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HomeMy WebLinkAboutPacket - 09/14/2015 - City CouncilMcHenr AGENDA REGULAR CITY COUNCIL MEETING Monday, September 14, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Presentation: Proclamation recognizing Marya Dixon, McHenry Landmark Commission 6. Proclamation in support of National Law Enforcement Appreciation Day, September 19, 2015 7. Proclamation in support of National Manufacturing Day, October 2, 2015 8. Presentation by the McHenry Area Chamber of Commerce 9. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and ident�U themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 10. Motion to approve the following Consent Agenda Items: A. Mayor's authorization to execute renewal of Intergovernmental Agreement for Dispatch Services with the Village of Johnsburg, Village of McCullom Lake, McHenry Township Fire Protection District, Union Fire Protection District, Marengo Fire Protection District, and Marengo Rescue Squad District; B. Ordinance authorizing the City of McHenry to enter into an Intergovernmental Agreement for police services pertaining to the formation of a multi jurisdictional accident investigation team with the Village of Spring Grove, Village of Johnsburg, and City of Woodstock; C. Ordinance changing the address of the South Wastewater Treatment Plant (222 S. McHenry Avenue) and Salt Storage Facility (400 S. McHenry Avenue) to 3200 W. Charles Miller Road D. Request to advertise for bids for installation of holiday lighting in Veterans Memorial Park; E. Ordinance amending Municipal Code Chapter 4, Sec. 4-6(6) reducing number of Class G1 liquor licenses in effect from nine (9) to eight (8); F. Resolution establishing Nationwide as a 457 Plan Advisor; G. Special Event Liquor License for The Church of Holy Apostles for October 17, 2015 from 6:00 PM to 11:00 PM; H. Special Use/Park Picnic Permits; and I. List of Bills in the amount of $887,870.43 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, effrcient, and frsenlly responsible manner. McHenry City Council Meeting Agenda September 14, 2015 Page Two 11. Motion to adopt an Ordinance authorizing variances from Article 1V (Residential Districts), Table 4 (Residential District Requirements) for the property located at 807 Oakwood Drive, and an Ordinance authorizing the Mayor's execution of a Revocable Driveway License Agreement between the City of McHenry and Jeffrey Jensen 12. Motion to adopt an Ordinance waiving Sections 4.3 (A) and (B) of the Subdivision Control Ordinance permitting simultaneous approval of preliminary and final plat of subdivision for the first amended plat to Park View Plaza and approving the Final Plat of Subdivision First Amended Plat to Park View Plaza 13. Motion to approve a Professional Services Agreement with HR Green, Inc. in a lump sum amount of $169,200.00 for Phase I and II Engineering for the Pearl Street/Lincoln Road Improvement Project and the adoption of an IDOT Resolution for Improvement by Municipality Under the Illinois Highway Code 14. Motion to approve a Professional Services Agreement with HR Green, Inc. in a lump sum amount of $65,278.75 for Phase II Engineering for the Bull Valley Road/Curran Road Intersection Improvements Project and the adoption of an IDOT Resolution for Improvement by Municipality Under the Illinois Highway Code 15. Motion to adopted an Ordinance amending various sections of Chapter 26 of the McHenry Municipal Code relating to water and sewer rates and debt service charges 16.. Mayor's Statement and Reports 17. .Committee Reports 18. Staff Reports 19. Future Agenda Items 20. Executive Session: Semi -Annual Review of Executive Session Minutes 21. Anticipated motion approving a Resolution authorizing the approval and/or release of Executive Session Minutes pursuant to the Illinois Open Meetings Act 22. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, effrcient, and fiscally responsible manner. PROCLAMATION In Recognition NJ Mary" Dixon, McHenry Landmark Commission WHEREAS, Marya Dixon was appointed to the City of McHenry Landmark Commission on April 30, 1985, and has served as a Commissioner until her retirement on August 25, 2015; WHEREAS, Marya Dixon played an integral part in the formation of the McHenry Landmark Commission and has served for over 30 years with dedication, inspiration, integrity, and loyalty; and will be remembered for her civic interest and dedication to the preservation of our community's history; and WHEREAS, she is credited for her involvement in the Historic Houses Survey; Historic Neighborhood Project; Art in the Park; Downtown Picture Histories displays; and A Day at Petersen Farm, which has become a favorite traditional event in our community. All of her efforts have raised our community's awareness for the importance of preserving the historic integrity of the City of McHenry for generations to come. FURTHERMORE, the City of McHenry goes on record as recognizing these accomplishments and expresses its gratitude to Marya Dixon on behalf its citizens. NOW, THEREFORE, as its Mayor, I hereby proclaim Sunday, September 20 as 1llatya Dixon Day in the City of McHenry and urge all citizens to extend their gratitude to Marya for serving our community to preserve its heritage. Proclaimed this 14th day of September 2015. Mayor PROCLAMATION In Recognition of National Law Enforcement Day WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States including the dedicated members of the City of McHenry Police Department; and WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries and since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice in the line of duty; and WHEREAS, the McHenry Police Officers not only serve our community, but are invested in our community by organizing several community service events throughout the years aimed at the health and welfare of McHenry's youth; and WHEREAS, McHenry Police Officers risk their lives each day to protect and serve our community; we are deeply indebted to their wives, significant others, and family members who silently make sacrifices every day that too often go unnoticed. NOW, THEREFORE, as its Mayor, I hereby proclaim Saturday, September 19, 2015, as National Law Enforcement Appreciation may in the City of McHenry and urge everyone to recognize the dedication and services performed by our McHenry Police Force and their families on behalf of our citizens. FURTHER, I urge all citizens to show their support throughout the month of September by participating in the "Blue Ribbon Campaign." Proclaimed this 14th day of September 2015. Mayor PROCLAMATION DESIGNATING OCTOBER 29 2015 AS NATIONAL MANUFACTURING DAY IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, National Manufacturing Day is an annual event, held on the first Friday in October; and WHEREAS, the National Manufacturing Day Mission Statement is: "To empower manufacturers to improve the public perception of manufacturing careers and the sector's value to the economic health of the U.S. by connecting them to business improvement, community resources, and next -generation workers; " and WHEREAS, the manufacturing sector in McHenry County employs 13% of our workforce; is the largest of 20 economic sectors throughout McHenry County; and of the approximately 13,000 persons employed in the City of McHenry, 23.7% or 3,185 people are employed in manufacturing, wholesale trade, transportation, utility and related industries; and WHEREAS, approximately 80% of new jobs are created by existing employers and for every one manufacturing job created, three to five jobs are created in the larger economy; and WHEREAS, the City of McHenry is fortunate to have numerous business and industrial parks located throughout the City such as the McHenry Corporate Center; Sherman Hill Industrial Park; North Gate West; Prairie Pointe Business Park; Tonyan Industrial Park; Inland Business Park; Adams Commercial Center; Professional Plaza; and, City Centre Business Park; and WHEREAS, the City of McHenry advocates, supports and promotes the growth of manufacturing and related industries through numerous plans and programs to enable companies to expand or relocate to the City of McHenry but also to remain within the City of McHenry; and NOW, THEREFORE, as its Mayor, I hereby proclaim October 2, 2015 as National Manufacturing Day in the City of McHenry and urge all citizens to join in recognizing the value of our manufactures and Proclaimed this 14thday of September 2015. Mayor Office of the Chief of Police John MAones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT MUENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: September 14, 2015 RE: Intergovernmental Agreement for Dispatch Services ATT: Individual Contracts for Village of Johnsburg, Village of McCullom Lake, McHenry Township Fire Protection District, Union Fire Protection District, Marengo Fire Protection District, and Marengo Rescue Squad District Background: The McHenry police Department has been providing dispatch services for the Village of Johnsburg Police Department, the McCollum Lake Police Department, the McHenry township Fire Protection District, the Union Fire Protection District, the Marengo Fire Protection District and the Marengo Rescue Squad. Each of these entities has been under contact with the city of McHenry, and those contracts are all set to expire April 30th 2016. We have been in contact with each of these customers and they all wish to continue their relationship with McHenry. Our dispatchers are undergoing continuous emergency dispatch training and quality control checks are being done on randomly selected calls for service. We are providing a high quality of service to our partners and plan to continue to improve that service. Analysis: The city and each agency agreed to an annual fee for dispatching services. This fee amount will increase annually based on calls for service from the previous year and a Consumer Price Index based adjustment in the rate charged per call. This more closely aligns fees charged to actual cost per call. The individual contracts have been standardized and provide a clear description of the responsibilities of all parties involved, and have been attached herein. This request is made to allow the Mayor to execute a contract extension and Intergovernmental Agreements with our current dispatch customers for the next five years. Recommendation: If Council concurs, then it is recommended that a motion is considered to authorize the Mayor to sign and execute this new individual intergovernmental agreement between the City of McHenry and the listed agencies requesting dispatch services for a term starting May 1, 2016 until Apri130'n, 2021 INTERGOVERNMENTAL AGREEMENT FOR FIRE DISPATCH BETWEEN THE CITY OF MCHENRY AND MARENGO FIRE PROTECTION DISTRICT This Agreement is effective this 15t day of May, 2016 by and between the City of McHenry ("McHenry") and the Marengo Fire Protection District ("Marengo"). A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. Marengo desires to obtain for its residents within their District, the Dispatching Services of McHenry for the purposes of providing 24-hour E 944 telephone answering service for emergency firefighters employed by the District. C. McHenry and Marengo have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, Marengo and McHenry agree as follows: 1. Term of Agreement: This Agreement shall commence on May 1, 2016 and terminate on April 30, 2021 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, the Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation: McHenry shall provide Dispatching Services to Marengo during the term of this agreement in accordance with Illinois law including but not limited to 210 ILCS 50/3.70. 3. Marengo Hardware: At its sole expense, Marengo shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephone lines and interface equipment necessary to accomplish these services shall be the responsibility of Marengo. 4. No Supervision of Direction: McHenry Dispatching Services provided to Marengo hereunder are limited to the dispatch of Marengo firefighters. McHenry dispatchers and on -duty supervisory personnel have no responsibility to ensure that Marengo firefighters comply with any applicable rules and regulations. The supervision and direction of Marengo firefighters is outside the scope of this Agreement and remains the responsibility of Marengo. 5. Dispatch Fee: Marengo We shall, beginning May 1, 2016 ("Original Term Dispatch Fee"), pay to McHenry monthly installments to be paid no later than the 10th day of each month. The Original Term Dispatch Fee will be calculated based on the existing rate of $26.65 per service call ("Service Call Rate") plus the lesser of any increase in the Consumer Price Index from the prior calendar year (2015), or five percent ("Adjusted Call Rate"). Thereafter, the Service Call Rate shall change annually, on each anniversary date of this Agreement, using the same Adjusted Call Rate calculation. The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois, The Adjusted Call Rate shall then be multiplied by the number of service calls dispatched by McHenry for Marengo Fire in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. Additional Charees: If telephone service line problems require McHenry staff to retrieve and dispatch calls from a location other than the McHenry Dispatch Center, then Marengo shall reimburse McHenry for any additional costs incurred by McHenry. 7. No Aeency Created: Only an independent contractor relationship is created by this Agreement Cl"d neither party shall constitute an authorized agent of the other. 8. Entire Aereement: This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assignment Prohibited: No party shall assign this agreement or the rights and duties hereunder. 10. Notices: All notices give or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the Marengo Fire Chief, respectively. 2 11. Indemnification: Marengo hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury, or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. Marengo shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss, occurring during the term of this agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance: Marengo shall maintain, for the term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of $1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Marengo shall provide McHenry with certificates of insurance evidencing coverage as required herein upon execution of this Agreement and any future renewal. Dated this day of , 20 . Marengo Fire Protection District 3 City of McHenry Mayor INTERGOVERNMENTAL AGREEMENT FOR RESCUE SQUAD DISPATCH BETWEEN THE CITY OF MCHENRY AND MARENGO RESCUE SQUAD DISTRICT This Agreement is effective this 1St day of May, 2016 by and between the City of McHenry ("McHenry") and the Marengo Rescue Squad District ("Marengo"). A. McHenry provides to its residents Cl"d businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. Marengo desires to obtain for its residents within the Rescue Squad District, the Dispatching Services of McHenry for the purposes of providing 24-hour E 941 1 telephone answering service and emergency rescue personnel employed by the District. C. McHenry and Marengo have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, Marengo and McHenry agree as follows: 1. Term of Agreement: This Agreement shall commence on May 1, 2016 and terminate on April 30, 2021 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, the Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation: McHenry shall provide Dispatching Services to Marengo during the term of this agreement in accordance with Illinois law including but not limited to 210 ILCS 50/3.700 3. Marengo Hardware: At its sole expense, Marengo shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephone lines and interface equipment necessary to accomplish these services shall be the responsibility of Marengo. 4. No Supervision of Direction: McHenry Dispatching Services provided to Marengo hereunder are limited to the dispatch of Marengo emergency rescue personnel. McHenry dispatchers and on -duty supervisory personnel have no responsibility to ensure that Marengo emergency rescue personnel comply with any applicable rules B and regulations, the supervision and direction of Marengo emergency rescue personnel is outside the scope of this Agreement and remains the responsibility of Marengo. 5. Dispatch Fee: Marengo Rescue shall, beginning May 1, 2016 ("Original Term Dispatch Fee"), pay to McHenry monthly installments to be paid no later than the 10`h day of each month. The Original Term Dispatch Fee will be calculated based on the existing rate of 26.65 per service call ("Service Call Rate") plus the lesser of any increase in the Consumer Price Index from the prior calendar year (2015), or five percent ("Adjusted Call Rate"). Thereafter, the Service Call Rate shall change annually, on each anniversary date of this Agreement, using the same Adjusted Call Rate calculation. The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of service calls dispatched by McHenry for Marengo Rescue in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. Additional Charges: If telephone service line problems require McHenry staff to retrieve and dispatch calls from a location other than the McHenry Dispatch Center, then Marengo shall reimburse McHenry for any additional costs incurred by McHenry. 7. No A�ency Created: Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 8. Entire Agreement: This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assignment Prohibited: No party shall assign this agreement or the rights and duties hereunder. 10. Notices: All notices give or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the Marengo Rescue Squad Chief/Fire Chief, respectively. 11. Indemnification: Marengo hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury, or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. Marengo shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss, occurring during the term of this agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance: Marengo shall maintain, for the term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of $1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Marengo shall provide McHenry with certificates of insurance evidencing coverage as required herein upon execution of this Agreement and any future renewal. Dated this Z& day of �1 2015 Rcxue StQu�� Marengo Fieion District City of McHenry { Board Presid 3 Mayor INTERGOVERNMENTAL AGREEMENT FOR FIRE DISPATCH BETWEEN THE CITY OF MCHENRY AND UNION FIRE PROTECTION DISTRICT This Agreement is effective this 15t day of May, 2016 by and between the City of McHenry ("McHenry") and the Union Fire Protection District ("Union"). A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. Be Union desires to obtain for its residents within its Fire District, the Dispatching Services of McHenry for the purposes of providing 24-hour E 9-1-1 telephone answering service for emergency firefighters employed by the District. C. McHenry and Union have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, Union and McHenry agree as follows: 1. Term of Agreement: This Agreement shall commence on May 1, 2016 and terminate on April 30, 2021 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, the Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation: McHenry shall provide Dispatching Services to Union during the term of this agreement in accordance with Illinois law including but not limited to 210 1 LCS 50/3.70. 3. Marengo Hardware: At its sole expense, Union shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephone lines and interface equipment necessary to accomplish these services shall be the responsibility of Union. 4. No Supervision of Direction: McHenry Dispatching Services provided to Union hereunder are limited to the dispatch of Union firefighters. McHenry dispatchers and on -duty supervisory personnel have no responsibility to ensure that Union firefighters comply with any applicable rules and regulations. The supervision and F>I direction of Union firefighters is outside the scope of this Agreement and remains the responsibility of Union.. 5. Dispatch Fee: Union Fire shall, beginning May 11 2016 ("Original Term Dispatch Fee"), pay to McHenry monthly installments to be paid no later than the 10th day of each month. The Original Term Dispatch Fee will be calculated based on the existing rate of $26.65 per service call ("Service Call Rate") plus the lesser of any increase in the Consumer Price Index from the prior calendar year (2015), or five percent ("Adjusted Call Rate"). Thereafter, the Service Call Rate shall change annually, on each anniversary date of this Agreement, using the same Adjusted Call Rate calculation. The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of service calls dispatched by McHenry for Union Fire in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. Additional Charles: If telephone service line problems require McHenry staff to retrieve and dispatch calls from a location other than the McHenry Dispatch Center, then Union shall reimburse McHenry for any additional costs incurred by McHenry. 7. No Aeency Created: Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 8. Entire Agreement: This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assienment Prohibited: No party shall assign this agreement or the rights and duties hereunder. 10. Notices: All notices give or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the Union Fire Chief, respectively. 2 11. Indemnification: Union hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury, or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. Union shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss, occurring during the term of this agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance: Union and McHenry shall maintain, for the term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of $1,000,000/$3,000,000. Each organization shall be named as an additional insured on said policy and the policy shall provide 30 days written notice of cancellation or material changes thereto. Union and McHenry shall exchange certificates of insurance evidencing coverage as required herein upon execution of this Agreement and any future renewal. Dated this Union Fire Protection District Board President day of 20 City of McHenry Mayor INTERGOVERNMENTAL AGREEMENT FOR DISPATCH SERVICES BETWEEN THE CITY OF MCHENRY AND VILLAGE OF JOHNSBURG This Agreement is effective this 15t day of May, 2016 by and between the City of McHenry ("McHenry") and the Village of Johnsburg ("Johnsburg"). A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. Johnsburg desires to obtain for its residents within their Village, the Dispatching Services of McHenry for the purposes of providing 24-hour E 9-14 telephone answering service for emergency police officers employed by the Village. C. McHenry and Johnsburg have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, Johnsburg and McHenry agree as follows: 1. Term of Agreement: This Agreement shall commence on May 1, 2016 and terminate on April 30, 2021 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, the Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation: McHenry shall provide Dispatching Services to Johnsburg during the term of this agreement in accordance with Illinois law including but not limited to 210 ILCS 50/3.706 3. Johnsburg Hardware: At its sole expense, Johnsburg shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephone lines and interface equipment necessary to accomplish these services shall be the responsibility of Johnsburg. 4. No Supervision of Direction: McHenry Dispatching Services provided to Johnsburg hereunder are limited to the dispatch of Johnsburg police officers. McHenry dispatchers and on -duty supervisory personnel have no responsibility to ensure that Johnsburg police officers comply with any applicable rules and regulations. The 1 supervision and direction of Johnsburg police officers is outside the scope of this Agreement and remains the responsibility of Johnsburg.. 5. Dispatch Fee: Johnsburg shall, beginning May 1, 2016 ("Original Term Dispatch Fee"), pay to McHenry monthly installments to be paid no later than the 10th day of each month. The Original Term Dispatch Fee will be calculated based on the existing rate of $24.69 per service call ("Service Call Rate") and $12.88 per traffic stop (Traffic Stop Rate) plus the lesser of any increase in the Consumer Price Index from the prior calendar year (2015), or five percent ("Adjusted Call Rate"). Thereafter, the Service Call Rate and Traffic Stop Rate shall change annually, on each anniversary date of this Agreement, using the same Adjusted Call Rate calculation. The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of service calls and traffic calls dispatched by McHenry for Johnsburg in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. No Agency Created: Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 7. Entire Agreement: This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 8. Assignment Prohibited: No party shall assign this agreement or the rights and duties hereunder. 9. Notices: All notices give or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the Johnsburg Police Chief, respectively. 10. Indemnification: Johnsburg hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury, or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. Johnsburg shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss, occurring during the term of this agreement or thereafter arising out of the activities contemplated by this Agreement. 11. Insurance: Johnsburg shall maintain, for the term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of $1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Dated this Village of Johnsburg Board President day of , 20 3 City of McHenry Mayor INTERGOVERNMENTAL AGREEMENT FOR FIRE DISPATCH BETWEEN THE CITY OF MCHENRY AND MCHENRY TOWNSHIP FIRE PROTECTION DISTRICT This Agreement is effective this 15t day of May, 2016 by and between the City of McHenry ("McHenry") and the McHenry Township Fire Protection District ("MTFPD") A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. MTFPD desires to obtain for its residents within their District, the Dispatching Services of McHenry for the purposes of providing 24-hour E 9-1-1 telephone answering service for emergency firefighters employed by the District. Co McHenry and MTFPD have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, MTFPD and McHenry agree as follows: 1. Term of Agreement: This Agreement shall commence on May 1, 2016 and terminate on April 30, 2021 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, the Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation: McHenry shall provide Dispatching Services to MTFPD during the term of this agreement in accordance with Illinois law including but not limited to 210 I LCS 50/3.70. 3. MTFPD Hardware: At its sole expense, MTFPD shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephone lines and interface equipment necessary to accomplish these services shall be the responsibility of MTFPD. 4. No Supervision of Direction: McHenry Dispatching Services provided to MTFPD hereunder are limited to the dispatch of MTFPD firefighters. McHenry dispatchers and on -duty supervisory personnel have no responsibility to ensure that MTFPD firefighters comply with any applicable rules and regulations. The supervision and direction of MTFPD firefighters is outside the scope of this Agreement and remains the responsibility of MTFPD.. 5. Dispatch Fee: MTFPD shall, beginning May 1, 2016 ("Original Term Dispatch Fee"), pay to McHenry monthly installments to be paid no later than the 10th day of each month. The Original Term Dispatch Fee will be calculated based on the existing rate of $24.69 per service call ("Service Call Rate") plus the lesser of any increase in the Consumer Price Index from the prior calendar year (2015), or five percent ("Adjusted Call Rate"). Thereafter, the Service Call Rate shall change annually, on each anniversary date of this Agreement, using the same Adjusted Call Rate calculation. The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of service calls dispatched by McHenry for MTFPD in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. No A�ency Created: Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 7. Entire Agreement: This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 8. Assignment Prohibited: No party shall assign this agreement or the rights and duties hereunder. 9. Notices: All notices give or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the MTFPD Fire Chief, respectively. 10. Indemnification: MTFPD hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury, or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. MTFPD shall reimburse McHenry for any attorneys' fees incurred by 2 McHenry in connection with defense of any such alleged claim, injury or loss, occurring during the term of this agreement or thereafter arising out of the activities contemplated by this Agreement. 11. Insurance: MTFPD shall maintain, for the term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of $1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Dated this day of McHenry Township Fire Protection District Board President 3 20 City of McHenry Mayor INTERGOVERNMENTAL AGREEMENT FOR FIRE DISPATCH BETWEEN THE CITY OF MCHENRY AND VILLAGE OF MCCULLOM LAKE This Agreement is effective this 15t day of May, 2016 by and between the City of McHenry ("McHenry") and the Village of McCullom Lake ("McCullom Lake") A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. McCullom Lake desires to obtain the Dispatching Services of McHenry for the purposes of providing 24-hour E 944 telephone answering service for its residents and Police dispatching services for its police officers. C. McHenry and McCullom Lake have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, McCullom Lake and McHenry agree as follows: 1. Term of Agreement: This Agreement shall commence on May 1, 2016 and terminate on April 30, 2021("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, the Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation: McHenry shall provide Dispatching Services to McCullom Lake during the term of this agreement in accordance with Illinois law including but not limited to 210 ILCS 50/3.700 3. McCullom Lake Hardware: At its sole expense, McCullom Lake shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Communications Center in McHenry, Illinois. The cost of telephone lines and interface equipment necessary to accomplish these services shall be the responsibility of McCullom Lake. 4. No Supervision of Direction: McHenry Dispatching Services provided to McCullom Lake hereunder are limited to the dispatch of McCullom Lake police officers. McHenry dispatchers and on -duty supervisory personnel have no responsibility to ensure that McCullom Lake police officers comply with any applicable rules and regulations. The supervision and direction of McCullom Lake police officers is 1 outside the scope of this Agreement and remains the responsibility of IVICCUIIom Lake.. 5. Dispatch Fee: MCCUIIom Lake shall, beginning May 1, 2016 ("Original Term Dispatch Fee"), pay to McHenry monthly installments to be paid no later than the 10th day of each month. The Original Term Dispatch Fee will be calculated based on the existing rate of $24.69 per service call ("Service Call Rate") and $12.88 per traffic stop (Traffic Stop Rate) plus the lesser of any increase in the Consumer Price Index from the prior calendar year (2015), or five percent ("Adjusted Call Rate"). Thereafter, the Service Call Rate and Traffic Stop Rate shall change annually, on each anniversary date of this Agreement, using the same Adjusted Call Rate calculation. The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate and the Traffic Stop Rate shall then be multiplied by the number of service calls and traffic calls dispatched by McHenry for McCullom Lake in the prior year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. 6. 7. No A�ency Created: Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 8. Entire Agreement: This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assignment Prohibited: No party shall assign this agreement or the rights and duties hereunder. 10. Notices: All notices give or required under this Agreement shall be in writing and sent by certified mail to McHenry Administrator or the MCCUIIom Lake Police Chief, respectively. 11. Indemnification: McCullom Lake hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, injury, or loss, no matter how allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. McCullom Lake shall reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss, occurring during the term of this agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance: McCullom Lake shall maintain, for the term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of $1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. Dated this day of , 20 Village of McCullom Lake Village President 3 City of McHenry Mayor Office of the Chief of Police John .Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: July 7, 2014 Regular City Council Meeting ]ZE Intergovernmental Agreement with Village of Spring Grove, Village of Johnsburg and City of Woodstock for Police Services ATT: Intergovernmental Agreement and Ordinance Background. Throughout the history of law enforcement, police departments have had situations arise where manpower and equipment resources have been hard to come by. In these situations, it is a common practice for departments to request the assistance of other agencies, often in the form of additional manpower and/or specialized equipment to handle particular circumstances. However, Illinois statutes do provide some layers of jurisdictional protection for officers in these circumstances. A modern stance has been to develop and enact mutual aid agreements between neighboring departments, thereby providing additional protection for officers and municipalities and, at the same time, eliminating various technical procedures that tend to waste valuable time in the case of emergencies. Furthermore, mutual aid agreements have been in place in the fire service discipline for decades and have become one of the backbones of effective interagency cooperation between fire departments. Given the proximity that we share with the Village of Spring Grove, Village of Johnsburg, and city of Woodstock such an interagency/mutual aid agreement would benefit both municipalities and afford the police departments the opportunity to maximize manpower, resources and service to our citizens. Analysis. The cooperation between the McHenry Police Department the Spring Grove Police Department, the Johnsburg Police Department, and the Woodstock Police Department would be augmented in such a way that all agencies could take advantage of what the others have to offer, while at the same time increasing the services they bring to their respective communities and to their own officers. Specific areas of cooperation that would be greatly enhanced upon the enactment of this agreement include, but are not limited to: 1. Multi jurisdictional Accident Investigation Team The CAT (Critical Accident Team) has been utilized within McHenry jurisdiction for several years. With the past year's budget, we were able to purchase Total Station Accident reconstruction equipment to allow easier and more accurate diagramming of major accident scenes. The department desires to expand the usage of this equipment to other area departments to obtain the most benefit from the equipment and improve the skills of the officers trained in its use. Accepting Spring Grove PD, Johnsburg PD and Woodstock PD into the team would allow both departments use of this improved technology. 2. McHenry Police Detective Division — Often police investigations cross city boundaries and involve offenders from other locations. Being that Spring Grove, Johnsburg and Woodstock are in close proximity to McHenry, these situations develop often and having such a mutual aid agreement would steam -line the investigative process for all departments. Resources would be multiplied. Manpower would be multiplied. Investigative tools would be shared and enhanced. Criminal intelligence as well as suspect/offender intelligence would also be multiplied and shared. All of these resources and sources of information would be enhanced, leading to greater likelihood of successful investigations. 3. McHenry Patrol Division —One of the primary concerns for our patrol division is the safety of uniformed officers on the street. At any given time, with manpower limitation that we, the Spring Grove PD, the Johnsburg PD, and the Woodstock PD have, an officer's back-up unit may be minutes away. In violent, life and death circumstances, extra minutes can have a grave impact on an officer's safety. This agreement stream -lines the process by which officers from neighboring agencies can respond to other jurisdiction when an officer calls for back-up. In those dangerous situations where an officer is calling for help, seconds count and any procedure that can be enacted that eliminates those useless seconds is a benefit to all involved. 4. Overall Equipment and Manpower — In these tough economic times, equipment and sufficient manpower are sometimes very hard to come by. This is true not only for routine patrol and investigative functions of the departments, but also of the extensive amount of special detail and events McHenry and Spring Grove officers are responsible for. These events, such as Fiesta Days, Fourth of July Functions, parades, sporting events, high school events and many others, put a strain of the respective police departments. Having additional manpower and equipment to handle these events is a welcome sight and ensures a more effective patrol and enforcement of the event. On July 7`t', 2104 the City Council approved the adoption of an Intergovernmental Agreement between the City of McHenry and the Village of Spring Grove pertaining to Police Services. The City of McHenry also approved and entered into an Intergovernmental agreement with the Village of Johnsburg on a previous date. The driving factor for that agreement was the Formation of a Multi Jurisdictional Accident Investigation team that the McHenry Police Department, along with the police Departments of Johnsburg and Spring Grove were forming. This Major Crash Assistance Team or MCAT has been successful in providing services to all three communities during times of accidents that result in fatalities or potential fatalities. The City of Woodstock Police Department ahs the desire to join our partnership and we as an organization feel that the partnership benefits all communities. All parties involved believe that one intergovernmental mutual aid agreement signed by all communities involved in the MCAT best suits the needs of the Multi Jurisdictional Accident Investigative team, and allows for future growth on the team if desired. If Council concurs, then it is recommended to approve the attached Ordinance authorizing the City of McHenry to enter into an intergovernmental agreement with the Village of Spring Grove, the Village of Johnsburg, and the City of Woodstock for Police services pertaining to the formation of a multi jurisdictional accident investigation team, and that this Intergovernmental agreement would replace those signed previously by the Villages of Spring Grove and Johnsburg. ORDINANCE NO 15- AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT FOR MUTUAL AID AND ASSISTANCE IN LAW ENFORCEMENT BETWEEN THE CITY OF MCHENRY, THE VILLAGES OF SPRING GROVE AND JOHNSBURG AND THE CITY OF WOODSTOCK WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Mayor of the City of McHenry and the McHenry City Council desire to augment the available law enforcement; WHEREAS, the Mayor and the McHenry City Council desire to enter into an intergovernmental agreement with the City of Woodstock and the Villages of Spring Grove and Johnsburg to provide mutual aid and assistance in law enforcement. follows: NOW, THEREFORE, BE IT ORDAINED by the Mayor and the McHenry City Council as SECTION 1: a. The Intergovernmental Agreement, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby approved. b. The Mayor of the City of McHenry is hereby authorized to executive said agreement. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by a Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION As This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED and APPROVED this day of 2015. Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: City Clerk Mayor MCHENRY COUNTY MAJOR CRASH ASSISTANCE TEAM OF NORTHEASTERN MCHENRY COUNTY INTERGOVERNMENTAL MUTUAL AID AGREEMENT The undersigned units of local government are authorized to enter into this Intergovernmental Agreement by the Illinois Constitution of 1970, (Article VII, Section 10 (a)), the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/3 et. Seq. and other applicable authority. I. Request of Mutual Aid When it is deemed advisable by the Chief of Police for the City or his designee, and/or the Chief of Police for the Village or his designee or by the on -duty supervisor for the City and/or the on -duty supervisor for the Village to request assistance under the terms of this Agreement and such assistance is requested, the Police Chief(s), his/her designee and/or the on - duty supervisor(s) receiving said request is hereby authorized to take the following action forthwith: A. Immediately determine if law enforcement equipment and/or personnel can be afforded for response to request. B. If said equipment and/or personnel are available, dispatch said personnel and/or equipment to the area request. II. Term of the Agreement The term of this Agreement shall become effective upon the date hereof and shall remain in force and effect until cancelled by mutual agreement of the parties hereto, or by written notice by one party to the other party, giving sixty (60) days' notice of said cancellation. III. Compensation for Services All services and assistance performed under this Agreement shall be rendered without reimbursement of any party from another party. IV. Waiver of Claims and Save and Hold Harmless Each parry member receiving assistance agrees to indemnify, defend and hold harmless the other party providing assistance, its agents, officers, board members and its employees from and against any and all claims and liability in whatever fashion arising under this Agreement. The full legal and financial responsibility for injury, disability or death of an employee shall remain with the employee's respective law enforcement agency/employer. Each participating agency shall also be responsible, regardless of fault, for repairing or replacing any damage to their own vehicles and/or equipment that occurs while providing assistance under this Agreement, or travelling to or from the assistance. V. Minimum Insurance Required Each party to this Agreement shall, during the entire term hereof, procure and maintain the following insurance: A. Comprehensive General Liaty Insurance with minimum limits of $1,000,000 per occurrence, including owners, landlords and tenants; manufacturers and contractors; owners and contractors protective; products and completed operations; and contractual liability (which insures this Agreement). B. Personal Injury Liability Insurance with minimum limits of $1.000,000 per occurrence, which insures all regular law enforcement personnel of the named, insured including false arrest, false imprisonment, malicious prosecution, libel, slander and invasion of the right of private occupancy. C. Automobile Liability Insurance with minimum limits of $1,000,000 per occurrence covering all owned or leased automobiles. Each party will provide to the other party(s), upon request, a certificate of insurance, in form reasonably acceptable to the requesting party, evidencing the existence of such insurance. VI. Assistance Not Mandatory Tt is expressly understood and agreed by the parties hereto that the rendering of assistance under the terms of this Agreement shall not be mandatory, but that the party receiving the request for assistance should, as soon as practicable, inform the requesting party that assistance will not be rendered. VII. Officer in Charge The senior ranking officer on duty of the requesting party or his/her designee shall assume full charge of the operations for which the mutual aid request is made. The senior r ranking officer on duty of the requesting party or his/her designee may assign officers of any responding party to any position or duties when and where he/she deems appropriate. Provided, y however, that at all times, the personnel of the aiding agency shall remain employees of their a own agency and shall adhere to the policies and procedures of their own employer. While working under the direction of the aided agency, aiding law enforcement personnel shall only be ? required to respond to lawful orders. VIII. General Provisions A. Neither party shall be deemed to be an authorized agent of the other by this Agreement. B. This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. C. No party hereto shall assign this Agreement or the rights and duties hereunder. D. This Agreement shall not be construed as or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action whatsoever hereunder for any cause whatsoever. E. All notices given or required under this Agreement shall be in writing and sent by certified mail to the Chief of Police for the City or the Chief of Police for the Village, respectively. The following signatures certify that this Intergovernmental Mutual Aid Agreement between the City of Woodstock, the City of McHenry, the Village of Spring Grove and the Village of Johnsburg, has been adopted and approved by ordinance, resolution, memorandum of understanding or other manner approved by law, a copy of which is attached hereto. City of McHenry, Police Chief Chief John M. Jones City of McHenry, Mayor Susan E. Low City of Woodstock, Police Chief Chief Robert W. Lowen City of Woodstoc ,Mayor Dr. Brian Sayer Village of Johnsburg, Police Chief Chief Keith Von Allmen Village of Johnsburg, Village President Edwin P. Hettermann Village of Spring Grove, Police Chief Chief Thomas Sanders Village of Spring Grove, Village President Mark Eisenberg Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: September 14, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Ordinance changing the addresses of the South Wastewater Treatment Plant and the Salt Storage Facility ATT: Ordinance Requesting the Aforementioned Change of Addresses. Background: The South Wastewater Treatment Plant and salt storage facility currently have addresses on McHenry Avenue; 222 and 400 respectively. During the Charles Miller Road construction project of 2013/14 the entrance for these two locations was reconfigured from McHenry Avenue to Charles Miller Road. Analysis: The current addresses for the SWWTP, and the salt storage facility do not show up on GPS. As a result, deliveries and shipments are often delayed or shipped to an incorrect location. Having an address for the SWWTP and the salt storage facility that is identified on GPS would help ensure on time deliveries and reduce the amount of time personnel spend giving directions to truck drivers. With the SWWTP expansion project set to begin, this address change would help alleviate some of the logistics problems and streamline deliveries. At the present time the entrance to the treatment plant and salt storage facility are in the 3200 block range of Charles Miller Rd. After a review of available addresses it has been determined that 3200 W Charles Miller Rd. is available. RECOMMENDATION: Therefore, if Council concurs, it is recommended that the attached Ordinance be adopted changing the South Wastewater Treatment Plant and salt storage facility addresses on McHenry Avenue to 3200 W. Charles Miller Rd. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. ORDINANCE NO. ORD-15-114Y AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE PROPERTY ADDRESSES COMMONLY KNOWN AS 222 S. MCHENRY AVENUE AND 400 S. MCHENRY AVENUE (PIN# 14-01451-022) IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, an Illinois Municipal Corporation in the State of Illinois ("City"), McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; WHEREAS, South Wastewater Treatment Plant and Salt Storage Facility with the PIN number of 14-01451-022 have addresses of 222 S. McHenry Avenue and 400 S. McHenry Avenue, respectively; and WHEREAS, as a result of the Charles J. Miller Road Improvements of 2013/14, the entrance for said locations was reconfigured from McHenry Avenue to Charles Miller Road; and WHEREAS, due to the new configuration of the road and for expediency, the City of McHenry is recommending that said property addresses be changed from 222 S McHenry Avenue (Wastewater Treatment Plant) and 400 S McHenry Avenue (Salt Storage Facility) to 3200 W. Charles J. Miller Road; and WHEREAS, the Corporate Authorities of the City of McHenry are required to initiate all such address changes; WHEREAS, the City Council has considered the proposed address change and has no objections. NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That the address for the South Wastewater Treatment Plant (222 S McHenry Avenue) and Salt Storage Facility (400 S McHenry Avenue) with the PIN # 14-01- 151-022 hereinafter are changed to 3200 W. Charles Miller Road. SECTION 2: Notice of such address change shall be made to the McHenry Post Office by certified mail. SECTION 3: All ordinances of parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. SECTION 6: A certified copy of this ordinance shall be recorded with the McHenry County Recorder of Deeds office. Approved this 14t�' day of September 2015. Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: MAYOR ATTEST: CITY CLERK Office of the Deputy City Administrator Bill Hobson McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2159 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: September 14, 2015 TO: McHenry City Council FROM: Bill Hobson, Deputy City Administrator RE Holiday Tree Lighting in Veterans Memorial Park ATT: Bid Specifications Annually, the city has contracted services for the installation of holiday tree lighting in Veterans Memorial Park. A total of ) I 1 500 was budgeted this year for the lighting. If approved, lighting would be installed in the park prior to the annual Downtown Christmas Walk on November 14cn If Council concurs, then it is recommended a motion is considered to approve the request to advertise for bids for the installation of holiday lighting in Veterans Memorial Park as presented. SPECIFICATIONS and BID DOCUMENTS SERVICES TO INSTALL, MAINTAIN, and REMOVE CHRISTMAN LIGHTS FOR CITY OF MCHENRY 333 S. GREEN STREET MCHENRY, IL 60050 BID OPENING: TUESDAY, September 29, 2015 CITY OF MCHENRY ADVERTISEMENT FOR BIDS SERVICES TO INSTALL, MAINTAIN, and REMOVE CHRISTMAS LIGHTS The City of McHenry will receive sealed bids for services to install, maintain, and remove Christmas lights on trees at Veteran's Memorial Park for the 2015-2016 season until 11:00 a.m., Tuesday, September 29, 2015. All bids shall be addressed to the City Clerk's Office, City of McHenry, 333 S. Green Street, McHenry, IL 60050. Each proposal must be sealed and clearly identified on the outside of the envelope as a "BID FOR CHRISTMAS LIGHTS". Bids will be opened at 11:00 a.m., Tuesday, September 29, 2015 in the Aldernian's Conference Room. Award of the bid will be considered at a later meeting of the McHenry City Council within at least thirty (30) days of the date of receiving bids. All bids received prior to the specified date and time, which meet or exceed the minimum specifications will be considered by the City. The City will review each properly submitted bid and will make a selection based upon price, availability, quality and other features of the bid proposals. Bids submitted after 11:00 a.m., local time, will not be considered and will be returned to the bidder. The City of McHenry reserves the right to reject any or all bids and to waive irregularities in the bids, and to select the bid that is considered to be the most advantageous to the City of McHenry. Only bids and proposals submitted on forms prepared by the City of McHenry will be considered. Complete specifications and bid proposal forms maybe obtained for the City of McHenry, 333 S. Green Street, McHenry, Illinois 60050. CITY OF MCHENRY SERVICES TO INSTALL, MAINTAIN, And REMOVE CHRISTMAS LIGHTS General Specifications GENERAL DESCRIPTION OF WORK This work shall generally include all labor, fuel, supplies, vehicles, and equipment to install, maintain, and then remove Christmas lights on trees at Veteran's Park in the City of McHenry. The lights to be installed will be provided by the contractor. PERFORMANCE BOND A performance bond is not required for this contract. INSURANCE REQUIREMENTS No work under this contract shall be started or performed until the successful bidder has obtained and provided the City with proof of insurance of the following types and minimum amounts. a) Worker's compensation and employer's liability in amounts as required by the State of Illinois. b) Comprehensive General Liability in an amount of not less than $10000000. c) Property Damage in an amount not less than $1,000,000.00. d) Automobile Liability coverage to include all owned, rented, leased, or hired vehicles in an amount not less the $1,000,000.00. Each Insurance policy issued for this coverage, and the certificate of insurance issued as proof of insurance, must also name the City of McHenry as an additional insured for the period of this contract. In the event that the contractor fails to maintain or renew any insurance coverage during the period of the contract, the City may cancel the contract at that time without any prior notification. No insurance policy issued for this contract may be allowed to expire prior to the completion of this contract, without first providing the City with at least 15 days advance notice of the expiration by certified mail. The contractor shall require any and all subcontractors performing work on this contract to provide and maintain insurance coverage of the minimum amounts specified during the period of the work. Services for Christmas Lights General Specifications Page two Nothing contained in these insurance requirements is to be construed as limiting the extent of the Contractor's responsibility for payment of damages resulting from his performance and completion of this work. The contractor agrees to assume all risk of loss and to indemnify and hold harmless the City of McHenry from any and all liabilities, claims, suits, injuries, losses, damages, fines or judgments, including litigation costs and attorney's fees, arising out of the work for this contract, including to the extent allowed by law those liabilities, injuries, claims, suits, losses, damages, fines or judgments, including litigation costs and attorney's fees, arising out of or alleged to arise out of, the negligence of the City of McHenry, its officers, agents, and employees. SALES TAX Supplies, materials, and equipment used for or installed as part of this contract are exempt from retailer's occupational tax in the State of Illinois; this sales tax shall not be included as part of the bid price. All other applicable taxes and fees shall be the responsibility of the contractor. SCHEDULE The City of McHenry requests that all lights be installed and in good working order by Friday, November 20, 2015. All lights to be installed under this contract are to be completely removed after February 1, 2016, but no later than February 5, 2016. Please contact Bill Hobson with the City of McHenry at (815) 363-2159 if there are problems with this schedule. MAINTENANCE The Contractor shall be responsible for all maintenance of the lights from the time of installation to the removal, which shall include, but not be limited to, replacement of bulbs, securing loose strings of lights, and replacing strings of lights that are not operational. The contractor shall be required to inspect the lights at least one time per week to make all repairs and complete all replacements as needed. In addition, the contractor shall be required to complete all maintenance within 2 working days when reported by the City of McHenry. NUMBER and LOCATION OF TREES. Services under this contract shall include the installation, maintenance, and removal of lights on (27) trees within Veteran's Park that are specified on the attached Park map. On the bid submittal page there is an additional line designated "price per 1,000 lights", this may be utilized should the city of McHenry choose to add trees to that it wishes to have lit by the contractor. Services for Christmas Lights General Specifications Page Three PROTECTION OF TREES The contractor shall complete all work in the best manner possible to protect the trees and to prevent any damage to the trees and tree limbs. Bucket trucks shall be kept away from the tree limbs, whenever possible. If the City determines during the installation and the removal work that excess damage is being done to the trees, the contractor shall be required to stop work immediately and to revise the means of installation and/or the means of removal in order to eliminate the damage to the trees. The City will not allow removal of the lights by pulling the strings from the trees. Instead the lights must be cut off and/or unwrapped from the trees. INSTALLATION Installation may include wrapping individual branches OR "draping" over branches to light the designated trees. Placement and design of the placement shall be reviewed with the contractor prior to installation. The contractor shall connect the lights at each tree to extension cords that carry the power from tree to tree to the power supply provided by the City in the park. Every effort should be made to suspend those cords within the trees and transfer the power to adjacent trees in the air. Laying extension cords on the ground for long runs will be unacceptable. All connections and all plugs must be completely wrapped with electricians tape, or covered with heat shrink plastic, as a moisture barrier. LIGHTS TO BE PROVIDED The contractor will be required to supply all the strings of lights in addition to any replacement bulbs that may be required throughout the season. A commercial grade outdoor light is recommended. All lights for the park are to be clear or white. The contractor is not required to salvage the lights at the end of season and will not be required to remove the lights in working order. TIMERS TO BE PROVIDED The contractor will be required to supply timers for all the strings of lights. A plug in style timer is recommended and should be of a commercial grade or such deemed to handle the electrical load for the stings of lights. Timers will be located within the sealed electrical boxes however they should be able to withstand winter temperatures. All timers should be coordinated and set appropriately for the lights to turn on at 3:00 pm and turn off at 11:00 pm daily. METHOD OF PAYMENT The City shall make two-thirds (2/3) payment of the total bid price upon completion and approval of the installation of all lights within forty-five (45) days of the receipt of invoice. The City shall pay the remaining one-third (1/3) of the total bid price following the completion of the required maintenance and after the removal of all lights from all trees within forty-five (45) days of the receipt of an invoice. The City does reserve the right to make a deduction from the final payment if the contractor fails to provide necessary maintenance after receipt of written notice from the City. CITY OF MCHENRY DEPARTMENT OF PUBLIC WORKS 333 S. GREEN STREET 1 I' Bid Opening: MCHENRY, IL 60050 SERVICES TO INSTALL, MAINTAIN, and REMOVE CHRISTMAS LIGHTS — 201546 11:00 a.m., Tuesday, September 29, 2015 The undersigned hereby agrees to provide and deliver the services described in these specifications and the literature attached to this bid proposal at the bid price shown below. Total Bid Price $ Number of Lights to be Installed Price per 1,000 Lights $ Company Address Name &Title (Please Print) Signature, SUBMITTED BY: Phone Date CITY OF MCHENRY BIDDER'S CERTIFICATION In submitting this bid, the Bidder certifies: 1) The prices in the Bid have been arrived at independently, without consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor. 2) Unless otherwise required by law, the prices which have been quoted in the Bid have not knowingly been disclosed by the Bidder, prior to opening, directly or indirectly to any other Bidder or to any competitor. 3) No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not submit a bid for the purpose of restricting competition. 4) Bidder is not barred from contracting with City of McHenry as result of a violation of either Section 33E or -3 or 33E 4 of Chapter 720 of the Illinois Compiled Statues Article 33E, Public Contracts (P.A. 854295). BIDDER Company Name BY: Signature TITLE: DATE: This certificate must be signed and dated by an officer of the Bidder and returned with the Bid. cHenr CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: September 14, 2015 Regular City Council meeting Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us RE: Ordinance reducing number of Class G1 liquor licenses in effect from nine (9) to eight (8) ATT: Ordinance In September 2014, a Class G1 liquor license was approved for Mexican Woman Gaming, LLC d/b/a Island Cafe at 341 Front Street. This past August, the city was notified that Mexican Woman Gaming, LLC d/b/a Island Cafe no longer leased the location at 341 Front Street. Attached is an Ordinance reducing the number of Class G1 liquor licenses in effect from nine to eight. It is recommended a motion is considered to approve an ordinance decreasing the number of Class G1 liquor licenses in effect from nine (9) to eight (8). The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. ORDINANCE NO. 15- AN ORDINANCE Decreasing number of Class GI Liquor Licenses (Island Cafe) WHEREAS, the City, of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: Section 4-6(6) of the Municipal Code relating to liquor license classifications is hereby amended by decreasing the number of Class "GI" Liquor Licenses from nine (9) to eight (8) SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 14tL' day of September 2015. Voting Aye: Voting Nay. Absent: Not Voting: Abstaining: ATTEST: City Clerlc Mayor Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator Ann Campanella, Human Resources Manager FOR: September 14, 2015 Regular City Council meeting RE: Resolution adding Nationwide Retirement Solutions as a Deferred Compensation Plan Administrator for Employees ATT: Resolution The City of McHenry presently offers two options for Section 457 deferred compensation retirement plans — International City Management Association Retirement Corporation (ICMA- RC) and Security Benefit Services (formally Retirement Plan Advisors). Both plans were initially selected for the city's deferred compensation plan based on a combination of customer service philosophy and access to investment vehicles. While ICMA-RC continues to adequately meet these two criteria, Security Benefit Services is no longer providing the customer service our employees' desire. Repeated requests for representation with employees have not been heeded and there have been numerous complaints from employees expressed to Human Resources during the past few months. Consequently, staff has looked at options for adding another plan administrator choice for deferred compensation plan. Staff met with Nationwide Retirement Solutions and is confident they can provide our employees with reasonable retirement options and customer service they desire. There is no cost to the City involved with adding Nationwide Retirement Solutions as a provider. It is recommended a motion is considered to approve the attached Resolution as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. RESOLUTION WHEREAS, the City of McHenry as "Employer" has employees rendering valuable services; and WHEREAS, the Employer has provided for the establishment of Deferred Compensation Plans to be made available to all eligible employees to provide reasonable retirement security pursuant to Federal legislation permitting such plans and; WHEREAS, the Employer has determined to offer Nationwide Retirement Solutions as a Deferred Compensation Plan Administrator to its employees; and WHEREAS, such benefits will act as incentives to employees to voluntarily set aside and invest portions of their current income to help meet their future financial requirements at no cost to the Employer. NOW THEREFORE, BE IT FURTHER RESOLVED by the City of McHenry as follows: SECTION ONE: As Employer, the City of McHenry hereby establishes the Deferred Compensation Plan offered by Nationwide Retirement Solutions for voluntary participation of all eligible employees. SECTION TWO: Nationwide Retirement Solutions is hereby authorized to execute for the Employer, individual participation agreements with each said employee requesting same, and to act as the Administrator of the plan representing the Employer and to execute such agreements and contracts as are necessary to implement the program at no cost to the Employer. BE IT FURTHER RESOLVED that the City Clerk is authorized and directed to file a duly certified copy A this Resolution with Nationwide Retirement Solutions. PASSED this 14`" day of September 2015. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: City Clerk Mayor Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: September 14, 2015 TO: McHenry City Council FROM: Derik Morefield, City Administrator RE Special Event Liquor License ATT: Application The Church of Holy Apostles located at 5211 W. Bull Valley Road is requesting permission to sell beer and wine at the church for the annual Murder Mystery Night benefiting Lite Marriage Ministry on Saturday, October 17th from 6:00 PM to 11:00 PM. The $25 license fee has been paid and all required paperwork has been submitted. If approved, this will be the third special event license issued to the church in 2015. Municipal Code permits eight such licenses per calendar year. If Council concurs with this request, then it is recommended a motion is considered to approve the special event liquor license application for The Church of Holy Apostles as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. SPECIAL EVENT LIQUOR LICENSE APPLICATION C�fk CITY OF MCHENRY (A special event liquor license may also be required by the State Liquor Control Commission) www. state. i I. us/Icc FEE $25.00 APPLICATION DATE 8-28-2015 COMPANY OR ORGANIZATION: The CIIulw I Of HOIy ApOStteS ADDRESS: 5211 W Bull Valley Rd. PHONE NUMBER: 815-385-5673 TYPE OF BUSINESS OR ORGANIZATION: CIIUfCiI 2. LICENSE APPLICANT: Lauren t�lnnare ADDRESS: 8309 Route 120 In.: McHenry DATE OF BIRTH: clTv: Bull Valley DAYTIME TELEPHONE NO.: 31 Z-ZO9-H87O EVENING TELEPHONE NO 3. LOCATION WHERE SPECIAL EVENT HELD: At the ChUrCh (non-residential premises only) 4. OWNER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDREss: 5211 W. Butl Valley Rd. CITY: MCHen TELEPHONE NUMBER: 5. DATE(S) OF EVENT: OCt 17, 2015 HouRs: 6 - 11 (not more than 3 days) 6. TYPE OF ALCOHOL TO BE SERVED: X BEER X WINE LIQUOR 7, NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8. DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT hereby states that the City of McHenry shall not be held liable for any occurrence, loss, damage, or injury as a result of this event. Person or persons to whom this license has been issued shall hold the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor oras a result of the issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief. The undersigned is aware that state liquor licensing approval is required for this license. CIAL SEAL„ kv� SUBSCRIBED and SWORN to b r 't�i� Ger�9hty _ _i tnjM.a rcia M a 20 C� d—a /y� of • , State of Illinois �� d o i 9 1A i ae 45 a My C mission DATE ISSUED EFFECTIVE DATES) zoiz nature of Applicant LICENSE NO. Murder Mystery Night at the Deadwood Saloon Presented by the Marriage Ministry The Church of Holy Apostles, McHenry, IL Time: 7 —11pm Admission — Appetizer or Snack and $5.00 per person Cash Bar (Beer, wine, pop, water &coffee) Please dress in costume Adults only - No one under the age of 21 years old Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: September 14, 2015 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beer/wine permit requests. The City of McHenry is dedicated fo providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. FOR COUNCIL MEETING ON SEPTEMBER 14, 2015: Deer/Wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 9/20/15 McHenry Area Chamber of Commerce 1257 N. Green Street, McH 10/17/15 Chanyn Butera Bday 1906 N Eastern Ave, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 9/20/15 McHenry Area Chamber of Commerce 1257 N. Green Street, McH Tents/craft fair 10/17/15 Chanyn Butera Bday 1906 N Eastern Ave, McH grill TConaway\pic perm list.doc ON, I i ; t. of •ui TO: Mayor Susan Low, Alderman &City Council FROM: Kay Rial Bates,l'residen# DATE; September 4, 2015 SUBJ: 201 S Country Meadows Wine &Crafts Dtrte; Sunday, September �0, 201 S Ha7n s: 9 am to 4 pm Loc(atlon: Veterans Memorial Park d dinISS1077: Craft Show free to public Wine Tasth 4F 11 am to 4 pm (Rotary Pavilion) Request that parks crew move tables outside the pavilion area. Wine Tasting setup will be inside pavilion facing out. Tables will be to the immediate west of the pavilion. Food booths will be to the North of Wine Tasting on Court Street like Fiesta Days. Wine tasting patrons will be wrist banded by a Chamher representative. Gazebo nay leave light entertairnnent such as violin students of the Martin Lopez Academy, High School students sizrging acapella, dance routine etc. throughout the day. The artist will provide their own sound system. Please place benches to the side facing Court Street. Parking for attendees will be in parking spaces around park, First Midwest Bank or around downtown area. Parking far craft vendors will be at former George R. Justen Funeral Home {courtesy of McHenry Savings Bank}, St. Marys Catholic Church on their grass field and behind McITezuy Savings Bank far west end, Please let me know if you should have any questions. Thanks! pFF:815.385.4300 f:81'5.385.9142 A4 EHb ° p RrMG MCHENRY PARK FACILITIES SPECIAL USE AND/OR BEEWWINI{I APPLICATION Contact Person MGM r) LA _ Date of Picnic: )j V15 Company/Organization: G� Ot AlAf Address: 1AS0 Ut co�('�n V City/State/Zip: I ht tnaiolL• Houle Phone: �•14`1-1 Work/C44Phone Park: o Knox Park (A only) o Petersen Park ,veteran's Memorial Park Area: o Shelter A o Shelter B u Shelter C u Other: PCtvi l l (m__ _ Arrival Tune: l r 4 U6 GYY� Departure Time: "" t --�"" Total Number Attending: I Fnlslfj1ing atlencttrnce trrrr�:hers will rc?salt iri loss of rlepnstt. Croups over 500 must obtaina dditto nalt 0 dunipsters ra portable toilets Water, electricity and restroonts are available at al[ sites. Knox Park A has a portable restraom, i34ief desct•iption of even# List all activities to be held #ems brough# into park site;, s�Tables �Cl7airs ❑Benches Q Carnival hides to Music Q Anitttals ct Catered Pig Roast tI Other a Tent: Location In Pai•k: Size; Tet3t Staked: fl yes c� no I✓LECTRiCAL FOR TENTS o APPLICANT TO CALL JULIE (I-800492-0123) M BE LOCATED Q NO ELECTRIC, Shamrock �rx&t*Rict�iriY*;tirirtit,kie*fFir�ir�ticicxnkir�rY*#;4*kirW$BkK�*stir*irirK*R*itt�xs4irir��*�tirYriSRie*kirA�rtittrYKKk+Yfrx�CfcYftffkA'Aitfi�rrt�KxKirtieir2ir 'Sill beer/wine be preser3tt j�'Yes to )�lo Ii+ 'YOU C�ECY�)Gi3 'YES, f'L'CAS� ANS'WIJR QULSTiONS i3ELpW; indicate the number of beer/wine permits denied fly . Indicate amount ofbeerhvine to be brought into the City Park under this permit on above date {number of wine bottles, beer cases, beer kegs, eta,) 10 -) A bo I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the pertnit•date and that no underage or intoxicated person will be allowed to consume any of the bece/wine brought into the City of McHenry park under this permit. I agree that none of the beerhvine allowed in the City of McHenry park, Pursuant to this application will be sold, It being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, I have read and will comply with the.City of McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in lnss of deposit, Signature; Date: _ Tealtlt permits re required by Iary fore cessions aitd catering. PEease matte arraaigements to obtain pernaits.i� NOTE: Approval will be based on the items listed above, Any other requests are subject to further approval, i�ACtrtintinno ie irRk*iFlc**:tikQOt%]Yrt*,t,k*#***f.*Rk4ie,�*f *frhaY tc Yk>rk N�;0T2 OFFICE USCi OIL\'* Reservation Fee: $ ,• �• Date Paid:__ initials;_ _ Deposit Fee: $ _•_ �_ Payment: ❑ Cash © Check n Charge Total Peek S Stibmitted to City Council; ConiumattoriSenn. ,Initials.• s_ City Council Approval; parkslfOrmslpicnic Ponnsispecial ttse and bear and or wine application n tr , r. f .. ,..... _.. 5 r R a G r . -�.... _ m _ . —. _ , Omfirm or; we Im - o ,a �. 8,111 effo ft IF Q D V 1 � v.R f.s es T• s� Y��a. enef4.i �F"rwl Arrn hiLL j.u}rp5 I( y LW L LJ F r' i"�' dDTi 1; McHENKY PARK FACILITIES SPECIAL USE AND/OR. BFERC' INE APPLICATION Contact: Person: LV6 0 n k4e Date of Picnic:...---&.. a�ri Lion: _Address: 1_ 1(0 i to SIrif li City/State/Zip: Home Phone: (,�1.} IlLi� 3��- Work/Cell Phone: , N" ���_� Park: n Knox Park (A only) © Petersen Park ❑ Veteran's Memorial Park Areal n Shelter A �'Shelier B 0 Shelter C r.) Other: Arrival Time: I j :ot3 h _Departure Time::rs0 _t._ Total Number Attending, F�lsrfyr'n�r rttfendance nurrtGers will rc>sult rrz lass of rlel�n,sit, Groups over 500 must obtain additional; ❑ dumpsters ❑ portable toilets Water, electricity and restroorns are av�rilable at al[ sites. Knox Park A has a portable restroom. V�rBrief description of event (company picnic, car show, craft show, wedding, etc.):__- %� ztV—�,r(�✓j .List all activities to be held:_ J --- hems brought into park site; u Tab[e��Cl:airs u Be:nches o Cat•niva[ Rides ❑Music ❑Animals ❑Catered Pig 1Zoast ❑ Tent: Location In Park: ELECTRICAL FOR Si TENTS ❑ APPLICANT TU CALL J[JLIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Tent Staked: ❑yes c� no iC iC*>Cii'kX'1C)C%%k'']�7�:'kKii'tP it%}i X'7t%ii lQ 7F iC%'h Y'1C:t%%7i�+'Yl'TTS%'k%%%T%%}.}.'hY>C7f%*7�*K%X%%1t%'iC9CX1�R5t%371i"Y.'N'i.'%%1!%%%%%k %H%7'k%'i2%%7f YY'tYh'k5i %'i: Will beer/wine be present: Ye No IE YOGI CIdECIC' I7 'ES, FLI;ASE ANSWER QUESTIONS BELOW: Indicate the number of be /wine permits denied ,� Indicate amount of beer/wine to be brought 11 o he City Park under this permit oil above date (number of win bottles, beer cases, beer kegs, etc,) A 1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of Mel-Ienry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will carnply with the City of McFlenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by file City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising front the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signature: (.N`� _ t bate: Health p rits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: �,�w�*�,ra,r,r�%:�,r,�,�,����,r,�*��,r�,��x�,����**�a•*%a,�FOR OFFICE C.)SE %x�,•���;��;%% Reservation Fee; Deposit Fee: tb __-.. Payment: ❑ Cash ❑ Check u Charge Total Fee; �� ��—._.___ Submitted to City Council; Confirmation Sent; � _initials:-• City Council Approval; --�—T parks\formslpicnie formslspecial use and beer and or wine rtpplicgian McHenry, IL Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: 5 STAR SPORTS ACADEMY INC 5 STAR SPORTS ACADEMY INC 100-47-5110 FLAG FOOTBALL CLASSES 6/24-7/15/15 09/14/2015 775100 Vendor 5 STAR SPORTS ACADEMY INC Total: 775.00 Vendor: AALTO, BRIAN AALTO, BRIAN 760-00-3831 REFUND POL PENSION INV0000882 09/14/2015 68.55 Vendor AALTO, BRIAN Total: 68.55 Vendor: ACE HARDWARE, WORKMAN'S ACE HARDWARE, B10RKMAN'S 100-01-6110 SUPPLIES AUG 2015 09/14/2015 51468 ACE HARDWARE, B10RKMAN'S 100-33-6110 SUPPLIES AUG 2015 09/14/2015 612.74 ACE HARDWARE, BJORKMAN'S 100-42-6110 SUPPLIES AUG 2015 09/14/2015 461,94 ACE HARDWARE, B10RKMAN'S 100-45-6110 SUPPLIES AUG 2015 09/14/2015 268.29 ACE HARDWARE, B10RKMAN'S 510-31-6110 SUPPLIES AUGUST 2015 09/14/2015 80,77 ACE HARDWARE, B10RKMAN'S S10-32-6110 SUPPLIES AUGUST 2015 09/14/2015 232.18 ACE HARDWARE, BJORKMAN'S 510-35-6110 SUPPLIES AUGUST 2015 09/14/2015 54483 Vendor ACE HARDWARE, WORKMAN'S Total: 1,762.43 Vendor: ADAMS ENTERPRISES INC, RA ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 763380 09/14/2015 325.00 Vendor ADAMS ENTERPRISES INC, R A Total: 32S.00 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 510-35-6110 SUPPLIES 326903 09/14/2015 258.20 ADAMS STEEL SERVICE INC 100-33-5370 VEHICLE REPAIRS 326906 09/14/2015 68.11 ADANISSTEELSERVICE INC 10045-5110 CONTRACTUAL SERVICES 327040 09/14/2015 710.00 ADAMS STEELSERVICE INC 510-32-5370 REPAIRS 327190 09/14/2015 39.34 ADAMS STEEL SERVICE INC 100-45-6110 SUPPLIES 327344 09/14/2015 25.46 Vendor ADAMS STEELSERVICE INCTotal: 1,101.11 Vendor: AIRGAS SAFETY INC AIRGAS SAFETY INC 510-32-6110 SUPPLIES 9040572688 09/14/2015 50.89 AIRGAS SAFETY INC 510-32-6110 SUPPLIES 9040650122 09/14/2015 62.12 Vendor AIRGAS SAFETY INCTotal: 113.01 Vendor: AMELIO, ROBERT AMELIO, ROBERT 100-47-5110 SOFTBALL UMPIRE FEES 8/3/15-8/28/15 09/14/2015 141.00 Vendor AMELIO, ROBERT Total: 141.00 Vendor: ANDREWS, MAUREEN 1 ANDREWS, MAUREEN J 100.47-5110 PARKS & REC INSTRUCTOR 6/13/15-8/29/15 09/14/2015 240.00 Vendor ANDREWS, MAUREEN J Total: 240.00 Vendor; AT&T AT&T 100-33-5515 ALARM CIRCUITS 8/28/15-9/27/15 09/14/2015 86.52 AT&T 100-45-5320 ALARM CIRCUITS 8/28/15-9/27/15 09/14/2015 86.38 Vendor AT&T Total: 172.90 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 100.22-5370 VEHICLE REPAIRS 265053 09/14/2015 428.04 AUTO TECH CENTERS INC 100-22-5370 VEHICLE REPAIRS 265080 09/14/2015 1,542.36 Vendor AUTO TECH CENTERS INC Total: 1,970.40 Vendor: B&W CONTROL SYSTEMS INTEGRATION B&W CONTROL SYSTEMS 510-31-5110 IT, SCADA 0181753 09/14/2015 89.00 Vendor B&W CONTROL SYSTEMS INTEGRATION Total: 89.00 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 510-32-5375 REPAIRS 36559MB 09/14/2015 2,776.14 BAKER & SON CO, PETER 100-33-6110 MATERIALS 36667MB 09/14/2015 3,364.44 Vendor BAKER & SON CO, PETER Total: 61140.SB 9/9JZ015 1:04:47 PM Expense Approval Register Vendor Name Account Number Vendor: BANKCARD PROCESSING CENTER BANKCARD PROCESSING 100-01-5410 BANKCARD PROCESSING 100-01-5430 BANKCARD PROCESSING 100-01-6940 BANKCARD PROCESSING 100-03-5430 BANKCARD PROCESSING 100-22-5310 BANKCARD PROCESSING 100-22-5310 BANKCARD PROCESSING 100-22-5370 BANKCARD PROCESSING 100-22-5420 BANKCARD PROCESSING 100-22-8300 BANKCARD PROCESSING 100-46-5110 BANKCARD PROCESSING 100-46-6110 BANKCARD PROCESSING 100-47-6110 BANKCARD PROCESSING 620-00-5410 BANKCARD PROCESSING 760-00-5410 BANKCARD PROCESSING 510-31-6110 Vendor:BARTOS,DONNA BARTOS, DONNA 100-47-5110 Vendor: BATTERIES PLUS N456 BATTERIES PLUS #456 620-00 6110 Vendor: BIRK, ADRIANA BIRK,ADRIANA 760-00-3831 Vendor: BLACKSTONE LANDSCAPE INC BLACKSTONE LANDSCAPE INC 100-33-5110 BLACKSTONE LANDSCAPE INC 100-41-5110 BLACKSTONE LANDSCAPE INC 51031-5110 BLACKSTONE LANDSCAPE INC 510-32-5110 Vendor: BREMER, CURTIS H BREMER, CURTIS H 100-47-5110 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 BRENNAN, DAN 100-03-5110 BRENNAN, DAN 100-03-5110 Vendor: BROWN, JUDY I BROWN, IUDY I 100-47-5110 Vendor: BUSS FORD SALES BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 Vendor: CAPITAL GAINS INCORPORATED CAPITALGAINS 760-00-5110 9/9/2D15 1:04;47 PM Description (Item) DUES/TRAINING/SUPPLIES DUES/TRAINING/SUPPLIES DUES/TRAIN ING/SUPPLIES ES/TRAINING/SUPPLIES DUES/TRAINING/SUPPLIES DUES/TRAINING/SUPPLIES DU ES/TRAINING/SUPPLIES DUES/TRAIN ING/SUPPLIES DU ES/TRAINING/SUPPLIES DUES/TRAINING/SUPPLIES DUES/TRAINING/SUPPLIES DUES/TRAINING/SUPPLIES DUES/TRAINING/SUPPLIES DUES SUPPLIES PARKS &REC INSTRUCTOR Packet: APPKT00173 - DUES/TRAINING/SUPPLIES Payable Number Post Date Amount 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30115-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/30/15-8/27/15 09/14/2015 7/31-8/28/15 09/14/2015 7/31-8/28/15A 09/14/2015 Vendor BANKCARD PROCESSING CENTER Total: 8/29/15-9/1/15 09/14/2015 Vendor BARTOS, DONNA Total: SUPPLIES 456-269234 09/14/2015 Vendor BATTERIES PLUS #i456 Total: REFUND POLICE PEN DEDUCT INV0000883 09/14/2015 Vendor BIRK, ADRIANA Total: MONTHLY MAINTENANCE MONTHLY MAINTENANCE MONTHLY MAINTENANCE MONTHLY MAINTENANCE SOFTBALL UMPIRE FEES mow MOWING SERVICES MOWING SERVICES PARKS &REC INSTRUCTOR VEHICLE REPAIRS VEHICLE REPARIS VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS CREDIT ON REPAIRS VEHICLE REPAIRS 8/1/15-10/31/15 2015-E05335 09/14/2015 2015-E05335 09/14/2015 2015-E05335A 09/14/2015 2015-E05335A 09/14/2015 Vendor BLACKSTONE LANDSCAPE INC Total: 8/3/15-8/28/15 09/14/2015 Vendor BREMER, CURTIS H Total: 7/30/15 09/14/2015 8/18/15 09/14/2015 8/27/15 09/14/2015 Vendor BRENNAN, DAN Total: AUGUST 2015 09/14/2015 Vendor BRO W N, J U DY I Tota I: 50178421 09/14/2015 50179651 09/14/2015 51079111 09/14/2015 6025792/1 09/14/2015 50179631 09/14/2015 50179731 09/14/2015 50179751 09/14/2015 50179761 09/14/2015 Vendor BUSS FORD SALES Total 2272 09/14/2015 Vendor CAPITAL GAINS INCORPORATED Total: 2,433.50 728.06 105.05 85.00 85.29 41.81 221.54 1,878.07 247.80 150.00 116.38 55.55 250.00 200.00 41.77 6,639.82 250.00 250.00 99.75 99.75 2,051.00 7,347.00 1,008.00 679.00 11,085.00 130.00 130.00 400.00 840.00 490.00 1,730:00 75.00 75.00 538.78 88.46 89.94 963.73 206.75 582.13 35.00 126.75 2,561.54 4,923.00 4,923.00 Expense Approval Register Vendor Name Account Number Vendor: CAREY ELECTRIC CAREY ELECTRIC 100-45-6110 Vendor: CDW GOVERNMENT INC CDW GOVERNMENTINC 510-32-5380 COW GOVERNMENT INC 620-00-6270 COW GOVERNMENT INC 620-00-6270 CDW GOVERNMENT INC 620-00-6270 COW GOVERNMENT INC 620-00-6110 COW GOVERNMENT INC 620-00-6270 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 510-32-5110 CENTEGRA OCCUPATIONAL 610-00-6940 CENTEGRA OCCUPATIONAL 510-32-5110 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 100-33-4510 CINTAS CORPORATION LOC 355 100-33-6110 CINTAS CORPORATION LOC 355 510-32-4510 Vendor: CLESEN, NICHOLAS CLESEN, NICHOLAS 100-22-4510 Vendor: COMCAST CABLE COMCASTCABLE 620-00-5110 COMCASTCABLE 620-00-5110 COMCAST CABLE 620-00-5110 Vendor: COMED COMED 100-33-5520 COMED 10045-5510 COMED 510-31-5510 COMED 510-32-5510 COMED 510-32-5510 Vendor: CONNEY SAFETY PRODUCTS CONNEYSAFETYPRODUCTS 100-41-6110 Vendor: CONSERV FS CONSERV FS 100-45-6110 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-33-5520 CONSTELLATION NEWENERGY 100-42-5510 CONSTELLATION NEWENERGY 100-45-5510 CONSTELLATION NEWENERGY 100-33-5520 CONSTELLATION NEWENERGY 100-44-5510 CONSTELLATION NEWENERGY 100-45-5510 CONSTELLATION NEWENERGY 100-33-5520 CONSTELLATION NEWENERGY 100-46-5110 CONSTELLATION NEWENERGY 510-32-5510 CONSTELLATION NEWENERGY 510-31-5510 CONSTELLATION NEWENERGY 510-32-5110 9/9/2015 1;04:47 PM Description (Item) SUPPLIES SUPPLIES 5UPPLYCREDIT SUPPLIES SUPPLIES SUPPLIES SUPPLIES MEDICAL SERVICES MEDICAL SERVICES MEDICAL SERVICES MEDICAL SERVICES MEDICALSERVICES MEDICALSERVICES Payable Number 30133 WX36022 