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Home My WebLink AboutPacket - 09/21/2015 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING Monday, September 21, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained atpublic meetings. 6. Motion to approve the following Consent Agenda Items: A. Purchase of two (2) police vehicles (2015 Chevrolet Tahoe) Miles Chevrolet for $67,160,e purchase and installation of emergency vehicle equipment from Ultrastrobe, Inc for $17,975.81; purchase and installation of police decals from Eby Graphics for $1,735; purchase of two (2) Panasonic Touchpad Squad Computers from CDS Office Technologies for $5,272; and purchase of two (2) Panasonic Squad Car Camera Systems from CDS Office Technologies for $11,418 for a total amount not to exceed $103,750; B. Final Pay Request for Riverwalk Phase 2A.1 & 2A.2 Construction to Landmark Construction, Inc. for the amount of $10,149; C. Use of Veterans Memorial Park, temporary advertising signs, and waiver of all associated fees for the Downtown Business Association Annual Christmas Walk on November 21 & 224 and, temporary closure of Main Street, Green Street, Riverside Drive, Broad Street, Park Street, and Court Street on November 22nd for the annual Toys for Tots Parade; and D. August 17, 2015 Council meeting minutes & September 8, 2015 Special Council meeting minutes; E. As Needed Checks in the amount of $93,598.36; and F. List of Bills in the amount of $165,108,34, 7. Public Works Committee Recommendation: Approval of a Resolution for an Honorary Street Sign designating the intersection of Kane Avenue &Center Street in honor of Virginia (Jinny) T. Williams 8. Motion to adopt an Ordinance granting a Conditional Use Permit to allow adrive-in establishment and outdoor seating; and, variances from the off-street parking/loading, landscaping, screening, and required side yard for a fence in conjunction with a Dunkin Donuts restaurant proposed at the southwest corner of Front Street and Oak Avenue The City of McHenry is dedicated to providing its citizens, businesses, and visitors with t{re highest quality of programs and services in acustomer-oriented, effrc/ent, and frscally responsible manner. McHenry City Council Meeting Agenda September 21, 2015 Page Two 9. Mayor's Statement and Reports 10. Committee Reports 11. Staff Reports 12. Future Agenda Items 13 . Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors will: the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible mam:er. Office of the Chief of Police John .Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: September 21', 2015 Regular City Council meeting RE: 1. Purchase of two (2) Police Vehicles 2. Purchase of Vehicle Equipment ATT: Miles Chevrolet Pricing Sheets Buss Ford Pricing Sheet Ultra Strobe Equipment Pricing Estimates CDS Computer and Camera Pricing Sheets Eby Graphics Decal Pricing Sheets Background: The Police Department has continued to seek out the most cost effective and efficient way to purchase and use vehicles. The police department has adopted and follows a vehicle replacement plan and vehicle equipment replacement plan as highlighted in the 2015/16 Capital Improvement Plan. Factors considered in the replacement of police vehicles and equipment include upfront costs, maintenance cost during the life of the vehicle and equipment, projected longevity of the vehicle and equipment, community expectations and vehicle and equipment work performance needs. The recently approved 2015/16 Capital Equipment Plan /Fund includes the following funding for the purchase of police squad cars and equipment: General Fund - $103,750 At this point the Police Department is looking to spend CIP funds in the following manner: 1. Purchase (2) two new police command vehicles (full size SUVs) for the Patrol Division 2. Purchase and install vehicle equipment and computers for new command vehicles. 3. Purchase and install (2) Panasonic In -Car Video Systems for existing squad cars. 4. Purchase & install equipment for new CSO vehicles (acquired through the LESO Program) 5. Purchase and install equipment in new Evidence/MCAT/Public Relations Van (acquired through the LESO Program) Analysis: Vehicles: The department has analyzed the purchase options for both the Chevrolet Tahoe and the Ford Expedition. These two vehicles are the only full size SUVs that have been available for purchase in the past under the state contract for police vehicles. Contact was made with Landmark Ford (the state contract holder) for pricing on the Ford Expedition. Landmark Ford advised that the state contract for the Ford Expedition expired in May of 2015 and the state will not be renewing the contract for next year as it looks like they have decided to go exclusively with the Tahoe for the full size SUV. The State of Illinois currently does not have a state bid for the new 2016 Chevrolet Tahoe as the previous state contract (#4016025) has expired and the new contract will not be available until November, with a order date of after January 2016. Due to this information the department has sought out dealerships that have 2015 police models in stock that could be purchased. In this search, Miles Chevrolet (the dealership awarded the state contract) confirmed that they have two 2015 black Chevrolet Tahoes in stock and will honor the previous state contract pricing (Contract # 4016025). Miles Chevrolet has agreed to place a hold on these vehicles pending the outcome of council approval. Miles Chevrolet is the recognized state contract dealership for Chevrolet vehicles and was used by the department to purchase the last two Tahoes in 2012. Miles Chevrolet provided McHenry outstanding customer service in the past. By purchasing these 2015 models rather than waiting to the 2016 state contracted models are available for purchase in November, the City will save approximately $5,620.00 due to pricing increases for the new model year. See the attached pricing sheet for the cost differentiation between model years. In an effort to seek out competitive and comparable vehicles for consideration, the department received a quote from Buss Ford for the purchase of a Ford Expedition that is not under state contract. See the attached pricing sheet for further details. The purchase of these two vehicles will allow the police department to repurpose their current command SUVs and retire two aging police vehicles. The existing command vehicles will hence be repurposed with one going to the truck enforcement unit and the other going to the NIPAS — EST assigned operator. Furthermore the department acquired two used vans that were repurposed as the new CSO Vehicle and the new Evidence/MCAT/Public Relations Van. The following is a breakdown of the pricing options for the new vehicles: Pricing comparison for two SUVs: 2j 2Q 1S Chevrolet Tahoe (2) �015 Chevrolet Tahoe (2j 2016 Ford E editions' Dealership Miles Chevy Miles Chevy Buss Ford Cost of Vehicles $67,160.00 $729780.00 $67952800 Life Cycle Analysis: Miles Chevrolet Miles Chevrolet Buss Ford 2015 Ford Cameras: Currently the department has outfitted cameras in all of their patrol officer cars except for two, due to previous budget restraints. Attached to this agenda is the pricing info for the purchase of these two cameras through the authorized Panasonic dealer, in the amount of $11,418.00. These cameras will be installed into squad 329 and squad 322. Computers: Attached council will also find pricing information for the purchase of two squad computers needed for the new command SUVs, in the amount of $5,272.00. With the purchase of these two Panasonic tablets the department will retire two existing computers that were scheduled to be replaced in FY 2014/15 and are over six years old. Equipment: Finally, council will find the attached pricing for the purchase and installation of emergency equipment and decals for the two new vehicles and the existing vehicles that have been repurposed to extend the life of the fleet. The following is a breakdown of the equipment costs, Vehicle Eauipment and Installation by Ultrastrobe Inc.: New Command Vehicles (310 & 311) $91675.76 Truck Enforcement Vehicle (old 311 repurposed to 329) $2,223.80 NIPAS Vehicle (old 310 repurposed to 319) $1,099.80 332 New CSO Van (vehicle acquired through LESO Program) $3,636.70 New Evidence/MCAT/ PR Van (vehicle acquired through LESO Program) $964075 Install new Panasonic Camera into existing Squad 322 $375.00 TOTAL $17,975M Vehicle Decal Design 2 New Command V and Installation New CSO Van, and modification decals for 319 &329 I $1,735.00 3 1 P a g e With approval for the purchase of these two new vehicles along with the equipment and computers highlighted above, the department will be slated to retire its two oldest vehicles in the fleet with future approval from council. Recommendation: Staff requests City Council authorization to; (1) purchase a total of two 2015 Police Chevrolet Tahoes from Miles Chevy in the amount of $67,160.00, (2) purchase and install emergency vehicle equipment from Ultrastrobe Inc in the amount of $17,975.81, (3) purchased and install police decals from Eby Graphics in the amount of $1,735.00, (4) purchase two Panasonic Touchpad Squad Computers from CDS Office Technologies in the amount of $5,272.00, and (5) purchase two Panasonic squad car camera systems from CDS Office Technologies in the amount of $11,418.00 for a total amount not to exceed $103,750.00. 4�Rage Order Placement Form Fax to (217) 872-2069 Miles Chevrolet has been awarded contract # HBF3628617 for the 2015 Chevrolet Tahoe PPV Police Interce Base Price Standard Equipment includes;. Anti -Lock Front & Rear Disc Brakes. 5,3 V8 E85 Flex Fuel Engine 6-Speed Automatic Transmission Intermittent Rain Sensing Wipers Center Console- Delete P265/70/1317 V Rated Tires (5) Power Windows & Power Locks Cloth Front Bucket Seats 170 Painted Steel Wheels HD Suspension w/ Stabilizer Bar Rear Window Defogger 170 Amp Alternator Driver Pass & Side Curtain Air Bags 100 Amp Aux Power Outlets Electric Power Steering HD Black Vinyl Floor Covering Vinyl Rear Split Bench Seat Power Driver Seat VIM: VaIUe Package includes following options: Frame Mounted Recovery Hooks Grille Light &Speaker Wiring (6J3) Horn &Siren Wiring (6J4) Night Saver Dome Light Headlamp & Taillamp Flasher Theft Deterrent System Power Passenger Seat Daytime Running Lights Off Switch AM/FM/CD w/ 2 USB Ports Ignition Override Switch (LED) Trailer Hitch w/ 7 Wire Harness Full Length Running Boards High Capacity HD Radiator Rear Vision Camera w/ Park Assist Full Size Spare Tire Underbody Skid Plate Heated Power OSRV Mirrors 730 CCA HD Battery HD Rubber Floor Mats (4) HD Engine & Transmission Cooler Rear Heat & AC $29,990.00 2WD Pursuit Rated 4WD Special Service ""Price includes all Standard equipment and Police Value Packaae equipment Hill Start Assist, Stabilitrak 26 Gallon Fuel Tank Tinted Glass Air Conditioning Cruise Control LH Spotlight 6" Black Locking Rear Differential Bluetooth for Phone Dual Isolated Batteries Vehicles Keyed Alike Keyless Entry (2) In State Delivery $33, 790.00 4WD Pursuit Rated Order Additional Options X Please Check Options Desired Engine Block Heater $ 65.00 Carpet $ 250.00 Disable Rear Door Functions $ 105.00 Extra Key $ 40.00 Additional Remote Package $ 65.00 Ground Studs Rear Auxiliary $ 75.00 Auxiliary S eaker Wirin $ 52.00 Power Adjustable Pedals $ 130,00 Driver Alert Pkg (Includes Pwr Adj Pedals) $ 750.00 Bucket Seats w/ Factory Console $ 250,00 Push Bumper $ 650.00 guards Molded Front & Rear $ 245.00 Aluminum Wheels Non Pursuit Only)$ 600.00 Remote Start $ 170.00 BodySide Moldings $ 250.00 Max Trailering Package $ 570,00 Undercoating— Sound Shield $ 199.00 Delete DRL & Automatic Headlamps $ 1,00 Delete Spotlight $ -85.00 Illinois Title & Municipal Police Plates $ 105.00 Administrative Package: Deletes Spotlight, Override &Flasher -Adds: Carpet, Bucket Seats &Factory Center Console $ N 1 C Exterior Colors:�tf Black _Silver _Champaign (Interiors are Black) _White _Tungsten _Victory Red ($495.00 Extra) BILL %SHIP TO: /�I City, County or Village of: p • Address: `"`` ; e4eeZ1 City: `iYe/I/ State: �L zip: ^^LL LL r q Contact Person:�4aleV�Y I Z#� Phone: YZ 4A.3 -0so 127 Fax: /S'�W63 a/yy Per Vehicle Price w/ Options $ Quantity: Total Order Amount: $ (�� /l00 00 • Tom Wene - Fleet Operations Miles Chevrolet 150 W Pershing Road Decatur, IL 62526 (217} 872-2070 Fax (217) 872-2069 EMAIL twene@vtaig.com Order Placement Form Fax to (217) 872-2069 ��` a//Y Miles Chevrolet has been awarded contract # HBF3628617 for the 2016 Chevrolet Tahoe PPy Police Interceptor Base Price Equipment includes;._ Anti -Lock Front &Rear Disc Brakes. Intermittent Rain Sensing Wipers Power Windows & Power Locks HD Suspension w/ Stabilizer Bar Driver Pass & Side Curtain Air Bags HD Black Vinyl Floor Covering $ 33,800.00 2WD Pursuit Rated 5.3 VS E85 Flex Fuel Engine Center Console - Delete Cloth Front Bucket Seats Rear Window Defogger 100 Amp Aux Power Outlets Vinyl Rear Split Bench Seat 6-Speed Automatic Transmission P265/70/R17 V Rated Tires (5) 17° Painted Steel Wheels 170 Amp Alternator Electric Power Steering Power Driver Seat $ 36,000.00 ND Special Service POIICe value Package includes all of the following options for only Frame Mounted Recovery Hooks Night Saver Dome Light Power Passenger Seat Ignition Override Switch (LED) High Capacity HD Radiator Underbody Skid Plate HD Rubber Floor Mats (4) Grille Light &Speaker Wiring (6J3) Headlamp & Taillamp Flasher Daytime Running Lights Off Switch Trailer Hitch w/ 7 Wire Harness Rear Vision Camera w/ Park Assist Heated Power OSRV Mirrors HD Engine & Transmission Cooler Horn &Siren Wiring (6J4) Theft Deterrent System AMlFM/CD w/ 2 USB Ports Full Length Running Boards Full Size Spare Tire 730 CCA HD Battery Rear Heat & AC Hill Start Assist. Stabilitrak 26 Gallon Fuel Tank Tinted Glass Air Conditioning Cruise Control $ 36,600.00 4WD Pursuit Rated LH Spotlight 6" Black Locking Rear Differential Bluetooth for Phone Dual Isolated Batteries Vehicles Keyed Alike Keyless Entry (2) In State Delivery Order Additional Options X Please Check Options Desired Engine Block Heater $ 65.00 Push Bumper $ Administrative Package: Deletes Spotlight, Override &Flasher -Adds; Carpet, Bucket Seats &Factory Center Console Exteri or Colors: (Interiors are Black) BILL I SHIP TO: City, County or Village of: Address: ilver Champaign Black _S_ _White _Tungsten _Victory Red ($495.00 Extra) Tax Exemption # E 99 City State: Zip: Contact Person: Phone: Fax: Per Vehicle Price w/ Options $ . -�-�� Quantity: � Total Order Amount: $ Tom Wene - Fleet Operations Miles Chevrolet 150 W Pershing Road Decatur, IL 62526 (217) 872-2070 Fax (217} 872-2069 EMAIL twene@vtaig.com �t 3OJ3 �a1b VEHICLE ORDER CONFIRMATION 09/10/15 14:59:16 2016 EXPEDITION Page: 1 Order No: 0001 Priority: J5 Ord FIN: QT053 Order Type: 5B Price Level: 620 Ord Code: 102A Cust/Flt Name: MCHENRY P D PO Number: RETAIL RETAIL U1G 4X4 XL $44055 SP DLR ACCT ADJ 119" WHEELBASE G1 SHADOW BLACK C CLOTH BUCKET H EBONY 102A EQUIP GRP (2230) .SSV PACKAGE 99T .3.5L ECO V6 NC 446 .6-SPD AUTO O/D NC 186 BLACK RN BOARDS 435 425 50 STATE EMISS NC 536 TRAILER TOW 560 794 PRICE CONCESSN REMARKS TRAILER 153 FRT LICENSE BKT NC D� AY EY EMP SP FLT ACCT CR FUEL CHARGE B4A NET INV FLT OPT NC DEST AND DELIV 1195 TOTAL BASE AND OPTIONS 44015 TOTAL 44015 https://v►n�w.dealer.webcormect.ford.com/switch.html 9/10/2015 VX1 fi)/'d 08/01/15 2016 EXPEDITION "XL & XL EL" SERIES (FLEET ONLY) PROPRIETARY EQUIPMENT GROUP SariesiRate Option p•d Code XI. Retail Series Mix TBD TBD TBD Expedition 4x2 (!net. D&D) U1F O O O Expedition 4x4 (incl. D&D) U1G O O 0 Expedition EL 4x2 (incl. D&D) K1 F 0 O 0 _ _ Expedition EL 4x4 (incl. D&D) K1G O O O 3.51. EcoBoost@ V6 Engine 19T S S S 6-speed Automatic Transmission 446 SEquipment S S Group11 1 1 Equipment Group Mix TBD TBD TBD Included in Equipment Group SSV Package • 17" Steel Wheel (265170R17 AT OWL)* • Cloth I" Row / Vinyl 2°' Row Seating • Sd Row Seating Delete with Cover/End Cap • Column Shifter and Floor Console Delete • Door Handles Molc!4Color, Black Grille, 44 Skid Plates • Vinyl Floor Covering • 3.73 Rear -Axle, Limited -Slip • Less Running Boards • 4x4 Skid Plates (Front, Transfer Case and Fuel Tank)Z • Front Tow Hooks 2 • 3 d Row Storage Bins SYNCaO with MyFord® Enhanced Voice Recognition Communications and Entertainment System I S)riusXM Satellite Radio ("N/A in AK or Hl" (Not Available in Alaska or Hawaii)) AM/FM Single-CD/Single 4.2" instrument cluster / 4.2" Center Stack w/rear view camera Single•Zone Electronic Air Temperature Control (EATC) w/Rear Aux Control I Compass I SelectShift® automatic transmission with Progressive Range Select I Seats, 3 d Row 60/40 Manual Bench, Cloth I Options Fleet Convenience Package • Power -Adjustable Pedals 50F O O O • Reverse Sensing System SSV Upgrade Package' • Non-Limited-Slip 4A0 Axle 66C O • 20• Bright Aluminum wheel w/Magnetic painted pockets (275/55R20 AT BSVt✓) Engine Block Heater 41H O O O SYNCO with MyFord® Enhanced Voice -Recognition Communications and Entertainment System 52M O 3.73 Rear -Axle, Limited -Slip (All Non EL & 42 El) XX O O Heavy -Duty Trailer Tow Package • Class IV Trailer Hitch receiver • Wiring harness w14 & 7 pin connector • Heavy-duty auxiliary transmission oil cooler 536 0 O O • Heavy-duty radiator • Electronic braking wiring kit • Integrated trailer brake controller Daytime Running Lamps 43D O O O License Plate Bracket _ 153 O O O All -Weather Floor Mats (RPO) 51 R O O 4x4 Skid Plates (Front, Transfer Case and Fuel Tank) 41 K O O O Running Boards 186 O Paint— Ruby Red Metallic Tinted Clearcoat RR O O O Seats, 2"' Row40/20140 Bench, Cloth 21F 0 Fleet only (valid FIN code required) 2 Now Standard on SSV 4x2 Non EL ' Available only on all 4x4 Non EL k = New for this model year I = Included in E ui ment Group, S = Standard Equipment, O = Optional - 3 - Ford Division Estimate Min �d��TilYilil •. • • 1 Pyott '• • Unit 106 Crystal Lake, IL. 60014 Name /Address City of Mcllcnry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Date Estimate # 9/9/2015 2615 P.O. No. I Job Name 2016 new 310 amd3ll Item Description Qty Price Total ILS Federal Signal front and rear interior lightbar system 2 600.00 I5200.00 ES100 Federal Signal I00wdriver. 