appears that such outside employment, including self-employment, will result in a conflict of interest, infringe on the ability of the employee to do his job for the City, increase the City’s exposure to legal liability, or negatively reflect upon the City or be prohibited by law, prior approval for such outside employment may be revoked, provided that the employee involved shall receive at least fourteen (14) calendar days advance notice in writing of such revocation. The City shall not unreasonably revoke approval of outside employment. Section 19.5 No Smoking All employees are strongly encouraged to quit smoking. Any employees who do not quit smoking may be required by the City of department policy to confine their smoking to a designated area(s). Section 19.6 Special Assignment Employees The City retains its right to participate in any governmental or inter-governmental agency having an independent law enforcement authority or basis of jurisdiction. Without otherwise limiting an employee’s legal rights, the parties agree that any contract disputes relating to an employee’s hours, wages, or terms and conditions of employment that arise as a result of a decision rendered by the intergovernmental agency shall not be subject to the grievance and arbitration procedure. Any contract disputes relating to hours, wages, or terms and conditions of employment that arise as a result of a decision rendered by the City of McHenry will remain subject to the grievance and arbitration provisions of Article 8. Section 19.7 Rules and Regulations The City’s existing policies, procedures, rules and regulations, as well as those of its Police Department, shall not be considered a part of this Agreement. Such policies and procedures shall control unless in conflict with specific provisions of this Agreement. The Union acknowledges the right of the City to make, alter, interpret and enforce reasonable and lawful rules, orders and policies as it deems appropriate, 58 34 consistent with the Management Rights Article of this Agreement. Other than in an emergency situation, where the City seeks to add to, modify, alter, change, delete, or otherwise amend or supplement the existing policies, procedures, rules, regulations, orders or directives of the City or the Police Department, the City shall notify the Union in writing of the proposed change(s) at least ten (10) days prior to the effective date of the modification of said non-economic terms and conditions of employment, and shall provide a reasonable opportunity to the Union, before the proposed modifications are finalized, to meet and discuss with the City the proposed modification. Any meeting that occurs pursuant to this Section shall be in the form of a labor-management conference pursuant to Article 4 of this Agreement. Section 19.8 Inoculations The City shall offer, at City expense, a Hepatitis B Virus (HBV) Inoculation Series to all employees. The City shall administer or provide a verification test of successful inoculation to any employee that receives the inoculation series, and any additional inoculations. As non-experimental inoculations become available (as approved by FDA) for additional strains of hepatitis, Human Immune Deficiency Virus (HIV) related conditions or Acquired Immune Deficiency Syndrome (AIDS) antibody positive conditions, such inoculations at City’s expense shall be provided to employees. Section 19.9 Communicable Diseases The City and the employee shall notify each other as soon as possible if the employee, in the course of his duties, has come into contact with persons found to have a contagious disease. If it is determined that the employee has come into such contact, the City shall provide any medical examination and/or diagnostic test, if necessary, to protect the safety of the employee and/or members of his immediate family with whom he resides. Costs for treatment shall be paid for by the City to the extent they are not otherwise covered by insurance. Section 19.10 Replacement of Personal Property In the event, any item of personal property specified below is lost or damaged in the course of an employee’s duties while the employee is exercising due care and caution under the circumstances, the City will reimburse the employee for the repair or replacement of such item(s), provided the incident and the amount of the loss or damage is promptly reported to the Police Chief or designee. Further, the City’s responsibility under this Section shall not exceed three-hundred dollars ($300) per employee, per incident, and the City, in its discretion, may pay only for the functional equivalent of the personal property damaged, where the cost of the actual damaged property, although under three-hundred dollars ($300), is deemed excessive by the Chief of Police. In the event that the loss or damage is determined not to be in the course of employment or is found to be due to the employee’s negligence or as a result of ordinary wear, no reimbursement shall be made. The following items shall be subject to replacement or repair under the provisions of this Section: eyeglasses, prescription sunglasses, contact lens, hearing aids and watches. The City reserves the right, upon application by an employee, to replace other personal property items at the City’s sole discretion. The employee shall, when applicable, pursue court-ordered restitution, and such restitution will be signed over to the City, up to the amount the City paid to the employee. Section 19.11 Location of Meetings All meeting for purposes of administering or negotiating this Agreement shall be held in McHenry, Illinois unless mutually agreed upon otherwise. Section 19.12 No Solicitation While the City acknowledges that the Union may be conducting solicitation of City merchants, residents or citizens, the Union agrees that none of its officers, agents or members will solicit any person or entity 59 35 for contributions or donations on behalf of the City of McHenry or the McHenry Police Department. The Union agrees that the City name, badge, insignia, communication systems, supplies and materials will not be used for solicitations purposes. Solicitation by bargaining unit employees may not be done on work time or in work areas. Neither the Lodge nor the Illinois Fraternal Order of Police Labor Council, nor its agents or representatives may use the words “McHenry Police Department” or “City of McHenry” in its name. The Union further agrees that any written or oral solicitation of McHenry residents, citizens or merchants and businesses will include the words “This solicitation is not made on behalf of, nor do receipts go to the benefit of, the McHenry Police Department of the City of McHenry.” The foregoing shall not be construed as a prohibition of lawful solicitation efforts by the Lodge or Illinois Fraternal Order of Police Labor Council directed to the general public, nor shall it limit the City’s right to make public comments concerning solicitation. ARTICLE 20 SAVINGS CLAUSE In the event any Article, section or portion of this Agreement should be held invalid and unenforceable by any board, agency or court of competent jurisdiction or by reason of any subsequently enacted legislation, such decision or legislation shall apply only to the specific Article, section or portion thereof specified in the board, agency or court decision or subsequent litigation, and the remaining parts or portions of this Agreement shall remain in full force and effect. If there is a conflict between the provisions of this Agreement and any legal obligations or affirmative action requirements imposed on the City by federal or state law, such legal obligations or affirmative action requirements thus imposed shall be controlling. ARTICLE 21 IMPASSE RESOLUTION Upon the expiration of this Agreement, the remedies for the resolution of any bargaining impasse shall be in accordance with the Illinois Public Labor Relations Act, Section 14, as amended, with the following exception: The neutral interest arbitrator shall be selected in accordance with the selection procedure set forth in Section 8.3 of this Agreement, with the provision that the entire panel of arbitrators requested has experience in interest arbitration. ARTICLE 22 ENTIRE AGREEMENT This Agreement constitutes the complete and entire agreement between the parties, and concludes collective bargaining between the parties for its term. This Agreement supersedes and cancels all prior practices and agreements, whether written or oral, unless expressly stated in this Agreement. The parties acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law or ordinance from the area of collective bargaining, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Agreement. The City and the Union, for the duration of this Agreement, each voluntarily and unqualifiedly waives the right, and each agrees that the other shall not be obligated, to bargain collectively with respect to any subject or matter, whether or not referred to or covered in this Agreement, even though such subjects or matters may not have been within the knowledge or contemplation of either or both of the parties at the time they negotiated or signed this Agreement. It is expressly agreed that the City may unilaterally exercise any management rights consistent with Article 3 even though the exercise of such rights may involve subjects or matters not referred to or covered in this Agreement. 60 36 ARTICLE 23 TERM OF AGREEMENT This Agreement shall be effective from May 1, 2025 and shall remain in full force and effect through April 30, 2029. It shall automatically be renewed from year to year thereafter, unless either party shall notify the other in writing at least ninety (90) days prior to the anniversary date that it desires to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than sixty (60) days prior to the expiration date. Notwithstanding any provision of this Article or Agreement to the contrary, this Agreement shall remain in full force and effect after the expiration date and until a new agreement is reached unless either party gives at least ten (10) days written notice to the other party of its desire to terminate this Agreement, provided such termination date shall not be before the anniversary date set forth in the preceding paragraph. Executed this day ___________________________, 2025. CITY OF MCHENRY: ILFOP LABOR COUNCIL: Wayne S. Jett Date Marybeth Varvil Date Mayor Unit Steward Monte Johnson Date Kaitlin Durband Date Deputy City Clerk Unit Steward SEAL: Bridgette Veronese Date Unit Steward ___________________________________ Kevin S. Krug Date FOP Labor Council Northern Field Supervisor 61 37 APPENDIX A - WAGE SCHEDULES Telecommunicators Current May 1, 2025 May 1, 2026 May 1, 2027 May 1, 2028 2.50% Equity Adjustment + 4.00% COLA 4.00% COLA 3.00% COLA 3.00% COLA ------ ------ ------ ------ ------ Start 59,777.94 63,663.51 66,210.05 68,196.35 70,242.24 After 1 Year 61,888.05 65,910.77 68,547.20 70,603.62 72,721.73 After 2 Years 63,999.50 68,159.47 70,885.85 73,012.43 75,202.80 After 3 Years 66,112.21 70,409.50 73,225.88 75,442.66 77,685.34 After 4 Years 68,227.52 72,662.31 75,568.80 77,835.86 80,170.94 After 5 Years 70,337.64 74,909.59 77,905.97 80,243.15 82,650.44 After 6 Years 72,451.65 77,161.01 80,247.45 82,654.87 85,134.52 After 7 Years 74,566.95 79,413.80 82,590.35 85,068.06 87,620.10 After 8 Years 76,677.08 81,661.09 84,927.53 87,475.36 90,099.62 After 9 Years 78,797.55 83,919.39 87,276.17 89,894.46 92,591.29 Lead Telecommunicators 82,737.42 88,115.35 91,639.96 94,389.16 97,220.83 Community Service Current May 1, 2025 May 1, 2026 May 1, 2027 May 1, 2028 Officers and Records Clerks 2.50% Equity Adjustment + 4.00% COLA 4.00% COLA 3.00% COLA 3.00% COLA ------ ------ ------ ------ ------ Start 45,976.77 48,965.26 50,923.87 52,451.59 54,025.14 After 1 Year 48,257.58 51,394.32 53,450.09 55,053.59 56,705.20 After 2 Years 50,539.64 53,824.72 55,977.71 57,657.04 59,386.75 After 3 Years 52,816.56 56,249.64 58,499.63 60,254.62 62,062.26 After 4 Years 55,097.39 58,678.72 61,025.87 62,856.65 64,742.35 After 5 Years 57,380.76 61,110.51 63,554.93 65,461.58 67,425.43 After 6 Years 59,660.26 63,538.18 66,079.71 68,062.10 70,103.96 After 7 Years 61,942.38 65,968.63 68,607.38 70,665.60 72,785.57 After 8 Years 64,221.88 68,396.30 71,132.15 73,266.11 75,464.09 After 9 Years 66,509.15 70,832.24 73,665.53 75,875.50 78,151.77 62 38 APPENDIX B - AGREEMENT TO EXTEND TIME LIMITS The City of McHenry and the Illinois Fraternal Order of Police Labor Council by its authorized representative do hereby agree to extend the time limits for further processing the grievance commonly referred to as the grievance. This grievance is currently at Step of the grievance procedure. It shall be frozen at that step to allow the parties further opportunity to investigate the dispute until either party delivers to the other a written notice demanding that the grievance processing resume. Neither party waives its position or rights with regard to this grievance by making this agreement to extend the time limits. This form is also available for use in connection with the holding of a grievance meeting under the Agreement. For use in that connection, it is hereby agreed that the seven (7) calendars day period for holding the meeting is hereby extended to and including __________________________________. FOR THE EMPLOYER DATE FOR THE LABOR COUNCIL DATE 63 39 APPENDIX C - DUES AUTHORIZATION FORM ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL 974 CLOCK TOWER DRIVE SPRINGFIELD, ILLINOIS 62704 I, , understand that under the U.S. Constitution I have a right not to belong to a Union. By my signature I hereby waive this right and opt to join the IL FOP Labor Council. I, _____________________________________, hereby authorize my Employer, the City of McHenry, to deduct from my wages the uniform amount of monthly dues set by the Illinois Fraternal order of Police Labor Council, for expenses connected with the cost of negotiating and maintaining the collective bargaining agreement between the parties and to remit such dues to the Illinois Fraternal Order of Police Labor Council as it may from time to time direct. In addition, I authorize my employer to deduct from my wages any back dues owed to the Illinois Fraternal Order of Police Labor Council from the date of its certification as exclusive bargaining representative to the date this dues deduction is implemented, in such manner as it so directs. Date: Signed: Address: City: State: Zip: Telephone: Employment Start Date: Title: ------------------------------------------------------------------------------------------- Employer, please remit all dues deductions to: Illinois Fraternal Order of Police Labor Council Attn: Accounting 974 Clock Tower Drive Springfield, Illinois 62704 (217) 698-9433 Dues remitted to the Illinois Fraternal Order of Police Labor Council are not tax deductible as charitable contributions for federal income tax purposes; however, they may be deductible on Schedule A of Form 1040 as a miscellaneous deduction. 64 City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 cityofmchenry.org CONSENT AGENDA SUPPLEMENT DATE: March 17, 2025 TO: Mayor and City Council FROM: Monte Johnson, Deputy City Clerk RE: Intergovernmental Agreement to remain a part of the Northern Illinois Purchasing Cooperative (“NIPC”) ATTACHMENTS: An Ordinance Authorizing Execution of the 2025 Extension of the Northern Illinois Purchasing Cooperative (“NIPC”) 2020 Intergovernmental Agreement for the Purchase of Power Supplies and Other Goods and Services; Waiving Local Bidding Requirements for Purchases Made through NIPC; and Authorizing Purchase Agreements Made through NIPC 2025 Renewal Agreement Northern Illinois Purchasing Cooperative (“NIPC”) 2020 Intergovernmental Agreement for the Purchase of Power Supplies and Other Goods and Services ______________________________________________________________________________ AGENDA ITEM SUMMARY: Staff requests City Council to consider approving the attached Intergovernmental Agreement with the Northern Illinois Purchasing Cooperative (“NIPC”) for the purchase of power supplies and other goods and services for an additional five years. BACKGROUND: In 2006, 2008, 2013, and 2020, the City entered into an intergovernmental agreement (IGA) with several governmental agencies (Algonquin, Lakewood, Genoa, Huntley, Richmond, Hampshire, Woodstock, Johnsburg, Lake In the Hills, Woodstock Fire/Rescue) collectively forming the Northern Illinois Governmental Energy Cooperative (NIGEC) to negotiate the economical 65 purchase of power supplies and other goods and services. In 2014, the name of the Cooperative was changed to the Northern Illinois Purchasing Cooperative (NIPC) and the focus in the IGA was changed to include all types of purchases instead of just power purchases. The most recent agreement expired January 30, 2025. ANALYSIS: Attached is an IGA authorizing the City’s continued participation in NIPC. The attached agreement extends our membership through January 31, 2030. It is also important to note that the agreement was developed under the legal counsel of Ruth Schlossberg of Zukowski, Rogers, Flood & McArdle to ensure that the terms contained therein are in conformance with statutory guidelines. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to approve the attached Ordinance Authorizing Execution of the 2025 Extension of the Northern Illinois Purchasing Cooperative (“NIPC”) 2020 Intergovernmental Agreement for the Purchase of Power Supplies and Other Goods and Services; Waiving Local Bidding Requirements for Purchases Made through NIPC; and Authorizing Purchase Agreements Made through NIPC 66 NIPC INTERGOVERNMENTAL AGREEMENT EXTENSION APPROVAL, Page 1 ORDINANCE 25- An Ordinance Authorizing Execution of the 2025 Extension of the Northern Illinois Purchasing Cooperative (“NIPC”) 2020 Intergovernmental Agreement for the Purchase of Power Supplies and Other Goods and Services; Waiving Local Bidding Requirements for Purchases Made through NIPC; and Authorizing Purchase Agreements Made through NIPC WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois. WHEREAS, the City has participated in the Northern Illinois Purchasing Cooperative (“NIPC”) Intergovernmental Agreement (“IGA”) for the economical purchase of goods and services; and WHEREAS, by working through NIPC, the participants have been able to secure competitively priced electrical power and have been able to reduce the total transaction costs of identifying and negotiating power purchase arrangements with third party suppliers; and WHEREAS, units of local government may contract and associate among themselves pursuant to Article VII, Section 10, of the Illinois Constitution of 1970 and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, some of the proposed NIPC members have local codes or rules that require that certain purchases must be solicited for bids pursuant to their local rules, but under the proposed NIPC intergovernmental agreement, the NIPC purchasing rules shall apply instead; and WHEREAS, given the short turnaround time limits for executing power purchases because they reflect a rapidly changing commodity price, the NIPC agreement contemplates that its members will authorize specific parties of each member to execute contracts on behalf of that members; and WHEREAS, the NIPC members wish to continue their cooperation by extending the term of the NIPC IGA to January 31, 2030, which extension agreement is attached hereto as Exhibit A. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: The Mayor be, and is hereby authorized and directed to execute, and the Clerk is authorized and directed to attest, duplicate original copies of the NORTHERN ILLINOIS PURCHASING COOPERATIVE ("NIPC"") AGREEMENT TO EXTEND THE 2020 INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF POWER SUPPLIES 67 NIPC INTERGOVERNMENTAL AGREEMENT EXTENSION APPROVAL, Page 2 AND OTHER GOODS AND SERVICES (“Agreement”), a copy of which is attached hereto as Attachment A. SECTION 2: The administration is directed to take all actions necessary to implement the terms of the IGA and to execute contracts negotiated under the IGA in a manner consistent with its terms, and any local ordinances or rules governing purchases that will instead be made through NIPC are hereby waived and those purchases will instead be subject to NIPC’s procedures. SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Passed this 17th day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 68 Page 1 of 6 NORTHERN ILLINOIS PURCHASING COOPERATIVE ("NIPC") AGREEMENT TO EXTEND THE 2020 INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF POWER SUPPLIES AND OTHER GOODS AND SERVICES This Intergovernmental Agreement ("Agreement") is entered into between the signatory parties below, all Illinois municipal corporations or other governmental entities (collectively, "Members") for purposes of renewing and extending the term of the 2020 Intergovernmental Agreement for the Northern Illinois Purchasing Cooperative (“NIPC”). WHEREAS, the Members have worked cooperative to achieve economies of scale, reduced administrative burdens and improved commodity prices by purchasing goods and services, electricity, and other power supplies as a group through NIPC; and WHEREAS, the 2020 Intergovernmental Agreement for the Purchase of Power Supplies and Other Goods and Services governing the operations of NIPC (the “NIPC IGA”) has been effective in ensuring the operation of NIPC and the cooperation of its local government members for that purpose; and WHEREAS, NIPC’s member governments wish to continue their association through NIPC by extending the term of the NIPC IGA; and WHEREAS, such cooperation is one of the purposes of the Intergovernmental Cooperation Agreement Act ("Act") (5 ILCS 220/1 et seq.); and WHEREAS, this Agreement satisfies the requirements of that Act and of the Illinois State Constitution provisions authorizing Intergovernmental Agreements (Article 7, Section 10). NOW, THEREFORE, the Members agree as follows: 1. The term of the NIPC Agreement (attached hereto as Exhibit A) which governs the operations of NIPC is hereby extended through January 31, 2030. 2. The effective date of this Agreement shall be January 31, 2025. 69 Page 2 of 6 3. In all other respects, the attached NIPC Agreement shall remain unchanged. 4. This Agreement may be executed by all the parties in identical original duplicates and each of the duplicates shall, individually and taken together, constitute one and the same Agreement. [SIGNATURE PAGES FOLLOW] 70 Page 3 of 6 VILLAGE OF ALGONQUIN By________________________________ Debby Sosine, President DATE:______________________, 2025 ATTEST: __________________________________ Fred Martin, Clerk CITY OF GENOA By________________________________ Jonathan Brust, Mayor DATE:______________________, 2025 ATTEST: ___________________________________ Becca Stevenson, Clerk VILLAGE OF HAMPSHIRE By________________________________ Mike Reid, Jr., President DATE:______________________, 2025 ATTEST: ___________________________________ Karen Stuehler , Clerk VILLAGE OF HUNTLEY By________________________________ Timothy J. Hoeft, Mayor DATE:______________________, 2025 ATTEST: ___________________________________ _______________, Clerk VILLAGE OF JOHNSBURG By________________________________ Edwin P. Hettermann, President DATE:______________________, 2025 ATTEST: ___________________________________ Claudett E. Sofiakis, Clerk VILLAGE OF LAKE IN THE HILLS By________________________________ Ray Bogdanowski, President DATE:______________________, 2025 ATTEST: ___________________________________ Shannon DuBeau, Clerk 71 Page 4 of 6 VILLAGE OF LAKEWOOD By________________________________ David Stavropoulos, President DATE:______________________, 2025 ATTEST: ___________________________________ Jeanette LoBosco, Clerk CITY OF McHENRY By________________________________ Wayne S. Jett, President DATE:______________________, 2025 ATTEST: ___________________________________ Trisha Ramel, Clerk VILLAGE OF RICHMOND By________________________________ Toni Wardanian, President DATE:______________________, 2025 ATTEST: ___________________________________ Karla L. Thomas, Clerk VILLAGE OF SPRING GROVE By________________________________ Mark Eisenberg, President DATE:______________________, 2025 ATTEST: ___________________________________ Kelly Popelka, Village Clerk CITY OF WOODSTOCK By_______________________________ Michael A. Turner, Mayor DATE:______________________, 2025 ATTEST: __________________________________ Jane Howie, Clerk WOODSTOCK FIRE AND RESCUE DISTRICT By________________________________ Fred Spitzer, President DATE:______________________, 2025 ATTEST: ___________________________________ Robert A. Kristensen, Secretary 72 Page 5 of 6 Z:\N\NIPC NIGEC\NIPC IGA and Creation Documents\IGA.NIPC.IGA.renewal 2025.doc 73 Page 6 of 6 EXHIBIT A 2020 Northern Illinois Purchasing Cooperative (“NIPC”) Intergovernmental Agreement 74 NIPC INTERGOVERNMENTAL AGREEMENT EXTENSION APPROVAL, Page 3 ATTACHMENT A NORTHERN ILLINOIS PURCHASING COOPERATIVE ("NIPC") AGREEMENT TO EXTEND THE 2020 INTERGOVERNMENTAL AGREEMENT FOR THE PURCHASE OF POWER SUPPLIES AND OTHER GOODS AND SERVICES 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 Monte Johnson Deputy City Clerk City of McHenry 333 S Green St McHenry, Illinois 60050 Phone: (815) 363-2108 mjohnson@cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. CONSENT AGENDA DATE: March 3, 2025 TO: Mayor and City Council FROM: Monte Johnson, Deputy City Clerk RE: Illinois Public Works Mutual Aid Network (IPWMAN) ATT: 1. Memo regarding updates to the IPWMAN 2. Resolution for Intergovernmental Agreement The City of McHenry is currently a member of the IPWMAN. Their Board of Directors recently approved a revised intergovernmental agreement with minor changes. Attached is a memo explaining those changes. Each agency must pass an ordinance or resolution authorizing the agreement with the changes. Therefore, if the City Council concurs, it is recommended that a motion be made to approve the attached Resolution Authorizing the Execution of an Intergovernmental Agreement Providing for Membership in the Illinois Public Works Mutual Aid Network. 93 1804 North Naper Boulevard, Suite 350, Naperville, IL 60563 Phone 630.682.0085  Fax 630.682.0788  www.ottosenlaw.com To: All Illinois Public Works Mutual Aid Network Member Agencies From: Mark Doerfler, Executive Director and Karl Ottosen, Attorney Date: October 24, 2024 Re: Revised Intergovernmental Agreement for Illinois Public Works Mutual Aid Network At its August 8,2024, meeting, the Board of Directors of the Illinois Public Works Mutual Aid Network. Inc. voted to approve a revised intergovernmental agreement which will require all members desiring to continue in IPWMAN to approve. On October 23, 2024, the members approved the amendment of the agreement and by-laws. There is no intent to change the day-to day and emergency response mutual aid program. There are a few issues which the IPWMAN Board believes should be revised through the approval of the new agreement. Significant changes from the current agreement are: 1. Clarification that mutual aid is not just for emergencies. Currently members assist each other with provision of equipment and personnel on a day-to-day basis and the new agreement expressly provides authority for this common practice. 2. The current by-laws provide for governance of IPWMAN by a not-for-profit corporate entity rather than by a board of members without a separate corporation. The Illinois Intergovernmental Corporation Act does not require the formation of a not-for-profit corporation to be the governing body. Revising the IPWMAN’s agreement and by-laws to eliminate the corporate entity streamlines the organization and eliminates issues related to asset ownership, liability and tort immunity. All assets of the IPWMAN will be held in the intergovernmental agency’s name going forward. 3. The new agreement provides a revised process for any future amendment. Any member may propose an amendment to the board of directors. If the board approves it, the proposed amendment will be sent to the entire membership 45 days before a general meeting. if at least 60% of the members present approve the amendment, a new intergovernmental agreement will be submitted to all members for the governing boards to approve by resolution. Enclosed are the proposed new intergovernmental agreement, by-laws and draft resolution and ordinance authorizing the agreement. Either a resolution or ordinance may be used to authorize the agreement, with each member to modify for its own use. However, no changes may be made to the intergovernmental agreement and by-laws. If there are any questions regarding the revised agreement, please contact Mr. Doerfler. 94 95 96 97 98 99 100 101 102 103 104 105 RESOLUTION 25- A Resolution Authorizing the Execution of an Intergovernmental Agreement Providing for Membership in the Illinois Public Works Mutual Aid Network WHEREAS, there exists the potential for natural or man-made emergencies to arise that may overwhelm a public works agency’s ability to deliver essential services in a timely manner; and WHEREAS, the Illinois Public Works Mutual Aid Network (“IPWMAN”) is an intergovernmental network of public works agencies throughout the State, organized for the purpose of providing mutual aid and assistance in the event of a disaster or public works agency; and WHEREAS, the City recognizes the benefit of formally entering into the IPWMAN mutual aid agreement (“Intergovernmental Agreement”) for the receipt and/or provision of services during times of emergency conditions with other members of IPWMAN; and WHEREAS, the City and the other IPWMAN member agencies may voluntarily agree to participate in mutual aid and assistance activities through the Intergovernmental Agreement; and WHEREAS, the City Council has determined that it will serve and be in the best interest of the City and its residents to enter into the Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLLINOIS, as follows: SECTION ONE: The foregoing recitals are incorporated into, and made part of, this Resolution as findings of the City Council. SECTION TWO: The Intergovernmental Agreement shall be, and it is hereby, authorized in substantially the form attached to this Resolution as Exhibit A. SECTION THREE: The Mayor and the City Clerk shall be, and are hereby, authorized and directed to execute and attest the Intergovernmental Agreement and all necessary documentation related thereto. SECTION FOUR: This Resolution shall be in full force and effect upon its passage and approval by a majority of the members of the City Council. Passed this 17th day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy Clerk 106 Community Development Department McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 www.cityofmchenry.org CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: March 17, 2025 Regular City Council Meeting RE: Prohibiting the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by any method in the area of 4713 W Elm Street. ATT: Ordinance; Exhibit 1 (Limits of Groundwater Ordinance) AGENDA ITEM SUMMARY: The City of McHenry has been made aware of contamination to both ground water and soils in and around the property located at 4713 W Elm Street. For the property owner to receive a no further remediation letter from the Illinois Environmental Protection Agency (IEPA), the City must pass an ordinance forbidding the use of potable water wells around the contamination site. An ordinance was originally passed by City Council in 2023 for this site; however, the IEPA is requesting additional information, depicted in Exhibit 1, be added to the ordinance and re-recorded against the property. ANALYSIS: Concentrations of certain chemical constituents in the groundwater beneath 4713 W Elm and adjoining properties may exceed Class 1 groundwater quality standards for potable resource groundwater set forth in 35 Illinois Administrative Code 620 or Tier 1 residential remediation objectives as set forth in 35 Illinois Administrative Code 742. In addition, the City desires to limit potential threats to human health from groundwater contamination while facilitating the redevelopment and productive use of properties affected by said chemical constituents. RECOMMENDATION: If the City Council concurs, it is recommended that a motion be made to approve an ordinance prohibiting the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by any other method on or around the property at 4713 W Elm Street in the City of McHenry. 107 ORDINANCE NO. 25- An Ordinance Prohibiting the use of Groundwater as Potable Water Supply by the Installation or Use of Potable Water Supply Wells or by any Method Within a Certain Area in the City of McHenry WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, certain properties in the City of McHenry, Illinois (the “city”) along Route 120 and Meadow Lane have been used as a fueling station; and WHEREAS, because of said use, concentrations of certain chemical constituents in the groundwater beneath 4713 W Elm and adjoining properties may exceed Class 1 groundwater quality standards for potable resource groundwater set forth in 35 Illinois Administrative Code 620 or Tier 1 residential remediation objectives as set forth in 35 Illinois Administrative Code 742; and WHEREAS, the city desires to limit potential threats to human health from groundwater contamination while facilitating the redevelopment and productive use of properties affected by the said chemical constituents; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Use of groundwater as a potable water supply prohibited in specific area. The use or attempt to use groundwater as a potable water supply from within the area shown as Exhibit 1, attached to, and made part of this ordinance, by the installation or drilling or use of wells or by any other method is hereby prohibited, including at points of withdrawal by the city. SECTION 2: The prohibition on the use of groundwater applicable to the city. The prohibition contained in section 1 shall also apply to the city. SECTION 3: Penalties. Any person violating the provisions of this ordinance shall be subject to a fine up to $750.00 for each violation. 108 SECTION 4: Definitions. “Person” is any individual, partnership, co-partnership, firm, company, limited liability company, corporation, association, joint stock company, trust, estate, political subdivision, or any other legal entity, or their legal representatives, agents, or assigns. SECTION 5: Memorandum of Understanding. The Mayor of the City of McHenry shall have the power and duty to enter a Memorandum of Understanding with the Illinois Environmental Protection Agency (“Illinois EPA”) and other agreements or contracts with other governmental entities, as may be or as become necessary to implement the spirit and intent of this ordinance. SECTION 6: Supersedes. If any provision of this ordinance or its application to any person or under any circumstance is adjudged invalid, such adjudication shall not affect the validity of the ordinance as a whole or any portion not adjudged invalid. SECTION 7: Severability. If any provision of this ordinance or its application to any person or under any circumstances is adjudged invalid, such adjudication shall not affect the validity of the ordinance as a whole or any portion not adjudged invalid. SECTION 8: Effective Date. This ordinance shall be in full force and effect from and after its passage, approval of this publication as required by law. Passed this 17th day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 109 Exhibit 1 Limits of Groundwater Ordinance Parcel:09-27-331-020 Site Address:4713 W ELM STUnit:Site Address City:MCHENRY,IL Township:MCHENRY TWP Parcel:09-27-331-002 Site Address:4705 W ELM STUnit: Site Address City:MCHENRY,IL Township:MCHENRY TWP Parcel:09-27-331-009 Site Address:4714 BONNER DRUnit: Site Address City:MCHENRY,IL Township:MCHENRY TWP Parcel:09-27-331-010 Site Address:4710 BONNER DRUnit: Site Address City:MCHENRY,IL Township:MCHENRY TWP Elm street(IllinoisRoute120) 800 110 Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.cityofmchenry.org CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: March 17, 2025, Regular City Council meeting RE: Authorization for the Mayor to enter agreement with McHenry Township Fire Protection District for the shared use of the City-owned Early Warning Siren System ATT: Early Warning Siren Agreement Agenda Item Summary: Staff is seeking City Council’s authorization to authorize the Mayor to execute an intergovernmental agreement between the McHenry Township Fire Protection District (MTFPD) and the City for the shared use of the City-owned Early Warning Siren System. Staff is present to answer any questions Council may have. Background: The City currently owns and operates an Early Warning Siren System that provides notice to residents to shelter indoors during severe weather or other critical incidents. This system includes the siren network hardware/software (located in the McHenry Police Department) and nine remote siren towers placed throughout McHenry. Beginning in approximately 2015, the MTFPD began to purchase their own remote siren towers throughout their fire district. These siren towers were added to the City’s existing system so that all sirens could be managed and operated together. The sirens added to the City’s network by the MTFPD have enhanced the overall greater McHenry area coverage. Analysis: As the MTFPD continues to explore adding additional sirens to the City’s network, staff feels that a formal agreement needs to be enacted to guide the use of the City-owned siren network (hardware and software) so that moving forward, any costs associated with the maintenance or replacement of the system’s hardware/software can be shared equally between the City and the MTFPD. Attached you will find an intergovernmental agreement regarding the use of the City-owned siren system. Staff is requesting Council authorization, allowing the Mayor to enter into this agreement. Recommendation: Staff requests City Council authorization allowing the Mayor to execute an intergovernmental agreement with the McHenry Township Fire Protection District for the use of the City-owned Emergency Siren Network. 111 Intergovernmental Agreement Relating to the Early Warning Signal Service and Maintenance Service of City of McHenry Computer Hardware and Software This Intergovernmental Agreement (“Agreement”) is entered into and effective this ___ day of March, 2025, by and between the City of McHenry (“City”) and the McHenry Township Fire Protection District (“MTFPD”), collectively “Parties”. WHEREAS, the City is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and has approved execution of this Agreement pursuant to their home rule powers and functions as granted in the Constitution of the State of Illinois; WHEREAS, the MTFPD is an Illinois fire protection district and local government organized and existing under the laws of the State of Illinois; WHEREAS, The Parties are authorized and empowered to enter into this Agreement pursuant to the provisions of the Constitution of the State of Illinois of 1970, Article VII, Section 10, and Section 3 of the “Intergovernmental Cooperation Act” (5 ILCS 220/3); WHEREAS, the City currently owns and operates an Early Warning Siren System Network (Tornado/ Shelter in Place Sirens) consisting of nine (9) sirens located at the following locations (“City Owned Sirens”): 1. 2615 W. Lincoln Rd. - Hilltop Elementary 2. 2051 N. Martin Road (& Route 120) 3. 4112 McCullom Lake Road (Peterson Farm) 4. 353 N. Draper Road 5. Albany & Beldon 6. Crystal Lake Road & W. Malibu Court 7. Well Facility Beach Road 8. N Green St & W Fairway (Shepard of Hill Church) 9. 1159 Crystal Lake Road, Water Tower WHEREAS, these City Owned Sirens are controlled by City owned and operated computer hardware and software located in the City’s Police Department facility, 333 S. Green Street, McHenry, Illinois. The computer hardware and software consist of a Virtual Server, Commander One Client Server Software, FS SS 2000D Digital Encoder, RF Transmitter/Receiver (Harris Master III base) and an FCC Frequency License KLYL990 (collectively, “City Hardware and Software”); WHEREAS, the MTFPD currently owns Early Warning Sirens (Tornado / Shelter in Place Sirens) consisting of eleven (11) sirens located throughout its jurisdiction at the following locations (“MTFPD Owned Sirens”): 112 2 1. Fire Station #3 (809 Rand Rd.) 2. Fire Station #2 (3701 Johnsburg Rd.) 3. Spring Grove Rd. & Ringwood Rd. 4. 3703 N. Richmond Rd. (McHenry Twp Complex) 5. 3705 Ringwood Rd. (Fire Station #5) 6. 815 Bay Road (Pistakee Country Club) 7. Ringwood Road & Johnsburg Road 8. Ringwood Road, East of Rt. 31 9. 1304 Sunset Drive (Holiday Hills Village Hall) 10. Moraine Hills State Park (River Road) 11. Boone Creek Golf Course, Bull Valley These MTFPD Owned Sirens are currently, and have been for years, operated and controlled by the City utilizing the City Hardware and Software, without any documentation of maintenance agreement between the Parties. WHEREAS, the parties recognize that MTFPD may have additional MTFPD Owned Sirens in other locations in the future; and WHEREAS, MTFPD and City desire to document, via this Agreement, what services the City will provide to the MTFPD to continue operation of the MTFPD Owned Sirens and what the financial responsibilities of each party will be to maintain the City Hardware and Software going forward. NOW THEREFORE, in consideration of the promises and other mutual and valuable consideration, the receipt and sufficiency whereof are herewith acknowledged, the Parties: 1. Incorporation of Recitals. The Recitals referenced above are incorporated herein as though fully set forth. 2. Provision of Signal Service by the City. Using its FCC license KLY990, the City shall continue providing signal service from its police department facility to each of the MTFPD Owned Sirens. 3. Maintenance of Sirens. Each Party shall be solely responsible for maintenance, repair and replacement of its respective Tornado Sirens. 4. City Hardware and Software Maintenance Costs. The Parties shall share future maintenance, repair and replacement costs of the City Hardware and Software costs in the following ratio: City 50%; MTFPD 50%. The City will invoice MTFD from time to time regarding these costs and the invoices shall be promptly paid by the MTFPD. 5. Term of Agreement. The term of this Agreement shall be indefinite and either party may terminate this Agreement upon 365 days' written notice to the non-terminating party or upon 90 days’ notice when the termination is mutually agreed upon. 6. Release and Indemnification and Insurance. MTFPD and the City hereby release each other from any and all present and future liability related to any injury or damage claims made due to the operation or maintenance of either Early Warning Siren Systems (Tornado / Shelter in Place Sirens). Each party shall maintain general liability and property insurance on all 113 3 the Sirens and City Hardware and Software and each Party shall use its best effort to include the other Party as an additional insured to its applicable liability insurance policies. 7. No Agency Created. Only an independent governmental relationship between the Parties is created by this Agreement and no party shall constitute an authorized agent of the other. 8. Entire Agreement. This Agreement constitutes the entire agreement between the Parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. This Agreement may not be changed, modified or discharged except by written amendment duly executed by the Parties. 9. Assignment Prohibited. This Agreement or the rights and duties hereunder may not be assigned by the Parties. 10. Notices. All notices given or required under this Agreement shall be in writing and sent by certified mail to the attention of City Administrator of the City and the MTFPD Fire Chief. 11. Counterparts. This Agreement may be executed in two or more counterparts, each copy of which shall be deemed an original, and all such counterparts shall be deemed to constitute one and the same instrument. McHenry Township Fire Protection District City of McHenry By By Allen Miller, Board President Wayne Jett, Mayor Z:\M\McHenryCityof\McHTwnFire\IntergovAgmtSirens.docx 114 Office of the Chief of Police John R. Birk McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.cityofmchenry.org CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: March 17, 2025, Regular City Council meeting RE: Renewal of Information Technology Software/Services Subscriptions ATT: 1. Laserfische Renewal Agreement 2. In-Time Renewal Agreement. Agenda Item Summary: Staff is seeking City Council’s authorization to renew two information technology subscriptions for services / software platforms for FY 25/26. Staff is present to answer any questions Council may have. Background: The City’s Information Technology Division operates annually through the use of outside professional information technology services and software products. The following subscriptions/service agreements are coming due for renewal. 1. TKB Associates (Laserfiche) – Three-year renewal of software subscription effective May 2025 through April 2028 Annual Invoices: 1. May 2025: $51,542.75 2. May 2026: $48,925.00 3. May 2027: $50,392.75 Description: Laserfiche is the City’s digital document provider for the creation, storage and use of all City digital documentation. Included in this three-year renewal is the migration of our records to the Laserfische Cloud from our current local server. Switching to the cloud version of this product allows us to enhance City services provided by Laserfische and builds upon our disaster recovery plan by allowing remote access to Laserfische off-site. 2. In-Time Solutions - Annual software subscription renewal May 1, 2025 – April 30, 2026 Invoice: $24,240.00 Description: In-time Solutions is our citywide scheduling software utilized to manage the timesheets and work schedules of full-time and part-time City employees. 