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HomeMy WebLinkAboutPacket - 2/3/2025 - City CouncilThe City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING Monday, February 3, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 1.Call to Order 2.Roll Call 3. Pledge of Allegiance 4. Public Comment 5. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A.Appoint Laura Welter, Donna Storm, and Kirk Donald to the City of McHenry Landmark Commission (Deputy Clerk Monte Johnson) B.Ordinance Amending Section 6-5A-4: Disorderly Conduct, Subsection B. Penalty, of the McHenry City Code (Deputy Clerk Monte Johnson) C.Parks & Recreation Facilities & Special Use Permit Requests D.January 21, 2025 City Council Meeting Minutes E.Issuance of Checks in the amount of $212,322.84 6. Individual Action Item Agenda A.Addison’s Steakhouse Liquor License A motion to approve a Class A liquor license to Addison’s Steakhouse LLC, located at 820 N John St. (Deputy Clerk Monte Johnson) B.Addison’s Steakhouse Video Gaming License Pending the approval of a Class A liquor license, a motion to approve a video gaming license to Addison’s Steakhouse LLC, located at 820 N John St. (Deputy Clerk Monte Johnson) C.Bumble Bread Revolving Loan A motion to approve a revolving loan to The Bumble Bread Company, LLC, in the amount of $30,000 for paying the costs associated with the purchase of equipment utilized in their business operations, opening expenses and working capital (Economic Development Director Doug Martin) 1 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. D. 3900 Mercy Drive Cannabis Use Variation A motion to approve an Ordinance granting a Use Variation for an Adult-Use Cannabis Craft Grow Facility in conjunction with an Adult-Use Cannabis Infusion Facility for the property at 3900 Mercy Drive (Community Development Director Ross Polerecky) E. Upper Campus Parking Lot Conditional Use Permit A motion to approve an Ordinance granting a Conditional Use Permit for McHenry High School – Upper Campus to allow a parking lot expansion for the property at 4716 W. Crystal Lake Road (Community Development Director Ross Polerecky) F. Duker School Conditional Use Permit A motion to waive the public hearing application fee for School District 15 and approve an Ordinance granting a Conditional Use Permit for Chauncey H. Duker School to allow an expansion of the parking lot and add a new access drive off Grove Avenue for the property at 3711 Kane Avenue (Community Development Director Ross Polerecky) G. Middle School Track and Field Conditional Use Permit A motion to waive the public hearing application fee for School District 15 and approve an Ordinance granting a Conditional Use Permit for McHenry Middle School to allow a Recreational Track & Field at 2120 W. Lincoln Road (Community Development Director Ross Polerecky) H. Riverwood Bus Lane Conditional Use Permit A motion to waive the public hearing application fee for School District 15 and approve an Ordinance granting a Conditional Use Permit for Riverwood Elementary School to allow an expansion of the parking lot to add a new bus lane for the property at 300 S Driftwood Trail (Community Development Director Ross Polerecky) I. Public Works Director Recruitment Agreement A motion to approve a Master Services Agreement with MGT Impact Solutions, LLC, for the recruitment of a Public Works Director, in an amount not to exceed $24,000 (City Administrator Suzanne Ostrovsky) 7. Discussion Item Agenda 8. Staff Reports Provided the 1st meeting of each month. 9. Mayor’s Report 10. City Council Comments 11. Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees (5 ILCS 120/2(c)(1)) 12. Adjourn 2 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at 815-363-2108. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be heard by members of the public physically present at the meeting. Remote public comments will not be heard. The public can listen and view the meeting from the following link: https://cityofmchenry.zoom.us/j/83739714884 3 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 3, 2025 Regular City Council Meeting FROM: Cody Sheriff, City Planner RE: Motion to appoint Laura Welter, Donna Storm, and Kirk Donald to the City of McHenry Landmark Commission. ATT: 1. Kirk Donald – Application for Commission 2. Donna Storm – Application for Commission 3. Laura Welter – Application for Commission AGENDA ITEM SUMMARY: The City of McHenry has received applications to fill 3 existing vacancies on the City of McHenry Landmark Commission. After conducting interviews, it is the Mayor’s recommendation that Laura Welter, Donna Storm, and Kirk Donald be appointed to the Landmark Commission. If the City Council concurs, it is recommended a motion be made to appoint Laura Welter, Donna Storm, and Kirk Donald to the City of McHenry Landmark Commission (City Council Vote, Simple Majority). 4 Application for Commitee, Commission or Board Date * Application for: Name * Address * Phone * Email * City Resident Since: Other Elected or Appointed Positions Held Organization Membership Occupational Background Formal Education Governmental Business Relationships 5/29/2024 Planning & Zoning Commission Landmark Commission Board of Police Commissioners Police Pension Board Ethics Commission Other Any Laura Welter 1972 Please also note if Present or Former positions President of McHenry Kiwanis Chairperson for numerous political campaigns and charitable fundraisers List any organizations you are a member of, and list any offices held Former member - McHenry Kiwanis (Kiwanian of the Year twice) Auxiliary Member - Polish Legion of American Veterans Member - Committee at Large Board of Directors - Former Family Services of McHenry I have spent my career as a Marketing professional focused primarily on tradeshow and meeting planning. I have organized logistics for thousands of tradeshows and planned many customer events. Additionally, I have written articles and published newsletters, brochures and sell sheets for the various organizations. I have been with Follett for over 16 years as a Meeting Planner. Prior to that, I was Marketing Manager for Smith Engineering in McHenry and during my tenure with that organization, I came to understand a great deal about municipal planning. I have a strong understanding of the importance of managed progress and how a new development, commercial or residential, can impact the community for years to come. These changes can be extremely positive if they are thoughtfully planned and aligned to the big picture vision of the community. BA - Augustana College 1988 MFA - Western Illinois University 1991 Do you or any of your close family or business connections own, hold stock in, serve as director of or work for any business which provides products or services to: City of McHenry Other Governmental Entity Neither 5 Committee/Board Connections Relationship Explanation File Upload Signature * Do you or any of your close family or business connections serve on any Committee, Commission, Board or otherwise with an organization or agency which has, or may have, any business or personal transactions with the Committee, Commission or Board to which you are making application? No Yes Victor Santi, Alderman is a close family friend. Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are making application? Yes No What prompted you to apply for consideration of appointment to this position? I love the City of McHenry. I would like to serve the city and offer my time and enthusiasm to shepherd McHenry into its bright future. I have no political ambitions. I seek only to serve the community. What studies, responsibilities, accomplishments, publications or community projects have you participated in or initiated which you feel may qualify you for this position? My role at Smith Engineering gave me a general understanding of the impact good planning has on the personality of a community. A project done today will mold McHenry for years. I have been involved with Kiwanis and many other charitable and community focused organizations all of my adult life. I am dedicated to the city and I believe in the incredible progress being made. I have an outstanding work ethic and bring a great deal of passion and enthusiasm to every project I am involved with. Other Comments I would honored to serve the City of McHenry. Other information you would like to include may be attached to this application. The Mayor, being responsible for appointments to Committees/Commissions/Boards will interview each applicant personally. What day and times are you available? I will make myself available. You may upload any supporting documents here if you would like Laura A. Welter - Professional Resume.pdf 66.59KB 6 Page 1 of 2 Laura Welter Event Planner/Marketing Professional Enthusiastic people person. Demonstrated history of success with tradeshow budgeting and logistics, meeting and event planning and project management. Self motivated and extremely organized individual, able to work nimbly across departments to cultivate successful projects and meaningful relationships. Quickly adapts to new technology and new strategies. Motivated and energetic! McHenry, IL WORK EXPERIENCE Meeting Planner Follett School Solutions 11/2008 - Present, McHenry, Illinios Reimagined and launched virtual Follett Institute customer training when facing pandemic restrictions. Quickly pivoted to offer our important product training online and developed a revenue stream for years to come. Remodeled our existing registration site and collaborated with training team to successfully register more than 750 customers driving revenue of $150,000 over first three years. Developed and managed successful "Follett Institute" in 2012 - in person software training for customers to forward product expertise and loyalty - more than 40 sites and 1200 customers trained. Managed up to 150 domestic and international tradeshows annually including budgeting, staffing, all logistics and communication internally and externally. Managed multiple large-scale internal and external customer-facing events for up to 350 people+ including convention center/hotel contracts, AV, multiple session assignments, computer rental, catering, registration software and mobile app development. Examples include: Aspen Institute, ReadingCon and Global Sales Meetings. Managed multiple on-site and off-site author interviews/educator nights including "A Night with James Patterson", including contracts, AV, catering, and on-site management. Working in conjunction with multiple internal contacts and interfacing with publishers, educators and vendors. Co-chair of company Culture Committee to improve and maintain good morale and improve turnover. Responsible for soft benefits and milestone award programs, new hire orientation programs and on-site events. Marketing Manager Smith Engineering Consultants 09/2000 - 11/2008, Secured and maintained industry presence with municipalities by developing corporate brochures and sales collateral. Published quarterly newsletter including authoring informative articles to educate customers on community development opportunities. Completed all newsletter layout in Adode Illustrator and maintained updated customer data for mailing. Developed advertisements and placed media in trade publications. Produced and distributed press releases with new hires and company updates to media. Improved customer relations by developing and coordinating customer advisory committee meetings and events. Spearheaded all tradeshow booth management including pre-show mailings, on-site booth management and all tradeshow logistics including personally staffing booth and communicating with customers and prospects. SKILLS Tradeshow Management Event Planning Superb Written/Verbal Communication Skills Webinar Production Registration Software Zoom Cvent Team Player Powerpoint Leadership Optimist MS Office On24 Adobe VOLUNTEER EXPERIENCE President Kiwanis - McHenry 09/2003 - 09/2009, McHenry, IL Kiwanian of the Year 2005 and 2006 Hixson Award Recipient 2006 for Outstanding Service and Leadership 5 years as chairperson planning successful annual large fundraiser - $50K goal Achievements/Tasks Achievements/Tasks Tasks/Achents 7 Page 2 of 2 WORK EXPERIENCE Title/Position Workplace/Company Director of Marketing Novopharm USA 03/1993 - 05/2000, Delivered 344% annual revenue growth in one year with development and coordination of Ranitidine product launch in 1997 - largest generic pharmaceutical to be offered in history. Oversaw tradeshow calendar including logistics, planning and budgeting - 75 shows annually including seven large national tradeshows. Increased market share and improved inventory status in conjunction with product managers by developing monthly sales promotions. Educated and corresponded with sales force by designing and providing product fact sheets and conducting presentations to improve knowledge of new products and launch campaigns. Realized 47% market share (new prescriptions) within month one of Acyclovir product launch with 3-month advertising and tradeshow campaign developed in-house. VOLUNTEER EXPERIENCE Volunteer Various Community Charities/Causes Home of the Sparrow McHenry City Police Officers Assn FISH Food Pantry Various Candidate Election Campaigns Committee at Large (CAL) EDUCATION BA. English and Theatre Augustana College 08/1984 - 05/1988, Rock Island, IL M.F.A. Western Illinois University 08/1988 - 05/1991, Macomb, IL Achievements/Tasks Past Involvement 8 Application for Commitee, Commission or Board Date * Application for: Name * Address * Phone * Email * City Resident Since: Other Elected or Appointed Positions Held Organization Membership Occupational Background Formal Education Governmental Business Relationships Committee/Board Connections 12/5/2024 Planning & Zoning Commission Landmark Commission Board of Police Commissioners Police Pension Board Ethics Commission Other Donna M Storm 6428 Chickaloon Drive; McHenry, Illinois 2242375257 donnamariecp@gmail.com 2010 Please also note if Present or Former positions N/A List any organizations you are a member of, and list any offices held N/A Educator in Elementary - High School grades Former Top Driver Instructor in McHenry. Currently a Substitute Teacher at McHenry High School. Bachelors Degree in Education (graduated 1986) Masters Degree in Education and Curriculum & Instruction (graduated 1995) State of Illinois Certification for Teaching English as a Second Language (certification achieved 2017) Do you or any of your close family or business connections own, hold stock in, serve as director of or work for any business which provides products or services to: City of McHenry Other Governmental Entity Neither Do you or any of your close family or business connections serve on any Committee, Commission, Board or otherwise with an organization or agency which has, or may have, any business or personal transactions with the Committee, Commission or Board to which you are making application? No Yes Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are making application? Yes No 9 File Upload Signature * What prompted you to apply for consideration of appointment to this position? Having been a resident of McHenry for the past 14 years, I've developed a keen interest in researching and learning about the rich history of the Community. My family and I are proud to call McHenry our Home, and we plan to remain here. I am motivated to continue developing a strong connection to the City of McHenry. I have been quite interested in learning as much as possible about McHenry's evolution into the Community it is today, while preserving its character steeped in historical significance. My family has deep roots in the Community of Highwood, IL. My father was a Member of the Highwood Historical Society. By observing his work and dedication to preserving the historical beginnings of Highwood, I developed a desire to achieve a strong bond within my own Community in McHenry. Preserving and honoring the Past of McHenry is as important as developing its Progress into the Future. What studies, responsibilities, accomplishments, publications or community projects have you participated in or initiated which you feel may qualify you for this position? N/A Other Comments Thank you for your time and consideration. Other information you would like to include may be attached to this application. The Mayor, being responsible for appointments to Committees/Commissions/Boards will interview each applicant personally. What day and times are you available? I am available any day or time which is convenient to The Mayor. However, it should be noted that I am out of town between December 13 - 24, 2024. You may upload any supporting documents here if you would like 10 Application for Commitee, Commission or Board Date * Application for: Name * Address * Phone * Email * City Resident Since: Other Elected or Appointed Positions Held Organization Membership Occupational Background Formal Education Governmental Business Relationships Committee/Board Connections 12/5/2024 Planning & Zoning Commission Landmark Commission Board of Police Commissioners Police Pension Board Ethics Commission Other Kirk M. Donald 1217 Acre Lane 8155755123 donaldgourmet@yahoo.com Johnsburg Please also note if Present or Former positions I'm a board member of the McHenry County Historical Preservation Committee. List any organizations you are a member of, and list any offices held Knights of Columbus Council 9167 I'm a Precinct Committeeman for the McHenry Township GOP and the Vice Chairman of the McHenry County Republican Party. I have been a District Sales Representative selling Domestic, International, and Local wines for the last 15 years. I travel the entirety of McHenry County. I'm a few credit hours short of a BAGS (Bachelor of Arts and General Sciences) Degree from Columbia College in Crystal Lake. The College allowed me to graduate with the class of 2001, since I had taken classes for 32 yrs. Do you or any of your close family or business connections own, hold stock in, serve as director of or work for any business which provides products or services to: City of McHenry Other Governmental Entity Neither Do you or any of your close family or business connections serve on any Committee, Commission, Board or otherwise with an organization or agency which has, or may have, any business or personal transactions with the Committee, Commission or Board to which you are making application? No Yes Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are making application? Yes No 11 File Upload Signature * What prompted you to apply for consideration of appointment to this position? We are at a crucial point in McHenry, if we fail to identify and preserve historical homes and buildings, we will lose much of the character and historical significance of the City and surrounding areas. What studies, responsibilities, accomplishments, publications or community projects have you participated in or initiated which you feel may qualify you for this position? I have many local historical manuals and I attend functions presented by the McHenry County Historical Society. As stated above, I'm a member of the McHenry County Historical Preservation Committee, which meets monthly in Woodstock. Other Comments I was glad to see that the City of McHenry gave Landmark School Historical status, however, I feel the building may qualify for State or Federal Historical status and thus qualify for possible grants. There are several other properties in McHenry which are of interest, the home on the Southwest corner of Riverside Dr. and Cullom Lake Rd. the little church on John St. off Front St., the Riverside Hotel and 1402 Riverside Dr. which were built with bricks from the McHenry Brick Co. are a few examples. Other information you would like to include may be attached to this application. The Mayor, being responsible for appointments to Committees/Commissions/Boards will interview each applicant personally. What day and times are you available? I can generally take an hour out of my daily schedule for meetings, etc. You may upload any supporting documents here if you would like 12 Monte Johnson Deputy City Clerk 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 mjohnson@cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: February 3, 2025 TO: Mayor and City Council FROM: Monte Johnson RE: Ordinance Language Relating to Fines and Fees for Disorderly Conduct AGENDA ITEM SUMMARY: On June 20, 2022, the City Council approved an ordinance change to put the fines and fees for ordinance violations in a table under its own section in the Code. This allows us to easily search for and adjust the fines and fees for various violations. At the time, we changed the language for “Penalty” for most violations to refer to the table. Unfortunately, the penalty language for Disorderly Conduct was overlooked, and it still has the former language specifying a specific fine. The attached ordinance updates the language that specifies that the penalty is found in the table with the other penalties. This technically does not change anything other than cleaning up the language in the McHenry City Code. RECOMMENDATION: Approval of an Ordinance Amending Section 6-5A-4: Disorderly Conduct, Subsection B. Penalty, of the McHenry City Code 13 Ordinance 25- Amending Section 6-5A-4: Disorderly Conduct, Subsection B. Penalty, of the McHenry City Code WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Section 6-5A-4, Subsection B, of the Municipal Code, shall be amended as follows: 6-5A-4: DISORDERLY CONDUCT B. Penalty: Any person violating this section shall be fined according to the Fines and Penalties found in Title 15, Chapter 1: Fines and Penalties, for each offense and be responsible for the City's cost of prosecution, including attorney fees incurred by the City. Each day that a violation continues shall be considered a separate offense. Restitution by the violator shall also be made to any property damaged or destroyed or person injured. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 3rd day of February, 2024. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ 14 Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 15 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: February 3, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks & Recreation Facilities & Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks & Recreation Facilities & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities & Special Use permit requests. 16 FOR COUNCIL MEETING ON FEBRUARY 3, 2025 Park Pavilion / Community Room - Beer & Wine and Special Use Permit Requests Date Applicant Location Purpose Permit 03/29/25 Alex Favia Recreation Center Birthday Party BW 04/13/25 American Legion Veterans Park Easter Egg Hunt SU 04/19/25 American Legion Veterans Park Easter Egg Hunt Rain Date 06/07/25 Mary Reid Veterans Park Family Picnic BW 07/26/25 Harry Hettermann Petersen Park B Family Picnic BW 08/09/25 Tom Schmidt Veterans Park Family Picnic BW BW = Beer & Wine Permit SU = Special Use Permit 17 18 19 20 21 22 MINUTES REGULAR CITY COUNCIL MEETING Tuesday, January 21, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 Call to Order: Attorney Brandy Quance called the meeting to order. Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis-absent, Alderman Koch, Alderwoman Miller, and Mayor Jett -absent. Others present: Attorney McArdle-absent, Attorney Brandy Quance, Administrator Ostrovsky, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, City Planner Sheriff-absent, Acting Director of Public Works Adams, Deputy Clerk Johnson, and City Clerk Ramel. Attorney Quance asked for a motion to appoint a Mayor Pro Tem as Mayor Jett was absent for the evening. Alderwoman Miller made a motion to nominate Alderman Santi as Mayor Pro Tem for this evening's meeting, Alderman Santi seconded it. Roll Call: Vote:2-ayes: Alderman Santi, Alderwoman Miller. 4- nays- Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Koch 1-abstained, Alderman Davis-absent. Motion failed. Alderman McClatchey made a motion to nominate Alderman Glab as Mayor Pro Tem for this evening’s meeting, Alderwoman Bassi seconded it. Vote: 4-ayes: Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Koch. 4 -nays: Alderman Santi, Alderwoman Miller. 1-abstained-Alderman Davis, absent. Motion passed. Pledge of Allegiance: Mayor Pro Tem, Alderman Glab led the pledge. Public Comment: no public comments Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: *Clerk’s Note: Alderwoman Bassi pulled this Consent Item. A. Pass an Ordinance Accepting the Plat of Dedication for 0.018 Acres Establishing Additional ROW to Accommodate the Oakwood Drive Bridge Project (Acting Director Russ Adams) Alderwoman Bassi pulled this item recalling the discussion from the last meeting on Dec 16th regarding this item and condemnation, wanting to know if the .018 acer part of that 23 2 it was confirmed by Acting Director Adams that is not included. They were both the same about average, so she wanted to confirm. A motion was made by Alderman Santi and seconded by Alderman Koch t o approve the Consent Agenda Item as presented: Roll Call: Vote: 6- ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis-absent, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. B. Parks & Recreation Facilities & Special Use Permit Requests C. December 16, 2024, City Council Meeting Minutes D. Issuance of Checks in the amount of $557,235.47 E. As Needed Checks in the amount of $3,020.072.02 A motion was made by Alderman Santi and seconded by Alderman McClatchey t o approve the Consent Agenda Item as presented: Roll Call: Vote: 6- ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis-absent, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Individual Action Item Agenda: A. That Bar on 31 Liquor License A motion to approve a Class A liquor license to That Bar on 31, located at 404 Route 31, and to pass an Ordinance Amending Sections 4 -2-6, Limitation on Number of Licenses, of the McHenry City Code (Deputy Clerk Monte Johnson) Deputy Clerk Johnson met with the business owner and referenced the information that was listed in the packet such as the menu and layout. The petitioner stood at the podium to answer any questions from The Council. Alderman Santi's first question is whether the other business is comfortable coming in as a third business within that location, as confirmed by the petitioner that was the first question that he asked and yes, they are comfortable with it. The petitioner also commented that it will be different from what the other two restaurants including what he will be serving. The petitioner also confirmed opening at 11 which Alderman Santi wanted to confirm along with talking about the parking congestion regarding the lot and the ordinances within that floor space, hoping there will not be owners coming back with any issues on it. The petitioner feels there will not be an issue due to the hours. Alderwoman Miller wanted to know how many employees, there will be about 6 -7 per shift which there will be two shifts, per the petitioner. 24 3 Alderman Glab wanted to know if it is a full menu since there is a full kitchen and stated that some of the items will be served as dinner as confirmed by the petitioner. Alderwoman Bassi wanted to know if he knows that 31 will be ripped up, confirmed by acting Director Adams within two years. It was pointed out that there will be a rear access that has been used quite a bit for that. Her concern being a new business with road conditions could put some stress on the petitioner and the newly opening business. Alderman McClatchey asked further about parking, there are 108 spots and the only busy time is Saturdays for breakfast as confirmed by the attorney along with his petitioner. Alderman Santi wanted to know if he has had any other restaurants, he has for 16 years in Bartlett and also for 30 years in the food industry in other areas. A motion was made by Alderman Santi and seconded by Alder man McClatchey to approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Davis-absent, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays. 0-abstained. Motion approved. B. That Bar on 31 Video Gaming License Pending the approval of a Class A liquor license, a motion to approve a video gaming license to That Bar on 31, located at 404 Route 31, and if approved, to pass an Ordinance Amending Sections 4-2-8, Subsection A - Number of Licenses, of the McHenry City Code (Deputy Clerk Johnson) Alderwoman Miller asked if there is gaming in his other restaurant, is in the process , and has gotten the license, if denied would go on with the project. What percentage of sales would he rely on gaming for as confirmed by the petitioner 10% is approximately what he thinks. Alderman Glab wanted to know what other restaurants have gaming in that shopping center and it was confirmed that the restaurant Meat & Potatoes has gaming as well. A motion was made by Alderman Santi and seconded by Alderman Koch t o approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis -absent, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion approved. C. 1411 Richmond Road Variations 25 4 A motion to grant a Use Variation and Zoning Variations for the property located at 1411 N Richmond Road (Director Ross Polerecky) Alderman McClatchey asked about the parking, it was confirmed that parking is required onsite per Director Polerecky. A motion was made by Alderman Santi and seconded by Alderman McClatchey t o approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis-absent, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion approved. D. Venice Avenue Reconstruction Change Order A motion to approve the HR Green Change Order to Task Order #2 for $40,564 to be billed on a Time & Material not to exceed basis (Acting Director Russ Adams) Alderman Glab wanted to know if they are going from an 8 to a 10-sized material, as confirmed, which will correct things for additional development that could happen in the future, per Acting Director Adams. Alderman Santi wanted to know when the beginning of work is, Acting Director Adams, is looking at mid-summer construction after going to bid per Acting Director Adams. A motion was made by Alderwoman Bassi and seconded by Alderman McClatchey t o approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis-absent, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion approved. E. Downtown Parking Study A motion to award a professional services lump sum contract for the Downtown Parking Study to Kimley-Horn for $58,500, subject to City Attorney review (Acting Director Russ Adams) Alderwoman Bassi presented a slide regarding the parking explaining the optimization of the lot and increasing the parking by 20%, before spending on a study that could be utilized first. Parkade or Test Fit are the companies that she used and they can help with less price. Alderman McClatchey is not thrilled about spending money on this and wants to know what is involved in the study. Per Acting Director Adams, this study can help with layouts and schemes and learn what other ways we can help with parking issues, which takes a total of a year. He is all for it if we can get more parking spots. Alderwoman Miller stated that it is imperative that an external professional engineer can help with the future and design help with future development. 26 5 Director Martin explained further what this study will do including the stakeholder feedback as well. They provide things that are well done including charts, diagrams , and even drones to help with the study much more than just the number of cars. Alderman Santi wanted more clarification from Alderwoman Bassi regarding her diagram and would like to know more about it, he also asked if The Council was privy to this information before the meeting and it was confirmed it was not. She is proposing to optimize what The City currently has, the diagram is an example of what could fit in there as explained. Director Polerecky wanted to remind The Council that developers that have presented to The Council, many times it has come down to parking that this would be a material that this study will provide. It will help with usage and community development needs t o determine what is needed in the downtown about density etc. Alderman McClatchey wanted to know if this is paid through TIFF, it was confirmed. Alderman Santi stated that Alderman Glab brought up a good point regarding the hypotheticals regarding the parking and situation to help with the understanding of those ideas that can happen. Administrator Ostrovsky stated that spending money is not what they want to do but this amount helps with the development of The City and the parking. We still do not have a sense of what is needed regarding parking, this study is vitally important to the future. This helps with data- driven decisions to help with the parking issues and identify them. This conversation went on for some time. A motion was made by Alderwoman Miller and seconded by Alderman Santi t o approve Individual Agenda Items as presented: Roll Call: Vote: 5-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Davis-absent, Alderman Koch, Alderwoman Miller. 1- nays-Alderwoman Bassi, 0-abstained. Motion approved. F. Landmark Commission Ordinance A motion to pass an Ordinance Adopting Text Amendments to the City of McHenry Historic Preservation Ordinance (Director Ross Polerecky) Alderwoman Bassi wanted to know if all other commissions are 1 year, per Deputy Clerk Johnson, Planning and Zoning are every year, Ethics is staggered and Police Pension is as well. Alderman Glab stated that they can resign at any time, maybe that can be added into the ordinance regarding attendance they are not meeting , etc., but it could end up being a whole new group. Alderman Santi stated that the new commissioners should be updated by staff and make sure that they follow directions. 27 6 A motion was made by Alderman McClatchey and seconded by Alderman Santi t o approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis-absent, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion approved. Discussion Item Agenda: none Staff Reports: Provided the 1st meeting of each month. Administrator Ostrovsky looking at the committee of the whole on Feb 3 rd, wanted to see who would want to attend, starting earlier would be best such as 5:30 for development discussion. Some significant issues are coming up that need to be discussed to help move things forward. Mayor’s Report: None City Council Comments: Alderman Koch wanted to know about the memorial park and why it will be sent overseas wanted to know, per Director Hobson the standards here are different and some opportunities to help with another area. Some pieces can be held but some cannot. City Clerk Ramel commented on the parking study and finds it could be beneficial in the long run for the city and the residents, being a resident herself. Executive Session if needed: not at this time. Adjourn: A motion was made by Alderman Santi and seconded by Alderman McClatchey to adjourn the meeting at 8:12 pm Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis-absent, Alderman Koch, Alderwoman Miller. 0-nay-, 0-abstained. Motion carried. X Mayor Wayne Jett X City Clerk Trisha Ramel 28 Expense Approval Register McHenry, IL List of Bills Council Meeting - 2-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0267856 02/03/2025 IL ROUTE 120 LIGHTING 445-00-8900 3,280.00 Vendor BAXTER & WOODMAN Total: 3,280.00 Vendor: BMI BMI 11665657 02/03/2025 LIC FEES 200-00-5110 446.00 Vendor BMI Total: 446.00 Vendor: COMED COMED INV0017036 02/03/2025 UTILITIES 100-33-5520 30,544.41 COMED INV0017036 02/03/2025 UTILITIES 100-42-5510 372.04 COMED INV0017036 02/03/2025 UTILITIES 100-44-5510 44.06 COMED INV0017036 02/03/2025 UTILITIES 100-45-5510 1,016.57 COMED INV0017036 02/03/2025 UTILITIES 400-00-5510 2,125.70 COMED INV0017037 02/03/2025 UTIL 510-31-5510 12,060.64 COMED INV0017037 02/03/2025 UTIL 510-32-5510 18,525.93 Vendor COMED Total: 64,689.35 Vendor: HAWKINS INC HAWKINS INC 6957673 02/03/2025 CHEMICAL DELIVERY 510-32-6110 8,024.40 Vendor HAWKINS INC Total: 8,024.40 Vendor: HRGREEN HRGREEN 183164 02/03/2025 CASTLE AUTOMOTIVE 740-00-5220 1,285.00 Vendor HRGREEN Total: 1,285.00 Vendor: ILLINOIS STATE POLICE ILLINOIS STATE POLICE 20241204002 02/03/2025 LIQ 100-01-5110 84.75 Vendor ILLINOIS STATE POLICE Total: 84.75 Vendor: NICOR GAS NICOR GAS INV0016999 02/03/2025 UTIL 100-42-5510 311.96 NICOR GAS INV0016999 02/03/2025 UTIL 100-43-5510 218.94 NICOR GAS INV0016999 02/03/2025 UTIL 100-45-5510 1,180.33 NICOR GAS INV0016999 02/03/2025 UTIL 100-46-5510 111.67 NICOR GAS INV0016999 02/03/2025 UTIL 400-00-5510 584.00 NICOR GAS INV0017000 02/03/2025 UTIL 510-31-5510 1,460.62 NICOR GAS INV0017000 02/03/2025 UTIL 510-32-5510 6,233.63 Vendor NICOR GAS Total: 10,101.15 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINANCE 547147371 02/03/2025 PW COPIER 620-00-5110 369.83 Vendor US BANK EQUIPMENT FINANCE Total: 369.83 Vendor: WINNEBAGO LANDFILL CO WINNEBAGO LANDFILL CO 14794C089 02/03/2025 SLUDGE 510-32-5580 176.00 Vendor WINNEBAGO LANDFILL CO Total: 176.00 Grand Total: 88,456.48 1/29/2025 1:32:17 PM 29 Expense Approval Register Packet: APPKT03287 - 2-3-25 AP CKS Fund Summary Fund Expense Amount 100 - GENERAL FUND 33,884.73 200 - TOURISM FUND 446.00 400 - RECREATION CENTER FUND 2,709.70 445 - CAPITAL ASSET MAINTENANCE & REPLACEMENT 3,280.00 510 - WATER/SEWER FUND 46,481.22 620 - INFORMATION TECHNOLOGY FUND 369.83 740 - RETAINED PERSONNEL ESCROW 1,285.00 Grand Total: 88,456.48 30 Expense Approval Register McHenry, IL #2 List of Bills Council Meeting - 2-3-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 1218 GREEN STREET 1218 GREEN STREET 8-5-24 CC APPROV 02/03/2025 Facade Grant Reimbursement 100-06-5110 15,000.00 Vendor 1218 GREEN STREET Total: 15,000.00 Vendor: ADAMS STEEL SERVICE & SUPPLY, INC ADAMS STEEL SERVICE & 392794 02/03/2025 Clarifier#1 Steel INV# 392794 510-32-5375 228.00 ADAMS STEEL SERVICE & 392934 02/03/2025 Materials Clarifier #1 & #2 Walk 510-32-5375 454.14 ADAMS STEEL SERVICE & JAN2025-7 02/03/2025 Oxy-Acetylene Torch Bottle 100-33-6110 100.00 Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total: 782.14 Vendor: ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND 25-4844 02/03/2025 SCADA PLC Troubleshooting 510-32-5110 240.00 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 240.00 Vendor: AQUA ILLINOIS AQUA ILLINOIS MS-5541467 02/03/2025 11/20/24-1/19/25 READS MS- 510-32-5110 161.40 Vendor AQUA ILLINOIS Total: 161.40 Vendor: ARAMARK REFRESHMENT SERVICES LLC ARAMARK REFRESHMENT 2588602 01/29/2025 Coffee Water Filter #2588602 100-01-6110 87.29 Vendor ARAMARK REFRESHMENT SERVICES LLC Total: 87.29 Vendor: ASSOCIATED ELECTRICAL CONTRACTORS ASSOCIATED ELECTRICAL 550079427 02/03/2025 Foyer Light LED conversioninv# 100-33-5115 2,100.00 Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total: 2,100.00 Vendor: AT&T AT&T 7296767907 02/03/2025 Voice Over IP - IP-Flex CH 620-00-5320 505.87 Vendor AT&T Total: 505.87 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC INV091683 02/03/2025 623 (091683) 510-32-5370 757.00 Vendor AUTO TECH CENTERS INC Total: 757.00 Vendor: BLACK DIAMOND PLUMBING BLACK DIAMOND PLUMBING 280529047 02/03/2025 Rec Center maintenance 400-00-5110 140.25 Vendor BLACK DIAMOND PLUMBING Total: 140.25 Vendor: BLU PETROLEUM, INC BLU PETROLEUM, INC SI-274 02/03/2025 Regional/SWWTP Gen. Fuel 510-32-6250 225.66 BLU PETROLEUM, INC SI-275 02/03/2025 SWWTP Generator Fuel INV# 510-32-6250 774.97 BLU PETROLEUM, INC SI-378 02/03/2025 Bulk Fuel Tank SWWTP INV# SI- 510-31-6250 549.98 BLU PETROLEUM, INC SI-379 02/03/2025 SWWTP Bulk Fuel Tank INV#SI- 510-32-6250 1,449.82 Vendor BLU PETROLEUM, INC Total: 3,000.43 Vendor: CERTIFIED LABORATORIES CERTIFIED LABORATORIES 8990994 02/03/2025 streets 8990994 100-33-6250 571.81 Vendor CERTIFIED LABORATORIES Total: 571.81 Vendor: CINTAS CINTAS 5245881707 02/03/2025 Shop supplies 100-46-5110 82.92 CINTAS 5249809205 02/03/2025 Cintas INvoice January 400-00-6130 109.01 CINTAS 5250452003 02/03/2025 First Aid refill 100-45-5110 90.13 Vendor CINTAS Total: 282.06 Vendor: CONSERV FS CONSERV FS 65187191 02/03/2025 Downtown Supplies 100-45-6110 384.65 Vendor CONSERV FS Total: 384.65 Vendor: DACRA TECH LLC DACRA TECH LLC DT2024-12-063 02/03/2025 Dacra Citations Q4-24 620-00-5110 52.00 Vendor DACRA TECH LLC Total: 52.00 1/29/2025 1:35:03 PM 31 Expense Approval Register Packet: APPKT03295 - 2-3-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: DAHM ENTERPRISES, INC DAHM ENTERPRISES, INC 2183 02/03/2025 Oct-Dec Land application 510-32-5580 568.22 Vendor DAHM ENTERPRISES, INC Total: 568.22 Vendor: GALLS LLC GALLS LLC 020194885 02/03/2025 Invoice#030194885 - Uniform 100-22-4510 48.38 GALLS LLC 030143007 02/03/2025 Invoice#030143007 - Uniform 100-23-4510 349.98 GALLS LLC 030158126 02/03/2025 Invoice#030158126 - Uniform 100-22-4510 549.99 GALLS LLC 030158242 02/03/2025 Invoice#030158242 - Uniform 100-22-4510 27.83 GALLS LLC 030159311 02/03/2025 Invoice#030159311 - Uniform 100-22-4510 20.86 GALLS LLC 030163054 02/03/2025 Invoice#030163054 - Uniform 100-22-4510 40.47 GALLS LLC 030175725 02/03/2025 Invoice#030175725 - Uniform 100-22-4510 19.55 GALLS LLC 030192825 02/03/2025 Invoice#030192825 100-22-4510 118.05 GALLS LLC 030193126 02/03/2025 Invoice#030193126 - Uniform 100-22-4510 62.60 GALLS LLC 030195262 02/03/2025 Invoice#030195262 - Uniform 100-22-4510 88.50 Vendor GALLS LLC Total: 1,326.21 Vendor: GERBER COLLISION & GLASS ILLINOIS GERBER COLLISION & GLASS 7074926 02/03/2025 413 (7074926) 100-33-5370 456.75 Vendor GERBER COLLISION & GLASS ILLINOIS Total: 456.75 Vendor: GOVERNMENTJOBS.COM, INC GOVERNMENTJOBS.COM, INC INV-129206 02/03/2025 NeoGov Suite Renewal 620-00-5110 4,680.36 Vendor GOVERNMENTJOBS.COM, INC Total: 4,680.36 Vendor: HAWKINS INC HAWKINS INC 6912145 02/03/2025 Chemical delivery 510-31-6110 7,255.96 HAWKINS INC 6961157 02/03/2025 Chemical delivery WTR 510-31-6110 40.00 HAWKINS INC 6962998 02/03/2025 Chemical delivery #6962998 510-32-6110 14,138.70 Vendor HAWKINS INC Total: 21,434.66 Vendor: HIGHSTAR TRAFFIC HIGHSTAR TRAFFIC 10743 02/03/2025 Sign Hardware and Stop Signs 100-33-6110 1,572.40 Vendor HIGHSTAR TRAFFIC Total: 1,572.40 Vendor: HINCKLEY SPRINGS HINCKLEY SPRINGS 23840828 011825 02/03/2025 Lab water 510-32-6110 81.93 Vendor HINCKLEY SPRINGS Total: 81.93 Vendor: HR STEWART, INC HR STEWART, INC 25689 02/03/2025 Step Screen Building Boiler 510-32-5375 3,290.00 HR STEWART, INC 25691 02/03/2025 Sludge Building Boiler Repairs 510-32-5375 2,180.00 Vendor HR STEWART, INC Total: 5,470.00 Vendor: ILLINOIS TOLLWAY ILLINOIS TOLLWAY G12900007880 02/03/2025 Invoice#G129000007880 - 100-22-5110 140.20 Vendor ILLINOIS TOLLWAY Total: 140.20 Vendor: IMPRESSIVE IMAGES IMPRESSIVE IMAGES STS #7210 02/03/2025 Embroidery for uniforms - STS 100-33-4510 9.00 Vendor IMPRESSIVE IMAGES Total: 9.00 Vendor: IN-PIPE TECHNOLOGY COMPANY INC IN-PIPE TECHNOLOGY 2783 02/03/2025 In-Pipe # 2783 510-32-5110 8,525.00 Vendor IN-PIPE TECHNOLOGY COMPANY INC Total: 8,525.