HomeMy WebLinkAboutPacket - 12/05/2016 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
City Council Chambers, 333 S Green Street
Monday, December 5, 2016, 7:00 PM
Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. City of McHenry Mission Statement.
5. Public Hearing for consideration of the City of McHenry 2016 Tax Levy Ordinance in the
amount of $4,761,635, representing no increase above the 2015 Tax Levy extension.
6. Motion to pass an Ordinance for the Levy of Taxes for the Year 2016 through Real Estate
Taxes in the amount of $4,761,635.
7. Public Comment: Any person wishing to address the City Council will be required to step
forward to the podium and identify themselves for the record and will be asked but are not
required to provide their address. Public Comment may be restricted to three -minutes for
each individual speaker. Order and decorum shall be maintained at public meetings.
Motion to approve the following Consent Agenda items:
A. Ordinance updating and amending Municipal Code Chapter 14, Article IV, Drug
Paraphernalia; Possession of Cannabis, Sec. 14-75 pursuant to the recent
amendment of Illinois Public Act 99-00697;
B. Ordinance amending Municipal Code Chapter 14, Offenses -Miscellaneous, Article
V, Minors, relating to the implementation of a Truancy Ordinance;
C. Amendment to the Fiscal Year 2016/17 Budget Capital Improvements Fund in the
amount of $16,473.47 from the General Fund Balance, and change order increasing
the contract amount for Dispatch Center/Police Administration renovation project
in the amount of $16,473.47, payable to Stuckey Construction for addition of
carpeting and paint work;
D. Parks & Recreation Committee recommendation to publically advertise for
Requests for Proposals for the development of a Parks and Recreation Community
Needs Assessment;
E. Pay Application #9 to Williams Brothers Construction in the amount of
$995,228.00, for Wastewater Treatment Plant Improvements;
F. October 3, 2016 City Council meeting minutes; and
G. Payment of Bills in the amount of $933,901.38.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
McHenry City Council Agenda
December 5, 2016
Page Two
9. Motion to approve Ordinances for the abatement of real estate taxes for the following bond
issues: General Obligation Bonds (Recovery Zone & Build America) Series 2010B,
$427,157.00; General Obligation Bonds (Alternate) Series 2010C, $444,187.50; General
Obligation Bonds (Alternate) Series 2012, $208,432.50; General Obligation Bonds
(Refunding) Series 2013, $584,560.00; and General Obligation Bonds (Refunding) Series
2015, $580,978.76.
10. Motion to approve the Annual Financial Report for the City of McHenry Police Pension Fund
for Fiscal Year ending April 30, 2016 in accordance with the requirements set forth in 40
ILCS 5/3-143.
11. Mayor's Statement and Reports.
12. Committee Reports.
13. Staff Reports.
14. Future Agenda Items.
15. Motion to enter into Executive Session for the semi-annual review of Executive Session
minutes, pursuant to 5 ILCS 120/2(c)(21).
16. Anticipated motion to pass a Resolution authorizing the approval and/or release of McHenry
City Council Executive Session minutes and destruction of any Executive Session meeting
recordings that exist more than 18 months prior to the date of this closed session, pursuant to
5 ILCS 120/2(c)(21).
17. Ad.ournment.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
PUBLIC HEARING SUPPLEMENT
DATE: December 5, 2016
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance Director
RE: Public Hearing and Consideration of the 2016 Tax Levy Ordinance
ATTACHMENTS: Exhibit A —Proposed Real Estate Tax Levy by Fund
2015 and 2016 McHenry County Tax Rates for Comparison Purposes
2016 Property Tax Levy Ordinance
AGENDA ITEM SUMMARY:
The purpose of this agenda item is to conduct the 2016 Property Tax Levy Public Hearing and to
provide the City Council with information needed for the adoption of the 2016 Property Tax
Levy Ordinance.
PURPOSE:
On November 7, 2016 Council considered and approved a Resolution Determining the Amount
of Funds to be levied for the 2016 Tax Year through real estate taxes for the City of McHenry
and set a date of December 5, 2016 for the Public Hearing and consideration of an ordinance
establishing such a levy. While not required to do so, the City of McHenry believes that it is
important to provide residents with an opportunity to provide public comment on the
proposed property tax levy.
Upon the closure of the public hearing City Council can then consider the adoption of the 2016
Tax Levy Ordinance. An approved Tax Levy Ordinance must be filed by the last Tuesday of
December (the 27th in 2016). With altered schedules and office hours due to the holidays, it is
always prudent for Council to consider the Tax Levy Ordinance to allow sufficient time for
administrative processing.
BACKGROUND:
Approximately 81.2% of the FY16/17 budgeted General Fund Revenues are derived from Sales
Tax, Income Tax and Property Tax receipts with the remaining approximate 18.8% coming from
such sources as miscellaneous other intergovernmental taxes, grants, franchise fees, licenses
and permits, fines and forfeitures, and charges for services. For the FY16/17 Budget, Property
Tax receipts comprised 25.0% ($5,135,208) of the total budgeted revenues ($20,517,013).
Despite the fact that as a "Home Rule" community the City of McHenry is no longer subject to
the Property Tax Extension Limitation Law, or PTELL - which limits increases to residents'
property taxes by preventing a local government's property tax levy from growing at a faster
pace than the rate of inflation, or 5%, whichever is less - the City has continued to follow PTELL
for establishing the property tax levy. Over the past four (5) years (2011, 2012, 2013, 2014,
2015), the City has chosen to maintain a flat property tax levy request at the amount requested
i n 2010.
ANALYSIS:
As the Council is well aware, McHenry has faced a number of challenges during the last decade
that resulted in annual budgets that relied on substantial contributions from the General Fund
Balance for the creation of a "balanced budget". However, in the last four fiscal years, higher
than expected sales and income taxes as well as continued cost -reduction measures, has
resulted in an increase in the General Fund Balance from the low of $2,511,330 in FY09/10 to
$10,325,050 in FY15/16. With the adoption of the new Fund Balance and Reserve Policy in
early 2016, $3,518,908 of this amount has been reserved or assigned for capital projects and
will be transferred to the Capital Improvements Fund. The FY16/17 Budget includes the
transfer of $2,349,593 of this amount to be used for capital projects. This leaves a balance of
approximately $1.17 million that is assigned/available for capital projects as we move into the
FY17/18 — FY21/22 Capital Improvement Program (CIP) and FY17/18 Budget planning periods.
While the City was fortunate to be able to commit substantial funding for capital improvements
in FY16/17, including more than $2 million for local road improvements and funding for the
build -out of the McHenry Dispatch Center, this commitment demonstrates how quickly the
General Fund balance can be depleted.
Looking ahead to the FY17/18 — FY21/22 CIP and FY17/18 Budget, Council is already aware of
the continued capital improvement -and capital equipment needs of the municipality which not
only includes maintenance of the city's existing assets (public facilities and parks); the
replacement of aging equipment and vehicles for General Fund operating departments; and,
most importantly, funding for local roadway improvements. The FY16/17 — FY20/21 CIP
included more than $65 million in capital improvement and capital equipment needs over the
5-year planning period. Additionally, the City Administration has already identified more than
$350,000 in expenditure increases to continue to meet our contribution commitment for the
Police Pension Fund and an additional $400,000 in wage and benefit increases for both
bargaining and non -bargaining employees. These are anticipated over costs for FY16/17.
The determination of the property tax levy is a calculation using the 2016 tax year inflationary
rate (Consumer Price Index for Urban areas for 2015) and the estimated Equalized Assessed
Value (EAV). For the 2016 tax year the inflationary rate is 0.70% and the estimated 2016 EAV is
599,796,259. Using these two amounts, the calculated PTELL is $4,818,943 or an increase of
$57,398 over last year. Based on the fact that this estimated amount is less than 1% of the
current FY16/17 General Fund Budget of approximately $22.7 million, combined with the fact
that the City has continued to realize higher than expected revenues in the General Fund from
other funding sources, staff believes that the City can forgo this minimal increase in the
property tax collection and keep the property tax levy flat for a sixth consecutive year.
Annually, prior to the end of the calendar year, the City must provide the amounts required for
the property tax levy so that the funds generated through this revenue mechanism will become
available during the next municipal fiscal year. The levy request must be approved by the City
Council and submitted to the McHenry County Clerk by the last Tuesday in December (the 27tn
in 2016). With this date as a target, the 2016 Property Tax Resolution indicating the levy
amount and Public Hearing is attached and, upon adoption of the resolution, the Property Tax
Levy Public Hearing and consideration/adoption of the levy amount will take place at the
December 5, 2016 City Council meeting.
Based on the above information, it is important to remind council that this does not mean that
homeowners will not see an increase in their property tax bill. Change in EAV also drives a
change in the property tax bill. When the EAV declines the tax rates must go up in order to fully
fund the property tax levy because the same amount of money needs to be collected across the
new lower values. Alternatively, when the EAV increases there is the potential for tax rates to
be reduced based on the total levy request. For 2015, the overall EAV increased so the tax rate
for the "McHenry City" portion of a homeowner's property tax bill actually decreased slightly
from the 2014 amount, thereby reducing the City's portion of the tax bill burden.
Unfortunately, levy increases by other taxing districts resulted in an overall increased tax rate
and tax amount from 2014 to 2015, nullifying any benefits provided by the City reduction. For
2016, by maintaining the property tax levy as proposed, it is estimated that the City's portion
of the property tax bill will decrease from 6.66% to 6.10%, or approximately $53.06 on a
$200,000 home.
RECOMMENDATION:
Therefore, if Council concurs, the following is recommended: 1) conducting a public hearing
regarding the proposed 2016 Property Tax Levy in an amount of $4,761,635 and, upon closing
the public hearing, 2) consideration of the 2016 Property Tax Levy Ordinance in an amount
not to exceed $4,761,635.
EXHIBIT A
CITY OF McHENRY
PROPOSED REAL ESTATE TAX LEVY
2016 TAX LEVY
Equalized Assessed Valuation (EAV)*
Purpose
Corporate
Police Protection
Civil Defense
Audit
Insurance
►i�T:�
Social Security
Public Library
Debt Service
Police Pension
Public Benefit
TOTAL
*Estimated
$599,796,259 (10.03% Increase)
Estimated Rate
0.1417
0.0914
0.0000
0.0000
0.0044
0.0834
0.0666
0.0940
0.0000
0.0000
0.3125
0.0000
0.7939
Proposed Levy
$ 850,097
$ 547,959
$ 0
$ 0
$ 26,427
$ 499,994
$ 399,194
$ 563,745
$ 0
$ 0
$ 11874,219
0
$ 41761,635
City of fvIcHenry
2016 Property Taxes on $200,000 Home
By Government Unit
2016 Tax Percent
Government Unit Rate Amount of Total
McHenry County $1,078148 $718.77 8.22%
McHenry Co. Conservation 0,276611 184.41 2.11 %
MCC College District 0,434758 289.84 3.31 %
School Dist. #15 5,950673 3967,12 45.37%
School Dist. #156 2,942944 1961196 22.44%
McHenry Fire District 0,628240 418.83 4.79%
McHenry Library 0,381684 254.46 2.91 %
McHenry Twnshp. 0,197701 131.80 1.51 %
McHenry Twnshp. Rd. & Br. 04360649 233.77 2.67%
McHenry City 0,873499 582.33 6.66%
$11114907 $8,743.29 99.99%
City of Nlclienry
2016 Property Taxes on $200,000 Home
By Government Unit
2016 Tax Percent
Government Unit Rate Amount of Total
McHenry County $1,078148 $718077 8.27%
McHenry Co. Conservation 00276611 184.41 2.12%
MCC College District 0.434758 289.84 3.34%
School Dist. #15 5.950673 3967.12 45.65%
School Dist. #156 26942944 1961,96 22.58%
McHenry Fire District 0,628240 418.83 4.82%
McHenry Library 04381684 254.46 2.93%
McHenry Twnshp. 0.197701 131.80 1.52%
McHenry Twnshp. Rd. & Br. 05350649 233.77 2.69%
McHenry City 0,793900 529.27 6.10%
$13,035308 $8,690,23 100,02%
City Decrease -due to EAV Increasing -53.06
ORDINANCE NO.ORD-16-
2016 PROPERTY TAX LEVY ORDINANCE
AN ORDINANCE FOR THE LEVY OF TAXES FOR THE CITY OF McHENRY, McHENRY COUNTY,
ILLINOIS FOR THE YEAR 2016
WHEREAS, the City of McHenry, McHenry County, Illinois is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF McHENRY, McHENRY
COUNTY, iLLINOIS as follows:
SECTION 1: That at tax for the following sums of money, or as much thereof as may be
authorized by law to defray all expenses and liabilities of the City of McHenry, be and the same
are hereby levied for the purposes specified against all taxable property in the City of McHenry
for the year 2016 in the respective sums as follow, to -wit:
Article I
General Fund Levy
Administration Department
Salaries -Regular 53,981
Overtime -Regular -
Salaries - Seasonal -
Salary Adjustments -
Board/Commission Expense -
Youth Commission -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 32,379
IMRF Retirement 45,587
Uniform Allowance -
Contractual Services -
Legal Fees -
Postage and Meter -
Telephone -
Printing and Publishing -
Repair & Maintenance -
Dues -
Travel Expenses -
Training -
Tuition Reimbursements -
Publications -
Utilities -
IMF Expense -
Materials & Supplies -
Office Supplies -
3asoline & Oil -
Small Equipment -
Administrative Expense -
Capital - Land Acquisition -
Buildings -
Equipment -
Capital - Furniture -
Purchase of Service - Risk Management -
Purchase of Service - Information Technology -
Transfer - Employee Insurance Fund -
Transfer - Capital Improvements -
Total Administration Department 131,947
Elected Officials Department
Salaries -Regular -
Overtime - Regular -
Salary Adjustments -
Salaries - Elected Officials -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 31065
IMRF Retirement -
Uniform Allowance -
Contractual Services -
Postage and Meter -
Telephone -
Printing and Publishing -
Dues -
Travel Expenses -
Training -
Publications -
Materials and Supplies -
Office Supplies -
Small Equipment -
Employee Recognition -
Administrative Expense -
Purchase of Service - Information Technology -
Transfer - Employee Insurance Fund -
Total Elected Officials Department 33065
Community &Economic Development Department
Salaries -Regular 46,017
Salaries - Part Time -
Salaries - Temporary - Census -
Overtime - Regular -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 273401
IMRF Retirement 38,800
Uniform Allowance -
Contractual Services -
Postage and Meter -
Telephone -
Printing and Publishing -
Repairs and Maintenance - Vehicles -
Dues -
Travel Expenses -
Training -
Tuition Reimbursement -
Publications -
Materials and Supplies -
Nice Supplies -
Fuel and Lubricants -
Small Tools and Equipment -
Capital Lease Principal Payments -
Capital - Buildings -
Equipment -
Capital - Vehicles -
Purchase Service - Risk Management -
Purchase Service - Information Technology -
Transfer - Employee Insurance Fund -
Total Community & Economic Development Department 112,218
Finance Department
Salaries -Regular 22,494
Salaries - Part Time -
Overtime - Regular -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 153720
IMRF Retirement 22,260
Uniform Allowance -
Contractual Services -
Postage and Meter -
Telephone -
Printing and Publishing -
Dues -
Travel Expenses -
Training -
Tuition Reimbursement -
Publications -
Materials and Supplies -
Office Supplies -
3asoline & Oil
Small Tools and Equipment -
Administrative Expense -
Development Expense -
Miscellaneous Refunds -
Debt Service Transfer -
Transfer - Special Service Area -
Transfer - Motor Fuel Tax Fund -
Purchase Service - MCMRM -
Purchase Service - Information Technology -
Transfer - Employee Insurance Fund -
Transfer - Capital Improvement Fund -
Transfer - Band Fund -
Transfer - Civil Defense -
Transfer - Capital Equipment Fund -
Total Finance Department 60,474
Police Department
Salaries - Regular 241942
Salaries - Sworn 950,925
Salaries - Part -Time -
Overtime - Regular -
Overtime - Sworn -
Career Ladder -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 2731426
IMRF Retirement 25,282
Contribution - Police Pension 11874,219
Uniform Allowance -
Contractual Services -
Postage and Meter -
Telephone -
Repair and Maintenance - Vehicles -
Dues -
Travel Expenses -
Training Expenses -
Tuition Reimbursement -
Publications -
Utilities -
Materials and Supplies -
Office Supplies -
Fuel and Lubricants -
Small Equipment -
Police-1<9 Unit -
Police -DUI -
Capital - Equipment -
Capital - Vehicles -
Capital - Furniture -
Purchase of Service - Risk Management -
Purchase of Service - Information Technology -
Transfer - Employee Insurance Fund -
Total Police Department 31148,794
Dispatch Department
Salaries - Regular 862124
Salaries - Part -Time -
Overtime - Regular -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 58,179
IMRF Retirement 77,953
Uniform Allowance -
Contractual Services -
Postage and Meter -
Telephone -
Travel Expenses -
Training Expenses -
Tuition Reimbursement -
Ailities -
Materials and Supplies -
Office Supplies -
Small Equipment -
Purchase of Service - Risk Management -
Purchase of Service - Information Technology -
Total Dispatch Department 222,256
Public Works Administration Department
Salaries -Regular 33,427
Overtime - Regular -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 19,903
IMRF Retirement 28,183
Uniform Allowance -
Contractual Services -
Postage and Meter -
Telephone -
Dues -
Travel Expenses -
Training Expenses -
Tuition Reimbursement -
Office Supplies -
Small Equipment -
Forestry
Capital - Equipment -
Purchase Service - Risk Management -
Purchase Service - Information Technology -
Transfer - Employee Insurance Fund -
Total Public Works Administration Department 81,513
Public Works Streets Division Department
Salaries - Regular 113,115
Overtime - Regular -
Overtime - Snow Removal -
Salaries -Seasonal -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 74,022
IMRF Retirement 1031206
Uniform Allowance -
Contractual Services -
Contractual Services - PW Bldg -
Telephone -
Repair and Maintenance - Vehicles -
Training Expenses -
Ailities -
Utilities - PW Bldg -
Street Lighting -
Materials and Supplies -
Materials and Supplies - PW Bldg -
Office Supplies -
Vehicle Fuel and Lubricants -
Small Tools and Equipment -
Safety Equipment and Supplies -
Miscellaneous Expenses -
Capital - Equipment -
Capital - Vehicles -
Capital - Public Improvements -
Encumbrances -
Purchase Service -Risk Management -
Purchase Service -Information Technology -
Transfer - Employee Insurance Fund -
Total Public Works Streets Division Department 290,343
Parks &Recreation Department
Salaries -Regular 67,032
Salaries - Part Time Employees -
Overtime - Regular -
Salaries - Seasonal -
Overtime - Seasonal -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
Social Security Expenses 591650
IMRF Retirement 57,922
Uniform Allowance -
Contractual Services -
Postage and Meter -
Telephone -
Printing and Publishing -
Repairs and Maintenance - Vehicles -
Dues -
Travel Expenses -
Training -
Tuition Reimbursement -
Publications -
Utilities -
Materials and Supplies -
Office Supplies -
Vehicle Fuel and Lubricants -
Small Equipment -
Special Events -
Forestry -
Capital - Equipment -
Capital - Vehicles -
Park Improvements -
Purchase Service - Risk Management -
Purchase Service - Information Technology -
Transfer - Employee Insurance Fund -
Total Parks & Recreation Department 184,604
Total GeneraIC A 4,235,214
Article II
Audit Fund
Audit Fee 26,427
Total Audit Fund 26,427
Article III
Insurance Fund
Insurance 4993994
Total Insurance Fund 499,994
Grand Total
Articles I, II, and III 4,761,635
TAX LEVY SUMMARY
CITY OF WHENRY
Levied for the City of McHenry from the tax for General Corporate
funds, 65 ILCS 5/8-3-1, in addition to all other taxes
Levied from the Special Tax for Police Protection, 65 ILCS 5/11-1-3, in
addition to all other taxes
Levied from the Special Tax for cost of participation by the City of
McHenry in the Illinois Municipal Retirement Fund and Social Security
Enabling Act, 40 ILCS 5/7-171 and 40 ILCS 5/21-109 in addition to all
other taxes
Levied from the Special Tax for the Police Pension Fund, 40 ILCS
125, in addition to all other taxes
Levied from the Special Tax for the Audit Fund, 65 ILCS 5/8-8-3, in
addition to all other taxes
Levied from the Special Tax to pay the cost of insurance, 745 ILCS
10/9-107, in addition to all other taxes
TOTAL LEVIED FOR CITY OF MCHENRY FROM ALL SOURCES
$ 850,097
547,959
962,939
1,874,219
26,427
499, 994
$ 4,761,635
The cites sources of authority are for information purposes only and are not intended to be a
limitation on the City's authority to levy taxes.
