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Home My WebLink AboutPacket - 3/3/2025 - City Council The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING Monday, March 3, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Comment 5. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. Resolution Authorizing the Deputy Clerk to Update the Official Zoning Map and to Publish a Notice of the Zoning Map Update (Deputy Clerk Monte Johnson) B. Execution of a five-year agreement with Eccezion for auditing services for a total cost of $304,185 (Finance Director Carolyn Lynch) C. Pass an ordinance Amending Section 4-2-6, License Classification and Fees; Approval Authority; Limitation on Number of Licenses; and Section 4-6-8, Subsection A – Number of Licenses, of the McHenry City Code (Deputy Clerk Monte Johnson) D. Parks & Recreation Facilities & Special Use Permit Requests E. February 18, 2025 City Council Meeting Minutes F. Issuance of Checks in the amount of $198,220.65 6. Individual Action Item Agenda A. ShamRocks the Fox Temporary Use Permits A motion to approve Temporary Use Permits for the following:  Foxhole Pizza and Pub on March 15, 2025  The Courthouse Tavern on March 15, 2025  Toast and Roast on March 14, 15, 16, 2025  Salerno’s Pizzeria & R Bar on March 14, 15, 16, 2025 (Community Development Director Ross Polerecky) B. McHenry Senior Commons Development A motion to pass an Ordinance Authorizing the Mayors Execution of a Development Agreement with McHenry Senior LLC for the McHenry Senior Commons Multifamily Development, and 1 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. pass an Ordinance Authorizing the Release of Memorandums of Understanding and Approving the Vacation and Granting of Easements for the Final Plat of Justen Funeral Home Resubdivision (Community Development Director Ross Polerecky) C. Chick-Fil-A Sign Variance Motion to pass an Ordinance Granting a Sign Variance for Chick-Fil-A, 1911 N Richmond Road, for two additional wall signs, not to exceed four wall signs with a combined total of 150 sq/ft, and a variance to allow one free-standing sign no greater than 15 feet in height with a total of 80 sq/ft in area (Community Development Director Ross Polerecky) D. Main Street Light Replacement A motion to approve the purchase of light poles and light heads from Northwest Electric for the replacement of the lights on Main Street, and to approve a budget amendment to the Capital Needs and Replacement Fund (Parks and Recreation Director Bill Hobson) 7. Discussion Item Agenda 8. Staff Reports Provided the 1st meeting of each month. 9. Mayor’s Report 10. City Council Comments 11. Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)) 12. Action Item: Motion to approve Amended and Restated Employment Agreement with the City Administrator 13. Adjourn The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at 815-363-2108. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be heard by members of the public physically present at the meeting. Remote public comments will not be heard. The public can listen and view the meeting from the following link: https://cityofmchenry.zoom.us/j/83739714884 2 Monte Johnson Deputy City Clerk City of McHenry 333 S Green St McHenry, Illinois 60050 Phone: (815) 363-2108 mjohnson@cityofmchenry.org The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. CONSENT AGENDA DATE: March 3, 2025 TO: Mayor and City Council FROM: Monte Johnson, Deputy City Clerk RE: 2025 Annual Zoning Map Update and Notice Publication ATT: 1. Resolution authorizing the Deputy Clerk to update the official zoning map and to publish a notice of the zoning map update 2. 2025 Zoning Map Update w/revisions Illinois State Statutes require the City’s zoning map be published no later than March 31st of each year to accurately reflect all annexations, zoning changes and subdivisions approved by the City during the previous calendar year. To comply with the statutes, a resolution has been prepared which authorizes the Deputy Clerk to make any necessary changes and to publish a notice that the map has been updated. Therefore, if the City Council concurs, it is recommended a motion be made to pass the attached Resolution Authorizing the Deputy Clerk to Update the Official Zoning Map and to Publish a Notice of the Zoning Map Update. Clerk’s Note: Now that we have technology that didn’t exist in the 1800s when the law was written, if anybody is looking for the most current zoning map, they should refer to our online interactive application that can be found here: https://mchenry.maps.arcgis.com/apps/webappviewer/index.html?id=6d4e9d3413ab4300b361b8a642 5bb580 The online version of the zoning map is updated the next day after any zoning map changes have been passed by the City Council. It is also available on the City’s website with an easy to find link under “Maps”. 3 Resolution 25- RESOLUTION AUTHORIZING THE DEPUTY CLERK TO UPDATE THE OFFICIAL ZONING MAP AND TO PUBLISH A NOTICE OF THE ZONING MAP UPDATE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Resolution constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, 65 ILCS 5/11-13-19 requires the Corporate Authorities to cause to be published, no later than March 31st of each year, a map clearly showing the existing zoning uses, divisions, restrictions, regulations and classifications of the municipality for the preceding calendar year; and WHEREAS, said map shall be the Official Zoning Map of the City. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of McHenry, McHenry County, Illinois, as follows: 1. That the Deputy Clerk is hereby authorized to update the Official Zoning Map of the City to show all existing zoning uses, divisions, restrictions, regulations and classifications in effect as of March 1, 2025; and 2. The Deputy City Clerk is directed to publish said map, in the manner Ordinances of the City are published; and 3. That the Deputy Clerk is further directed to publish a Public Notice in the Northwest Herald announcing that the Official Zoning Map has been updated as required by the Illinois Municipal Code and said Notice shall read as follows: Notice is hereby given that the Official Zoning Map of the City of McHenry, as required by 65 ILCS 5/11-13-19, has been updated and said map has been published, in the manner Ordinances of the City are published. Said Official Zoning Map is available for public inspection in the City of McHenry Municipal Center, 333 S. Green St., McHenry, IL 60050, during regular business hours. Monte Johnson, Deputy City Clerk City of McHenry 4 Passed this 3rd day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ _____________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 5 Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: March 3, 2025 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: Renewal of Auditing Contract ATT: Auditing agreement ______________________________________________________________________________ AGENDA ITEM SUMMARY: Council is being asked to consider a five-year agreement (2025, 2026, 2027, 2028, 2029) with Eccezion (formerly Eder, Casella and Company) for auditing services for a total five-year cost of $304,185. BACKGROUND: Illinois State Statute (65 ILCS 5/8-8) requires municipalities to conduct an audit of the financial records of the entity and to file a report on the results of the audit within six months after the close of the fiscal year. Eccezion, located in McHenry, has been engaged by the City of McHenry to fulfill this requirement since 1998. Eccezion has submitted a new five-year agreement for the period May 1, 2024, through April 30, 2029, that would provide audit services for fiscal years 2024/25, 2025/26, 2026/27, 2027/28, and 2028/29. Proposed costs for these services total $53,985 for year 1, $57,200 for year 2, $60,625 for year 3, $64,250 for year 4, and $68,125 for year 5, for a total 5-year cost of $304,185. Eccezion’s familiarity with the City’s operation and accounting system has allowed staff to address financial issues and new accounting standards. Importantly, per Section 203 of the Sarbanes-Oxley Act, Eccezion ensures that audit development and review partners are rotated, at a minimum, every five (5) years, to ensure auditor independence. 6 ANALYSIS: Staff has reviewed the agreement submitted by Eccezion and finds that the scope of services that it entails meets the comprehensive Generally Accepted Auditing Standards (GAAS) of the United States and the requirements of the Governmental Accounting Standards Board (GASB). In addition, Eccezion is familiar with the City’s operations and accounting system; has the ability to consistently hold annual price increases to a minimum; and is a local firm that has committed to a relationship with the City. For all of these reasons, staff is recommending that Eccezion be retained as the City’s audit firm under the terms identified in the attached agreement. RECOMMENDATION: Therefore, if Council concurs, it is the recommendation of staff to approve the execution of the attached five-year agreement with Eccezion for auditing services for a total cost of $304,185. 7 February 10, 2025 Mayor and City Council Members and Ms. Carolyn Lynch, Finance Director City of McHenry 333 S. Green Street McHenry, IL 60050 The following represents our understanding of the services we can provide City of McHenry. You have requested that we audit the financial statements of the governmental activities, the business- type activities, each major fund, and the aggregate remaining fund information of City of McHenry, as of April 30, 2025, 2026, 2027, 2028, and 2029, and for the years then ended and the related notes, which collectively comprise City of McHenry’s basic financial statements as listed in the table of contents. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter. The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America (GAAS) and Government Auditing Standards of the Comptroller General of the United States of America will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. Accounting principles generally accepted in the United States of America, as promulgated by the Government Accounting Standards Board (GASB) require that management’s discussion and analysis (MD&A) and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the required supplementary information (RSI) in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist primarily of inquiries of management regarding their methods of measurement and presentation, and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any form of assurance on the RSI. The following RSI is required by generally accepted accounting principles. This RSI will be subject to certain limited procedures but will not be audited: 8 1. Management’s discussion and analysis 2. Illinois Municipal Retirement Fund – Schedule of Changes in the Employer’s Net Pension Liability and Related Ratios 3. Illinois Municipal Retirement Fund – Schedule of Employer Contribution 4. Police Pension Plan – Schedule of Changes in Employer’s Net Pension Liability and Related Ratios 5. Police Pension Plan – Schedule of Employer Contribution 6. Other Post-Employment Benefit – Schedule of Changes in the Net OPEB Liability and Related Ratios 7. Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – General Fund 8. Notes to Required Supplementary Information Supplementary information other than RSI will accompany City of McHenry’s basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and perform certain additional procedures, including comparing and reconciling the supplementary information to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and additional procedures in accordance with auditing standards generally accepted in the United States of America. We intend to provide an opinion on the following supplementary information in relation to the basic financial statements as a whole: 1. Combining Balance Sheet – General Fund 2. Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances – General Fund 3. Combining Balance Sheet – Other Governmental Funds 4. Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances – Other Governmental Funds 5. Combining Schedule of Net Position – Water and Sewer Funds 6. Combining Schedule of Revenues, Expenses, and Changes in Net Position – Water and Sewer Funds 7. Combining Schedule of Net Position – Internal Service Funds 8. Combining Schedule of Revenues, Expenses, and Changes in Net Position – Internal Service Funds 9. Combining Schedule of Net Position – Custodial Funds 10. Combining Schedule of Changes in Fiduciary Net Position – Custodial Funds 11. Schedule of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual – Special Revenue Fund – Tax Increment Financing Fund Auditor Responsibilities We will conduct our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America. As part of an audit in accordance with GAAS and Government Auditing Standards we exercise professional judgment and maintain professional skepticism throughout the audit. We also:  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal controls  Obtain an understanding of the system of internal control in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. 9  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.  Conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about City of McHenry’s ability to continue as a going concern for a reasonable period of time. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards of the Comptroller General of the United States of America. Please note that the determination of abuse is subjective and Government Auditing Standards does not require auditors to detect abuse. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any other periods. Compliance with Laws and Regulations As previously discussed, as part of obtaining reasonable assurance about whether the basic financial statements are free of material misstatement, we will perform tests of City of McHenry’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Management Responsibilities Our audit will be conducted on the basis that management and, when appropriate, those charged with governance acknowledge and understand that they have responsibility: a. For the preparation and fair presentation of the basic financial statements in accordance with accounting principles generally accepted in the United States of America. b. For the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of basic financial statements that are free from material misstatement, whether due to error, fraudulent financial reporting, misappropriation of assets, or violations of laws, governmental regulations, grant agreements, or contractual agreements. c. To provide us with: i. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the basic financial statements such as records, documentation, and other matters; ii. Additional information that we may request from management for the purpose of the audit; and iii. Unrestricted access to persons within the City and others from whom we determine it necessary to obtain audit evidence. d. For including the auditor’s report in any document containing basic financial statements that indicates that such basic financial statements have been audited by us. e. For identifying and ensuring that the City complies with the laws and regulations applicable to its activities. f. For adjusting the basic financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the current year period under audit are immaterial, both individually and in the aggregate, to the basic financial statements as a whole. 