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Home My WebLink AboutPacket - 1/21/2025 - City Council The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA REGULAR CITY COUNCIL MEETING Tuesday, January 21, 2025, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Comment 5. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. Pass an Ordinance Accepting the Plat of Dedication for 0.018 Acres Establishing Additional ROW to Accommodate the Oakwood Drive Bridge Project (Acting Director Russ Adams) B. Parks & Recreation Facilities & Special Use Permit Requests C. December 16, 2024 City Council Meeting Minutes D. Issuance of Checks in the amount of $557,235.47 E. As Needed Checks in the amount of $3,020.072.02 6. Individual Action Item Agenda A. That Bar on 31 Liquor License A motion to approve a Class A liquor license to That Bar on 31, located at 404 Route 31, and to pass an Ordinance Amending Sections 4-2-6, Limitation on Number of Licenses, of the McHenry City Code (Deputy Clerk Monte Johnson) B. That Bar on 31 Video Gaming License Pending the approval of a Class A liquor license, a motion to approve a video gaming license to That Bar on 31, located at 404 Route 31, and if approved, to pass an Ordinance Amending Sections 4-2-8, Subsection A - Number of Licenses, of the McHenry City Code (Deputy Clerk Johnson) C. 1411 Richmond Road Variations A motion to grant a Use Variation and Zoning Variations for the property located at 1411 N Richmond Road (Director Ross Polerecky) D. Venice Avenue Reconstruction Change Order 1 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. A motion to approve the HR Green Change Order to Task Order #2 for $40,564 to be billed on a Time & Material not to exceed basis (Acting Director Russ Adams) E.Downtown Parking Study A motion to award a professional services lump sum contract for the Downtown Parking Study to Kimley-Horn in the amount of $58,500, subject to City Attorney review (Acting Director Russ Adams) F.Landmark Commission Ordinance A motion to pass an Ordinance Adopting Text Amendments to the City of McHenry Historic Preservation Ordinance (Director Ross Polerecky) 7. Discussion Item Agenda 8.Staff Reports Provided the 1st meeting of each month. 9. Mayor’s Report 10.City Council Comments 11.Executive Session if needed 12. Adjourn The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at 815-363-2108. NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can be made. This meeting will be live streamed with a quorum of the City Council physically present. Public comments may only be heard by members of the public physically present at the meeting. Remote public comments will not be heard. The public can listen and view the meeting from the following link: https://cityofmchenry.zoom.us/j/83739714884 2 Department of Public Works Russ Adams, Acting Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2205 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: January 21, 2025 TO: Mayor Wayne Jett and City Council FROM: Russ Adams, Acting Director of Public Works Greg Gruen, P.E., Staff Engineer RE: OAKWOOD DRIVE BRIDGE RECONSTRUCTION PLAT OF DEDICATION ATT: PLAT OF DEDICATION AGENDA ITEM SUMMARY: Staff requests City Council to approve the Plat of Dedication and authorize the Mayor to sign it. The plat of dedication will establish an additional 10’ strip of land as right-of way to allow for the construction of the Oakwood Drive Bridge project. BACKGROUND: On January 6, 2020, the City of McHenry entered into agreements with Baxter & Woodman and the Illinois Department of Transportation to design and ultimately reconstruct the bridge at Oakwood Drive over Boone Creek. The existing bridge structure is a 5-cell metal arch culvert, built in 1971 and is beyond its useful service life. The new bridge will be a triple-cell concrete box culvert built to current IDOT standards. In order to construct the bridge, the City needs to dedicate an additional 10’ of right-of-way (ROW) along the east side of the road for public road purposes, a total of 0.018 acres. The parcel of land on which the new right-of-way is to be dedicated is already owned by the City of McHenry. ANALYSIS: Staff has reviewed the situation and recommends approving the Plat of Dedication and authorizing the Mayor to sign the document. 3 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. RECOMMENDATION: Therefore, if Council concurs, it is recommended that the City of McHenry Pass an Ordinance Accepting the Plat of Dedication for 0.018 Acres Establishing Additional ROW to Accommodate the Oakwood Drive Bridge Project. 4 ORDINANCE NO. 25- An Ordinance Accepting the Plat of Dedication for 0.018 Acres Establishing Additional ROW to Accommodate the Oakwood Drive Bridge Project WHEREAS, the Mayor and City Council have determined that it is in the best interest of the health, safety, and general welfare of the citizens of McHenry to dedicate property as ROW for the Oakwood Drive Bridge Project in the City of McHenry, Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: The Plat of Dedication attached hereto as Exhibit A, shall be hereby accepted, and said plat shall be recorded with the McHenry County Recorder of Deeds Office. SECTION 2: All ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect after its passage, approval, and publication in pamphlet form as provided by law. Passed this 21st day of January, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 5 6 Bill Hobson, Director of Parks and Recreation McHenry Recreation Center 3636 Municipal Drive McHenry, Illinois 60050 Phone: (815) 363-2160 Fax: (815) 363-3119 www.cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. CONSENT AGENDA SUPPLEMENT DATE: January 21, 2025 TO: Mayor and City Council FROM: Bill Hobson, Director of Parks and Recreation RE: McHenry Parks & Recreation Facilities & Special Use permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Parks Recreation Facilities & Special Use permit requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Parks & Recreation Facilities & Special Use permit requests. 7 FOR COUNCIL MEETING ON JANUARY 21, 2025 Park Pavilion / Community Room - Beer & Wine and Special Use Permit Requests Date Applicant Location Purpose Permit 02/01/25 Meghan Helms Recreation Center Birthday Party BW 02/15/25 Kim Huber Recreation Center Baby Shower BW 03/01/25 Cynthia Garcia Recreation Center Birthday Party BW 03/08/25 Jenna McLaughlin Recreation Center Birthday Party BW 03/08/25 Jeanne Pearcy Recreation Center Bridal Shower BW 05/03/25 Tiffany Gurak Petersen Park B School Picnic SU 05/15/25 Pearl Street Market Veterans Park Pearl Street Market SU 05/24/25 Raudel Ponce Knox Park A Birthday Party BW 06/28/25 Maxine Cwiak Veterans Park Family Reunion BW 07/26/25 Ruth Granger Veterans Park Family Reunion BW 07/26/25 Jake Kuthe Petersen Park A Family Picnic BW 07/27/25 Thomas Hausheer Veterans Park Family Picnic BW 07/29/25 McHenry Library Petersen Park C Foam Party SU BW = Beer & Wine Permit SU = Special Use Permit 8 9 10 11 12 13 14 15 16 17 18 19 20 21 1 City of McHenry Council Meeting Minutes 12.16.24 MINUTES REGULAR CITY COUNCIL MEETING Monday, December 16, 2024, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 Roll Call: Mayor Jett opened with the roll call. Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller, and Mayor Jett. Others present : Attorney McArdle-absent, Administrator Ostrovsky, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin -absent, Chief of Police Birk, City Planner Sheriff-absent, Acting Director of Public Works Adams, Deputy Clerk Johnson, and City Clerk Ramel. Pledge of Allegiance: Mayor Jett led the pledge. Public Hearing: Public Hearing for the 2024 Property Tax Levy in the amount of $3,112,374 Public Comment: Chris Moore stated that the school board is taking $200 more next year, and then the levy will take more as well. There are different ways to gain money instead of taxing. This money should only be earmarked for this. A. Motion to pass the 2024 Property Tax Levy Ordinance in an amount not to exceed $3,112,374 (Director Lynch) Alderman McClatchey stated that this sends the wrong signal and is not in support of this. Alderwoman Bassi echoes the resident’s public comments above she will not support this. Alderman Koch wanted to know where it is earmarked per Director Lynch, she will be earmarking it once it is time for review. Alderman Glab brought up a good point that this should be earmarked for something specific and where it is going to be spent in the future, not exactly sure how he wants to proceed with it, but still undecided on it. Alderwoman Miller this is a small increase, not to play catch up but not to leave money on the table regarding the value, helps continue to provide the services at the rate where we are currently within the city, she is in support of this. 22 City of McHenry Council Meeting Minutes 12.16.24 2 Alderman Koch is in favor of it and also would like to see the earmark. A motion was made by Alderwoman Miller and seconded by Alderman Santi t o approve the Property Tax Levy Item as presented: Roll Call: Vote:4-ayes: Alderman Santi, Alderman Davis, Alderman Koch, Alderwoman Miller. 3- nays-Alderman Glab, Alderman McClatchey, Alderwoman Bassi, 0-abstained. Motion carried. Public Comment: None Consent Agenda: Motion to Approve the following Consent Agenda Items as presented: A. Motion to approve Ordinances providing for the abatement of Real Estate Taxes for Various Bond Issues as follows: (Director Lynch) • GO Bonds (Refunding) Series 2020 A - $382,200.00 • GO Bonds (Alternate) Series 2012 - $212,387.50 • GO Bonds (Refunding) Series 2013 - $ 36,925.00 • GO Bonds (Refunding) Series 2015 - $357,846.26 B. December 2, 2024, City Council Meeting Minutes C. Issuance of Checks in the amount of $152,071.06 D. As Needed Checks in the amount of $673,026.95 A motion was made by Alderman Santi and seconded by Alderman Koch to approve the Consent Agenda Item as presented: Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Individual Action Item Agenda: 23 City of McHenry Council Meeting Minutes 12.16.24 3 A. Treehouse Liquor License A motion to approve a Class A-1 liquor license to Treehouse Ventures McHenry LLC, located at 2328 N Richmond Road, and to pass an Ordinance Amending Sections 4-2- 6 and 4-2-14 Regarding Alcoholic Liquor License Classifications and Hours of the McHenry City Code (Deputy Clerk Johnson) Mike Ferguson, round Lake IL – petitioner, stood at the podium to answer questions from The Council. Alderman Koch wanted to know if there are going to be restrictions on the drink amounts, but there is no cap but the max that someone has stayed there is 60 -120 minutes, nobody has ever been overserved. This is not an environment such as a bar, as confirmed by the petitioner. Alderwoman Miller welcomed the petitioners, was excited to see the menu , and looks to be a fun hang out. Alderwoman Bassi, spoke to a friend who lives in Lake Zurich and stated that he only stays 1 - 2 hours as they stated. She is concerned that the liquor license starts at 9 would they be willing to start at noon? The petitioner stated that birthday parties start at 10, and many of those tend to have a Mimosa, which would miss out on the weekends. She also wanted to know if they would be willing to change it to noon, Monday through Friday. Per the petitioner it would be more regulations regarding staff etc., the current license has not caused any issues. Alderman McClatchey wanted to know if there was going to be gaming, the answer was no for children or adults. Meaning it is an environment for children to run around and play. Alderman Glab stated if everyone was responsible, would like to see it at noon on any day. Alderman Davis stated that he has been to the Lake Zurich one, no issue with the alcohol the times he has been there has never seen anything get out of control, and he is good with it. Alderman Santi wanted to know if this is a standard license, yes it is one year. No Public Comment. A motion was made by Alderman Santi and seconded by Alderman Davis t o approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman Davis, Alderwoman Bassi, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. 24 City of McHenry Council Meeting Minutes 12.16.24 4 B. Redwood Development Agreement A motion to pass the following (Director Polerecky): 1) Ordinance authorizing the execution of an Annexation Agreement for a 122.477 -acre property located at the southeast corner of Chapel Hill Road and IL State Route 120, in McHenry County, Illinois. (Mayor & City Council Vote, (6/8) Super-Majority) The petitioners were present and took some time to explain Redwood through a deck. The core values were explained as they are represented in 9 states. The footprint of the development was explained, its core being a management company. Most of the resident s wanting to move are empty nesters and, for the most part, expressed the importance of the Redwood branding to The Council. Maintenance standards were explained as well. Historical rent growth was also a topic along with the mean rent pricing. Alderman McClatchey is for this one of his concerns is the siding, wanted to know how well it lasts, per the developer, Paul stated it is a vinyl product, where standards are good. Is there a homeowner’s association, it was confirmed no. Alderman Santi wanted to know if the 177 units would be phases, it was confirmed that it would be 2 phases starting on Chapel Hill and growing from there. The average person would not notice the phases. Do each have their addresses, correct they do for this project as confirmed. Alderman Glab was asking if they were aware of the codes for the vinyl siding, per Director Polerecky whatever is approved is what will be required of it. Would need to see that in place makes a huge difference with the development Alderman Glab added. Con cerned about there not being any architect. Aesthetic looks should be important for the development. Alderwoman Miller thanked the developers stating she followed the Volo project and was pleased with it. There was a demand as they were being built, and people were moving in, she did tour them and was very pleased with it. Alderman Bassi, at no time will this be an owned property , that was confirmed by the developers. She also thanked Director Polerecky for his help with the estimate for the rent this afternoon, during their conversation. She communicated that a rental community is not something that she is in favor of, ownership of them would be something she would like to support. Alderman Santi asked about Crystal Lake and wanted to know the number of leases there, did not know the exact numbers, it was quite robust. The same in Volo and everything in Chicago per the developer. No public comment. Mayor Jett asked if anyone had specific questions and went through The Council to make sure before the vote took place. If someone is not voting yes wanted to hear the reason behind that as well. 25 City of McHenry Council Meeting Minutes 12.16.24 5 This conversation went on for some time. A motion was made by Alderman Santi and seconded by Alderwoman Miller t o approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller, Mayor Jett. 2-nays- Alderman Glab, Alderwoman Bassi. 0-abstained. Motion approved. 2) Ordinance Annexing Approximately 122.477 acres commonly known as 2011 W IL -120, in McHenry County, Illinois. (Mayor & City Council Vote, (5/8) Simple -Majority) A motion was made by Alderwoman Miller and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller, Mayor Jett. 2-nays- Alderman Glab, Alderwoman Bassi. 0-abstained. Motion approved. 3) Ordinance Granting a Preliminary Plat of Subdivision, Zoning Map Amendment, and Preliminary Plan Approval for a Conditional Use Permit for the Redwood Planned Unit Development Located at the Southeast Corner of Chapel Hill Road and IL State Route 120, in the City of McHenry, McHenry County, Illinois. (City Council Vote, (4/7) Simple - Majority) A motion was made by Alderman McClatchey and seconded by Alderman Davis t o approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-nays-Alderwoman Bassi. 0-abstained. Motion approved. C. 3318 Pearl Street Use Variance A motion to pass an Ordinance Granting a Use Variance to Allow a Contractor’s Office at the Property Located at 3318 Pearl Street (Director Polerecky) Matt Johnson, petitioner was asked by Alderman McClatchey how many trucks will be parked there, probably 2 if needed. A motion was made by Alderman McClatchey and seconded by Alderman Santi t o approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, 26 City of McHenry Council Meeting Minutes 12.16.24 6 Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion approved. D. Oakwood Drive Bridge Reconstruction A motion to initiate condemnation proceedings to obtain 0.118 acres of right-of-way and .069 acres of temporary easement for the Oakwood Drive Bridge project (Acting Public Works Director Adams) Alderman Glab is in support of this but is a piecemeal situation which he is not in favor of. Boone Creek has been neglected for years and needs to be discussed and a study to see how this could fit into the big picture. Need to be careful when doing these projects due to the overall impact. Alderwoman Bassi cannot support condemnation and would rather have family be completely on board. A motion was made by Alderman Koch and seconded by Alderwoman Miller to approve Individual Agenda Items as presented: Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller. 1-nays- Alderwoman Bassi. 0-abstained. Motion approved. E. Ordinance Amending Fifteen Minute Parking at 1259 N Green St A motion to pass an Ordinance Amending Section 7 -4-25: Fifteen Minute Parking Eight O’Clock a.m. until Six O’Clock p.m. on Monday through Saturday, of the McHenry City Code (Deputy Clerk Johnson) Alderwoman Bassi wanted to confirm if they were being moved to the other side of the street. Yes, Mayor Jett confirmed this and she is in support of it. A motion was made by Alderman McClatchey and seconded by Alder man Santi t o approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman McClatchey, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays, 0- abstained. Motion approved. F. Aqua Annexation A motion to pass an Ordinance Annexing Property Commonly Known as 2407 Lincoln Road in McHenry County, Illinois, with a Zoning Classification of RS -3 (Mayor & City Council Vote, (5/8) Simple -Majority) (Director Polerecky) 27 City of McHenry Council Meeting Minutes 12.16.24 7 Alderman McClatchey asked if there could be legal ramifications against The City, it was confirmed that probably would not happen. Alderman Glab wanted to know if there would be limits etc, Acting Director Adams confirmed some of those questions asked regarding the annexation. If they come into The City wanted to make sure that they pay for any impact they have on it, by submitting samples per Acting Director Adams, this would be measured. This can be required on an annual basis. Alderman Koch wanted to know if this is the same setup as McHenry Shores, per Acting Director Adams that is his understanding as of now. Director Polerecky stated that it is the same as McHenry Shores, as he has met with them in the past. Public Comment: Bob, a resident- would like us to not approve the annexation. Stated that this could be a risk for the subdivision's resources, and they could be stuck if The Council wanted to take over the subdivision could shut off the water. Wanted to know why to take that risk. Cannot think of any advantages that would result from this. Changing the ordinance would be a better choice. Alderwoman Miller wanted to know if Aqua has given him any notice on what the upgrade in price could be with this. Stated that Aqua is not very good at communicating with him, per Bob the resident stated at the podium. A motion was made by Alderwoman Miller and seconded by Alderman Santi to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion approved. G. Veteran’s Park Playground Equipment A motion to approve a proposal from Team Reil for the replacement of playground equipment at Veteran’s Memorial Park for $419,999 and to approve an ordinance authorizing a budget amendment to the Developer Donation Fund for an expenditure of $299,999. (Director Hobson) Alderman McClatchey wanted to know what happens to the old equipment, are we able to donate it? The industry standard would dictate that, per Director Hobson. A motion was made by Alderman Santi and seconded by Alderman Koch to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman 28 City of McHenry Council Meeting Minutes 12.16.24 8 Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion approved. Discussion Item Agenda A. Parks Master Plan (Director Hobson) Five Phases were outlined: • Analyze, Connect, Envision, Prioritize, Implement Currently in the Envision Phase- potential needs and strategies for the next 5 years. Need 1: Indoor/Outdoor aquatic study, Develop preliminary design/scope, referendum needs. Need 2: Provide additional indoor recreational space, including basketball courts, and a walking track. Need 3: Improve upon and maintenance of existing facilities. Need 4: Provide new outdoor amenities to align with national trends. Need 5: Evaluate under-utilized parks. Need 6: Address Park distribution. Need 7: Improve city-wide non-vehicular connectivity. Need 8: Alight recreation opportunities with community demographics. Need 9: Evaluate funding opportunities and resources. Need 10: Improve back-of-house operations. Next Steps: Incorporate any comments from The City Council, to align into a five -year calendar to plan out every quarter. Alderwoman Miller has two great concerns, she would love to make all the improvements, but it is all about the money, understanding this is a large plan moment but needs to realize how expensive this is. Alderman Santi wanted to know how an unserved area is defined, uses active parks, and the access to those within walking distance per the petitioner. Alderman Davis wanted to know if there is any attention given to the actual usage given to the parks, they utilize staff and patterns to understand which parks are more popular than others, per the petitioner. Staff Reports Provided the 1st meeting of each month. 29 City of McHenry Council Meeting Minutes 12.16.24 9 Administrator Ostrovsky talked about the potential cancellation of January 6 th, currently, there are no items on that agenda. We can approve the goals in the second meeting in January instead. Most of the Council agreed. Mayor’s Report: Merry Christmas Happy New Year City Council Comments: Pearl Street market meeting tomorrow night, opening night is May 15 th , 2025, per Alderman McClatchey. Alderman Koch wanted to know if we have squared up with the boat house, Director Lynch was checking on it. Alderman Glab wanted to mention two weeks ago about the storage units and stated that we did not bring back the item as a motion, there should be a procedure that needs to be followed. Went through Robert’s Rules, and would like to follow those. Alderwoman Miller commented on the luncheon thank you for all that you do. Executive Session if needed: Not needed Adjourn: A motion was made by Alderman Santi and seconded by Alderman McClatchey to adjourn the meeting at 9:37 Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderman Koch, Alderwoman Miller. 0-nay-, 0-abstained. Motion carried. X Mayor Wayne Jett X City Clerk Trisha Ramel 30 Expense Approval Register McHenry, IL List of Bills Council Meeting - 1-21-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: ASSOCIATED ELECTRICAL CONTRACTORS ASSOCIATED ELECTRICAL 550079352 01/21/2025 REPL & RELOCATION OF MCC 510-31-8500 62,646.00 Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total: 62,646.00 Vendor: BAXTER & WOODMAN BAXTER & WOODMAN 0267199 01/21/2025 OAKWOOD DR BRIDGE REHAB 100-33-5300 9,696.93 BAXTER & WOODMAN 0267518 01/21/2025 IL ROUTE 120 LIGHTING 445-00-8900 7,216.00 Vendor BAXTER & WOODMAN Total: 16,912.93 Vendor: DPS EQUIPMENT SERVICES INC DPS EQUIPMENT SERVICES INC #23113A 01/21/2025 SWWTP SECONDARY CLARIFIER 510-32-8500 26,550.00 Vendor DPS EQUIPMENT SERVICES INC Total: 26,550.00 Vendor: ELECTRONIC ENTRY SYSTEMS INC ELECTRONIC ENTRY SYSTEMS 2024/09371 01/21/2025 DOG PARK PASSES 100-41-6110 2,198.84 Vendor ELECTRONIC ENTRY SYSTEMS INC Total: 2,198.84 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY IN00735153 01/21/2025 MTHLY MAINT 11/16-12/15/24 225-00-5110 3,301.00 Vendor FOX VALLEY FIRE & SAFETY Total: 3,301.00 Vendor: HRGREEN HRGREEN 180860 01/21/2025 RIVERWALK BRIDGE ANALYSIS 290-00-8900 4,721.25 HRGREEN 181903 01/21/2025 CASTLE AUTOMOTIVE 740-00-5220 3,675.50 HRGREEN 181919 01/21/2025 KANE ST WATER MAIN 510-31-8500 1,634.50 HRGREEN 182012 01/21/2025 BV ROAD - WEST OF UPRR TO IL 100-03-5110 232.50 HRGREEN 4-182850 01/21/2025 11/1-11/30/24 100-01-8600 13,924.48 Vendor HRGREEN Total: 24,188.23 Vendor: KRESMERY CONSTRUCTION LLC, MARC KRESMERY CONSTRUCTION 5542 01/21/2025 FREUND AVE LIFT ST 510-32-8500 131,575.00 Vendor KRESMERY CONSTRUCTION LLC, MARC Total: 131,575.00 Vendor: LANGTON GROUP LANGTON GROUP 61986 01/21/2025 12/19-12/20/24 PLOW AND 100-33-5110 2,750.48 Vendor LANGTON GROUP Total: 2,750.48 Vendor: LEXISNEXIS LEXISNEXIS 110074545 01/21/2025 DECEMBER 2024 SEARCHES 100-22-5110 221.50 Vendor LEXISNEXIS Total: 221.50 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER INV0016910 01/21/2025 DECEMBER RECORDING FEES 100-01-6940 353.