SECTION 2: All expended balances of any item or items of any general appropriation
made by the Ordinance may be expended in making up an insufficiency in any item or items in
the same general appropriation and for the same general purpose of in like appropriation made
by the ordinance.
SECTION 3: The Clerk of aforesaid City is hereby directed to file with the Clerk of
McHenry County a duly certified copy of this ordinance.
SECTION 4: The Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form (which publication is hereby authorized), as
provided by law.
PASSED AND APPROVED THIS 5" DAY OF DECEMBER 2016.
Voting Aye:
Voting Nay:
Not Voting:
Absent:
Abstain:
ATTEST:
City Clerk
Mayor
Office of the Chief of Police
John MAones
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci.mchenry.il.us
CONSENT AGENDA
T0: Mayor and City Council
FROM: John M. Jones, Chief of Police
FOR: December 5th, 2016 Regular City Council meeting
RE: Amendment to Municipal Code Chapter 14, Article IV, Drug Paraphernalia;
Possession of Cannabis
ATT: Proposed Ordinance
AGENDA ITEM SUMMARY:
Council is being asked to consider staff s request to amend city ordinance Chapter 14, Article IV,
Section 14-75 and replace it in its entirety with the attached ordinance, such as it relates to
drug paraphernalia and the possession of cannabis.
BACKGROUND:
Recently the State of Illinois has changed its treatment of cannabis and its possession under 10
grams. The amendment of Illinois Public Act 99-00697 has led to the decriminalization of the
possession of 10 or less grams of cannabis, making it a civil offense allowing for the issuance of
a civil citation and no arrest of the subject in possession of such an amount of the drug. This has
also had an effect on the handling of the possession of drug paraphernalia in such an instance.
The city wishes to make sure that its possession of drug paraphernalia ordinance is consistent
with the amendment of the Illinois Public Act 99-0697. Due to this, the city has determined the
separation of the cannabis drug paraphernalia ordinance from paraphernalia relating to other
illegal substances needs to be adopted.
ANALYSIS:
After meeting with the city's legal counsel and reviewing our local ordinances as they relate to
the possession of drug paraphernalia, it has been determined that a differentiation between
drug paraphernalia used for the ingestion of cannabis and other drug paraphernalia is needed
in our municipal ordinances to assure that we are in line with the changes to the state law
pertaining to the possession of cannabis.
T/te City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in acustomer-oriented, efficient, antl fiscally responsible manner.
RECOMMENDATION:
Therefore, if Council concurs, then it is recommended a motion is made to approve an
amendment to Municipal Code Chapter 14, Article IV, Sec. 1475 to replace it in its entirety
with the attached ordinance as presented.
ORDINANCE NO. MC-16
AN ORDINANCE AMENDING CHAPTER 14, OFFENSES -MISCELLANEOUS
OF THE CITY OF MCHENR Y MUNICIPAL CODE
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of
this Ordinance constitutes an exercise of the Village's home rule powers and functions as granted in the
Constitution of the State of Illinois; an
WHEREAS, Illinois Public Act 99-0697 has changed certain treatment of cannabis possession in
Illinois by decriminalizing the possession of drug paraphernalia in certain circumstances;
WHEREAS, the City of McHenry finds that it is necessary and desirable to prohibit the
possession drug paraphernalia in consistent with Illinois Public Act 99-0697;
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY,
McHenry County, Illinois, as follows:
SECTION 1: Section 14-75 Drug Paraphernalia (MC-94-621, MC-10-1011), is amended in its
entirety to read as follows with formatting to be coordinated by the City Administrator,
ARTICLE IV.
DRUG PARAPHERNALIA; POSSESSION OF CANNABIS
Sec. 14-75. Drug paraphernalia.
(A) DEFINITIONS. For purposes of this Section, drug paraphernalia is defined as in 720 ILCS
600/2(d), as amended, and includes, but is not limited to:
1. Kits used, intended for use or designed for use in planting, propagating, cultivating,
growing or harvesting of any species of plant which is a controlled substance or
cannabis or from which a controlled substance or cannabis can be derived;
2. Kits used, intended for use or designed for use in manufacturing, compounding,
converting, producing, processing or preparing controlled substance or cannabis;
3. Isomerization devices used, intended for use or designed for use in increasing the
potency of any species of plant which is a controlled substance or cannabis;
4. Testing equipment used, intended for use or signed for use in identifying, or in
analyzing the strength effectiveness or purity of controlled substances or cannabis;
5. Scales and balances used, intended for use or designed for use in weighing or
measuring controlled sub stances or cannabis;
6. Diluents and adulterants, such as quinine hydrochloride, mannitol, marmite, dextrose
and lactose, used, intended for use or designed for use in cutting controlled substances
or cannabis;
7. Separation gins and sifters used, intended for use or designed for use in removing twigs
and seeds from, or in otherwise cleaning or refining marijuana;
8. Blenders, bowls, containers, spoons and mixing devices used, intended for use or
designed for use in compounding controlled substances or cannabis;
9. Capsules, balloons, envelopes and other containers used, intended for use or designed
for use in packaging small quantities of controlled substances or cannabis;
10. Containers and other objects used, intended for use or designed for use in storing or
concealing controlled substances or cannabis;
11. Hypodermic syringes, needles and other objects used, or intended for use, in
parenterally injecting cannabis or controlled substances into the human body;
12. Objects used, intended for use or designed for use in ingesting, inhaling or otherwise
introducing marijuana, cocaine, hashish oil into the human body, such as:
a. Metal, wooden, acrylic, glass, stone, plastic or ceramic pipes with or without
screens, permanent screens, hashish heads or punctured metal bowls;
b. Water pipes;
c. Carburization tubes and devices;
d. Smoking and carburization masks;
e. Roach clips, meaning objects used to hold burning material, such as a marijuana
cigarette, that has become too small or too short to be held in the hand;
f. Chamber pipes;
g. Carburetor pipes;
h. Electric pipes;
i. Air -driven pipes;
j . Chillums;
k. Bongs; and
1. Ice pipes or chillers.
(B) In determining whether an object is drug paraphernalia, a court or other authority should
consider, in addition to all other logically relevant factors, the following:
1. Statements by an owner or by anyone in control of the object concerning its use;
2. Prior convictions, if any, of an owner, or of anyone in control of the object, under any
state or federal law relating to any controlled substances;
3. The proximity of the object, in time and space, to a direct violation of this Section;
4. The proximity of the object to controlled substances;
5. The existence of any residue of controlled substances on the object;
6. Direct or circumstantial evidence of the intent of an owner, or of anyone in control of
the object, to deliver it to persons whom he knows, or should reasonably know, intend
to use the object to facilitate a violation of this Section; the innocence of an owner, or
of anyone in control of the object, as to a direct violation of this Section, shall not
prevent a finding that the object is intended for use, or designed for use as drug
paraphernalia;
7. Instructions, oral or written, provided with the object concerning its use;
8. Descriptive materials accompanying the object which explain or depict its use;
9. National and local advertising concerning its use;
10. The manner in which the object is displayed for sale;
11. Whether the owner, or anyone in control of the object, is a legitimate supplier of like or
related items to the community, such as a licensed distributor or dealer of tobacco
products;
12. Direct or circumstantial evidence of the ratio of sales of the objects) to the total sales
of the business enterprise;
13. The existence and scope of legitimate uses for the object in the community; and
14. Expert testimony concerning its "use."
(C) POSSESSION PROHIBITED: It shall be unlawful for any person to knowingly possess any
drug paraphernalia within the corporate limits of the Village.
(D) MEDICAL USE OF CANNABIS: Notwithstanding the foregoing, it shall not be unlawful for
any individual to possess drug paraphernalia consistent with the Compassionate Use of
Medical Cannabis Pilot Program Act (410 ILCS 130/1 et seq.), as amended.
(E) VIOLATION; PENALTY: Whoever violates any provision of this Section 14-75 shall be
fined not less than $100 and not more than $200 if the drug paraphernalia is seized during a
violation of Section 14-76, otherwise the fine shall be not less than $200 nor more than $500.
Each day that a violation continues shall be considered a separate offense.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not
affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in
full force and effect.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the
extent of such conflict.
SECTION 4: This Ordinance shall be m full force and effect upon its passage, approval and
publication in pamphlet form (which publication is hereby authorized) as provided by law.
PASSED AND APPROVED THIS St'' DAY OF DECEMBER 2016.
Voting Aye:
Voting Nay:
Not Voting:
Absent:
Abstain:
APPROVED:
ATTEST:
City Clerk
Z:�Iv1�IVIcHemyCityoflOrdinances�Paraphernalia2016.ord.doc.docx
Mayor
Office of the Chief of Police
John M.Jones
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: John M. Jones, Chief of Police
FOR: December 5th, 2016 Regular City Council meeting
RE: Amendment to Municipal Chapter 14, Article V., Minors
ATT: Proposed Ordinance
AGENDA ITEM SUMMARY:
Council is being asked to consider staffs request for the implementation of a truancy
ordinance, allowing for the issuance of a citation for those students who after repeated
incidences of intervention by school officials, refused to attend McHenry Schools.
BACKGROUND:
The City of McHenry Police Department, in conjunction with McHenry High School District 156,
has identified the need to have in place an ordinance to help address those students who
regardless of the efforts affronted by the McHenry schools, fail to attend school when required.
In some instances, even after several attempts at intervention by school officials and
counselors, there remains a segment of the school populace that does not attend school. This
lack of attendance can be directly attributed to limiting that child's future possibilities of
success in life. The current system does not give either the schools or the McHenry Police
Department tools to help combat truancy. Within the county there is only one truancy officer
assigned to all of the schools within said county. Their approach targets those students in the
grammar school and junior high level and, because of staffing constraints, limits their
involvement in students at the high school level.
ANALYSIS:
After meeting with school officials they have requested our partnership in the monitoring of
students that have failed, after repeated attempts at intervention, in attending school. The
school and the Police Department both agree that having a truancy ordinance will allow for the
student to be subject to the court's intervention and monitoring. It will also make sure there is
parental involvement in the success of those students that are not being supervised to the
extent that they should. Holding both the student and the parent accountable for the child's
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in acustomer-oriented, efficient, and fiscally responsible manner.
school attendance will undoubtedly create an environment that is more conducive to
educational success. With school resource officers in both of our high schools, they will be the
Police official that will issue the truancy citation. They will have knowledge of the student's
level of truancy, and any personal factors that may attribute to the problem. This will make
them the most informed person to determine if the issuance of a citation and bringing the court
system into the situation is the best course of action. This will allow for a discretionary
approach to each situation that involves the student's absence from school, adding to the
chance for successful reintegration into the student body.
RECOMMENDATION:
Therefore, if Council concurs, then it is recommended a motion is made to approve an
amendment to Chapter 14, Offenses —Miscellaneous, of the McHenry Municipal Code to
create Article V, Minors as presented.
ORDINANCE NO. MC-16
AN ORDINANCE AMENDING CHAPTER 14, OFFENSES —MISCELLANEOUS
OF THE CITY OF MCHENRYMUNICIPAL CODE
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
WHEREAS, Section 11-5-9 of the Illinois Municipal Code (65 ILCS 5/11-5-9) authorizes
the corporate authorities of a municipality to adopt an ordinance regulating truants within its
jurisdiction provided they are not inconsistent with the provisions of that section; and
WHEREAS, the City of McHenry finds that it is necessary and desirable to regulate
truants in order to further the public interest and serve the public purposes of education.
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF
MCHENRY, McHenry County, Illinois, as follows:
SECTION 1: Chapter 14, Offenses —Miscellaneous, of the McHenry Municipal Code is
amended to create Article V, Minors, as follows with the formatting to be coordinated by the
City Administrator:
ARTICLE V. MINORS
Sec. 14-78. Definitions
(1) Legal Guardian means any foster parent, or any person appointed guardian, or
otherwise awarded custody of a minor by a court of law in this state, or any person
appointed guardian or given custody of a minor under the Juvenile Court Act (705
ILCS 405/1-1 et seq.), but shall not include any person appointed guardian only to the
estate of a minor.
(2) Parent means the father or mother of a minor child, whether by birth or adoption. In
the event that the minors' parents are divorced or separated within the meaning of the
Illinois Marriage and Dissolution of Marriage Act (750 ILCS 51101 et seq.), the
parent having lawful physical custody of the minor shall be deemed to be the parent
authorized to give consent as required by this section.
(3) Valid Cause, for absence shall be illness, observance of a religious holiday, death in
the immediate family, family emergency, and shall include such other situations
beyond the control of the student as determined by the board of education in each
district, or such other circumstances which cause reasonable concern to the parent for
the safety or health of the student.
Sec. 14-79, Truancy Prohibited
It shall be unlawful for any person who is required by law to attend school and who is
subject to the compulsory attendance requirements of the Illinois School Code and
enrolled in grades 1 through 12 in a public, private (including a home school), or
parochial school to absent himself or herself from attendance at school during the hours
in which he or she is enrolled without valid cause or the permission of a parent, legal
guardian, or the school in which they are enrolled. Any person who shall so absent
himself or herself shall be guilty of the offense of truancy and shall be subject to the
penalties set for in this section.
Sec. 14-80. Exemptions
In addition to being absent for valid cause as defined herein, a minor shall not be
considered truant where he or she is.
(1) Accompanied by a parent, legal guardian or school official;
(2) Engaged in approved school related activities;
(3) Engaged in lawful employment, provided that the school board of the public
school district in which that child resides has recommended the employment and
has certified the facts concerning such employment;
(4) Physically or mentally unable to attend school due to a disability and such
disability has been certified in accordance with Section 264(2) of the Illinois
School Code (105 ILCS 5/264(2)); or
(5) Subject to any other defense and/or exception set forth in the Illinois School Code
(105 ILCS 5/1-1 et seq.) for compulsory attendance or enrollment in school.
Sec. 14-81. Parental Responsibility.
It shall be unlawful for any parent, legal guardian or other person to permit a person in
his or her custody or control to commit the offense of truancy.
Sec. 14-82. Contributing to the Delinquency.
It shall be unlawful for any person eighteen (18) years of age or older to perform any act
of commission or omission which encourages or contributes to the truancy of any person.
Sec. 14-83. Penalty.
A truant who is thirteen (13) years of age or older, or his or her parent(s), guardians) or
legal custodian(s), but not both, who violate the provisions of this Article is subject to a
fine of up to one hundred dollars ($100.00). The parent(s), guardian(s) or legal
custodian(s) of a truant who is under thirteen (13) years of age is subject to a fine of up to
one hundred dollars ($100.00) if the minor, or his or her parent(s), guardian(s) or legal
custodian(s), violate the provisions of this Section.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be in full force and effect upon its passage, approval
and publication in pamphlet form (which publication is hereby authorized) as provided by law.
PASSED AND APPROVED THIS SthDAY OF DECEMBER 2016.
Voting Aye:
Voting Nay:
Not Voting:
Absent:
Abstain:
ATTEST:
City Clerk
Mayor
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: December 5, 2016
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
John Jones, Chief of Police
RE: McHenry Municipal Center Construction Change Order
ATT: Change Request
AGENDA ITEM SUMMARY:
At the August 16, 2016 City Council meeting, renovation of the Dispatch Center and Police
Administration section of City Hall was awarded to Stuckey Construction in the amount of
$11297, 101.
During the construction, staff identified two areas, which were outside of the original
construction scope, as improvement opportunities while construction crews are on site and
pre -bid material prices in place. These two areas include the renovation of the current records
area with carpeting and paint and secondly, new carpeting for the second floor catwalk and
elevator. Staff requested a price for the change and received the quote of $16,743.47 and is
now bringing this forward to Council for consideration and approval along with a budget
amendment for the estimated costs
BACKGROUND:
Staff identified the two particular areas for improvement largely as a result of the construction
mobilization but also for logistic and wear and tear due to the construction itself. The primary
concern is the current police records area. At this time, all of the files have been removed and
relocated due to the construction. This division is currently operating in the former
administration counter area of the building. The existing records area will temporarily serve as
the dispatch center during construction, however when the temporary dispatch center is
deconstructed, this area will be completely vacant affording the city the ideal opportunity to
perform the needed renovations to this area without have to move people and files twice.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in acustomer-oriented, efficient, and frscal/y responsib/e manner.
Additionally, the second floor catwalk will be the new "front door" to the Police Administration.
The carpeting on the catwalk and in the elevator has taken a good deal of abuse through the
years and is need of replacement. In staffs opinion, this too is the opportune time to address
an area that has been on a list of needed improvements for the building itself.
These improvements are outside of the total approved Dispatch Center and Police
Administration construction budget of $1,297,101 for the project. The new construction
amount would be amended to $1,313,844.47 and, as this is an addition to the project would
also require a budget amendment in the amount of the proposed change request of
$16,743.47. This amount would be taken from the General Fund balance.
To date and prior to this supplement request, Dispatch Center and Police Administration
change orders have been completely contained within the contingency amount in the
construction contract and have not required any change to the contract cost.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion is made to authorize a budget
amendment in the General Fund for the amount of $16,473.47, and approve a change order
in the amount of $16,473.47 payable to Stuckey Construction for the addition of carpeting
and paint work in conjunction with the Dispatch Center and Police Administration
construction renovation project.
Stuckey Construction Co.
2020 N. Lewis Ave.
Waukegan, IL 60087
Ph : (847)33&8575
Change Request
To: FGM Architects, Inc. Number: 4
1211 West 22nd Street Date: 10/5/16
Suite 700 Job: 16-026
Oak Brook, IL 60523 Phone:
Description: Replace flooring Lobby, Records room, & elevator
McHenry
PD 911-Administration
We are pleased to offer the following specifications and pricing to make the following changes:
Demolition of Carpet, base and Mastic(SCC) : (34) hours @ $101 v51= $3451,34
Paint Records area(WALL TECH): $1,920 Paint Lobby area: $2,380= $4,300
Prep and install new carpet at Records and Lobby (TSI QUOTE)= $7,470
SCC OH&P: $1,522.13
Total: $16,743.47
The total amount to provide this work is.................................................................................................
If you have any questions, please contact me at .