10 g. For acceptance of nonattest services, including identifying the proper party to oversee nonattest work. h. For maintaining adequate records, selecting, and applying accounting principles, and safeguarding assets. i. For informing us of any known or suspected fraud affecting the City involving management, employees with significant role in the system of internal control and others where fraud could have a material effect on the financials. and j. For the accuracy and completeness of all information provided With regard to the supplementary information referred to above, you acknowledge and understand your responsibility: (a) for the preparation of the supplementary information in accordance with GAAP; (b) to provide us with the appropriate written representations regarding supplementary information; (c) to include our report on the supplementary information in any document that contains the supplementary information and that indicates that we have reported on such supplementary information; and (d) to present the supplementary information with the audited basic financial statements, or if the supplementary information will not be presented with the audited basic financial statements, to make the audited basic financial statements readily available to the intended users of the supplementary information no later than the date of issuance by you of the supplementary information and our report thereon. As part of our audit process, we will request from management and, when appropriate, those charged with governance, written confirmation concerning representations made to us in connection with the audit. Nonattest Services With respect to any nonattest services we perform, which includes preparation of financial statements, related notes, Annual Financial Report for the State of Illinois, Annual Statement for the Illinois Department of Insurance, TIF Compliance report, right-to-use asset and liability calculation and tracking, and any other nonattest services, we will not assume management responsibilities on behalf of City of McHenry. However, we will provide advice and recommendations to assist management of City of McHenry in performing its responsibilities. City of McHenry’s management is responsible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed, (d) evaluating and accepting responsibility for the results of the services performed; and (e) designing, implementing, and maintaining the system of internal controls, including the process used to monitor the system of internal control. Our responsibilities and limitations of the engagement are as follows:  We will perform the services in accordance with applicable professional standards, including accounting principles generally accepted in the United States of America.  The nonattest services are limited to the service noted above previously outlined. Our firm, in its sole professional judgment, reserves the right to refuse to do any procedure or take any action that could be construed as making management decisions or assuming management responsibilities, including determining account coding and approving journal entries. Reporting We will issue a written report upon completion of our audit City of McHenry’s basic financial statements. Our report will be addressed to the Mayor and City Council Members of City of McHenry. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the natura of these circumstances, it may be necessary for us to modify our opinions, add an emphasis-of-matter or other-matter paragraphs to our auditor’s report, or if necessary, withdraw 11 from the engagement. If our opinions on the basic financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. In accordance with the requirements of Government Auditing Standards, we also will issue a written report describing the scope of our testing over internal control over financial reporting and over compliance with laws, regulations, and provisions of grants and contracts, including the results of that testing. However, providing an opinion on internal control and compliance will not be an objective of the audit and, therefore, no such opinion will be expressed. In accordance with the Illinois Grant Accountability and Transparency Act (GATA) we will issue a written In Relation to Opinion on the Consolidated Year-End Financial Report (CYEFR). In accordance with the requirements of subsection (q) of Section 11-74.4-3 of the Illinois Tax Increment Redevelopment Allocation Act we will issue a written report on management’s assertion on compliance with specified requirements under said act. Other We understand that your employees will prepare all confirmations we request and will locate any documents or support for any other transactions we selected for testing. If you intend to publish or otherwise reproduce the basic financial statements and make reference to our firm, you agree to provide us with printers’ proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. Regarding the electronic dissemination of audited financial statements, including financial statements published electronically on your Internet website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Professional standards prohibit us from being the sole host and/or the sole storage for your financial and non-financial data. As such, it is your responsibility to maintain your original data and records and we cannot be responsible to maintain such original information. By signing this engagement letter, you affirm that you have all the data and records required to make your books and records complete. Provisions of Engagement Administration, Timing and Fees During the course of the engagement, we may communicate with you or your personnel via fax, e-mail, or portal, and you should be aware that communication in those mediums contains a risk of misdirected or intercepted communication. We estimate our fees to be as follows: April 30, 2025 April 30, 2026 April 30, 2027 April 30, 2028 April 30, 2029 Audit Examination $ 45,575 $ 48,300 $ 51,200 $54,275 $57,525 Pension Fund Audit Examination 4,725 5,000 5,300 5,625 5,975 Additional Supplemental Schedules 585 625 675 725 775 TIF Compliance Report 900 950 1,000 1,050 1,125 GAS Audit and In-Relation-To Opinion (if necessary due to GATA) 2,200 2,325 2,450 2,575 2,725 12 The actual fees may vary from the amount shown due to variations in conditions or additional audit procedures requested by the State of Illinois or other agencies. Fees for such additional services would be billed at our usual hourly rates. We would inform you if we were experiencing any difficulty which would cause any increase in the base fee. We will progress bill for up to 75% of the contractual total upon completion of the fieldwork and the final bill will be issued at the time the draft reports are delivered. All services will be billed to you monthly, payable on receipt. Amounts unpaid after 60 days will be charged late fees at a rate of 1% per month in addition to costs of collection. Whenever possible, we will attempt to use City of McHenry’s personnel to assist in the preparation of schedules and analyses of accounts. This effort could substantially reduce our time requirements and facilitate the timely conclusion of the audit. Further, we will be available during the year to consult with you on financial management and accounting matters of a routine nature. During the course of the audit we may observe opportunities for economy in, or improved controls over, your operations. We will bring such matters to the attention of the appropriate level of management, either orally or in writing. You agree to inform us of facts that may affect the basic financial statements of which you may become aware during the period from the date of the auditor’s report to the date the financial statements are issued. We agree to retain our audit documentation or workpaper for a period of at least five years from the date of our report. At the conclusion of our audit engagement, we will communicate to the Board the following significant findings from the audit:  Our view about the qualitative aspect of the City’s significant accounting practices.  Significant difficulties, if any, encountered during the audit.  Uncorrected misstatements, other than those we believe are trivial, if any.  Disagreements with management, if any.  Other findings or issues, if any, arising from the audit that are, in our professional judgment, significant and relevant to those charged with governance regarding their oversight of the financial reporting process.  Material, corrected misstatements that were brought to the attention of management as a result of our audit procedures.  Representations we requested from management.  Management’s consultation with other accountants, if any. and  Significant issues, if any, arising from the audit that were discussed, or the subject of correspondence, with management. The audit documentation for this engagement is the property of Eccezion and constitutes confidential information. However, we may be requested to make certain audit documentation available to regulator’s pursuant to authority given to it by law or regulation, or to peer reviewers. If requested, access to such audit documentation will be provided under the supervision of Eccezion’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to regulators. The regulators may intend, or decide, to distribute the copies of information contained therein to others, including other governmental agencies. In accordance with the requirements of Government Auditing Standards, we have attached a copy of our latest external peer review report of our firm for your consideration and files. Please sign and return the attached copy of this letter to indicate your acknowledgement of, and agreement with, the agreement of our audit of the basic financial statements including our respective responsibilities. 13 We appreciate the opportunity to be your financial statement auditors and look forward to working with you and your staff. Very truly yours, Eccezion Strategic Business Solutions This letter correctly sets forth our understanding. Acknowledged and agreed on behalf of City of McHenry by: Name: ____________________________________________ Title: __________________________________________ Date: _____________ 14 City of McHenry 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA ITEM DATE: March 3, 2025 TO: City Council FROM: Deputy City Clerk Monte Johnson RE: Liquor and Video Gaming Ordinances AGENDA ITEM SUMMARY: Bugsy’s (Northern Club 2314, Inc.), which was located at 2314 W IL Route 120, has closed and no longer has a liquor or video gaming license. Therefore, the City Council must consider an ordinance to change the liquor and gaming codes to reflect that one less of each type of license is available. The Restaurante Hondureno Bustillo Matute previously applied for and was approved for a video gaming license. The business owner has not applied for their State gaming license and has informed the City that they do not intend to move forward with a gaming license. Therefore, the ordinance presented for consideration reflects the number of available licenses without the Honduras restaurant included as well. RECOMMENDATION: A motion to pass an ordinance Amending Section 4-2-6, License Classification and Fees; Approval Authority; Limitation on Number of Licenses; and Section 4-6-8, Subsection A – Number of Licenses, of the McHenry City Code 15 ORDINANCE NO. 25- Amending Section 4-2-6, License Classification and Fees; Approval Authority; Limitation on Number of Licenses; and Section 4-6-8, Subsection A – Number of Licenses, of the McHenry City Code WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Section 4-2-6, subsection D-1, of the Municipal Code relating to liquor license classifications, shall be amended as follows: D.1. Class A (Full Bar) License: Issuance of a Class A license shall authorize the sale of alcoholic liquor for consumption on the premises, and the retail sale of packaged liquor. The annual fee for such licenses shall be one thousand five hundred dollars ($1,500.00). A Class A licensee shall be eligible to apply for a catering endorsement for an additional fee of three hundred dollars ($300.00), which shall permit the servicing of alcoholic liquor for off-site consumption as an incidental part of food service, sold at a package price, as agreed upon under contract. Nonprofit organizations with a Class A license shall be eligible to pay a reduced fee of five hundred dollars ($500.00) per year to receive and maintain a Class A license. No more than fifty (50) Class A licenses shall be in force in the City at any time. SECTION 2: Title 4, Chapter 6, Video Gaming Terminals, Section 4-6-8, Subsection A - Number of Licenses, of the Municipal Code shall be amended as follows: 4-6-8: Number of Licenses A. The total number of location licenses for video gaming terminals issued under this chapter shall not exceed 47. SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 4: All ordinances, or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. 16 SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 3rd day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 17 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: March 3, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks & Recreation Facilities & Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks Recreation Facilities & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities & Special Use permit requests. 18 FOR COUNCIL MEETING ON MARCH 3, 2025 Park Pavilion / Community Room - Beer & Wine and Special Use Permit Requests Date Applicant Location Purpose Permit 04/26/25 Sandra Reinholm Recreation Center Celebration of Life BW 05/03/25 Tiffany Gurak Petersen Park B School Picnic SU 05/10/25 Katie Ronzio Recreation Center Birthday Party BW 05/12/25 J. Brucker/Duker Whisp. Oaks Ponds Fishing Field Trip SU 05/13/25 J. Brucker/Duker Whisp. Oaks Ponds Fishing Field Trip SU 05/18/25 Marissa Hanley Recreation Center Bridal Shower BW 05/18/25 M. Missak/RC Club Petersen Park Beach Float Fly Event SU 08/02/25 Tammy Rivette Veterans Memorial Wedding BW 08/08/25 Sarah German Veterans Memorial Wedding BW/SU 08/23/25 M. Missak/RC Club Petersen Park Beach Float Fly Event SU 09/07/25 Wheeling Wheelmen Veterans Memorial Bike Event SU BW = Beer & Wine Permit SU = Special Use Permit 19 20 21 22 23 24 25 26 27 28 29 30 31 City of McHenry Council Meeting Minutes 2.18.25 MINUTES REGULAR CITY COUNCIL MEETING Tuesday, February 18, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 Roll Call: Mayor Jett opened with the roll call. Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller, and Mayor Jett. Others present: Attorney McArdle, Administrator Ostrovsky, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, City Planner Sheriff-absent, Acting Director of Public Works Adams, Deputy Clerk Johnson, and City Clerk Ramel. Pledge of Allegiance: Mayor Jett led the pledge Public Comment Jeff Barta, resident president of the Landmark Commission, gave The Council each a packet regarding articles on the plain deal regarding the Landmark building. He is here because d15 has put the building up for sale. They are hoping it can be for sale for public use, and that is why he is here today. Referencing the packet to support this conversation. He would like to include history when decisions are being made. Molly Ostap- Chamber of Commerce, here to support the TIF district. Talked about making places look attractive and talked about the areas that are thriving and some of the misconceptions that some people may not fully understand how this can help with long-term success. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. Authorize the execution of the following Farm Lease Agreements: a. Lease Agreement with David Laufer (former Levy Property) b. Lease Agreement with Bauer Family (Petersen Farm) c. Lease Agreement with Charles Schaefer (Riverside Hollow Property) d. Lease Agreement with Charles Schaefer (Petersen Ballfield Annex Property) e. Lease Agreement with Charles Schaefer (Curran Road Property) C. Authorization allowing the Mayor to execute a five-year agreement with a monthly lease not to exceed $2,164.74, with the Gordon Flesch Company for the lease of printers and copiers, including annual toner maintenance, effective March 2025 D. February 3, 2025, City Council Meeting Minutes 32 E. Issuance of $850,971.66 Checks F. As Needed $952,674.94 Checks A motion was made by Alderman McClatchey and seconded by Alderman Santi to approve the Consent Agenda Item as presented: Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. *Clerks Note: Alderwoman Bassi pulled this consent Agenda Item. B. Fiesta Days Event (McHenry Area Chamber of Commerce) – As presented, a) accept the McHenry Area Chamber of Commerce’s Annual Fiesta Days event schedule; b) grant use of Parks, Police, and Public Works for various services related to the event at 50% of the actual cost; c) approve the special event liquor license; d) approve placement of temporary advertising signs as presented; and e) approve the fireworks display on Sunday, July 13, 2025, in conjunction with the event (Director Bill Hobson) Alderwoman Bassi pulled this item due to concerns from the residents that there is too much drinking at some of the city events, she is ok with two or three but not all five. 11 a.m until 10:15 pm on the free family day, is concering. She also noted that she is not comfortable with the hard alcohol being sold on Friday and Saturday and should not have it in tents as VIP either. The noise is also a concern regarding the concerts, wanted to know if there can be any changes to this item. Molly Ostep President of the Chamber addressed some concerns at the podium; she very rarely receives any complaints from their festival, it has been going on for 77 years and is not a City event. The VIP is part of the fundraising event to help with the support. The adding the hard alcohol stated there were not any additional issues after speaking with Chief Birk. Alderwoman Miller stated that this is a well-run festival and stated that The Chamber is thinking out of the box and providing something different for the community. Stated that there has been encouragement for groups to join several of the events, and there is much encouragement for connections. Alderman Glab stated that Fiesta Days used to be the resident's event of McHenry, run by volunteers, he takes offense to the VIP tent as well. The focus was always supposed to be on the community and not as much on fundraising. Molly from The Chamber clarified that this is to support the business and give them visibility and opportunities to sponsor and interact with the community. There are plenty of events that do not make a profit, but they have to make money somewhere, many sponsors help with the big costs. Director Hobson stated that they partner with The Chamber to help with the free events but raise awareness of areas that many do not know about, such as the beach. There is a strong 33 partnership with The City and The Chamber to make things a family event. A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve the Consent Agenda Item as presented: Roll Call: Vote:6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-nays- Alderwoman Bassi, 0-abstained. Motion carried. Individual Action Item Agenda A. Buddyz Pizza Liquor License A motion to approve a Class A liquor license to Wade’s Wave, Inc., located at 1138 N Green Street (Deputy Clerk Monte Johnson) Alderman Santi is looking forward to meeting with the owners. A motion was made by Alderman Santi and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. B. B & R Petroleum Liquor License A motion to approve a Class C liquor license to B & R Petroleum LLC, located at 4713 W Elm Street (Deputy Clerk Monte Johnson) A motion was made by Alderwoman Miller and seconded by Alderman Santi to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. C. Kane Avenue Water Main Replacement A motion to accept the bid from Ganziano Sewer and Water for $377,520 and a 10% contingency of $37,752 for the Kane Avenue Watermain Replacement (Acting Director Russ Adams) Alderman McClatchey was curious about the pricing, per Russ, the new casing below the rail line makes it more expensive, it helps with the elevation of the track to not disturb that as well. Alderman Glab wanted to know how old the one that collapsed was; it was confirmed about 50 years approx. Were there any concerns about going over budget, per Russ, there is funding available in the water and sewer fund for projects like this. A motion was made by Alderman McClatchey and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0- nays, 0-abstained. Motion approved. 34 D. Barnesville Road Resurfacing A motion to authorize the Mayor to sign and enter into an Intergovernmental Agreement for the Barreville Road Surface Transportation Program Project (Acting Director Russ Adams) Public comment: Chris Moore- wanted to know where this is going, south of Charles Miller intersection right about to Prairie Grove Village Hall. His concern was about the Route 31 project and how people cut through, which will cause more resurfacing issues because of the volume of traffic. Alderman Glab stated a good point that was brought up when thinking about alternative routes that can be possibly used regarding safety, etc. Talked about how the compression of the traffic on the road could help preserve the roads further. Alderman Koch wanted to make sure there were no semis on that road; it was verified that the weight limits needed to be followed. Alderwoman Miller stated that this is a good opportunity to prepare people for the upcoming construction. A motion was made by Alderman Santi and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. Discussion Item Agenda A. TIF Districts Administrator Ostrovsky presented the TIF District Financial discussion. Why So Many Vacancies  Obsolete big-box stores  Non-conforming lots  Legacy industrial uses  Disinvested Property owners  Economic Environment Why a strong commercial base supports the entire community  Offsets residential property taxes  Offers employment opp.  Creates spaces for small businesses  Allows residents to spend tax dollars on their own  Helps create a place where businesses want to locate and residents want to live. Tax increments Financing  -Defined areas for growth and reinvestment 35  fills the financial gap for developers, making development possible. There was a visual added defining the TIF, how it works, and the facts of it. There are TIF requirements, and the allowable uses for the funding were also explained. Downtown TIF  Created in 2002 for 23 years  Recently extended to 2037  $900,000 a year for TIF-eligible projects Downtown Tif Projects were broken down from 2019-2025, per request by Alderwoman Bassi. For example, Phases I-IV of the Riverwalk were included with this. There is nothing final regarding the TIF; this is the first conversation. A visual of the maps was brought in front of The Council of what the TIF could be like. It takes time to create a TIF. 3 general areas: Richmond Road, West IL Rte 120, and Main Street. There are no plans at this time; this is just a discussion, as emphasized by Administrator Ostrovsky. The TIF Creation Process was covered next. This presentation went on for some time. Alderman Glab wanted to know why there is not a discussion on how this will affect the taxpayer. He asked Finance Director Lynch what the taxes would be on an average of a $300,000 home, for example. It will be a hard sell without a total concept in mind. This conversation went on for some time, ending with a decision to do a Committee of a Whole meeting with a professional overview from an outside consultant to help explain the TIF. Staff Reports Provided the 1st meeting of each month. Administrator Ostrovsky passed out the Riverside Streetscape Master Plan to The City Council and touched upon it during the meeting. We were awarded $771,263 for grand funding and must accept or reject by 2/28/25, the total applied for was $2M. Needing to know The Council’s thoughts on moving forward with the grant. Landmark Commission meeting tomorrow at 7 pm. 36 Mayor’s Report: McHenry Music Festival will be announcing on Monday the headliners. City Council Comments: Alderman Santi to thank Director Adams for snow removal Alderman Koch wanted to give Director Adams some comments on how well they did with the snow removal. Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)) A motion was made by Alderman Santi, seconded by Alderman Davis, to adjourn to Executive Session at 9:55 pm to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)) Mayor Jett reconvened the meeting from the Executive Session at 10:25 p.m. A motion was made by Alderman McClatchey and seconded by Alderman Davis to return to an open session. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays 0-abstained. Motion carried. Adjourn: A motion was made by Alderman Koch and seconded by Alderman Santi to adjourn the meeting at 10:25 Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nay-, 0-abstained. Motion carried. X Mayor Wayne Jett X City Clerk Trisha Ramel 37 Expense Approval Register McHenry, IL List of Bills City Council Meeting - 3-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: DPS EQUIPMENT SERVICES INC DPS EQUIPMENT SERVICES INC 23-113 03/03/2025 SOUTH WWTP SECONDARY CLARIFIER REHAB PRJ 510-32-8500 51,100.00 Vendor DPS EQUIPMENT SERVICES INC Total: 51,100.00 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY IN00750599 03/03/2025 KELTRON ANNUAL TECH SUPPORT FEES 225-00-5110 2,785.00 Vendor FOX VALLEY FIRE & SAFETY Total: 2,785.00 Vendor: LANGTON GROUP LANGTON GROUP 62596 03/03/2025 4.83 HOURS PLOW/SALT 100-33-5110 786.08 LANGTON GROUP 62695 03/03/2025 24.33 hours plow/salt 2/12/25 100-33-5110 3,959.71 LANGTON GROUP 62737 03/03/2025 12.88 HOURS SNOW PLOW 100-33-5110 2,096.22 Vendor LANGTON GROUP Total: 6,842.01 Vendor: MCHENRY AREA CHAMBER OF COMMERCE MCHENRY AREA CHAMBER OF COMMERCE 78510 03/03/2025 20 CITY OF MCHENRY LUNCHEON 100-01-6940 710.00 Vendor MCHENRY AREA CHAMBER OF COMMERCE Total: 710.00 Vendor: MCHENRY COUNTY COLLEGE MCHENRY COUNTY COLLEGE 1017 03/03/2025 J FRIEDLE 2 CLASSES 100-41-5430 180.00 Vendor MCHENRY COUNTY COLLEGE Total: 180.00 Vendor: NICOR GAS NICOR GAS INV0017099 03/03/2025 UTIL 100-42-5510 324.98 NICOR GAS INV0017099 03/03/2025 UTIL 100-43-5510 286.92 NICOR GAS INV0017099 03/03/2025 UTIL 100-45-5510 1,776.16 NICOR GAS INV0017099 03/03/2025 UTIL 100-46-5510 124.84 NICOR GAS INV0017099 03/03/2025 UTIL 400-00-5510 627.65 NICOR GAS INV0017100 03/03/2025 UTIL 510-31-5510 1,711.79 NICOR GAS INV0017100 03/03/2025 UTIL 510-32-5510 11,737.30 Vendor NICOR GAS Total: 16,589.64 Vendor: PROSHRED SECURITY PROSHRED SECURITY 1677362 03/03/2025 CITY HALL SHRED 100-01-5110 101.20 Vendor PROSHRED SECURITY Total: 101.20 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINANCE 549343952 03/03/2025 PW COPIER 620-00-5110 336.21 Vendor US BANK EQUIPMENT FINANCE Total: 336.21 Vendor: WINNEBAGO LANDFILL CO WINNEBAGO LANDFILL CO 14946C089 03/03/2025 SLUDGE 510-32-5580 206.80 Vendor WINNEBAGO LANDFILL CO Total: 206.80 Grand Total: 78,850.86 2/26/2025 12:05:13 PM 38 Expense Approval Register Packet: APPKT03318 - 3-3-25 AP CKS Fund Summary Fund Expense Amount 100 - GENERAL FUND 10,346.11 225 - ALARM BOARD FUND 2,785.00 400 - RECREATION CENTER FUND 627.65 510 - WATER/SEWER FUND 64,755.89 620 - INFORMATION TECHNOLOGY FUND 336.21 Grand Total: 78,850.86 39 Expense Approval Register McHenry, IL #2 List of Bills City Council Meeting 3-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ADAMS STEEL SERVICE & SUPPLY, INC ADAMS STEEL SERVICE & SUPPLY, INC 393554 03/03/2025 Nitrogen refill #393554 510-32-6110 52.75 Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total: 52.75 Vendor: AMERICAN VACTOR SERVICES, LLC AMERICAN VACTOR SERVICES, LLC 22902 02/25/2025 Sewer pipe flushing from backup 510-32-5110 637.50 Vendor AMERICAN VACTOR SERVICES, LLC Total: 637.50 Vendor: APCO INTERNATIONAL INC APCO INTERNATIONAL INC 1170178 03/03/2025 Invoice#1170178 - CTO Cert. Class - Cvitkovic 100-23-5430 430.00 Vendor APCO INTERNATIONAL INC Total: 430.00 Vendor: AQUALAB WATER TREATMENT, INC AQUALAB WATER TREATMENT, INC 15238 03/03/2025 15238 100-03-5120 100.00 Vendor AQUALAB WATER TREATMENT, INC Total: 100.00 Vendor: AT&T AT&T 9337390019 02/25/2025 Voice Over IP - IP-Flex PW 620-00-5320 67.13 AT&T 3780359903 03/03/2025 AT&T Fiber Internet 250M 620-00-5110 2,316.22 AT&T 8235498909 03/03/2025 Voice Over IP - IP-Flex CH 620-00-5320 429.45 Vendor AT&T Total: 2,812.80 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC INV092068 03/03/2025 319 (92068) 100-22-5370 609.00 AUTO TECH CENTERS INC INV092190 03/03/2025 313 (92190) 100-22-5370 594.00 AUTO TECH CENTERS INC INV092208 03/03/2025 430 (92208) 100-33-5370 839.69 Vendor AUTO TECH CENTERS INC Total: 2,042.69 Vendor: BLR BLR 6847831 03/03/2025 HR Hero Subscription Renewal - 3 Year 620-00-5110 5,043.25 Vendor BLR Total: 5,043.25 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 70716 03/03/2025 70716 100-03-6110 662.66 Vendor CABAY & COMPANY INC Total: 662.66 Vendor: CINTAS CINTAS 5255330102 03/03/2025 First Aid service 100-45-5110 96.77 Vendor CINTAS Total: 96.77 Vendor: CITY ELECTRIC SUPPLY CITY ELECTRIC SUPPLY MCH/032318 03/03/2025 Street light photo eyes inv# MCH/032318 100-33-6110 126.48 CITY ELECTRIC SUPPLY MCH/032396 03/03/2025 Street light parts 100-33-6110 280.50 Vendor CITY ELECTRIC SUPPLY Total: 406.98 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS INC INV#I30006 03/03/2025 Regional Pump Station Heaters INV#I30006 510-32-5375 104.60 Vendor DREISILKER ELECTRIC MOTORS INC Total: 104.60 Vendor: FUN EXPRESS LLC FUN EXPRESS LLC 73595505101 03/03/2025 MIB End of Season Candy 100-47-6110 535.97 Vendor FUN EXPRESS LLC Total: 535.97 Vendor: GALLS LLC GALLS LLC 030262696 03/03/2025 Uniform - Aaron Greve 620-00-4510 295.68 GALLS LLC 030380410 03/03/2025 Invoice#030380410 - Uniform