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 353.00 Vendor: ROBINSON ENGINEERING LTD ROBINSON ENGINEERING LTD 25010102 01/21/2025 MCH WATER TOWER 4 PH I,II & 510-31-8500 5,641.25 Vendor ROBINSON ENGINEERING LTD Total: 5,641.25 Vendor: SCHAID, JIM SCHAID, JIM P24-09-066 01/21/2025 SIGN REFUND 100-00-3410 30.00 Vendor SCHAID, JIM Total: 30.00 Vendor: SHAW MEDIA SHAW MEDIA 10474 12/31/24 01/21/2025 PROP TAX LEVY PUBLICATION 100-04-5330 40.96 Vendor SHAW MEDIA Total: 40.96 Vendor: VISU-SEWER OF ILLINOIS LLC VISU-SEWER OF ILLINOIS LLC 9931 F 01/21/2025 FINAL 510-32-8500 11,397.91 Vendor VISU-SEWER OF ILLINOIS LLC Total: 11,397.91 Grand Total: 287,807.10 1/15/2025 10:00:09 AM 31 Expense Approval Register Packet: APPKT03268 - 1-21-25 AP CKS Fund Summary Fund Expense Amount 100 - GENERAL FUND 29,448.69 225 - ALARM BOARD FUND 3,301.00 290 - TIF FUND 4,721.25 445 - CAPITAL ASSET MAINTENANCE & REPLACEMENT 7,216.00 510 - WATER/SEWER FUND 239,444.66 740 - RETAINED PERSONNEL ESCROW 3,675.50 Grand Total: 287,807.10 32 Expense Approval Register McHenry, IL #2 List of Bills Council Meeting - 1-21-25 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 1325 RIVERSIDE INC 1325 RIVERSIDE INC INV0016911 01/21/2025 Facade Grant Reimbursement 100-06-5110 30,000.00 Vendor 1325 RIVERSIDE INC Total: 30,000.00 Vendor: ADAMS STEEL SERVICE & SUPPLY, INC ADAMS STEEL SERVICE & 392808 01/21/2025 Nitrogen bottle refill 510-32-6110 52.75 Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total: 52.75 Vendor: ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND 24-4826 01/21/2025 SCADA Troubleshooting # 24- 510-32-5110 240.00 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 240.00 Vendor: AQUALAB WATER TREATMENT, INC AQUALAB WATER TREATMENT, 15082 01/21/2025 15082 100-03-5120 100.00 AQUALAB WATER TREATMENT, 15130 01/21/2025 15130 100-03-5120 350.00 Vendor AQUALAB WATER TREATMENT, INC Total: 450.00 Vendor: ARAMARK REFRESHMENT SERVICES LLC ARAMARK REFRESHMENT 10873648 01/15/2025 Coffee #10873648 100-01-6110 414.71 Vendor ARAMARK REFRESHMENT SERVICES LLC Total: 414.71 Vendor: ARCO MECHANICAL EQUIPMENT SALES ARCO MECHANICAL #22322 01/20/2025 Gas Detection Calibration 2024 100-33-5115 1,580.00 Vendor ARCO MECHANICAL EQUIPMENT SALES Total: 1,580.00 Vendor: AT&T AT&T 2402308909 01/21/2025 Voice Over IP - IP-Flex PW 620-00-5320 33.51 Vendor AT&T Total: 33.51 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC INV091218 01/20/2025 344 (091218) 100-22-5370 707.56 Vendor AUTO TECH CENTERS INC Total: 707.56 Vendor: BADGER METER INC BADGER METER INC 80182209 01/21/2025 Inv# 80182209 Monthly Service 510-31-5110 1,116.92 Vendor BADGER METER INC Total: 1,116.92 Vendor: BERGGREN, LEE BERGGREN, LEE 256813 01/20/2025 Shop Repairs 100-45-5110 164.00 Vendor BERGGREN, LEE Total: 164.00 Vendor: BERG-JOHNSON ASSOCIATES, INC BERG-JOHNSON ASSOCIATES, 66747-0 01/21/2025 Flow meter calibrations 510-32-6110 750.00 Vendor BERG-JOHNSON ASSOCIATES, INC Total: 750.00 Vendor: BONNELL INDUSTRIES INC BONNELL INDUSTRIES INC 0219119-IN 01/21/2025 plow parts (0219119) 100-33-5370 4,050.18 Vendor BONNELL INDUSTRIES INC Total: 4,050.18 Vendor: BROWN EQUIPMENT BROWN EQUIPMENT #INV30718 01/21/2025 Aquatech 817 Repairs 510-35-5370 10,994.94 Vendor BROWN EQUIPMENT Total: 10,994.94 Vendor: CARY PARK DISTRICT CARY PARK DISTRICT 2282 01/21/2025 Trip - Holiday Party 100-46-5110 518.05 CARY PARK DISTRICT 2286 01/21/2025 Trip - Antioch 100-46-5110 229.50 Vendor CARY PARK DISTRICT Total: 747.55 Vendor: CDW GOVERNMENT INC CDW GOVERNMENT INC AC2553E 01/21/2025 Zebra USB Cable - Squad Printer 620-00-6110 46.40 Vendor CDW GOVERNMENT INC Total: 46.40 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 5219699193 01/21/2025 Cintas Invoice 7/9 400-00-6130 190.43 1/15/2025 10:02:53 AM 33 Expense Approval Register Packet: APPKT03269 - 1-21-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount CINTAS CORPORATION LOC 355 5227584269 01/21/2025 Cintas 9/3 invoice 400-00-6130 169.96 Vendor CINTAS CORPORATION LOC 355 Total: 360.39 Vendor: CINTAS CINTAS 5245228102 01/21/2025 First Aid Stocking for Rec 400-00-6130 168.15 Vendor CINTAS Total: 168.15 Vendor: CITY ELECTRIC SUPPLY CITY ELECTRIC SUPPLY MCH/031624 01/21/2025 Low Voltage Wall Plate 620-00-6110 2.99 CITY ELECTRIC SUPPLY MCH/031788 01/21/2025 Electrical Supplies 510-32-5380 220.00 Vendor CITY ELECTRIC SUPPLY Total: 222.99 Vendor: EBY GRAPHICS INC EBY GRAPHICS INC 12949 01/21/2025 Invoice#12949 - Squad number 100-22-5370 139.74 EBY GRAPHICS INC 12992 01/21/2025 DODGE DURANGO VEH 323 445-00-8400 769.04 EBY GRAPHICS INC 12993 01/21/2025 VEH BLUE DURANGO 324 445-00-8400 769.04 EBY GRAPHICS INC INV12990 01/21/2025 DODGE DURANGO VEH 314 445-00-8400 769.04 EBY GRAPHICS INC INV12991 01/21/2025 DODGE DURANGO VEH 320 445-00-8400 769.04 Vendor EBY GRAPHICS INC Total: 3,215.90 Vendor: ED'S TESTING STATION AND AUTOMOTIVE ED'S TESTING STATION AND 3598 01/21/2025 Veh Safety Inspections (8 STS 100-33-5370 339.50 Vendor ED'S TESTING STATION AND AUTOMOTIVE Total: 339.50 Vendor: GALLS LLC GALLS LLC 029949914 01/21/2025 Invoice#029949914 - Uniform 100-22-4510 22.24 GALLS LLC 029963070 01/21/2025 Invoice#029963070 - Uniform 100-22-4510 167.99 GALLS LLC 029990055 01/21/2025 Invoice#029990055 - Uniform 100-22-4510 31.22 GALLS LLC 030032049 01/21/2025 Invoice#030032049 - Uniform 100-23-4510 60.89 GALLS LLC 030037742 01/21/2025 Invoice#030037742 - Uniform 100-22-4510 66.94 GALLS LLC 030103057 01/21/2025 Invoice#030103057 - Uniform 100-22-4510 64.13 GALLS LLC 030103096 01/21/2025 Invoice#030103096 - Uniform 100-23-4510 61.55 GALLS LLC 030103652 01/21/2025 Invoice#030103652 - Uniform 100-22-4510 266.45 GALLS LLC 030114905 01/21/2025 Invoice#030114905 - Uniform 100-22-4510 126.62 GALLS LLC 030127204 01/21/2025 Invoice#030127204 - Uniform 100-23-4510 77.23 GALLS LLC 030127622 01/21/2025 Invoice#030127622 100-23-4510 117.77 GALLS LLC 030133033 01/21/2025 Invoice#030133033 - Uniform 100-22-4510 91.31 Vendor GALLS LLC Total: 1,154.34 Vendor: GALVICIUS, DEREK GALVICIUS, DEREK 1225-009 01/21/2025 Event - DJ Dad & Daughter 100-46-6920 750.00 Vendor GALVICIUS, DEREK Total: 750.00 Vendor: GORDON FLESCH COMPANY INC, GORDON FLESCH COMPANY IN149811985 01/21/2025 MFP DaaS / Monthly Page 620-00-5110 346.93 GORDON FLESCH COMPANY IN14983249 01/21/2025 MFP Monthly Page Count Ricoh 620-00-5110 494.08 Vendor GORDON FLESCH COMPANY INC, Total: 841.01 Vendor: HACH COMPANY HACH COMPANY 14311680 01/21/2025 Fluoride Inv#14311680 510-31-6110 179.72 Vendor HACH COMPANY Total: 179.72 Vendor: HAWKINS INC HAWKINS INC 693334 01/21/2025 Chemical Delivery #6933334 510-32-6110 9,315.90 HAWKINS INC 6933771/CR6913632 01/21/2025 Inv# 6933771 6913632 510-31-6110 7,889.27 HAWKINS INC 6933771/CR6913632 01/21/2025 Inv# 6933771 6913632 510-31-6110 -245.14 HAWKINS INC 6938586 01/21/2025 Inv# 6938586 510-31-6110 20.00 HAWKINS INC 6944434 01/21/2025 Chemical delivery 510-32-6110 6,694.50 HAWKINS INC 6950638 01/21/2025 Chemical delivery #6950638 510-32-6110 9,315.90 HAWKINS INC 6952982 01/21/2025 Chlorine, LPC-4 INV#6952982 510-31-6110 7,096.81 Vendor HAWKINS INC Total: 40,087.24 Vendor: HD SUPPLY HD SUPPLY 843302340 01/21/2025 Cleaning Supplies 100-03-6110 180.93 Vendor HD SUPPLY Total: 180.93 Vendor: HEARTLAND BUSINESS SYSTEMS, LLC HEARTLAND BUSINESS 754975-H 01/21/2025 Microsoft Monthly M365 620-00-5110 4,580.93 1/15/2025 10:02:53 AM 34 Expense Approval Register Packet: APPKT03269 - 1-21-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount HEARTLAND BUSINESS 758657-H 01/21/2025 Microsoft Windows Enterprise 620-00-5110 1,056.75 Vendor HEARTLAND BUSINESS SYSTEMS, LLC Total: 5,637.68 Vendor: HIGHSTAR TRAFFIC HIGHSTAR TRAFFIC 10156 01/21/2025 Abbey Ridge Condo Signage 100-33-6110 1,139.55 HIGHSTAR TRAFFIC 10249 01/21/2025 Signs Dartmoor x Curran 100-33-6110 151.60 HIGHSTAR TRAFFIC 10527 01/21/2025 LED Stop Signs inv# 10527 100-33-6110 3,900.00 Vendor HIGHSTAR TRAFFIC Total: 5,191.15 Vendor: HINCKLEY SPRINGS HINCKLEY SPRINGS 23840828 122124 01/21/2025 Lab water INV# 23840828 510-32-6110 60.35 Vendor HINCKLEY SPRINGS Total: 60.35 Vendor: HITCHCOCK DESIGN, INC HITCHCOCK DESIGN, INC 34211 01/21/2025 Parks Master Plan 280-41-8800 3,170.12 Vendor HITCHCOCK DESIGN, INC Total: 3,170.12 Vendor: HR STEWART, INC HR STEWART, INC 25545 01/21/2025 Step Screen Builing Boiler 510-32-5375 437.50 Vendor HR STEWART, INC Total: 437.50 Vendor: HYDRAULIC SERVICES AND REPAIRS INC HYDRAULIC SERVICES AND 393043 01/21/2025 802 (393043) 510-35-5370 6,421.75 Vendor HYDRAULIC SERVICES AND REPAIRS INC Total: 6,421.75 Vendor: ILLINOIS ASSOC OF CHIEFS OF POLICE ILLINOIS ASSOC OF CHIEFS OF 19005 01/21/2025 Invoice#19005 - Sgt Written 100-21-5110 790.00 Vendor ILLINOIS ASSOC OF CHIEFS OF POLICE Total: 790.00 Vendor: IMAGETEC LP IMAGETEC LP 754202 01/21/2025 Imagetec Monthly Lease 620-00-5110 30.30 Vendor IMAGETEC LP Total: 30.30 Vendor: INFOSEND, INC INFOSEND, INC INV278222 01/21/2025 DECEMBER W-S BILLS 100-04-5310 2,416.59 INFOSEND, INC INV278222 01/21/2025 DECEMBER W-S BILLS 100-04-5330 899.94 Vendor INFOSEND, INC Total: 3,316.53 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 3040124234 01/21/2025 417 (3040124231) 100-33-5370 788.00 INTERSTATE BILLING SERVICE 3040134643 01/21/2025 417 (3040134643) 100-33-5370 741.61 Vendor INTERSTATE BILLING SERVICE INC Total: 1,529.61 Vendor: JG UNIFORMS INC JG UNIFORMS INC 141098 01/21/2025 Invoice#141098 - Uniform 100-22-4510 1,380.45 JG UNIFORMS INC 141175 01/21/2025 Invoice#141175 - Vest Cover - 100-22-4510 200.00 JG UNIFORMS INC 141189 01/21/2025 Invoice#141189 - Vest Cover - 100-22-4510 200.00 JG UNIFORMS INC 141326 01/21/2025 Invoice#141326 - Uniform 100-22-4510 544.35 Vendor JG UNIFORMS INC Total: 2,324.80 Vendor: JONES TRAVEL & TOUR JONES TRAVEL & TOUR 117881 01/21/2025 Charter Bus for 5.2 Brewers Trip 100-47-5110 1,345.00 JONES TRAVEL & TOUR 117882 01/21/2025 Charter Bus for 7/29 Brewers 100-47-5110 1,345.00 Vendor JONES TRAVEL & TOUR Total: 2,690.00 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 102876925 01/21/2025 kimball stock (102876925) 100-33-5370 290.39 KIMBALL MIDWEST 102898523 01/21/2025 kimball stock (102898523) 100-33-5370 279.57 KIMBALL MIDWEST 102913234 01/21/2025 kimball stock (102913234) 510-35-5370 318.38 KIMBALL MIDWEST 102926638 01/21/2025 kimball stock (102926638) 100-33-5370 320.12 KIMBALL MIDWEST 102941305 01/21/2025 kimball stock (102941305) 100-33-5370 237.05 Vendor KIMBALL MIDWEST Total: 1,445.51 Vendor: L&S ELECTRIC INC L&S ELECTRIC INC 0013253 01/21/2025 2 Meter BFP Roller/Drum 510-32-5375 5,216.45 Vendor L&S ELECTRIC INC Total: 5,216.45 Vendor: MANSFIELD OIL COMPANY OF GAINESVILLE, INC MANSFIELD OIL COMPANY OF #25966634 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-03-6250 95.25 MANSFIELD OIL COMPANY OF #25966634 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-22-6250 1,750.53 1/15/2025 10:02:53 AM 35 Expense Approval Register Packet: APPKT03269 - 1-21-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount MANSFIELD OIL COMPANY OF #25966634 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-33-6250 131.58 MANSFIELD OIL COMPANY OF #25966634 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-45-6250 278.26 MANSFIELD OIL COMPANY OF #25991419 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-03-6250 132.73 MANSFIELD OIL COMPANY OF #25991419 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-22-6250 2,439.28 MANSFIELD OIL COMPANY OF #25991419 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-33-6250 183.36 MANSFIELD OIL COMPANY OF #25991419 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-45-6250 387.75 MANSFIELD OIL COMPANY OF #26014506 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-03-6250 137.14 MANSFIELD OIL COMPANY OF #26014506 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-22-6250 2,520.31 MANSFIELD OIL COMPANY OF #26014506 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-33-6250 189.45 MANSFIELD OIL COMPANY OF #26014506 01/21/2025 Fuel - CED, Fleet, Parks, Police, 100-45-6250 400.63 MANSFIELD OIL COMPANY OF #26028492 01/21/2025 Fuel - Parks - 26028492 100-45-6250 138.73 MANSFIELD OIL COMPANY OF #26031778 01/21/2025 Fuel Diesel - Fleet, STS - 100-33-6250 1,344.61 MANSFIELD OIL COMPANY OF #26044557 01/21/2025 Fuel - Parks - 26044557 100-45-6250 201.56 MANSFIELD OIL COMPANY OF #26059189 01/21/2025 Fuel Diesel - Fleet, STS - 100-33-6250 2,969.68 MANSFIELD OIL COMPANY OF #26059202 01/21/2025 Fuel - Parks - 26059202 100-45-6250 288.20 MANSFIELD OIL COMPANY OF 25966634 01/21/2025 Fuel - WW, UTY, WTR - 510-31-6250 162.39 MANSFIELD OIL COMPANY OF 25966634 01/21/2025 Fuel - WW, UTY, WTR - 510-32-6250 69.60 MANSFIELD OIL COMPANY OF 25966634 01/21/2025 Fuel - WW, UTY, WTR - 510-35-6250 100.16 MANSFIELD OIL COMPANY OF 2596991 01/21/2025 Fuel Diesel - Fleet, Parks, STS - 100-33-6250 1,811.55 MANSFIELD OIL COMPANY OF 2596991 01/21/2025 Fuel Diesel - Fleet, Parks, STS - 100-45-6250 119.29 MANSFIELD OIL COMPANY OF 25991419 01/21/2025 Fuel - WW, UTY, WTR - 510-31-6250 226.29 MANSFIELD OIL COMPANY OF 25991419 01/21/2025 Fuel - WW, UTY, WTR - 510-32-6250 96.98 MANSFIELD OIL COMPANY OF 25991419 01/21/2025 Fuel - WW, UTY, WTR - 510-35-6250 139.57 MANSFIELD OIL COMPANY OF 26014496 01/21/2025 Fuel Diesel - Fleet, Parks, STS - 100-33-6250 1,552.39 MANSFIELD OIL COMPANY OF 26014496 01/21/2025 Fuel Diesel - Fleet, Parks, STS - 100-45-6250 102.23 MANSFIELD OIL COMPANY OF 26014506 01/21/2025 Fuel - WW, UTY, WTR - 510-31-6250 233.80 MANSFIELD OIL COMPANY OF 26014506 01/21/2025 Fuel - WW, UTY, WTR - 510-32-6250 100.20 MANSFIELD OIL COMPANY OF 26014506 01/21/2025 Fuel - WW, UTY, WTR - 510-35-6250 144.21 MANSFIELD OIL COMPANY OF 26028492 01/21/2025 Fuel - CED, Police, STS - 100-03-6250 49.02 MANSFIELD OIL COMPANY OF 26028492 01/21/2025 Fuel - CED, Police, STS - 100-22-6250 1,182.54 MANSFIELD OIL COMPANY OF 26028492 01/21/2025 Fuel - CED, Police, STS - 100-33-6250 15.51 MANSFIELD OIL COMPANY OF 26031778 01/21/2025 Fuel Diesel - Parks - 26031778 100-45-6250 38.09 MANSFIELD OIL COMPANY OF 26044557 01/21/2025 Fuel - CED, Police, STS - 100-03-6250 71.23 MANSFIELD OIL COMPANY OF 26044557 01/21/2025 Fuel - CED, Police, STS - 100-22-6250 1,718.18 MANSFIELD OIL COMPANY OF 26044557 01/21/2025 Fuel - CED, Police, STS - 100-33-6250 22.53 MANSFIELD OIL COMPANY OF 26059189 01/21/2025 Fuel Diesel - Parks - 26059189 100-45-6250 84.12 MANSFIELD OIL COMPANY OF 26059202 01/21/2025 Fuel - CED, Police, STS - 100-03-6250 101.85 MANSFIELD OIL COMPANY OF 26059202 01/21/2025 Fuel - CED, Police, STS - 100-22-6250 2,456.75 MANSFIELD OIL COMPANY OF 26059202 01/21/2025 Fuel - CED, Police, STS - 100-33-6250 32.21 MANSFIELD OIL COMPANY OF INV 26031778 01/21/2025 Fuel Diesel - WW, UTY - 510-32-6250 132.88 MANSFIELD OIL COMPANY OF INV 26031778 01/21/2025 Fuel Diesel - WW, UTY - 510-35-6250 66.77 MANSFIELD OIL COMPANY OF INV 26044557 01/21/2025 Fuel - WW, UTY, WTR - 510-31-6250 50.82 MANSFIELD OIL COMPANY OF INV 26044557 01/21/2025 Fuel - WW, UTY, WTR - 510-32-6250 67.69 MANSFIELD OIL COMPANY OF INV 26044557 01/21/2025 Fuel - WW, UTY, WTR - 510-35-6250 41.73 MANSFIELD OIL COMPANY OF INV 26059189 01/21/2025 Fuel Diesel - WW, UTY - 510-32-6250 293.47 MANSFIELD OIL COMPANY OF INV 26059189 01/21/2025 Fuel Diesel - WW, UTY - 510-35-6250 147.48 MANSFIELD OIL COMPANY OF INV 26059202 01/21/2025 Fuel - WW, UTY, WTR - 510-31-6250 72.67 MANSFIELD OIL COMPANY OF INV 26059202 01/21/2025 Fuel - WW, UTY, WTR - 510-32-6250 96.79 MANSFIELD OIL COMPANY OF INV 26059202 01/21/2025 Fuel - WW, UTY, WTR - 510-35-6250 59.66 MANSFIELD OIL COMPANY OF INV25965991 01/21/2025 Fuel Diesel - WW, UTY - 510-32-6250 1,453.84 MANSFIELD OIL COMPANY OF INV25965991 01/21/2025 Fuel Diesel - WW, UTY - 510-35-6250 92.26 MANSFIELD OIL COMPANY OF INV26014496 01/21/2025 Fuel Diesel - WW, UTY - 510-32-6250 1,245.85 MANSFIELD OIL COMPANY OF INV26014496 01/21/2025 Fuel Diesel - WW, UTY - 510-35-6250 79.06 MANSFIELD OIL COMPANY OF INV26028492 01/21/2025 Fuel - WW, UTY, WTR - 510-31-6250 34.98 MANSFIELD OIL COMPANY OF INV26028492 01/21/2025 Fuel - WW, UTY, WTR - 510-32-6250 46.59 MANSFIELD OIL COMPANY OF INV26028492 01/21/2025 Fuel - WW, UTY, WTR - 510-35-6250 28.72 Vendor MANSFIELD OIL COMPANY OF GAINESVILLE, INC Total: 28,231.00 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC P44168 01/21/2025 446 (62568) 100-33-5370 199.80 Vendor MCCANN INDUSTRIES INC Total: 199.80 1/15/2025 10:02:53 AM 36 Expense Approval Register Packet: APPKT03269 - 1-21-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: MCHENRY COMMUNITY HIGH SCHOOL DIST 156 MCHENRY COMMUNITY HIGH 1-9-25 01/21/2025 Cont - Dance Recital 100-46-5110 520.50 Vendor MCHENRY COMMUNITY HIGH SCHOOL DIST 156 Total: 520.50 Vendor: MCHENRY COMMUNITY SCHOOL DIST #15 MCHENRY COMMUNITY 173 01/21/2025 Invoice 173 100-47-5110 1,270.00 Vendor MCHENRY COMMUNITY SCHOOL DIST #15 Total: 1,270.00 Vendor: MCHENRY MARLINS AQUATIC CLUB MCHENRY MARLINS AQUATIC 362 01/21/2025 ISI fees $3 (Oct 24-Jan 25) 100-42-5110 135.00 Vendor MCHENRY MARLINS AQUATIC CLUB Total: 135.00 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 38455567 01/21/2025 FieldStone Lift Pipe Wedges 510-32-5380 84.46 Vendor MCMASTER-CARR SUPPLY CO Total: 84.46 Vendor: MEDICAL PRIORITY CONSULTANTS, INC MEDICAL PRIORITY SIN391972 01/21/2025 Invoice#SIN391972 - EMD 100-23-5430 850.00 Vendor MEDICAL PRIORITY CONSULTANTS, INC Total: 850.00 Vendor: MEMORIES BY RIVERA PHOTOGRAPHY MEMORIES BY RIVERA 1395 01/21/2025 Invoice#1395 - Oakley Trading 100-22-6210 270.00 Vendor MEMORIES BY RIVERA PHOTOGRAPHY Total: 270.00 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 277664W 01/21/2025 4 inch Hymax 2 INV:277664W 510-31-6110 836.14 MID AMERICAN WATER OF 277732W 01/21/2025 8 inch water repair 510-31-6110 453.00 MID AMERICAN WATER OF INV#277813W 01/21/2025 8 inch & 6 inch Flange Kits 510-32-5380 631.20 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 1,920.34 Vendor: MIDLAND STANDARD ENGINEERING & TESTING, INC MIDLAND STANDARD 281088 01/21/2025 2025 Road Program - Pavement 100-33-5300 14,730.00 Vendor MIDLAND STANDARD ENGINEERING & TESTING, INC Total: 14,730.00 Vendor: MID-STATES ORGANIZED CRIME INFORMATION CENTER MID-STATES ORGANIZED CRIME 0251242-IN 01/21/2025 Invoice#0251242-IN - 100-22-5410 200.00 Vendor MID-STATES ORGANIZED CRIME INFORMATION CENTER Total: 200.00 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 240067 01/21/2025 Shop Repairs 100-45-6110 55.50 Vendor MIDWEST HOSE AND FITTINGS INC Total: 55.50 Vendor: MIDWEST POWER INDUSTRY, INC MIDWEST POWER INDUSTRY, 1995 01/21/2025 Invoice#1995 - CRN Wireless 100-23-5110 180.00 Vendor MIDWEST POWER INDUSTRY, INC Total: 180.00 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100531 01/21/2025 Winter/Spring Flyers & Adult 100-47-6110 1,052.20 Vendor MINUTEMAN PRESS OF MCH Total: 1,052.20 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - 9009820241202 01/21/2025 Invoice#9009820241202 - 100-22-5320 3,772.00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 3,772.00 Vendor: NATIONAL TIME & SIGNAL NATIONAL TIME & SIGNAL 161751 01/21/2025 Clock Repairs 100-45-6110 86.17 Vendor NATIONAL TIME & SIGNAL Total: 86.17 Vendor: NCL OF WISCONSIN INC NCL OF WISCONSIN INC 513314 01/21/2025 Lab water filters 510-32-6110 1,254.79 Vendor NCL OF WISCONSIN INC Total: 1,254.79 Vendor: NIVOLA SYSTEMSS LLC NIVOLA SYSTEMSS LLC 1140 01/21/2025 Firewall Support & 620-00-5110 825.00 Vendor NIVOLA SYSTEMSS LLC Total: 825.00 Vendor: NORTH SHORE WATER RECLAMATION DISTRICT NORTH SHORE WATER MISC00000133609 01/21/2025 Lab Biomonitoring 510-32-6110 800.00 Vendor NORTH SHORE WATER RECLAMATION DISTRICT Total: 800.00 1/15/2025 10:02:53 AM 37 Expense Approval Register Packet: APPKT03269 - 1-21-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWEST ELECTRICAL 17629030 01/21/2025 Street Light Bulbs 100-33-6110 144.77 Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: 144.77 Vendor: NORTHWESTERN MEDICINE OCC HEALTH NORTHWESTERN MEDICINE 557789 01/21/2025 New hires, randoms #557789 100-05-5110 1,327.00 NORTHWESTERN MEDICINE 558410 01/21/2025 Post Injury - Clements #558410 610-00-6940 475.30 Vendor NORTHWESTERN MEDICINE OCC HEALTH Total: 1,802.30 Vendor: OLSEN SAFETY EQUIPMENT CORP OLSEN SAFETY EQUIPMENT 0421395-IN 01/21/2025 Gloves #0421395-IN 510-35-6110 34.56 Vendor OLSEN SAFETY EQUIPMENT CORP Total: 34.56 Vendor: PACE ANALYTICAL SERVICES, LLC PACE ANALYTICAL SERVICES, 247228730 01/21/2025 Monthly Invoice #247228730 510-31-5110 3,822.00 Vendor PACE ANALYTICAL SERVICES, LLC Total: 3,822.00 Vendor: PETROCHOICE LLC PETROCHOICE LLC 51779347 01/21/2025 Diesel Oil/Anti Freeze 510-32-6250 1,508.23 Vendor PETROCHOICE LLC Total: 1,508.23 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 186876 01/21/2025 Invoice#186876 - Retirement 100-22-6110 178.00 Vendor PETTIBONE & CO, P F Total: 178.00 Vendor: PLATINUM HEATING & COOLING INC PLATINUM HEATING & 13338 01/21/2025 SWWTP HVAC Repairs INV# 510-32-5375 7,417.80 Vendor PLATINUM HEATING & COOLING INC Total: 7,417.80 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 2100016191 01/21/2025 448 2100016191 100-33-5370 552.85 POMPS TIRE SERVICE INC 640121684 01/21/2025 streets 640121684 100-33-5370 208.00 POMPS TIRE SERVICE INC 640121685 01/21/2025 streets 640121685 100-33-5370 797.00 Vendor POMPS TIRE SERVICE INC Total: 1,557.85 Vendor: PROSAFETY INC PROSAFETY INC 12-9-24 01/21/2025 Locate paint and flags 510-31-6110 834.00 Vendor PROSAFETY INC Total: 834.00 Vendor: PROSHRED SECURITY PROSHRED SECURITY 1638694 01/21/2025 Invoice#1638694 - Monthly 100-22-5110 86.55 Vendor PROSHRED SECURITY Total: 86.55 Vendor: QUBIT NETWORKS QUBIT NETWORKS 15551 01/21/2025 Extreme Switch Replacement 620-00-8300 18,117.85 Vendor QUBIT NETWORKS Total: 18,117.85 Vendor: REICHE'S PLUMBING SEWER RODDING CORP REICHE'S PLUMBING SEWER 12-6-24 01/21/2025 5010 Bromley -sewer 510-31-5110 250.00 Vendor REICHE'S PLUMBING SEWER RODDING CORP Total: 250.00 Vendor: RELIABLE SAND & GRAVEL RELIABLE SAND & GRAVEL #8361 01/21/2025 Spoil Pile Removal WTR (split 510-31-6110 4,015.00 RELIABLE SAND & GRAVEL 8361 01/21/2025 Spoil Pile Removal STS (split 100-33-6110 4,015.00 Vendor RELIABLE SAND & GRAVEL Total: 8,030.00 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT SPI20884759 01/21/2025 streets spi20884759 100-33-5370 4.99 RUSSO POWER EQUIPMENT SPI20895642 01/21/2025 Saw bar and blades 100-33-6110 44.97 RUSSO POWER EQUIPMENT SPI20895643 01/21/2025 Saw bar and blades 100-33-6110 68.98 Vendor RUSSO POWER EQUIPMENT Total: 118.94 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PEST SOLUTIONS INC 143701 01/21/2025 Rec Center 400-00-5110 85.00 Vendor SCHOPEN PEST SOLUTIONS INC Total: 85.00 Vendor: SNAP-ON INDUSTRIAL SNAP-ON INDUSTRIAL ARV163396646 01/21/2025 428 (63396646) 100-33-5370 35.94 Vendor SNAP-ON INDUSTRIAL Total: 35.94 1/15/2025 10:02:53 AM 38 Expense Approval Register Packet: APPKT03269 - 1-21-25 RECT INV Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: TODAY'S UNIFORMS TODAY'S UNIFORMS 268729 01/21/2025 Invoice#268729 100-22-4510 61.95 TODAY'S UNIFORMS 269314 01/21/2025 Invoice#269314 100-22-4510 299.95 TODAY'S UNIFORMS 269315 01/21/2025 Invoice#269315 - Uniform 100-22-4510 329.90 TODAY'S UNIFORMS 269557 01/21/2025 Invoice#269557 - Uniform 100-22-4510 75.95 TODAY'S UNIFORMS 270486 01/21/2025 Invoice#270486 100-22-4510 59.95 TODAY'S UNIFORMS 270883 01/21/2025 Invoice#270883 - Uniform 100-23-4510 75.95 TODAY'S UNIFORMS 271596 01/21/2025 Invoice#271596 - Uniform 100-22-4510 74.95 Vendor TODAY'S UNIFORMS Total: 978.60 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 27533 01/21/2025 Invoice#27533 - 100-22-6310 637.50 Vendor TOPS IN DOG TRAINING CORP Total: 637.50 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 085935 01/21/2025 Invoice#085935 - Squad 326 100-22-5370 475.00 ULTRA STROBE 085937 01/21/2025 Invoice#085937 - Squad 312 100-22-5370 105.00 ULTRA STROBE 085950 01/21/2025 VEHICLE 324 EQUIPMENT 445-00-8400 6,393.69 ULTRA STROBE 085951 01/21/2025 EQUIPMENT REMOVAL VEH 445-00-8400 475.00 ULTRA STROBE 085952 01/21/2025 EQUIPMENT REMOVAL VEH 445-00-8400 475.00 ULTRA STROBE 085953 01/21/2025 VEHICLE 326 EQUIPMENT 445-00-8400 5,878.74 ULTRA STROBE 085967 01/21/2025 VEH 323 EQUIPMENT 445-00-8400 475.00 ULTRA STROBE 085969 01/21/2025 VEH 320 EQUIPMENT INSTALL 445-00-8400 4,846.65 ULTRA STROBE 085983 01/21/2025 VEH 314 EQUIPMENT INSTALL 445-00-8400 3,734.95 ULTRA STROBE 085984 01/21/2025 VEH 332 EQUIPMENT INSTALL 445-00-8400 3,856.80 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 26,715.83 Vendor: VERIZON CONNECT FLEET USA LLC VERIZON CONNECT FLEET USA 314000063638 01/21/2025 GPS For PW Vehicle Fleet 620-00-5110 895.45 Vendor VERIZON CONNECT FLEET USA LLC Total: 895.45 Vendor: VILLAGE OF GRAYSLAKE VILLAGE OF GRAYSLAKE #002 01/21/2025 Invoice#002 - Drone Test Prep 100-22-5430 375.00 Vendor VILLAGE OF GRAYSLAKE Total: 375.00 Vendor: WATER PRODUCTS - AURORA WATER PRODUCTS - AURORA 0326308 01/21/2025 Buffalo Boxes inv# 0326308 510-31-6110 720.00 Vendor WATER PRODUCTS - AURORA Total: 720.00 Vendor: XYLEM WATER SOLUTIONS USA INC XYLEM WATER SOLUTIONS USA INV#3556D54630 01/21/2025 Fieldstone Lift Pump #3 HMI 510-32-5380 1,355.00 Vendor XYLEM WATER SOLUTIONS USA INC Total: 1,355.00 Vendor: YOUNG REMBRANDTS - MCHENRY & NORTH KANE COUNTIES, IL YOUNG REMBRANDTS - 1108 01/21/2025 Cont - Young Rembrandts 100-46-5110 180.00 Vendor YOUNG REMBRANDTS - MCHENRY & NORTH KANE COUNTIES, IL Total: 180.00 Grand Total: 269,428.37 1/15/2025 10:02:53 AM 39 Expense Approval Register Packet: APPKT03269 - 1-21-25 RECT INV Fund Summary Fund Expense Amount 100 - GENERAL FUND 114,130.59 280 - DEVELOPER DONATION FUND 3,170.12 400 - RECREATION CENTER FUND 613.54 445 - CAPITAL ASSET MAINTENANCE & REPLACEMENT 29,211.99 510 - WATER/SEWER FUND 95,396.64 610 - RISK MANAGEMENT FUND 475.30 620 - INFORMATION TECHNOLOGY FUND 26,430.19 Grand Total: 269,428.37 40 AS NEEDED CHECKS COUNCIL MEETING 1-21-2025 100-01-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $19.60 100-01-5110 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $312.30 100-03-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $33.60 100-04-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $16.80 100-05-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $8.40 100-06-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $8.40 100-2241 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $3,368.09 100-22-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $235.20 100-23-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $88.20 100-30-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $12.60 100-33-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $54.60 100-41-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $14.70 100-45-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $33.60 400-00-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $6.30 510-2308 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 12/02/2024 $798,841.28 510-31-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $21.00 510-32-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $33.60 510-32-7600 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 12/02/2024 $226,829.25 510-35-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $21.00 600-00-4310 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $215,934.33 600-00-4320 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $11,935.11 600-00-4340 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $2,116.62 620-00-4330 INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE 12/02/2024 $12.60 620-00-5110 FIDLAR TECHNOLOGIES 12/02/2024 $253.75 100-04-5110 MERCHANT BANKCD 12/03/2024 $754.56 100-41-5110 MERCHANT BANKCD 12/03/2024 $412.54 400-00-5600 MERCHANT BANKCD 12/03/2024 $1,572.35 620-00-5110 COMCAST ENS 12/03/2024 $3,993.00 100-04-5110 PAYMENTECH 12/04/2024 $157.10 100-04-5110 PAYMENTECH 12/04/2024 $142.31 620-00-5110 COMCAST CABLE 12/04/2024 $191.71 620-00-5110 COMCAST CABLE 12/04/2024 $172.90 100-04-5110 AMERICAN EXPRESS 12/05/2024 $97.38 510-31-5110 AMERICAN EXPRESS 12/05/2024 $127.40 510-32-5110 AMERICAN EXPRESS 12/05/2024 $127.41 300-00-7100 BANK OF NEW YORK MELLON, THE 12/09/2024 $1,110,000.00 300-00-7200 BANK OF NEW YORK MELLON, THE 12/09/2024 $276,794.25 510-31-5110 INVOICE CLOUD, IN 12/09/2024 $3,687.20 510-32-5110 INVOICE CLOUD, IN 12/09/2024 $3,687.21 100-04-5110 CRYSTAL LAKE BANK & TRUST COMPANY, N.A.12/17/2024 $536.59 510-31-5110 CRYSTAL LAKE BANK & TRUST COMPANY, N.A.12/17/2024 $54.49 510-32-5110 CRYSTAL LAKE BANK & TRUST COMPANY, N.A.12/17/2024 $54.50 210-00-5110 SESAC 12/23/2024 $1,217.00 620-00-5110 COMCAST CABLE 12/26/2024 $177.90 620-00-5110 COMCAST CABLE 12/30/2024 $52.55 100-03-5110 MERCHANT SERVICES 12/31/2024 $174.83 280-41-6940 MERCHANT SERVICES 12/31/2024 $77.04 620-00-5320 AT&T 12/06/2024 $57.98 620-00-5110 AT&T 12/06/2024 $1,247.50 510-32-5375 BERKHEIMER CO INC, G W 12/06/2024 $58.75 100-33-5520 COMED 12/06/2024 $175.44 100-33-5520 COMED 12/06/2024 $11,888.06 100-42-5510 COMED 12/06/2024 $664.66 100-44-5510 COMED 12/06/2024 $79.65 100-45-5510 COMED 12/06/2024 $1.63 100-45-5510 COMED 12/06/2024 $340.33 41 400-00-5510 COMED 12/06/2024 $2,970.63 510-31-5510 COMED 12/06/2024 $5,320.89 510-31-5510 COMED 12/06/2024 $20,284.02 510-32-5510 COMED 12/06/2024 $5,682.18 510-32-5510 COMED 12/06/2024 $360.37 100-45-5110 IRON SLEEK, INC 12/06/2024 $5,996.25 750-1215 WILCOX, CRAIG AND JANICE RICCI 12/06/2024 $56,362.82 100-01-5110 31 NORTH BANQUET & CONFERENCE CENTER 12/13/2024 $3,698.50 100-03-6110 ACE HARDWARE 12/13/2024 $17.98 100-33-6110 ACE HARDWARE 12/13/2024 $266.38 100-33-6115 ACE HARDWARE 12/13/2024 $120.15 100-45-6110 ACE HARDWARE 12/13/2024 $179.70 510-31-6110 ACE HARDWARE 12/13/2024 $118.96 510-32-6110 ACE HARDWARE 12/13/2024 $117.11 510-35-5370 ACE HARDWARE 12/13/2024 $63.87 620-00-5320 AT&T 12/13/2024 $118.05 620-00-5320 AT&T LONG DISTANCE 12/13/2024 $13.55 620-00-6210 BHFX DIGITAL IMAGING 12/13/2024 $142.00 100-33-5520 COMED 12/13/2024 $1,206.86 100-33-5520 CONSTELLATION NEWENERGY INC 12/13/2024 $21.18 510-32-5510 CONSTELLATION NEWENERGY INC 12/13/2024 $12,504.56 100-03-5370 FIRST BANKCARD 12/13/2024 $114.75 100-22-5370 FIRST BANKCARD 12/13/2024 $349.95 100-22-5410 FIRST BANKCARD 12/13/2024 $125.00 100-22-5420 FIRST BANKCARD 12/13/2024 $735.96 100-22-6210 FIRST BANKCARD 12/13/2024 $501.94 100-41-5330 FIRST BANKCARD 12/13/2024 $440.40 100-41-6110 FIRST BANKCARD 12/13/2024 $132.82 100-42-5110 FIRST BANKCARD 12/13/2024 $613.00 100-45-6110 FIRST BANKCARD 12/13/2024 $930.60 100-45-6270 FIRST BANKCARD 12/13/2024 $143.10 100-46-5110 FIRST BANKCARD 12/13/2024 $87.24 100-46-6110 FIRST BANKCARD 12/13/2024 $154.40 100-46-6920 FIRST BANKCARD 12/13/2024 $205.06 100-47-5110 FIRST BANKCARD 12/13/2024 $600.00 400-00-5321 FIRST BANKCARD 12/13/2024 $289.98 400-00-6111 FIRST BANKCARD 12/13/2024 $56.43 400-00-6120 FIRST BANKCARD 12/13/2024 $8.77 400-40-5110 FIRST BANKCARD 12/13/2024 $649.00 620-00-6270 FIRST BANKCARD 12/13/2024 $171.99 510-31-5410 FIRST BANKCARD 12/13/2024 $87.00 510-31-6110 FIRST BANKCARD 12/13/2024 $9.24 510-35-5430 FIRST BANKCARD 12/13/2024 $60.00 510-32-6110 HINCKLEY SPRINGS 12/13/2024 $65.14 100-42-5110 MUNDELEIN MUSTANG SWIM CLUB 12/13/2024 $827.00 100-03-6110 SCHWALENBERG, RYAN 12/13/2024 $185.30 100-01-6940 SECRETARY OF STATE/INDEX DEPT 12/13/2024 $151.00 100-01-6940 SECRETARY OF STATE/INDEX DEPT 12/13/2024 $151.00 100-01-5110 SHAW MEDIA 12/13/2024 $750.00 100-03-5330 SHAW MEDIA 12/13/2024 $296.90 100-03-5330 SHAW MEDIA 12/13/2024 $140.12 100-01-6110 STAPLES 12/13/2024 $11.99 100-01-6210 STAPLES 12/13/2024 $178.76 100-03-6210 STAPLES 12/13/2024 $190.01 100-04-6210 STAPLES 12/13/2024 $34.23 100-22-6210 STAPLES 12/13/2024 $227.45 100-33-6115 STAPLES 12/13/2024 $111.01 100-33-6210 STAPLES 12/13/2024 $149.04 42 100-04-6945 ADVANCE REAL ESTATE MANAGEMENT 12/20/2024 $99,652.73 100-01-6110 ARAMARK REFRESHMENT SERVICES LLC 12/20/2024 $215.31 100-01-6110 ARAMARK REFRESHMENT SERVICES LLC 12/20/2024 $99.47 100-01-5110 BANKCARD PROCESSING CENTER 12/20/2024 $21.00 100-03-5120 BANKCARD PROCESSING CENTER 12/20/2024 $433.15 100-03-5370 BANKCARD PROCESSING CENTER 12/20/2024 $20.00 100-03-6110 BANKCARD PROCESSING CENTER 12/20/2024 $188.95 100-05-5110 BANKCARD PROCESSING CENTER 12/20/2024 $375.00 100-05-5110 BANKCARD PROCESSING CENTER 12/20/2024 $24.27 100-06-5110 BANKCARD PROCESSING CENTER 12/20/2024 $522.50 100-22-5410 BANKCARD PROCESSING CENTER 12/20/2024 $220.00 100-22-5430 BANKCARD PROCESSING CENTER 12/20/2024 $525.00 100-22-6210 BANKCARD PROCESSING CENTER 12/20/2024 $53.35 100-06-5110 BISNOW LLC 12/20/2024 $2,000.00 100-03-5120 CINTAS CORPORATION LOC 355 12/20/2024 $100.87 100-33-4510 CINTAS CORPORATION LOC 355 12/20/2024 $112.56 100-33-5115 CINTAS CORPORATION LOC 355 12/20/2024 $27.44 510-32-4510 CINTAS CORPORATION LOC 355 12/20/2024 $492.64 100-41-5110 CLEAN AIR ASBESTOS AND MOLD 12/20/2024 $1,650.00 620-00-8300 HEARTLAND BUSINESS SYSTEMS, LLC 12/20/2024 $4,180.13 620-00-8300 HEARTLAND BUSINESS SYSTEMS, LLC 12/20/2024 $1,386.28 620-00-5110 HEARTLAND BUSINESS SYSTEMS, LLC 12/20/2024 $4,604.12 620-00-8300 HEARTLAND BUSINESS SYSTEMS, LLC 12/20/2024 $3,178.28 100-03-6110 HOME DEPOT CREDIT SERVICES 12/20/2024 $887.45 100-33-6110 HOME DEPOT CREDIT SERVICES 12/20/2024 $324.97 100-33-6115 HOME DEPOT CREDIT SERVICES 12/20/2024 $602.31 100-45-6110 HOME DEPOT CREDIT SERVICES 12/20/2024 $834.64 100-45-6270 HOME DEPOT CREDIT SERVICES 12/20/2024 $188.88 510-32-6110 HOME DEPOT CREDIT SERVICES 12/20/2024 $425.99 100-04-6945 MUNSON SKI & INBOARD WATER SPORTS, INC 12/20/2024 $8,304.14 100-22-5370 NAPA AUTO PARTS MPEC 12/20/2024 $432.59 100-33-5370 NAPA AUTO PARTS MPEC 12/20/2024 $1,187.22 100-45-5370 NAPA AUTO PARTS