115 Analysis: The above software platforms are critical to the continued safe operation of the City’s information technology platform and infrastructure. IT staff has reviewed all proposed renewals and has recommended approval to renew the subscriptions as presented. Staff is seeking Council’s authorization to approve the payment of all invoices associated with the above listed information technology companies and authorize the Mayor to sign all related terms and condition documents associated with these renewals. Recommendation: If Council concurs, then it is recommended that authorization be provided for the Mayor to (1) execute a three-year renewal with TKB Associates for the use and operation of Laserfische in an amount not to exceed $51,542.75 in May 2025, $48,925.00 in May 2026 and $50,392.75 in May 2027, and (2) execute a one-year agreement for FY 25/26 with In-Time Solutions for an amount not to exceed $24,240.00. 116 Proposal Date 01/13/2025 Estimate # 2545 Name / Address City of McHenry Aaron Greve 333 S. Green St. McHenry, IL 60050 TKB Associates, Inc. 9459 Enterprise Drive Mokena, IL 60448 Terms Rep JB It's been a pleasure working with you! Phone # 7088056966 Fax # 708-478-4167 Please visit our Web Site at www.tkbassociates.com Item Description Qty Cost Total CLENF3 CLENF3 - Laserfiche Cloud Business User Annual Subscription Fee (150 Users) Laserfiche Cloud Business Users include the following features: 10TB of Cloud Storage Single Laserfiche Repository Laserfiche Workflow Laserfiche Quick Fields Complete with Agent Laserfiche Forms Professional Laserfiche Unlimited Forms Portal Laserfiche Unlimited Public Portal Laserfiche Direct Share Laserfiche Advanced Audit Trail Laserfiche Snapshot Laserfiche E-mail and Laserfiche Integration with Microsoft Office Laserfiche Import Agent Laserfiche Connector Laserfiche Records Management Laserfiche SDK 150 755.00 113,250.00 CLENF3 CLENF3 - Laserfiche Cloud Business User Annual Subscription Fee (5 Users - Test Environment) - 500GB Storage 5 0.00 0.00 Discount Laserfiche Contracted Discount -66,250.00 -66,250.00 CCSX1 CCSX1 - Laserfiche Cloud Scan Connect Annual Subscription Fee (1 User) 5 100.00 500.00 9991L Existing Client Laserfiche LSAP Credit as of 05/01/25 - Assuming that is the day the order is placed 1 -4,707.25 -4,707.25 Page 1 117 Proposal Date 01/13/2025 Estimate # 2545 Name / Address City of McHenry Aaron Greve 333 S. Green St. McHenry, IL 60050 TKB Associates, Inc. 9459 Enterprise Drive Mokena, IL 60448 Terms Rep JB It's been a pleasure working with you! Phone # 7088056966 Fax # 708-478-4167 Please visit our Web Site at www.tkbassociates.com Item Description Qty Cost Total Installation & Trai... On-Site/Remote LaserFiche Cloud Professional Services: City of McHenry Cloud Implementation Plan - Total Estimated 50 Hours: - Laserfiche Cloud Project Coordination & Consulting - On-Premise Legacy Laserfiche Data Migration to Cloud - Rebuild existing 96 On-Premise Workflows in the Cloud - Create Existing Laserfiche Users & Groups in Cloud and Sync - Cloud Public Portal Configuration & Set-Up - Cloud Import Agent Configuration & Set-Up - Cloud Quick Fields & Agent Configuration & Set-Up - User Training Sessions On-Site Traveling - If a technician is traveling on-site, service hours will be billed at 1/2 rate for travel time plus any parking fees. 50 175.00 8,750.00 Total Investment 51,542.75 Page 2 118 Proposal Date 01/13/2025 Estimate # 2545 Name / Address City of McHenry Aaron Greve 333 S. Green St. McHenry, IL 60050 TKB Associates, Inc. 9459 Enterprise Drive Mokena, IL 60448 Terms Rep JB It's been a pleasure working with you! Phone # 7088056966 Fax # 708-478-4167 Please visit our Web Site at www.tkbassociates.com Item Description Qty Cost Total Proposal to upgrade your existing Self-Hosted Subscription Business 150 Business Users system to an Cloud Subscription 150 Business User system. Terms: This has a 3 year contract agreement and will have a 3% YOY increase applied Year 1 would be $47,500.00 Year 2 would be $48,925.00 Year 3 would be $50,392.75 Quote good until 05/01/2025 AUTHORIZATION & AGREEMENT: The City of McHenry, Illinois hereby agrees to the procedures outlined above to TKB Associates, Inc. Terms & Conditions and to the License Agreements for the software referred to above and authorizes TKB Associates, Inc to proceed with the project. ________________________________________ Signature & Date Sales Tax Exempt 0.00% 0.00 Page 3 119 RENEWAL PROPOSAL FOR THE CITY OF MCHENRY Cloud Hosted Scheduling and Workforce Management Prepared by: Emily Kelvin-Davies Customer Success Manager 1-887-603-2830 ext. 1012 ekelvin-davies@intime.com Date: 01/13/2025 120 Renewal Proposal for the City of McHenry InTime Solution Pricing Annual Subscription For: 150 Full-Time Employees 100 Part-Time Employees Employee Licensing Fee for Full-Time ($60/emp/year) • Scheduling & Timekeeping Modules $12,600/year Shift Bidding Module for Full-Time Employees ($18/emp/year) $1,440/year Secure Cloud Hosting Fee $1,800/year Payroll Module Maintenance Fee $3,000/year Employee License Fee Part-Time/Seasonal Scheduling & Timekeeping Modules ($54/emp/year) $5,400/year Annual subscription fees: $24,240/year Term Dates: May 1st, 2025 to April 30th, 2026 Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com | sales@intimesoft.com 121 Renewal Proposal for the City of McHenry Notes 1. All prices are in US Dollars. 2. Fees are exclusive of any and all applicable taxes and duties, including withholding taxes. 3. Payment for the subscription fee and for professional services (if any) are net thirty (30) days from date of invoice. 4. InTime’s Terms and Conditions are attached to this proposal. 5. Invoicing schedule is per the following: Subscription Fee: Upon contract signing and annually on contract date anniversary Services and Training: On contract date Acceptance of Terms To indicate acceptance of the terms of this proposal, either issue InTime a purchase order referencing this proposal for the amounts indicated or sign the document on the spaces indicated below. Both parties have read and agreed to the terms and conditions of this proposal: Customer Organization Name Authorized Signature Date InTime Services Inc. Vendor Name Authorized Signature Date Confidential Document – Do Not Distribute without Permission 1.877.603.2830 | intime.com | sales@intimesoft.com 122 INTIME SERVICES INC. - SERVICES AGREEMENT - TERMS AND CONDITIONS SCOPE A. InTime provides an application for scheduling personnel as a service delivered over the Internet ("Services") to its Customers. The application is proprietary to InTime. B. In conjunction with such Services, InTime also provides Support to its Customers to allow them to use the Service. C. Customer desires to obtain such Services from InTime. 1. DEFINITIONS 1.1. "Confidential Information" means information concerning any information relating to the business and technology of either party which is not generally available to third parties and which is treated by the parties, in accordance with their policies, as confidential information or a trade secret and specifically includes the Services, either parties business processes, information about either parties customers or users in any manner, shape or form or other like information. For the purposes of this Agreement, a party disclosing Confidential Information is a Discloser and the party receiving Confidential Information is a Recipient. Confidential Information does not include information which is: a) at the time of disclosure, or thereafter becomes part of the public domain without any violation of this Agreement by the Recipient; b) already in the Recipient’s possession before disclosure of such information to the Recipient by the Discloser; c) following the Effective Date is furnished to the Recipient by a third party without that third party being in breach directly or indirectly of an obligation to the Discloser to keep such information secret confidential and secret; and d) developed independently by the Recipient without use of Discloser’s Confidential Information as evidenced by reasonably detailed written records. 1.2. "Customer” means an entity or organization who wishes to obtain the Services from InTime. 1.3. "Proposal" means the document provided by InTime to Customer containing a price quote, setting out the term and if applicable, specifying applicable governing law. 1.4. "Support" means technical support provided by InTime to Customer relating to Customer's use of the Services, on a remote basis by telephone, e-mail, and fax, and optionally at the Customer’s site, and is subject to the availability of support personnel and facility infrastructure services. Such support includes problem diagnosis, consultation, dial-in diagnosis services, and problem resolution with the Support levels defined in Appendix A. InTime Confidential and Proprietary 1 123 2. SERVICES 2.1. InTime will provide the Services to Customer in accordance with applicable laws and regulation. The Services will be provided on the following basis: a) InTime will use commercially reasonable efforts to make the Services available 24 hours a day, 7 days a week, except for: i. planned downtime (and InTime will give Customer at least 72 hours notice of such downtime and will attempt to schedule such downtime to the extent practicable during weekend hours from 6:00 p.m. Pacific time Friday to 3:00 a.m. Pacific time Monday), or ii. any unavailability caused by circumstances beyond InTime’s reasonable control. 2.2. Under no circumstances can Customer allow other commercial entities to access the Services. Customer is prohibited from providing or repurposing the Services to other parties in any manner, including as a service bureau or application service provider. 2.3. Violation of any of the terms of this Agreement or use of the Services in a way that breaches applicable law or regulation in any way entitles InTime to terminate this Agreement and Customer's access to the Services. InTime will give its Customers written notice of such breach. If such breach is not corrected in 30 days InTime may terminate this Agreement. PLEASE NOTE THAT INTIME STRICTLY ENFORCES THIS POLICY AND WILL PROSECUTE ANY VIOLATION OF THIS AGREEMENT TO THE FULLEST EXTENT PERMISSIBLE BY LAW. 2.4. It is Customer's own responsibility to: a) provide for its own access to the Internet, arrange for secure Internet access therefore and pay any service fees associated with such access; b) be responsible for the accuracy, quality, integrity and legality of data which is processed using the Services, including the exclusion of Social Insurance Numbers (SIN) and Social Security Numbers (SSN), and of the means by which such data was acquired; c) use commercially reasonable efforts to prevent unauthorized access to or use of the Services, and notify InTime promptly of any unauthorized access or use; d) use the Services only in accordance with any documentation and applicable laws and regulations. 2.5. Customer may not use InTime trademarks such as “InTime” without the prior written permission of InTime. 2.6. No other services are provided with the Service unless agreed to otherwise by InTime and the Customer. 3. WARRANTY AND LIMITATION OF LIABILITY 3.1. SPECIFIC EXCLUSION OF OTHER WARRANTIES – THE SERVICES ARE PROVIDED "AS IS, WHERE IS" OTHER THAN AS SET OUT IN SECTION 5. INTIME DISCLAIMS ALL WARRANTIES WITH RESPECT TO THE SERVICES WHETHER EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, DURABILITY AND FITNESS FOR A PARTICULAR PURPOSE. NEITHER PARTY IS LIABLE UNDER THIS AGREEMENT FOR ANY INDIRECT, CONSEQUENTIAL, EXEMPLARY, OR InTime Confidential and Proprietary 2 124 INCIDENTAL DAMAGES OR LOSS OF PROFITS RESULTING FROM THE SERVICES (OR ANY THIRD PARTY GOODS OR SERVICES) EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. If either party is liable to the other in no event will the total aggregate liability of a party to the other exceed the fees paid by the Customer to InTime in the 90 day period preceding the date of a claim. 4. OWNERSHIP CONFIDENTIALITY AND USE LIMITATION 4.1. Ownership a) Subject to the limited rights expressly granted under this Agreement, InTime reserves all rights, title and interest in and to the Services, including all related intellectual property rights. No rights are granted to Customer under this Agreement other than as expressly set forth with respect to limited rights to use the Services. b) Customer shall not (i) permit any third party to access the Services except as expressly permitted, (ii) create derivate works based on the Services, (iii) copy, frame or mirror any part or content of the Services, other than copying or framing on Customer’s own internal non- publicly accessible networks or otherwise for Customer’s own internal business purposes, (iv) reverse engineer the Services, or (v) access the Services in order to (a) build a competitive product or service, or (b) copy any features, functions or graphics of the Services. c) As between InTime and Customer, Customer exclusively own all rights, title and interest in and to all of Customer’s data. 4.2. Confidentiality - The following terms apply to Confidential Information and the ownership thereof. a) All Confidential Information is owned by the respective parties. b) Neither party will, at any time whether before or after the termination of this Agreement, disclose, furnish, or make accessible to anyone any Confidential Information or permit the occurrence of any of the foregoing. c) Each party will hold in confidence and not disclose any Confidential Information of the other party. All Confidential Information will be maintained in confidence by the Recipient, will not be disclosed to any person or entity in any way except as provided in this Agreement, and will be protected with the same degree of care the Recipient normally uses in the protection of its own confidential and proprietary information, but in no case with any less degree than reasonable care. d) The Confidential Information may be disclosed by the Recipient only to those employees, directors, officers, auditors or consultants of the Recipient having the need to receive such Confidential Information for the purposes of this Agreement, provided the recipients of such Confidential Information are already bound by written confidentiality and non-disclosure obligations similar to those undertaken by the Recipient under this Agreement. The Recipient shall immediately give notice to the Discloser of any unauthorized use or disclosure of the Confidential Information. The Recipient agrees to assist the Discloser in remedying any such unauthorized use or disclosure of Confidential Information. e) To the extent the Recipient is required to disclose any Confidential Information pursuant to a valid subpoena or other applicable order by a governmental agency or judicial body or by InTime Confidential and Proprietary 3 125 operation of law, the Recipient will promptly notify the Discloser in writing of the existence, terms and circumstances surrounding such disclosure (except as prohibited by law) so that the Discloser may seek a protective order or other appropriate remedy from the proper authority. The Recipient agrees to reasonably cooperate with the Discloser in seeking such order or remedy at Disclosure’s cost and expense. The Recipient further agrees that if the Recipient is required to disclose any Confidential Information, the Recipient will furnish only that portion of the Confidential Information that is legally required and will reasonably cooperate with Disclosure’s efforts to obtain reliable, written assurances that confidential and legally compliant treatment will be accorded to such Confidential Information f) The obligations of confidence contained herein will survive termination or expiry of this Agreement. 5. REPRESENTATION AND IDEMNIFICATION 5.1. Indemnification by InTime - InTime has the right and all necessary permissions to provide the Services to the Customer. In the event of the breach of this representation, InTime shall defend Customer against any claim, demand, suit, or proceeding ("Claim") made or brought against Customer by a third party alleging that the use of the Services infringes or misappropriates the intellectual property rights of a third party, and shall indemnify Customer for any damages finally awarded against, and for reasonable attorney’s fees incurred by, Customer in connection with any such Claim; provided, that Customer (a) promptly gives InTime written notice of the Claim; (b) gives InTime sole control of the defense and settlement of the Claim; and (c) provides to InTime all reasonable assistance, at InTime’s expense. 5.2. Exclusive Remedy - This Section 5 states InTime's sole liability to, and Customer's exclusive remedy against InTime for any type of Claim described in this Section. 6. TERM 6.1. Term – This Agreement is the term set out in the Proposal. If not stated in the Proposal, it will be for a yearly term. It will renew for successive terms on mutual written agreement. Customer may terminate this Agreement at any time without cause upon 30 days notice. 6.2. Termination - This Agreement shall terminate in each of the following events: a) at the option of either party if the other party materially defaults in the performance or observance of any of its obligations hereunder and fails to remedy the default within 30 days after receiving written demand therefore; or b) immediately, at the option of the non-breaching party if either party breaches section 4.1(b) or 4.2 of this Agreement; or c) at the option of either party if the other party becomes insolvent or bankrupt or makes an assignment for the benefit of creditors, or if a receiver or trustee in bankruptcy is appointed for the other party, or if any proceeding in bankruptcy, receivership, or liquidation is instituted against the other party and is not dismissed within 30 days following commencement thereof or d) on the occurrence of the events set out in section 7.3 InTime Confidential and Proprietary 4 126 provided that the right of termination shall be in addition to all other rights and remedies available to the parties for default or wrong-doing by the other. 6.3. Suspension of Obligations – If either party should default in the performance or observance of any of its obligations, then, in addition to all other rights and remedies available to the non-defaulting party, following the default and expiration of an applicable cure period, the non-defaulting party may suspend performance and observance of any or all its obligations under this Agreement, without liability, until the other party's default is remedied. 6.4. Refund for Termination of Agreement for cause – If this Agreement is terminated for cause by Customer, then InTime shall refund Customer any prepaid fees covering the remainder of the term of all subscriptions after the effective date of termination. Upon any termination for cause by InTime, Customer shall pay any unpaid fees covering the remainder of the term after the effective date of termination. In no event shall any termination relieve Customer of the obligation to pay any fees payable to InTime for the period prior to the effective date of termination. 6.5. Return of Customer Data – Following termination of the Agreement, InTime will provide read-only access to Customer's data for a period of six months without charge. After such period, InTime shall have no obligation to maintain or provide any of Customer’s data and may, unless legally prohibited, delete all of Customer’s data in InTime’s systems or otherwise in InTime’s possession or control. 7. GENERAL 7.1. This Agreement and the Proposal contain the whole agreement between InTime and Customer relating to the Services. 7.2. InTime may assign this Agreement in connection with a merger, amalgamation or corporate re- organization involving InTime, or in connection with the sale of all or substantially all the assets of InTime or to an affiliate or wholly-owned subsidiary of InTime. 7.3. Upon 30 days notice to Customer, InTime reserves the right at all times to vary the conditions of this Agreement or change the operation of the Services. If Customer does not agree to such variation or changes, Customer may terminate this Agreement without penalty to either party. 7.4. InTime reserves the right to suspend the Services for repair, maintenance, and/or upgrade work. Unless InTime cannot do so for security or other reasons beyond our reasonable control, InTime will give Customer reasonable notice of such suspension. 7.5. Unless otherwise specified in a Proposal this Agreement is governed by the laws of the Province of British Columbia, Canada. All disputes arising out of or in connection with this Agreement shall be referred to and finally resolved by arbitration or mediation under the rules of the British Columbia International Arbitration Centre. The place of arbitration of mediation shall be Vancouver, British Columbia, Canada. 7.6. The parties acknowledge that each is an independent contractor and nothing in this Agreement constitutes a joint venture or partnership and neither party has the right to bind nor act for the other as agent or in any other capacity. InTime Confidential and Proprietary 5 127 Appendix A – Support Level Definition All Customer requests for Support shall be managed as described below. The degree of InTime’s responsiveness (“Severity”) shall be based on the nature of the initial Customer Support request. The Customer will always make every effort to respond in a timely fashion to requests from InTime for assistance in providing Support. “Normal Support Hours” are 6:00 AM through 5:00 PM (Pacific Time), Monday through Friday, excluding statutory holidays. Critical Severity Available: 24 hours/day, 7 days/week, via special toll-free number in North America. Description: A Customer detected critical Software error that renders the entire live InTime production system, or an essential part of it, inoperable or “down”. Initial Response: All support requests will be dispatched with call details and problem description within 5 minutes of receipt of support request. During Normal Support Hours, warm transfer immediate response if an InTime Support representative is available, otherwise a callback response within 15 minutes average, one (1) hour maximum. Outside of Normal Support Hours a callback response within eight (8) hours average, sixteen (16) hours maximum. Resolution Response: Once an InTime Support representative has made contact with the customer regarding the support request, InTime will work continuously to return the InTime production system to normal “up” operation, with an average resolution time of not more than eight (8) hours. Chargeable Service: If the Critical Severity support service is used by the Customer for non-critical support, then the service is chargeable at InTime’s current hourly support service rates. High Severity Available: Normal Support Hours Description: A Customer detected non-critical Software error in a module of the live InTime production system, which seriously impairs system operation but does not render it “down”. Non- critical Software errors exclude cosmetic, documentation, or reporting problems, and also questions regarding the operation of the software, its installation or training. Initial Response: During Normal Support Hours, immediate response if an InTime Support representative is available, otherwise a callback response within two (2) hours. However, if the request is made within the last hour of the day or after the close of day, then within the first two (2) hours of the next Normal Support Hours day. Resolution Response: InTime will work continuously to restore system operation within Normal Support Hours. Normal Severity Available: Normal Support Hours Description: All other Support requests not described above. Initial Response: During Normal Support Hours, immediate response if an InTime Support representative is available, otherwise a callback response within four (4) hours. However, if the request is made within the last four hours of the day or after the close of day, then within the first four (4) hours of the next Normal Support Hours day. Resolution Response: InTime will correct documentation errors in upcoming releases of the documentation. InTime will provide Software error corrections in the course of its standard development and upgrade methodology for the Software. InTime Confidential and Proprietary 6 128 PROCLAMATION WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; WHEREAS, Arbor Day is now observed throughout the nation and the world; WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; WHEREAS, trees are a renewable resource, enhance property values and the economic vitality of business areas, beautify our community, and are a source of joy and spiritual renewal; WHEREAS, the City of McHenry has been recognized as a Tree City USA for 31 consecutive years by the Arbor Day Foundation and desires to continue its tree-planting ways. NOW, THEREFORE, BE IT RESOLVED, I, Wayne Jett Mayor of the City of McHenry and the McHenry City Council, do hereby proclaim April 25, 2025, as Arbor Day in the City of McHenry and urge all citizens to celebrate Arbor Day and support the protection of our trees and woodlands. FURTHER, we urge all citizens to plant and care for trees to gladden the heart and promote the well-being of future generations. ___________________________________ Mayor Jett 129 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: March 17, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks & Recreation Facilities & Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks Recreation Facilities & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities & Special Use permit requests. 130 FOR COUNCIL MEETING ON MARCH 17, 2025 Park Pavilion / Community Room - Beer & Wine and Special Use Permit Requests Date Applicant Location Purpose Permit 03/22/25 Jennifer Babincsak Recreation Center Bridal Shower BW 04/04/25 Abilene Mora Knox Park A Gender Reveal BW/SU 05/31/25 Jeff Cole Recreation Center Birthday Party BW 06/29/25 Cori May Veterans Park Class Reunion BW/SU 07/05/25 Lucy Nava Petersen Park A Luau Picnic BW/SU 07/19/25 Phillip Sweeney Miller Point Park DamYak Challenge SU 08/09/25 Lorena Carranza Knox Park A Family Reunión BW/SU 08/16/25 Victor Camacho Recreation Center Wedding Reception BW/SU 09/13/25 Sergio Lopez Veterans Park Birthday Party BW BW = Beer & Wine Permit SU = Special Use Permit 131 132 133 134 135 136 137 138 139 140 City Council Meeting Minutes March 3, 2025 Page 1 McHenry City Council Regular Meeting Minutes March 3, 2025 Call to Order The City Council of the City of McHenry, Illinois, met on Monday, March 3, 2025, at 7:00 p.m. at McHenry City Hall, 333 S. Green Street, McHenry, IL. Roll Call Deputy Clerk Johnson called the roll. Roll call: Members present: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch, Mayor Jett. Members absent: Alderman Santi. Public Comment There was no public comment from any members of the public present. Consent Agenda A. Resolution Authorizing the Deputy Clerk to Update the Official Zoning Map and to Publish a Notice of the Zoning Map Update B. Execution of a five-year agreement with Eccezion for auditing services for a total cost of $304,185 C. Pass an ordinance Amending Section 4-2-6, License Classification and Fees; Approval Authority; Limitation on Number of Licenses; and Section 4-6-8, Subsection A – Number of Licenses, of the McHenry City Code D. Parks & Recreation Facilities & Special Use Permit Requests E. February 18, 2025 City Council Meeting Minutes F. Issuance of Checks in the amount of $198,220.65 A motion was made by Alderman McClatchey and seconded by Alderman Koch to approve the consent agenda items as presented. Roll call vote: 6-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch. 1-absent: Alderman Santi. Motion carried. 141 City Council Meeting Minutes March 3, 2025 Page 2 Individual Action Items ShamRocks the Fox Temporary Use Permits Director Polerecky explained that some downtown businesses are making plans for serving alcohol and having outdoor music outside of the normal business hours for ShamRocks the Fox. Although Staff does not want to stop businesses from making fun plans for the event, we want to document their plans so we can ensure safety for everybody at the event. Chief Birk stated that the open carry times for alcohol are limited for safety reasons. The open carry of alcohol ends at 6:00 p.m. to give everybody time to clear off the streets before it gets dark outside. Staff recommends limiting the outside sales of alcohol to the same 6:00 p.m. time frame to keep things consistent, safe, and easy to enforce. The Courthouse already has a liquor license that allows them to serve alcohol in their enclosed outdoor space. Foxhole and Toast and Roast are different, as they don’t have existing setups for the sale of alcohol in an enclosed area. Staff recommends stopping the sale of alcohol at 6:00 p.m. for those locations so that they match the permitted open carry time. A motion was made by Alderwoman Miller and seconded by Alderman McClatchey to approve the ShamRocks the Fox Temporary Use Permits as presented, excluding the Salerno’s application. Alderman Glab asked for clarification on the motion and how late they were allowed to serve alcohol. Director Polerecky explained that Foxhole does not have an outdoor patio or fencing to serve outdoors, so their setup would be temporary. Only the Courthouse would have permission to serve past 6:00 p.m. Alderman Glab stated that he would rather everything be limited to 6:00 p.m. He also doesn’t want amplified music late, and it should end maybe at 8:00 p.m. Alderwoman Bassi said that the Foxhole application lists 9:00 a.m. to 2:00 a.m. She wanted to make sue we weren’t approving that. City Administrator Ostrovsky recommended that Council go through each application and discuss them one at a time so that all Council members understood what is being requested and voted on. Director Polerecky explained that Foxhole is only asking for 10:00 a.m. to 10:00 p.m. for March 15th and for the outdoor festivities. They are allowed to be inside until 2:00 a.m. Alderman Davis suggested that except for the Courthouse, we should stay consistent and make it easier for the Police to regulate. Alderwoman Miller explained that she made the motion for approving Foxhole’s request because they are going through the expense of setting up a tent, porta-potties, and they are spending money to try and make money. She thinks 10:00 p.m. is reasonable, and we need to support the business community. Alderman Glab responded that they are making a business decision, but we need to make a decision for what is best for the community. Alderman Glab asked what approval the Courthouse has for playing music. Director Polerecky explained that their approval falls between May and October, so they have no approval for special outdoor music during this time frame. Chief Birk explained that businesses can serve indoors until 2:00 a.m. Foxhole can still serve in the basement until 2:00 a.m., but he needs direction for what time they should stop outdoors. The Courthouse has an outdoor bar and patio, and that is their everyday business. As long as they 142 City Council Meeting Minutes March 3, 2025 Page 3 stay within their footprint, they can continue to serve later. He also needs clarification for Toast and Roast. They can still serve on the deck as that is part of their normal operations and business plan. For sidewalk sales, they gave everybody a 15-minute warning so people could get out of the right-of-way and be done outside. Chief Birk is asking for consistency to make it safe and easy to enforce. Alderman Davis asked how long the Courthouse is allowed to play music when they do have their special permission, and Director Polerecky stated 11:00 p.m. Alderman Koch pointed out that daylight savings is coming up and we should have an extra hour of daylight. Alderwoman Miller had two comments to make. She first stated that Miller Point is serving alcohol and playing music until 11:00 p.m. Therefore, if we shut down outdoor music early, those people will be migrating to Miller Point, which still has them walking outside and on the roads. Second, she reflected on last year when the downtown businesses claimed the ShamRocks weekend was their highest grossing sales of the year. She wants to support the downtown businesses that are making an effort to make the event even better. She believes at 6:00 p.m. that not everybody wants to eat walkable food. Many would be looking for restaurants, and closing the events at 6:00 p.m. is too early. Alderwoman Bassi asked Chief Birk what his recommendation would be if he was sitting in their chairs. He explained that the Police Department is concerned primarily with safety. Staff originally suggested that these outdoor events close at 6:00 p.m. to coincide with the ending of the open carry hours. This would make it easier to control and easier to keep people out of traffic when it is getting darker at night. Council members agreed to vote on each separate business to make it clear what the direction of the Council is. Alderwoman Miller withdrew her original motion, and Alderman McClatchey withdrew his second to the motion. A motion was made by Alderman McClatchey and seconded by Alderman Davis to approve a Temporary Use Permit for Foxhole Pizza and Pub on March 15, 2025, for allowing outdoor sales of liquor until 6:00 p.m. and outdoor music until 7:00 p.m. Roll call vote: 5-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch. 1:nay- Alderwoman Miller. 1-absent: Alderman Santi. Motion carried. A motion was made by Alderman Davis and seconded by Alderwoman Miler to approve a Temporary Use Permit for The Courthouse Tavern on March 15, 2025, for allowing outdoor sales of liquor until 2:00 a.m. and outdoor music until 7:00 p.m. Roll call vote: 6-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-absent: Alderman Santi. Motion carried. A motion was made by Alderman McClatchey and seconded by Alderman Davis to approve a Temporary Use Permit for Toast and Roast on March 14-16, 2025, for allowing outdoor sales of liquor until 2:00 a.m. and outdoor music until 7:00 p.m. Roll call vote: 6-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-absent: Alderman Santi. Motion carried. 143 City Council Meeting Minutes March 3, 2025 Page 4 Chief Birk explained the details of the Salerno’s Pizza Special Use Liquor Permit. This permit works the same way that businesses are able to sell liquor at Veterans Park on Thursday nights. An existing licensed retailer is allowed to transfer the alcoholic beverages from an existing licensed retail premise to a designated site for a special event. Salerno’s holds a Class A liquor license at another location, and they have a permit to sell liquor at the Riverside location. It was noted that Salerno’s also owns the property on Riverside Drive where they would be selling liquor. Alderman Glab stated that he can’t behind this permit. He stated that this is a time for liquor establishments in the downtown, and we shouldn’t be bringing in competition from outside of the area. Mayor Jett disagreed, and he explained that Salerno’s is looking to open up their Riverside business in the near future, and they want to get involved in the downtown area. They are investing a lot of money in the building. They have tried to lease that property but have had troubles with a proposed tenant. They own two properties in the City, want to open up in that area, and are trying to open a restaurant in that building. Alderman Davis stated that he wants to keep it consistent, and since he owns the business, is fine with the request. A motion was made by Alderman Davis and seconded by Alderwoman Miller to approve a Temporary Use Permit for Salerno’s Pizzeria & R Bar on March 14-16, 2025, for allowing outdoor sales of liquor until 6:00 p.m. and outdoor music until 7:00 p.m. Roll call vote: 4-ayes: Alderwoman Miller, Alderwoman Bassi, Alderman Davis, Alderman Koch. 2:nays- Alderman Glab, Alderman McClatchey. 1-absent: Alderman Santi. Motion carried. McHenry Senior Commons Development Director Polerecky explained that this development was approved in April of 2022 for an age restricted, income-based property. The funding was not received their first couple of years, so the development was put on hold and a development agreement did not come before Council. The funding has now been received for 2025. Alderman Glab noted that the packet states the impact fees are reduced. Director Polerecky explained that it isn’t a reduction, but instead follows the fees of past developments we have done. The EPA uses 100 gallons of water a day for their calculation. It has been proven that the actual numbers are 30-40 gallons a day. The EPA hasn’t updated their standards, so we require the developer to submit actual bills from a similar development. We can then calculate their capital development fees off of actual usage instead of an inaccurate, arbitrary number from the EPA. We have done that same methodology for other recent developments, such as Authentix, Redwood, and Tayor Place. Sarah Beck of Bear Development was present to discuss the development. She explained that these would be age restricted to 62 or older. They are financed via a low-income housing tax credit. This is different than Section 8. The tax credit is used to subsidize the development. The rents would range from $600, $1,100, or $1,300 a month depending on the income. Alderman McClatchey asked about the parking situation. Director Polerecky explained that right now there are 1.5 spaces per unit, which is high for a senior development. This should allow extra spaces for staff and visitors to park. Alderman Glab stated that we should look into the future because 144 City Council Meeting Minutes March 3, 2025 Page 5 some of these senior developments may disappear as older people pass away. This could turn into a different type of living space instead of a senior development, and then there may not be enough parking spaces. He also stated that we should not change the impact fees for the development. Alderwoman Bassi asked if the development fees are only being reduced for water and sewer, and not the schools, parks, library, and fire department. Director Polerecky stated that this was correct, and the water and sewer fees are lower because of engineering calculations on exact usage. If actual usage increased, the City has the right to reevaluate the rate. Alderwoman Bassi asked how long it would take for the apartments to be completed once breaking ground. Ms. Beck stated that they hope to break ground in April, and it would be a 14- month long construction process. They also expect to have the leases full within the first month on the market. These will be in high demand. Rents are also expected to increase annually, with an estimated 3% increase each year. Alderman Glab continued to argue against the reduced water and sewer contribution rates. He argued that it doesn’t matter how much water or sewer is being used, because those lines will eventually wear out regardless. Finance Director Lynch and Acting Public Works Director Adams both explained that the capital development fees are set aside for expansion and not for fixing the existing lines. Director Polerecky noted that the larger water line is required because of the fire expression system and not for the large water usage by tenants. Ms. Beck stated that they are excited for the development and to be part of the community. They own the land that the VA clinic sits on and want to be a long-term partner with the City, as they don’t sell their properties. A motion was made by Alderwoman Miller and seconded by Alderman Koch to pass an Ordinance Authorizing the Mayors Execution of a Development Agreement with McHenry Senior LLC for the McHenry Senior Commons Multifamily Development, and pass an Ordinance Authorizing the Release of Memorandums of Understanding and Approving the Vacation and Granting of Easements for the Final Plat of Justen Funeral Home Resubdivision. Roll call vote: 4-ayes: Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch. 2-nays: Alderman Glab, Alderman McClatchey. 1-absent: Alderman Santi. Motion carried. Chick-Fil-A Sign Variance Director Polerecky reported that Staff has been working for years with U-Haul to create an outlot. Chick-Fil-A is ready to break ground next month and has submitted their sign package. Similar variances have been issued to McDonald’s and Starbucks, among others. Alderman Glab stated that we have sign ordinances created just to make sure something bizarre doesn’t come forward. He believes that they aren’t asking for anything not out of the norm for their company, and he has no problems with this request. A motion was made by Alderman Glab and seconded by Alderman McClatchey to pass an Ordinance Granting a Sign Variance for Chick-Fil-A, 1911 N Richmond Road, for two additional wall signs, not to exceed four wall signs with a combined total of 150 sq/ft, and a variance to allow one free-standing sign no greater than 15 feet in height with a total of 80 sq/ft in area. Roll call vote: 6-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-absent: Alderman Santi. Motion carried. 145 City Council Meeting Minutes March 3, 2025 Page 6 Main Street Light Replacement Director Hobson explained that replacing the lights on Main Street came from a significant discussion for our community investment plan, and this has now come to the forefront. The replacement of poles on Main Street are in dire need. This item was intended to be placed in the FY25-26 investment plan, but the political climate now requires us to move forward due to the impending tariffs. If the 25% tariffs go into place tomorrow as expected, the cost of the poles could cost the City an extra $34,000. This is a good opportunity to save the City money on the project. Alderwoman Bassi asked that if the tariffs go in tomorrow, would we still see the cost saving by approving it tonight. Director Hobson stated that he will sign the approval and send it to the company tonight, and any tariff increase would not be passed on to the City. Alderman Glab suggested that the motion state the price so that the City would not be on the hook for any increases after the fact. A motion was made by Alderman McClatchey and seconded by Alderwoman Miller to approve the purchase of light poles and light heads from Northwest Electric for the replacement of the lights on Main Street, and to approve a budget amendment to the Capital Needs and Replacement Fund, for an amount not to exceed $137,000. Roll call vote: 6-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-absent: Alderman Santi. Motion carried. Staff Reports Chief Birk asked for further clarification regarding the ShamRocks the Fox permits. He wanted to make sure the Council was in favor of stopping the sale of alcohol at 6:00 p.m., and letting people consume until 7:00 p.m. when the music was to stop. This would make sure we aren’t offending residents, letting them enjoy themselves, and have things flow smoothly. They would still need to remain in the footprint until 7:00 p.m. as the open carry time stops at 6:00 p.m. Council members agreed, and Alderman Glab suggested that cooperation goes both ways. Deputy Clerk Johnson apologized to the Council and to Alderman Koch specifically for his smart aleck comment made earlier in the meeting as his tone and comments were not professional. Council Comments Alderman Koch thanked Acting Director Adams for putting up the pedestrian lights on the Crystal Lake blacktop. Alderman Glab asked Director Lynch if the City is receiving the road and bridge tax as we should from both townships. Administrator Ostrovsky explained that we haven’t looked into that recently, and an update will be given to Council when the information is compiled. Alderman Davis asked if the delineators would be replaced on Veterans Parkway, and Acting Director Adams explained that they will be reinstalled once snow plowing season is over. Alderwoman Miller acknowledged the Public Works and Parks Departments for their festive decorations in the downtown. 146 City Council Meeting Minutes March 3, 2025 Page 7 Executive Session A motion was made by Alderwoman Miller and seconded by Alderman Davis to adjourn to Executive Session at 8:25 p.m. to discuss the performance of specific employees (5 ILCS 120/2(c)(1)). Roll call vote: 6-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-absent: Alderman Santi. Motion carried. Mayor Jett reconvened the meeting out of executive session at 9:35 p.m. Roll call: Members present: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch, Mayor Jett. Members Absent: Alderman Santi. Adjournment A motion was made by Alderman Glab and seconded by Alderman Koch to adjourn the meeting at 9:35 p.m. Roll call vote: 6-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-absent: Alderman Santi. Motion carried. _________________________________ __________________________________ Mayor Wayne Jett Deputy Clerk Monte Johnson 147 Expense Approval Register McHenry, IL List of Bills Council Meeting 3-17-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0269365 03/17/2025 OAKWOOD DR BRIDGE REHAB PH II 100-33-5300 10,036.72 Vendor BAXTER & WOODMAN Total: 10,036.72 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY INC INV0017149 03/17/2025 UTILITIES 100-33-5520 26.12 CONSTELLATION NEWENERGY INC INV0017150 03/17/2025 UTILITIES 510-32-5510 17,610.79 Vendor CONSTELLATION NEWENERGY INC Total: 17,636.91 Vendor: DPS EQUIPMENT SERVICES INC DPS EQUIPMENT SERVICES INC 23113C 03/17/2025 REBUILD AT SWWTP FINAL 510-32-8500 26,550.00 Vendor DPS EQUIPMENT SERVICES INC Total: 26,550.00 Vendor: EBY GRAPHICS INC EBY GRAPHICS INC 13244 03/17/2025 REC VEHICLE DECALS 2025 100-01-6110 198.79 EBY GRAPHICS INC 13248 03/17/2025 GAMING DECALS 25-26 100-01-5110 149.22 Vendor EBY GRAPHICS INC Total: 348.01 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY IN00754737 03/17/2025 RADIO MAINT NW MED MCH HOSP 4201 MED CTR DR 225-00-5110 504.00 Vendor FOX VALLEY FIRE & SAFETY Total: 504.00 Vendor: HRGREEN HRGREEN 183583 03/17/2025 VENICE AVE RECONST & PED IMPROV 12/1-12/31/24 440-00-8900 2,737.50 HRGREEN 184152 03/17/2025 KANE ST WATER MAIN CROSSING 12/21/24-1/17/25 510-31-8500 2,671.50 HRGREEN 4-184869 03/17/2025 1/1-1/31/25 270-00-8600 3,824.83 HRGREEN 5-183652 03/17/2025 12/1-12/31/24 100-01-8600 3,230.92 HRGREEN 6-184652 03/17/2025 1/1-1/31/25 100-01-8600 31,446.91 Vendor HRGREEN Total: 43,911.66 Vendor: LEXISNEXIS LEXISNEXIS 1100099319 03/17/2025 MTHLY SEARCHES 100-22-5110 227.50 Vendor LEXISNEXIS Total: 227.50 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER OF DEEDS INV0017146 03/17/2025 FEBRUARY RECORDING FEES 100-01-6940 62.00 MCHENRY COUNTY RECORDER OF DEEDS INV0017147 03/17/2025 RECORDING FEES 510-31-6940 31.00 MCHENRY COUNTY RECORDER OF DEEDS INV0017147 03/17/2025 RECORDING FEES 510-32-6940 341.