W Z86210 X837325 XD87654 XF46655 XG77805 Packet: APPIC F00173 - SUPPLIES Post Date 09/14/2015 Vendor CAREY ELECTRIC Total: 09/14/2015 08/25/2015 09/14/2015 09/14/2015 06/14/2015 09/14/2015 Vendor COW GOVERNMENT INC Total: 156454 09/14/2015 156892 09/14/2015 157011 09/14/2015 157011A 09/14/2015 157041 09/14/2015 157184 09/14/2015 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: EMPLOYEE UNIFORMS 8/1/15-8/30/15 09/14/2015 SUPPLIES 8/1/15-8/30/15A 09/14/2015 EMPLOYEE UNIFORMS 8/1-8/31/15 09/14/2015 Vendor CINTAS CORPORATION LOC 355 Total EMPLOYEE UNIFORM ALLOW INV0000872 09/14/2015 Vendor CLESEN, NICHOLAS Total Amount 708.00 708.00 434.99 -470.00 57.91 -62.00 657.13 130.00 748.03 120.00 82.00 82.00 64.00 65,00 128.00 541.00 341.54 115.76 244.50 701,80 197,95 197.95 INTERNET 9/4/15-10/03/15 09/14/2015 162.85 INTERNET 9/4/15-10/3/15 09/14/2015 82.90 CABLE TV 9/8/15-10/7/15 09/14/2015 29,46 Vendor COMCAST CABLE Total: 275,21 UTILITIES 7/23/15-8/21/15 09/14/2015 31.13 UTILITIES 7/23/15-8/21/15 09/14/2015 1.45 UTILITIES 7/23-8/21/15A 09/14/2015 306,89 UTILITIES 7/23-8/21/15A 09/14/2015 206,49 PUMPING FEES 7/24/15-8/27/15 09/14/2015 139,61 Vendor COMED Total: 685.57 SUPPLIES O4994911 09/14/2015 313.43 Vendor CONNEY SAFETY PRODUCTS Totai: 313.43 SUPPLIES 2098905-IN 09/14/2015 231.25 Vendor CONSERV FS Total: 231.25 UTILITIES 7/22/15-8/21/15 09/14/2015 355.65 UTILITIES 7/23/15-8/20/15 09/14/2015 923.78 UTILITIES 7/23/15-8/20/15 09/14/2015 406490 UTILITES 7/23/15-8/24/15 09/14/2015 21,154,05 UTILITIES 7/23/15-8/24/15A 09/14/2015 61,95 UTILITIES 7/23/15-8/24/15B 09/14/2015 136.43 UTILITIES 7/23/15-8/24/15C 09/14/2015 31238,29 UTILITIES 7/23/15-8/24/15D 09/14/2015 31,59 UTILITIES 7/23-8/24/15 09/14/2015 33,20 PUMPING FEES 7/24/15-8/26/15 09/14/2015 8,694,92 PUMPING FEES 7/24/15-8/26/15 09/14/2015 251153,21 Expense Approval Register Vendor Name Account Number CONSTELLATION NEWENERGY 510-31-5510 CONSTELLATION NEWENERGY 510-32-5510 Vendor: CONWAY, CLAUDIA CONWAY, CLAUDIA 100-41-3635 Vendor: COX, KEVIN COX, KEVIN 760-00-3831 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-33-5370 CRESCENT ELECTRIC SUPPLY CO 100-45-6110 CRESCENT ELECTRIC SUPPLY CO 620-00-6110 Vendor: CURRAN MATERIALS COMPANY CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 510-35-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 510-35-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 Vendor: CUTTING EDGE COMMUNICATIONS INC CUTTING EDGE 100-01-5110 Vendor: D'ANGELO NATURAL SPRING D'ANGELO NATURAL SPRING 510-32-6110 Vendor: DEFRIES, EMILY DEFRIES, EMILY 100-41-3634 Vendor: DIXON ENGINEERING INC DIXON ENGINEERING INC 740-00-5220 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 510-32-5375 DREISILKER ELECTRIC MOTORS 510-32-5375 DREISILKER ELECTRIC MOTORS 510-32-5375 DREISILKER ELECTRIC MOTORS 510-32-5380 Vendor: DUCAK, JASON DUCAK, JASON 760-00-3831 Vendor: DURA WAX COMPANY INC, THE AURA WAX COMPANY INC, THE 100-01-6110 Vendor: ED'S AUTOMOTIVE/11M'S MUFFLER SHOP ED'S AUTOMOTIVE/JIM'S 100-33-5370 Vendor: EISERMAN, JERRY EISERMAN,JERRY 100-44-6110 9/9/2015 1;04;47 PM Packet: APPKT00173 - PUMPING FEES Description (Item) Payable Number Post Date Amount PUMPING FEES 7/24/15-8/26/15A 09/14/2015 2/996427 PUMPING FEES 7/24/15-8/26/15A 09/14/2015 412.52 Vendor CONSTELLATION NEWENERGY INCTotal: 63,598.76 PARKS &REC REFUND 126867 09/14/2015 25.00 Vendor CONWAY, CLAUDIA Total: 25.00 REFUND POLICE PEN DEDUCT INV0000884 09/14/2015 13.51 Vendor COX, KEVIN Total: 13.51 SUPPLIES 5500740100.003 09/14/2015 197A2 SUPPLIES 5500831281.001 09/14/2015 81.33 SUPPLIES 5500841364.001 09/14/2015 151.55 Vendor CRESCENT ELECTRIC SUPPLY CO Total; 430.30 MATERIALS 9803 09/14/2015 451,80 MATERIALS 9827 09/14/2015 90.00 MATERIALS 9835 09/14/2015 120.00 MATERIALS 9841 09/14/2015 477,60 MATERIALS 9856 09/14/2015 698,40 MATERIALS 9861 09/14/2015 30.00 MATERIALS 9870 09/14/2015 987.00 MATERIALS 9881 09/14/2015 1/681650 M 9887 09/14/2015 30.00 MATERIALS 9912 09/14/2015 30.00 Vendor CURRAN MATERIALS COMPANY Total: 40596.30 CONTRACTUALSERVICES 4630 09/14/2015 92.50 Vendor CUTTING EDGE COMMUNICATIONS INCTotal: 92.50 SUPPLIES AUG 2015 09/14/2015 65.00 Vendor D'ANGELO NATURALSPRINGTotal: 65.00 PARKS & REC REFUND 126888 09/14/2015 30.00 Vendor DEFRIES, EMILYTotal: 30.00 RETAINED PERSONNEL 15-9413 09/14/2015 1,350.00 Vendor DIXON ENGINEERING INCTotal: 10350.00 VEHICLE REPAIRS 1975609 09/14/2015 VEHICLE REPAIRS 1976993 09/14/2015 SUPPLIES 379232 09/14/2015 Vendor DURA WAX COMPANY INC, THE Total: VEHICLE REPAIRS 8/31/15 09/14/2015 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: REIMB CONCESSION SUPPLIES INV0000822 09/14/2015 Vendor EISERMAN, JERRYTotal: 160.00 1,852.00 330,00 200.26 2,542.26 1,02 1.02 1,691.75 1,691.75 142.50 142.50 Expense Approval Register Vendor Name Account Number Vendor: EJ USA INC EJ USA INC 510-35-6110 Vendor: FESTER SOLUTIONS LLC ELSTERSOLUTIONSLLC 510-31-6110 Vendor: ETTEN, CHRISTOPHER ETTEN, CHRISTOPHER 10045-4510 Vendor; FAST EDDIES CAR WASH FAST EDDIES CAR WASH 100-22-5370 Vendor: FEDERAL SIGNAL CORPORATION FEDERALSIGNAL 100-22-5370 Vendor: FGM ARCHITECTS FGM ARCHITECTS 400-00-8200 FGM ARCHITECTS 440-00-8200 Vendor: FIORE, CLARISSA FIORE, CLARISSA 100-47-5110 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY 225-00-5110 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-33-6110 Vendor: GALLS LLC GALLS LLC 100-22-6110 GALLS LLC 100-22-6110 GALLS LLC 100-22-6110 Vendor: CANDOR, MARK CANDOR, MARK 760-00-3831 Vendor: GERAGHTY, MARCI GERAGHTY, MARCI 740-00-5220 Vendor: GESKE AND SONS INC GESKE AND SONS INC 100-33-6110 GESKE AND SONS INC 100-33-6110 GESKE AND SONS INC 100-33-6110 GESKE AND SONS INC 100-33-6110 GESKE AND SONS INC 100-33-6110 GESKE AND SONS INC 100-33-6110 9/9/2015 1;04:47 PM Description (Item) SUPPLIES SUPPLIES Packet: APPKT00173 - SUPPLIES Payable Number Post Date Amount 3875359 09/14/2015 3,890.00 REIMBCLOTHINGALLOWANCE INV0000823 PD CAR WASHES 7/11/15-8/13/1 VEHICLE REPAIRS 6096511 MCHENRYRECCENTER 14-1800.01-12 MCH MUNICIPAL CENTER 15-2031.01-3 PARKS & REC INSTRUCTOR 6/13/15-8/29/1 SUPPLIES 5469 SUPPLIES 5477 SUPPLIES 5517 SUPPLIES 5525 MONTHLY MAIN FEES 930813 SUPPLIES 49664 SUPPLIES 003812538 SUPPLIES 003866068 SUPPLIES 003912061 REFUND POLICE PEN DEDUCT INV0000886 REIMB COUNTY CLERK FEE INV0000873 SUPPLIES 33303 SUPPLIES 33379 MATERIALS 33622 MATERIALS 33698 MATERIALS 33716 MATERIALS 33766 Vendor EJ USA INC Total: 09/14/2015 Vendor ELSTER SOLUTIONS LLC Total: 09/14/2015 Vendor ETTEN, CHRISTOPHER Total: 5 09/14/2015 Vendor FAST EDDIES CAR WASH Total: 09/14/2015 Vendor FEDERAL SIGNAL CORPORATION Total: 09/14/2015 09/14/2015 Vendor FGM ARCHITECTS Total: 5 09/14/2015 Vendor FIORE, CLARISSA Total: 09/14/2015 09/14/2015 09/14/2015 09/14/2015 Vendor FISCHER BROS FRESH Total: 09/14/2015 Vendor FOX VALLEY FIRE & SAFETY Total: 09/14/2015 Vendor FOXCROFT MEADOWS INC Total: 09/14/2015 09/14/2015 09/14/2015 Vendor GALLS LLC Total: 09/14/2015 Vendor GANDOR, MARK Total: 09/14/2015 Vendor GERAGHTY, MARCI Total: 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 Vendor GESKE AND SONS INCTotal: 3,890.00 395.00 395.00 254.86 254.86 185.80 185.80 113.18 113.18 5,744.00 3, 200.00 8,944.00 189,00 189.00 735.00 763.00 606.75 610.00 2,714.75 1,079,00 1,079.00 619.50 619.50 515.20 42.98 42.44 600.62 5.11 5.11 13,50 13.50 471.88 564.20 100.88 397.80 888.81 781.55 3,205.12 Expense Approval Register Vendor Name Account Number Vendor: GLICK, DANIEL GLICK, DANIEL 100-47-5110 Vendor: GOLF ACADEMY AT TERRA COTTA LLC GOLF ACADEMY AT TERRA 100-47-5110 GOLF ACADEMY ATTERRA 100-47-5110 Vendor: GREENSTREET, KATHY GREENSTREET, KATHY 10041-3635 Vendor: GREVE, CODY GREVE, CODY 100-47-5110 Vendor: HACH COMPANY HACH COMPANY 510-31-6110 Vendor: HALE, NATHAN HALE, NATHAN 100-41-3815 Vendor: HALOGEN SUPPLY COMPANY HALOGEN SUPPLY COMPANY 100-42-6110 Vendor: HAWKINS INC HAWKINS INC 510-32-6110 HAWKINS INC 510-31-6110 HAWKINS INC 510-31-6110 HAWKINS INC 510-32-6110 HAWKINS INC 510-32-6110 HAWKINS INC 510-31-6110 Vendor: HD SUPPLY WATERWORKS HD SUPPLY WATERWORKS 510-35-6110 Vendor: HIGGIN, NICK GEORGE HIGGIN, NICK GEORGE 100-47-5110 Vendor: HRGREEN HRGREEN 270-00-8600 HRGREEN 440-00-8600 HRGREEN 740-00-5220 HRGREEN 400-00-8200 HRGREEN 100-33-5110 HRGREEN 270-00-8600 HRGREEN 270-00-8600 HRGREEN 270-00-8600 Vendor: ILLINOIS FBI NA ILLINOIS FBI NA 100-22-5430 Vendor: IWPIPE TECHNOLOGY COMPANY INC IN -PIPE TECHNOLOGY 510-32-5110 Vendor: J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC 9/9/2015 1:04:47 PM Description (Item) CONTRACTUAL SERVICES Payable Number 8/3/15-8/28/15 Packet: APPKT00173- CONTRACTUAL SERVICES Post Date Amount 09/14/2015 Vendor GLICK, DANIELTotal: PARKS & REC PROGRAM INV0000874 09/14/2015 PARKS & REC PROGRAM INV0000875 09/14/2015 Vendor GOLF ACADEMY AT TERRA COTTA LLC Total: PARKS & REC REFUND SOFTBALL UMPIRE FEES SUPPLIES REFUND SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES PAKRS & REC INSTRUCTOR 126729 8/3/15-8/28/15 9549553 INV0000876 00474553 3756214RI 3756215RI 3758851RI 3762804RI 3767769RI 377123ORI E400744 6/9/15-6/30/15 STREET PROGRAM 2-99916 KNOX DRIVE 4-99880 RETAINED PERSONNEL 86150011E REC CENTER CONSTRUCTION 99782 GENERAL CONSULTATION 99787 STREET PROGRAM 1-99587 CRYSTAL LAKE ROAD 20 CLROADIMPROVEMT 97912 MONTHLY LUNCHEON SEPT2015 MONTHLYSERVICE 15991 09/14/2015 Vendor GREENSTREET, KATHYTotal: 09/14/2015 Vendor GREVE, CODY Total: 09/14/2015 Vendor HACH COMPANY Total: 09/14/2015 Vendor HALE, NATHAN Total: 09/14/2015 Vendor HALOGEN SUPPLY COMPANY Total 09/14/2015 08/25/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 Vendor HAWKINS INC Total: 09/14/2015 Vendor HD SUPPLY WATERWORKS Total: 09/14/201S Vendor HIGGIN, NICK GEORGE Total: 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 Vendor HRGREEN Total: 09/14/2015 Vendor ILLINOIS FBI NA Total: 09/14/2015 Vendor IN -PIPE TECHNOLOGY COMPANY INCTotal 115,00 115400 490.00 920,00 11410*00 153,00 153,00 184.00 184.00 81437 81437 150,00 150.00 123,00 123.00 42,50 -591,68 2,150.83 801.23 632,18 1,465.61 4,500.67 317,00 317.00 204.00 204.00 21042*71 2,975.32 322400 11,333.50 953.00 1,322,51 3,547.42 681.36 23,177.82 75.00 75.00 8,000.00 81000,00 100-22-4510 EMPLOYEE UNIFORM ALLOW 38096 09/14/2015 60,00 100-22-4510 EMPLOYEE UNIFORM ALLOW 38099 09/14/2015 244164 100-22-6110 SUPPLIES 38106 09/14/2015 11180,77 Expense Approval Register Vendor Name Account Number 1 G UNIFORMS INC 100-22-4510 1 G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-6270 J G UNIFORMS INC 100-22-4510 Vendor: JENSEN SALES CO INC, LEE JENSEN SALES CO INC, LEE 510-35-6110 Vendor:lENSEN,TED JENSEN, TED 510-32-6110 Vendor: JENSEN'S PLUMBING &HEATING JENSEN'S PLUMBING & 100-45-5370 Vendor: JETTS HEATING &AIR INC JETTS HEATING & AIR INC 100-45-5110 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 100-33-5370 KIMBALL MIDWEST 100-33-5370 Vendor: KIRCHNER FIRE KIRCHNER FIRE 100-01-5110 KIRCHNER FIRE 100-01-5110 KIRCHNER FIRE 100-01-5110 Vendor: KLASEK, ROBERT J I<LASEI<, ROBERTJ 100-22-5420 Vendor: KUS, TOM KUS, TOM 100.47-5110 Vendor: LAKESIDE PEST CONTROL SERVICE INC LAKESIDE PEST CONTROL 100-01-5110 Vendor. LANG-CADILLAC-BUICK-GMC INC, GARY LANG-CADILLAC-BUICK-GMC 100-22-5370 Vendor: LEACH ENTERPRISES INC LEACH ENTERPRISES INC 510-35-5370 LEACH ENTERPRISES INC 100-33-5370 Vendor: LEXISNEXIS LEXISNEXIS 100-22-5110 Vendor: MAPLE CONSTRUCTION INC MAPLE CONSTRUCTION INC 510-35-5110 Vendor: MARK'S PLUMBING PARTS MARK'S PLUMBING PARTS 100-01-6110 9/9/2015 1:04:47 PM Description %Item) EMPLOYEE UNIFORM ALLOW EMPLOYEE UNIFORM ALLOW EMPLOYEE UNIFORM ALLOW EMPLOYEE UNIFORM ALLOW BODY ARMOR REPLACEMENT EMPLOYEE UNIFORM ALLOW SUPPLIES SUPPLIES REPAIRS CONTRACTUALSERVICES VEHICLE REPAIRS VEHICLE REPAIRS CONTRACTUAL SERVICES CONTRACTUALSERVICES CONTRACTUALSERVICES REIMB TRAVEL EXP SOFTBALL UMPIRE FEES CONTRACTUALSERVICES VEHICLE REPAIRS REPAIRS VEHICLE REPAIRS CONTRACTUAL SERVICES CONTRACTUAL SERVICES SUPPLIES Payable Number 38109 38178 38295 38296 38297 38294 148695 Packet: APPK100173 - EMPLOYEE UNIFORM ALLOW Post Date Amount 09/14/2015 32.50 09/14/2015 25,00 09/14/2015 259.75 09/14/2015 274.03 09/14/2015 51120.00 09/14/2015 714.60 VendorJ G UNIFORMS INC Total: 7,911.29 09/14/2015 Vendor JENSEN SALES CO INC, LEE Total: 695,00 695.00 030254 09/14/2015 2,640.00 Vendor JENSEN, TED Total: 21640.00 92464 09/14/2015 135.00 VendorJENSEN'S PLUMBING & HEATING Total: 135.00 32855 09/14/2015 255.00 Vendor JETTS HEATING & AIR INCTotal: 255.00 4351950 09/14/2015 210,49 4389263 09/14/2015 296.24 Vendor KIMBALL MIDWEST Total: 506.73 39046 09/14/2015 26.25 39087 09/14/2015 351.50 39088 09/14/2015 950.75 Vendor KIRCHNER FIRE Total: 1,328.50 INV0000877 09/14/2015 24.00 Vendor KLASEK, ROBERTJ Total: 24.00 8/3/15-8/28/15 09/14/2015 76.50 Vendor KUS, TOM Total: 76.50 079595 09/14/2015 115.00 Vendor LAKESIDE PEST CONTROL SERV ICE INC Total: 115.00 119507 09/14/2015 363.82 Vendor LANG-CADILLAC-BUICK-GMC INC, GARY Total: 363.82 874253 09/14/2015 37.54 872707 09/14/2015 133.65 Vendor LEACH ENTERPRISES INC Total: 171A9 1236684-20150831 09/14/2015 127.00 Vendor LEXISNEXIS Total: 127.00 5755 09/14/2015 11600.00 Vendor MAPLE CONSTRUCTION INC Total: 1,600.00 INV001447463 09/14/2015 495.87 Vendor MARK'S PLUMBING PARTS Total: 495.87 Expense ApprovalReg ister Vendor Name Account Number Vendor: MARSH USA INC MARSH USA INC 610-00-5960 Description (Item) PUBLIC OFFICIAL BOND Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 100-01-5230 LEGAL FEES Vendor: MCCAFFERTY, BRITTANY MCCAFFERTY, BRITTANY 100-46-5110 PARKS & REC PROGRAM Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-6110 MCCANN INDUSTRIES INC 100-33-5370 MCCANN INDUSTRIES INC 100-33-5370 MCCANN INDUSTRIES INC 100-33-6110 Vendor: MCCORMICK, JENISE M MCCORMICK, JENISE M 100-47-5110 Vendor: MCHENRYANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-31-5110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-31-5110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-32-6110 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF 100-22-5430 Vendor: MCHENRY COUNTY DIV OFTRANSPORTATION MCHENRY COUNTY DIV OF 100-01-5110 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 620-00-5110 Vendor: MCHENRY EXCAVATING INC MCHENRY EXCAVATING INC 510-32-6110 Vendor: MCHENRY LIONS CLUB MCHENRY LIONS CLUB 100-33-5370 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-33-5370 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 100-47-6110 Vendor: ME SIMPSON CO INC ME SIMPSON CO INC 510-35-5110 Vendor: MENARDS - CRYSTAL LAKE MENARDS -CRYSTAL LAKE 100-45-6110 9/9/2015 1:04;47 PM Payable Number 376337941782 Packet, APPKT00173 - PUBLIC OFFICIAL BOND Post Date Amount 09/14/2015 Vendor MARSH USA INC Total: AUGUST2015 09/14/2015 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 100.00 100,00 5,175.00 5,175.00 8/27/15 09/14/2015 96.00 Vendor MCCAFFERTY, BRITTANY Total: 96.00 SUPPLIES 11037988 09/14/2015 127.06 SUPPLIES 11038100 09/14/2015 28.37 SUPPLIES 11038264 09/14/2015 54.88 SUPPLIES 11038362 09/14/2015 427,99 Vendor MCCANN INDUSTRIES INC Total: 638.30 PARKS & REC INSTRUCTOR 7/23/15-8/27/15 09/14/2015 227.50 Vendor MCCORMICK, JENISE M Total: 227.50 MONTHLY DRINKING SAMPLES 1504012 09/14/2015 410.00 NITROGENTESTING 388367 09/14/2015 60.00 FLUORIDE SAMPLE 388484 09/14/2015 60.00 NITROGEN SAMPLES 388499 09/14/2015 60.00 NITROGEN SAMPLES 388501 09/14/201S 120.00 MERCURYTESTING 388366 09/14/2015 315.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 1/025400 MONTHLY MEETING SEPT2015 09/14/2015 45.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00 MCRIDE-8-2015 2-6 09/14/2015 3,027.50 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: 3,027.50 LAREDO BILLING 4TH QTR 2015821-19 09/14/2015 275.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 275.00 CON7RACTUALSERVICE5 01283657 09/14/2015 8,800.00 Vendor MCHENRY EXCAVATING INC Total: 8,800.00 VEHICLE REPAIRS 148834 09/14/2015 72.58 Vendor MCHENRY LIONS CLUB Total: 72.58 VEHICLE REPAIRS 149093 09/14/2015 26.45 Vendor MCHENRY POWER EQUIPMENT INCTotal: 26.45 SUPPLIES 2015-674 09/14/2015 496.50 Vendor MCHENRY SPECIALTIES Total: 496.50 CONTRACTUALSERVICES 27345 09/14/2015 475,00 Vendor ME SIMPSON CO INC Total: 475.00 SUPPLIES 86336 09/14/2015 323.89 Vendor MENARDS - CRYSTAL LAf(E Total; 323.89 Expense Approval Register Packet: APPKT00173 - CONTRACTUAL SERVICES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC MENDEZ LANDSCAPING & 100-45-5110 CONTRACTUAL SERVICES 4164 09/14/2015 450,00 Vendor MENDEZ LANDSCAPING & BRICK PAVERS INCTotal: 450.00 Vendor: MESIROW INSURANCE SERVICES INC MESIROW INSURANCE 760-00-5110 RENEWAL -CONTRACTUAL 894978 09/14/2015 3,950.00 Vendor MESIROW INSURANCE SERVICES INCTotal: 31950,00 Vendor: METROPOLITAN INDUSTRIES METROPOLITAN INDUSTRIES 510-32-5380 REPAIRS 0000300948 09/14/2015 180.00 METROPOLITAN INDUSTRIES 510-32-5380 REPAIRS 0000301311 09/14/2015 198,42 Vendor METROPOLITAN INDUSTRIES Total: 378.42 Vendor: METROPOLITAN MAYORS CAUCUS METROPOLITAN MAYORS 100-01-5410 2014-2015 CAUCUS DUES 1025-157 09/14/2015 11214,64 Vendor METROPOLITAN MAYORS CAUCUS Total: 1/214964 Vendor: MEYER MATERIAL COMPANY MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705721144 09/14/2015 169,79 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705726493 09/14/2015 157.55 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705729716 09/14/2015 307.92 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705729717 09/14/2015 260,01 MEYER MATERIAL COMPANY 590-00-5110 MATERIALS 705747781 09/14/2015 92,40 MEYER MATERIAL COMPANY S10-35-6110 MATERIALS 705740955 09/14/2015 144,00 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705740956 09/14/2015 88.40 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 70578382 09/14/2015 83.59 Vendor MEYER MATERIAL COMPANYTotal: 1,303.66 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 510-35-6110 SUPPLIES 165869W 09/14/2015 1,908.60 MID AMERICAN WATER OF 510-31-6110 SUPPLIES 166092W 09/14/2015 746,00 MID AMERICAN WATER OF 510-35-6110 SUPPLIES 166579W 09/14/2015 110,00 MID AMERICAN WATER OF 100-33-6110 SUPPLIES 164920W 09/14/2015 1,289.04 MID AMERICAN WATER OF 510-35-6110 SUPPLIES 166333W 09/14/2015 1,750.30 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: S,803.94 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-22-6210 NOTARY STAMP 84402 09/14/2015 28.00 MINUTEMAN PRESS OF MCH 100-04-6210 SUPPLIES 84505 09/14/201S 569,59 Vendor MINUTEMAN PRESS OF MCH Total: 597659 Vendor: MITTELSTADT,TAMMY MITTELSTADT, TAMMY 100-00-3410 TEMP USE REFUND 15-05-043 09/14/2015 30,00 Vendor MITTELSTADT, TAMMYTotal: 30.00 Vendor: MNJ TECHNOLOGIES DIRECT INC MNJ TECHNOLOGIES DIRECT 620-00-6270 SUPPLIES 0000859033 09/14/2015 84.96 Vendor MNJ TECHNOLOGIES DIRECT INCTotal: 84.96 Vendor: MOORE, KEVIN MOORE, KEVIN 100-47-5110 SOFTBALL UMPIRE FEES 8/3/15-8/28/15 09/14/2015 51.00 Vendor MOORE, KEVIN Total: 51.00 Vendor: MOTOROLASOLUTIONS -STARCOM21 NETWORK MOTOROLASOLUTIONS- 100-22-5320 STARCOM21 193016302015 09/14/2015 21146,00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 2,146.00 Vendor: MULCH CENTER, THE MULCH CENTER, THE 100-45-6110 SUPPLIES 5951 09/14/2015 2,450.00 MULCH CENTER, THE 100-45-6110 MATERIALS 6208 09/14/2015 11960,00 MULCH CENTER, THE 100-45-6110 SUPPLIES 6433 09/14/2015 11400,00 Vendor MULCH CENTER, THE Total: 51810,00 Vendor: MUNIMETRIX SYSTEMS CORP MUNIMETRIX SYSTEMS CORP 620-00-5110 SOFTWARE SUPPORT 1509012 09/14/2015 11495,00 Vendor MUNIMETRIX SYSTEMS CORP Total: 11495,00 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 100-01-6110 SUPPLIES AUG 2015 09/14/2015 243,96 9/9/2015 1:04:47 PM Expense Approval Register Packet: APPKT00173 -SUPPLIES Vendor Name Account Number Description (item) Payable Number Post Date Amount NAPA AUTO PARTS MPEC 100-03-5370 SUPPLIES AUG 2015 09/14/2015 3.17 NAPA AUTO PARTS MPEC 100-22-5370 SUPPLIES AUG 2015 09/14/2015 11173.72 NAPA AUTO PARTS MPEC 100-33-5370 SUPPLIES AUG 2015 09/14/2015 526.70 NAPA AUTO PARTS MPEC 100-41-5370 SUPPLIES AUG 2015 09/14/2015 14,05 NAPA AUTO PARTS MPEC 100-45-5370 SUPPLIES AUG 2015 09/14/2015 440.53 NAPA AUTO PARTS MPEC 510-31-5370 SUPPLIES AUG 2015A 09/14/2015 3.17 NAPA AUTO PARTS MPEC 510-32-5370 SUPPLIES AUG 2015A 09/14/2015 527,56 NAPA AUTO PARTS MPEC 510-35-5370 SUPPLIES AUG 2015A 09/14/2015 31.50 Vendor NAPA AUTO PARTS MPEC Total: 21964,36 Vendor: NCL OF WISCONSIN INC NCL OF WISCONSIN INC 510-32-6110 SUPPLIES 359987 09/14/2015 452.72 Vendor NCL OF WISCONSIN INC Total: 452.72 Vendor: NICOR GAS NICOR GAS 100-42-5510 UTILITIES 7/21/15-8/19/15 09/14/2015 10649.35 NICORGAS 100-43-5510 UTILITIES 7/21/15-8/19/15 09/14/2015 0.05 NICOR GAS 100-45-5510 UTILITIES 7/21/15-8/19/15 09/14/2015 105.40 NICOR GAS 100-46-5510 UTILITIES 7/21/15-8/19115 09/14/2015 14.16 NICORGAS 510-31-5510 UTILITIES 7/21/15-8/19/15A 09/14/2015 224.81 NICOR GAS 510-32-5510 UTILITIES 7/21/15-8/19/15A 09/14/2015 256.04 Vendor NICOR GAS Total: 21249.81 Vendor: NIR ROOF CARE INC NIR ROOF CARE INC 100-01-5110 CONTRACTUAL SERVICES 101282 09/14/2015 945.00 Vendor NIR ROOF CARE INC Total: 945.00 Vendor: NORTH EAST MULTVREGIONALTRAINING INC NORTHEAST MULTI -REGIONAL 100-22-5430 TRAINING EXP 199032 09/14/2015 375.00 Vendor NORTH EAST MULTI -REGIONAL TRAINING INC Total: 37S.00 Vendor: NORTH SHORE WATER RECLAMATION DISTRICT NORTH SHORE WATER 510-32-6110 ACUTE TOXICITY TESTING MISC00000102696 09/14/2015 600.00 Vendor NORTH SHORE WATER RECLAMATION DISTRICT Total: 600,00 Vendor: NORTHERN KEY & LOCK INC NORTHERN KEY & LOCK INC 100-45-6110 SUPPLIES 85349 09/14/2015 63.00 Vendor NORTHERN KEY & LOCK INCTotai: 63.00 Vendor: OTTOSEN BRITZ KELLY COOPER & GILBERT LTD OTTOSEN BRITZ KELLY COOPER 100-01-5230 LEGAL FEES 80596 09/14/2015 500.00 Vendor OTTOSEN BRITZ KELLY COOPER & GILBERT LTD Total: 500.00 Vendor: PALA, JOSEFINA PALA, JOSEFINA 100.47-5110 PARKS & REC INSTRUCTOR 7/22/15-8/26/15 09/14/2015 238.63 Vendor PALA, JOSEFINA Total: 238.63 Vendor: PETERSON, DWAYNE PETERSON, DWAYNE 100-47-5110 SOFTBALL UMPIRE FEES 8/3/15-8/28/15 09/14/2015 253,00 Vendor PETERSON, DWAYNE Total: 253.00 Vendor: PETROLIANCE LLC PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9660700 09/14/2015 21045,65 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9662933 09/14/2015 1/088497 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9663101 09/14/2015 1,208.71 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9663102 09/14/2015 -40.00 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9666823 09/14/2015 63.59 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9666852 09/14/2015 82.48 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9666853 09/14/2015 247.85 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9666853 09/14/2015 98,45 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9666854 09/14/2015 16&83 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9666854 09/14/2015 43.16 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9666855 09/14/2015 322*02 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9666856 09/14/2015 622.24 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9670420 09/14/2015 85.16 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9670423 09/14/2015 237.68 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 112744 09/14/2015 74.15 9/9/2015 1:04:47 PM Expense Approval Register Packet: APPKT001Ora - VEHICLE FUEL Vendor Name Account Number Description (Item) Payable Number Post Date Amount PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9666857 09/14/2015 21292,14 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9670387 09/14/2015 100.59 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9670421 09/14/2015 129.30 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9670422 09/14/2015 119.99 PETROLIANCELLC 100-33-6250 VEHICLE FUEL 9670424 09/14/2015 808.03 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9670425 09/14/2015 1,567.24 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9672972 09/14/2015 67.33 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9672973 09/14/2015 171.12 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9672974 09/14/2015 102,47 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9672975 09/14/2015 42.26 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9672977 09/14/2015 1097439 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9672984 09/14/2015 169.65 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9673010 09/14/2015 47.45 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9673011 09/14/2015 345.95 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9673012 09/14/2015 133.63 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9673013 09/14/2015 214.34 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9673015 09/14/2015 11134.02 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9675292 09/14/2015 80,80 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9675295 09/14/2015 84.62 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9675297 09/14/2015 11766,20 Vendor PETROLIANCE LLC Total: 17,700.86 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-6110 SUPPLIES 33665 09/14/2015 534,00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 33736 09/14/201S 28.95 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 33764 09/14/2015 33.20 PETTIBONE & CO, P F 100-22-4510 BIKE UNIFORMS 33772 09/14/2015 120.98 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 33792 09/14/2015 124.99 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 33798 09/14/2015 97.00 PETTIBONE & CO, P F 100-22-6110 EMPLOYEE UNIFORM ALLOW 33805 09/14/2015 373.50 Vendor PETTIBONE & CO, P F Total: 1,312.62 Vendor: PETTY CASH FUND PETTY CASH FUND 100-04-5310 POSTAGE AND SUPPLIES 9/29/14-8/31/15 09/14/2015 170.60 PETTY CASH FUND 100-46-6110 POSTAGE AND SUPPLIES 9129/14-8/31/15 09/14/2015 11.00 PETTY CASH FUND 510-32-3890 SUPPLIES 9/29-8/31/15 09/14/2015 2.80 Vendor PETTY CASH FUND Total: 184.40 Vendor: PITEL SEPTIC INC PITELSEPTICINC 100-45-6110 PORTABLE TOILET RENTAL 11955 09/14/2015 275.00 PITEL SEPTIC INC 100-45-6110 PORTABLE TOILET RENTAL 11979 09/14/2015 750.00 PITEL SEPTIC INC 100-45-5110 PORTABLE TOILET RENTAL 11969 09/15/2015 275.00 Vendor PITEL SEPTIC INC Total: 11300.00 Vendor: PITNEY BOWES INC PITNEY BOWES INC 100-01-5310 POSTAGE METER RENTAL 10/1/15-12/31/15 09/14/2015 28.33 PITNEY BOWES INC 100-01-5310 POSTAGE METER RENTAL 10/1/15-12/31/15 09/14/2015 28.33 PITNEY BOWES INC 100-02-5310 POSTAGE METER RENTAL 10/1/15-12/31/15 09/14/2015 28.33 PITNEY BOWES INC 100-03-5310 POSTAGE METER RENTAL 10/1/15-12/31/15 09/14/2025 28.33 PITNEY BOWES INC 100-22-5310 POSTAGE METER RENTAL 10/1/15-12/31/15 09/14/2015 28.33 PITNEY BOWES INC 100-30-5310 POSTAGE METER RENTAL 10/1/15-12/31/15 09/14/2015 28.34 PITNEY BOWES INC 100-41-5310 POSTAGE METER RENTAL 10/1/15-12/31/15 09/14/2015 28.34 PITNEY BOWES INC 510-31-5310 POSTAGE MACHINE RENTAL 10/l/15-12/31/15A 09/14/2015 2833 PITNEY BOWES INC 510-32-5310 POSTAGE MACHINE RENTAL 10/1/15-12/31/15A 09/14/2015 28.33 Vendor PITNEY BOWES INC Total: 254.99 Vendor: POLIDORI, PATRICK POLIDORI, PATRICK 760-00-3831 REFUND POLICE PEN DEDUCT INV0000887 09/14/2015 10.72 Vendor POLIDORI, PATRICK Total: 10.72 Vendor: POPP, LARRY POPP, LARRY 760-00-3831 REFUND POLICE PEN DEDUCT INV0000888 09/14/2015 10.23 Vendor POPP, LARRY Total: 10.23 9/9/2015 1:04:47 PM Expense Approval Register Vendor Name Account Number Vendor: PROSAFETY INC PROSAFETY INC 100-33-6110 Vendor: PROSHRED SECURITY PROSH RED SECURITY 100-22-5110 Vendor: PSP-BROOKFIELD PSP-BROOKFIELD 100-22-5370 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 100-22-5370 QUALITY TIRE SERVICE 100-22-5370 QUALITY TIRE SERVICE 100-22-5370 QUALITY TIRE SERVICE 100-45-5370 QUALITY TIRE SERVICE 510-31-5370 Vendor: REINDERS INC REINDERS INC 100-45-5370 REINDERS INC 100-45-5370 REINDERS INC 100-45-5370 REINDERS INC 10045-5370 Vendor: REISHUS, DEIRDRE REISHUS, DEIRDRE 100-47-5110 Vendor: RELIABLE MAINTENANCE INC RELIABLE MAINTENANCE INC 100-33-5115 Vendor: RESERVE ACCOUNT RESERVEACCOUNT RESERVEACCOUNT RESERVE ACCOUNT RESERVEACCOUNT RESERVEACCOUNT RESERVEACCOUNT RESERVE ACCOUNT 100-01-5310 100-03-5310 100-04-5310 100-22-5310 100-30-5310 100-41-5310 510-31-5310 Vendor: RIVERSIDE BAKESHOP RIVERSIDE BAKESHOP 100-01-6940 RIVERSIDE BAKESHOP 100-02-6940 Vendor: ROC CONSTRUCTION SUPPLY ROC CONSTRUCTION SUPPLY 100-33-6110 Vendor: ROOM PLACE, THE ROOM PLACE, THE 100-00-3410 ROOM PLACE, THE 100-00-3410 Vendor: ROSKE, ROBERT ROSKE, ROBERT 760-00-3831 Vendor: RYBA, RON RYBA, RON 100-47-6110 9/9/2015 1:04:47 PM Description (Item) SUPPLIES SHREDDING SERVICES VEHICLE REPAIRS TIRES WHEEL ALIGNMENT TIRES VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS PARKS & REC INSTRUCTOR CARPET CLEANING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING MEETING SUPPLIES MEETING SUPPLIES SUPPLIES Payable Number 2/808160 990009605 31iv019791 38788 38798 38806 38729 38951 1591926.00 1593878-00 1596059-00 1599636-00 6/16/15-7/22/15 42000 INV0000861 INV0000861 INV0000861 INV0000861 INV0000861 INV0000861 INV0000862 Packet: APPKT00173 - SUPPLIES Post Date Amount 09/14/2015 Vendor PROSAFETY INC Total: 09/14/2015 Vendor PROSHRED SECURITY Total: 09/14/2015 Vendor PSP-BROOKFIELD Total: 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 Vendor QUALITY TI RE SERVICE Total: 09/14/2015 09/14/2015 09/14/2015 09/14/2015 Vendor REINDERS INCTotal: 09/14/2015 Vendor REISHUS, DEIRDRE Total: 09/14/2015 Vendor RELIABLE MAINTENANCE INCTotal 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 09/14/2015 Vendor RESERVE ACCOUNT Total: 7/24-8/20/15 09/14/201S 7/24-8/20/15 09/14/2015 Vendor RIVERSIDE BAKE SHOP Total: 24325 TEMP USE REFUND 15-07-287 15-07-286 TEMP SIGN REFUND-15-07-454 15-07-454 REFUND POLICE PEN DEDUCT INV0000889 SUPPLIES INV0000863 09/14/201S Vendor ROC CONSTRUCTION SUPPLY Total: 09/14/2015 09/14/2015 Vendor ROOM PLACE, THE Total 09/14/2015 Vendor ROSKE, ROBERT Total: 09/14/2015 Vendor RYBA, RON Total: 272.69 272,69 53,00 5100 33639 336,99 342,86 80,00 342,86 44,28 40400 850.00 472,83 4148 64,48 124,80 704.59 492,13 492.13 360.00 360.00 6,49 21.50 170,16 85,27 114 295.01 40155 984.12 81481 2832 iIFOW, 233,14 23114 30400 30,00 60,00 ►$]I•*1? 2353 6832 Expense Approval Regfster Vendor Name Account Number Vendor: SAFE KIDS WORLDWIDE SAFE KIDS WORLDWIDE 100-22-5430 Vendor: SANTO SPORT STORE SANTO SPORT STORE 100-47-6110 Vendor: SCHMITT, MATTHEW SCHMITT, MATTHEW 100-22-5420 SCHMITT, MATTHEW 100-22-5420 SCHMITT, MATTHEW 760-00-3831 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PESTSOLUTIONS INC 100-01-5110 SCHOPEN PEST SOLUTIONS INC 100-45-5110 Vendor: SCIAME, RYAN SCIAME, RYAN 760-00-3831 Vendor: SEMROW 1R, HARRY H SEMROW in, HARRY H 100-03-5110 SEMROW JR, HARRY H 100-22-5110 Vendor: SHARPE, TIMOTHY W SHARPE, TIMOTHY W 760-00 5110 Vendor: SHERMAN MECHANICAL INC SHERMAN MECHANICAL INC 100-01-5110 Vendor: SHERON, TONY D SHERON, TONY D 100-47-5110 SHERON, TONY D 100-47-5110 Vendor: SHERWIN INDUSTRIES INC SHERWIN INDUSTRIES INC 100-33-6110 Vendor: SIG SAUER SIG SAUER 100-22-6110 SIG SAUER 100-22-6110 Vendor: ST PAULS EPISCOPAL CHURCH ST PAULS EPISCOPALCHURCH 100-47-5110 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 620-00-5110 aANS LPS MIDWEST 620-00-5110 Vendor: STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE STAPLES ADVANTAGE 9/9/2015 1:04:47 PM Description jltem, TRAINING EXP SUPPLIES Packet: APPKT00173 -TRAINING EXP Payable Number Post Date Amount ORG548079-716-100-08-15 09/14/2015 Vendor SAFE KIDS WORLDWIDE Total: 85395 TRAVEL EXPENSE REIMB INV0000879 TRAINING EXPENSE REIMB INVO000880 REFUND POLICE PEN DEDUCT INV0000890 QUARTERLY PEST CONTROL 42518 QTRLY PEST CONTROL SERVICE 42598 REFUND POLICE PEN DEDUCT INV0000891 09/14/2015 Vendor SANTO SPORT STORE Total: 09/14/2015 09/14/2015 09/14/2015 Vendor SCHMITT, MATTHEW Total: 09/14/2015 09/14/2015 Vendor SCHOPEN PEST SOLUTIONS INC Total: 09/14/2015 Vendor SCIAME, RYAN Total: 50.00 50.00 1,325.76 1,325.76 8.00 24,00 128.27 160.27 87.00 90.00 177.00 26.43 iT:tCK: AD1 LAW JUDGE 1ULY 2015 09/14/2015 67.50 ADJ LAW JUDGE JULY 2015 09/14/2015 607.50 Vendor SEMROW JR, HARRY H Total: 675.00 ACTUARY SERVICES 7/2015-8/2015 09/14/2015 2,900.00 Vendor SHARPE, TIMOTHY W Total; 21900.0D CONTRACTUAL SERVICES W11663 09/14/2015 1,210.82 Vendor SHERMAN MECHANICAL INC Total: 1,210.82 PARKS & RECINSTRUCTOR 6/18/15-7/23/15 09/14/2015 558.00 PARKS & RECINSTRUCTOR 6/16/15-8/25/15 09/14/2015 231.00 Vendor SHERON, TONY D Total: 789.00 SUPPLIES SS061591 09/14/2015 1,840.00 Vendor SHERWIN INDUSTRIES INC Total: 1,840.00 SUPPLIES 2178658 09/14/2015 150,00 SUPPLIES 2178669 09/14/2015 21.00 Vendor SIG SAUER Total: 171.00 SEPT 2015 RENT INV0000881 09/14/2015 174.90 Vendor ST PAULS EPISCOPAL CHURCH Total: 174.90 IT SERVICES 314608 INTERNET-WEBSITE HOSTING 314609 09/14/2015 09/14/2015 Vendor STANS LPS MIDW EST Total: 1,672.00 35.00 1,707.00 100-00-6210 SUPPLIES 8035619704 09/14/2015 71.93 100-01-6210 SUPPLIES 8035619704 09/14/2015 149.43 100-03-6210 SUPPLIES 8035619704 09/14/2015 68.94 100-22-6210 SUPPLIES 8035619704 09/14/2015 5.99 100-30-6210 SUPPLIES 8035619704 09/14/2015 10.79 100-33-6210 SUPPLIES 8035619704 09/14/2015 1.99 100-01-6210 SUPPLIES 8035814957 09/14/2015 149,15 100-04-6210 SUPPLIES 8035814857 09/14/2015 143.00 100-30-6210 SUPPLIES 8035814857 09/14/2015 13.99 Expense Approval Register Packet: APPKT00173 - SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount STAPLES ADVANTAGE 100-33-6210 SUPPLIES 8035814857 09/14/2015 46A8 STAPLES ADVANTAGE 100-45-6210 SUPPLIES 8035814857 09/14/2015 111,98 Vendor STAPLES ADVANTAGE Total: 77167 Vendor: STONE, TANYA STONE, TANYA 760-00-3831 REFUND POLICE PEN DEDUCT INV0000892 09/14/2015 1135 Vendor STONE, TANYA Total: 3135 Vendor: STUCKEY CONSTRUCTION STUCKEY CONSTRUCTION 400-00-8200 MCHENRY REC CENTER 5 09/14/2015 540,52830 Vendor STUCKEY CONSTRUCTION Total: 540,528*30 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 100-22-S370 VEHICLE REPAIRS 176393 09/14/2015 21,16 Vendor SUNNYSIDE COMPANY Total: 21416 Vendor: TELEDYNE INSTRUMENTS INC TELEDYNE INSTRUMENTS INC 510-32-6110 SUPPLIES S020093267 09/14/2015 170,26 Vendor TELEDYNE INSTRUMENTS INCTotal: 170.26 Vendor: TEREX UTILITIES INC TEREX UTILITIES INC 100-33-5370 VEHICLE REPAIRS 409421 09/14/2015 725,00 VendorTEREX UTILITIES INCTotal: 725.00 Vendor: TEXAS REFINERY CORP TEXAS REFINERY CORP 510-32-5375 SUPPLIES 953695 09/14/2015 638.40 Vendor TEXAS REFINERY CORP Total: 638.40 Vendor: THEODORE POLYGRAPH SERV THEODORE POLYGRAPH SERV 100-21-5110 CONTRACTUAL SERVICES 4979 09/14/201S 150.00 Vendor THEODORE POLYGRAPH SERV Total: 150.00 Vendor: TONYAN & SONS INC, WILLIAM TONYAN & SONS INC, WILLIAM 280-41-8800 FORT MCHENRY 0007324 09/14/2015 3116loOO Vendor TONYAN & SONS INC, WILLIAM Total: 31161*00 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 100-22-6310 K-9 SUPPLIES 17360 09/14/2015 328,49 Vendor TOPS IN DOG TRAINING CORP Total: 328.49 Vendor: TORKELSON, CHRISTINA TORKELSON, CHRISTINA 760-00-3831 REFUND POLICE PEN DEDUCT INV0000893 09/14/2015 738 Vendor TORKELSON, CHRISTINA Total: 7,78 Vendor: TRIKHA, SHEEL K TRIKHA, SHEEL K 100-46-5110 PARKS & REC PROGRAM SUMMER 2015 09/14/2015 11524,00 Vendor TRIKHA, SHEEL K Total: 1,524.00 Vendor: TYLER TECHNOLOGIES TYLER TECHNOLOGIES 510-31-5110 FINANCESOFTWARE 025-132925 09/14/2015 60000 TYLER TECHNOLOGIES 510-32-5110 FINANCESOFTWARE 025-132925 09/14/2015 60,00 Vendor TYLER TECHNOLOGIES Total: 120.00 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-5370 VEHICLE REPAIRS 070167 09/14/2015 150095 Vendor ULTRASTROBE COMMUNICATIONS INCTotal: 150.95 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINANCE 100-33-5110 CONTRACT500.0361445 INV0000896 09/14/2015 9734 US BANK EQUIPMENT FINANCE 510-31-5110 CONTRACT500-0361445 INV0000897 09/14/2015 9733 US BANK EQUIPMENT FINANCE 510-32-5110 CONTRACT500-0361445 INV0000897 09/14/2015 9733 US BANK EQUIPMENT FINANCE 100-01-5110 CONTRACT500-0389299 INV0000898 09/14/2015 311,00 US BANK EQUIPMENT FINANCE 100-03-5110 CONTRACT 500-0302031 INV0000899 09/14/2015 135,00 US BANK EQUIPMENT FINANCE 100-22-5110 CONTRACT 500-0401564 INV0000900 09/14/2015 225,00 Vendor US BANK EQUIPMENT FINANCE Total: 963.00 Vendor: USA BLUEBOOK USA BLUEBOOK 510-31-6110 SUPPLIES 695872 09/14/2015 32,68 USA BLUEBOOK 510-35-6110 SUPPLIES 717654 09/14/2015 285.68 9/9/2015 1:04:47 PM Expense Approval Register Vendor Name Account Number USA BLUEBOOK 510-32-5375 Vendor: VALENTINES REPAIR VALENTINES REPAIR 100-33-5370 Vendor: VALLEY VIEW ACRES VALLEY VIEW ACRES 10047-5110 Vendor: VIKING CHEMICAL COMPANY VIKING CHEMICAL COMPANY 510-32-6110 Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF WASTE MANAGEMENT OF WI 510-32-5580 WASTE MANAGEMENT OF WI 510-32-5580 Vendor: WASTE MANAGEMENT WASTE MANAGEMENT 100-01-6110 Vendor: ZASADA, JIM ZASADA, JIM 100-47-5110 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 740-00-5230 ZUKOWSKI ROGERS FLOOD & 510-32-5110 ZUKOWSKI ROGERS FLOOD & 740-00-5230 ZUKOWSKI ROGERS FLOOD & 740-00-5230 ZUKOWSKI ROGERS FLOOD & 740-00-5230 9/9/2015 1:04:47 PM Packet: APPKT00173 - EQUIP REPAIRS Description (Item) Payable Number Post Date Amount EQUIP REPAIRS 735134 09/14/2015 999.06 Vendor USA BLUEBOOK Total: 1,317.42 VEHICLE REPAIRS 39338 09/14/2015 31.37 Vendor VALENTINES REPAIRTotal: 31.37 PARKS&RECAUGUST SESSION 15873 09/14/2015 200.00 Vendor VALLEY VIEW ACRES Total: 200.00 SUPPLIES 20899 09/14/2015 9,219.20 Vendor VIKING CHEMICAL COMPANY Total: 9,219.20 SLUDGE REMOVAL 0029269-2742-3 09/14/2015 71384,54 SLUDGE REMOVAL 0029316-2742-2 09/14/2015 9,072.11 Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: 16,4S6.6S GARBAGESTICKERS AND 3226276-2013-9 09/14/201S 5,235.00 Vendor WASTE MANAGEMENT Total: 5,235.00 SOFTBALL UMPIRE FEES 8/3/15-8/28/15 09/14/2015 115.00 Vendor ZASADA, JIM Total: 115.00 CORPORATE 115266 09/14/2015 6,562.50 TRAFFIC 115269 09/14/2015 71668,00 THE CHAPEL 115270 09/14/2015 2,537.50 WASTE WATER TREATMENT 115271 09/14/2015 875.0D BIGRSTORES 115274 09/14/2015 652.50 SINCERE LANDSCAPING 115275 09/14/2015 435.00 IGLESIA CASA DE VIDA 115276 09/14/2015 725,00 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLETotal: 19,455.50 Grand Total: 887,870.43 Expense Approval Register Fund Summary Fund Expense Amount 100 - GENERAL FUND 169,222.43 225-ALARM BOARD FUND 11079,00 270- MOTOR FUELTAX FUND 71594,00 280- DEVELOPER DONATION FUND 31161,00 400- RECREATION CENTER FUND 557,605.80 440-CAPITAL IMPROVEMENTS FUND 61175,32 510 - WATER/SEWER FUND 119,79639 590- MARINA OPERATIONS FUND 92640 610- RISK MANAGEMENT FUND 165,00 620- INFORMATION TECHNOLOGY FUND 4,651.51 740- RETAINED PERSONNEL ESCROW 6/035450 760- POLICE PENSION FUND 12,291.68 Grand Total: 887,870*43 Packet: APPKT00173 - IGLESIA CASA DE VIDA Report Summary Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: September 14, 2015 Regular City Council Meeting RE: Variances from Article IV. Residential Districts, Table 4: Residential District Requirements to allow a reduction in the required front, corner side and rear yard building setback requirements to allow the expansion of an existing residence and construction of a 900 square -foot addition to the existing attached garage at 807 Oakwood Drive Consideration of a Revocable Driveway License Agreement Drive between the City of McHenry and Jeffrey Jensen ATT: 1. Location Maps 2. Photographs of Site and Surrounding Property 3. Unapproved Planning and Zoning Commission Minutes dated August 27, 2015 4. Ordinance approving Variances from Article IV. Residential Districts, Table 4: Residential District Requirements to allow a reduction in the required front, corner side and rear yard building setback requirements to allow the expansion of an existing residence and construction of a 900 square -foot addition to the existing attached garage at 807 Oakwood Drive 5. An Ordinance authorizing the Mayor's Execution of a Revocable Driveway License Agreement between the City of McHenry and Jeffrey Jensen 6. Revocable Driveway License Agreement between the City of McHenry and Jeffrey Jensen 7. City Council Minutes dated July 7, 2014 8. Application Packet BACKGROUND: The applicant is seeking 30400t front; 5400t corner side and 16400t rear yard building setback variances from the zoning ordinance to allow a home addition and expansion to an existing attached garage (see attached site plan). Additionally, the applicant is seeking to relocate his driveway from Oakwood Drive to the unimproved right-of-way to Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us the north due to prevalent drainage issues. Oakwood Drive at the subject property is approximately 780' in elevation and the property slopes to the west towards Boone Creek. At the rear of the applicant's property the elevation is 774'; whereas the property on the east side of Oakwood Drive has a driveway elevation of 790 feet. A revocable license agreement is attached to facilitate the construction of a private driveway on public property. A similar agreement was approved approximately one-year ago for the property located at 1711 Lakewood Avenue at the July 7, 2014 City Council meeting (minutes attached). ANALYSIS: The applicants live adjacent to an unimproved City right-of-way, and when the lot was platted 30400t setbacks were established along the front and corner side yards, to the north and east adjacent to Oakwood Drive. By zoning definition the applicant's front yard is along the northern property line adjacent to the unimproved City right-of-way and the corner side yard is along Oakwood Drive. Typically, lots in the RS-3 zoning district are required to maintain 30-foot front yard, 15-foot corner side yard and 25-foot rear yard building setbacks but this lot was platted with minimum 30400t building setbacks along the front and corner side property lines. Currently, the home on the subject property does not comply with the required front yard; is in compliance with the corner side yard but is also non -compliant with the 25-foot required rear yard building setback along the south property line. The current front yard is approximately 24-25 feet and the existing rear yard is 9 feet. Satellite imagery depicts a significant area of wetlands on the western portion of the subject property, as well as on the unimproved City right-of-way to the north. If the variances requested are approved and when the applicant applies for a building permit a formal wetland delineation will need to be done to determine the exact boundaries of the wetland as well as the type and quality of any wetlands which may exist. The applicant is in the process of contacting the Army Corps of Engineers and doing some preliminary investigation to ascertain the impact and permits required if the requested building setback variances are approved. Wetlands must be formally delineated by a wetland scientist and the three criteria utilized to determine the existence and extent of a wetland area are: soil type(s), hydrology and vegetation. The large wetland area on the western half of the subject property could substantially impact the proposed home and garage addition, however building setback variances would still be required to do either the home or garage addition. Wetland 2 LIE H Ca Ri OF TLC l( RNCRi% Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us regulation is under the jurisdiction of the United States Army Corps of Engineers. Depending on the findings of a wetland delineation further soil analyses may also be required to ensure appropriate measures are taken for any new construction on the site. Staff believes the proposed home and garage additions will not detract or adversely impact neighboring properties. Although this situation is not unique to this property, Table 32, approval criteria for variances, states special circumstances that do not apply generally to other properties in the same zoning district. While this situation most likely applies to other properties in this zoning district it certainly is not ubiquitous to all lots in the same zoning classification. Additionally, the topography and wetlands are location -specific and certainly not a result from any action taken by the applicant and would, as previously stated, due to the minimum 30400t setbacks required in accordance with the approved plat of subdivision if variances were not granted, result in an unnecessary hardship on the property owner. Further, the variances will not alter the local character and are consistent with the zoning ordinance and comprehensive plan. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval (7-0) of variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a 30-foot reduction in the required front yard building setback; 5400t reduction in the required corner side yard building setback requirement and a 16400t reduction in the required rear yard building setback to allow the expansion of an existing home including a (30' X 30') attached garage in substantial conformance with the site plan submitted as part of the public hearing application and with the following conditions: • A formal wetland delineation be completed and further soil analyses if determined to be necessary prior to the issuance of a building permit; • Wetland and soil analyses should also include the adjacent City right-of-way where the driveway relocation is proposed; • Applicant shall fully remove and restore existing driveway if and when a new driveway is constructed to the north, including curb and/or sidewalk replacement and restoration in the City right-of-way on Oakwood Drive, as well as any repair and/or replacement of sidewalk and curb and restoration along Oakwood Drive resulting from the installation of a new driveway to the north. 3 FORMS 0 NCART OF T1C FOX RNCM✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us If the City Council concurs it's recommended the attached ordinances authorizing variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a 30-foot reduction in the required front yard building setback; 5-foot reduction in the required corner side yard building setback requirement and a 16-foot reduction in the required rear yard building setback to allow the expansion of an existing home including a (30' X 30') attached garage in substantial conformance with the site plan submitted as part of the public hearing application with the following conditions: • A formal wetland delineation be completed and further soil analyses if determined to be necessary prior to the issuance of a building permit; • Wetland and soil analyses should also include the adjacent City right-of-way where the driveway relocation is proposed, • Applicant shall fully remove and restore existing driveway if and when a new driveway is constructed to the north, including curb and/or sidewalk replacement and restoration in the City right-of-way on Oakwood Drive, as well as any repair and/or replacement of sidewalk and curb and restoration along Oakwood Drive resulting from the installation of a new driveway to the north. If the City Council concurs it's also recommended an ordinance authorizing the Mayor's execution of a Revocable Driveway License Agreement between the City of McHenry and Jeffrey Jensen be approved. C� aI L arvca. A � o Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Maps: 807 Oakwood Avenue (.29 acres) �=--_r.� .n ,.� Subject Property 1�� ;;00 Unimproved City Right -of -Way 5 . 1 � APIOF HC VO% RNCR✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us Photo>;raphs of Subject Property and Surroundinj; Area View looking southwest from Oakwood Dr. View looking southeast at subject property r�___„ Subject Property �-----Unimproved City Right -of -Way - View looking southwest adjacent to Oakwood Dr. f._ _` _., .,., _ View looking southwest at Boone Creek from subject Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us Photographs of Subject Property and Surrounding Area View looking southeast (subject property to right) V View looking southeast from City ROW View looking east from City ROW towards Oakwood Dr. J x F, hill 1AR l View looking west along unimproved City ROW Subject Property fir -' Unimproved City Right -of -Way 7 k If H¢ RT a c sox nrvcn✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes August 27, 2015 Chairman Strach called the August 27, 2015 regularly scheduled meeting of the City of McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the following: Doherty, Bromley, Meyer, Vallez, Sobotta, Strach, and Thacker. Absent: None. Also in attendance were: Director of Economic Development Martin, City Attorney Cahill, and Planning and Zoning Secretary Wolf. Public Hearing: Jeffrey Jensen File No. Z-871 807 Oakwood Dr. Variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a reduction in the required front, corner side and rear yard building setback requirements to allow the expansion of an existing residence and construction of a 900 square -foot addition to the existing attached garage at 807 Oakwood Dr. Chairman Strach called the Public Hearing to order at 7:50 p.m. regarding File No Z- 871, an application for Variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a reduction in the required front, corner side and rear yard building setback requirements to allow the expansion of an existing residence and construction of a 900 square -foot addition to the existing attached garage on the subject property as submitted by Jeffrey Jensen, for the property located at 807 Oakwood Dr., McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on August 10, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance were Jeffrey and Sue Jensen, 807 Oakwood Dr., McHenry, IL who were sworn in by Chairman Strach. Mr. Jensen provided a summary of the request before the Commission at this Hearing stating he bought the property in 1999 and want to build an addition to make more living space. He further stated in times of heavy rainfall they get flooding through the garage and want to address that issue as well. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the applicant is seeking 30-foot front yard; 5400t corner side and 16400t rear yard building setback variances from the zoning ordinance to allow a home addition and expansion to an existing attached garage as depicted on the site plan. Additionally, the applicant is seeking to relocate his driveway from Oakwood Drive to the unimproved right-of-way to the north due to prevalent drainage issues. Oakwood Drive at the subject property is approximately 780' in elevation and the property slopes to the west towards the abutting Boone Creek. At the rear of the applicant's property the elevation is 774'; whereas the property on the east side of Oakwood Drive has a driveway elevation of 790'. The applicants live adjacent to an unimproved City right-of-way, and when the lot was platted 30400t setbacks were established along the front and corner side yards, to the north and east adjacent to Oakwood Drive. By zoning definition the applicant's front yard is actually along the northern property line adjacent to the unimproved City right-of-way and their corner side yard is along Oakwood Drive. Typically, lots in the RS-3 zoning district have to maintain 30-foot front yard, 15-foot corner side yard and 2540ot rear yard building setbacks but this lot was platted with minimum 30- foot building setbacks along the front and corner side property lines. Currently, the home on the subject property does not comply with the required front yard; is in compliance with the corner side yard and is not compliant with the 25400t required rear yard building setback along the south property line. The current front yard is approximately 24-25 feet and the existing rear yard is nine feet. Additionally, satellite imagery depicts a significant area of wetlands on the western portion of the subject property, as well as on the unimproved City right-of-way to the north. If the variances requested are approved when the applicant applies for a building permit, a formal wetland delineation will need to be done to determine the exact boundaries of the wetland as well as the type and quality of any wetlands which may exist. The large wetland area on the western half of the subject property could substantially impact the proposed home and garage addition; however the setback variances would still be required to do either. Wetland regulation is under the jurisdiction of the United States Army Corps of Engineers. Depending on the findings of a wetland delineation, further soil analyses may also be required to ensure appropriate measures are taken for any new construction on the site. 0 Ak FJ NGRT OF TOC A RI CWh/ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Staff believes the proposed home and garage additions however will not detract or adversely impact neighboring properties. Additionally, the topography and wetlands are location - specific and certainly not a result from any action taken by the applicant and would, due to the minimum 30400t setbacks required in accordance with the approved plat of subdivision if variances were not granted, result in an unnecessary hardship on the property owner. Further, the variances will not alter the local character and are consistent with the zoning ordinance and comprehensive plan. Director of Economic Development Martin stated Staff is recommending approval of variances from Article IV. Residential Districts, Table 4: Residential District Requirements, regardless of the wetlands, to allow a 30400t reduction in the required front yard building setback; five-foot reduction in the required corner side yard building setback requirement and a 16400t reduction in the required rear yard building setback to allow the expansion of an existing home including a (30' X 30') attached garage in substantial conformance with the site plan submitted as part of the public hearing application and with the following conditions: •A formal wetland delineation be completed and further soil analyses if determined to be necessary prior to the issuance of a building permit; • The wetland and soil analyses should also include the adjacent City right-of-way where the driveway relocation is proposed; and • Applicant shall fully remove and restore existing driveway if and when a new driveway is constructed to the north, including curb and/or sidewalk replacement and restoration in the City right-of-way on Oakwood Drive, as well as any repair and/or replacement of sidewalk and curb and restoration along Oakwood Drive resulting from the installation of a new driveway to the north. Staff finds all requirements in Table 32 of the zoning ordinance have been met. Chairman Strach invited questions and/or comments from the Commission. Commissioner Bromley asked if there is a requirement to have a depressed curb at the driveway. Director of Economic Development Martin replied there is except in some older areas of the City. Commissioner Doherty asked if the existing unapproved roadway that they'd like to put the new driveway on will be city property. Director of Economic Development Martin replied it is just like putting a driveway off any city roadway but it won't be paved. They would have to extend the driveway to the West, make a curb cut onto the City right-of-way as if it were a 10 kyj H�RTo -c x arvcxr A Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us normal street, and we would probably do an agreement for maintenance because it is an unapproved right-of-way. Commissioner Bromley asked if the existing sidewalks head West. Director of Economic Development Martin stated there is a sidewalk that goes toward the creek and just ends. That is where the City access to the creek in the rear is. Commissioner Strach asked if that was the original intention of the right-of-way. Director of Economic Development Martin replied yes, the City wants to keep the right-of-way to be sure we have access to the water issues that can occur. Mr. Jensen replied when he bought the property the original purpose was to make an entrance to a golf course. They were considering putting a bridge in that area. The property goes East of Curran Thacker asked, due to the wetlands and a possibility the house addition may not be able to be added or constructed as large as proposed here, if the Jensen's would you still want to go forward with the garage. Mr. Jensen replied affirmatively because they still want to fix the flooding and they would turn the existing garage into living space. Discussion ensued regarding discrepancies in what is seen on the map that is on the county website regarding the wetlands. Commissioner Thacker clarified that the issue the Jensen's are having is with runoff water from the front yard. Chairman Strach opened the floor to questions and comments from the audience. Alex DeGroh, 808 N. Oakwood Dr., McHenry, was sworn in by Chairman Strach prior to addressing the Commission. Mr. DeGroh stated there are actually two sidewalks. He also stated there is a significant level change from the two sides of the creek adding that the entire other side of the creek flooded last year but everything has been pretty dry on their side of Boone Creek. Chairman Strach closed the public comment portion of the hearing at 8:05 p.m. Motion by Meyer, seconded by Thacker, to recommend to the City Council with regard to File No. Z-871, an application for variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a 30400t reduction in the required front yard building setback; five-foot reduction in the required corner side yard building setback requirement and a 16400t reduction in the required rear yard building setback to allow the expansion of an existing home including a (30' X 30') attached garage in substantial conformance with the site plan submitted as part of the public hearing application, subject to the following conditions: 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us • A formal wetland delineation be completed and further soil analyses if determined to be necessary prior to the issuance of a building permit; • The wetland and soil analyses should also include the adjacent City right-of-way where the driveway relocation is proposed; and • Applicant shall fully remove and restore existing driveway if and when a new driveway is constructed to the north, including curb and/or sidewalk replacement and restoration in the City right-of-way on Oakwood Drive, as well as any repair and/or replacement of sidewalk and curb and restoration along Oakwood Drive resulting from the installation of a new driveway to the north be granted, and that Table 32, of the Zoning Ordinance, has been met. Voting Aye: Bromley, Doherty, Vallez, Meyer, Sobotta, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. Chairman Strach closed the Public Hearing regarding File No. Z-871 at 8:07 p.m. 12 WIN HE RT OF TA FO% RNER✓ ORDINANCE NO. 15- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AN ORDINANCE GRANTING VARIANCES FROM ARTICLE IV. RESIDENTIAL DISTRICTS, TABLE 4: RESIDENTIAL DISTRICT REQUIREMENTS TO ALLOW A REDUCTION IN THE REQUIRED FRONT, CORNER SIDE AND REAR YARD BUILDING SETBACK REQUIREMENTS TO ALLOW THE EXPANSION OF AN EXISTING HOME AND ATTACHED GARAGE FOR THE PROPERTY LOCATED AT 807 OAKWOOD DRIVE IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by Jeffrey Jensen, 807 Oakwood Drive, McHenry, IL 60050 ("Applicant and Property Owner") requesting Variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a reduction in the required front, corner side and rear yard building setback requirements for the property located at 807 Oakwood Drive legally described on Exhibit "A", attached hereto and incorporated herein; (the "SUBJECT PROPERTY"); and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on August 27, 2015, in the manner prescribed by ordinance and statute; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY be granted Variances from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a 30-foot reduction in the required front yard building setback; 5400t reduction in the required corner side yard building setback requirement and a 16400t reduction in the required rear yard building setback to allow the expansion of an existing home including a (30' X 30') attached garage in 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us substantial conformance with the site plan attached hereto and incorporated herein as Exhibit "B" with the following conditions • A formal wetland delineation be completed and further soil analyses if determined to be necessary prior to the issuance of a building permit; • Wetland and soil analyses should also include the adjacent City right-of-way where the driveway relocation is proposed; • Applicant shall fully remove and restore existing driveway if and when a new driveway is constructed to the north, including curb and/or sidewalk replacement and restoration in the City right-of-way on Oakwood Drive, as well as any repair and/or replacement of sidewalk and curb and restoration along Oakwood Drive resulting from the installation of a new driveway to the north. SECTION 2: In granting said Variances the City Council finds that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate only to the physical character of the land or buildings) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal, business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and 14 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. PASSED THIS DAY OF , 2015 AYES: NAYS: ►e�nlqftrel1►1x� ABSENT: NOT VOTING: 15 cZRT OF rsc nox arvca✓ APPROVED THIS ATTEST: DAY OF 16 MAYOR Department of Community & Economic Development McHenry Municipal Center 2015 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us Exhibit A (Legal Description of the Subject Property) 17 UNIMI YCrox RN whO Exhibit B (Site Plan) Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us NC6RT OF TYC PDX RN Rli ORDINANCE NO. 15- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A REVOCABLE DRIVEWAY LICENSE AGREEMENT BETWEEN THE CITY OF MCHENRY AND JEFFREY JENSEN WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Revocable Driveway License Agreement, bearing the date of September 14, 2015, issued by the City of McHenry in favor of Jeffrey Jensen be and the same is hereby approved. A complete and accurate copy of said license, labeled "Revocable Driveway License Agreement" is attached to this ordinance and incorporated herein by reference as Exhibit "A". SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said Revocable Driveway License Agreement for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. PASSED THIS AYES: DAY OF 19 2015 Department of Community & Economic Development McHenry Municipal Center ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF . 2015 ATTEST: CITY CLERK 20 MAYOR 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center Exhibit A Revocable Driveway License Agreement WHEREAS, Jeffrey Jensen is the owner ("Licensee") of Lot 1, Block 29 of Boone Valley Plat Number Four in the City of McHenry, Illinois 60050, commonly known as 807 Oakwood Drive, which is improved with a one-story single family residence, legally described on attached Exhibit "A" ("the Subject Property"); and WHEREAS, the City of McHenry ("City") is the owner of the a vacant parcel of land immediately adjacent to the Subject Property to the north in the City of McHenry, Illinois ("City Parcel"); and WHEREAS, the Licensee has requested the City allow Licensee to use and maintain a proposed driveway improvement depicted on attached Exhibit "B" ("Driveway Improvement") on the City Parcel in connection with the Licensee's occupancy and use of the Subject Property ("Licensed Premises"); and NOW, THEREFORE, IN CONSIDERATION OF THE PROMISES AND AGREEMENTS MADE HEREIN, THE ADECAUACY AND SUFFICIENCY OF WHICH IS AGREE AS BEING RECEIVED AND ACCEPTED BY THE PARTIES HERETO, IT IS AGREED AS FOLLOWS. 1. The City hereby grants to Licensee a license effective immediately, but revocable at the will of the City, for any reason or no reason at all, to use and maintain the aforesaid Improvements on the City Parcel in connection with the Licensee's occupancy and use of the Licensed Premises as a driveway. 2. Prior to undertaking the Driveway Improvement on the City Parcel Licensee shall provide to the City, for its written approval, a building permit and plan including specifications of the Improvement and shall not begin any Improvement until a building permit is issued by the City. 3. No legal title or leasehold interest in the Licensed Premises shall be deemed or construed to have been created or vested in the Licensee by anything contained in this License. 21 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 4. The Licensee shall use the licensed premises exclusively for himself but for no other purpose except as may be specifically permitted by the City. 5. At all times, the Licensee shall keep the Licensed Premises in a clean, orderly and safe condition. 6. The Licensee shall provide and keep in force for the benefit of the City, an umbrella insurance policy protecting the City against all claims for bodily injury or death occurring on or in the Licensed Premises for not less than $1,000,000 with respect to bodily injury, death to any one person or damage to property. Such policy of insurance shall be delivered to the City prior to the occupancy of the Licensed Premises by the Licensee and all such policies shall contain an agreement by the insurers that the policy shall not be cancelled without at least thirty (30) days prior written notice to the City. 7. In the event the Licensee defaults on his obligations hereunder with regard to the Driveway Improvement the City reserves the right, but not the obligation, to complete said obligations of the Licensee. Prior to the City commencing any work however the City shall notify the Licensee in writing, by first class regular mail, of its intent to do so and allow Licensee to contact the City, within five (5) business days from the date of the mailing, to provide the City with a definitive timeline when the work will be completed. In addition, if an emergency arises where there is an imminent threat to the health, safety and/or general welfare of the public which necessitates an urgent repair and/or reconstruction and the Licensee does not take the necessary action required to complete the work required immediately the City shall not be required to provide written notification to the Licensee of their intent to have the necessary work completed. 8. In all situations, Licensee shall reimburse the City for any and all expenses incurred in completing any necessary work and/or restoration, relative to the Driveway Improvement including, but not limited to all costs incurred for necessary permits, any outside engineering, legal or other consulting fee incurred, construction observation, traffic control, as well as all material, labor and equipment costs. Failure to reimburse the City, within thirty (30) calendar days, following receipt of an invoice from the City shall result in a lien being recorded against the Subject Property in the sum of the costs so incurred. The thirty (30) day time -frame shall commence from the date printed on the invoice, which shall be sent to the Licensee by certified mail/return- receipt requested. Recording of a lien shall not limit the City's right to recover any sums due hereunder by arbitration or otherwise allowed by law. 22 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 9. The Licensee shall vacate the Licensed Premises and all improvements thereon and cease use and occupancy thereof immediately upon receipt of notice of termination of this License Agreement from the City. Licensee shall not be entitled to any compensation or damages from the City in connection with any termination of this License Agreement and Licensee shall, at the request of the City, remove the Driveway Improvement from the Licensed Premises and restore said Licensed Premises with a grass lawn. 10. Notice of termination of this License Agreement shall be deemed to have been given to the Licensee and served when mailed by first class regular mail to Licensee at 807 Oakwood Drive, McHenry, Illinois 60050, or delivered and left with the Licensee or attached to the door of Licensee's said premises. 11. This License shall be filed with the McHenry County Recorder of Deeds to place future title holders of the Subject Property on notice of the existence of this Revocable License Agreement and its terms. 12. This Agreement shall not be amended unless done so in writing by the parties hereto and following City Council approval DATED: , 2015 City of McHenry By: City Clerk Mayor The undersigned hereby acknowledges that he received a copy of this License Agreement and does hereby agree with all the terms, conditions and limitations herein contained. DATED: Jeffrey Jensen 2015 23 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of Subject Property 24 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax:(815)363-2173 www.ci.mchenry.il.us Exhibit B Driveway Improvement 25 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CITY COUNCIL MINUTES DATED JULY 7, 2014 APPROVAL OF AN ORDINANCE AUTHORIZING EXECUTION OF A REVOCABLE DRIVEWAY LICENSE AGREEMENT BETWEEN THE CITY OF IVICHENRY AND TRESA STEPONIK FOR THE PROPERTY LOCATED AT 1711 LAKEWOOD AVENUE City Administrator Morefield reiterated to Council that in 1995 the City entered into a revocable license agreement to allow the property owner at 1711 Lakewood Avenue to improve a residential driveway on City -owned property, which directly abuts the subject property to the north. The property owner, pursuant to the licensing agreement, installed a fence and a retaining wall. To the north of the driveway is a section of the Lakeland Park Drainage Ditch, which is owned by the City of McHenry. The City -owned property included an approximately 11' wide driveway and abutting drainage ditch in the Lakeland Park Subdivision, It extends from the north side of the existing detached garage at 1711 Lakewood Avenue north to the abutting lot which includes the drainage ditch. In 2001, the property at 1711 Lakewood Avenue was sold to a new owner and because the license agreement was linked with the previous property owner, a new license agreement was approved by the City in 2001. The 2001 agreement allowed the property owners, Robert and Raymie Leavy, to use the driveway and maintain it, along with the fence and retaining wall. The property at 1711 Lakewood Avenue was recently purchased by Tresa Steponik. Ms. Steponik would like to re -pave the driveway due to the deteriorating condition. As part %J the re -paving, the retaining wall and fence will require repair/replacement, ensuring stabilization of the driveway and to maintain the integrity of the drainage ditch. Staff has prepared a Revocable Driveway License Agreement, which is substantially the same agreement approved in 2001, with the exception of the following provisions: • All plans for the retaining wall must be submitted by a registered professional or structural engineer; • The City has the right to make repairs to the property if the Licensee fails to do so; and subsequently lien the subject property (1711 Lakewood Avenue); and, • The Agreement will be recorded against the property and be transferable to future owners. Staff believes the Agreement is mutually beneficial to the City and the property owner of 1711 Lakewood Avenue in that the owner is permitted to utilize the existing driveway and 26 " MTOFV A/ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us improve it and is responsible for maintaining it. Practically, if the property owner was unable to utilize the City property, their driveway would be approximately 54eet in width (which would not comply with the City Ordinance of a 9-foot minimum driveway width requirement). Motion by Wimmer, seconded by Peterson, approving the Revocable Driveway License Agreement between the City of McHenry and Tresa Steponik and approving the Ordinance authorizing the Mayor's execution of the Revocable Driveway License Agreement between the City of McHenry and Tresa Steponik. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AVL R. ORZESKE, ARCHITECTS, LTD. 434 EAST PALATINE ROAD PALATINE, ILLINOIS 60074 P:312.543.0426 FAx: 847.991 .2244 ORZESKEP@GMAILCOM July 295 2015 City of McHenry Community and Economic Development 333 South Green Street, 2nd Floor McHenry, Illinois 60050 RE: Proposed Residential Additions and Site Revisions 807 Oakwood Drive McHenry, Illinois To Whom It May Concern, My Clients, Sue and Jeff Jensen are in the process of planning to expand their current residence based on the needs for their children and to address the ongoing issues with draining from nearby neighbors and the adjacent public street. The proposed site pIan indicates the revisions as requested based on the following criteria; l . During any rainfall the drainage from the neighbor directly across the street at 810 Oakwood and run off from the street, drains from the property's driveway directly into the driveway of my clients. It is believed that the house sitting below the street level is what is causing the flooding. After inspecting all the houses on the street, it appears that 807 Oakwood Dr. is the only property that has this condition. During light rainfall this tends to be a non -issue because of the trench drain installed in front of the garage door and the drain tile installed by the homeowners. When we receive a heavy amount of precipitation, the 807 driveway and garage flood to a point of not being usable by the residents. There also has been times when the drainage has flooded the landscaped area directly leading to the main entryway of the house forcing the family to use the side garage or rear entry of the house as the only access points. The other concern is the potential of structural damage given the repetition of this occurring. The freeze thaw cycle during the winter months again provide water ponding and eventual freezing in the evening which makes the drive unusable. Our proposal would have the current drive and curb cut removed and the continuation of the city curb extending in front of the house to act as a means of diverting any runoff water away from the front yard of the residence. Given the removal of the current curb and driveway we would seek the relocation of both to the north side of the residence, with the addition of anew 35 x 30' garage. The existing lot configuration and setback requirements were originally dictated as a corner lot within the original land plan for the sub -division. Since the adjacent east -west street was never constructed, and for the most part it does not seems as there is a reason to construct the same, my clients would seek to use a portion of the land to remedy the drainage water issue. The site pIan indicates a 20' wide driveway that will extend past the north facing garage doors. The driveway will accommodate the vehicles for the Jensen's and offer a partial means of access to city vehicles when required for maintenance to the adjacent waterway. 2. Given the setbacks current to the property we would like to build up to the northern property line, forgoing the northern setback requirements. We would also like to extend at least 5' over the Eastern setback in order to build the garage and sidewalk. The requests will allow for the incorporation of the existing garage into living space of the existing house, the new proposed garage to accommodate personal family vehicles, the relocation of the driveway to circumvent any water drainage from the neighbors and the public street. My clients seek these administrative revisions to the zoning setbacks and revisions to the physical configuration of the property in conjunction with a long term agreement with the city for use of a portion of the adjacent city lot for the simple reason that the want to retain their current residence and address the needs of the family. If you have any questions or need clarification as to the proposed revisions as indicated on the site plan please contact me or my clients at your convenience. Thank you, Paul R. Orzeske, A.I.A., ALA File Number Z-871 PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 1. Name of Applicant Jeffrey Jensen Te1815-344-5546 Address 807 Oakwood Drive Fax City McHenry State IL, Zip 60050 2. Name of Property Owner (If other than Applicant) Address City 3. Name of Engineer (If represented) Address City State Zip State Zip Tel Fax Tel 4. Name of Attorney Tel (If represented) Address Fax 5. Common Address or Location of Property 807 Oakwood Drive McHenry, IL PIN 09-33-228-001 6. Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) Conditional Use Permit Zoning Variance Other X Zoning Variance —Minor _ Zoning Text Amendment Use Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORMA Page 1 of 3 7. Current Use of Property Single family dwelling applicants residence 8. Current Zoning Classification of Property, Including Variances or Conditional Uses RS-3 9. Current Zoning Classification and Land Use of Adjoining Properties North: Vacant lot unimproved road (60 ft.) north of that RS-3, single family dwelling South: RS-3 single family dwelling East: RS-3 single family dwelling West: Pond and Boone Creek 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. X l . Application Fee (amount) $ 425.00 X 2. Narrative Description of Request X 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application 5. FORM C — Conditional Use Application X 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application X 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit X 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties X 11. Public Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) X 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORMA Page 2 of 3 1 I . Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicants) Print Name and Designation of Applicant(s)� FORMA Page 3 of 3 FORM D File Number Z-871 ZONING VARIANCE Planning and Zoning Commission City of McHenry 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Special Circumstances Not Found Elsewhere Special circumstances exist that are particular to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district; and these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. The existinu property was master planned for the sub -division as a corner lot. Since the road immediate) north of the property was never constructed the property is still encumbered with a 30'4" side yard setback. It has also been explained to us by city officials is the front of the current house is what actually function as the north side (north side yard of the house. The actual address and functional front of the house is on Oakwood which is the east side of the property. 2. Circumstances Relate to Property Only Since a variance will affect the character of its surroundings long after a property changes hands, the special circumstances referenced herein relate only to the physical character of the land or building(s) for which a variance is sought, such as dimensions, topography, or soil conditions; and they do not concern any business or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the personal, business or financial circumstances of such owner or tenant or any other party with interest in the property. The property directly east (810 Oakwood) is at an elevation of approximately 8'-0" above street level. The driveway for this property and the relative location of the properties driveway provides a means of drainage from the 810 address across the Oakwood and into our driveway and ultimately into our garage. There are several attached photographs showing the amount of water in our drive way at our garage door. The water also washes into our front entry area which dictates that we can only enter our house through the rear entry. 3. Not Resulting from Applicant Action The special circumstances that are the basis for a variance have not resulted from any act of the applicant or of any other party with interest in the property. The description of the existing conditions as delineated in question no. # 1 and #2 are conditions affecting our property at the time our family�urchased the property. The conditions as described in question no. #2 are proceeding to get worse evM year. FORM D Page 1 of 3 4. Unnecessary Hardship The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. The current conditions of our property have created a hardship as it relates to the water incursion onto our )ropp.riy from the public street and from a property lot across the public street 5. Preserves Rights Conferred by District A variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district, and does not confer a special privilege ordinarily denied to other properties in the district. The request for the minor variance will allow us to reconfigure our lot at our expense in conjunction with a signed agreement with the city for our long term use and to maintain long term access for the city to maintain the waterway on the west side of the property. Our proposed design takes into consideration future access requirements for city vehicles. 