MPEC 12/20/2024 $247.98 510-31-5370 NAPA AUTO PARTS MPEC 12/20/2024 $145.55 510-32-5380 NAPA AUTO PARTS MPEC 12/20/2024 $370.42 510-35-5370 NAPA AUTO PARTS MPEC 12/20/2024 $69.95 510-35-5370 NAPA AUTO PARTS MPEC 12/20/2024 $445.68 510-35-6250 NAPA AUTO PARTS MPEC 12/20/2024 $300.00 100-01-5430 NATIONAL PELRA 12/20/2024 $325.00 100-05-5430 NATIONAL PELRA 12/20/2024 $325.00 100-2041 NCPERS GROUP LIFE INS 12/20/2024 $96.00 100-45-4510 RED WING BUSINESS ADVANTAGE 12/20/2024 $237.59 100-45-4510 RED WING BUSINESS ADVANTAGE 12/20/2024 $219.99 100-45-4510 RED WING BUSINESS ADVANTAGE 12/20/2024 $237.59 100-46-6920 SAM'S CLUB 12/20/2024 $99.26 400-00-6110 SAM'S CLUB 12/20/2024 $98.04 400-00-6111 SAM'S CLUB 12/20/2024 $171.89 100-33-5110 STATE TREASURER 12/20/2024 $11,063.34 100-22-6210 THE XCEL GROUP 12/20/2024 $921.17 620-00-5320 VERIZON WIRELESS 12/20/2024 $2,142.78 510-32-6110 1ST AYD CORPORATION 12/27/2024 $759.56 510-32-5110 ADVANCED AUTOMATION AND CONTROLS INC 12/27/2024 $480.00 510-32-5375 ADVANCED AUTOMATION AND CONTROLS INC 12/27/2024 $1,048.86 510-31-5110 ADVANCED AUTOMATION AND CONTROLS INC 12/27/2024 $597.99 510-31-8500 ADVANCED AUTOMATION AND CONTROLS INC 12/27/2024 $1,535.00 510-32-5110 AMERICAN VACTOR SERVICES, LLC 12/27/2024 $425.00 510-31-5410 AMERICAN WATER WORKS ASSN 12/27/2024 $264.00 510-31-5370 AUTO TECH CENTERS INC 12/27/2024 $845.96 43 510-32-7300 BANK OF NEW YORK MELLON, THE 12/27/2024 $825.00 510-32-5375 BERKHEIMER CO INC, G W 12/27/2024 $72.91 100-23-6110 BLUE LINE, THE 12/27/2024 $298.00 100-22-5370 BUSS FORD SALES 12/27/2024 $122.66 100-45-6110 DURA WAX COMPANY INC, THE 12/27/2024 $207.54 100-22-4510 GALLS LLC 12/27/2024 $53.85 100-23-4510 GALLS LLC 12/27/2024 $126.63 100-22-4510 GALLS LLC 12/27/2024 $90.60 100-22-4510 GALLS LLC 12/27/2024 $127.15 400-00-6110 GREEN DOOR PROMOTIONS LLC 12/27/2024 $215.60 400-00-6110 GREEN DOOR PROMOTIONS LLC 12/27/2024 $1,006.80 100-03-6110 HD SUPPLY 12/27/2024 $138.10 510-32-5110 IN-PIPE TECHNOLOGY COMPANY INC 12/27/2024 $8,525.00 100-33-5370 INTERSTATE BILLING SERVICE INC 12/27/2024 $479.90 510-32-5370 JX PETERBILT - WADSWORTH 12/27/2024 $794.94 100-22-6210 KIRCHNER, INC 12/27/2024 $79.75 510-32-5375 L&S ELECTRIC INC 12/27/2024 $5,450.00 510-32-5375 L&S ELECTRIC INC 12/27/2024 $374.85 510-32-5375 L&S ELECTRIC INC 12/27/2024 $738.65 510-32-5375 L&S ELECTRIC INC 12/27/2024 $3,925.00 100-47-5110 MCHENRY COMMUNITY SCHOOL DIST #15 12/27/2024 $1,130.00 100-45-6270 MCHENRY POWER EQUIPMENT INC 12/27/2024 $783.20 100-45-6110 MINUTEMAN PRESS OF MCH 12/27/2024 $344.36 510-31-8500 ROBINSON ENGINEERING LTD 12/27/2024 $2,630.00 100-33-5430 SECOND AMENDMENT SPORTS 12/27/2024 $65.00 100-46-5110 SNAPOLOGY OF MCHENRY 12/27/2024 $120.00 100-06-5110 SOCIAL INDDOR OF NW CHICAGO 12/27/2024 $220.00 100-22-5370 SUNNYSIDE COMPANY 12/27/2024 $92.34 510-31-5370 SUNNYSIDE COMPANY 12/27/2024 $2,158.89 100-22-5310 UPS 12/27/2024 $40.31 620-00-5110 US BANK EQUIPMENT FINANCE 12/27/2024 $598.56 100-45-6110 WINDY CITY LIGHTS 12/27/2024 $2,203.50 510-32-5580 WINNEBAGO LANDFILL CO 12/27/2024 $6,821.60 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 12/27/2024 $8,141.25 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 12/27/2024 $8,374.00 100-01-5230 ZUKOWSKI ROGERS FLOOD & MCARDLE 12/27/2024 $1,462.50 TOTAL:$3,020,072.02 44 City of McHenry 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA ITEM DATE: January 21, 2025 TO: City Council FROM: Deputy City Clerk Monte Johnson RE: That Bar on 31 Liquor License AGENDA ITEM SUMMARY: Andy Panagakis has plans to open a bar at 404 Route 31. He has applied for a Class A liquor license and video gaming license. He has passed all background checks. He met with Mayor Jett, Chief Birk, City Administrator Ostrovsky, and Deputy Clerk Johnson to discuss his business plan. This is information received from That Bar on 31: That Bar on 31 is going to be a neighborhood restaurant & bar with an emphasis on cozy a atmosphere and friendly service. Here, neighborhood friends, families and local coworkers will be able to gather and relax with some good food and drinks. I have put together a great menu that is perfect for That Bar on 31 and it's patrons. That Bar on 31 intends to offer video gaming as adult entertainment but mostly to offset the spike in inflation. With the aggressive rise in food costs, employee benefits and salaries and overall costs of doing business, I feel this will supplement my bottom line. Below is my extensive food and beverage menu. MENU ITEMS Pizza (cheese / pepperoni / sausage / beef & giardiniera / meatball & ricotta) Italian Panini Italian Sub Pub Sandwich (ham, swiss, dijon, pretzel bun, butter, sea salt, bake) Meatball Grinder Sandwich Pot Roast Grinder Sandwich Tacos 45 Foot Long Hot Cooney Dog Mac n Cheese Vodka Pasta w/ roasted red pepper, sausage, fresh basil, parmesan) Loaded Mac n Cheese Jumbo Pretzel w/ 3 sauces Nachos Chicharron Nachos Chips / Guac / Salsa Medi Dip w/pita & veggies Chili Bread Bowl Broccoli Cheddar Soup Bread Bowl Salad Giant Chocolate Chip Cookie Smores Sundae SPIRITS BOURBON CABERNET SAUVIGNON Caymus California 23 | 75 (H) Franciscan Estate 10 | 33 J. Lohr Seven Oaks 12 | 39 Napa Valley Quilt 20 | 65 Simi Alexander Valley 20 | 65 Unshackled by Prisoner 15 | 49 Duckhorn Napa Valley 100 Jordan Alexander Valley 90 Orin Swift Palermo 90 Caymus 135 RED BLEND (H) Conundrum 11 | 36 Harvey & Harriet 14 | 45 Intrinsic 12 | 39 Prisoner 22 | 65 Rabble 12 | 39 PINOT NOIR A to Z 14 | 45 Elouan 13 | 42 (H) Estancia 10 | 33 Unshackled by Prisoner 13 | 42 Flowers Sonoma Coast 75 MERLOT (H) St. Francis Merlot 14 | 45 MALBEC Terrazas de los Andes Altos Malbec 10 | 33 CHARDONNAY (H) Josh Cellars 11 | 36 Mer Soleil 12 | 39 Sonoma-Cutrer Sonoma Coast 15 | 49 Rombauer Carneros 75 SAUVIGNON BLANC Blindfold by Prisoner 14 | 45 Kim Crawford 10 | 33 Blindfold Blanc De Noir 14 | 45 (H) Whitehaven 12 | 39 PINOT GRIGIO Erath Pinot Gris 13 | 42 Santa Margherita 17 | 56 (H) Scarpetta 11 | 36 RIESLING Eroica Riesling 11 | 36 MOSCATO (H) Seven Daughters Moscato 10 | 33 SPARKLING 46 La Marca Prosecco 11 ROSÉ M. Chapoutier Belleruche 11 | 36 Whispering Angel 16 | 52 CHAMPAGNE Veuve Clicquot 45 (375ml) | 65 (750ml) Domaine Chandon Brut Rose 12 | 42 SCOTCH Balvenie 14Year 21 | 32 Dewars White Label 10 | 15 Dewars Special 15 12 | 18 Highland Park 12 16 | 24 Johnnie Walker Blue 37 | 65 Johnnie Walker Red 11 | 17 Johnnie Walker Black 10 | 15 McCallan 12 Year 19 | 29 McCallan 18 Year 51 |77 Oban 21 | 32 WHISKEY Crown Royal 12 | 18 Jack Daniels Black Label 12 | 18 Jameson 12 | 18 Killarney 12 | 18 Suntory TOKI 12 | 18 Traveller by Chris Stapleton 12 | 18 SIGNATURE COCKTAILS 14 T & T Old Fashioned Buffalo Trace, Orange & Angostura Bitters, Simple Syrup Spiced Old Fashioned Bulleit Rye, Fireball, Orange & Angostura Bitters Blackberry Bourbon Smash Old Fashioned Maker’s Mark, Muddled Blackberries, Simple Syrup, Lime Juice Paper Plane Maker’s Mark, Aperol, Nonino Amaro White Cosmo Ketel One Citroen, Gran Gala, White Cranberry Juice Blood Orange Gin Fizz Tanqueray, La Marca Prosecco, Blood Orange Juice Modern Diablo Casamigos Reposado, Chambord, Ginger Beer, Lime Juice Tequila Espresso Martini Casa Maestri Coffee Tequila, Kahlua, Tippy Cow Vanilla Salted Caramel Espresso Martini Tito’s Handmade Vodka, Espresso, Tippy Cow Vanilla VODKA Belvedere 12 | 18 Effen Black 12 | 18 Grey Goose 13 | 19 Ketel One 13 | 19 Tito’s 12 | 18 RUM Bacardi 11 | 17 Captain Morgan 11 | 17 Kilo Kai Spiced Rum 10 | 15 Myers’s 11 | 17 GIN Aviation Gin 11 | 17 Beefeater 11 | 17 Bombay Sapphire 11 | 17 Hendricks 13 | 20 Tanqueray 12 | 18 DRAFT BEER Miller Lite 6 Coors Lite 6 Modelo 7 Stella Artois 7 Revolution Seasonal—Ask your Server BOTTLES & CANS Alter Center Line 7 Angry Orchard 6 Blue Moon 6 Corona 7 Corona Light 7 Dos Equis Ambar 6 Dos Equis Lager 6 Guinness 6 Heineken 7 Miller Lite 6 Michelob Ultra 6 Noon Whistle 9 47 Fuzzy Smack Weiss, Cozmo Pale Ale, Leisel Weapon, Bruski Noon Whistle-Seasonal (Ask Your Server) Pabst Blue Ribbon 5 RECOMMENDATION: A motion to approve a Class A liquor license to That Bar on 31, located at 404 Route 31, and to pass an Ordinance Amending Sections 4-2-6, Limitation on Number of Licenses, of the McHenry City Code. 48 %$56($7,1* 0(&+$1,&$/ 5220 5(675220 &255,'25 .,7&+(1 *$0,1*$5($ %$5 2)),&( 9(67,%8/( 6725$*( 0(&+&/26(7 352-(&712 352-(&70*5 ǁǁǁ͘ĂƌĐŚŝƚĞĐƚƐ͘ĐŽŵ ϯϯ Ϯ ϭ ^ Ž Ƶ ƚ Ś ^ ƚ Ă ƚ Ğ Z Ž Ƶ ƚ Ğ ϯ ϭ Wƌ Ă ŝ ƌ ŝ Ğ ' ƌ Ž ǀ Ğ ͕ / ů ů ŝ Ŷ Ž ŝ Ɛ ϲ Ϭ Ϭ ϭ Ϯ W͘ ϴ ϭ ϱ ͘ ϰ ϰ ϰ ͘ ϴ ϰ ϰ ϰ ŝ ƌ Ğ Đ ƚ Ğ Ɛ ŝ Ő Ŷ > ƚ Ě ͘ Ă ƌ ƌ Ž ů ů Ɛ Ɛ Ž Đ ŝ Ă ƚ Ğ Ɛ Ăƌ Đ Ś ŝ ƚ Ğ Đ ƚ Ɛ & 2 3 < 5 , * + 7 %X L O G L Q J 2 Z Q H U 5 - 3 U R S H U W L H V / / & 6 5 R X W H 3U D L U L H * U R Y H , / , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 5 ( 9 , ( : , 6 6 8 ( ' ) 2 5 3 ( 5 0 , 7 3 0 68,7()/2253/$1 &2/25 $ -)6'5+ ,Q W H U L R U 7 H Q D Q W %X L O G R X W 6X L W H 0F + H Q U \ , / 1257+ 6XLWH)ORRU3ODQ &RORU ,6 6 8 ( ' ) 2 5 5 ( 9 , ( : 49 50 1VIcHenr License Classification Application Date* 10/20/2024 License Type* A Class"D"(Special EvenP'license has a separate application A B C E F G H Liccnsc Classifications-Link to classificarions list in the City Code Catering Endorsement? Permits the service of alcoholic liquors for consumption,either on-site or off-site,whether the location is licensed or unlicensed,as an incidental part of food service.Prepared meals and alcoholic liquors are sold at a package price agreed upon under contract. No Yes 300 additional fee for Catering Endorsement N ew/Transfer* New Business Transfer of License Applicant Business Name of Business* That Bar on 31 Name on License Name to appear on liquor license(if different than above). Address* 404 Rt 31, Mchenry IL 60050 Phone* Email* Type of Business* Sole Proprietor Partnership LLC or Corporation Principal Business Type* Bar Restaurant Retail Store Hotel Gas Station Gaming Parlor Other 51 Video Gaming* Do you intend to apply for video gaming? No Yes A separate application will need to be filled out for video gaming. The issuance of a qualified liquor license in the City of McHenry does not guarantee that a video gaming license will be issued. State of Filing List state of filing for LLC,Corporation,Partnership and Sole Proprietor Blast 31 Inc. Alcohol Sale Length How long has the business been in the business of selling alcohol7 List date. Zoning What Zoning Classification is the business property? B3 Business Location History Date Date on which the business opened or will open at the above Business Location 1/6/2025 Property Ownership Is the property at which the applicant business is located owned or lesed by the applicant7 Owned Leased Location Qualifications* Is the location of the applican'ts business for which the license is sought within one hundred feet of any church,schook,hospital,funeral home, home for aged or indigent persons or for veterands and their families or any military or naval station? No Yes Parking How many private property parking spaces are associated with the business location? 108 Business Agent An agent is the authorized representative of the Licensee who has supervisory authority over all employees of the license premises.An agent may be an owner, partner, member,or designated manager. Full Name* Andy Panagakis Date of Birth* Home Address* Street Address,City,Zip Phone* Email* 52 Business History History* Have the applicant(s)(including all 5%or higher owners),corporation,LLC,or partnership ever engaged in the business or sale of alcoholic liquor at any other location? No Yes Property or Businessses in McHenry Do you own any other business or property in the City of McHenry No Yes Business Licensing and Filing Identification ROT# ApplicanYs Retailer's Occupation tax(ROT)Registration Number 33-1322824 Delinquency* Has applicant been delinquent in the payment of the Retailer's Occupational Tax(Sales Tax)? No Yes Background Questionnaire The following questions are in relation to the McHenry City Liquor Ordinance and Illinois law as it pertains to liquor licensing.All questions must be answered honestly. Failure to do so may disqualify you from the application process. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor;and will you abide by them? Yes No Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions,which might cause accidents? Yes No Will you attempt to prevent rowdiness,fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? Yes No Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license,advanced money or anything else of value or any credit(other than merchandising credit in the ordinary course of business for a period not in excess of 90 days),or is such a person directly or indirectly interested in the ownership,conduct or operation of the place of business? Yes No 53 Have any of the applicants, including all listed agents and partners who have a minimum of a 5%ownership in the business been convicted of any violation of any law pertaining to alcoholic liquors? Liquor Violations?* Yes No Felony/Misdemeanor?* Have any of the applicants,including all listed agents and partners who have a minimum of a 5%ownership in the business been convicted of a felony or misdemeanor? Yes No Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? Yes No Has any owner(s)or member(s)of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager,or director thereof;or, any stockholder owning in the aggregate more than twenty(20)percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? Federal Gaming/Wagering Stamp* Yes No Have you,or any partner,or owner of 5%or more shares of the business or Agent, ever had a liquor license revoked or suspended? Suspension* Yes No Liqour Suspension Information For a large number of suspensions,a separate document may be submitted in lieu of filling out the boxes below. Name Date and Location of Offense Is any individual who is directly or indirectly interested in applicanYs place of business, a law-enforcing official or elected public official (mayor,alderman, and member of any City commission,committee or board)? Official or Officer* Yes No Public Official or Officer Information Name Address Phone 54 Have you ever been convicted of a gambling offense(if a partnership or corporation, include all partners, owners of 5%or more shares of the corporation and the local manager)? Gambling Offense Yes No Ownership Records A List of all owners, partners,stock holders and members must be listed below. In lieu of filling out multiple boxes, additional supporting paperwork may be submitted. Owner Information Name Andy Panagakis Date of Birth Address Street Address,City,Zip Phone Email Percentage of Ownership 100 File Upload Upload supporting documents,certificate of insurance,etc 2024.09.09-Blast 31 Signed Lease.pdf 1.03MB I,the undersigned, being first duly sworn,deposes and says that I(we),have read the above and foregoing Application,caused the answers to be provided thereto and all of the information given on said Application to be true and correct,and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. Signature of Authorized Agent of Corporation 7/i//i, fI/!i//!%//!,(i;,' Acknowledgement* I understand that checking this box constitutes a legal signature and confirms that I have filled out this form to the best of my ability. Date* 10/20/2024 55 ORDINANCE NO. 25- Amending Section 4-2-6, Limitation on Number of Licenses, of the McHenry City Code WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Section 4-2-6, subsection D-1, of the Municipal Code relating to liquor license classifications, shall be amended as follows: D.1. Class A (Full Bar) License: Issuance of a Class A license shall authorize the sale of alcoholic liquor for consumption on the premises, and the retail sale of packaged liquor. The annual fee for such licenses shall be one thousand five hundred dollars ($1,500.00). A Class A licensee shall be eligible to apply for a catering endorsement for an additional fee of three hundred dollars ($300.00), which shall permit the servicing of alcoholic liquor for off-site consumption as an incidental part of food service, sold at a package price, as agreed upon under contract. Nonprofit organizations with a Class A license shall be eligible to pay a reduced fee of five hundred dollars ($500.00) per year to receive and maintain a Class A license. No more than fifty-one (51) Class A licenses shall be in force in the City at any time. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 21st day of January, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ 56 Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 57 City of McHenry 333 S Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 cityofmchenry.org The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer-oriented, efficient, and fiscally responsible manner. AGENDA ITEM DATE: January 21, 2025 TO: City Council FROM: Deputy City Clerk Monte Johnson RE: That Bar on 31 Video Gaming License AGENDA ITEM SUMMARY: Andy Panagakis has plans to open a bar at 404 Route 31. He has applied for a Class A liquor license and video gaming license. He has passed all background checks. He met with Mayor Jett, Chief Birk, City Administrator Ostrovsky, and Deputy Clerk Johnson to discuss his business plan. RECOMMENDATION: Pending the approval of a Class A liquor license, a motion to approve a video gaming license to That Bar on 31, located at 404 Route 31, and if approved, to pass an Ordinance Amending Sections 4-2-8, Subsection A - Number of Licenses, of the McHenry City Code. 58 1VIcHenr The annual license term runs May 1 st through April 30th. The annual license fee payable to the City for a licensed private business shall be$1,000 for each video gaming establishment and$1,000 for each video gaming terminal. Fees for non-for-profit establishments shall be$250 per establishment and$250 for each video gaming terminal. ApplicanYs Blast 31 Inc. Corporate Name* Business Address* 404 Rt 31 Business Phone#* Email* Terminals Number of video gaming terminals to be operated(maximum 6) 6 Previous App? Have you made an application for a similar license for premises other than described in this location No Yes License Revoked? Has any license previously issued to you by State Federal,or local authorities been revoked7 No Yes Terminal Operator Information The local business is not the terminal operator.The terminal operator is the business that you get your machines from. Name of Operator Andy Panagakis Address of Operator 5N410 Neva Ter, Itasca IL 60143 Phone#of Operator 6303033401 Operator Email apanagakis76@gmail.com Applicant Signature 7/i//ii;`I/!///!///L(i;,' Acknowledgement* I understand that checking this box constitutes a legal signature and confirms that I have filled out this form to the best of my ability. Title President Date* 10/20/2024 59 ORDINANCE NO. 25- Amending Section 4-6-8, Subsection A – Number of Licenses, of the McHenry City Code WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: Title 4, Chapter 6, Video Gaming Terminals, Section 4-6-8, Subsection A - Number of Licenses, of the Municipal Code shall be amended as follows: 4-6-8: Number of Licenses A. The total number of location licenses for video gaming terminals issued under this chapter shall not exceed 49. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not effect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts thereof, in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 21st day of January, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 60 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: January 21, 2025 City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance granting a Use Variation and Zoning Variations for the property located at 1411 N Richmond Road ATT: 1. Unapproved Planning and Zoning Commission Minutes dated December 18, 2024 2. Planning & Zoning Commission Staff Report & Petitioner’s Application Packet 3. Ordinance granting a Use Variation and Zoning Variations for the Property Located at 1411 N Richmond Road. AGENDA ITEM SUMMARY: The petitioner, Noah Lloyd-Mietus, is seeking approval of a Use Variance and Zoning Variations to accommodate the existing 2-unit multifamily dwelling at 1411 N Richmond Road. BACKGROUND: As the City Council may recall from properties such as 1508 N Green Street, 1410 N Riverside Drive, etc., the City has been working with property owners of nonconforming residential uses that have existed between 10-20 years or more to bring them into compliance with the Zoning Ordinance. The subject property is located in Lakeview Addition to McHenry Subdivision, which was platted in 1922. Although there is no exact evidence available to determine when the 2nd unit was created, the City’s water billing records indicate the site has operated as a 2-unit dwelling since at least 2012 (2012 is the furthest back water billing records can go). The submitted records from a prior owner’s appraisal also show the sale of the property as a 2-unit dwelling in 2000 (24 years ago). 61 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Similar to past arrangements for nonconforming residential structures in the Downtown, staff performed a walkthrough inspection and identified several issues the Property Owner will need to address to bring the property into compliance with Building Code. Additionally, the existing detached garage was built almost to the property line, and therefore the site has limited parking. Included in the Ordinance is a condition that requires the Property Owner to add at least two (2) additional parking spaces onsite to accommodate both units and to be in compliance with the Zoning Ordinance. PLANNING & ZONING COMMISSION DISCUSSION & RECOMMENDATION: A Planning & Zoning Commission public hearing was held on December 18, 2024. There were no objectors present at the hearing. The Planning & Zoning Commission unanimously voted to recommend approval of the request. If the City Council concurs, it is recommended the attached ordinance granting a Use Variation and Zoning Variations for the property located at 1411 N Richmond Road be approved. (City Council vote-simple majority). 62 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Unapproved Planning & Zoning Commission Minutes from December 18, 2024 File No. Z-2024-18 Petitioner: Noah Lloyd-Mietus Request for a Use Variance to accommodate the existing 2- unit residential building, and any Zoning Variations necessary to accommodate all existing principal and accessory structures on the property located at 1411 N Richmond Road Chairwoman Rockweiler opened the file at 5:42 p.m. Petitioner Noah Lloyd-Mietus was sworn in. Planner Cody Sheriff stated that the public notice requirements have been met. He explained that he needs a variance so he can rent one of the units of the property. Planner Sheriff explained that this is currently a non-conforming 2-flat. Staff has been working with the property owner to make sure it becomes compliant. Staff recommends the installation of two parking spaces. The request is in compliance with the future land use map. The property has been used as a 2-flat with a second unit for at least 24 years, so there should be no adverse impacts with the other property owners. Other requests by Staff should be taken care of within one year of approval by Council. Chairwoman Rockweiler opened the public hearing portion of the meeting at 5:45 p.m. With nobody present to testify, she closed the hearing at 5:45 p.m. All members of the Planning & Zoning Commission agreed that there are no issues with the request, and that the Staff’s recommendation is appropriate. A motion was made by Commissioner Gleason and seconded by Commissioner Riley to recommend approval of the Petitioner’s request for a Use Variation to allow a 2-Unit Residential Dwelling on the Subject Property Subject to the following conditions: 1. The Property Owner shall add two additional paved asphalt or concrete parking spaces on the Subject Property to be reviewed and approved at the discretion of the Zoning Administrator; 2. The Property Owner shall address any outstanding building code related issues as noted in the walkthrough inspection comments dated 9/23/2024; and 3. All repair work and additional parking shall be completed within one year of approval by City Council. AND by making said motion, you agree that the approval criteria for Use Variances have been met as outlined in the staff report. 63 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org Roll Call Vote: 5-ayes: Commissioners Rockweiler, Locke, Gleason, Riley, Lehman. 2-absent: Commissioners Bremer and Beattie. Motion Carried. A motion was made by Commissioner Locke and seconded by Commissioner Lehman to recommend approval of the Petitioner’s request for the following Zoning Variations: 1. Zoning Variation to allow a minimum lot area of 7,250 square feet in lieu of the required 10,000 square feet. 2. Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. 3. Zoning Variation to allow a rear yard setback of 1.35 feet in lieu of the required 6.25 feet to accommodate the existing detached garage. 4. Zoning Variation to allow a Corner Side Yard (Grand Avenue) setback of approximately 2 feet in lieu of the required 15 feet to accommodate the existing detached garage. 5. Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. AND by making said motion, you agree that the approval criteria for Variances have been met as Outlined in the Staff Report. Roll Call Vote: 5-ayes: Commissioners Rockweiler, Locke, Gleason, Riley, Lehman. 2-absent: Commissioners Bremer and Beattie. Motion Carried. File Z-2024-18 was closed at 5:47 p.m. 64 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO 25- ORDINANCE GRANTING A USE VARIATION AND ZONING VARIATIONS FOR THE PROPERTY LOCATED AT 1411 N RICHMOND ROAD WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed Noah Lloyd-Mietus, (“PROPERTY OWNER”), requesting approval of a use variation and zoning variations for the property commonly known as 1411 N Richmond, legally described on “EXHIBIT A”, attached hereto and incorporated herein, “SUBJECT PROPERTY”; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on December 18, 2024 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did unanimously recommend to the City Council the granting of the requested Use Variation and Zoning Variations; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the request is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals, and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted approval of a Use Variation to accommodate the existing 2-unit dwelling subject to the following conditions: 1. The Property Owner shall add two additional paved asphalt or concrete parking spaces on the Subject Property to be reviewed and approved at the discretion of the Zoning Administrator; 2. The Property Owner shall address any outstanding building code related issues as noted in the walkthrough inspection comments dated 9/23/2024; and 3. All repair work and additional parking shall be completed within one year of approval by City Council. 65 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org SECTION 2: In granting said Use Variation, the City Council finds that the approval criteria for Use Variances listed in §11-19-6 of the City of McHenry Zoning Ordinance have been met. SECTION 3: That the SUBJECT PROPERTY is hereby granted approval of the following Zoning Variations: 1. Zoning Variation to allow a minimum lot area of 7,250 square feet in lieu of the required 10,000 square feet. 2. Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. 3. Zoning Variation to allow a rear yard setback of 1.35 feet in lieu of the required 6.25 feet to accommodate the existing detached garage. 4. Zoning Variation to allow a Corner Side Yard (Grand Avenue) setback of approximately 2 feet in lieu of the required 15 feet to accommodate the existing detached garage. 5. Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. SECTION 4: In granting said Zoning Variations, the City Council finds that the approval criteria for Zoning Variances listed in §11-19-5 of the City of McHenry Zoning Ordinance have been met. SECTION 5: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 21st day of January, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ 66 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ______________________ Wayne Jett, Mayor ____________________________ Monte Johnson, Deputy City Clerk 67 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org EXHIBIT A Legal Description LOT 19 IN BLOCK NO. 6 IN LAKEVIEW ADDITION TO MCHENRY, A SUBDIVISION IN THE SOUTHWEST QUARTER OF FRACTIONAL SECTION 26, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 25, 1922 AS DOCUMENT NO. 57101 IN BOOK 4 OF PLATS, PAGE 74, IN MCHENRY COUNTY, ILLINOIS. 