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 3040244345 02/03/2025 802 (3040244345) 510-35-5370 283.60 Vendor INTERSTATE BILLING SERVICE INC Total: 283.60 Vendor: JG UNIFORMS INC JG UNIFORMS INC 141920 02/03/2025 Invoice#141920 - Uniform 100-22-4510 16.60 Vendor JG UNIFORMS INC Total: 16.60 Vendor: JIM OLSON COLLISION JIM OLSON COLLISION f622a49a 02/03/2025 WorkID#f622a49a - Squad 100-22-5370 382.00 Vendor JIM OLSON COLLISION Total: 382.00 Vendor: JULIE INC JULIE INC 2025-1093 STS 02/03/2025 JULIE STS 2025 Assessment 100-33-5110 2,044.29 1/29/2025 1:35:03 PM 32 Expense Approval Register Packet: APPKT03295 - 2-3-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount JULIE INC WTR 2025-1093 02/03/2025 JULIE WW, WTR 2025 510-31-5110 2,044.29 JULIE INC WTR 2025-1093 02/03/2025 JULIE WW, WTR 2025 510-32-5110 2,044.29 Vendor JULIE INC Total: 6,132.87 Vendor: JX PETERBILT - WADSWORTH JX PETERBILT - WADSWORTH 21230954P 02/03/2025 635 (21230954P) 510-32-5370 354.81 JX PETERBILT - WADSWORTH 21230955P 02/03/2025 635 (21230955) 510-32-5370 709.87 JX PETERBILT - WADSWORTH 21231072P 02/03/2025 635 (21231072) 510-32-5370 2,048.81 Vendor JX PETERBILT - WADSWORTH Total: 3,113.49 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 102966800 02/03/2025 kimball stock (102966800) 100-33-5370 345.77 KIMBALL MIDWEST 102986370 02/03/2025 kimball stock (102986370) 100-33-5370 348.10 Vendor KIMBALL MIDWEST Total: 693.87 Vendor: KNAPHEIDE EQUIPMENT CO-CHICAGO KNAPHEIDE EQUIPMENT CO- 06F191911 02/03/2025 plow stock (06F191911) 100-33-5370 1,332.38 Vendor KNAPHEIDE EQUIPMENT CO-CHICAGO Total: 1,332.38 Vendor: KZ GLASS SERVICES, INC KZ GLASS SERVICES, INC 3240 02/03/2025 Rec Center 400-00-6110 676.40 Vendor KZ GLASS SERVICES, INC Total: 676.40 Vendor: LOWE ENTERPRISES INC LOWE ENTERPRISES INC 104630 02/03/2025 Shop supplies 100-45-6110 75.00 Vendor LOWE ENTERPRISES INC Total: 75.00 Vendor: MCHENRY COUNTY CONVENTION & MCHENRY COUNTY MCH025 02/03/2025 Siupport for FY 25' Naturally 100-06-5110 12,500.00 MCHENRY COUNTY MCH025 02/03/2025 Siupport for FY 25' Naturally 200-00-5110 7,500.00 Vendor MCHENRY COUNTY CONVENTION & Total: 20,000.00 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 277859W 01/29/2025 Fieldstone Lift Fiber Gaskets 510-32-5380 244.05 MID AMERICAN WATER OF 277850W 02/03/2025 Distribution - Water Valve 510-31-6110 2,982.96 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 3,227.01 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 240213 02/03/2025 Shop supplies 100-45-6110 236.93 Vendor MIDWEST HOSE AND FITTINGS INC Total: 236.93 Vendor: MIDWEST METER INC MIDWEST METER INC 0174610-IN 02/03/2025 Meter fittings 510-31-6110 960.00 MIDWEST METER INC 0174662-IN 02/03/2025 Meters seal wire 510-31-6110 108.98 Vendor MIDWEST METER INC Total: 1,068.98 Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWEST ELECTRICAL 17630070 02/03/2025 Fac Eqpt 510-31-6110 24.45 Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: 24.45 Vendor: OLSEN SAFETY EQUIPMENT CORP OLSEN SAFETY EQUIPMENT 0421965-IN 02/03/2025 Nitrile gloves 510-32-6110 322.50 Vendor OLSEN SAFETY EQUIPMENT CORP Total: 322.50 Vendor: R & S INDUSTRIES R & S INDUSTRIES 8-5-24 CC MTG 02/03/2025 Facade Grant Reimbursement 100-06-5110 8,230.00 Vendor R & S INDUSTRIES Total: 8,230.00 Vendor: ROCK 'N' KIDS INC ROCK 'N' KIDS INC WINTER I 2025 02/03/2025 Cont - Rock n Kids 100-46-5110 675.00 Vendor ROCK 'N' KIDS INC Total: 675.00 Vendor: SERVICEMASTER BY THACKER SERVICEMASTER BY THACKER 25861 02/03/2025 1415 Industrial Cleaning (Jan. 100-33-5115 500.00 Vendor SERVICEMASTER BY THACKER Total: 500.00 Vendor: SHAFCOM SHAFCOM 10172 02/03/2025 Invoice#10172 - Headsets 100-23-6110 566.65 Vendor SHAFCOM Total: 566.65 1/29/2025 1:35:03 PM 33 Expense Approval Register Packet: APPKT03295 - 2-3-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: SUPER AGGREGATES SUPER AGGREGATES 27119 02/03/2025 Asphalt Pile Removal - STS - 100-33-6110 1,300.00 SUPER AGGREGATES 27322 02/03/2025 Asphalt Pile Removal - STS - 100-33-6110 2,170.00 Vendor SUPER AGGREGATES Total: 3,470.00 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 086055 02/03/2025 Invoice#086055 - Squad 327 100-22-5370 105.00 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 105.00 Vendor: VILLAGE OF LAKE IN THE HILLS VILLAGE OF LAKE IN THE HILLS 2-15-25 TRIP 02/03/2025 Trip - Cirque Du Soleil 100-46-5110 954.00 Vendor VILLAGE OF LAKE IN THE HILLS Total: 954.00 Vendor: WORLD SECURITY & CONTROL INC WORLD SECURITY & CONTROL 34785 02/03/2025 1415 Industrial - Fire Alarm 100-33-5115 195.00 Vendor WORLD SECURITY & CONTROL INC Total: 195.00 Vendor: XYLEM WATER SOLUTIONS USA INC XYLEM WATER SOLUTIONS USA 3556D57987 02/03/2025 Lift Station Floats INV# 510-32-5380 3,255.00 Vendor XYLEM WATER SOLUTIONS USA INC Total: 3,255.00 Grand Total: 123,866.36 1/29/2025 1:35:03 PM 34 Expense Approval Register Packet: APPKT03295 - 2-3-25 RECT INV Fund Summary Fund Expense Amount 100 - GENERAL FUND 53,898.08 200 - TOURISM FUND 7,500.00 400 - RECREATION CENTER FUND 925.66 510 - WATER/SEWER FUND 56,304.39 620 - INFORMATION TECHNOLOGY FUND 5,238.23 Grand Total: 123,866.36 35 City of McHenry 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA ITEM DATE: February 3, 2025 TO: City Council FROM: Deputy City Clerk Monte Johnson RE: Addison’s Steakhouse Liquor License AGENDA ITEM SUMMARY: Addison’s Steakhouse will be taking over the food/restaurant area of the McHenry Country Club. Mr. Descher met with the Mayor, Chief of Police, City Administrator, and Deputy City Clerk to explain his business plan. Staff is excited for this opportunity for both Mr. Descher and the Country Club. The background check has been completed. RECOMMENDATION: A motion to approve a Class A liquor license to Addison’s Steakhouse LLC, located at 820 N John St. 36 1VIcHenr License Classification Application Date* 1/14/2025 License Type* A Class"D"(Special EvenP'license has a separate application A B C E F G H Liccnsc Classifications-Link to classificarions list in the City Code Catering Endorsement? Permits the service of alcoholic liquors for consumption,either on-site or off-site,whether the location is licensed or unlicensed,as an incidental part of food service.Prepared meals and alcoholic liquors are sold at a package price agreed upon under contract. No Yes 300 additional fee for Catering Endorsement N ew/Transfer* New Business Transfer of License Applicant Business Name of Business* Addison's Steakhouse Name on License Name to appear on liquor license(if different than above). Addison's Steakhouse LLC Address* 820 N John St McHenry, IL 60050 Phone* 8153222546 Email addisonssteakhouse@gmail.com Type of Business* Sole Proprietor Partnership LLC or Corporation 37 Principal Business Type* Bar Restaurant Retail Store Hotel Gas Station Gaming Parlor Other Video Gaming* Do you intend to apply for video gaming? No Yes A separate application will need to be filled out for video gaming. The issuance of a qualified liquor license in the City of McHenry does not guarantee that a video gaming license will be issued. State of Filing List state of filing for LLC,Corporation,Partnership and Sole Proprietor IL Alcohol Sale Length How long has the business been in the business of selling alcohol7 List date. 4-26-17 to 1-13-25 Zoning What Zoning Classification is the business property? Business Location History Date Date on which the business opened or will open at the above Business Location 3/1/2025 Property Ownership Is the property at which the applicant business is located owned or lesed by the applicant? Owned Leased List the property owner information for the leased property. A copy of the property lease agreement must also be submitted. If the property is owned by a land trust,trustee must file affidavit disclosing names and addresses of all beneficial owners and percentage of interest. Person or Business Name McHenry Country Club Address 820 N John St Phone Number 8153851072 Email info@mchenrycc.com Location Qualifications* Is the location of the applican'ts business for which the license is sought within one hundred feet of any church,schook,hospital,funeral home, home for aged or indigent persons or for veterands and their families or any military or naval station? No Yes 38 Parking How many private property parking spaces are associated with the business location? 200+ Business Agent An agent is the authorized representative of the Licensee who has supervisory authority over all employees of the license premises.An agent may be an owner, partner, member,or designated manager. Full Name' Jonathan Descher Date of Birth* Home Address* Street Address,City,Zip Phone* Email Business History History* Have the applicant(s)(including all 5%or higher owners),corporation,LLC,or partnership ever engaged in the business or sale of alcoholic liquor at any other location? No Yes Business History Information For a large history,documents can be uploaded in lieu of filling out the fields Name of Person or Business Addison's Steakhouse LLC D/B/A Name Addison's Steakhouse Address 335 Front St McHenry, IL 60050 Property or Businessses in McHenry Do you own any other business or property in the City of McHenry No Yes Business or Property Info Please explain what business or property you own in McHenry. 335 Front St in McHenry is the current location of Addison's Steakhouse. 39 Business Licensing and Filing Identification ROT# ApplicanYs Retailer's Occupation tax(ROT)Registration Number 81-2122447 Delinquency* Has applicant been delinquent in the payment of the Retailer's Occupational Tax(Sales Tax)? No Yes Background Questionnaire The following questions are in relation to the McHenry City Liquor Ordinance and Illinois law as it pertains to liquor licensing.All questions must be answered honestly. Failure to do so may disqualify you from the application process. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor;and will you abide by them? Yes No Will you maintain the entire premises in a safe,clean and sanitary manner free from conditions,which might cause accidents? Yes No Will you attempt to prevent rowdiness,fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? Yes No Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license,advanced money or anything else of value or any credit(other than merchandising credit in the ordinary course of business for a period not in excess of 90 days),or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? Yes No Have any of the applicants, including all listed agents and partners who have a minimum of a 5%ownership in the business been convicted of any violation of any law pertaining to alcoholic liquors? Liquor Violations?* Yes No Felony/Misdemeanor?* Have any of the applicants,including all listed agents and partners who have a minimum of a 5%ownership in the business been convicted of a felony or misdemeanor? Yes No Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? 40 Yes No Has any owner(s)or member(s)of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager,or director thereof;or, any stockholder owning in the aggregate more than twenty(20)percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? Federal Gaming/Wagering Stamp* Yes No Have you,or any partner,or owner of 5%or more shares of the business or Agent, ever had a liquor license revoked or suspended? Suspension* Yes No Liqour Suspension Information For a large number of suspensions, a separate document may be submitted in lieu of filling out the boxes below. Name Date and Location of Offense Is any individual who is directly or indirectly interested in applicanYs place of business, a law-enforcing official or elected public official (mayor,alderman, and member of any City commission,committee or board)? Official or Officer* Yes No Public Official or Officer Information Name Address Phone Have you ever been convicted of a gambling offense(if a partnership or corporation, include all partners, owners of 5%or more shares of the corporation and the local manager)? Gambling Offense Yes No Ownership Records A List of all owners, partners,stock holders and members must be listed below. In lieu of filling out multiple boxes, additional supporting paperwork may be submitted. 41 Owner Information Name Jonathan Descher Date of Birth Address Street Address,City,Zip Phone Email Percentage of Ownership 100 File Upload Upload supporting documents,certificate of insurance,etc Lease Agreement Signed-Addisons and MCC 2024.pdf 793.35KB I,the undersigned, being first duly sworn,deposes and says that I(we),have read the above and foregoing Application,caused the answers to be provided thereto and all of the information given on said Application to be true and correct,and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. Signature of Authorized Agent of Corporation iin//nir i„/t Acknowledgement* I understand that checking this box constitutes a legal signature and confirms that I have filled out this form to the best of my ability. Date* 1/13/2025 42 City of McHenry 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA ITEM DATE: February 3, 2025 TO: City Council FROM: Deputy City Clerk Monte Johnson RE: Addison’s Steakhouse Video Gaming AGENDA ITEM SUMMARY: The Country Club currently has a video gaming license. With Addison’s Steakhouse taking over the liquor license at the Country Club, the video gaming license must also be assigned to Addison’s Steakhouse. RECOMMENDATION: Pending the approval of a Class A liquor license, a motion to approve a video gaming license to Addison’s Steakhouse LLC, located at 820 N John St. 43 Video Gaming License Application The annual license term runs May 1st through April 30th. The annual license fee payable to the City for a licensed private business shall be $1,000 for each video gaming establishment and $1,000 for each video gaming terminal. Fees for non-for-profit establishments shall be $250 per establishment and $250 for each video gaming terminal. Applicant's Corporate Name * Business Address * Business Phone #* Email * # Terminals Previous App? Previous Info License Revoked? The local business is not the terminal operator. The terminal operator is the business that you get your machines from. Name of Operator Address of Operator Phone # of Operator Operator Email Applicant Signature * Acknowledgement * Title Date * Addison's Steakhouse LLC 820 N John St McHenry, IL 60050 6086979807 addisonssteakhouse@gmail.com Number of video gaming terminals to be operated (maximum 6) 5 Have you made an application for a similar license for premises other than described in this location No Yes Provide the date, location of premises, and disposition of the previous application. Addison's Steakhouse current location at 335 Front St in McHenry. Has any license previously issued to you by State, Federal, or local authorities been revoked? No Yes Terminal Operator Information J & J Gaming 1500 s randy st Effingham, IL 62401 8559211030 anna.niemerg@jjventures.com I understand that checking this box constitutes a legal signature and confirms that I have filled out this form to the best of my ability. Owner 1/29/2025 44 Department of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2128 www.cityofmchenry.org 1 REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 3, 2025, Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development Carolyn Lynch, Finance Director RE: Revolving Loan Fund Request for $30,000 for The Bumble Bread Company LLC ATT: 1. Loan Documents; Promissory Note and Personal Guaranty 2. UCC-1 Financing Statement to be filed with the Illinois Secretary of State 3. Business Plan 4. Revolving Loan Fund Application AGENDA ITEM SUMMARY The City Council is being asked to consider a revolving loan fund request from The Bumble Bread Company LLC (The Bumble Bread Co.) for $30,000. The requested funds will assist with purchasing equipment for business operations, covering opening expenses, and providing working capital. The Bumble Bread Co. produces and sells artisan breads, cinnamon rolls, cookies, muffins, and other treats. After operating successfully for two years as tenants in the McHenry Riverwalk Shoppes, they are now relocating their business to the River Place Residences. Attached is a detailed business plan summarizing their history, operations, purchasing strategies, employment growth, and plans for the future. 45 Department of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2128 www.cityofmchenry.org 2 ANALYSIS Revolving Loan Fund Overview The revolving loan program offers prime-rate loans to qualified existing and prospective businesses within the City of McHenry. Funds are designed to: • Support startup businesses; • Expand existing businesses; • Upgrade facilities to improve competitiveness; • Incentivize business relocation to the city. The program is funded independently of tax dollars, with available loans limited to the current balance of the fund. As of now, the revolving loan fund has a balance of approximately $248,675.18. Previous loan approvals include: • 2013: Plum Garden - $33,605; • 2017: Smith’s Central Garage - $50,000; • 2022: Woof and Run - $5,000 (defaulted and partially settled for $3,402.86); • 2024: My Little Bow Peeps Shop LLC - $56,362.82. Evaluation of The Bumble Bread Co. Daniel Springer, representing The Bumble Bread Company at 1114 Green Street (formerly Just 4 You Treats), submitted a complete application, including a tax return, bank statements, and profit and loss statements which were reviewed by Director Lynch. The company, an alumnus of the retail incubator program, has successfully established a following through its presence in the Riverwalk Shoppes, online sales and local farmers’ markets. While their initial loan application to U.S. Bank was denied, their business plan reflects significant growth potential, with sales increasing exponentially in recent years. However, the inclusion of opening expenses and working capital in their request—while atypical—was considered to enhance their chances of success during their transition to a brick-and-mortar location. 46 Department of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2128 www.cityofmchenry.org 3 Assessment of Risk and Benefit Staff recognizes some risk associated with funding a relatively young business without a previously established storefront (beyond the Riverwalk Shoppes). Nonetheless, The Bumble Bread Co. is precisely the type of entrepreneurial venture the revolving loan fund is designed to support. The business demonstrates the potential to benefit not only its proprietors but also the downtown Green Street area and the City of McHenry. Its established customer base, defined product offering, and demonstrated growth position it as a promising candidate for support. Loan Agreement Terms A loan agreement, promissory note, and personal guaranty were prepared for the proposed loan of $30,000 and included the following terms: • An unconditional personal guaranty from Daniel Springer; • A UCC-1 Financing Statement covering the following assets; Blodgett Ovens - 1183A4522101 and 1183A4522102; Hobart Mixer – 1329994; Dukers Prep Fridge - 1102000DUK22120320300059; Dukers Drink Fridge - 1158000DUK230628230800348; Blodgett Oven - 0981G2104101; Display Fridge - 1000WBB20190929025; Counter Display Cooler - F08-0080. • Loan to be repayable monthly over a three-year term; 7.5% fixed rate (prime rate) (time of underwriting); no prepayment penalty; • Request is subject to full City Council approval. If the City Council concurs, it is recommended the attached loan documents, promissory note, and loan guaranty for The Bumble Bread Company, LLC be approved for a revolving loan in the amount of $30,000 for paying for the costs associated with the purchase of equipment utilized in their business operations, opening expenses and working capital. 47 Loan Agreement, Page 1 MCHENRY REVOLVING LOAN FUND PROGRAM AGREEMENT Business Name: The Bumble Bread Company, LLC The City of McHenry, 333 S. Green Street, McHenry, IL 60050 (the "City"), is offering a Revolving Loan Fund Program Agreement (the “Loan”) on the following terms: Date of Loan: February 3, 2025 Borrower Name: Daniel J. Springer Borrower Street Address: 1114 N Green Street, McHenry, IL 60050 Borrower Email: info@bumblebread.com Borrower Phone: 815.353.1019 Borrower Business Organization Form: X LLC ______Corporation _______Sole Proprietor _________Partnership Guaranty Information: The Loan shall be secured by the following: 1.A UCC-1 Financing Statement covering of the following assets: The Bumble Bread Company, LLC Equipment: Blodgett Ovens - 1183A4522101 and 1183A4522102 Hobart Mixer - 1329994 Dukers Prep Fridge - 1102000DUK22120320300059 Dukers Drink Fridge - 1158000DUK230628230800348 Equipment acquired from Just 4 You Treats: Blodgett Oven - 0981G2104101 Display Fridge - 1000WBB20190929025 Counter Display Cooler - F08-0080 2.A Personal Guaranty signed jointly and severally by Daniel J. Springer No additional security by way of a mortgage is required. 1.Agreement to Lend. The City agrees to lend money to Borrower on the following terms: a.Amount: $30,000. 48 Loan Agreement, Page 2 b. Interest: The Loan shall accrue interest at a rate of 7.5% per annum. In the event of default, interest shall accrue from the beginning of the Loan term at the rate of ten percent (10%) per annum. c. Term: The Loan shall be for a three (3) year term repaid in accordance with the terms of the Promissory Note. 2. Promissory Note. The Loan will be evidenced by a Promissory Note of even date herewith. 3. Use of Funds. The Loan funds shall be used by the Borrower for purposes of direct benefit to the business, including for payment of equipment, operating expenses, and working capital associated with production associated with the business, and shall not be used for personal or non-business use. Borrower shall not use the funds to finance any construction or demolition project or other improvements or for other projects of the sort that would subject such action to the terms of the Illinois Prevailing Wage Act, 820 ILCCS 130/.01 et. seq. 4. Borrower Representations and Warranties. Borrower represents and warrants the following as a condition of receipt of these Loan funds from the City: a. Authority to Bind Borrower: The individual signing this Loan Agreement and associated Promissory Note is authorized to execute these documents on behalf of Borrower and has furnished proof of such authority to the City. b. Existence and Power: Borrower has all the powers and all material governmental licenses, authorizations, consents and approvals required to carry on its business as now conducted. During the term of this Loan, Borrower shall keep in full force and effect its legal existence, shall pay and discharge all applicable taxes and governmental charges and fees, and shall maintain reasonable usual and customary insurance coverages. c. Authorization: The execution, delivery and performance by Borrower of this Loan Agreement, the Note and the Loan Guaranty are within Borrower's powers, have been duly authorized by all necessary action and do not contravene any provision of applicable law or regulation or of the governing documents of Borrower. d. Accuracy of Application: The Business Loan Application Sheet and supporting material provided to the City by Borrower in support of its request for this Loan are in all respects true and accurate, and there are no omissions or other facts or circumstances or changes in circumstances which may be material to the City’s Revolving Loan Program. 5. Records for City Review. Borrower shall keep records of the use of Loan proceeds and shall make such records available to the City for review and copying in a timely manner upon written request by the City. 49 Loan Agreement, Page 3 6. Defaults. Any of the following events shall constitute a default under this Loan Agreement, and the City may declare the Loan to be immediately due and payable without presentment, demand, protest or other notice of any kind, all of which are hereby waived by Borrower: a. Borrower shall fail to pay, within 5 days of when due, any amount due under the Promissory Note; or b. Borrower shall fail to observe or perform any warranty, covenant or agreement of this Loan Agreement or the related Loan documents, for 10 days after written notice thereof has been given to Borrower by the City; or c. Sale of Borrower’s business (through a sale of the majority of its then outstanding ownership interest or substantially all of its assets) to a third party; or d. Borrower gives notice of intent to cease (including, but not limited to, formal notice to the City or public notice of any sort such as a “store closing” or “going out of business” event) or ceases the conduct of active trade or business in the City for any reason, including, but not limited to, fire or other casualty. 7. General Indemnification. Borrower shall fully and completely indemnify, defend and hold harmless the City, its officers, directors, employees, and agents against any liability, judgment, loss, cost, claim, damage (including consequential damage) or expense (including attorneys' fees and disbursements, settlement costs, consultant fees and investigation fees) to which any of them may become subject insofar as they may arise out of or are based upon this Loan Agreement, any agreement or document executed by Borrower or the City as part of the transaction described herein or Borrower's use of the proceeds of the loan or as may arise from any claim related to the Illinois Prevailing Wage Act. 8. No Waivers. No failure or delay by the City in exercising any right, power or privilege hereunder or under any Note shall operate as a waiver thereof nor shall any single or partial exercise thereof preclude any other or further exercise thereof or the exercise of any other right, power or privilege. The rights and remedies herein provided shall be cumulative and not exclusive of any rights or remedies provided by law. 9. Counterparts; Effectiveness. This Loan Agreement may be signed in any number of counterparts, each of which shall be an original, with the same effect as if the signatures thereto and hereto were upon the same instrument. 10. Attorneys’ Fees, Costs. In any action to enforce or relating to this Loan Agreement or relative to loan documents, the City shall be entitled to recover from the Borrower, its costs and expenses including attorney’s fees. The term "costs and expenses" as used herein shall include all costs and expenses actually and reasonably incurred. 11. Collections Through Comptroller. Without waiving any other rights of the City 50 Loan Agreement, Page 4 in the event of a default, Borrower hereby agrees to and waives all objections to the use by the City of the Illinois Local Debt Recovery Program of the Illinois Comptroller of the Currency to recover amounts owed under this Loan Agreement. [SIGNATURES ON NEXT PAGE] 51 Loan Agreement, Page 5 IN WITNESS WHEREOF, the parties have caused this Loan Agreement to be executed as of the day and year first above written. CITY: The City of McHenry, an Illinois Municipality By: ________________________________ Wayne Jett, City Mayor Address: 333 S. Green St. McHenry, IL 60050 BORROWER: The Bumble Bread Company, LLC (Business Name) By:____________________________________ Name: Daniel J. Springer, its Manager 1114 N Green Street 52 Promissory Note, Page 1 PROMISSORY NOTE $30,000 A Promissory Note Issued Pursuant to the City of McHenry Revolving Loan Fund Program Agreement between the City of McHenry and The Bumble Bread Company, LLC Date: February 3, 2025 FOR VALUE RECEIVED, the undersigned, (the "Borrower"), hereby promises to pay to the order of the City of McHenry, 333 S. Green Street, McHenry, McHenry County, Illinois 60050 (the "City"), the principal sum of Thirty Thousand Dollars ($30,000), or so much thereof as may be advanced by the City and evidenced by this Note under the City Revolving Loan Fund Agreement between the Borrower and the City (the "Loan Agreement"), 7.5% interest per annum, as described in this Note. Unless accelerated or prepaid as hereinafter provided or as otherwise provided in the Loan Agreement, Borrower will pay this Note in one payment per month for a three-year term commencing on April 1, 2025. If an Event of Default (as defined in the Loan Agreement) shall occur, and shall remain uncured during the cure period, the outstanding principal of and accrued and unpaid interest on this Note shall become immediately due and payable as provided in the Loan Agreement. Borrower promises to make all payments under this Note in the form of cash, check, certified funds or money order at the option and direction of the City. Payments on this Note shall be made at the offices of the City or at such other office as the legal holder of this Note may, from time to time, designate in writing. Upon and after demand for payment or the occurrence of an Event of Default (as defined in the Loan Agreement) and remains uncured during any applicable cure period, the undersigned shall pay interest at the rate (the "Default Rate") of ten percent (10%) per annum from the date of Event of Default. Except as otherwise provided in the Loan Agreement, this Note may be prepaid in whole or in part without premium or penalty at any time at the option of the undersigned in accordance with the Loan Agreement. This Note is made and delivered pursuant to the Loan Agreement and is subject to the further terms and conditions thereof, including the right of the holder to accelerate payment of the principal of and accrued and unpaid interest on this Note and other remedies upon the occurrence of an Event of Default, all of which are hereby incorporated and made a part of this Note by reference. Any waiver of any payment due hereunder or the acceptance by the City of partial payments hereunder shall not, at any other time, be taken to be a waiver of the terms of this Note or the Loan Agreement or any other agreement between the Borrower and the City. The makers, sureties, guarantors, and endorsers of this Note, if any, jointly and severally each hereby waives demand, presentment for payment, notice of nonpayment, and protest and any and all notice of whatever kind or nature and the exhaustion of legal remedies herein, or any release of liability or any other indulgences or forbearances whatsoever, without releasing or in any way affecting the personal liability of any other party hereunder. This Note shall be the joint and several obligation of all makers, sureties, guarantors, and endorsers and shall be binding upon them, their heirs, personal representatives, and assigns. 53 Promissory Note, Page 2 In the event the holder of this Note shall refer this Note to an attorney for collection, the undersigned agrees to pay, in addition to unpaid principal and interest, all of the costs and expenses incurred in attempting or effecting collection, including reasonable attorneys' fees, whether or not suit is instituted. Without waiving any other rights of the City in the event of a default under this Note or the Loan Agreement, the Borrower hereby agrees to and waives all objections to the use by the City of the Illinois Local Debt Recovery Program of the Illinois Comptroller of the Currency to recover amounts owed under this Note. This Note shall be a contract governed by and construed in accordance with the laws of the State of Illinois. BORROWER CONSENTS AND SUBMITS TO THE EXCLUSIVE JURISDICTION OF THE 22ND JUDICIAL CIRCUIT COURT OF MCHENRY COUNTY, ILLINOIS FOR ALL LAWSUITS FILED RELATING TO THIS NOTE. BORROWER KNOWINGLY AND VOLUNTARILY WAIVES ANY RIGHT TO A TRIAL BY JURY IN ANY ACTION OR PROCEEDING TO ENFORCE OR DEFEND ANY RIGHTS UNDER THIS NOTE AND AGREES THAT ANY SUCH ACTION OR PROCEEDING WILL BE TRIED BEFORE A COURT AND NOT BEFORE A JURY. BORROWER AGREES THAT IT WILL NOT ASSERT ANY CLAIM AGAINST THE CITY ON ANY THEORY OF LIABILITY FOR SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES. IN WITNESS WHEREOF, the undersigned has executed this Note as of the date first written above. THE BUMBLE BREAD COMPANY LLC: _______________________________________ By: Daniel J. Springer Its: Manager 4917 McCullom Lake Road McHenry, IL 60050 54 LLC Resolution, Page 1 LIMITED LIABILITY COMPANY RESOLUTION TO BORROW COMPANY: The Bumble Bread Company, LLC LENDER: City of McHenry 1114 Green Street 333 S. Green Street McHenry, IL 60050 McHenry, IL 60050 I, THE UNDERSIGNED, DO HEREBY CERTIFY THAT: THE COMPANY’S EXISTENCE. The complete and correct name of the Company is The Bumble Bread Company, LLC, the (“Company”). The Company is a limited liability company which is, and at all times shall be, duly authorized, validly existin g, and in good standing under and by virtue of the laws of the State of Illinois. The Company is duly authorized to transact business in all other states in which the Company is doing business, having obtained all necessary filings, governmental licenses and approva ls for each state in which the Company is doing business. Specifically, the Company is, and at all times shall be, duly qualified as a foreign corporation in all states in which the failure to so qualify would have a material adverse effect on its business or financia l condition. The Company has the full power and authority to own its properties and to transact the business in which it is presently engaged or presently proposes to engage. The Company maintains an office at 1114 Green Street, McHenry, Illinois 60050. Unless the Company has designated otherwise in writing, the principal office is the office at which the Company keeps its books and reco rds. The Company will notify Lender prior to any change in the location of the Company’s state of organization or an y change in the Company’s name. The Company shall do all things necessary to preserve and to keep in full force and affect its existence, rights and privileges, and shall comply with all regulations, rules, ordinances, statues, orders , and decrees of any governmental or quasi- governmental authority or court applicable to the Company and the Company’s business activities. RESOLUTION ADOPTED. At a meeting of the Members of the Company, duly called and held on _________________, at which a quorum was present and voting, or by other duly authorized action in lieu of a meeting, the resolutions set forth in this Resolution were adopted: MANAGER(S). The following named person(s) is a Manager of the Company: NAME TITLE ACTUAL SIGNATURE Daniel J. Springer Manager ______________________________________ ACTIONS AUTHORIZED. The authorized person(s) listed above may enter into any agreements of any nature with Lender, and those agreements will bind the Company. Specifically, but without limitation, the authorized person (s) is authorized, empowered, and directed to do the following for and on behalf of the Company: Borrow Money. To borrow, as a cosigner or otherwise, from time to time from Lender, on such terms as may be agreed upon between the Company and Lender, such sum or sums of money as in his or her judgment should be borrowed, without limitation. Execute Notes. To execute and deliver to Lender the promissory note or notes, or other evidence of the Company’s credit accommodations, on Lender’s forms, at such rates of interest and on such terms as may be agreed upon, evidencing the sums of money so borrowed or any of the Company’s indebtedness to Lender, and also to execute and deliver to Lender one or more renewals, extensions, modifications, refinancings, consolidations or substitutions for one or more of the notes, any portion of the not es, or any other evidence of credit accommodations. NOTICES TO LENDER. The Company will promptly notify Lender in writing at Lender’s address shown above (or such other addresses as Lender may designate from time to time) prior to (A) change in the Company’s name; (B) change in the Company’s assumed business name(s); (C) change in the management or in the members of the Company; (D) change in the authorized signer(s); (E) change in the Company’s principal office address; (F) change in the Company’s state of organization; (G) conversion of th e Company to a new or different type of business entity; or (H) change in any other aspect of the Company that directly or indirectly relates to any agreements between the Company and Lender. No change in the Company’s name or state of organization will take effect until after Lender has received notice. 55 LLC Resolution, Page 2 CERTIFICATION CONCERNING MANAGERS AND RESOLUTIONS. The Manager(s) named above is duly elected, appointed or employed by or for the Company, as the case may be, and occupies the position set opposite his or her respective name. This Resolution now stands of record on the books of the Company, is in full force and effect , and has not been modified or revoked in any manner whatsoever. CONTINUING VALIDITY. Any and all acts authorized pursuant to this Resolution and performed prior to the passage of this Resolution are hereby ratified and approved. This Resolution shall be continuing, shall remain in full force and effect and Lender may rely on it until written notice of its revocation shall have been delivered to and received by Lender at Lender’s address shown above (or such addresses as Lender may designate from time to time). Any such notice shall not affect any of the Company’s agreements or commitments in effect at the time notice is given. IN TESTIMONY WHEREOF, I have hereunto set my hand and attest that the signature set opposite the name listed above is his or her genuine signature. I have read all the provisions of this Resolution, and I personally and on behalf of the Company certify that all statements and representations made in this Resolution are true and correct. The Limited Liability Company Resolution to Borrow is dated February 3, 2025. CERTIFIED TO AND ATTESTED BY: _________________________________ By: Daniel J. Springer Its: Member BEING ALL THE MEMBERS OF THE COMPANY 56 Personal Guaranty, Page 1 GUARANTY THIS GUARANTY ("Guaranty"), dated as of February 3, 2025 (the "Effective Date"), is executed by Danny J. Springer, 4917 McCullom Lake Road, McHenry, IL 60050 (Collectively, "Guarantor") for the benefit of the CITY OF McHENRY, a home rule unit of local government, 333 S. Green Street, McHenry, IL 60050 (the "City"). RECITALS A. The Bumble Bread Company, LLC, (Borrower), which business is currently situated at 1114 Green Street, McHenry, IL 60050, is expected to execute a McHenry Revolving Loan Fund Program Agreement with the City of McHenry and associated documents, including a promissory note, describing certain indebtedness that it will incur to the City as a result of a loan to the Borrower by the City (the “Loan”). B. Guarantor has a financial interest in Borrower and the City required, as a condition to the extension of credit to Borrower, that Guarantor execute and deliver this Guaranty. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are acknowledged, Guarantor agrees as follows: 1. Guaranty. Guarantor jointly and severally, unconditionally and irrevocably guarantees to the City the punctual performance and payment when due, of all obligations of Borrower to the City, arising under the Loan (the “Obligations”). To the extent any of the Obligations involves an obligation to make a payment of any sum to the City, this Guaranty is a present and continuing guaranty of payment and not of collectability, and the City shall not be required to prosecute collection, enforcement or other remedies against Borrower or any other guarantor of the Obligations, or to enforce or resort to any collateral for the repayment of the Obligations or other rights or remedies pertaining thereto, before calling on Guarantor for payment. If for any reason Borrower shall fail or be unable to perform or pay, punctually and fully, any of the Obligations, Guarantor shall perform or pay such Obligations in full immediately upon demand. One or more successive actions may be brought against Guarantor, as often as the City deems advisable, until all of the Obligations are performed and paid in full. 2. Representations and Warranties. The City is completing the loan to Borrower in reliance on the following representations and warranties of Guarantor: a. Neither the execution and delivery of this Guaranty nor compliance with the terms and provisions of this Guaranty will violate any applicable law, rule, regulation, judgment, decree or order, or will conflict with or result in any breach of any of the terms, covenants, conditions or provisions of any indenture, mortgage, deed of trust, instrument, document, agreement or contract of any kind that creates, represents, evidences or provides for any lien, charge or encumbrance upon any of the property or assets of Guarantor or Borrower. b. There is no litigation, arbitration, governmental or administrative proceedings, actions, examinations, claims or demands pending, or to Guarantor's knowledge, threatened that could adversely affect performance by Guarantor of his, her or its obligations under this Guaranty. 3. Continuing Guaranty. Guarantor agrees that performance of the Obligations is a primary obligation that is not subject to any counterclaim, set-off, abatement, deferment or defense based upon any claim that Guarantor may have against the City, Borrower, any other guarantor of the Obligations or any other person or entity. 57 Personal Guaranty, Page 2 4. Reinstatement. The obligations of Guarantor pursuant to this Guaranty shall continue to be effective or automatically be reinstated, as the case may be, if at any time payment of any of the Obligations or the obligations of the Guarantor under this Guaranty is rescinded or otherwise must be restored or returned by the City upon the insolvency, bankruptcy, dissolution, liquidation or reorganization of any of the Guarantor or the Borrower or otherwise, all as though such payment had not been made. 5. Enforcement Costs. If: (a) this Guaranty, is placed in the hands of one or more attorneys for collection or is collected through any legal proceeding; (b) one or more attorneys is retained to represent The City in any bankruptcy, reorganization, receivership or other proceedings affecting creditors’ rights and involving a claim under this Guaranty, or (c) one or more attorneys is retained to represent the City in any other proceedings whatsoever in connection with this Guaranty, then the Guarantor shall pay to the City upon demand all fees, costs and expenses incurred by the City in connection therewith, including, without limitation, reasonable attorney’s fees, court costs and filing fees, in addition to all other amounts due hereunder. 6. Waivers. Guarantor expressly and unconditionally waives, to the extent allowed by law: (i) any requirement of diligence on the part of any person or entity, and (ii) any requirement to exhaust any remedies or to mitigate damages. 7. Successors and Assigns; Joint and Several Liability. This Guaranty inures to the benefit of the City and its successors and assigns. This Guaranty is binding on Guarantor and the heirs, legatees, successors and assigns of Guarantor. If this Guaranty is executed by more than one person, the parties are then jointly and severally responsible for all of the undertakings of each of the undersigned. Regardless of whether this Guaranty is executed by more than one person, it is agreed that the undersigned's liability is several and independent of any other guarantees or other obligations at any time in effect with respect to the Obligations and that Guarantor's liability under this Guaranty may be enforced regardless of the existence, validity, enforcement or non-enforcement of any such other guarantees or other obligations. 8. No Waiver of Rights. No delay or failure on the part of the City to exercise any right, power or privilege under this Guaranty, the Loan, or any related loan document shall operate as a waiver thereof, and no single or partial exercise of any right, power or privilege precludes any other or further exercise thereof or the exercise of any other power or right, or be deemed to establish a custom or course of dealing or performance between the parties. The rights and remedies provided in this Guaranty are cumulative and not exclusive of any rights or remedies provided by law. No notice to or demand on Guarantor in any case shall entitle Guarantor to any other or further notice or demand in the same, similar or other circumstance. 9. Modification. No amendment, modification, waiver or other change of any of the terms of this Guaranty is effective without the prior written consent of the City. 10. Joinder. Any action to enforce this Guaranty may be brought against Guarantor without any joinder of Borrower or any other guarantor of the Obligations in such action. 11. Applicable Law. This Guaranty is governed as to validity, interpretation, effect and in all other respects by laws and decisions of the State of Illinois. 12. Notice. All notices, communications and waivers under this Guaranty must be in writing and must be (i) delivered in person or (ii) mailed, postage prepaid, by certified mail, return receipt requested, or (iii) by overnight express carrier, addressed in each case to the address for the party receiving notice indicated in the first paragraph of this Guaranty or to any other address as to any of the parties hereto, as such party shall designate in a written notice to the other party hereto. All notices sent pursuan t to the terms of this Section 12 will be considered received (i) if personally delivered, then on the date of delivery, (ii) if sent 58 Personal Guaranty, Page 3 by overnight, express carrier, then on the next Business Day immediately following the day sent, or (iii) if sent by registered or certified mail, then on the earlier of the third Business Day following the day sent or when actually received. For all purposes of this Guaranty, “Business Day” means any day other than a Saturday, Sunday or legal holiday in the State of Illinois. 13. Consent to Jurisdiction. GUARANTOR CONSENTS AND SUBMITS TO THE EXCLUSIVE JURISDICTION OF THE 22ND JUDICIAL CIRCUIT COURT OF MCHENRY COUNTY, ILLINOIS FOR ALL LAWSUITS FILED RELATING TO THIS GUARANTY. 14. Waiver of Jury Trial. GUARANTOR KNOWINGLY AND VOLUNTARILY WAIVES ANY RIGHT TO A TRIAL BY JURY IN ANY ACTION OR PROCEEDING TO ENFORCE OR DEFEND ANY RIGHTS UNDER THIS GUARANTY AND AGREES THAT ANY SUCH ACTION OR PROCEEDING WILL BE TRIED BEFORE A COURT AND NOT BEFORE A JURY. GUARANTOR AGREES THAT IT WILL NOT ASSERT ANY CLAIM AGAINST LENDER ON ANY THEORY OF LIABILITY FOR SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES. IN WITNESS WHEREOF, the Guarantor has executed this Guaranty as of the date first written above. GUARANTOR: Daniel J. Springer, individually 59 Instructions for UCC Financing Statement (Form UCC1) Please type or print this form. Be sure it is completely legible. Forms with handwritten entries may be rejected. Read and follow all Instructions. Fill in form very carefully; mistakes may have important legal consequences. If you have questions, consult your attorney. The fi ling offi ce cannot give legal advice. Unless specifi cally required by applicable state law, DO NOT include social security numbers, driver’s license numbers, fi nancial account numbers or other non-public personally identifi able information anywhere on the form. Form instructions are intended for paper forms. Electronic UCC fi ling parameters and instructions may diff er from the below instructions. Send completed form and any attachments to the fi ling offi ce, with the required fee. ITEM INSTRUCTIONS A and B. To assist fi ling offi ces that might wish to communicate with fi ler, fi ler may provide information in item A and item B. These items are optional. C. Complete item C if fi ler desires an acknowledgment sent to them. 1. Debtor’s name. Carefully review applicable statutory guidance about providing the debtor’s name. Enter only one Debtor name in item 1 -- either an organization’s name (1a) or an individual’s name (1b). If any part of the Individual Debtor’s name will not fi t in line 1b, check the box in item 1, leave all of item 1 blank, check the box in item 9 of the Financing Statement Addendum (Form UCC1Ad) and enter the Individual Debtor name in item 10 of the Financing Statement Addendum (Form UCC1Ad). Enter Debtor’s correct name. Do not abbreviate words that are not already abbreviated in the Debtor’s name. If a portion of the Debtor’s name consists of only an initial or an abbreviation rather than a full word, enter only the abbreviation or the initial. If the collateral is held in a trust and the Debtor name is the name of the trust, enter trust name in the Organization’s Name box in item 1a. 1a. Organization Debtor Name. “Organization Name” means the name of an entity that is not a natural person. A sole proprietorship is not an organiza- tion, even if the individual proprietor does business under a trade name. If Debtor is a registered organization (e.g., corporation, limited partnership, limited liability company), it is advisable to examine Debtor’s current fi led public organic records to determine Debtor’s correct name. Trade name is insuffi cient. If a corporate ending (e.g., corporation, limited partnership, limited liability company) is part of the Debtor’s name, it must be included. Do not use words that are not part of the Debtor’s name. 1b. Individual Debtor Name. “Individual Name” means the name of a natural person; this includes the name of an individual doing business as a sole proprietorship, whether or not operating under a trade name. The term includes the name of a decedent where collateral is being administered by a personal representative of the decedent. The term does not include the name of an entity, even if it contains, as part of the entity’s name, the name of an individual. Prefi xes (e.g., Mr., Mrs., Ms.) and titles (e.g., M.D.) are generally not part of an individual name. Indications of lineage (e.g., Jr., Sr., III) generally are not part of the individual’s name, but may be entered in the Suffi x box. Enter individual Debtor’s surname (family name) in Individual’s Surname box, fi rst personal name in First Personal Name box, and all additional names in Additional Name(s)/Initial(s) box. If a Debtor’s name consists of only a single word, enter that word in Individual’s Surname box and leave other boxes blank. For both organization and individual Debtors. Do not use Debtor’s trade name, DBA, AKA, FKA, division name, etc. in place of or combined with Debtor’s correct name; fi ler may add such other names as additional Debtors if desired (but this is neither required nor recommended). For both organization and individual Debtors. Name variations may be optionally provided as additional debtors. Do not combine multiple names in one section. Provide each name variation and address as described in the instructions for item 2 below. 1c. Enter a mailing address for the Debtor named in item 1a or 1b. 2. Additional Debtor’s name. If an additional Debtor is included, complete item 2, determined and formatted per Instruction 1. For additional Debtors, attach either Addendum (Form UCC1Ad) or Additional Party (Form UCC1AP) and follow Instruction 1 for determining and formatting additional names. 