Order - Noyes 100-22-4510 46.99 GALLS LLC 030401413 03/03/2025 Invoice#030401413 - Uniform Order - Butler 100-23-4510 63.44 GALLS LLC 030412591 03/03/2025 Invoice#030412591 - Uniform Order - Kinney 100-22-4510 177.03 GALLS LLC 030423560 03/03/2025 Invoice#030423560 - Uniform Order - Pardue 100-22-4510 84.72 GALLS LLC 030423744 03/03/2025 Invoice#030423744 - Uniform Order - Neville 100-23-4510 82.84 GALLS LLC 030434971 03/03/2025 Invoice#030434971 - Uniform Order - P Prather 100-22-4510 85.94 GALLS LLC 030436106 03/03/2025 Invoice#030436106 - Uniform Order - Porter 100-22-4510 154.97 2/26/2025 12:08:24 PM 40 Expense Approval Register Packet: APPKT03321 - AP CKS 3-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount GALLS LLC 030459737 03/03/2025 Invoice#030459737 - Uniform Order - Rewiako 100-22-4510 339.93 GALLS LLC 030470347 03/03/2025 Uniform - Aaron Greve 620-00-4510 166.38 GALLS LLC 030477902 03/03/2025 Invoice#030477902 - Uniform Order - Krueger 100-22-4510 39.33 GALLS LLC 030480388 03/03/2025 Invoice#030480388 - Uniform Order - Krueger 100-22-4510 320.29 GALLS LLC 030489407 03/03/2025 Invoice#030489407 - Uniform Order - New Hires 100-22-4510 331.02 GALLS LLC 030490502 03/03/2025 Invoice#030490502 100-22-4510 5.38 GALLS LLC 030501140 03/03/2025 Invoice#030501140 100-22-4510 80.13 GALLS LLC 030513501 03/03/2025 Invoice#030513501 - Uniform Order - O'Herron 100-22-4510 272.94 Vendor GALLS LLC Total: 2,547.01 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS LLC 24-2454 03/03/2025 MMAC 100-42-6110 196.00 GREEN DOOR PROMOTIONS LLC 25-2458 03/03/2025 Staff Shirts 100-46-6110 115.20 Vendor GREEN DOOR PROMOTIONS LLC Total: 311.20 Vendor: GZA GEOENVIRONMENTAL, INC GZA GEOENVIRONMENTAL, INC 0897029 03/03/2025 ENVIRONMENTAL SERVICES - GREEN ST THRU 1/24/25 290-00-5110 1,729.25 Vendor GZA GEOENVIRONMENTAL, INC Total: 1,729.25 Vendor: HACH COMPANY HACH COMPANY 14366730 03/03/2025 Chemical Deliveries 14366730 510-31-6110 77.30 Vendor HACH COMPANY Total: 77.30 Vendor: HAWKINS INC HAWKINS INC 6986331 03/03/2025 Chemical Delivery 510-31-6110 40.00 HAWKINS INC 6987653 03/03/2025 Chemical Delivery 6987653 510-32-6110 9,295.90 Vendor HAWKINS INC Total: 9,335.90 Vendor: HEARTLAND BUSINESS SYSTEMS, LLC HEARTLAND BUSINESS SYSTEMS, LLC 770741-1t 03/03/2025 Microsoft Monthly M365 Licensing 620-00-5110 4,580.93 Vendor HEARTLAND BUSINESS SYSTEMS, LLC Total: 4,580.93 Vendor: HIGHSTAR TRAFFIC HIGHSTAR TRAFFIC 11054 03/03/2025 Property Damage (Curran Rd.) - Blinker Sign #11054 610-00-5980 1,763.00 HIGHSTAR TRAFFIC 11189 03/03/2025 Stop sign replacement inv# 11189 100-33-6110 183.45 Vendor HIGHSTAR TRAFFIC Total: 1,946.45 Vendor: HINCKLEY SPRINGS HINCKLEY SPRINGS 23840828 021525 03/03/2025 Lab water INV# 23840828 021525 510-32-6110 60.35 Vendor HINCKLEY SPRINGS Total: 60.35 Vendor: HRGREEN HRGREEN 184454 03/03/2025 Curran/Dartmoor Traffic Study #184454 100-33-5110 7,265.00 Vendor HRGREEN Total: 7,265.00 Vendor: IMAGETEC LP IMAGETEC LP 759717 03/03/2025 Imagetec Monthly Lease 620-00-5110 221.32 Vendor IMAGETEC LP Total: 221.32 Vendor: IMPERIAL SURVEILLANCE IMPERIAL SURVEILLANCE 19217 03/03/2025 Door Access - Police Interview/Storage 620-00-8300 4,353.74 Vendor IMPERIAL SURVEILLANCE Total: 4,353.74 Vendor: IMPRESSIVE IMAGES IMPRESSIVE IMAGES 7216 03/03/2025 Embroidery on uniform shirts STS #7216 100-33-4510 9.00 Vendor IMPRESSIVE IMAGES Total: 9.00 Vendor: IN-PIPE TECHNOLOGY COMPANY INC IN-PIPE TECHNOLOGY COMPANY INC 2804 03/03/2025 Monthly Invoice # 2804 510-32-5110 8,525.00 Vendor IN-PIPE TECHNOLOGY COMPANY INC Total: 8,525.00 Vendor: INTERSTATE ALL BATTERY CENTER INTERSTATE ALL BATTERY CENTER 1903701059367 03/03/2025 Shop supplies 100-45-6110 61.65 Vendor INTERSTATE ALL BATTERY CENTER Total: 61.65 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE INC 3040585926 03/03/2025 428 (3040585926) 100-33-5370 180.00 INTERSTATE BILLING SERVICE INC 3040586320 03/03/2025 402 (3040586320) 100-33-5370 80.90 INTERSTATE BILLING SERVICE INC 3040604314 03/03/2025 410 (3040604314) 100-33-5370 518.80 INTERSTATE BILLING SERVICE INC 3040613569 03/03/2025 428 (3040613569) 100-33-5370 190.00 2/26/2025 12:08:24 PM 41 Expense Approval Register Packet: APPKT03321 - AP CKS 3-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount INTERSTATE BILLING SERVICE INC 3040626453 03/03/2025 410 (3040626453) 100-33-5370 685.00 INTERSTATE BILLING SERVICE INC 3040663930 03/03/2025 411 3040663930 100-33-5370 21.48 INTERSTATE BILLING SERVICE INC 304084700 03/03/2025 411 (3040484700) 100-33-5370 3,909.13 Vendor INTERSTATE BILLING SERVICE INC Total: 5,585.31 Vendor: JG UNIFORMS INC JG UNIFORMS INC 142858 03/03/2025 Invoice#142858 - Uniform Order - Rocha 100-22-4510 106.00 Vendor JG UNIFORMS INC Total: 106.00 Vendor: JX PETERBILT - WADSWORTH JX PETERBILT - WADSWORTH 21233102P 03/03/2025 634 (21233102P) 510-32-5370 926.68 JX PETERBILT - WADSWORTH 21233602P 03/03/2025 634 (21233602P) 510-32-5370 383.20 Vendor JX PETERBILT - WADSWORTH Total: 1,309.88 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 103054033 03/03/2025 kimball stock (103054033) 100-33-5370 154.46 KIMBALL MIDWEST 103080084 03/03/2025 kimball stock (103080084) 510-35-5370 215.99 Vendor KIMBALL MIDWEST Total: 370.45 Vendor: KIRCHNER, INC KIRCHNER, INC 65043 03/03/2025 1415 Industrial - Fire Extinguisher Insp. #65043 100-33-5115 467.25 Vendor KIRCHNER, INC Total: 467.25 Vendor: KNAPHEIDE EQUIPMENT CO-CHICAGO KNAPHEIDE EQUIPMENT CO- CHICAGO 068F205588 03/03/2025 422 068f205588 100-33-5370 360.48 KNAPHEIDE EQUIPMENT CO- CHICAGO 068F205911 03/03/2025 433 (068F205911) 100-33-5370 718.76 Vendor KNAPHEIDE EQUIPMENT CO-CHICAGO Total: 1,079.24 Vendor: LAI LTD LAI LTD INV# 24-552s 03/03/2025 Fieldstone Lift 8" Check Valves INV# 24-5552s 510-32-5380 5,495.00 Vendor LAI LTD Total: 5,495.00 Vendor: MANSFIELD OIL COMPANY OF GAINESVILLE, INC MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26173093 03/03/2025 Fuel - Parks - 26173093 100-45-6250 455.04 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26173275 03/03/2025 Fuel Diesel - Fleet, Streets - 26173275 100-33-6250 882.14 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26199406 03/03/2025 Fuel Diesel - Fleet, Streets - 26199406 100-33-6250 1,434.18 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26199462 03/03/2025 Fuel - Parks - 26199462 100-45-6250 486.68 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26224850 03/03/2025 Fuel Diesel - Fleet, Streets - 26224850 100-33-6250 3,290.86 MANSFIELD OIL COMPANY OF GAINESVILLE, INC #26224857 03/03/2025 Fuel - Parks - 26224857 100-45-6250 437.72 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26173093 03/03/2025 Fuel - WW, UTY, WTR - 26173093 510-31-6250 169.57 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26173093 03/03/2025 Fuel - WW, UTY, WTR - 26173093 510-32-6250 65.66 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26173093 03/03/2025 Fuel - WW, UTY, WTR - 26173093 510-35-6250 149.95 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26173275 03/03/2025 Fuel Diesel - WW, UTY - 26173275 510-32-6250 78.30 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26173275 03/03/2025 Fuel Diesel - WW, UTY - 26173275 510-35-6250 80.34 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26199406 03/03/2025 Fuel Diesel - WW, UTY - 26199406 510-32-6250 127.30 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26199406 03/03/2025 Fuel Diesel - WW, UTY - 26199406 510-35-6250 130.62 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26199462 03/03/2025 Fuel - WW, UTY, WTR - 26199462 510-31-6250 181.36 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26199462 03/03/2025 Fuel - WW, UTY, WTR - 26199462 510-32-6250 70.23 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26199462 03/03/2025 Fuel - WW, UTY, WTR - 26199462 510-35-6250 160.37 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26224850 03/03/2025 Fuel Diesel - WW, UTY - 26224850 510-32-6250 292.10 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26224850 03/03/2025 Fuel Diesel - WW, UTY - 26224850 510-35-6250 299.72 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26224857 03/03/2025 Fuel - WW, UTY, WTR - 26224857 510-31-6250 163.11 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26224857 03/03/2025 Fuel - WW, UTY, WTR - 26224857 510-32-6250 63.16 MANSFIELD OIL COMPANY OF GAINESVILLE, INC 26224857 03/03/2025 Fuel - WW, UTY, WTR - 26224857 510-35-6250 144.24 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26173093 03/03/2025 Fuel - CED, Police, STS - 26173093 100-03-6250 184.58 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26173093 03/03/2025 Fuel - CED, Police, STS - 26173093 100-22-6250 2,425.27 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26173093 03/03/2025 Fuel - CED, Police, STS - 26173093 100-33-6250 119.32 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26173275 03/03/2025 Fuel Diesel - Parks - 26173275 100-45-6250 48.41 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26199406 03/03/2025 Fuel Diesel - Parks - 26199406 100-45-6250 78.69 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26199462 03/03/2025 Fuel - CED, Police, STS - 26199462 100-03-6250 197.41 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26199462 03/03/2025 Fuel - CED, Police, STS - 26199462 100-22-6250 2,593.90 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26199462 03/03/2025 Fuel - CED, Police, STS - 26199462 100-33-6250 127.62 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26224850 03/03/2025 Fuel Diesel - Parks - 26224850 100-45-6250 180.57 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26224857 03/03/2025 Fuel - CED, Police, STS - 26224857 100-03-6250 177.55 MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26224857 03/03/2025 Fuel - CED, Police, STS - 26224857 100-22-6250 2,332.94 2/26/2025 12:08:24 PM 42 Expense Approval Register Packet: APPKT03321 - AP CKS 3-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount MANSFIELD OIL COMPANY OF GAINESVILLE, INC INV26224857 03/03/2025 Fuel - CED, Police, STS - 26224857 100-33-6250 114.77 Vendor MANSFIELD OIL COMPANY OF GAINESVILLE, INC Total: 17,743.68 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC WO2450 03/03/2025 446 (2450) 100-33-5370 7,832.17 Vendor MCCANN INDUSTRIES INC Total: 7,832.17 Vendor: MCHENRY COUNTY DEPT OF HEALTH MCHENRY COUNTY DEPT OF HEALTH 1-110550 03/03/2025 Miller Park Boat Launch Water Sample 1-110550 510-31-5110 60.00 Vendor MCHENRY COUNTY DEPT OF HEALTH Total: 60.00 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO INV#40450081 03/03/2025 SWWTP Aerator Belts INV#40450081 510-32-5375 825.71 Vendor MCMASTER-CARR SUPPLY CO Total: 825.71 Vendor: METROPOLITAN INDUSTRIES METROPOLITAN INDUSTRIES 070370 03/03/2025 W.Dartmoor Volute Hardware INV# 070370 510-32-5380 12.79 Vendor METROPOLITAN INDUSTRIES Total: 12.79 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF WAUCONDA INC 278441W 03/03/2025 4 inch stainless steel repair clamp 278441W 510-31-6110 279.49 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 279.49 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS INC 240773 03/03/2025 Shop supplies 100-45-6110 97.99 MIDWEST HOSE AND FITTINGS INC 240917 03/03/2025 Discharge hose for utility pumps. 240917 510-31-6110 397.50 Vendor MIDWEST HOSE AND FITTINGS INC Total: 495.49 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 00660 03/03/2025 mmac champ caps 100-42-6110 527.20 MINUTEMAN PRESS OF MCH 100650 03/03/2025 Invoice#100650 - Letterhead 100-22-6210 167.52 MINUTEMAN PRESS OF MCH 100667 03/03/2025 signage 100-45-5110 30.00 MINUTEMAN PRESS OF MCH 100713 03/03/2025 Banner 100-42-6110 155.00 Vendor MINUTEMAN PRESS OF MCH Total: 879.72 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - STARCOM21 NETWORK 9084220250102 03/03/2025 Invoice#9084220250102 - Monthly Invoice 100-22-5320 3,772.00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 3,772.00 Vendor: MOTOROLA MOTOROLA 8282046419 03/03/2025 Squad Car Radio Mic Replacement 620-00-6270 118.26 Vendor MOTOROLA Total: 118.26 Vendor: OFFICIAL FINDERS LLC OFFICIAL FINDERS LLC 31923 03/03/2025 2/16 invoice 100-47-5110 200.00 OFFICIAL FINDERS LLC 31993 03/03/2025 2.23 invoice 100-47-5110 160.00 Vendor OFFICIAL FINDERS LLC Total: 360.00 Vendor: O'HERRON CO INC, RAY O'HERRON CO INC, RAY 2360062 03/03/2025 Invoice#2360062 - NIPAS Vest - Ehardt 100-22-6270 3,738.25 Vendor O'HERRON CO INC, RAY Total: 3,738.25 Vendor: OLSEN SAFETY EQUIPMENT CORP OLSEN SAFETY EQUIPMENT CORP 0422564-IN 03/03/2025 Safety gloves INV#0422564-IN 510-32-6110 33.45 Vendor OLSEN SAFETY EQUIPMENT CORP Total: 33.45 Vendor: PITEL SEPTIC INC PITEL SEPTIC INC 27583 03/03/2025 Portable toielet 100-45-5110 240.00 Vendor PITEL SEPTIC INC Total: 240.00 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 2100016649 03/03/2025 634 (2100016649) 510-32-5370 258.05 Vendor POMPS TIRE SERVICE INC Total: 258.05 Vendor: REINDERS INC REINDERS INC 407775000 03/03/2025 Small Equipment 100-45-6270 4,125.00 REINDERS INC 6067422-00 03/03/2025 Equipment repair 100-45-5370 44.25 Vendor REINDERS INC Total: 4,169.25 2/26/2025 12:08:24 PM 43 Expense Approval Register Packet: APPKT03321 - AP CKS 3-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SIGNS BY FRY SIGNS BY FRY 2025059 03/03/2025 Shop supplies 100-45-6110 156.00 Vendor SIGNS BY FRY Total: 156.00 Vendor: TEAM REIL INC TEAM REIL INC 24735 03/03/2025 Shop supplies 100-45-6110 5,603.00 TEAM REIL INC 24739 03/03/2025 Shop supplies 100-45-6110 1,452.00 TEAM REIL INC 24740 03/03/2025 Shop supplies 100-45-6110 222.00 TEAM REIL INC 24741 03/03/2025 Shop supplies 100-45-6110 291.00 Vendor TEAM REIL INC Total: 7,568.00 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE COMMUNICATIONS INC 086207 03/03/2025 Truck repair 100-45-5370 423.80 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 423.80 Vendor: VERIZON CONNECT FLEET USA LLC VERIZON CONNECT FLEET USA LLC 620000065679 03/03/2025 GPS For PW Vehicle Fleet 620-00-5110 895.45 Vendor VERIZON CONNECT FLEET USA LLC Total: 895.45 Vendor: VERIZON WIRELESS VERIZON WIRELESS 6105135283 03/03/2025 Monthly Cell Phone 620-00-5320 1,145.03 Vendor VERIZON WIRELESS Total: 1,145.03 Grand Total: 119,369.79 2/26/2025 12:08:24 PM 44 Expense Approval Register Packet: APPKT03321 - AP CKS 3-3-25 Fund Summary Fund Expense Amount 100 - GENERAL FUND 66,387.41 290 - TIF FUND 1,729.25 510 - WATER/SEWER FUND 29,857.29 610 - RISK MANAGEMENT FUND 1,763.00 620 - INFORMATION TECHNOLOGY FUND 19,632.84 Grand Total: 119,369.79 45 Community Development Department City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 www.cityofmchenry.org REGULAR AGENDA SUPPLEMENT DATE: March 3, 2025 TO: Mayor and City Council FROM: Ross Polerecky, Director of Community Development RE: Temporary Use Permits for the following locations during Shamrocks the Fox event: -Fox Hole Pizza, 3308 W Elm St -Courthouse Tavern, 1401 Riverside Drive -Toast and Roast, 1250-1252 N Green Street -Salerno’s Pizzeria & R Bar, 1402 Riverside Drive ATTACHMENT: Temporary Use Permit Applications, Site Plans, Memo from Police Chief AGENDA ITEM SUMMARY: Council is being asked to consider Temporary Use Permits for Fox Hole Pizza, The Courthouse Tavern and Toast and Roast on March 15th for outdoor events to coincide