2 159.95 319.90 ESB-TAH 15 Federal Signal speaker bracket for 2015+ Chevy Tahoe 2 22.95 45.90 ENT213311 Sound Off Intersector LED Light Kit, Black Housing NV/ 2 149.95 299.90 1-Light & Mounting Gasket, l-Inline Flasher, 3-Custom Wedges, Clear Lens/Blue LEDs to be mounted on under side of side mirror EN1713311 Sound Off intersector LED Light Kit, Black housing 2 149.95 299.90 W/1-Light & Mounting Gasket,l-Inline Flasher, 3-Custom Wedges, Clear Lens/Red LEDs to be mounted on under side of side mirror XT4R/B Code 3 XT4 LED interior/exterior lighthead 12/24V 4 49.95 199.80 Red/Blue to be mounted on Partition XT4R/B Code 3 XT4 LED interior/exterior lighthead 12/24V 8 49.95 399.60 Red/Blue to be mounted on far rear side windows AVNS2RB Federal Signal Viper LED interior warning light Red and 4 164.95 659.80 Blue to be mounted in rear windows VTX615C Whelen Vertex Super -LED Warning light, White (2) to be 4 61.95 247.80 mounted in reverse light CAN NOT DRILL INTO HEADLIGHT OF NEW TAHOE. TAIL LIGHTS ONLY XT4R/B Code 3 XT4 LED interior/exterior lighthead 12/24V 4 49.95 199.80 Red/Blue GRILL LIGHTS XT4LBKT Code3 XT4 universal L-bracket 90 degree 16 7.25 1 16.00 C-VSA OUmTAIM Havis 2015 Chevrolet Tahoe Police Pursuit Vehicle 2 289.99 579.98 Specific 23" Console C-CUP24 Havis dual cupholder internal mount 2 32.95 65.90 C-ARM-103 Havis arnuest for top mount, large pad 2 74.95 149.90 :Subtotal Signature Date [SalI es Tax (7.75%) Out• quotes are valid for 90 days Total Phone # Fax # E-mail Web Site 8154791717 8154794818 STACEYaULTRASTROBE.COM ww1w.ultrastrobe.com Page 1 Estimate Ultra Strobe Communications Inc 930 Pyott Road Unit 106 Crystal Lake, IL. 60014 Date Estimate # 9/9/2015 2615 Name / Address **PLEASE City of McHenry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 P.O. No. Job Name 2016 new 310 anid311 Item Description Qty Price Total C-MD402 Havis Computer Mount Swing Ann With Motion Adapter 2 229.95 459.90 C-DMM430 Havis Swing Out Dash Monitor Mount Base For 2 258.99 517.98 2015-2016 Chevrolet Tahoe PPV C-MCB Mavis mic clip bracket 2 11.95 23.90 S1340TK06 Secure Idle ignition override 2 175.00 350.00 C-MM-304 Havis Unique universal retrofit motion device provides 2 69.95 139,90 generous tilt in four (4) directions plus 90° rotation for the standard DMM motion device, for increased travel and motion MMSU-1 Magnetic mic 2 24.95 49.90 Installation Installation of equipment 2 19500.00 39000.00 Mise install equipt Includes wire, connectors, standard fiises/ fiise holders,fiise 2 175.00 350.00 block, and one 30 amp relay. Subtotal S%675.76 Signature Date Sales Tax (7.75%) 50.00 Total $93675.76 Our quotes are valid for 90 days NOTELIGHTBARS /PARTITIONS TAKE6-8 WEEKS TO ARRIVE FROM ORDER DATi;*` Phone # Fax # E-mail Web Site 8154791717 815-4794818 STACEY0ULTRASTROBE.COM NNivw.ultrastrobc.coni Page 2 Estimate Ultra Strobe Communications Inc 930 Pyott Road Unit 106 Crystal Lake, IL. 60014 Name /Address City of McHenq Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Item Description Labor Labor to install light bar partition and new camera system I ONS/RP Selina partition with recessed storage panel. Horizontal clear uncoated polycarbonate sliding window LGD45-ISP Federal Signal Legend LED lightbar Illinois slate price VTX615B 1Welen Vertex Super -LED Warning light, Blue to be mounted in rear tail gate when open VTX615R Whelen Vertex Super -LED Warning light, Red to be mounted in rear tail gate when open MMS134 Magnetic uric Signature Date Our quotes are valid for 90 days Date Estimate # 9/9/2015 2616 Qty Price 1 550.00 1 649.95 1 875.00 rl 1 Subtotal G1.95 24.95 Job Name old 311 to 329 Total Sales Tax (7.75%) Total 550.00 649.95 875.00 61.95 61.95 24.95 52,223.80 $0.00 52,223.80 XYPLF.ASE NOTE LIGH'li'BARS /PARTITIONS TAKE 6-8 1VEEKS 'I'O ARRIVE FROM 012DER llATE�° �° Phone # Fax # E-mail Web Site 8154791717 815479-1818 STACEY a ULTItASTROBE.COM wmv.ultrastrobe.com Estimate Ultra Strobe Communications Inc 930 Pyott Road Unit 106 Crystal Lake, IL. 60014 Name /Address Ciqof McHenry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Date Estimate # 9/9/2015 2617 P.O. No, Job Name old 310 to 319(NIPAS) Item Description Qty Price Total Labor Labor 1 425.00 425.00 ENT2B3B Sound Of Intersector LED Light Kit, Black Housing W/ 1 149.95 149.95 1-Light & Mounting Gasket, I mInline Flasher, 3-Custom Wedges, Clear Lens/Blue LEDs ENT2B3R Sound OR Intersector LED Light Kit, Black Housing 1 149.95 149.95 W/1-Light & Mounting Gasket, I mInline Flasher, 3-Custom Wedges, Clear Lens/Red LEDs QNS Selina rear compartment partition with stationary vinyl 1 349.95 349.95 coated expanded metal screen viindow MMSL14 Magnetic mic I 24.95 24.95 Signature Date Our quotes are valid for 90 days Subtotal Sales Tax (7,75%) Total $1,099.80 111 51,099.80 rrPLEASE NO"I'E LIGHTI3ARS /PARTITIONS TAKE 6-8 WEEKS TO ARRIVE FROM ORDER DATE�u Phone # Fax # E-mail Web Site 8154791717 815A79-1818 STACEYoaULTRASTROBE,COM NNIvw.ultrastrobe.com Ultra Strobe Communications Inc 930 Pyott Road Unit 106 Crystal Lake, IL. 60014 Name /Address City of McHenq Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Item Installation Mfse hustall equipt LGD45-ISP 3I440T CNSM8R-2654695S ETHTSS-SP XT4R/B XT4LBKT Signature Estimate Description Installation of cquipmcnt Includes wire, connectors, standard fiIse s/ fuse holdera, fiise block, and one 30 amp relay. Federal Signal Legend LED Iightbar amber bar Illinois state price Secure Idle ignition override Federal Signal CN SignalMaster 8-head rear model; 4 amber/red reflectors, 4 amber/blue reflectors with interface module Sound Off Headlight Flasher Code 3 XT4 LED interior/exterior lighthcad 12/24V Red/Blue to be mounted hi rear side windows Code3 XT4 universal L-bracket 90 degree Date Our quotes are valid for 90 days Date Estimate # 9/9/2015 2619 Qty I Price Job Name New CSO Total l L,500.00 1,500.00 i 175.00 175.00 875.00 I 875.00 1 I 149,95 I 149.95 l GG5.00 G65.00 1 I 42.95 I 42.95 4 4995 199.80 4 I 7251 29.00 Subtotal S3,G3G.70 Sales Tax (7.750/6) $0000 Total $31636.70 *YPLEASE NOTE LIGHTI3ARS /PARTITIONS TAKE 6-8 t'VEEKS TO ARRIVT; FROM ORDER DATE'** Phone # Fax # E-mail Web Site 8154791717 815=479-] 818 SprACEY@ULTRASTROBE.com ULTRASTROBE.COM Nv%vw.ultrastrobe.com ST _wunlcatia; Ultra Strobe Communications lnc 930 Pyott Road Unit 106 Crystal Lake, IL. 60014 Name /Address City of McHenry Attn: Accounts Payable 333 S. Green St McHenry,IL 60050 Estimate Date Estimate # 9/9/2015 2620 P.O. No. I Job Name New Evidence/CAT/PR van Item Description Qty Price Total Labor labor 1 300.00 300.00 Switch I 4.95 4.95 AVNS2RB Whelen Avenger math synchronize wire, red/blue 4 164.95 659.80 Signature Date Our quotes are valid for 90 days Subtotal �964.7s Sales Tax (7.75%) $0400 Total S964.75 PL1;AS1J NOTE LICHTI3ARS /PARTITIONS TAKE 6-8 �VFI;KS TO ARRiVr FROM ORDER DATI;YY Phone # Fax # E-mail Web Site 8154791717 8154794818 STACEYaULTRASTROBF.COM vmw.ultrastrobe.com Estimate Ultra Strobe Cotnimmications Inc 930 Pyott Road Unit 106 Crystal Lake, IL. 60014 Name /Address City of McHenry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Date Estimate # 9/9/2015 2618 xYPLEASE NOTE LIGHTBARS /PARTITIONS TAKE 6-8 WEEDS TO ARRIVE rROM ORDER DATE�� Phone # Fax # E-mail Web Site 8154791717 815-479-1818 STACEYuULTRASTROBE.COM w w.ultrastrobe.coni CD5 0" OFFICE iECNIVOtOGIES Customer MCHENRY CITY POLICE DEPARTMENT (24825) FOERSTER,JEFFERY 333 S. GREEN ST, MCHENRY, IL 60050 United States (P) 815-363-5014 (F)815-363-2149 Ship Vla: UPS Ground Special Instructions: CDS Office Technologies 612 South Dirksen Parkway Springfield, Illinois 62703 United States (P) 630417-2572 Bill To ;HENRY CITY POLICE DEPARTMENT FOERSTER,JEFFERY 333 S. GREEN ST. MCHENRY, IL 60050 United States (P)815-363-5014 (F)815-363-2149 IL State Master Contract #CMS5$48520 1 Panasonic Toughpad G1 Ship To MGHENRY CITY POLICE DEPARTMENT FOERSTER,JEFFERY 333 S. GREEN ST. MCHENRY, IL 60050 United States (P) 815-363-5014 (F) 815-363-2149 Carrier Account #: iSlurt(:At4)11((o)p-n))-- - - - Date Sep 11, 2015 08:51 AM CDT Doc # 447291 - rev 1 of 1 Description FZ-G1 SalesRep Ketchum, Mike (P)630-4l7-2572 Customer Contact FOERSTER,JEFFERY {P)815-363-5014 JFOERSTER@CI.MCHENRY.IL.US -- — Gd:litiit !Pl)y ltJil{iiRdtm= Ih4t�l FZ-G1FA3AFCM 2 $2,361.00 $4,722.00 Note: Win? (Win8.1 Pro COA), vPro, Intel Core i5-4310U 2.00GHz, 10.1" WUXGA 10-pt Multi Touch+Digitizer, 128GB SSD, 8G8, Intel WiFi alblgln lacI TPM, Bluetooth, Dual Pass (Upper:WWAN/Lower:GPS), 4G LTE Multi Carrier (MC7355), Webcam, 8MP Cam, No Drive, Toughbook Preferred 2 Panasonic Extended Warranty FZ-SVCTPEXT2Y 2 $275400 $550.00 Extended service agreement - parts and labor - 2 years ( 4th/5th year) - for Toughpad FZ-G1 Subtotal: $5,272.00 Total: $5,272.00 CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product Information maybe confusing vrilhoul additional explanation. All product information, including prices, features, and availability, is subject to change without notice. Applicable taxes R shipping may be added to the final order. CREDIT CARD ORDERS WILL BE CHARGED A 2,75% CONVENIENCE FEE FOR PROCESSING THE ORDER. All returns must be accompanied by original invoice and authorized RMA number within 30 days of invoice date and are subject to a 15% restocking fee. Due to manufacturer s restrictions, Panasonic items are not eligible for return. Late fees may apply to payments past 30 days from invoice date. Please contact your sales representative if you have any questions. OFFICE F MLw"1vor©131Es Customer MCHENRY CITY POLICE DEPARTMENT (24825) FOERSTER,JEFFERY 333 S. GREEN ST. 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GREEN ST, MCHENRY, IL 60050 United States (P) 815-363-5014 (F) 815-363-2149 Carrier Account #: 1 Panasonic -ARBITRATOR MK3 HD CAMERA 2.4GHZ WL MIC 256G8 SSD'BTO 2WK LEAD TIME ACCESSORIES 2 Panasonic Rear seat IR IP HD camera SERVICES 3 Panasonic - ARBITRATOR 360 S/W MNT AGMT 1YR PER VPU Includes software tech support and software upgrades 4 CDS Office Technologies - IT Services Certified Server Software Installation and Configuration, In Vehicle Software Installation and Configuration, Wireless Network Confguration and Testing tip ti4t:.Htai (r°f,�t�11 Date Sep 01, 2015 01:56 PM CDT Doc # 447293 - rev 1 of 1 Description ARBITRATOR SYSTEM MK SalesRep Ketchum, Mike (P)630.417-2572 Customer Contact FOERSTER,JEFFERY (P) 815-363-5014 JFOERSTER@CI.MCHENR . (n{q�trlilltlPNi�ta lk�it�1 ADM -Lem- 2 $4500.00 $9000.00 HD256M24 ARB-WV-VC31 2 $399,00 $798.00 CF- 2 $290.00 $580.00 SVCAR62AMA1Y ZBLOCKCNET 1 $1,040,00 $1,040,00 Subtotal: $11,418.00 Total: 511,418.00 CDS Office Technologies disclaims any responsibility for product information and products described on this site. Some product information may be confusing without additional explanation. All product information, including prices, features, and availability, is subject to change vrithout notice. Applicable taxes & shipping may be added to the final order. CREDIT CARD ORDERS WILL BE CHARGED A 2,75% CONVENIENCE FEE FOR PROCESSING THE ORDER. All returns must be acoompanted by original invoice and authorized RMA number within 30 days of invoice date and are subject to a 15% restocking fee. Due to manufacturers restrictions, Panasonic items are not eligible for return. Late fees may apply to payments past 30 days from invoice date. Please contact your sales representative if you have any questions. Eby Graphics, II1C. )30 Pyott Rd. # 108 Crystal Lake, IL 60014 Name /Address City of McHenry Police Attn John Birk 333 S Green St McHenry, IL Estimate Date Estimate # 9/9/2015 1559 Project Police Department Description Oty Cost Total Vehicle Lettering - 2015 Tahoe - Oracal 3751/210G, 510OR WHT, 2 495.00 990.00 3M 7125 WHT Number Change 311 - 329, Test chage Command Unit to Truck I 125.00 125400 Enforcement (removal Included) 5100R WHT, 3M7125 WHT Number Change 310 - 319 5100R WHT, 3M 7125 WHT 1 95.00 95.00 CSO Van - Duplicate Police Markings - Full Size Van - Oraeal I 525.00 525.00 3751/21013, 5100R WHT, 3M 7125 WHT - Art included Total $1,735.00 Customer Signature DATE: TO: FROM: RE: ATT: Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA September 21, 2015 Mayor and City Council Bill Hobson, Deputy City Administrator Final Pay Request for Riverwalk Construction Phase 2A.1 & 2A.2 Pay Request BACKGROiJND: On December 16 2013 the City Council awarded the bid for construction of Riverwalk Phase 2A4 and Phase 2A-2 to the apparent low bidder Landmark Contractors, Inc. for $313,859.00. ANALYSIS: Attached is a final pay request letter from HR Green, Inc. recommending final payment for Phase 2A.1 in the amount of $5,040 and Phase 2A.2 in the amount of $5,109. The work has been completed satisfactorily and staff concurs with the engineer's recommendation. RECOMMENDATION: If Council concurs, it is recommended a motion is made to approve the final pay request to Landmark Contractors, Inc. in the amount of $5,040 for construction of Riverwalk Phase 2A.1 and $5,109 for construction of Riverwalk Phase 2A.2 as presented. HHGreen August 25, 2015 Mr. Bill Hobson Deputy Administrator City of McHenry 333 South Green Street McHenry, Illinois 60050 RE: Recommendation of Approval for Pay Applications #3 &Final McHenry Riverwalk Phase 2A.1, and 2A.2 Job No.: 86130082006 Dear Mr. Hobson: HR Green, Inc. (HR Green) has completed its review of Pay Applications #3 from Landmark Contractors, Inc. for work performed on the McHenry Riverwalk Phase 2A.1, and 2A.2. These Pay Applications contain the application, contractor invoice, Certified Payroll and Waivers of Lien. All of the submitted documents have been found to be in general conformance with the approved plans and specifications. HR Green is recommending that the City approve these Pay Applications in the amounts of: • Phase 2A.1 Riverwalk amount of: $5,040.00 This payment releases a hold on the bollard lights that were switched to the lights mounted on the Miller Dream Marina Building. • Phase 2A.2 Riverwalk amount of: $5,109.00 This payout releases the hold on the lighting for under the Rt. 120 Bridge. The one-year maintenance period for both of these projects will expire on November 13, 2015. If you have any questions, please call me at (815) 759-8346. Sincerely, HR GREEN, INC. v. Rzl:z Chad J. Pieper, P.E. Project Manager CJ P/ Attachments cc: Mr. Jon Wirch — HR Green, Inc. hrgmhnas:\\O:\86130082\86130082.06\cons truction\Pay Request #3 -FINAL\Itr-081615-Recomendation for Payment on App #3-FINAL-cjp,docx HFtUreen.com Phone 815.385.1778 Fax 815.385.1781 Toll Free 800.728.7805 420 North Front Street, Suite 100, McHenry, Illinois 60050 Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: September 215 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: 2015 Downtown Christmas Walk/Toys for Tots Parade The McHenry Downtown Business Association will host the annual Christmas Walk on Saturday, November 21', 10:00 AM to 4:00 PM and Sunday, November 22"d from 10:00 AM to 4:00 PM. As with past events, downtown shop windows will be decorated; businesses will offer Christmas shopping specials; Carolers will perform; and, trolleys will be available to transport shoppers through the downtown streets on. The event will also feature horse-drawn wagon rides on Riverside Drive to Veterans Memorial Park and pony rides in the vacant lot on the southwest corner of Route 120 and Riverside Drive. On Saturday, visits with Santa will be held in the park culminating with the annual tree lighting ceremony at 4:30 PM. The DBA is requesting permission to install temporary election -style signs in right -of --ways throughout town and post one large sign created by the DBA, at the corner of Riverside Drive and Route 120 in the vacant lot. The signs will be installed one week before the Christmas Walk and removed the day after the event. Toys for Tots Parade. Sunday, November 22nd, the McHenry Area Jaycees will host the annual Toys foI Tots Parade at 1:00 PM. The parade route is identical to the Fiesta Days Parade route. The procession will begin on Main Street and conclude at Veterans Memorial Park. In the park, a presentation of toys will be made to the U.S. Marine Corps on behalf of the local Harley Owners Group followed by an appearance by Santa Claus in the gazebo. The McHenry Area Jaycees will setup tables and sell refreshments and provide activities for children after the parade. To facilitate the parade, staff is requesting permission to close Court and Park Streets between Pearl and Broad Streets for approximately three -hours to allow for parking of motorcycles and disbandment of the parade. If the Council concurs, then it is recommended a motion is considered to approve the special use of Veterans Memorial Park, temporary advertising signs, and waiver of all associated fees for the DBA Chrstimas Walk on November 2V & 22nd as presented; and b) temporary closure of Main Street, Green Street, Riverside Drive, and Broad Street beginning at 19.00 PM and closure of Park and Court Streets from 12:00 PM to 3*00 PM on Sunday November 22nd for the Toys for Tots Parade as presented. REGULAR MEETING August 17, 2015 Mayor Low called the regularly scheduled August 17, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, Commercial Superintendent Schwalenberg, Superintendent of Wastewater Ruzicka, Asst. Superintendent of Wastewater Beggs and City Clerk Jones. Absent: None. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one signed in to speak at the Public Input Session. CONSENT AGENDA A. Transmittal of Fiscal Year 2015/2016 Quarterly Budget Report for the period of 5/1/15 through 7/31/15; B. Ratification of the Mayor's prior issuance of a Special Use/Picnic Permit, including for the consumption of beer, at the Keep the Spirit of'45 Alive Event in Veterans Memorial Park on August 9, 2015; C. Approval of Special Use/Park Picnic Permits D. Block Party on Eisenhower Boulevard, Liberty Trail Subdivision; E. July 6, 2015, July 20, 2015, and August 3, 2015 City Council meeting minutes; F. Approval of As Need Checks, in the amount of $389,182.06; and G. Approval of List of Bills, in the amount of $311,193.60. Mayor Low informed Council that an error in the name of the engineering company has been noticed on the Minutes of July 6, 2015 at pages 9 and 10. The correct name of the company should be J. Condon & Associates. The Minutes of July 6, 2015 will be revised. Mayor Low informed Council that on the Minutes of the July 20, 2015 at page 12, the Motion by Alderman Condon, second by Alderman Wimmer, was inadvertently omitted. The Minutes of July 20, 2015, at page 121 have been revised. Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as presented, with the corrections to the minutes of July 6, 2015 and July 20, 2015. Alderman Glab stated he could not support the motion because Item B on the Consent Agenda has already occurred and is being voted on after the fact. Voting Ave: Santi, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. Regular Meeting Page 2 August 17, 2015 MOTION TO ADOPT AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR ASSEMBLY USE FOR THE PROPERTY LOCATED AT 4513 FRONT ROYAL DRIVE, WITH THE RECOMMENDED CONDITIONS City Administrator Morefield informed Council that Iglesia Casa De Vida currently holds worship services in the City of McHenry and is seeking to purchase the Whispering Oaks Community Center and utilize the building for a religious assembly use. City Administrator Morefield noted that the Whispering Oaks Community Center has been used as an assembly use for many years and was constructed several decades ago. In accordance with the Building Code, as long as the occupant load does not exceed 100 people in the building at any one time, the building on the subject property is not required to comply with the building code as an assembly use. If the occupant load exceeds 100, the Building Code would require certain improvements for any type of assembly use or space utilized for social, educational, religious, recreational or similar types of gatherings. If approve, Staff would require a walk-thru by City Staff and the McHenry Township Fire Protection District to ensure minimum life safety codes are met. The proposed assembly use will be limited by the size of the existing building as it is today. Parking for the building is provided directly to the north. There currently exist property maintenance issues, Building Code and cosmetic issues associated with the property, which the Applicant has agreed, as stipulated in the application, to address if this use is approved. Staff believes this is an appropriate location for the proposed assembly use, which will not adversely impact neighboring properties or public safety and health. Staff believes the use would not require any additional public services and is compatible with the surrounding area. Churches are not typically zoned residential and many are located within the midst of, or adjacent to, residential neighborhoods in the City. The Planning and Zoning Commission unanimously recommended approval (7-0) of a Conditional Use Permit to allow an assembly use and any variances required to effectual the request on the subject property, located at 4513 Front Royal Drive, McHenry, as presented, subject to the following conditions: • The building on the subject property shall only be utilized following a walk4hru inspection by the City and McHenry Township Fire Protection District, and there can be no more than 100 people inside the building at any one time, unless the building is improved to meet building code requirements for an assembly use; • Property maintenance issues including parking lot patch ing/restriping (in accordance with City Ordinance and Illinois Accessibility Code), roof repair, repair of railings to outside stairs, repair/replacement of all broken windows, and the applicant must address exposed electrical and all other life safety and property maintenance issues to accommodate use of the building to be completed prior to issuance of a Certificate of Occupancy for an assembly use on the subject property. All of the aforementioned shall be completed in compliance with all applicable City rules, Ordinances and regulations; Regular Meeting Page 3 August 17, 2015 • Parking lot lighting shall be installed, to ensure the minimum parking lot lighting requirements outlined in the City's Zoning Ordinance and other applicable ordinances are met prior to issuance of a Certificate of Occupancy; • Existing or any future dumpster is completely enclosed and screened; existing dumpster shall be completely enclosed or screened prior to issuance of a Certificate of Occupancy. This shall be completed in compliance with all applicable City rules, Ordinances and regulations; and • Parking of vehicles, other than those related to the use of the building on the subject property, is prohibited. Vehicles cannot be parked or stored overnight on the subject property. Addressing concerns expressed by Alderman Schaefer regarding parking, Director of Economic Development Martin stated the estimated 40 parking spaces are in accordance with assembly use in the Zoning District. Alderman Glab expressed concerns regarding a church's impact on the neighboring community. He opined the building is not well insulated and noise could be a factor, disturbing residents in close proximity. Motion by Schaefer, second by Curry, approving an Ordinance granting a Conditional Use Permit to allow an assembly use for the property located at 4513 Front Royal Drive, with the aforementioned conditions, as recommended by the Planning and Zoning Commission. Voting Aye: Santi, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. MOTION TO GRANT A VARIANCE TO ALLOW AN OFF -PREMISE SIGN AT 1012 GREEN STREET (NORTHEAST CORNER OF JOHN STREET AND GREEN STREET) FOR THE MCHENRY COUNTRY CLUB City Administrator Morefield informed Council a permit request had been submitted by the McHenry Country Club to erect a 32-square foot, free-standing, off -premise sign at 1012 Green Street, at the northeast corner of Green Street and John Street (adjacent to McHenry High School East Campus). The McHenry Country Club is located at 820 N. John Street and approximately .33 miles to the east of the intersection of Green Street and John Street. City Administrator Morefield informed Council that due to the location of the McHenry County Club, and to enhance and promote activities and events at the Club, the McHenry Country Club sought permission from McHenry High School District 156 to install an off -premise sign at McHenry High School East Campus, at the northeast corner of John Street and Green Street. The McHenry High School District 156 Board approved the proposed sign at East Campus. Regular Meeting Page 4 August 17, 2015 Responding to an inquiry from Alderman Curry, Director of Economic Development Martin informed Council the sign is larger than a directional sign and is an off -premises sign. The size of the proposed sign would conform to the Municipal Code if the sign was actually on the property of the McHenry Country Club. Alderman Peterson opined that he is familiar with how the McHenry Country Club has struggled during the difficult economy. He stated that he supports the proposed sign. Alderman Condon concurred with Alderman Peterson Alderman Santi stated that he has no concerns with a directional sign, but has concerns that the sign would be used for advertising. Motion by Curry, second by Condon, granting the variance to allow an off -premise sign at 1012 Green Street (northeast corner of Green Street and John Street). for the McHenry Country Club, with the condition that the sign is in substantial conformance with the elevation and dimensions provided. Voting Aye: Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: Santi. Absent: None. Motion carried. MOTION TO ADOPT AN ORDINANCE APPROVING VARIOUS TEXT AMENDMENTS TO THE CITY OF MCHENRY ZONING ORDINANCE AND MUNCIPAL CODE INCLUDING: • ZONING ORDINANCE, ARTICLE III GENERAL DISTRICT REGULATIONS, SEC. H. OPERATIONS WITHIN ENCLOSED BUILDINGS; ARTICLE V COMMERCIAL DISTRICT REGULATIONS• ARTICLE VI OFFICE INDUSTRIAL BUSINESS PARK AGRICULTURE & MINING OVERLAY AND HEALTH CARE DISTRICTS; ARTICLE XIX DEFINITIONS; AND • MUNICIPAL CODE CHAPTER 1 GENERAL PROVISIONS SEC, 142. SETTLEMENT OF OFFENSES (A) PAYMENTS City Administrator Morefield informed the Council that often the City of McHenry receives requests from local food service establishments regarding opportunities for expanding their service area, as weather permits, by providing outdoor seating for patrons and/or to host live entertainment. City Administrator Morefield explained the definition and action necessitated by the current Ordinance. The amendments proposed are part of an ongoing effort to promote business by allowing businesses the opportunity to offer outdoor seating and/or entertainment. All of the text amendments to the Zoning Ordinance and/or Municipal Code include requirements, which need to be met, to ensure that public health, safety and welfare are not compromised. Regular Meeting Page 5 August 17, 2015 City Administrator Morefield explained each of the proposed amendments and informed Council that the Planning and Zoning Commission unanimously recommended the various text amendments to the City of McHenry Zoning Ordinance, including the amendments to Article III General District Regulations and other applicable administrative sections in the Zoning Ordinance and/or Municipal Code. Alderman Condon stated that the proposed amendments streamline the process and are business -friendly to the community. Alderman Condon, Chairman of the Community Development Committee opined that as the times change, they might have to be re-evaluated yet again. Alderman Glab opined that there should be a fee required to obtain a permit annually. Motion by Condon, second by Wimmer, approving the Ordinance authorizing various text amendments to the Zoning Ordinance, including the following amendments to Article III General District Regulations and other applicable administrative sections in the Zoning Ordinance and/or Municipal Code. Voting Aye: Santi, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. MOTION TO ADOPT ORDINANCES GRANTING A ZONING MAP AMENDMENT FROM RS-4 HIGH - DENSITY SINGLE FAMILY RESIDENTIAL TO C-5 HIGHWAY COMMERCIAL DISTRICT AND A CONDITIONAL USE PERMIT TO ALLOW OUTDOOR STORAGE IN CONJUNCTION WITH A CONTRACTOR'S OFFICE FOR THE PROPERTY LOCATED AT 920 FRONT STREET AND LOT IMMEDIATELY ADJACENT OT THE EAST, WITH THE RECOMMENDED CONDITIONS City Administrator Morefield informed Council that the applicant currently operates a successful landscaping and snowplowing service business in Woodstock. Applicant is interested in moving her business, which includes nine employees, to the property located at 920 Front Street in the City of McHenry. City Administrator Morefield explained to Council that the property at 920 Front Street is an approximately 10,000 square foot building, which has been vacant for several years. The building was formerly Alexander Lumber and McHenry County Supply, but has not been occupied recently. The property lies along a major state highway, at the northeast corner of Front Street and James Street (unimproved right-of-way). The applicant is proposing to construct an office inside the building. Landscaping and snow removal material would be stored outside, east of the building and vehicles (five outside) and appurtenances would also be stored inside and outside of the building. Regular Meeting Page 6 August 17, 2015 Staff believes the proposed land use is compatible with the surrounding land uses. The area along Front Street and on the edge of the Main Street Downtown area is undergoing a transition. There are several vacant buildings in close proximity to the subject property, however, many new businesses have opened in the past several years and reinvestment in this area has been occurring. The proposed use is a new building, filling a building which has been vacant for many years. The Planning and Zoning Commission unanimously recommended approval (7-0); subject to the following conditions: • All materials stored outside be kept in bins and/or locked containers; • There shall be no storage or permanent parking on the James Street right- of-way; • The property be maintained and kept in a neat and orderly appearance, including painting the roof on the east half of the building within 60 days of occupancy; • Outdoor storage area must be secured, including some type of security control/device during non -business hours or minimal security lighting; • Outdoor storage shall be enclosed and screened on three sides and not visible to the south or west or accessible to the general public and material used for screening shall be approved by City staff prior to construction; • Outdoor storage area shall not impede access or vehicular circulation and cannot occupy required customer or employee parking spaces; • Any outdoor dumpster or additional mechanical equipment shall be screened in accordance with City ordinances. • Vehicles may temporarily load or unload within the James Street right-of-way, not impeding access, and loading/loading on Front Street is prohibited; • Written approval/confirmation from IDOT shall be secured prior to the applicant receiving a certificate of occupancy; • Employee parking shall generally be to the east of the building and located within the James Street right-of-way allowing no impeding access or overnight parking; • Landscape improvements immediately west of the building shall be completed within 60 days of issuance of a certificate of occupancy; such improvements shall consist of low -growing shrubs/bushes and/or combined with planters, grasses or flower beds and approved by staff; • Applicant shall be required to complete all interior building improvements required for the proposed use prior to issuance of a certificate of occupancy being issued; • Applicant shall maintain the James Street right-of-way immediately south of the building and keep free of weeds, high grass and snow and ice; applicant shall paint east half of building within 60 days of receiving a certificate of occupancy; Regular Meeting Page 7 August 17, 2015 • Light trespass to the east shall be prohibited and any after -hour security lighting shall be minimal or controlled by motion sensors. All lighting shall be shielded directly onto the lot away from Front Street, John Street, James Street and Center Street and adjacent residential to the north and east. Glare from the lighting should be minimized to the greatest extent practical, and the use of the full cut-off fixtures shall be required. Motion by Santi, seconded by Schaefer, approving the Ordinances granting a Zoning Map amendment from RS-4 High -Density Single -Family Residential to C-5 Highway Commercial District and Conditional Use Permit to allow outdoor storage in conjunction with a contractor's office for the property located at 920 N. Front Street and the lot immediately adjacent to the east, based on the conditions as recommended by the Planning and Zoning Commission. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO ACCEPT AND AUTHORIZE THE MAYOR TO SIGN A NOTICE OF INTENT TO ACCEPT THE BID AND AWARD A CONTRUCTION CONTRACT FOR THE MCHENRY SANITARY WASTEWATER TREATMENT FACILITY CONSOLIDATION PROJECT TO WILLIAMS BROTHERS CONSTRUCTION, INC., IN THE AMOUNT OF $30,180,000, SUBJECT TO IEPA APPROVAL; AND AUTHORIZE THE MAYOR TO SIGN, FOLLOWING IEPA APPROVAL, THE CONSTRUCTION CONTRACT, NOTICE OF AWARD, NOTICE TO PROCEED, AND ANY OTHER DOCUMENTS NECESSARY TO IMPLEMENT THE TERMS OF THE CONSTRUCTION CONTRACT City Administrator Morefield reiterated to Council that at the June 1, 2015 City Council meeting, the Council authorized Staff to seek bids for the decommissioning of the Central Wastewater Treatment Plant (CWWTP), and consolidation with the South Wastewater Treatment Plant (SWWTP). City Administrator Morefield informed Council the project consists of: • Construction of a 24-inch sanitary sewer forcemain; • CWWTP pumping station; • Preliminary treatment improvements; • Secondary treatment improvements (SBR); • Tertiary treatment improvements (effluent filters It was necessary that the project has been divided into two separate bid packets, due to the specialization of the forcemain portion of the project. Regular Meeting Page 8 August 17, 2015 Bid documents were made available by the City on June 5, 2015, with a due date of July 24, 2015. The engineer's opinion of probable cost for the decommissioning/consolidation (less the forcemain) was $25,200,000. Five bids had been received and were opened on July 24, 2015. The bids ranged from $30,180,000 to $35,800,000. HR Green, Inc., the City's engineering firm, has checked the bids for accuracy and recommends awarding the contract to Williams Brothers Construction, Inc. City Administrator Morefield stated due to current market values for materials and a busy bidding environment, HR Green, Inc. does not feel that there are any major adjustments that could be made to the project. City Administrator Morefield noted the low bid amount is $4,980,000 higher than the opinion of probable cost. The higher cost is due to bids that were significantly higher than the opinion of probable cost due to the cost of concrete and earthwork (excavation, trenching, dewatering, etc.). Responding to an inquiry regarding the separation of the forcemain from the remaining portion of the project, City Engineer Pieper explained the forcemain could not be considered within the loan cycle according to the requirements of the SRF. Motion by Condon, second by Wimmer, authorizing the Mayor's execution of a Notice of Intent to accept the bid of, and award a construction contract to, Williams Brothers Construction, Inc., for the McHenry Sanitary Wastewater Treatment Facility Consolidated Project, in the amount of $30,180,000, subject to IEPA approval, and to authorize the Mayor to execute, following [EPA approval, the Construction Contract itself, Notice of Award, Notice to Proceed and any other documentation necessary to implement the terms of the Construction Contract., as presented. Voting Aye: Santi, Schaefer, Wimmer, Peterson, Condon. Voting Nay: Glab, Curry. Absent: None. Motion carried. MOTION TO REJECT ALL BIDS. INCLUDING THE BID SUBMITTED BY R.A. MANCINI, IN THE AMOUNT OF $5,126,630, FOR THE MCHENRY SANITARY SEWER SYSTEM IMPROVEMENTS 24" FORCEMAIN EXTENSION City Administrator Morefield reiterated to Council that at the June 15t meeting, Council authorized Staff to seek bids for the decommissioning of the Central Wastewater Treatment Plant (CWWTP) and consolidation with the South Wastewater Treatment Plant (SWWTP). City Administrator Morefield informed Council the project consists of: • Construction of a 24-inch sanitary sewer forcemain; Regular Meeting Page 9 August 17, 2015 • CWWTP pumping station; • Preliminary treatment improvements; • Secondary treatment improvements (SBR); • Tertiary treatment improvements (effluent aeration); and • Related subsidiary work. filters, UV disinfection, effluent post As identified previously, due to the specialization of the forcemain portion of the project, the project was divided into two separate bid packets. The City engineer's opinion of probable cost for the forcemain project was $1,400,000, Bid information was made available at the City on June 5, 2015, with a due date of July 24, 2015. One sealed bid for the McHenry Sanitary Sewer System Improvements for the 24" Forcemain Extension was received on July 24, 2015 from RA Mancini in the amount of $5,126,630. The bid received from RA Mancini was analyzed and ascertained by the City Engineer to be over three times the Engineer's Opinion of the Probable Costs for the project. This was an abnormal result, as multiple contractors had picked up bid packages and attended the mandatory pre -bid meeting. Following the bid opening, HR Green contacted several of the contractors in an attempt to determine the reasons for not submitting bids. Their main responses were related to being extremely busy and not having adequate time to focus on the project. HR Green recommends rejecting the bid as no other bids were submitted that would permit comparison to determine if the bid from RA Mancini is appropriate for the project scope. HR Green recommends the project be rebid in January 2016. City Administrator Morefield explained that due to the delay of the forcemain portion of the project, the costs cannot be included in the scope of the State Revolving Fund (SRF) loan. The loan is only issued for the project scope that is bid, reviewed and approved; as part of the initial loan award, which, in this case, would not include the forcemain project. As a result, the City of McHenry will have to identify a funding source for the forcemain project, which could include, applying for an additional loan through the IEPA, obtaining traditional municipal loan financing, and/or paying for the projection with funds in the General Fund. Motion by Peterson, seconded by Santi, rejecting all bids, including the bid submitted by RA Mancini, in the amount of $5,126,630, for the McHenry Sanitary Sewer System Improvements to the 24" Forcemain Extension project. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO AUTHORIZE THE MAYOR AND THE CITY CLERK TO EXECUTE A CONSTRUCTION CONTRACT WITH VIRGIL COOK &SON OF DEKALB IN AN AMOUNT NOT TO EXCEED $2041851.841 FOR THE CRYSTAL LAKE ROAD/DARTMOOR DRIVE TRAFFIC SIGNAL PROJECT Regular Meeting Page 10 August 17, 2015 City Administrator Morefield reiterated on May 18, 2015, the Council authorized Staff to publicly bid the Crystal Lake Road/Dartmoor Drive Traffic Signal project. The 2015/2016 Capital Improvement Program (CIP) includes $400,000 for the design/observation engineering and construction of traffic signals at the intersection of Crystal lake Road and Dartmoor Drive. Two sealed bids were received for the project. HR Green, Inc. has analyzed and checked the bids for accuracy and recommends awarding the contact to Virgil Cook & Son of DeKalb, Illinois in the amount of $204,851.84. City Administrator Morefield noted that the Staff of the Public Works Department would be relocating the existing pedestrian crossing lights on Crystal Lake Road at Dartmoor Drive to Curran Road at Dartmoor Drive. Alderman Glab opined he has some concerns regarding the relocation of the existing pedestrian crossing lights to Curran Road at Dartmoor Drive due to the speed of traffic along Curran Road. Motion by Schaefer, second by Condon, authorizing the Mayor and City Clerk's execution of a Construction Contract with Virgil Cook & Son of DeKalb, in an amount not to exceed $204,851.85, for the Crystal Lake Road/Dartmoor Drive Traffic Signal project, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO WAIVE ADVERTISMENT FOR BIDS AND AUTHORIZE THE MAYOR AND THE CITY CLERK TO SIGN A CONTRACT WITH XYLEM WATER SOLUTIONS USA, INC., FOR AN AMOUNT NOT TO EXCEED $81,824.60, FOR THE PRE -PURCHASE OF SUBMERSIBLE PUMS AND RELATED EQUIPMENT FOR THE FIELDSTONE LIFT STATION REHABILITATION PROJECT City Administrator Morefield informed Council that the Fieldstone Lift Station was put into service in 1997. The Fieldstone Lift Station is one of the deepest lift stations in the sanitary collection system. In February 2008, while removing the pump for routine maintenance, the pump slipped off the hook and fell back to the bottom of the lift station. When the pump fell it damaged the base elbow, which is attached to the pump. The lift station has continued to operate with one pump until a replacement could be obtained. Due to the depth of the lift station, an outside contractor was hired to set the replacement pump however the outdated guide wire system in the lift station was not centered and as a result, the pump was damaged during removal. Rehabilitation of the lift station consists of replacing the pumps, pump control, guide rails, base elbows, discharge piping and a top hatch. In addition, the replacement pumps will be sized to handle additional wastewater flow as the Legend Lakes subdivision is built out. Regular Meeting Page 11 August 17, 2015 City Administrator Morefield stated Council that Staff and HR Green, Inc. are recommending pre -purchasing the submersible pumps and related equipment directly from the sole source vender rather than through a third party contractor, as it was ascertained the procedure would reduce cost and expedite delivery of the equipment. City Administrator Morefield informed Council that the approved 2015/2016 Capital Improvement Program (CIP) includes $330,000 for the design/observation, engineering and construction of the Fieldstone Lift Station Rehabilitation project, with funding from the Water/Sewer revenues and $100,000 from the Legend Lake Surety Bond. Motion by Curry, second by Wimmer, to waive the advertisement for bids and authorize the Mayor and the City Clerk's execution of a contract with Xylem Water Solutions USA, Inc., for an amount not to exceed $81,824.60 for the pre -purchase of submersible pumps and related equipment for the Fieldstone Lift Station Rehabilitation project, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low announced Thursday, August 20, 2015, will be the finale of the Summer Concert series in Veterans Memorial Park. The final concert will feature Hans and the Hormones, at 7:00 pm. The Mayor added that there was a record crowd in attendance at last week's concert. She expressed gratitude to all the sponsors, food and beverage vendors, and the community for a successful season. COMMITTEE REPORTS Chairman Alderman Condon of the Community Development Committee informed Council the Community Development Committee meeting scheduled on Monday, August 24th is cancelled and will be rescheduled. STAFF REPORTS Director of Public Works Schmitt informed Council the Fall Brush Pickup Program will begin on August 31, 2015. The chipper will go door4o-door and is for residential properties only. FUTURE AGENDA ITEMS There were no future agenda items Regular Meeting Page 12 August 17, 2015 ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:43 pm. Voting Aye: Santi, Glab, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. The meeting was adjourned at 8:43 pm. Mayor City Clerl< SPECIAL MEETING September 8, 2015 Mayor Low called the special meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Curry, Wimmer, Peterson and Condon. Absent: Schaefer. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one signed in for Public Input Session. CONSENT AGENDA A. Intermittent closure of portions of Center Street and Kane Avenue, for McHenry High School Marching Band Festival on Saturday, September 12, 2015, from 12:00 pm to 6:00 pm; and B. Parks Special Use/Picnic Permits, Alderman Condon stated that she has no issues attending a Special Meeting. However she added, the expense of holding a Special Meeting for two items on a Consent Agenda, which could have easily been addressed by Staff, is unnecessary and not in the best interest of the tax -paying citizens. Alderman Condon suggested discussions with the City Attorney regarding amending the Ordinance so Staff or the Mayor could approve some items without the necessity of calling a Special Meeting. Alderman Curry stated that as long as the Ordinances of the City of McHenry call for items to be voted on by Council those Ordinances should be followed, however, he noted that he is not adverse to amendments being reviewed and revised, as necessary. Alderman Peterson opined that these are unique circumstances in that it has been an extraordinary lengthy period of time between Regular Council meetings, which is unusual. Mayor Low stated the circumstances of the Special Meeting are unique. She opined that the McHenry High School Marching Band is highly visible and valued component of the community. The Band attends many events and supports many of the activities within the municipality. Motion by Wimmer, seconded by Curry, to approve the Consent Agenda, as presented. Voting Ave: Santi, Glab, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. Regular Meeting Page 2 September 8, 2015 MAYORS STATEMENTS AND REPORT Mayor Low announced on Friday, September 11, 2015 at 9:00 am, a memorial ceremony will be held in Veterans Memorial Park commemorating the event of September 11, 2001. Father Paul White will officiate and many members of the Police Department and McHenry County Fire Protection District will be in attendance. Mayor Low encouraged everyone who is able to attend the memorial. Mayor Low informed Council the blue ribbons displayed throughout the City are in recognition of slain Fox Lake Police Lieutenant Charles Joseph Gliniewicz. The campaign was initiated by the wives and children of several City of McHenry Police Officers. Mayor Low expressed pride and appreciation at the outpouring of sympathy shown by the citizens of the City of McHenry for the slain officer and his family. Mayor Low announced a National Day of Recognition for Police Officers will take place on September 19, 2015. Mayor Low encouraged participation in displaying of blue ribbons around trees and poles. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:21 pm. Voting Aye: Santi, Glab, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Schaefer. Motion carried. The meeting was adjourned at 7:21 pm. Mayor City Clerk AS -NEEDED CHECKS COUNCIL MEETING 9/21/15 100 100-33-4510 CINTAS CORPORATION LOC 355 235.59 08/10/2015 100 100-33-6110 CINTAS CORPORATION LOC 355 144.7 08/10/2015 100 10047-6920 NEW ALBERTSONS INC 88.48 08/13/2015 100 100-30-5310 UNITED PARCEL SERVICE 5.22 08/13/2015 100 100-41-5310 UNITED PARCEL SERVICE 5.23 08/13/2015 100 100-43-5320 AT&T 86.02 08/20/2015 100 1 00-01 -5320 AT&T LONG DISTANCE 159.76 08/20/2015 100 100-02-5320 AT&T LONG DISTANCE 2.99 08/20/2015 100 100-22-5320 AT&T LONG DISTANCE 1.17 08/20/2015 100 100-33-5320 AT&T LONG DISTANCE 0.77 08/20/2015 100 10041-5320 AT&T LONG DISTANCE 0.87 08/20/2015 100 10042-5320 AT&T LONG DISTANCE 0.04 08/20/2015 100 10045-5320 AT&T LONG DISTANCE 0.05 08/20/2015 100 100-44-6110 PEPSI BEVERAGE COMPANY 241.73 08/20/2015 100 100-22-5430 SKILLPATH SEMINARS 199 08/20/2015 100 100-00-6210 STAPLES ADVANTAGE -1353.82 08/20/2015 100 100-00-6210 STAPLES ADVANTAGE 543.31 08/20/2015 100 1 00-03-621 0 STAPLES ADVANTAGE 131.76 08/20/2015 100 1 00-04-621 0 STAPLES ADVANTAGE 741.98 08/20/2015 100 1 00-22-621 0 STAPLES ADVANTAGE 96.13 08/20/2015 100 100-22-6210 STAPLES ADVANTAGE 416.09 08/20/2015 100 1 00-33-621 0 STAPLES ADVANTAGE 60 08/20/2015 100 100-43-5320 AT&T 256.53 08/28/2015 100 100-01-5320 AT&T 104.43 08/28/2015 100 100-02-5320 AT&T 39.16 08/28/2015 100 100-03-5320 AT&T 84.85 08/28/2015 100 100-04-5320 AT&T 45.7 08/28/2015 100 100-22-5320 AT&T 254.56 08/28/2015 100 100-30-5320 AT&T 39.16 08/28/2015 100 100-33-5320 AT&T 13.06 08/28/2015 100 100-41-5320 AT&T 39.16 08/28/2015 100 100-44-5320 AT&T 6.53 08/28/2015 100 10046-5320 AT&T 13.05 08/28/2015 100 100-47-5320 AT&T 6.53 08/28/2015 100 10045-5320 AT&T 256.53 08/28/2015 100 100-01-5510 COMED 96.79 08/28/2015 100 100-45-5510 COMED 35.49 08/28/2015 100 1 00-00-621 0 STAPLES CREDIT PLAN 351.62 08/28/2015 100 100-01-6210 STAPLES CREDIT PLAN 53.94 08/28/2015 100 100-03-6210 STAPLES CREDIT PLAN 38.7 08/28/2015 100 1 00-22-621 0 STAPLES CREDIT PLAN 31.98 08/28/2015 100 1 00-33-621 0 STAPLES CREDIT PLAN 10.98 08/28/2015 100 1 00-41-621 0 STAPLES CREDIT PLAN 16.38 08/28/2015 100 100-33-5520 COMED 271.29 08/31/2015 100 100-22-6110 HOME DEPOT CREDIT SERVICES 15.88 08/31/2015 100 1 00-33-61 10 HOME DEPOT CREDIT SERVICES 1264,92 08/31/2015 100 100-45-6110 HOME DEPOT CREDIT SERVICES891,95 08/31/2015 100 100-01-5410 STATELINE SHRM 45 08/31/2015 210 210-00-5110 TODD, GARY 1200 08/13/2015 400 400-00-8200 STUCKEY CONSTRUCTION 84936,61 08/28/2015 510 510-324510 CINTAS CORPORATION LOC 355 216.83 08/10/2015 510 510-32-5320 AT&T LONG DISTANCE 1.65 08/20/2015 510 510-32-6210 STAPLES ADVANTAGE 56.69 08/20/2015 510 510-31-5510 COMED 38.88 08/28/2015 510 510-32-5510 COMED 206.48 08/28/2015 AS -NEEDED CHECKS COUNCIL MEETING 9/21/15 510 510-32-5510 COMED 27.68 08/28/2015 510 510-32-5510 COMED 279.77 08/31/2015 510 510-32-6110 HOME DEPOT CREDIT SERVICES312.43 08/31/2015 620 620-00-6210 STAPLES ADVANTAGE 3.99 08/20/2015 620 620-00-5110 AT&T 26.11 08/28/2015 760 760-00-5410 DUCAK, KELLY 200 08/20/2015 93598.36 FUND 100 TOTAL 6091.24 FUND 210 TOTAL 1200 FUND 400 TOTAL 84936.61 FUND 510 TOTAL 1140.41 FUND 620 TOTAL 30.1 FUND 760 TOTAL 200 TOTAL 93598.36 Vendor Name Vendor: 1110 GREEN LLC Expense Approval Register McHenry, IL LIST OF BILLS COUNCIL MEETING 9-21-15 Account Number Description (Item) Payable Number Post Date Amount 1110 GREEN LLC 290-00-6940 2ND HALF 2014 TIF PROP TAQX INV0000933 09/21/2015 28,385.30 Vendor 1110 GREEN LLC .................................................... Total: 28,385.30 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 510-32-5370 VEHICLE REPAIRS 764035 09/21/2015 317.62 Vendor ADAMS ENTERPRISES INC, R A Total: 317.62 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-45-6110 SUPPLIES 327478 09/21/2015 51.77 Vendor ADAMS STEEL SERVICE INC Total: 51.77 Vendor: AMERICAN HEATING & COOLING AMERICAN HEATING & 100-33-5115 WATER LEAK SERVICE CALL 0817150 09/21/2015 432.00 Vendor AMERICAN HEATING & COOLING ..................................................... Total: 432.00 Vendor: AT&T AT&T 100-22-5320 ALARM CIRCUITS 9/4/15-10/3/15 09/21/2015 90.64 AT&T 100-43-5320 ALARM CIRCUITS 9/4/15-10/3/15 09/21/2015 83.75 AT&T 100-45-5320 ALARM CIRCUITS 9/4/15-10/3/15 09/21/2015 51.63 AT&T 100-46-5320 ALARM CIRCUITS 9/4/15-10/3/15 09/21/2015 51.62 AT&T 100-01-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 378.65 AT&T 100-02-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 42.33 AT&T 100-22-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 513.59 AT&T 100-30-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 42.33 AT&T 100-33-5320 CENTREX LINES 9/4/1540/3/15A 09/21/2015 127.60 AT&T 100-41-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 84.66 AT&T 100-42-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 43.06 AT&T 100-43-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 42.33 AT&T 100-44-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 84.66 AT&T 100-45-5320 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 127.48 AT&T 620-00-S110 CENTREX LINES 9/4/15-10/3/15A 09/21/2015 64.95 AT&T 510-31-5320 CENTREX LINES 9/4/15-10/3/15B 09/21/2015 318.94 AT&T 510-32-5320 CENTREX LINES 9/4/15-10/3/15B 09/21/2015 258.28 Vendor AT&T Total: 2,406.50 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 100-33-6110 MATERIALS 36766MB 09/21/2015 2,171.48 BAKER & SON CO, PETER 510-35-6110 MATERIALS 36766MB-1 09/21/2015 11089,64 BAKER & SON CO, PETER 100-33-6110 MATERIALS 36870MB 09/21/2015 11428,87 BAKER & SON CO, PETER Total: 4 74Vendor 4,689.99 Vendor: BOCKMAN, JAYNE BOCKMAN, JAYNE 100-00-3410 TEMP SIGN REFUND - 15-07- 15-07-455 09/21/2015 ................ 30.00 _.................................. Vendor BOCKMAN, JAYNE Total: 30.00 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 T INV0000932 09/21/2015 11500,00 Vendor BRENNAN, DAN Total: 1,500.00 Vendor: CALABRESE, TARA CALABRESE,TARA 100-41-5110 PARKS & REC INSTRUCTOR 4/14/15-8/18/15 09/21/2015 853.12 Vendor CALABRESE, TARA Total: 85112 Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 CABLE TV 9/11-10/10/15 09/21/2015 127.82 COMCAST CABLE 620-00-5110 INTERNET-1415INDUSTRIAL 9/12-10/11/15 09/21/2015 110.94 Vendor COMCAST CABLE ....................._..................._...... Total: 238.76 Expense Approval Register Packet: APPKT00194 - COMMUNICATION CHGS -JULY 2015 Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS 620-00-5110 COMMUNICATION CHGS-JULY T16032SO 09/21/2015 10.00 ....................... _.......................... Vendor COMMUNICATIONS REVOLVING FUND Total: 10.00 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-45-6110 ELECTRICAL SUPPLIES 550093566.001 09/21/2015 189.59 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 189.59 Vendor: CURRAN MATERIALS COMPANY CURRAN MATERIALS 510-35-6110 MATERIALS 9812 09/21/2015 90.00 CURRAN MATERIALS 100-33-6110 MATERIALS 9899 09/21/201S 1,803.00 CURRAN MATERIALS 100-33-6110 MATERIALS 9908 09/21/2015 11959,60 CURRAN MATERIALS 510-35-6110 MATERIALS 9923 09/21/2015 11187,40 CURRAN MATERIALS 510-35-5370 MATERIALS 9930 09/21/2015 350.84 Vendor CURRAN MATERIALS COMPANYTotal: 51390s84 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 510-32-5375 REPAIRS 1979058 09/21/2015 ..................................................... 108.38 Vendor DREISILKER ELECTRIC MOTORS INC Total: 108.38 Vendor: EJ USA INC EJ USA INC 510-35-6110 SUPPLIES 3878721 09/21/2015 11675,00 EJ USA INC 510-35-6110 SUPPLIES 3881944 09/21/2015 ..................................................... 