Submitted by:
Ca
Brian Andrews
Approved by:
Date:
$16, 743.47
Page 1 of 1
�•
COMMEpkCIAL
ZOO T FLOOCO\IE�ING
R
FOE CERTIFIED
8201 W. 183rd Street, Suite G, Tinley Park, IL 60487
Billing: P,O, Box 7738 Champaign, IL 61826
Phone:217-708-870=3407 Fax:708-263-0159
ADVOC ED
COMMERCIAL ROOFING
LIC# 104.016483 IL
8201 W. 183'd Street, Suite G, Tinley Park, IL 60487
Billing: P.O. Box 8280 Champaign, IL 61826
Phone:217-344-8300 Fax:217-36M407
SUBMITTED BY: TSI COMMERCIAL FLOOR COVERING
ESTIMATOR: JUAN GALINDO EMAIL: juan.galindo@tsicfc.com PHONE: 708-864-4071
CUSTOMER: St
ADDRESS:
Construction
ATTN: Brian Andrews
DATE: 10-04-2016
JOB & LOCATION: McHenry PD911 and Admin Office Renovation
EMAIL:
WE PROPOSE TO FURNISH LABOR &MATERIALS TO COMPLETE THE WORK AS FOLLOWS:
Request for Pricing; Flaor lobby, Records Room &Elevator
Carpet and Resilient Flooring:
CPT1: 24 x 24 - Patcraft Mid Century Pop - 00770 Doo Wop Pop
RBI: 4"h-lohnsonite Rubber Cove Base -167 Fudge
Johnsonite Rubber Transitions
/Floor Prep Allowance: Single Skirt Coal at New CPT Tile ADD
- Sales Tax
$ 6,115.00
31,355.00
EXCLUSIONS: Removal of existing flooring/adhesives, floor prep, cleaning/waxing/sealing, protection, premium time, underlayment,
Moisture control
crack suppression m
Joints.
All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices. Any alternation or
deviation from above specifications Involving extra costs must be executed upon written orders, and is an extra charge over and above the estimate. It is mutually agreed that all materials and
articles furnished hereunder shall remain the property of Commercial Floor Covering or Advanced Commercial Roofing unfit all payments specified have been made in full. All agreements are
contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation
Insurance. Buyer agrees that if collection becomes necessary, full costs of collection, including reasonable attorney or collection fees and costs, shall be paid by buyer in addition to full invoice
amount. Remittance due by terms stated above or as specified on invoice.
THE PRICES, SPECIFICATIONS AND CONDITIONS OUTLINED IN THIS BID ARE SATISFACTORY AND ARE HEREBY ACCEPTED.
YOU ARE AUTHORIZED TO DO THE WORK AS SPECIFIED.
Date of Acceptance:
Signature:
CHAMPAIGN • CHICAGO • DECATUR
www.tsicfcacr.com Page 1 of 1
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: December 5, 2016
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: McHenry Parks and Recreation Request to Advertise for Proposals for a
Community Needs Assessment
ATT: Community Needs Assessment Request for Proposals
8/15/16 Parks and Recreation Committee Minutes
Agenda Item Summary: At its August 15, 2016 meeting, the Park and Recreation Committee
entertained a discussion on updating the Parks and Recreation Master Plan. One of the options
presented at that time was to separate the process into two parts; initially addressing a full
Community Needs Assessment and follow up with either a Master Plan update or redo if
necessary based on the results of the Community Needs Assessment
At the meeting, the committee directed staff to develop an RFP for a Community Needs
Assessment for review at their next meeting. The draft was presented to the committee on
November 21St, and staff received a recommendation to forward the proposal to the full City
Council for authorization to proceed with advertising for a Community Needs Assessment.
Background: A comprehensive evaluation of the city's parks system began in 2005, when the
city contracted with Management Learning Laboratories to perform a Community Needs
Assessment. With this information at hand, the city issued RFP's to seek firms to complete the
Master Plan analysis. In April 2007, the city was presented with a final version of a Five -Year
Parks & Open Space Master Plan; a document that would be the backbone of facility
improvements from 2007-2012.
The Master Plan has been a valuable tool for the Parks and Recreation Department however it is
currently nine years past its initial adoption and four since the scope expired. This has not
hampered the department's planning abilities and it remains a key component and is a guide to
moving the department forward. The document is also vital in the grant submission process and
potential grant scoring, which leads to the award of grant monies. With many plans on the
horizon staff felt it was important to renew the Master Plan and additionally to readdress the
Community Needs Assessment.
The City of McHenry is dedicated toprovid/ng its citizens, businesses, and visitors with t/te /tig/test quality of programs and
services in a customer -oriented, effrcient, attd fiscally respot:s/ble manger.
Recreation Center Manager LaPorte spoke with a number of companies to gauge the scope of the
project. In summary, the full process of performing a Community Needs Assessment and Master
Plan is estimated to cost $65,000 - $75,000 and requires 12 — 14 months to complete. This is not
a project that staff had included in the Five -Year Capital Improvement Plan but, through many
internal discussions is of the opinion it is essential in providing a plan to carry the department
Forward and one that our community has embraced in the past. Of particular interest will be the
community's desires in regards to expansion of the McHenry Recreation Center. This includes
elements they would like to see added such as a gymnasium, indoor pool or outdoor aquatic
center as well as what they might be willing to support monetarily.
The Community Needs Assessment is the first step in the Master Plan process. At this time,
gathering the information the needs assessment would provide is essential. In addition, by
splitting the process as was done with the initial plan back in 2005/2006, the city should expect a
cost savings. The estimated cost to perform a Community Needs Assessment is $30,000 -
$4000.
The Parks and Recreation Committee and staff agree that as a whole, the Master Plan does not
need to be completely redone and that a Community Needs Assessment will provide a roadmap
For an update to the Master Plan.
The report from the August 15�', Parks and Recreation Committee meeting are attached. Also
attached for Council review is the RFP for the Community Needs Assessment. Of particular
interest in the assessment will be the recreation center and recreation programs. There will not
be as heavy an interest in parks as was initially done in 2006. Section 5 of the RFP spells out the
scope of the project. There will be additional opportunities to review the formation of any
surveys and or questionnaires before they are distributed. The Community Needs Assessment is
estimated to take approximately 4-5 months.
If approved, the Community Needs Assessment will be funded through the Park Developer
Donations Fund.
If City Council concurs, then staff is seeking a motion to advertise for Request for
Proposals for the Development of a Community Needs Assessment for the Parks and
Recreation Department.
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REQUEST FOR PROPOSALS
DEVELOPMENT OF A
COMMUNITY NEEDS ASSESSMENT
MCHENRY PARKS &RECREATION DEPARTMENT
3636 MUNICIPAL DRIVE
MCHENRY, 11 60050
Parks & Recreation Department �
1
Table of Contents
Invitation for Proposals
Introduction
Department Overview
Evaluation and Selection Process
Statement of Qualifications Information
Scope of Services
Items to be Provided by City
Projected Project Schedule
Work Summation
Proposal Form
Page
3
5
5
6
6
9
10
10
11
12
NOTICE TO BIDDERS
INVITATION FOR BIDDER'S PROPOSALS
FOR DEVELOPMENT OF A COMMUNITY NEEDS ASSESSMENT
FOR THE DEPARTMENT OF PARKS AND RECREATION
CITY O.F MCHENRYI ILLINOIS
Time and Place of Opening Proposals: The City of McHenry (the "City" or "Owner") will receive
sealed proposals for the development of a Community Needs Assessment for the Department of
Parks and Recreation until 11:00 AM, Tuesday, January 17, 2017. Proposals submitted after 11:00
AM local time on the date specified will not be considered and will be returned. All proposals shall
be addressed to the City Clerk's Office, City of McHenry, 333 S. Green Street, McHenry, Illinois
50050, and thereafter will be publicly opened and read aloud.
Information for Bidders: Each proposal must be placed in a sealed opaque envelope and shall be
clearly marked McHenry Parks and Recreation Department Needs Assessment" with the
bidder's name and address clearly marked in the upper left hand corner of the envelope.
Proposal Documents may be obtained at City Hall, 333 S. Green Street, McHenry, IL 60050 or by
email upon request. For more information on the project, contact Matt LaPorte, Recreation Center
Manager at 815.363.2164 or mlaporte@ci.mchenry.il.us.
All proposals shall be sealed and accompanied by a cashiers certified check or bid bond upon a
national or state bank or surety company in the amount of 10% of the total amount for the
base bid payable to the City of McHenry, as a guarantee that the bidder will enter into a
contract and execute a performance bond within 15 working days after notice of award and
that his bid will not be withdrawn within 45 days after the date of opening of proposals without
the consent of the City of McHenry and for future of bid bonds. Bids without a bid bond will not
be considered.
All proposals received prior to the specified date and time, which meet or exceed the minimum
speccations, will be considered by the City. The City will review each properly submitted bid
and will make a selection based upon price, availability, quality and other features of the bid
submittal. Proposals submitted after 11:00 AM local time on the date specified will not be
considered and will be returned to the bidder. Award of Bid will be considered at a regular
McHenry City Council meeting within thirty (30) days of the bid opening.
The City of McHenry reserves the right to reject any or all bids and to waive irregularities in the
bids, and to select the bid that is considered to be the most advantageous to the City of
McHenry.
Dated at McHenry, Illinois this day of
2016
/s/ Janice C. Jones, Clerk
3
Section 1: Introduction
The McHenry Parks & Recreation Department ("the City") requests proposals from qualified
and experienced firms with backgrounds in park planning, recreation, architecture and similar
professions to provide services related to the development of a Community Needs Assessment.
The last Needs Assessment Survey for the City was completed in October 2005.
The Needs Assessment should provide the City with usable information in the areas of asset
inventory, level of service assessment, and community feedback through citizen engagement.
The findings will guide the City's planning over the next five (5) years.
Each respondent must reply to this request by supplying a proposal with all relevant
information that meets the requests and standards set forth in this RFP.
Each respondent must submit sealed proposals, addressed to:
Office of the City Clerk
City of McHenry
333 S. Green Street
McHenry, IL 60050
Response Date
Sealed proposals must be received on or before 11:00 am, Tuesday, January 17, 2017. It is the
sole responsibility of the respondent to ensure that the City has received the proposal on time.
Electronic or facsimile transmission or submission is not acceptable.
Questions, Clarifications, Additional Information
Questions or requested clarifications or additional information regarding the RFP must be
?mailed to Matt LaPorte, Recreation Center Manager at mlaporte@ci.mchenry.il.us.
Section 2: Department of Parks and Recreation Overview
Parks and Recreation facilities, open spaces, and recreational programs play a significant role in
the City of McHenry's quality of life. The City of McHenry is approximately 55 miles northwest
A the City of Chicago in the heart of the Fox River Valley. The City covers approximately 14.8
square miles in east -central McHenry County and has a population of approximately 27,000.
The City employs 11 full-time and over 100 part-time and seasonal employees within the Parks
and Recreation Department. The City offers numerous recreational programs each year and
operates an 18,000 sq. ft. community Recreation Center that opened in March 2016.
Additionally, the City operates a small 900 sq. ft. community center, outdoor aquatic facility,
skate park, dog park, and maintenance garage. The City's 38 parks have a combined acreage in
excess of 650 acres. Park amenities include playgrounds, tennis courts, baseball and softball
fields, soccer fields, basketball courts, sand volleyball courts, shelters, picnic areas, restrooms,
0
bike paths, fishing ponds, and a skating rink for use during the winter season. The City also
operates a lakefront beach operation on McCullom Lake and a boat launch landing for the Fox
River.
Additional information on the City including the 2001 Parks an Recreation Master Plan may be
found by visiting www.ci.mchenry.il.us. Information on current Parks and Recreation
Department happenings can also be found on the department's Facebook page.
Section 3: Evaluation and Selection Process
All respondents who submit a valid and complete response will be evaluated and rated based
on the following criteria:
1. Capability and history of applicant in the facilitation, leadership and development of a
Community Needs Assessment including facilitation of a statistically valid survey for
other agencies of similar size, scope, and population served.
2. Ability to demonstrate at minimum, the technical competence of the proposed project
team to perform the work.
3. Past record of performance as determined from available information including direct
communication by the City with applicant's former clients.
4. Demonstrate capability under current workload and resources available to perform the
work within the project schedule.
5. Diversity of project team and the qualifications and experience each member will bring
to the project.
Section 4: Statement of Qualifications Information
Each respondent submitting a proposal must include a statement providing the following
information:
A. Firm's Profile
1. Name, Address, Contact Person, Phone, Email and Web Address of the persons) who is
authorized to legally represent the firm. Any confidential material contained in the
proposal shall be clearly indicated and marked as "Confidential."
2. General background on the firm and its experience in preparing Needs Assessments for
public agencies. Of particular interest are engagements involving communities that have
characteristics similar to the City of McHenry.
B. Project Team
1. A narrative describing the roles of each project team member assigned to the project.
2. Designation of the lead member of the project team. Resumes of project team
members.
3. Information on "sub" contributors to the project, including related project experience of
firm and of individual team members.
5
C. Related Project Experience
1. State experience in completing Community Needs Assessments.
2. Provide examples of projects completed by firm.
D. Project Appro2,,ch
1. A narrative that represents the services the firm would provide detailing the approach,
methodology, deliverables, and client meetings to be provided.
2. Include examples of tools, approaches, systems and controls that your firm would use to
complete the Needs Assessment.
E. References
1. Provide a minimum of three (3) public agency references for projects of a similar nature
to this project and a description of the project shall be described and minimally include
client, location, contact person, contact information (telephone/e-mail address), and a
brief summary description of the project.
F. Project Cost
1. Provide in a separate sealed envelope the project cost for services in an itemized work
format. The project cost for services shall be a "not -to -exceed cost for services."
G. Additional Terms of Qualification
The following additional terms of Respondent qualifications must be met in the firm's
preparation of and the City's consideration of each submittal:
1. Compliance with Laws:
a. All services and any qualifying firm shall comply with all federal and state laws,
county and municipal codes, ordinances, rules and regulations that in any manner
affect the services to be provided or the operations of the firm including but not
limited to the Prevailing Wage Act, the Illinois Procurement Code, and all laws
governing employment.
b. A qualifying firm shall certify that it will not discriminate against any worker, job
applicant, employee, or member of the public, because of race, creed, color, sex,
sexual orientation, age, handicap, or national origin, and will not otherwise commit
any unfair employment practice, and that it will comply with all requirements of the
Illinois Human Rights Act, as amended (775 ILCS 5/101, et. seq.), and all rules and
regulations of the Illinois Department of Human Rights and the Equal Opportunity
Commission.
c. A qualifying firm shall further certify that it has not been barred from being awarded
a contract or subcontract under the Illinois Procurement Code (30 ILCS 500/1-1, et.
seq.); and further certifies that it has not been barred from contracting with a unit of
state or local government as a result of any violation of Sections 33E-3 or 33E4 of
the Illinois Criminal Code (720 ILCS 5/33E-3, 33E4).
d. A qualifying firm shall also certify that its workplace complies with the Drug Free
Workplace Environment Act (30 ILCS 580/1, et. seq.), and that it provides a written
program for prevention of substance abuse among employees and testing of
employees for substance abuse, in accordance with the Substance Abuse Prevention
Act (820 ILCS 265/1, et. seq.). �,l
e. A qualifying firm shall have the ability to obtain all necessary licenses, permits, and
approvals whenever applicable.
2. Insurance and Indemnification:
a. A qualifying firm shall provide evidence of insurance coverage, when required, as set
forth in Submittal Requirements.
b. To the fullest extent permitted by law, the qualifying firm will , if awarded a contract
with the City, agree to indemnify and hold harmless the City, its officers, employees,
agents and volunteers from and against all claims, damages, losses and expenses,
including but not limited to legal fees (attorneys' and paralegals' fees and court
costs), arising out of or resulting from the performance of the services to be
provided; provided that any such claim, damage, loss or expense (i) is attributable to
bodily injury, sickness, disease or death, or injury to or destruction of tangible
property, and including the loss of use resulting therefrom; and (ii) is caused in
whole or in part by any wrongful or negligent act or omission of the firm or anyone
directly or indirectly employed by the firm or anyone for whose acts it may be liable,
except to the extent it is caused in whole or in part by a party indemnified
hereunder. Such obligation shall not be construed to negate, abridge, or otherwise
reduce any other right or obligation of indemnity which would otherwise exist as to
any party or person described herein. A qualifying firm shall similarly agree to
protect, indemnify and hold and save harmless the City, its officers, employees,
agents and volunteers against and from any and all claims, costs, causes, actions,
and expenses, including but not limited to legal fees incurred by reason of such
firm's breach of any of its obligations under, or default of, any provision of any
contract entered with the City for such services.
i. Commercial General and Umbrella Liability Insurance (CGL): CGL shall be
provided and, if necessary, commercial umbrella insurance with a limit of not
less than $1,000,000 each occurrence. If such CGL insurance contains a general
aggregate limit, either the general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice the occurrence
limit.
CGL insurance shall be written on Insurance Services Office (ISO) occurrence
form CG 00 01 10 93, or a substitute form, providing equivalent coverage and
shall cover liability arising from premises, operations, independent contractors,
products -completed operations, personal injury, and advertising injury, and
liability assumed under an insured contract (including the tort liability of another
assumed in a business contract).
There shall be no endorsement or modification of the CGL limiting the scope of
coverage for liability arisinL from pollution, explosion, collapse, or underground
property damage.
The City, its officers, agents, employees and volunteers shall be named as
additional insured under the CGL, using ISO additional insured endorsement CG
20 10, or a substitute form, providing equivalent coverage, and under the
commercial umbrella, if any. This insurance shall apply as primary insurance
with respects to any other insurance or self-insurance afforded to the City.
ii. Professional Liability Insurance: Professional liability coverage shall be provided
and, if necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 for each wrongful act arising out of the performance or failure
to perform the professional services required hereunder. 3) Business Auto and
Umbrella Liability Insurance: Business Auto Liability Coverage shall be provided
and, if necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 each accident. Such insurance shall cover liability arising out of
any auto, including owned, hired and non -owned autos.
iii. Workers' Compensation Insurance: Workers' compensation and employers'
liability insurance shall be provided as statutorily required items.
Section 5: Scope of Services
Comprehensive Needs Assessment
Conduct a comprehensive assessment of the recreation needs, attitudes and opinions of the
residents of the entire community. The study should also determine whether the community's
level of need warrants an expansion of facilities, specifically as it pertains to the expansion of
additional phases to the McHenry Recreation Center; or development of new facilities; and if
the community would support the financial costs associated with the expansion or
development of facilities.
1. The Firm will:
a. Conduct a kickoff meeting with Parks and Recreation staff to discuss the goals of
the project, timeline and parameters.
b. Facilitate a Community Wide Survey. The City desires to complete a statistically
viable and reliable community wide survey with results applicable to its population
at large. Minimum expectations for this survey should produce results at the +/-
5% margin of error and at the 95% confidence level. The City is open to a
L.�
traditional paper survey, phone survey, or other method that achieves the
specified result listed.
c. Meet with staff to develop/determine appropriate questions for the
questionnaire.
d. Review and interpret demographic trends and characteristics of the City of
McHenry.
i. Provide tabulated data analysis of the results.
ii. Provide a written summary of results with insight into how those results are
applicable to the City of McHenry and should include an overview of the
methods and approach taken to obtain the results of the survey.
e. Provide opportunities for extensive public input through the facilitation of at least
two (2) focus groups (participants to be determined).
f. Develop inventory and analysis of the Parks and Recreation Department's current
level of recreation programs services and maintenance in relation to present and
future goals, objectives and directives.
g. Collect and assimilate City information, including demographics of community and
trends.
h. Collect and analyze information on participation, needs, desires, operations,
programming, and land use trends and make Level of Service recommendations.
i. Identify areas of service shortfalls and projected impact of future trends
2. The firm will meet with City staff a minimum of two (2) times to review
recommendations and plan progress. Written recap of meetings will be the
responsibility of the contractor.
3. Conduct a meeting with members of the Parks and Recreation Advisory Committee
midway through the process to provide an update Cl"d receive feedback.