6. Necessary for Use of Property The granting of a variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without a variance the applicant will be deprived of any reasonable use or enjoyment of the property. As indicated with the current zoning set back requirement combined with the existing topographical conditions that allows for adjacent property drainage onto our property not only deprives us of our reasonable use of our property but bricks into question the short and long term deterioration of our property and the associated cost. 7. Not Alter Local Character The granting of a variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. The proposed flan has at minimal to no effect on the valuation of the adjacent properties or the community 8. Consistent with Zoning Ordinance and Comprehensive Plan The granting of the variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. We believe the proposed plan and the minor variance requested will be keeping with the intent of the current Zoning Ordinance and the original comprehensive plan for the city. It will also take into account the requirements of a growin fg amily that have made a determination to remain in their community. FORM D Page 2 of 3 9. Minimum Variance Required The variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. The minimum variance requested will allow the home owner to address the issues of a grow injZlart, y. the repetitive problems of water incursion onto their property and workingin 'n conjunction with the city allowing for continue access by the city to a natural waterway. All of this issues will be addressed at the expense of the home owner. FORM D Page 3 of 3 Q CW pLK z' ,. IZ FISTNG CON O U Z EXISTING UMMPROVEp ROAOWpY w PROPOSED PAVED DEPRESSED CURB, APRON, AND DRIVE. PAVED PROPOSED O' SETBACK ���.W � 1 30 SETBACK. I ONC W plK 35.00 30.00 EXISTING C— 26 �] PROPOSED PROPOSED Co ' GARAGE c� HOUSE p o EXIST. ADDITION N SHED o t um) — PROPOSED 1 EXISTING HOUSE EXTENSION OF —� CONCRETE WALK - ---- iL I REBUILD CURB, I REMOVE CONCRETE 20,00 Ln pp APRON AND DRIVE. PATCH WITH SOD. 10' EASEM'T e�— I t- 807 N. OAKWOOD DRIVE ' MCHENRY, IL --- 40,70 --- — / U / O 11640 1 S'ti / �SFTegOk J VO � LC�U Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: September 14, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Consideration of the waiver of two provisions required for simultaneous approval of a preliminary and final plat of subdivision and approval of the Final Plat of Subdivision for the First Amended Plat to Park View Plaza ATT: 1. Location Map 2. Unapproved Planning and Zoning Commission Minutes dated August 27, 2015 3. Approved Final Plat of Subdivision for Park View Plaza 4. City Council meeting minutes dated May 30, 2001 5. An Ordinance waiving enforcement of provisions for simultaneous approval of a Preliminary and Final Plat of Subdivision for the First Amended Plat to Park View Plaza and approving the Final Plat of Subdivision for the First Amended Plat to Park View Plaza 6. Application Packet BACKGROUND: On April 4, 2001 an ordinance granting a zoning map amendment to C-5 Highway Commercial District, a conditional use permit to allow adrive-thru banking facy and a variance to the required number of parking spaces for McHenry Savings Bank (Lot 17) was approved by the City Council. Subsequently the Final Plat for Park View Plaza Subdivision was approved by the City Council on May 30, 2001 (meeting minutes and approved plat of subdivision attached). The Park View Plaza plat of subdivision encompasses approximately 14 acres and currently includes: McHenry Savings Bank, McDonald's and Park View Plaza Retail Center. When the plat was approved in 2001 it included the following notes and restrictions: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us - hIOTES A�lf� RETRITIN P "G) IVf} i11REGT ASSS �� LOT 1 AHD ca�1iL�l� 'A" T� 1�11+M71S ROUT€ 31 4Y�LL BE PERMIT. �} tJ0 f1iR�cT �44CE5:5 FRiahl Loll 17—� "Ii+D ILI.IIW€� I�L+TE 31 �'l1LL BE RERMITTED. �� S,fB' IRON DAR Ai`'ALl (:ORNERB h} � MI�NIA4. uTiL,1TiF PA�k��NiS ARE I:�fDIOAT�i► TO �i€ +�1iY �F M�cH€NRY 6) N�a sale of Lt�ts 18 to �� shah be olased until access to the lot or leas from a public roadway is provided, to the lot or lots. This will be a condition. far the Issuance of permits by the City of McHenry. f) f'ricr to the olasfng of any sale of dots #8 through 35, �atilfty casements shall be provided for sanitary sewer service to the lot or lots. This will be a condition for the Issuance of permits by the Clty of McHenry. In 2006 a 10,800 square -foot strip retail center was constructed on 1.22 acres and located at the southeast corner of Bank Drive and Route 31 (Park View Plaza Retail Center). The land where the strip center lies was purchased and developed by MEI Properties. Subsequently in 2011 McDonald's purchased 1.18 acres located at the southeast corner of Park Place and South Illinois Route 31 and constructed a new 3,900 square -foot restaurant. As previously mentioned the notes and restrictions included on the approved plat of subdivision are encumbered on the land included on the plat. The applicant is requesting an amendment to the subdivision plat approved in 2001 to remove restriction number two to permit a right-in/right-out access only from Illinois Route 31 between lots 17-19. Staff has been working with the applicant for several years to facilitate the construction of a right-in/right-out ingress and egress immediately north of the McHenry Savings Bank. Due to the aforementioned restriction, however the only way to do this is to amend the approved final plat and remove the restriction, which requires approval by all current property and lien holders within the subdivision. Currently, there are four: McHenry Savings Bank, MEI Properties (developer and owner/manager of Parkview Plaza Retail Center), lien holder for Parkview Plaza Retail Center and McDonald's Corporation. Additionally since the right-in/right-out will be constructed along a state route the Illinois Department of Transportation has to approve the amended plat as well as the plans for a 74 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us right turn deceleration lane, as well as the proposed ingress/egress. As explained below McHenry County Highway Division would also need to sign -off on the proposed roadway improvement. ANALYSIS: When McHenry Savings Bank was originally approved they planned to lease the fourth -floor of their building and were required to land bank space for future parking if it became necessary. The aerial above depicts the location of this area. There is approximately ten feet of elevation difference between their existing bank building and the land bank area depicted above. Additionally, McHenry Savings Bank has been actively marketing the vacant land immediately to the north of their bank for development unrelated to their banking business. The City and McHenry Savings Bank discussed the feasibility of a right-in/right-out at the location depicted above to facilitate the construction of the bank parking area as well as to assist with development north of the parking area in the future. McHenry County Highway Division is coordinating improvements to the Bull Valley/Charles Miller Road and Route 31 intersection, as well as roadway construction to the north, south, east and west of the intersection. McHenry Savings Bank is working with the McHenry 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us County Highway Division, IDOT and Curran Contracting (contractor doing roadway work at Bull Valley/Charles Miller Road and Route 31) to facilitate the construction of the proposed deceleration lane and right-in/right-out immediately north of McHenry Savings Bank concurrently with the intersection work. Attached is the proposed Final Plat of Subdivision First Amended Plat to Park View Plaza. The plat has not substantively changed from the original Park View Plaza Final Plat with the exception of the following. • All four owners and lien holder have been added as owners and mortgagee respectively and will need to sign and approve the amended plat which will be recorded; • All the notes and restrictions previously listed have been removed; staff is recommending only the following restriction be removed: "No direct access from Lots 17-36 to Illinois Route 31 will be permitted." However, the other five notes and restrictions listed on the original plat of subdivision should remain and be included on the amended plat; • The right-of-way for the proposed deceleration lane and right-in/right-out is depicted but needs to state "hereby dedicated;" • The McHenry Plan Commission Certificate on page two of the proposed plat needs to be amended to state the City of McHenry Planning and Zoning Commission. Staff supports the proposed removal of the aforementioned restriction to allow aright- in/right-out, in conjunction with a deceleration lane, immediately north of the McHenry Savings Bank. The engineering construction plans for the proposed roadway improvement are currently being reviewed by McHenry County Highway Division and IDOT. Staff and the applicant have been in communication with McDonald's and MEI Properties and their lien holder which have agreed to remove the access restriction note and sign the amended plat of subdivision facilitating the deceleration lane and right-in/right-out; Logistically, to facilitate the proposed request, the City Council is required to approve a new final (amended) plat and also approve waiving provisions A and B below for simultaneous approval of a preliminary and final plat: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The subdivision control and development ordinance states: "The subdivider may submit a final plat simultaneously with the submission of a preliminary plat if the proposed subdivision meets all of the following requirements." A. The. proposed subdivision contains three or fewer lots; and B. The proposed subdivision does not require or create any new public rights -of -way or easements for access; and C. The proposed subdivision requires no extensions of public utilities and no new public facilities; and D. The proposed subdivision does not include any territory that is located in a Special Flood Hazard Area, or contain any proposed lots that may be unbuildable because of the nature of the soils located thereon. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval (7-0) of the Final Plat of Subdivision First Amended Plat to Park View Plaza and waiver of provisions (A and B) required for simultaneous approval of a preliminary and final plat (C and D are not applicable) with the following conditions: • Applicant complies with any comments by the city engineer as they relate to the amended plat of subdivision; • No additional access points to/from Illinois Route 31 between Bank Drive and Park Place, other than the proposed right-in/right-out immediately north of McHenry Savings Bank, be permitted; • Plat is recorded within six months of City Council approval by ordinance; • Any existing private covenants and/or agreements developed and previously - agreed to by the applicant and other property and lien holders and are currently recorded remain in place unless they impact the construction of right-in/right-out and accompanying deceleration lane north of McHenry Savings Bank to/from Illinois Route 31. If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance approving the Final Plat of Subdivision First Amended Plat to Park View Plaza and waiving provisions (A and B) required for simultaneous approval of a preliminary and final plat with the following conditions and as amended by staff: 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Applicant complies with any comments by the city engineer as they relate to the amended plat of subdivision; • No additional access points to/from Illinois Route 31 between Bank Drive and Park Place, other than the proposed right-in/right-out immediately north of McHenry Savings Bank, be permitted; • Plat is recorded within six months of City Council approval by ordinance, • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and other property and lien holders and are currently recorded remain in place unless they impact the construction of right-in/right-out and accompanying deceleration lane north of McHenry Savings Bank to/from Illinois Route 31. Staff also recommends all notes and restrictions previously listed on the original plat but have been removed be included on the amended plat with the exception of the following: "No direct access from Lots 17-36 to Illinois Route 31 will be permitted." Staff also recommends a memorandum for recording be recorded simultaneously with the recordation of the Final Plat of Subdivision First Amended Plat to Park View Plaza to state the changes between the originally approved Final Plat of Subdivision for Park View Plaza and the aforementioned amended plat. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes August 27, 2015 Chairman Strach called the August 27, 2015 regularly scheduled meeting of the City of McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the following: Doherty, Bromley, Meyer, Vallez, Sobotta, Strach, and Thacker. Absent: None. Also in attendance were: Director of Economic Development Martin, City Attorney Cahill, and Planning and Zoning Secretary Wolf. File No. Z-874 Final Plat of Subdivision First Amended Plat to Park View Plaza In attendance was James Marinangel, 2911 Sterling Dr., McHenry, IL. Mr. Marinangel stated that in 2002 when the bank building was built, the actual full amount of parking needed for the building was not required to be done because they were not going to occupy the whole building. He stated a deal was made to locate the future parking along Route 31 down where the current garden/fountain is now but they realized soon after moving in that was not practical because of the severe pitch from the upper parking lot to the lower parking lot. Now with the expansion on Route 31 this is an opportune time to put a right -in, right -out access entrance in on Route 31 to get to the future parking. He stated they are still planning for the future when additional parking is needed but it is easier to obtain approval at this time with the construction slated to begin on Route 31. Director Martin provided the Commission with the Staff Report regarding this matter, stating the parking expansion Mr. Marinangel referred to is detailed in the ordinance. The right- in/right-out egress has been discussed for several years and one of the major hurdles discussed was once the subdivision was platted that all the owners needed to give permission to amend a plat. There are now presently only four owners needed for a plat amendment. The original plat had a restriction on it saying no direct access from lots 17-36 to Illinois Route 31 will be permitted. That essentially is where this right-in/right-out would be proposed, in between lot 17 and then the lot to the North. All of those lots are sliver lots, except the bank and McDonald's lots. We facilitated the approval of an agreement whereby that provision could be waived if all the property owners agreed, which essentially they have. Now that the road 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 r Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us improvements are being done, Mr. Marinangel is working in conjunction with the County, which is coordinating the project, and the State (for the right-of-way). The request being presented is to amend the original plat of subdivision by removing the one restriction to allow the right-in/right-out. A sight/distance study was done several years ago and that will have to be approved by [DOT, who is reviewing it now, but the plat will need to be amended. The final plat will have to be signed off by McHenry Savings Bank, McDonalds, and Park View Plaza LLC as well as the lien holder. All of those mentioned have given basic approval for the plat amendment. It is the hope they can work with the county and get a change order to facilitate the construction while the road improvements are happening on Route 31 and Bull Valley Rd. Additionally, typically when you do a preliminary and final plat approval at one time there are four criteria that need to be met. Two of those criteria are not met. One being three or fewer lots (this subdivision has many sliver lots) and the other being it doesn't create any new public rights -of -way or easements of access, which they are doing. Because of the road improvement and sliver lots the change to the plat is not substantial and waiving those provisions should not cause a huge problem. Director of Economic Development Martin stated Staff recommends approval of the Final Plat of Subdivision First Amended Plat to Park View Plaza and waiver of provisions (A and B) required for simultaneous approval of a preliminary and final plat with the following conditions: • Applicant complies with any comments by the city engineer as they relate to the amended plat of subdivision; • No additional access points to/from Illinois Route 31 between Bank Drive and Park Place, other than the proposed right-in/right-out immediately north of McHenry Savings Bank, be permitted; • Plat is recorded within six months of City Council approval by ordinance; • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and other property and lien holders and are currently recorded remain in place unless they impact the construction of right-in/right-out and accompanying deceleration lane north of McHenry Savings Bank to/from Illinois Route 31. Commissioner Strach opened the floor to questions from the commissioners. Commissioner Bromley inquired what the purpose of the restriction was in the first place. Director of Economic Development Martin was not here at the time the property was platted and was unsure of the reason for the restriction. Commissioner Bromley asked for clarification the 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us entrance would just basically go nowhere for now. Director of Economic Development Martin replied affirmatively, stating there is a 10' grade difference from the building to the future parking area to be built. He further stated there is also a lot of vacant land which will be developed in the future that the access will relate to. Commissioner Meyer stated the right of way for the proposed road does not show on the plat and inquired where the right of way for this road is. Director of Economic Development Martin stated the right of way is marked out on the plat between Bank Drive and lot 20. Commissioner Meyer asked if some of the lots will be lost in the build -out. Director of Economic Development Martin replied no, that the right of way is there and engineering is already being done. Some area will be lost in lots 18, 19, and 20 for the actual turn into the site, but not all. The road is not going all the way through to Bank Drive yet, the proposal is just a right -in for the parking lot for now. Commissioner Sobotta inquired how the entrance will affect the storm water for the lot. Director of Economic Development Martin stated H.R. Green is doing the engineering of the design and it will be addressed through that design. He further stated H.R. Green did the engineering for the Bull Valley Rd. /Route 31 street entrance by contract with Mr. Marinangel. Mr. Marinangel stated all the retention is already there explaining the North side of Park Place literally takes on the retention for the entire 14 acre development already. Director of Economic Development Martin clarified the road that's not on the property has to be accommodated within the design for the right turn lane. Commissioner Meyer asked what the minimum lot requirement is for C5 properties. Director of Economic Development Martin stated there isn't a minimum lot requirement for C5. No one signed in for input to Public Comment. Motion by Meyer, seconded by Doherty, to recommend to City Council approval of the Final Plat of Subdivision First Amended Plat to Park View Plaza and waiver of provisions (A and B) required for simultaneous approval of a preliminary and final plat with the following conditions: • Applicant complies with any comments by the city engineer as they relate to the amended plat of subdivision; • No additional access points to/from Illinois Route 31 between Bank Drive and Park Place, other than the proposed right-in/right-out immediately north of McHenry Savings Bank, be permitted; • Plat is recorded within six months of City Council approval by ordinance; 01 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and other property and lien holders and are currently recorded remain in place unless they impact the construction of right-in/right-out and accompanying deceleration lane north of McHenry Savings Bank to/from Illinois Route 31. Voting Aye: Bromley, Doherty, Vallez, Meyer, Sobotta, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0. Hsnwr os TNc sox a � ._.111- �. i. L� I-.J•I • 31- 1 OARTM . _ Retention Pond 0- adw K i Proposed Ri ht-i p g n/Right out . t I IMcHenry Savings Bank I McDonald's Lam. .J t.. -- -- Vacant Land -- Park View Plaza Strip Center ;,_ ORNE� -- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CITY COUNCIL REGULAR MEETING MINUTES MAY 30, 2001 FINAL PLAT -PARK VIEW PLAZA, MCHENRY SAVINGS BANK In attendance were McHenry Savings Bank principals Kathleen and James Marinangel, Kathy Pelz, Wayne Amore, Jim Condon, Condon Consulting Engineers, and Project Manager Michael Anderson. Director of Community Development Napolitano stated McHenry Savings Bank is before Council this evening requesting approval of their Final Plat of Park View Plaza Subdivision located on South Route 31 adjacent to Knox Park. He noted the Plan Commission at its April 19, 2001 meeting unanimously recommended the plat be approved. Staff is recommending Final Plat approval, subject to the following conditions: • The final plat shall be recorded within six months of the date of approval; • Illinois Department of Transportation shall approve the engineering plans and final plat; • Covenants shall be recorded providing for the continued function and maintenance of stormwater detention areas, access easements, landscaping, architectural review, and other applicable provisions. The document number of the recorded covenants shall be added to the certificate on the plat before it is recorded; • Recording of an easement for the sanitary sewer extension through the adjoining property to the north; • Provision of a title insurance policy covering the fair market value of the real estate that is to be dedicated to the City; • Compliance with all revisions to the engineering plans and final plat recommended by the City Engineer; • Provision of a separate letter of credit providing for the extension of sanitary service to Lots 37-55; • Renaming Park Place as Dartmoor Drive; • Submission and approval of a landscaping and grading plan to be installed by the developer within a 30400t wide area on the western edge of Knox park property. Project Manager Michael Anderson, stated the Applicants are before Council this evening seeking approval of the Final Plat of Park View Plaza Subdivision. Mr. Anderson stated the Applicants concur with all items specified by Staff with the exception of #6 and #8. 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Mr. Condon noted Item #6 refers to Baxter and Woodman correspondence which recommends the road cross-section consist of 4 inches of aggregate, 7 inches of B.A.M. Base and 2 and inches of Class I Surface (bituminous concrete). Mr. Condon noted Baxter and Woodman is classifying the road as a collector/commercial street. The actual width of the road is proposed and approved as 28' back to back, which would classify it as a minor street. A minor street requires only 10' of aggregate and 2 and % inches of bituminous. The applicant meets this requirement and requests this be acceptable to the City. Mr. Condon noted this cross-section was approved on the preliminary plat as presented. A lengthy discussion ensued regarding the roadway width of 28' and the requirements of a commercial roadway as stated in the Subdivision Control Ordinance. Project Manager Anderson stated, with regard to Item #8, the Applicants would prefer to maintain the name of Park Place for the following reasons: ■ Dartmoor Drive does not at the present time extend east of the railroad tracks; ■ The Plan Commission approved Park Place as opposed to Dartmoor Drive. It was noted Staff appeared to require the renaming of Park Place to Dartmoor Drive as there are already several streets in town having "Park" in them, i.e. Parklane Avenue, Park Street, etc. Discussion occurred regarding the name of the street. Alderman Murgatroyd noted if the railroad crossing is granted and Dartmoor Drive is extended to Route 31, the street name of Park Place could be confusing. Discussion continued regarding the naming of Park Place. It was the consensus of Council to allow the street in Park View Plaza to be named Park Place. Motion by Bolger, seconded by Glab, to accept the unanimous recommendation of the Plan Commission, and to approve the final plat of Park Place Plaza prepared by Vanderstappen Surveyors, dated April 3, 2001 with a revision date of May 9, 2001, subject to the following: ■ Resolution of the engineering issues of the construction and composition of Park Place, as speced by City consulting engineers, Baxter and Woodman; and ■ Recording of the final plat within six months of its approval. Voting Aye: Voting Nay: Absent: Motion carried. Bolger, Glab, Low, Murgatroyd, Wimmer. None. None. ire? ORDINANCE NO 15- AN ORDINANCE WAIVING ENFORCEMENT OF PROVISIONS FOR SIMULTANEOUS APPROVAL OF A PRELIMINARY AND FINAL PLAT OF SUBDIVISION AND APPROVAL OF THE FINAL PLAT OF SUBDIVISION FOR THE FIRST AMENDED PLAT TO PARK VIEW PLAZA IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, James Marinangel, McHenry Savings Bank, 353 Bank Drive, McHenry, IL 60050 ("Applicant") is requesting waiver of two provisions in the Subdivision Control and Development Ordinance required for simultaneous approval of a preliminary and final plat of subdivision and approval of the Final Plat of Subdivision for the First Amended Plat to Park View Plaza; and WHEREAS, the Planning and Zoning Commission has reviewed the request for waiver of provisions for simultaneous approval of a preliminary and final plat of subdivision in the Subdivision Control and Development Ordinance required and approval of the Final Plat of Subdivision for the First Amended Plat to Park View Plaza at a public meeting held August 27, 2015 and provided a written record of this meeting and its recommendation to the City Council; and WHEREAS, the City Council finds that the approval of the waiver of provisions in the Subdivision Control and Development Ordinance required for simultaneous approval of a preliminary and final plat of subdivision and approval of the Final Plat of Subdivision for the First Amended Plat to Park View Plaza is in conformance with the Ordinances of the City. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That henceforth the following provisions in the Subdivision Control and Development Ordinance required for simultaneous approval of a preliminary and final plat of subdivision for the Final Plat of Subdivision for the First Amended Plat to Park View Plaza are hereby waived: A. The proposed subdivision contains three or fewer lots; and B. The proposed subdivision does not require or create any new public rights -of -way or easements for access. SECTION 2: The Final Plat of Subdivision for the First Amended Plat to Park View Plaza, in substantial conformance with "Final Plat of Subdivision for the First Amended Plat to Park View Plaza" prepared by Vanderstappen Surveying & Engineering, Incorporated dated July 31, 2015 with a latest revision date of August 5, 2015 consisting of two pages shall be and the same is hereby approved, with the following conditions: • Applicant complies with any comments by the city engineer as they relate to the amended plat of subdivision; • No additional access points to/from Illinois Route 31 between Bank Drive and Park Place, other than the proposed right-in/right-out immediately north of McHenry Savings Bank, be permitted; • All notes and restrictions previously listed on the original plat but have been removed be included on the amended plat with the exception of the following: "No direct access from Lots 17-36 to Illinois Route 31 will be permitted." • Plat is recorded within six months of City Council approval by ordinance; • Any existing private covenants and/or agreements developed and previously - agreed to by the applicant and other property and lien holders and are currently recorded remain in place unless they impact the construction of right-in/right-out and accompanying deceleration lane north of McHenry Savings Bank to/from Illinois Route 31. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect and after its passage, approval and publication in pamphlet form as provided by law. PASSED and APPROVED this 14th day of September 2015. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk 1 Mayor Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ADJOURNMENT Motion by Low, seconded by Murgatroyd, to adjourn the meeting at 9:37 p.m. Voting Aye: Bolger, Glab, Low, Murgatroyd, Wimmer. Voting Nay: None Absent: None Motion carried. The Meeting was adjourned at 937 p.m. 14 CITY CLERK Final Plat Park View Plaza v? oo/,�o0 907�3 PARK VIFINAIFLAT LPLAZA of POO Ot i Belong of Sectlo'nn 2. TaP e Tawill AANorth,dpan9e A. Cast of et the Thlry fo + clpol Meridian, In VcNenr, County, Illinol•, Nunda ToTmship Zoned C-5 in the City of McHenry = 15 ourcor n • eaunt asweal, Neal : /ACE a, eve IT 0— tit of Ale ints_ MAHaw IF All RE IM MI" It MMAN I low rig MAIms, No At _%Llft� _ MILE nAw *I IMP — �k 4 dle Mi ME, _ $ a� tisat s_ r ,v. ve ;- At ) a El' J Iff 1,_..-------�.-__, �..el A BANK— awe .,..,.A Me Ret in DR/VE=-- ;..�,5_ Em _ _ _ _ _ ••'�xm �; .1 4 .1 f ;. !* ;T _I. 6 t 1; J ei +.v a,�„ I '7: I - - - - - 'A _=j health. tl piereare Do OR ate 0 element 4. vest on patent nor Real olemer wri P IF A 'I n,a I z N I •htl `AA11: f� acent y rule 4�= `����� •. ern ' S1/ r� mi ,cur cre . r • 11-0 10 tea^. 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us fx' ♦'i 2 aoo�,eoo9Left I:s belief M war Invete M w.:...la m .o w ena tiMarriott by ow 71d;o�T. nbee. AV* of Optional. Moody We; brob. Met �wk � W4 . nb�rattler ME41 L'' wxrs a«m w . r rn ,� Me �ro :�a,i orto o xma V Art so at Me 10 r .v..arNs rFi IH� w,xMA N„ s ra mY (w) +a.a talrel >.e ,,, wi w= og _:ram'?_ rm �rsnvx♦n! _ _•1 Isa �. rbci4�A/vw..s-/ a wmy IS VISA so we w owe to 'Foo to SO Mot 40 we J6�adbit No were awfi .s Mae bar toy I. c. �re•rM.«f �..« waif. , ... --.y a,.AV ..a /`, - ' s_ tie .<... __ axf.a fail ,.....d the ea . a "r My old Art y ar rf � lateriteor Montreal" .•1rcm..♦s Iss c..-If �t 'raeklT_. u SW IS we �pw�� �O� It Are rebownroo 0 bat Cal ss-a.) f.. ZA ffa ar.ofr «a�xfn u. n•a..+n a.aa IUDCI .aiL;au✓.. _ _..__._... 4 a al 1 •�Q r. �:•�Y�N _ f+ wa+f�mn 9+remfsr we So So So way day fWA "DI lit My My ocher trolooff It ..a. raw gtbao�t rz VIM.' at Arrowroot A bar P"Too ..a:eliabf.fi. Ymasce✓ Nh y o _ Class PARK VII•;W PLAZA 8ab:n9 a Su Gdirlslon of parr of Lots I and 3 In . ab Nornerosr Oua"or of Sabellian 2. Townsnlp 44 N;.rn, Ranges B. East of Ihab Third Principal Maridion, in Mc Habrry Counly, Illinois. Nunds To•vnship Zoned C-5 in the City of McHenry w«s •.m ...v..>. r.x-ten. r,.Ta�u ,r.l �a. M! Set Sea �"I So �q raniffini So MI*M beer am fore MVwAo eiyy� f sent, craft to >®a..a w�...L-It P.cCJ6l.o_. .._ Witter wow. �..sfo ulb AS,WEurtL. u r ♦ ts. IF So * Arabs Mot ar :�gptec yO.xxt .« Art a `.�, . •.. f.I we s.o-...f. �.. o....�. a .. .wr .let ..r I... M ..,w o-e r a �"Y Meant IS �pmtw AM Mar two It «.. aw r%^. fa«.a _�.,.af w..w- Variant.. r MinI TV 1!'i11•.yr.'j[�-r--.ti�yls.- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us :..x a- tuna. O ram a yfr. I' s «frw ..,.. Oi 0 4 late I agal Z m; we limestone wayber 0 banort It Utterly " Orono, At �ff ...w a..r.fx f« a,M.»„ a,ae bat I... a,.a,ea.e,-.......... 0 Aidit? MM =mil=% ll �. .Sol 4 w .w _nwe- wit laterite !!�_�Pwx sni.,.. aba 0=1 at ba m all VIM As ur rafuw to. sold. Mlarwo ye sse• 1 w {ow. „n.,eral a mii:vrsuw�.laYwr nGL4Pc.•••�iJN WIN i b_-.fmttr4QP�zfL-- l4�__—._______�.. Or wareVer nu o r• .. rdltnl�kL.41�y.Sfi S. GRfal 4[ ON �11AMEHAMMAN 333 South Green Street °McHenry, IL 60050 °Tel: (815) 363 2170 °Fax: (81S) 363-2173 1, Name of Applicant IVIL. James Marinangel, McHenry Savings Bank Tel - 815-385-3000 Address 353 Bank Drive McHenry IL 60050 Fax 815-385-4433 2. Name of Property Owner (If other than Applicant) Address 3 Tel Fax Name of Engineer J. Conlon: 8r Associates; ln�. Tel 815-728-0068 (1f represented) Address 5415) Business Parkway Ringwood, IL 60072 Fax 4. Name of Attorney .Carlos Arevalo, Smith Admundsen LLC Tel 815-337-5012 (If represented) Address 2460 Lake Shore Drive Woodstock, IL 60098 Fax 815R33T5013 S. Common Address or Location of Property Park View Plaza Subdivision - bounded by Route 31, Park Place and Bank Drive. � ,_ 6. Requested Action x Preliminary Plat x Final Plat Development Provide a brief description of the Requested Action, For example, indicate the number of lots and the type of subdivision (single-family, towhhome, commercial, industrial, etc.) or include a description of the development project: The owners are a right -in, ht-out access near Lots 18-19 along Route 31. We are re . ustn a royal of an Amended Plat that eliminates the access restriction from Route 31. The amended Plat also reflects the dedication of additional right of access geometry, for the proposed FORM F Page 1 of 3 7, Current Use of Property The subdivision contains a strip mall and parlcing on Lots 1-9, stormwater improvements on Lots 10-16 and Outlot A, McHenry Savings Bank on Lot 17 and McDonald's on Lots 28-36. 8. Current Zoning Classification of Property, Including Variances or Conditional Uses The Subdivision is zoned C-5. 9. Current Zoning Classification and hand Use of Adjoining Properties North: C-5 South: C-5 East: RS-1, Knox Park West: __C�5 10. Required Attachments -Please refer to the attached checklist. 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. ic, �Vtt is Mot, Clwner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. plicantor Owner is Corporation or 1'artnersllln If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owing in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. A;[icant or Owner is a land Trust IF' the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. FORMF Page 2 of 3 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that the City process this application in accordance with the codes and ordinances of the Cityx ianat;ure of Appli�ant(s) Print Maine Effie ignation of Applican rw FORM F Page 3 of 3 FINAL PLAT OF SUBDIVISION Vandersta�pcnSurveying& FIRST AMENDED PLAT TO PARK VIEW PLAZA Engmeenng, Incorporated 1316 NMM MnJison 51rttl, WDgdslnck, Olinoir (815)337-8310 w ..•ondelslnc.wm Being an amended Plat of Subdivision of Park View Plaza, being a Subdivision of part of Lots 1 and 2 in the Northwest Quarter of Section 2, Township 44 North, Range 8 East of the Third Principal Meridian, according to the Plat thereof recorded November 30, 2001 as Document No. 2001 R0090743, in McHenry County, Illinois. Nunda Township, Zoned C=5 in the City of McHenry I I I I I I I I 1 817.5<1)) ('1 W CORNER LOT 2 NW 1/4 n' 1 SECTION 2-44-8 I I to I m Iy 3 I� 1 �4 Ia CONCRETE 200.00' __...__ 200.0C MONUMENT e I I I I $ I � i s I S89'407"W 19.45'(M) I" NW CORNER LOT 17 WI �! P. I 10.0' O I ull h I ml I � I I 1 g�ll� I I ill I P.O.B. EXCEPTION DOC. 02012R0003165 I I� I �11 1" I Deli I � 5011 VIBE 190.81'(M) SOi'43'200E 189.144(D)\ EXCEPTION 02 PER\ Ir DOC. /2201M0003165 tt DTUTv OUTLOT A 51,5373 Sq.Ft. 1.183 ACRES EASEMENT 39.J9' R=25.ao' \PUBUC ROAD PREMpUSLY DEDICA $ PARK PER DOC. 420D1R009D743 _ PLACE nl S89'OT21"W µ6.35'(M) $ _ - 10' SANITARY SEWER EASEMENT 12' PUBUC UTI TY EASEMENT F+I L 17].08_ 161.22' z'b' 12' PUBUC UTILITY EASEMENTT 1- 9,9001 Sq.Ft. 10,178f Sq.Ft. "� 0.227 ACRES LOT 36 p,234 ACRES 30' BUILDING LINE 20] OS' 3.So' 207.01s LOT 35 5,1712 Sq.FL 8 LOT 54 5,172f Sq.Ft. - 206.65' 0.119 ACRES n 206+70' 0.119 ACRES LOT 34 5,1623 Sq.Ft g LOT 53 5,163t Sq.Ft - 206.29' 0.118 ACRES .v 206.35' 0.119 ACRES LOT 33 5053i Sq.Ft. 8 LOT 52 5,154t Sq.FI. 205.93' 0.115 ACRES .� 206.00' 0.118 ACRES LOT 32 5,1442 Sq.Ft. ? LOT 51 5,146Y Sq.Ft. 205.57' OJIB ACRES n 205+55' 0.118 ACRES ry 5,1356: Sq.Ft. 8 LOT 50 5,137t Sq.Ft. LOT 31 0.118 ACRES 205,31, 0.118 ACRES I ti x05.21' 5,126t Sq.Ft. $ 'LOT 49 5,1284 Sq.Ft. LOT 30 0.118 ACRES 204.96' 0.11E ACRES I r 204+65' i LOT 29 5,1173 Sq.Ft. 8 LOT 48 5.1201 Sq.Ft. I N' 204.49' 0.117 ACRES 204.61, 0.118 ACRES 4' 5,1083 Sq.Ft. 8 LOT 47 5,111t Sq.Ft. 9 LOT 26 204.13' 0.117 ACRES 204.26' 0.117 ACRES 5,0992 Sq.Ft $ LOT 46 5,1022 Sq.Ft. `o o LOT 27 0.117 ACRES N $p3.91' 0.117 ACRES n 2D].n' 5,0902 S .Fl. ? LOT 45 5,0932 Sq.Ft. LOT 26 p,117 ACRES 20].56' 0.117 ACRES 203.41' ^ LOT 25 5,OBI3 Sq.Ft. $ LOT 44 50085t 5q.Ft. `3 0 203.os' 0.117 ACRES 13 203.21' 0117 ACRES 5,072f Sq.Ft. 8 LOT 43 5,0762 Sq.Ft LOT 24 0.116 ACRES r 202.07' 0,117 ACRES xpz.69 LOT 23 5,063t Sq.Ft. g LOT 42 5.067t Sq.Ft. -' zaz.33' 0,116 ACRES 202,524 0,116 ACRES LOT 22 2 5,0542 Sq.Ft 8 LOT 41 5,059f Sq.Ft. r 01.97' 0.115 ACRES 202.17' 0.116 ACRES LOT 21 500452 Sq.Ft 8 LOT 40 5,0502 Sq.Ft. N 201.61' 0.116 ACRES '^ 201.82' 0,116 ACRES Is,ee' LOT 20 4,8612 Sq.Ft. S LOT 39 5.041t Sq.Ft r 8.09' 181.86' 0.112 ACRES n 201+47' 0,116 ACRES LOT 19 4j544t Sq.Ft. 8 LOT 38 500]2i: Sq.Ft. 161.ti7' '.104 ACRES ^i ,115 6,6684 Sq.Ft. 8,050t Sq.Ft. LOT 16 0.153 ACRES LOT 37 u 0.185 ACRES --NB9'56'20'W- -I- SOD'39'30"E 3.OJ'(M) 12' PUBUC UTILITY EASEMENT 501TIfi'15"E 4.70(D) %LEPTON j4 PER DOC. 12' PUBUC UTILITY EASEMENT S0015'53'E 223.4V(M) ) I� . -SO1164I80E 92.62'(M) LOT 17 I n (E LINE DOC. /2012R0003165) 135,528t Sq.Ft. 3.111 ACRES N04'32'S0'E 16.31'(M) ! 30' BUILDING LINE SO116'18'E 98.19'(M) 5253'26OW 50.18'(D/M) 1 S5321'414E(0) I 30 ! I r30' BUILDING LINE 1 ,II ( 8.. j 1 L �j 12' PUBUC UTUTY EASEMENT� p• DETAIL B 0w$ 0 I II 'I IIoiIo 3ow>] 'X,�LAniir ►IIIIIIIII( g!o�1 nIiIIIIlti 3RiIIn� hII % ? (7 98ifi9B2 =( 2\0LMONJ T T1�s\7 0BUILDING -LINE Do' N_NE Do' pIXCEPTION��PER DOC. \422R0003105 12' P.0.E N9P°D'DO^(M)\-_38.98R 5.00' CH- 19'45'W 35.15'(M) L=38.99'(0) C=35.16'(D) GH=N4547*15'W L=39.5'(M) R=25.00' HNS4'0'15'W M.56'(M) L=39.55'(D) CH=35.55'(D) CH=N4412'45"E(D) '(0) 25.0.E S.S .E h U.E. EXCEPTION PRDOC, 111.0 O.-. 