3. Secured Party’s name. Enter name and mailing address for Secured Party or full Assignee who will be the Secured Party of record. For additional Secured Parties, attach either Addendum (Form UCC1Ad) or Additional Party (Form UCC1AP). Optional: Attach Addendum (Form UCC1Ad) giving Assignor Secured Party’s name and mailing address in item 11. 4. Collateral. Use item 4 to indicate the collateral covered by this fi nancing statement. If space in item 4 is insuffi cient, continue the collateral description in item 12 of the Addendum (Form UCC1Ad) or attach additional page(s) and incorporate by reference in item 12 (e.g., See Exhibit A). Note: If this fi nancing statement covers timber to be cut, covers as-extracted collateral, and/or is fi led as a fi xture fi ling, attach Addendum (Form UCC1Ad) and complete the required information in items 13, 14, 15, and 16. Consult applicable state UCC law for fi ling location. 5. If collateral is held in a trust or being administered by a decedent’s personal representative, check the appropriate box in item 5. If more than one Debtor has an interest in the described collateral and the check box does not apply to the interest of all Debtors, the fi ler should consider fi ling a separate Financing Statement (Form UCC1) for each Debtor. 6a. If this fi nancing statement relates to a Public-Finance Transaction, Manufactured-Home Transaction, or a Debtor is a Transmitting Utility, check the appropriate box in item 6a. If a Debtor is a Transmitting Utility and the initial fi nancing statement is fi led in connection with a Public-Finance Transaction or Manufactured-Home Transaction, check only that a Debtor is a Transmitting Utility. 6b. If this is an Agricultural Lien (as defi ned in applicable state’s enactment of the Uniform Commercial Code) or if this is not a UCC security interest fi ling (e.g., a tax lien, judgment lien, etc.), check the appropriate box in item 6b and attach any other items required under applicable law. 7. Alternative Designation. If fi ler desires (at fi ler’s option) to use the designations lessee and lessor, consignee and consignor, seller and buyer (such as in the case of the sale of a payment intangible, promissory note, account or chattel paper), bailee and bailor, or licensee and licensor instead of Debtor and Secured Party, check the appropriate box in item 7. 8. Optional Filer Reference Data. This item is optional and is for fi ler’s use only to provide reference information the fi ler may fi nd useful. 60 B. E-MAIL CONTACT AT SUBMITTER (optional) FILING OFFICE COPY — UCC FINANCING STATEMENT (Form UCC1) (Rev. 07/01/23) THE ABOVE SPACE IS FOR FILING OFFICE USE ONLY UCC FINANCING STATEMENT FOLLOW INSTRUCTIONS A. NAME & PHONE OF CONTACT AT SUBMITTER (optional) OR 1a. ORGANIZATION’S NAME POSTAL CODECITY1c. MAILING ADDRESS 1b. INDIVIDUAL’S SURNAME STATE COUNTRY 8. OPTIONAL FILER REFERENCE DATA: A Debtor is a Transmitting UtilityManufactured-Home TransactionPublic-Finance Transaction 6a. Check only if applicable and check only one box: 7. ALTERNATIVE DESIGNATION (if applicable):Seller/Buyer Bailee/BailorConsignee/ConsignorLessee/Lessor Agricultural Lien Non-UCC Filing OR 3b. INDIVIDUAL’S SURNAME FIRST PERSONAL NAME POSTAL CODE3c. MAILING ADDRESS CITY ADDITIONAL NAME(S)/INITIAL(S) STATE SUFFIX COUNTRY 3a. ORGANIZATION’S NAME 3. SECURED PARTY’S NAME (or NAME of ASSIGNEE of ASSIGNOR SECURED PARTY): Provide only one Secured Party name (3a or 3b) 4. COLLATERAL: This fi nancing statement covers the following collateral: C. SEND ACKNOWLEDGMENT TO: (Name and Address) 6b. Check only if applicable and check only one box: Licensee/Licensor Collateral is 5. Check only if applicable and check only one box:held in a Trust (see UCC1Ad, item 17 and Instructions) being administered by a Decedent’s Personal Representative OR 2a. ORGANIZATION’S NAME POSTAL CODECITY2c. MAILING ADDRESS 2b. INDIVIDUAL’S SURNAME STATE SUFFIX COUNTRY FIRST PERSONAL NAME ADDITIONAL NAME(S)/INITIAL(S)SUFFIX ADDITIONAL NAME(S)/INITIAL(S)FIRST PERSONAL NAME 1. DEBTOR’S NAME: Provide only one Debtor name (1a or 1b) (use exact, full name; do not omit, modify, or abbreviate any part of the Debtor’s name); if any part of the Individual Debtor’s name will not fi t in line 1b, leave all of item 1 blank, check here and provide the Individual Debtor information in item 10 of the Financing Statement Addendum (Form UCC1Ad) 2. DEBTOR’S NAME: Provide only one Debtor name (2a or 2b) (use exact, full name; do not omit, modify, or abbreviate any part of the Debtor’s name); if any part of the Individual Debtor’s name will not fi t in line 2b, leave all of item 2 blank, check here and provide the Individual Debtor information in item 10 of the Financing Statement Addendum (Form UCC1Ad) SEE BELOW FOR SECURED PARTY CONTACT INFORMATION The Bumble Bread Company LLC 1114 Green Street McHenry IL 60050 USA City of McHenry 333 S Green Street McHenry IL 60050 USA Bumble Bread Equipment: Blodgett Ovens - 1183A4522101 and 1183A4522102 Hobart Mixer - 1329994 Dukers Prep Fridge - 1102000DUK22120320300059 Dukers Drink Fridge - 1158000DUK230628230800348 Equipment acquired from Just 4 You Treats: Blodgett Oven - 0981G2104101 Display Fridge - 1000WBB20190929025 Counter Display Cooler - F08-0080 61 Business Plan for The Bumble Bread Co. LLC 1114 N Green St McHenry, IL 60050 815-353-1019 bumblebread.com info@bumblebread.com 62 Table of Contents 1. Executive Summary a. Company Overview b. Market Analysis c. Competitive Analysis 2. Business Offerings & Menu 3. Operations Plan a. Staffing & Training b. Kitchen Layout & Workfiow c. Equipment & Tech d. Marketing & PR Plan – change to own section e. Location Strategy 4. Financial Analysis & Projections a. Startup Costs b. Investment Plan c. Sales Forecast & Projections d. Break Even & Cash Flow 5. Appendix 63 Executive Summary The Bumble Bread Company is currently a home-based bakery with a retail selling space, specializing in traditional and specialty breads, with a secondary focus of pastries and cookies. We have signed a lease to take over an existing bakery in January at 1114 N Green Street in the heart of McHenry’s booming downtown. We plan to combine our production and retail spaces to create a modern, aromatic environment for customers to comfortably enjoy and purchase fresh artisan bakery items, drinks, and baking-adjacent products. Successes • We proudly serve breads and bakery items of superior quality and taste, using premium ingredients excluding added preservatives to create a better and affordable alternative to big supermarkets and grocers • We offer custom online ordering through our website for in-store pickup or delivery, while expanding our services through wholesale and trade with local baking partners and farmers’ markets. • Seen exponential growth in both sales and production since the opening of our retail space at the McHenry Riverwalk Shoppes in 2023, selling thousands of items to thousands of customers and surpassing $100,000 in sales in our flrst two consecutive years in a retail environment • Credit our success to a premium product paired with excellent customer service focused on strengthening relationships through genuine connection, as well as consistent community participation, and a strong social media presence. We have landed a busy location suited perfectly for our needs with little renovation, and we plan to utilize the experience, knowledge and success we’ve earned after three years in business to transform our bakery from a home operation to a true brick and mortar. The Bumble Bread Company is seeking a loan or credit line of $50,000 to open our bakery. • $20,000 will be used to purchase new and existing equipment and set up the retail storefront • $12,000 will go toward opening expenses such as insurance and startup fees • $3,000 to purchase opening inventory • Additional $15,000 in reserve funds for working capital We are projected to end this year with an increase of 15% in sales from 2023 for our best year to date and expect total sales to increase 30% in the flrst 6 months of opening at our new location, projecting proflt within the flrst year. Your investment will cover opening costs while providing the necessary tools for our business to maintain our path of growth and success. 64 Company Overview Concept • The Bumble Bread Company will be a warm and welcoming counter service bakery offering a wide array of specialty and sandwich breads such as Sourdough, Focaccia, Multi-Grain, Cinnamon Swirl, Buns and Rolls, as well as pastries like Cinnamon Rolls, Muffins, Cookies and other bite-sized snacks. • We will additionally offer items from third-party vendors including Pies, Pasta, and Gluten Free items, as well as refrigerated drinks, light coffee service, and gifts and products complementary to baking. • Our primary mission is to deliver both quality and value by producing a consistently fiavorful and uniform product with loads of substance at a fair price. • We aim to provide as many types of bakery products as possible while supporting other businesses we believe in, and we plan to expand sales avenues through wholesale and restaurant accounts post opening. History Our company began with my father, Randy, in 2001 where he spent a decade working farmer’s markets and baking corporate orders before putting the business on hold to focus on family. At the end of 2021, I decided to reignite The Bumble Bread Company in hopes of learning how to replicate my dad’s delicious breads and pastries, as well as reestablishing a locally beloved brand after a decade of inactivity. After a summer of training and an autumn with a single farmer’s market in 2021, we spent the next year rebranding, perfecting our processes, growing our product line, creating an online marketplace, and expanding our customer base through additional markets and custom orders. We were then selected for the inaugural season at the McHenry Riverwalk 65 Shoppes in 2023 and business took off, selling over 15,000 items across 8,000 transactions, and expanded our business even further with the addition of new staff, wholesale accounts and dedicated repeat customers. In 2024, we added more staff, created new recipes, and acquired more wholesalers, and we’re on the same trajectory as last year, expected to flnish ahead 15% in both sales and transactions. In our three years in business, we have grown exponentially in all areas and expect to continue our path of growth as we move into our new location. Market Analysis Location We have landed our dream location on the booming Green Street in the heart of Downtown McHenry, sharing a strip with established businesses seeing consistent daily traffic. With this location being last occupied by another bakery, our build-out will be minimal, allowing us to save on costs and shorten our transition period. 66 The Perks: • Over the past flve years, Green Street has blossomed into McHenry’s downtown hub for food, entertainment and nightlife, drawing both local and out-of-town visitors weekly. • Prime location in downtown McHenry on the direct route of most city-wide parades and events such as Shamrocks the Fox, Fiesta Days, and Wine Walks. • We’ll be nearest The Pieceful Project (Riverwalk alumni and puzzle/lego/game store moving into adjacent space), Brook & Beard barber shop, Healthy Hub coffee shop, Top Driver driving school, and Buddy’z Pizzeria, as well as more restaurants and businesses up the street. • Share an intersection with McHenry High School’s Freshman Campus and a public parking lot, located right around the corner from River Place Luxury Apartments, Riverside Residence retirement community, and McHenry Villa townhomes and condos. Target Market After three years of multiple sales channels, locations, and market research coupled with thousands of sales, we have generalized our target market down to three demographics: • Families/Households of any size – Customers who purchase for weekly consumption as part of their groceries or for family dinners/events, and couples with older children or grandchildren. This is our primary market to whom we see the most repeat customers. • Health Conscious and Diet Restricted – There has been an increase in recent years in more health-conscious consumers who are searching for better quality products with more natural ingredients, less additives and better nutrition. Simultaneously, a new wave of gluten-free/intolerant consumers are looking for products that flt their dietary restrictions. We serve gluten-free options through our third-party vendors, and Sourdough is very popular among customers with a gluten intolerance. • Younger Generations (age 16-30) – We get a lot of teenagers coming through our current location to buy drinks, snacks and other small items with the occasional Sourdough or Focaccia purchase, and the 20-30 age group is more mindful of what they choose to pay for, both in value and taste, and are more likely to purchase bread from me than at the supermarket. Bakery Market Research: • 72% of U.S. consumers purchased bread this year, and about 1/3 use bread more than 4 times a week. • In-store bakeries have been growing in popularity with Gen Z and Millennials, with 48% saying they go to bakeries as a treat. 67 • In 2022, 61% of bakers were women and 39% were men, with an average age of 39 which, as a 29-year old man, is just another thing that makes us a little different. Market Strategy We plan to reach our demographic by continuing to attend farmer’s markets and connect with our most likely shoppers directly. We will also be upgrading our online marketplace to more efficiently offer in-store pickup and local delivery, as well as custom orders, and we intend to connect with more wholesalers and restaurants to further expand our weekly production and reach new customers in ways we previously have not been able to. Competitive Analysis There are three established bakeries in town including us, albeit specializing in separate areas of baking and spread enough apart to avoid competition. Lesley’s Bakery is North two blocks on Green St., serving Mexican-style pastry items as well as their beloved homemade tamales, and Riverside Bake Shop is a McHenry staple that has been located on Riverside Dr. for over 60 years, serving primarily donuts and pastries, as well as some small breads. We have all been operating successfully in the same area, and after two full seasons at the Riverwalk Shoppes, we have in fact seen an increase in bakery foot traffic locally. We have a good relationship with these bakeries and see no issue with constructive competition, and there are much more cottage food and artisan bakers than there are full-service bakeries, especially ones that specialize primarily in breads. • Strengths: In business for three years and have built a recognizable and popular brand with an established local customer base, as well as a baking team with 30 years of combined experience. • Weaknesses: While it may take time to fully train additional staff, we have a starting base of great, reliable employees to assist with training in the early stages. • Opportunities: Our best opportunity is our location and every aspect of it will be utilized, with the added advantage of now producing and selling under the same roof, which will save on time, costs and labor. We also have the opportunity to collaborate with our fellow Riverwalk neighbor The Pieceful Project on events and promos once they move in next door in 2025. • Threats: There are a few other bakeries in town as well as an increase in artisan bakers, though every baker and bakery specializes in different areas and are spread apart enough to not affect business. We hope the addition of another bakery leads to an increase in popularity of locally crafted baked goods. 68 Business Offerings & Menu While our specialty lies in sandwich style and traditional breads, we also bake several different pastries and specialty items so that we can provide as much variety as possible. Some examples of our products are: • Sourdough – Standard and fiavored varieties • Sandwich-style breads – such as White, Honey Whole Wheat, Cinnamon Raisin • Focaccia • Assorted Buns, Rolls, and take-and-bake options • Pastries – Cinnamon Rolls, Cookies, Muffins • Focaccia Bites and Cinnamon Bites – very popular snack items • Canned and bottled beverages and basic coffee service. We also offer Gluten-Free and other assorted bakery/bakery-related items through our local partners, saving us some of the production load. Partners include: • Bake Share (Grayslake) – Mini Pies and Crumbles • Middleton’s Preserves (Wadsworth) – Gluten Free breads, brownies and cookies, as well as organic jams and jellies • AKF Foods (Fox Lake) – local honey We try to keep things traditional while also creating new recipes and combining unique fiavors, such as our Sour Cream & Chive Potato Bread or Maple Bacon Cinnamon Rolls. We have a variety of vegan/dairy free products to further reach our diet-restricted customers, and we make our sweets taste less artiflcial, utilizing natural sweeteners such as local honey when able. Our products are consistently fiavorful and uniform, without compromising on quality, freshness and value. Customers will always get their money’s worth. Another differentiating factor is that we offer a variety of products that aren’t normally available from local bakers. Most of what you see is Sourdough, Cookies and Cakes and while we do offer some of those as well, every bakery produces differently, and we also have an expanded menu of breads that are normally only found closer to Chicago. In addition to our specialty breads, we offer a few grab -and-go items which are popular with high school students and people passing through who aren’t necessarily shopping for larger items. We will be primarily counter-service with a small number of tables and chairs, so that customers have the option to sit and enjoy a snack or cup of coffee in a bakery environment. 69 Operations Plan The Bumble Bread Co. currently consists of: • Danny – Owner, lead baker, business operations. I take care of scheduling, payroll, bookkeeping and other administrative work as well. • Dan – Assistant Baker, Shift Lead. Dan assists with the baking process and leads the team when I am away at market or otherwise, as well as prep, cleaning and anything that helps the process. • Clara – FOH Sales, Assistant Baker. Clara is our main counter associate, taking care of walk-in customers and phone/online ordering, as well as additional prep, cleaning, and packaging when necessary. • Randy – Cooks and jars our original Marinara sauce for weekly use in our breads, as well as for individual sale. Will occasionally assist in other areas when necessary. Hiring We plan to expand our staff by 3-4 people, seeking another Assistant Baker, one more FOH/packaging person, and an associate that I can send out to farmer’s markets to help keep myself in store as much as possible. An administrator would be ideal as well, but with the addition of more kitchen staff, I can much more easily handle the administrative burden. I plan on taking advantage of the high schools and colleges in the area, if possible, to flnd people who are interested in or studying cooking/baking. We have leads on potential employees from the previous bakery, as well as some people who applied in the past when we were hiring. Overall, our goal is to flnd people with a passion for baking and help them grow as their own individual bakers, while passing on the skills that we have honed over our time in business. Technology & Equipment Technology • We have all of our recipes saved in an excel workbook which we then transfer to a notecard system, where they are organized by fiavor and batch size for easy mixing. • Our current POS system is Zettle from PayPal, included a tablet with the Zettle app, a card reader and a cash box. While this works for us currently, we plan to switch to Clover or Square at our new location for more control and available sales data. • We have a website bumblebread.com that showcases all of our products and allows us to offer online ordering for in-store pickup and local delivery. We are also considering switching to a more restaurant-friendly ordering system, but will keep our website as our online marketplace. • QuickBooks for bookkeeping and inventory tracking, Homebase for payroll. 70 Equipment • To bake our products, we use a fioor and table mixer, a large wood table, two ovens, prooflng cabinets, bread slicer, zip tie machine, cooler, freezer, specialty pans and molds, and other assorted utensils and equipment. We will be seeking to double production and will purchase additional ovens, mixers, tables, and coolers. • In the retail area, we will have a drink cooler and a cooler for our local partners’ products, as well as a refrigerated display case, counter display, and shelving/display for breads along the walls. • A detailed equipment list will be attached in the appendix. Bumble Bread Layout & Workfiow – Floorplan in Appendix Customers will be able to walk in and purchase breads directly from our shelves, and smaller items such as cookies and cinnamon rolls will be kept in the display coolers, then warmed or packaged. They can also place online orders for in-store pickup and local delivery, which will be primarily taken in advance and fllled with products on hand or baked prior to picking up. We do allow same day pickup, though only if we have the items available, or enough time to make them. We always bake a day in advance for our markets and event days, and our in-store supply will be taken from those bakes, always ensuring that the freshest products are being sold. We now have over 30 recipes available that we rotate throughout the day, week or month, with our best-selling recipes being baked daily. This allows us to constantly have a fresh, dynamic menu, and saves us from baking every recipe each day. Crew Structure • I will be leading the baking team and doing most of the table work such as weighing, rolling, and shaping • Assistant bakers will make dough, gather ingredients, frost rolls and cookies, and monitor the prooflng cabinets and ovens. • My FOH/packaging team members will handle customer transactions and online orders in between slicing, packaging and labeling our products. • Each member of the team will be focused on separate areas of the process while assisting others where necessary, ensuring an even distribution of labor and streamlined production. • Keeping a clean working environment is a priority for us and all team members will be encouraged to clean as they work, reducing closing tasks and saving costs. 71 The Bumble Bread Co. pride ourselves on providing friendly, informative and attentive customer service, with an emphasis on connecting with our shoppers. We like to talk with our customers more than sell to them, and we try to build relationships through a mutual love and respect for bread and baking. We love to learn what customers do with our products and enjoy getting to know the people in our community. Inventory and Suppliers • Bulk Ingredients – Weekly delivery from Dawn Foods Inc. for most bulk baking ingredients and some packaging materials. • Other ingredients – Meijer and Sam’s Club, or locally during market season. Always searching for better quality and conscious of unnecessary additives. • Packaging and specialty items – Amazon Business and Webstaurant Store for retail bags, portion cups, clamshells and trays, etc. • Equipment – Most will come from Just 4 You Treats as we take over their space, and new equipment will be purchased online or from local suppliers where possible. Marketing & PR Plan The Bumble Bread Co. has seen great success marketing on social media through consistent posting on various mediums with 3000 plus combined followers, as well as paid advertising and word of mouth. We plan to continue this strategy while incorporating new marketing avenues such as the McHenry Chamber of Commerce, Northwest Herald (local paper who has written about us in the past and once already about the new space), handouts, fiyers, and an email list. How we plan to spread the word: • We will hand out informational cards while we are still at the McHenry Riverwalk Shoppes, informing people on where to flnd us after we close • Run multiple paid ads focusing on the McHenry area and potential demographics • Utilize Chamber of Commerce listing and weekly promotions • Email blast to our long list of subscribers, eventually weekly • Handouts/fiyers to neighboring businesses and apartment building above our shop, as well as other establishments in the community with whom we have relationships • Hand out sample products to Green St businesses, and always sample our breads for customers while open 72 Pricing Strategy As it stands, Bumble Bread prices reasonably lower than market value for artisan baked goods. We have increased prices once at the beginning of each year apart from this past one to keep up with the market and, at the time, Covid-induced infiation. While we will be raising our prices at start of next year to adjust for this year’s infiation and new costs, we aim to keep our prices just below market average in order to remain affordable to the average consumer while still charging as a premium brand. Location Strategy We will utilize our busy location with eye-catching signage, as well as handouts and promotional materials to drive business. We will be installing a light-up sign on the front of our building as well as a small sign on the marquis for the strip, we plan to paint our windows with daily/weekly deals and specials, and we have patio signage and decorations to help draw in more customers. Leading up to our grand opening, we will increase handouts and promotion for the event to spread the word as much as possible. Financial Analysis & Projections The Bumble Bread Co. is currently flnishing up our best sales year to date at an increase of 15% from 2023 and clearing $100,000 in sales for the second consecutive year. Without our annual price increase in 2024, along with comparatively slower seasons overall and a full year of new payroll expenses, we will still flnish profltably and ahead of last year. With a prime new busy location, an increase in production and price adjustments, we expect sales to increase at least 30% and margins by 5-10% in 2025. The Bumble Bread Co. is seeking an investment or credit line of $50,000 to open our new bakery location, using the funds to purchase equipment and display, cover opening expenses, purchase supplies, and some reserve funds for working capital. Allocation is detailed as follows: • $15,000 for purchasing equipment – About half of this will be used to acquire in- house baking equipment from the current establishment, and the other half to purchase remainder of new and used equipment • $5,000 will flll our retail portion – New shelving and display, store signage, small tables/chairs, and anything to do with retail aspect. • $12,000 for opening expenses – This is meant to cover new and increased costs of insurance, marketing, utilities and phone/internet, farmer’s market fees, and flrst two months of rent and payroll. 73 • $3,000 to purchase supplies – Starting base of baking ingredients, packaging, retail bags • The remaining $15,000 will be placed in our account on reserve as working capital. We are not intent to rely on these funds to operate our business, instead we plan to allocate them toward potential unexpected expenses or increased costs during our transition process. We will be spending roughly $25,000 in January and February to purchase most of our equipment and display, and to cover early expenses like insurance and market fees. An additional $10,000 will be distributed among remaining opening expenses, supplies, and operating expenses between February and March. The remaining $15,000 will be reserved funds only for use when necessary. Should our reserve funds go unused, we will allocate them toward loan repayment and/or further investment in the company. Sales History & Forecast Since our flrst full year in 2022, The Bumble Bread Co. has consistently increased sales and transactions while leveling out our margins to more accurately refiect our cost of business. Year Sales # of Receipts Proflt Margin 2022 $11,136 778 27% 2023 $105,970 8,877 12% 2024 $115,067 9,094 9% In 2023 and 2024, our schedule of operations was almost identical with the addition of our retail space at The McHenry Riverwalk Shoppes in both years, showing proof of consistency with a gradual increase of sales and transactions throughout the seasons. We have built a community and a following over the past three years that will carry into our new location in 2025, shortly after flnishing our best year to date at an increase of 15% in sales and a margin of 9%. 74 • First Quarter is our dead season when we are without a shop or markets and when we pay most of our new market fees and yearly expenses, hence the negative income. Q1 trend may be similar in 2025 while we transition to our new location but expect an increase in 2026 with an established location during those months. • 2024 was a slower year in consistency of business across the board, and we had a full year adjusting to the expenses of paying full staff alongside myself, thus leading to tighter albeit rising proflt margins. • Markets started in April and the Riverwalk Shoppes opened back up in May, covering our Q1 expenses and leading to our flrst profltable quarter of 2024 in Q2, with a margin of 1%. • Q3 was slightly better at 1.5% proflt margin, and though sales were consistent, we began to adjust scheduling and payroll to assist in reducing costs. This led to a much profltable fourth quarter, allowing us to put aside more revenue to allocate toward the new location. • In Q4, our margins increased substantially to over 12% after reducing our baking schedule, saving on costs and producing less waste, making up for a slower fall/winter season. I expect these trends to continue into next year at an increase across the board of 25-30% by the end of 2025. We saw a huge jump when moving from markets only to a retail space 75 and held consistent business in our second retail season, and we expect an even larger leap in our new location. We will be able to double our rate of production and sales avenues through wholesale, extra markets and a busy location, and the adjustments to our prices will increase sales even further. Expenses should go up slightly with new costs and an increase in production, but I don’t expect the ratio to change much as sales go up. While we only have a small amount of credit toward our company at this time, we have history of consistently paid monthly, weekly and yearly expenses such as payroll, insurance, and phone service, as well as an 18-month relationship with our supplier, Dawn Foods, in which we promptly pay invoices in full and within our 5-day term twice a month, and were given an additional credit limit of $5,000. We simply have not yet been able to seek opportunities to build credit for the business and we intend to use this investment as a way to start the process of doing so. First Year P&L and Cash Flow January and February will be a transition phase, and while we will be baking for a few of our wholesalers and online orders when we can, I don’t expect much in sales during the moving process. With that said, we will be using a portion of your investment for early purchases as laid out at the beginning of this section, with sales starting to come in March once we open. With a grand opening tentatively planned for March and our projected yearly sales increase of 25%, this is how I expect our flrst 3 months to look, at minimum, based on sales history: • March Sales - $25,750 ; Expenses - $19,000 • April Sales - $22,250 ; Expenses - $17,375 • May Sales - $21,000 ; Expenses - $16,500 We expect sales to start leveling out after May and stay consistent throughout the remainder of the year, with potential increases based on city events and promotions. After startup costs we expect generally around $20,000 in sales and $16,000 in expenses - $10,000 to payroll, $3,000 to rent/utilities, and $3000 in supplies - per month in our flrst year, projecting to break even in 12-15 months. The Bumble Bread Co. has grown exponentially every year since the start of our company and we expect this location to only further expand our avenues, customers, and sales and continue to grow positively over our three year lease. We’ve landed the perfect place for our business to fiourish, and your investment of $50,000 will allow us to easily surpass our goals and grow further with a timely return. 76 Appendix Equipment list Expenses Detail List of Offerings Location Map (Large) List of Equipment acquired from current tenant (Just 4 You Treats) 77 78 79 80 81 H E A R T O F T H E F O X R I V ER C I T Y O F M C H E N R Y C I T Y O F M C H E N R Y R E V O L V I N G L O A N F U N D A P P L I C A T I O N City of McHenry Finance & Personnel Committee 333 S Green Street McHenry, IL 60050 815-363-2100 CITY OF MCHENRY REVOLVING LOAN FUND PROGRAM Eligible Uses (including but not necessarily limited to): Construction of or addition to a building; Renovation of an existing building; Leasehold improvements; Purchase of new or used machinery & equipment; and/or which may also lead to expansion of employment base 82 H E A R T O F T H E F O X R I V ER C I T Y O F M C H E N R Y C I T Y O F M C H E N R Y R E V O L V I N G L O A N F U N D A P P L I C A T I O N Page 2 Information on Project: ___________________________________________________________________________________ Name of Business (Legal and Common) ___________________________________________________________________________________ Street Address of Project (in City of McHenry) ______________________________ ____-____-______ Ownership Structure (%) (Primary Contact Phone) ___________________________________________________________________________________ Address of Owner(s) ___________________________________________________________________________________ City State Zip Code ___________________________________ Email Address _____________________________________________ __________________ Type of Business Date Established ____-_________________ _________________________________________ Employer ID # Name of Bank/Financial Institution ____________________________________________________________________________ Bank Address (include City, State and Zip Code) Project Description – Purpose of Request – Why undertaking the project/requesting Loan? _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 83 H E A R T O F T H E F O X R I V ER C I T Y O F M C H E N R Y C I T Y O F M C H E N R Y R E V O L V I N G L O A N F U N D A P P L I C A T I O N Page 3 Information on Project: Employment Impact: # Existing Employees ________ # Positions Created _________ = Total ______________ Relocation Y/N (State primary reasons for relocation) Expansion Y/N (State primary reasons for expansion/primary reason(s) for requesting loan) ____________________________________________________________________________ ____________________________________________________________________________ History and Description of Company and Principal (Examples of Community Investment-Monetary and Non- Monetary, i.e.: Community Service; partnerships, causes supported, service organizations) Information on Use of Project Funds: Land Acquisition $_________________ Land Improvement $_________________ Purchase and/or Remodel on Existing Building $_________________ New Construction $_________________ Purchase and/or Repair Machinery & Equipment $_________________ Purchase Furniture & Fixtures $_________________ Employee Training $_________________ Total Project Cost $__________________ 84 H E A R T O F T H E F O X R I V ER C I T Y O F M C H E N R Y C I T Y O F M C H E N R Y R E V O L V I N G L O A N F U N D A P P L I C A T I O N Assessment  Total Jobs Created and/or Retained (w/in first 2 years insert date ): FTE Jobs Created:_____ PTE Jobs Created:_____ FTE Jobs Retained:_____ PTE Jobs Retained:_____  Total Capital Investment (w/in first 2 years (insert date ): Land $________________ Building $________________ Equipment $________________  Location of Site : Underutilized building/land:_____ Brownfield site:_____ Downtown/West Route 120:_____  Primary justification for application (i.e. Has conventional loan or other type of financing been considered?) Other types of investment vehicles being utilized? (Please list and include amount; term and any conditions associated.): Grants: Loan( Personal/SBA): County Revolving Loan Fund: Other:___________________________________ Economic Benefit to City (One, five and ten-year estimates) (can be increase in tax-base as well if existing business): (1 Yr.) (5 Yr.) (10 Yr.) Sales Tax $____ $_____ $_____ Property Tax $_____ $_____ $_____ Income Tax $_____ $_____ $_____  Consistent with goals of adopted City Council Economic Development Strategy: (Please state/list how (Be specific): ______________________________________________________________________ ______________________________________________________________________  Although application will be submitted by the City to a local financial institution for underwriting, please generally state primary guarantee or collateral for loan : Filing Fee: $100 non-refundable application fee and all costs incurred by the City will be the responsibility of the applicant. Page 4 85 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 3, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Use Variation for an Adult-Use Cannabis Craft Grow Facility in conjunction with an Adult-Use Cannabis Infusion Facility for the property at 3900 Mercy Drive ATT: 1. Unapproved Planning and Zoning Commission Minutes dated January 15, 2025 2. Ordinance granting a Use Variation for an Adult-Use Cannabis Craft Grow Facility in conjunction with an Adult-Use Cannabis Infusion Facility for the property at 3900 Mercy Drive 3. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet AGENDA ITEM SUMMARY: The petitioner, Future of the Leaf Infusers LLC, is requesting approval of Use Variance to allow a Cannabis Craft Grow Facility in conjunction with their existing Use Variance approval for a Cannabis Infusion Facility at 3900 Mercy Drive. The petitioner has indicated that their intent, although defined as cannabis craft grow, is not to grow cannabis flower in the facility. The petitioner is required by the state to seek local approval for a cannabis craft grow facility in order to handle raw agricultural cannabis flower that will be turned into butters and other related products for their infusion operations. Staff have included conditions of approval that would protect the adjoining property owners from any noxious smells as well as any costs incurred by the City to investigate odor complaints. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A public hearing for the request was held on January 15, 2025, by the Planning & Zoning Commission. There were no objectors present at the hearing. Several members of the 86 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Commission asked informational questions but were overall in favor of the request and unanimously recommended approval. If the City Council concurs, it is recommended that the attached Ordinance granting a Use Variation for an Adult-Use Cannabis Craft Grow Facility in conjunction with an Adult-Use Cannabis Infusion Facility for the property at 3900 Mercy Drive be approved (City Council vote- simple majority). 87 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Meeting Minutes January 15, 2025 File No. Z-2025-5 Petitioner: Future of the Leaf Infusers LLC Request for a Use Variance to allow a Cannabis Craft Grow Facility in conjunction with the existing Cannabis Infusion Facility for the property at 3900 Mercy Drive Chairwoman Rockweiler opened the file at 8:09 p.m. Planner Sheriff stated that all public notification requirements have been met. Patricia Van Pelt was sworn in. She explained that an infuser facility currently exists at this location, but they would like to expand their offerings and include products used with leaves and stems. This would require the craft grower license, which they have. They wouldn’t grow the products here at this facility but would purchase leaves and stems from growers and bring those here. Planner Sheriff reported that the primary concern was odor. However, cannabis would not be grown, and the leaves and stems would be turned into butter. We would have restrictions that would not allow noxious odors detectable to the adjoining property line. The business would be responsible for the cost to investigate odor complaints. Staff does not anticipate any adverse impacts. Access to the facility is limited, and they only operate on a limited time basis. Ms. Van Pelt explained that right now they only come in once a month to make products, and then deliver them. This would give them a chance to deliver more. The public hearing portion of the meeting was opened at 8:15 p.m. With nobody from the public wishing to speak, the hearing was closed at 8:15 p.m. No members of the Commission had any issues with the proposal. A motion was made by Commissioner Gleason and seconded by Commissioner Beattie to recommend approval of the Petitioner’s request for a Use Variation to allow a Cannabis Craft Grow Facility in conjunction with the existing Cannabis Infusion Operation, subject to the following conditions: 88 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 1. No noxious odor resulting from cannabis business operations shall be detectable at any adjoining property line. 2. The Property Owner shall submit an Odor Mitigation Plan that shall be reviewed and approved at the discretion of the Zoning Administrator prior to the issuance of a certificate of occupancy for the Cannabis Craft Grow Facility. 3. The Property Owner shall be responsible for the reimbursement of any costs incurred by the City for investigation of any odor complaints. Odor complaints may be investigated by a Certified Industrial Hygienist or other accredited odor sampling professional as determined by the Zoning Administrator. 4. Any expansion of the principal building shall require a new Conditional Use Permit. AND by making said motion, they agree that the approval criteria for Use Variances have been met as outlined in the staff report. Roll Call Vote: 7-ayes: Commissioners Bremer, Rockweiler, Lehman, Gleason, Beattie, Locke, Riley. Motion Carried. File Z-2005-05 was closed at 8:18 p.m. 89 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO. 25- ORDINANCE GRANTING A USE VARIATION FOR AN ADULT-USE CANNABIS CRAFT GROW FACILITY IN CONJUNCTION WITH AN ADULT-USE CANNABIS INFUSION FACILITY FOR THE PROPERTY AT 3900 MERCY DRIVE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by Future of the Leaf Infusers LLC, (“Property Owner”), requesting approval of a Use Variance to operate an adult-use cannabis craft grow facility in conjunction with adult-use cannabis infusion facility for the property commonly known as 3900 Mercy Drive, legally described in “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on January 15, 2025 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission recommended to the City Council the granting of the requested Use Variance (7-aye; 0-nay; 0-abstain); and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted a Use Variation to operate an Adult-Use Cannabis Infusion Facility subject to the following conditions: 1. No noxious odor resulting from cannabis business operations shall be detectable at any adjoining property line. 90 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 2. The Property Owner shall submit an Odor Mitigation Plan that shall be reviewed and approved at the discretion of the Zoning Administrator prior to the issuance of a certificate of occupancy for the Cannabis Craft Grow Facility. 3. The Property Owner shall be responsible for the reimbursement of any costs incurred by the City for investigation of any odor complaints. Odor complaints may be investigated by a Certified Industrial Hygienist or other accredited odor sampling professional as determined by the Zoning Administrator. 4. Any expansion of the principal building shall require a new Use Variance. SECTION 2: In granting said Use Variation, the City Council finds that the Approval Criteria for Use Variances listed in §11-19-6 of the City of McHenry Zoning Ordinance have been met. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 3rd day of February, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 91 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description LOTS 2 AND 3 IN PROFESSIONAL PLAZA SUBDIVISION, BEING A SUBDIVISION OF THAT PART OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 2, TOWNSHIP 44 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED AS DOCUMENT 2003R0136226, IN MCHENRY COUNTY, ILLINOIS. PIN: 14-02-352-016 and 14-02-352-015 Property Address: 3900 Mercy Drive, McHenry, Illinois 60050 92 93 94 95 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The petitioner, Future of the Leaf Infusers LLC, is requesting approval of Use Variance to allow a Cannabis Craft Grow Facility in conjunction with their existing Use Variance approval for a Cannabis Infusion Facility at 3900 Mercy Drive. The petitioner has indicated to staff their intent, although defined as cannabis craft grow, is not to grow cannabis flower on the facility. The petitioner is required by the state to seek local approval for a cannabis craft grow facility in order to handle raw agricultural cannabis flower that will be turned into a butter for their infusion operations. Staff have included conditions of approval that would protect the adjoining property owners from any noxious smells as well as any costs incurred by the City to investigate odor complaints. CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Use Variances, listed in §11-19-6 of the City of McHenry Zoning Ordinance 96 STAFF ANALYSIS CURRENT LAND USE & ZONING The subject property is currently zoned O-2 Office Park District and is approved for a Conditional Use Permit for the operation of a Cannabis Infusion Facility. The surrounding properties consist of RS-2 Medium Density Single Family (east), O-2 Office Park to the south and west, and unincorporated McHenry County to the north. The primary concern from operations are potential nuisances generated from production. The City of McHenry has adopted performance standards that provide a basis for determining the compatibility of land uses that may produce measurable adverse environmental effects on their surroundings. The City’s ordinance does not allow any use to generate odorous particulates that exceed the odor concentration threshold (amount of particulate measured in parts per billion to generate a detectable smell) at an adjacent property owner’s property line. Failure to meet these performance standards will result in fines until corrective action is taken to mitigate the nuisance. Safeguards are in place to address potentially odorous emissions generated from businesses; however, staff have included additional conditions of approval to provide protection to the City for any costs associated with testing. FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Future Land Use Map recommends Employment Center character area which is defined as an “…area that has concentrated industrial and commercial development. These are important areas for local employment and should be accessible to workers who walk, bike, drive, or take transit” (p. 74). Overall, the commercial development appears to be in compliance with the Future Land Use Map’s recommendation. VISION 2050 PLAN - BIG IDEAS & GOALS Overall, staff believes the proposed development is consistent with the City’s Vision 2050 Plan. Staff comments italicized. • GOAL 2 - Economic Resilience - "Plan development initiatives and investments that strengthen community’s economic capacity and capability to withstand uncertainties. Support unique local businesses and context-sensitive big box retail in appropriate locations. Promote activities that will increase entrepreneurship and tax revenues in the city."