68 69 70 71 Staff Report for the City of McHenry Planning & Zoning Commission Staff Comments The following comments and conclusions are based upon staff analysis and review prior to this hearing and are to be considered viable unless evidence is established to the contrary. Staff may have additional comments based upon the testimony presented during the public hearing. BACKGROUND & REQUEST SUMMARY The Property Owner, Noah Lloyd-Mietus, is requesting the following zoning approvals for the property located at 1411 N Richmond Road to accommodate the existing 2-flat and detached garage: • Use Variance to accommodate the existing 2-unit residential dwelling. • Zoning Variation to allow a minimum lot area of 7,250 square feet in lieu of the required 10,000 square feet. • Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. • Zoning Variation to allow a rear yard setback of 1.35 feet in lieu of the required 6.25 feet to accommodate the existing detached garage. • Zoning Variation to allow a Corner Side Yard (Grand Avenue) setback of approximately 2 feet in lieu of the required 15 feet to accommodate the existing detached garage. • Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. As the Commission may recall from properties such as 1508 N Green Street, 1410 N Riverside Drive, etc., the City has been working with property owners of nonconforming residential uses that have existed between 10- 20 years or more to bring them into compliance with the Zoning Ordinance. The Property Owner contacted City Staff to inquire about the legal status of the existing 2-flat prior to the purchase of the property in November. Staff informed the petitioner regarding the nonconforming status of the 2-flat and existing detached garage and explained the process to bring the property into compliance. Similar to past arrangements for nonconforming residential structures in the Downtown, staff performed a walkthrough inspection and identified several issues the Property Owner will need to address to bring the property in compliance with Building Code. Additionally, the existing detached garage was built almost to the 72 property line and therefore the site has limited parking. Staff is recommending the Property Owner add at least two (2) additional parking spaces onsite to accommodate both units and to be in compliance with the Zoning Ordinance. The subject property is located in Lakeview Addition to McHenry Subdivision which was platted in 1922. Although there is no exact evidence available to determine when the 2nd unit was created, the City’s water billing records indicate the site has operated as a 2-unit dwelling since at least 2012 (2012 is as far back as the City’s water billing records can go). The submitted records from a prior owner’s appraisal also shows the sale of the property as a 2-unit dwelling in 2000 (24 years ago). CITY OF MCHENRY ORDINANCES • The petitioner must meet the Approval Criteria for Use Variances, listed in §11-19-6 of the City of McHenry Zoning Ordinance • The petitioner must meet the Approval Criteria for Variances, listed in §11-19-5 of the City of McHenry Zoning Ordinance STAFF ANALYSIS CURRENT LAND USE & ZONING The Subject Property is currently zoned RS-4 High Density Single Family Residential District. The surrounding properties primarily consists of RS-4 zoning and single-family housing with Montini Catholic School to the south. The primary concern is how the property will fit in within the character area. Several properties near the Subject Property have received approval for similar requests such as 1407 N Court Street, 1507/1508 N Green Street and 3723 Grand Avenue. Given the longevity of the use of the property as a 2-unit dwelling (20+ years) staff does not believe approval of the request would be out of character with the area. FUTURE LAND USE MAP RECOMMENDATION The Vision 2050 Downtown Future Land Use Map recommends Downtown Neighborhood which “…encompasses the residential neighborhoods surrounding the downtown commercial and mixed-use areas around Main Street, Green Street, and Riverside Drive. The neighborhood is laid out with traditional blocks, smaller houses, historic architectural styles, and porches. Infill housing and home-based businesses mixed in with small and unique boutique businesses is appropriate here. Along with convenience store/grocery shopping” (p. 58). Therefore, the request is consistent with the Future Land Use Map Recommendation for infill housing. VISION 2050 DOWNTOWN PLAN - BIG IDEAS & GOALS Overall, staff believes the proposed development is somewhat consistent with the City’s Vision 2050 Downtown Plan. Staff comments italicized. • ACTION 1.5 – “Amend the zoning ordinance to allow higher density housing in the Downtown to encourage walking and biking, and to reduce dependence on automobiles.” (p. 81) Staff believes approval of the request would be consistent with the City’s goal of providing higher density housing in the Downtown to promote walking and biking while reducing automobile dependence. 73 SITE PLAN ANALYSIS • Parking. The City’s Offstreet Parking and Loading Ordinance requires 2 parking spaces per dwelling unit for single-family attached/detached. Staff is including as a condition of approval that the petitioner shall add a minimum of two additional paved asphalt or concrete parking spaces onsite to be reviewed and approved at the discretion of the Zoning Administrator. • Zoning District Bulk and Setback Variance Requests. The existing principal unit and accessory structure have existing on site since at least 1927 according to the McHenry Township Assessors Office. Given the longevity of the establishment of the existing structures, and use of the property as a 2-unit dwelling, staff does not anticipate any adverse impacts on the adjoining property owners. STAFF SUMMARY ANALYSIS. • Staff believes the proposed use of the property as a 2-unit dwelling has operated on site for over 24 years according to the documents submitted by the Property Owner. • Staff believes the request is consistent with the Future Land Use Map for Downtown Neighborhood which recommends infill housing. • Staff believes the request is consistent with the Comprehensive Plan Recommendation for increasing density within the downtown area. • The City has approved similar requests within the vicinity of the subject property (1407 Court St., 1507/1508 N Green St., and 3723 Grand Avenue). • Staff is recommending several conditions of approval: 1) the Property Owner shall add two additional paved asphalt or concrete parking spaces on the Subject Property to be reviewed and approved at the discretion of the Zoning Administrator; and 2) the Property Owner shall address any outstanding building code related issues as noted in the walkthrough inspection comments dated 9/23/2024 and 3) All repair work and additional parking shall be completed within one year of approval by City Council. If the Planning & Zoning Commission agrees with the petitioner’s request, then the following two (2) motions are recommended: 1st MOTION: I motion/move to recommend approval of the Petitioner’s request for a Use Variation to allow a 2-Unit Residential Dwelling on the Subject Property Subject to the following conditions: 1. The Property Owner shall add two additional paved asphalt or concrete parking spaces on the Subject Property to be reviewed and approved at the discretion of the Zoning Administrator; 2. The Property Owner shall address any outstanding building code related issues as noted in the walkthrough inspection comments dated 9/23/2024; and 3. All repair work and additional parking shall be completed within one year of approval by City Council. AND by making said motion, you agree that the approval criteria for Use Variances have been met as outlined in the staff report. (2nd motion begins on next page) 74 2nd MOTION: I motion/move to recommend approval of the Petitioner’s request for the following Zoning Variations: 1. Zoning Variation to allow a minimum lot area of 7,250 square feet in lieu of the required 10,000 square feet. 2. Zoning Variation to allow a minimum lot width of 50 feet in lieu of the required 100 feet. 3. Zoning Variation to allow a rear yard setback of 1.35 feet in lieu of the required 6.25 feet to accommodate the existing detached garage. 4. Zoning Variation to allow a Corner Side Yard (Grand Avenue) setback of approximately 2 feet in lieu of the required 15 feet to accommodate the existing detached garage. 5. Any other Zoning Variations necessary to accommodate the existing principal and accessory structures. AND by making said motion, you agree that the approval criteria for Variances have been met as Outlined in the Staff Report. APPROVAL CRITERIA FOR USE VARIANCES (§11-19-6) Comments of staff italicized below. A. Practical Difficulties or Particular Hardship: For reasons fully set forth in the written findings, the strict application of the provisions of this title relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. Staff believes the strict application of the provisions of the Zoning Ordinance would result in an unnecessary and undue hardship given the longevity of the use (over 20 years). B. Reasonable Return: The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in this title for the pertinent zoning district. N/A C. Unique Circumstance: Special circumstances, fully described in the written findings, exist that are peculiar to the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. Staff does believe the request is under special circumstances uniquely for this property because the property has operated for long period of time (over 20 years) as a 2-unit dwelling and has existed in harmony with the surrounding property owners. D. Not Alter Local Character: The granting of the use variance will not alter the essential character of the locality, nor substantially impair environmental quality, property values or public safety or welfare in the vicinity. Staff does not believe approval of the request will generate any adverse impacts on the surrounding area. Other properties within the area (1508 N Green, 1410 N Riverside Drive, 3723 Grand Avenue) have operated under similar circumstances. E. Consistent With Title And Comprehensive Plan: The granting of a use variance will be in harmony with the general purpose and intent of this title and of the Comprehensive Plan of the City. Staff believes the overall request is consistent with the Title and Comprehensive Plan of supporting multifamily development/infill development near the Downtown. VARIANCE APPROVAL CRITERIA (§11-19-5). Comments of staff italicized below. A. Special Circumstances Not Found Elsewhere. Staff believes this is an unusual circumstance that impacts only a few properties within the RS-4 Zoning District. B. Circumstances Relate to the Property Only. 75 Staff believes this is a circumstance that would relate to this property and if the property sold to the next property owner. The current property owner purchased the property as a 2-unit dwelling and therefore inherited a nonconforming property. C. Not Resulting From Applicant Action. The applicant did not create the existing 2-unit dwelling which may have existing since 2000. D. Unnecessary Hardship. Staff believes if the city enforces the ordinance that it would cause undue hardship since the property has operated in harmony with the surrounding residences for at least 20 years. E. Preserves Rights Conferred By District: Staff believes this does not confer a special privilege for the subject property. F. Necessary For Use Of Property: Staff believes that without approval, the petitioner would be denied reasonable use and enjoyment of the property. G. Not Alter Local Character: Staff believes approval of the applicant’s request would not substantially alter essential character of the locality nor have any other adverse impacts given the longevity of the use of the property as a 2-unit dwelling for at least 20 years. H. Consistent With Title And Plan: Staff believes the proposal is appropriate given its proximity to the downtown which is consistent with the Comprehensive Plan recommendation for increasing overall density in the downtown. I. Minimum Variance Recommended: Staff believes the proposed variance requests are the minimum required. Attachments: 1) Petitioner’s Application and attachments. 2) Receipt of publication of legal notice. 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 PUBLIC HEARING NOTICE FILE Z-2024-18 Notice is hereby given that the City of McHenry Planning and Zoning Commission will hold a Public Hearing at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, at 5:30 P.M. on Wednesday, December 18, 2024 to consider an application by Noah Lloyd-Mietus of 80 New Castle Ct, Crystal Lake, IL 60014 (“Property Owner”) for the following requests in accordance with the City of McHenry Zoning Ordinance: Request for a Use Variation to accommodate the existing 2-unit residential building, and any Zoning Variations necessary to accommodate all existing principal and accessory structures. Location: The site consists of 0.166 acres, more or less, and is located on the northwest corner of the intersection of Richmond Road (IL-31) and Grand Avenue with a common address of 1411 N Richmond Road. (“Subject Property”). PIN: 09-26-327-046 The property is currently zoned: RS-4 High Density Single Family Residential A copy of the application is on file and may be examined during regular business hours in the Community Development Department, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, and (815) 363-2170. An electronic copy of the application can be viewed on the City’s website at www.cityofmchenry.org/currentdevelopments. All interested parties will be given an opportunity to be heard. Published by order of the Planning and Zoning Commission, City of McHenry, McHenry County, Illinois. ___________________________________ /s/ Stacy Rockweiler Chairwoman, Planning and Zoning Commission 94 SHAW MEDIA EST. 1851 PO BOX 250 CRYSTAL LAKE IL 60039-0250 (815)459-4040 ORDER CONFIRMATION (CONTINUED) Salesperson: BARBARA BEHRENS Printed at 11/27/24 08:51 by bbehr-sm ----------------------------------------------------------------------------- Acct #: 10069745 Ad #: 2210753 Status: New PUBLIC NOTICE PUBLIC HEARING NOTICE FILE Z-2024-18 Notice is hereby given that the City of McHenry Planning and Zoning Commission will hold a Public Hearing at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, at 5:30 P.M. on Wednesday, December 18, 2024 to consider an application by Noah Lloyd-Mietus of 80 New Castle Ct, Crystal Lake, IL 60014 ("Property Owner") for the following requests in accordance with the City of McHenry Zoning Ordinance: Request for a Use Variation to accommodate the existing 2-unit residential building, and any Zoning Variations necessary to accommodate all existing principal and accessory structures. Location: The site consists of 0.166 acres, more or less, and is located on the northwest corner of the intersection of Richmond Road (IL-31) and Grand Avenue with a common address of 1411 N Richmond Road. ("Subject Property"). PIN: 09-26-327-046 The property is currently zoned: RS-4 High Density Single Family Residential A copy of the application is on file and may be examined during regular business hours in the Community Development Department, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, and (815) 363-2170. An electronic copy of the application can be viewed on the City's website at www. cityofmchenry.org/ currentdevelopments. All interested parties will be given an opportunity to be heard. Published by order of the Planning and Zoning Commission, City of McHenry, McHenry County, Illinois. /s/ Stacy Rockweiler Chairwoman, Planning and Zoning Commission (Published in Northwest Herald November 30, 2024) 2210753 95 Department of Public Works Russ Adams, Acting Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2205 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: January 21, 2025 TO: Mayor Jett and City Council FROM: Russ Adams, Acting Director of Public Works Greg Gruen, P.E., Staff Engineer RE: VENICE AVE RECONSTRUCTION HR GREEN CHANGE ORDER #2 ATT: HR GREEN CHANGE ORDER TO TASK ORDER #2 AGENDA ITEM SUMMARY: Staff requests City Council to consider approving Change Order to Task Order #2 in the amount of $40,564 for HR Green to design a new 10-inch sanitary sewer along Venice Ave. BACKGROUND: On May 16, 2022, the City Council approved a contract with HR Green to design the Venice Avenue Reconstruction Project. The original scope of the improvements included reconstructing the road with concrete curb and gutter, a sidewalk, asphalt, improved drainage and base stabilization. The goal of the project is to rehabilitate Venice Ave with pedestrian connectivity from Miller Point to the Green Street area. The improvements will also include the section of Court Street from Venice to Route 120. During the course of the design, staff had HR Green analyze the existing sanitary sewer system capacity for future downtown development. In addition, City utility staff performed a comprehensive condition assessment of the sewer. The results of the investigation revealed that the existing 8-inch sewer is insufficient in size and slope to service a large-scale development on the west side of Green Street. Furthermore, the existing sewer is an old 8-inch clay tile that is 70+ years old with a major sag, insufficient depth to service the existing commercial property, and has several point repairs from previous failures. This sewer line is on the Utility Division’s list of sewers that need monthly cleaning and jetting to prevent sewer backups. The design and installation of a new 10-inch PVC sewer will eliminate these issues. 96 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. Normally, the cost of a sewer replacement to fix a 70+ year old pipe would be funded by sewer/water fees. However, since the work to upgrade the pipe size and capacity would be required to accommodate future development along Green Street, staff is recommending that the cost of the sewer upgrade be funded with Tax Increment Financing (TIF) dollars. The current Engineer’s Estimate of Cost for this project is $650,000 for the roadway improvements, and $600,000 for the sanitary improvements. Final determination of funding will be made with the approval of the FY25/26 budget; the action for this agenda item is strictly to approve the change order to allow for the design of the sewer. The project design was budgeted for the current FY24/25 fiscal year with construction proposed for the FY25/26 fiscal year. After approval of this change order, HR Green can begin the design and obtain the necessary IEPA permits for the sanitary sewer replacement. Staff is anticipating a March 2025 bid date and award of the project in April 2025. A definitive schedule for the project will be developed prior to bidding, once the plans have been completed and all necessary permits have been obtained. ANALYSIS: Staff has analyzed HR Green’s scope of work and fee and recommends approving the Change Order to the design contract. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the HR Green Change Order to Task Order #2 for $40,564, to be billed on a Time & Material not to exceed basis. 97 Task Change Order: Task Number #2 City of McHenry Master Services Contract ver111721 ATTACHMENT C TASK CHANGE ORDER FOR TASK NUMBER #2 In accordance with Section 4.1 of the Master Contract dated May 16, 2022 between the City of McHenry (the “City”) and HR Green, Inc. (the “Consultant”), the Parties agree to the following Task Change Order for Task Number #2: 1. Change in Contracted Services: Additional scope including preparation of easement document, supplemental survey, sanitary sewer design, and additional geotechnical investigations as described in HR Green Scope of Services attached. 2. Change in Project Schedule (attach schedule if appropriate): Project schedule revisions as described in HR Green Scope of Services attached. 3. Change in Project Completion Date: All Contracted Services must be completed on or before April 30, 2025. 4. Change in Compensation: Compensation as described in HR Green proposal attached. 5. Change in Project Specific Pricing (if applicable). ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED [signature page follows] 98 Task Change Order: Task Number #2 City of McHenry Master Services Contract ver111721 CITY CONSULTANT Signature Signature Director of Public Works And Engineering Timothy J. Hartnett, President , 2025 December 20, 2025 Date Date If compensation increase greater than $2,500, then the City Manager’s signature is required. Signature City Manager , 20 Date If compensation greater than $25,000, then the City Council must approve the Services Change Order in advance and the City Administrator or Mayor’s signature is required. Signature City Administrator , 2025 Date 99 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 1 of 9 Version2.3 02052021 The CLIENT and COMPANY agree to amend the Scope of Services of the original Professional Services Agreement and previous amendments as follows: 1.0 Project Understanding 1.1 General Understanding CLIENT intends to replace and upsize the existing sanitary sewer along Venice Avenue from Green Street to Riverside Drive. The new sanitary sewer shall be ten-inch (10”) diameter, as previously studied by COMPANY, to accommodate future development west of Green Street. Sanitary sewer pipe, eight-inch (8”) in diameter, will also be extended south of Venice Avenue along the rear of the buildings facing Green Street for future connection opportunities by the property owners. The project is anticipated to be let in Spring 2025. Construction activity may commence after the City’s Shamrock the Fox event. The project limits will be extended west of Court Street to accommodate the sanitary sewer replacement. See area outlined in red in Figure A below. Figure A Original project area outlined in yellow. Supplemental areas are outlined in red. 100 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 2 of 9 Version2.3 02052021 1.2 Design Criteria/Assumptions The following additional design guidelines will apply to this project: A. Standard Specifications for Water and Sewer Main Construction in Illinois. The sanitary sewer excavation will take place below the water levels of the adjacent Boone Creek and nearby Fox River. It is assumed ground water will infiltrate the trench requiring special conditions during construction such as dewatering and shoring of the trench walls. Directional drill methods of pipe installation will be reviewed during the design process to limit impacts to adjacent buildings, streetscaping along Green Street, and the newer Green Street pavement. It is assumed applicable IDOT Highway Standards will be used for traffic control and protection during construction and detour plans will not be required. The improvements will not occur within State ROW. The project area resides outside of the floodplain and floodway. Phase II engineering will take place expeditiously to target construction in 2025. As a certified community, CLIENT will issue their own stormwater permit for the improvements. Detailed landscaping plans are not included. No ornamental planting beds and/or irrigation systems will be provided. 2.0 Scope of Services Scope of services performed by the COMPANY shall be completed in accordance with generally accepted standards of practice and shall include the services to complete the following tasks: 2.1 Supplemental Land Surveying Services A. Easement Exhibit and Legal Description COMPANY will prepare an easement exhibit and legal description for up to three (3) parcels anticipated to require easements for the proposed improvements. COMPANY will prepare an exhibit and legal description for each easement according to the legal description shown in the recorded deed for each parcel and proposed easement limits defined in the engineering plans. COMPANY will provide a PDF version of the exhibit and legal description to be incorporated into the easement agreement prepared and recorded by CLIENT. 101 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 3 of 9 Version2.3 02052021 B. Supplemental Right of Way and Topographic Survey COMPANY will perform a ROW and topographic survey of the area lying within the limits outlined in red in Figure A. The ROW survey will recover existing ROW line evidence and will be calculated based on recorded dedication plats and/or recorded subdivision plats to include on the base map. The survey will include visible existing features and improvements. Existing utilities will be surveyed from visible flags or markings. Storm, sanitary sewer and watermain structures (not previously surveyed) will be surveyed, including rim elevation, invert elevation, pipe size, direction and elevation as observed at unlocked manholes. Trees lying within the limits described above and having a diameter of six (6) inches or greater will be located, but the species will not be identified. The previous survey base drawing will be updated with existing features collected within the limits described above, and TIN including approximate one-foot contours, according to IDOT standards for use in COMPANY’S internal design. 2.2 Sanitary Sewer Upsizing This work will include design engineering tasks required for adding the sanitary sewer elements into the project and updating the existing plans and all other related work necessary to complete the design and bidding documents for the Venice Avenue Reconstruction and Pedestrian Improvements Project. COMPANY will develop a set of plans for the proposed improvements as defined above. The plans will be submitted to CLIENT for review and concurrence at the 90% and 100% milestones. A. Alignment The project alignment will be extended approximately 275 feet west to the centerline of Green Street at which the project will connect to the existing sanitary manhole. The alignment adjustment will require updating the following plan sheets: • Alignment, Ties & Benchmarks • Removal Plans • Roadway/Drainage Plan and Profiles • Erosion Control Plans B. Removal plans The sanitary sewer extension will require development of two (2) additional removal plan sheets to show existing conditions and removal items along the Venice Avenue corridor between Green Street and Court Street, and the sewer extension heading south from Venice Avenue to approximately the northeast corner of the current D.C. Cobbs and Vixen building. The existing removal plans, consisting of one (1) sheet, will be updated to show the sanitary sewer work. Removal plans will be at 1”=20’ scale. 102 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 4 of 9 Version2.3 02052021 C. Plan and profile sheets Existing and proposed ground profiles will need to be extended along the Venice Avenue corridor approximately 275 feet. Additionally, new existing and proposed ground profiles will be developed above the proposed sanitary sewer extension from Venice Avenue, south to approximately the northeast corner of the current D.C. Cobbs and Vixen building. Profiles will be developed to depict the existing and proposed sanitary sewers. Profiles will include manhole rim and invert elevations, pipe sizes, and pipe slopes. The sanitary sewer improvements will also require development of existing water main profiles to demonstrate compatibility with IEPA separation standards during IEPA permit review. The sanitary sewer extension will require development of two (2) additional plan and profile sheets. The existing plan and profile sheets along Venice Avenue, consisting of two (2) sheets, will be updated to show the sanitary sewer work. D. Cross sections Existing cross sections will be updated to depict the sanitary sewer improvements and existing water main to remain. The cross sections will demonstrate compatibility with IEPA separation standards during IEPA permit review. New cross sections west of Court Street will not be developed as part of this project. In lieu of additional cross sections an alley site plan will be developed. E. Alley site plan COMPANY will develop an alley site plan at 1”=20’ scale showing the alley between Green Street and Venice Avenue, and the alley area behind the buildings fronting Green Street between Venice Avenue and north of Boone Creek. The site plan will include base mapping, existing public and franchise utility locations, proposed sidewalk and/or crosswalk geometry, pavement elevations and slopes, and parking stall configuration within the project limits. Plans will also include existing and/or proposed right-of-way and easements. F. Temporary bypass flow schematic COMPANY will partner with CLIENT to develop a temporary bypass flow schematic to appropriately stage the sanitary sewer upsizing. The schematic will be developed at 1”=50’ scale to show the existing sanitary sewer infrastructure within the project limits and adjacent to the improvements. The schematic will provide the contractor a suggested staging plan for acceptable pumping of wastewater around the construction zone. 103 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 5 of 9 Version2.3 02052021 G. Temporary dewatering plan As discussed above, there is an expectation of ground water infiltrating the trenches during construction and pumping will be required. To meet stormwater ordinance requirements a temporary dewatering plan is required to provide the contractor direction on the allowable discharge of ground water from the pumps. CLIENT and COMPANY have discussed using the existing lift station site to establish groundwater outflow controls. A temporary dewatering plan will be prepared at 1”=50’ scale. H. Sanitary sewer schedules and conflict tags The contract plans and specifications will be prepared on a unit price basis for contractor bidding and project execution. Schedules, in table format, will be added to the plans to show location, quantity, elevation, and pipe slopes of the sanitary sewer work. The following schedules will be built and included in the plans: • Sanitary sewer removal plans (existing pipe and manhole removals) • Sanitary sewer manholes (proposed manhole locations, size, rim and invert elevations) • Sanitary sewer pipes (proposed pipe sizes, lengths, slopes, and trench backfill) This item also includes the tabulation and checking of all applicable pay items. Conflict tags will be used to identify sanitary sewer crossings with the existing water main and storm sewer. The conflict tags consists of a numbered plan sheet identification tag that corresponds to a table with pipe crossing elevation data. The elevation data will show vertical separation meeting IEPA requirements. I. Construction Details COMPANY will add two (2) plan sheets of sanitary sewer construction details. The sanitary sewer details will include CLIENT standard details and IEPA standard details. J. Traffic control plan for Green Street It is anticipated the contractor will need to access and shut down the northbound lane of Green Street and adjacent parking stalls for a few days during construction. Green Street shall be returned to two-way traffic during non-working hours. The traffic volume on Green Street necessitates a suitable plan for construction staging and traffic control measures to be implemented during construction. COMPANY will partner with CLIENT to describe allowable and non-allowable traffic control and protection during construction. The plan will include provisions for through traffic and temporary access to adjacent properties during construction. The traffic control devices, procedures, and layouts shall be as per the Manual on Uniform Traffic Control Devices (MUTCD). The traffic control plan will be prepared at 1”=50’ scale. 