8.0 IIIIIIII I I m Q 294.73 721.72' PUBUC ROAD PREVIOUB•Y DEDICATE PER 43 I BANDRIVEO "D°°E369�Rsg�I 10�Ls�4' �2 P-/ - / 25.0 25,00' 25,00' 25DW 25.00' 25.00' 25.00' 25.00' 25A0' 25.OD' 25.00' 25.00' 25.00' 49.C6'(D/M) 1 1 1/ 15' STORM SEWER k UTILITY EASEMENT EXCEPTION /1 PER ry % I 1 DOG. 1201MOMM.7 30' BUILDING LINE un, 44201WE 43,91'(D/M) EXCEPTION /3 PER `n S435SWW(D) DOC. 02006ROD51295 I m �o N M Q M) tD r CO ^0) O' C4 M q W CD� I 1 ' I L=198.24'(M) R=6D6o.00� = 0 O O O O O O O O 00 O O O O O p CH=N0115'35'E 198.23'(M) L=199.87'(D) CHm199.87'(0) = N n q 8 - CH=sa0.51'1z"W(D) D ^ R R R R A 6.0' LEGEND 30' BUILDING LINE P.O.B. EXCEPTO D DOC. 02012ROOD8847 1 12' PUBLIC UTUTY EASEMENT-S.JI ( ) DEED SW CORNER LOT 3e J].SB' 25.00' 25.OD' 25.00' 25.0.E 25.D0' 35.00' 25.00' 25.DD' 25.00' 25.00' 25.00' 25.00' 25.00' 25.00' 42.63' / (R) RECORD I ```AAALLL���LLL I �(/ N8951'45'W 430.241(M) (M) MEASURE 1223•(D/MY PUBLIC ROADWAY EASEMENT µ2,47' �' 1 P.O.B. PLACE OF BEGINNING SB927'02"W(0) MUNICIPAL UTILITY EASEMENT N LINE S 667.62 W 1/2 LOT 2 NW 1/4 SECTION 2-41-8 _-CONCRETE P.U.E. PUBLIC UTILITY EASEMENT MONUMENT S.S.E. STORM SEWER EASEMENT I U.E. UTILITY EASEMENT 60, 0' 60' 120' 434.06' SCALE 1" = 60, 1 I CL.TBNN'r: J. CONDON k ASSOCIATES INC. DRAIIN HY: SES CHBCE® BY: WJV SCALE: 1'=60' SSC. 2 T. 44 g, B g, HASL9 OF HEARING: PER RECORD SUBDIVISION P.I.N.: JOB NO.: 150431 IX, FPS FROWORK COMP.: BE._PG._ Al 06fAMi5 SHOWN M FEET AND DEOWL REF. 010065 PARM THOR6 MRREC16D M W F. SE CORNER W GOVT L P.O.B. EXCEPTION OOC, /2006R0051295 \ / 14.06'(D/M) N8923'16'E(D) L=1a.66'(D/M) =36.386(M) R=32.00' CH=14.55'(D/M) CH=N5615'04'W 34.45'(M) CH�N75'40'41N(M) CH=7617420NW(D)- L=21.70'(D/M) CH=21.28'(D/M EXCEPTION CHmN43Y16'30'W(M) I PER DOC. CH=43'43'31'W(D) A2006R0051295 L=17.361(D ) R=2BO,00' �. =N2527128'W(M) 17,35(D/M) LH=N16'04'346W(D) I I I _ I I I I I L=108.8V(M) R=220.00' CH=N L130B.78'(D) CH 0768'(D) CH=N13'41'10"W(D) I � I aro I I ImJI I � I I I I I I I . C; I � I I � I I12' PUBLIC UTIUTY EASEMENT I 25.0.E 42.62' 1 / DETAIL A SCALE 1"=20' 294.73 721.72' PUBUC ROAD PREVIOUB•Y DEDICATE PER 43 I BANDRIVEO "D°°E369�Rsg�I 10�Ls�4' �2 P-/ - / 25.0 25,00' 25,00' 25DW 25.00' 25.00' 25.00' 25.00' 25A0' 25.OD' 25.00' 25.00' 25.00' 49.C6'(D/M) 1 1 1/ 15' STORM SEWER k UTILITY EASEMENT EXCEPTION /1 PER ry % I 1 DOG. 1201MOMM.7 30' BUILDING LINE un, 44201WE 43,91'(D/M) EXCEPTION /3 PER `n S435SWW(D) DOC. 02006ROD51295 I m �o N M Q M) tD r CO ^0) O' C4 M q W CD� I 1 ' I L=198.24'(M) R=6D6o.00� = 0 O O O O O O O O 00 O O O O O p CH=N0115'35'E 198.23'(M) L=199.87'(D) CHm199.87'(0) = N n q 8 - CH=sa0.51'1z"W(D) D ^ R R R R A 6.0' LEGEND 30' BUILDING LINE P.O.B. EXCEPTO D DOC. 02012ROOD8847 1 12' PUBLIC UTUTY EASEMENT-S.JI ( ) DEED SW CORNER LOT 3e J].SB' 25.00' 25.OD' 25.00' 25.0.E 25.D0' 35.00' 25.00' 25.DD' 25.00' 25.00' 25.00' 25.00' 25.00' 25.00' 42.63' / (R) RECORD I ```AAALLL���LLL I �(/ N8951'45'W 430.241(M) (M) MEASURE 1223•(D/MY PUBLIC ROADWAY EASEMENT µ2,47' �' 1 P.O.B. PLACE OF BEGINNING SB927'02"W(0) MUNICIPAL UTILITY EASEMENT N LINE S 667.62 W 1/2 LOT 2 NW 1/4 SECTION 2-41-8 _-CONCRETE P.U.E. PUBLIC UTILITY EASEMENT MONUMENT S.S.E. STORM SEWER EASEMENT I U.E. UTILITY EASEMENT 60, 0' 60' 120' 434.06' SCALE 1" = 60, 1 I CL.TBNN'r: J. CONDON k ASSOCIATES INC. DRAIIN HY: SES CHBCE® BY: WJV SCALE: 1'=60' SSC. 2 T. 44 g, B g, HASL9 OF HEARING: PER RECORD SUBDIVISION P.I.N.: JOB NO.: 150431 IX, FPS FROWORK COMP.: BE._PG._ Al 06fAMi5 SHOWN M FEET AND DEOWL REF. 010065 PARM THOR6 MRREC16D M W F. SE CORNER W GOVT L P.O.B. EXCEPTION OOC, /2006R0051295 \ / 14.06'(D/M) N8923'16'E(D) L=1a.66'(D/M) =36.386(M) R=32.00' CH=14.55'(D/M) CH=N5615'04'W 34.45'(M) CH�N75'40'41N(M) CH=7617420NW(D)- L=21.70'(D/M) CH=21.28'(D/M EXCEPTION CHmN43Y16'30'W(M) I PER DOC. CH=43'43'31'W(D) A2006R0051295 L=17.361(D ) R=2BO,00' �. =N2527128'W(M) 17,35(D/M) LH=N16'04'346W(D) I I I _ I I I I I L=108.8V(M) R=220.00' CH=N L130B.78'(D) CH 0768'(D) CH=N13'41'10"W(D) I � I aro I I ImJI I � I I I I I I I . C; I � I I � I I12' PUBLIC UTIUTY EASEMENT I 25.0.E 42.62' 1 / DETAIL A SCALE 1"=20' s Vanderstappen Surveying & Engineering, Incorporated 131fi NnaM1 MnJiwn an,e,, WwuL,uk, illinuir (915)3374310 w w.vand<miw.cnm FINAL PLAT OF SUBDIVISION FIRST AMENDED PLAT TO PARK VIEW PLAZA Being an amended Plat of Subdivision of Park view Plaza, being a Subdivision of part of Lots 1 and 2 in the Northwest Quarter of Section 2, Township 44 North, Range a East of the Third Principal Meridian, according to the Plat thereof recorded November 30, 2001 as Document No. 2001 R0090743, in McHenry County, Illinois. Nunda Township, Zoned C=5 in the City of McHenry OWNER'S CERTIFICATE STATE OF IWNOIS ) ) S.S. COUNTY OF McHENRY ) This is to certify that McHenry Savings Bank Is the owner of a portion of the land described on the plat hereon drawn and shown hereon as subdivided; that he (they) has (have) caused said land to be surveyed, subdivided, staked and platted as shown hereon, for the purpose of having this plat recorded provided by law. In witness where I (we) have hereunder set my (our) hand (a) of Seal (a) this day of W A.D., 20_� McHenry Savings Bank NOTARY CERTIFICATE STATE OF IWNOIS ) ) S.S. COUNTY OF McHENRY ) I, a Notary Public in and for said County, in the State aforesaid, do hereby certify that personally known to me to be the of corporation, and personally known to me to be the of said corporation, and personally known to me to be the some persons whose names are subscribed to the foregoing instrument appeared before me this day in person and severally acknowledged that as such and signed and delivered the sold Instrument as and of said corporation, and caused the Corporate Seal of said corporation to be affixed thereto, pursuant to the authority given by the Board of Directors of said corporation as their own free and voluntary act, and as the free and voluntary act and deed of sold corporation, for uses and purposes therein set forth, Given under my hand and Notarial Seal this day of A.D., 20_. Notary Public My Commission Expires OWNER'S CERTIFICATE STATE OF IWN015 ) S.S. COUNTY OF McHENRY ) This is to certify that McDonald's USA LLC Is the owner of aportion of the land described on the plat hereon drawn and shown hereon as subdivided; that he (they) has (have) caused said land to be surveyed, subdivided, staked and platted as shown hereon, for the purpose of having this plat recorded provided by law. In witness where I (we) have hereunder set my (our) hand (a) of Seal (s) this day of A.D., 20� McDonald's USA LLC By. Attest: Mortgagee/Ilenhoder NOTARY CERTIFICATE STATE OF IWNOIS ) ) S.S. COUNTY OF McHENRY ) I, I a Notary Public In and for said County, in the State aforesaid, do hereby certify that personally known to me to be the of corporation, and personally known to ma to be the of said corporation, and personally known to me to be the same persona whose names are subscribed to the foregoing Instrument appeared before me this day In person and severally acknowledged that as such and signed and delivered the said Instrument as and of said corporation, and caused the Corporate Seal of said corporation to be affixed thereto, pursuant to the authority given by the Board of Directors of said corporation as their own free and voluntary act, and as the free and voluntary act and deed of said corporation, for uses and purposes therein set forth, Given under my hand and Notarial Seal this _day of A.D., 20 Notary Public My Commission Expires OWNER'$ CERTIFICATE kir:\f�il�PrC[s][7 S.S. COUNTY OF MCHENRY ) This is to certify that Park VIaw Plaza, LLC is the owner of a portion of the land described on the plat hereon drawn and shown hereon as subdivided; that he (they) has (have) caused said land to be surveyed, subdivided, staked and platted as shown hereon, for the purpose of having this plat recorded provided by low. In witness where I (we) have hereunder set my (our) hand (s) of Seal (s) this day of A.D., 20� Mark Ignas, Managing Member NOTARY CERTIFICATE STATE OF ILLINOIS ) S.S. COUNtt OF McHENRY ) I, a Notary Public in and for said County, in the State aforesaid, do hereby certify that personally known to me to be the of corporation, and personally known to me to be the of sold corporation, and personally known to me to be the some persons whose names are subscribed to the foregoing instrument appeared before me this day in person and severally acknowledged that as such and signed and delivered the sold instrument as and of sold corporation, and caused the Corporate Seal of said corporation to be affixed thereto, pursuant to the authority given by the Board of Directors of said corporation as their own free and voluntary act, and as the free and voluntary act and deed of said corporation, for uses and purposes therein set forth, Given under my hand and Notarial Seal this. day of A.D., 20 Notary Public My Commission Expires CLIENT: J. CONDON &ASSOCIATES. INC. DRAIIN BY: SES CHECKED HY: WJV SCALE: 1'=60SEC, 2 T. 44 R, 8 E, BASIS OF BEAmG: PER RECORD SUBDIVISION P.I.N.: JOB NO.: 150431 LD, FPS FEUDWORK COVP.: BK._PG._ A11 geTMaS 91a1M w REf MO aEOYw. yr, PMra 7)*WW NaECT D M W K MORTGAGEE'S CERTIFICATE STATE OF IWNOIS ) ) S.S COUNTY OF McHENRY ) The undersigned mortgagee hereby releases the land depicted and shown on this plat of Subdivision for thoroughfares, streets, alleys, easements and municipal and public services, and In addition thereto, such other lands that may be specifically shown on the face of said plat as having been dedicated to the City of McHenry, or to the public, from any and all mortgages and encumbrances of record In which the undersigned has any Interest. Dated this day of _ - 20� By. CRY CLERK CERTIFICATE STATE OF IWNOIS ) ) S,S COUNTY OF McHENRY ) I. City Clerk of the City of McHenry, Illinois, hereby certify that the annexed plat was presented to and by resolution duly approved by the City Council of said City at Its meeting held on 20� that all dedications to the City of McHenry, Illinois depicted thereon were accepted by the City Council on said date, and that the required bond or other guarantee has been posted for the completion of the Improvements required by the regulations of sold City, (MC-93-594) In witness thereof I have hereto set my hand and seal of the City of McHenry, Illinois, this day of 20_,. City Clerk CITY ENGINEER CERTIFICATE STATE OF IWNOIS ) ) S.S. COUNTY OF McHENRY ) Ir City Engineer of the City of McHenry, Illinois, hereby certify that the land Improvements described In the annexed plat, and the plans and specifications, if any, meet the minimum requirements of sold City. Doled at McHenry, McHenry County, Illinois, this _day of 20� City Engineer ILLINOIB DEPARTMENT OF TRANSPORTATION This plat has been approved by the Illinois Department of Transportation with respect to roadway access pursuant to Paragraph 2 of 'An Act to revise the law in relation to plats; as amended. A plan that meets the requirements contained In the Department's Policy on Permits for Access Driveways to State Highways' will be required by the Department. District Engineer SURFACE WATER DRAINAGE CERTIFICATE STATE OF ILLINOIS ) S.S. COUNTY OF McHENRY ) McHenry Savings Bank, McDonald's USA LLC, Park View Plaza, LLC, Owner(s), and 1. Professional Engineer of the Slate of Illinois, do hereby certify that to the best of our knowledge and belief that the drainage of surace waters will not be changed by the construction of this subdivision of any part thereof, or, If such changes occur, adequate provisionshowbeen made for the collection and diversion of such surface waters into public areas or drains which the subdivider has a right to use, and that such surface waters will not be deposited on adjoining land owners in such concentration as may cause damage to the adjoining property because of the construction of this subdivision. Owner (s) Registered Professional Engineer of Illinois COUNTY CLERK'S CERTIFICATE STATE OF ILUN015 ) S.S. COUNTY OF MCHENRY ) I, County Clerk in McHenry County, Illinois do hereby certify that there are no delinquent general taxes, no unpaid current general taxes, no unpaid forfeited taxes, and no redeemable tax against any of the land included in the annexed plat. I further certify that I have received all statutory fees in connection with the annexed plat. Given under my hand and seal of the County at Woodstock, Illinois, this day of 20_, A.D. N6ti3 CERTIFICATE AS TO SPECIAL ASSESSEMENTS STATE OF ILUNOIS ) S.S. COUNTY OF MCHENRY ) I, City Treasurer of the City of McHenry, Illinois, do hereby certify that there are no delinquent or unpaid currant or tarteitad spacial assessments or any deferred Installments thereof that have been apportioned against the tract of land Included in the plat. Dated at McHenry, McHenry County, Illinois, this day of 20 City Treasurer MCHENRY PLAN COMMISSION CERTIFICATE STATE OF IWNOIS ) S.S. COUNTY OF McHENRY ) I hereby certify that on the annexed plat was presented to and duly approved by the Plan Commission of the Clty of McHenry and that sold plat conforms In all respects to the requirements of the Subdivision Control Ordinance of the City of McHenry. Illinois. Chairman, Plan Commission COVENANTS, CONDITIONS AND RESTRICTIONS Corenanta and Restrictions coverNq this Plat of Subdivision here been recorded as Document No. 2001R007B364. THIS PLAT PRESENTED FOR RECORDING BY: AGREEMENT AND NOTICE RE: CASH CONTRISUTION3 TO CRY OF MCHENRY, ILLINOIS As a condition of approval of the Plat of Subdivision, the underaigned owner agrees with the City of McHenry, Illinois and all parties who shall hereafter acquire from the subdivider any land described In this Plat shall be taken and held to agree with the City of McHenry, Illinois, to comply with the terms and provisions contained In Paragraph H of Section V of the Subdivision Control Ordinance of the City of McHenry, Illinois, relating to the payment of fees for park, recreational, school and library purposes. Notice Is hereby given to all persons, Including corporations, who acquire any land from the subdivider hereof, that no application for a building permit for a residential dwelling unit will be Issued by the City of McHenry, Illinois, unless the aforesaid cash contribution has bean previously paid to the City of McHenry, Illinois, In connection with the land to which the application for building permit relates. In witness whereof, the undersigned owner has hereunto signed and sealed this instrument this day of 20� D SURVEYOR'S CERTIFICATE STATE OF IWN013 S.S. COUNTY OF McHENRY ) This is to certify that I, William J. Vanderstappen, an Illinois Registered Land Surveyor, have surveyed, subdivided and platted the following described property, located within the City of McHenry, Illinois, consisting of: Park View Plaza, being a Subdivision of part of Lots 1 and 2 in the Northwest Quarter of Section 2, Township 44 North, Range 8 East of the Third Principal Meridian, according to the Plat thereof recorded November 30, 2001 as Document No. 2001R0090743, In McHenry County, Illinois. Excepting the following 4 exceptions which are described as follows: E%CEPTION #1 Part of Lot 17 In said Park Mew Plaza, described as follows: Commencing at the Northwest comer of said Lot 17; thence South 01 degrees 06 minutes 15 seconds East (bearings based on Illinois State Plane Coordinates East Zone 1983 Datum) along the West line of said Lot 17. a distance of 4.7 feet to a bend point in sold Lot 17; thence South 05 degrees 20 minutes 15 econds East along said West line, 135.40 feet to the Place of Beginning; thence South 01 degrees 43 minutes 20 seconds East, 189.14 feet; thence South 53 degrees 21 minutes 41 conds East, 50.18 feet to a point on the South line of sold Lot 17; thence South 89 degrees 31 minutes 45 seconds West along said South line, 26.99 feet; thence Northwesterly 38.99 feet along the West line of sold Lot 17. said line being a curve to the right having a radius of 25.00 feet, the chord of said curve bears North 45 degrees 47 minutes 15 seconds West, a chord distance of 35.16 feet; thence North 01 degrees 06 minutes 15 seconds West along said West line, 29.55 feet; thence North 02 degrees 21 minutes 45 seconds East along said West line, ifi5.30 feet to the Place of Beginning, In McHenry County, Illinois. EXCEPTION ,j2 Part of Lot 1 in said Park View Plaza, described as follows: Beginning at the Southwest comer of said Lot 1; thence North Ot degrees 06 minutes 15 seconds West (bearings based In Illinois Plane Coordinates East Zone 1983 Datum) along the West line of said Lot 1, a distance of 205.96 feet; thence Northeasterly along the Northwesterly line of said Lot 1, a distance of 39.55 feet along a curve to the right having a radius of 25,00 feet, the chord of said curve bears North 44 degrees 12 minutes 45 seconds East, a chord distance of 35.55 feet; thence North 89 degrees 31 minutes 45 seconds East along the North line of said Lot 1, a distance of 24.82 feat; thence South 43 degrees 53 minutes 20 seconds West, 43.91 feet; thence Southwesterly 199.87 feet along a curve to the right having a radius of 6060.00 feet, the chord of said curve bears South 00 degrees 51 minutes 12 seconds West, a chord distance of 199.87 feet to a point on the South line of said Lot 1; thence South 89 degrees 27 minutes 02 seconds West along the South line of said Lot 1, a distance of 12.23 feet to the Place of Beginning in McHenry County, Illinois. E%CEPTION ;f3 Part of Lots 15 and 16 in said Park View Plaza, described as follows: Beginning at the Northwest corner of said Lot 16; thence South 00 degrees 28 minutes 46 seconds West (bearing med), along the West line of East Half of Government Lot 1, also being the East line of said Lotu16, a distance of 139.72 feet to a point of cusp; thence along a non —tangent curve to the left a distance of 108.78 feet, having a radius of 220.00 feet, whose chord bears North 13 degrees 41 minutes 10 seconds West, a distance of 107.68 feet; thence along a curve to the left a distance of 17.35 feet, having a radius of 280.0 feet, whose chord bears North 26 degrees 04 minutes 34 seconds West, a distance of 17.35 feet; thence along a non —tangent curve to the left a distance of 21.70 feet, having a radius of 32.00 feet, whose chord bears North 43 degrees 43 minutes 31 seconds West, a distance of 21.28 feet to the West line of said lot 16, Iso being the East line of said Lot 15, a distance of 3.6 feet from the Northeast comer of said Lot 16; thence continuing along said curve to the left a distance of 14.68 feet, having a radius of 32.00 feet, whose chord bears North 76 degrees 17 minutes 20 seconds West, -a distance of 14.50 feettothe North line of said Lot 15; thence alongsoldNorth line North 69 degrees 23 minutes 16 seconds East, a distance of 14.06 feet to the Northeast comer of said Lot 15, also being the Northwest corner of said Lot 16; thence continuing along the North Ilna of said Lot 16 North 89 degrees 23 minutes 16 seconds East, a distance of 49.06 feet to the Place of Beginning, In McHenry County, Illinois. E%CEPTION #4 Part of Lots 17 through 20 in said Park View Plaza, being a Subdivision, being described as follows: Beginning at the Northwest comer of said Lot 17; thence South 00 degrees 39 minutes 30 seconds East along the West line thereof, 3.03 feet; thence South 04 degrees 53 minutes 30 seconds East along the West line thereof, 135.40 feet to the Northerly comer of the lands described in Document No. 2012R0003165; thence South 01 degrees 16 minutes 18 seconds East along the East line thereof, 92.62 feet; thence North 04 degrees 32 minutes 50 seconds East, 76.31 feet; thence North 00 degrees 15 minutes 53 seconds West, 223.48 feet; thence South 89 degrees 44 minutes 07 seconds West, 19.45 feet to the West line of sold Lot 20; thence South 00 degrees 39 minutes 30 seconds East along the West line of said lots 18, 19 and 20. a distance of 68.93 feet to the Place of Beginning in McHenry County Illinois. as shown by the plat hereon drawn, which Is a correct and accurate representation of said survey and subdivision. All distances are shown in feet and decimals thereof. 1 further certify that all regulations enacted by the City of McHenry relative to plats and subdivisions here been complied with In the preparation of this plat, that the property covered by this Plat of Subdivision Is not located within a special flood hazard area ae identiFled for the Clty of McHenry, Illinois by the Federal Emergency Management Agency on the Flood Insurance Rate Mop, Panel No. 17111CO209J dated November 16, 2006, and that all lot comers and point of changes in alignment as shown have been found or will be placed as required by the Plat Act (Illinois Revised Statutes 2008, 7651LCS 205/1). Dated at Woodstock, Illinois, this 31st day of July, A.D., 2015. William J. 4andarstappen, No. 035=002709 VANDERSiAPPEN SURVEYING AND ENGINEERING INC 1316 N. Madison Street Woodstock, Illinois 60098 (875) 337-8310 SURVEYOR'S NOTES: 1) ALL MUNICIPAL h PUBLIC UTILITY EASEMENTS AND STORM SEWER EASEMENTS HAVE BEEN DEDICATED TO THE CITY OF McHENRY PER DOCUMENT No. 2001R0090743. 2) LOTS 1-9, LOT 17, AND LOTS 28-36 AND BANK DRIVE AND PARK PLACE HAVE BEEN IMPROVED. NO IMPROVEMENTS ARE SHOWN, 3) EASEMENT PROVISIONS RECORDED AS DOCUMENT No. 2001R0090743 RECORDER'S CERTIFICATE STATE OF IWN015 ) ) S.S. COUNTY OF MCHENRY ) This inatrument filed for record in the Recorders Office of McHenry County, Illinois, on this _ day of 20� A.D., at _ o clock_..J. and recorded as Document Number McHenry County Retarder POLITICAL AND SERVICE DISTRICTS MCHENRY ELEMENTARY DISTRICT UNIT 15 MCHENRY HIGH SCHOOL DISRICT UNIT 156 MCHENRY UBRARY DISTRICT MCHENRY FlRE DISTRICT MCHENRY POST OFFlCE fi0050-9998 NUNDA TOWNSHIP Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: September 14, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Pearl Street/Lincoln Road Improvements Phase I & II Engineering ATT: IDOT Preliminary Engineering Services Agreement for MFT Funds; IDOT Resolution for Improvement by Municipality under the Illinois Highway Code BACKGROUND: At the August 4, 2014 city council meeting, the City Council authorized staff to submit Pearl Street/Lincoln Road Improvements between Route 31 and Chapel Hill Road for federal funding through the Surface Transportation Program (STP) as distributed by the McHenry County Council of Mayors. The improvements would include intersection capacity improvements if warranted, an off-street bicycle path between the Fox River and Chapel Hill Road on Lincoln Road, sidewalk improvements to conform to the latest accessibility guidelines, curb and gutter replacement, bridge deck rehabilitation and HMA pavement removal and replacement with binder and surface courses. The McHenry County Council of Mayors placed the Pearl Street/Lincoln Road Improvements project on their Multi -year B (MYB) list for $1,500,000 of STP funds. This project is next on the list of MYB projects for construction funding as STP funds become available in 2017, 2018 or 2019. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The city is responsible for 100% of the cost of Phase I and II Engineering, The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. ANALYSIS: The Capital Improvement Program includes $175,000.00 for Phase I & II engineering for the Pearl Street/Lincoln Road Improvements funded by Motor Fuel Tax (MFT) revenues. HR Green has submitted an engineering services agreement using the Illinois Department of Transportation's required standard form for the lump sum amount of $169,200.00. Professional services provided in the agreement include preparation of contract bid plans, specifications, cost estimates and all other related work necessary for an IDOT state letting in Springfield, Illinois. HR Green will also include in the contract bid plans extending approximately thirty-five sanitary sewer stubs from the sanitary sewer main under the Lincoln Road pavement to the homeowner's property line. City staff and the City Attorney are investigating option to recapture the cost of the sanitary sewer stub installations through future annexation agreements, adoption of requiring payment upon connection or creation of a special service area assessment (SSA). RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the Preliminary Engineering Services Agreement for Motor Fuel Tax Funds with HR Green, Inc. in a lump sum amount of $169,200.00 for Pearl Street/Lincoln Road Improvement Phase I & II Engineering and the [DOT Resolution for Improvement by Municipality under the Illinois Highway Code for Pearl Street/Lincoln Road Improvement Phase I & II Engineering. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Municipality L Name City of McHenry O flurmis De HR Green, Inc. C of ThIltwOrta"M O A N Township Address McHenry L Preliminary Engineering S U 420 N.Front Street A Services Agreement L County G For T City McHenry E Motor Fuel Tax Funds A McHenry N N Section C T State Y Illinois THIS AGREEMENT is made and entered into this day of August 2015 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT", will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name 'Pearl Street and 2Lincoln Road Improvements Route ''FA0 0081 Length 1.67 Mi. 8,800 FT (Structure No. 056-3119 ) Z FAU0089 Termini Illinois Route 31 (FAP 0336) to Chapel Hill Road (FAU 0167) Description: Provide Phase I and Phase II Engineering for the Pearl Street and Lincoln Road Improvements between Illinois Route 31 and Chapel Hill Road in accordance with FHWA guidelines and [DOT policies and standards. The project will include new bike path facilities, bridge repairs, sidewalk improvements, channelization and roadway resurfacing. Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the proposed improvements herein before described, and checked below: a. ®Make such detailed surveys as are necessary for the preparation of detailed roadway plans b. Li Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation of detailed bridge plans. c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. ®Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources -Office of Water Resources Permit, Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements. f. ❑Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches. g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. h. ❑Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easement and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Note: Four copies to be submitted to the Regional Engineer Page 1 of 4 BLR 05510 (Rev. 11/06) i. ®Assist the LA in the tabulation and interpretation of the contractors' proposals j. ® Prepare the necessary environmental documents in accordance with the procedures adopted by the DEPARTMENT's Bureau of Local Roads & Streets. k. ® Prepare the Project Development Report when required by the DEPARTMENT. (2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the DEPARTMENT. (3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department. (4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the Contractor. (5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. (6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. The LA Agrees, 1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1a, ig, 1i, 2, 3, 5 and 6 the lump sum amount of b169,200.00. See Exhibits A and B. a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as b. ❑ A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Under $50,000 Percentage Fees (see note) Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. 2. To pay for services stipulated in paragraphs 1 b, 1 c, 1 d, le, 1 f, 1 h, 1j & 1 k of the ENGINEER AGREES at actual cost of performing such work plus 170 percent to cover profit, overhead and readiness to serve - "actual cost" being defined as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under the paragraph 1 b, 1 c, 1 d, 1 e, 1f, 1 h, 1j & 1 k. If the ENGINEER sublets all or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that should normally be performed by lesser -salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. Page 2 of 4 BLR 05510 (Rev. 11/06) 3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as practicable after the services have been performed in accordance with the following schedule: a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by paragraphs 1a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under "a" above. By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time as the work progresses. 4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1 a, through 1 h and prior to the completion of such services, the LA shall reimburse the ENGINEER for his actual costs plus 170 percent incurred up to the time he is notified in writing of such abandonment -"actual cost" being defined as in paragraph 2 of THE LA AGREES. 5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER for such changes on the basis of actual cost plus 170 percent to cover profit, overhead and readiness to serve -"actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that "changes" as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans and specifications. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits, agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability. Page 3 of 4 BLR 05510 (Rev. 11/06) IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized officers. Executed by the LA: ATTEST: (Seal) Executed by the ENGINEER: ATTEST: Title Project Manager Approved Date Department of Transportation Regional Engineer ;ity of McHenry of the (M un icipal ity/Township/County) State of Illinois, acting by and through its r and Citv Council Title Mavor HR Green, Inc. 420 N. Front Street McHenry, IL 60050 Title Vice President Page 4 of 4 BLR 05510 (Rev. 11/06) EXHIBIT A Phase I and Phase II Engineering Scope of Services Pearl Street &Lincoln Road Improvements IL Route 31 to Chapel Hill Road Bike Path, Bridge Repairs, ADA Sidewalk Improvements, Channelization and Roadway Resurfacing Presented to: City of McHenry Presented by: August2015 86150132 Project Understanding The project is located along Pearl Street and Lincoln Road between Illinois Route 31 and Chapel Hill Road. The approximate length of the project is 8,800 feet. The improvement will consist of new off-street bike path along Lincoln Road, Pearl Street bridge repairs, ADA sidewalk improvements along Pearl Street, intersection capacity improvements if warranted, concrete curb and gutter removal and replacement, and the resurfacing of the existing asphalt roadway. The City of McHenry submitted the Surface Transportation Program (STP) funding application through the McHenry County Council of Mayors (MCCOM) in August 2014 for consideration of funding assistance. The project was placed on the MYB list and may be eligible to move into the MCCOM program with approval of the Phase I engineering report. HR Green and the City will also pursue additional ITEP funds for streetscape enhancements along Pearl Street such as decorative lighting, landscaping amenities, and/or brick elements. We anticipate the State will announce a new call for ITEP eligible projects within the next 12-18 months. It should be noted that funding grants are very competitive as nearly every local agency faces fiscal constraints as they strive to make critical infrastructure improvements a reality. An approved Phase I Engineering Study is a priority for agencies programming future funding; and the subsequent Phase II engineering plans creates a shovel -ready' project greatly enhancing a project's ability to obtain funding assistance. Phase I and Phase II engineering will be funded with City General funds and/or Motor Fuel Tax (MFT) funds. Due to the contribution of federal funding during the construction phase of the project, the project bidding and award of the contract will be administered by IDOT. Therefore the project must be state let in accordance with the state letting schedule. Final determination regarding schedule will be coordinated with the City and MCCOM upon approval of the aforementioned Phase I Engineering Report As a federally funded project, preparation of Phase I and Phase II engineering documents must follow FHWA guidelines for processing and the project will not require a Categorical Exclusion Group II Phase I report. Hence, the project can be designed in accordance with City and MFT standards and thus the project schedule can be expedited. There will also be reduction in engineering costs as [DOT involvement would be minimal. The following scope is based on the project following FHWA polices and standards. PHASE I ENGINEERI Agreements It is our understanding that Phase I and II Engineering will be financed at least partially with MFT funds, therefore IDOT review and approval of the Agreements will be required. As the construction and construction engineering phases of the project will be federally funded, the Project Program Information Form (PPI) will be submitted to MCCOM for coordination with IDOT Local Roads to obtain Project and Job numbers. IDOT Kickoff Meeting As the Phase I and Phase II Engineering will be completed concurrently a combined kickoff meeting will be arranged. HR Green and the City will meet with the MCCOM Planning Liaison and IDOT Local Roads officials to ascertain the scope of work, project limits, and funding requirements are clearly defined to maintain the project schedule. We anticipate additional meetings with the City and frequent communication with [DOT during the development of the engineering report and the design plans and specifications. Topographic Survey HR Green will recover existing right-of-way evidence for approximately 8,800 feet along Lincoln Road and Pearl Street in McHenry, Illinois. HR Green will calculate the existing right-of-way as shown on adjacent subdivision plats to include on the base map. Roadway Survey will include the area lying within and 25 feet beyond the existing right-of-way for 8,800 feet of Pearl Street and Lincoln Road from approximately 100 feet east of the IL Route 31 intersection the Chapel Hill Road intersection. Survey will include 25 feet along adjacent side streets Court Street, Park Street, Riverside Drive, Maryville Drive, Emily Lane, Mourine Lane, Mary Lane, Rosedale Avenue, Reagan Boulevard, Hillside Lane and Eastwood Lane. Survey will include 100 feet along adjacent side streets Green Street and River Road. Survey will include existing visible features and improvements including topography and improvements lying with the right-of-way. Existing utilities will be surveyed from visible flags or markings. Storm, sanitary sewer and water main structures will be surveyed, including rim elevation, invert pipe size, direction and elevation as observed at manholes. Survey will reference existing NGS control stations, Illinois State Plane Coordinate System East Zone NAD83(2007). Elevations will be based upon NAVD88 or local benchmarks. HR Green will locate existing trees greater than six (6) inches in diameter within the project limits. Tree size and type (coniferous or deciduous) will be referenced within the topographic base map. HR Green will generate a Microstation V8 drawing of the existing features collected along the roadway according to IDOT standards. One (1) foot contours will be generated with the elevations referenced to NAVD88 (U.S. Survey Feet). HR Green will provide a Microstation V8 drawing and Geopak file with existing features and improvements within the project limits to be shown. Topographic Survey base map will show tags to existing visible utilities and features. A topographic survey plat is not required due to this surveying service being performed for our internal engineering group. No additional right-of-way or easements are anticipated; therefore work to complete Plat of Easement or Plat of Dedication is not included. Structural Engineering The existing Pearl Street over the Fox River bridge (SN 056-3119) is owned and maintained by the City of McHenry. It was constructed in 1977. It is a three span continuous steel beam structure supporting a composite concrete deck. The deck is 7.5" thick. Reinforcement bars in the deck and substructure are uncoated. The bridge is 418 feet long and carries two traffic lanes and one sidewalk. According to the current inventory data, the sufficiency rating is 82.7 (not eligible for HBP funds). The drawings indicate the bridge was designed to carry additional wearing surface of up to 2" in thickness; however, the newly replaced deck joints will not accommodate raising the deck surface. It should be noted that, given the bridge's age, these type and quantity of these deficiencies and maintenance items can increase significantly each year and it is not possible to predict the amount of work that will be needed more than a year after inspection. In general, the bridge is in good condition. The most recent (2014) biennial bridge inspection noted a number of deficiencies and maintenance items: • Deck joints were replaced in 2011 and were in good condition in 2014. However, the underside of the deck under the east abutment joint is deteriorated. • Previous leakage has also caused the ends of the beams and diaphragms under each joint (east and west abutments) to corrode and loose section. Previous inspection indicated that immediate cleaning and painting these areas would halt the corrosion before structural steel repairs are required. • The top of the deck was spalled in a few locations, especially in the west and center spans. When last inspected, this appeared to be less than 10% of the deck area (meaning that patching will be more cost effective than deck replacement). Considering the deck is nearly 40 years old, we suggested patching as a minimum but a concrete wearing surface as a preferred repair method. A HMA wearing surface on a membrane could be used but, given the 5.9% slope at each end of the bridge, it is unlikely the membrane system would last the 12 years that [DOT suggests in their Bridge Deck Overlay Selection Guide. • The surface of the south parapet is spalled. • The west slopewall is damaged. • The west approach slab and attached curb have settled due to erosion caused by a drainage problem (possibly an inlet that is not functioning properly). • Guardrail damage was noted southeast of the bridge. According to our understanding IDOT's BCR Procedures &Practices as Revised in December of 2011, this bridge repair project could be submitted to IDOT using an abbreviated BCR because it meets the criteria for a B-SMART project as outlined in the BCR Procedures. This is based on the following assumptions: 1. Bridge will be closed while the deck repairs are performed. 2. The bridge is hydraulically adequate and IDOT can be satisfied regarding the adequacy of the substructure based on the available plans and pile driving records. 3. The superstructure and substructure will continue to be rated as "6" or better up until the contract is let. The deck will continue to rate as a "Y or better until the project is let. 4. Work under the deck will be limited to cleaning and painting the bearings and 10 feet of beam ends and diaphragms at each abutment. No repairs over the water, including repairs to hanging utilities and structural steel are included. 5. Pavement, curb and gutter and drainage structure repairs near the Northwest corner of the bridge will be coordinated with the roadway drawings. 6. Repairs to the slope walls and guardrail will be indicated in plan and detailed. 7. Neoprene joint repairs will not be required based on the recent replacement and observed condition in 2014. 8. Submittals to McHenry County DOT, McHenry County Stormwater Management, McHenry County Soil and Water Conservation District, Illinois Department of Natural Resources, and Army Corps of Engineers will be not required or minimal based upon the work causing no change to the impact the bridge has on the Fox River. No change to the method of deck drainage is included. This is reasonable for a repair project but the City should be aware that any "improvements" might require upgrades to meet current policy, guidelines and/or standards. Phase I Structural Engineering work will consist of field inspection and documentation of the superstructure and deck condition as well as the minor maintenance items noted above. Other information needed for the BCR will be obtained from previous inspection reports. Note that the deck inspection will include sounding for delamination and this can best be carried out with the bridge closed to traffic for a short period. An abbreviated Bridge Condition Report that summarizes the condition of the deck, parapets and sidewalks, provides an estimate for feasible repair methods and recommends the most cost effective method. [DOT will require this in order to justify the use of Federal money for the deck repairs. The BCR approval memorandum from [DOT will be included with the Project Development report. A BLR Form 10210 (Preliminary Bridge Design and Hydraulic report) will be completed and submitted with the BCR. IDOT requires this in order to process a BCR. A BLR Form 10220 (Asbestos determination certification) will be prepared and submitted with the BCR. IDOT requires this for all BCR reviews, regardless of the type or date of construction. Preliminary Design Studies The preliminary design will consist of evaluating alternatives in terms of turn lane capacity, pedestrian access and accommodations, bike path alignment, right of way restrictions and estimated construction costs. Early coordination will be vital to ascertain the scope of work is clearly defined and that those work items requiring action from other agencies are submitted early to maintain the project schedule. The following assumptions have been made: 1. IDOT will not require any geometric improvements at IL Route 31 as it has been recently reconstructed (completed in 2015). 2. MCDOT will not require any geometric improvements at Chapel Hill Road as it has also been recently reconstructed (completed in 2012). 3. The proposed horizontal and vertical roadway geometry will be maintained as close to existing as possible. 4. Off-street bike path will be proposed along the north side of Lincoln Road from McHenry Junior High School to the Pearl Street bridge. 5. Existing sidewalk will be reviewed for replacement to meet ADA guidelines. 6. Pearl Street and Lincoln Road will be generally milled and resurfaced. 7. No additional right-of-way or easements will be required. 8. No retaining walls are anticipated. 9. Initial roadway cross sections will be developed along the proposed off-street bike path and analyzed during the Preliminary Design Study to verify the proposed improvements can be constructed within the existing right-of-way. 10. HR Green will prepare the preferred plan and profile (1" = 20' base) for submittal to IDOT for approval. 11. The roadway will remain open, one lane each direction, during construction. 12. Pedestrian crossings of Lincoln Road to McHenry Middle School and Hilltop Elementary School will be enhanced with signage and striping to provide safer crossings. Intersection Capacity and Stop Sign Warrant Analysis The proposed improvements will consider three (3) major intersections through the project corridor. • Pearl Street at Green Street • Pearl Street at Riverside Drive • Lincoln Road at River Road The Pearl Street at Green Street and the Pearl Street at Riverside Drive intersections are currently stop controlled. A stop sign warrant analysis at each intersection will be required from IDOT. A traffic capacity analysis using the latest version of Highway Capacity Software (HCS) will be performed to confirm the scope of improvements and desired level of service. It is assumed IDOT will define and process the project under 3R guidelines, therefore existing year capacity analysis will be used. The Lincoln Road at River Road intersection consists of a right -turn raised splitter island. River Road is stop controlled at the intersection, while Lincoln Road is uncontrolled. HR Green will perform existing and design year capacity analysis using the latest version of Highway Capacity Software (HCS) to determine existing deficiencies and any proposed geometric revisions. The Pearl Street at Illinois Route 31 and the Lincoln Road at Chapel Hill Road intersections were recently reconstructed under FHWA processing and IDOT guidelines. Therefore IDOT will require the previously approved Intersection Design Study (IDS) for verification the warrants and geometry meet current standards. Accident Analysis Accident data will be requested from the City for the improvement limits. Accident data will be analyzed for Years 2010 through 2014. Data from the accident reports will then be developed with accident diagrams and a summary including corrective measures and recommendations to address safety related conditions. Environmental Studies HR Green is totally conversant with the environmental requirements of a federally funded project. Review of McHenry County Wetland Maps indicates there are no wetlands wn the project limits. We understand IDOT will classify biological, cultural and wetland clearances as exempt for the proposed improvements and will not require an Environmental Study Request (ESR). Project Development Report (PDR) HR Green will prepare the necessary documentation to obtain Phase I Engineering approval. IDOT has indicated that the project will be processed as a Categorical Exclusion Group I with Report to obtain Design Approval. HR Green will prepare the BLR 22211 and necessary attachments for submittal to the City and [DOT. Utility Coordination HR Green will initiate utility coordination process during Phase I engineering by contacting utilities that have facilities along the project limits. HR Green will work with the City and private companies to obtain preliminary utility data and to categorize the needs for each utility including relocation, protect -in -place, modification or abandonment. Project Coordination and Meetings Our experience gained in completing projects for municipal clients has led us to an understanding of the critical nature of early project coordination both with public agencies and affected property owners/residents. By maintaining open levels of communication from the beginning with all of the stakeholders involved in the process, we gain access to their invaluable input and support. Early project coordination also allows us to ensure that those items requiring action from other agencies are submitted early in the project in order to maintain the project schedule. Project coordination work will include: 1. The scheduling of an initial Phase Ikick-off meeting with the City to review the overall project and scope of work to ensure that the goals and objectives of the City will be satisfied. 2. The scheduling of an initial Phase I kick-off meeting with MOT to review the project scope, limits and schedule. 3. Attendance at one FHWA coordination meeting to obtain approval on the project scope, termini and environmental processing. 4. Project documentation is also critical to project success. HR Green will prepare/distribute meeting minutes of all meetings attended which will detail the discussions of attendees along with the action required of the attendees. PHASE 11 ENGINEERING The following are several areas that HR Green feels are critical engineering activities required during the preparation of contract plans and documents and ways HR Green will address those areas. HR Green staff understands that a project's cost and schedule are controlled best by the preparation of detailed and accurate contract plans and special provisions. HR Green is fully committed to details and clarity in the preparation of plans and contract documents. Design Guidelines The Phase II Engineering and Contract Documents will be developed according to applicable IDOT and City requirements. These include the following design guidelines: • Approved Phase I Engineering; • Bureau of Local Roads (BLR) Manual; and • City Standards. HR Green has made the following assumptions associated with the Phase II engineering: 1. Improvements to City utilities, beyond structure and fire hydrant adjustments, will not be required due to the roadway improvements. It is understood that the City is wishing to extend the sanitary sewer service stubs beyond the edge of pavement at the time of this project. 