(p. 73) Staff believes approval of the request would be considered supportive of unique local business by allowing the infusion facility to help self-sustain its own operations by turning raw cannabis into butter. Staff have included a condition of approval related to odor control that would be context-sensitive of its proximity to residential. • ACTION 2.3.3 - Require all areas shown as Employment Center character areas in the Future Land Use Map to develop as a mix of manufacturing, warehouses, heavy commercial and office and limit residential uses by including specific regulations including design standards in the zoning ordinance or the updated unified development code. Staff believes approval of the request would be consistent allowing a mix of heavy commercial/manufacturing type use within the Employment Center Character Area. STAFF SUMMARY ANALYSIS. • The petitioner has indicated they do not intend to grow cannabis on site but zoning approval for a Cannabis Craft Grow Facility is necessary for the infusion operations to handle raw cannabis flower that will be delivered on site. 97 • All operations would be incorporated into the existing building. Staff have included as a condition of approval that any expansion of the building footprint would require a new Conditional Use Permit. • Staff have included as a condition of approval that no odor shall be detected at the adjoining property line and that the Property Owner shall be responsible for any costs incurred for investigating odor complaints. The petitioner has indicated they are comfortable with said condition. If the Planning & Zoning Commission agrees with the petitioner’s request, then the following motion is recommended: MOTION: I motion/move to recommend approval of the Petitioner’s request for a Use Variation to allow a Cannabis Craft Grow Facility in conjunction with the existing Cannabis Infusion Operation, subject to the following conditions: 1. No noxious odor resulting from cannabis business operations shall be detectable at any adjoining property line. 2. The Property Owner shall submit an Odor Mitigation Plan that shall be reviewed and approved at the discretion of the Zoning Administrator prior to the issuance of a certificate of occupancy for the Cannabis Craft Grow Facility. 3. The Property Owner shall be responsible for the reimbursement of any costs incurred by the City for investigation of any odor complaints. Odor complaints may be investigated by a Certified Industrial Hygienist or other accredited odor sampling professional as determined by the Zoning Administrator. 4. Any expansion of the principal building shall require a new Conditional Use Permit. AND by making said motion, you agree that the approval criteria for Use Variances have been met as outlined in the staff report. APPROVAL CRITERIA FOR USE VARIANCES (§11-19-6) Comments of staff italicized below. A. Practical Difficulties or Particular Hardship: For reasons fully set forth in the written findings, the strict application of the provisions of this title relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. Staff believes a hardship maybe present. The petitioner has indicated that it is a struggle to obtain cannabis leaf for their infusion operations. An argument could be made that without the approval that there is a practical difficulty in operating their Cannabis Infusion Facility. B. Reasonable Return: The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in this title for the pertinent zoning district. N/A C. Unique Circumstance: Special circumstances, fully described in the written findings, exist that are peculiar to the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. Staff does believe the request is under special circumstances uniquely for this property because the property is approved for a Cannabis Infusion Facility and a Craft Grow would support the existing approved operations. D. Not Alter Local Character: The granting of the use variance will not alter the essential character of the locality, nor substantially impair environmental quality, property values or public safety or welfare in the vicinity. 98 Staff does not believe approval of the request will generate any adverse impacts on the surrounding area. Staff have included conditions of approval related to odor that will require corrective action if found to be in violation. E. Consistent With Title And Comprehensive Plan: The granting of a use variance will be in harmony with the general purpose and intent of this title and of the Comprehensive Plan of the City. Staff believes the overall request is consistent with the Title and Comprehensive Plan of supporting manufacturing/heavy commercial operations within the Employment Center Character area. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 99 Public Hearing Application Packet Page 2 of 8 ___ ___ File Number PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Green Street  McHenry, IL 60050  Tel: (815) 363-2170  Fax: (815) 363-2173 1.Name of Applicant Future Of The Leaf Infusers Tel 773.710.1500 Fax Address 3900 Mercy Drive McHenry IL Email Patricia@FutureLeafLLC.com 2.Name of Property Owner (If other than Applicant) Build It Enterprises LLC Tel 8012014033 Address 5810 West 3400 South, WELLVILLE, Utah Fax Email Patricia@FutureLeafLLC.com 3.Name of Engineer Tel (If represented) Address Fax Email 4.Name of Attorney Tel (If represented) Address Fax Email 5.Common Address or Location of Property 3900 Mercy Drive McHenry, IL 6.PIN#(s)14-02-352-015 and 14-02-352-016 7.Requested Action(s) (check all that apply) Zoning Map Amendment (Rezoning) Zoning Variance – Minor (Residential) Conditional Use Permit Zoning Text Amendment Zoning Variance (Non-residential) Use Variance Planned Unit Development Subdivision/Plat Development FORM A 100 Public Hearing Application Packet Page 3 of 8 NARRATIVE Provide a brief description of the Requested Action(s). For example, the operation that requires a Conditional Use Permit, the specific Zoning Variance needed, or the new zoning classification that is requested. The narrative description may also be included as a separate attachment. We are requesting a Use Variance to allow the housing of our Cannabis Craft Grow in conjunction with our existing Cannabis Infusion Facility in the property located at 3900 Mercy Dr. McHenry, IL 60050 101 Public Hearing Application Packet Page 4 of 8 8.Current Use of Property Cannabis Infusers' Kitchen 9.Current Zoning Classification of Property, Including Variances or Conditional Uses (Interactive Zoning Map) O-2 10.Current Zoning Classification and Land Use of Adjoining Properties (Interactive Zoning Map) North: South: East: West: O-2 O-2 O-2 O-2 11.Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. ✔ 1.Application Fee (amount) $ 950 2.Narrative Description of Request 3.FORM A – Public Hearing Application 4.FORM B – Zoning Map Amendment (Rezoning) Application 5.FORM C – Conditional Use Application 6.FORM D – Zoning Variance Application 7.FORM E – Use Variance Application 8.FORM F – Planned Unit Development Application 9.FORM G – Subdivision/Plat Development Application 10.Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit 11.Plat of Survey with Legal Description 12.List of Owners of all Adjoining Properties 13.Public Hearing Notice 14.Sign (Provided by the City) 15.Site Plan 16.Landscape Plan 17.Architectural Rendering of Building Elevations 18.Performance Standards Certification 19.Traffic Analysis 20.School Impact Analysis 102 Public Hearing Application Packet Page 5 of 8 12.Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation’s officers, directors, and registered agents, or the partnership’s general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 13.Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by City Council. Signature of Applicant(s) Print Name and Designation of Applicant(s) Patricia Van Pelt-Scott AgentFuture of the Leaf LLC 103 Public Hearing Application Packet Page 6 of 8 AFFIDAVIT OF COMPLIANCE WITH PUBLIC NOTICE REQUIREMENTS (TO BE COMPLETED AFTER ALL PUBLIC HEARING REQUIREMENTS ARE FULFILLED) The undersigned, being first duly sworn, on oath deposes and states that the attached list of adjoining property owners have been properly notified via First Class Mail or Certified Mail, and all other public notice requirements provided in the City of McHenry Zoning Ordinance have been met in connection with the current application before the City of McHenry. Filed by: For approval of: See attached notice. (Applicant’s Signature) (Applicant’s Name and Address) Subscribed and sworn to before me this day of , 2024. Notary Public REQUIRED ATTACHMENT: List of Adjoining Property Owners & Legal Notice Publication 104 Public Hearing Application Packet Page 7 of 8 File Number USE VARIANCE Planning and Zoning Commission City of McHenry 333 South Green Street  McHenry, IL 60050  Tel: (815) 363-2170  Fax: (815) 363-2173 §11-19-6 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a use variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1.Practical Difficulties or Particular Hardship The strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. Our business relies heavily on securing cannabis distillate, terpenes, and other essential supplies at reasonable costs. Over the past two years, the rising prices of these critical ingredients have made it increasingly challenging to remain competitive, u nderscoring the need to diversify our offerings. It has become evident that operating our infusion kitchen cost-effectively is not feasible without access to craft grow flower. Without the approval of the zoning Use Variance, the applicant may be compelled to abandon the property, forfeiting the substantial financial investments and efforts dedicated to it thus far. We respectfully urge that this application be given thorough consideration and expedited approval to prevent undue hardship and ensure adherence to state regulations. 2.Reasonable Return The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the Zoning Ordinance for the pertinent zoning district. According to city and state law, we cannot use flower in our infusers’ kitchen in the property at 3900 Mercy Drive unless the city grants a Use Variance. Therefore, it would be impossible to operate our infusers’ kitchen as a profitable business without zoning use approval, resulting in a great loss of revenue . 3.Unique Circumstance Special circumstances exist that are peculiar to the property for which the use variance is sought which do not apply generally to other properties in the same zoning district. The Use Variance is essential for this property to comply with city and state regulations, which require proper zoning for cannabis craft grow and cannabis infusion facilities. Combining these operations offers significant economies of scale, as purchasing flower wholesale is considerably more cost -effective than buying cannabis distillate. Securing the Use Variance will enhance our capacity to expand product offerings, create more local job opportunities, and streamline production, ultimately delivering pro ducts at more competitive prices. FORM E 105 Public Hearing Application Packet Page 8 of 8 4.Not Alter Local Character The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. Granting the Use Variance will not disrupt the essential character of the locality or compromise environmental quality, property values, public safety, or welfare in the vicinity. State and local laws mandate strict compliance with regulations, including measures to maintain air quality, proper disposal of unused products, and regular weekly inspections to ensure adherence to these standards. Thus, there will be no impact to the surrounding area as a result of the granting of this Use Variance. 5.Consistent with Comprehensive Plan The granting of the use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. This request for the Use Variance aligns with the Comprehensive Plan of the City and is in congruence with general objectives and aims of the Zoning Ordinance. 106 107 Cc.opare yc.urdcscript ionand s ite llllrkings .-i lh thi• plat and repo rt any di sc repallcirs 1oumay find tuthr sunryor i-edi11 tely. bfer lo title l loc11l ordmimces for possi ble unrl'Cordcdease9'l'nts l /orbui lding r,:,s tricl ions All dis tances bre given in f eel l de<:ill4 1 p.11rts thereof. lkar,ngs areauuaed SOJ.E : 1·= 30" JOO No. 20-154-R (ll(J)fJ(lllllY Al Pino l Al 1.D, M--02 -352-016 ,1ut ®f %,urury ~OT s:~~~~~lil'~!7~':'.11~~~~\ ~G 0: ~~~~:~o;R~~:·~:[ :,~~~~~f~O~H~H;l;~~iF~ ~~:FJJ OCTOll£R I, 2003 AS OOCUll~:\i IMIAf..R 2003lf0 136226, IS IICI IE'11Y ru.;~lY ' ,u.100 1s. ALSO : . TIIAT PART OF LOT 2 IS f'll(fl:SS IOSAI. 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SCALE : 1 INCH EQUALS 30.00 FEE T I Grorge H.llilrrcll Jr . . nu Ill inois Professional [.,,n d Surveyor. doher!'by ce rt ify th.,\ I hl!,·e sun-eyrJ the abo,·o described JJroperly. And that lhi s Pl 111 ofSun-eycoTTl'CIIJ r .-pruents the feC l$found 11t the 1i11e of lhe surv<'y. Ficld •ork-as coo:;,leledon (09 -14 -2020 ). Th is professiona l s erv ice conforlll$ to the current Il linois •ini..., ~\Mdanls for II boundary suney. Des ign Fi111 No. 18-1-3028 8404Russoll SI. C..U--,, lllinos l'h :847-462-8464 F.a\l :&rn,1tlandaun-eyla11.ne\ 108 Tax CodeTownship Property Class Taxing Body Rate Tax This Year Change from Prior Year 0.597566MCHENRY COUNTY $537.53$283.41 PENSION 0.067372MCHENRY COUNTY $60.61$30.98 0.001517NUNDA TWP CEMETERY $1.36$0.73 0.203024MCHENRY CO CONSV $182.62$96.27 0.281960COLLEGE DISTRICT 528 MCC $253.62$129.29 PENSION 0.000098COLLEGE DISTRICT 528 MCC $0.09$0.05 4.177094SCHOOL DIST 15 $3,757.34$2,029.62 PENSION 0.159026SCHOOL DIST 15 $143.04$77.42 2.091914SCHOOL DIST 156 $1,881.70$1,007.14 PENSION 0.062526SCHOOL DIST 156 $56.24$30.31 0.494762MCHENRY FIRE DIST $445.04$241.08 0.268775MCHENRY LIBRARY $241.77$130.41 0.069686NUNDA TOWNSHIP $62.68$33.27 0.201363NUNDA TWP RD & BR $181.13$93.12 PENSION 0.012500NUNDA TWP RD & BR $11.24$6.16 0.333504MCHENRY CITY $299.99$152.05 PENSION 0.182096MCHENRY CITY $163.80$85.89 9.204783Totals $8,279.80$4,427.20 PARCEL NUMBER / PIN: $4,139.90 1402352016000000000014 1402352016000000000026 2023 PROPERTY TAX BILL AMOUNT PAID 62962 AMOUNT PAID 2023 PROPERTY TAX BILL BALANCE DUE BALANCE DUE MCHENRY COUNTY COLLECTOR PO BOX 8730 CAROL STREAM, IL 60197-8730 MCHENRY COUNTY COLLECTOR PO BOX 8730 CAROL STREAM, IL 60197-8730 62962 2023 PROPERTY TAX BILL Donna M Kurtz - McHenry County Treasurer MCHENRY COUNTY COLLECTOR Mail to: 2100 N Seminary Ave Woodstock, IL 60098 Phone: 815-334-4260 treasurer.mchenrycountyil.gov Bd of Rev Eq Assessed Value 89,951 - Home Improv./Vet Exemptions 0 x State Multiplier 1.0000 = State Equalized Value 89,951 + Farmland and Bldgs. Value 0 Total Assessed Value 89,951 - General Homestead Exemption 0 - Senior Homestead Exemption 0 - Senior Freeze 0 - Returning Veteran Exemption 0 - Disabled Person Exemption 0 - Disabled Vet Homestead Ex 0 Net Taxable Amount 89,951 x Tax Rate 9.204783 = Property Tax $8,279.80 + SSA / Drainage $0.00 Paid on 06/07/2024 $0.00 $4,139.90 $4,139.90 $4,139.90 $0.00 $4,202.00 Property's Fair Market Value 269,880 TAX BILL INFORMATION WHO IS TAXING ME?HOW ARE MY TAXES DETERMINED? 1st Installment 2nd Installment Total Amount Due $8,279.80 Property location: Assessed to: Legal Description: $4,274.10 $4,336.20 $4,202.00 $4,264.10 $4,326.20 $4,388.29 $4,450.39 $4,512.49 $4,139.90 $4,139.90 Donna M Kurtz - McHenry County Treasurer INCLUDE THIS COUPON WITH YOUR PAYMENT **DUPLICATE** Make Checks Payable to: Or pay on-line at: MCHENRY COUNTY COLLECTOR treasurer.mchenrycountyil.gov WELLSVILLE UT 84339- BUILD IT ENT LLC 5810 W 3400 S CHECK HERE IF CHANGING ADDRESS ON THE BACK INCLUDE THIS COUPON WITH YOUR PAYMENT **DUPLICATE** Make Checks Payable to: Or pay on-line at: MCHENRY COUNTY COLLECTOR treasurer.mchenrycountyil.gov *$RE14023520162$* *$RE14023520161$* WELLSVILLE UT 84339- BUILD IT ENT LLC 5810 W 3400 S 2nd 2023 1st 2023 07/11 - 08/10 DOC 2023R0005998 LT 3 PROFESSIONAL PLAZA SUB 3900 MERCY DR MCHENRY, IL 60050 BUILD IT ENT LLC BUILD IT ENT LLC 5810 W 3400 S WELLSVILLE UT 84339- NU 14013 0070 Acres Back Taxes NO 1 WHAT IS MY PAYMENT STATUS? FIRST PAYMENT Paid on 09/09/2024 2 SECOND PAYMENT 14-02-352-016 PARCEL NUMBER / PIN: Donna M Kurtz - McHenry County Treasurer PARCEL NUMBER / PIN:14-02-352-016 14-02-352-016 11/11 - 11/12 10/11 - 11/10 09/11 - 10/10 08/11 - 09/10 AMOUNT DUE BETWEEN 06/11 - 07/10 11/11 - 11/12 10/11 - 11/10 AMOUNT DUE BETWEEN 09/11 - 10/10 PAY THIS AMOUNT ON OR BEFORE 06/10/2024 PAY THIS AMOUNT ON OR BEFORE 09/10/2024 109 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 3, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Conditional Use Permit for McHenry High School – Upper Campus to allow a parking lot expansion for the property at 4716 W. Crystal Lake Road. ATT: 1. Unapproved Planning and Zoning Commission Minutes dated January 15, 2025 2. Ordinance granting a Conditional Use Permit for McHenry High School – Upper Campus to allow a parking lot expansion for the property at 4716 W. Crystal Lake Road. 3. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet AGENDA ITEM SUMMARY: The petitioner, School District 156, is requesting approval of a Conditional Use Permit to allow an expansion of the employee parking lot located adjacent to the administration building located on the northeast corner of the property at McHenry High School - Upper Campus. Although a minor request, any expansion to the existing footprint of the property requires a new Conditional Use Permit. The project would add 18 additional employee parking spaces. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A public hearing for the request was held on January 15, 2025, by the Planning & Zoning Commission. There were several members of the public that spoke but primarily asked informational questions or spoke on items loosely related to the petitioner’s request. The Commission was supportive of the petitioner’s request and recommended approval. 110 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org If the City Council concurs, it is recommended the attached ordinance granting a Conditional Use Permit for McHenry High School – Upper Campus to allow a parking lot expansion for the property at 4716 W. Crystal Lake Road be approved (City Council vote-simple majority). 111 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Meeting Minutes January 15, 2025 File No. Z-2025-01 Petitioner: McHenry High School District 156 Request for a Conditional Use Permit for McHenry High School – Upper Campus to accommodate the expansion of the parking lot for the property at 4716 W. Crystal Lake Road Chairwoman Rockweiler, Commissioner Bremer, and Commissioner Beattie recused themselves from the discussion and left the room at 5:33 p.m. Commissioner Lehman opened the file at 5:33 p.m. Planner Sheriff stated that all public notice requirements have been met. District 156 Superintendent Ryan McTague and Tom Rychlik, the school’s engineer from GeWalt Hamilton Associates, were sworn in. Mr. McTague expressed his appreciation for the amazing partnership that the school has with the City leaders. He understands the City’s vision to grow and be a destination, and he wants the school district to be a destination as well. They are lucky to have the finest athletic facilities across the board in the Fox Valley Conference. He also recognized McHenry as having the finest academic facilities and programs in the area and the state. This would not be possible without the partnership, vision, and collaboration with the City of McHenry. Two years ago, a new baseball field was constructed. They also constructed a new softball field this past year. During construction, equipment was moved behind the district office. They now have the opportunity to use the disturbed area behind the district office as an expanded parking lot. With parking being tight on the north side of the campus where teachers and visitors come, that area is full. This is a chance to expand the parking lot where the land is disturbed instead of spending money to fix the land now and expand in the future. This would gain 18 parking spaces, and the shape is defined by the 25-foot setback from the property line. Planner Sheriff explained hat any expansion on the property would require a conditional use permit. The site plan meets most parking and landscape requirements. Some small shrubbery would need to be added to the project, and the school district intends to comply with the ordinance. Staff does not anticipate any adverse impacts to the surrounding property owners. Commissioner Locke asked if any neighboring people have called to object, and Planner Sheriff said there were some general inquiries made, but no complaints. They were basic questions asked about the project. Commissioner Riley asked how many spaces were currently open 112 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org during the school day. Mr. McTague stated that the north parking lot is full. The student lot is about 70-75% full. The public hearing portion of the meeting was opened at 5:42 p.m. Jerry Gudauskas was sworn in. He gave his history of the school districts and his past employment when he moved to McHenry. He believes kids should be walking more, which would help with their emotional and other problems. He doesn’t think people should drive cars, and if kids walked to school, they would be fresher when they got to school. JR Fitzgerald was sworn in. He does not believe there should be additional parking added to the school. If there is only 75% of parking spaces used, the additional 18 parking spaces won’t help. The school stating that they are saving money is a weak argument if they have to repave the parking lot at a later time. Dan Mescolotto was sworn in. He just moved to the neighborhood and loves it there. He questioned what would happen if the trees or shrubs were to die. Mr. McTague stated that the school would maintain those and would replace them. Mr. Mescolotto stated that other trees were cut down near the berm and weren’t replaced, so if they are going to move forward, he wants to make sure the school takes care of the landscaping. Mr. McTague stated that they do want to be good neighbors. The public hearing portion of the meeting was closed at 5:51 p.m. Commissioner Locke stated that this is a good chance to take advantage of this opportunity and expand while the time is right. All other commissioners agreed and had no issues as long as the landscaping requests were honored. A motion was made by Commissioner Locke and seconded by Commissioner Gleason to recommend approval of the Petitioner’s request for a Conditional Use Permit to allow a parking lot expansion, subject to the following conditions: 1. The Property Owner shall submit a landscape plan in conformance with the City of McHenry Landscaping and Screening Ordinance to be approved at the discretion of the Zoning Administrator. 113 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 2. All development on site shall be in accordance with the submitted plans. AND by making said motion, they agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. Roll Call Vote: 4-ayes: Locke, Lehman, Riley, Gleason: 3-absent: Bremer, Rockweiler, Beattie. Clerk’s note: Because these three recused themselves and left the room, they are not abstaining. They are deemed absent during the vote. Motion Carried. File Z-2025-01 was closed at 5:54 p.m. Commissioners Bremer, Rockweiler, and Beattie rejoined the meeting at 5:44 p.m. 114 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO 25- ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR MCHENRY HIGH SCHOOL – UPPER CAMPUS TO ALLOW A PARKING LOT EXPANSION FOR THE PROPERTY AT 4716 W CRYSTAL LAKE ROAD. WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by McHenry High School District 156, (“Property Owner”), requesting approval of a conditional use permit for McHenry High School – Upper Campus to allow a parking lot expansion at the property commonly known as 4716 W. Crystal Lake Road, legally described in “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on January 15, 2025 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission recommended to the City Council the granting of the requested Conditional Use Permit (4-aye; 0-nay; 0-abstain; 3-absent); and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted approval of a Conditional Use Permit for McHenry High School – Upper Campus to allow a parking lot expansion for the property at 4716 W. Crystal Lake Road, subject to the following conditions: 1. The Property Owner shall submit a landscape plan in conformance with the City of McHenry Landscaping and Screening Ordinance to be approved at the discretion of the Zoning Administrator. 115 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 2. All development on site shall be in accordance with the plans attached hereto in “EXHIBIT B”. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the approval criteria for Conditional Use Permits listed in §11-15-5 of the City of McHenry Zoning Ordinance have been met. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 3rd day of February, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 116 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description PARCEL 1: THAT PART OF THE WEST HALF OF SECTION 34, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE 3RD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS, TO WIT: COMMENCING AT THE POINT OF INTERSECTION WITH THE WEST EAST AND WEST QUARTER LINE OF SAID SECTION 34 AND THE CENTER LINE OF CRYSTAL. LAKE ROAD; THENCE NORTH 33 DEGREES 37 MINUTES EAST ALONG THE CENTER LINE OF SAID ROAD, 639. 95 FEET MORE OR LESS TO A POINT SOUTH 33 DEGREES, 37 MINUTES WEST, 195.89 FEET DISTANT FROM A POINT OF CURVATURE, SAID CURVE HAVING A RADIUS OF 2,864.93 FEET; THENCE NORTH 37 DEGREES 53 MINUTES 07 SECONDS WEST, 691.39 FEET TO A POINT ON A CURVED LINE CONVEX SOUTHEASTERLY, HAVING A RADIUS OF 380 FEET; THENCE SOUTHWESTERLY ALONG THE AFOREMENTIONED CURVE FOR AN ARC DISTANCE OF 25.0 FEET; THENCE SOUTH 35 DEGREES, 56 MINUTES, 37 SECONDS EAST, RADIAL TO THE LAST DESCRIBED CURVE, 120.0 FEET TO A POINT ON A CURVED LINE CONVEX SOUTHERLY HAVING A RADIUS OF 500.0 FEET; THENCE WESTERLY ALONG THE AFOREMENTIONED CURVE FOR AN ARC DISTANCE OF 552.63 FEET TO A POINT OF TANGENCY; THENCE NORTH 62 DEGREES, 37 MINUTES EAST, TANGENT WITH THE LAST DESCRIBED CURVE, FOR A DISTANCE OF 395.0 FEET TO A POINT OF CURVATURE; THENCE WESTERLY ALONG A CURVED LINE CONVEX NORTHERLY, HAVING A RADIUS OF 141.0 FEET FOR AN ARC DISTANCE OF 60.01 FEET TO A POINT; THENCE NORTH 2 DEGREES 59 MINUTES 52 SECONDS EAST, RADIAL TO THE LAST DESCRIBED CURVE, 120.0 FEET TO A POINT ON A CURVED LINE CONVEX NORTHERLY, HAVING A RADIUS OF 261.0 FEET; THENCE WESTERLY ALONG THE LAST DESCRIBED CURVE FOR AN ARC DISTANCE OF 80.0 FEET; THENCE SOUTH 14 DEGREES, 33 MINUTES 51 SECONDS EAST, RADIAL TO THE LAST DESCRIBED CURVE FOR A DISTANCE OF 120.0 FEET TO A POINT ON A CURVED LINE CONVEX NORTHERLY, HAVING A RADIUS OF 141.0 FEET; THENCE WESTERLY ALONG THE AFOREMENTIONED CURVE FOR AN ARC DISTANCE OF 72.93 FEET TO A POINT OF TANGENCY; THENCE SOUTH 45 DEGREES, 48 MINUTES WEST, 512.3 FEET; THENCE SOUTH 30 DEGREES 18 MINUTES 36 SECONDS EAST, 262.47 FEET; HENCE SOUTH 59 DEGREES, 25 MINUTES 11 SECONDS EAST, 210.4 FEET, TO A POINT ON A CURVED LINE CONVEX EASTERLY, HAVING A RADIUS OF 479.02 FEET; THENCE SOUTHERLY ALONG THE AFOREMENTIONED CURVE FOR AN ARC DISTANCE OF 293.53 FEET, TO AN POINT OF TANGENCY; THENCE SOUTH 20 DEGREES 24 MINUTES WEST, TANGENT WITH THE LAST DESCRIBED CURVE 213.0 FEET TO A POINT OF CURVATURE; THENCE SOUTHERLY ALONG A CURVED LINE CONVEX WESTERLY, HAVING A RADIUS OF 478.0 FEET FOR AN ARC DISTANCE OF 272.09 FEET; THENCE NORTH 77 DEGREES 47 MINUTES 10 SECONDS EAST, 175.0 FEET; THENCE SOUTH 74 DEGREES, 59 MINUTES 25 SECONDS EAST, 525.82 FEET; THENCE SOUTH 18 DEGREES 28 MINUTES EAST, 30.0 FEET; THENCE NORTH 71 DEGREES 32 MINUTES EAST, 64.75 FEET, TO A POINT OF CURVATURE; THENCE NORTHEASTERLY ALONG A CURVED LINE CONVEX SOUTHEASTERLY, HAVING A RADIUS OF 210.0 FEET, FOR AN ARC DISTANCE OF 138. 97 FEET TO A POINT OF TANGENCY; THENCE SOUTH 56 DEGREES 23 MINUTES EAST, 86.0 FEET TO THE CENTER LINE OF CRYSTAL LAKE ROAD; THENCE NORTH 33 DEGREES 37 MINUTES EAST, 521.24 FEET MORE OR LESS TO THE PLACE OF BEGINNING IN MCHENRY COUNTY, ILLINOIS. PERMANENT TAX NUMBER 09-34-177-008, COMMONLY KNOWN AS 4724 CRYSTAL LAKE RD. 117 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org PARCEL 2: LOT "A" IN BOONE VALLEY PLAT NO. 7, BEING A SUBDIVISION OF PART OF THE WEST HALF OF SECTION 24, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 23, 1973, AS DOCUMENT NO. 601785, IN MCHENRY COUNTY, ILLINOIS. PERMANENT TAX NUMBER 09-34-302-009, COMMONLY KNOWN AS 4716 CRYSTAL LAKE RD. 118 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT B • Geometric Plan by Gewalt Hamilton Associates, inc., dated 12-24-24 119 TEL 847.478.9700 FAX 847.478.9701    x x x x x  x x  Prope r t y L i n e 25' S e t b a c k 1 8 f t 2 4 f t 1 8 f t 1 4 f t DRAFT GEOMETRY 12-24-24 120 121 122 123 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The applicant, School District 156, is requesting approval of a Conditional Use Permit to allow an expansion of the employee parking lot located adjacent to the administration building on the northeast corner of the property at Upper Campus. Although a minor request, any alteration to the existing footprint of the property requires a new Conditional Use Permit. The project would add 18 additional employee parking spaces. Applicable Zoning/Agreement Approvals: • 1995 – ORD-95-709 – Conditional Use/Variance - Admin Building. School District 156 was granted approval of a Conditional Use Permit and a Variance to allow a second principal structure (administration building) subject to the condition that the building be used for school administrative purposes, special attention given to trash/refuse disposal, landscape requirements, installation of sidewalk between the two buildings, and that no rooftop mechanical units be permitted. • 2009 – ORD-09-1451 – Conditional Use – Amendment to allow accessory solar building. Granted approval of 120 square foot accessory solar building. • 2011 – ORD-11-1551 – Conditional Use – Amendment Church Services. School District 156 was granted approval of an amendment to allow The Chapel to hold services on Sundays, subject to the following conditions: 1. Conditional Use Permit expansion is contingent on entering into a lease extension with McHenry High School District 156; 2. Conditional Use Permit shall expire if religious use ceases operation for three consecutive months; 3. Services shall be limited to one-time/week on Sundays and any religious holidays approved by D156; and 4. No other ancillary uses shall be allowed without prior amendment to the conditional use permit. Ancillary uses shall be defined as: organized daily services, bible studies, choir practice, other uses associated with daily operations of a religious institution, operation of a day care facility or a school of any king, other than Sunday School. 124 • 2016 – Memorandum of Understanding Pertaining to the School Bus Lane at McHenry West Campus. Memorandum voted on by Council agreeing to the following conditions for bus lane access on Oakwood Drive: 1. District 156 agrees to utilize the driveway, generally located at the northwest corner of the SUBJECT PROPERT, which extends from the SUBJECT PROPERTY onto Oakwood Drive, and depicted primarily for the ingress and egress of school buses. 2. Signs stating “DO NOT ENTER” shall perpetually be posted at the SCHOOL BUS DRIVEWAY facing towards Oakwood Drive and the gate which crosses the driveway shall be opened at 6:30 a.m. and closed at 4:00 p.m. daily when school is in session to facilitate the movement of school bus traffic. 3. Agreement to abide by terms. • 2016 – ORD-16-1769 - Variance. Variance approved to allow eight accessory structures: two softball dugouts; two mobile classroom trailers; maintenance garage, a storage shed powered by solar; two press boxes/storage structures. A variance to allow a maximum height for accessory structures by approximately 4’3’’ for the two press boxes/storage structures. Variance to allow maximum permissible height of the two press boxes/storage structures, adjacent to the softball field at the north end of the site and adjacent to a soccer field, shall not exceed 22’ in height. Variance from maximum cumulative square footage for all accessory structures/buildings of 1,000 square feet. • 2019 – ORD-19-1966 – Conditional Use/Variance – 64,000 SF addition. D156 received approval of a new Conditional Use Permit for the science wing expansion/addition, variance to maximum building height, variance to parking lot landscape islands, variance to allow additional accessory structure (salt dome) subject to the following conditions: 1. Project developed in accordance with the approved site plan and landscape plan. 2. Alternative points of access and circulation patterns should be discussed between the school district and the City, particularly the police department, to ensure the safe and efficient movement of traffic to and from the site especially during peak hours. 3. Current parent drop-off/pick-up lane should be reevaluated to ensure adequate stacking. 4. Modified signal timings on area signals should be considered to reduce congestion. 5. A pedestrian connection from the sidewalk along the west side of crystal lake Road into the high school is required. 6. Vehicular and bus access onto West Oakwood Drive should be considered, northbound only for vehicles to access the traffic light at Royal Drive. 7. The administrative parking lot on the north side of the school should be separated more from the adjacent driveway. CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Conditional Use Permits, listed in §11-15-5 of the City of McHenry Zoning Ordinance STAFF ANALYSIS CURRENT LAND USE & ZONING The Subject Property is zoned RS-3, Medium High-Density Single Family Residential District, and is approved for a Conditional Use Permit for an Assembly Use for the operation of the existing High School. The primary concern is how the parking lot will impact the adjoining residential property. Per the City’s Zoning Ordinance, the School District will be required provide a 3-foot tall, canopy-canopy, evergreen screening, or appropriate substitute, along with 1, 7-foot-tall shade tree every 30 lineal feet of parking lot perimeter. The proposed parking lot is also incompliance with the minimum required 25-foot setback. The school district has indicated their intent to design the landscaping to be incompliance with the 125 City’s Landscape Ordinance and staff have included this as a condition of approval. Given the conformance of the project with the City’s Zoning Ordinance, staff does not anticipate any adverse impacts on the adjoining property owners. FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Comprehensive Plan – Future Land Use Map’s character area is defined as Conservation Residential Development which requires residential land uses, that may be a mix of housing types, be arranged around large open spaces that serve as amenities for residents. Schools are an amenity for residents and serve a variety of public and private entities and allow for large amounts of public open space. Therefore, staff believes the schools request is in compliance with the intent of the Future Land Use Map’s recommendation. VISION 2050 COMPREHENSIVE PLAN BIG IDEAS & GOALS Overall, staff believes the proposed development is consistent with the City’s Vision 2050 Comprehensive Plan. Staff comments italicized. DESIRED OUTCOMES - Family-oriented "McHenry will balances its growth with a commitment to vibrant public amenities. In the year 2050, families in McHenry will enjoy a wide variety of attainable housing choices, high quality public schools, affordable entertainment downtown, indoor sports such as track and swimming pool, and mixed-use developments with public plazas to neighborhood parks." (p. 73) Staff believes approval of the requested parking lot expansion could be viewed as supporting high quality public schools by relieving parking lot congestion for the school district’s employees. Action 1.3.2: Locate new developments in proximity to existing infrastructure, services, and amenities such as utilities, street network, parks, emergency services, schools and libraries. Staff believes approval of the requested expansion of the parking lot could be viewed as supportive of an existing public amenity (the school) to provide a more comfortable parking environment for its employees. SITE PLAN ANALYSIS • Parking. There is no proposed expansion of the existing principal building(s), the school district only desires to add additional parking spaces to provide additional relief from parking lot congestion for its employees and visitors. STAFF SUMMARY ANALYSIS. • Although there are no specific recommendations from the Comprehensive Plan that are applicable to the proposed expansion, staff believes approval of the request would be supporting a high-quality public school by relieving parking lot congestion for District 156 employees. • The school district has indicated in their application their intent to comply with all ordinance requirements for the proposed parking lot expansion. Staff does not believe the request would generate any adverse impacts on the surrounding property owners. 126 If the Planning & Zoning Commission agrees with the petitioner’s request, then the following motion is recommended: MOTION: I motion/move to recommend approval of the Petitioner’s request for a Conditional Use Permit to allow a parking lot expansion, subject to the following conditions: 1. The Property Owner shall submit a landscape plan in conformance with the City of McHenry Landscaping and Screening Ordinance to be approved at the discretion of the Zoning Administrator. 2. All development on site shall be in accordance with the submitted plans. AND by making said motion, you agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. APPROVAL CRITERIA FOR CONDITIONAL USES (§11-15-5). Staff comments italicized below. A. Traffic: Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. School district is not proposing any expansion of the existing use and is only proposing a change to the site plan to accommodate additional parking to relieve congestion. B. Environmental Nuisance: Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. Staff does not believe the proposed request would generate any environmental nuisances. C. Neighborhood Character: The proposed use will fit harmoniously with the existing natural or manmade character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. The surrounding area consists primarily of residential land use. Given the proposed expansion will comply with the City’s setback and landscape regulations, staff believes the proposed expansion will fit harmoniously with the existing character of the area. D. Public Services and Facilities: The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. The site is currently serviced by city water and sanitary sewer. E. Public Safety and Health: The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. Staff believes the proposed use would not endanger local public health and safety within the vicinity of the subject property. F. Other Factors: The proposed use is in harmony with all other elements of compatibility pertinent to the conditional use and its particular location. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 127 128 129 130 131 132 133 134 135 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 3, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Conditional Use Permit for Chauncey H. Duker School to allow an expansion of the parking lot and add a new access drive off Grove Avenue for the property at 3711 Kane Avenue. ATT: 1. Unapproved Planning and Zoning Commission Minutes dated January 15, 2025 2. Ordinance granting a Conditional Use Permit for Chauncey H. Duker School to allow an expansion of the parking lot and add a new access drive off Grove Avenue for the property at 3711 Kane Avenue. 3. Chief of Police – Memorandum for D15/156 Parking Lot Expansions dated January 6, 2025 4. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet AGENDA ITEM SUMMARY: The petitioner, School District 15, is requesting approval of a Conditional Use Permit to allow an expansion of the southwest parking lot that would add 31 parking spaces in addition to a new vehicular access on Grove Avenue. The proposed improvements would relocate employee parking from Kane Avenue to the new expanded parking lot to help relieve congestion on Kane Avenue. It would also modify parent drop off/pick up for Duker by allowing an additional access for parents to help increase traffic flow. The plan was reviewed and supported by the McHenry Police Department to alleviate traffic conflicts on Kane Avenue. School District 15 is also requesting a waiver of the $950.00 public hearing application fee which is included in the motion. The Anne Street Lift Station is located on the southwest corner of the School District’s property. The City entered into a utility easement agreement with the School District in 1998 to maintain 136 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org the Lift Station. The easement connects with the unimproved right-of-way on Grove Avenue that extends approximately 132 feet east of the nearest single-family residence. The proposed parking lot expansion encroaches into the unimproved right-of-way. The existing southernmost baseball field that was constructed in the 1980s also encroaches into the unimproved right-of- way but is being demolished as part of the project. Subject to the approval of the City Council, staff would work with the School District to vacate the unimproved section of Grove Avenue and amend the existing utility easement agreement for the Anne Street Lift Station. These items have been included as conditions of approval in the attached ordinance. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A public hearing for the request was held on January 15, 2025 by the Planning & Zoning Commission. There were several members of the public that spoke against the project. The primary concern was the elimination of Grove Avenue dead end street which has functioned like a cul-de-sac. Other items noted by the public were concerns regarding headlights, privacy, general safety, and traffic congestion. The Planning & Zoning Commission debated various aspects of the project. Several Commissioners were not in favor of the proposal as presented and desired to see a different configuration of the parking lot. A majority of the Commission was amenable when it was suggested additional landscaping be installed to provide a barrier to the adjoining single-family residence. The Commission ultimately voted to recommend approval (5-ayes; 2-nays) subject to the condition that the school district install a line of canopy-canopy evergreen trees along the western portion of the parking lot, and that the School District will be required to maintain a gated access next to Grove Avenue that is to remain closed when the school is not in operation. If the City Council concurs, it is recommended a motion be made to waive the public hearing application fee for School District 15 and approve the attached Ordinance granting a Conditional Use Permit for Chauncey H. Duker School to allow an expansion of the parking lot and add a new access drive off Grove Avenue for the property at 3711 Kane Avenue (City Council vote-simple majority). 137 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Meeting Minutes January 15, 2025 File No. Z-2025-2 Petitioner: McHenry County Community School District 15 Request for a Conditional Use Permit for Chauncey H. Duker Elementary School to accommodate an expansion of the parking lot, and add a new access drive off Grove Avenue for the property at 3711 Kane Avenue Chairwoman Rockweiler opened the file at 5:55 p.m. Planner Sheriff stated that all public notice requirements have been met. Jeff Schubert, the Chief School Business Official, and Meghan Michel of J. Condon & Associates, were sworn in. Mr. Schubert echoed the sentiments from Mr. McTague regarding being good partners with the City. The school currently has issues with the co-mingling of traffic on Kane Avenue, which is very congested. Instead of all traffic coming in and out from Oak Avenue, Traffic would pull in on Grove and out on Oak and would alleviate traffic issues on Kane Avenue. Planner Sheriff stated that the property has a conditional use approved for schools, but an expansion of the parking lot requires an additional conditional use permit. The Police Department has analyzed the traffic flow patterns and agrees that the request will be beneficial. Some residents on Grove Street request that the gate remain and be closed when school is not in session. They would like to preserve the cul-de-sac experience. Staff does not anticipate any adverse impacts, and this does meet the setback requirements. Commissioner Gleason asked how this would affect football games. Planner Sheriff stated that the current parking lot is used for football games, but the plan would be to keep the gate closed and only allow access from Oak Street. Commissioner Riley asked how this would work with pickup flow. There is currently a single lane, with not as much of an issue in the morning, but with a big backup after school. This will still require a single file lane. Chairwoman Rockweiler opened the public hearing portion of the meeting at 6:06 p.m. Kathy Podborny was sworn in. She moved there because of the dead end and wants to keep the cul-de-sac. She is concerned about additional traffic and stresses the importance of keeping the gate closed after school hours. They have spent a lot of money on their lawn and asks if the school has thought about moving the field. She wants to keep tranquility. 