104 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 6 of 9 Version2.3 02052021 K. Project specifications COMPANY will prepare the contract special provisions for the sanitary sewer improvements. The document will include standard CLIENT specifications and project specific special provisions. The project specific special provisions will be written to cover any items not covered by CLIENT specifications or IDOT Standard Specifications for Road and Bridge Construction. Two (2) project specification submittals to the CLIENT are anticipated at the pre-final and final stages. L. Construction cost estimates Opinions of probable construction cost will be developed and refined two (2) times during the sanitary sewer design process so that the CLIENT has the most current cost estimate. These costs will be determined using pay items and the latest historical unit prices available for the area. Two (2) cost estimate submittals to the CLIENT are anticipated at the pre-final and final stages. M. Permitting COMPANY will prepare the IEPA sanitary sewer construction permit (Schedule A/B). Schedule A/B will be accompanied with the sanitary sewer plans and sent down to the IEPA office in Springfield for review and approval. The current permit review period by IEPA is 45-60 days. At the time of this addendum, the IEPA does not charge permit fees to local municipalities. N. Quality assurance and quality control COMPANY will assign one (2) construction staff member with recent experience on similar sanitary sewer projects to review the contract plans and specifications. O. Project Administration For the duration of this project, this task will involve the management oversight of the project which will include the on-going review of the project execution, work product, document control scope, schedule and budget, contract file management and preparation of monthly progress reports. COMPANY will also maintain communications with the CLIENT and other designated representatives. Establish schedules, develop project goals, establish initial design parameters, promote a dialog between the various entities, improve the decision-making process, and expedite design development. 105 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 7 of 9 Version2.3 02052021 2.3 Geotechnical Investigation COMPANY will retain the services of Midland Standard Engineering & Testing, Inc. (MSET) to perform the geotechnical investigation for the project. See Exhibit A attached for the MSET services proposal. The tasks to be performed as part of the soils investigation will include three (3) soil borings, soil analysis, and a report summarizing the investigation. The soil borings will be drilled to a planned depth of 20 feet so the contractor will have adequate information to determine the applicability of directional drill pipe installation methods and to design temporary shoring during excavation operations for installation of the new sanitary sewer. MSET will also update the IEPA Clean Construction and Demolition Debris LPC-663 certification. 3.0 Deliverables and Schedules Included in this Agreement The following deliverables will be generated for this project and are included in this AGREEMENT: A. Geotechnical report with soil boring logs B. IEPA sanitary sewer permit C. 90% Prefinal Plans, Specifications & Estimates D. 100% Final Plans, Specifications & Estimates The schedule below was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. COMPANY shall complete the following phases of the project in accordance with the schedule shown to maintain an estimated late winter / early spring 2025 local letting. A. 90% Plans, Specifications & Estimates February 14, 2025 B. IEPA Permit Submittal February 28, 2025 C. 100% Plans, Specifications & Estimates March 14, 2025 D. Target Bid Opening March 28, 2025 E. IEPA Permit Approval April 18, 2025 F. Construction Start April 28, 2025 If notice to proceed is given at a later date, the time of completion shall be extended accordingly. 106 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 8 of 9 Version2.3 02052021 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this AGREEMENT: A. Construction layout, observation, and/or material testing services B. Televising or smoke testing of the existing sanitary sewer(s) C. Lighting design D. Structural engineering services E. Detailed landscaping plans F. Public Involvement Meeting(s) G. Property appraisals and/or land acquisition services H. Easement recording and/or fees I. Stormwater Pollution Prevention Plan (SWPPP) since the area of disturbance will be under 1 acre J. Attendance at any meetings not specifically indicated herein Supplemental services not included in the AGREEMENT can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others Geotechnical soil borings will be performed by MSET. See Exhibit A attached. 6.0 Client Responsibilities A. Provide televising video(s) of the existing sanitary sewer along Venice Avenue so that the COMPANY is able to appropriately estimate the location and number of services entering the mainline sewer. B. Participate in design reviews. 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on time and material, not to exceed as detailed in the cost breakdown below. 7.2 Invoices Invoices for COMPANY’s services will be submitted, on a monthly basis. Invoices will be due and payable upon receipt in accordance with the Illinois Prompt Payment Act 50ILCS 505. 7.3 Extra Services Any service required but not included as part of this AGREEMENT shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 107 Scope of Services Venice Avenue – Addendum 1 HR Green Project No.: 220626 December 20, 2024 Page 9 of 9 Version2.3 02052021 7.5 Payment The CLIENT AGREES to pay COMPANY time and material, not to exceed $40,564.00. Task Staff Hours Reimbursables Fee Supplemental Land Surveying 40 $78 $6,276 Sanitary Sewer Upsizing 150 $50 $28,113 Geotechnical Investigation - $6,175 $6,175 TOTALS 190 $6,303 $40,564 108 HR GREEN Billing Rate Schedule Effective January 1, 2024 Professional Services Billing Rate Range Principal $250 - $370 Senior Professional $250 - $370 Professional $170 - $250 Junior Professional $100 - $175 Senior Technician $130 - $180 Technician $75 - $145 Senior Field Personnel $140 - $225 Field Personnel $100 - $170 Junior Field Personnel $75 - $125 Administrative Coordinator $75 -$130 Administrative $75 - $130 Corporate Admin $100 - $160 Operators/Interns $75 - $150 Reimbursable Expenses 1. All materials and supplies used in the performance of work on this project will be billed at cost plus 10%. 2. Auto mileage will be charged per the standard mileage reimbursement rate established by the Internal Revenue Service. Survey and construction vehicle mileage will be charged on the basis of $0.90 per mile or $85.00 per day. 3. Charges for sub-consultants will be billed at their invoice cost plus 15%. 4. All other direct expenses will be invoiced at cost plus 10%. 109 EXHIBIT A 110 Department of Public Works Russ Adams, Acting Director of Public Works 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2205 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. REGULAR AGENDA SUPPLEMENT DATE: January 21, 2025 TO: Mayor Jett and City Council FROM: Russ Adams, Acting Director of Public Works Gregory S. Gruen, P.E., Staff Engineer RE: DOWNTOWN PARKING STUDY ATT: PROPOSAL PROFESSIONAL SERVICES CONTRACT REDLINE AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding a professional services contract to Kimley-Horn in the amount of $58,500 for the Downtown Parking Study. BACKGROUND: Over the last 10 years, there has been a significant amount of both private and public investment in the City’s three (3) downtown districts. These investments include new restaurants and businesses, roadway improvements, exterior façade upgrades, and new municipal parking lots. However, the City Council as well as the downtown business owners have expressed concerns at various times about the volume and quality of parking in these downtown areas. While continued development is desirable, maintaining parking availability is important so as not to impact the success of existing businesses. The outcomes of the study will assist the City Council in determining whether additional parking investments or adjustments are recommended. City staff requested proposals from qualified firms to inventory and evaluate the existing parking situation and recommend improvements or strategies for better efficiency. The City received a total of three (3) proposals, which were reviewed and ranked based on the quality of their submission and representative work examples. Cost was not a consideration during the first round of staff review. Based on qualifications, staff’s ranking is as follows: Rank #1: Kimley-Horn Rank #2: Walker Consultants Rank #3: Desman After determining the most qualified firm to perform the study, the selection committee then reviewed the cost of the proposals, along with the Statement of Qualifications. The cost for the 111 The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer-oriented, efficient and fiscally responsible manner. base services from Kimley-Horn is $55,000, with an add alternate cost of $3,500, for a total of $58,500. While this ultimately proved to be the highest cost proposal of the three submissions, staff is confident that Kimley-Horn is the best qualified firm to complete this important work on behalf of the City. Walker ($49,900) submitted a good proposal; however, it lacked specifics on data collection methods. Staff was skeptical that Desman ($28,550) would be able to complete the work in a manner that is satisfactory to the City Council with the limited number of hours proposed. The base scope of services will include an inventory of all public/private parking areas, physical observations of the peak hour parking on four (4) separate occasions in the Winter, Spring and Summer, a deliverable report, and a formal presentation to City Council. As an add alternate, the study will also evaluate and make recommendations concerning parking for a theoretical mixed- use development located west of Green Street. The parameters for that development will be based on the recently adopted Comprehensive Plan. The staff review committee determined that the Kimley-Horn proposal and sample report was the highest quality. Their sample report included comparisons to other benchmark cities, references to national parking average statistics, parking turnover rates and walking tolerances. Their proposed data collection method included the use of a drone which will provide more accurate counts with potential for snapshot photos of peak parking times. This cost of the parking study is proposed to be paid with funds from the Downtown Tax Increment Financing (TIF) district. Studies such as this are a TIF-eligible expense. ANALYSIS: Staff has reviewed, ranked and analyzed the proposals and recommends awarding the professional services contract to Kimley-Horn for $58,500 for both the base scope and add alternate scope of services. RECOMMENDATION: Therefore, if Council concurs, it is recommended to award a professional services LUMP SUM contract for the Downtown Parking Study to Kimley-Horn in the amount of $58,500, subject to City attorney review. 112 Downtown Parking Study City of McHenry City of McHenry Prepared For: Prepared By: December 2024 113 Downtown Parking Study Request for Propsal 1TRILCHIC003717.2024 LETTER OF INTEREST December 12, 2024 Mr. Gregory Gruen, PE, Engineer City of McHenry, Public Works Department 1415 Industrial Drive McHenry, IL 60050 RE: Downtown Parking Study Dear Mr. Gruen and Members of the Selection Committee: Building on the City of McHenry’s recent completion of the Vision 2050 Downtown Plan, the City is seeking to evaluate current conditions and develop a plan for an efficient parking system to serve the wide range residential, business, entertainment, and service needs of Downtown McHenry. Kimley-Horn is excited for the opportunity to partner with the City of McHenry to develop a Downtown Parking Study. The Kimley-Horn team is uniquely equipped to take on this project that is exemplified through the following benefits: Municipal Parking Experience. Our team’s municipal parking experience spans cities of various sizes across the nation. We have worked with small/mid-size cities such as Noblesville, IN; Orland Park, IL; High Point, NC; Tuscaloosa, AL; Fayetteville, AR; and Johns Creek, GA; to larger cities such as Greensboro, NC; Hoboken, NJ; Birmingham, AL; Tampa, FL; and Nashville, TN. Our experience with municipalities across the country will serve as our foundation for addressing your parking needs. Establishing a consistent and high-quality parking experience for customers, employees, residents, and visitors is essential to improving the Downtown arrival experience. Kimley-Horn understands that identifying on- and off-street parking options, expanding the network of public parking, and helping to ensure people understand how to navigate the parking system are critical to the City’s future success. Local Experience Couples with National Resources. With Kimley-Horn you get the benefit of a local firm combined with national resources and a knowledge base built on experiences gained across the country. Our Chicago-based staff is experienced in collecting data and addressing parking and curbside management challenges for municipalities, institutions, and mixed-use environments while also preparing plans for attractive and vibrant public spaces for communities throughout the region. Project Manager, Peter Lemmon, PE, PTOE, has more than 25 years evaluating and developing strategic parking plans for municipalities and institutions across the Midwest. Supporting our local team, Robert Ferrin, CAPP, brings thought leadership and extensive practical experience in developing parking strategies for communities. He is actively involved in numerous International Parking & Mobility Institute (IPMI) committees and working groups, keeping a pulse on where the industry is headed and providing real-time best practices. Understanding The Bigger Picture. Parking is one piece of a larger transportation puzzle to foster accessible economic development opportunities for Downtown McHenry. Through our experience working on broader transportation related projects, we understand how important a successful parking study and its implementation to the City’s goals and objectives of growing the Downtown residential and business populations. Kimley-Horn is excited for the opportunity to work with the City on this project. Please contact me with any questions about our proposal or for more information at 312.924.7436 or peter.lemmon@kimley-horn.com. Sincerely, KIMLEY-HORN Kimley-Horn 111 W. Jackson Blvd. Suite 1320 Chicago, IL 60604 TEL 312.924.7436 CIRCLE-USER Peter Lemmon, PE, PTOE SQUARE-PHONE 312.924.7436 | ENVELOPE peter.lemmon@kimleyhorn.com 114 Downtown Parking Study Request for Propsal 2TRILCHIC003717.2024 Firm Background and Capabilities Kimley-Horn Firm Overview Parking-related services represent a major part of Kimley-Horn’s transportation-based practice—from planning and feasibility studies to facility design, maintenance and restoration, and revenue control. Since 1967, we have provided these services to private and public sector clients throughout the country. Our firm offers more than 100 dedicated parking professionals across the country, all focused on four key components: strategic planning and management, design and construction, technology, and maintenance and restoration. Our commitment to client service has enabled us to become one of the premier parking consulting firms in the nation, and we have successfully completed thousands of projects. National Specialists Our national team works seamlessly together to provide our clients with the best services and knowledge necessary for their projects. For this project, we will draw on team members from different offices to provide the City of McHenry with the experience needed to complete this project. Kimley-Horn’s nationally recognized parking professionals regularly present educational sessions for organizations across the country, including the International Parking and Mobility Institute (IPMI) Conference, National Parking Association (NPA), Society of College and University Planners Conference, Intelligent Transportation Society of America, and the World Parking Symposium. 8,300+ EMPLOYEES NATIONWIDE 135+ OFFICES NATIONWIDE100+ PARKING PROFESSIONALS 115 Downtown Parking Study Request for Propsal 3TRILCHIC003717.2024 Project Understanding Downtown McHenry continues to experience interest, investment, and popularity as a community hub for residents, commuters, diners, shoppers, entertainment, and services. This past Fall, the City unveiled its Vision 2050 Downtown Plan, representing an extensive planning process that lays out a 25-year roadmap for Downtown McHenry as the “Heart of the Fox River”. The community’s ambitions and goals for Downtown are exciting and a cause for optimism. This effort to assess current parking across three Downtown Sub Areas will complement the previous planning process by establishing a foundation for parking conditions and identifying strategies that will support the broader goals, objectives, and realization of the community’s vision set forth in the Downtown Plan. Successful downtown districts are to be celebrated, but they can also present challenges related to parking availability. To support Downtown’s vibrancy and economic development, this study will identify the current parking needs for a range of uses and activities that serve residents and visitors of all ages. A robust dataset will be gathered across multiple seasons to inform a data-driven assessment. We will explore opportunities to provide an efficient and functional parking system via potential increases in capacity as well as thoughtful policies and operational measures that will help the City manage the wide range of uses and their parking needs in the area. Parking is a tool, as part of the overall mobility equation in a district, to support the vibrancy and success of businesses, quality of residential life, and the range of services offered in a district. While this study focuses on parking needs, we also apply a “big picture” approach that considers how parking fits within the overall context of Downtown and the elements that contribute to its success, including other uses within the public realm for pedestrians, outdoor dining, seating, and more. As such, the exploration of alternative parking strategies should consider how the public realm and other design features in the right-of-way may be impacted by or benefit from physical parking changes. Building on the momentum created by the Vision 2050 Downtown Plan, now is the right time for the City to evaluate the current parking conditions and continue on the right path towards successfully realizing the plan’s implementation. Kimley-Horn will work collaboratively with the City of McHenry to inventory current parking conditions and develop a set of parking strategies that aligns with the community’s vision for Downtown. The following highlights our approach and detailed tasks to successfully complete the study. Kick-off Meeting + Coordination Project initiation with City staff to confirm project objectives, review schedule, and milestones, and coordinate on initial steps. Continuous communication and coordination with City staff throughout the project re: status, upcoming milestones, reviews, meetings, and more. Information Request and Materials Review Review available data, past plans, and policy documents that outline the City’s vision for downtown and influence the study. Inventory + Counts All publicly available downtown parking will be inventoried, mapped, and surveyed to document its current utilization characteristics block by block. Downtown development will also be documented to inform estimates of existing parking demand rates. Parking Assessment Evaluation of current parking utilization, turnover, locational demand, and time-of-day characteristics. Identify where parking is working well and where there are challenges that need to be addressed. Green Street Development (OPTIONAL) Develop projections for an anticipated mixed-use development in the Green Street Sub Area and identify a recommended parking solution for the project that fits within the surrounding district. Explore Alternative Parking Solutions Outline a range of parking strategies that address challenges identified through data collection and analysis within each Sub Area. Prepare a refined recommendation strategy, informed by coordination with City staff, to support Downtown’s continued success. Report + Plan Presentations Prepare a report documenting the study process and methodology, data collection, analysis, and recommendations. The study and recommendations will be presented to the City Council for review and discussion in a public forum. 116 Downtown Parking Study Request for Propsal 4TRILCHIC003717.2024 Relevant Project Experiences Noblesville Downtown Parking Study ͠Noblesville, IN The City of Noblesville’s downtown is anchored by its traditional courthouse square, surrounded by a hub of restaurants, cafes, shops, and offices, while also hosting various community events and festivals. This mix of uses and activity generates parking throughout the day and week, demonstrating the vibrancy of the district. Kimley-Horn was engaged by the City in Spring 2024 to document current parking conditions, address future parking needs associated with potential redevelopment in coordination with separate ongoing neighborhood planning studies, and provide guidance on potential policies geared towards supporting growth in and adjacent to the downtown. The downtown area was organized into sub areas based on evident walking tolerances and evaluated to balance parking demand and supply. In addition to exploring options to maximize efficiency and accessibility, defining policies around in-lieu parking fees and managing valet service are also being evaluated. The study is scheduled to be completed late 2024. 117 Downtown Parking Study Request for Propsal 5TRILCHIC003717.2024 Main Street District Parking Study and Triangle Transportation Plan ͠O rland Park, IL Kimley-Horn worked with the Village of Orland Park to evaluate various development scenarios for the 15-acre Main Street District, which is adjacent to one of the Metra commuter rail stations at 142nd Street and LaGrange Road. The project team included coordination with broader disciplines that included village staff, a commercial real estate broker, and an architect to evaluate potential multimodal transportation and parking needs for the area as they received and considered various development proposals. The team collected field data and evaluated traffic operations within the study area for existing conditions and with the addition of traffic within the proposed TOD district. Kimley-Horn used its exclusive Park+ software to create a dynamic parking supply and demand model for testing a variety of peak hour scenarios and to maximize shared parking opportunities among the commuter parking and the planned uses on site. Conceptual parking structure layouts and alternatives that could be accommodated on various parcels were prepared to demonstrate functionality and included a retail liner to ensure a walkable downtown district. Recommendations also were provided regarding external access configuration, internal roadway layout and intersection control, pedestrian accommodations, and other transportation-related features intended to balance auto and non-auto modes and promote the TOD nature of the development. Project Highlight: Kimley-Horn guided a plan and design that integrated land use and multimodal transportation planning. In partnership with the Village of Orland Park, Kimley-Horn contributed to development of a dynamic mixed-use activity center that supports economic development, placemaking, and multimodal connectivity. 118 Downtown Parking Study Request for Propsal 6TRILCHIC003717.2024 Hoboken Curbside Management Plan ͠Hoboken, NJ Kimley-Horn is currently working closely with the City of Hoboken to develop a comprehensive curbside management plan. This plan is being developed in response to the growing demand for curbside services driven by changing customer habits and technological advancements. The plan will address several key factors that are influencing the need for a new management approach. These include the increase in e-commerce, meal/grocery deliveries, and app-based ride-hail services, which require a more organized approach to curbside management. Additionally, the reallocation of curb space for transit stops, bike lanes, and outdoor dining spaces is also driving the need for a new management plan to ensure the adequate accommodation of these alternative modes of transportation. To develop the curbside management plan, Kimley-Horn will conduct a thorough review of existing conditions, including municipal code diagnostics, curbside digitization, supply and demand analysis, valuation, and utilization and compliance analysis. Additionally, a literature review of existing plans, industry best practices, and peer City reviews will be conducted. Bicycle planning and infrastructure will be an integral part of the plan, with a focus on including city staff, business alliances, and community stakeholders in the planning process. This holistic approach will minimize conflicts and improve operational and functional outcomes for all user groups. The final result of this project is expected to be the establishment of a comprehensive curbside management plan for the City of Hoboken. 