2. The City will be funding the sanitary sewer service modifications with local funds. 3. No roadway lighting will be proposed. 4. No detour will be required. 5. No right-of-way documents will be prepared. 6. There are no drainage or flooding issues within the project limits. Contract Plans and Documents HR Green will develop and assemble the contract plans and special provisions for an IDOT letting. HR Green has a full service staff that can produce the roadway, bike path and bridge plans. The Contract Plans will include the following sheets: • Cover Sheet; • Index/General Notes/Standards; • Summary of Quantities; • Typical Sections; • Alignment, Ties and Benchmark; • Roadway Plan and Profile Plans, including utility adjustments; • Structural General Plan and Elevation; • General Notes and Bill of Materials sheet; • Deck Plan showing delaminated areas and spalls as well as parapet and sidewalk areas; • Deck cross section with wearing surface and repair details; • Parapet elevation with repair areas indicated as well as details; • Slope wall repair details. Approach slab repair details; • Erosion and Sediment Control Plan; • Pavement Marking and Signing; • Restoration Plans; • Miscellaneous Project Specific Details; • IDOT Standards; and • Cross -Sections every 50 feet along Pearl Street and every including driveways. Final Contract Documents will include: • Special Provisions; • Estimate of Time; • Cost Breakdown for Lump Sum Items; and • Estimate of Cost. repair 100 feet along Lincoln Road, Milestone Submittals Plans will be developed to predetermined milestones for submittal to the City and IDOT for review and approval. For a project of this type two submittals pre -final and final, would be made. The pre -final plans would be submitted to the City and IDOT for review and comment. The comments would then be incorporated into the plans and a disposition of comments submitted. Plans will also be submitted to utility companies that have facilities within the right-of-way. Pavement and Soils Investigation HR Green will retain the services of a geotechnical sub -consultant to perform the geotechnical investigation for the project. The tasks to be performed as part of the pavement and soils investigation will include pavement cores, soil borings, soil profiles, soil analysis and a geotechnical report prepared in accordance with [DOT standards for soil boring placement, analysis and report format. As a result of legislation enacted by the Illinois General Assembly and signed into law on July 30, 2010 by the Governor of Illinois, Public Act 096-1416, regulating disposal of Clean Construction or Demolition Debris (CCDD1, requires a certification from an Illinois registered Professional Engineer that soils generated during construction activities are uncontaminated. IDOT will require necessary certifications be completed prior to granting project approval. IDOT requires the special waste certification along non- State routes to be the responsibility of the Local Agencies, HR Green will coordinate and obtain certification for the Pearl Street and Lincoln Road improvements. Utility Coordination We anticipate utility relocation prior to construction in order to accommodate the proposed off-street bike path along Lincoln Road. The HR Green Team will continue the utility coordination process during Phase II engineering by sending roadway plans to private utility companies. If necessary, utility coordination meetings can be held with the impacted utilities to review and discuss the conflicts, resolutions and scheduling. This coordination will allow the utilities to design and relocate their facilities in a way that is compatible with the proposed design. Just as important, the utilities can then complete their design relocations in a timely manner to prevent construction delays. Maintenance of Traffic Analysis An analysis of how the proposed improvements will be constructed will be conducted and the maintenance of traffic and facilities will be discussed with the City. It is assumed applicable IDOT Highway Standards will be used for traffic control and protection during construction and a detour plan will not be required. Access for the schools, residents and local businesses will be maintained at all times during construction. It is anticipated that construction may require day -time lane closures. Maintenance -of -traffic control specifications and notes will identify and detail the allowable contractor operations, and required traffic control devices will be included in the bidding documents. Construction sequencing procedures will be detailed in the plans and specifications to ensure that two (2) vehicle lanes are provided at the end of each work day. Erosion Control An erosion control plan will be prepared that makes recommendations to control erosion and retain sediment on the construction site. Erosion control measures and best management practices will include silt fence or filter socks, and temporary seeding and mulching plans. Pavement Design HR Green will coordinate with the City to design a full depth Hot Mix Asphalt (HMA) pavement that meets City and IDOT standards. City Utility Modifications HR Green will coordinate with the City to design extensions to the existing sanitary sewer stubs that will extend past the edge of pavement and that meets City standards. Special Provisions HR Green will prepare contract special provisions for the project. The document will include Supplemental, Recurring, BDE, District 1, and project specific special provisions. The project specific special provisions will be written to cover any items not covered by the Standard Specifications for Road and Bridge Construction. Estimate of Time The estimate of time will be developed based upon pay items and quantities and will be used to develop the number of working days or completion date for the project. Project Coordination and Meetings Our experience gained in completing projects for municipal clients has led us to an understanding of the critical nature of early project coordination both with public agencies and affected property owners/residents. Early project coordination also allows us to ensure that those items requiring action from other agencies are submitted early in the project in order to maintain the project schedule. Project coordination work will include: 1. Phase II kick-off meeting with IDOT to review the project scope and schedule. 2. Project review meeting on -site with the City to review the project and obtain input. 3. Project documentation is also critical to project success. The HR Green Team will prepare/distribute meeting minutes of all meetings attended which will detail the discussions of attendees along with the action required of the attendees. Exhibit B Ill-Ift HR Green Inc. Project City of McHenry PRIME/SUPPLEMENT COST PLUS FIXED FEE COST ESTIMATE OF CONSULTANT SERVICES OVERHEAD RATE COMPLEXITY FACTOR DATE DF 824-034 REV 12/04 07/30/15 ITEM MANHOURS (A) PAYROLL (B) OVERHEAD & FRINGE BENF (C) IN-HOUSE DIRECT COSTS (D) FIXED FEE (E) Outside Direct Costs (F) SERVICES BY OTHERS (G) DBE TOTAL (H) TOTAL (B-G) %OF GRAND TOTAL Phase I Engineering 538 20y650,19 35,105,32 993.12 73640,57 643389.20 38.06% Phase 11 Engineering 801 1 30,492.12 517836,60 15200,00 11,282,08 109000,00 1043810,80 61.94% TOTALS 13391 513142.301 863941,921 2,193,121 183922,65 0.00 103000,00 6.661 169,200.00 100,00% Printed 7/30/2015 H RG reen Man -Hour Estimate Pearl Street /Lincoln Ave — Phase I & II Job Number: 86150132 Date: September 2015 Exhibit B TASK Personnel MAN- HOURS LABOR COST PHASE Project Coordination & Meetings Principal 13 $2,802.80 Project Manager 24 $3,807682 Project Engineer 27 $3,783624 Admin. 7 $605.22 Subtotal: 71 $10,999.08 Project Analysis Project Director 20 $4,307040 Project Manager 38 $5,324.56 Project Engineer 107 $11,251049 Design Technician 79 $7,805099 Admin. 10 $864.60 Subtotal: 254 $2%554.04 Survey Project Manager 4 $815.16 Land Surveyor 204 $22,045.92 Subtotal: 208 $22,861.08 Direct Costs Subs 0 $975.00 Total: 533 PHASE I Total: $64,389.20 PHASE 11 Project Coordination & Meetings Principal 9 $1,940.40 Project Manager 7 $1,080680 Project Engineer 17 2/287406 Admin. 4 $345.84 Subtotal: 37 $5,654M Project Design Project Director 16 $3,449960 Sr. Project Manager 32 $6,854664 Project Manager 185 $25,942616 Project Engineer 292 $281292.32 z Exhibit B Design Technician 230 $22,726030 Admin. 8 $691.68 Subtotal: 763 $87,95630 Direct Costs (includes Soils Investigation Sub) Subs 0 $11,200.00 Total: 800 PHASE II Total: $104,810.80 PROJECT TOTAL: $1691200.00 Based upon our understanding of the project detailed in this Contract, the above is a summary of man- hours and costs associated with the project. Hrgmhnas\\O:\86150132\Proposal\ex-081415-Exhibit_A-Man-hour estimate-Phasel&I I.docx H m Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the CITY COUNCIL Council er President and Board of Tr ntees CITY of MCHENRY Citya-er `�'' that the following described street(s) be improved under the Illinois Highway Code: Illinois Name of Thorou hfare Route From To Pearl Street and FAU 0081 Illinois Route 31 FAP 0336 Chapel Hill Road FAU 0167 Lincoln Road FAU 0089 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of phase I and phase II engineering for the Pearl Street and Lincoln Road improvements which includes roadway resurfacing, bridge repairs, bike path facilities and sidewalk i and shall be constructed variable and be designated as Section wide 2. That there is hereby appropriated the (additional ❑Yes ®No) sum of One Hundred Sixty Nine Thousand Two Hundred Dollars and XX/1 Dollars ( $169,200.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract and, Specify Contract e�-Bay 6abe� BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved Date Department of Transportation Regional Engineer I, Janice Jones Clerk in and for the City of McHenry County of McHenry hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council Council at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) BLR 09111 (Rev. 11/06) BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of phase I and phase II engineering for the Pearl Street and Lincoln Road improvements which includes roadway resurfacing, bridge repairs, bike path facilities and sidewalk i and shall be constructed variable and be designated as Section wide 2. That there is hereby appropriated the (additional ❑Yes ®No) sum of One Hundred Sixty Nine Thousand Two Hundred Dollars and XX/1 Dollars ( $169,200.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract and, Specify Contract e�-Bay 6abe� BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved Date Department of Transportation Regional Engineer I, Janice Jones Clerk in and for the City of McHenry County of McHenry hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council Council at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) BLR 09111 (Rev. 11/06) Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: September 14, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Bull Valley Road Phase II Engineering ATT: IDOT Preliminary Engineering Services Agreement for MFT Funds; IDOT Resolution for Improvement by Municipality under the Illinois Highway Code BACKGROUND: At the January 6, 2014 meeting, the City Council authorized a Professional Services Agreement with HR Green for Phase I engineering of the Bull Valley Road improvements. The Illinois Department of Transportation (IDOT) required the intersection of Curran Road and Bull Valley Road be evaluated for a possible roundabout design as part of Phase I engineering. The McHenry County Council of Mayors awarded up to $749,346 of STP funds for Bull Valley Road Improvements. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The city is responsible for 100% of the cost of Phase I and II Engineering. The Capital Improvement Program includes $66,000 for Phase II engineering for Bull Valley Road Improvements funded by Motor Fuel Tax (MFT) revenues. ANALYSIS: There were three main alternatives discussed during the development of improvements at the intersection of Bull Valley and Curran Road. It should be noted the City initially explored the addition of auxiliary turn lanes while maintaining the stop sign condition on Curran Road. This option was superseded by design development as accident reports and traffic counts dictated the installation of controlled intersection measures such as a roundabout or traffic signal. The three main considerations were cost, right-of-way (ROW) and future development: Construction Cost Consideration Traffic Signal Intersection = $1.3 million Roundabout = $2 million The roundabout introduces more proposed pavement (pavement construction v. widening and resurfacing), additional storm sewer and street lighting when compared to the traditional traffic signal intersection. ROW Consideration Traffic Signal Intersection ROW needs = 1.24 acres Roundabout ROW needs = 5.95 acres Future Development Roundabouts can be viewed as detrimental to commercial development as site entrances are diverted far from the intersection. Long-range transportation plans call for Curran Road to become a form of a bypass, or mitigation route. Future ROW considerations have been previously negotiated with adjacent developers. The roundabout would not easily adapt to a future 4th leg for development of a new local road or a future 4 lane road to the south. Dependent upon future project studies the traditional traffic signal intersection could be more adaptable to future conditions and acceptance of a fourth leg. Both the proposed signalized intersection and the roundabout will operate equally. Level of Service (LOS) = B. Due to the additional cost, additional required right-of-way (ROW) and effects on future development of a constructing a roundabout at the intersection of Bull Valley Road and Curran Road, staff and the City Engineer recommend proceeding with a signalized intersection. The Capital Improvement Program includes $66,000.00 for Phase I engineering for the Bull Valley Road Improvements funded by Motor Fuel Tax (MFT) revenues. HR Green has submitted an engineering services agreement using the Illinois Department of Transportation's required standard form for the lump sum amount of $65,278.75. Professional services provided in the agreement include preparation of contract bid plans, specifications, cost estimates and all other related work necessary for an IDOT state letting in Springfield, Illinois. It is estimated that the contract documents will be prepared to meet a March 2016 IDOT letting. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the Preliminary Engineering Services Agreement for Motor Fuel Tax Funds with HR Green, Inc. in a lump sum amount of $65,278.75 for Phase II Engineering and the IDOT Resolution for Improvement by Municipality under the Illinois Highway Code for Bull Valley Road Improvement Phase II Engineering. Municipality L Name City of McHenry O`►" c3[i11EiPiE CO HR Green, Inc. C Township A N Address McHenry S 420 N.Front Street Preliminary Engineering U County A Services Agreement L City y G For T McHenry E Motor Fuel Tax Funds A McHenry N N Section C T State 14-00078-00-CH Y Illinois THIS AGREEMENT is made and entered into this day of June 2015 between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT', will be used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS. Section Description Name 'Bull Valley Road at 2Curran Road Intersection Improvements Route 'FAU 3860 Length z. FAU0084 0.57 Mi. 3,000.00 FT (Structure No. NA Termini ' 1,000 feet west of Curran Rd to 1,000 feet east of Curran Rd. 2Bull Valley Rd to 1,000 feet north of Bull Valley Rd Description: Provide Phase II Engineering for the Bull Valley Road at Curran Road Intersection Improvements. The project will include engineering of design plans, specifications and estimates in preparation for a state letting in accordance with IDOT policy. Agreement Provisions The Engineer Agrees, 1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the proposed improvements herein before described, and checked below: a. ❑Make such detailed surveys as are necessary for the preparation of detailed roadway plans bI ❑Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation of detailed bridge plans. c. ❑ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations are to be made in accordance with the current requirements of the DEPARTMENT. d. ❑Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources -Office of Water Resources Permit, Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work agreements. f. ❑Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types) and high water effects on roadway overflows and bridge approaches. g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction. h. ❑Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction easement and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Note: Four copies to be submitted to the Regional Engineer BLR 05510 (Rev. 11/06) Page 1 of 4 i. ® Assist the LA in the tabulation and interpretation of the contractors' proposals j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the DEPARTMENT's Bureau of Local Roads & Streets. k. ❑ Prepare the Project Development Report when required by the DEPARTMENT. (2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the DEPARTMENT. (3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department. (4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even though final payment has been received by him. He shall give immediate attention to these changes so there will be a minimum delay to the Contractor. (5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and without restriction or limitations as to their use. (6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him and will show his professional seal where such is required by law. The LA Agrees, 1. To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs ia, 1g, 1i, 2, 3, 5 and 6 the lump sum amount of $65,278.75. See Exhibit A and B. a. ❑ A sum of money equal to approved by the DEPARTMENT. percent of the awarded contract cost of the proposed improvement as b. ❑ A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by the DEPARTMENT based on the following schedule: Schedule for Percentages Based on Awarded Contract Cost Awarded Cost Under $50,000 Percentage Fees (see note) Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum. 2. To pay for services stipulated in paragraphs 1 b, 1 c, 1d, le, 1f, 1 h, 1j & 1 k of the ENGINEER AGREES at actual cost of performing such work plus 171 percent to cover profit, overhead and readiness to serve - "actual cost" being defined as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may sublet all or part of the services provided under the paragraph 1 b, 1 c, 1 d, 1 e, 1 f, 1 h, 1j & 1 k. If the ENGINEER sublets all or part of this work, the LA will pay the cost to the ENGINEER plus a five (5) percent service charge. "Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the work. The classifications of the employees used in the work should be consistent with the employee classifications for the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that should normally be performed by lesser -salaried personnel, the wage rate billed for such services shall be commensurate with the work performed. Page 2 of 4 BLR 05510 (Rev. 11/06) 3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as practicable after the services have been performed in accordance with the following schedule: a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by paragraphs 1 a through 1 g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost. b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under "a" above. By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, maybe made from time to time as the work progresses. 4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services provided for in paragraphs 1 a, through 1 h and prior to the completion of such services, the LA shall reimburse the ENGINEER for his actual costs plus 171 percent incurred up to the time he is notified in writing of such abandonment -"actual cost" being defined as in paragraph 2 of THE LA AGREES. 5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will pay the ENGINEER for such changes on the basis of actual cost plus 171 percent to cover profit, overhead and readiness to serve -"actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that "changes" as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate set of plans and specifications. It is Mutually Agreed, 1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits, agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services partially completed in accordance with Section 4 of THE LA AGREES. 3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100 percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and approved by the LA and the DEPARTMENT. 4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability. Page 3 of 4 BLR 05510 (Rev. 11/06) IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized officers. Executed by the LA: ATTEST: City Clerk (Seal) Executed by the ENGINEER: City of McHe State of Illinois, acting by and through its Mayor and City Council Title HR Green, Inc. 420 N. Front Street ATTEST: McHe Title Project Manager Title Approved Date Department of Transportation IL 60050 Vice President Page 4 of 4 BLR 05510 (Rev. 11/06) EXHIBIT A Phase II Engineering Scope of Services Bull Valley Road at Curran Road Intersection Improvements Presented to: City of McHenry Presented by: H RG reen June 2015 Project Understanding The project is located at the intersection of BUII Valley Road and Curran Road within the corporate limits of the City of McHenry. The project limits include Bull Valley Road 1,000 feet west of Curran Road to 1,000 east of Curran Road, and Curran Road from its intersection with Bull Valley Road to 1,000 feet north of Bull Valley Road. The total combined length of the study area is 3,000 feet. The existing three -leg intersection consists of a two lane pavement in each direction with aggregate shoulders and drainage ditches. Curran Road is stop controlled at Bull Valley Road and experiences extensive backups at peak times. The improvement will consist of new traffic signals at the intersection, pavement widening to provide channelization in the form of left and right turn lanes, hot -mix asphalt resurfacing, drainage accommodations, pavement markings and landscape restoration. The City of McHenry has secured federal STU funds for the construction of the project through the McHenry County Council of Mayors (MCCOM). Phase I engineering design is targeting a summer 2015 approval date from [DOT. Due to the contribution of federal funding during the construction phase of the project, the project bidding and award of the contract will be administered by IDOT. Therefore the project must be state let by March 2016 so that construction can be completed in 2016. In accordance with the state letting schedule, Pre -Final plans, specifications and estimates must be submitted to IDOT by October 9, 2015. Final plans, specifications and estimates must be submitted to [DOT by December 7, 2015. Final determination regarding schedule will be coordinated with the City and MCCOM upon approval of the aforementioned Phase I Engineering Report. As a federally funded project, Phase II engineering services must be completed according to FHWA requirements in addition to applicable State and Local requirements. Phase II Engineering tasks required for a federally funded project include the preparation of contract bid plans, specifications, cost estimates, and all other related work necessary for a state letting in Springfield. Preparation of the Phase II Engineering plans and documents will follow City of McHenry and IDOT policies, standards and procedures. PHASE 11 ENGINEERING The following are several areas that HR Green feels are critical engineering activities required during the preparation of contract plans and documents and ways HR Green will address those areas. Agreements It is our understanding that Phase II Engineering will be financed at least partially with MFT funds, therefore IDOT review and approval of the Agreements will be required. As the construction and construction engineering phases of the project will be federally funded, the Project Program Information Form (PPI) will be updated and submitted to MCCOM for coordination with IDOT Local Roads. Additionally the Local Agency Agreement will be prepared and coordinated with IDOT in preparation of a state letting. Phase II Kickoff Meeting HR Green and the City will meet with the MCCOM Planning Liaison and IDOT Local Roads officials to ascertain the scope of work, project limits, and funding requirements are clearly defined to maintain the project schedule. We anticipate additional meetings with the City and frequent communication with [DOT during the development of the design plans and specifications. Pavement and Soils Investigation HR Green will retain the services of a geotechnical sub -consultant to perform the geotechnical investigation for the project. The tasks to be performed as part of the pavement and soils investigation will include pavement cores, soil borings, soil profiles, soil analysis and a geotechnical report prepared in accordance with IDOT standards for soil boring placement, analysis and report format. Utility Coordination We anticipate utility relocation prior to construction in order to accommodate the proposed pavement widening. The HR Green Team will continue the utility coordination process during Phase II engineering by sending roadway plans to private utility companies. If necessary, utility coordination meetings can be held with the impacted utilities to review and discuss the conflicts, resolutions and scheduling. This coordination will allow the utilities to design and relocate their facilities in a way that is compatible with the proposed design. Just as important, the utilities can then complete their design relocations in a timely manner to prevent construction delays. Design Guidelines HR Green staff understands that a project's cost and schedule are controlled best by the preparation of detailed and accurate contract plans and special provisions. FIR Green is fully committed to details and clarity in the preparation of plans and contract documents. The Phase II Engineering and Contract Documents will be developed according to applicable IDOT and City of McHenry requirements. These include the following design guidelines: • Approved Phase I Engineering; • Bureau of Local Roads (BLR) Manual; • IDOT Traffic Signal Design Guidelines; and • City of McHenry Standards. HR Green has made the following assumptions associated with the Phase II engineering: 1. Improvements to City utilities, beyond structure and fire hydrant adjustments, will not be required. 2. No roadway lighting will be proposed. 3. No temporary traffic signals will be proposed. 4. No detour will be required. 5. The proposed traffic signals will not be interconnected to Crystal Lake Road as part of these improvements. 6. No right-of-way documents will be prepared. Contract Plans and Documents HR Green will develop and assemble the contract plans and special provisions for an IDOT letting. HR Green has a full service staff that can produce the roadway, traffic signal, and drainage plans. The Contract Plans will include the following sheets: • Cover Sheet; • Index/General Notes/Standards; • Summary of Quantities; • Typical Sections; • Alignment, Ties and Benchmark; • Roadway Plan and Profile Plans; • Erosion and Sediment Control Plan; • Drainage and Utilities Plan and Profile Plans; • Intersection Grading Details; • Pavement Marking, Signing and Restoration Plans; • Traffic Signal Plans and Details; • Miscellaneous Project Specific Details; • IDOT Standards; and • Cross -Sections every 50 feet, including field entrances/driveways. Final Contract Documents will include: • Special Provisions; • Estimate of Time; • Cost Breakdown for Lump Sum Items; and • Estimate of Cost. Milestone Submittals Plans will be developed to predetermined milestones for submittal to the City and IDOT for review and approval. For a project of this type two submittals prefinal and final, would be made. The prefinal plans would be submitted to the City and IDOT for review and comment. The comments would then be incorporated into the plans and a disposition of comments submitted. Plans will also be submitted to utility companies that have facilities within the right-of-way. Traffic Signal Design HR Green will prepare traffic signal plans. These services include: 1. Verifying placement of traffic signal equipment according to IDOT District 1 Traffic Signal Design Guidelines. 2. Preparing traffic signal plans showing location of traffic signal equipment. 3. Traffic signal posts, poles, signal head housings, visors, and metal backplates will be painted black. 4. New detector loops will be appropriately sized and placed in accordance with IDOT District 1 Traffic Signal Design Guidelines. Maintenance of Traffic An analysis of now the proposed improvements will be constructed will be conducted and the maintenance of traffic and facilities will be discussed with the City. It is assumed applicable IDOT Highway Standards will be used for traffic control and protection during construction and a detour plan will not be required. It is anticipated that construction may require day -time lane closures. Maintenance -of -traffic control specifications and notes will identify and detail the allowable contractor operations, and required traffic control devices will be included in the bidding documents. Construction sequencing procedures will be detailed in the plans and specifications to ensure that two (2) vehicle lanes are provided at the end of each work day. Erosion Control An erosion control plan will be prepared that makes recommendations to control erosion and retain sediment on the construction site. Erosion control measures and best management practices will include silt fence or filter socks, and temporary seeding and mulching plans. As a certified community it is assumed the City of McHenry will review and provide the storm water permit for this project. Pavement Design HR Green will coordinate with the City to design a full depth Hot Mix Asphalt (HMA) pavement that meets City and IDOT standards. Special Waste As a result of legislation enacted by the Illinois General Assembly and signed into law on July 30, 2010 by the Governor of Illinois, Public Act 096-1416, regulating disposal of Clean Construction or Demolition Debris (CCDD), requires a certification from an Illinois registered Professional Engineer that soils generated during construction activities are uncontaminated. IDOT will require necessary certifications be completed prior to granting project approval. IDOT requires the special waste certification along non - State routes to be the responsibility of the Local Agencies. HR Green will coordinate and obtain certification for the intersection improvements. Special Provisions HR Green will prepare contract special provisions for the project. The document will include Supplemental, Recurring, BDE, District 1, and project specific special provisions. The project specific special provisions will be written to cover any items not covered by the Standard Specifications for Road and Bridge Construction. Estimate of Time The estimate of time will be developed based upon pay items and quantities and will be used to develop the number of working days or completion date for the project. Project Coordination and Meetings Our experience gained in completing projects for the City of McHenry has led us to an understanding of the critical nature of early project coordination both with City Staff and affected property owners/residents. As development over the course of Phase I Engineering, HR Green has a complete understanding of the City's goals and challenges this intersection improvement presents. Frequent meetings and project coordination also allows us to ensure that those items requiring action are submitted early in the project to maintain the project schedule. Project coordination work will also include: 1. Phase II kick-off meeting with IDOT and MCCOM to review the project scope and schedule. 2. Project review meeting on -site with City Staff to review the project scope and obtain input. 3. Project documentation is also critical to project success. The HR Green Team will prepare/distribute meeting minutes of all meetings attended which will detail the discussions of attendees along with the action required of the attendees. Work Hours Cost Project Coordination & Meetings 37 $53314244 Roadway, Drainage & Traffic Signal Design 391 $423839918 Contract Specifications & Estimates 40 $53497,46 Quality Control / Quality Assurance 16 $33075.67 Direct Costs (geotechnical, mileage, printing) - $85552,00 Total $65,278.75 O:\86150131 \Proposal\sos-040315-Trans.docx Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the CITY COUNCIL of the Council or D,-^s,a^^+ ..Rd Board of Trustees CITY of MCHENRY Illinois City, T^WI:i-G� that the following described street(s) be improved under the Illinois Highway Code: Name of Thorou hfare IRoute From To Bull Valley Road FAU 3860 at Curran Road (FAU 0084 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of phase II Engineering for the Bull Valley at Curran Road intersection improvements which includes roadway widening and traffic signal improvements, and be designated as Section and shall be constructed variable 14-00078-00-CH wide 2. That there is hereby appropriated the (additional ®Yes ❑ No) sum of Sixty Five Thousand Two Hundred Seventy Eight Dollars and 75/100------------------------------------------------------------------- Dollars( $653278,75 ) for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract ;and, Specify Contract e�Bay-6abe� BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved Date Department of Transportation Regional Engineer Clerk in and for the City of McHenry County of McHenry ,hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council COunCii ^r D+ .,nr! Q..., r.+ ..F Tri i..i...,�. at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) BLR 09111 (Rev. 11/06) HRGreen Man -Hour Estimate Bull Valley Rd at Curran Rd —Phase II Job Number: 86150131 Date: June 2015 Exhibit A TASK Personnel MAN- HOURS LABOR COST Project Coordination & Meetings Principal 8 $1,724.80 Project Manager 17 $2,453.36 Project Engineer 8 $790045 Admin. 4 $345.83 Subtotal: 37 $5,314.44 Project Design Project Director 8 $1,698.24 Project Manager 103 $141432.34 Project Engineer 280 $26,708,60 Subtotal: 391 $42,839M Specifications Project Manager 38 $5,324055 Admin. 2 $172691 Subtotal: 40 $5,497.46 QC/QA Principal 8 $1,724080 Project Director 2 $424.56 Project Manager 6 $926031 Subtotal: 16 $3,075.67 Direct Costs Subs 0 $8,55100 Total. 484 Contract Total: $65,278.75 Based upon our understanding of the project detailed in this Contract, the above is a summary of man- hoursand costs associated with the project. Hrgmhnas\\O:\86150131\Proposal\ex-080715-Exhibit_A-Man-hour estimate-Phasell.docx u Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: September 14, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE: Adoption of an Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges ATT: Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges (Lined and Final Versions) Updated Rate/Debt Service Comparison for Class 1 Users Summary: The purpose of this agenda item is for the adoption of an Ordinance adjusting water and sewer rates to levels that are appropriate to fund existing operating, maintenance and capital improvement costs to the water and sewer systems and to implement a fixed debt service charge for funding an Illinois Environmental Protection Agency ([EPA) Water Pollution Control Loan that will be used for the decommissioning of the Central Wastewater Treatment Plant and its consolidation with the South Wastewater Treatment Plant. Background: At its June 1, 2015 meeting, Council continued a discussion from a May 11, 2015 meeting regarding the adjustment of water and sewer rates to fund existing operating and maintenance costs and to fund future capital improvements to the system. This discussion was guided by a Water and Sewer Rate Analysis that was conducted by HR Green, Inc. in 2013. Previous methodologies used to adjust water and sewer rates were based either on comparisons with surrounding communities or on a financial index, and not on the actual operational, maintenance and capital improvement needs of the municipality. These adjustments are not only needed to ensure that appropriate revenues are derived to operate, maintain and improve the existing water and sewer systems but, in terms of sewer rate adjustments, as a condition of The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. eligibility for an IEPA Water Pollution Control Loan, to be used to fund the decommissioning of the Central Wastewater Plant and its consolidation with the South Wastewater Plant. The proposed rate structure reviewed by Council on June 1st was the result of input provided by Council at the previous May 11th meeting. Also at the June 1st meeting, Council approved an Ordinance authorizing the City of McHenry to borrow funds from the IEPA Water Pollution Control Loan Program in an amount not to exceed $35,000,000, and authorized staff to seek competitive bids for the decommissioning of the Central Wastewater Treatment Plant and consolidation with the South Wastewater Treatment Plant. On August 17, 2015, City Council approved a motion to accept and authorize the Mayor to sign a Notice of Intent to Accept the bid of and award a construction contract for the McHenry Sanitary Wastewater Treatment Facility Consolidation Project to Williams Brothers Construction, Inc. in the amount of $30,180,000 subject to IEPA approval, and to authorize the Mayor to sign, after IEPA approval, the construction contract itself, Notice of Award, Notice to Proceed and any other documents necessary to implement the terms of the construction contract. Once this action was taken, the Notice of Intent to Accept bid and the bid documents from Williams Brothers Construction, Inc. were sent to the IEPA for review. With this approval, the total project costs (less the 24" forcemain portion of the project) are identified as follows. Williams Brothers Bid $30,180,000 Engineering Design $13325,188 Engineering Construction $1,443,000 Contingency (required by IEPA) $651,812 Project Total $331600,00 At this time, prior to the completion of the IEPA review of -the Notice of Intent to Accept and Williams Brothers Construction, Inc. documents (estimated at September 20, 2015)1 the City must have adopted water and sewer rates and a debt service mechanism for the IEPA loan as previously described. What is being proposed for consideration and recommended for adoption at the September 14, 2015 City Council Meeting is an Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges. This proposed Ordinance, drafted by Counsel McArdle with input from the City Administration, seeks to update and align various sections of Chapter 26 of the Municipal Code and to identify water and sewer rates as well as debt service and other fees, to be paid by users of the City's water and sewer system — both inside and outside of the City Limits, and for metered and non - metered accounts. Please note that only those sections of Chapter 26 which are relevant to 2 water and sewer rates and/or debt service charges which require amendment based on recommended rates are presented in this Ordinance. In other words, the Ordinance does not include language from the entirety of Chapter 26. The rates included in the proposed Ordinance are the same as those previously presented to Council however the debt service fees for the IEPA Water Pollution Control Loan have been adjusted lower to account for a loan amount of $33,600,000 as distinct from the $35,000,000 loan request as approved on June 1, 2015. In summary, the proposed Ordinance includes the following elements: • Section 26-0. Combine Waterworks and Sewerage System; Definitions Rewrite of this section of the Municipal Code to define the various user groups to which the new rate structures apply. • Section 26-24. Waterworks User Rates Identification that existing water rates shall continue through January 31, 2016, after which time the new water rates of $3.48/1,000 gallons for Class 1 users (within City Limits) and $3.73/1,000 gallons for Class 2 users (within City Limits) shall take effect (February 1, 2016). The water charges for users outside of the City Limits are also adjusted here. In addition, the $2.00 (within City Limits) base charge for water shall be implemented as of February 1, 2016. • Section 26-140. Sewer user service charges, costs for metered users. Defines that existing sewer rates shall continue through January 31, 2016, after which time the new sewer rates of $3.64/1,000 gallons for Class 1 users (within City Limits) and $3.52 for Class 2 and 3 users (within City Limits) shall take effect (February 1, 2016). The sewer charges for users outside of the City Limits are also adjusted here. In addition, the $4.00 base charge for sewer shall be implemented as of February 1, 2016. Paragraph (6) of this section also introduces and defines the new fixed debt service charge for the IEPA Water Pollution Control Loan based on user types (Class 1, 2, 3) and whether these users are located inside or outside of the City Limits. Again, as previously identified, the fixed debt service charge is based on a revised loan amount of $33,600,000 and is introduced for all user classifications over a three (3) year period, beginning February 1, 2016. For Class 1 users, which includes all residential users, this fixed debt service fee will be $10.22 bi-monthly for the period February 1, 2016-January 311 2017; $20.44 bkmonthly for the period February 1, 2017-January 31, 2018; and $30.66 bi-monthly for the period February 1, 2018 thereafter until the IEPA Water Pollution Control Loan is paid in full. Payment amounts for other user classifications and/or for users outside of the city limits and but are defined in the ordinance. Attached is an updated rate/debt service comparison of existing charges and proposed new charges for Class 1 users. 