240.00 Vendor EJ USA INC Total: 1,915.00 Vendor: ENVIRONMENTAL RESOURCE ASSOCIATES ENVIRONMENTAL RESOURCE 510-32-6110 SUPPLIES 765469 09/21/2015 ..................................................... 149.89 Vendor ENVIRONMENTAL RESOURCE ASSOCIATES Total: 149.89 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 100-33-6110 MATERIALS 5543 09/21/2015 610.00 Vendor FISCHER BROS FRESH Total: 610.00 Vendor: FRY, ROBERT J FRY, ROBERTJ 100-45-6110 SUPPLIES 2105406 09/21/2015 140.00 Vendor FRY, ROBERT J Total: 140.00 Vendor: FUTAVA, KATIE I. FUTAVA, KATIE L 100-47-5110 PARKS & REC INSTRUCTOR 1/5/15-8/1/15 09/21/2015 ..................................................... 343.00 Vendor FUTAVA, KATIE LTotal: 343.00 Vendor: HAWKINS INC HAWKINS INC 510-31-6110 SUPPLIES 3772802RI 09/21/2015 ..................................................... 21538,38 Vendor HAWKINS INCTotal: 2,538.38 Vendor: HD SUPPLY WATERWORKS HD SUPPLY WATERWORKS 510-35-6110 SUPPLIES E425727 09/21/2015 1,995.00 Vendor HD SUPPLY WATERWORKS Total: 1,995.00 Vendor: HEARTLAND SERVICES INC HEARTLAND SERVICES INC 100-22-6110 SUPPLIES INV127037 09/21/2015 175.33 Vendor HEARTLAND SERVICES INC Total: 175.33 Vendor: HILLER, CHRISTINE E HILLER, CHRISTINE E 100-47-5110 PARKS & REC INSTRUCTOR 6/22/15-8/24/15 09/21/2015 ..................................................... 140.00 Vendor HILLER, CHRISTINE E Total: 140.00 Vendor: HRGREEN HRGREEN 100-33-5110 ANNEXATIONS ON RIVER RD 98913A 09/21/2015 ..................................................... 120.00 Vendor HRGREEN Total: 120.00 Vendor: HYDRAULIC SERVICES AND REPAIRS INC HYDRAULIC SERVICES AND 100-33-5370 REPAIRS 301722 09/21/2015 208.91 Vendor HYDRAULIC SERVICES AND REPAIRS INC Total: µ 208.91 Vendor: INTERSTATE BATTERY SYSTEMS OF FOX RIVER VALLEY INTERSTATE BATTERY SYSTEMS 510-32-6110 SUPPLIES 865365 09/21/2015 387.90 Vendor INTERSTATE BATTERY SYSTEMS OF FOX RIVER VALLEY Total: 387.90 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 100-33-5370 VEHICLE REPAIRS 99354308 09/21/2015 258.70 Expense Approval Register Packet: APPI<T00194 - VEHICLE REPAIRS Vendor Name Account Number Description (Item) Payable Number Post Date Amount INTERSTATE BILLING SERVICE 100-33-5370 VEHICLE REPAIRS 99509347 09/21/2015 87.17 Vendor INTERSTATE BILLING SERVICE INC Total: 345.87 Vendor: I<IMBALL MIDWEST i<IMBALL MIDWEST 100-33-5370 VEHICLE REPAIRS 4402208 09/21/2015 340.09 KIMBALLMIDWEST 100-33-5370 VEHICLE REPAIRS 4415736 09/21/2015 282.80 KIMBALLMIDWEST 510-32-5370 VEHICLE REPAIRS 4421969 09/21/2015 174.30 KIMBALLMIDWEST 510-32-5370 VEHICLE REPAIRS 4426583 09/21/2015 404.06 KIMBALLMIDWEST 100-33-5370 VEHICLE REPAIRS 4427579 09/21/2015 266.61 ..................................................... Vendor KIMBALL MIDWESTTotal: 1,467.86 Vendor: KREASSIG, DANIEL KREASSIG, DANIEL 100-22-5420 REIMB TRAVEL EXP INV0000945 09/21/2015 6.78 Vendor KREASSIG, DANIEL Total: T6.78 Vendor: LANG-CADILLAC-BUICK-GMC INC, GARY LANG-CADILLAC-BUICK-GMC 100-45-5370 VEHICLE REPAIRS 119643 09/21/2015 89.13 LANG-CADILLAC-BUICK-GMC 100-45-5370 VEHICLE REPAIRS 119654 09/21/2015 104.07 LANG-CADILLAC-BUICK-GMC 100-45-5370 VEHICLE REPAIRS 119711 09/21/2015 188.61 LANG-CADILLAC-BUICK-GMC 100-45-5370 VEHICLE REPAIR CREDIT CM119643 09/15/2015 -89.13 Vendor LANG-CADILLAC-BUICK-GMC INC, GARY Total: ..................................................... 292.68 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-6110 SUPPLIES 03187479 09/21/2015 67.70 ..................................................... Vendor MCCANN INDUSTRIES INC Total: 67.70 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-31-5110 SUPPLIES 388579 09/21/2015 30.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 30.00 Vendor: MCHENRY COMMUNITY HIGH SCHOOL MCHENRY COMMUNITY HIGH 280-00-6970 DEVELOPER DONATION FEES JAN 15-JUNE 15 09/21/2015 17,530.80 Vendor MCHENRY COMMUNITY HIGH SCHOOLTotal: 171530.80 Vendor: MCHENRY COMMUNITY SCHOOL DIST #15 MCHENRY COMMUNITY 280-00-6970 DEVELOPER DONATION FEES JAN 15-JUNE 15 09/21/2015 32,557,20 ..................................................... Vendor MCHENRY COMMUNITY SCHOOL DIST #15 Total: 32,5. 5720 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 100-01-6940 RECORDING FEES 8/3/15-8/31/15 09/21/2015 520.00 MCHENRY COUNTY RECORDER 100-03-5110 RECORDING FEES 8/3/15-8/31/15 09/21/2015 6.00 MCHENRY COUNTY RECORDER 740-00-6960 RECORDING FEES 8/3/15-8/31/15 09/21/2015 208.00 MCHENRY COUNTY RECORDER 510-31-6940 RECORDING FEES 8/3/15-8/31/15A 09/21/2015 242.25 MCHENRY COUNTY RECORDER 510-32-6940 RECORDING FEES 8/3/15-8/31/15A 09/21/2015 242.25 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 11218.50 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-45-6110 SUPPLIES 149535 09/21/2015 13.66 Vendor MCHENRY POWER EQUIPMENT INC Total: 13.66 Vendor: MCHENRY PUBLIC LIBRARY MCHENRY PUBLIC LIBRARY 280-00-6980 DEVELOPER DONATION FEES JAN 15-JUNE 15 09/21/2015 10,290.00 Vendor MCHENRY PUBLIC LIBRARY Total: 1%290.00 Vendor: MCHENRY TOWNSHIP FIRE PROTECTION DIST MCHENRY TOWNSHIP FIRE 280-00-6990 DEVELOPER DONATION FEES JAN 15-JUNE 15 09/21/2015 10,290.00 ..................................................... Vendor MCHENRY TOWNSHIP FIRE PROTECTION DIST Total: 101290.00 Vendor: MEYER MATERIAL COMPANY MEYER MATERIAL COMPANY 100-33-6110 MATERIALS 7057363S2 09/21/2015 137.80 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705736352A 09/21/2015 169.99 MEYER MATERIAL COMPANY 100-33-6110 MATERIALS 70S758383 09/21/2015 97.50 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705758383A 09/21/2015 105.69 Vendor MEYER MATERIAL COMPANY Total: _.. _510,98 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 510-35-6110 SUPPLIES 167223W 09/21/2015 93.00 ..................................................... Vendor MID AMERICAN WATER OF WAUCONDA INCTotal! 93.00 Expense Approval Register Vendor Name Account Number Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 510-31-6110 Vendor: MOBILE FLEET SERVICES INC MOBILE FLEET SERVICES INC 510-35-5370 Vendor: NEUMANN JR, EDWARD 1 NEUMANN JR, EDWARD J 740-00-6960 Vendor: NICOR GAS NICOR GAS 510-32-5510 Vendor: NORTH EAST MULTI -REGIONAL TRAINING INC NORTH EASTMULTI-REGIONAL 100-22-5430 Vendor: NORTHERN ILLINOIS FOOD BANK NORTHERN ILLINOIS FOOD 100-2200 Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWEST ELECTRICAL 100-01-6110 Packet: APPICT00194 - SUPPLIES Description (Item) Payable Number Post Date Amount SU PP LI ES M 14942 09/21/2015 15.62 Vendor MIDWEST HOSE AND FITTINGS INC Total: 15.62 VEHICLE REPAIRS 15371 09/21/2015 291.08 Vendor MOBILE FLEETSERVICES INC ..................................................... Total: 291.08 PARKING LOT RENTAL OCT OCT 2015 09/21/2015 500.00 Vendor NEUMANN JR, EDWARD J ..................................................... Total: 500.00 UTILITIES 4/15/15-8/12/15 09/21/2015 9.53 Vendor NICOR GAS Total: 9.53 TRAINING EXP 199422 09/21/2015 125.00 Vendor N ORTH EAST M U LTI-REG I ONAL TRAINING I NC Tota I: 125.00 DONATION GO ORANGE DAY INV0000948 09/Zl/2015 Vendor NORTHERN ILLINOIS FOOD BANK Total: SUPPLIES 17233285 09/21/2015 Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: Vendor: PARDUE, RYAN PARDUE, RYAN 100-22-5420 REIMB TRAVEL EXP Vendor: PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F PETTIBONE & CO, P F PETTIBONE & CO, P F Vendor:PRATHER,PAUI PRATHER,PAUL Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-33-6250 100-33-6250 510-35-6250 510-32-6250 510-31-6250 100-33-6250 100-22-4510 100-22-4510 100-22-4510 100-22-5420 100-22-5110 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 100-33-5370 Vendor: RU550 POWER EQUIPMENT RUS50 POWER EQUIPMENT 100-33-5370 Vendor: SAM'S CLUB SAM'S CLUB 100-44-6110 Vendor: SECRETARY OF STATE SECRETARY OF STATE 100-01-6940 VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL INV0000946 9672976 9673014 9675265 9675293 9675294 9675296 EMPLOYEE UNIFORM ALLOW 33884 EMPLOYEE UNIFORM ALLOW 33900 EMPLOYEE UNIFORM ALLOW 33909 REIMB TRAVEL EXP SHREDDING SERVICES VEHICLE REPAIRS VEHICLE REPAIRS SUPPLIES CONF PLATE RENEWAL INV0000947 990009923 39074 2637915 INV0000943 INV0000934 09/21/2015 Vendor PARDUE, RYAN Total: 09/21/2015 09/21/2015 09/21/2015 09/21/2015 09/21/2015 09/21/2015 Vendor PETROLIANCE LLC Total: 09/21/2015 09/21/2015 09/21/2015 Vendor PETTIBONE & CO, P F Total 09/21/2015 Vendor PRATHER, PAULTotal: 09/21/2015 Vendor PROSHRED SECURITY Total: 09/21/2015 Vendor QUALITY TIRE SERVICE Total: 06/21/2015 Vendor RUS50 POWER EQUIPMENT Total: 09/21/2015 Vendor SAM'S CLUB Total: 09/21/2015 Vendor SECRETARY OF STATE Total: 20.00 20.00 520.23 679.72 330.79 163.89 83.41 366.10 ............................ 2,144.14 32.60 56,00 199.96 288.56 56.20 56.20 Expense Approval Register Packet: APPKT00194 - ADM ADJ LAW JUDGE Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: SEMROW JR, HARRY H SEMROW JR, HARRY H 100-03-5110 ADM ADJ LAW JUDGE AUG 2015 09/21/2015 63.75 SEMROW JR, HARRY H 100-22-5110 ADM ADJ LAW JUDGE AUG 2015 09/21/2015 573.75 Vendor SEMROW JR, HARRY H Total: 637.50 Vendor: SHERMAN MECHANICAL INC SHERMAN MECHANICAL INC 100-01-5110 CONTRACTUAL SERVICES W11861 09/21/2015 ..................................................... 214.20 Vendor SHERMAN MECHANICAL INC Total: 214.20 Vendor: SHERWIN INDUSTRIES INC SHERWIN INDUSTRIES INC 100-33-6110 SUPPLIES SS062064 09/21/2015 11840.00 Vendor SHERWIN INDUSTRIES INC Total: 1/840400 Vendor: SIG SAUER SIG SAUER 100-22-6110 SUPPLIES 2199460 09/21/2015 42.00 Vendor SIG SAUER Total: 42.00 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 620-00-6210 QRTLY METER READ 314726 09/21/2015 142.66 STANS LPS MIDWEST 620-00-6210 ADM COPIER METER READ 314801 09/21/2015 469.95 ..................................................... Vendor STANS LPS MIDWESTTotal: 612.61 Vendor: STAPLES ADVANTAGE STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8035911108 09/21/2015 -589.68 STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8035911108 09/21/2015 488.52 STAPLES ADVANTAGE 100-01-6210 SUPPLIES 8035911108 09/21/2015 32.27 STAPLES ADVANTAGE 100-03-6210 SUPPLIES 8035911108 09/21/2015 2.69 STAPLES ADVANTAGE 100-04-6210 SUPPLIES 8035911108 09/21/2015 261.16 STAPLES ADVANTAGE 100-04-6210 SUPPLIES 8035911108 09/21/2015 50.77 STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8035911108 09/21/2015 52.43 STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8035911108 09/21/2015 268.28 STAPLES ADVANTAGE 100-41-6210 SUPPLIES 8035911108 09/21/2015 74.39 STAPLES ADVANTAGE 100-41-6210 SUPPLIES 8035911108 09/21/2015 58.24 STAPLES ADVANTAGE 100-45-6210 SUPPLIES 8035911108 09/21/2015 50.98 STAPLES ADVANTAGE 620-00-6210 SUPPLIES 8035911108 09/21/2015 2.00 STAPLES ADVANTAGE 510-32-6210 SUPPLIES 8035911108A 09/21/2015 .................................................... 227.54 Vendor STAPLES ADVANTAGE Total: 979.59 Vendor: STATE TREASURER IDOT STATE TREASURER IDOT 100-33-5110 TRAFFIC LIGHT MAINT 42826 09/21/2015 61539,45 Vendor STATE TREASURER IDOT Tota1: 61539,45 Vendor: STULL, RICH STULL, RICH 100-33-5430 REIMB CDL INV0000935 09/21/2015 60.00 Vendor STULL, RICH Total: WOW Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 100-22-6310 K9 TRAINING & SUPPLIES 17442 09/21/2015 ................ 300.49 _................................... Vendor TOPS IN DOG TRAINING CORP Total: 300.49 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 100-33-6110 SUPPLIES 84250 09/21/2015 .................................................... 167.90 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 167.90 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-5370 VEHICLE REPAIRS 070259 09/21/2015 500.00 ULTRA STROBE 100-22-5370 VEHICLE REPAIRS 12413 09/21/2015 75.00 Vendor ULTRA STROBE COMMUNICATIONS INCTotal: 575.00 Vendor: VERIZON WIRELESS VERIZON WIRELESS 100-01-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 74.10 VERIZON WIRELESS 100-03-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 109.99 VERIZON WIRELESS 100-22-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 10181.67 VERIZON WIRELESS 100-30-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 34.09 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 140.47 VERIZON WIRELESS 100-41-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 4.51 VERIZON WIRELESS 100-45-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 34.09 VERIZON WIRELESS 100-46-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 0.50 Expense Approval Register Packet: APPKT00194 - CELL PHONE USAGE Vendor Name Account Number Description (Item) Payable Number Post Date Amount VERIZON WIRELESS 100-47-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 0.23 VERIZON WIRELESS 620-00-5320 CELL PHONE USAGE 7/4/15-8/3/15B 09/21/2015 48.38 VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 7/4/15-8/3/15C 09/21/2015 68.68 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 7/4/15-8/3/15C 09/21/2015 27.71 VERIZON WIRELESS 510-35-5320 CELL PHONE USAGE 7/4/15-8/3/15C 09/21/2015 576.00 VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 9/4/15-10/3/15 09/21/2015 126.47 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 9/4/15-10/3/15 09/21/2015 25.82 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 9/4-10/3/15 09/21/2015 25.82 VERIZON WIRELESS 620-00-5110 WIRELESS BROADBAND 9751685776 09/21/2015 38.01 Vendor VERIZON ..................................................... WIRELESS Total: 21516,54 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 CORPORATE 115727 09/21/2015 50861,25 ZUKOWSKI ROGERS FLOOD & 740-00-5230 MCHENRY SAVINGS BANK 115729 09/21/2015 507.50 ZUKOWSKI ROGERS FLOOD & 100-01-5230 TRAFFIC 115730 09/21/2015 81035,00 ZUKOWSKI ROGERS FLOOD & 740-00-5230 SPRINTCOM INC 115732 09/21/2015 1,232.50 ZUKOWSKI ROGERS FLOOD & 100-01-5230 WASTE WATER TREATMT 115733 09/21/2015 393.75 ZUKOWSKI ROGERS FLOOD & 740-00-5230 IGLESIA CASA DE VIDA 115736 09/21/2015 1,667.50 ZUKOWSKI ROGERS FLOOD & 740-00-5230 SURESH PATEL 115737 09/21/2015 507.50 ZUKOWSKI ROGERS FLOOD & 740-00-5230 JEFFREYJENSEN 115738 09/21/2015 .................................................... 290.00 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 18,495.00 ..................................................... Grand Total: 165,108.34 Expense Approval Register Fund Summary Fund 100- GENERAL FUND 280 - DEVELOPER DONATION FUND 290 - TIF FUND 510 - WATER/SEWER FUND 620 - INFORMATION TECHNOLOGY FUND 740 - RETAINED PERSONNEL ESCROW Grand Total Expense Amount 46,011,98 70,668,00 28,385.30 14,115.35 11014,71 4,913,00 165,10834 Packet: APPI<T00194 - JEFFREY JENSEN Report Summary Department of Public Works Jon M Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 jschmitt@ci.mchenry.il.us AGENDA SUPPLEMENT DATE: September 21, 2015 TO: Mayor and McHenry City Council FROM: Jon Schmitt, Director of Public Works RE: Committee Recommendation: Honorary Street Sign Dedication for Virginia T. Williams ATT: Application, Committee Meeting Minutes, Resolution Attached is a request for an Honorary Street Sign for Virginia T. Williams. It was submitted by Joseph Doherty and Carol Sweeney and is proposed at the intersection of Kane Avenue and Center Street. Ms. Williams lived in the McHenry area her entire life and continued to reside at her childhood home at 705 Center Street until moving to the McHenry Villa. A few examples of Ms. Williams's service to the community include being the sole owner of "Family Nursing', the first independent nursing practice in Illinois. She served on the McHenry Hospital Board of Trustees and in 1975 received "Woman of the Year' award from the Business and Professional Women's Club. Years later she was awarded the Centegra "Community Leader of the Year" and was a member of the Board of Directors for the Comprehensive Health Planning Agency for McHenry, Kane, and Lake Counties. On September 14, 2015 the Public works Committee unanimously recommended approval of this designation. Attached for the Council's consideration is the letter of request from Joseph Doherty and Carol Sweeney and the Honorary Street Sign Application and Resolution designating the intersection of Kane Avenue and Center Street as Honorary Virginia (finny) Williams RN Dr. If Council concurs, then it is recommended a motion be considered to approve the attached Resolution request as presented. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. 3 Applicant Name: Joseph Doherty and Carolyn Sweeney Phone Number: Joe, 815-482-2377 and Carolyn 815-404-3873 Address: Donald P. Doherty home 1410 N. Green Street, McHenry, IL Name of Honoree as it would appear on sign: Virginia (finny) Williams RN Dr. Existing Street Name: Center Street and Kane Avenue Requested Sign Location: Kane Ave and Center Street Historical and Cultural Influence of the Honoree on the City: Virginia T. Williams, known to most simply as finny, was the sale owner of "Family Nursing" located in McHenry. This was the first independent nursing practice conceived, developed and practiced in the state of Illinois. In 1973, she ventured away from the medical model saying that doctors are in the business of curing patients and nurses are in the profession of caring for patients. Her level of independence in nursing practice has been admired, reviewed and studied by Universities and many graduate level nurses, researchers and faculty learned about her work through internships. She took on all teachable opportunities with professional interest, helping others learn. Her highest priority was caring for people, regardless of their ability to pay. In 1973, she charged $10 for a home visit and $5.00 for an office visit, never indicating the duration of the visit. If the client was not able to pay for the visit, some of them would trade Jinny goods or food for her services. Provide proof of significant lineage or family ties to the city and Establish a clear geographical relationship of street to the area of interest of the applicant: Both of her parents, Joseph and Elizabeth Williams were lifetime residents of McHenry. Her siblings, Richard, Bea (Newkirk) and Rosalie (Doherty) all grew up at 705 Center Street and lived here as well. All of her siblings were born right in the house. She and each of her siblings have a place in McHenry history. Jinny lived on Center Street for pretty much all of her life until she suffered a stroke on January 16, 1995. After the stroke she continued to live at her home until it was no longer feasible when she moved into the McHenry Villa where she spent her last days experiencing living at her highest level of independence. Clearly defined community or public contribution made by the honoree: Born at 705 Center Street, McHenry IL 1942-Graduated from McHenry High School with 37 other students. 