Section 6: Items to be Provided by the City of McHenry
1. A City assigned Project Manager.
2. Copies of all existing studies, plans, programs, and other data as requested.
3. Assistance with on -going community meetings.
Section 7: Projected Project Schedule
The following timetable is projected for this project:
Date/Timeframe
December 6, 2016
Project Task
�7
February 20, 2017
June 30, 2017
Contract Awarded at City Council Meeting
Final Needs Assessment Report Completed
The City of McHenry retains the right to adjust this projected schedule as it deems necessary to
best serve its interests and needs.
Section 8: Work Summation
1. This RFP is not a contract or offer of employment.
2. The cost of preparation of proposals shall be the sole obligation of the consultant.
3. All submitted proposals, whether accepted or rejected, are the property of the City of
McHenry.
4. Elements and/or tasks in a proposal may be added or deleted at the discretion of the City
pending negotiation of the scope of work and compensation.
5. All services and related documents, ancillary reports, and the final report will be the
property of the City of McHenry.
6. The firm selected to perform the work must enter into a standard City of McHenry
contract.
Section 9: Proposal Form
Complete, verify and sign the paragraphs below that represent the proposal to complete a
Comprehensive Community Needs Assessment.
Proposal to complete a Community Needs Assessment
<Firm> proposes to complete and
deliver a Comprehensive Community Needs Assessment as outlined by the City of McHenry no
later than May 31, 2017 for the total cost not to exceed
This includes all labor, transportation, copies, and
any other items considered a billable expense.
Attach on a separate sheet:
1) Itemized breakdown of proposed fee by step (approach) in accordance with Section 4:
D. 1 thru 3 Project Approach to complete and deliver a Comprehensive Master Plan.
2) Hourly Rate by Individual Team Member(s): $
Zo
3) Other services not included with proposal that
<Firm>
recommends the City of McHenry consider in order to best execute the development of
a Comprehensive Needs Assessment. Include fee associated for "Other" services (list
individually if more than one).
#######################
Signed:
Printed Name:
Title:
Phone:
Email:
Dated:
11
PARKS AND RECREATION COMMITTEE
MEETING REPORT
Monday, August 159 20169 5:30 PM
McHenry City Council Chambers
333 S. Green Street, McHenry, IL 60050
In Attendance at Roll Call: Committee Members: Chairman Alderman Robert Peterson and
Alderman Jeffrey Schaefer. Absent: Alderman Victor Santi.
Also in Attendance: Deputy City Administrator Hobson, Recreation Supervisor Cindy Witt,
Recreation Center Manager Matt LaPorte, and Deputy City Clerk Marci Geraghty.
1. Call to Order: Chairman Peterson called the meeting to order at 5:30 PM.
2. Public Input: None.
3. Motion to approve the May 16 2016 Parks &Recreation Committee Meeting ReporC.
Alderman Schaefer made a motion, seconded by Chairman Peterson to approve the minutes
as presented.
Aye;
Nay:
Not Voting.
Abstaining:
Absent:
Motion carried.
Schaefer, Peterson
None,
None
None
Santi
4. Master Plan &Community Needs Assessment Discussion
Administrator Hobson reported the five-year Park &Open Space Master Plan expired in
2012. The Master all has proven to be a valuable tool to the city and is also vital in the
grant submission process. The last Community Needs Assessment (CNA) was performed in
2006, which is the pre -cursor to the Master Plan. Although there have not been many
changes to the city's parks system since 2012, the McHenry Recreation Center is a
sI
gnificant addition to the city's parks and recreation operations.
Administrator Hobson suggested reevaluating and updating the CNA and also, a decision
should be made to renew or completely redo the Master Plan. This project is not included in
the CIP however staff is of the opinion it is essential to develop a plan to carry the parks
department into the future.
Recreation Center Manager La Porte contacted seven companies to gauge the scope of
completing an update to the Master Plan and CNA. Some companies only perform research
while four would perform the entire Master Plan process, which includes a CNA. In
summary, the estimated cost for a statistically valid community survey is $15-20,000; full
needs assessment is $3040,000; and master plan is $65-75,000. A full community needs
assessment is included in the cost of a master plan and would take approximately 14 months
t0 complete.
5
Administrator Hobson is of the opinion the city will not have to begin the process from
scratch as much of the information in the current plan is still viable. For instance, the
service area and plan for many of our parks remains the same; much of this information can
be carried -over, which should reduce the overall cost of the project.
Staff is seeking input from the Committee if they should pursue an RFP to begin the process
of updating the Master Plan. It would necessitate a budget amendment and be paid through
the parks developer donation fund; not the recreation center fund.
Chairman Peterson asked if this fund is only for development and Administrator Hobson
answered it is for development and acquisition. For example, renovations to Ft. McHenry
were paid through this fund.
Alderman Schaefer asked if dollars from this fund are earmarked for development of the
boat launch and the answer is yes; approximately $200,000. Currently, there remains
approximately $880,000 in the fund. '
Manager LaPorte stated while lookuig into Illinois Parks &Recreation accreditation
standards, the city should have an updated Master Plan. Administrator Hobson noted when
applying for grants, an updated Master Plan is always taken into consideration and having
an outdate plan would score against the city.
Alderman Schaefer asked for the cost to develop the current Master Plan. Administrator
Hobson answered approximately $40-50,000. He will provide the exact amount to the
committee.
At 5:45 PM, Alderman Santi joined the meeting.
Alderman Peterson asked how Long the life is for a Master Plan. Administrator Hobson
answered usually five -years however there are many parts of the current master plan that are
still valid. As an example, the city's bike plan was performed several years ago and has not
changed. A discussion ensued on the affect population has when determining the lifetime of
a Master Plan. It was also noted by the community that it would be beneficial to receive
feedback about community support for a gymnasium or aquatic center. Alderman Peterson
asked if the city would have to pose a referendum question for expansion of a gymnasium or
aquatic center, or both. Administrator Hobson answered yes; there is not enough money in
the recreation center fund to support the expansion. The community would have to agree to
pay for any expansion.
It was the consensus of the committee to direct staff to move forward with developing an
RFP to conduct a community survey for review at the next committee meeting in
November.
Updates &Future Meeting Topics.
Proer'am Brochure. The new Parks &Recreation program brochure is out. The project was
managed by Cindy Witt and the brochure was professionally designed by Eric O'Halleran.
Page 2
Bike Path. Bids for the new section of bike path that will circumnavigate the Recreation
Center came in less than the originally anticipated amount of $400,000. Maneval
Construction was awarded the bid at $220,000 with an 80/20 match. The project will begin
in early September.
Miller Riverfront Park Boat Launch. The boat launch agreement has been executed by all
parties involved. The city attorney sent the agreement to the Army Corps of Engineers to
determine the next step. In September, staff will present a PSA with HR Green to manage
the project. The city will not pay for the ramp until the city has received the permit from the
Army Corps. This project is included in the CIP. The city is still awaiting word from the
state for the previously approved grant. Alderman Peterson asked if the plan includes
updating the parking lot and providing washroom facilities. Administrator Hobson
answered it would cost approximately $250,000 to improve the lot therefore, it will most
likely remain gravel and portable toilets will be provided. The current lot was constructed
in accordance with parking lot standards and will support boats and trailers. Annual fees
and fines will have to be determined for use of the ramp. Also, the method of charging the
fees by issuing an annual sticker or tag on trailers will have to be determined.
Tennis Court/Ice Rink. Renovation of the tennis court at Petersen Parlc has successfully
been completed. There are now two tennis courts and a basketball court was added.
The Althoff basketball courts were also resurfaced. It was discovered that installation of
liner and ice rink on the courts causes the new paint to peel -off. Staff is investigating a new
location for the rink and is of the opinion the best location is Fox Ridge Park or Knox Park
is the softball outfield. Another option would be to flip the lights at Althoff Park and install
the rink in the grass.
Aquatic Center/Beach. The aquatic center had a successful season. Weather played a big
part in its success along with the addition of night -swim lessons and dedicated lap lanes.
Staff is currently dealing with two issues of concern at the pool. The heater will most likely
have to be replaced. The pool vacuum failed this past week, which forced the city to close
the pool. A vacuum was loaned to the city by District 156 and the pool was reopened the
next day. Funds dedicated in the CIP in the amount of $10,000 for a new water feature at
the aquatic center will have to be used to offset the cost to repair mechanical issues at the
pool. Five inflatable circles were added at Petersen Park beach are a popular element.
Additional elements can be added to this feature in the future. Milfoil control will be
performed in McCullom Lake this spring.
Recreation Center. Manager LaPorte provided an update on Recreation Center
memberships. To date, 1376 memberships have been purchased. Staff is targeting 1500 by
year-end. On a monthly basis, the center receives approximately 500 drop -in users a month,
which is additional revenue. Corporate agreements with McHenry County, McHenry
School Districts, and Medela have been purchased. Corporate memberships provide
revenue and possible sponsorship opportunities. In addition, community room rentals have
increased.
Page 3
AeBark Dog Park. The department recently completed the installation of a water line and
fountain along with an additional shade structure.
Purchase of Property. Staff received an offer from the McHenry County Treasurers Office
to purchase two small parcels of land. One parcel is located off of Oak Drive and is
contiguous to Althoff Park near the tree line. This parcel will require no maintenance. The
other is a smaller parcel located on the trailhead, south side of Orleans near the bike path.
This parcel will require mowing. To date, the county has not suggested a purchase price.
More information will be provided to the committee when it is available.
6. Adjournment.
Alderman Schaefer made a motion, seconded by Alderman Santi to adjourn the meeting at
5:40 PM.
Aye:
Nay:
Not Voting:
Abstaining:
Absent:
Motion carried.
Schaefer, Santi, Peterson
None.
None
None
None
Reviewed and A roved:
Alderman Ro ert Peterson, Chairman
Date: b2016
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: December 5, 2016
T0: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: McHenry Wastewater Treatment Plant Improvements Pay Application #9
ATT: HR Green Pay Application Recommendation
AGENDA ITEM SUMMARY:
Staff requests City Council to approve pay application #9 to Williams Brothers Construction in
the amount of $995,228.00.
BACKGROUND:
Williams Brothers Construction is requesting $995,228.00 for work performed as of October 31,
2016 on the McHenry Wastewater Treatment Plant Improvements. HR Green has reviewed the
pay application, partial waiver of lien and certified payroll and found all documents to be in
general conformance with the State Revolving Fund (SRF) loan requirements. HR Green and city
staff recommend approval of pay application #9. SRF loan procedures require City Council to
approve this pay application prior to Illinois Environmental Protection Agency (IEPA)
disbursement of funds. Once the city receives the SRF loan disbursement, the city will pay
Williams Brothers Construction's request for pay application #9. As of September 30, 2016, pay
applications total $12,412,088.37.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended a motion be made to approve pay
application request #9 to Williams Brothers Construction for the McHenry Wastewater
Treatment Plant Improvements in an amount not to exceed $995,228.00.
The City of McHenry is
dedicated to providing the
citizens, businesses and visitors of
McHenry with the highest
quality
of programs and services in
acustomer-oriented, efficient and
fiscally responsible manner.
D420 North Front Street 1 Suite 100 I McHenry, IL 60050
Main 815.385.1778 Fax 815.385.1781
HMoreen
November 17, 2016
Director of Public Works
City of McHenry
1415 Industrial Drive
McHenry, Illinois 60050
McHenry Wastewater Treatment Plant Improvements
Pay Application Request #9
HR Green Job No.: 86130341.03
HRGREEN.GOM
i
4
i
Attached is Pay Application #9 from Williams Brothers Construction, Inc. for the McHenry Wastewater Treatment
Plant Improvements Project,
Williams Brothers Construction, Inc. is requesting an amount of $995,228.00 for the work performed as of October
313 2016. HR Green has reviewed the Pay Application submitted by Williams Brothers Construction, Inc. and
found all documents (pay application, partial waiver of lien and certified payroll) to be in general conformance with
the SRF loan requirements. HR Green has also reviewed this application with City Staff which is in agreement
with our findings. At this time, HR Green recommends the City approve this Pay Application in the amount of
$995,228.00 which leaves a balance of $15,989.10 on the project. Upon approval, the pay application will be sent
to the IEPA for approval and disbursement of funds from the City's SRF loan.
After approval, please sign on the application on the "Owner" line and return the documents to me for processing
at the IEPA.
If you have any questions, please call me at (815) 759-8346.
HR GREEN, INC.
( U J.
Chad J. Pieper, P.E.
Project Manager
Attachments
Russell Ruzicka —City of McHenry
Steve Frank, HR Green, Inc.
Ravi Jayaraman, HR Green, Inc.
Andy Lemke, HR Green, Inc.
Hrgmhnas:110:186130341.031ConstructionlPay RequestlPay Request #911tr-110216-Recommendation of approval PayApp9_cjp.docx
McHenry Wastewater Treatment Facifity Consolidation
Page 1
Contractor's Application For Payment No. s
Application Period: Application Date: October 31, 2016
October 1, 2016 to October31, 2016
To (Owner): From (contractor): Williams Brothers Construction Inc v'ra (engineer)
City of McHenry P.O. Box 1366 HR Green, Inc
1415 industrial Drive Peoria, IL 61654
McHenry, Illinois 60050
Project: I Owners Project No.: Engineers Project No.:
McHenry Wastewater Treatment Facility ConsolidWon 86130341
Application for Payment
Change Order Summary
Approved Change Orders
Number
Additions
Dedu
ions
TOTALS
NET CHANGE BY
CHANGE ORDERS
0.00
0.00
0.00
t;ontractor's Cerfificatiost
The undersigned Contractor certifies that (1) all
previous progress payments received fmm Owner on
account of Work done under the Contract have been
applied on account to discharge Contractor's legitimate
obligations incurred in connection with Work covered by
priorApptications for Payment (2) title of all World
materials and equipment incorporated in said Work or
otherwise rated in or covered by this Application for
Payment will pass to Owner at time of payment free and
clear of all Uens, security interests and encumbrances
(except such as are covered by a Bond acceptable to
Owner indemnifying Owner against any such Liens,
security interest or encumbrances); and (3) all Work
covered by this Application for Payment a In
accordance with the Contract Documents and is not
Date:
10l27/2016
1 ORIGINAL CONTRACT PRICE
2 Net change by Change Order
3 CURRENT CONTRACT PRICE (Line 1 ±2)
4 TOTAL COMPLETED AND STORED TO DATE
(On Progress Estimate)
5 RETAMAGE:
a. 5 o/, x S 14.11 ZS64.60 Work Completed
6 AMOUNT ELIGIBLE TO DATE (Line 4. Line 5c) _...
7 LESS PREVIOUS PAYMENTS (Line 6 from prior Application)
8 AMOUNT DUE THIS APPLICATION
30,180,000.00
0.00
30,I80,000.00
I4,112,964.60
$ 705,648.23
$ 13,407,31637
$ (12,412,08837)
S 995,228.00
Payment of: $995,228.00
Line 8 o/rjocher- a`ach explanation of ether amount}
y. is recommended bC✓ /�
(Engineer)
Payment of: $995,228.00
(Une 8 or other -attach explanation of other amount)
is approved by.
(Owner)
Payment of $995,228.00
(Line 8 or other -attach explanation of other amount)
is approved by.
Funding Agency (f applicable)
ZUIC0
Date}
(Date}
(Date}
McHenry Wastewater Treatment Facility Consolidation
Page 1
1
Application Number, 9
2
Application Period: October 1, 201610 October 31, 2016 Application Date_ October 31, 2016
3
A S Work Completed
4
Item C D E P G
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•'
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, .... rn n t:. Ar.�4 :t...:.,vn .,,\.nr., n,. .:..0...... .. ..... .. .... }. .. .rn ..}...n.-,.. .�,..vn,•,,{•nvr,. •,., .....,.,, r.. n,•W .., v ��t2,. .. ... .• r•x:.:LiL•}}: :L•.�r,W�F�'{•ttafl�:,- u.,:l�:t{Ql L cF off I
•.•:,::...,L.:.:,..ft•`.<• .. ..:,r. ?;e•:. -
.^•'•::;;;;?r::•,.;•r: r„•r: r: � :.:.::: �.,.:•n•n.,a-::.•,n:.n.•o::•,,,.s:.an:,::.:..... ,.:; ..............
8
0,OC 479'a
9
Division l-GeneralCondidons
10
Bonds and Insurance
Wiitiams Brothers Const Inc.
300,000,00
300,000.00
390,000.00
100.00%
0.06
15,000.D0
11
Mobilization
Williams Brothers Const Inc.
650,OOo.D0
650*000,00
65D,000,OD
100,00%
0,00
32,500,00
12
Demobil¢afian
Williams Brothers Const Inc.
75,000.00
0,00
0000
0,00%
75,000*00
0,00
13
Overhead and Profit
Williams Brothers Const Inc.
2,9711742,00
1,293,587.10
1307000900
114233587,10
47690%
11548,154,90
71,179.36
14
Temporary Wastewater Diversion System
Williams Brothers Const Inc.
85,000.00
0.00
0.00
04003'0
85,C00.00
04c0
15
Division 2- FxisLing ccndrtions
0400
16
024100
Demolition
Williams Brothers Const, Inc.
fall 647930,CD
• 274272,00
211
48,698.90
75,06%
16,231.10
2,434,95
171
Divisions -Concrete
0,00
18
032000
Conrete Reinforcing M
CIVIC Rebar
3077000400
307,000,00
307,Ooo.OD
100,00%
0.00
15,350.00
191
032000
Conrete Reinforcing L
Gateway Construction Company
4271506,00
367,650,00
21,375,00
389,026*00
9140%
38,475,00
ISA125
201
Ready Mix Concrete M
Super Mix
4951135,00
473RS8400
5,000.00
478,658,00
96.67%
16,477400
23,932990
0,00
21
033000
OR Pump Station
22
033000
Footings L
Williams Brothers Const Inc,
81910600
0.00
0.00
0,00%
8/910000
0100
23
033000
Walls L
Williams Brothers Const Inc.
3051475,00
244,380,00
244,380.00
$0400010
614095,00
12,219,00
24
033000
Base Stabs L
Williams Brothers Const tna
15,500.00
15,500.Q0
15D0.00
1C0,00%
0.00
775.00
25
03 3000
Stab on Grade L
Williams Brothers Const Inc.
23,855,00
0100
0900
0,00%
23,855100
0,00
26
033000
Mechanical Pads L
Williams Brothers Const. Inc.
3,000.00
0100
0,00
0,00%
3,000,00
0600
27
Suspended Slab L
Williams Brothers Const Inc.
211860,00
0100
0.00
0.00%
21,860,00
O,00
28
03 3000
40 Secondary Treatmemt all
0,00
29
033000
Footings L
Williams Brothers Const ino
61600,00
0000
61600,00
6,600,06
100100%
0400
330,00
30
033000
Walls L
Williams Brothers Const ino,
840,000.00
697r200,00
65,520,00
7629720600
90.$0%
77,28100
36,136,00
31
033000
ease Slabs L
Williams Brothers Const Inc,
881740,00
88,740.00
88,740400
100.00%
0,00
4,437400
32
O3 3000
Slab on Grade L
Williams Brothers Const Inc,
28200.0D
0,00
0900
0100%
1 2%200,00
0.0D
33
033000
Suspended Slab L
Williams Brothers Const Inc.
88,550400
0,00
0.00
0.0oya
881550000
0400
34
033000
50STertiary
0.00
35
C33D00
Footings L
WiliamsBrothers Const Inc,
53080.00
5,080,00
67080,00
100400%
O,00
254.00
36
033000
Pads L
Wlliams Brothers Const Inc.
2.275,00
0.00
0,00
0,00°!
2,275,00
0,00
37
033000
Watts L
Williams Brothers Const, Inc.