119 Downtown Parking Study Request for Propsal 7TRILCHIC003717.2024 Proposed Project Team Chart Your Kimley-Horn team offers a blend of seasoned professionals who have worked together to successfully perform similar projects. Our team is comprised of professionals with complementary skills designed to develop this parking study efficiently and effectively. Below and on the following pages, we have included resume information for our key project team members. City of McHenry Project Manager Peter Lemmon, PE, PTOE QC/QA Manager Robert Ferrin, CAPP Project Analyst Sofia Camp, EIT Data Collection Drone Pilot Anna Palicka 120 Downtown Parking Study Request for Propsal 8TRILCHIC003717.2024 Resumes EDUCATION Bachelors, Civil Engineering, Purdue University PROFESSIONAL CREDENTIALS Professional Engineer in IL and IN Professional Traffic Operations Engineer OFFICE LOCATION Ñ Chicago, IL Peter Lemmon, PE, PTOE Project Manager Peter has 26 years of experience managing and conducting numerous multimodal transportation engineering, parking and mobility planning, data collection, access/ circulation evaluation, and subarea planning studies for a wide range of public sector, private development, and institutional clients. He focuses on urban areas with multimodal sensibilities to safely balance needs of autos, pedestrians, bicycles, and transit. With a breadth of project experience integrating transportation with other community planning, economic development, and design disciplines, he demonstrates a fundamental understanding of key issues to balance a wide range of project considerations. Peter also has considerable experience engaging with both technical and non-technical audiences while collaborating with stakeholders in multiple formats to solicit input and gain broad support on plans that factor various perspectives and viewpoints. Relevant Experience • Downtown Parking Study, Noblesville, IN • Uptown Streetscape Master Plan, Kenosha, WI • 8 Corners and Downtown Parking Assessment, Brookfield, IL • Municipal Parking Code Update, Schaumburg, IL • Downtown Parking Study and Market Strategy, Zionsville, IN • 5th Avenue Parking and Commuter Access Plan, Naperville, IL • Northwestern Campus Traffic and Parking Plan, Chicago, IL • Northwestern Medicine Lake Forest Hospital Parking Study, Lake Forest, IL • Northwestern Medicine Huntley Hospital Parking Study, Huntley, IL • IU Health Campus Parking Planning, Indianapolis, IN • Indy Health District Shared Parking Study, Indianapolis, IN • Woodfield Mall Parking Plan, Schaumburg, IL • Paradise Valley District Parking and Traffic Evaluation, Detroit, MI 121 Downtown Parking Study Request for Propsal 9TRILCHIC003717.2024 EDUCATION Masters, Geography, University of North Carolina, Charlotte Bachelors, Geography, University of North Carolina, Charlotte PROFESSIONAL CREDENTIALS Certified Administrator of Public Parking OFFICE LOCATION Ñ Columbus, OH Robert Ferrin, CAPP QC/QA Manager Through his nearly 20 years of experience, Robert has specialized in smart city solutions, urban and economic development, transportation planning, and asset management and is a leader in Kimley-Horn’s national parking and curbside management planning practice. Before Kimley-Horn, he spent nearly five years with the City of Columbus leading the parking services team as the Department of Public Service Assistant Director. Through his leadership, he created the Division of Parking Services, an Enterprise Fund, and led all aspects of on- and off-street parking management, enforcement, and shared mobility. During his tenure in Columbus, Robert led a program modernization effort and successfully implemented a new virtual permit system, parking meter upgrade, and introduction of the Park Columbus mobile payment application and license plate recognition enforcement technology. He was involved in the development of LinkUS, the region’s high-capacity transit plan, the City’s Climate Action Plan, Vision Zero Program, and Smart Columbus. In Colorado, Robert led the development of Aurora’s Parking and Mobility Program as the City’s first Parking and Mobility Manager and led on-street parking management efforts for the City and County of Denver including all curbside management programs. In Charlotte, Robert and his team supported the implementation of the City’s first light rail line and the Center City 2020 Vision Plan. Robert is serving his third consecutive term on the IPMI Board of Directors. Relevant Experience • Colorado Springs Parking and Curb Management Plan, Colorado Springs, CO • Hoboken Curbside Mobility and Parking Action Plan, Hoboken, NJ • Fountain Hills Parking Plan, Fountain Hills, AZ • Lancaster Residential Permit Parking Study, Lancaster, PA • Columbus Strategic Parking Plan 2.0, Columbus, OH • City of Delaware Paid Parking Program Implementation, Delaware, OH • Downtown Parking Plan, Greensboro, NC • Downtown Parking Plan, Phoenix, AZ • Birmingham Parking Authority Parking System Strategic Plan, Birmingham, AL • Paid Parking Plan, Bayfield, WI • Citywide EV Parking Strategy, Lancaster, PA • Downtown Parking Plan, Gastonia, NC • Easton Town Center Parking Management Plan, Columbus, OH • Parking Plan, Hoboken, NJ • Parking Master Plan, Tampa, FL • Shops on Lane Avenue, Parking Study, Upper Arlington, OH • Traffic Impact and Parking Analysis Study for the Paradise Valley District, Detroit, MI 122 Downtown Parking Study Request for Propsal 10TRILCHIC003717.2024 EDUCATION Bachelors, Civil Engineering, McGill University PROFESSIONAL CREDENTIALS Engineer-in-Training in MD OFFICE LOCATION Ñ Chicago, IL Sofia Camp, EIT Project Analyst Sofia is a transportation analyst with project experience in a range of multimodal transportation engineering and planning studies focused in the Chicago area. Her experience includes pedestrian/bicycle infrastructure feasibility evaluations, data collection and analysis, parking demand and needs studies, traffic impact studies and site transportation assessments for private and institutional developments, transportation demand management planning for hospital and higher-education clients, community outreach/engagement activities, and transportation planning for stadium/special event venues. Sofia has worked with a variety of client types ranging from private developers to healthcare/higher-education institutions to municipalities. She applies her skills using software including ArcGIS, Synchro/Sim Traffic, Illustrator, and InDesign to prepare technical reports and graphics/exhibits for agency review, public-facing plans, and client-oriented planning guides. Relevant Experience • Northwestern Medicine Huntley Hospital Parking Study, Huntley, IL • Northwestern Medicine Lake Forest Hospital Parking Study, Lake Forest, IL • Westlake Plaza Parking Analysis, Wilmette, IL • Parkwood Crossing Office Parking Evaluation, Carmel, IN EDUCATION Bachelors of Fine Arts, Graphic Design, University of Wisconsin, Stevens Point PROFESSIONAL CREDENTIALS Unmanned Aircraft General OFFICE LOCATION Ñ Warrenville, IL Anna Palicka Data Collection Drone Pilot Anna is a seasoned drone pilot with a keen eye for aerial cinematography and a strategic mind for marketing. With more than two years of experience, she leverages drone technology to create captivating visuals that enhance marketing campaigns and drive audience engagement. She specializes in producing high-quality aerial footage for marketing pursuits, public engagement, and media content. Her work offers unique perspectives that capture concerns in real time of areas or equipment in need of repair by using graphics and animations to clearly and effectively communicate problems to clients or the public. Certified under FAA Part 107, Anna ensures all her operations meet strict safety and regulatory standards. Beyond piloting, she collaborates closely with project managers to integrate drone footage seamlessly into broader marketing strategies. Relevant Experience • Chicago Tornado Damage Assessment, Cook County, IL • East Main Bus Rapid Transit Engineering Services, Cincinnati, OH • Drone Images for Bus Rapid Transit A&E Design Services , Washington and Ramsey Counties, MN • Drone Images for Bridge Deck Overlays/Replacements, Allen and DeKalb Counties, IN • Drone Video and Images for Transit Feasibility and Alternative Analysis, Toledo, OH 123 Downtown Parking Study Request for Propsal 11TRILCHIC003717.2024 Sample Report Due to Client permissions, we are not able to share report examples for the representative projects listed. However, we are able to share a link to a Draft Report for a Downtown Parking Plan, pending adoption, for the City of Greensboro, NC to provide an example of our work product. 2024 Greensboro Downtown Parking Plan 124 Downtown Parking Study Request for Propsal 12TRILCHIC003717.2024 Services TECHNICAL APPROACH The following section outlines our approach for the Downtown McHenry Parking Study. These tasks are tailored based on the study goals and Preliminary Scope of Services provided in the Request for Proposal combined with our experiences conducting similar studies in recent years for similar communities across the country. PHASE 1. PARTNERING WITH YOU TO CREATE A SUCCESSFUL STUDY TASK 1.1 PROJECT INITIATION To help ensure a seamless project initiation process, Kimley-Horn will perform the following tasks: Information Request Kimley-Horn will submit a request for information (RFI) to help establish baseline conditions and understanding of the City’s downtown parking and transportation system. The RFI will include relevant parking and development data, mapping and GIS files, adopted parking policies, any previous parking studies or plans, and other similar information as needed throughout this study. The intent is to review and fully understand current City parking-related policies, regulations, practices, and objectives while also understanding community vision and planning for the downtown area. Kick-Off Meeting Kimley Horn will facilitate a collaborative in-person kick-off meeting with City staff and appropriate stakeholders to initiate the project. This meeting is intended to review project goals and objectives, confirm the project schedule and key milestones/deliverables for each task, and coordinate on initial steps including data collection dates and logistics. If desired, a walking tour of the downtown study can be completed together with City staff following the meeting. TASK 1.2 PROJECT COORDINATION AND MILESTONE REVIEWS Ongoing Project Coordination Following the kick-off meeting throughout the project duration, our Project Manager will lead virtual meeting progress updates (at least monthly, but more frequently as needed, including early stages of the study during data collection, in advance of developing recommendations and documentation, and leading up to study presentation/adoption). The purpose of these updates is to touch base with City staff to identify upcoming needs, review collected data, and update status and action items. Milestone Review Meetings For key project milestones throughout the project, Kimley-Horn will meet with City staff to present summaries of data, assessments, and key findings. These project milestones include following existing conditions data collection (parking inventory, observed utilization patterns, regulatory and wayfinding systems, and parking challenges/opportunities), preliminary recommendations, final recommendations and draft report, and prep for City Council presentation of the study. Meetings can be held in-person or virtually, as coordinated with City staff. PHASE 1 DELIVERABLES • Kick-Off Meeting and Summary Minutes • Existing Materials Review Summary • Progress Updates/Coordination Meetings 125 Downtown Parking Study Request for Propsal 13TRILCHIC003717.2024 PHASE 2. MEASURING THE CURRENT STATE OF DOWNTOWN PARKING TASK 2.1 PARKING AND CURBSIDE INVENTORY Kimley-Horn will conduct a parking and curbside inventory in the three defined Downtown McHenry sub areas (Riverside Drive, Green Street, and Main Street). All parking spaces will be organized by street and block, space designation (e.g., standard, ADA-accessible, EV charging, etc.) with noted regulations, time restrictions, and other attributes. Other curbside zones, such as carryout parking, loading, and no parking will also be documented along with parking-related wayfinding and regulatory signs/markings. The current parking inventory will be mapped and summarized in table formats. Collected information will serve as a baseline for the Parking Utilization Counts and Assessment in Tasks 2.3 and 2.4. TASK 2.2 DOWNTOWN DEVELOPED PROPERTY INVENTORY Kimley-Horn will document the number of businesses and residential buildings within the three Downtown Sub Areas, including estimated floor areas and unit counts. To best complete this, Kimley-Horn will coordinate with the City’s Community Development Department or other appropriate staff to leverage current GIS files, directories, and similar resources. Study area visits and/or online maps and resources will be used to supplement available data, as needed. Downtown properties will be identified by use and density to reference in calculations of existing parking demand rates and inform future recommendations. TASK 2.3 PARKING UTILIZATION COUNTS Kimley-Horn will perform parking utilization counts for all publicly accessible parking facilities within each of the three defined Downtown Sub Areas. Utilization counts will be collected at four different times as outlined below: • Seasonal Peak Period Counts (Three) »Winter 2025 + Spring 2025 + Summer 2025 »One Friday or Saturday evening each season (TBD) »5:00 – 9:00 PM »Hourly counts of occupied spaces • Summer Day (One) »Summer 2025 »One Friday (TBD) »9:00 AM – 9:00 PM »Hourly counts of occupied spaces All specific count dates will be coordinated with City staff with one data collection date coinciding with a live performance at The Vixen. For each date and time period, hourly parking utilization counts will be collected via drone imagery. This method of collecting parking utilization information provides a robust data set to determine fluctuations in parking demand throughout the day while also providing the City with high-resolution imagery of the entire study area for future Downtown planning exercises. Additionally, Kimley-Horn will coordinate with the City to select up to five blocks to calculate parking turnover leveraging the drone imagery. Calculating parking turnover in key parking locations quantifies the frequency of use and length of stay for each inventoried space within the identified blocks and assists in determining whether spaces are being used for short-term convenience and customer parking or used long-term by employees and residential uses. TASK 2.4 EXISTING PARKING ASSESSMENT Utilization and turnover data resulting from the counts will be evaluated with key takeaways, collectively and for each defined Sub Area, and summarized graphically using maps, tables, graphs, and other formats to share with City staff. A parking “heat map” will be developed to visually illustrate the levels of parking activity relative to capacity. This map will provide insights for areas of focus and future study recommendations, including identifying a recommended number of spaces to effectively serve Downtowns peak parking. The resulting parking utilization rates will be compared to desirable usage patterns for similar downtown districts. Based on the peak parking demands observed and the inventoried development, the existing parking demand rates for downtown development within each Sub Area will also be calculated and compared to current code requirements. 126 Downtown Parking Study Request for Propsal 14TRILCHIC003717.2024 PHASE 2 DELIVERABLES • Parking Inventory • Downtown Development Inventory • Existing Parking Needs Ratio • Utilization and Turnover Summary Maps, Tables, and Graphs PHASE 3. DEVELOPING A DOWNTOWN PARKING STRATEGY TASK 3.1 EXPLORE ALTERNATIVE PARKING STRATEGIES Referencing the assessment of existing parking conditions, the City’s broader plans and vision for Downtown’s Sub Areas, and input received through coordination with City staff, Kimley-Horn will explore and identify a range of alternative strategies to address current needs, incorporate future functional and character considerations, and support the continued upward trajectory and evolution of the downtown area. Based on our experience with similar studies, we anticipate recommendations to largely focus on addressing the following: Parking Capacity: Based on the review of existing parking usage conditions, the need for additional parking capacity will be reviewed through a data-driven approach. Where needed and beneficial, potential locations will be identified for new and/or modified on- and off-street parking to maximize efficiency of Downtown’s parking system. Rightsizing the Downtown parking system within each Sub Area requires a proper balance—too much added parking is costly to construct and maintain while not enough parking constrains economic development and can frustrate residents and business customers. In some cases, existing parking concerns are real and in others they are perceived. Our data-driven approach will tackle the need for additional capacity and inform whether other measures are appropriate to unlock more efficient utilization of the existing parking system through improved visibility and awareness (e.g., wayfinding and signing), applying regulations (e.g., time restrictions, user designations), or more comfortable pedestrian accessibility (e.g., lighting, sidewalk conditions, streetscape). Options will also seek to balance the range of needs accommodated within the available public right-of-way, including parking and travel lanes, pedestrian spaces, outdoor dining areas, and zones for seating, plantings, lighting, bike parking, and other streetscape design features. Regulations and Parking Efficiency: Adjustments to on- and off-street parking regulations may be recommended to maximize the efficiency of the parking system. Potential regulations and associated parameters will be considered for parking time restrictions that encourage turnover of high-demand spaces, residential permits for overnight parking, flexible-use spaces, and designations for short-term customer demands where a space is needed for only a few minutes while picking up a online/mobile orders. Demand Management: For on-street parking, recommendations considering needs for all curbside activity (e.g., loading/deliveries, time-restricted limits, and passenger pick-up/drop-off) will be included to provide a comprehensive approach to resident, visitor, and employee access. Parking regulations will be location-specific and may vary based on user group, current demand, adjacent land uses, and key destinations in each Sub Area. Expanded Public Realm: The allocation of space for uses within the constraints of public right-of-way reflects the priorities and preferences within the district. In some locations, it may be desirable to explore opportunities to reconfigure and reallocate the portion of the right of way serving parking and vehicular traffic to expand spaces for pedestrians, dining, and other uses beyond the curb to support businesses and resident interests in expanding hospitality options that add vibrancy to the district while maintaining an appropriate parking capacity. Emerging Technologies: The parking industry is ever changing, leveraging new and emerging technologies. Kimley-Horn will identify appropriate technology solutions and applications for the City, outlining benefits and potential limitations and trade-offs. Recommended technologies and vendors may include solutions to address how users find parking through mobile apps, parking enforcement, and how the parking system is monitored and adjusted over time. EV Charging: Kimley-Horn will outline implementation strategies for EV charging stations and key planning considerations, time limitations, and design considerations for both on-and off-street locations. Additionally, we will outline best practices on a phased approach to deployment and recommendations for securing a vendor or product for EV charging. 127 Downtown Parking Study Request for Propsal 15TRILCHIC003717.2024 Signage: Coupled with technology recommendations, Kimley-Horn will identify options for wayfinding and trailblazing signage to clearly inform and guide users to preferred and available public parking locations. This will include a map of key locations and messaging for recommended signage, potential technology solutions, and a summary of best practices. Kimley-Horn will develop an implementation plan, outlining recommendations in near-term and long-term horizons to provide a roadmap for rollout of the parking recommendations. The plan will assist in planning and capital programming and can be useful in communicating with elected and appointed officials, interested stakeholders, and the broader community. The recommended solutions will be defined and prioritized based on several factors such as timing, coordination or responsible party, and planning-level cost. Where appropriate, alternate revenue sources and potential funding sources will be identified. TASK 3.2 REFINE RECOMMENDATIONS Following review of alternative strategies, consideration of associated benefits and challenges, and feedback provided by City staff, Kimley-Horn will prepare a summary of final study recommendations. PHASE 3 DELIVERABLES • Alternative Parking Strategies Summary • Final Recommendations PHASE 4. REPORT AND PRESENTATION TASK 4.1 PREPARE STUDY REPORT AND DOCUMENTATION Based upon the above work tasks, Kimley-Horn will prepare a formal report, with appropriate maps, tables, and graphics, documenting the study methodology and process, City staff input, parking data collected, evaluation, key findings, and the recommended parking strategies. A draft copy of the study will be provided to the City for review. Incorporating staff comments and feedback, the report will be revised before finalizing the document. TASK 4.2 STUDY PRESENTATION TO CITY COUNCIL Kimley-Horn will attend one City Council meeting to present an overview of the Downtown Parking Study, including methodology, process, data collected, evaluation and key findings, and recommended strategies for Downtown McHenry. Kimley-Horn will be available to address questions from the City Council and other stakeholders at the meeting. In advance, Kimley-Horn will prepare appropriate materials (e.g., slide deck, exhibits, etc.) a preview of the presentation for City staff review and comment. PHASE 4 DELIVERABLES • Draft/Final Report (10 bound hard copies + PDF) • City Council Prep Meeting with City Staff • City Council Meeting Presentation PHASE 5. (OPTIONAL) GREEN STREET DEVELOPMENT PARKING PLAN As an optional task, Kimley-Horn will evaluate the parking needs of potential mixed-use redevelopment in the Green Street area. The following tasks outline the approach to integrate this optional analysis into the study. TASK 5.1 MIXED-USE DEVELOPMENT PROGRAM PARKING PROJECTIONS Kimley-Horn will coordinate with City staff to confirm the development program for the new mixed-use development including the uses, associated floor areas and unit counts, and site footprint(s). Based on demand characteristics identified in Phase 2 of this study and data available through industry resources, Kimley-Horn will develop parking projections for the subject redevelopment plan. Parking projections will be distributed over the hours of a typical weekday and weekend using shared parking principles to reflect the demand characteristics for each use and the collective hourly demands for the overall project. Displacement of parking demand and capacity, to the extent existing properties are impacted, will also be factored. 128 Downtown Parking Study Request for Propsal 16TRILCHIC003717.2024 TASK 5.2 PARKING RECOMMENDATION The conceptual development plan, at this time, appears flexible regarding the type and configuration of parking (e.g., structured parking, surface lot, or some hybrid). Based on the projections in Task 5.1, review of the conceptual plan, and a deeper understanding of the parking conditions within the Green Street Sub Area developed through this study, Kimley-Horn will outline a recommendation to accommodate parking for the mixed-use development plan. The parking recommendation will include a total number of spaces to serve the overall plan and identify spaces that may be shared versus those exclusive to specific uses. Kimley-Horn will outline key considerations associated with different parking types and locations, including parking capacity, access and circulation, integration with the overall development plan, and connectivity with the surrounding Green Street Sub Area. In coordination with City staff and the broader goals of the development plan, Kimley-Horn will identify a recommended parking approach in terms of capacity, facility type, and location for the project. OPTIONAL PHASE 5 DELIVERABLES • Development Parking Projections and Recommendation, Integrated into the Phase 4 Report and Presentation 129 Downtown Parking Study Request for Propsal 17TRILCHIC003717.2024 Compensation Kimley-Horn will perform the Scope of Services detailed in this proposal for a Lump Sum fee of Fifty-Five Thousand Dollars ($55,000). Fee estimates outlined below and organized by tasks are for general budgeting purposes only. Actual fees by project phase may be less or more than the estimates outlined below. Phase 1: Partnering With You to Create a Successful Study $8,200 Phase 2: Measuring the Current State of Downtown Parking $23,000 Phase 3: Developing a Downtown Parking Strategy $11,200 Phase 4: Report and Presentation $12,600 Total:$55,000 Optional Phase: Green Street Development Parking Plan $3,500 130 Downtown Parking Study Request for Propsal 18TRILCHIC003717.2024 Downtown Parking Study Request for Propsal Project Schedule Task 2025 JAN FEB MAR APR MAY JUN JULY AUG SEP OCT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 PH 1 Partnering With You to Create a Successful Study 1.1 Project Initiation + Kick- Off Meeting  1.2 Project Coordination and Milestone Reviews Circle Circle Circle Circle Circle Circle Circle Circle Circle Circle PH 2 Measuring the Current State of Downtown Parking 2.1 Parking and Curbside Inventory 2.2 Downtown Developed Property Inventory 2.3 Parking Utilization Counts ASTERISK ASTERISK ASTERISK ASTERISK 2.4 Existing Parking Assessment PH 3 Developing a Downtown Parking Strategy 3.1 Explore Alternative Parking Strategies 3.2 Refine Recommendations PH 4 Report and Presentation 4.1 Prepare Study Report and Documentation Square-full Square-full 4.2 Study Presentation to City Council CIRCLE OPT Green Street Development Parking Plan Opt 1 Mixed-Use Development Program Parking Projections Opt 2 Parking Recommendation  Kick-Off Meeting City Staff Review Circle Progress / Coordination Meeting ASTERISK Parking Counts (Actual Dates to be Determined in Coordination with City Staff)Square-full Draft / Final Report CIRCLE Study Presentation Note: Schedule assumes contract award January 6, 2025 and contract execution by Week 3 of January 2025 131 Downtown Parking Study Request for Propsal 19TRILCHIC003717.2024 Certification I hereby certify that the information contained in this Proposal, including all attachments thereto, is true and accurate to the best of my knowledge. Name: ________________________________________ Signature: ________________________________________ Title: ________________________________________ Firm: ________________________________________ Date: ________________________________________ Peter Lemmon, PE, PTOE Associate Kimley-Horn December 12, 2024 132 Downtown Parking Study Request for Propsal 20TRILCHIC003717.2024 133 Downtown Parking Study Request for Propsal 21TRILCHIC003717.2024 Professional Service Agreement Exceptions: We have carefully reviewed the contractual terms and conditions contained in City of McHenry’s Professional Service Agreement provided in the RFP. Our review has identified a few areas where we wish to propose, for the City’s consideration, deviations from the language offered in bold red. We believe that the City’s review of these requests will demonstrate that the issues are reasonable and will result in an agreement that is fair and equitable to both parties. We are confident that we can mutually agree to contract terms and conditions and look forward to partnering with you to accomplish that shared objective. 134 City of McHenry Professional Services Contract Revised 5/22/17 Professional Services Contract Between The City Of McHenry And [Insert Name Of Consultant] For [Insert Type Of Services] Services For [Insert Name Of Project] 135 City of McHenry Professional Services Contract Revised 5/22/17 Professional Services Contract Between The City of McHenry And [Insert Name Of Consultant] For [Insert Type Of Services] Services For [Insert Name Of Project] TABLE OF CONTENTS Page ARTICLE 1. THE SERVICES ........................................................................................................ 1 1.1 Intent ........................................................................................................................ 1 1.2 Services .................................................................................................................... 1 1.3 Project Time ............................................................................................................. 1 1.4 Term; Extensions ..................................................................................................... 1 1.5 Other Contracts ........................................................................................................ 1 1.6 Responsibility of Consultant to Perform .................................................................. 1 1.7 Financial Ability to Perform .................................................................................... 2 ARTICLE 2. COMPENSATION AND PAYMENT ...................................................................... 2 2.1 Pricing Schedule ...................................................................................................... 2 2.2 Monthly Payment; Invoices ..................................................................................... 2 2.3 Taxes ........................................................................................................................ 2 2.4 Final Payment. ......................................................................................................... 2 2.5 Deductions ............................................................................................................... 3 2.6 Use of Deducted Funds. ........................................................................................... 3 2.7 Keeping Books and Accounts. ................................................................................. 3 ARTICLE 3. PERFORMANCE OF SERVICES ............................................................................ 3 3.1 Standard of Performance .......................................................................................... 3 3.2 Correction of Defects ............................................................................................... 3 3.3 Risk of Loss ............................................................................................................. 3 3.4 Opinions of Probable Cost ....................................................................................... 4 3.5 City Responsibilities ................................................................................................ 4 3.6 Time of the Essence. ................................................................................................ 