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 434.00 Vendor: METROPOLITAN MAYORS CAUCUS METROPOLITAN MAYORS CAUCUS 2024-155 03/17/2025 24-25 CAUCUS DUES 100-01-5410 1,221.08 Vendor METROPOLITAN MAYORS CAUCUS Total: 1,221.08 Vendor: ROBINSON ENGINEERING LTD ROBINSON ENGINEERING LTD 25030022 03/17/2025 MCH WATER TOWER 4 PH I, II & III 510-31-8500 1,242.00 Vendor ROBINSON ENGINEERING LTD Total: 1,242.00 Vendor: SCHMITT, JON SCHMITT, JON INV0017148 03/17/2025 INSURANCE REFUND 600-00-3653 53.73 Vendor SCHMITT, JON Total: 53.73 Vendor: UPS UPS 60X485095 03/17/2025 SHIPPING 510-31-5310 57.28 Vendor UPS Total: 57.28 Vendor: WINNEBAGO LANDFILL CO WINNEBAGO LANDFILL CO 15016C089 03/17/2025 SLUDGE 510-32-5580 356.80 Vendor WINNEBAGO LANDFILL CO Total: 356.80 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & MCARDLE 173565 03/17/2025 CORPORATE (2 MONTHS) 100-01-5230 20,767.50 ZUKOWSKI ROGERS FLOOD & MCARDLE 173566 03/17/2025 TRAFFIC 100-01-5230 8,350.00 3/12/2025 11:36:39 AM Page 1 of 3 148 Expense Approval Register Packet: APPKT03331 - 3-17-25 AP CKS Vendor Name Payable Number Post Date Description (Item) Account Number Amount ZUKOWSKI ROGERS FLOOD & MCARDLE 173567 03/17/2025 BEAR DEVELOPMENT 100-01-5230 325.00 ZUKOWSKI ROGERS FLOOD & MCARDLE 173568 03/17/2025 REDWOOD 100-01-5230 243.75 ZUKOWSKI ROGERS FLOOD & MCARDLE 173569 03/17/2025 MCHENRY SENIOR LLC 100-01-5230 487.50 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 30,173.75 Grand Total: 132,753.44 3/12/2025 11:36:39 AM Page 2 of 3 149 Expense Approval Register Packet: APPKT03331 - 3-17-25 AP CKS Fund Summary Fund Expense Amount 100 - GENERAL FUND 76,773.01 225 - ALARM BOARD FUND 504.00 270 - MOTOR FUEL TAX FUND 3,824.83 440 - CAPITAL IMPROVEMENTS FUND 2,737.50 510 - WATER/SEWER FUND 48,860.37 600 - EMPLOYEE INSURANCE FUND 53.73 Grand Total: 132,753.44 150 Expense Approval Register McHenry, IL #2 List of Bills Council Meeting 3-17-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: AT&T LONG DISTANCE AT&T LONG DISTANCE 862102942 2-8-25 03/17/2025 AT&T Long Distance 620-00-5320 7.73 Vendor AT&T LONG DISTANCE Total: 7.73 Vendor: BADGER METER INC BADGER METER INC 80188202 03/17/2025 meter reading #80188202 510-31-5110 1,117.92 Vendor BADGER METER INC Total: 1,117.92 Vendor: BANK OF NEW YORK MELLON, THE BANK OF NEW YORK MELLON, THE 00252-25-0011223 03/17/2025 4/3/25-4/2/26 2013 BOND ADMIN FEE 300-00-7300 802.50 Vendor BANK OF NEW YORK MELLON, THE Total: 802.50 Vendor: BHFX DIGITAL IMAGING BHFX DIGITAL IMAGING 493274 03/17/2025 HP DesignJet XL 3600 Plotter Buy-Out & Service 620-00-5110 3,325.00 Vendor BHFX DIGITAL IMAGING Total: 3,325.00 Vendor: BROWN EQUIPMENT BROWN EQUIPMENT INV31560 03/17/2025 Return for camera and repair #INV31560 510-35-5370 843.45 Vendor BROWN EQUIPMENT Total: 843.45 Vendor: BUSS FORD SALES BUSS FORD SALES 5053529 03/17/2025 430 (5053529) 100-33-5370 315.06 BUSS FORD SALES 5053552 03/17/2025 423 (5053552) 100-33-5370 61.87 BUSS FORD SALES 5053579 03/17/2025 321 (5053579) 100-22-5370 82.62 Vendor BUSS FORD SALES Total: 459.55 Vendor: C & A AUTO BODY C & A AUTO BODY f0a2ae35 03/17/2025 PD VEH REPAIR 2023 DODGE DURANGE 610-00-5980 3,882.05 Vendor C & A AUTO BODY Total: 3,882.05 Vendor: CARY PARK DISTRICT CARY PARK DISTRICT 2301 03/17/2025 Trip - Waitress at Paramount 100-46-5110 346.50 Vendor CARY PARK DISTRICT Total: 346.50 Vendor: CASTLE AUTOMOTIVE GROUP CASTLE AUTOMOTIVE GROUP 5118599 03/17/2025 310 (5118599) 100-22-5370 1,565.25 Vendor CASTLE AUTOMOTIVE GROUP Total: 1,565.25 Vendor: CDW GOVERNMENT INC CDW GOVERNMENT INC AD1RX1T 03/17/2025 Surface Pro Keyboard (Jake Marino) 620-00-6110 139.78 Vendor CDW GOVERNMENT INC Total: 139.78 Vendor: CITY ELECTRIC SUPPLY CITY ELECTRIC SUPPLY LKV/11129 03/17/2025 SBR Blower #3 Fuses INV# LKV/111229 510-32-5375 274.26 CITY ELECTRIC SUPPLY MCH/032493 03/17/2025 Lab Vent Hood Light INV# MCH/032493 510-32-5375 20.98 CITY ELECTRIC SUPPLY WB5/083170 03/17/2025 SBR Building Spare Fuses INV# WB5/083170 510-32-5375 548.52 Vendor CITY ELECTRIC SUPPLY Total: 843.76 Vendor: COLETTI COMPANIES, INC COLETTI COMPANIES, INC 138025 03/17/2025 Veterans Pkwy anchor bolts for delineators 138025 100-33-6110 388.08 Vendor COLETTI COMPANIES, INC Total: 388.08 Vendor: DAHLIN, M, PC DAHLIN, M, PC 421 03/17/2025 FEBRUARY ADJUDCIATION COURT 100-03-5110 73.50 DAHLIN, M, PC 421 03/17/2025 FEBRUARY ADJUDCIATION COURT 100-22-5110 661.50 Vendor DAHLIN, M, PC Total: 735.00 Vendor: DIRECT FITNESS SOLUTIONS DIRECT FITNESS SOLUTIONS 0204747-IN 03/17/2025 rower 400-40-6142 1,100.00 DIRECT FITNESS SOLUTIONS 0595094-IN 03/17/2025 rower 400-40-6142 1,056.99 DIRECT FITNESS SOLUTIONS 0596563-IN 03/17/2025 fitness equipment repairs 400-40-5375 1,785.47 Vendor DIRECT FITNESS SOLUTIONS Total: 3,942.46 3/12/2025 12:01:59 PM 151 Expense Approval Register Packet: APPKT03334 - RECT INV 3-17-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ED'S TESTING STATION AND AUTOMOTIVE ED'S TESTING STATION AND AUTOMOTIVE 3870 2-2025 03/17/2025 Vehicle Safety Inspections (416) #3870 100-33-5370 59.50 Vendor ED'S TESTING STATION AND AUTOMOTIVE Total: 59.50 Vendor: ELAN CITY ELAN CITY 20-4277 03/17/2025 Solar panel cables 100-33-6110 55.00 Vendor ELAN CITY Total: 55.00 Vendor: FEDEX FEDEX 2-537-12300 03/17/2025 Micro Screens INV# 2-357- 12300 510-32-5375 77.00 Vendor FEDEX Total: 77.00 Vendor: GALLS LLC GALLS LLC 030318464 03/17/2025 Invoice#030318464 100-22-4510 131.26 GALLS LLC 030366176/CR030586786 03/17/2025 Invoice#030366176 - Uniform Order - Pederson 100-22-4510 142.62 GALLS LLC 030401104 03/17/2025 Invoice#030401104 - Uniform Order - Hollander/Jage 100-22-4510 696.67 GALLS LLC 030434862 03/17/2025 Invoice#030434862 100-22-4510 139.77 GALLS LLC 030533619 03/17/2025 Invoice#030533619 - Uniform Order - Butler 100-23-4510 143.17 GALLS LLC 030534106 03/17/2025 Invoice#030534106 - Uniform Order - Fisher 100-22-4510 71.83 GALLS LLC 030551022 03/17/2025 Invoice#030551022 - Uniform Order - J Birk 100-22-4510 111.39 GALLS LLC 030551649 03/17/2025 Invoice#030551649 - Uniform Order - Butler 100-23-4510 63.45 GALLS LLC 030553866 03/17/2025 Invoice#030553866 - Uniform Order - Spohn 100-22-4510 62.98 GALLS LLC 030553918 03/17/2025 Invoice #030553918 - Uniform Order - Crowley 100-23-4510 335.96 GALLS LLC 030577598 03/17/2025 Invoice#030577598 - Uniform Order - Meyers 100-22-4510 281.44 GALLS LLC 030580409 03/17/2025 Invoice#030580409 - Uniform Order - Crowley 100-23-4510 27.50 GALLS LLC 030597739 03/17/2025 Invoice#030597739 - Uniform Order - Pederson 100-22-4510 16.00 GALLS LLC 030605637 03/17/2025 Invoice#030605637 - Uniform Order - Klasek 100-22-4510 22.05 GALLS LLC 030637742 03/17/2025 Invoice#030637742 - Uniform Order - McNamara 100-23-4510 51.75 GALLS LLC 030639864 03/17/2025 Invoice#030639864 - Uniform Order - Martinez 100-22-4510 56.97 GALLS LLC 030640848 03/17/2025 Invoice#030640848 - Uniform Order - Beaudoin 100-22-4510 204.46 GALLS LLC 030641128 03/17/2025 Invoice#030641128 - Uniform Order - Clesen 100-22-4510 24.37 GALLS LLC 030656131 03/17/2025 Invoice#030656131 - Uniform Order - J Prather 100-22-4510 89.59 GALLS LLC 030656605 03/17/2025 Invoice#030656605 - Uniform Order - Noyes 100-22-4510 156.76 Vendor GALLS LLC Total: 2,829.99 Vendor: GASVODA & ASSOCIATES INC GASVODA & ASSOCIATES INC INV24MRA0084CHF 03/17/2025 Fac Eqpt INV24MRA0084CHF 510-31-6110 3,860.00 Vendor GASVODA & ASSOCIATES INC Total: 3,860.00 Vendor: GORDON FLESCH COMPANY INC, GORDON FLESCH COMPANY INC, IN15064001 03/17/2025 MFP Monthly Page Count Ricoh - Agreement 702354 620-00-5110 544.86 GORDON FLESCH COMPANY INC, IN15065487 03/17/2025 MFP DaaS / Monthly Page Count (Brother - 702370) 620-00-5110 390.92 Vendor GORDON FLESCH COMPANY INC, Total: 935.78 Vendor: GRAINGER GRAINGER INV#9415744771 03/17/2025 Fieldstone Lift INV#801653494 510-32-5380 422.74 Vendor GRAINGER Total: 422.74 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS LLC 25-2457 03/17/2025 MIB Jerseys 100-47-6110 3,537.45 Vendor GREEN DOOR PROMOTIONS LLC Total: 3,537.45 Vendor: GUARDIAN ALLIANCE TECHNOLOGIES GUARDIAN ALLIANCE TECHNOLOGIES 27616 03/17/2025 Invoice#27616 - Applicant Screening 100-23-5110 408.00 GUARDIAN ALLIANCE TECHNOLOGIES 27616A 03/17/2025 Invoice 100-21-5110 306.00 Vendor GUARDIAN ALLIANCE TECHNOLOGIES Total: 714.00 Vendor: HASTY AWARDS HASTY AWARDS 02251980 03/17/2025 MIB awards 100-47-6110 1,575.40 Vendor HASTY AWARDS Total: 1,575.40 Vendor: HAWKINS INC HAWKINS INC 6997610 03/17/2025 Chemical Delivery #6997610 510-32-6110 8,024.40 HAWKINS INC 6999354 03/17/2025 Chemical deliveries 510-31-6110 8,615.94 Vendor HAWKINS INC Total: 16,640.34 Vendor: HIGHSTAR TRAFFIC HIGHSTAR TRAFFIC 11188 03/17/2025 Insurance (Curran Rd) - Speed Limit Sign #11188 610-00-5980 334.95 3/12/2025 12:01:59 PM 152 Expense Approval Register Packet: APPKT03334 - RECT INV 3-17-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount HIGHSTAR TRAFFIC 11190 03/17/2025 Insurance (Crystal Lake Road) Signage #11190 610-00-5980 516.40 Vendor HIGHSTAR TRAFFIC Total: 851.35 Vendor: HOT SHOTS SPORTS HOT SHOTS SPORTS 4057 03/17/2025 invoice 4057 100-47-5110 4,515.00 Vendor HOT SHOTS SPORTS Total: 4,515.00 Vendor: HYDRO INTERNATIONAL (WASTEWATER) HYDRO INTERNATIONAL (WASTEWATER) SIN+005013 03/17/2025 Micro Screen Belts INV# SIN- 005013 510-32-5375 7,141.68 Vendor HYDRO INTERNATIONAL (WASTEWATER) Total: 7,141.68 Vendor: INFOSEND, INC INFOSEND, INC 282234 03/17/2025 FEBRUARY W-S BILLS PRINTING & POSTAGE 100-04-5310 559.11 INFOSEND, INC 282234 03/17/2025 FEBRUARY W-S BILLS PRINTING & POSTAGE 100-04-5330 362.68 Vendor INFOSEND, INC Total: 921.79 Vendor: INTERSTATE ALL BATTERY CENTER INTERSTATE ALL BATTERY CENTER 1903701059480 03/17/2025 Batteries 100-33-6110 72.00 Vendor INTERSTATE ALL BATTERY CENTER Total: 72.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE INC 3040663302 03/17/2025 408 (3040663302) 100-33-5370 335.00 INTERSTATE BILLING SERVICE INC 3040680743 03/17/2025 413 (3040680743) 100-33-5370 1,609.50 Vendor INTERSTATE BILLING SERVICE INC Total: 1,944.50 Vendor: IRON SLEEK, INC IRON SLEEK, INC MCHTD030625 03/17/2025 Ice rink repair 100-45-5110 1,902.50 Vendor IRON SLEEK, INC Total: 1,902.50 Vendor: JG UNIFORMS INC JG UNIFORMS INC 143206 03/17/2025 Invoice#143206 - Uniform Order - Szoke 100-22-4510 220.00 JG UNIFORMS INC 143385 03/17/2025 Invoice#143385 - Body Armor - Rocha 100-22-6270 920.00 JG UNIFORMS INC 143773 03/17/2025 Invoice#143773 - Vest Cover - Shafer 100-22-4510 295.00 Vendor JG UNIFORMS INC Total: 1,435.00 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 103101519 03/17/2025 kimball stock (103101519) 100-33-5370 350.67 KIMBALL MIDWEST 103125295 03/17/2025 kimball stock (103125295) 100-33-5370 284.63 Vendor KIMBALL MIDWEST Total: 635.30 Vendor: KNAPHEIDE EQUIPMENT CO-CHICAGO KNAPHEIDE EQUIPMENT CO- CHICAGO INV#068F207980 03/17/2025 Truck #624 Crane Remote Battery INV#068F207980 510-32-5370 153.29 Vendor KNAPHEIDE EQUIPMENT CO-CHICAGO Total: 153.29 Vendor: L&S ELECTRIC INC L&S ELECTRIC INC 0017349 03/17/2025 Boone Lagoon-Seal Housing INV# 0017349 510-32-5380 3,234.95 Vendor L&S ELECTRIC INC Total: 3,234.95 Vendor: LAI LTD LAI LTD 25-61956 03/17/2025 RAS Station Check Valve Parts INV# 25-61956 510-32-5375 4,697.50 Vendor LAI LTD Total: 4,697.50 Vendor: LIFEGUARD STORE INC, THE LIFEGUARD STORE INC, THE INV001483831 03/17/2025 NISC Champ Caps 100-42-6110 1,016.00 Vendor LIFEGUARD STORE INC, THE Total: 1,016.00 Vendor: LOWE ENTERPRISES INC LOWE ENTERPRISES INC 104710 03/17/2025 Scrap Materials (Barn) #104710 100-33-6110 281.25 Vendor LOWE ENTERPRISES INC Total: 281.25 Vendor: MANSFIELD OIL COMPANY OF GAINESVILLE, INC MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26240890 03/17/2025 Fuel Diesel - WW, UTY - 26240890 510-32-6250 412.70 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26240890 03/17/2025 Fuel Diesel - WW, UTY - 26240890 510-35-6250 385.29 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26240942 03/17/2025 Fuel - Parks - 26240942 100-45-6250 199.43 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26266961 03/17/2025 Fuel - Parks - 26266961 100-45-6250 206.54 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26240890 03/17/2025 Fuel Diesel - Fleets, STS - 26240890 100-33-6250 2,729.78 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26240942 03/17/2025 Fuel - CED, Police, STS - 26240942 100-03-6250 126.89 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26240942 03/17/2025 Fuel - CED, Police, STS - 26240942 100-22-6250 2,392.99 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26240942 03/17/2025 Fuel - CED, Police, STS - 26240942 100-33-6250 158.23 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26266961 03/17/2025 Fuel - CED, Police, STS - 26266961 100-03-6250 131.42 3/12/2025 12:01:59 PM 153 Expense Approval Register Packet: APPKT03334 - RECT INV 3-17-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26266961 03/17/2025 Fuel - CED, Police, STS - 26266961 100-22-6250 2,478.30 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26266961 03/17/2025 Fuel - CED, Police, STS - 26266961 100-33-6250 163.87 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26240942 03/17/2025 Fuel - WW, UTY, WTR - 26240942 510-31-6250 153.55 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26240942 03/17/2025 Fuel - WW, UTY, WTR - 26240942 510-32-6250 84.83 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26240942 03/17/2025 Fuel - WW, UTY, WTR - 26240942 510-35-6250 127.76 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26266961 03/17/2025 Fuel - WW, UTY, WTR - 26266961 510-31-6250 159.03 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26266961 03/17/2025 Fuel - WW, UTY, WTR - 26266961 510-32-6250 87.85 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26266961 03/17/2025 Fuel - WW, UTY, WTR - 26266961 510-35-6250 132.31 Vendor MANSFIELD OIL COMPANY OF GAINESVILLE, INC Total: 10,130.77 Vendor: MCHENRY COMMUNITY HIGH SCHOOL DIST 156 MCHENRY COMMUNITY HIGH SCHOOL DIST 156 3/15-16 03/17/2025 Clinic Custodial 100-42-5110 682.50 Vendor MCHENRY COMMUNITY HIGH SCHOOL DIST 156 Total: 682.50 Vendor: MCHENRY COMMUNITY SCHOOL DIST #15 MCHENRY COMMUNITY SCHOOL DIST #15 196 03/17/2025 Invoice 196 100-47-5110 3,990.00 Vendor MCHENRY COMMUNITY SCHOOL DIST #15 Total: 3,990.00 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF POLICE 725-715 03/17/2025 Annual Membership Dues - Birk/Walsh 100-22-5410 100.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 100.00 Vendor: MCHENRY COUNTY JUVENILE OFFICERS ASSN MCHENRY COUNTY JUVENILE OFFICERS ASSN 725-695 03/17/2025 Annual Membership Dues - 4 officers 100-22-5410 80.00 Vendor MCHENRY COUNTY JUVENILE OFFICERS ASSN Total: 80.00 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF WAUCONDA INC 278508W 03/17/2025 Repair Clamps, T-Handle, Nuts #278508W 510-31-6110 1,101.49 MID AMERICAN WATER OF WAUCONDA INC 278508W 03/17/2025 Repair Clamps, T-Handle, Nuts #278508W 510-32-6110 471.54 MID AMERICAN WATER OF WAUCONDA INC 278692W 03/17/2025 2025 Road Program Culverts - 278692W 100-33-6110 6,283.80 MID AMERICAN WATER OF WAUCONDA INC 278714W 03/17/2025 2025 Road Program Culverts - 278714W 100-33-6110 2,059.80 MID AMERICAN WATER OF WAUCONDA INC 278757W 03/17/2025 2025 Road Progam - Culverts - #278757W 100-33-6110 2,035.20 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 11,951.83 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS INC 240937 03/17/2025 Fac Eqpt 510-31-6110 81.75 MIDWEST HOSE AND FITTINGS INC 240941 03/17/2025 Fac Eqpt 510-31-6110 206.46 Vendor MIDWEST HOSE AND FITTINGS INC Total: 288.21 Vendor: MIDWEST METER INC MIDWEST METER INC 175685-IN 03/17/2025 Meters 510-31-6110 2,572.98 Vendor MIDWEST METER INC Total: 2,572.98 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100721 03/17/2025 Notary Stamps 100-03-5330 83.00 MINUTEMAN PRESS OF MCH 100731 03/17/2025 Signage 100-45-6110 485.00 Vendor MINUTEMAN PRESS OF MCH Total: 568.00 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - STARCOM21 NETWORK 9164220250203 03/17/2025 Invoice#9164220250203 - Monthly Invoice 100-22-5320 3,772.00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 3,772.00 Vendor: NORTH EAST MULTI-REGIONAL TRAINING INC NORTH EAST MULTI-REGIONAL TRAINING INC 372580 03/17/2025 Invoice#372580 100-22-5430 125.00 Vendor NORTH EAST MULTI-REGIONAL TRAINING INC Total: 125.00 Vendor: NORTHWESTERN MEDICINE OCC HEALTH NORTHWESTERN MEDICINE OCC HEALTH 558324 03/17/2025 New Hires #558324 100-05-5110 254.00 NORTHWESTERN MEDICINE OCC HEALTH 558795 03/17/2025 Randoms, Hep B, New Hire #558795 100-05-5110 389.00 Vendor NORTHWESTERN MEDICINE OCC HEALTH Total: 643.00 Vendor: OES GLOBAL INC OES GLOBAL INC #1083884-Q 03/17/2025 Veterans Parkway Delineators #1083884-Q 100-33-6110 535.60 Vendor OES GLOBAL INC Total: 535.60 Vendor: OFFICIAL FINDERS LLC OFFICIAL FINDERS LLC 32051 03/17/2025 INvoice 32051 100-47-5110 160.00 Vendor OFFICIAL FINDERS LLC Total: 160.00 3/12/2025 12:01:59 PM 154 Expense Approval Register Packet: APPKT03334 - RECT INV 3-17-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: PACE ANALYTICAL SERVICES, LLC PACE ANALYTICAL SERVICES, LLC 257205261 03/17/2025 Laboratory 510-31-5110 977.00 Vendor PACE ANALYTICAL SERVICES, LLC Total: 977.00 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F #187241 03/17/2025 Invoice#187241 - Dispatch Badges 100-23-6110 618.00 Vendor PETTIBONE & CO, P F Total: 618.00 Vendor: PITEL SEPTIC INC PITEL SEPTIC INC 27656 03/17/2025 Toilet rental 100-45-5110 320.00 Vendor PITEL SEPTIC INC Total: 320.00 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 640122524 03/17/2025 412 (640122524) 100-33-5370 2,146.68 Vendor POMPS TIRE SERVICE INC Total: 2,146.68 Vendor: PROSHRED SECURITY PROSHRED SECURITY 1687777 03/17/2025 Invoice#1687777 - Monthly Shred 100-22-5110 86.55 Vendor PROSHRED SECURITY Total: 86.55 Vendor: REINDERS INC REINDERS INC 4077973-00 03/17/2025 Vehicle repair 100-45-5370 190.00 Vendor REINDERS INC Total: 190.00 Vendor: ROCK 'N' KIDS INC ROCK 'N' KIDS INC MCHWII25 03/17/2025 Cont - Rock 'n' Kids 100-46-5110 1,060.00 Vendor ROCK 'N' KIDS INC Total: 1,060.00 Vendor: RYDIN DECAL RYDIN DECAL PS-INV126861 03/17/2025 Boat Launch Placards 100-41-6110 398.80 Vendor RYDIN DECAL Total: 398.80 Vendor: SENCOMMUNICATIONS INC SENCOMMUNICATIONS INC #IN1089158 03/17/2025 Invoice#IN1089158 100-23-6110 92.02 Vendor SENCOMMUNICATIONS INC Total: 92.02 Vendor: SERVICEMASTER BY THACKER SERVICEMASTER BY THACKER 25938 03/17/2025 1415 Industrial Cleaning (Mar 2025) #25938 100-33-5115 500.00 Vendor SERVICEMASTER BY THACKER Total: 500.00 Vendor: SHAW MEDIA SHAW MEDIA 10105871 2-28-25 03/17/2025 HMA Materials Only Bid Notice Ad 2225397 100-33-5110 156.20 SHAW MEDIA ACCT10105871 03/17/2025 2025 Road Program Bid Notice Ad #2226689 100-33-5110 176.30 Vendor SHAW MEDIA Total: 332.50 Vendor: STATE TREASURER STATE TREASURER #66330 Q4 03/17/2025 Traffic Signal Maintenance Q4 #66330 100-33-5110 11,577.92 Vendor STATE TREASURER Total: 11,577.92 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 27659 03/17/2025 Invoice#27659 - Food/Training Eli 100-22-6310 472.50 Vendor TOPS IN DOG TRAINING CORP Total: 472.50 Vendor: USA BLUEBOOK USA BLUEBOOK IN00633714 03/17/2025 Safety Hard Hats INV00633714 100-33-6110 757.90 USA BLUEBOOK IN00633750 03/17/2025 Safety Hard Hats INV00633750 100-33-6110 150.40 Vendor USA BLUEBOOK Total: 908.30 Vendor: VERIZON CONNECT FLEET USA LLC VERIZON CONNECT FLEET USA LLC 374000066237 03/17/2025 GPS For PW Vehicle Fleet 620-00-5110 895.45 Vendor VERIZON CONNECT FLEET USA LLC Total: 895.45 Vendor: WHOLESALE DIRECT INC WHOLESALE DIRECT INC 272973 03/17/2025 428 (272973) 100-33-5370 739.01 Vendor WHOLESALE DIRECT INC Total: 739.01 Vendor: WINDY CITY LIGHTS WINDY CITY LIGHTS 8301 03/17/2025 Shop supplies 100-45-6110 233.50 Vendor WINDY CITY LIGHTS Total: 233.50 3/12/2025 12:01:59 PM 155 Expense Approval Register Packet: APPKT03334 - RECT INV 3-17-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: WINTERGREEN CORPORATION WINTERGREEN CORPORATION 9313617 03/17/2025 Shop supplies 100-45-6110 39.15 Vendor WINTERGREEN CORPORATION Total: 39.15 Vendor: ZOLL MEDICAL CORPORATION ZOLL MEDICAL CORPORATION 4141836 03/17/2025 AED Pads for Units @ Parks 100-41-6270 496.00 Vendor ZOLL MEDICAL CORPORATION Total: 496.00 Grand Total: 135,591.61 3/12/2025 12:01:59 PM 156 Expense Approval Register Packet: APPKT03334 - RECT INV 3-17-25 Fund Summary Fund Expense Amount 100 - GENERAL FUND 74,822.34 300 - DEBT SERVICE-1997A FUND 802.50 400 - RECREATION CENTER FUND 3,942.46 510 - WATER/SEWER FUND 45,987.17 610 - RISK MANAGEMENT FUND 4,733.40 620 - INFORMATION TECHNOLOGY FUND 5,303.74 Grand Total: 135,591.61 157 AS NEEDED CHECKS COUNCIL MEETING 3-17-25 100-01-6110 ACE HARDWARE 02/07/2025 80.97 100-03-6110 ACE HARDWARE 02/07/2025 66.01 100-33-6110 ACE HARDWARE 02/07/2025 94.45 100-45-6110 ACE HARDWARE 02/07/2025 568.00 280-41-8800 ACE HARDWARE 02/07/2025 8.99 400-00-6110 ACE HARDWARE 02/07/2025 4.66 510-31-6110 ACE HARDWARE 02/07/2025 73.70 510-32-5375 ACE HARDWARE 02/07/2025 293.36 510-35-6110 ACE HARDWARE 02/07/2025 18.88 750-1215 BUMBLE BREAD COMPANY LLC, THE 02/07/2025 30000.00 100-23-5110 GUARDIAN ALLIANCE TECHNOLOGIES 02/07/2025 204.00 100-03-6110 HOME DEPOT CREDIT SERVICES 02/07/2025 308.03 100-22-6210 HOME DEPOT CREDIT SERVICES 02/07/2025 160.59 100-33-6110 HOME DEPOT CREDIT SERVICES 02/07/2025 314.94 100-45-6110 HOME DEPOT CREDIT SERVICES 02/07/2025 192.07 280-41-8800 HOME DEPOT CREDIT SERVICES 02/07/2025 2446.77 400-00-6110 HOME DEPOT CREDIT SERVICES 02/07/2025 125.40 100-46-6110 LOCKER'S FLOWERS 02/07/2025 11.50 100-04-5310 PITNEY BOWES INC 02/07/2025 208.65 100-41-3635 POPOVICH, JULIA 02/07/2025 18.00 100-46-6920 S&S WORLDWIDE INC 02/07/2025 285.83 100-22-4510 TONY'S FAMILY TAILOR SHOP 02/07/2025 48.00 100-01-6110 ARAMARK REFRESHMENT SERVICES LLC02/14/2025 185.77 100-01-6110 ARAMARK REFRESHMENT SERVICES LLC02/14/2025 227.98 100-01-6110 ARAMARK REFRESHMENT SERVICES LLC02/14/2025 89.85 100-42-5110 COHO SWIM CLUB 02/14/2025 344.00 100-33-5520 CONSTELLATION NEWENERGY INC 02/14/2025 26.12 100-01-6940 MARSH USA INC 02/14/2025 20.00 290-00-6940 MASTER, RICHARD & PEGGY 02/14/2025 1189.98 100-01-6940 MCHENRY COUNTY RECORDER OF DEEDS02/14/2025 206.00 100-45-6110 MENARDS - CRYSTAL LAKE 02/14/2025 189.90 100-45-6110 MENARDS - CRYSTAL LAKE 02/14/2025 432.49 100-22-5370 NAPA AUTO PARTS MPEC 02/14/2025 1439.90 100-33-5370 NAPA AUTO PARTS MPEC 02/14/2025 1888.77 100-45-5370 NAPA AUTO PARTS MPEC 02/14/2025 94.16 100-45-6110 NAPA AUTO PARTS MPEC 02/14/2025 116.14 510-32-5370 NAPA AUTO PARTS MPEC 02/14/2025 662.37 510-32-5380 NAPA AUTO PARTS MPEC 02/14/2025 2287.28 510-35-5370 NAPA AUTO PARTS MPEC 02/14/2025 439.48 100-41-5110 SAM'S CLUB 02/14/2025 140.00 100-46-6920 SAM'S CLUB 02/14/2025 102.46 400-00-6110 SAM'S CLUB 02/14/2025 36.79 100-01-6940 BANKCARD PROCESSING CENTER 02/21/2025 24.27 100-03-5430 BANKCARD PROCESSING CENTER 02/21/2025 29.00 100-03-6110 BANKCARD PROCESSING CENTER 02/21/2025 98.51 100-06-5110 BANKCARD PROCESSING CENTER 02/21/2025 522.50 100-06-5410 BANKCARD PROCESSING CENTER 02/21/2025 400.00 100-06-5430 BANKCARD PROCESSING CENTER 02/21/2025 120.00 100-22-6210 BANKCARD PROCESSING CENTER 02/21/2025 17.27 100-03-5120 CINTAS CORPORATION LOC 355 02/21/2025 100.87 100-33-4510 CINTAS CORPORATION LOC 355 02/21/2025 70.00 100-33-5115 CINTAS CORPORATION LOC 355 02/21/2025 105.00 510-32-4510 CINTAS CORPORATION LOC 355 02/21/2025 973.97 510-32-5510 CONSTELLATION NEWENERGY INC 02/21/2025 20751.45 100-01-5410 FIRST BANKCARD 02/21/2025 264.00 100-01-5430 FIRST BANKCARD 02/21/2025 2110.00 158 100-03-5370 FIRST BANKCARD 02/21/2025 114.75 100-22-5370 FIRST BANKCARD 02/21/2025 349.80 100-22-5410 FIRST BANKCARD 02/21/2025 150.00 100-33-5430 FIRST BANKCARD 02/21/2025 359.95 100-41-5330 FIRST BANKCARD 02/21/2025 92.00 100-41-5410 FIRST BANKCARD 02/21/2025 245.00 100-41-5420 FIRST BANKCARD 02/21/2025 811.24 100-41-5430 FIRST BANKCARD 02/21/2025 375.00 100-41-5450 FIRST BANKCARD 02/21/2025 488.80 100-41-6110 FIRST BANKCARD 02/21/2025 36.47 100-42-5110 FIRST BANKCARD 02/21/2025 174.00 100-45-6110 FIRST BANKCARD 02/21/2025 2501.36 100-46-6110 FIRST BANKCARD 02/21/2025 59.50 100-46-6110 FIRST BANKCARD 02/21/2025 850.15 100-46-6920 FIRST BANKCARD 02/21/2025 100.36 100-47-5110 FIRST BANKCARD 02/21/2025 1970.00 100-47-5430 FIRST BANKCARD 02/21/2025 40.00 100-47-6110 FIRST BANKCARD 02/21/2025 59.82 100-47-6110 FIRST BANKCARD 02/21/2025 66.82 400-00-5215 FIRST BANKCARD 02/21/2025 493.90 400-00-5321 FIRST BANKCARD 02/21/2025 289.98 400-00-5430 FIRST BANKCARD 02/21/2025 200.00 400-00-6110 FIRST BANKCARD 02/21/2025 275.07 400-00-6111 FIRST BANKCARD 02/21/2025 24.80 400-40-5110 FIRST BANKCARD 02/21/2025 599.00 400-40-5375 FIRST BANKCARD 02/21/2025 64.37 620-00-5110 FIRST BANKCARD 02/21/2025 700.00 620-00-6110 FIRST BANKCARD 02/21/2025 237.90 510-31-5430 FIRST BANKCARD 02/21/2025 170.00 510-32-5430 FIRST BANKCARD 02/21/2025 268.00 100-22-4510 GALLS LLC 02/21/2025 51.28 620-00-5110 GORDON FLESCH COMPANY INC, 02/21/2025 360.45 620-00-5110 GORDON FLESCH COMPANY INC, 02/21/2025 646.37 620-00-5110 GOVERNMENTJOBS.COM, INC 02/21/2025 4981.75 100-22-5420 NORTHERN ILLINOIS UNIVERSITY 02/21/2025 125.00 100-01-5230 OTTOSEN DINOLFO HASENBALG & CASTALDO, LTD02/21/2025 127.50 510-32-5375 QUINCY COMPRESSOR, LLC 02/21/2025 525.10 100-01-6940 SECRETARY OF STATE VEH SVS DEPT 02/20/2025 9.00 100-33-5110 STATE TREASURER 02/21/2025 11835.21 620-00-5110 US BANK EQUIPMENT FINANCE 02/21/2025 598.56 100-33-5110 LANGTON GROUP 02/28/2025 12530.11 100-01-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 19.60 100-01-5110 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 328.51 100-03-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 33.60 100-04-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 15.69 100-05-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 8.40 100-06-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 8.40 100-2241 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 3631.44 100-22-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 239.40 100-23-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 84.00 100-30-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 8.40 100-33-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 54.60 100-41-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 14.70 100-45-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 33.60 100-04-5110 MERCHANT BANKCD 02/03/2025 1564.55 100-41-5110 MERCHANT BANKCD 02/03/2025 1813.84 280-41-6940 MERCHANT SERVICES 02/03/2025 84.13 400-00-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 6.30 159 400-00-5600 MERCHANT BANKCD 02/03/2025 1689.66 510-31-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 21.00 510-32-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 33.60 510-35-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 21.00 600-00-4310 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 216327.98 600-00-4320 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 12125.08 600-00-4340 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 2159.94 620-00-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE02/03/2025 12.60 100-04-5110 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY02/04/2025 570.00 100-04-5110 PAYMENTECH 02/04/2025 135.23 100-04-5110 PAYMENTECH 02/04/2025 66.09 620-00-5110 COMCAST CABLE 02/04/2025 219.40 620-00-5110 COMCAST CABLE 02/04/2025 171.90 620-00-5110 FIDLAR TECHNOLOGIES 02/04/2025 253.75 100-04-5110 AMERICAN EXPRESS 02/05/2025 1.00 510-31-5110 AMERICAN EXPRESS 02/05/2025 138.61 510-32-5110 AMERICAN EXPRESS 02/05/2025 138.61 100-01-5110 HEALTHEQUITY 02/10/2025 126.75 620-00-5110 COMCAST ENS 02/10/2025 8624.60 510-31-5110 INVOICE CLOUD, IN 02/12/2025 4213.54 510-32-5110 INVOICE CLOUD, IN 02/12/2025 4213.54 100-2190 AFLAC 02/18/2025 5655.48 100-04-5110 CRYSTAL LAKE BANK & TRUST COMPANY, N.A.02/18/2025 618.84 510-31-5110 CRYSTAL LAKE BANK & TRUST COMPANY, N.A.02/18/2025 71.52 510-32-5110 CRYSTAL LAKE BANK & TRUST COMPANY, N.A.02/18/2025 71.53 100-2190 AFLAC 02/21/2025 5536.92 620-00-5110 COMCAST CABLE 02/25/2025 177.90 100-04-5110 MERCHANT BANKCD 02/27/2025 2.99 100-41-5110 MERCHANT BANKCD 02/27/2025 11.70 100-03-5110 MERCHANT SERVICES 02/28/2025 188.87 TOTAL: 386746.24 160 Monte Johnson Deputy City Clerk City of McHenry 333 S Green St McHenry, Illinois 60050 Phone: (815) 363-2108 mjohnson@cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. CONSENT AGENDA DATE: March 17, 2025 TO: Mayor and City Council FROM: Monte Johnson, Deputy City Clerk RE: Don’s Subs Liquor and Video Gaming License Don’s Subs LLC currently holds a Class B liquor license and video gaming license for their business at 323 Front Street. They have been in business at that location since 2019. Don’s Subs is looking to relocate to the former Happy Jacks location at 4911 W Elm Street. Because liquor and gaming licenses are tied to a specific address, Don’s Subs is requesting permission from Council to move to 4911 W Elm Street. Therefore, if the City Council concurs, it is recommended a motion be made to approve a Class B liquor license and video gaming license to Don’s Subs LLC, located at 4911 W Elm Street, McHenry. 161 Department of Public Works Russ Adams, Acting Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2205 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: March 17, 2025 TO: Mayor Wayne Jett and City Council FROM: Russ Adams, Acting Director of Public Works Greg Gruen, Engineer RE: Oakwood Drive Bridge Joint Funding Agreement, Engineering Services Agreement and Resolution ATT: IDOT JOINT FUNDING AGREEMENT (FORM BLR 05310c) IDOT ENGINEERING SERVICES AGREEMENT (FORM BLR 05530) RESOLUTION AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding the Local Public Agency Engineering Services Agreement for Phase III Construction Engineering Services to Baxter & Woodman for $129,969, to approve the Joint Funding Agreement for Federally Funded Construction, and to pass a resolution allocating funding for the Oakwood Drive Bridge Project. BACKGROUND: On January 6, 2020, the City of McHenry entered into agreements with Baxter & Woodman and the Illinois Department of Transportation (IDOT) to design the bridge replacement at Oakwood Drive over Boone Creek. The existing bridge is a 5-cell metal arch culvert, built in 1971 and is beyond its useful life. The new bridge will be a triple-cell concrete box culvert constructed to current IDOT standards. The final engineering from the current contract has been submitted to IDOT and is scheduled to be approved with bids due on June 13, 2025. In advance of the bid letting, the City is required to approve the attached Joint Funding Agreement and the Engineering Services Agreement. The Engineering Services Agreement has been prepared on IDOT standard forms per their requirement. The agreement is to be awarded to Baxter & Woodman. They were selected based on a Qualifications Based Selection (QBS) process that involved an advertisement for prospective 162 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. engineering firms, a detailed review by Public Works staff, followed by negotiation and preparation of the agreement. The City received three (3) statements of qualifications from interested firms. Each firm was ranked, and Baxter & Woodman was deemed to be the most qualified to perform the work. Their proposal is to complete the construction engineering, documentation and project oversight on a Time & Material basis not to exceed $129,969. The cost for the engineering work will be reimbursed to the City on an 80/20 basis. The net cost for the engineering to the City will be $25,993.80 after we are reimbursed by IDOT. The Joint Funding Agreement has been prepared and outlines the cost sharing agreement between the City and IDOT. Based on the engineering estimates, the construction cost of the bridge is estimated at $1,025,000. The cost sharing will again be on an 80/20 basis, with the net projected construction cost to the City of $205,000. The agreement also stipulates an 80/20 split for the aforementioned construction engineering. For the construction phase of the project, IDOT will pay the contractor directly and then invoice the City for our 20% matching requirement. A resolution that appropriates the funding for our matching requirement is also included for Council’s consideration. This a requirement and will be attached to the Joint Funding Agreement. The resolution allocates City funding for the project. However, the City can decide at a later date which specific fund to pay for the local match through as part of our budgeting process. ANALYSIS: Staff has reviewed the agreements and the resolution and recommends awarding the Phase III engineering contract to Baxter & Woodman, approving the Joint Funding Agreement and passing the Resolution. RECOMMENDATION: Therefore, if Council concurs, it is recommended to award the Engineering Services Agreement to Baxter & Woodman, approve the Joint Funding Agreement with IDOT, and pass the Resolution for funding for the Oakwood Drive Bridge Project and authorize the Mayor to sign the Agreements including any revisions required by IDOT‘s review. 163 Joint Funding Agreement for Federally Funded Construction BLR 05310C (Rev. 05/09/24)Page 1 of 11 LOCAL PUBLIC AGENCY Local Public Agency City of McHenry County McHenry Section Number 18-00086-00-BR Fund Type Local Bridge Formula Program ITEP, SRTS, HSIP Number(s)MPO Name CMAP MPO TIP Number 11-19-0016 Construction State Job Number C-91-408-19 Project Number VE2F(436) Local Let/Day Labor Construction on State Letting Construction Engineering Utilities Railroad Work LOCATION Stationing Local Street/Road Name Oakwood Drive Key Route Length 0.036 mi From 18+80 To 20+68 Location Termini S of Meadow Lane to N of Chesterfield Road Current Jurisdiction Local Road Existing Structure Number(s) 056-6600 Remove PROJECT DESCRIPTION The work consists of furnishing all labor, materials, equipment, and other incidentals necessary for the completion of the removal of the existing five-section corrugated metal pipe culvert and replacement with a triple- cell 12'x5' box culvert, as well as all incidental and collateral work necessary to complete the project as shown on the plans and specifications. 164 BLR 05310C (Rev. 05/09/24)Page 2 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "STATE". The STATE and LPA jointly proposes to improve the designated location as described in the Location and Project Description sections of this agreement. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereby referred to as "FHWA". I. GENERAL 1.1 Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. The STATE may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the LPA by the STATE or the federal funding source, (ii) the Governor or STATE reserves funds, or (iii) the Governor or STATE determines that funds will not or may not be available for payment. The STATE shall provide notice, in writing, to LPA of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. 1.2 Domestic Steel Requirement. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Build America-Buy America provisions. 1.3 Federal Authorization. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this agreement. 1.4 Severability. If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 1.5 Termination. This Agreement may be terminated, in whole or in part, by either Party for any or no reason upon thirty (30) calendar days' prior written notice to the other Party. If terminated by the STATE, the STATE must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If the STATE determines in the case of a partial termination that the reduced or modified portion of the funding award will not accomplish the purposes for which the funding award was made, the STATE may terminate the Agreement in its entirety. This Agreement may be terminated, in whole or in part, by the STATE without advance notice: a. Pursuant to a funding failure as provided under Article 1.1. b. If LPA fails to comply with the terms and conditions of this funding award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any award. II. REQUIRED CERTIFICATIONS By execution of this Agreement and the LPA's obligations and services hereunder are hereby made and must be performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State administrative rules and any and all license requirements or professional certification provisions. 2.1 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200). The LPA certifies that it shall adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are published in Title 2, Part 200 of the Code of Federal Regulations, and are incorporated herein by reference. 2.2 Compliance with Registration Requirements. LPA certifies that it: (i) is registered with the federal SAM system; (ii) is in good standing with the Illinois Secretary of State, if applicable; (iii) have a valid DUNS Number; (iv) have a valid UEI, if applicable. It is LPA's responsibility to remain current with these registrations and requirements. 2.3 Bribery. The LPA certifies to the best of it's knowledge that it's officials have not been convicted of bribery or attempting to bribe an officer or employee of the state of Illinois, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). 2.4 Bid Rigging. LPA certifies that it has not been barred from contracting with a unit of state or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). 2.5 Debt to State. LPA certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because the LPA, or its affiliate(s), is/are delinquent in the payment of any debt to the STATE, unless the LPA, or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt, and STATE acknowledges the LPA may declare the Agreement void if the certification is false (30 ILCS 500/50-11). 2.6 Debarment. The LPA certifies to the best of its knowledge and belief that it's officials: a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statutes or 165 BLR 05310C (Rev. 05/09/24)Page 3 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; c. are not presently indicated for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local) with commission of any of the offenses enumerated in item (b) of this certification; and d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local) terminated for cause or default. 2.7 Construction of Fixed Works. The LPA certifies that all Programs for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. In the construction of the Program, the LPA shall comply with the requirements of the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the Program shall be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract. 2.8 Criminal Convictions. The LPA certifies that neither it nor any managerial agent of LPA has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction. The LPA further certifies that it is not barred from receiving an funding award under 30 ILCS 500/50-10.5 and acknowledges that STATE shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 2.9 Improper Influence. The LPA certifies that no funds have been paid or will be paid by or on behalf of the LPA to any person for influencing or attempting to influence an officer or employee of any government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, the LPA certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 2.10 Telecom Prohibition. The LPA certifies that it will comply with Section 889 of the FY 2019 National Defense Authorization Act (NDAA) that prohibits the use of telecommunications or video surveillance equipment or services produced or provided by the following companies: Dahua Technology Company, Hangzhou Hikvision Digital Technology Company, Huawei Technologies Company, Hytera Communications Corporation, and ZTE Corporation. Covered equipment and services cannot be used as substantial or essential component or any system, or as critical technology as part of any system. 2.11 Personal Conflict of Interest - (50 ILCS 105/3, 65 ILCS 5/3.1-55-10, 65 ILCS 5/4-8-6) The LPA certifies that it shall maintain a written code or standard of conduct which shall govern the performance of its employees, officers, board members, or agents engaged in the award and administration of contracts supported by state or federal funds. Such code shall provide that no employee, officer, board member or agent of the LPA may participate in the selection, award, or administration of a contract supported by state or federal funds if a conflict of interest, real or apparent would be involved. Such a conflict would arise when any of the parties set forth below has a financial or other interest in the firm selected for award: a. the employee, officer, board member, or agent; b. any member of his or her immediate family; c. his or her partner; or d. an organization which employs, or is about to employ, any of the above. The conflict of interest restriction for former employees, officers, board members and agents shall apply for one year. The code shall also provide that LPA's employees, officers, board members, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subcontracts. The STATE may waive the prohibition contained in this subsection, provided that any such present employee, officer, board member, or agent shall not participate in any action by the LPA relating to such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees, board members, or agents of the LPA from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 2.12 Organizational Conflict of Interest - The LPA certifies that it will also prevent any real or apparent organizational conflict of interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third party contract or subcontract may, without some restriction on future activities, result in an unfair competitive advantage to the third party contractor or LPA or impair the objectivity in performing the contract work. 2.13 Accounting System. The LPA certifies that it has an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each state and federally funded program. Accounting records must contain information 166 BLR 05310C (Rev. 05/09/24)Page 4 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry pertaining to state and federal pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and income. To comply with 2 CFR 200.305(b)(7)(i), the LPA shall use reasonable efforts to ensure that funding streams are delineated within LPA's accounting system. See 2 CFR 200.302. III. AUDIT AND RECORD RETENTION 3.1 Single Audits: The LPA shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200. If, during its fiscal year, LPA expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards combined), LPA must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200. A copy of the audit report must be submitted to the STATE (IDOT's Financial Review & Investigations Section, Room 126, 2300 South Dirksen Parkway, Springfield, Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. Assistance Listing number (formally known as the Catalog of Federal Domestic Assistance (CFDA) number) for all highway planning and construction activities is 20.205. Federal funds utilized for construction activities on projects let and awarded by the STATE (federal amounts shown as “Participating Construction” on Schedule 2) are not included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes. 3.2 STATE Audits: The STATE may, at its sole discretion and at its own expense, perform a final audit of the Project (30 ILCS 5, the Illinois State Auding Act). Such audit may be used for settlement of the Project expenses and for Project closeout purposes. The LPA agrees to implement any audit findings contained in the STATE's authorized inspection or review, final audit, the STATE's independent audit, or as a result of any duly authorized inspection or review. 3.3 Record Retention. The LPA shall maintain for three (3) years from the date of final project closeout by the STATE, adequate books, records, and supporting documents to verify the amounts, recipient, and uses of all disbursements of funds passing in conjunction with this contract. adequate to comply with 2 CFR 200.334. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 3.4 Accessibility of Records. The LPA shall permit, and shall require its contractors and auditors to permit, the STATE, and any authorized agent of the STATE, to inspect all work, materials, payrolls, audit working papers, and other data and records pertaining to the Project; and to audit the books, records, and accounts of the LPA with regard to the Project. The LPA in compliance with 2 CFR 200.337 shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized STATE representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, the STATE's Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be authorized by the STATE (including auditors), by the state of Illinois or by federal statute. The LPA shall cooperate fully in any such audit or inquiry. 3.5 Failure to maintain the books and records. Failure to maintain the books, records and supporting documents required by this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the terms of this contract. IV. LPA FISCAL RESPONSIBILITIES 4.1 To provide all initial funding and payment for construction engineering, utility, and railroad work 4.2 LPA Appropriation Requirement. By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as Schedule 5. 