1962- Graduated with her Bachelor of Science in Nursing, Cum Laude, from Loyola 1968 -She coordinated a federal program to attract inactive nurses back into practice. 1973 -Graduated with her Masters in Community Health Nursing from Northern Illinois University. 1975- She was elected to the McHenry Hospital Board of Trustees and received "Woman of the Year" award from the Business and Professional Women's Club. 2005 -She was awarded the Centegra Community Leader of the Year Award which is awarded to an individual who has demonstrated service on a broad scale and has resulted in improvements and contributions to overall community health. She was a member of the Board of Directors for the Comprehensive Health Planning Agency for McHenry, Kane and Lake Counties. A chapter titled "Virginia T. Williams" is included in Anne Zimmerman's book Making Choices Taking Chances, Nurse Leaders Tell Their Stories. Until the day she suffered a stroke, she spent her days driving around serving families m our community. She provided nursing care to more than 1,000 clients/families during her many years as an independent practitioner. Because of her many connections in the community, she always found that extra wheelchair or walker so someone could attend a family outing. There was always a lot of sharing and caring going on when Jinny was around town. Below is the description of the latest honor awarded to finny News: Centegra Honors Long -Time Nursing Pioneer Feonuir�r 3�th_ 2C�fl6 Centegra Health System recently presented Virginia T. Williams, of McHenry, with the Centegra Community Leader of the Year Award for ?005. The Centegra Community Leader of the Year Award is given each year to an individual who has demonstrated service on a broad scale that has resulted in improvements and contributions in the realm of community service and overall community health. The award was developed to recognize the achievements of an individual leader living in our local community who demonstrates the attributes of servant leadership, especially in the area of community sere;ice. Virginia T. Williams, who was the first independent nursing practitioner in the state of Illinois and only the second in the United States, and was honored for her pioneering attitude towards change in the nursing industry. She helped to revolutionize the approach to caring for the total patient including his physical, spiritual, emotional and educational needs. "Ms. Williams was selected as this year's award recipient because her revolutionary approach to healthcare was vital to the advancement of the field of nursing as well as to the enhancement of the care the residents of the McHenry County area received," Michael S. Eesley, Centegra President and CEO said. "Patients in northeastern Illinois and nurses all around the country benefited greatly from her philosophy of care and her willingness to make a difference," he added. In her independent nursing practice, which she established in 1973, Ms. Williams was a partner with her patients as well as her patients' physicians. She created a formidable team to fight against illness and she reinforced the bridge bet-ween doctor and patient to develop efficient and effective care in the patients' homes. Ms. Williams believed that the patient is much more than the disease or injury and that the patient's family needed to be included in the care plan_ "Ms_ Williams approach to holistic care and her commitment to her patients parallels the same philosophy of care we provide to our patients each day at Centegra. Our organization is also deeply rooted in providing a servant leadership atmosphere for our Associates and we want to honor those organizations and people who demonstrate the same principles," Eesley said. The Centegra Community Leader of the Year Award is presented each year at Centegra's annual corporate meeting; which was held on February 24. Ms. Williams joins the list of past honorees, which include_ Senator Richard I4'lemm, Suzanne Hoban of tine Family Health Partnership Clinic and Steve Lavers of the Ciavers Community Cancer Foundation. Centegra Health System is located in McHenry County, Illinois. It includes the services of Centegra Memorial Medical Center, Centegra Northern Illinois Medical Center, Centegra Primary Care, Centegra home health Care, and Health Bridge Fitness Center. Annually, over 330,000 patient visits are made in acute and ambulatory settings within Centegra facilities. A work force of 3100 Associates and 450 physicians provide ..are at over 16 sites in the greater NIcHenry County region. PUBLIC WORKS COMMITTEE MEETING September 14, 2015 Alderman's Conference Room at the Municipal Center, 6:30 p.m. In Attendance: Committee Members: Chairman Alderman Schaefer, Alderman Wimmer and Alderman Glab. Absent: None. Staff in Attendance: Director of Public Works Schmitt, Administrative Assistant Nancy Lorch Chairman Alderman Schaefer called the meeting to order at 6:31 p.m. Public Comment: None Agenda Item 1: Honorary street sign dedication for Virginia T. Williams Public Works Director stated that staff received an honorary street application by Joseph Doherty and Carol Sweeny for Virginia T. Williams. The honorary street sign is proposed at the intersection on Kane Avenue and Center Street and is the third one this year. He stated that according to City policy no more than three honorary designations shall be awarded in the City per calendar year. After reviewing the application, the committee agreed that all criteria have been satisfied and that this should go forward to the City Council. Motion by Alderman Glab, seconded by Alderman Wimmer, to recommend to the City Council approval of the honorary street sign for Virginia T. Williams as presented. Voting Aye: Schaefer, Wimmer, Glab Voting Nay: None Absent: None Motion carried. Other Bus' ublic Works Director began a discussion about the 2014 street ranking and pavement condition r tem. To establish the priority list of street improvements, staff visits each street to verify and ins a current condition of the pavement in order to rank streets for improvement. Street ranking is on a 10 point system, with the ranking of #1 being equivalent to a gravel road and a ranking of #1 equivalent to a newly paved road. Attached to the agenda were the street rankings with a scor or less conducted by Street Division Superintendent Stull during the summer of 2014. Superin ent Stull is currently updating the street rankings list. Staff will present an updated street ranking r discussion at a future Public Works Committee meeting. RESOLUTION NO. A RESOLUTION DESIGNATING THE INTERSECTION OF KANE AVENUE AND CENTER STREET AS AN HONORARY STREET ENTITLED "HONORARY VIRGINIA (11NNY) WILLIAMS RN DRIVE" IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to honor individuals from the City of McHenry who have contributed significantly to the City of McHenry or our society in general through cultural, historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation and finds that the approval of the application for the Honorary Street Designation of "Virginia (finny) Williams RN" at the intersection of Kane Avenue and Center Street is consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the intersection of Kane Avenue and Center Street be granted the Honorary Street Designation of "Honorary Virginia (finny) Williams RN Drive." SECTION 2: That an honorary street sign entitled "Honorary Virginia (finny) Williams RN Drive" shall be posted at the intersection of Kane Avenue and Center Street SECTION 3: That this Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Dated this 215t day of September 2015. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: City Clerk Mayor M Ce NT OF TMC FOX Ft-mmav AGENDA SUPPLEMENT TO: Mayor and City Council FOR: September 21, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us RE: Conditional Use Permit to allow adrive-in establishment and outdoor seating in conjunction with a Dunkin Donuts Restaurants Variances from the Off -Street Parking and Loading requirements; Landscaping and Screening and Accessory Uses, Yards and Fences requirements in the zoning ordinance Variance from Fence Ordinance to allow a fence in the required corner side yard ATT: 1. Location Maps 2. Photographs of Subject Property and Surrounding Area 3. Unapproved Planning and Zoning Commission Minutes dated August 27, 2015 4. Illinois Department of Transportation Preliminary Plan and Profile Illinois Route 31 5. Drive-in Establishment Guidelines 6. Ordinance approving a conditional use permit to allow adrive-in establishment and outdoor seating in conjunction with a restaurant and variances from the off-street parking and loading requirements, landscaping and screening and accessory uses, yards and fences requirements in the zoning ordinance 7. Ordinance approving a variance from Chapter Seven Article XI Fences in the City of McHenry Municipal Code to allow a fence in the required corner side yard 8. Application Packet BACKGROUND: In 2003 the Dunkin Donuts located at 4502 W Elm was rebuilt after the demolition of the existing store and adjacent fueling station/Handy Pantry, and a larger store 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us with an accompanying Baskin Robbins (3,280 square feet) was constructed. The City Council approved a request for a conditional use for a drive-in establishment with outdoor seating as well as variances to accommodate the new store on April 3, 2003. In 2004 the ordinance was amended to allow for the reconfiguration of the driveway to and from Ramble Road. In 2008 Diamond Plaza, a 7,205 square -foot strip retail building was constructed and an additional Dunkin Donuts store was opened at the southern end cap of the building. A drive- hru wraps around the west side (rear of that building) and the drive-thru window is located on the south side of the building. The applicant is proposing to construct a third Dunkin Donuts store at the southwest corner of Oak Avenue and Front Street. In order to facilitate this development a conditional use permit is required to allow a drive-in establishment and outdoor seating and variances from the zoning ordinance including: variance from the off-street parking and loading ordinance (7 spaces); variance from the landscaping and screen requirements (10 feet residential screening strip along the west lot line and 7 feet foundation base planting requirement along the front (north) Me of the building); and a variance from the accessory uses, yards and fences section of the zoning ordinance to allow a refuse enclosure in the required corner side yard. The applicant is also seeking a variance from the municipal code to allow asix-foot solid wooden fence in the required corner side yard in order to provide screening from the subject property to the site immediately adjacent to the west. I and I IcP Staff believes the land use is appropriate for this site. There is a commercial shopping center north of the subject property and an office/commercial building south of the site, and the property is located along a major commercial corridor. The applicant has had preliminary conversations with the Illinois Department of Transportation which stated the following: "The Illinois Department of Transportation (Department) is currently engaged in a preliminary engineering and environmental study (Phase IJ for the proposed improvement of IL 31 from IL 176 to IL 120 in McHenry County. This improvement is not currently included in the Department's FY 2016-2021 Proposed Highway Improvement Program. However, this project will be included in our priorities for future funding considerations among similar improvement needs throughout the region. The general scope of work for this improvement is anticipated to consist of roadway widening and reconstruction to provide two lanes in each direction separated by a median, bicycle and pedestrian accommodations, and intersection and drainage 2 Lcnx� or rye sax awca✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us improvements. Attached for your review are the preliminary plan &profile and cross section sheets at the proposed development." Attached are the preliminary plan and profile from IDOT which includes a full access of off Front Street and approximate right-of-way dedication along Front they may seek in the future. This is also depicted on the site plan. The applicant is proposing an additional full access off of Oak Avenue, which is a City roadway. Although full access is proposed off of Front Street it should be noted the majority of traffic in the morning peak hours goes southbound or eastbound and Dunkin Donuts does most of their business before 12:00 p.m. Conditional Use Permit for Drive-thru/Outdoor Seating Staff has been working with the applicant for some time on several potential locations for a third store and believes that the proposed site and drive-thru layout is in substantial conformance with the drive-in establishment guidelines established by the City Council (see attached guidelines). Staff and the applicant discussed the feasibility of an "escape lane" curb cut at the southwest corner of the site from the drive-thru lane to the property to the south. While this may be a benefit for someone within the drive-thru who has to exit for some reason immediately it could also be a safety concern if a vehicle attempted to travel north into the drive-thru lane from Lillian Street. Practically, the access to the south would have to be one-way however there would be the potential, if this curb cut existed, for someone to drive north into the drive-thru lane. Additionally, in order for a vehicle within the drive-thru lane to utilize this curb cut the car would have to be at the appropriate location to do so at the exact time when they would need to utilize it. Dunkin Donuts monitors the length of time it takes for a customer from the time they order to the time they exit the drive-thru. This standard is roughly between 76 and 90 seconds, therefore staff is not concerned with the lack of an "escape" or "by-pass" lane. The zoning ordinance requires five stacking spaces for adrive-thru and the attached site plan can accommodate seven vehicles. The hours of the drive-thru are proposed from 5:30 a.m. to 10:00 p.m. Residential property exists immediately adjacent to the west of the site and to the east across Front Street, and the applicant is proposing to erect a six-foot high solid wooden fence along the western property line with landscaping. The fence ordinance requires fences in corner side yards to be setback 15 feet and given the size of the property this is impractical. Staff does not believe the proposed fence would in any way inhibit or compromise safety due to the proximity of the curb cut onto Oak Avenue being located north of the fence line. 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The applicant is proposing outdoor seating immediately east of the building, similar to the location on Elm Street. The outdoor seating area would have a three-foot tall decorative fence installed adjacent to the drive-thru lane. Staff is comfortable with the driveAhru layout and outdoor seating area as -proposed. Variance from the Off -Street Parking and Loading Requirements The parking requirement for this facility is 15 parking spaces/1,000 square feet of floor area, with 10 parking spaces/1,000 square feet of net floor area required to be built immediately and adequate room on -site to add five additional spaces if necessary. The site as -proposed requires 29 parking spaces utilizing the 15 space/1,000 square feet of floor area standard and 19 spaces required to be constructed immediately. The site plan depicts 22 parking spaces. Staff believes this variance is acceptable due to the large drive-thru business that this restaurant will generate (60%) therefore, reducing the need for off-street parking. Variance from the Landscaping and Screening Requirements The applicant is seeking two variances from the landscaping and screen requirements. The first is from the 15400t residential screening strip requirement. The zoning ordinance requires a 15- foot residential screening strip along the length of all lot lines which abut an adjacent residentially -zoned property on a parcel devoted to a more intensive use. Therefore the subject property is required to maintain a 15400t wide strip of land along the east and west property lines excluding access ways. The property directly to the west of the subject property is zoned RM-2 High -Density Multi - Family Residential and to the east across Front Street the property is zoned RS-4 High -Density Single -Family Residential. Appropriate screening may include trees and shrubs and/or a solid fence or wall with a minimum initial height of five feet at planting or installation in the case of a wall or fence. The applicant is depicting a five-foot wide strip of land along the western property line with a six-foot high solid wooden fence combined with landscaping in addition to landscaping along the eastern property boundary. Therefore a variance of 10 feet is required along the western lot line. A single-family residence is directly to the west of the subject property as depicted below. CI N Ce RT Of TIC FO% _ice,. P. Immom f 44 ad * 661 Hcant o Twc sox nwcx✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us View of Dunkin Donuts Drive-Thru at 4502 W Elm Street looking southwest The applicant is also seeking a variance from the front foundation base planting requirement. The ordinance requires foundation base plantings along the front, side and rear of buildings, and the width and extent of the requirement is based on the size of the building. For buildings less than 10,000 square feet a 10400t wide front foundation base planting is required. The applicant is seeking a variance of seven feet. On the attached landscape plan a three-foot wide landscape strip is depicted. Adjacent is a five-foot wide sidewalk. While the width is less than required staff believes the intent of the ordinance has been satisfied, mainly the use of foundation base plantings and staff believes a five-foot wide sidewalk is appropriate. Variance from the Accessory Uses, Yards and Fences Requirements The applicant is seeking a variance from the accessory uses, yards and fences requirement in the zoning ordinance to allow a refuse enclosure in the required corner side yard. On the attached site plan the refuse enclosure is situated at the northwest section of the property. The enclosure is appropriately screened however the zoning ordinance only permits refuse enclosures to protrude in rear and interior side yards. By definition Oak Avenue abuts the corner side lot line of the subject property therefore a thirty-foot yard is required. The proposed enclosure is 10 feet from the corner side lot line therefore a variance of 20 feet is required. The applicant has landscaped around the enclosure in addition to providing a solid screen around the perimeter of the enclosure which is required to be a minimum of six -feet in height and of similar material and appearance as the principal structure. The primary justification for variances relates to unique circumstances attributable to the property in question and must deal with the physical aspects of the site such as topography and . ■ N�RT OF �KC FOX KRk/ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us shape/configuration which generally are not applicable to other properties within the same zoning district. The aforementioned variances are primarily the result of the size and shape of the site. The subject property consists of three lots of record or lots which existed prior to adoption of the zoning ordinance. The property is landlocked, located on a state route and adjacent to City roadway. Further there are multiple utility boxes and associated appurtenances along the east property line which inhibit compliance with all required ordinances and impact the design of the site; however staff believes the applicant has done a good job dealing with the aforementioned challenges and is taking appropriate measures to mitigate potential adverse land use impacts to abutting properties. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission recommended unanimously recommended approval (7-0) of a conditional use permit to allow a drive-in establishment and outdoor seating as presented by the applicant, be granted, subject to the following conditions: • Site is developed in substantial conformance with the attached site and landscape plans and building elevations; • Applicant shall contact the Illinois Department of Transportation (IDOT) and submit an approval letter from IDOT permitting the use of the subject property as proposed prior to a building permit being issued; • All off -site and on -site (access and roadway) improvements to and from Front Street shall be in accordance with the requirements of IDOT; • Applicant shall dedicate right-of-way required for long-term roadway improvements to Illinois Route 31; dedication shall be made to the City free and clear of any liens and encumbrances and a plat of dedication shall be submitted to the City for recordation; City will work with applicant and IDOT to determine amount of right-of-way which may be required. And; Approval of variances from the zoning ordinance as presented by the applicant: *Seven space variance from the off-street parking and loading requirements; •Variance from the landscaping and screen requirements (10 feet residential screening strip along the west lot line and 7400t variance from the front foundation base planting requirement); and •Variance from the accessory uses, yards and fences section of the zoning ordinance to allow a refuse enclosure in the required corner side yard, 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance granting a conditional use permit to allow a drive-in establishment with outdoor seating in conjunction with a restaurant with the following conditions: And; Variances from the zoning ordinance pertaining to off-street parking and loading, landscaping and screening and accessory uses, yards and fences for the property located at the southwest corner of Oak Avenue and Front Street (Illinois route 31) be approved; And; Additionally, if City Council concurs with staffs analysis it's recommended a an ordinance granting a variance from Chapter Seven Article XI of the City of McHenry municipal code entitled "Fences" to allow a fence in the required corner side yard at the southwest corner of Oak Avenue and Front Street (Illinois Route 31) be approved. 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Maps %J Subject Property: Southwest corner %J Oak Street and Front Street (Illinois Route 31) 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Photographs of Subject Property: Southwest corner of Oak Street and Front Street (Illinois Route 31) 10 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Unapproved City of McHenry Planning and Zoning Commission Minutes August 27, 2015 Public Hearing: Suresh Patel File No. Z-873 Southwest Corner of Front Street (Illinois Route 31) and Oak Avenue Conditional use permit to allow a drive-in establishment and outdoor seating; Variances from the Landscaping and Screening, Accessory Uses, Yards and Fences and Off -Street Parking and Loading requirements in the zoning ordinance and any other variances required effectuating the aforementioned request on the Subject Property Chairman Strach called the Public Hearing to order at 8:07p.m. regarding File No Z- 873, an application for a conditional use permit to allow a drive-in establishment and outdoor seating; Variances from the Landscaping and Screening, Accessory Uses, Yards and Fences and Off - Street Parking and Loading requirements in the zoning ordinance and any variances required to effectuate the aforementioned request on the subject property as submitted by Suresh Patel for the property located at the southwest corner of Front Street (Illinois Route 31) and Oak Avenue. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on August 12, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Eric Carlson, ECA Architects, 24 N. Bennett St., Geneva, IL, who was sworn in by Chairman Strach. Mr. Carlson provided a summary of the request before the Commission at this Hearing stating he represents the owner of the business, a Dunkin Donuts franchisee, who is active in the community and is seeking to add a stand-alone Dunkin Donuts with a drive - through on the property. He is here to request what is needed for this use on the subject property site. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the applicant is proposing to construct a third Dunkin Donuts store at the southwest corner of Oak Avenue and Front Street, which is zoned C5 Highway Commercial. In order to facilitate this development a conditional use permit is required to allow a drive-in establishment and outdoor seating and variances from the zoning ordinance 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us including: variance from the off-street parking and loading ordinance (7 spaces); variance from the landscaping and screen requirements (10 feet residential screening strip along the west lot line and 7 feet foundation base planting requirement along the front (north) side of the building); and a variance from the accessory uses, yards and fences section of the zoning ordinance to allow a refuse enclosure in the required corner side yard. Staff believes the land use is appropriate for this site. There is a commercial shopping center north of the subject property and an office/commercial building south of the site, and the property is located along a major commercial corridor. The applicant has had preliminary conversations with the Illinois Department of Transportation. The preliminary plan and profile from IDOT were presented, which includes a full access of off Front Street and approximate right-of-way dedication along Front they may seek in the future. This is also depicted on the site plan. The applicant is proposing an additional full access off of Oak Avenue, which is a City roadway. Staff has been working with the applicant and believes that the proposed drive-thru layout is in substantial conformance with the drive-in establishment guidelines established by the City Council. Staff and the applicant discussed the feasibility of an "escape lane" curb cut at the southwest corner of the site from the drive-thru lane to the property to the south. While this may be a benefit for someone within the drive-thru who has to exit for some reason immediately it could also be a safety concern. Practically, the access to the south would have to be one-way however there would be the potential, if this curb cut existed, for someone to drive north into the drive-thru lane. Additionally, in order for a vehicle within the drive-thru lane to utilize this curb cut the car would have to be at the appropriate location to do so at the exact time when they would need to utilize it. Dunkin Donuts monitors the length of time it takes for a customer - from the time they order to the time they exit the drive-thru. This standard is roughly between 76 and 90 seconds, therefore staff is not concerned with the lack of an "escape" or "by-pass" lane. The zoning ordinance requires five stacking spaces for adrive-thru and the attached site plan can accommodate seven vehicles. The hours of the drive-thru are proposed from 5:30 a.m. to 10:00 p.m. Residential property exists immediately adjacent to the west of the site and to the east across Front Street, and the applicant is proposing to erect a six-foot high solid wooden fence along the western property line with landscaping. The applicant is proposing outdoor seating immediately east of the building, similar to the location on Elm Street. The outdoor seating area would have athree-foot tall decorative fence installed adjacent to the drive-thru lane. Staff is comfortable with the drive-thru layout and 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us outdoor seating area as -proposed and believes the criteria outlined in Table 31 for conditional uses have been satisfied. The parking requirement for this facility is 15 parking spaces/1,000 square feet of floor area, with 10 parking spaces/1,000 square feet of net floor area required to be built immediately and adequate room on -site to add five additional spaces if necessary. The site as -proposed requires 29 parking spaces utilizing the 15 space/1,000 square feet of floor area standard and 19 spaces required to be constructed immediately. The site plan depicts 22 parking spaces. Staff believes this variance is acceptable due to the large drive-thru business that this restaurant will generate (60%) therefore, reducing the need for off-street parking. Director of Economic Development Martin further stated the applicant is seeking two variances from the landscaping and screen requirements. We have building foundation planting requirements on the front, the side and the rear, depending on a percentage of each. In the front they cannot meet that requirement due to space constraints, however they did do landscaping in the front along the foundation yet they cannot fully meet the entire width requirement. The way the lot is seated, the dumpster enclosure is located in the required corner side yard. The zoning ordinance states the refuse containers can only be permitted to protrude into the rear and interior side yards, not a corner side yard. Typically there would be a 20' variance required because the corner side yard is 30', however they will screen it with materials that will match the building which will be enclosed. Practically, the location works out to be in a corner side yard for garbage pickup by zoning regulations but there is not really another location on the property for the refuse containers. The primary justification for variances relates to unique circumstances attributable to the property in question and must deal with the physical aspects of the site such as topography and shape/configuration which generally are not applicable to other properties within the same zoning district. The aforementioned variances are primarily the result of the size and shape of the site. The subject property consists of three lots of record or lots which existed prior to adoption of the zoning ordinance. The property is landlocked, located on a state route and adjacent to City roadway. Further there are multiple utility boxes and associated appurtenances along the south property which inhibit compliance with all required ordinances and impact the design of the site, however staff believes the applicant has done a good job dealing with the aforementioned challenges and is taking appropriate measures to mitigate potential adverse land use impacts to abutting properties. Staff believes all variances requested are minimal and supports all of the requested variances, and believes the applicant has satisfied the criteria outlined in Table 32 listed below. Director of Economic Development Martin stated Staff is recommending approval of a Conditional Use Permit to allow adrive-in establishment and outdoor seating subject to several 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us conditions presented; and Staff finds that the requirements in Table 31 (Conditional Use Permit) of the Zoning Ordinance have been met; and Staff is also recommending approval of the following Variances from the zoning ordinance: • seven space variance from the off-street parking and loading requirements; • variance from the landscaping and screen requirements (10 feet residential screening strip along the west lot line and 7400t variance from the front foundation base planting requirement); and • variance from the accessory uses, yards and fences section of the zoning ordinance to allow a refuse enclosure in the required corner side yard. Staff finds that the requirements in Tables 32 (Variances) of the Zoning Ordinance have been met. Chairman Strach invited questions and/or comments from the Commission. Commissioner Meyer stated he is concerned with the property exiting to the left onto Route 31. He believes the busiest time for business will also be the time with the most traffic on Route 31 and opined traffic will often become backed up on Route 31, which will cause issues. Commissioner Doherty asked if it is possible that IDOT may include a center lane in the expansion on Route 31 that would not allow traffic to cross over it in the future. Director of Economic Development Martin stated he was not sure and everything is still in planning stages. He further stated traffic is able to make a left turn onto Route 31 there now, either way on Oak or Front. He added that IDOT did look at the plans and gave minimal comments and that issue did not seem to be a concern. Commissioner Doherty opined surprise a full access is not indicated. Photographic images of the proposed building were presented. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 8:20 p.m. Commissioner Thacker asked the hours of operation and clarification on .the typical percentage of drive -through business. Mr. Carlson stated the overall average on drive -through business is typically 60% but some locations get up to 75% drive -through traffic throughout the day. Discussion was held regarding the number of parking spaces required at each of the Dunkin Donuts locations. iCl HE M-111%7A Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Motion by Thacker, seconded by Sobotta, to recommend to the City Council with regard to File No. Z-873, an application for a conditional use permit to allow a drive-in establishment and outdoor seating as presented by the applicant, be granted, subject to the following conditions: • Site is developed in substantial conformance with the attached site and landscape plans and building elevations; • Applicant shall contact the Illinois Department of Transportation (IDOT) and submit an approval letter from IDOT permitting the use of the subject property as proposed prior to a building permit being issued; • All off -site and on -site (access and roadway) improvements to and from Front Street shall be in accordance with the requirements of IDOT; • Applicant shall dedicate right-of-way required for long-term roadway improvements to Illinois Route 31; dedication shall be made to the City free and clear of any liens and encumbrances and a plat of dedication shall be submitted to the City for recordation; City will work with applicant and IDOT to determine amount of right-of-way which may be required. Staff finds that the requirements in Tables 31 of the Zoning Ordinance have been satisfied. Voting Aye: Bromley, Doherty, Meyer, Vallez, Sobotta, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0; and Motion by Thacker, seconded by Sobotta, to recommend to the City Council with regard to File No. Z-873, an application for the following Variances from the zoning ordinance as presented by the applicant: • seven space variance from the off-street parking and loading requirements; • variance from the landscaping and screen requirements (10 feet residential screening strip along the west lot line and 7400t variance from the front foundation base planting requirement); and • variance from the accessory uses, yards and fences section of the zoning ordinance to allow a refuse enclosure in the required corner side yard, be granted and that the requirements in Tables 32 of the Zoning Ordinance have been satisfied. 