138 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Haley Pellot sworn in. Her is house is right on the end and she has many concerns. She is first concerned with safety. It appears with the new plans the parking lot will be 10 feet from the property line. Her house is 10 feet from the property line, so cars will be facing her house 20 feet from start to end on the whole side of her house. Her kids sleep there, and she is concerned about night time parking. The front yard is also concerning. Some cars come in the middle of the night, and they have to call the police. There are kids doing donuts in the parking lot. She is concerned that cars could hit her house. Football game times are also a concern. Privacy is also a concern as they can look in her bedroom windows from 20 feet away. Her husband works at night and sleeps during the day. She wants the other baseball field to be taken away for parking there. She is concerned about the value of her home. She bought the hose before parking changes were made but suggests that concrete barriers and a tree line be used for privacy. Jill Stone was sworn in. She stated she is against this plan. She has lived there since she was five years old. She is active in McHenry and doesn’t want to see more traffic on her road. They have also had to repair the grass. Often times people use that road and don’t realize it is a dead end and use her driveway to turn around. She suggests expanding the parking lot where the other ballfield exists. She would suggest more thought and work on the project before moving forward. Dave Podborny was sworn in. He doesn’t see the bottleneck when kids get picked up. He doesn’t think this will help. The parking lot isn’t used that much. It basically looks like an extension for going in and out. He bought his house because it is on a dead-end street. RJ Fitzgerald was sworn in. He asked the school district if they had an idea for how much time it would save. Mr. Schubert stated that it is hard to say, but the main issue is helping with the safety on Kane Avenue, and he would spend a million dollars to save a life. Mr. Fitzgerald said he doesn’t like the project when the school doesn’t know how much time will be saved. Marcy Holroyd was sworn in. She stated that she is the mom/grandma for kids in the area, and that cars are 10 feet from the lot line. Cars are pointing at the grandchildren’s beds. This also will affect the value of the house. Her research shows 10-20% of the value can be lost when going from a cul-de-sac dead end to a through street. She also questioned the number of teachers parking on Kane Avenue. 139 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Sophia Sowers (name and spelling unknown?) was sworn in. She asked how parents that live on Grove would be affected when people are getting there early to pick up their children. She worries that people who live there will have to wait in line to simply get to their driveway. Cars could be lined up in front of the driveways and homeowners may not be able to get home. Kathy Podborny returned to comment again. She stated that part of the experience in having kids and dropping them off is getting to wait in line. She believes this plan will just cause more chaos and problems. The public hearing portion of the meeting was closed at 6:32 p.m. Commissioner Gleason wanted clarification that Grove Street was not going to be a through street, and it was confirmed that it would only give access to the parking lot during school hours and would be closed off at other times. Commissioner Locke stated that he read the traffic study from the police, and after listening to comments, would like the school to redraw how they laid out the plan. He believes they can make it better and can improve the screening, the safety, and the flow of traffic. He wants them to go back to the drawing board for this project. Commissioner Riely stated that this is a tricky issue because he does not want it to impact anybody. He agrees with Commissioner Locke that they should come back with a different plan. Commissioner Gleason understands why the school needs to do this but wants it to be better for the neighbors. Meghan Michel stated that she is hearing the concerns people have for the neighbors and asks if they would be comfortable with the project if there was no expansion of the parking and helped the neighbor with being too close to their house. Commissioner Beattie would also like a reconfiguration of the plan and doesn’t like using another street coming in to help out. He is concerned for the safety of the neighbor and asks if a better barrier could be installed to help besides bushes. Commissioners Lehman and Bremer also would like this revisited to alleviate some concerns. Commissioner Rockweiler understands the concerns from residents but believes that the relief from Kane Avenue is the big safety issue that needs to be considered. Reading Chief Birk’s letter, she believes this is necessary for the safety of all involved. Mr. Schubert asked the Commission if they would be open to approval if the school installed bollards near the property line. After discussion, it was agreed by a majority of the Commission that they would accept 140 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org the proposal if a line of larger trees with canopy-to-canopy abilities were planted. These would help with safety and with the privacy issue. A motion was made by Commissioner Lehman and seconded by Commissioner Beattie to recommend approval of the Petitioner’s request for a Conditional Use Permit to accommodate an expansion of the parking lot, and add a new access drive off Grove Avenue, subject to the following conditions: 1. All development on site shall be in accordance with the submitted plans. 2. The School District shall provide gated access to the parking lot on Grove Avenue that shall open at the beginning of the school day and close by the end of the school day. 3. The School District shall continue to work with the City of McHenry to modify plans as needed for student pick up and drop off to alleviate congestion on local roads. 4. The School District shall provide a 6-foot tall at planting, canopy-canopy, evergreen tree screening along the property line to the west of the parking lot to be reviewed and approved at the discretion of the Zoning Administrator. And by making said motion, they agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. Roll Call Vote: 5-ayes: Commissioners Bremer, Rockweiler, Lehman, Gleason, Beattie. 2-nays: Commissioners Locke, Riley. Motion Carried. File Z-2025-02 was closed at 7:07 p.m. 141 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO 25- ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR CHAUNCEY H. DUKER SCHOOL TO ALLOW AN EXPANSION OF THE PARKING LOT AND ADD A NEW ACCESS DRIVE OFF GROVE AVENUE FOR THE PROPERTY AT 3711 KANE AVENUE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by McHenry School District 15, (“Property Owner”), requesting approval of a conditional use permit for Chauncey H. Duker School to allow a parking lot expansion and new Grove Avenue access at the property commonly known as 3711 Kane Avenue, legally described in “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on January 15, 2025 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission recommended to the City Council the granting of the requested Conditional Use Permit (5-aye; 2-nay); and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted approval of a Conditional Use Permit to allow a parking lot expansion and new Grove Avenue access, subject to the following conditions: 1. All development on site shall be in accordance with the plans attached hereto in “EXHIBIT B”. 142 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 2. The School District shall provide gated access to the parking lot near Grove Avenue that shall open at the beginning of the school day and close by the end of the school day. 3. The School District shall continue to work with the City of McHenry to modify plans as needed for student pick up and drop off to alleviate congestion on local roads. 4. The School District shall provide a 6-foot tall at planting, canopy-canopy, evergreen tree screening along the property line to the west of the parking lot to be reviewed and approved at the discretion of the Zoning Administrator. 5. The School District shall work with the City of McHenry to amend the existing sanitary station utility easement agreement, including the vacation of the existing unimproved Grove Avenue right-of-way as required for the new access. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the approval criteria for Conditional Use Permits listed in §11-15-5 of the City of McHenry Zoning Ordinance have been met. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 3rd day of February, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 143 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description Lots one (1), two (2), three (3), four (4) and five (5) in Block Twelve (12) in Wattles Second Addition to McHenry, being a subdivision of part of Outlots One (1), two (2), eleven (11), Thirteen (13) and fourteen (14), of the County Clerk' s Plat of the Northwest quarter of Section thirty- five (35), township forty- five (45) North, Range eight (8) East of the third Principal meridian, in McHenry County, Illinois. AND Lots 1 and 2 in Block 6 in Wattles Second Addition to McHenry, being a Subdivision of part of Outlots 1, 2, 11, 13 and 14 of County Clerk' s Plat and lying in the Northwest quarter of Section 35, township 45 North, Range 8 East of the Third Principal meridian, according to the Plat thereof recorded April 8, 1927 as Document 77644, in Book 5 of Plats, page 94, in McHenry County, Illinois. AND The North 445. 2 feet of Block 10 of Wattles 2nd Addition to McHenry according to the plat thereof recorded in the Recorder' s Office of McHenry County in Book 5 of Plats, on page 94, located in the City of McHenry, County of McHenry and State of Illinois, subject to easement as created by instrument dated April 12th, 1927 and recorded April 13th, 1927 in book 10 of Miscellaneous Records, page 576, McHenry County Records, from Frank H. Wattles and wife to City of McHenry. AND Lots 11 and 12 in Block 5; Lots 9 and 10 in Block 6; Block 10 (excepting therefrom that part thereof conveyed by Frank H. Wattles and Wife, to Julius J. Vasey and his wife, by Warranty Deed dated May 4, 1927 and recorded June 10, 1927 in Book 171 of Deeds, page 509; also excepting therefrom that part thereof conveyed by Frank H. Wattles and wife, to Julius J. Vasey by Warranty Deed dated November 12, 1928 and recorded in Book 189 of Deeds, page 440), in Wattles Second Addition to McHenry, a Subdivision of part of Outlots 1, 2, 11, 13 and 14, of County Clerk' s Plat and lying in the Northwest quarter of Section 35, Township 45 North, Range 8 East of the Third Principal Meridian, according to the Plat thereof recorded April 8, 1927 as Document No. 77644 in Book 5 of Plats, page 94, in McHenry County, Illinois, excepting therefrom the North 445. 2 feet of Block 10 of Wattles Second Addition to McHenry previously conveyed to Trustees of Schools of township 45 North, Range 8 East of the Third Principal Meridian, McHenry County, Illinois. AND Part of Block ten (10) of Wattles Second Addition, described as follows: Starting at the Northwest corner of Block thirteen (13) of said Addition and running thence Westerly with the North line of said Block extended three hundred sixty- six and three tenths (366. 3) feet to the West line of Outlot eleven (11) of 144 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org the County Clerk' s Plat; thence south along the West line of Outlot eleven (11) to the Northwest corner of Outlot twelve (12); thence easterly along the North line of said Outlot twelve (12), three hundred sixty-six and three tenths (366.3) feet to the southwest corner of said Block thirteen (13); thence North along the West line of said block thirteen (13); one hundred thirty-one and three tenths (131. 3) feet to the place of beginning. Said Addition being a subdivision of part of the Northwest quarter of Section thirty-five (35), Township forty- five (45) North, Range eight (8) East of the Third Principal Meridian, according to the plat thereof recorded April 8, 1927, as Document No. 77644, in Book 5 of Plats, page 94, in McHenry County, Illinois. AND Lot one (1) in Block thirteen (13) in Wattles Second Addition to McHenry, being a subdivision in a part of the Northwest Quarter of Section thirty-five (35), township forty-five (45) North, Range eight (8) East of the Third Principal meridian, according to the Plat thereof recorded April 8, 1927 as Document No. 77644 in Book 5 of Plats, page 94, in McHenry County, Illinois. 145 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT B • Duker Proposed Plan dated December 16, 2024 • Landscape Plan dated December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cHENRY, ILLINOIS 2025 MISC. IMPROVEMENTS FOR CHAUNCEY H DUKER SCHOOL ARCON LOMBARD, ILLINOIS IL DESIGN FIRM # 184-006759 1" = 30' CX1.0 LANDSCAPE PLAN PLANT SCHEDULE KEY COMMON NAME SIZE CONDITION SPACING QUANTITY SHADE TREE AM AUTUMN BLAZE MAPLE 3" CAL. B&B SPECIMEN 2 BO BURR OAK 3" CAL. B&B SPECIMEN 3 EVERGREEN SHRUBS EA EMERALD GREEN ARBORVITAE 4' HT. B&B SPECIMEN 18 SG SEA GREEN JUNIPER 36" B&B SPECIMEN 12 = EXISTING BITUMINOUS PAVEMENT = PROPOSED BITUMINOUS PAVEMENT LEGEND X: \ 2 0 2 4 \ 2 4 0 9 2 \ c a d \ 2 4 0 9 2 - 3 n e w . d w g , 1 2 / 2 0 / 2 0 2 4 1 0 : 0 3 : 1 4 A M , D W G T o P D F . p c 3 , 1 : 1 148 City of McHenry Police Department Chief of Police John R. Birk 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 DATE: January 6, 2025 TO: Director Polerecky, Director of Community Development FROM: Chief John Birk RE: District 15 Parking Lot Expansions: Duker School & Riverwood School ______________________________________________________________________________ Director Polerecky, At your request the McHenry Police Department conducted a review of the parking lot expansion plans for both Duker School and Riverwood School as they relate to traffic flow and roadway safety. Upon a review of plans the Police Department provides the following feedback. Riverwood School: District 15 is proposing a parking lot expansion on the southeast side of Riverwood School. In reviewing these plans the expansion would allow for additional stacking of busses or vehicles on the Riverwood School property during drop off / pickup times. Primary access to this portion of the parking lot is off of the Glenbrook Trail entry/egress. This parking lot expansion would help to prevent the following: 1. Vehicle or Buses standing or stopping on the roadway (on Glenbrook) while waiting to get onto the school property. Opinion: The Police Department feels that this parking lot expansion would increase traffic safety on Glenbrook Trail for vehicles traveling on the roadway, vehicle entering and leaving private driveways and pedestrian traffic. Duker School: District 15 is proposing a parking lot expansion on the southwest side of the Duker School Property. This expansion includes adding an entry/egress off of Grove Avenue, adding an additional 37 parking spaces and implementing a new drive lane for student drop-off pick-up practices. Currently students are dropped off at Duker School (non-bus riders) via the Oak Avenue drop off or they are dropped off on Kane Avenue directly in front of the school. On average one hundred and thirty-five vehicles drop-off and pick-up students daily between the Oak Avenue location and Kane Avenue in front of the school. Currently Kane Avenue on-street parking spaces are also occupied by faculty of Duker School. 149 The current issues observed by police staff include: 1. Significant congestion on Kane Avenue causing increased traffic safety risks. This congestion is linked to: • Bus drop-off / pick-up for Duker School and Edgebrook School. • Student drop-off / pick-up at Edgebrook School. • Student drop-off / pick-up at Duker School. • Occupied on-street parking spaces by faculty. • Cut through traffic between Green Street and Il. Route 31. 2. Significant congestion on Oak Avenue causing traffic safety risks. This congestion is linked to: • Limited available vehicle stacking space in the rear Duker School parking lot causing vehicle to stack up on Oak Avenue, up to and sometime beyond Center Street. • The current traffic flow requires vehicle to enter the rear parking lot via Oak Avenue and exit the rear parking lot via Oak Avenue as well. Opinion: The Police Department feels that the expansion of the rear Duker School parking lot and installation of a new entry/egress off of Grove Avenue would notably improve the traffic flow in and around the school and would increase traffic safety. These enhancements would allow for all student drop-off and pick-up at Duker School to occur in the rear of the school by utilizing a designated traffic flow patterning the optimizes traffic flow between Grove Avenue and Oak Avenue. In addition, the new parking spaces would allow faculty to park on the property and not on the roadway off of Kane Avenue. If I can answer any further questions or be of any further assistance please feel free to contact me. Sincerely, Chief John R. Birk 150 151 152 153 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The applicant, School District 15, is requesting approval of a Conditional Use Permit to accommodate the expansion of the parking lot by 31 parking spaces and add a new vehicular ingress/egress to Grove Avenue for Duker and Edgebrook School. The project is proposed to help alleviate the congestion felt on both Oak Avenue and Kane Avenue and to allow employees to park behind the school as opposed to Kane Avenue. The project would also involve the removal of the southernmost baseball field. Currently, buses for both schools enter/exit the front from Kane Avenue which will not be changing. However, the school district is hoping that relocating employee parking on Kane Avenue to the new parking spaces will help provide some relief of the roadway congestion. Parent pick-up/drop-off for Edgebrook School will also not be changing and will remain on Kane Avenue. 154 The principal change involves the new parent pick-up/drop-off access that will be located on Grove Avenue for Duker Elementary School. Currently, both parent pick-up and drop-off occurs on Oak Avenue and often involves a 3-point turn into the parking lot for larger vehicles (Purple Line) with the current stacking plan. The new access would allow cars to enter on Grove Avenue, navigate through the parking lot to the parent pick up area, and exit onto Oak Avenue. The new proposed access should help alleviate much of the bottleneck issues occurring on site, eliminate the 3-point turn required for larger vehicles, and help reduce the pickup time window. The new plan does leave open the possibility of continuing to allow access on Oak and merge into the parent pick up lane which would allow some additional stacking spaces in the parking lot (see image above). Access from Oak to the parking lot is being analyzed to allow maximum stacking space. 155 The plan also involves the removal of the existing City of McHenry gate (see image below). The City has an easement on the School District’s property to access and maintain the existing sanitary lift station located on the southwest corner of the property. The gate would be relocated further south to prevent unauthorized parking/access. CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Conditional Use Permits, listed in §11-15-5 of the City of McHenry Zoning Ordinance 156 STAFF ANALYSIS CURRENT LAND USE & ZONING The Subject Property is zoned RS-3, Medium High-Density Single Family Residential District, and is approved for a Conditional Use Permit for an Assembly Use for the operation of the existing Duker and Edgebrook Elementary School. The primary concern is how the parking lot’s new access will impact the adjoining residential properties. Per the City’s Zoning Ordinance, the School District will be required provide a 3-foot tall, canopy-canopy, evergreen screening, or appropriate substitute, along with 1, 7-foot-tall shade tree every 30 lineal feet of parking lot perimeter. The proposed parking lot is also incompliance with the minimum required 10-foot interior side yard setback. The school district has indicated their intent to design the landscaping to be incompliance with the City’s Landscape Ordinance and staff have included this as a condition of approval. The school district is working with the McHenry Police Department on a car staging plan to navigate the new parking lot. Staff has included as a condition of approval that the School District shall continue to work with the McHenry Police Department to resolve or modify the stacking configuration of the parking lot. The largest impact will most likely involve the property owners of the homes along Grove Avenue. Given the existing challenges the school faces, staff believes there is an argument that the public benefit outweighs the hardship imposed on the adjoining residential homes. The impact would also only be limited to certain time periods during the day. The School District has limited options to address pick-up/drop-off issues without acquiring property. Staff believes this is most likely the best solution to an already challenging situation. Staff have been in contact with some of the property owners and they have requested a gate remain at the entrance. Most residents seem to understand the situation on Oak Drive necessitates a secondary access. High School football game attendees often utilize the parking lot at Duker and Edgebrook. Residents have indicated to staff their desire that access be limited to only the elementary school drop off and pick up time. Staff’s primary concern would be cars that would drive down Oak would inevitably need to make a 3-point turn into the residential driveways if there was a gate. However, this could be for a short amount of time as the community learns the new expansion will not remain open to the public. The Commission should discuss whether it believes gated access should be included. Staff has included as a condition of approval that the Property Owner shall install a gated access on Grove Avenue that shall remain closed when the school is not in operation. FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Comprehensive Plan – Future Land Use Map Walkable Residential Development which is defined as areas that represent older and historic neighborhoods that should remain mostly residential. Generally, single family homes are appropriate here and they should be connected with sidewalks, safe streets, and bike routes where possible. Downtown walkable residential features smaller lot sizes and may have more homes with multiple units. Schools are an amenity for residents and serve a variety of public and private entities and allow for large amounts of public open space. Therefore, staff believes the schools request is in compliance with the intent of the Future Land Use Map’s recommendation. 157 VISION 2050 COMPREHENSIVE PLAN BIG IDEAS & GOALS Overall, staff believes the proposed development is consistent with the City’s Vision 2050 Comprehensive Plan. Staff comments italicized. DESIRED OUTCOMES - Family-oriented "McHenry will balances its growth with a commitment to vibrant public amenities. In the year 2050, families in McHenry will enjoy a wide variety of attainable housing choices, high quality public schools, affordable entertainment downtown, indoor sports such as track and swimming pool, and mixed-use developments with public plazas to neighborhood parks." (p. 73) Staff believes approval of the requested parking lot expansion could be viewed as supporting high quality public schools by relieving parking lot congestion and alleviating traffic congestion on Kane Street and Oak Avenue. Action 1.3.2 – Locate new developments in proximity to existing infrastructure, services, and amenities such as utilities, street network, parks, emergency services, schools and libraries. Staff believes approval of the requested expansion of the parking lot could be viewed as supportive of an existing public amenity (the school) to provide a more comfortable parking environment for its employees and alleviate traffic congestion on Kane Street and Oak Avenue. STAFF SUMMARY ANALYSIS. • Although there are no specific recommendations from the Comprehensive Plan that are applicable to the proposed expansion, staff believes approval of the request would be supporting a local amenity by relieving parking and stacking congestion. • The school district has indicated in their application to comply with all ordinance requirements for the proposed parking lot expansion. Staff does not believe the requested parking lot expansion would generate any adverse impacts on the surrounding property owners. • The primary concern is the new access on Grove Avenue. Local residents have indicated their desires for a gate to remain at the entrance to the parking lot when the school is not in operation. Staff have included as a condition of approval that Property Owner shall provide gated access to the parking lot on Grove Avenue that shall remain closed when the school is not in operation. If the Planning & Zoning Commission agrees with the petitioner’s request, then the following motion is recommended: MOTION: I motion/move to recommend approval of the Petitioner’s request for a Conditional Use Permit to accommodate an expansion of the parking lot, and add a new access drive off Grove Avenue, subject to the following conditions: 1. All development on site shall be in accordance with the submitted plans. 2. The School District shall provide gated access to the parking lot on Grove Avenue that shall open at the beginning of the school day and closed by the end of the school day. 3. The School District shall continue to work with the City of McHenry to modify plans as needed for student pick up and drop off to alleviate congestion on local roads. AND by making said motion, you agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. 158 APPROVAL CRITERIA FOR CONDITIONAL USES (§11-15-5). Staff comments italicized below. A. Traffic: Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. School district is not proposing any expansion of the existing use and is only proposing a change to the site plan to accommodate additional parking and new access on Grove Avenue. The proposed changes are predicted to help alleviate congestion on local roads. B. Environmental Nuisance: Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. Staff does not believe the proposed request would generate any environmental nuisances. C. Neighborhood Character: The proposed use will fit harmoniously with the existing natural or manmade character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. The surrounding area consists primarily of residential land use. Given the proposed expansion will comply with the City’s setback and landscape regulations, staff believes the proposed parking lot expansion will fit harmoniously with the existing character of the area. D. Public Services and Facilities: The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. The site is currently serviced by city water and sanitary sewer. E. Public Safety and Health: The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. Staff believes the proposed use would not endanger local public health and safety within the vicinity of the subject property. The employee parking area and new access on Grove Avenue may help alleviate congestion on both Kane Avenue and Oak Avenue. F. Other Factors: The proposed use is in harmony with all other elements of compatibility pertinent to the conditional use and its particular location. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 18.3'24.0'18.0'18.0'24.0' R6.5' R15.0' R30.0' R5.0' 26.0' 9.0' 144.0'9.0' TYP. 10.7' 34 17 PROP 12" FES W/GRATE INV = 750.25 PROP 12 LF12" ST SEWER @ 0.42% PROP CB TA 4' DIA T1FCL W/RESTRICTOR RIM = 753.50INV = 750.20 PROP 12" FES W/GRATE INV = 750.00 PROP 114 LF12" ST SEWER @ 0.17% 10.0' 2.0' 10.0' 20 EDGEBROOK HEIGHTS ADD. TO MCHENRY LOT 10 LOT 8 LOT 3 756.00 755.50 756.25 755.75 756.25 756.25 756.25 755.25 755.45 756.70 756.70 756.25 755.60755.45 755.45 750.00 750.00 34 17 20 IP IP 753.50 753.50 752.2 5 PROP CONTOUR EX CONTOUR PROP 12" FES W/GRATEINV = 750.25 PROP 12 LF12" ST SEWER@ 0.42% PROP CB TA 4' DIA T1FCLW/RESTRICTORRIM = 753.50INV = 750.20 PROP 12" FES W/GRATEINV = 750.00 PROP 114 LF12" ST SEWER@ 0.17% MATCH EXISTING CURB GRADES ON NORTH SIDE OF SIDEWALK AM AM BO BO BOSITE PLAN MAM DUKER PROPOSED PLAN C1.0 for the Issue Date: Project Number: December 12, 2024 2025 MISCELLANEOUS IMPROVEMENTS for the CHAUNCEY H DUKER SCHOOL at 24137 REVISIONS No. Date By Issue Date: Drawn by: Sheet Title Sheet Number Project Number: BOARD of EDUCATION McHenry School District 15 420 N. Front St. McHenry, IL 60050 3711 W. Kane Ave. McHenry, IL 60050 HILLTOP ELEMENTARY SCHOOL 2615 W. Lincoln Rd. McHenry, IL 60051 LANDMARK ELEMENTARY SCHOOL 3614 W. Waukegan Rd McHenry, IL 60050 EDGEBROOK ELEMENTARY SCHOOL 701 North Green St. McHenry, IL 60050 RIVERWOOD ELEMENTARY SCHOOL 300 S. Driftwood Trail McHenry, IL 60051 VALLEY VIEW ELEMENTARY SCHOOL 6515 West Route 120 McHenry, IL 60050 DEMOLITION PLAN DEMOLITION NOTES 1. CONTRACTOR SHALL FIELD VERIFY EXISTING UTILITY LOCATIONS AND ELEVATIONS PRIOR TO DEMOLITION. SOME UTILITIES MAY NOT BE SHOWN. 2. COORDINATE WITH LOCAL AUTHORITIES ANDUTILITY PURVEYORS FOR THE REMOVAL/RELOCATION OF EXISTING UTILITIES. 3. SAWCUTTING OF EXISTING PAVEMENT SHALL BE FULL DEPTH TO PROVIDE A CLEAN VERTICAL FACE TO MATCH PROPOSED PAVEMENT. 4. KEEP ALL PUBLIC AND PRIVATE STREETS CLEAR OF CONSTRUCTION DEBRIS, TRASH, AND MATERIALS. ALL ADJOINING PUBLIC AND PRIVATE PROPERTIES SHALL BE PROTECTED FROM DAMAGED CAUSED BY CONSTRUCTION. 5. ALL WASTE MATERIALS SHALL BE DISPOSED OF OFFSITE IN AN APPROVED FACILITY. 6. ALL WASTE MATERIALS SHALL BE REMOVED IN A MANNER THAT PREVENTS INJURY OR DAMAGE TO PERSONS, ADJOINING PROPERTIES AND/OR RIGHT-OF-WAY. 7. ALL EROSION CONTROL MEASURES SHALL BE INSTALLED PRIOR TO DEMOLITION OPERATIONS. 8. THE SITE SHALL BE GRADED TO MINIMIZE ACCUMULATION OF WATER OR DAMAGE TO ANY FOUNDATIONS ON THE PREMISES OF ADJOINING PROPERTY. = EXISTING BITUMINOUS PAVEMENT = EXISTING CONCRETE SIDEWALK = BITUMINOUS PAVEMENT TO BE REMOVED = FULL DEPTH SAWCUT LEGEND = EXISTING BITUMINOUS PAVEMENT = EXISTING CONCRETE SIDEWALK = PROPOSED BITUMINOUS PAVEMENT LEGEND OVERALL PLAN NTS WORK AREA C1.0 & 1.1 WORK AREA C1.5 X = PROPOSED PARKING SPACE COUNT X = PARKING SPACES TO BE REMOVED REMOVE/REPLACE FENCESECTION FOR STORM SEWER INSTALLATION EXISTING BALLFIELD, BENCHES AND BACKSTOP TO BE REMOVED BFE = 753.40 DETERMINED FROM 2018 STUDY PREPARED BY HEY & ASSOCIATES. SEE ENGINEERING REPORT FOR MORE INFORMATION X:\ 2 0 2 4 \ 2 4 0 9 2 \ c a d \ 2 4 0 9 2 - 3 n e w . d w g , 1 2 / 2 0 / 2 0 2 4 1 0 : 0 5 : 5 2 A M , D W G T o P D F . p c 3 , 1 : 1 179 AM AM BO BO BO SHEET NUMBER SHEET TITLE PROJECT NUMBER QUALITY CONTROL DESIGNER PROJECT MANAGER ISSUE DATE SCALE ARCO-24092-3 JEC LRT MAM 12/19/24 5415 BUSINESS PARKWAYRINGWOOD, ILLINOIS 60072815.728.0068 McHENRY, ILLINOIS 2025 MISC. IMPROVEMENTS FOR CHAUNCEY H DUKER SCHOOL ARCON LOMBARD, ILLINOIS IL DESIGN FIRM # 184-006759 1" = 30' CX1.0 LANDSCAPE PLAN PLANT SCHEDULE KEY COMMON NAME SIZE CONDITION SPACING QUANTITY SHADE TREE AM AUTUMN BLAZE MAPLE 3" CAL. B&B SPECIMEN 2 BO BURR OAK 3" CAL. B&B SPECIMEN 3 EVERGREEN SHRUBS EA EMERALD GREEN ARBORVITAE 4' HT. B&B SPECIMEN 18 SG SEA GREEN JUNIPER 36" B&B SPECIMEN 12 = EXISTING BITUMINOUS PAVEMENT = PROPOSED BITUMINOUS PAVEMENT LEGEND X: \ 2 0 2 4 \ 2 4 0 9 2 \ c a d \ 2 4 0 9 2 - 3 n e w . d w g , 1 2 / 2 0 / 2 0 2 4 1 0 : 0 3 : 1 4 A M , D W G T o P D F . p c 3 , 1 : 1 180 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 3, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Conditional Use Permit for McHenry Middle School to allow a Recreational Track & Field at 2120 W. Lincoln Road. ATT: 1. Unapproved Planning and Zoning Commission Minutes dated January 15, 2025 2. Ordinance granting a Conditional Use Permit for McHenry Middle School to allow a Recreational Track & Field at 2120 W. Lincoln Road 3. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet AGENDA ITEM SUMMARY: The applicant, School District 15, is requesting approval of a Conditional Use Permit to accommodate the addition of a new recreational track & field at McHenry Middle School. The project involves the construction of a new athletic field consisting of an asphalt running track, field events, bleacher pad, score board, 54-unit parking lot expansion, and natural grass field. The School District is not proposing any stadium lights or sound amplification devices. School District 15 is also requesting a waiver of the $950.00 public hearing application fee which is included in the motion. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A public hearing for the request was held on January 15, 2025, by the Planning & Zoning Commission. One member of the public asked questions about potential lighting and sound amplification, and another member of the public expressed concerns about football games and bleachers. Two conditions of approval were added that clarified the school district’s intent to use portable bleachers from time-to-time and the installation of a storage shed on a concrete 181 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org pad shown on the plan. The Commission was supportive of the request citing the expanded extracurricular opportunities for local children and unanimously recommended approval. If the City Council concurs, it is recommended a motion be made to waive the public hearing application fee for School District 15 and approve the attached Ordinance granting a Conditional Use Permit for McHenry Middle School to allow a Recreational Track & Field at 2120 W. Lincoln Road (City Council vote-simple majority). 182 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Meeting Minutes January 15, 2025 File No. Z-2025-4 Petitioner: McHenry County Community School District 15 Request for a Conditional Use Permit for McHenry Middle School to accommodate the addition of a new Recreational Track & Field for the property at 2120 W. Lincoln Road Chairwoman Rockweiler opened the file at 7:34 p.m. Planner Sheriff stated that all publication requirements have been met. Dalton Pafford of Byrne & Jones Sports Construction was sworn in. Mr. Schubert explained that our middle schools don’t have track fields, and we are one of the few districts without them. We have had to use busses to send students to McCracken Field, which is hard to accommodate. We have the open land to do this project and additional parking will be requested to accommodate the events that would take place. This is not planned to be a football field, but goal posts will be installed for the possibility in the future. This will be used for track and for gym classes. Mr. Pafford stated that an eight-lane rubber track, a grass field, and 54 parking spaces will be installed. A new storm sewer would be constructed to tie into the existing detention area. Perimeter fencing would go around the track. Planner Sheriff stated that a CUP is required for the expansion> This would be a new addition to the community and the comprehensive plan recommends providing school age children high quality education and services. The school is not requesting additional lighting or sound amplification. The nearest point to neighbors is 231 feet from the long mump area and 263 feet from the shot put and discuss area. With large setbacks, Staff does not see any adverse impacts to adjoining neighbors. The public hearing was opened at 7:40 p.m. Marla DeCicco was sworn in. She asked if fencing would be around the perimeter of the property, and it was explained that the fence would go around the track but not the entire property. She also asked if lighting would be installed, and it was explained that it would not. She asked about the plans for football games. Mr. Schubert said they asked the Jr. Warriors if they would be interested in the field, but they do not at this time. The school is keeping that option open in the future, however. She asked if bleachers would be installed 183 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org on the concrete pad. It was explained that the concrete pad was for a storage shed, and a sidewalk would surround the track. Spectators would stand on the sidewalk, but there is no plan for bleachers. If necessary, the school could have roll-out bleachers in the future, but nothing structural. Gale Sims (name and spelling unknown?) was sworn in. She explained that she has done paralegal work for thirty years with a law firm specializing in municipal law. Her friends that would be impacted by this development asked her to come to the meeting. Looking at the legal notice, she was surprised it was as benign as it was, as the school district proposed a track and field, but the plans show stripes for a football field. A football field could attract more people and would impact the peace and quiet of the residents. She requested that the ordinance be written to stipulate that football can’t be played. She also suggests keeping the lack of sound and lighting in as a stipulation. She is also concerned about the lack of detention. Mr. Pafford explained that an existing retention pond would be used that was designed for a building expansion. She also wanted a stipulation that bleachers would not be installed, as that would cause additional activities in the area. Chapel Hill Road and Lincoln Road are only 2-lane roads, and the Outdoor Theater gets backed up. This traffic would be affected by the increased activities at this school. The public hearing portion of the meeting was closed at 7:56 p.m. Community Development Director Ross Polerecky explained that the stormwater issue hasn’t been reviewed yet. The school’s engineers would make a proposal, and it would be reviewed by the City’s engineers, who would not allow storm water issues that would be detrimental to surrounding properties. This is a vigorous review process, and the school would also have to abide by other zoning requirements, such as the lighting and noise ordinances. Mr. Schubert did state that the school may want to include an alert system to notify staff and students in an emergency, and he questioned if that would be considered amplified sound. The PE classes may also want music to play for class, but Staff stated that this would surely meet the City’s sound ordinances. It was also discussed if temporary, wheeled bleachers would need to be included in the conditional use permit. It was agreed 184 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org to add that into a condition, along with the installation of a storage shed on the concrete pad. All members of the Commission were in favor of this project, and none of them had concerns. A motion was made by Commissioner Bremer and seconded by Commissioner Lehman to recommend approval of the Petitioner’s request for a Conditional Use Permit to accommodate the addition of a new recreational track & field subject to the following condition(s): 1. All development on site shall be in accordance with the submitted plans. 2. The School District shall be permitted to install a permanent storage shed located on the southeast cement portion of the recreational field. 3. The School District shall be permitted to utilize portable bleacher seats. AND by making said motion, they agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. Roll Call Vote: 6-ayes: Commissioners Bremer, Rockweiler, Lehman, Gleason, Beattie, Locke. 1-absent: Riley. Motion Carried. File Z-2025-04 was closed at 8:08 p.m. 185 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO 25- ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR MCHENRY MIDDLE SCHOOL TO ALLOW A RECREATIONAL TRACK & FIELD AT 2120 W. LINCOLN ROAD WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by McHenry County Community School District 15, (“Property Owner”), requesting approval of a conditional use permit for McHenry Middle School to allow a recreation track and field at the property commonly known as 2120 W. Lincoln Road, legally described in “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on January 15, 2025 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission unanimously recommended to the City Council the granting of the requested Conditional Use Permit (6-aye; 0-nay; 1-absent); and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted approval of a Conditional Use Permit for McHenry Middle School to allow a Recreational Track & Field at 2120 W Lincoln Road, subject to the following conditions: 1. All development on site shall be in accordance with the plans attached hereto in “EXHIBIT B”. 2. The PROPERTY OWNER shall be permitted to install a permanent storage shed located on the southeast cement portion of the recreational field. 3. The PROPERTY OWNER shall be permitted to utilize portable bleacher seats. 186 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org SECTION 2: In granting said Conditional Use Permit, the City Council finds that the approval criteria for Conditional Use Permits listed in §11-15-5 of the City of McHenry Zoning Ordinance have been met. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 3rd day of February, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 187 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description THE SOUTH HALF OF THE NORTHEAST QUARTER OF SECTION 25, TOWNSHIP 45 NORTH, RANGE 8, EAST OF THE THIRD PRINCIPAL MERIDIAN, (EXCEPT THE WEST 1320 FEET THEREOF AND ALSO EXCEPT THAT PART THEREOF DESCRIBED AS FOLLOWS: THAT PART OF THE AFORESAID PROPERTY LYING BETWEEN THE SOUTH LINE OF SAID SOUTH HALF OF THE NORTHEAST QUARTER AND A LINE LYING 40 FEET NORTH OF AND PARALLEL WITH THE PROPOSED CENTER LINE OF LINCOLN ROAD), IN MCHENRY COUNTY, ILLINOIS 188 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT B • Site Plan dated 12/18/2024 189 SCALE: 1" = 50' 0 50'100' 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 190 191 192 193 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The applicant, School District 15, is requesting approval of a Conditional Use Permit to accommodate the addition of a new recreational track & field at McHenry Middle School. The project involves the construction of a new athletic field consisting of an asphalt running track, field events, bleacher pad, score board, 54-unit parking lot expansion, and natural grass field. The School District is not proposing any stadium lights or sound amplification devices. CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Conditional Use Permits, listed in §11-15-5 of the City of McHenry Zoning Ordinance STAFF ANALYSIS CURRENT LAND USE & ZONING The Subject Property is zoned E Estate District and is approved for a Conditional Use Permit for an Assembly Use for the operation of the existing McHenry Middle School. The primary concern is how the new recreational field will impact the adjoining property owners. Since the project is not proposing any lighting or sound, the primary impact is the separation distance between the new addition and the adjoining single-family residences. The proposed long jump area is approximately 231.71 feet away from the westernmost property line. It is very unlikely the field nor long jump area would have any significant impact on the property owner. 194 Several residential properties are located to the north of the discus throwing area which is approximately 263.46 feet away the property line of the nearest single-family residence. For the Commission’s reference, the Olympic world record for men’s discus is 229 feet set by Roje Stona of Jamaica in the 2024 Olympic Games. Staff does not anticipate a middle school-aged child would be able to surpass the Olympic world record and achieve a 263.46-foot discus throw. FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Comprehensive Plan – Future Land Use Map Walkable Residential Development which is defined as areas that represent older and historic neighborhoods that should remain mostly residential. Generally, single family homes are appropriate here and they should be connected with sidewalks, safe streets, and bike routes where possible. Downtown walkable residential features smaller lot sizes and may have more homes with multiple units. Schools are an amenity for residents and serve a variety of public and private entities and allow for large amounts of public open space. Therefore, staff believes the schools request is in compliance with the intent of the Future Land Use Map’s recommendation. VISION 2050 COMPREHENSIVE PLAN BIG IDEAS & GOALS Overall, staff believes the proposed development is consistent with the City’s Vision 2050 Comprehensive Plan. Staff comments italicized. DESIRED OUTCOMES - Family-oriented "McHenry will balances its growth with a commitment to vibrant public amenities. In the year 2050, families in McHenry will enjoy a wide variety of attainable housing choices, high quality public schools, affordable entertainment downtown, indoor sports such as track and swimming pool, and mixed-use developments with public plazas to neighborhood parks." (p. 73) 195 Staff believes approval of the requested addition could be viewed as supporting high quality public schools by providing additional recreational opportunities for middle school-aged children. Action 1.3.2 – Locate new developments in proximity to existing infrastructure, services, and amenities such as utilities, street network, parks, emergency services, schools and libraries. Staff believes approval of the requested addition could be viewed as supporting a local school amenity by expanding the recreational opportunities available to middle school-aged children. STAFF SUMMARY ANALYSIS. • Staff believes approval of the request would be supporting a local amenity by providing school aged children with new extracurricular opportunities. • The School District is not adding any new lighting or sound amplification devices. The primary concern is the setback distance from the nearest single-family residences. The nearest point to the west of the long jump area is 231 feet, and 263 feet to the north of the discus throwing area. Given the large setback distances proposed, staff does not anticipate any adverse impacts on the adjoining residential property. If the Planning & Zoning Commission agrees with the petitioner’s request, then the following motion is recommended: MOTION: I motion/move to recommend approval of the Petitioner’s request for a Conditional Use Permit to accommodate the addition of a new recreational track & field subject to the condition that all development on site shall be in accordance with the submitted plans. AND by making said motion, you agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. APPROVAL CRITERIA FOR CONDITIONAL USES (§11-15-5). Staff comments italicized below. A. Traffic: Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. Staff believes the new track and field addition will not generate any adverse impact to the types or volumes of traffic flow not otherwise typical in the zoning district. The School District is adding 54 additional parking spaces to accommodate the track and field. B. Environmental Nuisance: Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. Staff does not believe the proposed request would generate any environmental nuisances. C. Neighborhood Character: The proposed use will fit harmoniously with the existing natural or manmade character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. The surrounding area consists primarily of residential land use. Given the proposed expansion will comply with the City’s setback regulations and that no stadium lighting and sound amplification is being proposed, staff does not anticipate any negative impacts on the neighborhood character. D. Public Services and Facilities: The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor 196 generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. The site is currently serviced by city water and sanitary sewer. E. Public Safety and Health: The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. Staff believes the proposed use would not endanger local public health and safety within the vicinity of the subject property. F. Other Factors: The proposed use is in harmony with all other elements of compatibility pertinent to the conditional use and its particular location. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 197 198 199 200 201 202 203 204 205 © 2024 Microsoft Corporation © 2024 TomTom McHenry Middle School TRACK & FIELD ADDITION 2120 W. Lincoln Rd. McHenry, IL 60051 SITE LAT. 42°21'06"N LON. 88°14'22"W 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 206 80'40' SCALE: 1" = 40' 0 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 207 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 SCALE: 1" = 50' 0 50'100' CASCO LOAM, 6 TO 12 PERCENT SLOPES, ERODED NRCS SOIL TYPE FOX SILT LOAM, 2 TO 4 PERCENT SLOPES PELLA SILT LOAM, 0 TO 2 PERCENT SLOPES, OVERWASH RIP RAP PIPE OUTLET LIMITS OF DISTURBANCE CONSTRUCTION ENTRANCE / EXIT TEMPORARY CHECK DAM SILT FENCE INLET PROTECTION (SILT FENCE) (AS NEEDED) TEMPORARY SEED* (AS NEEDED) PERMANENT SEED* CONSTRUCTION ENTRANCE / EXIT EROSION BLANKETS CASCO CLAY LOAM, 6 TO 12 PERCENT SLOPES, SEVERELY ERODED CASCO LOAM, 4 TO 6 PERCENT SLOPES, ERODED 208 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 SCALE: 1" = 50' 0 50'100' CASCO LOAM, 6 TO 12 PERCENT SLOPES, ERODED NRCS SOIL TYPE FOX SILT LOAM, 2 TO 4 PERCENT SLOPES PELLA SILT LOAM, 0 TO 2 PERCENT SLOPES, OVERWASH RIP RAP PIPE OUTLET LIMITS OF DISTURBANCE CONSTRUCTION ENTRANCE / EXIT TEMPORARY CHECK DAM SILT FENCE INLET PROTECTION (SILT FENCE) (AS NEEDED) TEMPORARY SEED* (AS NEEDED) PERMANENT SEED* CONSTRUCTION ENTRANCE / EXIT EROSION BLANKETS CASCO CLAY LOAM, 6 TO 12 PERCENT SLOPES, SEVERELY ERODED CASCO LOAM, 4 TO 6 PERCENT SLOPES, ERODED 209 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 RIP RAP PIPE OUTLET LIMITS OF DISTURBANCE CONSTRUCTION ENTRANCE / EXIT TEMPORARY CHECK DAM SILT FENCE INLET PROTECTION (SILT FENCE) (AS NEEDED) *TEMPORARY SEED MIX (AS NEEDED FOR RAPID COVER WHEN APPLICABLE IN THE JOHNSBURG STORMWATER MANAGEMENT ORDINANCE NOTES ON SHEETS C2.0 & C2.1): IDOT CLASS 7 TEMPORARY EROSION CONTROL MIXTURE PERENNIAL RYEGRASS 50LBS/ACRE SPRING OATS 64 LBS/ACRE 114 LBS/ACRE CONSTRUCTION ENTRANCE / EXIT STRAW WATTLES EROSION BLANKETS PERMANENT SEED - IDOT CLASS 1 LAWN MIXTURE: KENTUCKY BLUEGRASS 100 LBS/ACRE PERENNIAL RYEGRASS 60 LBS/ACRE CREEPING RED FESCUE 40 LBS/ACRE 200 LBS/ACRE FERTILIZERS: STARTER FERTILIZER: COMMERCIAL-GRADE COMPLETE FERTILIZER OF NEUTRAL CHARACTER, CONSISTING OF FASTER AND SLOW RELEASE NITROGEN, 50% DERIVED FROM NATURAL ORGANIC SOURCES OF UREA FORMALDEHYDE, PHOSPHORUS, AND POTASSIUM IN THE FOLLOWING COMPOSITION: 12% NITROGEN BY WEIGHT 24% PHOSPHOROUS BY WEIGHT 6% POTASSIUM BY WEIGHT APPLY STARTER FERTILIZER AT A RATE OF 3.2 POUNDS PER 1,000 S.F. MULCH: STRAW MULCH: PROVIDE AIR-DRY, CLEAN, MILDEW AND SEED-FREE, SALT HAY, OR THRESHED STRAW OF WHEAT, RYE, OATS, OR BARLEY. SPREAD UNIFORMLY AT A MINIMUM RATE OF 2 TONS/ACRE TO FORM A CONTINUOUS BLANKET 1-1/2" IN LOOSE THICKNESS OVER SEEDED AREAS. INFILTRATION BASIN GRASS (IDOT CLASS 4B WETLAND GRASS AND SEDGE MIXTURE ANNUAL RYEGRASS 25 LBS/ACRE SPRING OATS 25 LBS/ACRE WETLAND GRASSES (BELOW) 6 LBS/ACRE 56 LBS/ACRE Blue Joint Grass 12% Lake-Bank Sedge 6% Awl-Fruited Sedge 6% Tussock Sedge 6% Fox Sedge 6% Needle Spike Rush 3% Blunt Spike Rush 3% Fowl Manna Grass 14% Common Rush 6% Slender Rush 6% Torrey's Rush 6% Rice Cut Grass 10% Hard-Stemmed Bulrush 3% Dark Green Rush 3% River Bulrush 3% Softstem Bulrush 3% Cord Grass 4% FERTILIZERS: NO FERTILIZER SHALL BE USED FOR THIS PLANTING MULCH (WHERE EROSION CONTROL BLANKETS ARE NOT PRESENT): STRAW MULCH: PROVIDE AIR-DRY, CLEAN, MILDEW AND SEED-FREE, SALT HAY, OR THRESHED STRAW OF WHEAT, RYE, OATS, OR BARLEY. SPREAD UNIFORMLY AT A MINIMUM RATE OF 2 TONS/ACRE TO FORM A CONTINUOUS BLANKET 1-1/2" IN LOOSE THICKNESS OVER SEEDED AREAS. INFILTRATION BASIN GRASS PERMANENT SEED - IDOT CLASS 1 LAWN MIXTURE SCALE: 1" = 50' 0 50'100' 210 ’ © 2024 Microsoft Corporation © 2024 TomTom 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 SITE LAT. 42°21'06"N LON. 88°14'22"W 211 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 212 SCALE: 1" = 50' 0 50'100' 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 213 SCALE: 1" = 50' 0 50'100' 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 214 SCALE: 1" = 50' 0 50'100' 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 215 SCALE: 1" = 50' 0 50'100' 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 216 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 217 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 218 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 219 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 220 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 221 3' - 0 " 3" c l r . 4X Post Dia.Minimum 10'-0" Max. See Specs.CHAIN LINK FENCE Framing NPSMember Fabric Height O.D.LB/FT Footing Line Posts Less than 6' 1.9" Top Rails 1 5/8" Inter. Rail Bottom Rail 1 5/8" 1 5/8" Swing Gate Frame 6' and less 1 5/8" 4' and less SWING GATE POSTS Over 4' to 10' Over 10' to 16' FabricGate Leaf Width Height NPS LB/FTO.D. 6' or less 2" 2 3/8" 3.65 4" 6.56 3'-6"x12" 4'-0"x18" CHAIN LINK FENCE (continued) 6'-8'3" 2 1/2" 2.375" 8' 3.12 10' 6'-8' 10' 1 5/8"1.84 1 5/8"1.84 1 5/8"1.84 Less than 6'2 1/2" 4" 6.56 2" 3" 2.875" 4.64 4" 2 1/2" 2.375" 3" 2.875" 4.64 3'-6"x18" 3'-6"x12" 3'-6"x10" 3'-6"x18" 3'-6"x12" Depth & Dia. 1 5/8"1.84 3.12 2.28 4.64 3.12 2.875" 2.375" Footing Depth & Dia. 4'-0"x18" 4" 4'-0"x12" 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 222 TOTAL SITE: PRE 18.03 ACRES PAVEMENT=3.84 AC GREENSPACE=14.19 AC EX. CON.-1 11.62 ACRES PAVEMENT=3.84 AC GREENSPACE=7.78 AC EX. CON.-2 6.41 ACRES PAVEMENT=0.00 AC GREENSPACE=6.41 AC 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 60'120' SCALE: 1" = 60' 0 223 TOTAL SITE: POST 18.03 ACRES PAVEMENT=2.68 AC GREENSPACE=15.35 AC 13 9 4 0 S t . C h a r l e s R o c k R d . St . L o u i s , M i s s o u r i 6 3 0 4 4 (3 1 4 ) 5 6 7 - 7 9 9 7 ww w . b y r n e a n d j o n e s . c o m TR A C K & F I E L D A D D I T I O N Mc H e n r y M i d d l e S c h o o l 21 2 0 W . L i n c o l n R d . Mc H e n r y , I L 6 0 0 5 1 OF ILLIN O I S MA R K H A R R I M A N 06 2 - 0 7 2 4 5 0 60'120' SCALE: 1" = 60' 0 224 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 3, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Conditional Use Permit for Riverwood Elementary School to allow an expansion of the parking lot to add a new bus lane for the property at 300 S. Driftwood Trail. ATT: 1. Unapproved Planning and Zoning Commission Minutes dated January 15, 2025 2. Ordinance granting a Conditional Use Permit for Riverwood Elementary School to allow an expansion of the parking lot to add a new bus lane for the property at 300 S Driftwood Trail. 3. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet AGENDA ITEM SUMMARY: The petitioner, School District 15, is requesting approval of a Conditional Use Permit to allow an expansion of the southwest parking lot to add a new bus lane for Riverwood Elementary School. The proposed expansion would allow all bus traffic to be accommodated in the rear parking lot. It would also help reduce traffic conflicts with parent pick up which will now be on Driftwood Trail in the front of the building. The plan was reviewed and supported by the McHenry Police Department. School District 15 is also requesting a waiver of the $950.00 public hearing application fee which is included in the motion. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A public hearing for the request was held on January 15, 2025 by the Planning & Zoning Commission. One member of the public asked questions about potential lighting and another expressed concerns about young drivers performing donuts in the parking lot. The Commission 225 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org was supportive of the request citing the ability of the school to now accommodate all bus traffic in the rear parking lot and unanimously voted to recommend approval. If the City Council concurs, it is recommended a motion be made to waive the public hearing application fee for School District 15 and approve the attached Ordinance granting a Conditional Use Permit for Riverwood Elementary School to allow an expansion of the parking lot to add a new bus lane for the property at 300 S Driftwood Trail (City Council vote-simple majority). 226 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Meeting Minutes January 15, 2025 File No. Z-2025-3 Petitioner: McHenry County Community School District 15 Request for a Conditional Use Permit for Riverwood Elementary School to accommodate the expansion of the parking lot and add a new bus lane for the property at 300 S Driftwood Trail Chairwoman Rockweiler opened the file at 7:07 p.m. Planner Sheriff stated that all public notice requirements have been met. Mr. Schubert explained that this is a community school with near neighborhood congestion. Currently the front of Riverwood is where busses pickup and drop off students, and that is dangerous with mixing busses, cars, and pedestrians. More busses have been added to the route, and this new plan would allow all busses to pick up an drop off behind the school. Planner Sheriff sated that a conditional use permit would be required for the expansion of the parking lot. This would add a bus aisle to the south. This should alleviate the safety concerns with busses having their own entrance. All busses could also stack inside the lot and would not be on any of the neighborhood roads. Chairwoman Rockweiler opened the public hearing portion of the meeting at 7:17 p.m. Charles Giuliani was sworn in. He questioned the route that the busses and cars would take, and said he wasn’t happy about this because the expansion would be less than 100 feet from his property line. Kids are already rattling doors and doing donuts in the parking lot. He also stated that three years ago they repaved the parking lot and put bollards in, but shrubs were taken down and not put back up. He is also concerned with the new pavement but no sewer to drain the parking area. Engineer Meghan Michel explained that there is a storm sewer that will take in the drainage from the parking lot. Candy Giuliani was sworn in and asked what the distance would be from the parking lot to her property line. Ms. Michel stated that she didn’t have the ability to perform that measurement at this time without her software. She also questioned if additional lighting would be required, and it was explained that the school would do whatever it would take to meet the City code, but the lighting designer is currently working on that. The public hearing portion of the meeting was closed at 7:24 p.m. 227 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org All members of the Commission explained that they liked this project and had no problems with the proposal. A motion was made by Commissioner Bremer and seconded by Commissioner Gleason to recommend approval of the Petitioner’s request for a Conditional Use Permit to accommodate an expansion of the parking lot and bus lane addition, subject to the following conditions: 1. All development on site shall be in accordance with the submitted plans. 2. The School District shall continue to work with the City of McHenry to modify plans as needed for student pick up and drop off to alleviate congestion on local roads. and by making said motion, they agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. Roll Call Vote: 7-ayes: Commissioners Bremer, Rockweiler, Lehman, Gleason, Beattie, Locke, Riley. Motion Carried. File Z-2025-03 was closed at 7:27 p.m. 228 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO 25- ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR RIVERWOOD ELEMENTARY SCHOOL TO ALLOW AN EXPANSION OF THE PARKING LOT TO ADD A NEW BUS LANE FOR THE PROPERTY AT 300 S DRIFTWOOD TRAIL WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by McHenry County Community School District 15, (“Property Owner”), requesting approval of a conditional use permit for Riverwood Elementary School to allow an expansion of the parking to add a new bus lane at the property commonly known as 300 S Driftwood Trail, legally described in “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on January 15, 2025 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission unanimously recommended to the City Council the granting of the requested Conditional Use Permit (7-aye; 0-nay); and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted approval of a Conditional Use Permit to allow an expansion of the parking lot to add a new bus lane, subject to the following conditions: 1. All development on site shall be in accordance with the plans attached hereto in “EXHIBIT B”. 229 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org 2. The School District shall continue to work with the City of McHenry to modify plans as needed for student pick up and drop off to alleviate congestion on local roads. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the approval criteria for Conditional Use Permits listed in §11-15-5 of the City of McHenry Zoning Ordinance have been met. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 3rd day of February, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Trisha Ramel, City Clerk 230 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description LOT A, BLOCK 4 IN WINDING CREEK 5, UNIT 1, BEING A SUBDIVISION OF THAT PART OF THE NORTH HALF OF SECTION 3 AND PART OF THE NORTHEAST QUARTER OF SECTION 4, TOWNSHIP 44 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED MARCH 24, 1988 AS DOCUMENT NO. 88R007813, IN MCHENRY COUNTY, ILLINOIS 231 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT B • RW Rear Demo & Site Plan dated December 16, 2024 232 )) )) LOT 7 LOT 8 LOT 9 WINDING CREEK 5 12 15 LOT 7 LOT 8 LOT 9 WINDING CREEK 5 PROP DOGHOUSE STRUCTURE MH TYP A 4' DIA. T11 F&G T/C = 804.30 INV = MATCH EX. ADJUST EX. FRAME AND GRATE PROP RIM = 805.20 10 17 17.7' 17.7' 24.5' 8.0' 17.7' 13.0' 8.0' R40.0' PROP 190 LF B6.12 CURB & GUTTER PROP STRIPING (TYP.) PROP 5' X 5' CONCRETE COLLAR R10.0' R10.0' R2.0' R8.0' R10.0' R3.9' 9.0' TYP. 24.0' DEMOLITION PLAN SITE PLAN DEMOLITION NOTES 1. CONTRACTOR SHALL FIELD VERIFY EXISTING UTILITY LOCATIONS AND ELEVATIONS PRIOR TO DEMOLITION. SOME UTILITIES MAY NOT BE SHOWN. 2. COORDINATE WITH LOCAL AUTHORITIES AND UTILITY PURVEYORS FOR THE REMOVAL/RELOCATION OF EXISTING UTILITIES. 3. SAWCUTTING OF EXISTING PAVEMENT SHALL BE FULL DEPTH TO PROVIDE A CLEAN VERTICAL FACE TO MATCH PROPOSED PAVEMENT. 4. KEEP ALL PUBLIC AND PRIVATE STREETS CLEAR OF CONSTRUCTION DEBRIS, TRASH, AND MATERIALS. ALL ADJOINING PUBLIC AND PRIVATE PROPERTIES SHALL BE PROTECTED FROM DAMAGED CAUSED BY CONSTRUCTION. 5. ALL WASTE MATERIALS SHALL BE DISPOSED OF OFFSITE IN AN APPROVED FACILITY. 6. ALL WASTE MATERIALS SHALL BE REMOVED IN A MANNER THAT PREVENTS INJURY OR DAMAGE TO PERSONS, ADJOINING PROPERTIES AND/OR RIGHT-OF-WAY. 7. ALL EROSION CONTROL MEASURES SHALL BE INSTALLED PRIOR TO DEMOLITION OPERATIONS. 8. THE SITE SHALL BE GRADED TO MINIMIZE ACCUMULATION OF WATER OR DAMAGE TO ANY FOUNDATIONS ON THE PREMISES OF ADJOINING PROPERTY. = EXISTING BITUMINOUS PAVEMENT = EXISTING CONCRETE SIDEWALK = PAVEMENT TO BE REMOVED = FULL DEPTH SAWCUT LEGEND = EXISTING BUILDING = CURB REMOVAL = EXISTING BITUMINOUS PAVEMENT = EXISTING CONCRETE SIDEWALK = EX PAVEMENT TO BE CRACKED FILLED & SEALCOATED PROPOSED SITE PLAN LEGEND = EXISTING BUILDING MAM RW REAR DEMO & SITE PLAN C3.0 RIVERWOOD SCHOOL for the Issue Date: Project Number: December 16, 2024 2025 MISCELLANEOUS IMPROVEMENTS for the CHAUNCEY H DUKER SCHOOL at 24137 REVISIONS No. Date By Issue Date: Drawn by: Sheet Title Sheet Number Project Number: BOARD of EDUCATION McHenry School District 15 420 N. Front St. McHenry, IL 60050 3711 W. Kane Ave. McHenry, IL 60050 HILLTOP ELEMENTARY SCHOOL 2615 W. Lincoln Rd. McHenry, IL 60051 LANDMARK ELEMENTARY SCHOOL 3614 W. Waukegan Rd McHenry, IL 60050 EDGEBROOK ELEMENTARY SCHOOL 701 North Green St. McHenry, IL 60050 RIVERWOOD ELEMENTARY SCHOOL 300 S. Driftwood Trail McHenry, IL 60051 VALLEY VIEW ELEMENTARY SCHOOL 6515 West Route 120 McHenry, IL 60050 WORK AREA C3.2 WORK AREA C3.0 & 3.1 REMOVE EX BOLLARDS = PROP PARKING LOT PAVEMENT = PROP HEAVY DUTY PAVEMENT OVERALL NOTES 1. ALL SIGNING AND PAVEMENT MARKINGS SHALL MEET MUTCD STANDARDS. 2. PAVEMENT MARKINGS TO BE 4" WIDE PAINT UNLESS OTHERWISE NOTED. 3. ALL DIMENSIONS ARE TO BACK OF CURB, EDGE OF PAVEMENT, AND OUTSIDE OF BUILDING FOUNDATION UNLESS OTHERWISE NOTED. 4. STRIPING DIMENSIONS ARE FROM CENTER TO CENTER OF PAVEMENT MARKING. 5. ALL ONSITE CURB SHOWN IS B6.12 CURB & GUTTER UNLESS OTHERWISE NOTED. X: \ 2 0 2 4 \ 2 4 0 9 1 \ c a d \ 2 4 0 9 1 - 3 n e w . d w g , 1 2 / 1 2 / 2 0 2 4 1 1 : 2 9 : 5 1 A M , D W G T o P D F . p c 3 , 1 : 1 233 234 235 236 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The applicant, School District 15, is requesting approval of a Conditional Use Permit to accommodate the expansion of the parking lot to add an additional bus lane. Currently, bus pick up/drop off (shown in dark blue) is in the front of the building on Driftwood Trail. Parent pick up/drop off (shown in red) enters on Glenbrook Trail and exits onto Driftwood Trail. This often leads to conflict with the buses entering on Driftwood Trail with stacking/back up occurring into the intersection of Glenbrook Trail and Driftwood Trail to the west. 237 As a result of the expansion, bus pick up/drop off will be relocated to the back (southeast) parking lot with the addition of a new bus lane. Buses would enter and exit from Glenbrook Trail. Parent pick up/drop off would enter/exit on Driftwood Trail in the front. CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Conditional Use Permits, listed in §11-15-5 of the City of McHenry Zoning Ordinance STAFF ANALYSIS CURRENT LAND USE & ZONING The Subject Property is zoned RS-3 Medium High-Density Single Family Residential District and is approved for a Conditional Use Permit for an Assembly Use for the operation of the existing Riverwood Elementary School. The primary concern is how the new bus and parent pick up/drop off configuration will impact the adjoining property owners. The proposed configuration does not resolve the stacking of cars into local roads but it should prevent busses from being in conflict with parent pick up/drop off by allowing all busses to be accommodated on site. This outcome is preferable since it is less difficult for drivers to navigate around single occupancy vehicles in the roadway as opposed to larger school buses. Overall, staff anticipates this new configuration should provide some relief to the current traffic congestion. Similar to the other school district developments, staff is including a condition of approval that the School District shall continue to work with the McHenry Police Department to resolve or modify the stacking configuration of the parking lot as needed. 238 FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Comprehensive Plan – Future Land Use Map recommends Conservation Residential Development which require the residential land uses which may be a mix of housing types be arranged around large open spaces that serve as amenities for residents. Schools are an amenity for residents and serve a variety of public and private entities and allow for large amounts of public open space. Therefore, staff believes the schools request is in compliance with the intent of the Future Land Use Map’s recommendation. VISION 2050 COMPREHENSIVE PLAN BIG IDEAS & GOALS Overall, staff believes the proposed development is consistent with the City’s Vision 2050 Comprehensive Plan. Staff comments italicized. DESIRED OUTCOMES - Family-oriented "McHenry will balances its growth with a commitment to vibrant public amenities. In the year 2050, families in McHenry will enjoy a wide variety of attainable housing choices, high quality public schools, affordable entertainment downtown, indoor sports such as track and swimming pool, and mixed-use developments with public plazas to neighborhood parks." (p. 73) Staff believes approval of the requested parking lot expansion and additional bus lane could be viewed as supporting high quality public schools by relieving stacking congestion for nearby local roads by relocated bus traffic to an area where they can be fully accommodated. Action 1.3.2 – Locate new developments in proximity to existing infrastructure, services, and amenities such as utilities, street network, parks, emergency services, schools and libraries. Staff believes approval of the requested expansion of the parking lot and reconfiguration of bus access could be viewed as supportive of an existing public amenity (the school) to mitigate traffic congestion on Glenbrook and Driftwood Trail. STAFF SUMMARY ANALYSIS. • There are no specific recommendations from the Comprehensive Plan that are applicable to the proposed expansion, however staff believes approval of the request would be supporting a local amenity by relieving stacking congestion during school drop off and pick up times. • The proposed expansion of the parking lot is in compliance with the City’s Zoning Ordinance. Staff does not believe the requested parking lot expansion and additional bus lane would generate any adverse impacts on the surrounding property owners. • Although the proposed reconfiguration won’t resolve single occupancy vehicle stacking issues, it should help alleviate some of the congestion on the adjoining roadways by allowing buses to be fully accommodated in the new bus lane. 239 If the Planning & Zoning Commission agrees with the petitioner’s request, then the following motion is recommended: MOTION: I motion/move to recommend approval of the Petitioner’s request for a Conditional Use Permit to accommodate an expansion of the parking lot and bus lane addition, subject to the following conditions: 1. All development on site shall be in accordance with the submitted plans. 2. The School District shall continue to work with the City of McHenry to modify plans as needed for student pick up and drop off to alleviate congestion on local roads. AND by making said motion, you agree that the approval criteria for Conditional Use Permits have been met as outlined in the staff report. APPROVAL CRITERIA FOR CONDITIONAL USES (§11-15-5). Staff comments italicized below. A. Traffic: Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. The school district is not proposing any expansion to the existing use and is only proposing a change to the site plan to accommodate the reconfiguration of school bus access. The proposed changes are predicted to help alleviate congestion on local roads by accommodating all school buses in the southeast parking lot. B. Environmental Nuisance: Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. Staff does not believe the proposed request would generate any environmental nuisances. C. Neighborhood Character: The proposed use will fit harmoniously with the existing natural or manmade character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. The surrounding area consists primarily of residential land use. Given the proposed expansion will comply with the City’s setback regulations, staff believes the proposed parking lot expansion and new bus lane will fit harmoniously with the existing character of the area. D. Public Services and Facilities: The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. The site is currently serviced by city water and sanitary sewer. E. Public Safety and Health: The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. Staff believes the proposed use would not endanger local public health and safety within the vicinity of the subject property. The new bus lane and accommodations should help alleviate some of the congestion felt on the roadway during student drop off/pick up. F. Other Factors: The proposed use is in harmony with all other elements of compatibility pertinent to the conditional use and its particular location. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 for the Issue Date: Project Number: December 16, 2024 2025 MISCELLANEOUS IMPROVEMENTS for the CHAUNCEY H DUKER SCHOOL at 24137 REVISIONS No. Date By Issue Date: Drawn by: Sheet Title Sheet Number Project Number: BOARD of EDUCATION McHenry School District 15 420 N. Front St. McHenry, IL 60050 3711 W. Kane Ave. McHenry, IL 60050 HILLTOP ELEMENTARY SCHOOL 2615 W. Lincoln Rd. McHenry, IL 60051 LANDMARK ELEMENTARY SCHOOL 3614 W. Waukegan Rd McHenry, IL 60050 EDGEBROOK ELEMENTARY SCHOOL 701 North Green St. McHenry, IL 60050 RIVERWOOD ELEMENTARY SCHOOL 300 S. Driftwood Trail McHenry, IL 60051 VALLEY VIEW ELEMENTARY SCHOOL 6515 West Route 120 McHenry, IL 60050 = 8" P.C.C. CLASS SI = 6x6 x W2.9 WWF 1 3 1 2 2 CONCRETE DUMPSTER PAD N.T.S. = 4" AGGREGATE BASE COURSE, TYPE B CA-6, CRUSHED3 CONCRETE SIDEWALK PAVEMENT SECTION N.T.S. = 4" P.C.C. CLASS SI = 2" AGGREGATE BASE COURSE, TYPE B CA-6, CRUSHED 1 2 1 2 HEAVY DUTY ASPHALT PAVEMENT SECTION N.T.S. 2 4 1 3 5 = 1.50" HMA SURFACE COURSE, MIX "D", IL-9.5, N50 = 3.50" HMA BINDER COURSE, IL-19.0, N50 1 2 3 = BITUMINOUS MATERIALS PRIME COAT, MC-30, 0.35 GAL/SY 4 = 10" AGGREGATE BASE COURSE, TYPE B CA-6, CRUSHED 5 = SUBGRADE, COMPACTED & PROOF ROLLED PARKING LOT ASPHALT PAVEMENT SECTION N.T.S. 2 4 1 3 5 = 1.50" HMA SURFACE COURSE, MIX "D", IL-9.5, N50 = 2.50" HMA BINDER COURSE, IL-19.0, N50 1 2 3 = BITUMINOUS MATERIALS PRIME COAT, MC-30, 0.35 GAL/SY 4 = 8" AGGREGATE BASE COURSE, TYPE B CA-6, CRUSHED 5 = SUBGRADE, COMPACTED & PROOF ROLLED WW DS BOL CO Know what's R LEGEND PROPOSEDDESCRIPTIONEXISTING SOIL BORING A/C UNIT FLAG POLE WATERMAIN SANITARY SEWER STORM SEWER TELEPHONE SERVICE FENCE ELECTRIC SERVICE OVERHEAD ELECTRIC GAS SERVICE COMBINED SEWER CURB INLET DOWN GUY DRAIN ELECTRIC TELEPHONE TV RISERS UTILITY HANDHOLE MANHOLE ELECTRIC GAS WATER METER UTILITY MARKER LIFT STATION SPIGOT TRAFFIC CONTROL BOX TRAFFIC CONTROL SIGNAL TRANSFORMER WELL SANITARY MANHOLE STORM CATCH BASIN STORM INLET FLARED END SECTION VALVE VAULT FIRE HYDRANT SIGN POST DOWNSPOUT LIGHT POLE WATER VALVE STORM MANHOLE BOLLARD UTILITY POLE MAILBOX CLEANOUT CALL JULIE 1-800-892-0123 WITH THE FOLLOWING: COUNTY ___________________________________ CITY-TOWNSHIP _________________________________________ SEC. & SEC. NO.# ___________________________________1/4 48 Hours Before You Dig. EXCLUDING SAT., SUN., & HOLIDAYS OPERATES24 Hours365 Days MCHENRY MCHENRY NE 1/4 SEC 8, T45N, R8E Design Special Provisions The Standard Specifications for Road and Bridge Construction prepared by the Department of Transportation of the State of Illinois (latest edition), Supplemental Specifications, the Standard Specifications for Water and Sewer Main Construction in Illinois (latest edition) and the Illinois Urban Manual (blue book) as published by the IEPA shall govern the construction of this project. In addition, the following special provisions supplement the said specifications, and in case of conflict with any part or parts of said specifications, these special provisions shall take precedence and shall govern. 1. Scope of Work The proposed improvement consists of supplying all the necessary labor, material and equipment to satisfactorily construct and install all improvements according to the plans designated "2024 MISCELLANEOUS WORK AT RIVERSIDE ELEMENTARY SCHOOL" 2.Construction Of Underground Utilities A.Excavation: Where working conditions and right-of-way permit, pipe line trenches with sloping sides may be used. The slopes shall not extend below the top of the pipe, and the trench excavations below this point shall be made with vertical sides with widths not exceeding those specified herein for the various sizes of pipe. Open-cut trenches shall be sheeted and braced as required by the governing state, federal laws and municipal ordinances, and as may be necessary to protect life, property or the work. Where firm foundation is not encountered at the grade established, due to unsuitable soil, all such unsuitable material shall be removed and replaced with approved compacted granular material. B. Width of Trenches: The maximum width of the trench at the top of the pipe shall be as follows: Nominal Pipe Sizes Trench Widths (inches) (inches) 12 or smaller 30 14-18 36 20-24 42 27-30 48 33 and larger 1-1/3 times pipe O.D. C.Removal of Water: Contractors shall, at all times during construction, provide and maintain ample means and devices with which to remove and properly dispose of all water entering the excavations. No sanitary sewer shall be used for disposal of trench water, unless specifically approved by the City Engineer and then only if the trench water does not ultimately arrive at existing pumping or sewage treatment facilities. D.Bedding of Pipe: All pipe shall be installed on a bedding of approved, compacted granular material unless otherwise approved by the City Engineer. The bedding material shall be installed as per the typical trench backfill detail. E. Trench Backfill: Whenever the excavation is in or within 2 feet of existing or proposed streets, parking areas, driveways, sidewalks or other paved areas, the trench shall be backfilled with approved selected granular material compacted in place. The granular material shall consist of CA-6 and extend away from the back of curb or any edge of pavement at a 1 to 1 slope. The top 12 inches of the backfill shall be filled with road gravel or crushed stone and maintained as a temporary surface for the normal use of the area when the trench is in existing pavements. F. Restoration of Drainage: As soon as possible after backfilling the trench, all ditching, grading and shaping necessary to restore the original drainage in the area of work shall be performed. Culverts removed during the course of the work shall be replaced as soon as practical after backfilling is complete. G.Utilities: The contractor shall notify all utilities prior to the installation of any pipelines. Where conflicts exists between underground utilities and the proposed underground pipeline requiring a revision to the plans, such construction shall not be undertaken until such changes are approved by the City Engineer in writing. 3.Inspection All improvements shall be subject to inspection by a duly authorized and qualified Owner's Representative both during the course of construction and after construction is complete. The Owner's Representative shall have authority over materials of construction, methods of construction and workmanship to ensure compliance with working drawings and specifications. The contractor shall provide for reasonable tests and proof of quality of materials as requested by the inspector. Upon due cause, which shall include weather conditions, workmanship or non-adherence to the approved plans and specifications, the inspector shall have the authority to stop construction. 4.Sanitary Sewers Materials permitted for use in sanitary sewers are as follows: ABS Composite sewer pipe conforming to ASTM D-2680. Void shall be filled with lightweight concrete. Joints shall conform to ASTM D-2680 for solvent welded (SC) or Mechanical Joint Compressed "O" ring (OR) type conforming to ASTM D-3213 for Flexible Elastomeric Seals. or PVC sewer pipe conforming to ASTM D-3034. Joints shall be solvent welded joints per ASTM D-2855 or Flexible Elastomeric Seals per ASTM D-3212. The PVC pipe shall have a minimum SDR rating of 26 for 4-inch to 15-inch diameter pipe. 5.Sanitary Service Lines Service lines shall be a minimum of 6 inches inside diameter. Required trench backfill shall be considered in the cost of the service being installed. 6.Earth Excavation This item shall include stripping and stockpiling of all topsoil in areas designated by the Owner's Representative. All material deposited in embankment areas shall be compacted under the direction of the Owner's Representative. Topsoil shall be stripped in all fill areas before placement of material. All excess material shall be disposed of off-site at an approved facility by the contractor unless otherwise directed by the Owner. 7. Topsoil Placement The contractor shall place topsoil to a minimum depth of 6 inches over all unpaved disturbed areas ready for landscaping. The surface of the topsoil shall be free from clods, stones, sticks and debris. Placement shall include spreading, cultivating, lightly compacting, dragging and grading. Topsoil, when placed, shall be dry enough so as not to puddle or bond. Topsoil shall not be placed when the subgrade is frozen, excessively wet, or in any other condition detrimental to proper grading. Remove all foreign matter and soil clods larger than 1" in diameter. If undesirable vegetation is present prior to seeding, the topsoil shall be disked until all vegetation has been removed 8.Sodding All disturbed unpaved areas shall be sodded with certified Turfgrass Sod or with another mixture approved by the owner's representative. The owner's representative shall approve the subgrade prior to laying sod. Lay sod within 24 hours of stripping. Do not lay sod if dormant or if ground is frozen. Lay sod across slope and tightly together to result in solid coverage free of gaps. Roll or firmly but lightly tamp new sod with suitable wooden or metal tamper. Tamper sufficiently to set or press sod into underlying soil. The contractor shall maintain the turf grass until final acceptance. Maintenance to include grade repair, resodding, mowing, insect & weed control, trimming & edging. Each mowing shall occur when the grass has reached a height of 4 inches. Mow to a height of 3 inches, turf shall be mowed so as not to remove more than 1/3 of the total height. The cost of such maintenance shall be included in the turf grass installation cost. All sodded areas shall have an adequate growth of grass before work is accepted. 9.Traffic Control The contractor shall obtain, erect, maintain and remove all signs, barricades, flagman, and other traffic control devices as may be necessary for the purpose of regulating, warning or guiding traffic or pedestrians. Placement and maintenance of all traffic control devices shall be as directed by the municipal inspector and in accordance with the applicable parts of Article 701 of the Standard Specifications for Road and Bridge Construction. All traffic protection will be considered incidental to the contract. 10. Engineer's Responsibility The engineer shall be responsible for the following: A.To visit the construction site in order to better carry out the duties and responsibilities assigned by the Owner and undertaken by the engineer; B. The engineer shall not, during such visits or as a result of such observations of the contractor's work in progress, supervise, direct, have control over the contractor's work, nor shall the engineer have the authority over the responsibility for the means, methods, techniques, sequences, or procedures of construction selected by the contractor for safety precautions and programs incidental to the work of the contractor, or for any failure of the contractor to comply with the laws, rules, regulations, ordinances, codes or orders applicable to the contractor furnishing and performing his work. Accordingly, the engineer can neither guarantee the performance of the construction contracts by the contractor nor assume responsibility for the contractor's failure to furnish and perform his work in accordance with the contract documents. 10. Construction Drawings/Contractor's Responsibility No construction plans shall be used for construction unless specifically marked "For Construction." Prior to commencement of construction, the contractor shall verify all dimensions and conditions affecting their work with the actual conditions at the job site. In addition, the contractor must verify the engineer's line and grade stakes. If there are any discrepancies from what is shown on the construction plans, he must immediately report same to the engineer before doing any work, otherwise, the contractor assumes full responsibility. In the event of disagreement between the construction plans, Standard Specifications and/or special details, the contractor shall secure written instructions from the engineer prior to proceeding with any part of the work effected by omissions or discrepancies. Failing to secure such instructions, the contractor will be considered to have proceeded at his own risk and expense. In the event of any doubt or question arising with respect to specifications, the decision of the engineer shall be final and conclusive. 11.Indemnification The contractor shall indemnify and hold harmless the Owner and J. Condon & Associates, Inc. from and against all claims, damages, losses and expenses, including attorney's fees arising out of or resulting from the performance of the contractor's work. In any and all claims against the owner or J. Condon & Associates, Inc., by any employee of the contractor, or anyone directly or indirectly employed by the contractor, or anyone for whose acts the contractor may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable by or for the contractor under Worker's Compensation acts, disability benefit acts or other employee benefit acts. 12.Preconstruction Conference A preconstruction conference for representatives of the developer, municipality and contractor will be held before the contractor proceeds with construction, at a time and place convenient for all parties, for review of the contractor's construction schedules, to establish procedures for handling shop drawing and other submittals and to establish a working understanding among the parties to the contract work. 13. Project Quantities The quantities given by the engineer are intended as a guide for the contractor in determining the scope of the completed project. It is the contractor's responsibility to determine all material quantities and appraise himself of all site conditions. The contract price submitted by the contractor shall be considered as lump sum for the completed project. No claims for extra work will be recognized unless ordered in writing by the Owner. 14. Insurance Requirements The contractor shall purchase and maintain Comprehensive General Liability and other insurance set forth below which will provide protection from claims which may arise out of or resulting from the performance of work by anyone directly or indirectly employed by the contractor or by anyone for whose acts the contractor may be liable. A.Worker's Compensation and Employer's Liability insurance in any amount not less than statutory limits required by law. B. Comprehensive General Liability insurance including coverage in the amount of $500,000 per accident for property damage and $1,000,000 per person and $2,000,000 aggregate per accident for bodily injury, sickness or disease, or death of any person. C.Comprehensive Automobile Liability insurance covering all automobiles, trucks, trailers and any other motorized equipment owned or leased by the contractor. 15. Certificate of Insurance The contractor shall not commence work until he has filed with the Owner's Representative a certificate of insurance showing complete coverage of all insurance required, signed by the insurance companies or their authorized agents. Each certificate shall provide that coverage shall not be terminated or reduced without 30 days advance written notice to the Owner's Representative. The contractor shall name the Owner & J. Condon & Associates, Inc. as additional insureds on the Comprehensive General Liability and Automobile Liability policies. 16. Erosion Control It shall be the contractor's responsibility to properly control erosion on the job site through the use of siltation ponds, filter fabrics, etc. Any siltation of conduits, structures, or ditches shall be cleaned and maintained by the contractor until the seeding has taken hold. All washouts, gullies, etc. will be regraded and reseeded by the contractor. The contractor's responsibility for erosion control shall extend throughout the construction process. The contractor shall be responsible for clean-up of paved surfaces within and outside of the project. All erosion control practices shall comply with the latest revision of the Illinois Urban Manual (Blue Book) as published by the IEPA. XXXXXXMAJOR CONTOUR XXX XXXMINOR CONTOUR DATED AT RINGWOOD, ILLINOIS THIS 12TH DAY OF DECEMBER, 2023 I HEREBY CERTIFY THAT THE PLANS WITH THE FIRM'S NAME LISTED BELOW WERE PREPARED UNDER MY DIRECT SUPERVISION. FURTHERMORE, THE PROPOSED PROJECT WILL NOT RESULT IN DRAINAGE, EROSION OR RUNOFF WHICH ADVERSELY IMPACTS ADJACENT PROPERTIES OR THE PUBLIC RIGHT-OF-WAY. THE PLANS PREPARED MEET THE MINIMUM REQUIREMENTS OF THE MCHENRY COUNTY STORMWATER MANAGEMENT ORDINANCE. I LL I N O I S 062-057170 LICENSED PROFESSIONAL ENGINEER OF MEGHAN A. MICHEL, P. E. , J. CONDON & ASSOCIATES, INC. ILLINOIS REG. PROF. ENGINEER No. 062-057170 EXPIRATION DATE 11-30-2025 ILLINOIS DEPARTMENT OF PROFESSIONAL REGULATION FIRM NUMBER: 184-006759 Standard Soil Erosion and Sediment Control Notes ͳǤ ʹǤ ͵Ǥ ͶǤ ͸Ǥ ͹Ǥ ͺǤ ‘–”‘Ž‡ƒ•—”‡••ŠƒŽŽ‡‡––Š‡‹‹—•–ƒ†ƒ”†•ƒ†•’‡…‹ˆ‹…ƒ–‹‘•‘ˆ–Š‡ ŽŽ‹‘‹• ”„ƒƒ—ƒŽȋ™™™Ǥƒ‹•™…†Ǥ‘”‰Ȁ Ȍ—Ž‡•••–ƒ–‡†‘–Š‡”™‹•‡Ǥ ‘‹Ž†‹•–—”„ƒ…‡•ŠƒŽŽ„‡…‘†—…–‡†‹•—…Šƒƒ‡”ƒ•–‘‹‹‹œ‡‡”‘•‹‘Ǥ”‡ƒ•‘ˆ –Š‡†‡˜‡Ž‘’‡–•‹–‡–Šƒ–ƒ”‡‘––‘„‡†‹•–—”„‡†•ŠƒŽŽ„‡’”‘–‡…–‡†ˆ”‘…‘•–”—…–‹‘ –”ƒˆˆ‹…‘”‘–Š‡”†‹•–—”„ƒ…‡—–‹Žˆ‹ƒŽ•–ƒ„‹Ž‹œƒ–‹‘‹•ƒ…Š‹‡˜‡†Ǥ ‘‹Ž•–ƒ„‹Ž‹œƒ–‹‘‡ƒ•—”‡••ŠƒŽŽ…‘•‹†‡”–Š‡–‹‡‘ˆ›‡ƒ”ǡ†‡˜‡Ž‘’‡–•‹–‡ …‘†‹–‹‘•ƒ†–Š‡—•‡‘ˆ–‡’‘”ƒ”›‘”’‡”ƒ‡–‡ƒ•—”‡•Ǥ –ƒ„‹Ž‹œƒ–‹‘„›•‡‡†‹‰•ŠƒŽŽ‹…Ž—†‡–‘’•‘‹Ž’Žƒ…‡‡–ƒ†ˆ‡”–‹Ž‹œƒ–‹‘ǡƒ•‡…‡••ƒ”›Ǥ ͷǤ ƒ–‹˜‡•‡‡†‹š–—”‡••ŠƒŽŽ‹…Ž—†‡”ƒ’‹†Ǧ‰”‘™‹‰ƒ—ƒŽ‰”ƒ••‡•‘”•ƒŽŽ‰”ƒ‹•–‘ ’”‘˜‹†‡‹‹–‹ƒŽǡ–‡’‘”ƒ”›•‘‹Ž•–ƒ„‹Ž‹œƒ–‹‘Ǥ ˆˆ•‹–‡’”‘’‡”–›•ŠƒŽŽ„‡’”‘–‡…–‡†ˆ”‘‡”‘•‹‘ƒ†•‡†‹‡–ƒ–‹‘Ǥ‡Ž‘…‹–› †‹••‹’ƒ–‹‘†‡˜‹…‡••ŠƒŽŽ„‡’Žƒ…‡†ƒ–…‘…‡–”ƒ–‡††‹•…Šƒ”‰‡Ž‘…ƒ–‹‘•ƒ†ƒŽ‘‰–Š‡ 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‹•–—”„ƒ…‡‘ˆ•–‡‡’•Ž‘’‡••ŠƒŽŽ„‡‹‹‹œ‡†Ǥ”‡ƒ•‘”‡„ƒ‡–•Šƒ˜‹‰•Ž‘’‡• •–‡‡’‡”–Šƒ͵ǣͳ•ŠƒŽŽ„‡•–ƒ„‹Ž‹œ‡†™‹–Š•–ƒ‡†‹’Žƒ…‡•‘†ǡ‡”‘•‹‘…‘–”‘Ž„Žƒ‡–‹ …‘„‹ƒ–‹‘™‹–Š•‡‡†‹‰ǡ‘”ƒ‡“—‹˜ƒŽ‡–…‘–”‘Ž‡ƒ•—”‡Ǥ ͳͲǤ‡”‹‡–‡”…‘–”‘Ž‡ƒ•—”‡••ŠƒŽŽ„‡’”‘˜‹†‡††‘™•Ž‘’‡ƒ†’‡”’‡†‹…—Žƒ”–‘–Š‡ ˆŽ‘™‘ˆ”—‘ˆˆˆ”‘†‹•–—”„‡†ƒ”‡ƒ•ǡ™Š‡”‡–Š‡–”‹„—–ƒ”›ƒ”‡ƒ‹•‰”‡ƒ–‡”–ŠƒͷǡͲͲͲ •“—ƒ”‡ˆ‡‡–ǡƒ†™Š‡”‡”—‘ˆˆ™‹ŽŽˆŽ‘™‹ƒ•Š‡‡–ˆŽ‘™ƒ‡”Ǥ‡”‹‡–‡”‡”‘•‹‘ …‘–”‘Ž•ŠƒŽŽƒŽ•‘„‡’”‘˜‹†‡†ƒ––Š‡„ƒ•‡‘ˆ•‘‹Ž•–‘…’‹Ž‡•Ǥ ͳͳǤ Š‡•–‘”™ƒ–‡”ƒƒ‰‡‡–•›•–‡•ŠƒŽŽ„‡’”‘–‡…–‡†ˆ”‘‡”‘•‹‘ƒ† •‡†‹‡–ƒ–‹‘†‘™•Ž‘’‡ˆ”‘†‹•–—”„‡†ƒ”‡ƒ•Ǥ Ž‡–’”‘–‡…–‹‘–Šƒ–”‡†—…‡• •‡†‹‡–Ž‘ƒ†‹‰ǡ™Š‹Ž‡ƒŽŽ‘™‹‰”—‘ˆˆ–‘‡–‡”–Š‡‹Ž‡–•ŠƒŽŽ„‡”‡“—‹”‡†ˆ‘”ƒŽŽ •–‘”•‡™‡”•ǤŠ‡…†ƒ•ǡ‘”ƒ‡“—‹˜ƒŽ‡–…‘–”‘Ž‡ƒ•—”‡ǡ•ŠƒŽŽ„‡”‡“—‹”‡†ˆ‘”ƒŽŽ …Šƒ‡Ž•Ǥ ‹Ž–‡”ˆƒ„”‹…‹Ž‡–’”‘–‡…–‹‘ƒ†•–”ƒ™„ƒŽ‡†‹–…Š…Š‡…•ƒ”‡‘–ƒ……‡’–ƒ„Ž‡ …‘–”‘Ž‡ƒ•—”‡•Ǥ ͳʹǤ ˆ†‡™ƒ–‡”‹‰•‡”˜‹…‡•ƒ”‡—•‡†ǡ†‹•…Šƒ”‰‡••ŠƒŽŽ„‡”‘—–‡†–Š”‘—‰Šƒ‡ˆˆ‡…–‹˜‡ •‡†‹‡–…‘–”‘Ž‡ƒ•—”‡ȋ‡Ǥ‰Ǥǡ•‡†‹‡––”ƒ’‘”ƒ‡“—‹˜ƒŽ‡–…‘–”‘Ž‡ƒ•—”‡ȌǤŠ‡ ˆ‘”…‡‡–ˆˆ‹…‡”•ŠƒŽŽ„‡‘–‹ˆ‹‡†’”‹‘”–‘–Š‡…‘‡…‡‡–‘ˆ†‡™ƒ–‡”‹‰ ƒ…–‹˜‹–‹‡•Ǥ ͳ͵Ǥ ŽŽ–‡’‘”ƒ”›•‘‹Ž‡”‘•‹‘ƒ†•‡†‹‡–…‘–”‘Ž‡ƒ•—”‡••ŠƒŽŽ„‡”‡‘˜‡†™‹–Š‹͵Ͳ †ƒ›•ƒˆ–‡”ˆ‹ƒŽ•–ƒ„‹Ž‹œƒ–‹‘‘ˆ–Š‡†‡˜‡Ž‘’‡–•‹–‡‹•ƒ…Š‹‡˜‡†‘”ƒˆ–‡”–Š‡ –‡’‘”ƒ”›‡ƒ•—”‡•ƒ”‡‘Ž‘‰‡”‡…‡••ƒ”›Ǥ”ƒ’’‡†•‡†‹‡–•ŠƒŽŽ„‡”‡‘˜‡† ƒ††‹•–—”„‡†ƒ”‡ƒ••ŠƒŽŽ„‡’‡”ƒ‡–Ž›•–ƒ„‹Ž‹œ‡†Ǥ ͳͶǤ –‘…’‹Ž‡†•‘‹Žƒ†ƒ–‡”‹ƒŽ••ŠƒŽŽ„‡”‡‘˜‡†ˆ”‘ˆŽ‘‘†Šƒœƒ”†ƒ”‡ƒ•ƒ––Š‡‡†‘ˆ ‡ƒ…Š™‘”†ƒ›Ǥ‘‹Žƒ†ƒ–‡”‹ƒŽ••–‘…’‹Ž‡†‹ ‘”„—ˆˆ‡”ƒ”‡ƒ••ŠƒŽŽ„‡’Žƒ…‡† ‘–‹„‡”ƒ–•ǡ‘”ƒ‡“—‹˜ƒŽ‡–…‘–”‘Ž‡ƒ•—”‡Ǥ ͳͷǤ ˆˆ‡…–‹˜‡…‘–”‘Ž‡ƒ•—”‡••ŠƒŽŽ„‡—–‹Ž‹œ‡†–‘‹‹‹œ‡–Š‡†‹•…Šƒ”‰‡‘ˆ’‘ŽŽ—–ƒ–• ˆ”‘–Š‡†‡˜‡Ž‘’‡–•‹–‡Ǥ–ƒ‹‹—ǡ…‘–”‘Ž‡ƒ•—”‡••ŠƒŽŽ„‡‹’Ž‡‡–‡†‹ ‘”†‡”–‘ǣ ƒǤ „Ǥ ‹‹‹œ‡–Š‡†‹•…Šƒ”‰‡‘ˆ’‘ŽŽ—–ƒ–•ˆ”‘‡“—‹’‡–ƒ†˜‡Š‹…Ž‡™ƒ•Š‹‰ǡ ™Š‡‡Ž™ƒ•Š™ƒ–‡”ǡƒ†‘–Š‡”™ƒ•Š™ƒ–‡”Ǣƒ† ‹‹‹œ‡–Š‡‡š’‘•—”‡‘ˆ„—‹Ž†‹‰ƒ–‡”‹ƒŽ•ǡ„—‹Ž†‹‰’”‘†—…–•ǡ…‘•–”—…–‹‘ ™ƒ•–‡•ǡ–”ƒ•ŠǡŽƒ†•…ƒ’‡ƒ–‡”‹ƒŽ•ǡˆ‡”–‹Ž‹œ‡”•ǡ’‡•–‹…‹†‡•ǡŠ‡”„‹…‹†‡•ǡ†‡–‡”‰‡–•ǡ ˜‡Š‹…Ž‡ˆŽ—‹†•ǡ•ƒ‹–ƒ”›™ƒ•–‡ǡƒ†‘–Š‡”ƒ–‡”‹ƒŽ•’”‡•‡–‘–Š‡†‡˜‡Ž‘’‡– •‹–‡–‘’”‡…‹’‹–ƒ–‹‘ƒ†–‘•–‘”™ƒ–‡”Ǥ ͳ͸Ǥ †‡“—ƒ–‡”‡…‡’–ƒ…Ž‡••ŠƒŽŽ„‡’”‘˜‹†‡†ˆ‘”–Š‡†‡’‘•‹–‹‰‘ˆƒŽŽ…‘•–”—…–‹‘ƒ–‡”‹ƒŽ †‡„”‹•‰‡‡”ƒ–‡††—”‹‰–Š‡†‡˜‡Ž‘’‡–’”‘…‡••ǤŠ‡ƒ’’Ž‹…ƒ–•ŠƒŽŽ‘–…ƒ—•‡‘” ’‡”‹––Š‡†—’‹‰ǡ†‡’‘•‹–‹‰ǡ†”‘’’‹‰ǡ–Š”‘™‹‰ǡ†‹•…ƒ”†‹‰‘”Ž‡ƒ˜‹‰‘ˆ …‘•–”—…–‹‘ƒ–‡”‹ƒŽ†‡„”‹•—’‘‘”‹–‘ƒ›†‡˜‡Ž‘’‡–•‹–‡ǡ…Šƒ‡Žǡ‘” Ǥ Š‡†‡˜‡Ž‘’‡–•‹–‡•ŠƒŽŽ„‡ƒ‹–ƒ‹‡†ˆ”‡‡‘ˆ…‘•–”—…–‹‘ƒ–‡”‹ƒŽ†‡„”‹•Ǥ ͳ͹Ǥ Š‡ˆ‘”…‡‡–ˆˆ‹…‡”ƒ›”‡“—‹”‡ƒ††‹–‹‘ƒŽ‘”ƒŽ–‡”ƒ–‡•‘‹Ž‡”‘•‹‘ƒ† •‡†‹‡–…‘–”‘Ž‡ƒ•—”‡•ǡ„ƒ•‡†‘†‡˜‡Ž‘’‡–•‹–‡•’‡…‹ˆ‹……‘•‹†‡”ƒ–‹‘•ƒ† –Š‡‡ˆˆ‡…–‹˜‡‡••‘ˆ–Š‡‹•–ƒŽŽ‡†…‘–”‘Ž‡ƒ•—”‡•Ǥ Standard Drain Tile Notes ͳǤ ”ƒ‹–‹Ž‡•†‹•–—”„‡††—”‹‰”‡‰—Žƒ–‡††‡˜‡Ž‘’‡–•ŠƒŽŽ„‡”‡…‘‡…–‡†„›–Š‘•‡ ”‡•’‘•‹„Ž‡ˆ‘”–Š‡‹”†‹•–—”„ƒ…‡ǡ—Ž‡••–Š‡†‡˜‡Ž‘’‡–’Žƒ••’‡…‹ˆ›ƒ„ƒ†‘‡– ‘ˆ–Š‡†”ƒ‹–‹Ž‡•Ǥ ʹǤ ŽŽƒ„ƒ†‘‡††”ƒ‹–‹Ž‡•™‹–Š‹†‹•–—”„‡†ƒ”‡ƒ••ŠƒŽŽ„‡”‡‘˜‡†‹–Š‡‹”‡–‹”‡–›Ǥ ͵Ǥ ”ƒ‹–‹Ž‡•™‹–Š‹–Š‡†‹•–—”„‡†ƒ”‡ƒ‘ˆƒ†‡˜‡Ž‘’‡–•‹–‡•ŠƒŽŽ„‡”‡’Žƒ…‡†ǡ„›’ƒ••‡† ƒ”‘—†–Š‡†‡˜‡Ž‘’‡–•‹–‡‘”‹–‡”…‡’–‡†ƒ†…‘‡…–‡†–‘–Š‡•–‘”™ƒ–‡” ƒƒ‰‡‡–•›•–‡ˆ‘”–Š‡†‡˜‡Ž‘’‡–•‹–‡ǤŠ‡•‹œ‡‘ˆ–Š‡”‡’Žƒ…‡†‘”„›’ƒ••‡† †”ƒ‹–‹Ž‡•ŠƒŽŽ„‡‡“—‹˜ƒŽ‡––‘–Š‡‡š‹•–‹‰†”ƒ‹–‹Ž‡Ǥ 1 MAM SPECIFICATIONS & TYP. SECTIONS C0.0 X: \ 2 0 2 4 \ 2 4 0 9 1 \ c a d \ 2 4 0 9 1 - 3 n e w . d w g , 1 2 / 1 2 / 2 0 2 4 1 1 : 3 2 : 4 7 A M , D W G T o P D F . p c 3 , 1 : 1 257 for the Issue Date: Project Number: December 16, 2024 2025 MISCELLANEOUS IMPROVEMENTS for the CHAUNCEY H DUKER SCHOOL at 24137 REVISIONS No. Date By Issue Date: Drawn by: Sheet Title Sheet Number Project Number: BOARD of EDUCATION McHenry School District 15 420 N. Front St. McHenry, IL 60050 3711 W. Kane Ave. McHenry, IL 60050 HILLTOP ELEMENTARY SCHOOL 2615 W. Lincoln Rd. McHenry, IL 60051 LANDMARK ELEMENTARY SCHOOL 3614 W. Waukegan Rd McHenry, IL 60050 EDGEBROOK ELEMENTARY SCHOOL 701 North Green St. McHenry, IL 60050 RIVERWOOD ELEMENTARY SCHOOL 300 S. Driftwood Trail McHenry, IL 60051 VALLEY VIEW ELEMENTARY SCHOOL 6515 West Route 120 McHenry, IL 60050 1 MAM SPECIFICATIONS & TYP. SECTIONS C0.1 Tie bars shall be placed on 9'± centers (minimum 2 per joint). steel tie bars 30' long conforming to AASHTO M-31 of M-53. All construction joints shall be provided with 1/2" dia. deformed cap having a pinched stop that will provide 1" of expansion. Standard Specifications. The dowel bar shall be fitted with a coated smooth dowel bar conforming to Article 706.11b of the All expansion joints shall be provided with a 1 1/4 dia. X 18" 25 feet. be placed between expansion joints at distances not to exceed curves and at construction joints. Contraction joints shall shall be installed at points of curvature for short radius conforming to the cross section of the curb and gutter pavement, a 1" thick preformed expansion joint filler, When curb and gutter is constructed adjacent to flexible P.C.C. pavement or base course. the curb and gutter in prolongation with joints in adjacent Contraction joints and expansion joints shall be installed in Standard Specifications, joints shall be constructed as follows. JOINTS - In addition to the requirements of Article 606 of the curb shall be made at the rate of 3" per foot of length or flatter. TRANSITIONS - The transition from full height curb to depressed the continuous portion of concrete gutter in front of the casting. rebars (L = 12" + casting length + 12") shall be incorporated in casing is less than the width of the curb and gutter, 2 - No. 4 each side of the metal casing. When the width of the metal shall be installed in the curb and gutter a distance of 10 ft. from filler, conforming to the cross sections of the curb and gutter, be incorporated in the curb and gutter, a 1" thick preformed joint DRAINAGE OPENINGS - At all locations where metal casings are to of the gutter flag shall be 9". Also, tie bars shall be omitted. is constructed adjacent to flexible pavement, the vertical thickness THICKNESS - T - Thickness of pavement. When curb & gutter when sub-base is omitted Slope same as sub-base or 3/4" per ft. Slope 3/4" per ft. 12" for Type B6.12 & B9.1218" for Type B6.18 & B9.1824" for Type B6.24 & B9.24 BARRIER CURB MOUNTABLE CURB Slope 3/4" per ft. 24" for Type M6.24 18" for Type M6.18 12" for Type M6.126" for Type M6.06 PAVEMENT T TIE BAR 6"2" R=2" 6" TIE BAR PAVEMENT T R=1" 6"1" 6" f o r B 6 . 