445,198.00
445,198,00
445,19&00
100.00%
0,00
22,259,90
38
03 3000
Base Slabs L
Williams Brothers Const Ina
62,310,00
62,31D,00
e2,310,00
100.00%a
0.00
3,11s,50
39
03 300D
Slab on Grade L
Williams Brothers Const Inc,
62,760.00
0.00
62,760,00
62,760,00
100*00%
D.00
3,138,00
40
033000
allow Suspended Slab L
Williams Brothers Const.lna
331770,00
off
8,442.50
25,327.50
33,770,00
10UD%
D.00
14688,50
033000
60 S Sol ids
033000
Footings L
Williams BrothersConsLlnc.
40757400
4,757,00
4,757,00
100.00%
0.00
237,85
033000
Pads L
Williams Brothers Const Inc.
31420,00
0,00
0,00
0,00%
3,420.00
0,00
E
033000
Walls L
Williams Brothers Const Inc.
32,970.00
32,970,00
32,970,00
100,00%
0.00
11648*50
033000
Slab on Grade L
WiGams Brothers Cant Inc,
21,270,OD
210270*00
21,270*00
100400%
O,00
11063450
C33000
70Microscreen
0,00
471
1 033000
Footings L
Williams Brothers Const. Inc.
1 1,495.00
14495,00
1,495,00
1006000/
0,00
74.75
481
033000
Walls L
Williams Brothers Const Ina
6/875400
64875,D0
6,875,00
100400%
0.00
343175
491
033000
Slab on Grade L
Wlliams Brothers Const Inc.
1,242.00
11242*00
1,242400
10D,00%
0,00
62,10
50
03 300D
1
75 SBR Feed
o•oo
51
03300D
Wails L
Williams Brothers ConstInc.
57,550.00
57/550400
571550,00
10040%
0600
2,877,50
52
033000
Base Slab L
Williams Brothers Const Inc.
•5,200.00
5200,00
51200,00
100 OODA
0.00
260,00
53
033000
Suspended Slab L
Williams Brothers Const, Inca
IIU30.00
10,530.00
10,530,001
100,00%
0,00
526,50
54
site
1
0,00
McHenry Wastewater Treatment Facility Consolidation
Aage 2
1
2
3
4
A Gcation Period:
October 192016 to October 31, 2016
A
B
Work Completed
C
Application Number.
Application Date:
D
9
October31, 2016
E
F
G
Item
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r .. r.}n:.: :r. ;..:.:.-...
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le
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.,:. ..... : .......:........4. ., .:. ...:.. ..
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Y•)}.{;.:} i'•?: •}:•::•: Sr:,v,, :•; •;::r!v :v: :wJ.,v:: n,•: :0... .:..:.
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fJtr"v:: r.v.
'ltv'.0.0ti[i. .: :,• tiri
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:�:.V.VJITi C.Nt•. •: •:
Ft.SG:.,..�:.
G.
kA
44{•}:4•. r:
L
Williams Brothers Const Inc.
8,575.00
O.no
0,00
0,00%
8,575.00
0.00
551
Sidewalks
56
Pavement L
Williams Brothers Constlno,
287,520,00
57,504.00
57,504.00
20.00010
2300016.00
2,875.20
57
Electrical Duct Bank L
Williams Brothers Const Ina
44*760.00
13,425*00
15,662.50
29,087,50
65.00%
15,662650
1,454,38
58
034100
PrecastStructurel Concrete M
Mid•States Concrete Industries
38,000.00
1,870.00
1/870000
4,92°Ia
36/130400
93650
59
034100
Precast Structural Concrete L
Mid -States Concretelndusbies
311000/00
1,1180+00
1,180,00
3481%1
29,820,00
59,00
0,00
60
Division 4-Masonry
0,00
61
0,00
621
Masonry
631
1
Structure 20 M
Diamond Masonry
39,510.00
0.00
0.00
OLD%
39,510400
0,00
64
Structure 20 L
Diamond Masonry
70,500,00
0.00
- 0.00
0.00%
70,500400
0,00
65
Structure40 M
Diamond Masonry
331890.00
0,00
0600
0.00%
3318SUD
O,OD
66
Structure 40 L
ffiamond Masonry
9011.00
0.00
0,00
0100% r
99,511,00
0400
67
Structure 50 M
Diamond Masonry
31920,00
0,00
0,00
0.00%1
3,920,00
0.00
68
Structure 50 L
Diamond Masonry
20,450.00
0.00
0600
0.00%
20,450400
0.00
69
Structure 60 M
Diamond Masonry
11830,00
0400
0400
0.00%
11830,00
0,00
70
Structure 60 L
Diamond Masonry
s,343.00
0400
0.00
0.00%
9,343.00
0,00
71
Structure70 M
Diamond Masonry
81301,00
8,301,001
81301,00
100,00%
0.00
415.05
72
Structure 70 L
Diamond Masonry
21,745,00
21,745.001
21,745100
100400%
0400
1,087125
0.00
73
Division 5-Metals
Metals M
Titan Industries
208,880.00
57A85,50
9,625.00
660690,50
slogs/e
142,189.54
3,334.53
74
75
Metals L
Joliet Steel & Construction
117,120,00
0,00
0.00
0,00"%
1177120,00
O,OD
76
Pre -Engineered Metal Building M
Nuoor Building Systems
221,754.00
84,013.00
12%618=1
213,631,00
96634%
81123,00
10,681.55
77
Pre -Engineered Metal Building L
Joliet Steel & Construction
188,000.00
68,000400
78,000,00
146,000,00
77,66%
42,000,00
7*300.00
0.00
78
Division r- Wood, Plasrac and Composites
79
061000
Baited Plates and Blocking MIL
Williams Brothers Const Ina
47,300.00
4,730,00
4*730100
10,00°%
42,570,00
236,50
80
0674713
FRP Grating M
HamngtonIndustrial Plastics
51745,001
040D
0600
OQO%
6,745.00
0.00
81
0674713
FRP Grating L
Williams Brothers Const Inc,
1D,000,00
0.00
0,00
0,00%
10,000900
0,00
82
EIFS Ccmice Work
Kole Construction
11,700,00
0.00
0.00
0.00%
11,700.00
0.00
0000
83
Division 7-Thermal and Moisture FrotecGon
84
075323
EPDM Roofing M
Sterling Commerical Roofing
174500+00
1 0400
0400
0.00%
17,500,00
0,00
85
075323
EPDM Roofing L
Sterling Commerical Roofing
28,570.00
0000
0.00
0.00%1
2070.00
0100
86
07 SMO
Flashing and Sheetmetal M
Sterling Commerical Roofing
2,500.00
0.00
1
0,00
0400%
2,500.00
0.00
87
076000
Flashing and Sheetmetal L
Steding Commerical Roofing
7,430,00
0.00
0,00
0.00%
75430.00
0,00
0.00
68
Division &Doorsand Windows
89
081613
FRP Doors and Frames M
Doors Inc
30,840.00
30,840,00
30,840.00
100.00%
0.00
1,542.00
90
081613
FRP Doors and Frames L
Williams Brothers Const Inc.
15,000,00
750,00
750600
5,D0%a
14250400
37.50
91
08 3300
Overhead Coiling Service Doors M
House of Doers Inc
67,900.00
0,00
0100
0,00%
67,900.00
0,00
92
063300
Overhead Ceiling Service Doors L
House of Doers Inc
D.DD
083113
Floor Hatches M
Nystrom
20,406.00
16,123,00
16A23.00
79,01 %
41263400
806.15
083113
FloorHatcles L
Williams Brothers ConstInc..
%400,00
21808,00
2,808.00
27,00%
7,592.00
140,40
E94
086200
UnitSkylights M
ExarcSkylights
12,1W=
0,000.D0
0.00%
12.150.00
0.00
086200
UnitSkylights L
Williams Brothers Const Inc•
81300600
0,00
0,00
D,00%
8,300.00
0.00
OB7100
Door Hardware M
Doors Inc
14,060.00
14,D60,00
14,060.00
100.00%
0.00
T03A0
gal
I DS 7100
Door Hardware L
Williams Brothers Const Inc.
Included in Door.
and Frames
0.00
99
086830
Glass Glazing
East Moline Glass
1.725LOO
0100
0.00
0.00%
1,725.00
0.00
100
Division 9-Finishes
0,00
1011
099000
Paints and Coatings
McHenry Wastewater Treatment Facility Consolidation
Page 3
1
2
3
4
Application Period:
October 1, 2016 to October 31, 2016
A
B
Work Completed
C
Application IvumlYer.
Application Date:
D
a
October 31, 20i6
E
F
G
-
Item
.....................
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r,..
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r. ., .,.nY,..,.,.., .... .. • ........ .\.{....4.......
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r.,n. ...
W.0 vi
..
.,,'��t+Yii$ik..
r., }..:...::u.....: ;•Y+:
0.00
D.00%
12ASUD
D.00
1021
099000
CMU Interior M
Delta Painting, Inc
12R660,001
1031
CMU Interior L
Delta Painting, Inc
16,680.D0
0900
0,00
0.00%
16,680400
0.00
1041
Prescast Ceilings M
Delta Painting, Inc
3234401
0.00
0.00
0.00%
3,234.00
0.00
1051
Preaoast Ceilings L
Delta Painting, Inc
6,704.00
0.00
0,00
0,000/6
6,704.00
0,00
10611
E o FloorCcating M
Delta Painting, Inc
61480.00
0,00
0,00
0,00%
6,480.00
040
Epoxy PlcorCcating L
Delta Painting, Inc
15,544900
0,00
0.00
0.00%
15,544.00
0.00
Chemical Containment M
Delta Painting, Inc
1,300.00
0.00
O,OD
0,00%
14300400
0,00
Chemical Containment L
Delta Painting, Inc
8,27ZOD
0,000.00
0.00%
8272,00
0A0
R1107
OH Door and Frame M
Delta Painting, Inc
366.00
0,00
0.00
0,00%
366.00
0,00
OH Door and Frame L
Delta Painting, Inc
2,568,00
0.00
0,00
0.00%
2,558,00
D.00
Crane Beams M
Delta Painting, Inc
260.00
0.00
0.00
0.00%
250.00
0.40
113
Crane Beams L
Delta Painting, Inc
2,56H.00
0,00
0,00
0.00%
21568,00
0,00
114
Ductile Iran Interior M
Dena Painting, Inc
i,470.00
0,00
0.00
0600%
11470.00
0.00
115
Ductile Iron Interior L
Delta Painting, Inc
111056.00
0.00
0600
0100%
11,056000
0,00
116
Ductile Iron Exterior M
Delta Painting, Inc
1420.00
0.00
0.00
0100%
11520.00
0.00
117
Ductile Iron Exterior L
Delta Painting, Inc
71704.00
0,00
0.00
0,00%
7,704.e0
0.00
118
Ductile Iran Submerged M
Deity Painting, Inc
11040.00
0.00
0.00
0,00%
1,040.00
040
119
Ductile Iron Submerged L
Delta Painting, Inc
7,704.00
O,DD
O,Oo
0.00%
7,704.00
Q.00
1201
1
Gas Pipe Interior M
Delta Painting, Inc
333.00
0100
0.00
0.00%
333.00
0.00
1211
Gas Pipe Interior L
Delta Painting, Inc
411W,00
0.00
0.00
0.00%1
4,13640
0,00
1221
1
Gas Pipe Exterior M
Delta Painting, Inc
462.00
o.001
0.00
0400%
462,OO
0600
123
Gas Pipe 6dedor L
Delta Painting, Inc
%949.00
0,00
0.00
0.00%
9,949.DD
Uo
1241
1
Mobilization
Delta Painting,]no
21000.00
0.00
0.00
0.00%
2.000.t]0
0.00
125
095100
Acoustical Ceiling Work M
Central Ceiling Systems
11272,00
0.00
0,00
O.QD%
11272.00
0.00
126
096500
ResilientFioorlile M
Johnson Floor Companylnc
11464,00
O,QO
0400
0.00%
1,464,00
0.00
O.OQ
127
Division 10•SpecialUes
128
101400
Signage M
Williams Brothers Const Inc.
21100.00
0,00
0.00
0.00%
211004CO
0.00
129
101400
Signage L
Williams Brothers Cons1, Inc.
800.00
0.00
0,00
0.00%
800.00
0.00
130
102813
Toilet Accessories M
Williams Brothers Constlnc,
735,00
0.00
0.00
0.00%
735,00
0.00
131
102813
Toilet Accessories L
Williams Brothers Ccnst. Inc.
450Ao
0,00
0.00
0,00%
450,00
0,00
0.00
132
Division 22•Ptumbing
0.00
133
Exterior Mechanical
134
Overhead and Profit
G. A. Rich
349,565.00
3321086,75
10,486.95
342,573470
98A0%
6,99120
17,128.69
135
Mobilization
G. A, Rich
20,000,00
201OOO.OQ
1
20,000.00
100600%
0.00
1,000.00
136
Process Pipe M
G. A, Rich
433,587400
424,915926
84671+741
433,587.00
100.00%
0,00
21,679.35
137
Process Pipe L
G. A. Rich
1,103,7ST00
1,048,597465
44,151.48
11092,749.13
99.00%
11,037,67
54,637446
138
Stone M
G.A. Rich
127,160,00
120,802,00
6,358.00
127.160.001.
IDUO%1
0.00
61358,00
139
Storm L
G.A, Rich
281,061,00
267,007.95
141053.05
2811061.Q0
100.00%
1 0,00
14,053*05
140
Water M
G. A. Rich
8H,338.Otl
83,336.00
88,338.00
100,00%
0.00.
4,416.90
Water L
G. A. Rich
174,188.00
1651,478.60
5,225.64
170,70424
98.00%
3,483.76
%S3521
141
142
Gas M
G. A. Rich
24000.00
0,00
0.00
D.000/0
2,C00.00
0400
143
Gas L
G. A. Rich
7258.00
41354.80
41354-H0
60.00%
2,90320
217,74
144
Grinder Pump M
G, A. Rich
330,00
330.00
330400
100.000/9
0,00
16,50
145
Grinder Pump L
G, A. Rich
10,998.001
10,998600
105998,00
100600%
0,00
549,90
146
Valves M
G. A. Rich
51,728.OD
51,728,00
51,72UO
100,00%
0,00
21586,40
147
Valves L
G. A. Rich
30,000.Q0
27,000.00
30000,00
30,000,00
i00,00%
0.00
1,500.00
0,001
1481
Interior Mechanical
McHenry Wastewater Treatment Facility COnsotidation
Page 4
I
A
Application Number.
9
1
A
2
Application Period:
October 1, 2016 to October 31, 2016
Application Date:
October 31, 2016
-
3
A
B
Work Completed
4
C
D
E
F
G
item
:.,. ,::.;>:::{:::;
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149
pre CoruWction
Haves Mechanical
30,OOO,00
30,DOD.00
30,000,00
100400%
0000
10500,00
ISO
Mobilization
Hayes Mechanical
15,000.00
15,000,00
'
15,000.00
100.00%
0,00
750400
151
De Mobilization
Hayes Mechanical
51000,00
0,00
O,OD
0,00%
5,000000
0400
152
Valves M
Hayes Mechanical
320,000400
4SI501.0D
1011344100
149,845,00
46,83%
170,155.00
74492*25
M
Hayes Mechanical
520,OD0.00
2637224.43
21,852.66
285ID77409
54v82%1
234,922491
14253485
153
DI Piping
154
Pipe Supports M
Hayes Mechanical
5o,00O.00
2Z650.84
22,650,84
45.30%
27,349.16
1,132.54
155
Misc Plumbing and Piping Material M
Hayes Mechanical
650000,00
32l751.181
15,000600
47,75118
73.460/a
17248482
2,387,56
156
Pipe tine insulation M
Hayes Mechanical
901000400
0,00
0100
0,00%
9D000,Oo 1
0,00
157
Building 20 L
Hayes Mechanical
37,500,00
61500.00
6,500.00
17,33%
31,OODOO
325.O1)
156
Building 30 L
Hayes Mechanical
7,200.00
0,00
0100
0,00%
7,20D.00
0,00
159
Building40 L
Hayes Mechanical
270,000,00
71,500,00
14,000.00
85,500,00
31,67%
184,50o.O0
4,275,00
1601
Building 50 L
Hayes Mechanical
80,000,00
481000.00
48,000,00
60600%
3Z000400
2,400A0
1611
Building 60 L
Hayes Mechanical
62,Oo0,Oo
91720,.00
91.790,00
15,79 %
52210,00
469,50
1621
Building 65 L
Hayes Mechanical
31000000
0,00
11000400
1,000,00
33433%
2,000.00
50,00
163
Building 70 L
Hayes Mechanical
27,000*00
201000,00
20,000.00
74,07%
7,006,00
1,000•DO
164
Building 75 L
Hayes Mechanical
181OOD,00
5*000400
5,000•OO
27,78%
13,000.00
250.00
0,00
165
Division, 23-HVAC
0400
166
Central Pump Station 20
167
Test and Balance.
Complete Mechanical Services Inc
1,500400
0000
O,OO
0,00%
1,500,00
0.00
Ise
Controls
Complete Mechanical Services Inc
2,506.00
0.00
O.00
0.00%
2,500000
0000
169
Ductwork
Complete Mechanical Services Inc
4,DD0,00
4000.00
4.000.00
100,000A
0.00
20.00
170
Centrifugal Fans
Complete Mechanical Services Inc
4,400,00
41400,00
41400.00
100,00%
0600
220.00
171
Ins and Outs
Complete Mechanical Services Inc
7,250.00
7125000
7,250.00
100.00%
OAO
362.50
Terminal Heat Transfer
Complete Mechanical Services Inc
154000,00
15,000400
15,OOO.00
100,00%
0,00
754,OO
AC Un"rts
Complete Mechanical Services Inc
15,800,00
0.00
0.00
0.00 %
15,80D o
0,00
Material
Complete Mechanical Services Inc
2,DOD,OD
0,00
0,00
0%00%
21000,00
0,00
gi
Labor
Complete Mechanical Services Inc
9,500.0o
O.00
0,00
0,00%
9,50D.00
0,00
SP Secondary Treatment 40OA0
Test and Balance
Complete Mechanical Services Inc
19500400
0.00
0,00
0.000lc
19500.00
O,Do
178
Controls
Complete Mechanical Services Inc
5,500.0o
O,DO
0400
0,00%
51500,06
0,00
1791
Ductwork
Complete Mechanical Services Inc
5,OOO,00
0.00
0600
0400%
5,000.00
0,00
1801
Centrifugal Fans
Complete Mechanical Services Inc
11500,00
1,500.00
1,Soum
ImO00%1
O,00
7540
181
PowerVentilators
Complete Mechanical Services Inc
1,500,00
i,500.00
11500,00
100.00%
0,00
7SOO
1221
Ins and Outs
Complete Mechanical Services Inc
31,0OO.00
3,006.00
3,000,00
100,00%
DOO
150,00
1831
Fuel Fred Unit Heaters
Complete Mechanical Services Inc
1/800400
11800400
1/600000
100+00 %
0,00
90,00
Make Up Air Unit
Complete Mechanical Services Inc
6,100,00
6,100.DO
64100,OD
100,00%
0,00
305.00
AC Units
Complete Mechanical Services Inc
15,8DO.00
0,00
0,00
0A0%
15,800400
0,00
Material
Complete Mechanical Services Inc
7,000,00
0,00
0,00
0,00%
7,000,00
0.00
Labor
Complete Mechanical Services Inc
17,000400
0. W
O,OD
O.00%
17,000600
0,00
SP Tertiary Building 50
0,00
El
Test and Balance
Com lete Mechanical Services Inc
1,500,00
0,00
0.00
0,00%
1,500,00
0,60
Controls
Complete Mechanical Services Inc
16,500,00
0.00
0.00
0,00%
164500,00
0,00
Ductwork
Complete Mechanical Services Inc
6,OOO,D0
0,00
0,00
0,00%
6,1000,00
0,00
Centrfugai Fans
Complete Mechanical Services Inc
7,500.00
71500,00
7,500,00
100.00%
0A0
375.00
Ins and Outs
Complete Mechanical Services Inc
3/480400
3,480.00
30480600
100,00%
0400
174,00
194
Fuel Fired Unit Heaters
Complete Mechanical Services Inc
9,00O,00
9/000100
91.000,00
100,00%
0,00
450,00
195
AC Units
Complete Mechanical Services Inc
8.400.00
0,001
1 0000 0100 % 8,400.00 0.00
McHenry Wastewater Treatment Facility Consolidation
Page 5
1
A____--
h
Applicatort Number.