4.3 Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. 4.4 Financial Integrity Review and Evaluation (FIRE) program: LPA's and the STATE must justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. 4.5 Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work or from the date of the previous invoice, whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice 167 BLR 05310C (Rev. 05/09/24)Page 5 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment Record) is required to be submitted with the final invoice for engineering projects. 4.6 Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding. 4.7 Project End Date: The period of performance (end date) for state and federal obligation purposes is five (5) years for projects under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution date of the agreement. Requests for time extensions and joint agreement amendments must be received and approved prior to expiration of the project end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding. V. THE LPA AGREES 5.1 To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required. 5.2 To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems. 5.3 To provide on-site engineering supervision and inspection during construction of the proposed improvement. 5.4 To retain jurisdiction of the completed improvement unless specified otherwise by schedule (schedule should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional schedule is required. 5.5 To maintain or cause to be maintained the completed improvement (or that portion within its jurisdiction as established by schedule) in a manner satisfactory to the STATE and the FHWA. 5.6 To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. 5.7 To regulate parking and traffic in accordance with the approved project report. 5.8 To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes. 5.9 To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with the current Illinois Compiled Statutes. 5.10 For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). In the absence of a USDOT - approved LPA DBE Program or on STATE awarded contracts, this agreement shall be administered under the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program. 5.12 That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. VI. THE STATE AGREES 6.1 To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of the LPA's certification of compliance with Title II and III Requirements. 6.2 To receive bids for construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement after receipt of a satisfactory bid. 6.3 To provide all initial funding and payments to the contractor for construction work let by the STATE. The LPA will be invoiced for their share of contract costs per the method of payment selected under Method of Financing based on the Division of Costs shown on Schedule 2. 168 BLR 05310C (Rev. 05/09/24)Page 6 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry 6.4 For agreements with federal and/or state funds in local let/day labor construction, construction engineering, utility work and/or railroad work: a. To reimburse the LPA for federal and/or state share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payments by the LPA; b. To provide independent assurance sampling and furnish off-site material inspection and testing at sources normally visited by STATE inspectors for steel, cement, aggregate, structural steel, and other materials customarily tested by the STATE. SCHEDULES Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement. 1.Division of Cost 2.Location Map 3.Risk Assessment 4.Attestations 5.Resolution* *Appropriation and signature authority resolution must be in effect on, or prior to, the execution date of the agreement. 169 BLR 05310C (Rev. 05/09/24)Page 7 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry AGREEMENT SIGNATURES EXECUTION The LPA agrees to accept and comply with the applicable provision set forth in this agreement including attached schedules. APPROVED Name of Official (Print or Type Name) Wayne Jett Title of Official Mayor Signature Date The above signature certifies the agency's TIN number is 366005993 conducting business as a Governmental Entity. DUNS Number 023996275 Local Public Agency UEI N2MTMUDG6XH8 Omer Osman, P.E., Secretary of Transportation Date By: George A. Tapas, P.E., S.E., Engineer of Local Roads & Streets Date Stephen M. Travia, P.E., Director of Highways PI/Chief Engineer Michael Prater, Chief Counsel Date Vicki Wilson, Chief Fiscal Officer Date Date APPROVED State of Illinois Department of Transportation NOTE: A resolution authorizing the local official (or their delegate) to execute this agreement and appropriation of local funds is required and attached as Schedule 5. The resolution must be approved prior to, or concurrently with, the execution of this agreement. If BLR 09110 or BLR 09120 are used to appropriate local matching funds, attach these forms to the signature authorization resolution. Please check this box to open a fillable Resolution form within this form. 170 BLR 05310C (Rev. 05/09/24)Page 8 of 11 SCHEDULE NUMBER 1 Local Public Agency City of McHenry County McHenry Section Number 18-00086-00-BR State Job Number C-91-408-19 Project Number VE2F(436) DIVISION OF COST Federal Funds State Funds Local Public Agency Type of Work Fund Type Amount %Fund Type Amount %Fund Type Amount %Totals Participating Construction STP-Br $820,000.00 80%Local $205,000.00 20% $1,025,000.00 Construction Engineering STP-Br $104,000.00 80%Local $26,000.00 20% $130,000.00 Total $924,000.00 Total Total $231,000.00 $1,155,000.00 If funding is not a percentage of the total place an asterisk (*) in the space provided for the percentage and explain below: NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursement. METHOD OF FINANCING - (State-Let Contract Work Only) Check One METHOD A - Lump Sum (80% of LPA Obligation ) Lump Sum Payment - Upon award of the contract for this improvement, the LPA will pay the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this agreement. The LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs. METHOD B -Monthly Payments of due by the of each successive month. Monthly Payments - Upon award of the contract for this improvement, the LPA will pay to the STATE a specified amount each month for an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the agreement has been paid. The LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. METHOD C - LPA's Share divided by estimated total cost multiplied by actual progress payment. Progress Payments - Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated total cost multiplied by the actual payment (appropriately adjust for nonparticipating costs) made to the contractor until the entire obligation incurred under this agreement has been paid. 171 BLR 05310C (Rev. 05/09/24)Page 9 of 11 SCHEDULE NUMBER 3 Local Public Agency City of McHenry County McHenry Section Number 18-00086-00-BR State Job Number Project Number LRS Federal Funds RISK ASSESSMENT Risk Factor Description Definition of Scale (time frames are based on LPA fiscal year)Points Have there been any changes in key organizational staff or leadership, such as Fiscal and Administrative Management, Transportation Related Program/Project Management, and/ or Elected Officials? 0 points - no significant changes in the last 4 or more years; 1 point - minor changes, but majority of key staff and officials have not changed in the last 4 years; 2 points - significant key staff or elected leadership changes within the last 3 years; 3 points - significant key staff and elected leadership changes within the last 3 years 0 General History of Performance What is the LPA's history with federal-aid funded transportation projects? 0 points - One or more federal-aid funded transportation projects initiated per year; 1 point - At least one project initiated within the past three years; 2 points - AT least one project initiated within the past 5 years; 3 points - None or more than 5 years 0 Does LPA have qualified technical staff with experience managing federal-aid funded transportations through IDOT? 0 points - Full-time employee with experience designated as being in "responsible charge"; 1 point - LPA has qualified technical staff, but will be utilizing an engineering consultant to manage day-to-day with LPA technical staff oversight; 2 points - LPA has no technical staff and all technical work will be completed by consultant, but LPA staff has prior experience with federal-aid projects; 3 points - LPA staff have no prior experience or technical expertise and relying solely on consultant 0 Has the LPA been untimely in submitting invoicing, reporting on federal-aid projects as required in 2 CFR 200, and or audits as required? 0 points - No; 1 point - Delays of 6 or more months; 2 points - Delays of up to 1 year; 3 points - 1 year or more years of delay 0 Are the annual financial statements prepared in accordance with Generally Accepted Accounting Principles or on a basis acceptable by the regulatory agency? 0 points - yes; 3 points - no 0 Financial Controls What is the LPA's accounting system?0 points - Automated accounting software; 1 point - Spreadsheets; 2 points - paper only; 3 points - none 0 Does the organization have written policies and procedures regarding proper segregation of duties for fiscal activities that include but are not limited to: a) authorization of transactions; b) recordkeeping for receipts and payments; and c) cash management? 0 points - yes; 3 points - no 0 When was the last time a financial statement audit was conducted? 0 points - in the past year; 1 point - in the past two years; 2 points - in the past three years; 3 points - 4 years or more, or never 0 Audits What type of financial statement audit has the organization had conducted? 0 points - Single Audit/Program Specific Audit in accordance with 2 CFR 200.501 or Financial audit conducted in accordance with Generally Accepted Auditing Standards or Generally Accepted Government Auditing Standards; 1 point - Financial review?; 2 points Other type? or no audit required; 3 points - none 0 Did the most recent audit disclose findings considered to be significant deficiencies or material weaknesses? 0 points - no; 3 points - yes, or no audits required 0 Have the findings been resolved?0 points - yes or no findings; 1 point - in progress; 3 points - no 0 Summary of Risk General History of Performance 0 Financial Controls 0 Audits 0 Total 0 District Review Signature & Date Central Office Review Signature & Date Additional Requirements?Yes No 172 BLR 05310C (Rev. 05/09/24)Page 10 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry SCHEDULE NUMBER 4 Attestation on Single Audit Compliance 1. In the prior fiscal year, did LPA City of McHenry expend more than $750,000 in federal funds in aggregate from all federal sources? Yes No 2. Does the LPA City of McHenry anticipate expending more than $750,000 in federal funds in aggregate from all federal sources in the current Yes No LPA City of McHenry fiscal year? If answers to question 1 and 2 are no, please proceed to the signature section. If answer to question 1 is yes, please answer question 3a. If answer to question 2 is yes, please answer question 3b. 3. A single audit must be conducted in accordance with Subpart F of 2 CFR 200 if $750,000 or more in federal funds are expended in a single fiscal year. a. Has the LPA City of McHenry performed a single audit for their previous fiscal year? Yes No i. If yes, has the audit be filed with the Illinois Office of the Comptroller in accordance with 50 ILCS 310 (see also 55 ILCS 5 & 65 ILCS 5 & 60 ILCS 1/80)? Yes No b. For the current fiscal year, does the LPA City of McHenry intend to comply with Subpart F of 2 CFR 200? Yes No By completing this attestation, I certify that I have authority to sign this attestation on behalf of the LPA; and that the foregoing information is correct and complete to the best of my knowledge and belief. Name Wayne Jett Title Mayor LPA City of McHenry Signature & Date 173 BLR 05310C (Rev. 05/09/24)Page 11 of 11 Project Number VE2F(436) State Job Number C9140819 Section Number 18-00086-00-BR Local Public Agency City of McHenry Sample Resolution 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 Local Public Agency County Section Number Prime Consultant (Firm) Name Prepared By Date Consultant / Subconsultant Name Job Number Remarks CONTRACT TERM 11 MONTHS OVERHEAD RATE 155.56% START DATE 7/14/2025 COMPLEXITY FACTOR 0 RAISE DATE 12/15/2025 % OF RAISE 3.00% END DATE 6/13/2026 Year First Date Last Date Months % of Contract 0 7/14/2025 12/15/2025 5 45.45% 1 12/16/2025 6/15/2026 6 56.18% The total escalation =1.64% ESCALATION PER YEAR PAYROLL ESCALATION TABLE EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE City of McHenry McHenry 18-00086-00-BR Baxter & Woodman, Inc Craig Mitchell 2/24/2025 Baxter & Woodman, Inc. C-91-408-19 Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Printed 2/24/2025 4:22 PM Page 1 of 6 BLR 05514 (Rev. 02/06/25) ESCALATION189 Local Public Agency County Section Number City of McHenry 18-00086-00-BR Consultant / Subconsultant Name Job Number C-91-408-19 MAXIMUM PAYROLL RATE 90.00 ESCALATION FACTOR 1.64% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Vice President $84.88 $86.27 Engineer II $40.60 $41.26 Accounting Professional II $28.50 $28.97 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE PAYROLL RATES McHenry Baxter & Woodman, Inc. Printed 2/24/2025 4:22 PM Page 2 of 6 BLR 05514 (Rev. 02/06/25) RATES 190 Local Public Agency County Section Number City of McHenry McHenry 18-00086-00-BR Consultant / Subconsultant Name Job Number C-91-408-19 NAME Direct Labor Total Contribution to Prime Consultant Soil and Material Consultant 1,501.00 150.10 Total 1,501.00 150.10 Baxter & Woodman, Inc. NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Printed 2/24/2025 4:22 PM Page 3 of 6 BLR 05514 (Rev. 02/06/25) SUBS 191 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number QUANTITY CONTRACT RATE TOTAL $0.00 $0.00 $0.00 $0.00 105 $65.00 $6,825.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,825.00 DIRECT COSTS WORKSHEET City of McHenry McHenry 18-00086-00-BR Baxter & Woodman, Inc.C-91-408-19 List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ITEM ALLOWABLE Lodging (per GOVERNOR'S TRAVEL CONTROL BOARD) Actual Cost (Up to state rate maximum) Lodging Taxes and Fees (per GOVERNOR'S TRAVEL CONTROL BOARD)Actual Cost Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval Vehicle Mileage (per GOVERNOR'S TRAVEL CONTROL BOARD)Up to state rate maximum Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day Vehicle Rental Actual Cost (Up to $55/day) Tolls Actual Cost Parking Actual Cost Overtime Premium portion (Submit supporting documentation) Shift Differential Actual Cost (Based on firm's policy) Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) Project Specific Insurance Actual Cost Monuments (Permanent) Actual Cost Photo Processing Actual Cost 2-Way Radio (Survey or Phase III Only) Actual Cost Telephone Usage (Traffic System Monitoring Only) Actual Cost CADD Actual Cost (Max $15/hour) Web Site Actual Cost (Submit supporting documentation) Advertisements Actual Cost (Submit supporting documentation) Public Meeting Facility Rental Actual Cost (Submit supporting documentation) Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) Recording Fees Actual Cost Transcriptions (specific to project) Actual Cost Courthouse Fees Actual Cost Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) Testing of Soil Samples Actual Cost Lab Services Actual Cost (Provide breakdown of each cost) Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) TOTAL DIRECT COSTS: Printed 2/24/2025 4:22 PM Page 4 of 6 BLR 05514 (Rev. 02/06/25) DIRECT COSTS 192 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number OVERHEAD RATE 155.56% 0 TASK DIRECT COSTS (not included in row totals)STAFF HOURS PAYROLL OVERHEAD & FRINGE BENEFITS FIXED FEE SERVICES BY OTHERS TOTAL % OF GRAND TOTAL Project Initiation 7 514 799 170 1,483 1.14% Construction Administration 44 3,452 5,370 1,139 9,961 7.66% Field Observation 840 34,662 53,920 11,438 100,020 76.96% Project Closeout 88 3,991 6,209 1,317 11,517 8.86% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL $150.10 0.12% Direct Costs Total ===>$0.00 $6,825.00 5.25% TOTALS 979 42,619 66,298 14,064 - 129,956 100.00% 108,917 COMPLEXITY FACTOR City of McHenry McHenry 18-00086-00-BR EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET COST ESTIMATE WORKSHEET Baxter & Woodman, Inc.C-91-408-19 Printed 2/24/2025 4:22 PM Page 5 of 6 BLR 05514 (Rev. 02/06/25) COST EST193 Local Public Agency County Section Number Consultant / Subconsultant Name Job Number AVERAGE HOURLY PROJECT RATES SHEET 1 OF 1 PAYROLL AVG TOTAL PROJ. RATES HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Vice President 86.27 51.0 5.21% 4.49 5 71.43% 61.62 38 86.36% 74.50 8 9.09% 7.84 Engineer II 41.26 922.0 94.18% 38.86 2 28.57% 11.79 840 100.00% 41.26 80 90.91% 37.51 Accounting Professional II 28.97 6.0 0.61% 0.18 6 13.64% 3.95 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS 979.0 100% $43.53 7.0 100.00% $73.41 44.0 100% $78.45 840.0 100% $41.26 88.0 100% $45.36 0.0 0% $0.00 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET 18-00086-00-BRMcHenryCity of McHenry Project Initiation Construction Administration Field Observation Project Closeout Baxter & Woodman, Inc. C-91-408-19 Printed 2/24/2025 4:22 PM Page 6 of 6 BLR 05514 (Rev. 02/06/25) AVG 1 194 RESOLUTION No:_________________ A Resolution for: Section No.: 18-00086-00-BR Job No.:____________________ Project No.:_________________ WHEREAS, the City of McHenry is proposing to reconstruct Oakwood Drive Bridge over Boone Creek and replace it with a triple-cell concrete box culvert; and WHEREAS, the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation (IDOT); and WHEREAS, the use of these funds requires a joint funding agreement (AGREEMENT) with IDOT; and WHEREAS, the improvement requires matching funds; NOW, THEREFORE, be it resolved by the City Council: Section 1: The City Council hereby appropriates $231,000 (Two-hundred Thirty-one Thousand dollars) or as much as may be needed to match the required funding to complete the proposed improvement from General Funds, and furthermore agrees to pass a supplemental resolution if necessary to appropriate additional funds for completion of the project. Section 2: The Mayor is hereby authorized to execute an AGREEMENT with IDOT for the above-mentioned project. Section 3: This resolution will become Attachment 3 of the AGREEMENT. Section 4: The City Clerk of McHenry is directed to transmit 3 (three) copies of the AGREEMENT and Resolution to IDOT District 1 Bureau of Local Roads and Streets. I, Trishia Ramel, City Clerk in and for McHenry, Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be true, perfect and complete copy of the resolution approved by the City of McHenry at its meeting on the ____ day of _______________, 2025. IN TESTIMONY WEREOF, I have unto set my hand and seal, at my office, this _____day of ________________, 2025. __________________________ __________________________ (seal) __________________________ 195 Department of Public Works Russ Adams, Acting Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2205 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. DISCUSSION ITEM SUPPLEMENT DATE: March 17, 2025 TO: Mayor Wayne Jett and City Council FROM: Russ Adams, Acting Director of Public Works Greg Gruen, Staff Engineer RE: CURRAN/DARTMOOR SIGNAL WARRANT ATT: CURRAN-DARTMOOR SIGNAL STUDY EXECUTIVE SUMMARY AGENDA ITEM SUMMARY: Staff requests City Council to review, discuss and provide direction to City staff concerning the results of a signal study for the intersection of Curran Road and Dartmoor Drive. BACKGROUND: The Curran Road-Dartmoor Drive intersection is located on the west side of the City and provides primary access for the Legend lakes and Boone Creek subdivisions. Curran Road is classified as a major collector and has been around since the 1930’s. The east and west legs of the intersection associated with Dartmoor Drive were established between 2000 to 2005 in conjunction with the adjacent subdivisions. This intersection has existed in its current form for 20+ years. Following several accidents over the past 5 years, staff was asked to review the intersection for safety enhancements, including the possible installation of a traffic signal. In 2022, the City hired HR Green to perform a preliminary analysis with a limited scope; the results of that analysis indicated that the intersection did not meet the criteria, or “warrants,” for a traffic signal, as established by the Federal Highway Administration’s Manual on Uniform Traffic Control Devices (MUTCD). The MUTCD is the standard used by all federal, state and local agencies. After reviewing the report, staff recently commissioned a more detailed study from HR Green that included 24-hour traffic counts over a 3-day period, as well as projections for future traffic up to the year 2050. These future projections accounted for general traffic increases in the region, as 196 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. well as specific traffic that would be generated from development of the vacant land along the Bull Valley/Curran Road corridor. The net result from the study is that the intersection does not meet signal warrants, even when projected 2050 traffic is taken into account. ANALYSIS: The primary concern is the safety and crash history of the intersection. The MUTCD has recently updated Warrant #7 – Crash Experience. This warrant has two criteria: 1. 6 or more crashes (angle or pedestrian type) over a three-year period – The accident history of the intersection meets this criterion. 2. A certain volume of traffic through the intersection for 8 hours over a 24-hour period. For the current 2025 scenario with development, zero (0) hours meet the threshold requirement. The 2050 traffic projection meets the threshold for only 4 hours in a typical day and, as such, does not satisfy this criterion – Therefore, Warrant #7 – Crash Experience is not met. The intersection is under the complete jurisdiction of the City of McHenry. A traffic signal can be constructed if the City Council so desires; however, it is unlikely that state funding through IDOT will be available to assist with the cost, due to the intersection not meeting any of the MUTCD warrants. The report includes an engineer’s opinion of probable cost for the installation of a traffic signal. The total cost is projected to be $500,000, including engineering. The option of constructing a roundabout was also evaluated in the study; however, due to the significantly higher cost ($3 to $4.5 million in City funding, depending on available grants), this option was not given further consideration. The intersection does meet the updated MUTCD requirement for installation of a 4-way stop. This stop sign warrant is based solely on crash history without a secondary requirement for traffic volume. However, the drawback of this alternate would be that the Level of Service (LOS) of the intersection will drop from an “A” (no delay) to a “C” (some delay) for Curran Road. Four-way stop-controlled intersections are usually installed where there is nearly equal traffic on all legs of the intersection. This is not the case in this instance. Installation of a 4-way stop will likely lead to continued future requests for a signal due to the delay along Curran Road. Another consideration outlined in the study is that the north and south legs of Curran Road do not meet the criteria for dedicated right-turn lanes per IDOT’s Bureau of Design and Environment (BDE) Manual. This is also true for the auxiliary lanes on the west leg of Dartmoor Drive. Unwarranted approach lanes can increase the number of potential vehicle interactions and conflicts while also increasing the width of the road that pedestrians must cross. Reconfiguration 197 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. of the intersection to eliminate unnecessary approach lanes could improve safety at the intersection without significantly impacting the LOS for Curran Road. The Public Works staff has worked with the Mayor, Council, and Police Department to implement simple, cost-effective enhancements aimed at improving driver awareness and safety. These recent improvements include LED flashing pedestrian crossing warning signs, LED flashing stop signs, tree-trimming and shrub removal to enhance sight-distance, thermoplastic pavement markings, “cross-traffic does not stop” warning signs on Dartmoor Drive, and increased lighting within the intersection. At this point, further enhancements at this intersection would require incorporating one or more of the options discussed above (traffic signal, four-way stop, or reconfiguration/elimination of turn lanes). Staff requests discussion and direction from the City Council regarding the results of the attached Curran-Dartmoor Traffic Signal Study. 198 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 1 CURRAN ROAD AT DARTMOOR DRIVE TRAFFIC SIGNAL STUDY To: Greg Gruen, City of McHenry From: Ted Yelton, HR Green Jeff Strzalka, HR Green Date: February 24, 2025 Introduction and Description of Location The City of McHenry has requested a traffic signal study at the intersection of Curran Road and Dartmoor Drive. This memorandum will analyze the existing and future traffic volumes, crash history, and traffic signal warrants at the intersection. Existing Geometry Curran Road is a north-south, two-lane undivided major collector under the jurisdiction of the City of McHenry. The posted speed limit is 40 mph. At Dartmoor Drive, the cross section widens to provide dedicated left and right turn lanes in both the northbound and southbound directions. The east and west legs of Dartmoor Drive are stop-controlled. Dartmoor Drive is a two-lane undivided major collector with a posted speed limit of 25 mph. The east leg approach has a single lane, while the west leg approach provides dedicated right and left turn lanes. The north leg of Curran Road has a high visibility pedestrian crossing with rectangular rapid flashing beacons (RRFBs) activated by push buttons. During the spring and summer, this crosswalk is regularly used for neighborhood residents traveling to Shamrock Farms Park west of the intersection. 199 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 2 FIGURE 1 – PROJECT LOCATION AERIAL IMAGE Cu r r a n R o a d Cu r r a n R o a d Dartmoor Drive Dartmoor Drive N 200 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 3 Data Collection Seventy-two (72) continuous hours of data for the intersection were collected in 15-minute intervals on Tuesday, January 14th to Thursday, January 16, 2025. These three days of data were averaged to estimate a typical weekday of traffic. The peak periods were determined to be from 7:00-8:00am and 4:00-5:00pm. TABLE 1 – HOURLY TRAFFIC VOLUMES Crash History Six years of crash data, from 2019 through 2024, was provided by the City for analysis at the study intersection. The crashes are listed in Table 2. Nineteen (19) total crashes were recorded at the intersection, with nine of these occurring in the last two years. The crash severity is classified on the KABCO scale, where K indicates a fatal crash, A indicates a serious injury, B indicates a minor injury, C indicates a possible injury, and O indicates a property damage only (PDO) crash. One serious injury crash occurred at the intersection in 2023, where a southbound vehicle struck a bicyclist using the crosswalk on the north leg of the intersection. Two minor injury crashes, and two additional possible injury crashes, also occurred in the six-year timeframe. The remaining fourteen (14) crashes were PDO. Turning crashes were the most common type of crash, with a total of eight. Five angle crashes, and four fixed object crashes were the next most common types, followed by one pedal cyclist crash, and one rear end crash. Failure to yield right of way was the most common contributing factor, accounting for 10 of the nineteen (19) crashes. 201 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 4 TABLE 2 – CRASH SUMMARY A traffic signal can be warranted based in part upon the crash history over a 1-year or a 3-year period at an intersection. The intersection can meet crash history criteria if there are a certain number of fatal or injury crashes, or if there are a certain number of pedestrian or angle crashes. Angle crashes are defined as a crash involving a car on the major street colliding with a car on the minor street. Based on these criteria, there were seven crashes that meet the angle or pedestrian crash criteria in the last three years, and there were three injury crashes in the last three years. The volume criteria of the crash history warrant will be discussed in the Signal Warrant Analysis section of this report. 202 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 5 Future Traffic Projections Traffic projections for the year 2050 were solicited from Chicago Metropolitan Agency for Planning (CMAP) to determine the projected background traffic growth in the area of the intersection. Traffic is expected to increase by a total of approximately 22% by 2050 in the study area (or 0.8% annually). The projection letter is included in the Appendix. CMAP’s projections are based on a regional travel demand model and do not generally consider specific development plans and travel patterns. South of the study intersection, large swaths of undeveloped land are planned to be developed in the near future with residences. One plan by the homebuilder Lennar seeks to develop 304 acres of land into 584 residences. An additional 80-acre parcel (the Stade parcel) is expected to be developed with two residences per acre, resulting in a total of 744 planned residences near the intersection. This number of homes is projected to produce approximately 7,016 trips per day, based on data provided by the Institute of Traffic Engineers (ITE) Trip Generation Manual. A concept plan for the Lennar development indicates that this subdivision would have access points along Bull Valley Road and along Curran Road south of the study intersection. The proposed development would also connect to existing subdivision roads, meaning a smaller portion of development traffic would access Dartmoor Drive to leave the site. Traffic distribution for the proposed development traffic was based on the concept plans, ITE hourly trip distribution rates, and on the existing travel patterns shown in the traffic counts collected at the intersection. It was assumed that approximately 53% of the trips would travel south from the new development to use Bull Valley Road and would not travel through the intersection of Curran Road and Dartmoor Drive. 19% of the trips were assigned to the west leg of Dartmoor Drive, 7% were assigned to the east leg of Dartmoor Drive, and the remaining 21% would travel north on Curran Road through the study intersection. The estimated development traffic volumes are shown in Table 3. These volumes show that traffic is primarily leaving the new subdivision during the morning peak hour. These vehicles travel north on Curran Road through the intersection, or make an eastbound left turn or westbound right turn from Dartmoor Drive to head north on Curran Road. Similarly, most traffic returns home during the evening peak hour by traveling southbound on Curran Road. This study considers three volume scenarios: 2025 existing, 2025 plus development traffic, and 2050 plus development traffic. The future ADTs are estimated using the development traffic projection with directional distribution as described above, plus the CMAP projections for 2050. 21% Curran Rd. (North) 53% Curran Rd./Bull Valley Rd (South) New Development 19% Dartmoor Dr. (West) 7% Dartmoor Dr. (East) 203 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 6 TABLE 3 – FUTURE DEVELOPMENT TRAFFIC VOLUMES TABLE 4 – EXISTING AND PROJECTED ADT 2025 ADT (vehicles/day) 2025 plus Development ADT (vehicles/day) 2050 plus Development ADT (vehicles/day) Curran Rd (north) 5,300 7,700 8,900 Curran Rd (south) 5,900 7,500 8,800 Dartmoor Dr (west) 2,200 2,800 3,300 Dartmoor Dr (east) 2,900 3,100 3,700 204 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 7 Signal Warrant Analysis A traffic signal is under consideration for a possible improvement at this intersection. Signal warrants from the Manual on Uniform Traffic Control Devices (MUTCD) were evaluated under three scenarios: existing volumes, existing plus proposed development volumes, and future volumes based on the CMAP growth projections plus proposed development volumes. Explanations of the various warrants and notes regarding the analysis are as follows:  Warrant 1 (Eight-Hour Vehicular Volume): The counts do not show sufficient traffic volume to satisfy Warrant 1. This warrant is intended for locations where a steady stream of side-street traffic exists throughout the day. It requires one of three hourly volume thresholds to be met for eight hours of the day: 500 vehicles on the major road with 150 vehicles on one minor approach (condition A), 750 vehicles on the major road with 75 vehicles on one minor approach (condition B), or 80% of both of these thresholds (condition A+B). The volume thresholds are only met for 1 hour under existing volumes, and for five hours using 2050 traffic and the development volumes. This warrant is not met.  Warrant 2 (Four-Hour Vehicular Volume): The volumes do not satisfy the volume criteria. This warrant is used for locations that have a higher volume of side street traffic concentrated into four hours of a typical day. The volume criteria is based on a plotted equation in the MUTCD (shown below in Figure 2. With the current and projected traffic volumes on Curran Road, Dartmoor Drive traffic would need to be between 150 and 250 vehicles per hour for four hours. No hours meet the thresholds in either 2025 scenario. Using 2050 traffic (plotted using black dots in the figure below), the thresholds are met for two hours, with two more hours approximately 10 vehicles away from the threshold. It is possible that this warrant may be met in 2050 if traffic patterns change in the future. However using the traffic data as described in this study, this warrant is not met. FIGURE 2 – FOUR-HOUR AND PEAK HOUR WARRANT PLOT 205 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 8  Warrant 3 (Peak Hour Vehicle): The higher volume thresholds for peak hour warrants are not satisfied in any of the scenarios. The peak hour warrant is meant for a location where side street traffic incurs undue delay in a single hour. This warrant requires higher side street traffic volumes, translating to more than 250 vehicles in one hour on either of the Dartmoor Drive approaches. This warrant is not met.  Warrant 4 (Pedestrian Volume): 2025 traffic volumes were collected in January when there is minimal pedestrian traffic. However, even during peak pedestrian season during the spring and summer, it is unlikely that volumes would be high enough. There would need to be nearly 100 pedestrians crossing per hour for four hours of the day to satisfy this warrant threshold, or 150 pedestrians in a single hour. This warrant is not met.  Warrant 5 (School Crossing): The intersection does not provide a critical crossing for schoolchildren on their way to and from school. This warrant is not met.  Warrant 6 (Coordinated Signal System): The nearest signal at Curran Road and Bull Valley Road does not require coordination to improve platooning. The warrant is not met.  Warrant 7 (Crash Experience): This warrant requires the intersection to meet both a crash history criteria and a volume criteria. The crash history criteria can be five angle/turning or pedestrian crashes within a 12-month period or six crashes in a 36-month period. There have been seven qualifying crashes at this intersection between 2022 and 2024, satisfying the crash history criteria. The warrant also requires that the intersection meet the 80% volume threshold from Warrant 1 for eight hours of a typical day. The intersection would require hourly volumes of 400 vehicles on Curran Road with 120 vehicles on one approach of Dartmoor Drive, or 600 vehicles on Curran Road with 60 vehicles on Dartmoor Drive. The volume threshold is only met for five hours using 2050 traffic. The projected traffic in 2050 indicates that between 9am and 2pm, the intersection is expected to see approximately 400-500 vehicles per hour on Curran Road with approximately 80- 100 vehicles per hour on Dartmoor Drive, meaning there would need to be approximately 20-40 more cars on Dartmoor Drive each hour. Because of the volume criteria, this warrant is not met.  Warrant 8 (Roadway Network): This warrant concerns an intersection of two major routes, and these streets do not qualify as arterial routes. This warrant is not met.  Warrant 9 (Intersection Near a Grade Crossing): There are no grade crossings in the study area. The warrant is not met. In summary, none of the MUTCD signal warrants are met at this intersection. The land use surrounding the intersection is primarily residential. Residential traffic is somewhat concentrated to the peak rush hour periods of the day, making it difficult to satisfy eight-hour volume warrant criteria as outlined in Warrants 1 and 7. The traffic volumes on Dartmoor Drive are also not high enough to satisfy the peak hour or four-hour warrants. If future development plans differ significantly than the Lennar concept included in the Appendix, or if a development plan for the 80-acre parcel indicates that all or most traffic will be directed to Dartmoor Drive, the traffic projections should be re-evaluated. 206 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 9 TABLE 5 –SIGNAL WARRANT ANALYSIS SUMMARY Signal Warrant Existing Year Volumes (2025) Existing Year Plus Development Volumes (2025) Design Year Volumes (2050) Met? Met? Met? Curran Rd at Dartmoor Dr Warrant 1 NO NO NO Warrant 2 NO NO NO Warrant 3 NO NO NO Warrant 4 NO NO NO Warrant 5 NO NO NO Warrant 6 NO NO NO Warrant 7 NO NO NO Warrant 8 NO NO NO Warrant 9 NO NO NO All-Way Stop Warrant Analysis The MUTCD also has a set of warrants for evaluating the use of all-way stop control. Explanations of the warrants and notes regarding the analysis are as follows:  Warrant A (Crash Experience): This warrant requires five crashes within a 12-month period or six crashes in a 36-month period that are correctable with the installation of all way stop control. There is no additional volume criteria as in the signal warrant. This warrant is met.  Warrant B (Sight Distance): No sight obstructions are noted at this intersection.  Warrant C (Transition to Signal Control): This warrant refers to an intersection where signal control is warranted but not yet installed. This warrant is not met.  Warrant D (8-Hour Volume): This warrant requires volumes of 300 vehicles per hour on the major street and 200 vehicles per hour on the minor street for eight hours in a day. Curran Road traffic exceeds the 300 vehicle threshold, but Dartmoor Drive only reaches 200 vehicles per hour during two hours of the day in 2025, increasing to six hours in 2050. This warrant is not met.  Warrant E (Other Factors): Other factors include the need to control left turn conflicts, the need to improve traffic flow on two roads of similar volume, or to protect pedestrian movements that require all-way stop control. The crash history at the intersection satisfies Warrant A for all-way stop control. Typically, all-way stop control is preferred at locations where the two intersecting roads have similar volumes. In this case, Curran Road has higher volumes than Dartmoor Drive, and therefore, Curran Road traffic will incur added delays 207 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 10 compared to the existing two-way stop control. The intersection delays as an all-way stop are expected to be graded at a level of service (LOS) C, which is considered acceptable. However, the added delay will primarily affect Curran Road drivers, who are accustomed to driving through the intersection without stopping in the current configuration. The safety improvements by slowing and stopping traffic on Curran Road will also add a benefit to the intersection, given the increased crash frequency in the last two years. Other Considerations Three of the intersection approaches have three lanes – one through lane plus dedicated right and left turn lanes. This is not a typical intersection layout for an intersection of two collectors with daily traffic volumes under 6,000 vehicles. After reviewing IDOT’s Bureau of Design and Environment (BDE) Manual criteria for auxiliary turn lanes, the north and south legs of the intersection do not meet the criteria for dedicated right turn lanes. Similarly, the west leg also fails to meet auxiliary turn lane criteria, due to the intersection geometry and turning movements, it may be more advantageous to combine the left and through movements into a shared lane and provide a dedicated right turn lane. Providing unwarranted approach lanes can increase the number of possible vehicle interactions and conflicts at the intersection, which can be a factor in higher crash rates. Additional approach lanes also increase the width of the road for pedestrians to cross. Consider re-configuring the approach lanes at the intersection. The previously installed high visibility crosswalk with RRFBs on the north leg of Curran Road is a valuable safety improvement for pedestrians and should be maintained. One other alternative to consider at this intersection is the construction of a roundabout. Roundabouts have very strong safety benefits, especially at intersections like this with a history of angle crashes. The geometry of a roundabout eliminates the possibility of angle or turning crashes, instead turning the conflicts into less severe and slower speed sideswipe conflicts at the roundabout entries. According to the FHWA’s Crash Modification Factors Clearinghouse, single-lane roundabouts have been proven to reduce crashes by 78% for suburban two-way stop-controlled intersections like Curran Road at Dartmoor Drive. A roundabout would also likely have lower delays than other intersection types. Roundabouts do not have a prescribed warrant process, but because the change is similar to all-way stop control, many jurisdictions use all-way stop control warrants to justify the construction of a roundabout. Based on the analysis done in this study, a roundabout can be justified by the crash history criteria of the all-way stop warrant. A planning-level capacity analysis using the 2050 projected traffic was performed for all the possible alternatives mentioned: two-way stop control and all-way stop control with lane reductions, a single-lane roundabout, and a traffic signal. The signal analysis was performed for comparison even though warrants are not met. The results are shown in Table 6. 