1 2 , B 6 . 1 8 , B 6 . 2 4 9" f o r B 9 . 1 2 , B 9 . 1 8 , B 9 . 2 4 12" for Type M4.12 4":M4.12 3":M4.12 3":M4.12 4" : M 4 . 1 2 CONCRETE CURB DETAIL N.T.S.R-9.DWG CONSTRUCTION ENTRANCE - IF NEEDED. EXISTING PAVEMENT IS ANTICIPATED TO BE THE TEMPORARY CONSTRUCTION ENTRANCE DURING CONSTRUCTION X: \ 2 0 2 4 \ 2 4 0 9 1 \ c a d \ 2 4 0 9 1 - 3 n e w . d w g , 1 2 / 1 2 / 2 0 2 4 3 : 4 1 : 2 7 P M , D W G T o P D F . p c 3 , 1 : 1 258 )) )) LOT 7 LOT 8 LOT 9 WINDING CREEK 5 12 15 LOT 7 LOT 8 LOT 9 WINDING CREEK 5 PROP DOGHOUSE STRUCTURE MH TYP A 4' DIA. T11 F&G T/C = 804.30 INV = MATCH EX. ADJUST EX. FRAME AND GRATE PROP RIM = 805.20 10 17 17.7' 17.7' 24.5' 8.0' 17.7' 13.0' 8.0' R40.0' PROP 190 LF B6.12 CURB & GUTTER PROP STRIPING (TYP.) PROP 5' X 5' CONCRETE COLLAR R10.0' R10.0' R2.0' R8.0' R10.0' R3.9' 9.0' TYP. 24.0' DEMOLITION PLAN SITE PLAN DEMOLITION NOTES 1. CONTRACTOR SHALL FIELD VERIFY EXISTING UTILITY LOCATIONS AND ELEVATIONS PRIOR TO DEMOLITION. SOME UTILITIES MAY NOT BE SHOWN. 2. COORDINATE WITH LOCAL AUTHORITIES AND UTILITY PURVEYORS FOR THE REMOVAL/RELOCATION OF EXISTING UTILITIES. 3. SAWCUTTING OF EXISTING PAVEMENT SHALL BE FULL DEPTH TO PROVIDE A CLEAN VERTICAL FACE TO MATCH PROPOSED PAVEMENT. 4. KEEP ALL PUBLIC AND PRIVATE STREETS CLEAR OF CONSTRUCTION DEBRIS, TRASH, AND MATERIALS. ALL ADJOINING PUBLIC AND PRIVATE PROPERTIES SHALL BE PROTECTED FROM DAMAGED CAUSED BY CONSTRUCTION. 5. ALL WASTE MATERIALS SHALL BE DISPOSED OF OFFSITE IN AN APPROVED FACILITY. 6. ALL WASTE MATERIALS SHALL BE REMOVED IN A MANNER THAT PREVENTS INJURY OR DAMAGE TO PERSONS, ADJOINING PROPERTIES AND/OR RIGHT-OF-WAY. 7. ALL EROSION CONTROL MEASURES SHALL BE INSTALLED PRIOR TO DEMOLITION OPERATIONS. 8. THE SITE SHALL BE GRADED TO MINIMIZE ACCUMULATION OF WATER OR DAMAGE TO ANY FOUNDATIONS ON THE PREMISES OF ADJOINING PROPERTY. = EXISTING BITUMINOUS PAVEMENT = EXISTING CONCRETE SIDEWALK = PAVEMENT TO BE REMOVED = FULL DEPTH SAWCUT LEGEND = EXISTING BUILDING = CURB REMOVAL = EXISTING BITUMINOUS PAVEMENT = EXISTING CONCRETE SIDEWALK = EX PAVEMENT TO BE CRACKED FILLED & SEALCOATED PROPOSED SITE PLAN LEGEND = EXISTING BUILDING MAM RW REAR DEMO & SITE PLAN C3.0 RIVERWOOD SCHOOL for the Issue Date: Project Number: December 16, 2024 2025 MISCELLANEOUS IMPROVEMENTS for the CHAUNCEY H DUKER SCHOOL at 24137 REVISIONS No. Date By Issue Date: Drawn by: Sheet Title Sheet Number Project Number: BOARD of EDUCATION McHenry School District 15 420 N. Front St. McHenry, IL 60050 3711 W. Kane Ave. McHenry, IL 60050 HILLTOP ELEMENTARY SCHOOL 2615 W. Lincoln Rd. McHenry, IL 60051 LANDMARK ELEMENTARY SCHOOL 3614 W. Waukegan Rd McHenry, IL 60050 EDGEBROOK ELEMENTARY SCHOOL 701 North Green St. McHenry, IL 60050 RIVERWOOD ELEMENTARY SCHOOL 300 S. Driftwood Trail McHenry, IL 60051 VALLEY VIEW ELEMENTARY SCHOOL 6515 West Route 120 McHenry, IL 60050 WORK AREA C3.2 WORK AREA C3.0 & 3.1 REMOVE EX BOLLARDS = PROP PARKING LOT PAVEMENT = PROP HEAVY DUTY PAVEMENT OVERALL NOTES 1. ALL SIGNING AND PAVEMENT MARKINGS SHALL MEET MUTCD STANDARDS. 2. PAVEMENT MARKINGS TO BE 4" WIDE PAINT UNLESS OTHERWISE NOTED. 3. ALL DIMENSIONS ARE TO BACK OF CURB, EDGE OF PAVEMENT, AND OUTSIDE OF BUILDING FOUNDATION UNLESS OTHERWISE NOTED. 4. STRIPING DIMENSIONS ARE FROM CENTER TO CENTER OF PAVEMENT MARKING. 5. ALL ONSITE CURB SHOWN IS B6.12 CURB & GUTTER UNLESS OTHERWISE NOTED. X: \ 2 0 2 4 \ 2 4 0 9 1 \ c a d \ 2 4 0 9 1 - 3 n e w . d w g , 1 2 / 1 2 / 2 0 2 4 1 1 : 2 9 : 5 1 A M , D W G T o P D F . p c 3 , 1 : 1 259 LOT 7 LOT 8 LOT 9 LOT 10 LOT 11 WINDING CREEK 5 UNIT 2 W803.45 M.E. C 8 0 4 . 9 0 P 8 0 4 . 9 0 C804.70 HP P805 . 8 0 C805.50 P805.00 W80 4 . 9 0 C804.30 W80 5 . 4 0 P805.65 M.E. P805.55 M.E. P805.75 M.E. P806.02 M.E. P806.10 M.E. P805.90 M.E. P805.30 P80 4 . 4 5 P8 0 4 . 5 5 P805.30 804 805 80 5 TRANSITION CURB FROM FULL HEIGHT IN 10' BULLNOSE CURB C 80 3 . 5 5 M.E. C804.90 W80 4 . 8 0 W80 4 . 6 0 W80 4 . 2 0 806 80 7 80 8 805 803 804 804 GRADING & EROSION CONTROL LEGEND EDGE OF CONCRETE SIDEWALK W XXX.XX TOP OF CONCRETE CURB C XXX.XX PROPOSED ELEVATIONS: EDGE OF PAVEMENT P XXX.XX STABILIZED CONSTRUCTION ENTRANCE (USE EXISTING PAVEMENT) PERMIT DISPLAY BOARD PORTABLE CONCRETE WASHOUT AREA ONSITE TRASH DUMPSTER CE DB CW TD GRADING & EROSION CONTROL PLAN MAM RW REAR GRADING PLAN C3.1 for the Issue Date: Project Number: December 16, 2024 2025 MISCELLANEOUS IMPROVEMENTS for the CHAUNCEY H DUKER SCHOOL at 24137 REVISIONS No. Date By Issue Date: Drawn by: Sheet Title Sheet Number Project Number: BOARD of EDUCATION McHenry School District 15 420 N. Front St. McHenry, IL 60050 3711 W. Kane Ave. McHenry, IL 60050 HILLTOP ELEMENTARY SCHOOL 2615 W. Lincoln Rd. McHenry, IL 60051 LANDMARK ELEMENTARY SCHOOL 3614 W. Waukegan Rd McHenry, IL 60050 EDGEBROOK ELEMENTARY SCHOOL 701 North Green St. McHenry, IL 60050 RIVERWOOD ELEMENTARY SCHOOL 300 S. Driftwood Trail McHenry, IL 60051 VALLEY VIEW ELEMENTARY SCHOOL 6515 West Route 120 McHenry, IL 60050 GRADING & EROSION CONTROL NOTES: 1. ALL DISTURBED AREAS SHALL BE STABILIZED WITH NA GREEN DS75 EROSION BLANKET OR APPROVED EQUAL OR HYDROSEEDED UNLESS OTHERWISE NOTED WITHIN THE PLAN SET. 2. CONTRACTOR RESPONSIBLE FOR MAINTENANCE/REPAIR OF EROSION CONTROL MEASURES UNTIL ADEQUATE VEGETATION GROWTH HAS OCCURRED. MAINTENANCE/REPAIR WORK SHALL BE INCIDENTAL TO THE INSTALLATION COSTS. 3. CONTRACTOR RESPONSIBLE FOR ADDITIONAL EROSION CONTROL MEASURES AS RECOMMENDED BY THE ENFORCEMENT OFFICER OR THE DESIGNATED EROSION INSPECTOR AS SITE CONDITIONS WARRANT. 4. ALL TRAPPED SEDIMENT IS TO BE PROPERLY STABILIZED OR DISPOSED OF. 5. IF CONTRACTOR NEEDS TO DEWATER WHEN EXCAVATING, THEY MUST PUMP TO A "DIRT BAG" OR APPROVED EQUAL. 6. WHERE THE USE OF TREE PROTECTION FENCING DOES NOT PROVIDE AMPLE ROOM FOR CONSTRUCTION, TREE TRUNK PROTECTION SHALL BE USED. 7. TEMPORARY SEEDING SHALL BE REQUIRED TO TEMPORARILY STABILIZE DISTURBED AREAS THAT WILL NOT BE BROUGHT TO FINAL GRADE OR ON WHICH CONSTRUCTION WILL BE STOPPED FOR A PERIOD OF MORE THAN 14 DAYS. THE COVER CROP SEED MIX SHALL BE UTILIZED FOR TEMPORARY SEEDING. 8. CONTRACTOR IS RESPONSIBLE TO EMPLOY DUST CONTROL METHODS TO REDUCE & PREVENT THE SURFACE AND AIR TRANSPORT OF DUST DURING CONSTRUCTION. IN ADDITION TO MINIMIZATION OF SOIL DISTURBANCE, CONTRACTOR SHALL UTILIZE MULCHING METHODS (IDOT 251.03 OR 251.04), IRRIGATION AND BARRIERS. CE DB CW TD INLET PROTECTION IP IP IP CONTRACTOR TO RESPREAD TOPSOIL AS NECESSARY TO WITHIN 100' OF NEW IMPROVEMENTS X: \ 2 0 2 4 \ 2 4 0 9 1 \ c a d \ 2 4 0 9 1 - 3 n e w . d w g , 1 2 / 1 2 / 2 0 2 4 1 1 : 3 1 : 1 2 A M , D W G T o P D F . p c 3 , 1 : 1 260 MATCH EX W812.65 W812.9 0 MATCH E X W812.65 W812.65 W812.65 1.5% M I N 1.5% M I N 1.5% M I N EX AT&T MH EXISTING VEGETATIVE STRIP IN LIEU OF SILT FENCE 20.0' EX AT&T MH PROP 1418 SF OF CONCRETE SIDEWALK EX AT&T MH EXISTING CONDITIONS PLAN SITE PLAN GRADING & EROSION CONTROL PLAN DEMOLITION NOTES 1. CONTRACTOR SHALL FIELD VERIFY EXISTING UTILITY LOCATIONS AND ELEVATIONS PRIOR TO DEMOLITION. SOME UTILITIES MAY NOT BE SHOWN. 2. COORDINATE WITH LOCAL AUTHORITIES AND UTILITY PURVEYORS FOR THE REMOVAL/RELOCATION OF EXISTING UTILITIES. 3. SAWCUTTING OF EXISTING PAVEMENT SHALL BE FULL DEPTH TO PROVIDE A CLEAN VERTICAL FACE TO MATCH PROPOSED PAVEMENT. 4. KEEP ALL PUBLIC AND PRIVATE STREETS CLEAR OF CONSTRUCTION DEBRIS, TRASH, AND MATERIALS. ALL ADJOINING PUBLIC AND PRIVATE PROPERTIES SHALL BE PROTECTED FROM DAMAGED CAUSED BY CONSTRUCTION. 5. ALL WASTE MATERIALS SHALL BE DISPOSED OF OFFSITE IN AN APPROVED FACILITY. 6. ALL WASTE MATERIALS SHALL BE REMOVED IN A MANNER THAT PREVENTS INJURY OR DAMAGE TO PERSONS, ADJOINING PROPERTIES AND/OR RIGHT-OF-WAY. 7. ALL EROSION CONTROL MEASURES SHALL BE INSTALLED PRIOR TO DEMOLITION OPERATIONS. 8. THE SITE SHALL BE GRADED TO MINIMIZE ACCUMULATION OF WATER OR DAMAGE TO ANY FOUNDATIONS ON THE PREMISES OF ADJOINING PROPERTY. = EXISTING BITUMINOUS PAVEMENT LEGEND = EXISTING BITUMINOUS PAVEMENT = EXISTING CONCRETE SIDEWALK = PROPOSED SIDEWALK PROPOSED SITE PLAN LEGEND = EXISTING CONCRETE PAVEMENT GRADING & EROSION CONTROL LEGEND EDGE OF CONCRETE SIDEWALK W XXX.XX PROPOSED ELEVATIONS: STABILIZED CONSTRUCTION ENTRANCE (USE EXISTING PAVEMENT) PORTABLE CONCRETE WASHOUT AREA CE CW MAM RW SIDEWALK OVERALL PLAN C3.2 for the Issue Date: Project Number: December 16, 2024 2025 MISCELLANEOUS IMPROVEMENTS for the CHAUNCEY H DUKER SCHOOL at 24137 REVISIONS No. Date By Issue Date: Drawn by: Sheet Title Sheet Number Project Number: BOARD of EDUCATION McHenry School District 15 420 N. Front St. McHenry, IL 60050 3711 W. Kane Ave. McHenry, IL 60050 HILLTOP ELEMENTARY SCHOOL 2615 W. Lincoln Rd. McHenry, IL 60051 LANDMARK ELEMENTARY SCHOOL 3614 W. Waukegan Rd McHenry, IL 60050 EDGEBROOK ELEMENTARY SCHOOL 701 North Green St. McHenry, IL 60050 RIVERWOOD ELEMENTARY SCHOOL 300 S. Driftwood Trail McHenry, IL 60051 VALLEY VIEW ELEMENTARY SCHOOL 6515 West Route 120 McHenry, IL 60050 = EXISTING CONCRETE SIDEWALK = EXISTING CONCRETE PAVEMENT CE CW X: \ 2 0 2 4 \ 2 4 0 9 1 \ c a d \ 2 4 0 9 1 - 3 n e w . d w g , 1 2 / 1 2 / 2 0 2 4 1 1 : 3 0 : 4 0 A M , D W G T o P D F . p c 3 , 1 : 1 261 Riverwood Narrative Update 1/2/25 Riverwood- Drop off time is tentatively between 8:30-9:00am. Pick up time is tentatively between 3:30- 4:30pm. Currently the buses pick up/drop off in the front of the building on Driftwood. The parent pick up/drop off enters on Glenbrook and exits to Driftwood. As a result of the expansion, the bus pick up/drop off will occur in the back expanded parking lot. The buses would enter and exit from Glenbrook. Parent pick up/drop off would enter and exit from Driftwood. 262 Suzanne Ostrovsky, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: February 3, 2025 TO: Mayor and City Council FROM: Suzanne Ostrovsky, City Administrator RE: Agreement for Executive Recruitment Services for Public Works Director ATT: Master Services Agreement AGENDA ITEM SUMMARY: The City is performing a search to fill the role of Public Works Director. MGT (formerly GovHR) is the preeminent local government recruitment firm in Illinois. Mayor Jett and staff are requesting City Council approval to move forward with an agreement for full scope recruitment services. RECOMMENDATION: Motion to approve a Master Services Agreement with MGT Impact Solutions, LLC, for the recruitment of a Public Works Director, in an amount not to exceed $24,000. 263 (813) 327-4717 | 4320 W. Kennedy Blvd., Tampa, FL 33609 MGT.us MASTER SERVICES AGREEMENT THIS MASTER SERVICES AGREEMENT (“Agreement”) is entered into as of January 27, 2025 (“Effective Date”) between MGT Impact Solutions, LLC (“MGT”), with offices located at 4320 West Kennedy Boulevard, Tampa, FL 33609, and the City of McHenry (“Client”), located at 333 S. Green St., McHenry IL 60050, collectively referred to herein as the “Parties.” WHEREAS, MGT offers global technological, educational, organizational and staffing consulting solutions services to the public and private sectors; WHEREAS, Client anticipates a need within its organization for MGT’s services; and WHEREAS, the Parties intend for this Agreement to serve as the governing, contractual basis of MGT’s provision of future project-level services to Client. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. THIS AGREEMENT AND STATEMENTS OF WORK. The Parties enter into this Agreement to set forth the general terms and conditions that will govern MGT’s provision of services to Client. Such services will be subsequently agreed upon by the Parties in individual Statements of Work (“SOW”). Each SOW will state all details required for the proper provision of project-level services, including scope, pricing, period of performance, and other required information (“Services”) each an Exhibit A, Statement of Work, attached hereto and incorporated into the Agreement. Unless otherwise stated in an SOW, all Services shall be performed remotely. Each SOW will require signature by both parties to be effective. 2. CONTRACT DOCUMENTS AND ORDER OF PRECEDENCE. The contract documents consist of this Agreement and all exhibits, attachments, amendments, and SOWs subsequently executed by the Parties and all exhibits, attachments, amendments, and other documents made a part of the SOW (“Contract Documents”). Upon signature by the Parties, all SOWs executed during the Term shall be considered incorporated into and made a part of this Agreement. In the event of a conflict among the terms and conditions in this Agreement and any SOW, unless that SOW expressly states the intention for the SOW to control with regard to the conflicting term or condition, then this Agreement shall control. Any terms or conditions contained in documents issued by Client other than the Contract Documents, including purchase orders, shall be voidable at MGT’s discretion. 3. TERM. The term of this Agreement shall commence on the Effective Date and will continue for a period of one (1) year or until terminated in accordance with this Agreement. This Agreement will automatically renew for additional one (1) year terms unless terminated by either party at least thirty (30) days prior to the expiration date. 4. TERMINATION. This Agreement or any individual SOW may be terminated with cause by either party: (a) if the other party materially breaches the terms of this Agreement and fails to cure the breach within thirty (30) calendar days following written notice specifying the breach, or (b) immediately upon written notice if the other party fails to comply with applicable law or regulation. 264 2 MGT.us 5. INSURANCE. During the Term of this Agreement and any SOW, MGT will maintain the minimum insurance coverages below. MGT shall provide Certificates of Insurance to Client upon request and as required under SOWs. a. Commercial General Liability $1,000,000 per occurrence $2,000,000 annual aggregate c. Business Automobile Liability $1,000,000 combined single-limit, non-owned and hired. (MGT does not own autos) d. Umbrella/Excess Liability $10,000,000 per occurrence & aggregate, follows form e. Worker’s Compensation Per Statute f. Employer’s Liability $1,000,000 each accident f. Professional Liability $6,000,000 aggregate 6. INDEMNIFICATION. To the extent permitted by law, each Party shall fully defend, indemnify and hold harmless the other Party and its officers, directors, employees, agents, representatives, successors and assigns (collectively, “Indemnified Parties”) from any and all claims, demands, causes of actions, costs, expenses, liability, losses, or damages including attorney’s fees and expenses (“Claims”), whether in law or in equity, for bodily injury, death or property damage arising out of, relating to or caused by, in whole or part, the negligence, errors, omissions or willful misconduct of the indemnifying party or its officials, officers, employees, subcontractors, consultants or agents, relating to or connected with performance under this Agreement, unless Claims are caused wholly by the sole negligence or willful misconduct of the Indemnified Parties. A Party’s indemnity obligations under this Section are contingent upon the indemnified party: a) promptly notifying indemnifying party of each claim; provided, however, that the indemnified Parties failure to give prompt notice to the indemnifying party of any such claim shall not relieve the indemnified party of any obligation under this Section except and to the extent that such failure materially prejudices the indemnifying party’s ability to defend against such claim; b) providing the indemnifying party with sole control over the defense and/or settlement thereof, provided however, that indemnifying party shall not settle any claim that includes an admission of wrongdoing by indemnified parties or otherwise adversely affects indemnified parties’ interests without prior consent; and c) at the indemnifying party’s request and expense, providing full information and reasonable assistance to the indemnifying party with respect to such claim. 7. LIMITATION OF LIABILITY. MGT shall not be held liable for factors outside of its reasonable control, including losses or damages as a result of Client’s provision of inaccurate data, or changing laws, regulations, political conditions. TO THE EXTENT PERMITTED BY LAW AND EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE, DATA OR DATA USE, OR LOSS OR INTERRUPTION OF BUSINESS, ARISING OUT OF ANY OF THE TERMS OR CONDITIONS OF THIS AGREEMENT OR WITH RESPECT TO ITS PERFORMANCE HEREUNDER, WHETHER ARISING OUT OF BREACH OF CONTRACT, BREACH OF WARRANTY, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY, STRICT LIABILITY OR ANY OTHER THEORY. THE FOREGOING LIMITATION OF LIABILITY AND EXCLUSION OF DAMAGES APPLIES EVEN IF A PARTY HAD OR SHOULD HAVE HAD KNOWLEDGE OF THE POSSIBILITY OF SUCH DAMAGES. 265 3 MGT.us To the extent permitted by law, except for actions or claims resulting from MGT’s gross negligence or intentional or willful misconduct, MGT’s total aggregate liability to Client shall be limited to the amount of compensation paid by Client to MGT under this Agreement in the twelve (12) months prior to the action giving rise to liability. 8. GOVERNING LAW, JURISDICTION AND CONSENT TO SUIT. This Agreement shall be governed by and construed and interpreted in accordance with the laws of the state of Florida, irrespective of the choice of laws principles of the state of Florida, as to all matters including validity, construction, effect, enforceability, performance, and remedies. Client submits itself and its property in any legal action or proceeding relating to this Agreement to the exclusive jurisdiction of any state or federal court within Hillsborough County, Florida and Client hereby accepts venue in each such court. 9. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute, controversy or claim by and between the Parties arising out of matters related to this Agreement, the Parties will first attempt in good faith to resolve through negotiation any such dispute, controversy, or claim. Either party may initiate negotiations by providing written notice to the other party setting forth the subject of the dispute and the relief requested. The recipient of such notice will respond in writing within five (5) business days with a statement of its position on, and recommended solution to, the dispute. If the dispute is not resolved by this exchange of correspondence, then senior management representatives of each party with full settlement authority will meet at a mutually agreeable time and place within fifteen (15) business days of the date of the initial notice to exchange relevant information and perspectives and to attempt to resolve the dispute. If the dispute is not resolved by negotiation, either party may commence mediation by written request to the other party. The Parties will cooperate in selecting a mediator and in scheduling the mediation proceedings. The mediation shall take place in Tampa, Florida. The Parties will participate in the mediation in good faith and will share equally in its costs. All offers, promises, conduct and statements, whether oral or written, made in the course of the mediation by either of the parties, their agents, employees, experts or attorneys, or by the mediator, are confidential, privileged and inadmissible for any purpose, including impeachment, in any litigation or other proceeding involving the parties; provided, however, that evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non-discoverable as a result of its use in the mediation. Either party may seek equitable relief prior to the mediation to preserve the status quo pending the completion of that process. Except for such an action to obtain equitable relief, neither party shall commence a civil action with respect to the matters submitted to mediation until after the completion of the initial mediation session, at which time suit may be brought in any court of competent jurisdiction. The prevailing party shall be entitled to an award of all reasonable costs, expenses, and attorneys’ fees. In addition, should the dispute under this Agreement involve the failure to pay fees, and the matter is not resolved through negotiation or mediation, Client shall pay all costs of collection, including, but not limited to, MGT’s legal fees and costs should MGT prevail. 10. CONFIDENTIALITY. Each party shall maintain in confidence and protect from unauthorized disclosure all information exchanged between the Parties that is reasonably understood under the circumstances to be confidential, whether disclosed orally, in writing or marked as confidential (“Confidential Information”). The receiving party shall make all reasonable efforts to protect Confidential Information from disclosure to unauthorized third parties. Confidential Information may be disclosed to third parties with a need-to- know under the circumstances and who are bound by confidentiality obligations no less restrictive than those herein. Neither party shall use such Confidential Information except in performance of the Services. 266 4 MGT.us MGT may, however, disclose Client’s name and the general nature of MGT’s work for Client sales proposals. The above obligations of confidentiality shall not apply to the extent that the receiving party can show that the relevant information (a) was at the time of receipt already in the receiving party’s possession; (b) is, or becomes in the future, public knowledge through no fault or omission of the receiving party; (c) was received from a third-party having the right to disclose; or (d) is required to be disclosed by law. 11. FORCE MAJEURE. Neither party shall be liable or considered at fault for any delay (except for payment) resulting from circumstances beyond the party’s reasonable control, including but not limited to fire, flood, earthquake, elements of nature, epidemics, global pandemics, quarantines, acts of God, acts of war, labor disputes, and supply chain disruptions (“Excusable Delays”). The delayed party shall notify the other party in writing upon the discovery of any significant Excusable Delay. During an Excusable Delay, the delayed party shall use reasonable efforts to mitigate costs and damages and to resume performance under this Agreement. The Parties recognize that MGT’s ability to timely perform under a SOW is contingent upon Client’s timely provision of any agreed-upon data, personnel access, or other requirements. If Client’s failure to provide such data, access or other requirements causes significant delays to MGT’s progression of Services, and MGT incurs losses or damages as a result, then the Parties shall negotiate and execute a SOW amendment for an equitable adjustment to the schedule and for additional costs. MGT shall provide all substantiating documentation of costs reasonably requested by Client in consideration for any equitable adjustment. Excusable Delays shall not give rise to an equitable adjustment. 12. FEES AND PAYMENT. Unless otherwise set forth in a SOW, all correct invoices submitted by MGT to Client shall be due and payable upon receipt. If Client disputes an invoice or portion thereof in good faith, then Client shall pay any undisputed portion and provide MGT with written notice of the dispute, in reasonable detail, and the Parties shall promptly meet to resolve such dispute. MGT reserves the right to impose an interest charge equal to the lesser of one and one-half percent (1.5%) per month or the maximum allowable by law in respect of any invoice which is outstanding for more than thirty (30) days. MGT may stop work after sixty (60) days of Client’s non-payment of undisputed invoiced amounts. 13. MODIFICATION. This Agreement and any SOW shall only be modified by written amendment signed by the Parties. All signed amendments shall be deemed incorporated into this Agreement by reference. 14. NON-SOLICITATION. During the term of this Agreement and for a period of two (2) years following termination or expiration, neither party shall knowingly, directly or indirectly, solicit nor encourage the solicitation of any person who is, or was within a 12-month period prior to such solicitation, an employee of the other party or its affiliates that became known to the other party as a result of this Agreement, except with the prior written consent of the other party. This provision shall not restrict the right of either party to solicit by public advertisement. 15. ASSIGNMENT. Neither party may assign any rights nor delegate any duties or obligations under this Agreement without the express written consent of the other party. Notwithstanding the foregoing, MGT, or its permitted successive assignees or transferees, may assign or transfer this Agreement or delegate any rights or obligations hereunder without consent: (i) to any entity controlled by, or under common control with, MGT, or its permitted successive assignees or transferees; or (ii) in connection with a merger, reorganization, transfer, sale of assets or change of control or ownership of MGT, or its permitted successive assignees or transferees. 267 5 MGT.us 16. INDEPENDENT CONTRACTOR. It is expressly understood that at all times, while rendering the Services, MGT is acting as an independent contractor and not as an officer, agent, or employee of the Client. MGT shall not be required to keep specific work hours (except in the case of specific hours required under employee leasing contracts), equipment, or a specific office, and shall use independent means and methods for performing the Services. For all purposes, including Medicare, Social Security taxes, the Federal Unemployment Act (“FUTA”), income tax withholding, worker’s compensation, and unemployment insurance, MGT, its personnel and contractors will be treated and deemed independent contractors and not employees of Client. 17. NON-DISCRIMINATION/EQUAL EMPLOYMENT PRACTICES. Neither party shall unlawfully discriminate or permit discrimination against any person or group of persons in any matter prohibited by federal, state, or local laws. During the performance of this Agreement , neither party or their employees, agents, or subcontractors, if any, shall discriminate against any employee or applicant for employment because of age, marital status, religion, gender, sexual orientation, gender identity, race, creed, color, national or ethnic origin, medical conditions, physical disability, or any other classifications protected by local, state, or federal laws or regulations. The parties further agree to be bound by applicable state and federal rules governing equal employment opportunity and non-discrimination. 18. NOTICES. All legal notices required by this Agreement are deemed to have been given when notices are both (1) delivered by email to the email address below, and (2) following such email delivery, a mailed copy of the notice is delivered to the mailing address below. To MGT Impact Solutions, LLC: To Client: Name: MGT Impact Solutions, LLC Name: McHenry, Illinois ATTN: Legal Notice/Contracts ATTN: Suzanne Ostrovsky Address: 4320 West Kennedy Blvd. Address: 333 S. Green St., Tampa, FL 33609 McHenry, IL 60050 Email: contracts@mgt.us Email: sostrovsky@cityofmchenry.org If the email address and mailing address is incomplete for a party, then notice shall be mailed to the address on the first page of this Agreement. 19. SEVERABILITY. If any provision of this Agreement shall be declared illegal or invalid for any reason, said illegality or invalidity shall not affect the remaining provisions hereof, but such illegal or invalid provision shall be fully severable, and this Agreement shall be interpreted and enforced as if such illegal or invalid provision had never been included herein. 20. COUNTERPARTS AND EXECUTION. This Agreement and any SOW may be executed in counterparts, each of which when so executed shall be deemed an original and all of which together shall constitute one and the same instrument. The counterparts may be executed by electronic signature and delivered by scanned signature or other electronic means by any of the parties to any other party and the receiving party may rely on the receipt of this Agreement so executed and delivered as if the original had been received. 21. SURVIVAL. The sections Term, Termination, Insurance, Indemnification, Limitation of Liability, Governing Law, Jurisdiction, Consent to Suit, Dispute Resolution Procedure, Confidentiality, and Non-Solicitation, of this Agreement and the payment obligations described in any SOW shall survive the termination or expiration of the Agreement or SOW. 268 6 MGT.us 22. ENTIRE AGREEMENT. This Agreement and all exhibits constitute the entire and only agreement between the Parties. Each party acknowledges that in entering into this Agreement it has not relied on any representation or undertaking, whether oral or in writing, except for those expressly stated herein. Any purchase order provided by the Client will be limited by, and subject to, the terms and conditions of this Agreement. 23. NON-EXCLUSIVITY. This Agreement is non-exclusive, and both Parties remain free to enter into similar agreements with third parties. During the term of this Agreement, MGT may perform Services for any other clients, persons, or companies as MGT sees fit, so long as the performance of such Services does not interfere with MGT’s performance of obligations under this Agreement, and do not create a conflict of interest. 24. THIRD PARTY BENEFICIARIES. Except as specifically set forth herein, nothing in this Agreement is intended or shall be construed to confer upon any person or entity, other than the parties hereto and their successors or assigns, any rights or remedies under or by reason of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Master Services Agreement. MGT IMPACT SOLUTIONS, LLC McHENRY, ILLINOIS ___________________________________ __________________________________ Name: A. Trey Traviesa Name: Suzanne Ostrovsky Title: CEO Title: City Administrator Date: Date: 269 7 MGT.us EXHIBIT A EXECUTIVE RECRUITMENT STATEMENT OF WORK As of January 27, 2024 (“Effective Date”), MGT Impact Solutions, LLC (“MGT”) and the City of McHenry (“Client”) execute this Statement of Work (“SOW”) pursuant to the Master Services Agreement between the Parties dated January 27, 2025 (“Agreement”). 1. PROJECT- Executive Recruitment for the position of Director of Public Works. 2. SCOPE MGT will provide recruitment and selection services in accordance with MGT’s proposal dated January 21, 2025. All terms of the Proposal are incorporated herein by reference and supersede the event of a conflict. 3. PERIOD OF PERFORMANCE/PROJECT TIMELINE The term of this Statement of Work begins on the Effective Date and terminates upon project completion. 4. COMPENSATION AND REIMBURSABLE EXPENSES A. Fee. The flat fee for the Services described above is $20,500 B. Expenses. $3,500 (not to exceed) 5. INVOICING AND PAYMENT 1st Invoice: 40% of the recruitment fee will be due upon contract award. 2nd Invoice: 40 % of the recruitment fee and expenses incurred to date will be due upon presentation of candidates. Final Invoice: the balance of fees and expenses will be due upon completion of the recruitment. CLIENT BILLING CONTACT Name ______________________________ Email Address and Telephone No. ______________________________ Payment of invoices due within 30 days of receipt. MGT IMPACT SOLUTIONS, LLC McHENRY, ILLINOIS _____________________________ _________________________ Name: A. Trey Traviesa Name: Suzanne Ostrovsky Title: CEO Title: City Administrator Date: Date: 270 Submitted by: MICHELE MORAWSKI CLIENT SERVICES MANAGER 790 FRONTAGE ROAD SUITE 213 NORTHFIELD, IL 60093 224.415.3791 MMORAWSKI@MGT.US Proposal JAN 21, 2025 Director of Public Works City of McHenry , Illinois 271 MGT.US CITY OF MCHENRY , IL DIRECTOR OF PUBLIC WORKS JAN 21, 2025 Table of Contents COVER LETTER ....................................................................................................... 1 FIRM PROFILE ......................................................................................................... 2 OUR TEAM .............................................................................................................. 6 WHY CHOOSE MGT? ............................................................................................... 7 PROJECT APPROACH & METHODOLOGY ............................................................. 8 PROJECT UNDERSTANDING .................................................................................. 8 PROPOSED WORK PLAN ......................................................................................... 8 PROJECT TIMELINE .............................................................................................. 12 COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION IN RECRUITMENTS ..................................................................................................... 12 COST PROPOSAL ................................................................................................. 14 FULL SCOPE RECRUITMENT ................................................................................ 14 OUR GUARANTEE – FULL SCOPE RECRUITMENT .............................................. 15 LIMITED SCOPE RECRUITMENT SCOPE OF SERVICES ...................................... 16 LIMITED SCOPE RECRUITMENT PRICE PROPOSAL ........................................... 17 OPTIONAL SERVICES ........................................................................................... 18 APPENDIX A. CONSULTANT BIOGRAPHIES ....................................................... 19 APPENDIX B. CLIENT LIST ................................................................................... 22 272 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 1 Cover Letter Jan 21, 2025 Ann Campanella, Director of HR & Risk Management City of McHenry 333 S. Green St. McHenry, IL 60050 RE: PROPOSAL FOR DIRECTOR OF PUBLIC WORKS Dear Ms. Campanella: Thank you for the opportunity to provide you with a proposal for the Director of Public Works recruitment and selection process for the City of McHenry (City). Our proposal provides the City with firm qualifications, key experience, a detailed work plan and timeline, and associated fees to provide services that exceed expectations. We provide a tailored, personal approach to executive recruitment and selection, and can adapt to your specific requirements for the position. MGT Impact Solutions, LLC (MGT) is a nationally respected leader in public sector management consulting and technology services with a long track record in support of state, local, and education clients. MGT takes the next step in offering integrated solutions that can accelerate our most important goal: dramatically improving lives by advancing and lifting up the communities we serve. Our consultants have worked in all areas of local government leadership including city/county management, human resources, public safety, finance, public works, parks and recreation, and utilities. This combined hands-on knowledge and experience has made MGT a proven leader in public sector consulting. MGT CONTACT INFORMATION MGT HEADQUARTERS MGT Impact Solutions, LLC 4320 West Kennedy Boulevard | Tampa, Florida 33609 P: 813.327.4717 | www.mgt.us FEIN: 81-0890071 PROPOSAL CONTACT Michele Morawski, Client Services Manager 790 Frontage Road, Suite 213 | Northfield, IL 60093 224.415.3791 | mmorawski@mgt.us Thank you for the opportunity to submit a proposal to City of McHenry. Should you have questions on any aspect of this proposal, please contact Michele Morawski at 224.415.3791 or mmorawski@mgt.us. Regards, Patrick J. Dyer, Vice President Authorized to bind the firm 273 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 2 Firm Profile Impacting communities for good. MGT brings 50 years of experience driving positive social change and performance in education, government, nonprofits, and critical infrastructure/private industries through assisting clients to strengthen their foundation, change systematically, and enable resiliencies for long- lasting change. Since inception, MGT has significantly grown in size and capacity – working with state and local governments and education partners. Today, we bring a team of over 900 professionals who offer in-depth market knowledge and understanding so we can hit the ground running. MGT is a privately held, employee-owned and financially stable limited liability company with a deep roster of staff and a commitment to serving the public. Our clients care about addressing the world’s most-pressing problems, and so do we. Their “why” is our why. What sets us apart is our ability to customize and offer individualized support but also the resources of a larger infrastructure to enable flexibility in impacting to -scale. Throughout our history, MGT has successfully delivered more than 30,000 projects through a thoughtful balance of balancing the “immediate” needs while changing systems to plan for future resilience and success. Our Commitment MGT embraces the most complex challenges on the leadership agenda, with deep commitment, agility, and local expertise to make a measurable and profound impact. Simply stated, We are impacting communities for good. years 50 900 consultants 30,000 projects MGT | FIRST LOOK Name: MGT Impact Solutions, LLC (MGT) Locations: Headquarters in Tampa, FL; branch offices nationwide. Cooperative Contracts: ASC 20-7359, 24-7484 OMNIA LS4612 TIPS 220601, 220802, 230105 TX Share 2024-019 Structure: Privately held, employee -owned, client-driven Limited Liability Company . Lines of Business: Strategy and Implementation, Performance and Operations, IT Infrastructure, and Cyber Security and Resilience for public sector and commercial companies. 274 FIRM PROFILE CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 3 A Social Impact Commitment MGT’s Expertise Our firm includes more than 900 professionals, structured into the following primary groups, along with various internal infrastructure groups to support our operations and growth. DEFINED BY IMPACT Making a profound impact on society is at the heart of who we are and what we do. The City of McHenry should be proud to make a difference in the lives of the citizens in your community, and we are proud to work with you toward this goal. Our team empowers organizations through innovations in people, processes, and technology to lift and strengthen your solutions. Strategy & Implementation Working alongside an organization’s C- suite, we help leaders co-create strategy through organizational reviews and data analytics to create actionable roadmaps for success. Cyber Security & Resilience From real-time, 24/7 monitoring to proactive threat detection and rapid incident response, we can give you the tools to heighten your network’s security posture and keep it there. IT Infrastructure & Digital We provide engineering expertise to modernize IT infrastructure and ensure your technology implementation is properly designed, integrated, modernized, and maintained. Performance & Operations Bridging the gap between strategy and enduring change, we support efficient revenue allocation, promote economic development, and create fairness in hiring and contracting systems. 275 FIRM PROFILE CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 4 Our MGT Vision To achieve our mission of being the social impact and performance leader in our industry, we are continuously improving to earn the privilege of being selected as our clients’ partner of choice in the mission-critical domains we impact. By elevating education systems, managing and securing critical networks, solving complex human capital and fiscal problems, and advancing equity as a performance imperative, we can impact communities, for good through client partnership. We deliver these solutions through our “three-point stance” of technology, education, and performance offerings. With our long-term vision of creating profound social impact through client performance, we seek out the “best of the best” to join us in our work supporting clients’ top priorities. Markets we serve: •Higher Education •Prek-12 •Government •Nonprofits •Commercial Industries 276 FIRM PROFILE CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 5 MGT’s Differentiator: Full Suite of Services Cyber & Network Solutions Our Cyber Security and Network Security Solutions team offers a deep technical engineering bench of seasoned, certified experts, working in the “security trenches” in complex IT environments. For the Managed Detection and Response (MDR) solution, our Security Operations Center (SOC) doesn’t sleep so our clients can. Our flagship, best-in-class managed firewall services are unparalleled. We detect, respond, and recover from cyber incidents proactively and harden our clients’ security posture. 100 in-house certified engineers 24x7 NOC and SOC Human Capital Solutions Our experts are former local government and school leaders who understand the challenges facing today’s public sector organizations. We offer consulting, recruiting, and staffing solutions that include a full suite of human resources and management studies; executive recruitment services; and interim, managed, and outsourced staffing options. Our experts can assess your organizational culture, permanent and temporary staffing needs, and evaluate your systems and structures, all to maximize efficiency and effectiveness. 1,725+ interim employees placed 1,500+ executive recruitments 500+ consulting studies In 48 states! Education Solutions We create recommendations for our educational clients that are reliable, actionable, and based on proven research and a thorough understanding of each district or system’s program needs and long- term goals. Our team is led by former state education commissioners, district superintendents, school board members, principals, and teachers. Our partnerships have allowed clients to reinvest hundreds of millions of dollars back into the classroom. 50 million students served 38 state DOEs as clients Financial Solutions Public agencies face increasing pressure to improve effectiveness and efficiency, while operating in a transparent and sustainable manner. We partner with government organizations, school districts, higher education institutions, and not-for-profits to help them achieve long-term success. 50+ years of trusted relationships Proprietary software Diversity, Equity, & Inclusion (DEI) Solutions We help public sector clients address issues and challenges related to policies and practices which adversely impact DEI. We are one of the largest providers of disparity studies and other DEI solutions designed to increase equitable and inclusive organizational outcomes. 225 disparity studies DEI assessments & training Equity Audits Public Affairs Solutions Our team of former nationwide leaders in policy development and education leadership partner with our clients to provide business advisory and public opinion architecture solutions which lift up and evolve education ecosystems and impacts public policy programs. Global clientele Staff are former policy makers 277 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 6 Our Team The success of a consulting engagement is founded on the qualifications of the project team and the way in which it is structured and managed. MGT employs a team of professionals with backgrounds in local government and the not-for- profit sector. With the City’s staffing needs in mind and due to the significance of this recruitment, we have assigned our highly knowledgeable and experienced consultant, Joe DeLuce. He will act as your project manager and primary point of contact for this project. All project managers are supported by our Recruitment Team Leader, as well as a recruitment coordinator and reference specialist. Depending on availability at the time a contract is awarded, MGT reserves the right to assign another project manager to ensure the recruitment is completed within an appropriate time frame. Staff biographies are attached as Appendix A. Project Manager & Main Point of Contact JOE DE LUCE Senior Consultant 847-380-3240 x155 JDeLuce@mgt.us With over 40 years in the public sector across cities, counties and park districts, Joe’s long tenure in leadership roles has provided strong crossover experience and specific insights within public works, human resources and finance. Conducting over 30 candidate searches has proven Joe to be a multifaceted consultant on MGT’s recruitment team. Proposal Inquiries CHARLENE STEVENS Vice President – Human Capital Solutions 847.380.3240 x124 CStevens@mgt.us MICHELE MORAWSKI Client Services Manager 224.415.3791 MMorawski@mgt.us 278 OUR TEAM CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 7 Why Choose MGT? ✓ Unparalleled Expertise and Level of Service. With executive recruitment experience in 44 states, and in communities ranging in population from 1,000 to 3,000,000, we are a leader in the field of local government recruitment and selection. More than 40% of our clients are repeat clients, and 94% of surveys show our overall performance rating as Outstanding – indicating a plan to use our services and/or highly recommend us in the future. ✓ Delivering the Best. We conduct comprehensive due diligence on candidates. Our state-of-the-art process includes extensive use of social media for candidate outreach and video interviews with potential finalist candidates, ensuring successful recruitment for the City. We will provide important information to potential candidates by developing a high quality, thorough Recruitment Brochure reflecting the knowledge we will have about your community and your organization. Before we recommend a candidate to you, we ask probing questions that will verify their expertise during video interviews, reference calls, and news and social media searches. ✓ A Partner from Start to Finish. We are your partners in this important process. We welcome you to review all the resumes we receive, and we will share our honest assessment of the candidates. Our goal is your complete satisfaction. We can strategize with you on a variety of approaches for meeting your recruiting needs, including evaluation of internal candidates, identification of non-traditional candidates who meet your recruitment requirements, succession planning, and mentoring options. We are committed to working with you to find the candidate that is the best fit for your position. ✓ Services for Any Budget and Any Search. We strive to meet the specific needs of our clients by offering several options for recruitment services to meet your budget. Our services range from Full Executive Recruitments to Virtual Recruitments and even simply Professional Outreach for those who want to reach a broader network. In the following proposal, we have provided the scope we believe best fits your needs. 