9
2
Application Period:
October 1, 2016 to 0otober3l, 2016
Application Date:
October 31, 2016
3
A
S
Work Completed
4
Item
C
D
E
F
G
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.�., ..r, y....:.r....,r.......�:r,..:o-+: ,,:^:,:•�::.>..
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i�tEt� .: :f:.::c::
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.:?5•iEh�ii�
6
a5i`�C71015:'-:r.:y:..::;a..^,cr.`L:o:<•s;:..:::ox::<c:.tic.;:::.;.;r,::::.,v.:•r.:•:cn:�:::,•,,.:r:
r.::
v.,. :.. :r... :.�:
196
Material
complete mechanical services inc
710DO400
0400
0,00
°
0.00%
7,000.00
0.00
Labor
Complete Mechanical Services Ino
15,000,00
0,00
0,00
0,00%
15,000400
0.00
0.00
SP Drying Building
Test and Balance
Complete Mechanical Services Inc
1.500100
0.00
0.00
0.00%
1,5DD.00
0.00
0200
Controls
Complete Mechanical Services Inc
SSODOW00
O,OO
0,00
0,00%
8,000.00
0,00
Ductwork
Complete Mechanical Services Inc
35A00.00
10,000,00
23,506.00
33,500,00
95.71%
1,500,00
1,675,00
Centr ugal Fans
Complete Mechanical Services Inc
1i,500,00
11*500400
11,500,00
100400%
0,00
575,00
Ins and outs
Complete Mechanical Services Inc
11,000.00
11,000,00
11,000,00
100400°k
0,00
550400
204
Heat Exchangers
Complete Mechanical Services Inc
60,000.00
60,000.00
60,000.00
100400%
0.00
3100D,OQ
206
Make Up Air Units
Complete Mechanical Services Inc
18,360,00
18,360.001
i84360,DO
100,00%
0,00
918,00
206
Material
Complete Mechanical Services Inc
2010D0.00
5,000.06
139500,00
18,500,00
92.500/a
1*500,00
025,00
207
Labor
Complete Mechanical Services Inc
354000.00
15,000400
16,000000
33,000.00
9429 %
29000.00
14650400
O.DO
208
SP Microscreen Building 70
209
Test and Balance
Complete Mechanical Services Inc
1,500.00
0.00
0600
0.00°/n
1,500,00
D.00
210
Controls
Complete Mechanical Services Ino
2,400,00
0,00
O.OD
OAO°/,
2,400.00
0.00
211
Ductwork
Complete Mechanical Services Inc
6,310.00
6,310,00
6,310.00
1OO,DO%
0600
315,50
212
Power Ventilators
Complete Mechanical Services Inc
7r200,001
71200,00
71200400
100,00%
0,001
360,00
213
ins and outs
Complete Mechanical Services inc
718006001
74800,00
100.00%
0.001
390.00
214
Terminal Heat Transfers
Complete Mechanical Services Inc
35,000400
35,OD0.00
35,000,e0
100.00%
0,00
1,750AO
215
AC Units
Complete Mechanical Services Inc
7,40040
71400,00
79400,00
100.00%
0100
370,00
2161
Material
Complete Mechanical Services Inc
5,000.00
2,500,00
2,500,00
50,00%
2/500400
125300
2171
Labor
Complete Mechanical Services inc
151000,00
11,000400
-
11,000,00
73.33/
41000,OC
550000
D,DD
2181
Division25•lniegratedAutomaticn
219
251316
Boxes, Panels and Control Centers
Advanced Automation & Controls
165A00,00
41,250,00
41,260,00
25.OQ%
123,750.00
2,062.50
220
25 3100
Remote Instruments
Advanced Automation & Controls
75,000,00
0,00
59400.00
0.00
0.00%
75,000,00
0,00
632,926,62
29964%
1,502,37343e
31,646.33
221
255100
Instrumentatienarid Control inlefration
Advanced Automation&Controls
29135,300.00
573,326.62
222
259100
Wastewater Plant Control
Advanced Automation & Controls
19,70e.00
0,00
0.00
0.00%
19,700,00
0.00
223
252922
Variable Frequency Motor Controllers
Advanced Atrtomation&Controls
109,000.00
0,00
Q,OO
0,00%
1094000400
0,00
0,00
224
Division26-Electrical
225
263213
Packaged Engine Generator arid Transfer SwitchesM
Cummins N Power Inc
7807000.00
0.00
0,00
0.00%
780,0DOAO
0,00
0,00
226
227
Mobilization
Homestead Elecdcal Contracting L
25,0006001
25,000,06
267000400
100.00%
0.00
1725C.00
228
PMTimeSubmrttals
Homestead Elecrical ContractingL
30,000,001
305000.00
30100DVOO
100400%
0,00
1,500,00
229
Site M
Homestead Elecrical Contracting LI
145,000900
35,000.00
579650,00
921650,00
63.90%
52,350,00
4,632.50
230
Site L
Homestead Elecrical Constracting Ll
75,000,00
181500,00
311000,DO
49,500.OD
Gem%
25,500.00
21475,00
231
Building 20 M
Homestead Elecdcal Contracting L
60,000,00
2,500400
21500,00
5600%
47,500.00
125,00
232
Building 20 L
Homestead Elecrical Contracting Lt
68,000.00
21000,00
210=00
2,94%1
66,000.0og27
233
Building 30 M
Homestead Elecrical Contracting L
27,000,00
2,5D0.00
2,500900
9,26%
24,500.00
234
Building 30 L
Homestead Elecrical Contracting L
25,000,00
5,500,00
5,500.06
22.00%
19,500,00
235
Building 4D M
Homestead Elecrical Constracting L
85,000.00
13,500,00
2,500.00
16,000,00
18.62%
699000,00236
Building 4D L
Homestead Elecricai Contracting L
109,000,00
31,000,00
1,500,00
32,500,00
29,82%
76,500.00237
Building 50 M
Homestead Elecdcal Constricting L
77.000,00
21,000,00
31600,00
24,600,00
AAAAA
31,95%
52,4CO.00
238
Building 50 L
Homestead Elecrical Constricting Lt
924000AO
351000.00
21500*00
37,500,00
40.76%
54,500.00
1s75.00
239
AAA
Building 60 M
Homestead Elecrical Contracting U
70,000600
221300,00
21700,oD
25100OX0
35,71%
45,OQ0,00
11250,00
240
Building60 L
Homestead Elecrical ConstrictingL
94,500,00
24,DO0,00
10,500,00
34,500400
36.51%
60,000,00
1,725.e0
241
Building 70 M
Homestead Elecrical Contracting
55,000,00
50,000.00
50,000,00
90,91%
51000.00
2,500.00
242
Building 70 L
Homestead Elecrical Contracting LI
1G5rOOQaOOj
95,000.00
95,000,00
90.48%
10,000,00
4,750,00
McHenry Wastewater Treatment Facility Consolidation
Page 6
1
2
3 Application Number. 9
Application Period: October 1,2016toOctober 31,2016 Ok,O Application Date: October31.2016
3
A B Work Completed
4
Item C D E F G
5
243
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r.; _: .....:..;,yy.;.
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21,000400
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400.00
244
Building 75 L
Homestead Elecricai Contracting L
481000.00
41500.00
4060100
9,38%
43,500.00
225.00
245
Gear
Homestead Elecricai Contracting L
1621000.00
241452600
240.462,00
15.09%
137,548.00
11222.60
246
Lighting
Homestead Elecrical Constricting L
108,500400
330051,00
33,051.00
30A6%
751449.00
11652.55
2471
IDIVISIaH31-Earthwork.
0.00
248
0.00
31 1o0D
StripTopscil
Williams Brothers Const Inc.
16,000,00
164000,00
15,000,00
100.DD%
0,00
750.00
311000
Respread Topsoil
Williams Brothers Const Inc.
15,0DD•00
0.00
0.00
0.ofl%
15,000.00
0,00
311000
Remove Asphalt Paving
Wilfiams Brothers Const ino.
32,245,00
eA49.00
6,443,00
20.00 %
25,796.00
322,45
311000
Tree Removal
Homer Tree Service
14,000400
14,000.00
14,000.00
100,00%
0,00
700.D0
P
312200
Grading
Williams Brothers Const Inc-
41,000,00
0.00
0,00
0.00%
41,000.00
0.00
312316
Cut and FIl
Williams Brothers Const Inc,
180,135.00
90,067.50
90,067.50
50,00%
90,067.50
4,503,38
312316
Mass Excavafon
Williams Brothers -Const ino.
664,600.00
6640600,00
664,600.00
100,00%
0.00
33,230.OD
312316.13
Trenching
Williams Brothers Constlac.
133,500400
0.OD
0,00
0.00°k
1330500,00
0.00
257
312319
Dewatering
Kelley Dewatering and Construction
188,300,00
1881300400
188,300.00
100.00%
0.00
97415.00
258
$12500
Slit Fence
Wifimms Brothers Const inc,
151000.00
121000.00
14000,00
80,00%
33000,00
6C6.00
259
31 500
Excavation Support and Protection
Williams Brothers Const Inc,
475,350.00
356,512.50
356,512,50
75.00%
118,837450
17,825.63
260
Divlsion32- Exterior Improvements
0.00
261
321216
Asphalt Paving M
Trach•McNeil Paving Cc
78,725,00
6,000.00
60000,00
7.62°%
72,725,D0
300,00
262
321216
Asphalt Paving L
TrochitMeNeil Paving Cc
91,775.00
61900000
61900,00
7,52%
84,875.00
345,00
263
323113
Chain Link Fences and Gates M
Northern Illinois Fence
14,866600
0,00
0.00
0.00%
14*866,00
0,00
2641
1 323113
Chain Link Fences and Gates L
Northern llincis Fence
101765,00
0.00
0.00
0,00%
10,765:00
0.00
21551
329219
Seeding
Williams Brothers ConstIn¢
8,000.00
0.00
0.00
0.000/6
81000000
0.00
DW;sion 22m Ud1Ges
0.00
33 3216413
Packaged Grinder Pump Station M
Gasvoda and Associates
23,000,00
23,000.00
230000,OD
100400%
O,00
1,150.00
33 3216.13
Packaged Grinder Pump Station Start Up
Gasvoda and Associates
11053,50
0.00
0,00
COW%
1,053.50
0,00
g269
333216613
Packaged Grinder Pump Station L
Hayes Mechanical
5,000.00
0.00
51000400
50000000
100,06%
0,00
250.00
Division 35• Waferwaq and Marine Construction
352016.29
Fabricated Metal Slide Gates M
R. W Gate Company
28000304001
280,030,00
280,0=00
100.00 %
D.00
140001.50
272
352016,29
Fabricated Metal Slide Gates L
Williams Brothers Const Inc.
142,000000
0,00
0.00
0.00%
142,Ooo,Oe
0100
Division 41-Material Processing and Handling Equipmen
0-00
412223,19
Cranes and Hoists
Sievert Crane and Hoist
17,30QOD
0.00
0400
0.00%
177300/00
0.00
Division 43- Process Gas and liquid Handling, Purifrcad
n, and Storage Equipment
0.00
Oki
431123
Rotary Positive Displacement Aeration Slower M
LAI Ltd
49,000,00
0+00
0,00
0,00%
49,000.00
0,00
0276
43 1123
Rotary Positive DisplacementAeration Blower L
Hayes Mechanical
6,0DD.00
0,00
O,OD
0.00%
61000,00
0.00
432114
Rotary Lobe Pump Equipment M
Peterson and Matz, Inc
60,00D,00
0.00
0.00
0.00%
6OX0.00
0.00
432114
Rotary Lobe Pump Equipment -Start Up
Peterson and Matz, Inc
5,OOD.00
0,00
0,00
06DO %
5,000,00
0.00
432114
Rotary Lobe Pump Equipment L
Hayes Mechanical
6,000,00
0,00
0,00
D,00%
67000.00
0,00
gal
432139
Submersible Solids Handling PumpEquipment M
LAI Ltd
7991006.00
199,750.00
199,750400
25.00%
5g9,250.00
9,9ST50
43 2139
Submersible Solids Handling Pump Equipment L
Hayes Mechanical
427000.00
0.00
0,00
0.00%
42,000.G0
0000
432143.01
Sum PumpSystem L
Hayes Mechanical
4,000,00
0.00
0,00
0.00%
4,000,00
0.00
433259
Odorcontrol System M
LAI Ltd
47,000.00
0.00
0,00
0.00%
47,000,00
0.00
433259
Odor Control System L
Hayes Mechanical
101000.00
0.00
O,00
0.00%
104000000
D.CO
R269
433263
Ultraviolet Disinfection Equipment M
Xylem Water SolWonsUSA
275,000400
2750000-00
275,W0.00
100.00%
0,00
13,750,00
433263
Ultraviolet Disinfeciien Equipment L
Williams Brothers Const Inc.
64000.00
0,00
0.00
0*00%
61000,00
0.00
434113401
Hydropneumatic Tank M
LAI Ltd
29,DOD.00
0,00
0.00
0.00%
291000,00
0,00
434113,01
Hydropneumatic Tank L
Hayes Mechanical
11000.e0
0300
0.00
0400% 1,000.00 0.00
McHenry Wastewater Treatment Facility Consolidation
Page 7
Applioaton um er.
1
2
Application Period:
October 1, 2016to October 31 , 2016
Application Date:
October 31, 2016
A
B
Work Completed
3
q
Item
C
D
E
F
G
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290
434116
.•n ::.;.,ry vf,.:,L..,.t
Bulk Chemical Storage Tanks M
Peterson and Main, Inc
1201000400
0.00
0.01)
0,00%
1209000,00
0,00
291
434116
Bulk Chemist Storage TanksStart Up
Peterson and Matz. Inc
5,000.o0
0,00
0400
0000%
6.000.00
0.00
292
434116
Bulk Chemical Storage Tanks L
Hayes Mechanical
510e0,00
Deco
0400
0.00%
5,000.00
0400
293
Division 44-PoffhWonCon£rof1=VIPMent
0,00
294
444000
Compoeda Samplers M
Gasvoda and Associates Inc
'f 0,00a,OD
0,00
0,00
0,00%
10,000.00
o,0o
295
444000
Composite Samplers Start Up
Gasvoda and Associates Inc
1*053450
0,00
0400
o,o0%
1,053,50
0.00
296
444000
Composite Samplers L
Williams Brothers Const. Inc.
11000,00
0,00
O.OQ
4.00°!0
1.000.oO
0.00
2971
444100
Sequencing Batch Reactor Treatment System M
Xylem Water Solutions USA
745,000,00
0.00
0.00
0.00%
745,000.00
0*00
298
444100
Sequencing Batch Reactor Treatment System L
WiDiems Brothers Const Inc,
204000.00
D.OD
0.00
0,000/0
204OD0.00
o,OD
299
444100
SBRT Pump, Blowers and Mixer L
Hayes Mechanical
69,300400
0,00
0400
O.Oo%
69,300,00
0.00
Soo
444256,01
Vertical Turbine Pumps M
LAILtd
64,000,00
0,00
0,00
00000/0
54,000400
o,0o
301
44 4256101
Vertical Turbine Pumps L
Hayes Mechanical
8,000.o0
0,06
0,00
0,00%
8,000.00
0,00
302
444256.09
Submersible Pumps M
LAI Ltd
25,000.RO
O-o0
0,00
0.00%
25,000,00
0,00
303
444256.09
Submersible Pumps L
Hayes Mechanical
31000,00
0400
0,00
0,000/0
32000,00
0100
304
DivWfon46- Water and Wastewater Equipment
0.00
305
462151
MechanialScreening Equipment M
Hydro -Dyne Engineering
373*850400
D.DO
0,00
0400CA
373,850.00
O,00
306
462151
Mechanial Screening Equipment L
Williams Brothers Const, Inc,
26,000.0D
0,00
0.00
DOW%
26,000.00
0600
307
452200
Mechanical Screening Equipment (RBFS) M
Hydro international
901,892.00
901,892,00
901.892.001
100.OD%
0900
45,094.60
3o9
46=00
MechanicalSomeningEqui ment(RBFS) L
Williams Brothers Const Inc.
22,000.00
11,000,00
11,Oc0.00
50.e0%
11,o00-o0
550,OQ
$09
464123
Submersible M'aing Equipment
Xylem Water Solutions USA
go,000.o0
904000.00
310
464122
Submersible Mbdng Equipment
0.00
311
464123
Submersible Mixing Equipment L
Hayes Mechanical
fi,000,00
0400
0,00
0,00%
61coo.o0
0.00
312
464324
Digester Cover M
RPSEngineering Inc
143,000.00
0.00
-
0,00
0.00%1
143,000,00
0,00
313
464324
Digester Cover L
Williams Brothers Const. Inc,
604000.00
0.0o
0.00
0.00%
60,000.00
0,00
314
465133
Flexible Membrane Diffused Aeration
Xylem Water Solutions USA
65.000.00
65,DOO,Oo
315
48 6133
Flexible Membrane D-dfused Aeration
0.00
316
465133
Flexible Membrane Diffused Aeration L
Hayes Mechanical
15,000,0o
0400
0,00
0.00°!
15,000,00
0,00
317
465200
Biological High Rate Treatment System M
i, Kruger Inc
20224,800,00
0400
0400
0100%
2=44600600
0.00
318
465200
Biolo ical High Rate Treatment System L
Williamsms Brothers CensL Inc.
10,000#00
0600
0.00
0.00%
104000,00
0,00
319
466130
Disk Filtration System M
I. Kruger Inc
0•oo
320
466130
Disk Filtration System L
Williams Brothers Const, Inc,
14,000.00
0.00
0900
0.00%
141000=
0.00
321
467663
ddddddd
Sludge Drying System M
Komline Sanderson
o.00
322
Dryer M
KamlineSanderson
1,156,130.00
0.00
Q,DO
Deco%
11156,130,o0
0,00
323
Live Bottom Hopper M
Komiine Sanderson
16g,240.00
0,00
0.0o
0.0090
169,240.00
0,00
324
Sludge Pump M
Komiine Sanderson
26,260,06
0400
0,00
0.00%1
26,260,001
0.00
325
1
Screener M
Komline Sanderson
21,620.01)
0.00
0.00
0400%
21,620-001
0.00
32611
Dried Product Conveyors M
KamlineSanderson
98*420600
Q.QO
0000
0400%
96,420.00
0,00
227
Thermal Oil System M
Komline Sanderson
1782250,00
0,00
0,0c
0.00%
1780250600
0,00
328
Thermal Oil M
Komline Sanderson
8/360400
0000
0.00
0.00%
8,360,00
0,00
329
Off Gas Compressor M
Komline Sanderson
49,740.00
0,00
Q.00
0,00%
49,740,00
a.Qo
330
Utility Air Compressor/Air Dryer M
Komline Sanderson
10,350,00
0400
0,00
0,00%
101350,00
0.00
331
Coarse Bubble Diffusers M
Komline Sanderson
14,990.00
O,QO
o,00
0,00%
14,990.00
0,00
332
Off Gas DuctlFabrieated Items M
Komline Sanderson
40,450400
0400
0.00
0000%
40,450.00
a-00
333
Locallnsirumemation M
Komline Sanderson
4Q,210,00
ciao
-
a.00
0.00%
40*210400
0.00
334
Automatic VaiveslRotary Valves M
Komline Sanderson
27,830*00
0400
0,00
0400%
273830,00
O.00
33511
AnchorSoits M
Komline Sanderson
12,470,00
0,00
0.00
0.00%
12,47oA0
0.00
336
Dryer Ccntro{ Panel M
Komline Sanderson
90,980.00
0.00
0,00 D.DD% 90,980,00 0.00
McHenry Wastewater Treatment Facility Consolidation
1
2
3
4
Application Number. 9
Application Period: Cctober 1, 2016 to October 31, 2016 Application Date: October 31, 2016
A B Work Completed
Item C D E F G
6
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:. .}}n.S.tR,A..�}:1f:
'w",.:]i
,}:•:;.;,..>::};:•.•}:;;h.,:
t�0ko}..,h,
:5.