5 136 City of McHenry Professional Services Contract Revised 5/22/17 3.7 Suspension of Services ............................................................................................ 5 ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS............................................................. 5 4.1 Services Change Orders ........................................................................................... 5 4.2 Revision Notices ...................................................................................................... 5 4.3 No Change in Absence of Services Change Order .................................................. 5 4.4 Delays ...................................................................................................................... 5 ARTICLE 5. INSURANCE ............................................................................................................. 6 5.1 Insurance. ................................................................................................................. 6 5.2 Scope of Coverage; Minimum Limits of Coverage ................................................. 6 5.3 Deductibles and Self-Insured Retentions ................................................................. 6 5.4 Additional Requirements ......................................................................................... 6 5.5 Verification of Coverage.......................................................................................... 7 5.6 Sub-Consultants and Suppliers ................................................................................ 8 ARTICLE 6. INDEMNIFICATION ................................................................................................ 8 6.1 Agreement to Indemnify .......................................................................................... 8 6.2 No Limit Based on Insurance .................................................................................. 8 6.3 Withholding Payment .............................................................................................. 8 6.4 Limit on Duty to Indemnify ..................................................................................... 8 ARTICLE 7. ARBITRATION ......................................................................................................... 8 7.1 Arbitration ................................................................................................................ 8 ARTICLE 8. TERMINATION ........................................................................................................ 9 8.1 Contract is At-Will................................................................................................... 9 8.2 Termination by City for Breach. .............................................................................. 9 8.3 City Remedies .......................................................................................................... 9 8.4 Termination by Consultant for Breach. ................................................................... 9 ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS .......................... 9 9.1 Consultant as Independent Consultant ..................................................................... 9 9.2 Compliance with Laws; Communications with Regulators ..................................... 9 9.3 Permits and Licenses.............................................................................................. 10 9.4 Safety; Hazardous Materials .................................................................................. 10 9.5 Ownership of Data and Documents ....................................................................... 10 9.6 Notices ................................................................................................................... 10 9.7 No Waiver by City. ................................................................................................ 10 9.8 No Third-Party Beneficiaries ................................................................................. 11 137 City of McHenry Professional Services Contract Revised 5/22/17 9.9 Survival of Terms .................................................................................................. 11 9.10 Assignments ........................................................................................................... 11 9.11 Amendments .......................................................................................................... 11 9.12 Governing Law ...................................................................................................... 11 9.13 Compliance with Laws, Grant Regulations ........................................................... 11 9.14 Representation of No Conflicts .............................................................................. 11 9.15 No Collusion. ......................................................................................................... 11 138 City of McHenry Professional Services Contract -1- Professional Services Contract Between The City of McHenry And [Insert Name Of Consultant] For [Insert Type Of Services] Services For [Insert Name Of Project] This contract (the “Contract”) is dated as of [insert date] (the “Effective Date”) and is by and between the City of McHenry, an Illinois municipal corporation, (the “City”) and [insert formal name of consultant] (the “Consultant”). In consideration of the mutual covenants and promises contained herein, the parties agree as follows: ARTICLE 1. THE SERVICES 1.1 Intent. It is the intent of the parties that this Contract govern the relationship of the parties. 1.2 Services. The Consultant will perform for the City the following services (the “Services”): [insert a description of services to be performed or a reference to a scope of services attached as an appendix] 1.3 Project Time. The Services will be performed according to the following schedule (“Project Schedule”): [insert a project schedule or a reference to the scope of services] The Services will be completed on or before [insert date of completion] (the “Completion Date”). 1.4 Term; Extensions. This Contract commences on the Effective Date and terminates on [insert date of termination] unless terminated earlier pursuant to Article 8 of this Contract (the “Term”). All terms of this Contract, including without limitation pricing terms, are firm during the Term, unless as embodied in an amendment to this Contract in accordance with Section 9.15. The Parties may extend this Contract for two additional one-year periods (each an “Extended Term”). Pricing terms may be adjusted by written agreement at the beginning of an Extended Term. 1.5 Other Contracts. The City may enter into agreements with other consultants, pursuant to which the City may award work from time to time at the City’s discretion. 1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel necessary to complete the Services. The Consultant must perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the City in writing. All sub-consultants and supplies used by the Consultant in the 139 City of McHenry Professional Services Contract -2- performance of Services must be acceptable to, and approved in advance by, the City. The City’s approval of any sub-consultant or supplier will not relieve the Consultant of full responsibility and liability for the provision, performance, and completion of the Services in full compliance with, and as required by or pursuant to, this Contract. All Services performed by any sub-consultant or supplier are subject to all of the provisions of this Contract in the same manner as if performed directly by the Consultant. If any sub-consultant or supplier fails to properly perform any Services undertaken by it in compliance with this Contract, then the Consultant, immediately on notice from the City, must remove that sub-consultant or supplier and undertake the Services itself or replace the sub- consultant or supplier with a sub-consultant or supplier acceptable to the City. The Consultant will have no claim for damages, for compensation in excess of the Compensation, or for delay or extension of the Project Schedule as a result of any such removal or replacement. 1.7 Financial Ability to Perform. When executing this Contract, the Consultant represents and declares that it is financially solvent, has the financial resources necessary, has sufficient experience and competence, and has the necessary capital, facilities, organization, and staff necessary to provide, perform, and complete the Services set forth in this Contract in full compliance with, and as required by or pursuant to, this Contract. ARTICLE 2. COMPENSATION AND PAYMENT 2.1 Pricing Schedule. As compensation for the performance of the Services (“Compensation”), the City will pay the Consultant the following amounts and in the following manner: [insert pricing] Except for the Compensation, the City will have no liability for any expenses or costs incurred by the Consultant. 2.2 Monthly Payment; Invoices. The Compensation will be paid in monthly installments. The Consultant must submit to the City, on a monthly basis, a written invoice for payment for completed work. The City may specify the specific day of the month on or before which invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other documents as necessary to reasonably establish the Consultant’s right to payment of the Compensation stated in the invoice. In addition, each invoice must include (a) employee classifications, rates per hour, and hours worked by each classification and, if the Services are to be performed in separate phases, for each phase, (b) total amount billed in the current period and total amount billed to date and, if the Services are to be performed in separate phases, for each phase, and (c) the estimated percent completion of the Services and, if the Services are to be performed in separate phases, for each phase. 2.3 Taxes. The Compensation includes applicable federal, State of Illinois, and local taxes of every kind and nature applicable to the services provided by the Consultant and all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or other similar benefits. The Consultant will never have a claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees. 140 City of McHenry Professional Services Contract -3- 2.4 Final Payment. The Services will be considered complete on the date of final written acceptance by the City of the Services or the relevant phase of the Services. Services related to a submission of the Consultant will be deemed accepted by the City if the City does not object to those Services in writing within 30 days after the submission by the Consultant of an invoice for final acceptance and payment The City will make final payment to the Consultant within 30 days after final acceptance of the Services, after deducting therefrom charges, if any, as provided in this Contract (“Final Payment”). The acceptance by the Consultant of Final Payment will operate as a full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or demands for further payment of any kind for the Services encompassed by the Final Payment. 2.5 Deductions. Notwithstanding any other provision of this Contract, the City may deduct and withhold from any payment or from Final Payment such amounts as may reasonably appear necessary to compensate the City for any loss due to (1) Services that are defective, nonconforming, or incomplete, due to the negligence of the Consultant, (2) liens or claims of lien, as long as the City is not in default of its payment obligations, (3) claims against the Consultant or the City made by any of the Consultant’s sub-consultants or suppliers or by other persons about the Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the cost to the City, including without limitation reasonable attorneys’ fees, of enforcing the terms of this Contract. The City will notify the Consultant in writing of the City’s determination to deduct and withhold funds, which notice will state with specificity the amount of, and reason or reasons for, such deduction and withholding. 2.6 Use of Deducted Funds. The City will be entitled to retain any and all amounts withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in question or has furnished security for that performance satisfactory to the City. The City will be entitled to apply any money withheld or any other money due to the Consultant to reimburse itself for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, and reasonable attorneys’ fees (collectively “Costs”) incurred, suffered, or sustained by the City and chargeable to the Consultant under this Contract. 2.7 Keeping Books and Accounts. The Consultant must keep accounts, books, and other records of all its billable charges and costs incurred in performing Services in accordance with generally accepted accounting practices, consistently applied, and in such manner as to permit verification of all entries. The Consultant must make all such material available for inspection by the City, at the office of the Consultant during normal business hours during the Term and for a period of five years after termination of this Contract. Copies of such material must be furnished to the City at the City’s request and expense. ARTICLE 3. PERFORMANCE OF SERVICES 3.1 Standard of Performance. The Consultant must perform the Services in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the Chicago Metropolitan Region (“Standard of Performance”). The Consultant is fully and solely responsible for the quality, technical accuracy, completeness, and coordination of all Services. All plans and other documents furnished by the Consultant shall be endorsed and stamped with professional seals when such seals are required by law. 141 City of McHenry Professional Services Contract -4- 3.2 Correction of Defects. The Consultant must provide, for no additional Compensation and at no separate expense to the City, all work required to correct any negligent defects or deficiencies in the performance of Services, regardless of whether the defect or deficiency relates to the work of the Consultant or of the Consultant’s sub-consultants or suppliers. 3.3 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The Consultant is responsible for any and all damages to property or persons arising from any Consultant error, omission, or negligent act, error or omission and for any losses or costs to repair or remedy any work undertaken by the City based on the Services as a result of any such error, omission, or negligent act, error or omission. Notwithstanding any other provision of this Contract, the Consultant’s obligations under this Section 3.3 exist without regard to, and may not be construed to be waived by, the availability or unavailability of any insurance, either of the City or the Consultant, to indemnify, hold harmless, or reimburse the Consultant for damages, losses, or costs. 3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the City has control over the costs of labor, materials, equipment, or services furnished by others or over competitive bidding, market or negotiating conditions, or construction contractors’ methods of determining their prices. Accordingly, any opinions of probable costs provided under this Contract are considered to be estimates only, made on the basis of the Consultant’s experience and qualifications, and those opinions represent the Consultant’s best judgment as an experienced and qualified professional, familiar with the industry. The Consultant does not guaranty that proposals, bids, or actual costs will not vary from the opinions prepared by the Consultant. 3.5 City Responsibilities. The City, at its sole cost and expense, will have the following responsibilities: (a) To designate in writing a person with authority to act as the City’s representative with respect to the Services. In the absence of a written designation, the City’s representative will be the City Administrator. The City’s representative will have the authority to act on behalf of the City except on matters that require approval of the City Council. (b) To provide to the Consultant all criteria and information about the requirements for the Services, including, as relevant, the City’s objectives and constraints, schedule, space, capacity and performance requirements, and budgetary limitations. (c) To provide to the Consultant existing studies, reports, and other available data relevant to the Services. (d) To arrange for access to, and make provisions for the Consultant to enter on, public and private property as reasonably required for the Services. (e) To provide, as relevant, surveys describing physical characteristics, legal limitations, and utility locations for the Services and the services of other consultants when the services of other consultants are requested by the Consultant and are necessary for the performance of the Services. (f) To provide structural, mechanical, chemical, air and water tests, tests for hazardous materials, and other laboratory and environmental tests, inspections, and reports required by law to be provided by the City in connection with the Services, except the extent such tests, inspections, or reports are part of the Services. (g) To review reports, documents, data, and all other information presented by the 142 City of McHenry Professional Services Contract -5- Consultant as appropriate. (h) To provide approvals from all governmental authorities having jurisdiction over the Services when requested by the Consultant, except the extent such approvals are part of the Services. (i) To provide, except as provided under Article 5 and Article 6 of this Contract, all accounting, insurance, and legal services as may be necessary from time to time in the judgment of the City to protect the City’s interests with respect to the Services. (j) To attend meetings related to the Services. (k) To give prompt written notice to the Consultant whenever the City observes or otherwise becomes aware of any development that affects the scope or timing of Services, except that the inability or failure of the City to give any such a notice will not relieve the Consultant of any of its responsibilities under this Contract. 3.6 Time of the Essence. Time is of the essence for the Services and all activities with regard to the performance of the Services. Notwithstanding any other provision of this Agreement, the Consultant shall not have liability for or be deemed in breach because of delays caused by any factor outside of its reasonable control, including but not limited to natural disasters, adverse weather, or acts of the City, third parties, or governmental agencies 3.7 Suspension of Services. The City, at any time and for any reason, may suspend work on any or all Services by issuing a written work suspension notice to the Consultant. The Consultant must stop the performance of all Services within the scope of the suspension notice until the City directs the Consultant in writing to resume performance. 3.73.8 Mutual Waiver of Consequential Damages. In no event shall either party be liable to the other for any consequential, incidental, punitive, or indirect damages including but not limited to loss of income or loss of profits. ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS 1.1 Services Change Orders. The City, from time to time, may issue a written order modifying or otherwise changing the scope of the Services included in a Services Change Order (a “Services Change Order”). Any Services Change Order in an amount exceeding $10,000 must be approved by the City Council. The Services Change Order will be generally in the form attached to and by this reference incorporated into this Contract as Attachment A. The Consultant may request a Services Change Order based on a claimed material change to any Services performed under this Contract. A Services Change Order may include additions to and deletions from the Services and will include requested equitable increases or decreases to the Compensation. 1.2 Revision Notices. Within three (3) business days after the date of a Services Change Order, and in any event before the Consultant begins work on any changed Services, the Consultant must notify the City in writing if the Consultant desires a revision to the Services Change Order (a “Revision Notice”). The Revision Notice must clearly state the Consultant’s requested revisions and the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised Services Change Order in a form acceptable to the Parties. If the Consultant does not submit a Revision Notice within the (3) -day period, then the Consultant will be deemed to have accepted the Services Change Order and the Services Change Order will be final. 1.3 No Change in Absence of Services Change Order. No claim for an adjustment in 143 City of McHenry Professional Services Contract -6- Compensation or Project Schedule will be made or allowed unless it is embodied in a Services Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an adjustment in the Compensation or Project Schedule terms that has not been included, or fully included, in a Services Change Order, then the Consultant may submit to the City a written request for the issuance of, or revision of, a Services Change Order including the desired adjustment. The Consultant’s request must be submitted before the Consultant proceeds with any Services for which an adjustment is desired. 1.4 Delays. If a delay in providing Services results from one or more causes that could not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation for extra costs related to the delay, or both. The Consultant must notify the City in writing within 3 business days after the start of the delay, or as soon as it is safe to do so, and again in writing within 3 business days after the delay has ended (the “Delay Period”). The first notice must state the cause or causes of the delay and the impact of the delay on providing Services. The second notice must state the cause or causes of the delay, the length of the day, the reasons why the delay disrupted performance of the Services and the Consultant’s request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit notices as provided in this Section 4.5, then the Consultant will be deemed to have waived any right to an adjustment in Compensation for the Services. ARTICLE 5. INSURANCE 5.1 Insurance. The Consultant must procure and maintain, for the duration of this Contract, insurance as provided in this Article 5. 5.2 Scope of Coverage; Minimum Limits of Coverage. (a) Commercial General Liability. Insurance Services Office (“ISO”), or reasonable equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials, officers, employees, and agents named as additional insured on Insurance Service Office (ISO) Additional Insured Endorsement CG 2010 (Exhibit A) or CG 2026 (Exhibit B). Coverage must be at least $1,000,000 combined single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for personal injury. The general aggregate must be twice the required occurrence limit. Minimum General Aggregate must be no less than $2,000,000 or a project- contract specific aggregate of $1,000,000. (b) Automobile Liability. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 “Any Auto.” Coverage must be at least $1,000,000 combined single limit per accident for bodily injury and property damage. (c) Professional Liability. Indemnification and for injury or damage arising out ofcaused by negligent acts, errors, or omissions in providing professional services. , including without limitation: (d)(c) (i) preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys, designs or specifications and (ii) providing direction, instruction, supervision, inspection, or engineering services or failing to provide them, if that is the primary cause of injury or damage. Coverage must be at least $1,000,000 each claim with respect to negligent acts, errors, and omissions in connection with all professional services to be provided under this Contract. (e)(d) Workers’ Compensation and Employers’ Liability. Workers’ Compensation as required by the Workers’ Compensation Act of the State of Illinois and Employers’ Liability insurance. Coverage must be at least Workers’ Compensation Coverage with statutory limits and 144 City of McHenry Professional Services Contract -7- Employers’ Liability limits of $500,000 per accident. 5.3 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer must reduce or eliminate such deductibles or self-insured retentions with respect to the City and its officials, officers, employees, and agents or the Consultant must procure a bond guaranteeing payment of losses and related investigation, claim administration, and Consultant defense expenses. 5.4 Additional Requirements. The insurance policies must contain, or be endorsed to contain, the following provisions: (a) Commercial General Liability and Automobile Liability Coverage. The City and its officials, officers, employees must be covered as additional insured as respects: liability arising out of the Consultant’s work, including without limitation activities performed by or on behalf of the Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must contain no special limitations on the scope of protection afforded to the City or its officials, officers, employees, and agents. (b) Primary Coverage. The insurance coverage must be primary with respect to the City and its officials, officers and employees. Any insurance or self-insurance maintained by the City and its officials, officers, employees, and agents will be excess of the Consultant’s insurance and will not contribute with it. (c) Severability of Interests/Cross Liability. The insurance must contain a Severability of Interests/Cross Liability clause or language stating that the insurance will apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s ability. (d) Umbrella Policies. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not “follow form,” then the Consultant must name the City and its officials, officers and employees, as additional insured under the umbrella policy. (e) Occurrence Form. All general liability coverage must be provided on an occurrence policy form. Claims-made general liability policies are not acceptable. (f) Workers’ Compensation and Employers’ Liability Coverage. The insurer must agree to waive all rights of subrogation against the City and its officials, officers, employees, and agents for losses arising from work performed by the Consultant. (g) Professional Liability. If the policy is written on a claims-made form, the retroactive date must be equal to or preceding the effective date of this Contract. If the policy is cancelled, non- renewed, or switched to an occurrence form, then the Consultant must purchase supplemental extending reporting period coverage for a period of not less than three years after the date of substantial completion. (h) All Coverage. Each insurance policy required must have the City expressly endorsed onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date of that policy, then notice must be delivered to the City in accordance with the policy provisions prior to the expiration date. (i) Acceptability of Insurers. Insurance must be placed with insurers with a Best’s rating of no less than A-, VII and licensed to do business in the State of Illinois. 145 City of McHenry Professional Services Contract -8- (j) Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to the amount of contribution recoverable against it by the City. This specifically includes any limitation imposed by any state statute, regulation, or case law including any Workers’ Compensation Act provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v. Cyclops Welding. Each sub-consultant also must agree to this waiver. 5.5 Verification of Coverage. The Consultant must furnish the City with certificates of insurance naming the City and its officials, officers, employees, and agents as additional insured and with original endorsements affecting coverage required by this Article 5. The certificates and endorsements for each insurance policy must be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms provided by the City or may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and in any event must be received and approved by the City before any work commences. The City reserves the right to request a full certified copy of each insurance policy and endorsement. 5.6 Sub-Consultants and Suppliers. The Consultant must include all sub-consultants as insured under its policies or must furnish separate certificates and endorsements for each sub- consultant. All coverage for sub-consultants are subject to all of the requirements stated in this Article 5. ARTICLE 6. INDEMNIFICATION 6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant hereby agrees to indemnify and, at the City’s request, defend the City and its officials, employees, agents, and representatives (collectively the “Indemnified Parties”) against all injuries, deaths, loss, damages, claims, patent claims, lawsuits, liabilities, judgments, costs, and expenses, including reasonable attorney fees incurred by the City (collectively “Claims”), that may in any way accrue against the Indemnified Parties or any one of them arising in whole, or in part, or in consequence of theto the extent caused by the negligent or intentionally tortious performance of any services by the Consultant or its employees or sub- consultants or that may in any way result therefrom, except only Claims arising out of the sole legal cause of the City. In addition, Consultant hereby agrees to indemnify the City with regard to any damages, costs and expenses, including attorney fees incurred by the City for any failure by the Consultant to comply with insurance reporting provisions of any Consultant insurance policy adversely affecting coverage provided to the indemnified parties. 