279 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 8 Project Approach & Methodology A detailed plan specifically designed for you. Project Understanding A typical recruitment and selection process takes approximately 175 hours to conduct. At least 50 hours of this time is administrative, including advertisement placement, reference interviews, and due diligence on candidates. We believe our experience and ability to professionally administer your recruitment will provide you with a diverse pool of highly qualified candidates for your position search. Our clients are informed of the progress of their recruitment throughout the entire process. We are always available by mobile phone or email should you have a question or need information about the recruitment. Proposed Work Plan PHASE 1 POSITION ASSESSMENT, POSITION ANNOUNCEMENT , & BROCHURE Activities MGT treats each executive recruitment as a transparent partnership with our client. We believe in engaging with stakeholders early in each recruitment process to fully understand the challenges and opportunities inherent in the position. Understanding the organizational culture is critical to successful recruitment. We gain this insight and information through meetings (one on one and in small groups), surveys, and a review of relevant information. This information is reflected in a polished marketing piece that showcases the organization and the area it serves. INFORMATION GATHERING • One-on-one or group interviews with stakeholders identified by the City. • Surveys can be used for department personnel and/or the community to gather feedback. • Conversations/interviews with department heads. A combination of the items listed above can be used to fully understand community and organizational needs and expectations for the position. Development of a POSITION ANNOUNCEMENT to be placed on websites and social media. 280 PROJECT APPROACH & METHODOLOGY CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 9 Development of a thorough RECRUITMENT BROCHURE for City review and approval. Agreement on a detailed RECRUITMENT TIMETABLE – a typical recruitment takes between 90 to 120 days from the time you sign the contract to the appointment of the finalist candidate. PHASE 2 ADVERTISING, CANDIDATE RECRUITMENT , & OUTREACH Activities We make extensive use of social media as well as traditional outreach methods to ensure a diverse and highly qualified pool of candidates. Our website is well known in the local government industry – we typically have 17,000+ visits monthly to our website and career center. Additionally, our weekly jobs listings are sent to over 8,000 subscribers. Phase 2 will include the following: • MGT consultants will personally identify and contact potential candidates. • Develop a database of potential candidates from across the country unique to the position and to the City, focusing on: ─ Leadership and management skills. ─ Size of organization. ─ Experience in addressing challenges and opportunities also outlined in Phase 1. ─ The database will range from several hundred to thousands of names. An email campaign will be sent to each potential candidate. • Placement of the Position Announcement: ─ Public sector online Career Centers. ─ Social media: LinkedIn (posted on MGT Executives LinkedIn news feeds to reach over 50,000 connections), Facebook, and Instagram. ─ MGT will provide the City with a list of advertising options for approval. PHASE 3 CANDIDATE EVALUATION & SCREENING Activities Phase 3 will include the following steps: • Review and evaluation of candidates’ credentials with consideration to the criteria outlined in the Recruitment Brochure. • Candidates will be narrowed down to those that meet the qualification criteria. • Candidate evaluation process: ─ Completion of a questionnaire explaining prior work experience. ─ Live Video Interview (45 minutes to 1 hour) conducted by consultant with each finalist candidate. ─ References provided by the candidate are contacted. ─ Internet/Social Media search conducted on each finalist candidate. 281 PROJECT APPROACH & METHODOLOGY CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 10 All resumes will be acknowledged and inquiries from candidates will be personally handled by MGT, ensuring the City’s process is professional and well regarded by all who participate. PHASE 4 PRESENTATION OF RECOMMENDED CANDIDATES Activities Phase 4 will include the following steps: • MGT will prepare a Recruitment Report presenting the credentials of those candidates most qualified for the position. • MGT will provide an electronic recruitment portfolio which contains the candidates’ materials along with a “mini” resume for each candidate so that credentials are presented in a uniform way. • The City will receive a log of all applicants and may review resumes if requested. • Report will arrive in advance of the Recruitment Report Presentation. MGT will meet with the City to review the recruitment report and provide additional information on the candidates. PHASE 5 INTERVIEWING PROCESS & BACKGROUND SCREENING Activities Phase 5 will include MGT completing the following steps: • Develop the first and second round interview questions for City review and comment. • Coordinate candidate travel and accommodations. • Provide City with an electronic file that includes: ─ Candidates’ credentials. ─ Set of questions with room for interviewers to make notes. ─ Evaluation sheets to assist interviewers in assessing the candidate’s skills and abilities. Background screening will be conducted along with additional references contacted: 282 PROJECT APPROACH & METHODOLOGY CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 11 MGT BACKGROUND SCREENING ✓ Social Security Trace & Verification ✓ US Federal Criminal Search ✓ Enhanced Verified National Criminal ─ National Sex Offender Registry ─ Most Wanted Lists: Federal Bureau of Investigation (FBI), Drug Enforcement Agency (DEA), Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), Interpol ─ Office of Foreign Assets Control (OFAC) Terrorist Database Search ─ Office of the Inspector General (OIG), General Services Administration (GSA), System for Award Management (SAM), Food and Drug Administration (FDA) ─ All felonies and misdemeanors reported to the National Database ✓ County/Statewide Criminal ✓ Civil Search ✓ Bankruptcy, Liens, and Judgements ✓ Motor Vehicle Record ✓ Education Verification – All Degrees Earned Optional: Credit Report – Transunion with score (based on position and state laws) Optional: ─ Professional License Verification ─ Drug Screen ─ Employment Verification MGT will work with you to develop an interview schedule for the candidates and coordinate travel and accommodations. MGT consultants will be present for all the interviews, serving as a resource and facilitator. MGT will coordinate a 2-Step Interview process. The first-round interviews will include four to five candidates. The second-round interviews will include two or three candidates. MGT will supply interview questions and an evaluation form. In addition to a structured interview, the schedule can incorporate: • Tour of City facilities. • Interviews with senior staff. PHASE 6 APPOINTMENT OF CANDIDATE Activities • MGT will assist you as much as requested with the salary and benefit negotiations and drafting of an employment agreement, if appropriate. • MGT will notify all applicants of the final appointment, providing professional background information on the successful candidate. 283 PROJECT APPROACH & METHODOLOGY CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 12 Project Timeline Based on our experience in conducting similar projects, we anticipate the proposed project can be completed within 14 weeks of project initiation as illustrated in Exhibit 1. Exhibit 1. Proposed Schedule WORK PLAN TASKS WEEK 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Phase 1: Position Assessment, Position Announcement, & Brochure Phase 2: Advertising, Candidate Recruitment, & Outreach Phase 3: Candidate Evaluation & Screening Phase 4: Presentation of Recommended Candidates Phase 5: Interviewing Process & Background Screening Phase 6: Appointment of Candidate Commitment to Diversity, Equity, & Inclusion in Recruitments MGT is a leader in diversity, equity, and inclusion (DEI) consulting services, strategic planning, and organization transformation. MGT’s experience working in diverse communities across the United States and working with organizations seeking to change organization culture is critical to the success of all our projects. We have a track record of building awareness, solutions, and direction for systemic change by generating transformative ideas and solutions, information, and practices into operational strategies, which help us stand out in all our projects. MGT is also one of the original and premier disparity research firms in the country. Disparity studies were the first instance of bringing principles of diversity, equity, and inclusion into the public sector, through the procurement process, and since 1990, MGT has conducted more than 230 public sector disparity studies. These studies are designed to improve procurement departments, promote and advance equity, and improve economic outcomes for diverse communities that have been historically marginalized by analyzing policies, practices, and programs to increase the utilization of minority- and women-owned businesses. Clients that have conducted a disparity study are in the unique position to increase and improve systematic equity through procurement and contracting, which can ultimately promote economic empowerment by creating strong business and employment pipelines in communities of color. MGT also has a long-standing commitment to DEI. Since the firm’s inception they have supported, with their time and financial resources, organizations that advance underrepresented populations in local government. These include the National Forum for Black Public Administrators, the Local Government Hispanic Network, The League of Women in Government, and CivicPride. Our Team Members have moderated and spoken on DEI topics at the International City and County Management Association conference and state conferences. Our employees and consultants have undergone Implicit Bias Training, and we are frequent 284 PROJECT APPROACH & METHODOLOGY CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 13 speakers on incorporating equity and inclusion into all levels of local government. Additionally, we provide a list of DEI resources on the homepage of the website at mgt.us. MGT has formally partnered with the National Forum for Black Public Administrators' consulting arm, i4x, and in several recruitment and selection processes throughout the country including Toledo, OH; Fort Collins, CO; Ann Arbor, MI; Oakland, MI; and Arlington, TX. Our partnership reflects our mutual commitment to advancing DEI values and increasing the diversity of local government leaders at the highest levels of local government organizations. MGT’s Recommendations to RECRUIT and Retain Top Talent RESPONSIVE: ROLL OUT THE WELCOME MAT! Candidates may struggle with relocating for a new position as well as being concerned about the “fit” with a new team. It is important to include costs for your top candidate(s) to travel to your location for the final interview process. Our team will work with you to create a welcoming, informative experience for both you and the candidate(s). ENCOURAGING: Employee development is a must-have in today’s market. Candidates appreciate their employer investing in them as much as they are investing themselves in the job. Consider “up and coming” candidates who may lack one or two preferred skills and assign a mentor or invest in a course to encourage their professional development. A mentor/training program will also help establish a peer-to-peer connection and make them feel more comfortable about the transition to a new job. COMPETITIVE: Our team will guide you in offering a competitive market rate compensation and competitive benefits package attractive to today’s candidates. Competitive employers must include relocation expenses and should consider signing bonuses and temporary housing. RESOURCEFUL: Review your job description – do you need public sector experience? Are the years’ experience you list essential, or can that be preferred? Consider a more resourceful approach when reviewing candidates’ experience. Carefully assess requirements such as Certified Public Accountant (CPA), Professional Engineer, and others that will limit your talent pool – consider using the word “ideally” or “preferably.” UNDERSTANDING: These past few years have, without a doubt, changed the work environment. Competitive employers have recognized this and are offering flexible/hybrid/remote work options. Those positions that offer this type of flexibility consistently receive a better can didate response rate. INNOVATIVE: Think about what is unique and attractive about your community and organization and highlight that in your recruitment efforts. Talk about organizational culture and what your values are with respect to your employees. MGT will assist you in being as innovative as possible in your outreach. TRANSPARENT: Some states now mandate listing salary ranges in any job advertisements or postings. More and more companies are showing at least a salary range in their postings to promote pay transparency and equity. Post the salary range you will use for hiring – it is public information. If we make it too difficult for candidates to find out the salary, they will move on to the next opportunity. 285 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 14 Cost Proposal Defined by Impact. Driven by People. Dedicated to the Community. We take pride in customizing our client’s needs — and we will work with you to ensure our fees are aligned with your expectations and budget. Full Scope Recruitment Summary of Costs Price Recruitment Fee (includes $1,000 repeat client discount) $20,500 Recruitment Expenses (not to exceed) Expenses include candidate due diligence efforts $1,500 Advertising *Advertising costs over $2,000 will be placed only with client approval. If less than $2,000, Client is only billed for actual cost. $2,000* TOTAL: $24,000** **Consultant travel expenses are not included in the price proposal. If the consultant is requested to travel to the client, travel costs will be estimated at time of request. Only actual expenses will be billed to the City for reimbursement. Possible in-person meetings could include: • Recruitment brochure interview process • Presentation of recommended candidates • Interview Process Any additional consultant visits requested by the City (beyond the three visits listed above) will be billed at $195/hour. The additional visits may also result in an increase in the travel expenses billed. *This fee does not include travel and accommodation for candidates interviewed. Payment for Fees & Services • 1st Invoice: Contract Award (40% of the Recruitment Fee). • 2nd Invoice: Presentation of Candidates (40% of the Recruitment Fee & expenses incurred to date). • Final Invoice: Completion of Recruitment (20% of the Recruitment Fee plus all remaining expenses). Payment of invoices is due within 30 days of receipt. 286 COST PROPOSAL CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 15 Our Guarantee – Full Scope Recruitment MGT is committed to assisting our clients in the selection and appointment of a suitable candidate. In today’s competitive hiring market, it is critical to move expeditiously to interview candidates and make key hiring decisions; failure to do so may result in the loss of desirable candidates. If the client has not responded to multiple requests for decisions and/or guidance within six weeks of candidates being presented for interview or following finalist interviews, MGT may choose to cancel the contract and bill the client for work completed to date. It is MGT’s goal to provide the client with well-qualified candidates for their hiring needs. If the client rejects the list of qualified candidates and/or fails to negotiate in good faith and come to terms for hiring a candidate and instead chooses to readvertise the opportunity, MGT reserves the right to charge additional consulting fees commensurate with the additional work requested. Upon appointment of a candidate, MGT provides the following guarantee: should the selected and appointed candidate, at the request of the City or the employee’s own determination, leave the employ of the City within the first 12 months of appointment, we will, if desired, conduct one additional recruitment for the cost of expenses and announcements. Reimbursable expenses may be incurred should the recruitment process require the consultant to travel to the City. To engage in this guarantee, the request must be made within six months of the employee’s departure. 287 COST PROPOSAL CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 16 Limited Scope Recruitment Scope of Services MGT offers the option for a "Limited Scope" recruitment process, designed for clients who require only partial assistance with recruitment. The first several components of a Limited Scope Recruitment Process and a Full Recruitment and Selection Process are similar. The consultant will: • Meet with employees and other stakeholders. • Develop a Recruitment Flyer for the position. • Develop and place position announcements on websites and on social media outlets. • Conduct outreach for candidates via personal and electronic contacts (up to 6 hours). • Review all resumes. • Conduct video interviews. • Complete references for select candidates. • Prepare an electronic Recruitment Portfolio that includes the information on the recommended candidates. This will be provided to the City a few days in advance of a candidate presentation meeting. At this point in the Limited Scope Recruitment process, MGT involvement will be complete. The key differences between the Limited Scope Recruitment Process and the Full Recruitment and Selection Process are: • A Recruitment Flyer, instead of a full Brochure, will be prepared for the Limited Scope Recruitment. • MGT will not conduct background investigations (court, credit, motor vehicle records checks, etc.) • MGT will not offer any guarantee regarding the selection and tenure of the candidates. MGT will bill the City immediately after presentation of candidates and will not redo the recruitment and selection process if the City is unsuccessful in hiring someone from the group of recommended candidates. • Development of interview questions, second interview questions, and assistance with contract negotiations will be the responsibility of the City. 288 COST PROPOSAL CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 17 Limited Scope Recruitment Price Proposal Summary of Costs Price Recruitment Fee (includes $1,000 repeat client discount) $19,000 Advertising *Advertising costs over $2,000 will be placed only with client approval. If less than $2,000, Client is only billed for actual cost. $2,000* TOTAL: $21,000** **Consultant travel expenses are not included in the price proposal. If the consultant is requested to travel to the client, travel costs will be estimated at time of request. Only actual expenses will be billed to the City for reimbursement. Possible in-person meetings could include: • Recruitment brochure interview process • Presentation of recommended candidates Any additional consultant visits requested by the City (beyond the two visits listed above) will be billed at $195/hour. The additional visits may also result in an increase in the travel expenses billed. *This fee does not include travel and accommodation for candidates interviewed. Payment for Fees & Services • 1st Invoice: Contract Award (50% of the Recruitment Fee). • Final Invoice: Completion of Recruitment (50% of the Recruitment Fee plus all expenses). Payment of invoices is due within 30 days of receipt. 289 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 18 Optional Services The Nation’s Recruitment Leader. Having a solid plan in place is the only way to reach your long-term vision and goals, and we want to see you thrive. Our variety of services can be personalized to make the most of your strengths and give you an extra layer of support where you need it. We offer the following additional service offerings: GOVTEMPSUSA Need an Interim? GovTempsUSA, a division of MGT, specializes in the temporary placement of positions in local government. The firm offers short-term assignments in addition to long-term and outsourced arrangements. Our placement professionals at GovTempsUSA have typically enjoyed distinguished careers in local government and displayed a commitment to public service throughout their careers. RECORDED ONE-WAY VIDEO INTERVIEW OF CANDIDATES Candidates we recommend for your consideration can complete a one-way video interview with three to five questions that will be recorded and which you can review electronically at your convenience. This can occur prior to making your decision on which candidates to invite for an interview at a cost of $100 per candidate. LEADERSHIP/PERSONALITY TESTING MGT has experience working with a wide variety of leadership and personality assessment tools, depending on the qualities and experiences the City is seeking in their candidates. These include but are not limited to Luminaspark, Caliper, DISC, and others. Depending on the evaluation type, selected fees can range between $100 to $500 per candidate. 360° EVALUATION As a service to the City, we offer the option of providing you with a proposal for a 360° performance evaluation for the appointed position at six months into their employment. This evaluation will include seeking feedback from both elected officials and department directors, along with any other stakeholder the City feels would be relevant and beneficial. This input will be obtained on a confidential basis with comments known only to the consultant. If you are interested in this option, MGT will prepare a proposal for this service. 290 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 19 Appendix A . Consultant Biograph ies The biographies of our proposed consultants are provided on the following pages. 291 APPENDIX A. CONSULTANT BIOGRAPHIES CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 20 Areas of Expertise • Executive recruitment in parks and recreation • Professional association leadership and accreditation evaluations Education • M.S., Parks and Recreation Administration, University of Illinois, 2001 • B.S., Parks and Recreation Administration, Kent State University, 1980 • North Carolina State University, National Recreation and Parks Association - Director’s School, 2012 - Supervisors Management School, 1992 - School of Revenue Resources, 1985 - School of Sports Management, 1984 • University of Georgia, Executive Development School, 1990 Awards • Inductee, American Academy for Park and Recreation Administration (AAPRA) • Joe Bannon Practitioner Award, University of Illinois Recreation, Sports, and Tourism Department • NRPA National Gold Medals for excellence in Parks and Recreation Management (Staff member) • Robert Toalson Legend Award Joseph DeLuce Senior Consultant Joseph (Joe) DeLuce, a Senior Consultant at MGT, brings over 42 years of dynamic leadership experience in parks and recreation management. With a proven track record of executive recruitment, strategic planning, and organizational assessments, Joe has been instrumental in shaping the parks and recreation landscape across multiple states, including Illinois, Ohio, Florida, and Georgia. Joe's extensive background includes serving as the Executive Director for the Champaign Park District, where he led impactful initiatives and garnered recognition for excellence in parks and recreation management. Throughout his career, he has been actively involved in professional associations, contributing to the advancement of the field through publications, committee memberships, and accreditation evaluations. Joe's expertise encompasses executive searches, strategic planning, and accreditation, making him a valuable asset in enhancing the quality and accessibility of parks and recreation services. Memberships & Affiliations National Recreation and Park Association (NRPA) Illinois Parks and Recreation Association (IPRA) Certified Parks and Recreation Professional (CPRP), IPRA Board of Directors Central Illinois Recreation Council on Leisure, President Champaign Rotary Club, Board of Directors Champaign County Sports Commission, President Professional Experience Champaign Park District, Executive Director, 1997-2022 American Sport Education Program, Sport Specialist, 1996-1997 Greater Macon, GA Sports Commission, Executive Director, 1995- 1996 City of Hallandale Beach, Executive Director of Parks & Recreation, 1994-1995 Broward County Parks & Recreation, Superintendent, 1986-1993 Hancock County Parks and Recreation, Executive Director, 1982- 1986 Toronto Parks and Recreation, Executive Director, 1980-1982 292 CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 21 Areas of Expertise • Executive Recruitment • Strategic Planning • Civic Engagement • Community Visioning • Community Engagement • Staff Mentoring Programs • Stakeholder Engagement • Park Expansions and Greenspace Preservation • Workforce Training Initiatives • Municipal Management Education • Master of Public Administration, University of Kansas • Bachelor of Arts, International Relations, Pomona College Training & Instruction • Instructor, International City and County Management Association (ICMA), Emerging Leaders Development Program and Mid-Career Institute • Presenter and Speaker for ICMA, MCMA, and State Association and Affiliate Groups Charlene Stevens Vice President Charlene Stevens brings over 20 years of municipal management expertise to her role as Vice President at MGT. With a distinguished career that spans rural, suburban, and urban settings across Minnesota, Kansas, and Pennsylvania, Charlene has led more than 80 executive recruitments nationwide. Her experience includes significant roles in civic engagement, community visioning, workforce development, and downtown revitalization. Charlene is known for her professionalism and commitment to public service. She has held numerous leadership positions throughout her career and across the country. A dedicated mentor and advocate for inclusive environments, she excels in stakeholder engagement and has successfully managed projects involving park expansions, greenspace preservation, and workforce training initiatives. Charlene leads MGT’s Recruitment Services and directly conducts recruitments and general consulting services. She is a frequent speaker at state and national conferences. Memberships & Affiliations International City/County Manager Association (ICMA), Current Member, Past Regional Vice President, Past Committee and Task Force Chair Minnesota City/County Managers Association (MCMA), Current Member League of Minnesota Cities, Past Board Member Coalition of Greater Minnesota Cities, Past Board Member Women in Public Service Wichita/Sedgwick County, Kansas, Founding Member Professional Experience Cottage Grove, MN, City Administrator, 2015-2018 Willmar, MN, City Administrator, 2011-2015 Sedgwick County, KS, Assistant County Manager, 2006-2011 Lower Gwynedd, PA, Assistant Township Manager, 1999-2006 Buckingham, PA, Assistant Township Manager, 1997-1999 City of Wichita, KS, Neighborhood Assistant, 1995-1996 293 APPENDIX B. CLIENT LIST CITY OF MCHENRY, IL | JAN 21, 2025 DIRECTOR OF PUBLIC WORKS PAGE 22 Appendix B. Client List A list of the clients we have had the pleasure of partnering with that complements the City’s recruitment request is provided on the following page. 294 Public Works Client List State Client Position Title Year Population Alabama Arkansas Colorado Delaware Florida Illinois Decatur Landfill/Recycling Director (Professional Outreach)2019 54,844 Bella Vista Assistant Street Superintendent (Professional Outreach)2022 29,475 Commerce City Director of Public Works 2018 53,969 Fort Collins Senior Specialist, Floodplain Management (Professional Outreach)2023 165,080 San Miguel County Director of Road and Bridge Department Total Kent County Director of Public Works 2024 187,954 Apopka Public Services Deputy Director 2024 55,496 Largo Director of Public Works 2018 82,244 Orlando Public Works Director 2022 307,573 Barrington Director of Public Works 2022 10,455 Bensenville Director of Public Works 2010 20,703 Brookfield Director of Public Works 2017 19,500 Burr Ridge Director of Public Works/Village Engineer 2015 10,700 Cary Director of Public Works and Engineering 2023 17,840 Charleston Assistant Public Works Director (Professional Outreach)2023 20,141 Cherry Valley Director of Public Works 2012 3,081 Clinton Assistant Director of Public Works (Professional Outreach)2023 6,982 Crest Hill Director of Public Works (Virtual)2018 21,169 Crest Hill Director of Public Works (Professional Outreach)2024 21,169 Decatur Director of Public Works (Professional Outreach)2017 76,178 DeKalb Director of Public Works 2015 44,862 East Dundee Director of Public Works 2017 3,182 Elgin Director of Public Services 2013 108,000 Elgin Engineering (2)2014 108,000 Elgin Sr. Engineer Public Works Operations 2014 108,000 Elgin Street Supervisor 2010 108,000 Elgin Water Operations Engineer 2014 108,000 Evanston Director of Public Works 2009 75,000 Evanston Engineering Division Manager 2012 75,000 Evanston Superintendent of Streets and Sanitation 2011 75,000 Freeport Director of Public Works 2020 25,000 Freeport Public Works Director (Virtual)2017 25,000 Galesburg Director of Public Works (Professional Outreach)2023 33,706 Glen Ellyn Public Works 2011 27,000 Glencoe Public Works Director 2023 8,900 Glenview Assistant Director of Public Works 2016 47,475 Grayslake Public Works Director/Village Engineer 2024 20,831 Gurnee Assistant Director of Public Works/Village Engineer 2018 31,207 Hanover Park Public Works Director 2014 38,510 Highland Park Director of Public Works 2012 31,365295 Hinsdale Public Services Director 2014 17,631 Kane County Construction Resident Engineer (Virtual) 2020 534,667 Kane County Project Manager/Traffic Safety Engineer (Virtual)2020 534,667 Kenilworth Director of Public Works (Virtual)2017 2,562 La Grange Director of Public Works 2021 15,610 Lake Bluff Village Engineer 2015 5,698 Lake County Director of Public Works 2016 703,462 Lake County Director of Public Works 2023 703,462 Lincolnwood Director of Public Works 2016 12,590 Lincolnwood Director of Public Works 2023 12,590 Litchfield Streets Superintendent (Professional Outreach)2017 6,877 Moline Director of Public Works 2021 43,100 Morton Grove Director of Public Works 2023 23,500 Niles Director of Public Works 2024 30,001 Norridge Director of Public Works (Virtual)2024 15,251 Northbrook Village Engineer 2015 35,000 Oak Brook Director of Public Works 2015 8,058 Olympia Fields Director of Public Works (Professional Outreach)2022 4,821 Olympia Fields Public Works Director (Professional Outreach)2024 4,821 Oregon Public Works Director (Professional Outreach)2022 3,660 Park Forest Director of Public Works 2013 21,975 Peoria Public Works 2013 115,234 Plainfield Director of Public Works 2022 41,734 River Forest Director of Public Works 2014 11,635 Schaumburg Director of Engineering & Public Works 2013 75,000 South Holland Public Works Director 2020 22,030 Tinley Park Director of Public Works 2015 56,831 Vernon Hills Director of Public Works/Engineer 2022 25,911 Villa Park Director of Public Works (Virtual)2019 22,038 Wauconda Public Works Director 2021 14,125 West Chicago Public Works Director 2021 27,221 West Dundee Director of Public Works 2014 8,000 Westmont Public Works Director 2022 24,767 Wheeling Public Works Director 2020 38,878 Winnetka Director of Public Works (Limited)2023 12,417 Winnetka Public Works Director 2020 12,417 Munster Director of Public Works 2014 23,603 Munster Director of Public Works 2016 23,603 Dubuque Industrial Pretreatment Coordinator (Professional Outreach)2023 59,700 Sioux City City Engineer 2013 83,000 Brookline Public Works Commissioner 2020 58,732 Battle Creek Public Works Director 2022 52,721 Berrien County Road Commission Managing Director 2012 156,941 Ferndale Director of Public Works 2021 20,428 Oakland County Director of Public Service 2021 1,251,000 Rochester Director of Public Works 2021 13,017 Sault Ste. Marie Director of Public Works (Virtual)2019 13,631 Blaine Assistant Director of Public Works 2021 67,939 Blaine Deputy Director of Public Works 2023 67,939 Indiana Iowa Massachusetts Michigan Minnesota 296 Blaine Director of Public Works 2022 67,939 Burnsville Public Works Director 2023 60,000 Vadnais Heights Public Works Director/City Engineer (Professional Outreach)2023 13,080 Woodbury Public Works Director 2018 70,559 University City Director of Public Works 2022 35,172 Fayetteville Assistant Public Services Director - Transportation (Professional Outreach) 2023 210,000 Fayetteville Capital Projects Program Manager (Limited) 2023 210,000 Fayetteville Director of Public Services 2018 210,000 Fayetteville Fleet Manager 2022 210,000 Fayetteville Solid Waste Manager (Professional Outreach)2023 210,000 Fayetteville Street and RoW Infrastructure Maintenance Manager (Professional Outreach)2023 210,000 Holly Springs Director of Public Works 2021 42,000 Cleveland Heights Assistant Director of Public Works 2019 46,238 Lancaster Director of Public Works 2019 61,564 Fountain Inn Director of Public Works 2024 13,864 Germantown Director of Public Works 2024 41,333 Recycle Coach Customer Success Manager - Midwest (Professional Outreach)2024 Multi Roanoke Director of Public Works 2023 100,220 Virginia Beach Director of Public Works 2020 442,707 Bellevue Director of Public Works (Virtual)2021 15,524 Beloit (City)Director of Public Works 2017 36,966 Burlington Director of Public Works 2012 10,511 Burlington Director of Public Works 2015 10,511 Burlington Director of Public Works 2024 10,511 Cottage Grove Deputy Director of Public Works & Utilities (Professional Outreach)2022 9,740 Cottage Grove Public Works and Utilities Director (Virtual) 2023 9,740 Fontana-on-Geneva Lake Director of Public Works 2012 8,000 Franklin City Engineer/Director of Public Works 2014 36,155 Grand Chute Director of Public Works 2018 22,000 Lisbon Public Works Director (Virtual)2024 10,734 Oak Creek Design Engineer (Professional Outreach) 2019 35,243 Oak Creek Neighborhood Preservation Officer (Virtual) 2021 35,243 Oshkosh Director of Public Works 2015 66,700 Portage Director of Public Works (Professional Outreach)2021 10,500 Ripon Assistant Director of Public Works (Professional Outreach)2023 7,833 Sister Bay Director of Public Works (Professional Outreach)2020 6,500 Waukesha Director of Public Works 2023 71,158 Wausau Public Works Director 2014 39,160 Wauwatosa Director of Public Works 2016 47,000 Wauwatosa Public Works 2010 47,000 Missouri North Carolina Ohio Pennsylvania South Carolina Tennessee Toronto Virginia Wisconsin 297 STAFF REPORT FOR JANUARY 2025 The purpose of this report is to provide the City Council and public with the most up-to-date information regarding the latest projects and happenings within the municipal government of the City of McHenry. This report is organized by operating department and will be updated and transmitted as part of each City Council Agenda Packet. Council is welcome to contact any Department Director for more information on any item included in this report, as well as topics from previous reports or items not included in the report. This report does not include projects or other information that is considered confidential in nature. ECONOMIC DEVELOPMENT Contact: Doug Martin, Director of Economic Development – 815/363-2110 CITY OF MCHENRY AND MCHENRY BREWERY MURAL The Economic Development Department has been working with the McHenry Brewery, 3425 Pearl Street on a public/private mural partnership for the south and west walls of the McHenry Brewery. The theme of the painted mural is to illustrate elements of the brewing process and to highlight the City of McHenry and its history. The owners of the brewery and staff, along with input from Cynthia Locke, have met regularly and vetted several muralists over many months and narrowed the number of muralists to seek a design to two. Both muralists have submitted a design, and a final design will be chosen shortly. As the City Council will recall the City of McHenry has a mural policy and application process whereby the applicant, property owner and muralist enter into an installation agreement following the submittal of an application. This is also reviewed by a mural committee which meets on an ad hoc basis and their main goal is to ensure appropriate materials will be utilized for the completion of the mural. A total of $10,000 was budgeted for murals in the Economic Development Department budget for FY 24-25’. The goal is to have the mural completed with a public participation component in the Spring/early Summer 2025. CITY OF MCHENRY, MCHENRY COMMUNITY HIGH SCHOOL DISTRICT 156 AND JESSUP MANUFACTURING MURAL The Economic Development Department has been coordinating with McHenry High School District 156 Graphic Arts Department, Jessup Manufacturing and the property owner, Dr. Saini, on a mural at 3411 W Elm. This mural would be designed and printed by McHenry High School graphic arts students on a Smooth-N-Groove cast PVC material on a conformable foil donated by Jessup Manufacturing on the west wall of 3413 W Elm Street installed and removed by a third party. The design has not been completely determined as of yet, but it is the hope to have this mural installed in late spring/summer of 2025. 298 BISNOW EVENT Director Martin attended Bisnow’s first event of the year, Bisnow’s 2025 Market Kickoff. There was networking at the beginning of the session and following speakers included Cook County Assessor Fritz Kaegi, Waterton CEO David Schwartz, Intersect Illinois CEO Christy George, as well as others in the commercial real estate sector. It was hosted at Braveheart by Induspad, in Schaumburg. MCHENRY SHOP AND DINE FEBRUARY “VALENTINE’S DAY” CAMPAIGN The Economic Development Department is partnering with the McHenry Area Chamber of Commerce in a Valentine’s Day-themed Downtown Business Bingo Game during the entire month of February. Patrons will be provided a bingo card, and each square requires them to go to a downtown business and purchase or do something like take a picture or interact in some manner with the business. When they get bingo, they turn the cards into the Chamber and a random card will be drawn and receive a $300 Visa Gift Card. This is to increase awareness of the ShopNDine BluDot Rewards program and establish a mid-winter boost in our local small business downtown economy. MCHENRY AREA CHAMBER OF COMMERCE Multi-Chamber Mixer Shoppe 3430 Tuesday Feb 4, 2025 5:00 PM - 7:00 PM CST 3430 W. Elm Ribbon Cutting Fantasy Factory 6 years Thursday Feb 6, 2025 12:00 PM - 1:00 PM CST 818 Front St Mixer McHenry Bank & Trust Tuesday Feb 11, 2025 5:00 PM - 7:00 PM CST 2205 N Richmond Rd State of McHenry Luncheon Thursday Feb 20, 2025 11:30 AM - 1:30 PM CST The Vixen 1208 N. Green Street COMMUNITY DEVELOPMENT Contact: Ross Polerecky, Community Development Director – 815/363-2182 Tylor Place Apartments Contractors continue to make headway on the new Taylor Place apartments, if weather cooperatives they are hoping to receive occupancy in September of 2025 299 February Planning and Zoning Hearing There have been no applications submitted for the February Planning and Zoning meeting Castle Automotive Staff continues to work with Castle Automotive and IDOT on permitting approvals for a new Subaru building on the southern lot of the Gary Lane Subdivision. No public hearings are required as the approvals were made when the original plat was created. PARKS & RECREATION Contact: Bill Hobson, Director of Parks & Recreation – 815/363-2159 ShamRocks the Fox Plans and preparations are underway for the 2025 ShamRocks the Fox celebration. The parade entry form and vendor interest applications are online. A sponsorship flier is attached. PUBLIC WORKS Contact: Russ Adams, Public Works – 815/363-2205 • On January 21st, Jimmy Santiago started with the Street & Utility Division as a Maintenance Worker I. • The Street & Utility Division completed the following watermain break repairs: o 4513 Ashley Drive (January 14th) – An 8”X12” repair clamp was used to patch a transverse watermain crack. • The Street & Utility Division completed the following valve replacements: o 5524 W. Shore Drive (January 15th) – An 8” valve broke while performing the division’s annual valve maintenance program. A new 8” Alpha valve, one 8” hymax fitting, and 3’ of C900 watermain pipe were used in the repair. o 5208 Shore Drive (January 16th) – Replaced the 4” valve that was leaking after performing the division’s annual valve maintenance program. A 4” valve, two 4” hymax fittings, and 8’ of 4” C900 watermain pipe were used in the repair. • Well #6 Is scheduled to have the pump pulled and the well/aquifer televised the week of February 10th. This will determine the work needed to repair/rehabilitate the pump and well. The City will then solicit quotes from qualified contractors to perform the work. This project was approved for the FY24/25. The well has been losing production capacity for the last year. • Wastewater emergency callouts for 2024 dropped nearly 40% from the previous year, down from 138 callouts in 2023 to 89 in 2024. 300 •Wastewater staff are working to maintain a twelve-month average for Total Phosphorus below 0.5mg/L to comply with a new limit that will take effect in 2030. The average for 2024 was 0.36mg/L. •Clarifier Drive rehabilitation began on January 6th. Drive #2 will be rebuilt the week of 1/27 with the remaining 2 drives scheduled to be completed by March 1st. •Plans and specifications for the 2025 Road Program have been submitted to IDOT for their approval. Contractor bids for the program will be due in March. •Staff previously completed an application to the Department of Commerce and Economic Opportunity (DCEO) for a $2.0M grant request for our Riverside Drive Streetscape project. The application has successfully moved past the initial review and has been forwarded to the merit review phase. We expect to receive a response by January 31st, 2025. •Plans for the Oakwood Drive Bridge Replacement project have been submitted to IDOT. We expect to receive a response from IDOT in June 2025. •The pavement management consultant completed the field data collection phase for the City’s street inventory. •Staff completed and released the request for a Statement of Qualifications for the Oakwood Bridge Phase III Engineering. •Bids for the Kane Avenue Watermain Replacement project are due on February 5th. Staff intends to award the project at the 2/18 City Council meeting and complete the project before the end of the fiscal year. POLICE Contact: John Birk, Chief of Police – 815/363-2200 Personnel Update The following personnel have recently completed the respective years of service with the McHenry Police Department: •Sergeant Brian Aalto – 24 years •Officer Marc Fisher - 24 years •Officer Jason Ducak - 23 years •Officer Michael Spohn – 21 years •Officer Christina Noyes – 14 years 301 • Officer Lorenz – 8 years • Officer Zajac – 4 years Training • Sergeant Hendrickson and Sergeant Ducak attended Laws of Arrest, Search, and Seizure for Supervisors at Cary Police Department. • Officer Szoke and Officer McClure attended Ground Fighting Control Tactics: The Mount Position at the McHenry County Regional Training Center (MCRTC). • Numerous Officers attended High Risk Vehicle Stops at MCRTC. • Officer Barjaktarevic and Officer Campos attended Body Searches: From Terry Stop to Strip Search at the NEMRT Headquarters in Naperville. • Officer Hollander and Officer Jager attended Breath Analysis Operators at Fox Lake Police Department. Public Relations • Public Affairs Officer O’Herron conducted a tour of the Police Department for clients of the Pioneer Center. • Public Affairs Officer O’Herron and Officer Foley attended the Illinois Law Enforcement Torch Run for Special Olympics kick off conference in Bloomington, Illinois. • **Upcoming Event: Polar Plunge for Special Olympics Illinois on March 02, 2025** 302 McHenry Presents: Celebrate St. Patrick’s Day in McHenry with an entertaining event filled weekend for all ages! March 14-16, 2025 Event Organizers: City of McHenry Blarney Island McHenry Parks and Recreation Department McHenry Area Chamber of Commerce Naturally McHenry County Lock in your sponsorship today! Live music at Miller Point Park all weekend ShamRock Shuffle 5K Race Children’s activity area & face painting (10) Pop-up Shops @ the Riverwalk Shoppes Parade Green Beer! Dyeing the Fox River Green AND Fireworks!!! Get your company name in front of thousands during the event! Sponsors are recognized all weekend and the event pulls in attendees from McHenry County and the entire Northwest suburbs. Call Bill Hobson to discuss opportunities at 815.363.2159 or bhobson@cityofmchenry.org Sponsorship Deadline: February 21, 2025 SPONSORSHIP LEVELS GOLD - $2,000 PLATINUM - $5,000 SILVER - $1,000 BRONZE - $500 Fireworks Sponsor (1 Available) & Grande Festival Sponsor (1 Available) Recognitionsignageonproperty PromotiononFacebookpage Promotioninalladvertising&press releases Logoonallpostersandflyers Bannercenterstage Boothspaceavailableduringevent Recognitionsignageonproperty PromotiononFacebook page Logoonallpostersand flyers Banneratstagelevel Sponsorrecognition in allpressreleases Stageannouncementsrecognizing sponsor Recognitionsignageonproperty PromotiononFacebook page Booth spaceavailable Banners withlogosnearstage Kid’s Play Area Sponsor* Bannerdisplayedat ShamRockstheFox event Boothspaceavailable PromotiononFacebookpage *Requires a rep on site to monitor your sponsored inflatable. Saturday, 11:00 AM to 5:00 PM | Sunday, 12:00 PM to 5:00 PM 303