Y: S:JP'.:f
�}-}::;;.;•;.•:,::•a•,yJ.}::a<::
%'2 •`
.;ri;TThKJIi; .:IF*::.
..: .
337
Start Up/Commissioning
Komline Sanderson
56,700.00
0.00
0.00
0.00%
56,700.00
0,00
338
339
340
3411
342
467653
467653
467655
467655
Sludge Drying System L
Sludge Pump and Compressor L
Sludge Conveying System M
Sludge Conveying System L
unit cost
Williams Brothers Const Inc.
Hayes Mechanical
LAI Ltd
Wiliams Brothers ConsL Inc,
1123400.00
58000,00
229,DDO.00
51000000
0.00
O,OO
0,00
0.00
0.00
0.00
0,00
0,00
0.000/0
0.00%
0.00%1
0.00%
I
112.400600
5,000.00
229FOODsOO
5,0oD.00
0,00
O.OG
O,OO
0,o0
0,00
343
1
Water Main 2"
25 LF at$30 LF
750,00
0.00
0.00
0000%
750,00
0.00
344
2
Water Main N'
25 LF at S32 LF
SOO,OO
0.00
0,00
0,00%1
800.00
O,OO
345
3
Sanitary Sewer 6"
25 LF at$45 LF
1,125.DD
0.00
0400
0,00%
11125,00
0,00
346
5
Storm Sewer 12"
25 LF at $20 LF
500.40
0.00
0.G0
O,oOYo
500.00
0,00
347
7
Trench BaCKII
1 OOCY at $9 CY
900,00
0.00
0400
0400Y°
900.00
0.00
3481
8
Plowable Fill
1 OOCY at S35 CY
3150D.00
0.00
O.OG
0.00%
31500,00
O,OO
349
9
Pipe Casing for Water Main and Sewer Crossing
25 LF at $14 LF
350.00
0.00
0,00
D,00 %
350,00
0400
350
10
Telecommunication Cable and Conduit
25 LF at $7 LF
175.00
0.00
0.00
o.00Ya
175,00
0.00
351
11
Electrical Cable and Conduit
25 LF at S10 LF
250.00
0.00
0.00
0.CO%
250,00
0,00
352
12
Gas Lines 2"
25 LF at $15 LF
375.00
O.DO
0.00
0.00%
375.00
0.00
363
13
Hot Mix As halt
50 tons at $100 ton
U00.00
0,00
0,00
0.00%
$1000,00
0.00
$54
14
Removal and Disposal of Unsuitable Materials
100CY at $70 CY
7,000.00
0,00
0,00
0.00%
7,000.00
0,00
355
0.00
356
357
358
359
Total
3a,1ao,DOD.DD
137065339GA8
11047,608.42
0.04
14,112,964.60
47%1
167067,03SAO
705,648.23
360
Work Change Directives
361
362
RFP 01
Work Change Directive
No.
1
(3,498.30
0,00
F0,000/0
(3,498.30)
0.00
363
Work Change Directive No. 2
(800,00)
(800600)
0,00
(600600)
100400%
0,00
(40A0
364
Work Change Directive
No,3
525.04
526,00
626.00
100.00%
OFOO
2625
365
Work Chaq eDirectveNo.4
(1,044.00)
0400
0400%
(1,044.00
0,00
366
Work Change Directive
No, 5
(102,501.00)
0,00
-0.00%
(1021501.OG)
0,00
367
368
Work Change Directive No, 6
Work Change Directive No.7
(4,850.00
13,301,00
13$01 Poo
0.00
134301.Oo
-0.00%
100.00%
(4.850.00)
0,00
0.00
665,05
369
Work Change Directive
No.8
(61231.00)
(6,231.00)
(6231Ao)
100,00%
0.00
(311,55
374
Work Change Directive
No, 9
91996.00
90996,00
91996400
100600%
0.00
499.60
371
Work
Change
Directive
No.10
5,257.00
51257,GG
5,257.00
100,00%
O.Oo
262.85
372
Work Change Directive 6R
6,231.00
6,231.00
6,231.00
100.00%
0.00
311,55
373
374
375
Balance
83,614.30
83,614,30
376
377
378
379
360
I
Total
30,180,000.00
13,064,556,18
1,0761687.42
0-00
14,141,243.80 47% 16,0380756,40 707,o62AS
McHenry Wastewater Treatment Facility Consolidation
Fage 9
1
2
3
4
6
Application Period:
October 1, 2016 to 0d0ber3l, 2016
A
g
n..
... .......r........
.. �
r.......
Work Completed
C
...........
r
Pa�tlotist.::..
r ...v. ..........\
,•5.,
r :•v.•::..:•.vr.::o...:.:
Application Number:
Application Date:
D
..:..:.:::...::: . n-:.. ,
: , od•7>:>:rx :':te}d
�&5.#'.et! ,'<�;::
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+•:: a:.•v.,..: �: :�->:•: •; 7797 :57:.7.:
:.. vc,. •,
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r r:r
9
October3l, 2016
E
:.::.,•:::::.:::., :-:.::..r:rr:,««<t;ax<•v77t
ts:Reesen 3f:
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vr: �•x c7 s'•:.^•:ss:
: ttFi
F
:..;.7 7.:..
K I n S .
.. oI VII I
s:C .
t:oe7::.>:t.. s
: :t:9 N`
:�.....•.: <
•:.Sr•
G
r :7•t.7:xt•7+7xco: ;:.n::::;:;,•,,:•::tss
%:ihat#eBB •'•,i:
..S
,
:..v.: ... :...i::v. r.
..,:.......:...:..:,, ....::.:
...... Fl •+
......-.. .... .,.n ,
+ 7r.+.
n:..
•btic�f• i�ik:i:•. :.n::s:.
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.. y.y.,,�.:.: 7r: •: .•..:.. c..,
,.. ,..v;rv-•. .., .., .. n....., r,,,• n,••.,
......,....7....,:.. 7 ...<. ....,.-,....r.r, r......:..
., ..:...... .:. r. r...
.,. ... n... n,n .. ...... ...
i •...:....::�.:.....vww.,a•,s>.:..:.+.o.,:..,.7:.n:.�:.:.�::..::.r.....:...:.vn••:.,.u7•.+;as.;•.s:w•.vnv,::,,.,c•,.,en•::::?•::�:::.:.,:w:h:.::.y;•.,,.
.. yr ...,... .r.... x.,
,. ....nr.,7„r.,..,.. r..:...... ... .. t. ... ,. ,. ... .. rn...... .........
... nv...:n•..r: •>7.xtct: o-77::•.�:'::`<;`••ors,t:•Csx?7;..,.::.:.::?:tv.
, n :...
::+•:..•, 5....m w:: :•n..: v.u:. .., .t-...\7s:•;<•:t,n:
� „�y .<.................
.�CiGYK+<tw
n..,�4' IC'YfN .: rrn m.....
... v..v......
r....n.:...: ,.r....:.............. ..
.. .: .:....:•.:. :: •rt•7;:,
r.. r. n.n:: •: •.: ... ,r>x:c:-:?.:�::..... •,::§$' :,,'•rftW�pfF�.'
381
382
Summary by SubcontractoOSupprier
Advanced Automation &Controls
2,504,000,00
614,576.62
59,600.00
0,00
674,176,62
26,92%
1,829,823,38
33,708.63
383
Central Calling
11272.00
0400
0400
0,00
0.00
0,00%
1,272.00
0,00
384
CMC Rebar
307,OOO.00
307,000,00
0.00
0,00
30710DOoOO
100400%
d.00
15,350.C6
385
386
Complete Mechanical Services
Cummins N Paver
490,000,06
780,OOO,OC
2721600.00
0.00
55,000.CO
0,00
0.00
0.00
327,600.00
0,00
66,86%
0,00%
162AOO.00
780,OD0.00
16/380400
0460
387
Delta Painting
1241D00,00
0.00
0,00
0.00
0,00
0600%
124,000.00
0,00
388
Diamond Masonry
309,000000
3C,046,00
0100
0,00
304046/00
912%
278,954.00
1,502.30
389
Doors [no
44,900400
441900.00
0600
D.DO
44,900,00
100.00%
0400
2,245,00
390
391
392
393
394
395
lGasvodaenclAssoclates
East Moline Glass
ExareSkylightsinc
Gateway Construction
Harrington Industrial
Hayes Mechanical
1,725.00
12,150,00
35,107100
4274500400
6,745,00
1,78 54000.00
0,00
0.00
23,000.00
367,650,Oo
0,00
572,917,45
0.00
0.00
0,00
21,375100
O.o0
1$81196666
0.00
0.06
O.DD
0400
0.00
0000
0.00
0.00
23,000,00
389,025400
0,00
731,114,11
0.00°/,
0.00%
65051%
91.00%
0.00%
40.96%
1,725.00
12,150.DD
12,107,00
3SX75300
51745,CD
1AS3,885,89
C,00
D.00
1,150,00
19,451,25
0,00
36,5SS.71
396
397
398
Homestead Electric
House ctDoors
Hydro Dyne Engineering
1,480,000.00
674900,00
373,850,00
482,803,00
0,00
0,00
111,950.00
0.001
0,00
0.00
0.00
O,o0
5944753.00
0,04
0.00
40,19 %
O,OD%
0,00%
885,247,00
67,900.00
373185000
299737665
0,00
0,00
399
Johnson Flooring
1,464.00
0.00
0600
0,00
0000
0,00%a
1,464.100
0,00
400
Joliet Steel and Construction
305,12D.0O
66,000000
78,000.00
0,00
146,000,00
47,85%
159,120000
7,3Oo,0O
401
Kelley Dewatering
188,3D0.00
188,300,00
0,O0
0,00
188,300.00
100.00%
0,00
94415400
4C2
Kole Construction
11,700.00
0.00
0,00
0.00
0.00
0600%
117700.00
O,OO
403
KomlineSanderson
2,aco,000.00
D,00
0.00
0,00
0.00
0,00%
21000,000130
0,00
404
Kruger
I
21224,800,OD
0.00
0,00
0100
O.o0
0900%
2,224,SOD,CO
0100
405
LAI Ltd
14242,000,00
199,750,00
1 0,00
0,00
199175D,00
16.08%
11042,250100
9,987.50
406
Hydro Intemational
901,892400
901.1692.00
0,00
0,00
901,892400
100,06%
0,001
45,094.60
407
408
Mid States Concrete Industries
Northern Illinois Fence
694000*00
25,1631,00
3/050600
0.00
0,00
DOO
0,.00
0,00
3,050.00
0.00
4.42%
0,00%
65,950.00
25,631400
152,50
GOO
409
Nucor Building Systems
221,754,00
84,013,00
129,618,00
0,00
21S46SI.00
25.34%
89123,00
10,6$1,55
410
Nystrom
20,406400
161123400
0600
0.00
16,123400
79,01%
41283,00
806,15
4111
Peterson and Matz
190,000,00
0,00
0,00
0.00
0.00
0.00'/0
190,000.00
0.00
412
G.A. Rich
24680,000Ao
Z561,637,01
91,946486
0,00
2,653,563,87
99,01%
264416,13
132,679,19
413
RPS Engineering
143,000,00
0,00
0.00
0400
0400
0,0670
143,000,00
0400
414
RW Gate Company
2806030/00
280,030.00
0,00
0,00
280,030400
100400%
O,Oo
14,001.SO
415
Sievert Crane and Hoist
174300,00
0,00
0600
0,00
0600
0100%
17,300.00
0.00
416
Sterling Commercial Roofing
56,000,OD
0,00
0,00
.0.00
0000
0100%
561000000
0,00
417
Super Mix
495,135.00
473,658.00
1 51000,00
0,00
478,668.00
96,67%
16,477,00
23,932,90
416
Titan Industries
2083380,00
57,065.50
91625,00
O.CO
66,690.50
31.930/*
142*189*50
3,334453
419
Troth-NcNeil Paving
170,500100
12,900,00
0100
O,OO
12,900,00
7157%
157,600,00
645,00
420
Xylem Water Solutions
16175100D,O0
275*000,00
0400
0600
275,000,00
23,405/6
746,OOD.00
13,750.00
421
Williams Brothers Construction
8,802,939.00
5228,444.60
327,296.90
O,DO
51555,741ISO
63411%
31402,197,50
277,787.08
422
Total
301180,000,0D
13065,356,1$
1,047,608.42
0,00
14,112,964.60
46.76%
16,067,035.44
705,648.23
McHenry Wastewater Treatment Facility Consolidation
Page 10
1JI
I
Application Number.
9
2
AppiicationPeriod: October l•2016toOctober31,2016
Application Date:
October3l•2016
3
A
B
Work Completed
4
S
.........................................................
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423
McHenry Wastewater Treatment Facility Consolidation Page 1
0� Vftl lAlJAiLior of 1 ion
STATE OF ILLINOIS}
} SS.
PEORIA COUNTY )
ITO ALL WHOM IT MAY CONCERN:
1 o/a5/2o 16
WHEREAS, we the undersigned, WILLIAMS BROTHERS CONSTRUCTION 1NC. have been employed by
City of McHenry to furnish labor andlor material far the building known as;
McHenry Wastewater Treatment Facility Consolidation
Situated on Lot: 3306 Waukegan Road and
222 South McHenry Ave
McHenry, Illinos
�in the City of McHenry, County of McHenry and State of Illinois.
NOW, THEREFORE, KNOW YE, That the undersigned, for and in consideration of Nine Hundred Ninety
Five Thousand Two Hundred Twenty Eight and no/100 $995,228.Oo Dollars,
the receipt where of is hereby acknowledged, do hereby waive and release any an all lien, or claim, or right of lien
on said above described building and premises under the "An Act to Revise the Law in Relation to Mechanic's
Liens," approved May 18, 1903 in force July 1, 1903 together with all amendments thereto and all the lien laws of
the State of Illinois, on account of labor and materials, or both, furnished or which may be furnished by the
undersigned to or on account of the said City of McHenry for said building and premises
through October 31, 2016
GIVEN under our hands and sealed this 27th day of October, 2016
WILLIAMS BROTHERS CONSTRUCTION INC. (SEAL)
By:
ine Smith, Treasurer
McHenry Wastewater Treatment Facility Consolidation
Page 1
McHenry WWTP
p-yn}-.;. ��ri�,: n;:nv;:++•;':+-•:•,,v,.:{.isrf,.:.:.:•;n:.;.w.w.`ti•isJt:�?:�;isy,':r,•:ti�i:r.�i?T;>;i:Y:ii5::5: i'+
y':.5:: .. •.4}::+ii ir:Pr V:.6.,4.,\ h�:.C; .:.v: • v?/.vv: ryy'�??}::\:;:Jr �v:f:yi':
:`;S°j`!'ii?C'iiS•i:<'t;%:ii ; ..;.?..:.�...,;...:.�: e;a:;•:r.;`•S<••'r:•5:?•i�::: r r...•.:.,.•.,ov
Amounts requested on our Application No.
6 July 2A16
rwcr�en , ��imors
Scheduled
Previously
net amount
Total waivers
additional
Waiver
wtA I#6
Vendor value
Cam I to date
retention
earned
submitted
waiver due
attached
note
Summary by SubcontractoNSupplier
Advanced Automation & Controls
21504,000.00
0.00
467,340.00
O.AO
23,367.00
0.00
443,973.00
197,315.00
0.00
443,973.00
O.00
Central CeTng
CIVIC Rebar
11272.00
307,000400
0.00
250,125.0A
0.00
12,506025
0.00
237,618075
84,500400
0.00
302,000,00
(64,381.2
Complete Mechanical Services
Cummins N Power
4901000.00
780,0004001
172,100.00
O.00
81605400
O.Oo
1631495.00
0.00
163,495.00
0.00
0.00
Delta Painting
1241000.0O
4,660.00
233,00
41427.00
0.00
0.00
Diamond Masonry
Doors Inc
309,000400
441900.00
30,046.00
44/900400
1,502.30
2,245400
287543.70
42,665.00
281543.70
42,655.00
0.00
0.00
East Moline Glass
11725.00
0.00
O.AO
0.00
0.00
Exarc Skylights Inc
12,150.00
0.00
0.00
0.00
0.00
Gasvoda and Associates
351107.00
0.00
0.00
0.00
0.00
Gateway Construction
Harrington Industrial
Hayes Mechanical
Homestead Electric
427,500.00
51745.00
1,7851000.00
114807000.00
320,737.50
0,00
543,398437
316,754.00
16,036188
0.00
27,169.92
15,837.70
3041700.63
0.00
516,228045
300,916430
73,209.38
50,350.00
304,700.63
0.00
325,751.61
308,707.25
{0.01)
190,476.84
(7,790.95)
114,321.12
House of Doors
67,900100
0.00
0.00
0A0
0.00
Hydro Dyne Engineering
Johnson Flooring
3731850A0
11464.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Joliet Steel and Construction
Kelley Dewatering
Kole Construction
305,120.00
188,300.00
11,700,00
68,000.00
188,300.00
0.00
37400.00
97415.00
0.00
641600.00
178,885600
0,00
64,600,00
6000.00
156,524436
0.00
0.00
22,360464
271110.62
Komline Sanderson
21000,000.00
A.AA
0.00
0.00
0.0o
Kruger
LAI Ltd
27224,800.00
1,242,000.00
0.00
0.00
0.00
0.00
0.00
0.00
Vll
0.o0
0.00
Hydro International
Mid States Concrete Industries
901,892.00
69,000.00
901,892400
31050.00
45,094.60
152.50
8567797.40
2,897.50
8561797.40
21897.50
0000
0.00
Northern Illinois Fence
25,631.00
0.00
0.00
0.00
0.00
Nucor Building Systems
221,754.A0
84,013,00
4,200.65
79,812.35
0.00
79,812.35
84,238.00
Nystrom
20,406400
169123,00
806.15
15,316485
16,123.00
(806.15
Peterson and Matz
190,000.0O
0.00
0.00
0.00
0.00
G.A. Rich
20680,000.00
2,3581406.85
117,920.34
2,240,486.51
2991213.95
29258,547421
(18,060.70)
RPS Engineering
143,000.00
0.00
0.00
0.00
0.00
RW Gate Company
280,030A00
280,030100
14,001.50
266,028.50
266,028.50
0.o0
Sievert Crane and Hoist
17,300100
0,00
0,00
0.00
0,00
Sterling Commercial Roofing
56,000.00
0.00
0.00
0.00
0.00
Super Mix
495,135.00
345,078.00
17,253.90
327,824A0
65,708450
354,030493
(26,206.83
Titan Industries
208,880,00
57,065.50
2,853.28
542212,23
24,622.31
54,203.68
8.54
Troch-NcNeil Paving
170,500.00
0.00
0,00
0.00
0.00
Xylem Water Solutions
1,175,OOO.00
0.00
0.00
0.00
0.00
PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM
State of
)ss
County of
TO ALL WHOM IT MAY CONCERNS
WHEREAS, the undersigned, Hayes Mechanical Inc, has been eh}plQyed by Williams
Brothers Construction Inc to,furnish labor and/or materials including all extra work (including
both oral or written change orders), according to plans and specifications, as may have been
amended orally or in writing, for the premises and.•project known as:
McHenry WWTP
222 S McHonry Avenue
Located at McHenry County of McHenry and State of Illinois {the "Project"} of
which City of McHenry is the owner. -
I
NOW THEREFORE, ,
THE iTNDERSIGNEDwho represents that he/she is aufihorized to give and
execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of
*114* thousand *321* dollars and 12 cents $1141321.12
and other good and valuable considerations, the receipt whereof is hereby acknowledged,
does hereby waive and release:
(a)1any and all lien or claim or right of lien under the Statutes of the
State of Illinois relating to Liens Against Public Funds on the monies, bonds or
warrants due or about to become due from the owner on account of labor or services,
material, fixtures, apparatus, equipment or machinery heretofore furnished by the
undersigned for the above described premises; and
(b) any and all claims or rights under any payment bond furnished by
Williams Brothers Construction Inc. covering said project or under the Illinois
Public Construction Bond Act, as now or hereafter amended, to the extent said
Act is applicable.