with the Shamrocks at the Fox event at Miller Point. BACKGROUND: The City’s annual Shamrocks the Fox event will be held over the weekend of March 14th, 15th and 16th this year. As the event has grown to be one of the largest events in the City of McHenry, staff has identified that local businesses have begun to hold their own events at their business locations around the downtown. In order to maintain Therefore, business owners were asked to submit temporary use applications for any events they were planning outside of their normal operation. This year, as in the past, City staff will hold a mandatory liquor meeting with business owners to go over the open carry requirements, as well as other concerns such as building occupancy and overall safety of the event. City staff received the following three applications: 46 Community Development Department City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 www.cityofmchenry.org - Fox Hole Pizza, 3308 W Elm Street o Fox Hole Pizza is proposing to set up a tent with a band in the parking lot of the Riverside Apartments located on the north side of the building (see site plan). Included in their proposal is a beer trailer and additional porta-potties for their patrons. Fox Hole is proposing live music from 10am to 10pm on Saturday, March 15th. - Courthouse Tavern, 1401 Riverside Drive o The Courthouse Tavern is proposing to set up a tent in the adjacent side yard of their property with live music and a food truck from 2pm to 7pm on Saturday, March 15th. The Courthouse Tavern currently has a conditional use permit to hold events like this once a month over the summer months; however, the March 15 date is outside of their allowed dates. - Toast and Roast, 1250-1252 Green Street o Toast and Roast is proposing to add an outdoor speaker to their patio on the south side of the building. No live music is planned at this location; however, because of the outdoor amplified music, staff requested the temporary use application. Outdoor music is being proposed from 10am to 8pm on Saturday, March 15th. - Salerno’s Pizzeria & R Bar, 1402 Riverside Drive o Salerno’s is located at 621 Ridgeview Drive, but they have a Special Use Permit liquor license to sell alcohol at 1402 Riverside Drive on March 14-16th, which is owned by Rob Salerno of Salerno’s Pizzeria. No live music is planned, but they do intend to sell alcohol on the back deck. Their application for the event lists March 14-16th from 11am to 10pm. Mr. Salerno has stated, however, that they aren’t necessarily planning on selling alcohol outside during that entire time, and the exact times would be dictated by the crowd. ANALYSIS: See attached memo from Chief Birk of the McHenry Police Department. If the City Council concurs with staff’s analysis, it is recommended that temporary use permits be approved for Fox Hole Pizza 3308 W Elm, Courthouse Tavern 1402 Riverside Drive, Toast and Roast 1250-1251 Green, and Salerno’s Pizzeria & R Bar 1402 Riverside Drive, with the following conditions: 47 Community Development Department City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 www.cityofmchenry.org 1. All outside amplified music and liquor sales (unless otherwise approved) to end at 6pm to coincide with the approved open carry hours. 2. McHenry County Department of Health approval is required for any food being served outside. 3. All temporary signs/banners used for this event be authorized in accordance with the regular temporary sign permit process. 4. Open liquor carry is approved for the downtown area March 15th from the hours of 12pm to 6pm. All liquor must remain on private property outside of these hours. This includes during the dyeing of the river – no liquor may leave the premises during the closure of the bridge for the river dyeing event. 5. No open flame cooking may occur under any tent. 6. Propane heaters must be used in accordance with the manufacturer’s instructions. This includes clearances to combustibles, including any tents. 48 City of McHenry Police Department Chief of Police John R. Birk 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 DATE: January 6, 2025 TO: Mayor Jett and City Council FROM: Chief John Birk RE: Outside Liquor Sales and Live Amplified Music during Shamrocks the Fox ______________________________________________________________________________ Mayor Jett and City Council, Staff has been informed that three businesses in the McHenry Downtown Business District have requested temporary use permits to allow for outside amplified music during Shamrocks the Fox Event in March. These businesses have been identified as follows: 1. Fox Hole Pizza, 3308 W Elm St 2. Courthouse Tavern, 1401 Riverside Drive 3. Toast and Roast, 1250-1252 N Green Street Background: The Shamrocks the Fox Event is a three-day public event occurring between Friday March 14, 2025 and running through Sunday March 16, 2025. During this event Council has approved open carry in specific areas for the downtown business district during specific times. These times are as follows: Saturday March 15, 2025: 11am – 6pm Sunday, March 16, 2025: 12pm – 6pm The sale of alcohol outside of the downtown business is regulated through our Alcohol Ordinance under section 4-2-14, Special Civic Events. The language reads as follows: The City Council and the Local Liquor Control Commissioner may from time to time announce certain special civic events, such as Fiesta Days, where outdoor and public property alcoholic sales and consumption adjacent to the licensee’s property may be permitted. Any Class A and B licensee wishing to sell alcoholic liquor outdoor and on public property at special civic events must attend a meeting of licensees at a time and place designated by the Local Liquor Control Commissioner or his designee. Notice of the meeting will be sent to all Class A and B licensees approximately one month prior to the special civic event. At the completion of the meeting, each licensee will receive a special civic event endorsement permitting off-premises, outdoor and public property sales on a restricted basis specified in the endorsement. 49 Alcohol Sales: In all previous years of this event the outside sales of alcohol ceased at 6pm when the open carry and consumption allowance expired. The only outside consumption exceptions to this are businesses in the downtown area that have pre-established and designated outdoor food and beverage areas authorized by Council through prior agreements or conditional uses. Specifically the following locations: 1. 1401 Riverside Dr - Courthouse Tavern (designated and fenced in patio area) 2. 1402 Riverside Dr – Old Grinders Alehouse (rear patio area) 3. 1250 N Green St – Toast and Rost (side deck area) 4. 1204 N Green St – DC Cobbs (enclosed patio area) 5. 1138 N Green St – Buddyz Pizzeria (fenced in patio area) Police staff has reviewed each of the locations requesting a temporary use permit and provides the following feedback: 1. Foxhole Pizza, 3308 W. Elm Street Foxhole is proposing to have an outside party from 10am to 10pm on Saturday with live music and alcohol during this time frame. This event is planned in the private parking lot adjacent to the 3308 Elm Street building. There 17 residential parking spaces in that lot that will be utilized and residents will be displaced. The use of this space to sell and consume alcohol by Foxhole Pizza is not permitted through their Class A license as this is not a designated patio or gathering area previously approved through an agreement or permit issued by the City. The space is however approved for the sale and consumption of alcohol during the Council approved open carry hours of 11am – 6pm on Saturday and 12pm - 6pm on Sunday. If foxhole wishes to sell alcohol in the adjacent parking lot and let people consume the alcohol at that location from 10am – 10pm this would require Council level approval, otherwise police staff with enforce the 11am – 6pm time. Police staff is also recommending that and amplified live music be permitted only during the times of the open carry hours. 2. Courthouse Tavern, 1401 Riverside Drive Courthouse Tavern is proposing to have outside music from 2pm to 7pm in conjunction with alcohol sales/consumption. This event will take place in an establish and pre- approved area for patrons to consume alcohol. There are no issues with the sale or consumption of alcohol outside at this location as they already have City approval. 3. Toast and Roast, 1250-1252 N Green Street Toast and Roast is proposing to have outside amplified music from a speaker from 10am to 8pm. Consumption of alcohol will also occur on their designated deck which has previously been approved for this. Live Music: Police staff is recommending that all live and/or amplified music played outdoors during this festival be limited to the hours of the open carry (11am - 6pm and 12pm – 6pm). Safety is our main concern when managing this three-day event and when visitors move inside after dark, we reduce the risk of accidents and injuries. 50 Conclusion: The police are asking Council for clarification on: 1. The consumption and sale of alcohol in the parking lot adjacent to Foxhole Pizza for the hours outside of the pre-approved time (11am-6pm) 2. The approved times for outdoor live or amplified music during the event. If I can answer any further questions or be of any further assistance, please feel free to contact me. Sincerely, Chief John R. Birk 51 52 53 54 55 56 57 58 59 60 AGENDA SUPPLEMENT TO: Mayor and City Council FOR: March 3, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance Authorizing the Mayor’s Execution of a Development Agreement with McHenry Senior LLC for the McHenry Senior Commons Multifamily Development Ordinance Authorizing the Release of Memorandums of Understanding and Approving the Vacation and Granting of Easements for the Final Plat of Justen Funeral Home Resubdivision ATT: 1. Ordinance Authorizing the Mayor’s Execution of a Development Agreement with McHenry Senior LLC for the McHenry Senior Commons Multifamily Development 2. Ordinance Authorizing the Release of Memorandums of Understanding and Approving the Vacation and Granting of Easements for the Final Plat of Justen Funeral Home Resubdivision AGENDA ITEM SUMMARY The petitioner, McHenry Senior LLC, is requesting approval of a development agreement for a performance-based reduction in fees based on actual water usage to accommodate the construction of the approved 40-unit McHenry Senior Commons multifamily development. The requested reduction in fees is the similar to the agreements approved by the City Council for the 540-unit Residences of Fox Meadows development, 288-unit Authentix McHenry development, and 48-unit Taylor Place development. The developer is also requesting approval of a minor amendment to the existing Justen Funeral Home Resubdivision plat to revise the existing easements and release the recorded Memorandums of Understanding (MoU) on the site to accommodate the development. BACKGROUND The McHenry Senior Commons is an age and income restricted senior housing development located on the southeast corner of Municipal Drive and Knox Drive that was approved by City Council on April 5, 2022. The developer and staff were aware of several easements on the plat that were interfering with the project, along with various provisions in the recorded MoUs. 61 However, the property owner and the developer did not want to seek an amendment to the plat until their funding was secured. Since that time, the developer has applied every year for the Illinois Housing Development Authority’s Low Income Housing Tax Credit program to construct the project. The developer was awarded the tax credits last year and is now planning to begin construction this spring (2025). City Staff have worked with the owners of the developed lots of Justen Funeral Home Subdivision who agreed to revise the easements and recorded MoUs to accommodate the project. The MoUs contained various provisions related to cross access and ingress/egress once the Knox Drive extension was constructed that required several of the lots to tie into the new right- of-way extension. At the time, the City believed the traffic counts would increase once the extension of Knox Drive to Charles Miller Road and construction of the fitness center was completed in 2017. However, much of the anticipated traffic patterns never materialized. The amended plat included in the ordinance revises the location of the easements, and provisions have been added that release the property from the recorded MoUs. At the time of writing this agenda supplement, the petitioner was still in the process of working with Justen Funeral Home to revise or vacate an existing cross-access easement. A new cross-access easement is also proposed to accommodate the configuration of the parking lot. ANALYSIS The petitioner is requesting a performance-based impact fee based on actual usage as opposed to the current standard. The petitioner provided the City comparable water usage data from a similar development that was then analyzed using the City’s Water/Sewer model to evaluate the proposed impact. Under the City’s current adopted fee schedule, the developer would pay $186,610. The new fee based on actual water usage would total $82,617, which amounts to a $103,993 reduction. The development agreement also includes provisions that provide the City a safety net should the developer exceed the maximum water-usage levels. Staff is continuing to recommend the fees that were offered to Authentix, Taylor Place Apartments, and the Residences of Fox Meadows as the standard floor rate. The requested amendment to the Justen Funeral Home Resubdivision plat will amend the existing easements to accommodate the development and will have no impact on the adjoining property owners. The City has granted similar revisions in the past for developments such as the Thornton’s on IL-120. If the City Council concurs, it is recommended to pass an Ordinance Authorizing the Mayor’s Execution of a Development Agreement with McHenry Senior LLC for the McHenry Senior Commons Multifamily Development, and pass an Ordinance Authorizing the Release of Memorandums of Understanding and Approving the Vacation and Granting of Easements for the Final Plat of Justen Funeral Home Resubdivision (City Council vote-simple majority). 