208 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 11 TABLE 6 –TRAFFIC OPERATIONS COMPARISON Location / Approach Delay (sec) and LOS Results – 2050 plus Development Scenario Two-Way Stop All-Way Stop Roundabout Signal AM PM AM PM AM PM AM PM Curran Rd and Dartmoor Dr EB Approach 24.1 C 69.8 F 13.4 B 13.1 B 7.7 A 5.6 A 33.8 C 37.3 D WB Approach 38.0 E 41.1 E 17.0 C 15.3 C 5.8 A 6.8 A 37.7 D 41.1 D NB Approach 0.4 A 1.3 A 16.0 C 23.5 C 5.5 A 8.9 A 7.4 A 6.0 A SB Approach 1.3 A 1.8 A 23.2 C 25.7 D 6.6 A 7.6 A 7.2 A 6.1 A OVERALL 18.4 C 22.3 C 6.4 A 7.8 A 18.7 B 13.1 B The results indicate that the roundabout is expected to operate with the lowest delays per vehicle. Each approach and the intersection overall is graded at LOS A. The two-way stop alternative is projected to operate with high delays and LOS grades at E or F on the side streets, though this is common for two-way stop-controlled intersections. The all-way stop alternative is projected to operate at acceptable levels of service, graded at LOS D or better. However, this alternative results in the highest delays on Curran Road. The signal alternative is projected at LOS B overall, with delays on the side streets equating to LOS grades of C and D. Within the Appendix an Engineer’s Opinion of Probable Cost (EOPC) has been prepared depicting a traffic signal improvement and a roundabout improvement. It should be noted that the traffic signal improvement would not be eligible for potential outside funding participation (federal or State) since this option does not meet signal warrants. The total estimated cost for the traffic signal option is $500k. Regarding the roundabout option, it should be noted that ROW dedication would be required from the Stade parcel to construct this alternative ($200k has been budgeted in the EOPC for land acquisition). The roundabout option would be eligible for outside federal funding participation. The maximum Surface Transportation Program (STP) award amount via the McHenry County Council of Mayors (MCCOM) is currently $1.5M. The total estimate cost for the roundabout option is $4.5M. 209 Curran-Dartmoor TraƯic Signal Study City of McHenry Page 12 Recommendation The intersection of Curran Road at Dartmoor Drive was reviewed to determine whether a traffic signal is warranted. Based on the existing and projected traffic volumes, as well as the crash history, a traffic signal is not warranted. However, the crash history indicates that all-way stop control is warranted to help improve safety at the intersection. Geometric re-configuration to reduce the number of approach lanes on the north, south, and west legs could also provide some safety benefits. A roundabout was also considered because of the significant safety benefits relating to the crash history at the intersection. Based on a preliminary intersection traffic analysis, a roundabout is predicted to operate with the lowest delays of all alternatives considered and provides very strong safety benefits. Appendix Traffic Counts CMAP Coordination Development Concept Plan Signal Warrant Analysis Two-Way Stop Control Analysis All-Way Stop Control Analysis Roundabout Analysis Signal Analysis MUTCD Signal Warrant Criteria Engineer’s Opinion of Probable Cost 210 TRAFFIC COUNTS 211 Type of peak hour being reported: Intersection Peak Method for determining peak hour: Total Entering Volume LOCATION: LOCATION: Curran Rd -- Dartmoor Dr QC JOB #: QC JOB #: 16872502 CITY/STATE: CITY/STATE: McHenry, IL DATE: DATE: Tue, Jan 14 2025 253 338 36 152 65 133 24 56 107 23 0.950.95 34 70 23 17 151 63 258 63 192 384 Peak-Hour: 4:00 PM -- 5:00 PMPeak-Hour: 4:00 PM -- 5:00 PM Peak 15-Min: 4:15 PM -- 4:30 PMPeak 15-Min: 4:15 PM -- 4:30 PM 0.8 4.1 5.6 0 0 4.5 12.5 8.9 6.5 0 2.9 4.3 0 5.9 0.7 4.8 2.3 1.6 0.5 2.6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N/A N/A N/A N/A N/A N/A N/A N/A 15-Min Count15-Min CountPeriod Period Beginning AtBeginning At Curran RdCurran Rd (Northbound)(Northbound) Curran RdCurran Rd (Southbound)(Southbound) Dartmoor DrDartmoor Dr (Eastbound)(Eastbound) Dartmoor DrDartmoor Dr (Westbound)(Westbound)TotalTotal HourlyHourlyTotalsTotalsLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU 12:00 AM 1 3 3 0 0 1 0 0 0 0 0 0 0 0 1 0 9 12:15 AM 1 3 4 0 0 1 0 0 0 0 0 0 1 0 0 0 10 12:30 AM 0 1 2 0 2 1 1 0 1 0 0 0 0 1 0 0 9 12:45 AM 2 3 0 0 0 0 0 0 0 0 0 0 0 1 0 0 6 34 1:00 AM 0 2 3 0 1 1 0 0 0 0 0 0 2 0 0 0 9 34 1:15 AM 1 3 0 0 1 1 0 0 0 0 0 0 0 0 0 0 6 30 1:30 AM 1 1 0 0 1 3 0 0 0 0 1 0 0 0 1 0 8 29 1:45 AM 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 26 2:00 AM 1 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 3 20 2:15 AM 0 0 1 0 1 1 0 0 0 0 0 0 0 0 0 0 3 17 2:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9 2:45 AM 0 0 0 0 0 1 0 0 0 0 0 0 0 1 0 0 2 8 3:00 AM 0 1 0 0 0 0 0 0 0 0 2 0 0 0 0 0 3 8 3:15 AM 0 1 1 0 0 2 0 0 0 0 1 0 0 0 3 0 8 13 3:30 AM 1 0 0 0 1 3 0 0 0 0 1 0 1 0 0 0 7 20 3:45 AM 0 1 0 0 0 2 0 0 0 0 1 0 2 0 0 0 6 24 4:00 AM 0 1 1 0 0 3 0 0 0 0 2 0 2 0 0 0 9 30 4:15 AM 0 2 0 0 0 3 1 0 1 0 2 0 0 1 0 0 10 32 4:30 AM 0 3 0 0 0 8 0 0 2 0 4 0 5 1 3 0 26 51 4:45 AM 1 1 0 0 0 6 0 0 1 0 3 0 8 0 2 0 22 67 5:00 AM 0 3 2 0 1 6 1 0 2 0 8 0 5 0 3 0 31 89 5:15 AM 2 1 0 0 1 7 0 0 1 0 6 0 4 0 7 0 29 108 5:30 AM 0 4 0 0 1 16 0 0 2 1 12 0 7 0 4 0 47 129 5:45 AM 1 7 4 0 1 21 0 0 4 2 9 0 16 0 3 0 68 175 6:00 AM 0 6 0 0 1 21 1 0 3 6 13 0 11 1 4 0 67 211 6:15 AM 0 10 2 0 4 39 0 0 0 5 15 0 16 0 11 0 102 284 6:30 AM 0 8 0 0 3 49 0 0 7 3 20 0 17 1 5 0 113 350 6:45 AM 1 21 0 0 6 36 0 0 4 15 9 0 19 1 10 0 122 404 7:00 AM 3 29 1 0 14 54 0 0 5 25 26 0 17 4 25 0 203 540 7:15 AM 1 20 2 0 17 67 1 0 4 27 15 0 20 2 13 0 189 627 7:30 AM 1 28 3 0 14 73 1 0 8 5 8 0 10 9 14 0 174 688 7:45 AM 3 31 4 0 4 53 2 0 4 7 12 0 18 3 21 0 162 728 8:00 AM 3 21 3 0 4 45 3 0 1 5 8 0 4 3 8 0 108 633 8:15 AM 1 18 4 0 3 45 1 0 1 4 17 0 10 2 4 0 110 554 8:30 AM 4 26 4 0 3 45 1 0 9 5 8 0 8 5 7 0 125 505 8:45 AM 5 27 3 0 6 42 4 0 5 2 10 0 11 4 8 0 127 470 9:00 AM 4 24 4 0 6 26 3 0 2 1 5 0 3 3 4 0 85 447 9:15 AM 1 19 5 0 6 28 2 0 1 2 6 0 8 3 3 0 84 421 Page 1 of 2 212 9:30 AM 3 7 5 0 4 34 1 0 1 3 8 0 8 1 10 0 85 381 9:45 AM 2 17 9 0 3 26 2 0 1 3 5 0 8 5 9 0 90 344 10:00 AM 1 10 4 0 3 21 2 0 1 4 3 0 6 1 7 0 63 322 10:15 AM 1 15 5 0 4 20 3 0 2 2 8 0 5 2 3 0 70 308 10:30 AM 3 16 3 0 8 32 0 0 2 3 4 0 9 2 3 0 85 308 10:45 AM 6 21 1 0 3 23 2 0 5 3 2 0 6 6 1 0 79 297 11:00 AM 4 19 9 0 1 16 3 0 3 2 5 0 3 1 3 0 69 303 11:15 AM 2 22 5 0 2 20 2 0 2 8 4 0 5 0 8 0 80 313 11:30 AM 8 22 4 0 2 32 4 0 1 4 4 0 3 14 7 0 105 333 11:45 AM 3 16 9 0 5 19 8 0 6 2 8 0 3 4 5 0 88 342 12:00 PM 7 20 5 0 4 20 5 1 0 12 4 0 4 5 5 0 92 365 12:15 PM 5 22 10 0 11 17 1 0 3 6 4 0 4 9 6 0 98 383 12:30 PM 4 28 9 0 2 15 1 0 0 3 8 0 6 5 7 0 88 366 12:45 PM 4 26 5 0 4 14 3 0 3 9 11 0 3 5 5 0 92 370 1:00 PM 7 18 4 0 8 27 2 0 1 7 4 0 2 4 4 0 88 366 1:15 PM 7 22 14 0 5 21 4 0 2 6 7 0 7 3 5 0 103 371 1:30 PM 2 29 12 0 1 22 0 0 1 4 5 0 6 2 9 0 93 376 1:45 PM 8 34 7 0 3 15 4 0 9 3 2 0 10 3 9 0 107 391 2:00 PM 8 41 7 0 6 33 4 0 3 2 4 0 5 7 8 0 128 431 2:15 PM 7 31 15 0 18 37 7 0 4 2 6 0 6 2 6 0 141 469 2:30 PM 7 16 11 0 10 35 2 0 2 9 7 0 6 2 5 0 112 488 2:45 PM 5 43 11 0 12 31 2 0 3 5 5 0 5 8 6 0 136 517 3:00 PM 11 50 12 0 14 30 6 0 1 5 5 0 6 22 15 0 177 566 3:15 PM 10 48 17 0 15 35 4 0 5 4 12 0 5 5 8 0 168 593 3:30 PM 16 58 16 0 10 36 10 0 5 5 8 0 4 11 12 0 191 672 3:45 PM 15 59 12 0 8 40 11 0 8 6 6 0 4 8 21 0 198 734 4:00 PM 14 53 16 0 24 40 7 0 5 6 5 0 5 10 22 0 207 764 4:15 PM 21 75 17 0 16 41 10 0 6 4 5 0 3 8 9 0 215 811 4:30 PM 14 69 14 0 5 36 10 0 6 4 8 0 6 9 12 0 193 813 4:45 PM 14 61 16 0 20 35 9 0 7 9 5 0 3 7 13 0 199 814 5:00 PM 14 60 22 0 12 38 6 0 1 6 8 0 12 11 8 0 198 805 5:15 PM 19 54 20 0 15 21 8 0 3 3 9 0 6 8 9 0 175 765 5:30 PM 18 47 19 0 14 37 6 0 4 4 6 0 8 9 10 0 182 754 5:45 PM 9 31 19 0 15 29 9 0 6 4 10 0 3 10 11 0 156 711 6:00 PM 16 40 14 0 14 22 5 0 1 0 4 0 9 4 7 0 136 649 6:15 PM 13 25 18 0 21 20 4 0 0 3 8 0 6 9 8 0 135 609 6:30 PM 10 31 16 0 8 19 5 0 0 1 4 0 5 3 6 0 108 535 6:45 PM 9 23 5 0 3 10 4 0 3 3 7 0 1 3 5 0 76 455 7:00 PM 14 14 12 0 4 11 1 0 1 3 4 0 2 2 1 0 69 388 7:15 PM 6 18 7 0 8 8 2 0 1 2 4 0 9 2 5 0 72 325 7:30 PM 9 15 14 0 1 10 3 0 2 1 6 0 2 4 3 0 70 287 7:45 PM 6 13 8 0 7 8 2 0 1 2 4 0 3 3 4 0 61 272 8:00 PM 9 17 10 0 5 5 4 0 3 2 2 0 2 2 4 0 65 268 8:15 PM 6 9 4 0 3 8 2 0 0 3 4 0 2 1 6 0 48 244 8:30 PM 6 12 4 0 6 8 3 0 2 1 2 0 1 8 3 0 56 230 8:45 PM 7 13 4 0 0 6 4 0 1 1 0 0 4 1 2 0 43 212 9:00 PM 7 8 9 0 2 8 4 0 0 1 2 0 0 1 3 0 45 192 9:15 PM 3 11 2 0 3 3 3 0 2 1 2 0 2 1 1 0 34 178 9:30 PM 1 10 4 0 4 1 0 0 0 1 2 0 1 1 2 0 27 149 9:45 PM 3 9 5 0 2 3 2 0 2 0 0 0 3 0 0 0 29 135 10:00 PM 4 8 0 0 4 4 2 0 0 2 2 0 2 0 0 0 28 118 10:15 PM 5 9 2 0 5 2 2 0 0 0 0 0 1 1 2 0 29 113 10:30 PM 1 4 1 0 3 3 1 0 0 0 1 0 0 1 0 0 15 101 10:45 PM 1 2 3 0 2 6 0 0 0 0 0 0 1 0 0 0 15 87 11:00 PM 2 4 3 0 1 1 1 0 0 0 1 0 1 0 0 0 14 73 11:15 PM 2 6 2 0 1 2 0 0 0 0 0 0 0 1 0 0 14 58 11:30 PM 1 3 0 0 1 3 0 0 0 0 2 0 1 0 0 0 11 54 11:45 PM 1 1 1 0 1 1 1 0 0 0 1 0 0 1 0 0 8 47 15-Min Count15-Min CountPeriod Period Beginning AtBeginning At Curran RdCurran Rd (Northbound)(Northbound) Curran RdCurran Rd (Southbound)(Southbound) Dartmoor DrDartmoor Dr (Eastbound)(Eastbound) Dartmoor DrDartmoor Dr (Westbound)(Westbound)TotalTotal HourlyHourlyTotalsTotalsLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU Peak 15-MinPeak 15-MinFlowratesFlowrates NorthboundNorthbound SouthboundSouthbound EastboundEastbound WestboundWestbound TotalTotalLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU All Vehicles 84 300 68 0 64 164 40 0 24 16 20 0 12 32 36 0 860 Heavy Trucks 4 12 0 0 0 4 4 0 0 0 4 8 36 Buses Pedestrians 0 0 0 0 0 Bicycles 0 0 0 0 0 0 0 0 0 0 0 0 0 Scooters Comments: Report generated on 1/24/2025 8:30 AM SOURCE: Quality Counts, LLC (http://www.qualitycounts.net) 1-877-580-2212 Page 2 of 2 213 Type of peak hour being reported: Intersection Peak Method for determining peak hour: Total Entering Volume LOCATION: LOCATION: Curran Rd -- Dartmoor Dr QC JOB #: QC JOB #: 16872503 CITY/STATE: CITY/STATE: McHenry, IL DATE: DATE: Wed, Jan 15 2025 247 271 37 156 54 140 16 59 116 12 0.970.97 32 59 31 25 139 71 196 73 212 340 Peak-Hour: 3:30 PM -- 4:30 PMPeak-Hour: 3:30 PM -- 4:30 PM Peak 15-Min: 3:30 PM -- 3:45 PMPeak 15-Min: 3:30 PM -- 3:45 PM 1.2 4.8 0 1.9 0 2.9 18.8 6.8 6 0 9.4 6.8 3.2 0 0.7 1.4 3.1 1.4 1.9 2.4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N/A N/A N/A N/A N/A N/A N/A N/A 15-Min Count15-Min CountPeriod Period Beginning AtBeginning At Curran RdCurran Rd (Northbound)(Northbound) Curran RdCurran Rd (Southbound)(Southbound) Dartmoor DrDartmoor Dr (Eastbound)(Eastbound) Dartmoor DrDartmoor Dr (Westbound)(Westbound)TotalTotal HourlyHourlyTotalsTotalsLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU 12:00 AM 1 6 2 0 0 3 0 0 0 0 0 0 1 0 1 0 14 12:15 AM 1 2 3 0 1 4 0 0 0 0 0 0 0 0 0 0 11 12:30 AM 2 2 2 0 1 2 0 0 0 0 0 0 0 0 0 0 9 12:45 AM 0 1 0 0 1 0 0 0 0 0 0 0 1 0 0 0 3 37 1:00 AM 0 2 0 0 0 0 1 0 0 0 0 0 1 0 0 0 4 27 1:15 AM 0 1 1 0 0 2 0 0 0 0 0 0 0 0 0 0 4 20 1:30 AM 1 0 0 0 1 3 0 0 0 0 0 0 0 0 0 0 5 16 1:45 AM 1 1 1 0 1 0 0 0 0 0 0 0 0 0 0 0 4 17 2:00 AM 0 1 2 0 0 0 0 0 0 0 0 0 0 0 0 0 3 16 2:15 AM 0 0 0 0 1 2 0 0 0 0 0 0 0 0 0 0 3 15 2:30 AM 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 2 12 2:45 AM 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 9 3:00 AM 0 1 0 0 0 0 0 0 0 0 1 0 0 0 1 0 3 9 3:15 AM 0 2 0 0 0 2 0 0 0 0 0 0 1 0 1 0 6 12 3:30 AM 0 2 0 0 1 2 0 0 0 0 1 0 1 0 0 0 7 17 3:45 AM 0 1 0 0 1 2 0 0 0 0 1 0 0 1 0 0 6 22 4:00 AM 1 0 0 0 0 4 0 0 0 0 1 0 0 0 0 0 6 25 4:15 AM 0 0 0 0 0 3 1 0 0 0 2 0 1 1 1 0 9 28 4:30 AM 1 5 0 0 1 7 0 0 2 0 6 0 3 0 4 0 29 50 4:45 AM 0 3 0 0 1 8 0 0 3 0 3 0 11 0 1 0 30 74 5:00 AM 1 3 1 0 2 12 1 0 1 0 6 0 3 0 5 0 35 103 5:15 AM 0 3 0 0 1 8 0 0 1 0 4 0 4 1 6 0 28 122 5:30 AM 3 7 1 0 2 19 1 0 1 1 13 0 10 0 11 0 69 162 5:45 AM 1 7 2 0 0 17 0 0 2 1 13 0 8 0 3 0 54 186 6:00 AM 0 10 0 0 1 19 1 0 5 3 8 0 12 0 6 0 65 216 6:15 AM 0 14 3 0 0 33 1 0 0 3 21 0 20 0 10 0 105 293 6:30 AM 0 11 1 0 3 38 0 0 5 4 20 0 23 0 2 0 107 331 6:45 AM 1 22 2 0 5 34 1 0 4 18 13 0 12 1 14 1 128 405 7:00 AM 0 24 2 0 16 44 2 0 8 28 20 0 19 3 27 0 193 533 7:15 AM 4 19 5 0 19 62 1 0 5 25 17 0 13 0 14 0 184 612 7:30 AM 4 27 4 0 12 64 2 0 8 6 6 0 20 6 15 0 174 679 7:45 AM 1 25 5 0 1 49 2 0 4 3 12 0 14 2 13 0 131 682 8:00 AM 6 17 5 0 5 31 2 0 2 4 7 0 11 0 13 0 103 592 8:15 AM 4 15 5 0 5 42 2 0 3 2 14 0 14 3 8 0 117 525 8:30 AM 3 18 4 0 5 48 2 0 10 5 17 0 15 4 9 0 140 491 8:45 AM 6 17 4 0 9 33 4 0 6 1 13 0 11 2 6 0 112 472 9:00 AM 3 28 7 0 6 38 3 0 1 3 8 0 9 4 5 0 115 484 9:15 AM 3 19 6 0 5 32 0 0 2 1 4 0 4 1 6 0 83 450 Page 1 of 2 214 9:30 AM 3 18 4 0 4 36 2 0 1 2 6 0 6 1 4 0 87 397 9:45 AM 5 14 3 0 4 23 2 0 0 3 9 0 8 6 12 0 89 374 10:00 AM 6 11 2 0 4 25 1 0 0 5 10 0 4 6 11 0 85 344 10:15 AM 1 13 9 0 3 25 3 0 2 6 6 0 6 5 3 0 82 343 10:30 AM 2 20 5 0 7 31 1 0 0 7 4 0 7 3 3 0 90 346 10:45 AM 4 17 7 0 11 26 5 0 3 4 2 0 6 6 5 0 96 353 11:00 AM 5 13 1 0 6 33 2 0 3 5 4 0 4 4 5 0 85 353 11:15 AM 5 16 6 0 10 27 1 0 3 7 6 0 4 5 7 0 97 368 11:30 AM 4 24 5 0 5 16 1 0 5 4 9 0 8 7 9 0 97 375 11:45 AM 5 24 4 0 5 24 0 0 3 8 7 0 4 4 8 0 96 375 12:00 PM 6 25 3 0 12 25 3 0 3 6 5 0 10 6 4 0 108 398 12:15 PM 2 26 9 0 4 27 3 0 4 2 7 0 1 2 1 0 88 389 12:30 PM 6 27 6 0 4 22 5 0 1 3 7 0 4 5 6 0 96 388 12:45 PM 5 29 16 0 5 26 4 0 6 5 7 0 9 2 8 0 122 414 1:00 PM 6 32 8 0 7 26 5 0 2 4 7 0 5 7 9 0 118 424 1:15 PM 3 29 8 0 5 23 4 0 3 4 6 0 4 4 9 0 102 438 1:30 PM 6 20 7 0 5 25 4 0 3 8 6 0 2 2 10 0 98 440 1:45 PM 10 25 7 0 7 27 1 0 1 2 9 0 15 25 14 0 143 461 2:00 PM 8 45 6 0 6 20 4 0 0 4 5 0 13 15 11 0 137 480 2:15 PM 6 34 10 0 25 41 5 0 1 2 4 0 9 6 7 0 150 528 2:30 PM 4 30 8 0 14 35 4 0 4 4 7 0 9 2 4 0 125 555 2:45 PM 6 47 11 0 5 33 4 0 3 3 7 0 5 6 4 0 134 546 3:00 PM 5 38 17 0 8 31 4 0 3 7 9 0 3 8 5 0 138 547 3:15 PM 15 44 13 0 7 39 3 0 4 4 10 0 4 6 6 0 155 552 3:30 PM 14 50 16 0 9 42 10 0 7 4 5 0 10 12 17 0 196 623 3:45 PM 19 52 21 0 8 36 9 0 1 4 10 0 5 5 13 0 183 672 4:00 PM 21 45 22 0 23 38 13 0 2 2 4 0 1 8 8 0 187 721 4:15 PM 17 49 14 0 14 40 5 0 6 2 12 0 9 7 21 0 196 762 4:30 PM 10 57 14 0 15 43 9 0 2 6 9 0 3 5 7 0 180 746 4:45 PM 10 64 23 0 11 30 6 0 5 4 9 0 4 6 9 0 181 744 5:00 PM 18 49 16 0 17 23 6 0 2 5 5 0 1 4 17 0 163 720 5:15 PM 22 57 17 0 11 29 9 0 4 7 12 0 8 8 4 0 188 712 5:30 PM 17 36 21 0 10 35 5 0 4 3 6 0 9 3 12 0 161 693 5:45 PM 14 40 16 0 11 34 2 0 6 5 8 0 7 6 12 0 161 673 6:00 PM 15 31 19 0 8 26 6 0 2 2 8 0 5 3 3 0 128 638 6:15 PM 12 27 10 0 7 22 8 0 4 2 5 0 4 5 10 0 116 566 6:30 PM 10 41 16 0 9 12 3 0 4 6 7 0 5 5 9 0 127 532 6:45 PM 6 18 12 0 8 21 5 0 3 6 4 0 2 4 4 0 93 464 7:00 PM 10 17 11 0 4 11 9 0 2 1 4 0 4 3 5 0 81 417 7:15 PM 8 22 11 0 3 20 7 0 3 3 2 0 5 0 4 0 88 389 7:30 PM 15 18 11 0 1 8 2 0 2 0 8 0 1 5 3 0 74 336 7:45 PM 6 13 6 0 2 6 7 0 2 1 3 0 3 3 3 0 55 298 8:00 PM 7 16 5 0 6 11 3 0 0 1 3 0 4 5 3 0 64 281 8:15 PM 5 8 7 0 8 10 2 0 0 5 5 0 2 12 8 0 72 265 8:30 PM 9 18 5 0 3 7 2 0 2 1 1 0 3 10 4 0 65 256 8:45 PM 13 12 7 0 1 4 1 0 0 0 4 0 4 1 1 0 48 249 9:00 PM 3 14 6 0 1 10 2 0 1 2 1 0 1 3 2 0 46 231 9:15 PM 5 6 2 0 7 4 0 0 0 0 1 0 2 4 1 0 32 191 9:30 PM 2 9 5 0 3 6 1 0 2 0 2 0 0 1 2 0 33 159 9:45 PM 4 10 2 0 1 1 3 0 1 0 1 0 0 1 1 0 25 136 10:00 PM 3 6 3 0 0 2 1 0 0 4 2 0 0 4 0 0 25 115 10:15 PM 2 6 3 0 3 3 4 0 0 0 0 0 1 2 2 0 26 109 10:30 PM 4 8 3 0 2 2 0 0 0 0 3 0 1 1 2 0 26 102 10:45 PM 2 0 1 0 2 3 1 0 0 0 2 0 2 1 0 0 14 91 11:00 PM 2 3 0 0 0 2 1 0 0 1 2 0 0 1 1 0 13 79 11:15 PM 3 6 2 0 1 1 0 0 0 0 2 0 0 1 0 0 16 69 11:30 PM 1 5 4 0 2 1 0 0 0 0 0 0 0 0 1 0 14 57 11:45 PM 1 3 1 0 0 2 1 0 0 1 0 0 0 1 1 0 11 54 15-Min Count15-Min CountPeriod Period Beginning AtBeginning At Curran RdCurran Rd (Northbound)(Northbound) Curran RdCurran Rd (Southbound)(Southbound) Dartmoor DrDartmoor Dr (Eastbound)(Eastbound) Dartmoor DrDartmoor Dr (Westbound)(Westbound)TotalTotal HourlyHourlyTotalsTotalsLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU Peak 15-MinPeak 15-MinFlowratesFlowrates NorthboundNorthbound SouthboundSouthbound EastboundEastbound WestboundWestbound TotalTotalLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU All Vehicles 56 200 64 0 36 168 40 0 28 16 20 0 40 48 68 0 784 Heavy Trucks 0 8 0 0 0 0 0 0 0 0 0 4 12 Buses Pedestrians 0 0 0 0 0 Bicycles 0 0 0 0 0 0 0 0 0 0 0 0 0 Scooters Comments: Report generated on 1/24/2025 8:30 AM SOURCE: Quality Counts, LLC (http://www.qualitycounts.net) 1-877-580-2212 Page 2 of 2 215 Type of peak hour being reported: Intersection Peak Method for determining peak hour: Total Entering Volume LOCATION: LOCATION: Curran Rd -- Dartmoor Dr QC JOB #: QC JOB #: 16872504 CITY/STATE: CITY/STATE: McHenry, IL DATE: DATE: Thu, Jan 16 2025 266 339 30 178 58 137 26 56 122 28 0.970.97 37 82 28 29 143 69 258 57 235 384 Peak-Hour: 3:45 PM -- 4:45 PMPeak-Hour: 3:45 PM -- 4:45 PM Peak 15-Min: 4:30 PM -- 4:45 PMPeak 15-Min: 4:30 PM -- 4:45 PM 2.3 4.1 6.7 2.2 0 3.6 11.5 7.1 4.9 0 5.4 6.1 7.1 0 0.7 1.4 2.7 1.8 2.6 2.3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N/A N/A N/A N/A N/A N/A N/A N/A 15-Min Count15-Min CountPeriod Period Beginning AtBeginning At Curran RdCurran Rd (Northbound)(Northbound) Curran RdCurran Rd (Southbound)(Southbound) Dartmoor DrDartmoor Dr (Eastbound)(Eastbound) Dartmoor DrDartmoor Dr (Westbound)(Westbound)TotalTotal HourlyHourlyTotalsTotalsLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU 12:00 AM 1 5 2 0 0 2 0 0 0 0 0 0 0 0 0 0 10 12:15 AM 4 1 1 0 1 0 0 0 0 0 0 0 0 0 0 0 7 12:30 AM 1 3 0 0 1 4 0 0 0 0 0 0 0 1 1 0 11 12:45 AM 1 1 2 0 1 1 0 0 0 0 0 0 0 1 0 0 7 35 1:00 AM 1 3 0 0 0 1 0 0 0 0 0 0 0 0 0 0 5 30 1:15 AM 1 0 1 0 0 2 0 0 0 0 1 0 0 0 0 0 5 28 1:30 AM 1 0 1 0 2 0 0 0 0 0 0 0 0 0 0 0 4 21 1:45 AM 1 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 3 17 2:00 AM 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 3 15 2:15 AM 0 1 0 0 1 2 0 0 0 0 0 0 0 0 1 0 5 15 2:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11 2:45 AM 1 2 0 0 0 0 0 0 0 0 0 0 0 1 0 0 4 12 3:00 AM 0 0 0 0 0 1 0 0 0 0 1 0 1 0 0 0 3 12 3:15 AM 0 1 0 0 0 3 0 0 0 0 2 0 1 0 1 0 8 15 3:30 AM 0 1 0 0 1 1 0 0 0 0 1 0 1 0 0 0 5 20 3:45 AM 0 0 0 0 0 5 0 0 0 0 1 0 1 0 0 0 7 23 4:00 AM 0 1 0 0 0 4 0 0 0 0 1 0 0 0 1 0 7 27 4:15 AM 1 1 0 0 0 2 1 0 0 0 2 0 1 0 1 0 9 28 4:30 AM 1 6 0 0 0 4 0 0 4 0 7 0 5 0 6 0 33 56 4:45 AM 0 5 0 0 0 6 0 0 4 0 7 0 6 1 2 0 31 80 5:00 AM 0 5 0 0 1 10 1 0 0 0 8 0 1 0 4 0 30 103 5:15 AM 1 2 0 0 0 13 0 0 1 0 3 0 7 1 5 0 33 127 5:30 AM 4 7 2 0 1 16 0 0 2 1 8 0 8 0 9 0 58 152 5:45 AM 0 6 2 0 0 17 0 0 3 3 12 0 12 1 4 0 60 181 6:00 AM 0 10 1 0 2 16 1 0 5 5 9 0 9 3 5 0 66 217 6:15 AM 1 11 0 0 2 39 1 0 2 6 17 0 17 0 7 0 103 287 6:30 AM 4 9 1 0 1 45 0 0 5 2 17 0 15 0 6 0 105 334 6:45 AM 2 20 2 0 7 41 1 0 6 17 13 0 18 0 11 0 138 412 7:00 AM 2 25 2 0 12 46 2 0 3 24 19 0 26 3 35 0 199 545 7:15 AM 3 19 1 0 22 63 5 0 2 28 13 1 9 1 15 0 182 624 7:30 AM 2 24 2 0 7 61 1 0 5 10 11 0 23 9 9 0 164 683 7:45 AM 0 17 2 0 6 52 1 0 4 3 17 0 19 4 9 0 134 679 8:00 AM 1 23 6 0 5 46 0 0 4 3 6 0 12 2 11 0 119 599 8:15 AM 5 19 3 0 5 35 2 0 5 4 20 0 9 1 9 0 117 534 8:30 AM 5 33 1 0 5 44 0 0 3 6 19 0 14 2 10 0 142 512 8:45 AM 1 24 8 0 5 31 7 0 4 2 12 0 12 1 7 0 114 492 9:00 AM 3 24 7 0 4 28 5 0 6 5 9 0 9 5 8 0 113 486 9:15 AM 1 17 2 0 7 30 6 0 3 2 7 0 6 2 8 0 91 460 Page 1 of 2 216 9:30 AM 4 20 3 0 2 35 2 0 0 2 3 0 0 1 4 0 76 394 9:45 AM 1 18 2 0 0 28 2 0 3 8 5 0 9 3 5 0 84 364 10:00 AM 1 18 5 0 4 18 1 0 0 3 2 0 4 5 3 0 64 315 10:15 AM 7 17 4 0 3 23 3 0 3 3 8 0 8 0 7 0 86 310 10:30 AM 0 17 5 0 5 25 0 0 3 2 3 0 7 3 6 0 76 310 10:45 AM 5 18 5 0 2 30 3 0 1 2 5 0 2 8 6 0 87 313 11:00 AM 5 18 6 0 3 22 2 0 4 1 5 0 7 4 5 0 82 331 11:15 AM 1 25 4 0 5 18 5 0 6 9 9 0 5 3 4 0 94 339 11:30 AM 5 20 5 0 5 22 3 0 1 5 6 0 11 8 7 0 98 361 11:45 AM 7 18 9 0 4 33 5 0 5 2 3 0 4 4 4 0 98 372 12:00 PM 5 29 7 0 4 26 4 0 1 8 8 0 4 5 7 0 108 398 12:15 PM 8 26 10 0 6 29 3 0 0 6 6 0 0 7 12 0 113 417 12:30 PM 9 24 7 0 9 31 1 0 1 2 6 0 4 7 7 0 108 427 12:45 PM 4 22 7 0 8 38 3 0 2 8 8 0 6 5 4 0 115 444 1:00 PM 3 19 5 0 10 35 1 0 4 9 6 0 4 4 6 0 106 442 1:15 PM 3 26 5 0 8 28 2 0 1 3 8 0 7 2 9 0 102 431 1:30 PM 5 31 10 0 6 38 4 0 4 3 8 0 6 3 9 0 127 450 1:45 PM 7 25 5 0 6 22 3 0 1 1 4 0 6 3 7 0 90 425 2:00 PM 6 31 3 0 8 32 1 0 1 4 9 0 5 4 5 0 109 428 2:15 PM 7 35 17 0 12 27 4 0 1 5 1 0 8 5 4 0 126 452 2:30 PM 4 35 9 0 5 30 6 0 3 7 3 0 8 4 3 0 117 442 2:45 PM 6 31 8 0 14 47 3 0 5 4 3 0 5 14 8 0 148 500 3:00 PM 7 41 13 0 15 43 5 0 4 5 6 0 3 24 19 0 185 576 3:15 PM 11 46 23 0 8 44 6 0 1 3 10 0 11 4 7 0 174 624 3:30 PM 10 50 16 0 8 39 11 0 2 2 6 0 9 7 8 0 168 675 3:45 PM 18 81 10 0 12 42 5 0 7 5 8 0 5 7 11 0 211 738 4:00 PM 20 53 15 0 19 44 6 0 3 11 7 0 9 11 14 0 212 765 4:15 PM 16 60 18 0 12 48 10 0 8 6 4 0 5 11 13 0 211 802 4:30 PM 15 64 14 0 15 44 9 0 7 6 9 1 10 8 18 0 220 854 4:45 PM 13 53 19 0 16 32 3 0 3 4 4 0 11 7 11 0 176 819 5:00 PM 19 50 20 0 12 34 1 0 1 2 7 0 4 13 10 0 173 780 5:15 PM 18 62 15 0 14 38 8 0 3 5 10 0 3 5 12 0 193 762 5:30 PM 13 48 25 0 7 28 4 0 3 12 11 0 8 4 5 0 168 710 5:45 PM 12 45 11 0 12 30 8 0 2 4 6 0 3 6 6 0 145 679 6:00 PM 19 31 13 0 6 25 5 0 4 2 7 0 6 8 11 0 137 643 6:15 PM 11 26 15 0 13 31 8 0 6 2 3 0 4 3 5 0 127 577 6:30 PM 14 18 9 0 6 27 9 0 2 0 11 0 2 8 5 0 111 520 6:45 PM 11 21 7 0 6 17 6 0 5 3 5 0 6 4 4 0 95 470 7:00 PM 12 26 16 0 11 17 2 0 0 4 3 0 3 3 4 0 101 434 7:15 PM 12 21 10 0 4 13 2 0 1 5 2 0 2 7 5 0 84 391 7:30 PM 4 17 6 0 8 12 7 0 4 2 0 0 1 7 6 0 74 354 7:45 PM 7 13 6 0 5 8 2 0 2 4 4 0 1 8 3 0 63 322 8:00 PM 6 19 10 0 1 7 10 0 3 4 6 0 6 3 4 0 79 300 8:15 PM 9 18 11 0 14 7 3 0 2 1 1 0 4 0 2 0 72 288 8:30 PM 10 10 7 0 4 10 3 0 1 2 2 0 0 3 6 0 58 272 8:45 PM 9 11 4 0 5 9 2 0 2 1 2 0 2 1 3 0 51 260 9:00 PM 4 8 7 0 4 11 1 0 1 2 4 0 2 6 5 0 55 236 9:15 PM 5 6 3 0 8 9 3 0 2 1 2 0 5 3 2 0 49 213 9:30 PM 4 8 9 0 2 9 4 0 1 0 1 0 1 2 2 0 43 198 9:45 PM 3 11 4 0 2 7 2 0 1 0 1 0 1 1 0 0 33 180 10:00 PM 5 7 2 0 3 5 2 0 0 0 0 0 1 1 2 0 28 153 10:15 PM 3 9 2 0 3 5 2 0 1 0 2 0 0 1 1 0 29 133 10:30 PM 3 4 3 0 2 3 2 0 0 0 0 0 0 1 1 0 19 109 10:45 PM 3 1 3 0 2 2 1 0 1 0 2 0 0 0 1 0 16 92 11:00 PM 3 6 3 0 1 3 2 0 0 0 1 0 0 0 1 0 20 84 11:15 PM 1 6 1 0 1 3 1 0 0 0 0 0 0 0 0 0 13 68 11:30 PM 2 3 2 0 0 4 1 0 0 0 1 0 0 1 1 0 15 64 11:45 PM 0 1 0 0 1 3 1 0 0 0 0 0 0 0 2 0 8 56 15-Min Count15-Min CountPeriod Period Beginning AtBeginning At Curran RdCurran Rd (Northbound)(Northbound) Curran RdCurran Rd (Southbound)(Southbound) Dartmoor DrDartmoor Dr (Eastbound)(Eastbound) Dartmoor DrDartmoor Dr (Westbound)(Westbound)TotalTotal HourlyHourlyTotalsTotalsLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU Peak 15-MinPeak 15-Min FlowratesFlowrates NorthboundNorthbound SouthboundSouthbound EastboundEastbound WestboundWestbound TotalTotalLeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUULeftLeftThruThruRightRightUU All Vehicles 60 256 56 0 60 176 36 0 28 24 36 4 40 32 72 0 880 Heavy Trucks 0 4 0 0 4 4 0 0 0 0 0 0 12 Buses Pedestrians 0 0 0 0 0 Bicycles 0 0 0 0 0 0 0 0 0 0 0 0 0 Scooters Comments: Report generated on 1/24/2025 8:30 AM SOURCE: Quality Counts, LLC (http://www.qualitycounts.net) 1-877-580-2212 Page 2 of 2 217 CMAP COORDINATION 218 February 10, 2025 Ted Yelton, PE, PTOE, RSP1 Lead Traffic Engineer – Transportation HR Green 1391 Corporate Drive Suite 203 McHenry, IL 60050-5528 Subject: Curran Road and Dartmoor Drive Dear Mr. Yelton: In response to a request made on your behalf and dated February 10, 2025, we have developed year 2050 average daily traffic (ADT) projections for the subject location. ROAD SEGMENT Current ADT Year 2050 ADT Curren Road from Dartmoor Drive to Bull Valley Rood 5,900 7,200 Traffic projections are developed using existing ADT data provided in the request letter and the results from the December 2024 CMAP Travel Demand Analysis. The regional travel model uses CMAP 2050 socioeconomic projections and assumes the implementation of the ON TO 2050 Comprehensive Regional Plan for the Northeastern Illinois area. If you have any questions, please call me at (312) 386-8806 or email me at jrodriguez@cmap.illinois.gov Jose Rodriguez, PTP, AICP Senior Planner, Research & Analysis cc: City of McHenry, McHenry County DOT Letters1 219 DEVELOPMENT CONCEPT PLAN 220 LANDMARK (70' X 127') LANDMARK (70' X 127') ANDARE (63' X 127') CORE PRODUCT (50' X 120') CORE PRODUCT (50' X 120') 50' LANDSCAPE BUFFER 50' LANDSCAPE BUFFER LANDMARK (70' X 127') PATH PATH PATH PATH PATH 1 1 1 1 60' ROW 60' ROW 60 '   R O W 60 '   R O W 60 '   R O W 60 '   R O W 6 5 101015152020 2525 2828 2929 3030 3535 4040 4141 4242454550505454 5555 6565 6767 68687070 7171 7575 7676 8080 8080 8282 8585 9090 9494 9595 100 105 110 113 115 116 117120 125 130 135 138 5 1010 1515 2020 2525 2929 3030 3535 4040 4545 4646 5050 5555 6060 6161 6262 65656666 6767 7070 7575 8080 8585 9595 100 101 105 110 115 120 122 123 125 128 129130 135 145 150 155 157 158160165166 167 170 175 176 177 180 185190 195 197 198200 205 5 1010 1515 1919 2020 2525 3030 3333 3434 3535 4040 4545 5050 5555 6060 6565 6767 6868 7070 7575 8080 8585 8686 9090 9595 9999 105 107 108 110115120 125 130 131135140 145 147 148 150 155 160 164 5 1010 1515 2020 2525 2626 3030 3131 3232 3535 4040 4141 4343 4444 5050 5656 57576060 6565 7070 7575 7777 DETENTION ±7.5 AC. DETENTION ±4.4 AC. DETENTION ±4.0 AC. DETENTION ±2.3 AC. DET. ±3.1 AC. DET. ±2.9 AC. DET. ±3.4 AC. DET. ±6.6 AC. DET. ±2.4 AC. DET. ±1.4 AC. DET. ±1.2 AC. DET. ±1.7 AC. DET. ±1.3 AC. PARK ±1.4 AC.CLUBHOUSE/PARK ±4.1 AC. PARK ±2.0 AC. PARK ±2.0 AC. PARK ±1.2 AC. PARK ±2.8 AC. L:\Projects\LN24208\Acad\LN24208_A06_01CP.dwg GARY R. WEBER ASSOCIATES, INC. LAND PLANNING ECOLOGICAL CONSULTING LANDSCAPE ARCHITECTURE WWW.GRWAINC.COM SITE DATA McHENRY, ILLINOISMcHENRY, ILLINOIS CONCEPT PLANCONCEPT PLAN 10/25/2024 SCALE:  1"=400' 800'400'200'0 NORTH 221 SIGNAL WARRANT ANALYSIS 222 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of No high speed or isolated community reduction applied to the Volume Warrant thresholds. Traffic Signal Warrant Analysis Required values reached for 804 total, 112 minor, 0.5 delay 0 hours Condition Satisfied?Not Satisfied Not Satisfied Criteria - Total Approach Volume (veh in one hour) 800 See Figure BelowCriteria - Minor Street High Side Volume (veh in one hour) 100 Criteria - Minor Street High Side Delay (veh-hrs)4 * Should be applied only after an adequate trial of other alternatives that could cause less delay and inconvenience to traffic has failed to solve the traffic problems. Not Satisfied 0 hours Condition Satisfied? Required values reached for Warrant 3, Peak Hour Vehicular Volume Warrants 1 - 3 (Volume Warrants) Curran-Dartmoor 2404268 2025 Existing Intersection Information Condition Satisfied?Not Satisfied Not Satisfied Not Satisfied Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane 0 percent applied 0 percent applied Warrant 1, Eight Hour Vehicular Volume Condition A Condition B Condition A+B* 5668 vehicles 2507 vehicles 6 crossings 0 crossings 500 750 400 (Cond. A) & 600 (Cond. B) Criteria - Minor Street (veh/hr)150 75 120 (Cond. A) & 60 (Cond. B) Figure 4C-1 (Warrant 2) & Figure 4C-3 (Warrant 3) Condition A Condition B See Figure BelowCriteria Warrant 2, Four Hour Vehicular Volume Required values reached for 0 hours 0 hours 1 (Cond. A) & 1 (Cond. B) Criteria - Major Street (veh/hr) 0 100 200 300 400 500 600 700 800 900 1,000 0 500 1000 1500 2000 2500 Mi n o r S t r e e t V o l u m e ( H i g h A p p r o a c h O n l y ) Major Street Volume (Both Approaches) Warrant 2 Threshold Warrant 3 Threshold Intersection Volumes Pe d e s t r i a n C r o s s i n g V o l u m e 223 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of Reduction applied to Pedestrian Warrant thresholds due to high speeds on Curran Rd. - Engineering study showing inadequate gaps in traffic. - Resultant spacing of traffic control signal is 1,000 feet or greater. Intersection Information Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane Traffic Signal Warrant Analysis Warrants 4 to 6 (Pedestrian, School, Coordinated Systems) Curran-Dartmoor 2404268 2025 Existing 5668 vehicles 2507 vehicles 6 crossings 300 feet, unless progressive movement not impacted See Figure Below Warrant 5, School Crossing Criteria - Coordinated Signal System Criteria - School Crossing Data Warrant 6, Coordinated Signal System Condition Satisfied?Not Satisfied - 20 or more schoolchildren crossing during the highest hour. - Consideration given to other remedial measures. - 300 feet or more to nearest controlled crossing, or proposed signal will not restrict progression. - If one-way, the adjacent traffic control signals are too far apart to provide the necessary degree of vehicular platooning. Condition A - Four Hour Vol. Condition B - Peak Hour Vol. Not Satisfied Not Satisfied 0 hours 0 crossings Condition Satisfied?Not Satisfied - If two-way, the adjacent traffic control signals do not provide the necessary degree of platooning, but will collectively provide a progressive operation with the proposed traffic control signal. Figure 4C-5 & Figure 4C-7 (Warrant 4 Four Hour & Peak Hour) 0 percent applied 0 percent applied Warrant 4, Pedestrian Volume Condition Satisfied? Required values reached for 0 hours Criteria - Min. Distance to Nearest Controlled Crossing Criteria - Major Street Volume and Crossing Volume 0 100 200 300 400 500 600 0 500 1000 1500 2000 2500 Pe d e s t r i a n C r o s s i n g V o l u m e Major Street Volume (Both Approaches) Ped Vol 4-Hour Threshold Ped Vol Peak Hour Threshold Intersection Volumes 224 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of Reduction applied to Crash and Roadway Network Warrant thresholds due to high speed on Curran Rd. Warrant 9, Intersection Near a Grade Crossing Condition Satisfied? Required values reached for Figure 4C-10 (Two or More Approach Lanes): Distance D = 70 feet Not Examined Criteria - Max. Distance to Nearest Controlled Crossing Criteria - Major Street Volume and Crossing Volume Criteria - Alternatives Criteria - Major Street (veh/hr) - Minor Street (veh/hr) From Warrant 1: 400 (Cond. A), 600 (Cond. B) From Warrant 1: 120 (Cond. A), 60 (Cond. B) Alternatives tried, 4 or less correctable crashes, 1 hour (Veh. Vol.), 0 hours (Ped 4-Hour), and 0 hours (Ped Peak Hour) Required values reached for Warrant 8, Roadway Network (Alternative Requirement) Criteria - Non-normal Business Day 1,000 or more vehicles per hour for any 5 hours Criteria - Existing or Immediately Projected Entering Volume 1,000 or more vehicles per typical peak hour Criteria - Warrants Satisfies Warrants 1, 2, or 3 with 5-year projected volumes Required values reached for Not an intersection of 2 major routes, but does not satisfy volume/warrant or alternative volume requirements Criteria - Common Intersection of Two Major Routes - Part of the street or highway system, or - Includes rural or suburban highways outside, entering, or traversing a city, or - Appears as or major route on an official plan. 5668 vehicles 2507 vehicles 6 crossings 0 crossings 0 percent applied 0 percent applied Warrant 7, Crash Experience Condition Satisfied?Not Satisfied Condition Satisfied?Not Satisfied Criteria - Alternatives Adequate trial has failed to reduce the crash frequency 5 or more crashes susceptible to correction by a traffic control signalCriteria - Reported Crashes (within 12-month period) 80 percent of the Pedestrian Volume Warrant requirements(Alternative Volume Requirement) Criteria - Pedestrian Volume Traffic Signal Warrant Analysis Warrants 7-9 (Crash, Network, Rail Crossing) Curran-Dartmoor 2404268 2025 Existing Intersection Information Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane 0 50 100 150 200 0 100 200 300 400 500 600 700 800 900 Mi n o r S t r e e t , C r o s s i n g A p p r o a c h Eq u i v a l e n t V e h i c l e s p e r H o u r Major Street Volume (Both Approaches) - Vehicles per Hour Grade Crossing Threshold Intersection Volume 225 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of No high speed or isolated community reduction applied to the Volume Warrant thresholds. Traffic Signal Warrant Analysis Required values reached for 1001 total, 120 minor, 0.5 delay 0 hours Condition Satisfied?Not Satisfied Not Satisfied Criteria - Total Approach Volume (veh in one hour) 800 See Figure BelowCriteria - Minor Street High Side Volume (veh in one hour) 100 Criteria - Minor Street High Side Delay (veh-hrs)4 * Should be applied only after an adequate trial of other alternatives that could cause less delay and inconvenience to traffic has failed to solve the traffic problems. Not Satisfied 0 hours Condition Satisfied? Required values reached for Warrant 3, Peak Hour Vehicular Volume Warrants 1 - 3 (Volume Warrants) Curran-Dartmoor 2404268 2025 Existing Plus Development Intersection Information Condition Satisfied?Not Satisfied Not Satisfied Not Satisfied Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane 0 percent applied 0 percent applied Warrant 1, Eight Hour Vehicular Volume Condition A Condition B Condition A+B* 7640 vehicles 2912 vehicles 6 crossings 0 crossings 500 750 400 (Cond. A) & 600 (Cond. B) Criteria - Minor Street (veh/hr)150 75 120 (Cond. A) & 60 (Cond. B) Figure 4C-1 (Warrant 2) & Figure 4C-3 (Warrant 3) Condition A Condition B See Figure BelowCriteria Warrant 2, Four Hour Vehicular Volume Required values reached for 1 hour 1 hour 2 (Cond. A) & 3 (Cond. B) Criteria - Major Street (veh/hr) 0 100 200 300 400 500 600 700 800 900 1,000 0 500 1000 1500 2000 2500 Mi n o r S t r e e t V o l u m e ( H i g h A p p r o a c h O n l y ) Major Street Volume (Both Approaches) Warrant 2 Threshold Warrant 3 Threshold Intersection Volumes Pe d e s t r i a n C r o s s i n g V o l u m e 226 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of Reduction applied to Pedestrian Warrant thresholds due to high speeds on Curran Rd. - Engineering study showing inadequate gaps in traffic. - Resultant spacing of traffic control signal is 1,000 feet or greater. Intersection Information Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane Traffic Signal Warrant Analysis Warrants 4 to 6 (Pedestrian, School, Coordinated Systems) Curran-Dartmoor 2404268 2025 Existing Plus Development 7640 vehicles 2912 vehicles 6 crossings 300 feet, unless progressive movement not impacted See Figure Below Warrant 5, School Crossing Criteria - Coordinated Signal System Criteria - School Crossing Data Warrant 6, Coordinated Signal System Condition Satisfied?Not Satisfied - 20 or more schoolchildren crossing during the highest hour. - Consideration given to other remedial measures. - 300 feet or more to nearest controlled crossing, or proposed signal will not restrict progression. - If one-way, the adjacent traffic control signals are too far apart to provide the necessary degree of vehicular platooning. Condition A - Four Hour Vol. Condition B - Peak Hour Vol. Not Satisfied Not Satisfied 0 hours 0 crossings Condition Satisfied?Not Satisfied - If two-way, the adjacent traffic control signals do not provide the necessary degree of platooning, but will collectively provide a progressive operation with the proposed traffic control signal. Figure 4C-5 & Figure 4C-7 (Warrant 4 Four Hour & Peak Hour) 0 percent applied 0 percent applied Warrant 4, Pedestrian Volume Condition Satisfied? Required values reached for 0 hours Criteria - Min. Distance to Nearest Controlled Crossing Criteria - Major Street Volume and Crossing Volume 0 100 200 300 400 500 600 0 500 1000 1500 2000 2500 Pe d e s t r i a n C r o s s i n g V o l u m e Major Street Volume (Both Approaches) Ped Vol 4-Hour Threshold Ped Vol Peak Hour Threshold Intersection Volumes 227 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of Reduction applied to Crash and Roadway Network Warrant thresholds due to high speed on Curran Rd. Warrant 9, Intersection Near a Grade Crossing Condition Satisfied? Required values reached for Figure 4C-10 (Two or More Approach Lanes): Distance D = 70 feet Not Examined Criteria - Max. Distance to Nearest Controlled Crossing Criteria - Major Street Volume and Crossing Volume Criteria - Alternatives Criteria - Major Street (veh/hr) - Minor Street (veh/hr) From Warrant 1: 400 (Cond. A), 600 (Cond. B) From Warrant 1: 120 (Cond. A), 60 (Cond. B) Alternatives tried, 4 or less correctable crashes, 3 hours (Veh. Vol.), 0 hours (Ped 4-Hour), and 0 hours (Ped Peak Hour) Required values reached for Warrant 8, Roadway Network (Alternative Requirement) Criteria - Non-normal Business Day 1,000 or more vehicles per hour for any 5 hours Criteria - Existing or Immediately Projected Entering Volume 1,000 or more vehicles per typical peak hour Criteria - Warrants Satisfies Warrants 1, 2, or 3 with 5-year projected volumes Required values reached for Not an intersection of 2 major routes, but does not satisfy volume/warrant or alternative volume requirements Criteria - Common Intersection of Two Major Routes - Part of the street or highway system, or - Includes rural or suburban highways outside, entering, or traversing a city, or - Appears as or major route on an official plan. 7640 vehicles 2912 vehicles 6 crossings 0 crossings 0 percent applied 0 percent applied Warrant 7, Crash Experience Condition Satisfied?Not Satisfied Condition Satisfied?Not Satisfied Criteria - Alternatives Adequate trial has failed to reduce the crash frequency 5 or more crashes susceptible to correction by a traffic control signalCriteria - Reported Crashes (within 12-month period) 80 percent of the Pedestrian Volume Warrant requirements(Alternative Volume Requirement) Criteria - Pedestrian Volume Traffic Signal Warrant Analysis Warrants 7-9 (Crash, Network, Rail Crossing) Curran-Dartmoor 2404268 2025 Existing Plus Development Intersection Information Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane 0 50 100 150 200 0 100 200 300 400 500 600 700 800 900 Mi n o r S t r e e t , C r o s s i n g A p p r o a c h Eq u i v a l e n t V e h i c l e s p e r H o u r Major Street Volume (Both Approaches) - Vehicles per Hour Grade Crossing Threshold Intersection Volume 228 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of No high speed or isolated community reduction applied to the Volume Warrant thresholds. Traffic Signal Warrant Analysis Required values reached for 1177 total, 144 minor, 0.6 delay 0 hours Condition Satisfied?Not Satisfied Not Satisfied Criteria - Total Approach Volume (veh in one hour) 800 See Figure BelowCriteria - Minor Street High Side Volume (veh in one hour) 100 Criteria - Minor Street High Side Delay (veh-hrs)4 * Should be applied only after an adequate trial of other alternatives that could cause less delay and inconvenience to traffic has failed to solve the traffic problems. Not Satisfied 2 hours Condition Satisfied? Required values reached for Warrant 3, Peak Hour Vehicular Volume Warrants 1 - 3 (Volume Warrants) Curran-Dartmoor 2404268 2050 Projected plus Development Intersection Information Condition Satisfied?Not Satisfied Not Satisfied Not Satisfied Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane 0 percent applied 0 percent applied Warrant 1, Eight Hour Vehicular Volume Condition A Condition B Condition A+B* 8884 vehicles 3466 vehicles 6 crossings 0 crossings 500 750 400 (Cond. A) & 600 (Cond. B) Criteria - Minor Street (veh/hr)150 75 120 (Cond. A) & 60 (Cond. B) Figure 4C-1 (Warrant 2) & Figure 4C-3 (Warrant 3) Condition A Condition B See Figure BelowCriteria Warrant 2, Four Hour Vehicular Volume Required values reached for 1 hour 3 hours 5 (Cond. A) & 5 (Cond. B) Criteria - Major Street (veh/hr) 0 100 200 300 400 500 600 700 800 900 1,000 0 500 1000 1500 2000 2500 Mi n o r S t r e e t V o l u m e ( H i g h A p p r o a c h O n l y ) Major Street Volume (Both Approaches) Warrant 2 Threshold Warrant 3 Threshold Intersection Volumes Pe d e s t r i a n C r o s s i n g V o l u m e 229 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of Reduction applied to Pedestrian Warrant thresholds due to high speeds on Curran Rd. - Engineering study showing inadequate gaps in traffic. - Resultant spacing of traffic control signal is 1,000 feet or greater. Intersection Information Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane Traffic Signal Warrant Analysis Warrants 4 to 6 (Pedestrian, School, Coordinated Systems) Curran-Dartmoor 2404268 2050 Projected plus Development 8884 vehicles 3466 vehicles 6 crossings 300 feet, unless progressive movement not impacted See Figure Below Warrant 5, School Crossing Criteria - Coordinated Signal System Criteria - School Crossing Data Warrant 6, Coordinated Signal System Condition Satisfied?Not Satisfied - 20 or more schoolchildren crossing during the highest hour. - Consideration given to other remedial measures. - 300 feet or more to nearest controlled crossing, or proposed signal will not restrict progression. - If one-way, the adjacent traffic control signals are too far apart to provide the necessary degree of vehicular platooning. Condition A - Four Hour Vol. Condition B - Peak Hour Vol. Not Satisfied Not Satisfied 0 hours 0 crossings Condition Satisfied?Not Satisfied - If two-way, the adjacent traffic control signals do not provide the necessary degree of platooning, but will collectively provide a progressive operation with the proposed traffic control signal. Figure 4C-5 & Figure 4C-7 (Warrant 4 Four Hour & Peak Hour) 0 percent applied 0 percent applied Warrant 4, Pedestrian Volume Condition Satisfied? Required values reached for 0 hours Criteria - Min. Distance to Nearest Controlled Crossing Criteria - Major Street Volume and Crossing Volume 0 100 200 300 400 500 600 0 500 1000 1500 2000 2500 Pe d e s t r i a n C r o s s i n g V o l u m e Major Street Volume (Both Approaches) Ped Vol 4-Hour Threshold Ped Vol Peak Hour Threshold Intersection Volumes 230 Project Name Project/File # Scenario Major Street (N/S Road) Minor Street (E/W Road) Analyzed with Analyzed with Total Approach Volume Total Approach Volume Total Ped/Bike Volume Total Ped/Bike Volume Right turn reduction of Right turn reduction of Reduction applied to Crash and Roadway Network Warrant thresholds due to high speed on Curran Rd. Warrant 9, Intersection Near a Grade Crossing Condition Satisfied? Required values reached for Figure 4C-10 (Two or More Approach Lanes): Distance D = 70 feet Not Examined Criteria - Max. Distance to Nearest Controlled Crossing Criteria - Major Street Volume and Crossing Volume Criteria - Alternatives Criteria - Major Street (veh/hr) - Minor Street (veh/hr) From Warrant 1: 400 (Cond. A), 600 (Cond. B) From Warrant 1: 120 (Cond. A), 60 (Cond. B) Alternatives tried, 4 or less correctable crashes, 5 hours (Veh. Vol.), 0 hours (Ped 4-Hour), and 0 hours (Ped Peak Hour) Required values reached for Warrant 8, Roadway Network (Alternative Requirement) Criteria - Non-normal Business Day 1,000 or more vehicles per hour for any 5 hours Criteria - Existing or Immediately Projected Entering Volume 1,000 or more vehicles per typical peak hour Criteria - Warrants Satisfies Warrants 1, 2, or 3 with 5-year projected volumes Required values reached for Not an intersection of 2 major routes, but does not satisfy volume/warrant or alternative volume requirements Criteria - Common Intersection of Two Major Routes - Part of the street or highway system, or - Includes rural or suburban highways outside, entering, or traversing a city, or - Appears as or major route on an official plan. 8884 vehicles 3466 vehicles 6 crossings 0 crossings 0 percent applied 0 percent applied Warrant 7, Crash Experience Condition Satisfied?Not Satisfied Condition Satisfied?Not Satisfied Criteria - Alternatives Adequate trial has failed to reduce the crash frequency 5 or more crashes susceptible to correction by a traffic control signalCriteria - Reported Crashes (within 12-month period) 80 percent of the Pedestrian Volume Warrant requirements(Alternative Volume Requirement) Criteria - Pedestrian Volume Traffic Signal Warrant Analysis Warrants 7-9 (Crash, Network, Rail Crossing) Curran-Dartmoor 2404268 2050 Projected plus Development Intersection Information Curran Rd Dartmoor Dr 1 approach lane 1 Approach Lane 0 50 100 150 200 0 100 200 300 400 500 600 700 800 900 Mi n o r S t r e e t , C r o s s i n g A p p r o a c h Eq u i v a l e n t V e h i c l e s p e r H o u r Major Street Volume (Both Approaches) - Vehicles per Hour Grade Crossing Threshold Intersection Volume 231 TWO-WAY STOP CONTROL ANALYSIS 232 HCS Two-Way Stop-Control Report General Information Site Information Analyst TAY Intersection Curran at Dartmoor Agency/Co.Jurisdiction City of McHenry Date Performed 2/10/2025 East/West Street Dartmoor Dr Analysis Year 2050 North/South Street Curran Rd Time Analyzed AM Peak Peak Hour Factor 0.92 Intersection Orientation North-South Analysis Time Period (hrs)0.25 Project Description 2050 TWSC Lanes Major Street: North-South Vehicle Volumes and Adjustments Approach Eastbound Westbound Northbound Southbound Movement U L T R U L T R U L T R U L T R Priority 10 11 12 7 8 9 1U 1 2 3 4U 4 5 6 Number of Lanes 0 1 1 0 1 0 0 1 1 1 0 1 1 0 Configuration LT R LTR L T R L TR Volume (veh/h)56 79 73 85 20 98 12 197 15 63 305 20 Percent Heavy Vehicles (%)3 3 3 3 3 3 3 3 Proportion Time Blocked Percent Grade (%)0 0 Right Turn Channelized No No Median Type | Storage Undivided Critical and Follow-up Headways Base Critical Headway (sec)7.1 6.5 6.2 7.1 6.5 6.2 4.1 4.1 Critical Headway (sec)7.13 6.53 6.23 7.13 6.53 6.23 4.13 4.13 Base Follow-Up Headway (sec)3.5 4.0 3.3 3.5 4.0 3.3 2.2 2.2 Follow-Up Headway (sec)3.53 4.03 3.33 3.53 4.03 3.33 2.23 2.23 Delay, Queue Length, and Level of Service Flow Rate, v (veh/h)147 79 221 13 68 Capacity, c (veh/h)279 698 320 1200 1332 v/c Ratio 0.53 0.11 0.69 0.01 0.05 95% Queue Length, Q₉₅ (veh)2.8 0.4 4.8 0.0 0.2 Control Delay (s/veh)31.3 10.8 38.0 8.0 7.9 Level of Service (LOS)D B E A A Approach Delay (s/veh)24.1 38.0 0.4 1.3 Approach LOS C E A A Copyright © 2025 University of Florida. All Rights Reserved.HCS™TWSC Version 2023 Generated: 2/14/2025 8:36:41 AM TWSC-Curran-Dartmoor AM.xtw 233 HCS Two-Way Stop-Control Report General Information Site Information Analyst TAY Intersection Curran at Dartmoor Agency/Co.Jurisdiction City of McHenry Date Performed 2/10/2025 East/West Street Dartmoor Dr Analysis Year 2050 North/South Street Curran Rd Time Analyzed PM Peak Peak Hour Factor 0.92 Intersection Orientation North-South Analysis Time Period (hrs)0.25 Project Description 2050 TWSC Lanes Major Street: North-South Vehicle Volumes and Adjustments Approach Eastbound Westbound Northbound Southbound Movement U L T R U L T R U L T R U L T R Priority 10 11 12 7 8 9 1U 1 2 3 4U 4 5 6 Number of Lanes 0 1 1 0 1 0 0 1 1 1 0 1 1 0 Configuration LT R LTR L T R L TR Volume (veh/h)48 28 34 29 41 74 77 347 84 89 276 72 Percent Heavy Vehicles (%)3 3 3 3 3 3 3 3 Proportion Time Blocked Percent Grade (%)0 0 Right Turn Channelized No No Median Type | Storage Undivided Critical and Follow-up Headways Base Critical Headway (sec)7.1 6.5 6.2 7.1 6.5 6.2 4.1 4.1 Critical Headway (sec)7.13 6.53 6.23 7.13 6.53 6.23 4.13 4.13 Base Follow-Up Headway (sec)3.5 4.0 3.3 3.5 4.0 3.3 2.2 2.2 Follow-Up Headway (sec)3.53 4.03 3.33 3.53 4.03 3.33 2.23 2.23 Delay, Queue Length, and Level of Service Flow Rate, v (veh/h)83 37 157 84 97 Capacity, c (veh/h)112 701 249 1175 1088 v/c Ratio 0.73 0.05 0.63 0.07 0.09 95% Queue Length, Q₉₅ (veh)4.0 0.2 3.8 0.2 0.3 Control Delay (s/veh)96.4 10.4 41.1 8.3 8.6 Level of Service (LOS)F B E A A Approach Delay (s/veh)69.8 41.1 1.3 1.8 Approach LOS F E A A Copyright © 2025 University of Florida. All Rights Reserved.HCS™TWSC Version 2023 Generated: 2/14/2025 8:37:46 AM TWSC-Curran-Dartmoor.xtw 234 ALL-WAY STOP CONTROL ANALYSIS 235 HCS All-Way Stop Control Report General and Site Information Lanes Analyst TAY Agency/Co. Date Performed 2/12/2025 Analysis Year 2050 Analysis Time Period (hrs)0.25 Time Analyzed AM Peak Project Description Intersection Curran at Dartmoor Jurisdiction City of McHenry East/West Street Dartmoor Dr North/South Street Curran Rd Peak Hour Factor 0.92 Turning Movement Demand Volumes Approach Eastbound Westbound Northbound Southbound Movement L T R L T R L T R L T R Volume (veh/h)56 79 73 85 20 98 12 197 15 63 305 20 % Thrus in Shared Lane Lane Flow Rate and Adjustments Approach Eastbound Westbound Northbound Southbound Lane L1 L2 L3 L1 L2 L3 L1 L2 L3 L1 L2 L3 Configuration LT R LTR L T R L TR Flow Rate, v (veh/h)147 79 221 13 214 16 68 353 Percent Heavy Vehicles 2 2 2 2 2 2 2 2 Initial Departure Headway, hd (s)3.20 3.20 3.20 3.20 3.20 3.20 3.20 3.20 Initial Degree of Utilization, x 0.130 0.071 0.196 0.012 0.190 0.014 0.061 0.314 Final Departure Headway, hd (s)8.05 7.12 7.66 8.22 7.71 6.99 7.75 7.20 Final Degree of Utilization, x 0.328 0.157 0.469 0.030 0.458 0.032 0.147 0.706 Move-Up Time, m (s)2.3 2.3 2.3 2.3 2.3 2.3 2.3 2.3 Service Time, ts (s)5.75 4.82 5.36 5.92 5.41 4.69 5.45 4.90 Capacity, Delay and Level of Service Approach Eastbound Westbound Northbound Southbound Lane L1 L2 L3 L1 L2 L3 L1 L2 L3 L1 L2 L3 Configuration LT R LTR L T R L TR Flow Rate, v (veh/h)147 79 221 13 214 16 68 353 Capacity (veh/h)447 506 470 438 467 515 464 500 95% Queue Length, Q₉₅ (veh)1.4 0.6 2.5 0.1 2.4 0.1 0.5 5.5 Control Delay (s/veh)14.6 11.1 17.0 11.2 16.8 9.9 