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Voting Aye: Bromley, Doherty, Meyer, Vallez, Sobotta, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: None. Motion carried 7-0 Chairman Strach closed the Public Hearing regarding File No. Z-862 at 8:30 p.m. Respectfully submitted, Dorothy M. Wolf, Planning &Zoning Secretary City of McHenry Fs mmenr Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Illinois Department %J Transportation Preliminary Plan for Route 31 Improvements n 1 II I --- �. I I I I w III ILd II III I AMERITRUST I STRIP MALL mid III II 1' I i AT YOUR I I II I FINGERTIPS II i LIMIT OF PROPOSED IE 12 ENTER CURVE II I I I CONSTRUCTION P OPOSED I l i I PROPOSED 5' N I 0 j 3' USN RY S DEWALK II I SIDEWALK -FfNANCIALCE _ I �� 2 ' 'Ii _- - __ 24' 2 'R o jr,' o(OD 20'R --- 65 STORAGE o �IIIIA ti J _ e T APERki � - e _ I ��_ _ - TAPER - p\ m— - --------- ... -- — I ----- -- S _ _ ` 11 I----- _ _ -- 10:1 APER 1 50' STORAG 30'R I� I f AIJT E ---I eevz�ow 1 - i PROPOSED I `� 2' I 3O'R 1 SHARED -USE PATH t PAYDAY LOANS CARE I f POINT OF INTERSECT ON PROPOSED I STA. 446 -74.96 IL ROUTE 31 SHARED-U! I I STA. 200+OO.00 LILLIAN ST/GROVE AVE EX 65' I LILLIAN ST/GROVEAVE— K I I II I 17 N CLRi Oi TR NCR✓ Drive-in Establishment Guidelines Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Any Drive-in establishment proposed in the City of McHenry may be subject to any or all of the following design considerations imposed as conditions by the City Council: 1. Adequate spacing between order window/box and the nearest residentially zoned property. 2. Adequate number of stacking spaces is shown on site plan (five spaces per window). 3. No stacking space shall block any right-of-way or common driveway aisle. 4. Demonstrate an adequate turning radius is shown on the site plan as the onsite circulation path moves around the building or structure, particularly regarding emergency vehicle access. 5. Consider limiting the hours of operation of drive-in window, particularly if adjacent to residentially zoned property. 6. Vehicle stacking area must be isolated from parking and any means of circulation by means of a landscape median. 7. Consider limiting access cuts to public roadways. 8. Consider access to adjoining sites via an internal connection. 9. Drive-in establishments cannot face or be visible from a public roadway. �za . ■ H�RT OF TRC Fax RNCR✓ ORDINANCE NO 15- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW ADRIVE-IN ESTABLISHMENT WITH OUTDOOR SEATING IN CONJUNCTION WITH A RESTAURANT AND VARIANCES FROM THE ZONING ORDINANCE PERTAINING TO OFF-STREET PARKING AND LOADING, LANDSCAPING AND SCREENING AND ACCESSORY USES, YARDS AND FENCES FOR THE PROPERTY LOCATED AT THE SOUTHWEST CORNER OF OAK AVENUE AND FRONT STREET (ILLINOIS ROUTE 31) IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Suresh Patel, 1180 Heather Drive, Lake Zurich, IL 60047 ("Applicant") requesting a Conditional Use Permit to allow a drive-in establishment with outdoor seating and Variances from the Off -Street Parking and Loading requirements; Landscaping and Screening and Accessory Uses, Yards and Fences requirements in the zoning ordinance on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on August 27, 2015 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit and Variances; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit and Variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to allow adrive-in establishment with outdoor seating subject to the following conditions: 19 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Site is developed in substantial conformance with the attached site and landscape plans and building elevations (collectively the "Site Plan") attached hereto and incorporated herein as Exhibit "B"; • Applicant shall contact the Illinois Department of Transportation (IDOT) and submit an approval letter from IDOT permitting the use of subject property as -proposed prior to a building permit being issued; • All off -site and on -site (access and roadway) improvements to and from Front Street shall be in accordance with the requirements of IDOT; • Applicant shall dedicate right-of-way required for long-term roadway improvements to Illinois Route 31; dedication shall be made to the City free and clear of any liens and encumbrances and a plat of dedication shall be submitted to the City for recordation; City will work with applicant and IDOT to determine amount of right-of-way which may be required. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. 20 . I � N RART Oi TMC FOX RKCR✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 3: That the SUBJECT PROEPRTY is hereby granted a seven space variance from the off-street parking and loading requirements; a ten -foot variance from the residential screening strip requirements along the west property line; a seven -foot variance from the front foundation base planting requirement and a variance from the accessory uses, yards and fences section of the zoning ordinance to allow a refuse enclosure in the required corner side yard with the condition property is developed in substantial conformance with the attached Site Plan. SECTION 4: In granting said Variances the City Council finds that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate only to the physical character of the land or building(s) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal, business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 21 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. SECTION 5: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 6: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF AYES: NAYS: I►er��lrevuxll� ABSENT: NOT VOTING: APPROVED THIS DAY OF 22 2015 2015 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property 23 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan 24 'T ■ tam ORDINANCE NO 15- Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AN ORDINANCE GRANTING A VARIANCE FROM CHAPTER SEVEN ARTICLE XI OF THE CITY OF MCHENRY MUNICIPAL CODE ENTITLED FENCES TO ALLOW A FENCE IN THE REQUIRED CORNER SIDE YARD AT THE SOUTHWEST CORNER OF OAK AVENUE AND FRONT STREET (ILLINOIS ROUTE 31) IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: That the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY" is hereby granted a variance from Sec. 7-145 (a)(2). Standards for fences on non -residentially zoned lots to allow a six-foot solid wooden fence in the required corner side yard with the condition the SUBJECT PROPERTY is developed in substantial conformance with the Site Plan attached hereto and incorporated herein as Exhibit "B". SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. 25 Voting Aye: Voting Nay: Absent: Abstain: APPROVED: Mayor Susan E. Low ATTEST: City Clerk Janice C. Jones 26 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property 27 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan ARCHITECTS AND PLANNERS August 7, 2015 Attn: Department of Economic Development Re: Conditional Use Request —Drive-Thru Dunkin Donuts Drive-Thru SW corner of Front St. and Oak Ave. Prmiect Narrative Dunkin Brands Franchisee, Suresh Patel, is proposing to build a new standalone Dunkin ponuts drive- thru on the current undeveloped .54 acre property located at the southwest corner of Front Street (IL Route 31) and Oak Ave. in McHenry, IL. The proposed development will contain a 2,280 square foot wood framed building designed following the Dunkin Brands prototype guidelines. There will be an outdoor patio for seating on the east end of the building. Due to the relatively small site, the parking available allows for 22 spaces. While this is less than allowed by the current Ordinance, it would be adequate for the Dunkin Donuts use. The store does a majority of its volume in the morning between 6:00 a.m and 10:00 a.m. The driveAhru accounts for roughly 60% of the Dunkin Donuts business and few patrons park and enter the store. Of the patrons that enter the store, most are in and out and occupying a parking space for much less time than a standard restaurant, of which the Ordinance is based. The proposed development has incorporated perimeter landscaping along all 4 property lines as much as possible given the constraints of the small site. A 6' high solid fence will be placed along the west property line that provides additional screening to the residence. This is a similar method used by the site directly south, with the addition of some landscaping between the drive lane and the fence. Efforts have been made to provide landscaping around the site as much as possible to keep the intent of the Ordinance and maintain good circulation on the site allowing efficiency of the business. The site contains significantly better landscaping and screening than many other businesses along Front St. The hours of the drive -through are proposed to be 5:30 a.m. to 10:00 p.m. It is anticipated that the store will have product deliveries 2-3 time per week and trash pick-up 2-3 times per week. The hours of the deliveries and trash pick-up will be non -peak business hours and scheduled minimize disturbance to neighboring properties. Dunkin Donuts makes every attempt to set a high standard to provide quality service, a quality product, be a good neighbor and serve the community. We appreciate your consideration to do so in this location. Sincerely, Eric Carlson, Architect (Owners Rep) 24 N. Bennett St. ■Geneva, IL 60134 ■Phone: 630.608.0500 ■Fax: 630.786.3132 ■ www.ecaarchitects.com 2. File Number Planning and Zoning Commission City of McHenry 333 South Green Street McHenry, IL 6005U Tel: (815) 363-2170 Fax: (815) 363-2173 Name of Applicant Address City �.&�. +� i� StateZip Name of Property Owner 3kzwAcq.IJ A+t. m 5 Tel (If other than Applicant) Address 4- \%t ta.J1 Fax City 3. Name of Engineer (If represented) Address City Name of Attorney (If represents Address 5. Common Address or Location of Property uWWIAn t®ltCt 6. Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) Conditional Use Permit — Zoning Variance Other State Zip Tel Tel Fax Zoning Variance —Minor �` Zoning Text Amendment Use Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORMA Page 1 of 3 7. Current Use of Property A&,& W ' re' 8. Current Zoning Classification of Property, Including Variances or Conditional Uses 9. Current Zoning Classification and Land Use of Adjoining Properties North: 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. 1. Application Fee (amount) $ 2. Narrative Description of Request 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application 5. FORM C — Conditional Use Application 6, FORM D — Zoning Variance Application T FORM E — Use Variance Application 8. Proof of Ownership and/or Written Consent from Property Affidavit 9. Plat of Survey with Legal Description 10. List of Owners of all Adjoining Properties 11. Public Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis Owner in the Form of an FORMA Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full naive, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHem•y that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Ap�licant(s) Print Name and Designation of Applicants) FORMA Page 3 of 3 FORM C File Number CONDITIONAL USE PERMIT Planning and Zoning Commission City of McHenry 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. A high majority of the drive-thru traffic is commuter traffic already in route. The site layout allows for easy ingress and egress at peak times minimizing any impact to the existing traffic flow. I Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. Special considerations have been given to provide landscape screening and a solid fence to minimize any adverse effects to neighboring properties. 3. Neighborhood Character The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. A highly recognizable business, such as Dunkin Donuts provides a stable addition to the businesses along Front Street. The building is constructed using standard building materials and takes into account various energy conservation methods such as LED lighting and high efficiency mechanical units. FORM C Page 1 of 2 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. The utilities used for Dunkin Donuts are consistent with other restaurant / coffee shop uses. The area appears to easily support this type of use without any impact to the development area. 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. There is nothing unique about the site and the proposed drive-thru that would be detrimental to the safety or welfare of the public. 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. The drive-thru Dunkin Donuts is a use that in consistent along Front Street. The area has a wide variety of business and the drive-thru would supplement the other business's and local patrons. FORM C Page 2 of 2 File Number ZONING VARIANCE Planning and Zoning Commission City of McHenry 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Special Circumstances Not Found Elsewhere Special circumstances exist that are particular to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district; and these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. The corner lot was established prior to the current zoning ordinance. With the lot being narrow, 134' instead of the current requirement of 200', the setbacks and other requirements significantly impact the buildable area of the site and limit the site circulation. Provisions taken to minimize the i expansion also limit the site . of the future Front St. 2. Circumstances Relate to Property Only Since a variance will affect the character of its surroundings long after a property changes hands, the special circumstances referenced herein relate only to the physical character of the land or building(s) for which a variance is sought, such as dimensions, topography, or soil conditions; and they do not concern any business or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the personal, business or financial circumstances of such owner or tenant or any other party with interest in the property. The constraints are in genera . to the site itself and such the variations requested would apply to FORM D Page 1 of 3 3. Not Resulting from Applicant Action The special circumstances that are the basis for a variance have not resulted from any act of the applicant or A any other party with interest in the property. The circumstances for which the variance is requested are the result of recent changes to the ordinance regarding minimum lot size as well as future expansion of IDOT right of way. Efforts have been made to not impact the subject property or IDOT's right of way with the proposed site plan. 4. Unnecessary Hardship The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. There are minimum standards that apply to the parking, drive lanes, drive-thru lane, and functional building size for a Dunkin Donuts location. Minimums have been used and compliance without variations is impossible. Efforts have been made to maximize landscaping and screening while keeping the building and site functional. 5. Preserves Rights Conferred by District A variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district, and does not confer a special privilege ordinarily denied to other properties in the district. As stated previously, the applicant has made efforts to comply as much as possible given the constraints noted. Due to the corner lot and smaller size, the variances are necessary for the proposed use, which would be fitting for this location, and per the applied C-5 zoning. 6. Necessary for Use of Property The granting of a variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without a variance the applicant will be deprived of any reasonable use or enjoyment of the property. The return value on the property is on the drive-thru component. In today's economy the drive-thru caters to tjhe fast pace, convenience mind -set of the general public. More than 50% of a Dunkin Donuts business is through the drive-thru. This site would not support itself without the drive-thru. FORM D Page 2 of 3 7. Not Alter Local Character The granting of a variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. The variety of different businesses along Front Street add to the overall success of each business. Adding a Dunkin Donuts drive-thru would mesh well with the local character and enhance the the surrounding properties and businesses. 8. Consistent with Zoning Ordinance and Comprehensive Plan The granting of the variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. The proposed use is consistent with the C-5 zoning and would be in harmony with the surrounding uses. 9. Minimum Variance Required The variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. Efforts have been made to minimize the width of the buildin while still allowing for optimal functionality. The requested variations are minimized with the proposed layout. FORM D Page 3 of 3 AFFIDAVIT OF AUTHORIZATION I, Barbara Walters, President of Ameritrust Mortgage Corporation, with said corporation having the beneficial interest in Home State Bank Land Trust # 5917, the title holder of the vacant property described as lot 11,12, & 13 of Meadow Lane Subdivision, located at the southwest corner of Rte. 31 and Oak Avenue, McHenry, IL verify that Suresh Patel, and Eric Carlson of ECA Architects and Planners are duly authorized to apply and represent Applicant's interests before the City of McHenry Plan Commission, City Council and/or Zoning Board of Appeals, in regards to the proposed Dunkin Donuts drive through. The City will provide notices to both applicant and owner. owner �s: Home State Bank Trust #5917 40 Grant Street Crystal Lake, Illinois 60014 phone 815,459,2000 The beneficiary of the land trust is: AICI ltrUSt Mortgage Corporation 284 Virginia Street Crystal Lake, Illinois 60014 phone 815.459.7303 Y,r�ik.Y 1llillltlll IIIIIIIIIII Ilillllll (jJiro, �ItlWill illlllillll lll��l�1y111, IIII IIIIIIIlIII ^ I i i ' -ownsUII 11111111mi 'moo. Lots 11, 12 and 13 in Block 2 in .Meadow Lane Subdivision, being a Subdivision of part of the.West 1/2 of the Northwest 1/4 of Section 35, Township 45 North, Range 8 East of the Third Principal Meridian, according to the Plat thereof recorded July 29, 1947 as Document No. 243236, in McFenry County, Illinois. ra BOUNDARIES, THE 'LOCATION OF ALL VISIBLE STRUCTURES D DIMENSIONS THEREON, BOUNDARY FENCES9 APPARENT EASEMENTS, ROADWAYS • VISIBLE ENCROACHMENTS9 THIS SURVEY IS MADE FOR THE PRESENT OWNERS OF THE PROPERTY, AND ALSO THOSE WHO PURCHASE ORTGAGE, OR x O WITHIN ONE YEARFROM •THEREOF. • PLAT OF SURVEY Lots 11, 12 and 13 in Block 2 in .Meadow Lane Subdivision, being; a Subdivision of part of the.,,West 1/2 of the Northwest 1/4 of Section 35, Township 45 North, Range 8 East of the Third Principal Meridian, according to the Plat thereof recorded .July 29, 1947 as Document No. 203236, in McHenry county, Illinois. O trim. 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