62 ORDINANCE NO 25- ORDINANCE AUTHORIZING THE MAYOR’S EXECUTION OF A DEVELOPMENT AGREEMENT WITH MCHENRY SENIOR LLC FOR THE MCHENRY SENIOR COMMONS MULTIFAMILY DEVELOPMENT WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The McHenry Senior Commons Development Agreement between the City of McHenry and McHenry Senior LLC., dated March 3rd, 2025 is attached to this ordinance and incorporated herein by reference as Exhibit “A”. SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said Agreement for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 3rd day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 63 EXHIBIT A McHenry Senior Commons Development Agreement 64 1 4901-6946-8694.2 MCHENRY SENIOR COMMONS DEVELOPMENT AGREEMENT This MCHENRY SENIOR COMMONS DEVELOPMENT AGREEMENT (“Agreement”) is made and entered into this date of ______________________, 2025 (“Effective Date”) by and between the CITY OF MCHENRY, an Illinois municipal corporation (hereinafter referred to as "CITY"), and McHenry Senior, LLC, an Illinois limited liability company (“Property Owner”). RECITALS A. Property Owner, as of the Effective Date, is the owner of the property, specifically parcel identification numbers 14-02-177-004 and 14-02-177-005 in McHenry, IL and further identified in EXHIBIT A consisting of approximately 2.54 acres and is attached hereto and made a part of this Agreement by reference, hereinafter referred to as the "Subject Property". B. The Subject Property is currently zoned RM-2 High-Density Multifamily Residential District, pursuant to the City’s Zoning Ordinance. NOW, THEREFORE, in consideration of the mutual promises set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the CITY and the Property Owner hereby agree as follows: 1. Incorporation of Recitals. The foregoing recitals and all exhibits attached hereto shall be and are hereby incorporated in this Paragraph 1 as if said recitals and exhibits were fully set forth herein. 2. Construction of Multi-Family Dwelling Units. The Property Owner shall have the right to construct up to forty (40) Multi-Family Dwelling Units (the “Dwelling Units”) upon the Subject Property, including related amenities (“Improvements”) in substantial conformance with the plans and specifications identified on EXHIBIT B (collectively the “Plans”). Any changes or modifications of the Plans that are determined “Major” shall only be approved by amendment of this Agreement, which approval shall not be unreasonably withheld, conditioned or delayed. “Major” modifications of the Improvements shall be reasonably determined by the City Administrator and will include the following: (i) changes to the following of greater than 10%: (a) floor space, (b) lot coverage, (c) height, (d) setbacks, and (e) open space; and (ii) material changes in the location of buildings, open space, plantings,parking, uses, density, and the vehicular circulation system. Any changes not reasonably determined to be Major shall be considered minor and may be administratively approved by the City Administrator. The Property Owner may appeal the City Administrator’s designation of any change or modification as minor or major to the City Council, whose decision on the matter shall be considered final. 3. Infrastructure. The Property Owner shall make the following off-site improvements, at its own expense.: This space reserved for Recorder’s use only. 65 2 4901-6946-8694.2 a. Curbs. Curb cuts as required by the City Engineer to accommodate its driveway configuration as provided on the Plans. b. Off-site Road Improvements. None. c. Water services. Extension of the existing City potable water main to service the Subject Property. These water services, to the maximum extent practical and if installed on the far side from the water main shall be installed by directional drilling, to avoid cuts in the finished pavement. d. Sanitary sewer. None. e. Public Multi-Use Pedestrian Path. Installation of public multi-use pedestrian path adjacent to the Subject Property along the east side of Bank Drive that extends north by approximately 600 feet, more or less, to connect with the public sidewalk to the north and the multi-purpose path to the south. Property Owner shall obtain all necessary easements to permit said public multi-use path installation that are located adjacent to the Subject Property. 4. Capacity to Serve. The CITY acknowledges that there is currently sanitary sewer treatment plant capacity and potable water supply available to serve the Dwelling Units. Water and sanitary treatment plant and main capacity are reserved for the Subject Property and will be made available to the Subject Property for so long as the Dwelling Units are located on Subject Property. 5. Recapture Agreements. The CITY acknowledges that the Subject Property is not subject to any existing recapture agreement and that any recaptures affecting the Subject Property have been fully satisfied. 6. Temporary Signage. The CITY agrees to issue permits, following receipt of proper applications and fees, for a maximum of two (2) temporary advertising signs. The signs may be two-sided or v-shaped, a maximum of sixty-four (64) square feet in area, eight (8) feet in height and set back a minimum of ten (10) feet from the property line. If additional signage, specific locations, or other specific parameters are provided by the Illinois Housing Development Authority (IHDA) or the lenders or investors providing funding for the Improvements, the Property Owner shall have the right to comply with such additional signage parameters which shall only require the reasonable approval of City Administration. The signs shall be removed at the later of (i) IHDA required timeframe, (ii) when the Property Owner has received its final certificate of occupancy, or (iii) when the Dwelling Units are all leased. Additional signage may be approved by the City Administrator. 7. Construction and Leasing Trailers. a. Leasing Trailer. The Property Owner shall be permitted, at the Property Owner’s sole risk, to construct, maintain and occupy a Leasing Trailer on the Subject Property and to construct and maintain other appurtenant facilities for said Leasing Trailer. The Property Owner shall have the right to use said Leasing Trailer for sales, sales promotions and offices for sales personnel, all as may be desirable or in any way connected with the leasing of Dwelling Units on the Subject Property. The Property Owner may construct temporary parking facilities subject to the approval of the CITY and compliance with all applicable codes of the CITY. Upon the latter of (i) the issuance of the certificate of occupancy for the building and (ii) the initial leasing of all the Dwelling Units, the Leasing Trailer shall be removed. b. Construction Trailer. Construction trailer(s) used on the Subject Property to build Dwelling Units shall be allowed, at locations to be approved by the CITY. Upon the issuance of 100% of the certificates of occupancy for the Dwelling Units the construction trailer(s) 66 3 4901-6946-8694.2 shall be removed within fifteen (15) days. 8. Fees. The Property Owner and the CITY hereby agree that the Property Owner shall only be obligated to pay to the CITY the fees as enumerated on EXHIBIT C attached hereto and incorporated by this reference with the following exception. a. The Property Owner has represented that the Dwelling Units will have an average daily water use of 2,860 gallons per day. The Combined Water and Sewer Capital Development Fees in EXHIBIT C have been reduced based the representation made by the Property Owner. If during the term of this Agreement, the actual water use is determined by the City Administrator to increase by more than 5% from the 2,860 gallons per day, the Property Owner shall pay the CITY an increased combined Water and Sewer Capital Development Fee based on the following formula: Revised Fee = (Actual Water Use/2,860 x EXHIBIT C fee. The average daily water use shall be based on a 12-month rolling average. The CITY will have the right to add the increased fee to the bi-monthly water bill and will reserve the right to shut off water service for non-payment. 9. Binding Effect and Term. The Property Owner agrees that the provisions of this Agreement shall run with the Subject Property. The Property Owner and CITY agree that this Agreement shall be binding upon and inure to the benefit of the parties hereto, their grantees, successor owners of record and their heirs, assigns, and lessees, of all or part of the Subject Property, and whether or not such grantees, successor owners of record, heirs, assigns or lessees choose to accept the rights and obligations of this Agreement, and upon successor municipal authorities of the CITY and successor municipalities for a period of five (5) years from the date of execution hereof. 10. Amendment. This Agreement may only be amended by written instrument executed by all parties hereto and with the prior written consent of Cinnaire Fund for Housing Limited Partnership 42, its successors and/or assigns, as the investor member of Property Owner (the “Investor”). 11. Notice and Default. Before any failure of any party to this Agreement to perform its obligations under this Agreement shall be deemed to be a breach of this Agreement, the party alleging the breach shall provide notice to the party alleged to be in default specifying the nature of said default, and thirty (30) days elapses from the receipt of said default notice without the default being cured. The City agrees to accept any work performed or payment tendered by the Investor on behalf of the Property Owner as if it had been completed or tended by the Property Owner. Notice shall be in writing and delivered via certified mail, addressed as follows: If to CITY: City of McHenry Attn: City Administrator 333 S. Green Street McHenry, IL 60050 If to Property Owner: McHenry Senior, LLC c/o Bear Development, LLC Attn: Adam Templer 4011 80th Street Kenosha, WI 53142 And to: 67 4 4901-6946-8694.2 State Bank of the Lakes c/o Wintrust Bank 5005 E. Washington Ave. Racine, WI 53406 Attn: Loan Administration And to: Cinnaire Fund for Housing Limited Partnership 42 1118 South Washington Lansing, MI 48910 Attn: Asset Management 12. Ordinance Changes. Except as otherwise specified herein, all ordinances of the CITY and other applicable jurisdictions as amended from time to time shall apply to the Subject Property, Property Owner and all successors and assigns in title. To the extent that the CITY ordinances and design requirements conflict with the improvements described in the Plans, the Plans shall be considered to control and supersede and supplant all ordinances and codes of the CITY which might conflict with the Plans. 13. All disputes related to this Agreement shall be litigated exclusively in the 22nd Judicial Circuit Court, McHenry, Illinois; Illinois law shall apply and the prevailing party to any such litigation shall be entitled to recover, in addition to costs otherwise recoverable, its reasonable attorney fees. (Balance of this page intentionally left blank.) 68 5 4901-6946-8694.2 IN WITNESS WHEROF, the parties hereto have executed this Agreement as of the date indicated above. Property Owner: MCHENRY SENIOR, LLC, an Illinois limited liability company By: McHenry Senior MM, LLC, an Illinois limited liability company, its Managing Member By: Bear Development, LLC, a Wisconsin limited liability company, its Authorized Member By:_______________________ Name: Stephen R. Mills Its: Authorized Member Date:______________________ Agreement executed by Property Owner this ___ day of ________, 2025. STATE OF WISCONSIN ) ) ss: COUNTY OF KENOSHA ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2025, by Stephen R. Mills, Authorized Member of Bear Development, LLC, the authorized member of McHenry Senior MM, LLC, the managing member of McHenry Senior, LLC. Witness my hand and official seal: NOTARY SEAL ____________________________________ Notary Public My commission expires: ________________ 69 6 4901-6946-8694.2 CITY: CITY OF MCHENRY, ILLINOIS By: ____________________________ Name: _________________________ Title: __________________________ and By: ____________________________ Name: _________________________ Title: __________________________ STATE OF ILLINOIS ) ) ss: COUNTY OF MCHENRY ) I, the undersigned, a Notary Public in and for the County and State aforesaid, do hereby certify that _________________ and _______________, personally known to me to be the City Mayor and _____________________ respectively, of the CITY OF MCHENRY, and personally known to me to be the same persons whose names are subscribed to the foregoing Development Agreement, appeared before me this day in person and severally acknowledged that they signed and delivered said Development Agreement as such Mayor and ________________ of said City, as their free and voluntary acct, and as the free and voluntary act and deed of said Village, for the uses and purposes therein set forth. Given under my hand and official seal, this ______ day of ______________, 2025. NOTARY SEAL ____________________________________ Notary Public My commission expires: ________________ 70 7 4901-6946-8694.2 TABLE OF EXHIBITS EXHIBIT A Parcel Identification Number Map EXHIBIT B Approved Site Plan EXHIBIT C Fee Schedule 71 4901-6946-8694.2 STATE OF ILLINOIS ) ) COUNTY OF MCHENRY ) C E R T I F I C A T I O N I, Monte Johnson, do hereby certify that I am the duly appointed, acting and qualified Deputy City Clerk of the City of McHenry, McHenry County, Illinois, and that as such City Clerk, I am the keeper of the records of said City of McHenry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry, held on the _____ day of _____________, 2025, an agreement was approved between the City of McHenry and McHenry Senior, LLC for the McHenry Senior Commons Development. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. GIVEN under my hand and seal this ____ day of _________, 2025. ____________________________ Monte Johnson, Deputy City Clerk City of McHenry, McHenry County, Illinois 72 4901-6946-8694.2 EXHIBIT A Parcel Identification Number Map & Legal Description LOTS 2 AND 3, JUSTEN FUNERAL HOME RESUBDIVISION, LOCATED IN PART OF THE EAST HALF OF GOVERNMENT LOT 1, SECTION 02, TOWNSHIP 44 NORTH, RANGE 08 EAST OF THE 3rd PRINCIPAL MERIDIAN, CITY OF McHENRY, McHENRY COUNTY, ILLINOIS. Permanent Tax Index Identification Numbers: 14-02-177-004 and 14-02-177-005 73 4901-6946-8694.2 EXHIBIT B Approved Site Plan Site Plan dated March 2, 2022 Landscape Plan dated February 8, 2022 74 PROPOSED DEVELOPMENT MUNICIPAL DRIVE BA N K D R I V E RETENTION POND 8' ELECTRICAL LINE EASEMENT DUMPSTER ENCLOSURE 30' BUILDING SETBACK 30' BUILDING SETBACK 10' BUILDING SETBACK SITTING AREA UNIT MIX AND COUNT 30 1-BEDROOM UNITS 10 2-BEDROOM UNITS 40 UNITS TOTAL PARKING PROVIDED: 61 12 SPACES 18 ' - 0 " 2 4 ' - 0 " 1 8 ' - 0 " 0 " 10 SPACES 22 S P A C E S 3 SP A C E S 8' WIDE MULTI-USE PEDESTRIAN PATH 5' WIDE LANDSCAPE SCREEN 18' - 0" 24' - 0" 5' - 0" 6' - 0" 14 SPACES 40' - 0" 30 ' - 0 " Project #: Date: APP-1 CO N C E P T U A L S I T E P L A N 2022.0010 MC H E N R Y S E N I O R C O M M O N S BE A R D E V E L O P M E N T MC H E N R Y , I L L I N O I S 03/02/22 1" = 40'-0" CONCEPTUAL SITE PLAN 75 PROPOSED DEVELOPMENT MUNICIPAL DRIVE RETENTION POND 8' ELECTRICAL LINE EASEMENT DUMPSTER ENCLOSURE 30' BUILDING SETBACK 30' BUILDING SETBACK 10' BUILDING SETBACK SITTING AREA 8' WIDE MULTI-USE PEDESTRIAN PATH 5' WIDE LANDSCAPE SCREEN 18' - 0"24' - 0" 5' - 0" 6' - 0" PROJ. MGR.: DRAWN BY: DATE: SCALE: OF SHEET PROJ. ASSOC.: DA T E R E V I S I O N S D R A W N B Y TMTM MC H E N R Y S E N I O R A P A R T M E N T S CI T Y O F M C H E N R Y , I L L I N O I S LA N S C A P E C O N C E P T P L A N INTERNAL PARKING LOT TREES 3 - PERIMETER PARKING LOT SHADE TREES 8 - PERIMETER PARKING LOT EVERGREEN TREES 7 - FOUNDATION BUILDING TREES 5 - ORNAMENTAL TREES 2 - LARGE EVERGREEN SHRUBS 10 - SMALL EVERGREEN SHRUBS 98 - SMALL DECIDUOUS SHRUBS 105 - ORNAMENTAL GRASS 25 - PERENNIAL SHRUBS 72 - CONCEPT PLANT SCHEDULE NORTH Legend Turf Cardno Stormwater Seed Mix or Equal (with Cover Crop) IHDA Requirement Item 1a) Provide a landscape plan including only native or regional plantings only. Planting plan shall be provided and certified to by a Landscape Architect to meet this requirement. Note: We certify that the proposed landscape plan includes only native and regional plantings as required per IHDA item 1a. 76 4901-6946-8694.2 EXHIBIT C Fee Schedule Fee Calculation Sum School Impact Fees 1BR $0 * (30) 1BR Homes· $0.00 2BR $718.00 * (10) 2BR Homes $7,180.00 Total $7,180.00 Park Impact Fees 1BR $2,110.00 * (30) 1BR Homes $63,300.00 2BR $2,297.00 * (10) 2 BR Homes $22,970.00 Total $86,270.00 Library $356.00 * (40) homes $14,240.00 Fire $356.00 * (40) homes $14,240.00 Combined Water and Sanitary Capital Development Fees 1BR 1848.71 * (30) 1BR Homes $55,461.30 2BR 2715.62 * (10) 2BR Homes $27,156.20 Total $82,617.50 Units Projected Daily Water Use* Total Project Daily Water Usage 1-Bedroom 30 45 1,350 2-Bedroom 10 49 490 1,840 *Projected Daily Water Use referenced from Staff Engineer Memorandum dated 1- 15-21 OTHER FEES BLDG. FEE PLMB. INS FEE WATER CONN. SEWER CONN. 0.25 / SF $84.00* $250.00 $250.00 *$84.00 – fee per unit, plus $28.00 per building 77 4901-6946-8694.2 Water Meter Fees ¾’’ $225.00 2’’ $2,050.00 1’’ $325.00 3’’ $2,500.00 1 ½’’ $600.00 4’’ $3,700.00 6’’ $5,100.00 78 ORDINANCE NO 25- ORDINANCE AUTHORIZING THE RELEASE OF MEMORANDUMS OF UNDERSTANDING AND APPROVING THE VACATION AND GRANTING OF EASEMENTS FOR THE FINAL PLAT OF JUSTEN FUNERAL HOME RESUBDIVISION WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, various stormwater drainage and sanitary sewer easements exist on part of the Final Plat of Justen Funeral Home Resubdivision recorded on March 27, 2015, as Document No. 2015R0010526, and the Final Plat of Justen Funeral Home Subdivision recorded on August 11, 2014 as document number 2014R0026951, in McHenry County, Illinois; and WHEREAS, the City of McHenry required the adoption of Memorandums of Understanding for the Final Plat of Justen Funeral Home Subdivision recorded as document No. 2014R0026762 and Final Plat of Justen Funeral Home Resubdivision recorded as document No. 2015R0010528 in McHenry County, Illinois; and WHEREAS, due to the planned construction of a new senior housing facility known as McHenry Senior Commons located on part of lots 2 and 3 of the Final Plat of Justen Funeral Home Resubdivision, and as part of the plan review process and location of the building, various easements are required to be relocated and Memorandums of Understanding are to be released. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the attached Plat of Vacation, prepared by JSD Professional Services Inc., dated February 18, 2025, is hereby approved as depicted on “EXHIBIT A”. SECTION 2: That the attached Grant of Easement plat, prepared by JSD Professional Services, Inc., dated February 18, 2025, is hereby approved as depicted on “EXHIBIT B”. SECTION 3: That the City of McHenry hereby authorizes the release of the Memorandum of Understanding dated May 5, 2014, and recorded on August 11, 2014, as Document Number 2014R0026762 as depicted on “EXHIBIT C”. SECTION 4: That the City of McHenry hereby authorizes the release of the Memorandum of Understanding dated February 16, 2015 and recorded on March 27, 2015 as Document Number 2015R0010528 as depicted on “EXHIBIT D”. SECTION 5: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. 79 SECTION 6: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 3rd day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 80 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Plat of Vacation, prepared by JSD Professional Services Inc., dated February 18, 2025 81 82 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT B Grant of Easement Plat, prepared by JSD Professional Services Inc., dated February 18, 2025 83 84 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT C Release of Memorandum of Understanding dated May 5, 2014, and recorded on August 11, 2014, as Document Number 2014R0026762 85 RELEASE OF MEMORANDUM Document Number For good and valuable consideration, the receipt of which is hereby acknowledged, the undersigned, being the party bound by and benefitted by the Memorandum (as hereinafter defined), does hereby release any and all of its respective rights, title and interest to the restrictions and other rights set forth in that certain Memorandum dated May 5, 2014, and recorded on August 11, 2014, as Document Number 2014R0026762, in the Register of Deed's Office of McHenry County, Illinois (the "Memorandum") as it pertains to the real property described on the attached Exhibit A. A copy of the Memorandum is attached hereto as Exhibit B. Drafted by: John Hotvedt, Vice President – General Counsel Bear Real Estate Group 4011 80th Street Kenosha, WI 53142 Recording Area Name and Return Address Bear Real Estate Group 4011 80th Street Kenosha, WI 53142 Attn. John Hotvedt See attached Exhibit A (Parcel Identification Number) 86 IN WITNESS WHEREOF, this Release shall be effective as of the date first set forth below. Dated this _____ day of _____________, 2024. Charles Miller Road, LLC By: ___________________________________ Stephen R. Mills, Authorized Member STATE OF WISCONSIN ) ) SS COUNTY OF KENOSHA ) Personally came before me this ___ day of _____________, 2024 the above named Stephen R. Mills, the Authorized Member of Charles Miller Road, LLC, and known to me to be the person who executed the foregoing instrument and acknowledge that he executed the same on behalf of said company by its authority. __________________________________ *_________________________________ Notary Public, Kenosha County, WI My commission (is)(expires): __________________________________ 87 City of McHenry By: ___________________________________ Name: Title: City Clerk STATE OF ILINOIS ) ) SS COUNTY OF ____________ ) Personally came before me this ___ day of _____________, 2024 the above named _________________, the City Clerk of the City of McHenry, and known to me to be the person who executed the foregoing instrument and acknowledge that he executed the same on behalf of said company by its authority. __________________________________ *_________________________________ Notary Public, _____________ County, IL My commission (is)(expires): __________________________________ 88 EXHIBIT A Legal Description of Property Released 89 EXHIBIT B Memorandum (see attached hereto) 90 91 92 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT D Release Memorandum of Understanding dated February 16, 2015 and recorded on March 27, 2015 as Document Number 2015R0010528 93 RELEASE OF MEMORANDUM Document Number For good and valuable consideration, the receipt of which is hereby acknowledged, the undersigned, being the party bound by and benefitted by the Memorandum (as hereinafter defined), does hereby release any and all of its respective rights, title and interest to the restrictions and other rights set forth in that certain Memorandum dated February 16, 2015, and recorded on March 27, 2015, as Document Number 2015R0010528, in the Register of Deed's Office of McHenry County, Illinois (the "Memorandum") as it pertains to the real property described on the attached Exhibit A. A copy of the Memorandum is attached hereto as Exhibit B. Drafted by: John Hotvedt, Vice President – General Counsel Bear Real Estate Group 4011 80th Street Kenosha, WI 53142 Recording Area Name and Return Address Bear Real Estate Group 4011 80th Street Kenosha, WI 53142 Attn. John Hotvedt See attached Exhibit A (Parcel Identification Number) 94 IN WITNESS WHEREOF, this Release shall be effective as of the date first set forth below. Dated this _____ day of _____________, 2024. Charles Miller Road, LLC By: ___________________________________ Stephen R. Mills, Authorized Member STATE OF WISCONSIN ) ) SS COUNTY OF KENOSHA ) Personally came before me this ___ day of _____________, 2024 the above named Stephen R. Mills, the Authorized Member of Charles Miller Road, LLC, and known to me to be the person who executed the foregoing instrument and acknowledge that he executed the same on behalf of said company by its authority. __________________________________ *_________________________________ Notary Public, Kenosha County, WI My commission (is)(expires): __________________________________ 95 City of McHenry By: ___________________________________ Name: Title: City Clerk STATE OF ILINOIS ) ) SS COUNTY OF ____________ ) Personally came before me this ___ day of _____________, 2024 the above named _________________, the City Clerk of the City of McHenry, and known to me to be the person who executed the foregoing instrument and acknowledge that he executed the same on behalf of said company by its authority. __________________________________ *_________________________________ Notary Public, _____________ County, IL My commission (is)(expires): __________________________________ 96 EXHIBIT A Legal Description of Property Released 97 EXHIBIT B Memorandum (see attached hereto) 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 www.cityofmchenry.org REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Ross Polerecky, Community Development Director FOR: March 3, 2025 Regular City Council Meeting RE: Sign Variance for 1911 N Richmond Road, Chick-Fil-A ATT: Sign application, Sign Package Proposal Agenda Item Summary: The Community Development Department received a sign variance request for the new Chick-Fil-A restaurant located at 1911 N Richmond Road. Chick-Fil-A is requesting 2 additional wall signs with 24 square feet of additional area and a 15 foot high, 80 square foot freestanding sign. Background: In 2016, U-Haul took over the vacant former Wal-Mart site at 2019 N Richmond Road. U-Haul agreed to create an outlot in the underutilized parking lot in the southeast corner of the lot. In October of 2022, U-Haul submitted an application for the creation of the outlot, with City Council approving the outlot with a conditional use to operate a drive-through in November of 2023. U-Haul immediately started to market the outlot, but it wasn’t until recently that staff was made aware that Chick-Fil-A had committed to build on this site. Staff received building and engineering plans earlier this month and has been working with Chick-Fil-A on the approvals in hopes of breaking ground in mid-March 2025. Analysis: 1911 N Richmond Road is zoned C-3 and considered an outlot as it relates to the City’s sign ordinance. An outlot in the C-3 zoning district is allowed 2 wall signs with a total square footage of 1.5 times the frontage of the building, or in this case, 126 square feet. Chick-Fil-A is requesting a total of 4 walls signs with a total square footage of 150 square feet (an additional 24 square feet). In the C-3 district, an outlot is allowed one free-standing sign no more than 6 feet in height and a maximum of 32 square feet; Chick-Fil-A is requesting a 15 foot, 80 square foot free-standing sign. This is an additional 9 feet in height and 48 square feet in size. 113 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 www.cityofmmchenry.org Like many other chain restaurants that have been approved in the past, these are corporate sign packages that are built into each store prototype. Similar requests were approved for the McDonalds on Richmond Road, as well as Popeyes and Panera Bread. Sign variances must abide by the following four items: 1) will not be materially detrimental to the public welfare or injurious to other property in the vicinity; 2) will not impair an adequate supply of light and air to adjacent property, increase the danger of fire, endanger public safety, or substantially impair property values in the neighborhood; 3) shall not give the property owner or business an unfair advantage over a similar business; and 4) will not cause a hazard to the public’s safety by being distracting because of size, location, or being located within rights-of-way. Staff believes the variance requests abide by all of the criteria above and recommends approval. If the City Council concurs, it is recommended to pass an Ordinance Granting a Sign Variance for Chick-Fil-A, 1911 N Richmond Road, for two additional wall signs, not to exceed four wall signs with a combined total of 150 sq/ft, and a variance to allow one free-standing sign no greater than 15 feet in height with a total of 80 sq/ft in area. These variances shall run with the property as long as the use remains a restaurant. 114 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 www.cityofmmchenry.org Restaurant Location U-Haul Casey’s 115 116 117 118 119 120 121 122 ORDINANCE NO. 25- An Ordinance Granting a Sign Variance for Chick-Fil-A, 1911 N Richmond Road McHenry, IL 60050 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Community Development Department received a sign variance request from Chick-Fil-A restaurant located at 1911 N Richmond Road McHenry, Il 60050. The request is to allow two additional wall signs not exceed 150 sq/ft and one free standing sign with a height not to exceed 15 feet and an area not to exceed 80 square feet. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: A sign variance shall be granted to Chick-Fil-A restaurant to allow two additional wall signs not to exceed 150 sq/ft, for a total of four wall signs and one free standing sign with a height not to exceed 15 feet and an area not to exceed 80 square feet. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be in full effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Passed and approved this 3rd day of March 2025. Ayes Nays Absent Abstain Alderwomen Bassi _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 123 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org/park_recreation AGENDA SUPPLEMENT DATE: March 3, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: Purchase of Light Poles and Light Heads for Main Street Light Replacement Attachment: Budget Amendment Ordinance AGENDA ITEM SUMMARY: The replacement of all the decorative light poles on Main Street has been included in the FY25- 26 Capital Maintenance and Replacement program. Staff is proposing to sign a contract and purchase the lights ahead of the pending 25% tariff increase, as it would amount to a substantial savings to the project. Purchasing the poles now will also require the approval of an ordinance granting a budget amendment to the FY24/25 budget in the corresponding amount. Please note, Staff anticipated receiving a quote by Friday, February 28, 2025. This quote was not received, however, and Staff hopes to have the quote on Monday, March 3rd, prior to the City Council meeting. BACKGROUND: Over the past couple of years, Staff has had to invest a great deal of time and effort into maintaining the lights and the lighting system on Main Street between Route 31 and Crystal Lake Road. The poles have progressed in deterioration to the point where replacement should be prioritized. In addition to the replacement of the poles, conduit needs to be inspected, and new wires need to be installed to the poles. New wiring is a significant part of the project as the lights short and the street goes dark on occasion until the main breaker is reset. For all these reasons, this project was included on the Community Investment Plan as a part of the Capital Needs and Replacement Fund for an overall cost of $240,000. Late last year, the staff secured a quote for the purchase of the complete lighting system (light poles and new LED light heads). However, this quote does not take into account the recently proposed 25% tariffs on Canada, China and Mexico that are expected to be enacted on March 4, 2025. Those tariff costs would be added to the overall cost and passed on to the City of McHenry if the contract is not signed and sent to the distributor, Northwest Electric, prior to that date. 124 ANALYSIS: The City of McHenry routinely deals directly with the manufacturer and the distributor to purchase the light poles for our downtown streets projects. Typically, the light pole and light head replacement are handled in-house with the Parks and Downtown Maintenance staff. This project will be larger and beyond that scale, requiring a contractor to be identified at a later date. However, there are multiple factors that come into play creating an advantageous situation for the City to continue to purchase the poles and light heads separately and directly from the manufacturer/distributor. The City already has the specs of a standardized pole that is utilized throughout the downtown areas. The first cost savings is realized in the direct purchase. There is no contractor mark-up on products that we purchase. The same products would be purchased regardless. The second advantage is timing. Light poles have seen a 12-16 week lead time in ordering to arrival. The early purchase of the lights should see them arrive in the middle of the summer for a much earlier install than that of a May 1st order concurrent with the new fiscal year. The most import reason, however, that staff is asking for City Council consideration are the impending 25% tariffs that are due to go into effect on March 4th. These costs would be directly passed to the City and would amount to an estimated $30,000 increase on this project simply by signing the contract at a later date. The project itself is easy to justify as there is an issue with the light poles on Main Street that continue to deteriorate. Even the light heads themselves do not have the latest diode-based LED light system. Many businesses have chosen to locate on Main Street. New brighter lights and the investment into the infrastructure will contribute immensely to the improved character of Main Street. The new lights can be reused when the streetscape for Main Street is ready to proceed. The tertiary effect of the light pole replacement is also an opportunity to replace some portions of the sidewalk as new light pole bases are installed. This is an excellent opportunity to invest in Main Street and to save the city over $30,000. If City Council concurs then a motion should be made to approve the purchase of light poles and light heads from Northwest Electric for the replacement of the lights on Main Street, and to approve a budget amendment to the Capital Needs and Replacement Fund 125 ORDINANCE NO. 25- AN ORDINANCE AMENDING THE FY2024/2025 BUDGET FOR THE FISCAL YEAR ENDING APRIL 30, 2025 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the City of McHenry acting by and through its Mayor and City Council has previously approved the FY24/25 Annual Budget for the Fiscal Year Ending April 30, 2025; and WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain line items in said Budget Ordinance as provided in Exhibit A to this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending April 30, 2025, are hereby approved in the form and content as provided by Exhibit “A” which is attached hereto and made part hereof. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 3rd day of March, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ 126 Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk EXHIBIT A The following budget items are amended by this Ordinance: FY24/25 Budget Amendment – Capital Needs and Replacement Fund - $XXXXX 127 STAFF REPORT FOR MARCH 2025 The purpose of this report is to provide the City Council and public with the most up-to-date information regarding the latest projects and happenings within the municipal government of the City of McHenry. This report is organized by operating department and will be updated and transmitted as part of each City Council Agenda Packet. Council is welcome to contact any Department Director for more information on any item included in this report, as well as topics from previous reports or items not included in the report. This report does not include projects or other information that is considered confidential in nature. ECONOMIC DEVELOPMENT Contact: Doug Martin, Director of Economic Development – 815/363-2110 Real Estate Event at the NOW Arena Director Martin attended a Chicago Real Estate Event, hosted by the Village of Hoffman Estates, at the Now Arena. There were roundtable discussions about various topics surrounding commercial real estate, as well as networking opportunities. NICAR Broker Breakfast Director Martin attended the Northern Illinois Commercial Association of Realtors breakfast in Crystal Lake. At this meeting, there was a state legislative update on the real estate industry as well as other updates surrounding legislation about lending and opportunities to network. Events  Shop 3430 1st Anniversary Saturday, March 1 from 10:00 AM -7:00 PM, 3430 W Elm Street  Rita's Italian Ice & Frozen Custard Grand Opening March 1 & 2 from 12:00 PM to 9:00 PM, 3319 W Elm Street  Wild Hunny Boutique Grand Re-Opening Saturday, March 1 from 10:00 AM-4:00 PM, 1213 Riverside Dr  Multi-Chamber Mixer Pioneer Center’s Bright Program, Wednesday, March 5, 5:00 PM- 7:00 PM, 1110 N Main Street, Algonquin  Multi-Chamber Mixer GiGi’s Playhouse, Tuesday, March 11, 5:00 PM-7:00 PM, 5404 W Elm Street  Ribbon Cutting The Bumble Bread Company and The Pieceful Project, Wednesday, March 12, 11:00 AM-12:00 PM, 1114-1118 N Green Street  ShamRocks the Fox, Friday thru Sunday, March 14-16, Miller Point, 1202 Riverside Drive https://www.naturallymchenrycounty.com/shamrocks-the-fox/  Mid-Day Mixer Foxhole Pizza & Pub, Tuesday, March 18, 11:00 AM-1:00 PM, 3308 W Elm Street 128  Exploring Cold Blooded Creatures with Cold Blooded Parties McHenry Public Library, Wednesday, March 26, 11:00 AM-12:00 PM, 809 Front Street  Ribbon Cutting Biggby Coffee, Friday, March 28, 9:30 AM-10:30 AM, 3523 Diamond Drive COMMUNITY DEVELOPMENT Contact: Ross Polerecky, Community Development Director – 815/363-2182 Chick- Fil-A, 1911 N Richmond Road Staff has been working with Chick-Fil-A on approving building and engineering plans for their new restaurant at 1911 N Richmond Road. Chick-Fil-A plans on breaking ground in mid-March. Holcim/ Lafarge Holcim/ Lafarge will be presenting their annual gravel pit presentation to the City Council on March 17th or April 7th. Landmark Commission A Landmark Commission meeting is scheduled for March 4th at 5:30pm, the agenda for the meeting can be found on the City website: https://cms8.revize.com/revize/mchenryil/Document_Center/Department/Community%20Dev elopment/Landmark/Agendas/Landmark%20Agenda%203.4.25.pdf Downtown City Owned Parcels Staff continues to work with GZA environmental on receiving an NFR letter from the IEPA for the downtown Green and Elm parking parcels. In the next two weeks GZA will be performing more soil samples to provide addition data to the IEPA. PARKS & RECREATION Contact: Bill Hobson, Director of Parks & Recreation – 815/363-2159 Ice Rinks Both ice rinks at Fox Ridge Park and the refrigerated rink at Miller Point Park have been closed for the season. The high temperatures the previous week have made the ice at Fox Ridge unusable as well as begun to melt the rink at Miller Point. The rink at Miller point also needs to be broken down for storage so that the grass area can dry prior to Shamrocks the Fox event. This overall has been one of the best years in recent history for the rinks. Master Plan Staff was presented with the draft of the 5-year Action Plan for the Parks and Recreation Master Plan. Comments were provided to be included as part of the overall plan that is on track to be presented to City Council in April. 129 Shamrocks the Fox The City’s Shamrocks the Fox Festival will be coming up in 2 weeks. The festival schedule will be as follows: Friday, March 14th The main tent as Miller Point will open at 5pm and will have music and drinks until 11pm. Food trucks will be set up in the Riverside Drive Parking Lot. Saturday, March 15th The Kiwanis Club will host their Shamrock Shuffle at 8am from the East Campus Parking lot. The Blarney Island crews will begin dying the Fox River at approximately 10am. Food trucks will be set up once again, 7 in total. All the McHenry Riverwalk Shoppes have been leased to tenants for the weekend. Shoppes will open at 9:30am. Free inflatables and face painting will be at Miller Point for the kids. The main tent will open with music at 11am and will remain so until 11pm. The Shamrocks parade will line up on Kane Ave and Center Street and kick off at 12pm. The route will be North on Green Street and then East on Pearl Street before turning North again on Riverside Drive. Open container throughout downtown will begin at 11am and end at 6pm. Sunday, March 16th The main tent will open with music and beverages again at 12pm concluding at 7pm. Food trucks will be present all day in the Riverside Drive lot once again. The Riverwalk Shoppes will be open all day. All free kids activities will be in place once again. The day and the event will conclude with a fireworks display at approximately 7pm (depending on sunset). Open container will again be in place throughout downtown from 12pm – 6pm. PUBLIC WORKS Contact: Russ Adams, Public Works – 815/363-2205  In the month of February, the Public Works Department responded to 9 snow and ice related winter events.  The Street & Utility Division completed the following watermain break repairs: o 4108 Crystal Lake Road (February 12th) – A 4”x12” stainless steel repair clamp was used for the repair. o 916 Wiltshire Drive (February 16th) – This after-hours watermain break used a 6”x12” stainless steel repair clamp on ductile iron pipe. 130 o 1618 N. Riverside Drive (February 17th) - Crews repaired a transverse watermain break with a 6”x12” repair clamp.  The Street & Utility Division completed the following water service leaks: o 5509 Sherman Drive (January 31st) – A new 3/4'” curb-stop, ¾” compression union and 3’ feet of ¾” copper was used for the repair. o 3813 Main Street (February 18th) – Crews replaced 2’ of ¾” copper service line and ¾” union in the repair.  The Street & Utility Division completed additional utility repairs as follows: o Fire hydrant repair at Home Depot (January 28th) – A hydrant shoe was replaced with a new Mueller hydrant shoe on the fire hydrant near the north end of Home Depot’s rear parking lot. o Sanitary force main leak at 1922 Hemlock Drive (February 19th) - The sanitary force main from the Hemlock lift station had a blowout failure that was repaired with a 4”x20” stainless steel repair clamp.  Water Well #6 pump and aquifer work began on Friday, February 21st. Water Treatment Plant #2 will be out of service until the televising and any necessary repairs are completed.  Water Division staff replaced a 3” water meter at the Super 8 Motel on Thursday, February 20th. The water meter had recently failed an accuracy test, needing replacement.  The Water Division is currently preparing to submit residential addresses to the IEPA for approval for the newly updated IEPA Lead & Copper Sampling and Monitoring program. The City is now required to obtain 60 samples twice per year from residences with verified lead or partial lead services.  The Clarifier Drive Rehabilitation project is in progress. 3 of the 4 clarifier drives have been rebuilt, with the last drive scheduled for the week of February 24th.  The prototype “sub-air” unit that had been supplying air for SBR Basin #3 was repaired and is back in operation. This is a collaboration between the Wastewater division and Xylem, Inc., the parent company of the SBR manufacturer (Sanitaire).  Bids for the Kane Avenue Watermain Replacement project were received on February 5th, and Ganziano Sewer and Water Inc. was awarded the contract at the February 18th City Council meeting. Work is scheduled to be completed mid-April 2025. 131  Staff received notice that the City is a finalist for the Department of Commerce and Economic Opportunity (DCEO) grant that was previously submitted by staff. Due to limited State funds, DCEO has offered the City $771,263 in grant assistance to fund the project instead of the $2.0M that the City requested.  The 2025 Road Program is currently out to bid. Bids are due March 13th. The project will resurface 6.1 miles of roadway with an estimated cost of $2.2M. Staff designed, bid, and will manage the project in-house.  Staff completed the Phase III consultant selection process for the Oakwood Bridge project. We are currently in the process of negotiating scope and fee per IDOT requirements. POLICE Contact: John Birk, Chief of Police – 815/363-2200 Personnel Update The following personnel have recently completed the respective years of service with the McHenry Police Department:  Officer Robert Klasek – 15 Years  Lead Telecommunicator Kathryn Wilbur – 5 Years Training  Detective Shafer attended Lead Homicide Investigator at Oswego Police Department.  Sergeant Kinney attended Northwestern Staff & Command at Dekalb County Community Outreach Center (10-week program).  CALEA Accreditation Manager/ Training Coordinator A. Birk attended Training Manager Specialist at MCRTC.  Officer Pederson attended Seated SFST at Glen Ellyn Police Department.  SRO Martinez attended Into to Lifesaving/Sustaining Immediate Trauma Care Practices and Equipment at Arlington Heights Police Department.  Detective Shafer attended Reid Technique of Interviewing and Interrogations & Advanced Interviews and Interrogations at Buffalo Grove Police Department.  Detective Voelker attended Low Light Engagement and Tactics at MCRTC.  Officer Szoke and Officer McClure attended Juvenile Specialist Skills Program at St. Charles Police Department.  SRO Martinez attended Preventing Targeted Violence Through Leakage & Cyber Investigations at the McHenry County Government Center.  Officer Rodriguez and Officer Barjaktarevic attended DWI Detection and Standardized Field Sobriety Training at Schaumburg Police Department. 132  Officer Campos and Officer Cummings attended Testifying at a DUI Trail at Crystal Lake Police Department.  Numerous Officers attended firearm qualifications at the MCRTC. Public Relations  Chief Birk, Director Doug Martin and Public Affairs Officer O’Herron attended Coffee with the Chief at the McHenry Public Library.  Public Affairs Officer O’Herron and Officer Klasek assisted at the Chicago Auto Show booth for child safety seats.  Social Services Coordinator Sterwerf and Therapy K9 Oakley received some Valentine’s Day cards during their school visits. 133