11.8 25.4 Level of Service, LOS B B C B C A B D Approach Delay (s/veh) | LOS 13.4 B 17.0 C 16.0 C 23.2 C Intersection Delay (s/veh) | LOS 18.4 C Copyright © 2025 University of Florida. All Rights Reserved.HCS™AWSC Version 2023 Generated: 2/14/2025 8:39:44 AM 2050 AM AWSC.xaw 236 HCS All-Way Stop Control Report General and Site Information Lanes Analyst TAY Agency/Co. Date Performed 2/12/2025 Analysis Year 2050 Analysis Time Period (hrs)0.25 Time Analyzed PM Peak Project Description Intersection Curran at Dartmoor Jurisdiction City of McHenry East/West Street Dartmoor Dr North/South Street Curran Rd Peak Hour Factor 0.92 Turning Movement Demand Volumes Approach Eastbound Westbound Northbound Southbound Movement L T R L T R L T R L T R Volume (veh/h)48 28 34 29 41 74 77 347 84 89 276 72 % Thrus in Shared Lane Lane Flow Rate and Adjustments Approach Eastbound Westbound Northbound Southbound Lane L1 L2 L3 L1 L2 L3 L1 L2 L3 L1 L2 L3 Configuration LT R LTR L T R L TR Flow Rate, v (veh/h)83 37 157 84 377 91 97 378 Percent Heavy Vehicles 2 2 2 2 2 2 2 2 Initial Departure Headway, hd (s)3.20 3.20 3.20 3.20 3.20 3.20 3.20 3.20 Initial Degree of Utilization, x 0.073 0.033 0.139 0.074 0.335 0.081 0.086 0.336 Final Departure Headway, hd (s)8.93 7.88 8.15 7.74 7.23 6.52 7.86 7.20 Final Degree of Utilization, x 0.205 0.081 0.354 0.180 0.758 0.165 0.211 0.757 Move-Up Time, m (s)2.3 2.3 2.3 2.3 2.3 2.3 2.3 2.3 Service Time, ts (s)6.63 5.58 5.85 5.44 4.93 4.22 5.56 4.90 Capacity, Delay and Level of Service Approach Eastbound Westbound Northbound Southbound Lane L1 L2 L3 L1 L2 L3 L1 L2 L3 L1 L2 L3 Configuration LT R LTR L T R L TR Flow Rate, v (veh/h)83 37 157 84 377 91 97 378 Capacity (veh/h)403 457 442 465 498 552 458 500 95% Queue Length, Q₉₅ (veh)0.8 0.3 1.6 0.6 6.5 0.6 0.8 6.5 Control Delay (s/veh)13.9 11.3 15.3 12.1 29.1 10.5 12.7 29.0 Level of Service, LOS B B C B D B B D Approach Delay (s/veh) | LOS 13.1 B 15.3 C 23.5 C 25.7 D Intersection Delay (s/veh) | LOS 22.3 C Copyright © 2025 University of Florida. All Rights Reserved.HCS™AWSC Version 2023 Generated: 2/14/2025 8:40:10 AM 2050 PM AWSC.xaw 237 ROUNDABOUT ANALYSIS 238 HCS Roundabouts Report General Information Site Information Analyst TAY Intersection Curran at Dartmoor Agency or Co.E/W Street Name Dartmoor Dr Date Performed 2/14/2025 N/S Street Name Curran Rd Analysis Year 2050 Analysis Time Period, hrs 0.25 Time Analyzed AM Peak Peak Hour Factor 0.92 Project Description Jurisdiction City of McHenry Volume Adjustments and Site Characteristics Approach EB WB NB SB Movement U L T R U L T R U L T R U L T R Number of Lanes (N)0 0 1 0 0 0 1 0 0 0 1 0 0 0 1 0 Lane Assignment LTR LTR LTR LTR Volume (V), veh/h 0 56 79 73 0 85 20 98 0 12 197 15 0 63 305 20 Percent Heavy Vehicles, %3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Flow Rate (vPCE), pc/h 0 63 88 82 0 95 22 110 0 13 221 17 0 71 341 22 Right-Turn Bypass None None None None Conflicting Lanes 1 1 1 1 Pedestrians Crossing, p/h 0 0 0 0 Proportion of CAVs 0 Critical and Follow-Up Headway Adjustment Approach EB WB NB SB Lane Left Right Bypass Left Right Bypass Left Right Bypass Left Right Bypass Critical Headway, s 4.9763 4.9763 4.9763 4.9763 Follow-Up Headway, s 2.6087 2.6087 2.6087 2.6087 Flow Computations, Capacity and v/c Ratios Approach EB WB NB SB Lane Left Right Bypass Left Right Bypass Left Right Bypass Left Right Bypass Entry Flow (ve), pc/h 233 227 251 434 Entry Volume, veh/h 226 220 244 421 Circulating Flow (vc), pc/h 507 297 222 130 Exiting Flow (vex), pc/h 176 57 394 518 Capacity (cpce), pc/h 823 1019 1100 1209 Capacity (c), veh/h 799 990 1068 1173 v/c Ratio (x)0.28 0.22 0.23 0.36 Delay and Level of Service Approach EB WB NB SB Lane Left Right Bypass Left Right Bypass Left Right Bypass Left Right Bypass Lane Control Delay (d), s/veh 7.7 5.8 5.5 6.6 Lane LOS A A A A 95% Queue, veh 1.2 0.9 0.9 1.7 Approach Delay, s/veh | LOS 7.7 A 5.8 A 5.5 A 6.6 A Intersection Delay, s/veh | LOS 6.4 A Copyright © 2025 University of Florida. All Rights Reserved.HCS™Roundabouts Version 2023 Generated: 2/14/2025 8:41:49 AM 2050 AM RAB.xro 239 HCS Roundabouts Report General Information Site Information Analyst TAY Intersection Curran at Dartmoor Agency or Co.E/W Street Name Dartmoor Dr Date Performed 2/14/2025 N/S Street Name Curran Rd Analysis Year 2050 Analysis Time Period, hrs 0.25 Time Analyzed PM Peak Peak Hour Factor 0.92 Project Description Jurisdiction City of McHenry Volume Adjustments and Site Characteristics Approach EB WB NB SB Movement U L T R U L T R U L T R U L T R Number of Lanes (N)0 0 1 0 0 0 1 0 0 0 1 0 0 0 1 0 Lane Assignment LTR LTR LTR LTR Volume (V), veh/h 0 48 28 34 0 29 41 74 0 77 347 84 0 89 276 72 Percent Heavy Vehicles, %3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Flow Rate (vPCE), pc/h 0 54 31 38 0 32 46 83 0 86 388 94 0 100 309 81 Right-Turn Bypass None None None None Conflicting Lanes 1 1 1 1 Pedestrians Crossing, p/h 0 0 0 0 Proportion of CAVs 0 Critical and Follow-Up Headway Adjustment Approach EB WB NB SB Lane Left Right Bypass Left Right Bypass Left Right Bypass Left Right Bypass Critical Headway, s 4.9763 4.9763 4.9763 4.9763 Follow-Up Headway, s 2.6087 2.6087 2.6087 2.6087 Flow Computations, Capacity and v/c Ratios Approach EB WB NB SB Lane Left Right Bypass Left Right Bypass Left Right Bypass Left Right Bypass Entry Flow (ve), pc/h 123 161 568 490 Entry Volume, veh/h 119 156 551 476 Circulating Flow (vc), pc/h 441 528 185 164 Exiting Flow (vex), pc/h 225 213 525 379 Capacity (cpce), pc/h 880 805 1143 1167 Capacity (c), veh/h 854 782 1109 1133 v/c Ratio (x)0.14 0.20 0.50 0.42 Delay and Level of Service Approach EB WB NB SB Lane Left Right Bypass Left Right Bypass Left Right Bypass Left Right Bypass Lane Control Delay (d), s/veh 5.6 6.8 8.9 7.6 Lane LOS A A A A 95% Queue, veh 0.5 0.7 2.8 2.1 Approach Delay, s/veh | LOS 5.6 A 6.8 A 8.9 A 7.6 A Intersection Delay, s/veh | LOS 7.8 A Copyright © 2025 University of Florida. All Rights Reserved.HCS™Roundabouts Version 2023 Generated: 2/14/2025 8:40:47 AM 2050 PM RAB.xro 240 SIGNAL ANALYSIS 241 HCS Signalized Intersection Results Summary General Information Intersection Information Agency Duration, h 0.250 Analyst TAY Analysis Date 2/14/2025 Area Type Other Jurisdiction City of McHenry Time Period AM Peak PHF 0.92 Urban Street Curran Rd Analysis Year 2050 Analysis Period 1> 7:00 Intersection Curran Rd at Dartmoor Dr File Name 2050 AM Signal.xus Project Description Demand Information EB WB NB SB Approach Movement L T R L T R L T R L T R Demand ( v ), veh/h 56 79 73 85 20 98 12 197 15 63 305 20 Signal Information Green Yellow Red 0.8 2.1 56.2 15.9 0.0 0.0 3.0 0.0 4.0 4.0 0.0 0.0 0.0 0.0 2.0 2.0 0.0 0.0 Cycle, s 90.0 Reference Phase 2 Offset, s 0 Reference Point End Uncoordinated No Simult. Gap E/W On Force Mode Fixed Simult. Gap N/S On Timer Results EBL EBT WBL WBT NBL NBT SBL SBT Assigned Phase 4 8 5 2 1 6 Case Number 7.0 8.0 1.1 3.0 1.1 4.0 Phase Duration, s 21.9 21.9 3.8 62.2 5.9 64.3 Change Period, ( Y+R c ), s 6.0 6.0 3.0 6.0 3.0 6.0 Max Allow Headway ( MAH ), s 4.2 4.2 5.1 0.0 5.1 0.0 Queue Clearance Time ( g s ), s 9.6 14.2 2.2 3.2 Green Extension Time ( g e ), s 1.7 1.7 0.0 0.0 0.3 0.0 Phase Call Probability 1.00 1.00 0.28 0.82 Max Out Probability 0.00 0.00 0.00 0.00 Movement Group Results EB WB NB SB Approach Movement L T R L T R L T R L T R Assigned Movement 7 4 14 3 8 18 5 2 12 1 6 16 Adjusted Flow Rate ( v ), veh/h 147 79 221 13 214 16 68 353 Adjusted Saturation Flow Rate ( s ), veh/h/ln 1520 1585 1545 1781 1870 1585 1781 1850 Queue Service Time ( g s ), s 0.0 3.9 4.6 0.2 4.4 0.4 1.2 7.5 Cycle Queue Clearance Time ( g c ), s 7.6 3.9 12.2 0.2 4.4 0.4 1.2 7.5 Green Ratio ( g/C )0.18 0.18 0.18 0.63 0.62 0.62 0.67 0.65 Capacity ( c ), veh/h 325 280 329 654 1169 990 810 1198 Volume-to-Capacity Ratio ( X )0.452 0.284 0.670 0.020 0.183 0.016 0.085 0.295 Back of Queue ( Q ), ft/ln ( 95 th percentile)131.5 67.8 207.6 3.6 72 4.9 16.7 119 Back of Queue ( Q ), veh/ln ( 95 th percentile)5.2 2.7 8.2 0.1 2.8 0.2 0.7 4.7 Queue Storage Ratio ( RQ ) ( 95 th percentile)0.00 0.45 0.00 0.02 0.00 0.03 0.11 0.00 Uniform Delay ( d 1 ), s/veh 33.4 32.1 35.4 6.4 7.2 6.4 5.3 6.9 Incremental Delay ( d 2 ), s/veh 1.0 0.6 2.4 0.0 0.3 0.0 0.1 0.6 Initial Queue Delay ( d 3 ), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Control Delay ( d ), s/veh 34.4 32.7 37.7 6.4 7.5 6.4 5.4 7.5 Level of Service (LOS)C C D A A A A A Approach Delay, s/veh / LOS 33.8 C 37.7 D 7.4 A 7.2 A Intersection Delay, s/veh / LOS 18.7 B Multimodal Results EB WB NB SB Pedestrian LOS Score / LOS 2.13 B 1.93 B 1.65 B 1.87 B Bicycle LOS Score / LOS 0.86 A 0.85 A 0.89 A 1.18 A Copyright © 2025 University of Florida, All Rights Reserved. HCS™ Streets Version 2023 Generated: 2/14/2025 8:57:31 AM 242 HCS Signalized Intersection Results Summary General Information Intersection Information Agency Duration, h 0.250 Analyst TAY Analysis Date 2/14/2025 Area Type Other Jurisdiction City of McHenry Time Period PM Peak PHF 0.92 Urban Street Curran Rd Analysis Year 2050 Analysis Period 1> 7:00 Intersection Curran Rd at Dartmoor Dr File Name 2050 AM Signal.xus Project Description Demand Information EB WB NB SB Approach Movement L T R L T R L T R L T R Demand ( v ), veh/h 56 79 73 85 20 98 12 197 15 63 305 20 Signal Information Green Yellow Red 0.8 2.1 56.2 15.9 0.0 0.0 3.0 0.0 4.0 4.0 0.0 0.0 0.0 0.0 2.0 2.0 0.0 0.0 Cycle, s 90.0 Reference Phase 2 Offset, s 0 Reference Point End Uncoordinated No Simult. Gap E/W On Force Mode Fixed Simult. Gap N/S On Timer Results EBL EBT WBL WBT NBL NBT SBL SBT Assigned Phase 4 8 5 2 1 6 Case Number 7.0 8.0 1.1 3.0 1.1 4.0 Phase Duration, s 21.9 21.9 3.8 62.2 5.9 64.3 Change Period, ( Y+R c ), s 6.0 6.0 3.0 6.0 3.0 6.0 Max Allow Headway ( MAH ), s 4.2 4.2 5.1 0.0 5.1 0.0 Queue Clearance Time ( g s ), s 9.6 14.2 2.2 3.2 Green Extension Time ( g e ), s 1.7 1.7 0.0 0.0 0.3 0.0 Phase Call Probability 1.00 1.00 0.28 0.82 Max Out Probability 0.00 0.00 0.00 0.00 Movement Group Results EB WB NB SB Approach Movement L T R L T R L T R L T R Assigned Movement 7 4 14 3 8 18 5 2 12 1 6 16 Adjusted Flow Rate ( v ), veh/h 147 79 221 13 214 16 68 353 Adjusted Saturation Flow Rate ( s ), veh/h/ln 1520 1585 1545 1781 1870 1585 1781 1850 Queue Service Time ( g s ), s 0.0 3.9 4.6 0.2 4.4 0.4 1.2 7.5 Cycle Queue Clearance Time ( g c ), s 7.6 3.9 12.2 0.2 4.4 0.4 1.2 7.5 Green Ratio ( g/C )0.18 0.18 0.18 0.63 0.62 0.62 0.67 0.65 Capacity ( c ), veh/h 325 280 329 654 1169 990 810 1198 Volume-to-Capacity Ratio ( X )0.452 0.284 0.670 0.020 0.183 0.016 0.085 0.295 Back of Queue ( Q ), ft/ln ( 95 th percentile)131.5 67.8 207.6 3.6 72 4.9 16.7 119 Back of Queue ( Q ), veh/ln ( 95 th percentile)5.2 2.7 8.2 0.1 2.8 0.2 0.7 4.7 Queue Storage Ratio ( RQ ) ( 95 th percentile)0.00 0.45 0.00 0.02 0.00 0.03 0.11 0.00 Uniform Delay ( d 1 ), s/veh 33.4 32.1 35.4 6.4 7.2 6.4 5.3 6.9 Incremental Delay ( d 2 ), s/veh 1.0 0.6 2.4 0.0 0.3 0.0 0.1 0.6 Initial Queue Delay ( d 3 ), s/veh 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Control Delay ( d ), s/veh 34.4 32.7 37.7 6.4 7.5 6.4 5.4 7.5 Level of Service (LOS)C C D A A A A A Approach Delay, s/veh / LOS 33.8 C 37.7 D 7.4 A 7.2 A Intersection Delay, s/veh / LOS 18.7 B Multimodal Results EB WB NB SB Pedestrian LOS Score / LOS 2.13 B 1.93 B 1.65 B 1.87 B Bicycle LOS Score / LOS 0.86 A 0.85 A 0.89 A 1.18 A Copyright © 2025 University of Florida, All Rights Reserved. HCS™ Streets Version 2023 Generated: 2/14/2025 8:57:31 AM 243 MUTCD SIGNAL WARRANT CRITERIA 244 245 246 247 248 249 250 251 ENGINEER’S OPINION OF PROBABLE COST 252 FY FHWA/IDOT CITY TOTAL 2025 $0.00 $40,000.00 $40,000.00 2026 $0.00 $50,000.00 $50,000.00 2026 $0.00 $410,000.00 $410,000.00 $0.00 $500,000.00 $500,000.00 Assumes ROW not required for proposed project. Traffic signal improvement would not be federally eligible. FY FHWA/IDOT CITY TOTAL 2026 $0.00 $250,000.00 $250,000.00 2028 $0.00 $200,000.00 $200,000.00 2028 $0.00 $200,000.00 $200,000.00 2030 $0.00 $350,000.00 $350,000.00 2030 $1,500,000.00 $2,000,000.00 $3,500,000.00 $1,500,000.00 $3,000,000.00 $4,500,000.00 $1.5M maximum STP funding via MCCOM. Assumes $200k for ROW acquisition, including plats, apparaisals, & negiotiations. TOTALS TOTALS Roundabout (MCCOM STP FUNDING) Traffic Signal Installation PHASE 2 ENGINEERING LAND ACQUISITION PHASE 3 CONSTRUCTION SUPERVISION CONSTRUCTION Type of Work PHASE 1 ENGINEERING CONSTRUCTION Type of Work SURVEY, DESIGN & BIDDING PHASE 3 CONSTRUCTION SUPERVISION Curran Road at Dartmoor Drive Intersection Improvements Engineer's Opinion of Probable Cost February 24, 2025 253 Suzanne Ostrovsky, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 sostrovsky@cityofmchenry.org 1 AGENDA SUPPLEMENT DATE: March 17, 2025 TO: City Council FROM: Suzanne Ostrovsky, City Administrator Carolyn Lynch, Finance Director RE: Transmittal of Proposed FY25/26 Budget Information for the General Fund (100), General Fund Operating Departments, Recreation Center Fund (400), Water Fund (510.31), Sewer Fund (510.32) and Utility Fund (510.35) ATT: Summary Sheets for: General Fund – Revenues, Expenditures and Fund Balance General Fund Operating Budgets Recreation Center Fund Water, Sewer and Utility Funds Capital Improvement Projects AGENDA ITEM SUMMARY: The purpose of this agenda item is for the City Council and City Staff to discuss information regarding the FY25/26 Budget. The March 17, 2025, meeting will focus on reviewing the following information: • General Fund Revenues, Expenditures and Fund Balance (FY18/19-FY23/24 Actuals, FY24/25 Budgeted, FY24/25 Estimated, FY25/26 Proposed); • Proposed General Fund Expenditures (Administration, Elected Officials, Community Development, Finance, Human Resources, Economic Development, Police, Dispatch Center, Public Works – Administration, Public Works – Streets, Parks and Recreation, Parks Maintenance); • Recreation Center; • Water and Sewer Fund revenues; • Water and Sewer Fund expenditures related to Water, Sewer, Utility Division operations and capital projects; • Capital Improvement and Capital Equipment projects based on available funding; and • Capital Asset Maintenance and Replacement Fund projects. 254 2 You will note that the above list does not include a review of every fund that comprises the annual budget. However, these funds include all operational and personnel costs and serve as the basis for determining how the remaining municipal fund budgets are developed. Once the City Council has had a chance to review these fund budgets at the March 17, 2025, City Council Meeting, staff can then develop the remaining fund budgets for review at the April 7, 2025, City Council Meeting. This information will be provided on Wednesday, March 26, 2025. BACKGROUND: The City’s annual fiscal year budget covers the period beginning May 1st and ending April 30th. The budget document itself, upon completion, contains information relative to estimated revenues and planned operational and capital expenditures for the various funds of the municipality for the identified fiscal year. Although the budget is not formally adopted by the City Council until April of each year, the budget development process officially begins each October with the preparation of the annual tax levy, which is used to fund many of the current programs and services, along with the development/update of the Community Investment Plan. The budget preparation process provides the various divisions and departments of the City with the opportunity to review accomplishments, set goals and objectives, and identify the means for accomplishing these goals and objectives. Every employee of the municipality plays a role in the budgeting process – be it formulation, preparation, implementation, administration, or evaluation. Ultimately, Department Directors, through the Finance Director and City Administrator, are accountable to the City Council and to the residents of McHenry for the performance of departments in meeting the goals and objectives of a full-service municipality, and for the diligent fiscal management of funds, as set forth in the budget document. Department Directors, with input from their respective managers, superintendents and departmental staff, analyze historical data, review existing operational needs, and project anticipated operational needs in order develop line-item budget requests that allow them to maintain or enhance the level of programs and services within their departments. These detailed requests are submitted to the City Administrator and Finance Director, and meetings are held with Department Directors to review and adjust requests based on identified needs and anticipated revenues, keeping in mind the overall services that the municipality must provide to residents. As always, it is the goal of City Administration to present City Council with a balanced operating budget. This goal is achieved in the attached budget information. The discussion that follows includes analyses and recommendations based on the best available information that staff has at the time of budget development and reflects a commitment to meeting or exceeding budgetary guidelines as established by the National 255 3 Advisory Council on State and Local Budgeting and the Government Finance Officers Association best practices on budgeting. ANALYSIS – GENERAL FUND: The General Fund represents the core revenue and expense fund for municipal functions. General Fund Revenues are comprised of Intergovernmental sources such as Property Tax, State Sales Tax, Local Sales Tax, State Income Tax, State Replacement Tax, State Pull Tabs, Intertrack Wagering, State Communications Tax, and State Grants; Local Sources such as Franchise Fees, Licenses and Permits, Fines and Forfeitures, Charges for Services, and Interest Income; and Miscellaneous sources such as Donations and Reimbursements for Services. General Fund Expenses include personnel, contractual, supplies and other operating expenses related to the following operating budgets - Administration (100.01), Elected Officials (100.02), Community Development (100.03), Finance (100.04), Human Resources (100.05), Economic Development (100.06), Police Commission (100.21), Police (100.22), Police Dispatch (100.23), Public Works-Administration (100.30), Public Works-Streets (100.33), Parks and Recreation (100.41), and Parks Maintenance (100.45). Please reference the attached spreadsheet titled “General Fund – Revenues, Expenditures and Fund Balance Summary” for the following discussion. General Fund Revenue, Expenditure and Fund Balance Summary In summary, FY25/26 proposed General Fund Revenues and Expenditures reflect total revenues of $31,960,421 (an increase of $785,892 or 2.52% from the FY24/25 Budget amount – Row 28, Column K), and total operating expenditures of $31,211,977 (an increase of $880,665 or 2.9%, less capital, from the FY24/25 Budget amount – Row 39, Column K). This reflects a net difference (revenues over expenditures) of $748,444. Importantly, this means that the proposed General Fund Operating Budget, as presented, is BALANCED. While COVID-19 has made revenues volatile over the last few years, the City has been fortunate to see recovery in many revenue sources. While specifics will be detailed in the discussion that follows, the primary reasons for increases in revenues relate to projections for State Sales Taxes (an increase of $249,865 or 2.67% - Row 10, Column K), Local Sales Taxes (an increase of $139,069 or 3.59% - Row 11, Column K), State Income Taxes (an increase of $197,271 or 4.25% - Row 12, Column K), the addition of Municipal Cannabis Tax at $225,000(Row 15, Column K), Self Storage Taxes (an increase of $44,000 or 35.2% - Row 16, Column K), Video Gaming Revenue (an increase of $75,000 or 8.11% - Row 19, Column K), Licenses and Permit Revenue (an increase of $24,000 or 8.30% - Row 21, Column K), and Charges for Services (an increase of $55,000 or 3.97% - Row 23, Column K). These increases are partially offset by decreases to Property Taxes (a decrease of $17,262 or 0.35% - Row 9, Column K), State Replacement Taxes (a decrease of $35,000 or 26.92% - Row 13, Column K), State Telecommunications Taxes (a decrease of $10,000 or 5.26% - Row 14, Column K), Intertrack Wagering Revenue (a decrease of $4,000 or 10.53%- Row 18, Column K), 256 4 Franchise Fees (a decrease of $65,000 or 19.12% - Row 20, Column K), Fines and Forfeitures Revenue (a decrease of $50,000 or 13.23% - Row 22, Column K), Reimbursement Revenue (a decrease of $39,051 or 1.05% - Row 24, Column K, and Miscellaneous Revenue (a decrease of $3,000 or 1.55% - Row 27, Column K). Regarding General Fund Expenditures, Personnel costs are proposed to increase by $923,693, or 4.81% (Row 31, Column K) due to Union Contract increases, CPI-U increases for non-bargaining unit employees, and higher insurance costs. It should be noted that a portion of the Police Dispatch Center costs and the School Resource Officers that are in the middle and high schools are offset by General Fund Revenue in the form of reimbursements (reflected in Row 24, Column J) from dispatch partner agencies, customers, and the school districts. Most notably, FY25/26 General Fund Expenditures, as proposed, reflect increased Contractual costs of $116,431 or 2.74% (Row 32, Column K), Supply costs reflect an increase of $43,550 or 3.73% (Row 33, Column K), and Transfers reflect an increase of $57,059 or 1.30% (Row 36, Column K) (after removing the $3,451,290 excess fund balance transfer discussed below). Reasons for these increases are discussed in detail beginning on page 11 of this memorandum. Finally, the FY25/26 General Fund Expenditures, as identified in this attachment, includes a transfer to the Capital Asset Maintenance & Replacement Fund in the amount of $3,451,290 which is the amount identified as Assigned for Capital through the FY23/24 Audit, as defined in the Fund Balance and Reserve Policy. As discussed in detail on pages 12 and 13 of this memo, the Fund Balance and Reserve Policy defines the process for transferring excess funds for capital needs. In FY22/23, FY23/24, and FY24/25, capital projects were budgeted in the General Fund using Fund balance, which canceled the Fund Balance transfer that would have occurred during the audit process. There are a few carryover projects from FY24/25 that are budgeted to be completed in FY25/26, but excess Fund Balance remains, which is budgeted to be transferred to be used for future capital needs. City staff has identified $1,544,000 in General Fund capital projects in the Capital Maintenance & Replacement Fund; however, only $1,000,000 in dedicated utility tax funds is available for these projects. With the transfer of the excess fund balance from the General Fund, the additional $544,000 in projects can be completed. This leaves $2,907,290 available for future projects, or to be assigned for the unfunded portion of the upcoming Route 31 project or another purpose decided by City Council. Carrying the General Fund Revenue and Expenditure estimates through the end of the fiscal year (April 30, 2025), it is projected that the total General Fund Balance will be $21,156,788 at the end of FY24/25 (Column I, Row 45). As defined in the Fund Balance and Reserve Policy, the estimated required 120-day General Fund Balance Reserve would be $10,403,007, so this balance is projected to be approximately $10,753,781 higher than the requirement. However, a significant amount of this fund balance is reserved for specific projects. American Rescue Plan Act (ARPA) COVID funds ($3,682,586) are reserved for the Route 31 widening capital project projected to commence in FY26/27; Public Safety Answering Point (PSAP, or 911) Grant funds ($1,531,202) are reserved specifically for dispatch expenses and are approved for spending by the NERCOM board; and Police Seizure Funds ($150,802) can only be allotted to specific Police eligible expenses. The remaining FY24/25 General Fund 257 5 Balance that could be utilized for capital projects is $5,389,191 (Column I, Row 50); as stated above, $3,451,290 identified through the audit is budgeted to be transferred to the capital fund in FY25/26. Once the audit is completed for FY24/25, the amount that can be assigned for capital will also be identified and transferred in FY26/27. REVENUES: General Fund Revenues – FY24/25 Budgeted, FY24/25 Estimated, FY25/26 Proposed General Fund Revenues are derived from a number of sources – taxes, video gaming, licenses and permits, fines and forfeitures, franchise fees, charges for services, reimbursement for services, donations, interest income, and other miscellaneous sources. Some revenues can be clearly identified and estimated based on historical performance or other factors. For example, Property Tax revenue is based on the adoption of the annual property tax levy. However, the economic recession of 2007/2008 and the pandemic have served to remind local governments that economic-based revenues, such as Sales Taxes and State Income Taxes, are not guaranteed and are closely tied to the economy and disposable income. In estimating General Fund Revenues for the purpose of budget development, City Administration takes a conservative approach in order to: 1) ensure that General Fund Revenue projections are not overstated to avoid deficit spending and the need to utilize the General Fund Balance (e.g., 120 day unassigned fund balance) for operational expenses; 2) limit excessive increases in operating expenditures; and 3) maintain a financial “buffer,” in the form of the General Fund Balance, to protect the City from future unforeseen economic threats. Utilizing this philosophy, City Administration then considers past revenue performance, current economic trends, local economic conditions, and economic forecast models developed by the Illinois Municipal League (IML) for use by local governments in developing revenue projections for the purpose of budget development. FY24/25 Budgeted Revenues (Column H) In FY24/25, total budgeted General Fund Revenues were $31,174,529 (Column H, Row 28). Of this, $4,987,562 (16.0%) was from Property Taxes, $9,356,404 (30.0%) was from the City’s 1% share of the State Sales Tax, $3,874,618 (12.4%) was from the .75% Local Sales Tax, and $4,640,085 (14.9%) came from the City’s share of the State Income Tax. Revenues derived from these four (4) sources were budgeted at $22,858,669 or 73.3% of total General Fund Revenues. Of the remaining $8,315,860 (26.7%) in budgeted General Fund Revenues, $1,384,289 (4.5%) were from Charges for Services, $3,722,615 (12.0%) from Reimbursement for Services, $378,000 (1.2%) from Fines and Forfeitures, $289,000 (0.9%) from Licenses and Permits, $340,000 (1.1%) from Franchise Fees, $925,000 (3.0%) from Video Gaming, $190,000 from Telecommunications Tax (0.6%), $600,000 (1.9%) from Interest Income, and the remaining $486,956 (1.5%) came from all other sources combined. FY24/25 Estimated Revenues (Column I) The following estimated revenues are based on 10 months of actual revenues and projected through the remainder of the fiscal year (April 30, 2025). Unfortunately, in some cases this estimation is more difficult than simply annualizing by dividing the 10-month actual by 10 258 6 and multiplying by 12, due to the timing of when specific revenues are received. Further, FY24/25 Actual revenues will not be known and confirmed until approximately 2-3 months (June-July) after the close of the fiscal year due to the timing involved with the receipt of state-shared revenues and, ultimately, the completion of the annual audit in September/October 2025, 4-5 months into the new budget year. At this time, estimated General Fund Revenues are projected to be $32,195,170 (Column I, Row 28) or $1,020,641 (3.3%) higher than FY24/25 Budgeted revenues of $31,174,529. This reflects an estimated increase of $436,840, or 1.4%, from FY23/24 Actual revenues of $31,758,330. Notably, FY24/25 Estimated Revenues, when compared to FY23/24 Actual revenues and FY24/25 Budgeted revenues, highlight the following: • (Row 10) State Sales Tax revenue is projected to be $353,837 (3.8%) higher than budgeted and $270,480 (2.9%) higher than the FY23/24 Actual amount. • (Row 11) Local Sales Tax revenue is projected to be $163,879 (4.2%) higher than budgeted and $122,879 (3.1%) higher than received in FY24/25. • (Row 10 + Row 11) Combined, total Sales Tax revenue is estimated to be $517,716 (3.9%) higher than budgeted and $393,359 (2.9%) higher than the FY23/24 Actual. State Sales Tax revenues have shown significant signs of an economic recovery since the beginning of COVID-19, but they are now showing signs of leveling off. Estimates and proposed amounts for FY25/26 are extremely conservative, as City Administration watches the actual receipts closely. As a reminder, Local Sales Tax revenues do not include the sale of licensed or titled items such as cars, boats or motorcycles. • (Row 12) State Income Tax receipts are estimated to be $20,614 (0.4%) lower than budgeted and $177,077 (4.0%) higher than FY23/24. • (Row 13) State Replacement Tax receipts are estimated to be $34,381 (26.4%) lower than budgeted and $78,052 (44.9%) lower than FY23/24. This significant decrease is due to the state claw back of overallocations of replacement taxes in state fiscal years 2022 and 2023. Replacement taxes have also been increasingly difficult to predict, so as shown below, City staff has lowered budgeted amounts to ensure estimates are met. • (Row 15) Municipal Cannabis Tax receipts are estimated to be $222,287 higher than budgeted, as these taxes were not budgeted in FY24/25, and $148,946 (203.1%) higher than FY23/24. These taxes began being collected when the first Dispensary opened in December 2024. 259 7 • (Row 16) Self Storage Tax receipts are estimated to be $43,590 (34.9%) higher than budgeted and $18,358 (12.2%) higher than FY23/24. • (Row 19) Video Gaming revenues are estimated to be $1,023,307, which is $98,307 (10.6%) higher than budgeted and $103,788 (11.3%) higher than FY23/24. • (Row 20) Franchise Fees revenues are estimated to be $49,523 (14.6%) lower than budgeted and $51,260 (15.0%) lower than FY23/24. This decrease relates to residents moving away from cable television to streaming services that do not have franchise fees. • (Row 21) Licenses and Permits revenues are estimated to be $46,987 (16.3%) higher than budgeted and $7,442 (2.2%) lower than FY23/24. • (Row 22) Fines and Forfeitures revenues are estimated to be $45,298 (12.0%) lower than budgeted and $270,965 (44.9%) lower than FY23/24. Traffic fines are the largest portion of fines and forfeitures, and the fines received from the McHenry County Circuit Clerk are lower than they have been in past years. • (Row 23) Charges for Services revenues are estimated to be $112,797 (8.2%) higher than budgeted and $39,705 (2.7%) higher than FY23/24. • (Row 24) Reimbursements for services revenues are estimated to be $121,737 (3.3%) lower than budgeted and $18,727 (0.5%) higher than FY23/24. The decrease in Estimated versus the FY24/25 Budget is due to Street grant program revenues that are slow to be reimbursed to the City. • (Row 25) Interest Income revenues are estimated to be $347,812 (58.0%) higher than budgeted and $20,686 (2.1%) lower than FY23/24 due to increased interest rates, as well as fund reserves held for Rt. 31 construction and other purposes. • (Row 27) Miscellaneous Income revenues are estimated at $68,487 (35.4%) lower than budgeted and $24,110 (23.9%) higher than FY23/24. In summary, FY24/25 Estimated Revenues are projected at $1,020,641 (3.3%) higher than budgeted primarily due to State and Local Sales Taxes, Municipal Cannabis Tax, Self Storage Tax, Video Gaming receipts, Licenses and Permits, Charges for Services, and Interest Income. When compared to FY23/24 Actual Revenues, total General Fund Revenues increased $436,840 (1.4%). This is primarily due increases to State and Local Tax receipts, State Income Tax, Municipal Cannabis Tax, and Video Gaming Receipts, offset by decreases to State Replacement Tax, as well as Fines and Forfeitures. 260 8 FY25/26 Proposed Revenues (Column J) FY25/26 Proposed General Fund Revenues represent a net increase of $785,892 (2.5%) from FY24/25 Budgeted revenues and an increase of $202,091 (0.6%) from FY23/24 Actual revenues. Highlights of changes to General Fund Revenues proposed for FY25/26 include: • (Row 9) At the direction of City Council, the City’s 2024 property tax levy was increased by the New Construction percentage of 1.2% or $38,022. This, combined with declining Road and Bridge Taxes and property tax collection rates around 99%, resulted in an estimated Property Tax revenue decrease of $17,262 (0.4%) versus the FY24/25 Budget. As requested by Council, a discussion will be added to assign this $38,022 to a specific expense; however, it is important to reiterate that overall Property Tax revenue has actually decreased year-over-year. • (Row 10) State Sales Tax revenues are proposed at $9,606,269, which is $249,865 (2.7%) higher than FY24/25 Budget. The City has seen moderate increases to Sales Taxes during FY24/25, so FY25/26 revenue was conservatively increased. o The Governor has permanently eliminated the state-wide 1% Grocery Tax beginning in January 2026, and these losses are not supplemented from other sources for local governments. It is estimated that staff will bring forward the municipal 1% Grocery Tax ordinance in August 2025 for City Council consideration, to be implemented when the state-wide tax is removed in January 2026. Without this 1% Grocery Tax, the City’s Sales Tax revenue would decrease by over $1,000,000. This would be a significant reduction to the City’s overall budget and would require significant expense reductions. • (Row 11) Local Sales Tax revenues are proposed at $4,013,687, an increase of $139,069 (3.6%) from the amount budgeted in FY24/25. • (Row 10 + Row 11) Combined State and Local Sales Tax revenues are proposed at $13,619,956, an increase of $388,934 (2.9%) from the FY24/25 Budget amount. • (Row 12) State Income Tax revenues are proposed at $4,837,356, an increase of $197,271 (4.3%) from FY24/25. Regarding State Income Tax revenues, please note the following: o There are multiple agencies working to restore the Local Government Distributive Fund (LGDF), which includes Income Tax distribution, to its full 10 percent (which was cut to 6% in 2011, changed a few times since then and currently sits at just over 6%). Over the years, the Governor has proposed cutting an additional 10% from the LGDF. Restoring or cutting these funds could represent a large increase or decrease in revenues. Staff will continue to watch these developments closely in case expense adjustments need to be made to offset any decrease in revenue. 261 9 • (Row 13) State Replacement Tax revenues are proposed at $95,000, which is $35,000 (26.9%) less than the amount budgeted in FY24/25, for the reasons noted above. • (Row 14) State Telecommunication Tax revenues are proposed at $180,000, which is $10,000 (5.3%) less than the amount budgeted in FY24/25, as revenues have continued to decline over the last few years. • (Row 15) Municipal Cannabis Tax revenues are proposed at $225,000; this is the first year these taxes have been budgeted, since the first dispensary opened in December 2024. • (Row 16) Self Storage Tax receipts are expected to be $169,000 in FY25/26, an increase of $44,000 (35.2%) from the amount budgeted in FY24/25. • (Row 19) Video Gaming revenues are proposed at $1,000,000, a $75,000 (8.1%) increase from the FY24/25 Budget amount. • (Row 20) Franchise Fees revenues are proposed to decrease by $65,000, or 19.1% from the amount budgeted in FY24/25, for the reasons noted above. • (Row 21) Licenses and Permits revenues are proposed to increase by $24,000, or 8.3% from the amount budgeted in FY24/25. • (Row 22) Fines and Forfeitures revenues are proposed to decrease by $50,000, or 13.2% from the amount budgeted in FY24/25, for the reasons noted above. • (Row 23) Charges for Services revenues are proposed to increase by $55,000, or 4.0% from the amount budgeted in FY24/25. • (Row 24) Reimbursements are proposed to decrease $39,051 or 1.1%. This category includes the Police Dispatch Center revenues derived from partner and customer agencies served through this facility, police school resource officer reimbursements, police impound fees, and other miscellaneous reimbursements. • (Row 27) Miscellaneous Income is proposed to decrease $3,000 or 1.6%, from the amount budgeted in FY24/25. In summary, FY25/26 Proposed Revenues are $785,892 (2.5%) higher than budgeted in FY24/25 and $234,749 (0.7%) lower than FY24/25 Estimated revenues. The primary reasons for the proposed increase include an increase in State Sales Tax ($249,865), an increase in Local Sales Tax ($139,069), an increase to the Income Tax ($197,271), an increase in Municipal Cannabis Tax ($225,000), an increase to the Self Storage Tax ($44,000), an increase in Video Gaming revenues ($75,000), an increase in Licenses and Permits revenues ($24,000), and an increase to Charges for Services revenues ($55,000). These increases are partially offset by decreases to Property Tax 262 10 revenue ($17,262), State Replacement Tax revenue ($35,000), State Telecommunication Tax revenue ($10,000), Intertrack Wagering Revenue ($4,000), Franchise Fees revenues ($65,000), Fines and Forfeitures revenues ($50,000), Reimbursements revenues ($39,051) and Miscellaneous revenues ($3,000). EXPENDITURES: General Fund Expenditures – FY24/25 Budgeted, FY24/25 Estimated, FY25/26 Proposed General Fund Expenditures include personnel, contractual, supplies and other operating expenses related to the following operating budgets - Administration (100.01), Elected Officials (100.02), Community Development (100.03), Finance (100.04), Human Resources (100.05), Economic Development (100.06), Police Commission (100.21), Police (100.22), Police Dispatch (100.23), Public Works-Administration (100.30), Public Works-Streets (100.33), Parks and Recreation (100.41), and Parks Maintenance (100.45). In addition, the General Fund also serves as a funding source for revenue transfers to other municipal accounts found within Special Revenue Funds, Debt Service Funds, Internal Service Funds, and Fiduciary Funds. FY24/25 Budgeted Expenditures (Column H) In FY24/25, total budgeted expenditures (capital and operating) were $31,223,382. Budgeted capital expenditures were $892,070, and budgeted operating expenditures were $30,331,312. While this amount reflected an increase of $2,532,036 (9.1%) from the FY23/24 Actual expenditures (Column G, Row 39), this difference was primarily due to contractual and personnel expenses. Personnel Costs increased $1.1 million due to the addition of a FOIA Officer position, contract step and cost of living adjustments for bargaining unit employees, a 3.5% increase to non-bargaining unit employees and insurance increases. Contractual expenses increased just over $875,000 due to the purchase of body worn and in-squad cameras for the police department, contractual street resurfacing expenses, increased NISRA Dues and parks trip expenses, and increases to prices due to inflation. FY24/25 Estimated Expenditures (Column I) In general, City Administration – including department directors, superintendents, and supervisors – closely monitors expenditures throughout the year to ensure that operating budgets stay within the approved amounts. The fiscal diligence of all of these individuals most often results in expenditures being less than the amount budgeted. Even with surging prices due to recent inflationary pressures, expenditures have been well managed and continue to fall within the budget. For FY24/25, operating expenditures are estimated at $29,413,208, or $918,104 (3.0%) less than the budgeted amount of $30,331,312. Highlights of changes to FY24/25 Estimated Expenditures include: • (Row 31) Reduced Personnel costs of $578,221 (3.0%) resulting from budgeted positions unfilled during the year and lower benefit costs. 263 11 • (Row 32) Contractual costs are estimated at $315,159 (7.4%) lower than the original budget, due to lower legal fees and projects that were budgeted (including the Unified Development Ordinance) but not yet completed, and therefore will need to be carried over to FY25/26. • (Row 33) Supply costs are estimated at $100,101 (8.6%) less than budget. • (Row 34) Other estimated expenditures are estimated at $75,377 (5.7%) more than the original budget due to higher than expected sales tax incentive payments. • (Row 35) Capital Outlay expenditures are $572,398 (64.2%) less than the original budget; however, funds have been carried over to complete a number of these projects in FY25/26. Note: City Administration anticipates changes to FY24/25 Estimated expenditures due to increases or decreases in revenues and expenses through the end of the fiscal year. FY25/26 Proposed Expenditures (Column J) FY25/26 proposed operating expenditures represent an increase of $880,665 (2.9%) from the FY24/25 Operating Budget amount of $30,331,312. Highlights of changes to General Fund Expenditures proposed for FY25/26 include: • (Row 31) Personnel costs are proposed to increase $923,693 (4.8%) over the amount budgeted in FY24/25. Personnel costs include salaries, overtime, health/dental/life/vision insurance, FICA, Police Pension and IMRF retirement, and uniforms. Significant year-over-year changes include: 1. Personnel costs related to salaries account for a $611,659 increase from FY24/25 to FY25/26 due to contract steps and cost of living adjustments, as well as increases to wages for part-time parks employees due to increased programming and the required adjustment to the minimum wage. Employees covered by collective bargaining units IUOE Local 150 (Public Works, Parks Maintenance employees), FOP Unit 1 (Police Patrol), and FOP Unit 2 (Dispatch) receive contract steps and cost of living adjustments (IUOE Local 150 – estimated at 3.5%, FOP Unit 1 – 3.5% and FOP Unit 2 – 4.0% with an additional 2.5% salary adjustment). Wage increases are included for Police Sergeants and other non-bargaining employees based on the previous year’s Consumer Price Index for All Urban Areas (CPI-U), which was 3.9% as of December 2024. City Administration has used the CPI-U as the marker for non-bargaining unit employee increases since FY15/16. For FY25/26, the increases were set at 4.0%, just above the CPI-U. There is no additional merit component proposed for FY25/26. 264 12 2. Police Pension costs are proposed at $2,355,922 (of which $1,664,558 is a transfer to the Debt Service Fund to cover the Pension Obligation Bond). This equates to a decrease of $18,033 (0.8%). Police Pension costs are determined by an actuary retained by the Police Pension Board and are based on several factors, including wages, investment rate, and age of the workforce. The City issued the Pension Obligation Bond in 2020 to set the City up to be 100% funded by the required deadline of 2040. 3. NERCOM has voted to again use PSAP funds to supplement the budget. In FY22/23, $300,000 in PSAP funds was used to cover expenses; this was increased to $500,000 in FY23/24; and increased again to $700,000 in FY24/25. For FY25/26, $700,000 in PSAP revenues are again budgeted to offset dispatch center expenses. 4. Total Benefit costs are proposed to increase $385,603 (8.6%) due to increases to insurance elections, FICA, and IMRF costs. • (Row 32) Contractual costs are anticipated to increase by $116,431 (2.7%) from the amount budgeted in FY24/25 due to the following: 1. Streets Department expenses were increased by $63,230 (3.6%) to cover Oakwood Drive Engineering and Construction on top of the annual street resurfacing budget. 2. Parks Department expenses were increased by $32,638 (8.8%) due to increased special recreation association (NISRA) dues, fees, and additional parks trip expenses. 3. Parks Maintenance Department expenses were increased by $45,000 (19.8%) due to mowing contracts, sport court maintenance, and utility costs. 4. Additional funds were added to most training budgets. • (Row 33) Supplies expenditures are proposed to be increased by 3.7% ($43,550) due to increases in prices for all supplies. • (Row 34) Other expenditures are anticipated to decrease by $260,068 (19.5%) due to a vehicle loan payoff in FY24/25. • (Row 36) Transfers are anticipated to increase by $3,508,349 (79.7%). Included in this transfer is $3,451,290 which is the excess General Fund Balance addressed earlier in this memo. The remaining increase of $57,059 is due to increased expenses in the Information Technology Fund. 265 13 GENERAL FUND BALANCE: On February 1, 2016, City Council adopted a new Fund Balance and Reserve Policy that, in summary, establishes minimum levels for designated funds to ensure stability and meet future needs. This policy meets the reporting requirements of Government Accounting Standards Board (GASB) Statement 54, which requires the formal adoption of a policy for the classification of fund balances to categories other than “unassigned.” The policy was established to provide financial stability in the various municipal funds, ensure adequate cash flow for operations, and provide some assurance that the City will be able to respond to emergencies with fiscal strength. In regard to the General Fund Balance, specifically, the Fund Balance and Reserve Policy states: “General Fund – The unrestricted fund balance target should be set at 120 days (4 months) of estimated operating expenditures including those expenditures reported in other Governmental Funds that receive annual operating transfers, with the exception of transfers intended to fund capital projects. If the unreserved fund balance falls below 120 days, a plan will be developed to return to the target balance. If the unreserved fund balance reaches a low of 90 days (3 months), the plan will be implemented to return the fund balance to the target within a reasonable amount of time. One-time revenues shall not be used to fund current operations.” This level of fund balance shall provide the capacity to: • Offset unexpected downturns in elastic revenues due to fluctuations in the local, state and national economies or the loss of major sales tax contributor(s); • Offset negative fiscal changes brought about by action or legislation of another unit of government or agency; • Ensure the continued, timely repayment of debt obligations that the City may have in the event of a financial downturn; • Provide a sufficient cash flow for daily financial needs at all times; and, • Provide a funding source for unanticipated expenditures or emergencies that may occur. As identified, the parameters in this policy help to guide City Administration in the development of the annual budget by ensuring that the General Fund Budget is presented as balanced, revenues over expenditures, while maintaining this reserve. Further, the establishment of the target minimum of 120 days provides clarity in identifying the level of funding that is available – once revenues, expenditures and fund balance are identified – to address the City’s capital needs. In other words, any funds remaining after meeting the operational and reserve needs of the municipality are “Assigned for Capital.” 