6.2 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees that any performance bond or insurance policy required by this Contract, or otherwise provided by the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified Parties or any one of them. 6.3 Withholding Payment. To the extent that any payment is due to the Consultant under this Contract, the City may withhold that payment to protect itself against any Indemnified Claims until all claims, suits, or judgments have been settled or discharged and evidence to that effect has been furnished to the satisfaction of the City. 6.4 Limit on Duty to Indemnify. The Consultant is not required to indemnify an Indemnified Party to the extent a Claim resulted solely from the negligence or willful misconduct of the Indemnified Party. 146 City of McHenry Professional Services Contract -9- ARTICLE 7. ARBITRATION 7.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The parties agree that an arbitration award by default may be entered upon the party failing to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of this Contract, the non-prevailing party, as determined by the arbiter or court, shall pay all expenses incurred by the prevailing party, including, but not limited to (a) attorney’s fees, (b) filing costs, (c) witness fees, and (d) other general expenses of arbitration or litigation. ARTICLE 8. TERMINATION 8.1 Contract is At-Will. This Contract is at-will and may be terminated by the City at any time at the City’s convenience, without reason or cause. If the City terminates this Contract without reason or cause, then the Consultant will be entitled to Compensation for all Service performed by the Consultant up to the date of termination. The Consultant is not entitled to any consequential damages, including without limitation for lost profit, for any Services not performed by the Consultant. 8.2 Termination by City for Breach. The City at any time, by written notice providing Consultant with 10 days’ to cure any alleged breach hereof, may terminate this Contract of breach by the Consultant and of one or more terms of this agreement. “Breach” by the Consultant includes (a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the performance of Services so as to endanger proper performance of the Services within the Project Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any Services. 8.3 City Remedies. If the City terminates this Contract for Breach by the Consultant, then the City will have the right, at its election and without prejudice to any other remedies provided by law or equity, to pursue any one or more of the following remedies: (a) The City may recover from the Consultant any and all costs, including without limitation reasonable attorneys’ fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. (b) The City may withhold any or all outstanding Compensation to reimburse itself or pay for any and all costs, including without limitation reasonable attorneys’ fees, incurred by the City as the result of any Breach or as a result of actions taken by the City in response to any Breach. In that event, the City will pay any excess funds to the Consultant, if any, after all of the City’s costs are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City for, or pay, all costs, then the City will has the right to recover directly from the Consultant a sum of money sufficient to reimburse itself, or pay, all remaining costs. 8.4 Termination by Consultant for Breach. The Consultant at any time, by written notice, terminate this Contract on account of failure by the City to properly pay the Consultant and failure of the City to cure the breach within 10 days after that written notice or such further time as the Consultant may agree, in the Consultant’s sole discretion, in response to a written notice from the City seeking additional time to cure. 147 City of McHenry Professional Services Contract -10- ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS 1.1 Consultant as Independent Consultant. For purposes of this Contract, the Consultant is an independent consultant and is not, and may not be construed or deemed to be an employee, agent, or joint venturer of the City. 1.2 Communications with Regulators. Any written communication by Consultant directly with applicable governmental regulatory agencies with regard to Services shall be copied to the City. 1.3 Permits and Licenses. The Consultant must obtain and pay for all permits and licenses, registrations, qualifications, and other governmental authorizations required by law that are associated with the Consultant’s performance of Services. 1.4 Safety; Hazardous Materials. (a) Protection of Health, Environment. The Consultant’s personnel must be experienced and properly trained to perform the Services and must take adequate precautions to protect human health and the environment in the performance of Services. (b) Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous condition relating to the Services, then the Consultant must bring that condition to the attention of the City. (c) Hazardous Materials. The Consultant acknowledges that there may be hazardous substances, wastes, or materials as defined by applicable Law (“Hazardous Materials”) at a project site or otherwise associated with Services, and the Consultant under those circumstances must take appropriate precautions to protect its employees, sub-consultants, and suppliers. 1.5 Ownership of Data and Documents. All data and information, regardless of its format, developed or obtained under this Contract (collectively “Data”), other than the Consultant’s confidential information and intellectual property, will be and remain the sole property of the City. The Consultant must promptly deliver all Data to the City at the City’s request. The Consultant is responsible for the care and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the Consultant’s records subject to the Consultant’s continued compliance with the provisions of this Article. The City hereby indemnifies the Consultant for damages caused by the City’s misuse or reuse of Data not originally intended. 1.6 Notices. Any notice or communication required by this Contract will be deemed sufficiently given if in writing and when delivered personally or upon receipt of registered or certified mail, postage prepaid, with the U.S. Postal Service and addressed as follows: If to the City: with a copy to: City Administrator Public Works Director City of McHenry Public Works Department 333 S. Green Street 1415 Industrial Drive McHenry, Illinois 60050 McHenry, Illinois 60050 If to the Consultant: with a copy to: 148 City of McHenry Professional Services Contract -11- or to such other address as the party to whom notice is to be given has furnished in writing. 149 City of McHenry Professional Services Contract -12- 1.7 No Waiver by City. No act, order, approval, acceptance, or payment by the City, nor any delay by the City in exercising any right under this Contract, will constitute or be deemed to be an acceptance of any defective, damaged, flawed, unsuitable, nonconforming, or incomplete Services or operate to waive any requirement or provision of this Contract or any remedy, power, or right of the City. 1.8 No Third-Party Beneficiaries. This Contract is for the benefit of the City and the Consultant only and there can be no valid claim made or held against the City or the Consultant by any third party to be a beneficiary under this Contract. 1.9 Survival of Terms. The following sections will survive the termination of this Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9. 1.10 Assignments. The Consultant may not assign or transfer any term, obligation, right, or other aspect of this Contract without the prior express written consent of the City. If any aspect of this Contract is assigned or transferred, then the Consultant will remain responsible to the City for the proper performance of the Consultant’s obligations under this Contract. The terms and conditions of any agreement by the Consultant to assign or transfer this Contract must include terms requiring the assignee or transferee to fully comply with this Contract unless otherwise authorized in writing by the City. 1.11 Amendments. This Contract may be amended only in writing executed by the City and the Consultant. 1.12 Governing Law. The validity, construction, and performance of this Contract and all disputes between the parties arising out of or related to this Contract will be governed by the laws of the State of Illinois without regard to choice or conflict of law rules or regulations. 1.13 Compliance with Laws, Grant Regulations. All Services must be provided, performed, and completed in accordance with all applicable governmental permits, licenses, or other approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The Consultant also must comply with applicable conditions of any federal, state, or local grant received by the City with respect to this Contract. The Consultant will be solely responsible for any fines or penalties that may be imposed or incurred by a governmental agency with jurisdiction over the Services as a result of the Consultant’s improper performance of, or failure to properly perform, any Services. 1.14 Representation of No Conflicts. The Consultant represents that, to the best of its knowledge, (1) no City employee or agent is financially interested, directly or indirectly, in the business of the Consultant or this Contract, (2) as of the Effective Date neither the Consultant nor any person employed by the Consultant has any interest that would conflict in any manner or degree with the performance of the obligations under this Contract, and (3) neither the Consultant nor any person employed by or associated with the Consultant may at any time during the Term obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Contract. 1.15 No Collusion. The Consultant represents that the Consultant is not barred from contracting with a unit of state or local government as a result of (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Consultant is properly contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-3 or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The 150 City of McHenry Professional Services Contract -13- Consultant represents that the only persons, firms, or corporations interested in this Agreement as principals are those disclosed to the City prior to the execution of this Contract and that this Contract is made without collusion with any other person, firm, or corporation. WHEREFORE, the City and the Consultant have caused this Contract to be executed by their duly authorized representatives as of the Effective Date. CITY OF MCHENRY By: Name: Title: [insert consultant name] By: Name: Title: 151 City of McHenry Professional Services Contract -1- ATTACHMENT A SERVICES CHANGE ORDER NO. In accordance with Section 4.1 of the Contract dated , 20 between the City and the Consultant, the Parties agree to the following Services Change Order: 1. Change in Services: 2. Change in Project Schedule (attach schedule if appropriate): 3. Change in Completion Date: All Services must be completed on or before: , 20 4. Change in Compensation: ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED. CITY CONSULTANT [City’s project representative] Signature Name (Printed or Typed) , 20 , 20 Date Date If compensation change greater than $3,500, then City Administrator signature required. , 20 . City Administrator Date If compensation change greater than $10,000, then City Council approval and Mayor signature required. , 20 . Mayor Date 152 153 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org AGENDA SUPPLEMENT TO: Mayor and City Council FOR: January 21, 2025 Regular City Council Meeting FROM: Cody Sheriff, City Planner RE: Ordinance Adopting Text Amendments to the City of McHenry Historic Preservation Ordinance ATT: 1. Ordinance Adopting Text Amendments to the City of McHenry Historic Preservation Ordinance. AGENDA ITEM SUMMARY: The City of McHenry Historic Preservation Ordinance currently allows Landmark Commissioners to be appointed to 3-year staggered terms at the recommendation of the Mayor and majority vote by City Council. Staff is proposing text amendments to align the existing ordinance with other appointed commissions, such as Planning & Zoning Commission, to 1-year terms that expire on April 30th of each year. The proposed changes would allow staff to more effectively manage instances of chronic absenteeism in coordination with the Mayor. The text amendments would also allow the Commission flexibility in scheduling meetings that are currently mandated to be the first Tuesday of the month. The Council will also be voting on reappointing existing members to new 1-year terms. If the City Council concurs, it is recommended that the attached Ordinance Adopting Text Amendments to the City of McHenry Historic Preservation Ordinance be approved (City Council Vote, Simple Majority). 154 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org ORDINANCE NO. 25- ORDINANCE ADOPTING TEXT AMENDMENTS TO THE CITY OF MCHENRY HISTORIC PRESERVATION ORDINANCE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: That Title 10: Building Regulations, Chapter 22 Historic Preservation of the City of McHenry Municipal Code is hereby amended follows: “§10-22-4.A.2.a – Terms: The regular term shall be three (3) years one (1) year for members with staggered terms.” “§10-22-4.A.2.d – Meetings: Meetings of the commission shall be held on the first Tuesday of every month, except in those months when no business is pending, and shall be held at such times and places within the City as established by the commission. All meetings of the commission shall be held at the call of the Chairperson and at such other times as the commission and/or City Council may determine. All meetings of the commission shall be open to the public. The commission shall keep minutes of its proceedings. The minutes shall show the vote, or absence or abstention, of each member upon every official action, and shall be a public record open for inspection and maintained by the City Clerk. All meetings shall comply with the Open Meetings Act.” SECTION 2: That the following members of the Landmark Commission are hereby appointed to 1-year terms set to expire April 30, 2025: 1. Celeste Heidemann 2. Kathryn MacDonald 3. Zelinda Paluch 4. Beth Staley 5. Thomas Hillier (Chairman) 6. Mark Healy 7. Michele Smith 8. Vacant 9. Vacant 155 Department of Community Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cityofmchenry.org SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed this 21st day of January, 2025. Ayes Nays Absent Abstain Alderwoman Bassi _____ _____ _____ _____ Alderman Davis _____ _____ _____ _____ Alderman Glab _____ _____ _____ _____ Alderman Koch _____ _____ _____ _____ Alderman McClatchey _____ _____ _____ _____ Alderwoman Miller _____ _____ _____ _____ Alderman Santi _____ _____ _____ _____ ______________________ ________________________ Wayne Jett, Mayor Monte Johnson, Deputy City Clerk 156 STAFF REPORT FOR JANUARY 2025 The purpose of this report is to provide the City Council and public with the most up-to-date information regarding the latest projects and happenings within the municipal government of the City of McHenry. This report is organized by operating department and will be updated and transmitted as part of each City Council Agenda Packet. Council is welcome to contact any Department Director for more information on any item included in this report, as well as topics from previous reports or items not included in the report. This report does not include projects or other information that is considered confidential in nature. ECONOMIC DEVELOPMENT Contact: Doug Martin, Director of Economic Development – 815/363-2110 McHenry Shop And Dine Small Business Downtown Holiday Campaign A holiday campaign was run from November 16-December 31, 2024 using the Bludot/Open Rewards App. for downtown businesses only. In November, there were 79 transactions completed in downtown McHenry businesses totaling $13,615 in purchases and generating $326 in rewards and in December there were 111 purchases resulting in $8,035 spent and equaling $385 in total rewards earned. McHenry Shop And Dine February “Valentine’s Day” Campaign The Economic Development Department is partnering with the McHenry Area Chamber of Commerce in a Valentine’s Day-themed Downtown Business Bingo Game during the entire month of February. Patrons will be provided a bingo card, and each square requires them to go to a downtown business and purchase or do something like take a picture or interact in some manner with the business. When they get bingo, they turn the cards into the Chamber and a random card will be drawn and receive a $300 Visa Gift Card. Northern Illinois Commercial Association Of Realtors Director Martin attended the Northern Illinois Commercial Association of Realtors (NICAR) breakfast in Crystal Lake. This is a group of commercial brokers, bankers and municipal people who get together and discuss what is happening in commercial real estate in the northwest suburban area. Economic Development Growth Experts Director Martin and Coordinator Wolf attended the Economic Development Growth Experts (EDGE) meeting at the Catalyst Center in Woodstock. Intersect Illinois, the State of Illinois’ not- for-profit marketing arm gave a presentation at the meeting regarding site preparation and site readiness and how we can collaboratively market sites in McHenry County to businesses interested in relocating. 157 McHenry Area Chamber Of Commerce Riverwalk Shoppes Director Martin and Coordinator Wolf participated in a cohort kickoff meeting for the new 2025 Riverwalk Shoppes owners. 2025 Illinois Financial Forecast Forum Administrator Ostrovsky and Directors Martin and Lynch attended the 2025 Illinois Financial Forecast Forum. The forum hosts speakers on a variety of topics pertaining to local government, such as finance, human resources, insurance, retail, retail estate, and the economy. McHenry Chamber Of Commerce Events Multi-Chamber Mixer - Alexander Leigh Center Tuesday Jan 14, 2025 5:00 PM - 7:00 PM Mid-Day Mixer - Beacon Wealth Advisors Tuesday Jan 21, 2025 11:00 AM - 1:00 PM *Annual Gala 2025 - The Beach Ball: A Trip to the Tropics Saturday Jan 25, 2025 6:00 PM - 11:00 PM COMMUNITY DEVELOPMENT Contact: Ross Polerecky, Community Development Director – 815/363-2182 This is the history of current or potential developments. Redwood (120 & Chapel Hill Rd.) This is approved as a 180 unit single family home development. May 7, 7 2021—First meeting with Redwood and staff April 3rd, 2023 – Conceptual presentation to city council, support from council to move forward August 16th, 2023—Planning and Zoning, unanimous positive recommendation to council December 16th, 2024—City council approval with a 6-2 vote Staff met with Redwood roughly 15-17 times throughout the process to discuss items such as utility locations, process, ingress/egress, landscaping and development agreement. Bear Development (Southeast Corner Knox & Municipal Drive) This is approved as an age restricted, income based 40 unit apartment development. January 5th 2022, Staff first met with Bear Development. February 7th, 2022- Conceptual presentation to city council, support from council to move forward 158 March 16th, 2022- Planning and Zoning hearing, 5-1 vote recommendation to council April 5th, 2022- City Council approval with a 6-1 vote Funding approved in 2024 for construction in 2025, development agreement to come before council early 2025 Clover Development (Blake Blvd., south of Authentix) This is proposed as an age restricted apartment development. July 31, 2024- First and only meeting with Clover, Clover was to submit conceptual for staff review and council consideration. Staff has not heard from Clover since this meeting. DR Horton Oaks at Irish Prairie Phase II (Southwest Corner Barreville Rd. & Veterans Pkwy.) This is proposed as a 96 unit single family home development. July 3, 2024, First meeting with DR Horton Multiple meetings afterwards to discuss utilities, annexation agreement and fee structures. Staff has not heard from DR Horton for roughly six weeks. Lennar Boone Creek 7 (Curran & Bull Valley Road) This is proposed as a ~ 630 unit single family home development. February 7th, 2024 First meeting with Lennar about this development November 4th, 2024- Conceptual presentation to council, council gives approval to move forward and work with staff. Status meeting to be scheduled in January 2025. Downtown Development Staff has had no recent inquires or discussions with developers as it relates to downtown development. PARKS & RECREATION Contact: Bill Hobson, Director of Parks & Recreation – 815/363-2159 Fox Ridge Park Ice Rinks The parks maintenance team was able to get the two ice rinks at Fox Ridge Park up and usable this past week. The rinks were established and opened for the first time this season two weeks ago. Unfortunately, kids went on the ice and broke the outer edges all around both rinks. When staff attempted to reflood both rinks’ holes were discovered in the liners. All the ice had to be removed and new liners purchased and installed. The new rinks were flooded, froze and opened on January 13th. The South rink is an open skate rink and the North rink has goals for hockey. There are lights on the rinks and the amenity is being utilized. Staff will continue to maintain the rinks for as long as the weather cooperates. Wheeler Fen The department continues to partner and work with the IDNR to manage the Wheeler Fen. Time has been spent by both agencies removing trees and invasive species such as 159 buckthorn from the property. The IDNR looks to conduct a prescribed burn of the property in the next month should conditions continue to cooperate. Veteran’s Memorial Park Staff has confirmed the order of the new playground equipment at Vet’s Park. The project is anticipated to be installed in March. Additionally, a program entitled Kids Around the World is interested in the reuse of a number of elements of the existing playground. The equipment is removed with care and sent overseas for re-use. Additionally, the department has been approached by the McHenry Garden Club about the placement of a Blue Star Memorial in the Northeast corner of the park. “The Blue Star Program honors all men and women that serve in the United States Armed Services. This program began with the planting of 8,000 Dogwood trees by the New Jersey Council of Garden Clubs in 1944 as a living memorial to veterans of World War II. In 1945, the National Council of State Garden Clubs (now NGC, Inc.) adopted this program and began a Blue Star Highway system that covers thousands of miles across the Continental United States, Alaska, and Hawaii. Blue Star Memorial Highway Markers were placed along the way. The Blue Star was adopted because it had become an icon in World War II and was seen on flags and banners in homes for sons and daughters away at war as well as in churches and businesses.” Staff will continue to work out the details toward the addition of this element to the park. PUBLIC WORKS Contact: Russ Adams, Public Works – 815/363-2205 • The Public Works Department was called out on four (4) separate occasions for weather- related winter operation events during the month of December. • The Street & Utility Division completed the following watermain break repairs: o 1709 Orleans Street on December 2nd - Crews chased the watermain break across Orleans Street to Bradley Court. The watermain break was on the feed for Bradley Court. A 6-foot section of 6” watermain was replaced. o 408 Kensington Drive on December 2nd - Longitudinal split requiring an 8” x 12” repair clamp. o 5010 Bromley Drive on December 3rd - Longitudinal split requiring a 6” x 12” repair clamp. o 405 Dale Avenue on December 24th - Blowout failure, 8’ of 4” C900 and two 4” Hymax couplings were used for the repair. o 4501 Front Royal Drive on January 2nd - Transverse watermain break, repaired with 8” by 8” repair clamp. • The Street & Utility Division repaired a leaking hydrant shoe at 1906 Hillside Lane on January 7th. 160 • Water Tower #4 located at Crystal Lake Road and Bull Valley Road has been painted, disinfected, filled, tested, and put back into service. The aviation light bulbs have been replaced and the SCADA communication issues have been resolved. This project is now complete. • The project to replace the motor control center (MCC) at Water Treatment Plant #2 on Beach Road was completed on January 2nd. The plant is back in service. • Freund lift station upgrades were completed on December 12, 2024, including 2 new pumps and discharge piping. • Maintenance and repairs on the 2-meter belt filter press and dryer drive motor were completed, allowing the Wastewater Division to continue normal drying operations. The 2 machines were offline for 9 weeks and went back into service on December 17, 2024. • Clarifier Drive rehabilitation began on January 6th. The first of 4 has been completed, with the other 3 scheduled to be completed by March 1st. • Pat Maher was promoted and began his first day as Street & Utility Division Supervisor on December 2nd. • On December 30th, Jimmy Santiago accepted the Maintenance Worker 1 position in the Street & Utility Division and will start on January 21st. • Plans and specifications for the 2025 Road Program have been submitted to IDOT for their approval. Contractor bids for the program will be due in March. • Staff previously completed an application to the Department of Commerce and Economic Opportunity (DCEO) for a $2.0M grant request for our Riverside Drive Streetscape project. The application has successfully moved past the initial review and has been forwarded to the merit review phase. We expect to receive a response by January 31st. • Plans for the Oakwood Drive Bridge Replacement project were submitted to IDOT. We expect to receive a response from IDOT in June 2025. POLICE Contact: John Birk, Chief of Police – 815/363-2200 Personnel Update The following personnel have recently completed the respective years of service with the McHenry Police Department: 161 • Officer Matthew Schmitt – 17 Years of Service • Lead Telecommunicator Justin Leibach – 10 Years of Service • Sergeant Roger Hendrickson – 7 Years of Service • Officer Ashley O’Herron – 5 Years of Service • Officer Henri Krueger – 5 Years of Service • Officer Zachary Diebold – 3 Years of Service The following personnel were recently hired by the McHenry Police Department • Telecommunicator Andrew Crowley • Officer Juan Rocha • Telecommunicator Ashley Witt Training • Officer Foley attended Police Supervisory Liability at Elgin Police Department. • Officer Lopez and Officer Cummings attended De-Escalation Strategies for Safe Street Encounters at Algonquin Police Department. • Sergeant Ducak and Officer Shafer attended Sexual Assault Investigator Training at Glendale Heights Police Department. • Officer Carey Cyber-Bullying/Sexting Investigations and the Appropriate Consequences at St. Charles Police Department. • Officer Szoke and Officer McClure attended Ground Fighting Control Tactics: The Mount Position at the McHenry County Regional Training Center. • Sergeant Hendrickson and Sergeant Ducak attended Laws of Arrest, Search, & Seizure for Supervisors at Cary Police Department. • Officer Shafer attended Death Investigations at Cook County Medical Examiner. • Numerous Officers attended High Risk Vehicle Stops at McHenry County Regional Training Center. • Officer Campos and Officer Barjaktarevic attended Body Searches: From Terry Stop to Strip Search at NEMRT. • Officer Hollander and Officer Jager attended Breath Analysis Operator at Fox Lake Police Department. Public Relations • Officers, Dispatchers, and Social Services Coordinator Sterwerf participated in the McHenry County Police Charities Shop with a Cop program. McHenry Police Department alone was able to shop with/for approximately 16 children. 162 • Officers, Dispatchers, and Social Services Coordinator Sterwerf participated in the Salvation Army Red Kettle Bell challenge at Jewel-Osco. • Public Affairs Officer O’Herron worked alongside McHenry businesses in a raffle basket fundraiser for the Shop with a Cop program. 163 • Officers, Dispatchers, and Social Service Coordinator Sterwerf participated in the McHenry Area Rotary Secret Santa program. • Public Affairs Officer O’Herron assisted the McHenry Area Rotary with a Christmas party for the students at the McHenry Youth and Family Center. Officer Hernandez and Officer Lorenz also stopped by to visit. 164 • School Resource Officer Rewiako, School Resource Officer Martinez, and Public Affairs Officer O’Herron assisted the McHenry School District with shopping for students from the giving tree. Officers from the McHenry Police Department donated just over $2.000. • Chief Birk, Director Hobson, Director Martin, and Public Affairs Officer O’Herron participated in Coffee with The Chief at the McHenry Public Library. 165