3 • Section 26441. Sewer user service charges for unmetered users. This section defines charges for unmetered users within and outside of the city limits based on the new water and sewer rates. Important items of note. First, the proposed amendments include language that ensures that user accounts are billed for fixed debt service charges even when accounts are "inactive" with the City. This was a strong desire of the City Council for inclusion. Second, the City Administration will annually analyze water and sewer rates to ensure that they are appropriate to continue to fund operating, maintenance and capital improvement costs. Failure to do so will only result in an underfunded water and sewer fund and future substantial increases in rates. Finally, the City Administration will develop an informational letter to be sent to users of the water and sewer system that identifies and explains the need for water and sewer rate increases and the new fixed debt service charge. This letter will be mailed before the end of September, giving users four (4) months notice prior to the implementation of the new rates. Upon adoption of the new rates and fixed debt service fee per this proposed Ordinance, and upon approval of the Notice of Intent to Accept bid and bid documents by the IEPA, the construction contract with Williams Brothers Construction and the IEPA loan documents will be executed and the decommissioning/consolidation project can begin. Recommendation: If Council concurs, it is recommended that a motion be made to adopt an Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges. f:� ORDINANCE IN 2015 - An Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. WHEREAS, At its June 1, 2015 meeting, the City Council continued a discussion from a May 11, 2015 meeting regarding the adjustment of water and sewer rates to fund existing operating and maintenance costs and to fund future capital improvements to the system. This discussion was guided by a Water and Sewer Rate Analysis that was conducted by HR Green, Inc. in 2013. Previous methodologies used to adjust water and sewer rates were based either on comparisons with surrounding communities or on a financial index, and not on the actual operational, maintenance and capital improvement needs of the municipality. These adjustments are not only needed to ensure that appropriate revenues are derived to operate, maintain and improve the existing water and sewer systems but, in terms of sewer rate adjustments, as a condition of eligibility for an IEPA Water Pollution Control Loan, to be used to fund the decommissioning of the Central Wastewater Plant and its consolidation with the South Wastewater Plant. The proposed rate structure reviewed by Council on June I" was the result of input provided by Council at the previous May 11ffi meeting. Also at the June lst meeting, Council approved an Ordinance authorizing the City of McHenry to borrow funds from the IEPA Water Pollution Control Loan Program in an amount not to exceed $35,000,000, and authorized staff to seek competitive bids for the decommissioning of the Central Wastewater Treatment Plant and consolidation with the South Wastewater Treatment Plant. On August 17, 2015, City Council approved a motion to accept and authorize the Mayor to sign a Notice of Intent to Accept the bid of and award a construction contract for the McHenry Sanitary Wastewater Treatment Facility Consolidation Project to Williams Brothers Construction, Inc. in the amount of $30,180,000 subject to IEPA approval, and to authorize the Mayor to sign, after IEPA approval, the construction contract itself, Notice of Award, Notice to Proceed and any other documents necessary to implement the terms of the construction contract. Prior to the completion of the IEPA review of the Notice of Intent to Accept and Williams Brothers Construction, Inc. documents (estimated at September 20, 2015), the City must have adopted water and sewer rates and a debt service mechanism for the IEPA loan as previously described. This Ordinance Amends Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges cleans up various sections of Chapter 26 of the Municipal Code and identifies water and sewer rates as well as debt service and other fees, to be paid by users of the City's water and sewer system — both inside and outside of the City Limits, and for metered and non -metered accounts. The rates included in this Ordinance provide for the debt service fees for the IEPA Water Pollution Control Loan have been adjusted lower to account for a loan amount of $33,600,000 versus the $35,000,000 original loan request. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Aldermen of the City of McHenry, McHenry County, Illinois, as follows: Combined Waterworks and Sewerage System User Service Charges, Page 1 SECTION l: Section 26-0 Combined Waterworks and Sewerage System (MC-99-730) shall be amended in its entirety to read as follows: Sec. 26-0. Combined Waterworks and Sewerage System; Definitions The City's waterworks and sanitary sewerage treatment facilities are a combined waterworks and sewerage system. The following definitions shall apply to the various articles and divisions of this Chapter 26: CLASS 1 USES: These uses shall consist of residential, commercial, industrial, condominium and apartment uses. CLASS 2 USES: These uses shall consist of nursing home, congregate care and hospital uses. CLASS 3 USE: The sole use within this class is the property located at 1401 North Avenue, McHenry, Illinois. COMMERIAL USER: A user whose property, location or operation consists of transit lodging, retail or wholesale establishments or places engaged in selling merchandise or rendering services. DEBT SERVICE CHARGE: The amount to be paid each billing period for payment of outstanding interest, principal and coverage of a loan, bond, etc. INDUSTRIAL USER: A user whose property, location or operation involves manufacturing activities involving the mechanical or chemical transformation of materials of substance into products. RESIDENTIAL USER: All dwelling units such as houses, mobile homes, apartments and permanent multi -family home dwellings which are connected and able to utilize water through a meter from the City's waterworks system. UNIT: Each building or part thereof for which a certificate of occupancy has been issued by the City. USER: Each residential dwelling unit (whether in asingle-family, duplex ormulti-family residential building), or a commercial, industrial or other building unit, which utilizes water through a meter from the City's water system or contributes, causes or permits the contribution of wastewater into the City's public sewer. (Transient guest rooms in motels and hotels and patient rooms in hospitals, congregate care facilities and nursing homes shall not be considered residential units.) SECTION 2: Paragraphs A) and B) of Section 26-24 relating to waterworks of the McHenry Municipal Code shall be amended as follows: Sec. 26-24. Waterworks User Rates. A) The following user service rates are established for the use of and for the service supplied by the City waterworks system which shall be billed on a bi-monthly basis. B) Water user rates shall be as follows through January 31, 2016: Within Corporate Limits: First 4,000 gallons Each succeeding 1,000 gallons Outside Corporate Limits: First 4,000 gallons Each succeeding 1,000 gallons $12.44 $3.11/1,000 gals $18.64 $4.66 /1,000 gals Water user rates shall be as follows on or and after February 1, 2016: Combined Waterworks and Sewerage System User Service Charges, Page 2 Within the corporate limits of the City: Class 1 uses: Class 2 uses: Outside corporate limits of the City: Class 1 uses: Class 2 uses: $3.48 per 1,000 gallons; and $3.73 per 1,000 gallons. $5.22 per 13000 gallons; and $5.60 per 1,000 gallons. In addition, each user within the City's corporate limits shall pay a $2.00 base charge with each bi- monthly invoice which shall be applied to operations and maintenance and capital costs associated with the City's waterworks system. Each user outside the City's corporate limits shall pay a $3.00 base charge with each bi-monthly invoice which shall be applied to operations and maintenance and capital costs associated with the City's waterworks system. In the event that a user's water account with the City is inactive, such user shall nonetheless still be billed for such base charge even in the absence of any use of water. In the event that City water is being utilized through a single water meter with more than one different category of user, the type of user category utilizing the largest percentage of water at such location shall be the category on which the applicable rate for such category shall be paid for all such water utilized at such location, despite other, different categories of users utilizing water through such meter. SECTION 3: The following sections of Section 26-140 of the McHenry Municipal Code shall be amended as follows: Sec. 26-140. Sewer user service charges, costs for metered users. (a) The following user service rates are established for the metered use of and for the service supplied by the City sewerage works which shall be billed on a bi-monthly basis. (2) Reserved (f) Basic user rates shall be reflected in the May billing year for metered service. (1) Within Corporate Limits: The current Basic User Rate per 1,000 gallons used is $3.49 through January 31, 2016. Outside the Corporate Limits: The current Basic User Rate per 1,000 gallons used is $5.24 through January 31, 2016. Effective on and after February 1, 2016, the sewer rates shall be as follows for metered uses: Within the Corporate Limits of the City: Class 1 uses: $3.64 per 1,000 gallons; and Class 2 and 3 uses: $3.52 per 1,000 gallons. Outside Corporate Limits of the City: Class 1 uses: $5.46 per 1,000 gallons; and Class 2 and 3 uses: $5.28 per 1,000 gallons. Combined Waterworks and Sewerage System User Service Charges, Page 3 In addition, on and after February 1, 2016, each user of City sewer services within the City's corporate limits shall pay a base fee of $4.00 bi-monthly to be applied toward capital projects such as replacement and upgrade of existing facilities associated with the City's sewer treatment and distribution system as well as operating and maintenance expenses associated with such system. On and after February 1, 2016, each user of City sewer services outside the City's corporate limits shall pay a base fee of $6.00 bi-monthly to be applied toward capital projects such as replacement and upgrade of existing facilities associated with the City's sewer treatment and distribution system as well as operating and maintenance expenses associated with such system. In the event that a user's account with the City is inactive, such user shall still be billed for such base fee even in the absence of any use of sewer services. (2) The treatment service surcharge rate for sewer users whose wastewater exceeds 240 mg/1 of BOD5 shall be $0.21 per pound in excess of 0.20 pounds per 1,000 gallons. (MC-94-624) (3) The treatment service surcharge rate for sewer users whose wastewater exceeds 275 mg/1 of suspended solids shall be $0.13 per pound of suspended solids in excess of 0.23 pounds per 1,000 gallons. (MC-94-624) (4) For all users within the corporate limits of the City, there is hereby established a "2010C Fixed Debt Service Charge" of $6.00 bi-monthly to be applied to the $5,665,000 general obligation bonds, Series 2010C, issued by the City. In the event that a user's account with the City is inactive, such user shall still be billed for such 2010C Fixed Debt Service Charge even in the absence of any use of sewer services. (5) For all users outside the corporate limits of the (ity, there is hereby established a "2010C Fixed Debt Service Charge" of $9.00 bi-monthly to be applied to the $5,665,000 general obligation bonds, Series 2010C, issued by the City, except as otherwise provided by an intergovernmental agreement approved by the City. In the event that a user's account with the City is inactive, such user shall still be billed for such 2010C Fixed Debt Service Charge even in the absence of any use of sewer services. (6) In addition, for each user (metered and non -metered) of the City's sewerage works, there is hereby established an "2015 IEPA Fixed Debt Service Charge" in the following amount, to be paid bi-monthly to the City, and the revenues received from this IEPA Fixed Debt Service Charge shall be solely dedicated to the repayment of the loan received by the City from the Illinois Environmental Protection Agency, pursuant to its Water Pollution Control Loan Program, in accordance with City Ordinance No. 154 731, dated February 1, 2015, adopted by the City Council on February 1, 2015: Within Corporate Limits of the City for Class 1 uses: From February 1, 2016 through January 31, 2017: $10.22; From February 1, 2017 through January 31, 2018: $20.44; and From February 1, 2018 and thereafter: $30.66. Outside Corporate Limits of the City for Class 1 uses: From February 1, 2016 through January 31, 2017: $15.33; From February 1, 2017 through January 31, 20180 $30.66; and From February 1, 2018 and thereafter: $45.99. Within Corporate Limits of the City for Class 2 uses: From February 1, 2016 through January 31, 2017: $835.23; From February 1, 2017 through January 31, 2018: $1,670.46; and From February 1, 2018 and thereafter: $2,505.69. Combined Waterworks and Sewerage System User Service Charges, Page 4 Outside Corporate Limits of the City for Class 2 uses: From February 1, 2016 through January 31, 2017M From February 1, 2017 through January 31, 2018: From February 1, 2018 and thereafter: Within Corporate Limits of the City for Class 3 uses: From February 1, 2016 through January 31, 2017: From February 1, 2017 through January 31, 2018: From February 1, 2018 and thereafter: $1,252.85; $2,505.69; and $3,758.54. $1,169.32; $2,338.64; and $3,507.96. (7) In the event that a user's account with the City is inactive, such user shall still be billed for such IEPA Fixed Debt Service Charge even in the absence of any use of sewer services. (g) The total sewer user service charge shall be computed according to the following formula: C=W(B)+BC+DC+DU+X+P Where: C =Total Sewer User Service Charge B =Basic User Rate W = Water Use Per 1,000 gallons X = Surcharges for Excess Strength P = Penalties DC =Fixed Debt Service Charge DU = SRF Debt Service Charge BC = Base Charge SECTION 4: Section 26-141 of the McHenry Municipal Code is amended to read as follows: Sec. 26-141. Sewer user service charges for unmetered users. (a) All non -metered users of wastewater facilities within the corporate limits of the City shall pay a flat bi- monthly rate. The charge for non -metered users located within the corporate limits are as follows until January 31, 2016: 2010C Fixed debt service charge $ 6.00 Variable debt service charge $ 5.71 Basic user charge $35.11 Total per billing cycle $46.82 (b) All non -metered users of wastewater facilities within the corporate limits of the City shall pay the following flat bi-monthly rate on and after February 1, 2016: 2010C Fixed debt service charge $ 6.00 Basic user charge $36.40 Total per billing cycle $42.40 (c) Non -metered users outside the corporate limits of the City shall pay the following flat rate charges per bi-monthly billing period through January 31, 2016. Charges for non -metered users may be billed in monthly increments if service was received for a portion of a bi-monthly period on a pro-rata basis in increments of one-half of a bi-monthly period: Combined Waterworks and Sewerage System User Service Charges, Page 5 2010C Fixed debt service charge $ 9.00 Variable debt service charge $ 8.57 Basic user charge $52.67 Total per billing cycle $70.24 (d) All non -metered users of wastewater facilities outside the corporate limits of the City shall pay a flat bi-monthly rate. Charges for non -metered users may be billed in monthly increments if service was received for a portion of a bi-monthly period on a pro-rata basis in increments of one-half of a bi- monthly period. The charges for non -metered users located outside the corporate limits of the City utilizing City sewer service areas are as follows on and after February 1, 2016: 2010C Fixed debt service charge $ 9.00 Basic user charge $54.60 Total per billing cycle $63.60 (e) All non -metered users shall pay such the 2015 IEPA Fixed Debt Service Charge referenced in Section 26-140(f)(6) unless prohibited by an intergovernmental agreement approved by the City. (f) In the event that a user's account with the City is inactive, such user shall still be billed this rate in the absence of any use of sewer services. SECTION 5: Section 26-142 of the McHenry Municipal Code is hereby deleted in its entirety. SECTION 6: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 8: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Ayes: Nays: Absent: Abstain: (SEAL) ATTEST: City Clerk Janice C. Jones Passed: Approved: Published: APPROVED: Mayor Susan E. Low Z:\M\McHenryCityoflOrdinances\W aterUserCharges. ord. doc Combined Waterworks and Sewerage System User Service Charges, Page 6 CERTIFICATION I, JANICE C. JONES, do hereby certify that I am the duly appointed, acting and qualified Clerk ofthe City of McHenry, McHenry County, Illinois, and that as such Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Alderman of said City of McHenry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry, held on the day of , 2015 the foregoing Ordinance entitled An Ordinance Amending Section 26-24, User Rates, and Amending Section 26-7B, Definitions, to the McHenry County Municipal Code Regarding Water User Service Charges was duly passed by the Mayor and Aldermen ofthe City of McHenry. The pamphlet form of Ordinance No. 2015- ,including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was available from the City Clerk, commencing on the day of , 2015, and will continue for at least 10 days thereafter. Copies of such Ordinance are also available for public inspection upon request in the office of the City Clerk. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. Given under my hand and the official seal of the City of McHenry this day of , 2015. Janice C. Jones City of McHenry, McHenry County, Illinois (SEAL) ORDINANCE N0.2015 - An Ordinance Amending Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. WHEREAS, At its June 1, 2015 meeting, the City Council continued a discussion from a May 11, 2015 meeting regarding the adjustment of water and sewer rates to fund existing operating and maintenance costs and to fund future capital improvements to the system. This discussion was guided by a Water and Sewer Rate Analysis that was conducted by HR Green, Inc. in 2013. Previous methodologies used to adjust water and sewer rates were based either on comparisons with surrounding communities or on a financial index, and not on the actual operational, maintenance and capital improvement needs of the municipality. These adjustments are not only needed to ensure that appropriate revenues are derived to operate, maintain and improve the existing water and sewer systems but, in terms of sewer rate adjustments, as a condition of eligibility for an IEPA Water Pollution Control Loan, to be used to fund the decommissioning of the Central Wastewater Plant and its consolidation with the South Wastewater Plant. The proposed rate structure reviewed by Council on June I" was the result of input provided by Council at the previous May 11'' meeting. Also at the June Ist meeting, Council approved an Ordinance authorizing the City of McHenry to borrow funds from the IEPA Water Pollution Control Loan Program in an amount not to exceed $355000,000, and authorized staff to seek competitive bids for the decommissioning of the Central Wastewater Treatment Plant and consolidation with the South Wastewater Treatment Plant. On August 17, 2015, City Council approved a motion to accept and authorize the Mayor to sign a Notice of Intent to Accept the bid of and award a construction contract for the McHenry Sanitary Wastewater Treatment Facility Consolidation Project to Williams Brothers Construction, Inc. in the amount of $30,180,000 subject to IEPA approval, and to authorize the Mayor to sign, after IEPA approval, the construction contract itself, Notice of Award, Notice to Proceed and any other documents necessary to implement the terms of the construction contract. Prior to the completion of the IEPA review of the Notice of Intent to Accept and Williams Brothers Construction, Inc. documents (estimated at September 20, 2015), the City must have adopted water and sewer rates and a debt service mechanism for the IEPA loan as previously described. This Ordinance Amends Various Sections of Chapter 26 of the McHenry Municipal Code relating to Water and Sewer Rates and Debt Service Charges cleans up various sections of Chapter 26 of the Municipal Code and identifies water and sewer rates as well as debt service and other fees, to be paid by users of the City's water and sewer system — both inside and outside of the City Limits, and for metered and non -metered accounts. The rates included in this Ordinance provide for the debt service fees for the IEPA Water Pollution Control Loan have been adjusted lower to account for a loan amount of $33,600,000 versus the $35,000,000 original loan request. Combined Waterworks and Sewerage System User Service Charges, Page 1 NOW, THEREFORE, BE TT ORDAINED by the Mayor and Aldermen of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Section 26-0 Combined Waterworks and Sewerage System (MC-99-730) shall be amended in its entirety to read as follows: Sec. 26-0. Combined Waterworks and Sewerage System; Definitions The City's waterworks and sanitary sewerage treatment facilities are a combined waterworks and sewerage system. The following definitions shall apply to the various articles and divisions of this Chapter 26: CLASS 1 USES: These uses shall consist of residential, commercial, industrial, condominium and apartment uses. CLASS 2 USES: These uses shall consist of nursing home, congregate care and hospital uses. CLASS 3 USE: The sole use within this class is the property located at 1401 North Avenue, McHenry, Illinois. COMMERIAL USER: A user whose property, location or operation consists of transit lodging retail or wholesale establishments or places engaged in selling merchandise or rendering services. INDUSTRIAL USER: A user whose property, location or operation involves manufacturing activities involving the mechanical or chemical transformation of materials of substance into products. RESIDENTIAL USER: All dwelling units such as houses, mobile homes, apartments and permanent multi -family home dwellings which are connected and able to utilize water through a meter from the City's waterworks system. UNIT: Each building or part thereof for which a certificate of occupancy has been issued by the City. USER: Each residential dwelling unit (whether in asingle-family, duplex or multi -family residential building). or a commercial, industrial or other building unit, which utilizes water through a meter from the City's water system or contributes, causes or permits the contribution of wastewater into the City's public sewer. (Transient guest rooms in motels and hotels and patient rooms in hospitals, congregate care facilities and nursing homes shall not be considered residential units.) SECTION 2: Paragraphs A) and B) of Section 26-24 relating to waterworks of the McHenry Municipal Code shall be amended as follows: Sec. 26m24. Waterworks User Rates. waterworks systern which shall be billed • onthly basis. Effeetive Febmaily These ratesi shall h,A- a- B) Wateruser rates shall be . . • 1 eaeh year- based upen the Chieage,4ea Consumer Pfiee Index Annual Average and shall be subjeet to Within Crate Limits: . .. Combined Waterworks and Sewerage System User Service Charges, Page 2 • -- Formatted: Font: Not Italic - - Formatted: Font: 11 pt, Underline color: Auto H,,..-...•.-N6,r„-i+�.... fl.,r,� �l'Li,..r i...� Ali H J. First 4,000 gallons $12.44 Each succeeding 1,000 gallons $3,11/1.000 gals • �• f ff . TV Vp,V,gi irst 111 _gallons $18,64 ach succeeding 111 .. 111 gals Within the�tjrnr�rate Iltttitm nfthe �Ity; ,,.:- Formatted: Font: 11 pt, Underline III ��Yi9. � - Formatted: Space After: 0 pt ___-- Formatted: Font: 11 pt, Underline Formatted: Font: Bold Formatted: Underline .-- Formatted: Underline. and capital costs associate�wi_th the Citv's waterworks sXstem In th�aycnt that a user's water account with the Citv is inactive such user shall nonetheless still be billed for such base charge even in the absence of any use of water. In the event that City water is being utilized -through a single water meter with more than onedifferent category df user, the type of user category utilizing the largest erp centage of water at such location shall be the category on which the applicable rate for such_catmory shall be paid for all such water utilized at such location, despite other, different categories of users utilizing water through such meter. * * * �----- Formatted: Space After: 12 pt SECTION 3: The following sections of Section 26-140 of the McHenry Municipal Code shall be amended as follows: Sec. (a) 26-140. Sewer The followint; user service charges, user service rates are costs for metered established for the users. metere f21 Reserved Combined Waterworks and Sewerage System User Service Charges, Page 3 (f) Basic user rates shall be reflected in the May billing year for metered service. �1x �`�•� �'�'-~•�~', 1998, basie aser- Fates shaH be used in the eempuWien of metefed sewer user smFiees. These f4es shell be..eFleeted in the May billing eeeh ..ee.. theFeeAef: (MC O2 581, NIG 94 624 MG O'7 693 R41. 001;n 01 026;n 02 023;n 03 01e.n nn 01e.n 05 026.n nc n16n 07 019;n 09 014.n 09 011R 09 . > e e e (1) The baste user ehe-ee rate shell he adjusted e.,.,ttelh, eff etive Febm ~r 1 2001 and a ------ Formatted: Indent: Hanging: V Febmai:y 1' thereafter based upon the Chieage,kre.a G-ensamer Wiee hadex Annual Average 9 and shall he subjeet t apAwal review by City Gett«e:l Within Corporate Limits: The current Basic User Rate per 1,000 gallons used is $3.49 through January 31, 2016. Outside the Corporate Limits: The current Basic User Rate per 1,000 gallons used is $5.243 through January 31, 2016. Effective on and after February 1, 2016, the sewer rates shall be as follows for metered usesthe following eategeries of sewer uses ,,.h:eh e metered: Within the bride -Corporate Limits of the City: Class I uses: $3.64 per 1,000 gallons; and Class 2 and 3 uses: $3.52 per 1,000 gallons. Outside Corporate Limits of the Citv: Class I uses_ ___________________________________________ _ __ $5.46_per 1,000_gallmS;_and _..... ----- Formatted: No underline Class 2 and 3 uses: $5.28 per 1,000 gallons. In addition. on and after February 1.2016. each user of Ciri sewer services within the Ciri's corporate limits shall pav a base fee of $4.00 bi-monthly to be applied toward capital projects such as replacement and uperade of existing facilities associated with the City's sewer treatment and distribution system as well as operating and maintenance expenses associated with such system. On and after February 1, 2016, each user of City sewer services outside the City's corporate limits shall pay a base fee of $6.00 bi-monthly to be applied toward capital associated with such system. In the event that a user's acceunt with the City is inactive, such user shall still be billed for such base fee even in the absence of any use of sewer services. (2) The treatment service surcharge rate for sewer users whose wastewater exceeds 240 mg/1 of BOD5 shall be $0.21 per pound in excess of 0.20 pounds per 1,000 gallons. (MC-94-624) (3) The treatment service surcharge rate for sewer users whose wastewater exceeds 275 mg/1 of suspended solids shall be $0.13 per pound of suspended solids in excess of 0.23 pounds per 1,000 gallons. (MC-94-624) (4) For all users within the corporate limits of the City, there is hereby established a "2010C Fixed Debt Service Charge" of $36.00 bi-monthly to be applied to the $5,665,000 general obligation bonds. Series 2010C, issued by the City. In the event that a user's account with the City is inactive, such user shall still be billed for such 2010C Fixed Debt Service Charge even in the absence of any use of sewer services. per user plus a Usage Debt ee~.:ee Charge of $0.35 per 1,000 gallons of mrater used-. Combined Waterworks and Sewerage System User Service Charges, Page 4 (5) For all users outside the corporate limits of the City, there is hereby established a "2010C Fixed Debt Service Charge" of $4309.00 bi-monthly to be applied to the $5,665,000 eg neral obligation bonds. Series 2010C, issued by the Citv, except as otherwise provided by an City is inactive, such user shall still be billed for such 1 1 _ • ��.ekb�4u ofeeven (61 In addition, for each user (metered and non -metered) of the Citv's sewerage works, there is _ hereby established an "2015 IEPA Fixed Debt Service Charge" in the following amount, to be paid bi-monthly to the City, and the revenues received from this IEPA Fixed Debt Service Charge shall be solely dedicated to the repayment of the loan received by the City from the Illinois Environmental Protection Agency, pursuant to its Water Pollution Control Loan Program, in accordance with City Ordinance No. 154 73 1. dated February 1, 2015, adopted by the City Council on February 1, 2015: Within Corporate Limits of the City for Class 1 uses: From February 1, 201a througg January 31, 2017: $10.22; From February 1, 2017 through January 31, 2018: $20.44, and From February 1, 2018 and thereafter: $30.66. _ Outside Corporate Limits of the City for Class 1 uses: From February 14 2016 throw January 31, 2017: $15.332 From February 1, 2017 through January 31, 2018: $30.660, and From February 1, 2018 and thereafter: $45.99. Within Corporate Limits of the City for Class 2 uses: From February 1, 2018 and thereafter: $2,505.69. Outside Corporate Limits of the City for Class 2 uses: From February 1, 2016 through January 31.2017: $1,252.85; From February 1, 2017 through January 31, 2018: $2,505.69; and From February 1, 2018 and thereafter: $3,758.54, Within Corporate Limits of the City for Class 3 uses: From February 1, 2016 throw January 31, 2017: $1,169.32; From February 1, 2017 through January 31, 2018: $2,338.64; and From Februaa l, 2018 and thereafter: $3,507.96. (7) In the event that a user's account with the City is inactive, such user shall still be billed for such IEPA Fixed Debt Service Charge even in the absence of any use of sewer services. The total sewer user service charge shall be computed according to the following formula: C=W(B)+BC+DC+DU+X+PE — Where: C =Total Sewer User Service Charge B =Basic User Rate�ka�ge W = Water Use Per 1,000 gallons Combined Waterworks and Sewerage System User Service Charges, Page 5 Formatted: Underline X =Surcharges for Excess Strength P = Penalties DC =Fixed Debt Service Charge DU = SRF U&ige-Debt Service Charge BC =Base Charge SECTION 4: Section 26-141 of the McHenry Municipal Code is amended to read as follows: wr .TAI=DMW41ff9TAI=IMV I1 (a) All non -metered users of wastewater facilities within the corporate limits of the City shall pay a flat bi- monthly rate. The charge for non -metered users located within the corporate. limits are as follows until__, Formatted: Underline January 31, 2016 effe ^'"•p. 111 511 i . 2010C Fixed debt service charge $ 6.00 Variable debt service charge It 5.71 Basic user charge $35.11 Total per billing cycle $46.82 (b) All non -metered users of wastewater facilities within the corporate limits of the City shall �ay the following flat bi-monthly rateton and after Febru 1, 2016: Formatted: underline --- ------------------------------------------------------------------ 2010C Fixed debt service charge $ 6.00 Basic user charge $36.40 Total per billing cycle $42.40 (c) Non -metered users outside the corporate limits of the City shall pay the following flat rate charges per bi-monthly billing_period�hrough January 31, 2016. Charges for non -metered users maybe billed in ____ _--- Formatted: underline monthly increments if service was received for a portion of a bi-monthlyperiod on a pro -rats basis in increments of one-half of a bi-monthly period: 201 OC Fixed debt service charge $ 9.00 Variable debt service charge $ 8.57 Basic user charge $52.67 Total per billing cycle $70.24 (d) All non -metered users of wastewater facilities outside the corporate limits of the City shall pay a flat bi-monthly rate. Charges for non -metered users may be billed in monthly increments if service was received for a portion of a bi-monthly period on a pro-rata basis in increments of one-half of a bi- monthly period. The charges for non -metered users located outside the corporate limits of the City utilizing City sewer service areas are as followson and after February 1, 2016: - Formatted: Underline 2010C Fixed debt service charge $ 9.00 Basic user charge $54.60 Total per billing cycle $63.60 (e) All non -metered users shall pay such the 2015 IEPA Fixed Debt Service Charge referenced in Section 26-140(f)(6) unless prohibited by an intergovernmental agreement approved by the City. (f) In the event that a user's account with the City is inactive, such user shall still be billed this rate in the ------ Formatted: Indent: Hanging: 0.25" absence of any use of sewer services. Combined Waterworks and Sewerage System User Service Charges, Page 6 SECTION 5: Section 26-142 of the McHenry Municipal Code is hereby deleted in its entirety. MWM SECTION 6: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 8: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Ayes: Nays: Absent: Abstain: (SEAL) ATTEST: City Clerk Janice C. Jones Passed: _ Approved: Published: APPROVED: Mayor Susan E. Low Z:\M1McHenryCityoflOrdinances\WaterUserCharges.ord.doc Combined Waterworks and Sewerage System User Service Charges, Page 7 CERTIFICATION I, JANICE C. JONES, do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of McHenry, McHenry County, Illinois, and that as such Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Alderman of said City of McHenry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry, held on the day of , 2015 the foregoing Ordinance entitled An Ordinance Amending Section26-24, User Rates, andAmending Section 26- 7B, Definitions, to the McHenry County Municipal Code Regarding Water User Service Charges was duly passed by the Mayor and Aldermen of the City of McHenry. The pamphlet form of Ordinance No. 2015- ,including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was available from the City Clerk, commencing on the day of 2015, and will continue for at least 10 days thereafter. Copies of such Ordinance are also available for public inspection upon request in the office of the City Clerk. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. Given under my hand and the official seal of the City of McHenry this day of 2015. Janice C. Jones City of McHenry, McHenry County, Illinois (SEAL) WATER/SEWER RATE ANALYSIS - CLASS 1 USERS ONLY 09/14/15 Current Water/Sewer Rate Structure Proposed Water/Sewer Rate Structure Water Water 15t 4,000 gallons = $12.44 Base Charge for Capital = $2.00 Per gallon over 4,000 = $3.11 Per gallon rate = $3.48 Sewer Sewer Per gallon rate = $3.49 Base Charge for Capital = $4.00 Per gallon rate = $3.64 Debt Service Charge for Existing Bond Payments = $6.00 Debt Service Charge for Existing Bond Payments = $6.00 Debt Service Charge for IEPA Loan (1" Year)* _ $10.22 Example #1: 2,000 gallons metered Example #1: 2,000 gallons metered Water (base charge only) $12.44 Water Base Charge for Capital $2.00 Sewer ($3.49 x 2) $6.98 Water Metered Charge ($3.48 x 2) $6.96 Existing Debt Service Charge $6.00 Sewer Base Charge for Capital $4.00 Sewer Metered Charge ($3.64 x 2) $7.28 Existing Debt Service Charge $6.00 IEPA Debt Service Charge (Year 1)* $10.22 Total Water/Sewer for 2-month period $25.42 Total Water/Sewer for 2-month period $36.46 Example #1: 4,000 gallons metered Example #1: 4,000 gallons metered Water (base charge only) $12.44 Water Base Charge for Capital $2.00 Sewer ($3.49 x 4) $13.96 Water Metered Charge ($3.48 x 4) $13.92 Existing Debt Service Charge $6.00 Sewer Base Charge for Capital $4.00 Sewer Metered Charge ($3.64 x 4) $14.56 Existing Debt Service Charge $6.00 IEPA Debt Service Charge (Year 1)* $10.22 Total Water/Sewer for 2-month period $32.40 Total Water/Sewer for 2-month period $50.70 Example #2: 10,000 gallons metered Example #2: 10,000 gallons metered Water (base charge) $12.44 Water Base Charge for Capital $2.00 Water ($3.11 x 6) $18.66 Water Metered Charge ($3.48 x 10) $34.80 Sewer ($3.49 x 10) $34.90 Sewer Base Charge for Capital $4.00 Existing Debt Service Charge $6.00 Sewer Metered Charge ($3.64 x 10) $36.40 Existing Debt Service Charge $6.00 IEPA Debt Service Charge (Year 1)* $10.22 Total Water/Sewer for 2-month period $72.00 Total Water/Sewer for 2-month period $93.42 IEPA Debt Service Charge Year 2 = $20.44 bi-monthly IEPA Debt Service Charge Years 3 and thereafter = $30.66 bi-monthly Janice C. Jones, City Clerk City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 nes@ci.mchenry.il.us EXECUTIVE SESSION DATE: September 14, 2015 TO: Mayor and City Council FROM: Janice C. Jones, City Clerk RE: Semi -Annual Review of Executive Session Meeting Minutes Pursuant to the Illinois Open Meetings Act, asemi-annual review of minutes and recordings of all closed executive sessions that have not yet been released for public review must be conducted. The determination of which minutes, if any that may be released is based on the advice of legal counsel and the Act permits the destruction of executive session recordings that exists more than 18 months since the date of the closed session. On the advice of legal counsel; in Open Session it is recommended a motion is made to approve the attached Resolution authorizing the following actions: a) Approval of Executive Session minutes: 02/16/15 Semi -Annual Review of Executive Session Minutes 03/02/15 Employment Matters 04/20/15 Employment Matters 06/15/15 Employment Matters b) Release of the Executive Session minutes as the need for confidentiality no longer exists: 03/16/09 Employment Matters (FOP Unit II CBA) 06/15/09 Litigation (Local 150 Grievances) O1/11/10 Litigation (Local 150 Grievances) 08/16/10 Litigation (Local 150 Settlement Agreements) O1/31/I1 Employment Matters (FOP Unit II CBA) O1/20/14 Litigation (TitleMax) 04/21/14 Employment Matters (City Administrator Evaluation) 02/16/15 Semi -Annual Review of Executive Session Minutes 03/02/15 Employment Matters (FOP Unit I & Local 150 CBA) 04/20/15 Employment Matters (FOP Unit I & Local 150 CBA & Admin./Director Evaluations) 06/15/15 Employment Matters (Local 150) c) Approve the need for confidentiality still exists for any Executive Session minutes not released d) Approve the destruction of executive session recordings that exists more than 18 months since the date of the closed session. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a custonser-oriented, efficient, and ftscally responsible manner. R-15- RESOLUTION WHEREAS, the Illinois Open Meetings Act specifies that Executive Session minutes be reviewed at least once every six months; and WHEREAS, upon advice from Counsel, the McHenry City Council recommends approval of the following Executive Session Minutes: and; 02/16/15 Semi -Annual Review of Executive Session Minutes 03/02/15 Employment Matters 04/20/15 Employment Matters 06/15/15 Employment Matters WHEREAS, upon advice from Counsel, the McHenry City Council recommends release of the following Executive Session Minutes as the need for confidentiality no longer exists; and 03/16/09 Employment Matters O6/15/09 Litigation O1/11/10 Litigation 08/16/10 Litigation O1/31/11 Employment Matters O1/20/14 Litigation 04/21/14 Employment Matters 02/16/15 Semi -Annual Review of Executive Session Minutes 03/02/15 Employment Matters 04/20/15 Employment Matters 06/15/15 Employment Matters WHEREAS, upon advice from Counsel, the need for confidentiality still exists for any Executive Session minutes not released. NOW THEREFORE, BE IT RESOLVED as specified in the Illinois Open Meetings Act that authorization is hereby granted to approve the destruction of Executive Session recordings that exists more than 18 months since the date of the closed session. BE IT FURTHER RESOLVED that a copy of this Resolution shall be made a permanent part of the City Council minutes. PASSED AND APPROVED this 14`�' day of September 2015. VOTING AYE: VOTING NAY: NOT VOTING: AB STAIN: ABSENT: Susan E. Low, Mayor ATTEST: Janice C. Jones, City Cleric