266 14 The FY23/24 Budget included a beginning General Fund balance of $16,857,121 (Column G, Row 6), based on FY22/23 audited financial information. Based on FY23/24 actual revenues, operating expenditures, and capital expenditures (which were funded with fund balance), the ending FY23/24 audited fund balance is $18,694,498 (Column G, Row 45), with an estimated ending unassigned 120-day fund balance of $10,096,337 (Column G, Row 46). With a total of $5,146,871 reserved for the Rt. 31 widening and other uses discussed on page 4 above, the balance to be transferred to the Capital Improvement Fund is $3,451,290 (Column G, Row 50). This amount is included in Transfers in the FY25/26 Budget. The City recently implemented two Utility Taxes to address General Fund Capital needs. The ComEd Utility Tax was implemented for existing capital asset maintenance and replacement, and the Nicor Utility Tax was implemented for new capital assets. The City’s existing Capital Improvement and Capital Equipment Funds will be phased out once projects are completed within those funds; they will be replaced with the Capital Asset Maintenance and Replacement Fund (to be funded by the ComEd Utility Tax) and the Capital Asset New Project Fund (to be funded by the Nicor Utility Tax). As referenced above, the ComEd Electricity Utility taxes are not sufficient to fund all of the capital projects for FY25/26. With this shortfall, General Fund surplus will be used to fund a portion of the capital items included in the Capital Asset Maintenance and Replacement Fund. The remaining funds will be available for future projects. Detail on capital spending is provided below. ANALYSIS – GENERAL FUND OPERATING DEPARTMENTS: Please reference the attached operating department spreadsheets for the following discussion. General Fund Operating Departments include personnel, contractual, supplies and other operating expenses for the following departments - Administration (100.01), Elected Officials (100.02), Community Development (100.03), Finance (100.04), Human Resources (100.05), Economic Development (100.06), Police Commission (100.21), Police (100.22), Police Dispatch (100.23), Public Works-Administration (100.30), Public Works-Streets (100.33), Parks and Recreation (100.41), and Parks Maintenance (100.45). These expenditures have already been summarized, in total, as part of the previous discussion of General Fund Revenues and Expenditures. The following narrative will focus on identifying the major points for each operating department. Note, the Budget Variance $ (Column I) and Budget Variance % (Column J) are based on a budget-to-budget comparison from the FY25/26 Budgeted amount to the FY24/25 Budgeted amount. General Administration (100.01) Overall, the Administration operating budget is proposed to decrease by $148,579 or 11.1% in FY25/26 (Column H, Row 54). Salary/Benefit costs are identified to decrease by a net of $143,058 or 19.2%, primarily due to the transfer of the salaries and benefits for building employees to the Community Development Department. Contractual expenditures, which includes property tax expenses, insurance administrative expenses, shredding, and other miscellaneous administrative costs, are expected to remain the same in FY25/26. Corporate Legal Fees include the City Attorney, Traffic Attorney and Collective Bargaining 267 15 representation and are identified to decrease $20,000 in FY25/26. Travel and Training Expenses include training and travel expenses for administrative employees as well as elected officials and are identified to increase $7,500 in FY25/26. Materials and Supplies include garbage sticker purchases which are for sale to residents and are identified to increase $5,000 in FY25/26. Other expenditures – which includes Administrative Expenses and internal transfers for Risk Management and Information Technology – is proposed to increase by $1,979. Elected Officials (100.02) The Elected Officials budget is proposed for a $260 increase, or 0.4%, due to an increase to internal transfers for Information Technology. (Column H, Row 31). Community Development (100.03) The Community Development budget is proposed increase $174,440, or 10.7% (Column H, Row 42). Salary/Benefit costs are budgeted to increase by $260,163 (25.1%). This includes $187,247 in non-union salary increases (which incorporates absorbing the transfer of existing Facility Manager and Building Custodian positions from Administration) and $72,916 in benefit cost increases. Contractual Services are identified to decrease by $112,250 (26.9%) due to the completion of the Comprehensive Plan. Supplies will increase $23,900 (51.4%), and the internal transfer for Risk Management and Information Technology will increase by $2,627 (3.0%). Finance (100.04) Salary/Benefit costs are anticipated to increase by $18,657 (3.7%). Contractual Expenses are expected to increase $24,000 (31.6%) due to higher credit card fees, utility bill printing and postage increases. Development Expenses are expected to increase by $10,000 (1.0%). One of the loans issued for vehicle purchases in 2020 has been paid in full, decreasing loan expenses by $244,568 (87.0%). Transfers for Debt Service, Civil Defense Fund, Information Technology, and Audit Funds are budgeted to increase by $13,431 (3.7%). Human Resources (100.05) Salaries/Benefit costs are budgeted to increase by $17,424 (5.8%), which is primarily due to salary and insurance increases. Contractual Services are budgeted to increase by $12,455 (27.2%) due to increases to the wellness program and training and travel expenses, and Other Expenses increase by $793 (3.0%) due to an increased Information Technology Fund transfer. Economic Development (100.06) Salary/Benefit costs are budgeted to increase by $11,272 (3.7%) due to salary and insurance increases. Contractual Services increase $15,950 (7.8%) due to increased Marketing expenses. Purchase of Services – Information Technology expenses increase by $383 (3.1%). 268 16 Police (100.22) The Police budget is proposed at an overall increase of $465,524, or 3.6% from FY24/25. Salary costs (Column H, Rows 7 through 11) are identified to increase by $242,845 due to sworn salary increases, non-sworn salary increases, and an adjustment to overtime. Benefit costs (Column H, Rows 13-20) are identified to increase $114,939 due to higher insurance costs and insurance election changes. As discussed earlier, Police Pension costs are determined by an actuary retained by the Police Pension Board and are based on a number of factors, including wages, investment rate, and age of the workforce. Contractual Services are budgeted to increase by $36,908 (5.6%) due to increased telephone costs and training/travel. Supplies increase by $150 (0.1%) and the transfer to Information Technology increases by $21,213 (2.8%) due to higher expenses within the Information Technology Fund. Capital Expenses within the Police Department Budget include a speed sign, firearms simulator, furniture, drying chamber build-out, drone and miscellaneous police equipment. The FY25/26 capital budget also includes a project to complete a renovation to the Police Department men’s locker room; seizure funds will be used to pay for this $100,000 expense. Dispatch Center (100.23) FY25/26 represents the ninth full year of operation for the consolidated dispatch center, NERCOM, which serves 16 area agencies. The proposed FY25/26 budget has been presented and approved by the partners of the dispatch center. The total amount proposed for the dispatch center in FY25/26 is $3,293,324. Salaries/Benefit Costs show a net increase of $112,383 (3.8%) due to increased salaries and benefit costs. As referenced above, PSAP Grant Funds have been used for the past few years to offset NERCOM’s costs. For FY22/23, the partners voted to use $300,000 in PSAP Grant funds; for FY23/24, this was increased to $500,000 and in FY24/25 increased again to $700,000 in PSAP Grant funds (which are currently reflected in the General Fund Balance due to timing). The partners voted to use $700,000 in PSAP grant funds for the second year to support the dispatch center for FY25/26. This grant funding has helped to lower the overall cost to the City and the other partners of the dispatch center, and the remaining funds can be used when updates are needed to the Center. As a reminder, the total dispatch center budget is also offset by more than $1.8 million in reimbursements as a result of the partnerships with the City of Woodstock, City of Harvard and McHenry Township Fire Protection District, and through charges for dispatch services paid by customers of the dispatch center. These are reflected as General Fund Revenues and included in Row 24 of the General Fund – Revenues, Expenditures and Fund Balance Summary sheet. Public Works Administration (100.30) The overall Public Works Administration budget is proposed to increase by $69,772 (13.5%) due to increases to salaries and insurance costs, training expenses, and transfers for Information Technology. Public Works Streets (100.33) The FY25/26 Public Works Streets budget is proposed to increase by a total of $75,378 (1.8%) from FY24/25. Salaries/Benefits are proposed to increase by $49,227 (2.8%) due to 269 17 salary and insurance increases. Additionally, Contractual Street Resurfacing (Row 22) costs have been increased by $85,230 (12.2%) due to Oakwood Drive engineering and construction costs. Materials and Supplies costs have been reduced by $38,000 (7.1%) due to decreased salt purchases. Transfers for Information Technology increase $921 (3.0%). Parks and Recreation (100.41) As of FY23/24, the Parks Maintenance division was separated from the Parks and Recreation budget, but all programming expenses related to the Recreation Division not associated with the McHenry Recreation Center are still included. Revenues from recreation programming, which are reflected in General Fund Revenues, offset many of these costs. The overall FY25/26 Parks and Recreation budget is proposed to increase by a total of $139,989 (7.6%). Salary/Benefit costs are identified to increase by a total of $129,234 (17.1%), primarily due to increases to Seasonal Salaries for increased programming; Contractual Services are budgeted to increase by $32,638 (8.8%) due to increased NISRA dues, increased fees, and trip fees; Supplies to increase by $24,500 (18.6%); and Other costs to decrease by $21,383 (3.9%) due to transferring Special Events expenses to the Tourism Fund, offset by increases to the Information Technology Transfers. A capital expense of $15,000 was added to cover a new Wibit (floating water attraction) for Petersen Park Beach. Parks Maintenance (100.45) The Parks Maintenance budget is proposed to increase by $120,185, or 7.6% from FY24/25. Salary/Benefit costs are identified to increase $46,185 (3.9%) due to contract and benefit increases. Contractual expenses will increase by $45,000 (19.8%) due to increased mowing and utility expenses. By adding to the mowing services contract, staff will have more time to focus on other repairs and maintenance at all City and neighborhood parks. Supplies expenses will increase by $29,000 (16.1%) due to increased fuel costs, as well as an additional $10,000 budgeted for increased playground equipment repairs. 270 18 ANALYSIS – MCHENRY RECREATION CENTER: Please reference the attached spreadsheet titled “Recreation Center – Fund Summary” for the following discussion. The McHenry Recreation Center officially opened on February 29, 2016. With more than 800 memberships sold prior to the opening date, the McHenry Recreation Center exceeded all expectations through its third full year of operation. Unfortunately, the COVID-19 pandemic changed the outlook of the Recreation Center Fund, and revenues remain unable to meet the demands of increasing expenses. Staff is working diligently to produce a plan to make sure operating costs are covered with operating revenues; as noted below, funds to complete a Recreation Center study are included in the budget for FY25/26. At the close of FY20/21 and FY21/22, the McHenry Recreation Center was required to use $183,183 and $137,793 of the Recreation Center Fund Balance, respectively, to balance the operating expenses. This left an ending fund balance of $99,076 at the end of FY21/22. This Fund Balance was intended to be used to pay for future capital needs of the facility and/or any recreation center expansion efforts, but was instead used to cover operating needs. During FY22/23, a $100,000 General Fund transfer was made to the Recreation Center to help cover operating expenses and debt service as the Center continued to recover from COVID-19 closures and reduced memberships. A similar General Fund transfer was made in FY23/24 for $130,000 and FY24/25 for $120,000. Recreation Center revenues are directly tied to memberships, which decreased dramatically in FY20/21, stabilized in FY21/22 and have been slowly increasing. Therefore, estimated actual revenues for FY24/25 are above budgeted amounts by $35,884 (Columns F and G, Row 26). FY24/25 expenditures directly related to the operation of the facility (Salaries/Benefits, Contractual Services and Supplies) are estimated at $11,752 lower than the budgeted amounts. In developing the FY25/26 proposed revenue and expenditures budget, staff continues to estimate revenues conservatively to account for the slow increases in membership. Once again, a $120,000 Transfer from the General Fund has been included in the budget to cover the Recreation Center Debt Service payment and ensure that the fund is not running in a deficit. Included in contractual expenses for FY25/26 is $30,000 for a complete Recreation Center study to assist with membership and pricing strategies, program offerings, resource allocation, and marketing. Additionally, monthly membership fees have recently been increased to help alleviate some of the increasing operating expenses (i.e., minimum wage increases and material and supplies increases due to inflation). Revenues are proposed at $891,100, which is $36,600 (4.3%) higher than the budgeted amount in FY24/25. Total Expenditures for FY25/26 are budgeted to be $910,922, or $61,096 (7.2%) higher than FY24/25. As a reminder, this amount includes $131,469 in annual debt service for FY25/26 for bonds issued in 2015 for Recreation Center construction; debt service on this bond will be paid annually through 2035. 271 19 ANALYSIS – WATER AND SEWER FUND: The Water and Sewer Fund is an enterprise fund – that is, a business-type fund utilized to account for operations and activities that are financed and operated in a manner similar to a private business enterprise. The cost of providing goods and services to the public on a continuing basis is expected to be recovered primarily through user charges, including operating costs and capital improvement costs related to the maintenance of the water and sewer utility systems. These charges fund the operations of the Water, Wastewater and Utility Divisions in the Department of Public Works. The operating functions of these three divisions are to provide a safe and reliable supply of high-quality potable water and to protect public health and the environment by treating sewage to meet stringent environmental standards prior to discharge. Expenses for the Utility Division are split between the Water and Wastewater Divisions, with approximately 63.7% of operating expenses paid from the Water Division and the remaining 36.3% paid from the Wastewater Division. Water and sewer revenues are derived directly from water and sewer sales, base charges, connection fees, and service penalties. These revenues should be sufficient to fund the operating and capital costs for the Water, Wastewater and Utility Divisions. Importantly, water and sewer revenues are driven by consumption and, as such, with a growing awareness of water conservancy (which the City supports) and wetter than average summer months, consumption has been relatively flat over the last ten years. The City commissioned a water and sewer rate study that was completed in FY13/14. The results of this analysis identified the need to adjust water and sewer rates at that time, to annually review and adjust water and sewer rates based on operational costs, and to implement water and sewer base fees to fund utility system capital improvements. As a reminder, Base Fee rate adjustments were completed during FY21/22 to directly address capital needs within the Water and Sewer Funds. As a result, water and sewer sales and service penalties will be designated for operating costs and will be analyzed with the budget process each year to ensure they meet all operating needs only. The narrative that follows provides a snapshot of the status of the Water and Sewer Fund and identifies operational and capital expenses. Please reference the attached worksheets titled “Water and Sewer Fund Summary (Fund 510, Department 31 Water, Water and Sewer Fund Summary (Fund 510, Department 32 Sewer, and Water and Sewer Fund Summary (Fund 510, Department 35 Utility)” for the following discussion. 272 20 Water and Sewer Fund Revenues, Expenditures and Capital FY25/26 Water Division FY25/26 Water Division operating expenditures are proposed at $2,707,059, an increase of $163,268 (5.1%) from FY24/25. This increase is due primarily to increasing personnel costs and benefit increases, as well as increases to Contractual Services, Materials and Supplies and Transfers to Information Technology. A 3% water rate increase is recommended for FY25/26 and will be brought before the City Council for consideration in mid-2025. Water Capital Asset Maintenance and Replacement Projects It is estimated that the capital base charge of $8 will generate $555,000 in FY25/26 for capital projects. In FY25/26, this amount, along with reserves in the Water/Sewer Fund, will be used to fund a $1,380,000 watermain replacement at Richmond Rd, Mill St, and Broad St. FY25/26 Wastewater Division FY25/26 Wastewater Division operating expenditures are projected at $3,700,292, an increase of $38,336 (1.1%) from FY24/25. This increase is due to increasing salary and benefit costs, as well as repair and maintenance and material and supplies costs. A sewer rate increase is not recommended for FY25/26. Sewer Capital Asset Maintenance and Replacement Projects It is estimated that the existing $7 capital base charge will generate $522,000 in FY25/26 for capital projects. This amount, along with existing Water and Sewer Fund Balance, can be used to complete capital projects. In FY25/26, there are no capital projects identified to be completed. FY25/26 Utility Division FY25/26 Utility Division operating expenditures are projected at $902,658, a decrease of $126,430 (12.3%) from FY24/25. Personnel Costs have decreased by $133,330 due to changes in personnel and reduced benefit costs due to different insurance elections, and Contractual and Supplies expenses were increased and decreased, respectively, to better match actuals. As discussed above, the Utility Division is funded through transfers from the Water and Wastewater Division revenues. If transfers from the Water and Wastewater Divisions exceed expenses within the Utility Division, adjustments will be made in the following fiscal years, which may result in lower operating budgets for the Water and Wastewater Divisions. 273 21 ANALYSIS – CAPITAL IMPROVEMENT/CAPITAL EQUIPMENT PROJECTS: As stated earlier, the Capital Improvement and Capital Equipment Funds will be phased out as projects that were budgeted in those two funds are completed. These will be replaced by the newly-created Capital Asset Maintenance and Replacement Fund (funded by ComEd Utility Taxes) and the Capital Asset New Project Fund (funded by Nicor Utility Taxes). Any remaining fund balance will be transferred to the Capital Asset Maintenance and Replacement Fund to address maintenance of existing infrastructure and equipment. The following capital projects have been identified for implementation and funding through the FY25/26 budget. These include a combination of new projects as well as projects identified for “carryover” or “rebudgeting” from FY24/25 due to timing of the fiscal year end. As a reminder, as of FY21/22, the Local Street Program is funded primarily through Motor Fuel Tax revenues (as distinct from General Fund revenues). General Fund Projects using Fund Balance (in Administration Budget) Those projects with asterisks * are funded in whole or in part from non-municipal sources. Streets/Sidewalks/Signals Riverside Streetscape Engineering - $108,200 (Rebudget from FY24/25) Bull Valley Rd LBFP Phase I Engineering - $150,000* (Partial Rebudget from FY24/25) Public Facilities City Gateway Entrance Signs - $240,000 (Rebudget from FY24/25) Capital Improvements/Equipment Fund Projects Streets/Sidewalks/Signals Venice Avenue Design - $30,000 (Rebudget from FY24/25) Capital Asset Maintenance and Replacement Fund Projects Buildings City Hall Front Entrance Improvements - $140,000 City Hall Elevator Repairs - $100,000 Parks Garage Windows - $30,000 Petersen Farmhouse Restoration - $125,000 Equipment Ballfield Rake - $25,000 Police Department Rifles - $68,000 Police Department Ballistic Shields - $20,000 Parks and Recreation Veterans Memorial Park Lighting - $125,000 274 22 Miller Riverfront Gazebo Roof - $5,000 McBark Park Fencing - $75,000 Althoff Park Playground Equipment - $75,000 Althoff Park Gazebo Roof - $10,000 West Beach Parking Lot $75,000 Motor Pool Patrol SUV Replacements – $236,000 Public Works Vehicle Replacement - $45,000 Streets/Sidewalks/Signals Annual Crack Seal Program - $100,000 Street Lights – Main Street - $240,000 Large Culvert – Boone Creek Spur @ Waters Edge - $50,000 Motor Fuel Tax/Local Motor Fuel Tax Projects Streets/Sidewalks/Signals Local Street Program - $2,200,000 (MFT) Bull Valley Rd.* - $47,000 (Partial MFT) Green St. STP* - $86,000 (Partial MFT) Venice Avenue Construction - $540,000 (Streets Expense Line Item) Oakwood Dr. Bridge Rehab Engineering* - $20,000 (Streets Expense Line Item) Oakwood Dr. Bridge Rehab Phase 3 Engineering* – $100,000 (Streets Expense Line Item) Oakwood Dr. Bridge Rehab Construction - $125,000 (Streets Expense Line Item) Venice Ave. Phase 3 Engineering - $100,000 (Streets Expense Line Item) Venice Ave. Construction - $200,000 (Streets Expense Line Item) Barreville Rd. Engineering - $50,000 (Local MFT) Total General Fund = $1,367,200 Total Capital Improvements/Equipment Fund = $30,000 Total Capital Maintenance & Replacement Fund = $1,544,000 Total Motor Fuel Tax Fund = $2,226,600 Total Local Motor Fuel Tax Fund = $50,000 Total Non-Municipal Funding Sources = $322,400 Total Amount Funded = $5,540,200 Note that this includes General Fund capital projects only. Additional capital projects are included in the Information Technology Fund, Developer Donations Fund, and TIF Fund budgets. Water and Sewer Fund capital improvement and capital equipment projects were included as part of the review of this fund above. 275 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 A B C D E F G H I J K L FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Budget Budget Actual Actual Actual Actual Actual Actual Budget Estimated Proposed Variance $ Variance % FUND BALANCE BEGINNING 7,266,959 7,263,311 7,033,893 9,983,278 13,841,628 16,857,121 18,694,498 18,694,498 21,156,788 2,462,290 13.17% REVENUES Property Taxes 4,945,232 4,950,914 4,940,219 4,844,022 4,975,754 5,000,455 4,987,562 4,966,739 4,970,300 (17,262) -0.35% State Sales Tax 7,765,544 7,810,823 8,730,755 9,227,405 9,523,709 9,439,761 9,356,404 9,710,241 9,606,269 249,865 2.67% Local Sales Tax 2,003,318 2,642,858 2,997,213 3,580,074 3,822,745 3,915,618 3,874,618 4,038,497 4,013,687 139,069 3.59% State Income Tax 2,792,465 2,655,608 3,276,353 3,439,927 4,384,429 4,442,394 4,640,085 4,619,471 4,837,356 197,271 4.25% State Replacement Tax 65,260 83,626 78,561 184,105 246,433 173,671 130,000 95,619 95,000 (35,000) -26.92% State Telecommunications Tax 123,903 260,750 244,938 209,789 198,361 190,779 190,000 183,446 180,000 (10,000) -5.26% Municipal Cannabis Tax - - - - - 73,341 - 222,287 225,000 225,000 #DIV/0! Self Storage Tax - - - - 44,057 150,232 125,000 168,590 169,000 44,000 35.20% Pull Tabs 883 930 893 674 1,312 327 500 2,240 500 - 0.00% Intertrack Wagering 46,192 40,725 16,080 31,550 39,296 33,711 38,000 34,322 34,000 (4,000) -10.53% Video Gaming 609,064 533,347 629,107 906,233 942,409 919,519 925,000 1,023,307 1,000,000 75,000 8.11% Franchise Fees 345,056 352,679 360,325 386,552 379,078 341,737 340,000 290,477 275,000 (65,000) -19.12% Licenses and Permits 440,575 274,640 346,134 397,499 313,857 343,429 289,000 335,987 313,000 24,000 8.30% Fines and Forfeitures 349,262 349,075 309,027 420,532 343,690 603,667 378,000 332,702 328,000 (50,000) -13.23% Charges for Services 1,182,875 1,191,117 927,154 1,271,413 1,387,108 1,457,381 1,384,289 1,497,086 1,439,289 55,000 3.97% Reimbursements 2,338,070 2,072,393 3,504,190 2,732,948 2,653,413 3,582,151 3,722,615 3,600,878 3,683,564 (39,051) -1.05% Interest Income 165,029 152,344 15,771 12,157 439,622 968,498 600,000 947,812 600,000 - 0.00% Donations 4,450 640 750 13,064 13,348 20,800 - 500 - - #DIV/0! Miscellaneous 313,172 325,294 25,720,555 2,158,123 2,124,980 100,859 193,456 124,969 190,456 (3,000) -1.55% TOTAL REVENUE 23,490,350 23,697,763 52,098,025 29,816,067 31,833,601 31,758,330 31,174,529 32,195,170 31,960,421 785,892 2.52% General Fund - Revenues, Expenditures and Fund Balance Summary 276 1 2 3 4 A B C D E F G H I J K L FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Budget Budget Actual Actual Actual Actual Actual Actual Budget Estimated Proposed Variance $ Variance % General Fund - Revenues, Expenditures and Fund Balance Summary 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 EXPENDITURES Personnel 16,671,961 17,064,138 41,566,435 16,285,444 17,037,545 18,078,640 19,184,188 18,605,967 20,107,881 923,693 4.81% Contractual 2,166,593 2,249,033 2,007,064 1,967,719 3,251,340 3,367,548 4,245,170 3,930,011 4,361,601 116,431 2.74% Supplies 863,022 914,316 645,947 977,964 1,091,952 1,085,939 1,167,170 1,067,069 1,210,720 43,550 3.73% Other 795,806 864,056 1,580,459 1,092,852 1,289,053 1,112,587 1,332,010 1,407,387 1,071,942 (260,068) -19.52% Capital Outlay 1,050,698 1,060,049 1,744,150 1,727,328 2,383,586 2,121,677 892,070 319,672 643,800 (248,270) -27.83% Transfers 1,954,260 1,775,589 1,604,585 3,906,410 3,764,632 4,154,562 4,402,774 4,402,774 7,911,123 3,508,349 79.68% TOTAL EXPENDITURES 23,502,340 23,927,181 49,148,640 25,957,717 28,818,108 29,920,953 31,223,382 29,732,880 35,307,067 4,083,685 13.08% TOTAL OPERATING EXPENDITURES 22,451,642 22,867,132 47,404,490 24,230,389 26,434,522 27,799,276 30,331,312 29,413,208 31,211,977 880,665 2.90% EXCESS/(DEFICIENCY) REVENUES OVER EXPENDITURES (11,990) (229,418) 2,949,385 3,858,350 3,015,493 1,837,377 (48,853) 2,462,290 (3,346,646) NET CHANGE IN FUND BALANCE (11,990) (229,418) 2,949,385 3,858,350 3,015,493 1,837,377 (48,853) 2,462,290 (3,346,646) FUND BALANCE ENDING 7,254,969 7,033,893 9,983,278 13,841,628 16,857,121 18,694,498 18,645,645 21,156,788 17,810,142 Less Unassigned - 120 days 7,640,353 8,045,963 7,946,826 8,788,191 8,787,381 10,096,337 10,096,337 10,403,007 10,403,007 Less Assigned for Rt 31 Widening 3,682,586 3,682,586 3,682,586 3,682,586 3,682,586 Less PSAP Grant Funds 769,696 1,240,442 1,540,442 1,531,202 1,531,202 Less Seizure Funds 223,843 171,256 150,802 50,802 Assigned for Capital (385,384) (1,012,070) 2,036,452 5,053,437 3,617,458 3,451,290 3,155,024 5,389,191 2,142,545 277 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 318,799 350,538 467,326 527,891 435,097 443,995 (83,896) -15.89% 4050 Overtime - - 355 1,000 260 - (1,000) -100.00% 4110 Salaries - Seasonal - - - - - - - #DIV/0! 4220 Board and Commission Expense 2,644 6,313 6,584 6,500 6,218 6,500 - 0.00% 4310 Health Insurance 68,609 65,290 72,855 114,250 89,991 71,110 (43,140) -37.76% 4320 Dental Insurance 2,497 3,037 3,100 4,337 3,382 3,059 (1,278) -29.47% 4330 Life Insurance 257 266 199 288 235 186 (102) -35.42% 4340 Vision Insurance 297 338 331 448 328 330 (118) -26.34% 4410 FICA Medicare 21,810 23,891 32,811 37,742 33,820 31,733 (6,009) -15.92% 4420 IMRF Retirement 37,316 36,104 43,742 50,721 35,796 43,156 (7,565) -14.91% 4510 Uniform Allowance 413 83 600 950 786 1,000 50 5.26% TOTAL SALARIES/BENEFITS 452,642 485,860 627,903 744,127 605,913 601,069 (143,058) -19.22% Contractual Services 5110 Contractual 95,321 56,358 67,706 100,000 80,669 100,000 - 0.00% 5230 Corporate Legal Fees (All Departments) 240,682 319,123 246,206 270,000 231,597 250,000 (20,000) -7.41% 5310 Postage and Meter 862 918 1,067 1,000 474 1,000 - 0.00% 5330 Printing and Publishing 4,136 330 3,081 2,500 1,508 2,500 - 0.00% 5410 Dues 14,923 17,322 16,502 19,000 15,581 19,000 - 0.00% 5420 Travel Expense 383 6,050 4,145 5,000 6,126 10,000 5,000 100.00% 5430 Training 1,155 2,916 706 2,500 3,438 5,000 2,500 100.00% 5510 Utilities - 17 - 500 82 500 - 0.00% TOTAL CONTRACTUAL SERVICES 357,462 403,034 339,413 400,500 339,475 388,000 (12,500) -3.12% Supplies 6110 Materials and Supplies 27,599 55,824 28,258 30,000 34,092 35,000 5,000 16.67% 6210 Office Supplies 1,256 333 1,680 1,500 974 1,500 - 0.00% 6250 Gasoline and Oil 828 - - - - - - #DIV/0! TOTAL SUPPLIES 29,683 56,157 29,938 31,500 35,066 36,500 5,000 15.87% Variance ($) Variance (%) General Administration - Fund Summary (Fund 100, Department 01) 278 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) General Administration - Fund Summary (Fund 100, Department 01) 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 #REF! #REF! Other 6940 Administrative Expense 11,106 7,479 6,837 8,500 4,799 8,500 - 0.00% 9920 Purchase of Services - Risk Management 51,418 65,949 80,739 80,739 80,739 80,739 - 0.00% 9922 Purchase of Services - Information Tech 43,415 48,172 57,618 67,980 67,980 69,959 1,979 2.91% TOTAL OTHER 105,939 121,600 145,194 157,219 153,518 159,198 1,979 1.26% Capital Outlay 8100 Land 533,969 809,618 45,052 - - - - #DIV/0! 8200 Buildings 99,266 303,590 4,519 - - - - #DIV/0! 8300 Equipment 68,878 172,024 7,064 - - - - #DIV/0! 8400 Vehicle 226,925 271,684 - 100,000 78,198 - (100,000) -100.00% 8600 Streets 7,008 - - 209,970 46,419 150,000 (59,970) -28.56% 8900 Public Improvements 269,748 549,359 2,012,283 460,000 73,348 348,200 (111,800) -24.30% TOTAL CAPITAL OUTLAY 1,205,794 2,106,275 2,068,918 769,970 197,965 498,200 (271,770) -35.30% TOTAL GENERAL ADMINISTRATION 2,151,520 3,172,926 3,211,366 2,103,316 1,331,937 1,682,967 (420,349) -19.99% TOTAL GENERAL OPERATING EXPENDITURES 945,726 1,066,651 1,142,448 1,333,346 1,133,972 1,184,767 (148,579) -11.14% 279 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries - - - - - - #DIV/0! 4210 Salaries - Elected Officials 52,675 53,700 52,275 53,300 52,500 53,300 - 0.00% 4410 FICA Medicare 4,030 4,109 4,000 4,077 4,162 4,077 - 0.00% 4420 IMRF Retirement - - - - - - - #DIV/0! TOTAL SALARIES/BENEFITS 56,705 57,809 56,275 57,377 56,662 57,377 - 0.00% Contractual Services 5310 Postage and Meter - 5 9 - - - - #DIV/0! 5330 Printing and Publishing - - - - - - - #DIV/0! 5410 Dues - - - - - - - #DIV/0! 5420 Travel Expense - - - - - - - #DIV/0! 5430 Training - - - - - - - #DIV/0! 5450 Publications - - - - - - - #DIV/0! TOTAL CONTRACTUAL SERVICES - 5 9 - - - - #DIV/0! Supplies 6210 Office Supplies - - - - - - - #DIV/0! TOTAL SUPPLIES - - - - - - - #DIV/0! Other 6940 Administrative Expense - - - - - - - #DIV/0! 9922 Purchase of Services - Information Tech 8,606 5,933 7,173 8,534 8,534 8,794 260 3.05% TOTAL OTHER 8,606 5,933 7,173 8,534 8,534 8,794 260 3.05% TOTAL ELECTED OFFICIALS 65,311 63,747 63,457 65,911 65,196 66,171 260 0.39% Variance ($) Variance (%) Elected Officials - Fund Summary (Fund 100, Department 02) 280 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 524,676 609,003 661,887 706,016 662,956 893,263 187,247 26.52% 4310 Health Insurance 131,874 149,860 183,763 200,972 175,452 236,809 35,837 17.83% 4320 Dental Insurance 5,211 6,220 7,209 7,775 6,778 8,482 707 9.09% 4330 Life Insurance 411 568 437 459 429 561 102 22.22% 4340 Vision Insurance 699 797 911 871 865 1,024 153 17.57% 4410 FICA Medicare 37,997 44,279 47,676 53,245 47,711 68,335 15,090 28.34% 4420 IMRF Retirement 61,366 62,735 61,998 66,748 62,035 86,825 20,077 30.08% 4510 Uniform Allowance 1,052 1,566 1,317 2,500 1,293 3,450 950 38.00% TOTAL SALARIES/BENEFITS 763,286 875,028 965,198 1,038,586 957,519 1,298,749 260,163 25.05% Contractual Services 5110 Contractual 21,035 205,355 219,307 325,000 115,809 219,000 (106,000) -32.62% 5120 Building Maintenance 27,875 39,336 77,923 72,000 50,385 65,500 (6,500) -9.03% 5310 Postage and Meter 357 724 1,658 2,000 1,382 2,000 - 0.00% 5330 Printing and Publishing 1,019 1,916 1,103 1,500 861 1,700 200 13.33% 5370 Repair and Maintenance 646 3,713 3,463 5,000 3,339 5,000 - 0.00% 5410 Dues 664 967 192 1,600 699 3,650 2,050 128.13% 5420 Travel Expense - - - - - - - #DIV/0! 5430 Training 1,399 1,919 2,560 6,000 2,501 8,000 2,000 33.33% 5450 Publications 46 174 245 5,000 3,778 1,000 (4,000) -80.00% TOTAL CONTRACTUAL SERVICES 53,041 254,104 306,451 418,100 178,754 305,850 (112,250) -26.85% Community Development - Fund Summary (Fund 100, Department 03) Budget Variance ($) Budget Variance (%) 281 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Community Development - Fund Summary (Fund 100, Department 03) Budget Variance ($) Budget Variance (%) 29 30 31 32 33 34 35 36 38 39 40 41 42 Supplies 6110 Materials and Supplies 15,479 27,079 22,791 30,000 22,007 51,400 21,400 71.33% 6210 Office Supplies 953 1,614 1,697 2,500 1,037 3,000 500 20.00% 6250 Gasoline and Oil 8,492 12,842 6,970 12,000 10,404 12,000 - 0.00% 6270 Small Equipment 537 156 30 2,000 508 4,000 2,000 100.00% TOTAL SUPPLIES 25,461 41,691 31,488 46,500 33,956 70,400 23,900 51.40% Other 9920 Purchase of Services - Risk Management 23,540 30,127 36,884 36,884 36,884 36,884 - 0.00% 9922 Purchase of Services - Information Tech 54,128 61,684 74,221 87,972 87,972 90,599 2,627 2.99% TOTAL OTHER 77,668 91,811 111,105 124,856 124,856 127,483 2,627 2.10% TOTAL COMMUNITY DEVELOPMENT 919,456 1,262,634 1,414,242 1,628,042 1,295,085 1,802,482 174,440 10.71% 282 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 364,298 390,182 372,442 361,648 362,950 376,035 14,387 3.98% 4310 Health Insurance 60,331 68,412 70,087 72,055 71,457 73,308 1,253 1.74% 4320 Dental Insurance 2,737 2,801 2,491 2,478 2,343 2,418 (60) -2.42% 4330 Life Insurance 286 363 218 204 202 204 - 0.00% 4340 Vision Insurance 493 498 395 305 297 412 107 35.08% 4410 FICA Medicare 26,530 28,515 27,034 27,666 25,592 28,767 1,101 3.98% 4420 IMRF Retirement 42,673 40,201 34,899 34,682 33,199 36,551 1,869 5.39% TOTAL SALARIES/BENEFITS 497,348 530,972 507,566 499,038 496,040 517,695 18,657 3.74% Contractual Services 5110 Contractual 31,137 36,607 28,050 27,000 45,527 45,000 18,000 66.67% 5310 Postage and Meter 28,326 31,793 38,372 35,000 38,430 39,000 4,000 11.43% 5330 Printing and Publishing 11,629 11,578 13,466 13,000 14,579 15,000 2,000 15.38% 5410 Dues 525 525 625 525 525 525 - 0.00% 5420 Travel Expense - - - - - - - #DIV/0! 5430 Training - - - 500 100 500 - 0.00% TOTAL CONTRACTUAL SERVICES 71,617 80,503 80,513 76,025 99,161 100,025 24,000 31.57% Supplies 6110 Materials and Supplies 440 410 244 500 213 500 - 0.00% 6210 Office Supplies 4,528 4,304 1,155 4,000 1,043 3,000 (1,000) -25.00% TOTAL SUPPLIES 4,968 4,714 1,399 4,500 1,256 3,500 (1,000) -22.22% Variance ($) Variance (%) Finance - Fund Summary (Fund 100, Department 04) 283 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Finance - Fund Summary (Fund 100, Department 04) 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Other 6945 Development Expense 763,220 982,788 780,171 1,000,000 1,079,075 1,010,000 10,000 1.00% 7600 Loan Interest 29,053 25,794 17,798 9,550 9,550 1,044 (8,506) -89.07% 7610 Loan Payment 251,957 233,555 263,213 271,460 271,460 35,398 (236,062) -86.96% 9904 Transfer to Debt Service 182,975 185,938 188,769 187,934 187,934 191,169 3,235 1.72% 9940 Transfer to Capital Asset Maint & Repl Fund - - - - - 3,451,290 3,451,290 #DIV/0! 9942 Transfer to Capital Improvement Fund 696,503 - - - - - - #DIV/0! 9944 Transfer to Band Fund - 12,000 12,000 12,000 12,000 12,000 - 0.00% 9945 Transfer to Civil Defense Fund 6,000 4,000 4,000 6,000 6,000 6,000 - 0.00% 9947 Transfer Other Funds (84,555) - - - - - - #DIV/0! 9920 Purchase of Service - Risk Management 16,226 20,758 25,414 25,414 25,414 25,414 - 0.00% 9922 Purchase of Service - IT 96,269 116,664 138,494 162,440 162,440 169,636 7,196 4.43% 9923 Purchase of Service - Audit 2,000 14,000 7,000 11,000 11,000 14,000 3,000 27.27% TOTAL OTHER 1,959,648 1,595,497 1,436,859 1,685,798 1,764,873 4,915,951 3,230,153 191.61% TOTAL FINANCE 2,533,581 2,211,686 2,026,337 2,265,361 2,361,330 5,537,171 3,271,810 144.43% 284 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 171,924 196,355 221,141 229,385 228,914 243,370 13,985 6.10% 4310 Health Insurance 19,117 20,392 25,882 32,758 32,662 33,499 741 2.26% 4320 Dental Insurance 887 895 1,003 1,209 1,148 1,182 (27) -2.23% 4330 Life Insurance 114 145 101 102 101 102 - 0.00% 4340 Vision Insurance 169 168 178 195 192 192 (3) -1.54% 4410 FICA Medicare 12,580 14,441 16,294 17,548 16,886 18,618 1,070 6.10% 4420 IMRF Retirement 20,098 20,235 20,716 21,998 21,621 23,656 1,658 7.54% TOTAL SALARIES/BENEFITS 224,889 252,631 285,315 303,195 301,524 320,619 17,424 5.75% Contractual Services 5110 Contractual 35,624 22,013 47,262 35,000 23,517 39,000 4,000 11.43% 5410 Dues 449 1,017 884 1,310 884 1,765 455 34.73% 5420 Travel Expense 297 - - 2,500 - 5,000 2,500 100.00% 5430 Training 995 229 383 7,000 596 12,500 5,500 78.57% TOTAL CONTRACTUAL SERVICES 37,365 23,259 48,529 45,810 24,997 58,265 12,455 27.19% Supplies 6210 Office Supplies 695 343 213 250 218 400 150 60.00% TOTAL SUPPLIES 695 343 213 250 218 400 150 60.00% Other #REF! #REF! 9922 Purchase of Services - Information Tech 10,884 18,111 21,898 26,052 26,052 26,845 793 3.04% TOTAL OTHER 10,884 18,111 21,898 26,052 26,052 26,845 793 3.04% TOTAL HUMAN RESOURCES 273,833 294,344 355,955 375,307 352,791 406,129 30,822 8.21% Human Resources - Fund Summary (Fund 100, Department 05) Variance ($) Variance (%) 285 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 184,779 201,788 213,494 219,317 220,101 228,091 8,774 4.00% 4310 Health Insurance 37,776 40,528 41,593 42,693 42,304 43,428 735 1.72% 4320 Dental Insurance 1,541 1,580 1,611 1,664 1,574 1,624 (40) -2.40% 4330 Life Insurance 114 145 101 102 101 102 - 0.00% 4340 Vision Insurance 193 191 193 195 190 190 (5) -2.56% 4410 FICA Medicare 13,079 14,473 15,533 16,778 16,015 17,449 671 4.00% 4420 IMRF Retirement 21,619 20,800 20,000 21,033 20,741 22,170 1,137 5.41% TOTAL SALARIES/BENEFITS 259,101 279,505 292,525 301,782 301,026 313,054 11,272 3.74% Contractual Services 5110 Contractual 46,143 74,689 149,221 195,000 121,512 211,500 16,500 8.46% 5310 Postage & Meter - - - 25 - 25 - 0.00% 5330 Printing and Publishing 150 160 122 500 61 150 (350) -70.00% 5410 Dues 2,509 2,617 2,942 2,700 2,574 2,500 (200) -7.41% 5420 Travel Expense 1,101 1,409 1,988 3,800 1,477 3,800 - 0.00% 5430 Training 1,132 2,882 1,580 3,000 1,317 3,000 - 0.00% TOTAL CONTRACTUAL SERVICES 51,035 81,757 155,853 205,025 126,941 220,975 15,950 7.78% Supplies 6110 Materials and Supplies 74 146 - 100 - 100 - 0.00% 6210 Office Supplies 174 46 84 300 83 150 (150) -50.00% TOTAL SUPPLIES 248 192 84 400 83 250 (150) -37.50% Other 9922 Purchase of Services - Information Tech 18,478 8,743 9,690 12,577 12,577 12,960 383 3.05% TOTAL OTHER 18,478 8,743 9,690 12,577 12,577 12,960 383 3.05% TOTAL ECONOMIC DEVELOPMENT 328,862 370,197 458,152 519,784 440,627 547,239 27,455 5.28% Economic Development - Fund Summary (Fund 100, Department 06) Budget Variance ($) Budget Variance (%) 286 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4220 Salaries 1,350 1,350 - 1,350 2,700 1,350 - 0.00% 4410 Social Security - Medicare 103 103 - 103 206 103 - 0.00% TOTAL SALARIES/BENEFITS 1,453 1,453 - 1,453 2,906 1,453 - 0.00% Contractual Services 5110 Contractual 5,335 3,111 7,143 6,000 6,509 6,000 - 0.00% 5330 Printing and Publishing - - - - - - - #DIV/0! 5410 Dues - - - 375 - 375 - 0.00% 5430 Training - - - 500 - 500 - 0.00% 5450 Publications - - - - - - - #DIV/0! TOTAL CONTRACTUAL SERVICES 5,335 3,111 7,143 6,875 6,509 6,875 - 0.00% Supplies 6110 Materials and Supplies - 20 - - - - #DIV/0! TOTAL SUPPLIES - 20 - - - - - #DIV/0! TOTAL POLICE COMMISSION 6,788 4,584 7,143 8,328 9,415 8,328 Variance ($) Variance (%) Police Commission - Fund Summary (Fund 100, Department 21) 287 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 394,570 451,844 452,616 443,198 504,444 495,114 51,916 11.71% 4020 Sworn Salaries 5,002,324 5,261,441 5,685,659 5,816,698 5,764,871 5,965,467 148,769 2.56% 4030 Salaries - Part Time 16,681 15,935 5,587 47,840 - 40,000 (7,840) -16.39% 4050 Overtime 203 - - 5,000 - 5,000 - 0.00% 4055 Sworn Overtime 289,240 239,816 261,135 250,000 291,536 300,000 50,000 20.00% 4080 Career Ladder 23,098 21,043 20,944 24,000 21,203 24,000 - 0.00% 4310 Health Insurance 996,674 1,063,642 1,081,984 1,149,413 1,149,630 1,267,059 117,646 10.24% 4320 Dental Insurance 39,730 40,270 41,091 48,378 42,893 46,006 (2,372) -4.90% 4330 Life Insurance 3,004 3,905 2,843 2,907 2,814 2,907 - 0.00% 4340 Vision Insurance 4,793 4,860 5,149 5,053 5,326 5,470 417 8.25% 4410 FICA Medicare 410,608 430,791 467,964 503,885 482,544 522,463 18,578 3.69% 4420 IMRF Retirement 44,240 44,997 40,657 43,570 45,584 49,242 5,672 13.02% 4430 Contribution - Police Pension 655,318 621,970 669,181 710,366 708,195 691,364 (19,002) -2.67% 4510 Uniform Allowance 34,808 38,665 50,400 54,600 48,721 48,600 (6,000) -10.99% TOTAL SALARIES/BENEFITS 7,915,291 8,239,179 8,785,210 9,104,908 9,067,761 9,462,692 357,784 3.93% Contractual Services 5110 Contractual 135,330 218,628 292,774 405,768 621,462 414,806 9,038 2.23% 5310 Postage and Meter 2,595 1,391 4,372 2,000 1,836 2,000 - 0.00% 5320 Telephone 12,171 12,459 35,492 40,500 44,838 46,000 5,500 13.58% 5370 Repair and Maintenance 40,998 57,987 60,233 61,500 39,345 61,500 - 0.00% 5410 Dues 1,509 3,071 2,100 2,500 2,500 3,000 500 20.00% 5420 Travel Expense 9,622 11,296 13,258 31,200 24,003 32,300 1,100 3.53% 5430 Training 42,629 44,736 84,929 105,080 88,105 125,850 20,770 19.77% 5440 Tuition Reimbursements 13,090 18,791 7,470 15,000 13,330 15,000 - 0.00% 5450 Publications - 166 166 200 166 200 - 0.00% TOTAL CONTRACTUAL SERVICES 257,944 368,525 500,794 663,748 835,585 700,656 36,908 5.56% Variance ($) Variance (%) Police Department - Fund Summary (Fund 100, Department 22) 288 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Police Department - Fund Summary (Fund 100, Department 22) 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 Supplies 6110 Materials and Supplies 21,641 19,318 22,313 26,000 15,650 28,150 2,150 8.27% 6125 Social Services Expenses - - 690 - 1,300 6,000 6,000 #DIV/0! 6210 Office Supplies 17,102 20,537 21,109 20,000 14,852 23,700 3,700 18.50% 6250 Gasoline and Oil 116,652 150,765 112,907 150,000 145,923 135,000 (15,000) -10.00% 6270 Small Equipment 12,947 23,185 15,365 21,750 17,479 25,050 3,300 15.17% 6310 K-9 Unit 4,527 14,164 11,429 11,150 6,438 11,150 - 0.00% 6340 Forfeiture Expenses - - - - - - - #DIV/0! TOTAL SUPPLIES 172,869 227,969 183,813 228,900 201,642 229,050 150 0.07% Other 7400 Bond Issuance Costs - - - - - - - #DIV/0! 9904 Transfer - Debt Service 1,667,297 1,664,827 1,665,073 1,663,589 1,663,589 1,664,558 969 0.06% 9920 Purchase of Services - Risk Management 229,083 303,597 378,487 378,487 378,487 378,487 - 0.00% 9922 Purchase of Services - Information Tech 382,585 506,380 621,976 748,504 748,504 769,717 21,213 2.83% TOTAL OTHER 2,278,965 2,474,804 2,665,536 2,790,580 2,790,580 2,812,762 22,182 0.79% Capital Outlay 8300 Capital - Equipment 39,330 243,617 28,545 82,100 121,707 130,600 48,500 59.07% 8400 Capital - Vehicles - - - - - - - #DIV/0! TOTAL CAPITAL OUTLAY 39,330 243,617 28,545 82,100 121,707 130,600 48,500 59.07% TOTAL POLICE DEPARTMENT 10,664,399 11,554,094 12,163,898 12,870,236 13,017,275 13,335,760 465,524 3.62% 289 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 1,580,982 1,498,966 1,711,604 1,950,559 1,719,407 2,024,472 73,913 3.79% 4030 Salaries - Part Time 10,520 7,750 - 30,000 - 15,000 (15,000) -50.00% 4050 Overtime 153,627 222,346 135,356 125,000 153,755 125,000 - 0.00% 4310 Health Insurance 364,402 395,932 398,486 472,727 384,274 512,055 39,328 8.32% 4320 Dental Insurance 13,746 14,836 15,083 19,233 15,948 18,905 (328) -1.71% 4330 Life Insurance 1,255 1,484 1,058 1,275 1,066 1,275 - 0.00% 4340 Vision Insurance 1,795 1,814 1,833 2,278 1,973 2,358 80 3.51% 4410 FICA Medicare 125,841 124,722 132,075 161,075 135,363 165,582 4,507 2.80% 4420 IMRF Retirement 203,409 177,747 172,029 199,046 175,538 208,929 9,883 4.97% 4510 Uniform Allowance 6,274 8,056 10,833 10,000 9,899 10,000 - 0.00% TOTAL SALARIES/BENEFITS 2,461,851 2,453,653 2,578,357 2,971,193 2,597,223 3,083,576 112,383 3.78% Contractual Services 5110 Contractual 11,146 23,007 18,865 14,900 15,476 16,900 2,000 13.42% 5310 Postage and Meter 52 - 33 50 - 50 - 0.00% 5420 Travel Expense 1,451 4,306 4,303 6,850 6,430 8,850 2,000 29.20% 5430 Training 8,249 7,333 8,924 17,990 12,381 20,990 3,000 16.68% 5440 Tuition Reimbursements 1,750 - - 2,500 - 2,500 - 0.00% 5510 Utilities - - - 500 - 500 - 0.00% TOTAL CONTRACTUAL SERVICES 22,648 34,646 32,125 42,790 34,287 49,790 7,000 16.36% Supplies 6110 Materials and Supplies 5,340 3,082 5,290 7,120 4,840 7,120 - 0.00% 6210 Office Supplies 707 802 509 2,500 875 2,500 - 0.00% TOTAL SUPPLIES 6,047 3,884 5,799 9,620 5,715 9,620 - 0.00% Other 9920 Purchase of Service - Risk Management 51,132 54,711 60,182 64,997 64,997 70,197 5,200 8.00% 9922 Purchase of Service - IT 38,399 67,935 72,690 76,325 76,325 80,141 3,816 5.00% TOTAL OTHER 89,531 122,646 132,872 141,322 141,322 150,338 9,016 6.38% TOTAL DISPATCH CENTER 2,580,077 2,614,829 2,749,153 3,164,925 2,778,547 3,293,324 128,399 4.06% Variance ($) Variance (%) Dispatch Center - Fund Summary (Fund 100, Department 23) 290 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 295,606 340,257 331,610 343,439 350,012 395,984 52,545 15.30% 4050 Overtime - - - - - - - #DIV/0! 4110 Salaries - PT Seasonal 5,704 13,173 - 10,000 - 10,000 - 0.00% 4310 Health Insurance 22,943 21,655 25,044 31,983 27,498 34,353 2,370 7.41% 4320 Dental Insurance 1,097 1,417 2,116 2,396 2,240 2,334 (62) -2.59% 4330 Life Insurance 171 211 126 153 151 153 - 0.00% 4340 Vision Insurance 193 191 175 195 185 190 (5) -2.56% 4410 FICA Medicare 22,862 25,919 24,929 27,038 26,144 31,058 4,020 14.87% 4420 IMRF Retirement 34,605 35,104 31,077 32,936 32,800 38,490 5,554 16.86% 4510 Uniform Allowance - - 107 500 - 500 - 0.00% TOTAL SALARIES/BENEFITS 383,181 437,927 415,184 448,640 439,030 513,062 64,422 14.36% Contractual Services 5110 Contractual 12,170 28 28 - 57 - - #DIV/0! 5310 Postage and Meter 568 66 683 200 535 200 - 0.00% 5410 Dues 866 823 250 500 846 500 - 0.00% 5420 Travel Expense - - - 1,700 594 2,700 1,000 58.82% 5430 Training - 125 2,100 1,500 1,590 4,500 3,000 200.00% 5440 Tuition Reimbursement 1,564 3,000 - - - - - #DIV/0! TOTAL CONTRACTUAL SERVICES 15,168 4,042 3,061 3,900 3,622 7,900 4,000 102.56% Supplies 6210 Office Supplies 750 508 498 500 - 500 - 0.00% 6270 Small Equipment - - - - - - - #DIV/0! 6950 Forestry 8 34 - - - - - #DIV/0! TOTAL SUPPLIES 758 542 498 500 - 500 - 0.00% Other 9920 Purchase of Service - Risk Management 13,384 17,084 20,916 20,916 20,916 20,916 - 0.00% 9922 Purchase of Service - IT 29,271 31,309 37,751 44,818 44,818 46,168 1,350 3.01% TOTAL OTHER 42,655 48,393 58,667 65,734 65,734 67,084 1,350 2.05% TOTAL PUBLIC WORKS - ADMINISTRATION 441,762 490,904 477,410 518,774 508,386 588,546 69,772 13.45% Variance ($) Variance (%) Public Works Administration - Fund Summary (Fund 100, Department 30) 291 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 998,542 1,006,215 1,045,118 1,096,833 1,093,844 1,120,431 23,598 2.15% 4050 Overtime 14,825 15,542 16,178 17,500 16,454 17,500 - 0.00% 4060 Overtime - Snow Removal 45,106 54,869 28,283 72,500 39,798 60,000 (12,500) -17.24% 4110 Salaries - PT Seasonal 8,184 13,862 18,533 15,000 11,760 15,000 - 0.00% 4310 Health Insurance 307,395 335,649 349,993 360,825 382,778 395,713 34,888 9.67% 4320 Dental Insurance 1,320 1,409 1,584 1,941 1,947 1,892 (49) -2.52% 4330 Life Insurance 746 919 643 663 651 663 - 0.00% 4340 Vision Insurance 187 216 218 220 209 214 (6) -2.73% 4410 FICA Medicare 78,694 79,683 82,244 91,940 83,557 92,789 849 0.92% 4420 IMRF Retirement 120,770 108,632 100,690 113,817 102,453 116,439 2,622 2.30% 4510 Uniform Allowance 9,323 10,707 11,511 8,125 8,125 7,950 (175) -2.15% TOTAL SALARIES/BENEFITS 1,585,092 1,627,703 1,654,995 1,779,364 1,741,576 1,828,591 49,227 2.77% Contractual Services 5110 Contractual 173,671 156,332 238,010 319,200 313,089 307,200 (12,000) -3.76% 5300 Contractual Street Resurfacing - 543,322 348,902 699,770 688,813 785,000 85,230 12.18% 5301 Contractual Street Resuracing Township - 300,000 300,000 300,000 300,000 300,000 - 0.00% 5370 Repair & Maintenance 149,638 152,333 127,405 170,000 102,263 150,000 (20,000) -11.76% 5430 Training Reimbursement 820 968 268 1,500 960 1,500 - 0.00% 5440 Tuition Reimbursement 3,000 3,000 3,000 3,000 - 3,000 - 0.00% 5510 Utilities - - - - - - - #DIV/0! 5520 Street Lighting 264,809 283,633 298,430 290,000 249,246 300,000 10,000 3.45% TOTAL CONTRACTUAL SERVICES 591,938 1,439,588 1,316,015 1,783,470 1,654,371 1,846,700 63,230 3.55% Variance ($) Variance (%) Public Works Streets - Fund Summary (Fund 100, Department 33) 292 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Public Works Streets - Fund Summary (Fund 100, Department 33) 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Supplies 6110 Materials & Supplies 273,606 282,201 317,938 305,000 265,467 264,000 (41,000) -13.44% 6210 Office Supplies 495 853 500 500 249 500 - 0.00% 6250 Gasoline & Oil 74,562 66,923 65,534 70,000 52,799 65,000 (5,000) -7.14% 6270 Small Equipment 1,270 2,352 2,022 2,000 1,490 6,000 4,000 200.00% 6290 Safety Equipment 51 1,811 332 1,000 1,360 5,000 4,000 400.00% 6950 Forestry 146,750 143,483 155,334 155,000 142,155 155,000 - 0.00% TOTAL SUPPLIES 496,734 497,623 541,660 533,500 463,520 495,500 (38,000) -7.12% Other 9920 Purchase of Service - Risk Management 88,088 112,608 137,864 137,864 137,864 137,864 - 0.00% 9922 Purchase of Service - IT 21,340 21,525 25,921 30,744 30,744 31,665 921 3.00% TOTAL OTHER 109,428 134,133 163,785 168,608 168,608 169,529 921 0.55% Capital Outlay - #DIV/0! 8300 Capital - Equipment - - 9,880 - - - - #DIV/0! 8400 Capital - Vehicle - - - - - - - #DIV/0! 8600 Capital - Streets 476,687 12,876 - - - - - #DIV/0! TOTAL CAPITAL OUTLAY 476,687 12,876 9,880 - - - - #DIV/0! TOTAL PUBLIC WORKS - STREETS 3,259,879 3,711,923 3,686,335 4,264,942 4,028,075 4,340,320 75,378 1.77% 293 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 348,005 397,350 297,009 299,575 298,936 314,743 15,168 5.06% 4030 Salaries - Part Time - - - 4,080 - 4,080 - 0.00% 4050 Overtime - - - - - - - #DIV/0! 4110 Salaries - Seasonal 269,981 288,241 336,257 338,000 395,144 430,532 92,532 27.38% 4150 Overtime - Seasonal 77 - 19 - - - - #DIV/0! 4310 Health Insurance 57,471 63,687 35,256 32,907 39,239 43,581 10,674 32.44% 4320 Dental Insurance 2,226 2,545 1,502 1,489 1,568 1,726 237 15.92% 4330 Life Insurance 721 922 189 179 176 179 - 0.00% 4340 Vision Insurance 310 362 257 253 263 273 20 7.91% 4410 FICA Medicare 45,992 51,199 47,821 49,087 50,904 57,326 8,239 16.78% 4420 IMRF Retirement 40,708 40,930 27,822 28,729 28,243 30,593 1,864 6.49% 4510 Uniforms 1,586 2,511 152 2,000 2,651 2,500 500 25.00% TOTAL SALARIES/BENEFITS 767,077 847,747 746,284 756,299 817,124 885,533 129,234 17.09% Contractual Services 5110 Contractual 128,083 157,417 166,750 151,400 187,205 173,615 22,215 14.67% 5310 Postage and Meter 6,634 4,960 6,068 6,500 7,602 6,500 - 0.00% 5330 Printing and Publishing 14,121 22,254 10,281 23,025 15,244 18,985 (4,040) -17.55% 5370 Repair and Maintenance - - - - - - - #DIV/0! 5410 Dues 136,853 134,028 139,274 164,682 153,472 177,495 12,813 7.78% 5420 Travel Expense 482 623 867 1,600 2,114 1,600 - 0.00% 5430 Training 4,069 6,625 7,501 7,220 6,370 8,570 1,350 18.70% 5440 Tuition Reimbursements - - - - - - - #DIV/0! 5450 Publications 386 437 464 - - 300 300 #DIV/0! 5510 Utilities 11,924 14,189 16,492 17,000 16,882 17,000 - 0.00% TOTAL CONTRACTUAL SERVICES 302,552 340,533 347,697 371,427 388,889 404,065 32,638 8.79% Variance ($) Variance (%) Parks and Recreation - Fund Summary (Fund 100, Department 41-44,46,47) 294 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Parks and Recreation - Fund Summary (Fund 100, Department 41-44,46,47) 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 Supplies 6110 Materials and Supplies 110,045 109,573 142,685 127,500 140,768 152,500 25,000 19.61% 6210 Office Supplies 1,633 1,732 965 2,000 862 1,500 (500) -25.00% 6250 Gasoline and Oil - - 170 - - - - #DIV/0! 6270 Small Equipment - 1,755 1,389 2,000 1,511 2,000 - 0.00% TOTAL SUPPLIES 111,678 113,060 145,209 131,500 143,141 156,000 24,500 18.63% Other 6920 Special Events 37,516 39,437 44,568 42,500 42,503 17,000 (25,500) -60.00% 9902 Transfer - Recreation Center 111,985 211,985 250,356 270,000 270,000 270,000 - 0.00% 9920 Purchase of Services - Risk Management 66,973 85,604 104,804 104,804 104,804 104,804 - 0.00% 9922 Purchase of Services - Information Tech 80,986 94,988 114,642 136,200 136,200 140,317 4,117 3.02% TOTAL OTHER 297,460 432,014 514,370 553,504 553,507 532,121 (21,383) -3.86% Capital Outlay 8300 Capital Expense - Equipment 5,517 20,818 11,534 - - 15,000 15,000 #DIV/0! 8400 Capital Expense - Vehicles - - - - - - - #DIV/0! 8700 Capital Expense - Park Improvements - - - - - - - #DIV/0! 8800 Public Improvements - - 2,800 40,000 - - (40,000) -100.00% TOTAL CAPITAL OUTLAY 5,517 20,818 14,334 40,000 - 15,000 (25,000) -62.50% TOTAL PARKS & RECREATION 1,484,284 1,754,172 1,767,894 1,852,730 1,902,661 1,992,719 139,989 7.56% 295 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Salaries/Benefits 4010 Salaries 544,611 569,728 710,613 728,706 747,480 738,435 9,729 1.34% 4050 Overtime 38,159 38,087 39,699 30,000 46,820 40,000 10,000 33.33% 4110 Salaries - Seasonal 37,665 37,000 42,928 43,800 47,793 45,000 1,200 2.74% 4150 Overtime - Seasonal 1,536 1,588 3,288 4,000 3,398 5,000 1,000 25.00% 4310 Health Insurance 173,978 183,340 229,422 230,348 236,845 250,447 20,099 8.73% 4320 Dental Insurance 1,101 1,134 2,258 2,396 2,075 1,892 (504) -21.04% 4330 Life Insurance - - 403 408 405 408 - 0.00% 4340 Vision Insurance 109 107 209 110 188 190 80 72.73% 4410 FICA Medicare 47,808 49,682 60,075 61,698 60,338 63,375 1,677 2.72% 4420 IMRF Retirement 69,569 63,764 70,990 72,760 72,357 75,664 2,904 3.99% 4510 Uniforms 2,992 3,648 3,943 4,000 3,964 4,000 - 0.00% TOTAL SALARIES/BENEFITS 917,528 948,078 1,163,828 1,178,226 1,221,663 1,224,411 46,185 3.92% Contractual Services 5110 Contractual 158,224 190,894 200,974 202,500 201,496 244,500 42,000 20.74% 5310 Postage and Meter - 15 - - 84 - - #DIV/0! 5370 Repair and Maintenance 29,807 15,078 13,949 13,000 20,474 13,000 - 0.00% 5430 Training 1,610 - 668 - 701 - - #DIV/0! 5510 Utilities 11,973 12,246 14,354 12,000 14,665 15,000 3,000 25.00% TOTAL CONTRACTUAL SERVICES 201,614 218,233 229,945 227,500 237,420 272,500 45,000 19.78% Supplies 6110 Materials and Supplies 98,646 116,491 109,833 143,000 142,825 167,000 24,000 16.78% 6210 Office Supplies 59 10 207 - - - - #DIV/0! 6250 Gasoline and Oil 18,043 28,830 23,103 25,000 32,001 30,000 5,000 20.00% 6270 Small Equipment 12,075 426 12,695 12,000 7,646 12,000 - 0.00% TOTAL SUPPLIES 128,823 145,757 145,838 180,000 182,472 209,000 29,000 16.11% TOTAL PARKS MAINTENANCE 1,247,965 1,312,068 1,539,611 1,585,726 1,641,555 1,705,911 120,185 7.58% Parks Maintenance - Fund Summary (Fund 100, Department 45) Variance ($) Variance (%) 296 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed 236,869 99,076 112,125 117,454 117,454 169,764 3210 Interest Income - - - - - - #DIV/0! 3220 CD Interest 678 6,411 25,482 3,000 19,025 15,000 12,000 400.00% 3240 IL Fund Interest 80 2,910 5,411 3,000 5,171 4,500 1,500 50.00% 3632 Concessions 568 2,996 3,504 3,500 3,366 3,200 (300) -8.57% 3641 Babysitting 12,748 10,505 12,555 13,000 11,673 11,000 (2,000) -15.38% 3642 Recreation Center Room Rentals 13,413 22,800 15,750 12,000 20,829 20,000 8,000 66.67% 3644 Sponsorship/Advertisement 100 - - - - - - #DIV/0! 3645 Annual Memberships 352,774 412,859 452,228 460,000 465,346 474,000 14,000 3.04% 3646 Short-Term Memberships 8,469 8,646 13,077 11,000 15,310 15,000 4,000 36.36% 3647 Daily Admissions 1,842 4,318 2,472 3,000 2,992 3,000 - 0.00% 3648 Punch Passes 10,626 11,166 13,322 12,000 14,268 14,000 2,000 16.67% 3649 Recreation Center Misc. Fees 1,959 1,459 1,590 2,000 1,433 1,400 (600) -30.00% 3650 Fitness Classes 1,581 565 5,975 7,000 456 - (7,000) -100.00% 3652 Personal Training 34,240 55,497 54,778 55,000 60,329 60,000 5,000 9.09% 3815 Donations - - - - 186 - - #DIV/0! 3882 Miscellaneous Reimbursement - - - - - - - #DIV/0! 3975 Transfer - General Fund 111,985 211,985 250,356 270,000 270,000 270,000 - 0.00% TOTAL REVENUES 551,063 752,117 856,500 854,500 890,384 891,100 36,600 4.28% Variance ($) Variance (%) Recreation Center - Fund Summary (Fund 400, Departments 00 & 40 Combined) Beginning Fund Balance REVENUES 297 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Recreation Center - Fund Summary (Fund 400, Departments 00 & 40 Combined) 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 Salaries/Benefits 4010 Salaries 30,276 52,353 58,507 59,882 59,192 62,014 2,132 3.56% 4050 Overtime - - - - - - - #DIV/0! 4110 Salaries - Part- Time - - - - - - - #DIV/0! 4130 Salaries - Front Desk Attendants 110,092 122,222 128,178 148,640 136,389 150,000 1,360 0.91% 4135 Salaries - Fitness Coordinator 63,154 46,459 49,441 52,345 53,274 55,038 2,693 5.14% 4140 Salaries - Childcare Attendants 19,917 24,711 29,668 30,000 27,988 18,000 (12,000) -40.00% 4145 Salaries - Rental Attendants 45 368 60 - 131 255 255 #DIV/0! 4160 Salaries - Personal Trainers 23,555 37,587 39,021 30,000 44,183 45,000 15,000 50.00% 4165 Salaries - Orientation/Consultants 660 876 713 800 737 800 - 0.00% 4170 Salaries - Group Exercise Instructors 58,294 58,606 61,999 61,000 59,752 62,000 1,000 1.64% 4175 Salaries - Fitness Program Instructors 601 263 1,123 500 651 650 150 30.00% 4180 Salaries - Facility Attendants 38,546 39,920 43,806 49,500 33,660 54,000 4,500 9.09% 4310 Health/Vision 23,515 12,753 38,729 39,879 37,310 39,989 110 0.28% 4320 Dental Insurance 867 435 1,332 1,384 1,251 1,348 (36) -2.60% 4330 Life Insurance - - 63 77 76 77 - 0.00% 4340 Insurance Premiums Vision 86 49 135 138 128 133 (5) -3.62% 4410 FICA Medicare 26,079 29,123 30,983 33,099 31,821 34,253 1,154 3.49% 4420 IMRF Retirement 11,518 10,654 11,871 14,119 14,295 14,779 660 4.67% 4510 Uniform Allowance - 1,578 1,502 1,000 1,007 1,500 500 50.00% TOTAL SALARIES/BENEFITS 407,205 437,957 497,131 522,363 501,845 539,836 17,473 3.34% Contractual Services 5110 Contractual 11,180 16,854 19,406 17,000 24,652 52,000 35,000 205.88% 5210 Marketing & Advertising 411 3,111 908 4,500 129 4,500 - 0.00% 5215 Retention/Promotion - 741 - 1,000 - 1,000 - 0.00% 5225 Room Contractor 960 1,455 1,050 - - - - #DIV/0! 5321 Cable/TV 4,102 3,958 3,569 4,200 3,480 4,200 - 0.00% 5375 Repair & Maintenance - Equipment 12,109 16,291 10,692 9,000 5,196 11,000 2,000 22.22% 5430 Training 757 704 795 500 1,140 1,000 500 100.00% 5510 Utilities 31,735 19,348 32,570 32,000 37,839 38,000 6,000 18.75% 5600 Credit Card/Bank Fees 9,947 16,256 13,498 11,000 16,942 17,000 6,000 54.55% TOTAL CONTRACTUAL SERVICES 71,201 78,718 82,488 79,200 89,378 128,700 49,500 62.50% EXPENDITURES 298 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Recreation Center - Fund Summary (Fund 400, Departments 00 & 40 Combined) 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 Supplies 6110 Materials and Supplies 3,021 14,527 15,404 15,000 7,885 7,000 (8,000) -53.33% 6111 Custodial Supplies 11,958 7,345 9,744 8,000 14,275 10,000 2,000 25.00% 6120 Supplies - Childcare 23 - 48 300 9 300 - 0.00% 6130 Supplies - Safety 1,370 1,339 1,464 1,000 1,219 - (1,000) -100.00% 6141 Office Furniture/Equipment 132 - - - - 1,000 1,000 #DIV/0! 6142 Fitness Equipment 3,097 147 1,459 - - 3,000 3,000 #DIV/0! 6210 Office & Technology Supplies 22 544 870 500 - 500 - 0.00% TOTAL SUPPLIES 19,623 23,902 28,989 24,800 23,388 21,800 (3,000) -12.10% Other 7400 Bond Issuance Costs - - - - - - - #DIV/0! 8200 Buildings - - 21,740 - - - - #DIV/0! 8300 Equipment - - 9,873 - - - - #DIV/0! 9901 General Fund Transfer - - - - - - - #DIV/0! 9904 Transfer to Debt Service Fund 133,956 132,156 130,356 133,511 133,511 131,469 (2,042) -1.53% 9920 Purchase of Services - Risk Management 20,000 25,534 31,261 31,261 31,261 31,261 - 0.00% 9922 Purchase of Service - IT 36,871 40,801 49,333 58,691 58,691 57,856 (835) -1.42% TOTAL OTHER 190,827 198,491 242,563 223,463 223,463 220,586 (2,877) -1.29% TOTAL EXPENDITURES 688,856 739,068 851,171 849,826 838,074 910,922 61,096 7.19% NET INCREASE/(DECREASE)(137,793) 13,049 5,329 4,674 52,310 (19,822) 99,076 112,125 117,454 122,128 169,764 149,942 Ending Fund Balance 299 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed 3180 Grants - - - - - - - #DIV/0! 3200 Interest Income - - - 50,000 - 85,000 35,000 70.00% 3220 CD Interest 496 1,440 9,810 - 24,646 - - #DIV/0! 3240 IL Fund Interest 1,524 50,706 75,519 - 85,576 - - #DIV/0! 3610 Sales 2,481,440 2,442,323 2,405,620 2,477,597 2,469,081 2,540,000 62,403 2.52% 3615 Base Charge - Capital 330,058 544,754 557,511 550,000 558,000 555,000 5,000 0.91% 3620 Penalties 100,772 75,360 41,237 85,000 56,125 60,000 (25,000) -29.41% 3630 Hookup/Connection Fees 23,250 8,250 8,000 10,000 6,250 10,000 - 0.00% 3640 Water Meter Sales 52,107 20,650 27,670 10,000 16,375 10,000 - 0.00% 3821 Donated Public Improvements 1,096,340 - 315,780 - - - - #DIV/0! 3836 Gain/Loss on Sale - 6,000 - - 4,475 - - #DIV/0! 3845 Rental Income 30,000 25,697 25,707 30,000 24,239 30,000 - 0.00% 3882 Miscellaneous Reimbursement - 632 8,572 - - - - #DIV/0! 3890 Miscellaneous Income 4,504 27,694 7,659 5,000 3,514 5,000 - 0.00% 3920 Proceeds from Fixed Asset Sale - - - - - - - #DIV/0! 3991 Transfer from Marina Fund - - - - - - - #DIV/0! TOTAL REVENUES 4,120,491 3,203,506 3,483,085 3,217,597 3,248,281 3,295,000 77,403 2.41% TOTAL OPERATING REVENUES 2,618,736 2,623,220 2,565,552 2,647,597 2,663,181 2,720,000 REVENUES Variance ($) Variance (%) Water and Sewer Fund Summary (Fund 510, Department 31 Water) 300 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Water and Sewer Fund Summary (Fund 510, Department 31 Water) 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 Salaries/Benefits 4010 Salaries - Regular 406,260 404,638 447,415 445,796 443,788 503,174 57,378 12.87% 4050 Overtime - Regular 24,486 26,736 29,642 34,000 42,336 38,000 4,000 11.76% 4110 Salaries - Seasonal 4,422 1,160 1,260 7,500 5,584 7,500 - 0.00% 4310 Health Insurance 104,856 87,526 92,894 52,695 112,489 127,956 75,261 142.82% 4320 Dental Insurance - 224 229 233 369 457 224 96.14% 4330 Life Insurance 286 363 227 230 202 255 25 10.87% 4340 Vision Insurance - 42 43 43 69 84 41 95.35% 4410 FICA 33,124 32,868 36,043 37,278 40,385 41,974 4,696 12.60% 4420 IMRF - 110,539 (12,101) 46,012 50,006 52,602 6,590 14.32% 4510 Uniforms 1,733 1,938 2,609 2,250 1,850 2,500 250 11.11% TOTAL SALARIES/BENEFITS 575,167 666,034 598,261 626,037 697,078 774,502 148,465 23.72% Contractual Services 5110 Contractual 110,114 100,696 82,386 154,500 168,932 184,500 30,000 19.42% 5310 Postage & Meter 2,612 141 252 1,000 5,303 5,000 4,000 400.00% 5370 Repair & Maintenance 1,979 1,097 4,376 4,000 3,789 4,000 - 0.00% 5410 Dues 694 821 1,538 2,000 772 2,000 - 0.00% 5430 Training 2,356 579 468 1,500 1,320 2,000 500 33.33% 5510 Utilities 147,741 123,122 169,877 135,000 173,825 180,000 45,000 33.33% TOTAL CONTRACTUAL SERVICES 265,496 226,456 258,897 298,000 353,941 377,500 79,500 26.68% Supplies 6110 Materials and Supplies 235,298 242,473 342,241 270,000 205,394 270,000 - 0.00% 6210 Office Supplies 500 564 437 500 492 500 - 0.00% 6250 Gasoline & Oil 5,584 6,332 5,077 7,000 11,486 10,000 3,000 42.86% 6270 Small Equipment & Tools 995 292 2,468 1,000 (58) 1,000 - 0.00% 6940 Administrative Expenses 731 925 222 - 124 - - #DIV/0! TOTAL SUPPLIES 243,108 250,586 350,445 278,500 217,438 281,500 3,000 1.08% EXPENDITURES 301 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Water and Sewer Fund Summary (Fund 510, Department 31 Water) 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 Other 7091 Debt Service - Accrued Interest (788) (788) (866) - - - - #DIV/0! 7100 Principal Payment - - - 115,000 - 115,000 - 0.00% 7200 Bond Interest 36,508 34,408 32,308 29,998 29,998 27,583 (2,415) -8.05% 7300 Fees - Paying Agent 311 311 311 350 582 600 250 71.43% 8300 Capital - Equipment - - - - - - - #DIV/0! 8500 Capital - Utility System 66,942 - 19,175 - - - - #DIV/0! 9000 Amortization - Bond Issue Costs - - - - - - - #DIV/0! 9100 Amortization - Bond Discount (512) (512) (512) - - - - #DIV/0! 9510 Depreciation Expense 631,243 647,212 660,033 650,000 671,138 680,000 30,000 4.62% 9605 OPEB Expense (16,959) 62,431 (3,712) - - - - #DIV/0! 9606 OPEB Contributions (8,492) (9,774) (8,839) - - - - #DIV/0! 9904 Transfer to Debt Service 96,499 97,835 99,112 98,735 98,735 99,743 1,008 1.02% 9920 Purchase of Service - MCMRMA 64,895 82,941 101,543 101,543 101,543 101,543 - 0.00% 9921 Purchase of Service - Billing 245,048 245,048 245,048 245,048 245,048 245,048 - 0.00% 9922 Purchase of Service - IT 27,778 28,357 33,188 38,488 38,488 39,501 1,013 2.63% 9923 Purchase of Service - Audit 5,035 5,750 5,399 6,000 6,000 6,045 45 0.75% 9930 Water/Sewer Transfer 720,385 731,578 750,041 736,092 736,092 638,494 (97,598) -13.26% 9930 Water/Sewer Transfer - Utility Capital - - - - - - - #DIV/0! TOTAL OTHER 1,867,893 1,924,797 1,932,229 2,021,254 1,927,624 1,953,557 (67,697) -3.35% TOTAL OPERATING EXPENDITURES 2,320,421 2,420,661 2,479,799 2,573,791 2,524,943 2,707,059 133,268 5.18% TOTAL EXPENDITURES 2,951,664 3,067,873 3,139,832 3,223,791 3,196,081 3,387,059 163,268 5.06% 302 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed 3180 Grants - - - - - - - #DIV/0! 3200 Interest Income - - - 50,000 - 85,000 35,000 70.00% 3220 CD Interest 496 1,440 9,810 - 24,646 - - #DIV/0! 3240 IL Fund Interest 1,524 50,706 89,758 - 85,576 - - #DIV/0! 3610 Sales 2,901,088 2,872,692 3,018,982 3,120,320 3,122,986 3,123,000 2,680 0.09% 3615 Base Charge - Capital 388,515 510,811 521,899 520,000 522,000 522,000 2,000 0.38% 3620 Penalties 72,724 58,783 37,394 65,000 49,188 50,000 (15,000) -23.08% 3630 Hookup/Connection Fees 23,750 7,500 7,750 10,000 6,500 10,000 - 0.00% 3660 Debt Service Fee 424,643 432,360 441,897 430,000 446,285 445,000 15,000 3.49% 3665 Debt Service - IEPA Loan 2,081,334 1,913,864 1,961,866 1,950,000 1,868,172 1,950,000 - 0.00% 3821 Donated Public Improvements 1,357,882 - 302,030 - - - - #DIV/0! 3836 Gain/Loss on Sale 32,760 - - - 2,570 - - #DIV/0! 3890 Miscellaneous Income 12,289 755 944 1,000 144 1,000 - 0.00% 3915 Bond Interest Rebate 25,082 - - - - - - #DIV/0! 3981 Transfer - Capital Development - - - - - - - #DIV/0! TOTAL REVENUES 7,322,087 5,848,911 6,392,330 6,146,320 6,128,067 6,186,000 39,680 0.65% TOTAL OPERATING REVENUES 3,470,606 3,416,736 3,598,785 3,666,320 3,731,395 3,704,000 37,680 1.03% REVENUES Variance ($) Variance (%) Water and Sewer Fund Summary (Fund 510, Department 32 Sewer) 303 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Water and Sewer Fund Summary (Fund 510, Department 32 Sewer) 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Salaries/Benefits 4010 Salaries - Regular 695,642 746,111 800,016 804,194 654,135 750,016 (54,178) -6.74% 4050 Overtime - Regular 33,190 39,642 32,053 40,000 32,200 40,000 - 0.00% 4110 Salaries - Seasonal 4,507 5,184 5,889 7,500 4,965 7,500 - 0.00% 4310 Health Insurance 203,427 238,654 268,571 286,902 255,744 273,876 (13,026) -4.54% 4320 Dental Insurance 1,109 1,357 1,382 1,431 1,511 2,334 903 63.10% 4330 Life Insurance 428 546 428 434 361 408 (26) -5.99% 4340 Vision Insurance 177 149 150 153 149 212 59 38.56% 4410 FICA 55,959 60,386 62,587 65,155 56,292 61,010 (4,145) -6.36% 4420 IMRF - 203,295 (21,103) 80,958 69,654 76,790 (4,168) -5.15% 4510 Uniforms 9,481 10,699 12,416 13,025 6,433 13,025 - 0.00% TOTAL SALARIES/BENEFITS 1,003,920 1,306,023 1,162,389 1,299,752 1,081,444 1,225,171 (74,581) -5.74% Contractual Services 5110 Contractual 156,784 168,756 145,437 180,000 166,825 191,500 11,500 6.39% 5310 Postage & Meter 23 31 181 200 104 200 - 0.00% 5370 Repair & Maintenance 6,654 31,610 15,455 18,000 31,508 23,000 5,000 27.78% 5375 Repair & Maintenance - Equipment 66,423 132,686 156,246 175,000 188,186 212,500 37,500 21.43% 5380 Repair & Maintenance - Utility System 42,027 73,475 61,291 75,000 60,427 100,000 25,000 33.33% 5410 Dues 335 580 335 600 518 1,200 600 100.00% 5430 Training 1,295 631 546 1,000 905 2,350 1,350 135.00% 5440 Tuition Reimbursement 514 575 - 600 600 - (600) -100.00% 5510 Utilities 313,241 293,882 412,006 325,000 339,202 360,000 35,000 10.77% 5580 Sludge Disposal 87,415 27,118 38,893 80,000 58,855 80,000 - 0.00% TOTAL CONTRACTUAL SERVICES 674,711 729,344 830,390 855,400 847,130 970,750 115,350 13.48% EXPENDITURES 304 1 2 3 4 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed Variance ($) Variance (%) Water and Sewer Fund Summary (Fund 510, Department 32 Sewer) 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 Supplies 6110 Materials and Supplies 198,177 240,235 337,888 348,500 316,971 370,000 21,500 6.17% 6210 Office Supplies 750 968 750 750 262 750 - 0.00% 6250 Gasoline & Oil 28,823 31,431 32,252 30,000 46,194 35,500 5,500 18.33% 6270 Small Equipment & Tools - 1,031 1,058 1,000 926 1,000 - 0.00% TOTAL SUPPLIES 227,750 273,665 371,948 380,250 364,353 407,250 27,000 7.10% Other 6940 Administrative Expenses 1,585 2,086 604 - - - - #DIV/0! 7091 Debt Service - Accrued Interest (12,254) (15,173) (15,683) - - - - #DIV/0! 7100 Principal Payment - - - 300,000 - 315,000 15,000 5.00% 7200 Bond Interest 118,958 104,200 93,600 82,200 82,200 70,200 (12,000) -14.60% 7300 Fees - Paying Agent 750 750 825 750 825 900 150 20.00% 7400 Bond Issuance Costs - - - - - - - #DIV/0! 7450 Bond Discount Expense - - - - - - - #DIV/0! 7605 IEPA Loan Principal - - - 1,590,322 - 1,620,039 29,717 1.87% 7600 IEPA Loan Interest 534,492 518,829 490,192 461,019 461,019 431,302 (29,717) -6.45% 8300 Capital - Equipment - - - - - - - #DIV/0! 8500 Capital - Utility System 293,685 26,504 354 - - - - #DIV/0! 9000 Amortization - Bond Issue Costs - - - - - - - #DIV/0! 9100 Amortization - Bond Discount (46,005) (46,005) (46,005) - - - - #DIV/0! 9510 Depreciation Expense 2,133,432 2,157,391 2,174,417 2,200,000 2,200,000 2,250,000 50,000 2.27% 9605 OPEB Expense (16,959) 62,431 (3,712) - - - - #DIV/0! 9606 OPEB Contributions (8,492) (9,774) (8,839) - - - - #DIV/0! 9904 Transfer to Debt Service 12,264 12,434 12,596 12,548 12,548 12,677 129 1.03% 9920 Purchase of Service - MCMRMA 86,695 110,863 135,728 135,728 135,728 135,728 - 0.00% 9921 Purchase of Service - Billing 261,238 261,238 261,238 261,238 261,238 261,238 - 0.00% 9922 Purchase of Service - IT 23,221 22,736 26,393 30,403 30,403 31,169 766 2.52% 9923 Purchase of Service - Audit 5,035 5,750 5,399 6,000 6,000 6,045 45 0.75% 9930 Water/Sewer Transfer 296,916 301,622 307,829 297,687 297,687 264,164 (33,523) -11.26% 9930 Water/Sewer Transfer - Utility Capital - - - - - - - #DIV/0! 9936 Transfer to Utility Improvement Fund 6,250 - - - - - - #DIV/0! TOTAL OTHER 3,690,811 3,515,882 3,434,936 5,377,895 3,487,648 5,398,462 20,567 0.38% TOTAL OPERATING EXPENDITURES 2,923,018 3,148,694 3,135,054 3,661,956 3,119,556 3,700,292 38,336 1.05% TOTAL EXPENDITURES 5,597,192 5,824,914 5,799,663 7,913,297 5,780,575 8,001,633 88,336 1.12% 305 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 A B C D E F G H I J Account Account FY21/22 FY22/23 FY23/24 FY24/25 FY24/25 FY25/26 Number Description Actual Actual Actual Budget Estimated Proposed 3890 Miscellaneous Income - 838 - - - - #DIV/0! 3978 Transfer from Water/Sewer Fund 1,017,301 1,033,200 1,057,870 1,029,088 1,033,779 902,658 (126,430) -12.29% TOTAL REVENUES 1,017,301 1,034,038 1,057,870 1,029,088 1,033,779 902,658 (126,430) -12.29% Salaries/Benefits 4010 Salaries - Regular 592,670 616,004 529,194 621,360 473,035 543,945 (77,415) -12.46% 4050 Overtime - Regular 30,648 18,724 7,738 15,000 8,804 15,000 - 0.00% 4110 Salaries - Seasonal 4,928 5,351 1,560 7,500 8,708 7,500 - 0.00% 4310 Health Insurance 203,668 207,787 193,109 221,931 157,928 179,034 (42,897) -19.33% 4320 Dental Insurance 1,097 1,134 534 1,198 770 794 (404) -33.72% 4330 Life Insurance 457 568 344 357 277 357 - 0.00% 4340 Vision Insurance 108 107 53 110 116 116 6 5.45% 4410 FICA 48,337 49,333 42,580 49,255 39,444 43,333 (5,922) -12.02% 4420 IMRF (21,127) 165,466 (14,273) 61,027 48,730 54,329 (6,698) -10.98% 4510 Uniforms 3,473 3,229 4,589 3,000 2,270 3,000 - 0.00% TOTAL SALARIES/BENEFITS 864,259 1,067,703 765,428 980,738 740,082 847,408 (133,330) -13.59% Contractual Services 5110 Contractual 3,773 - - - - - - #DIV/0! 5310 Postage & Meter - - - 100 - - (100) -100.00% 5370 Repair & Maintenance 34,557 19,721 26,674 20,000 35,264 30,000 10,000 50.00% 5410 Dues 323 327 335 500 335 500 - 0.00% 5430 Training 1,554 61 126 1,500 901 1,500 - 0.00% TOTAL CONTRACTUAL SERVICES 40,207 20,109 27,135 22,100 36,500 32,000 9,900 44.80% Supplies 6110 Materials and Supplies 338 3,592 115 - 35 - - #DIV/0! 6210 Office Supplies 257 248 177 250 129 250 - 0.00% 6250 Gasoline & Oil 21,865 29,902 22,165 25,000 20,000 22,000 (3,000) -12.00% 6270 Small Equipment & Tools 567 566 908 1,000 - 1,000 - 0.00% TOTAL SUPPLIES 23,027 34,308 23,365 26,250 20,164 23,250 (3,000) -11.43% TOTAL EXPENDITURES 927,493 1,122,120 815,928 1,029,088 796,746 902,658 (126,430)-12.29% REVENUES EXPENDITURES Variance ($) Variance (%) Water and Sewer Fund Summary (Fund 510, Department 35 Utility) 306 Recap of FY24/25 Budget and Presentation of FY25/26 Budget Information March 17, 2025 City Council Meeting 307 Tonight’s Meeting Focus •GENERAL FUND –Primary operating fund for City; includes all operating departments except IT •RECREATION CENTER FUND •WATER AND SEWER FUND •Other funds to be discussed on April 1 –Information Technology, Developer Donation, Tax Increment Finance, Debt Service, Police Pension and various other funds 308 Tonight’s Meeting Focus •Review of FY24/25 General Fund Budget •Estimated Status of General Fund Balance at Close of FY24/25 •FY25/26 Proposed General Fund Revenues & Expenditures •FY25/26 Proposed Recreation Center Budget •FY25/26 Proposed Water and Sewer Fund Budget •FY25/26 Capital Asset Maintenance and Replacement Projects 309 Highlights •FY24/25 estimated year-end GF Revenues are $1,020,641 (3.3%) HIGHER than budget, while estimated year-end GF Expenditures are $1,490,502 (4.8%) LESS than budget •120-day General Fund Balance ACHIEVED •FY25/26 Proposed General Fund Operating Budget is BALANCED (revenues/expenditures) by $748,444 •FY25/26 General Fund Revenues forecasted to INCREASE by $785,892 (2.52%) from FY24/25 Budget •FY24/25 Proposed Local Street Program is $3,748,000 (MFT, Local MFT, Road & Bridge, Public Works Contractual) – more than $6 million total last two fiscal years •FY25/26 Proposed transfer to Capital Asset Replacement & Maintenance Fund – excess General Fund balance $3,451,290 •3.0% increase recommended for water usage rate ($0.11 per 1,000 gallons) to offset increases to Operating Expenses; no increase recommended for sewer usage rate 310 FY24/25 General Fund Revenues & Expenditures (Estimated) 311 General Fund Revenues derived primarily of: •Property Taxes •State and Local Sales Taxes •State Income Tax •Video Gaming General Fund Expenditures comprised of: •All Personnel •Contractual and Supplies costs related to operating departments •Capital Outlay •Transfers from GF to other funds Revenues & Expenditures 312 FY24/25 Estimated Year-End Revenues vs. FY 24/25 Budget •Overall General Fund Revenues estimated to end year $1,020,641 (3.3%) HIGHER than budget •Decreases in Telecommunications Tax and Franchise Fees (Comcast) continue State Income Tax: $20,614 (0.4%) Franchise Fees: $49,523 (14.6%) Fines & Forfeitures: $45,298 (12.0%) Reimbursements: $121,737 (3.3%) Miscellaneous Income: $68,487 (35.4%) State Sales Tax: $353,837 (3.8%) Local Sales Tax: $163,879 (4.2%) Video Gaming: $98,307 (10.6%) Licenses & Permits: $46,987 (16.3%) Charges for Services: $112,797 (8.1%) Interest Income: $347,812 (58.0%) All other General Fund Revenues: $202,681 (3.7%) 313 FY24/25 Estimated Year-End Expenditures vs. FY24/25 Budget •Overall General Fund Expenditures estimated at $1,490,502 or 4.8% LOWER than the budgeted amount •Capital Outlay estimated $572,398 (64.2%) LOWER due to projects that were budgeted but not completed (engineering, entrance signs, etc.) – expense will be carried over to FY25/26 •Personnel costs estimated $578,221 (3.0%) LOWER due unfilled positions and lower health insurance expenses •Contractual costs estimated $315,159 (7.4%) LOWER due to lower legal fees and a project started but not completed (Unified Development Ordinance) – expense will be carried over to FY25/26 •Supply costs estimated $101,101 (8.6%) LOWER due primarily to reduced fuel expenses •Other costs estimated $75,377 (5.7%) HIGHER due to higher than expected sales tax incentive payments •These amounts may change due to additional increases or decreases in expenditures through the end of the fiscal year 314 QUESTIONS REGARDING FY24/25 ESTIMATED REVENUES AND EXPENDITURES? 315 General Fund Balance 316 General Fund Balance FY24/25 Budgeted and Estimated and FY25/26 Proposed •FY24/25 Budgeted beginning balance of $18,694,498 •FY24/25 Budgeted ending balance of $18,645,645 •FY24/25 Estimated ending balance of $21,156,788 – due to revenues greater than anticipated and reduced expenditures •FY25/26 beginning balance of $21,156,788 proposed for: –$10,403,007 120-day balance per policy –$3,682,586 assigned for Route 31 Project (ARPA offset) –$1,531,202 PSAP Grant funds –$150,802 Seizure Funds –$3,451,290 Transfer to Capital Asset Maintenance & Replacement Fund per Fund Balance & Reserve Policy (excess fund balance over the 120-day balance) –$2,142,545 budgeted to be available after FY25/26 – to be discussed after FY25/26 audit is finalized 317 QUESTIONS REGARDING GENERAL FUND BALANCE? 318 FY25/26 Overview of Proposed General Fund Revenues & Expenditures 319 FY25/26 Proposed General Fund Revenues •Proposed at $1,364,875 (4.6%) HIGHER than FY24/25 Budget •1.2% Property Tax Levy “new growth” increase, 99% collection rate, and $30,000 decrease in Road and Bridge Funds resulting in net $17,262 (0.4%) LOWER Property Tax revenues –Council discussion re: designating use of $38,991 resulting from 1.2% “new growth” Levy increase – staff recommendation is to dedicate to street resurfacing –Council discussion regarding addition of local 1% Grocery Tax to replace canceled state tax Property Taxes: $17,262 (0.4%) State Replacement Tax:$35,000 (26.9%) Franchise Fees: $65,000 (19.1%) Fines & Forfeitures: $50,000 (13.2%) State Sales Tax: $249,865 (2.7%) Local Sales Tax $139,069 (3.6%) State Income Tax $197,271 (4.25%) Municipal Cannabis Tax $225,000 (N/A) Self Storage Tax $44,000 (35.2%) Video Gaming $75,000 (8.1%) Charges for Services $55,000 (4.0%) 320 QUESTIONS REGARDING FY25/26 PROPOSED REVENUES? 321 FY25/26 Proposed General Fund Expenditures •Proposed operating expenditures are $880,665 (2.9%) HIGHER than FY24/25 Budgeted •Personnel (salaries + benefits) costs $923,693 (4.81%) HIGHER –$494,495 bargaining unit and non-bargaining unit salary increases –$92,532 part-time parks salary increases –$47,500 over-time increases –$312,843 FICA, IMRF, insurance increases –$19,002 Police Pension contributions decreases –$4,675 Uniform allowance decreases •Contractual costs $116,431 (2.74%) HIGHER (detailed on p. 11) •Supply costs $43,550 (3.73%) HIGHER due to increased pricing •Transfer costs $3,508,349 (79.68%) HIGHER –$3,451,290 Transferred to Capital Maintenance & Equipment Fund –$57,059 due to IT, audit, and debt service increases 322 FY25/26 Budgeted Operating Revenues/Expenditures Budget is BALANCED by $748,444 323 QUESTIONS REGARDING FY25/26 PROPOSED EXPENDITURES? 324 General Fund Operating Departments Overview •GF Operating Departments include all personnel, contractual, supplies and other operating expenses except for those of the Recreation Center, Water Division, Sewer Division, Utility Division, Information Technology. •Directors develop annual budget requests based on previous actuals, YTD actuals, anticipated expenditures through end of year, estimated expenses for upcoming budget year. •City Administrator, Finance Director and respective Department Directors, Superintendents, Managers review requests and make adjustments. 325 FY25/26 Operating Department Highlights •Overall - Personnel costs increased by $923,693 (4.81%) - Contractual expenses higher by $116,431 (2.74%) due to higher contractual street resurfacing and training expenses - Supply costs higher by $43,500 (3.73%) due to inflationary increases and funds added for playground equipment repairs - Information Technology transfers higher by $44,635 (3.2%) •General Administration – Overall expenses decrease – movement of building staff to the Community Development department, lower legal fees, offset slightly by higher materials & supplies expenses and Information Technology Transfer •Community Development – Personnel expenses increase due to movement of building staff; carryover of $200,000 for the addition of a Unified Development Ordinance •Finance – Transfer to Capital Asset Maintenance & Replacement Fund set up per Fund Balance Policy and need for additional funds to complete projects 326 FY25/26 Operating Fund Highlights •Human Resources – Increase for additional training •Economic Development – Additional $16,500 targeted to support marketing and tourism efforts •Police – Additional training funds budgeted; $130,600 capital expense $100,000 for men’s locker room renovations (seizure funds) and $30,600 for police equipment (firearms simulator, speed signs, drying chamber, etc.) •NERCOM – Partners voted again to use $700,000 to offset Dispatch Personnel Costs, lowering partner costs •Public Works Streets – $145,000 for Oakwood Dr. Bridge Rehab Engineering and Construction •Parks and Recreation – NISRA dues increase of $12,813; $92,532 Seasonal Salaries increases for additional programs & minimum wage adjustments; Capital Expense of $15,000 for beach witbit replacements •Parks Maintenance – $74,000 increase for general maintenance, mowing contracts, sport court maintenance, playground equipment repairs, Petersen Farm 327 QUESTIONS REGARDING OPERATING FUNDS? 328 McHenry Recreation Center 329 McHenry Recreation Center (Operating Budget Transmittal Page 17 & Pages 41-43) •FY25/26 represents the seventh full budget year for the Recreation Center – opened February 29, 2016 •City's goal remains a self-sustaining Recreation Center with sufficient revenue to fund both operations and debt service •Goal was successfully achieved until the pandemic negatively impacted membership and revenues •Staff has taken action to increase membership revenue and reduce expenses: –Membership fees were recently increased to offset increases in minimum wage –Membership continues to increase, slowly but steadily, through creative marketing efforts –Staffing changes to reduce expenses for childcare and front desk •Rec Center assessment is budgeted for FY2025/26 to recommend membership and pricing strategies, program offerings, resource allocation, and marketing ($30,000)330 McHenry Recreation Center (Operating Budget Transmittal Page 17 & Pages 41-43) •Estimated revenues for FY24/25 are $890,384 ($35,884 or 4.2% above budget), including an additional General Fund transfer of $120,000 to cover operational expenses •FY25/26 revenues are proposed at $891,100 ($36,600 or 4.3% higher than FY24/25 budget), including an additional General Fund transfer of $120,000 to cover operational expenses •FY25/26 operating expenses are proposed at $910,922 ($61,096 or 7.2% higher than FY24/25 budget of $849,826) –FY24/25 Fund balance is estimated at $169,764; $19,822 will be used in FY25/26 to cover a portion of the costs of the Rec Center assessment project 331 QUESTIONS REGARDING RECREATION CENTER FUND? 332 Water and Sewer Fund 333 Water and Sewer Fund (Operating Budget Transmittal Page 18-19 & Pages 44-50) •Enterprise/business-type fund for operating and capital costs related to water and sewer systems – Water Division, Wastewater Division, Utility Maintenance Division, capital projects and equipment •Revenues derived directly from water and sewer sales, base charges, connection fees, and service penalties – consumption impacts revenues •Operations funded through water and sewer rates – reviewed and adjusted annually (if needed) •Updated Base Fees adopted in 2021 to ensure funding source for water and sewer maintenance and replacement infrastructure projects •Water Rates were increased by $0.18 (5.0%) and Sewer Rates were increased by $0.22 (5.0%) in FY24/25 334 Water and Sewer Fund (Operating Budget Transmittal Page 18-19 & Pages 44-50) •Water Division Operating Expenditures proposed to INCREASE $133,268 (5.2%) due to personnel and benefit adjustments, as well as meter services, ERP Development, and higher utility costs •Therefore, an $.11 (3.0%) WATER RATE ADJUSTMENT IS RECOMMENDED FOR FY25/26 •Sewer Division Operating Expenditures proposed to INCREASE $38,336 (1.1%) due to increases to NPDES permit fees, repair & maintenance costs, utility increases, as well as inflationary costs related to materials and supplies, which are offset by lower personnel costs and benefit adjustments •A SEWER RATE ADJUSTMENT IS NOT RECOMMENDED FOR FY25/26 •Utility Division Expenditures proposed to DECREASE $126,430 (12.3%) due to personnel and benefit adjustments 335 Water/Sewer Capital Snapshot •Projects funded with Base Fees and Water/Sewer Reserves –Annual Water Base Fees available for capital - $555,000 –Annual Sewer Base Fees available for capital - $522,000 –Reserve Balance as of end of FY24/25 - $3.5 Million •Water Projects - Base Fees & Reserve Balance –$1,380,000 Watermain Replacement (Richmond Rd, Mill St, Broad St) •Water Projects - Capital Development Fees (to be used for system expansion - transferred to Utility Improvements Fund) –$250,000 Water Plant #5 (Design) •Sewer Projects –None 336 QUESTIONS REGARDING WATER, SEWER, UTILITY FUNDS? 337 General Fund Capital Asset Projects 338 Capital Projects Snapshot •Capital investment for FY25/26 budgeted to be over $5.5 million, including $3.7 million overall road program –This total DOES NOT INCLUDE Water & Sewer Fund capital projects discussed above OR additional capital projects funded through the Information Technology, Developer Donations, and TIF Funds •Changes to funding for capital were made per the 2023 Community Investment Plan •As of the FY25/26 Budget: –Capital Asset Maintenance & Replacement Projects to be funded with electric utility tax revenues (ComEd), currently estimated at $1,090,000 annually –Excess General Fund Balance Transferred to Capital Asset Maintenance & Replacement Fund; ComEd revenues are not sufficient for capital needs –Capital Asset New Projects to be funded with natural gas utility tax revenues (Nicor), currently estimated at $355,000 annually –Existing Capital Improvements/Equipment Funds will no longer be used once current projects are complete 339 Capital Projects Snapshot General Fund Projects using Fund Balance (in Administration Budget) Streets/Sidewalks/Signals •Riverside Streetscape Design - $108,200 (Rebudget from FY24/25) •Bull Valley Rd LBFP Phase I Engineering - $150,000* (Partial Rebudget from FY24/25) Public Facilities •City Entrance Signs - $240,000 (Rebudget from FY24/25) *Projects with asterisks are funded in whole or in part from non-municipal sources. Capital Improvements/Equipment Fund Projects Streets/Sidewalks/Signals Venice Avenue Design - $30,000 (Rebudget from FY24/25) 340 Capital Projects Snapshot Capital Asset Maintenance and Replacement Fund Projects Buildings •City Hall Front Entrance Improvements- $140,000 •City Hall Elevator Repairs - $100,000 •Parks Garage Windows - $30,000 •Petersen Farmhouse Restoration - $125,000 Motor Pool/Equipment •Patrol SUV Replacement – $236,000 •Vehicle Replacements - $45,000 •Ballfield Rake - $25,000 •Police Department Rifles - $68,000 •Police Department Ballistic Shields - $20,000 341 Capital Projects Snapshot Capital Asset Maintenance and Replacement Fund Projects Cont’d Parks & Recreation •Veterans Memorial Park Lighting - $125,000 •Miller Riverfront Gazebo Roof - $5,000 •McBark Park Fencing - $75,000 •Althoff Park Playground Equipment - $75,000 •Althoff Park Gazebo Roof - $10,000 •West Beach Parking Lot - $75,000 Streets/Sidewalks/Signals/Public Improvements •Annual Crack Seal Program - $100,000 •Street Lights – Main Street - $240,000 •Large Culvert – Boone Creek Spur @ Waters Edge - $50,000 342 Capital Projects Snapshot Motor Fuel Tax/Local Motor Fuel Tax Projects Streets/Sidewalks/Signals •Local Street Program - $2,200,000 (MFT) •Bull Valley Rd* - $47,000 (Partial MFT) •Green St. STP* - $86,000 (Partial MFT) •Venice Ave Construction - $540,000 (Streets Expense Line Item) •Venice Ave Phase 3 Engineering - $100,000 (Township Road & Bridge Funds) •Venice Ave Construction - $200,000 (Township Road & Bridge Funds) •Oakwood Dr Bridge Rehab Engineering* - $20,000 (Streets Expense Line Item) •Oakwood Dr Bridge Rehab Phase 3 Engineering* - $100,000 (Streets Expense Line Item) •Oakwood Dr Bridge Rehab Construction - $125,000 (Streets Expense Line Item) •Barreville Rd Engineering - $50,000 (Local MFT) *Projects with asterisks are funded in whole or in part from non-municipal sources. 343 Capital Projects Snapshot Capital Projects Summary Total General Fund = $1,367,200 Total Capital Improvements/Equipment Fund = $30,000 Total Capital Maintenance & Replacement Fund = $1,544,000 Total Motor Fuel Tax Fund = $2,226,600 Total Local Motor Fuel Tax Fund = $50,000 Total Non-Municipal Funding Sources = $322,400 Total Amount Funded = $5,540,200 344 QUESTIONS REGARDING CAPITAL ASSET PROJECTS? 345 Next Steps •March 18 – April 2: Modifications to operating budgets based on March 17 City Council budget discussion •April 2: Updated operating budgets and all other fund budgets transmitted to City Council •April 7: Discussion of Draft FY25/26 Budget – All Funds (any changes made tonight, plus presentation of other funds) •April 8 – April 16: Draft FY25/26 Budget including all spreadsheets and supporting narratives and documentation completed •April 16: Draft FY25/26 Budget in its entirety transmitted to City Council for review •April 21: FY25/26 Budget adopted by City Council 346