This Release shall apply only to the extent of consideration paid as recited
above and not for any other dollar amount.
Given under our hand and seal this
%p4li day of 0+v•/OCj�'P,, , 20
!
By:
Tit�'..0,
State of �L
county of �o K
Subscribed and sworn to before me this 1414� 60 dbe4
In /i /1 n
.,Public .
,J OFFICIAL%SEAL .
MYRNA-L CALABAS
`NOTARY PUBLIC- STATE OF ILLINOIS
MY COMMISSION EXPIRES.04/27t20
PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9547486
State of �. ' ` � k 1 l )
County of )
TO ALL WHOM IT MAX CONCEk2N:
WHEREAS, tho undersigned, Kelley Dewatering & has been employed by Williams
Brothers Cohstru tion Inc to furnish labor and/or materials including all extra work (including
both oral or Written change orders), according to plans and specifications, as may have been
amended orally or in writing, for the premises and project known as:
McHenry WWTP
222 S McHenry Avenue
Located at McHenry , County of McHenry and State of Illinois (the "Project") of
which City of McHenry is the owner.
NOW THEREFORE, THE C7NDERSIGNED, who represents that he/she is authorized to give and
execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of
*4* thousand *750* dollars and no cents $41750.00
and other good and valuable considerations, the receipt whereof is hereby acknowledged,
does hereby waive and release:
(a) any and all lien or claim or right of lien under the Statutes of the
State of Illinois relating to Liens Against Public Funds on the monies, bonds or
warrazits due or about to become due from the owner on account of labor or services,
material, fixtures, apparatus, equipment or machinery heretofore furnished by the
undersigned for the above described premises; and
(b) any and all claims or rights under any payment bond furnished by
Williams Brothers Construction Inc. covering said project or under the Illinois
Public Construction Bond Act, as now or hereafter amended, to the extent said
Act is applicable.
Th-!'s' y T2e1eas`e?, shall apply, .only,_" to the., extent.. of. consideration paid as recited
above and not for any other dollar amount.
Given under our hand and' seal this �� _ day of 0U>
Kelley Dewatering &
By:
Title: 1C� ftowV� 2-'r
o �
State of��`n. .!
County of�
Subscribed and sworn to 'before me this
RtJ�jIN $7-AMKER
E'brMIGHIGAF�1
.:J1i xi :I is (C.Ti?1-I:.IJG I' ; G1:I Jj �J�"J _%C;, .':: .. ,. _... �i�Q� Y{�UFi1i!
q yri' c c•. ' IV _.• ,t ;'iLy. ";£::. :':(�ij/ '1Rif11{ssl.Q,nIE%ppli9q;i fCil ?a
+� Acting in the County bt
VV VVs;:
PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9547486
State of LL
J ) ss
County of Vir)
TO ALL WHAM IT MAY CONCERN:
WHEREAS., the undersigned,Kelley Dewatering & has been employed bJ Williams
Brothers Construction Inc to furnish labor and/or materials including all ektra Work (including
both oral or written change orders), according to plans and specifications, as may have been
amended orally or in writing, for the premises and project known as:
McHenry WWTP
222 S McHenry Avenue
Located at McHenry , County of McHenry and State of Illinois {the "Project") of
which City of McHenry is the owner.
NOW THEREFQRE, THE UNDERSIGNED, who represents that he/she is authorized to give and
execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of
*22* thousand *360* dollars and 62 cents $221360.62
and other good and valuable considerations, the receipt whereof is hereby acknowledged,
does hereby waive and release:
(a) any and all lien or claim or right of lien under the Statutes of the
State of Illinois relating to Liens Against Public Funds on the monies, bonds or
warrants due or about to become due from the owner on account of labor or services,
material, fixtures, apparatus, equipment or machinery heretofore furnished by the
undersigned for the above described premises, and
(b) any and all claims or rights under any payment bond furnished by
Williams Brothers Construction Inc, covering said project or under the Illinois
Public Construction Bond Act, as now or hereafter amended, to the extent said
Act is applicable.
This_.Release,.shall apply only to the extent of consideration paid as recited
above••and not -for any other - dollar -amount.
Given under our hand and seal this (A day of ,a •-'� , 20 �(A.
Kelley Dewatering &
By: D L�
Title:aY1 a
State of P" C At,E,
County of Nr- Ile -
Subscribed _jt
and sworn to before me this 2,,�S} �:a TtiJgr� LU��j'
Sa3l313�7 4f
PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9540486
State of }
}ss `
County of }
TO ALL WHOM IT MAY CONCERN: "
Wfi3�REAS; the undersigned, Nucor Building Systems has been :emplo}red by Williams
Brothers Gafistruction Inc to furnish labor and/or materials including all extra work (including
both oral or written change orders), according to plans and specifications, as may ht4vo been
amended orally or in writing, for the premises and project known as:
McHenry WWTP
222 S McHenry Avenue
Located at McHenry , County of McHenry and State of Illinois (the "Project"} of
which City of McHenry is the owner.
NOW THEREFORE, THE UNi)ERSIGNED, who represents that he/she is authorized to give and
execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of
*4* thousand *211* dollars and 90 cents $4,211.90
and other good and valuable considerations, the receipt whereof is hereby acknowledged,
does hereby waive and release:
(a) any and all lien or claim or right of lien under the Statutes of the
State of Illinois relating to Liens Against Public Funds on the monies, bonds or
warrants due or about to become due from the owner on account of labor or services,
material, fixtures, apparatus, equipment or machinery heretofore furnished by the
undersigned for the above described premises; and
(b) any and all claims or rights under any payment bond furnished by
Williams Brothers Construction Inc. covering said project or under the Illinois
Public Construction Bond Act, as now or hereafter amended, to the extent said
Act is applicable._; ;...
This Release`"shall apply only to the'exte'nt of consideration paid as recited
above and not for any other dollar amount.
Given under our hand and seal this _ � j2 day of {)C }�jQ j/ , 20 j.
County of
Subscribed and sworn to before me this
:.U.,.
Nuc
By:
Tit
•. - �'` TAMARA �YNN CQI..�(uT1�N'
• ''Notary €�ub1fC-S`e81
~5'tatb"0:10'r'ana
Mu Gornta�s'sion, Expires N1at 3+1:; 2p1.9:
PL
i 37.E
PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9540486 371
State of
II )ss ,
County of to Q K nkLs )
TO ALL WHOM IT 'MAY CONCERN:
WHEREAS, the undersigned, Nucor Building Systems has been einploed by Williams
Brothers Construction Inc to furnish labor and/or materials including all extra work (including
both oral or written change orders), according to plans and specifications, as may have been
amended orally or in writing, for the premises and project known as:
McHenry WWTP
222 S McHenry Avenue
Located at McHenry , County of McHenry and State of Illinois {the "Project") of
which City of McHenry is the owner.
NOW THEREFORE, THE i3NDERSIGNED, who represents that he/she is authorized to give and
execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of
Eighty thousand twenty six dollars and 10 cents $80,026*10
and other good and valuable considerations, the receipt whereof is hereby acknowledged,
does hereby waive and release:
(a) any and all lien or claim or right of lien under the Statutes of the
State of Illinois relating to Liens Against Public Funds on the monies, bonds or
warrants due or about to become due from the owner on account of labor or services,
material, fixtures, apparatus, equipment or machinery heretofore furnished by the
undersigned for the above described premises; and
(b) any and all claims or rights under any payment bond furnished by
Williams Brothers Construction Inc. covering said project or under the Illinois
Public Construction Bond Act, as now or hereafter amended, to the extent said
Act is applicable..:., 1. ; ,
This Release'6hall apply only to the extent of consideration paid as recited
above and,not for any other dollar amount.
Given under our hand and'seal this (� day of 20�•
Nucor �iilding Syst
Title:
State of r�
County of �,p j(,p l
., • r? ,
Subscribed and sworn to before me this{!
IF
It,
r_
.
;_
U
�:`YNNG
LEMA�f-
_,-
..
My Commission Expires Mar 34, 2019
�:`YNNG
LEMA�f-
_,-
..
My Commission Expires Mar 34, 2019
REGULAR MEETING
October 3, 2016
Mayor Low called the regularly scheduled meeting of the McHenry City Council to order at 7:00
p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer,
Peterson and Condon. Absent: None. Also in attendance: City Administrator Morefield, Deputy
City Administrator Hobson, Director of Economic Development Martin, Director of Community
Development Polerecky, Director of Public Works Schmitt, Chief of Police Jones and City Clerk
Jones.
PRESENTATION OF CHARACTER COUNTS! RECOGNITION AWARDS
Mayor Low read aloud the Presentation of CHARACTER COUNTS! Recognition Awards to
Dr. John Beerbower, Physical Education Teacher at West Campus and Mr. Dennis Hutchinson,
Physical Education Teacher at East Campus.
Dr. Beerbower and Mr. Hutchinson were nominated for recognition by Carl Vallianatos
for their fundraising efforts and many personal hours and dedication in assisting students and
their families in the community. Mr. Vallianatos stated that Dr. Beerbower and Mr. Hutchinson
exemplify the teachers and coaches in the McHenry County School District.
Mayor Low opined that it is great that we have such wonderful teachers and role
models in our community.
PRESENTATION OF FISCAL YEAR 2015/2016 ANNUAL FINANCIAL REPORT BY EDER CASELLA
COMPANY
Mr. Kevin Smith of Eder, Casella and Company reported the Annual Financial report for
the year ending April 30, 2016 has been completed. Mr. Smith expressed appreciation to
Director of Finance Lynch for her assistance. Mr. Smith stated that Director Lynch did a great
job, the audit is good and there are no deficiencies.
Mr. Smith informed Council the General Fund Balance totaled $10,325,050; a $286,149
increase from last fiscal year. According to city policy, the General Fund unassigned balance
should be approximately 120 days of estimated operating expenditures, which equates to
$6,775,024 for FY15/16, which is 120 days of the FY16/17 General Fund Budget, less capital
expenses. This leaves $3,518,908 to be assigned for capital projects with $31,118 as non -
spendable due to prepaid expenses.
Mr. Smith informed Council regarding the Statement of Revenues Expenses and
Changes in Net Position —Proprietary Funds, which shows the annual operating income and
expenses for the Water and Sewer Fund with an operating loss of $286,788. This loss highlights
the continuing need to review and adjust water/sewer rates to cover operational expenses.
Mr. Smith stated this year's report includes additional required information pursuant to
GASB 68, Accounting and Financial Reporting for Pensions and GASB 71, Pension Transition for
Contributions Made Subsequent to the Measurement Date.
Regular Meeting
Page 2
October 3, 2016
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
Ms. Ashley Kamin, 6410 Midleton addressed Council about her concerns for parking
near Shamrock Park.
CONSENT AGENDA
A. An Ordinance providing for the Supplemental Appropriation for Fiscal Year 2015/2016;
Be Pay Application No. 7 to Williams Brothers Construction, in the amount of $1,234,114.29, for Wastewater Treatment
Plant Improvements;
C. Amendment to the Fiscal Year 2016/2017 Budget, increasing the amount for Park Donations by $350, and Award of
Bid for installation of holiday lighting in Veterans Memorial Park to Temple Display, Ltd., in the amount of $17,850;
D. Temporary closure of a portion of Pyndale Drive in the Fox Ridge Subdivision for a Block Party on October 15, 2016,
from 1:00 pm to 8:00 pm;
E. July 18, 2016 City Council meeting minutes; and
F. Approval of Payment of Bills, in the amount of $1,568,208.54,
item.
Alderman Peterson requested Item C on the Consent Agenda be voted on as a separate
Motion by Wimmer, second by Schaefer, approving Consent Agenda, as amended.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Wimmer, second by Condon, approving Consent Agenda Item C, regarding
the Amendment to the Fiscal Year 2016/2011 Budget, increasing the amount for Park
Donations by $350, and Award of Bid for installation of holiday lighting in Veterans Memorial
Park to Temple Display, Ltd., in the amount of $17,850, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Condon.
Voting Nay: Peterson.
Absent: None.
Motion carried.
REQUEST FOR A VARIANCE TO A SIGN ORDINANCE TO PERMIT TWO ADDITIONAL WALL
SIGNS. ONE ADDITIONAL FREE STANDING SIGN AND ADDITIONAL FREE. STANDING SIGN AREA
FROM U-HAUL LOCATED AT 2019 N. RICHMOND ROAD
Director of Community Development Polerecky informed Council that a Sign Variance
has been requested by U-Haul at 2019 North Richmond Road. The Applicant is requesting use of
the existing free-standing sign located on McCullom Lake Road, an additional 47 square feet of
free standing sign area and two additional wall signs.
Staff is currently working with the U-Haul design team to finalize plans for a major
overhaul of the current facility occupied by U-Haul since March of 2016. The overhaul includes
Regular Meeting
Page 3
October 3, 2016
exterior upgrades. Staff has no concerns with the Variance request. The combined area of all
signs does not exceed the maximum allowed and is similar to the signage the former property
owners had on the building. Director Polerecky noted the size of the building and frontages on
two streets make the building unique. The free-standing and wall signs play an important role in
advertising from both street frontages.
Motion by Schaefer, second by Curry, approving the Sign Variance for U-Haul, located at
M19 north Richmond Road, for two additional wall signs, one additional free-standing, and an
additional 47 square foot of free-standing sign area, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO AWARD FACADE IMPROVEMENT GRANT TO APPLICANT BOB FUNK IN THE
AMOUNT OF $2,338, FOR THE PROPERTIES LOCATED AT 1326 AND 1334 N. RIVERSIDE DRIVE
Director of Economic Development Martin informed Council that a Fagade Improvement
Grant has been requested for the properties at 1326 and 1334 North Riverside Drive. Director
Martin outlined the basic criteria of the program, explaining the purpose of the Fagade Grant is
to offset a portion of costs expended by property owners, which furthers the preservation of a
building and doing the best deemed practical to maintain the building's original appearance
and historic appeal.
Mr. Bob Funk has submitted two applications. One application is for awning recovering
and replacement at 1326 N. Riverside Drive (Vinyl Frontier Records) and the other is for awning
recovering, repair and lettering at 1334 N. Riverside Drive (Old Bridge Tavern). Both grant
requests total $3,956. Mr. Funk received three quotes. Fox Lake Canvas was contracted to do
the work on both buildings, for a total of $5,300.
Director Martin stated all Facade Grant applications are reviewed by the Landmark
Commission, which makes recommendations to Council. The Landmark Commission
recommended awarding a total reimbursement of 50% of the lowest bid, or $2,338. Director
Martin noted that $5,000 is budgeted for Facade Improvements Grants annually.
Motion by Schaefer, second by Santi, approving the recommendation from the
Landmark Commission to -award a total of $2,338 in Facade Improvement Grants to the
applicant for the properties located at 1326 and 1334 North Riverside Drive, as presented.
Voting Ave: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Regular Meeting
Page 4
October 3, 2016
MAYOR'S STATEMENT AND REPORT
Mayor Low announced last Thursday was the final band concert of the season. Mayor
Low noted the band concert season was extended and well attended due in part to the efforts
of City of McHenry employee Tina Conaway and the Farmers Market. Mayor Low thanked Ms.
Conaway and the vendors for an enjoyable season.
Mayor Low announced the Jaycees Haunted Hayride is taking place and will continue
from 4:00 pm to 7:00 pm until October 31, 2016.
COMMITTEE REPORTS
Alderman Schaefer informed Council that a meeting of the Public Works Committee
took place this evening prior to the Council meeting. Minutes are forthcoming.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Glab expressed concern about the cancellation of the Committee of the
Whole scheduled for October 24, 2016. He opined the Committee of the Whole presented a
perfect opportunity to discuss video gaming. Alderman Glab requested cancellation of the
meeting be reconsidered. Alderman Curry stated he is also supportive of a Committee of the
Whole meeting to discuss the matter.
Mayor Low assured Alderman Glab and Alderman Curry that she would discuss the
matter with City Attorney McArdle.
Alderman Condon informed Council she was please to recognize Chief of Police Jones
and a couple of the other officers in the Department at the recent seminar at MCC on heroin
addiction. Alderman Condon stated that she felt the City of McHenry was well represented at
this was an important and informative seminar.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:36 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:36 pm.
Mayor
City Clerk
-- Expense Approval Register
McHenry, IL LIST OF BILLS COUNCIL MEETING 12-5-16
Mc
V! 1 r
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: Al LOCK & KEY SPECIALTY
Al LOCK & KEY SPECIALTY 100-01-5110 CONTRACTUAL SERVICES 10227 12/05/2016 130.00
Vendor Al LOCK & KEY SPECIALTY Total: 130.00
Vendor: ABBATE, GINA
ABBATE, GINA 100-41-3637 PARKS & REC PROGRAM 146270 12/05/2016 25.00
Vendor ABBATE, GINA Total: 25.00
Vendor: AMERICAN RED CROSS
AMERICAN RED CROSS 100-46-5430 CPR CERTIF-MOORE 6790380 12/05/2016 27.00
Vendor AMERICAN RED CROSS Total: 27.00
Vendor: AQUA AMERICA
AQUA AMERICA 510-32-5110 METER READS 9/26/16- MS-1768944 12/05/2016 15T80
Vendor AQUA AMERICA Total: 157.80
Vendor: ARON, GABRIELA
ARON, GABRIELA 100-41-3637 PARKS & REC PROGRAM 146218 12/05/2016 70.00
Vendor ARON, GABRIELA Total: 70.00
Vendor: AT&T
AT&T 100-01-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 104.97
AT&T 100-02-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 39.36
AT&T 100-03-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 85,29
AT&T 100-04-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 45,93
AT&T 100-22-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 255.87
AT&T 100-30-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 39.36
AT&T 100-33-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 13.13
AT&T 100-41-S320 PRI LINES 10/17/16-11/16/16 12/05/2016 39.36
AT&T 100-44-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 6,56
AT&T 100-46-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 13.13
AT&T 100-47-5320 PRI LINES 10/17/16-11/16/16 12/05/2016 6.56
AT&T 620-00-5110 PRI LINES 10/17/16-11/16/16 12/05/2016 26.24
AT&T 100-43-5320 ALARM CIRCUITS 11/16/16-12/15/16 12/05/2016 307.66
AT&T 100-45-5320 ALARM CIRCUITS 11/16-12/15/16 12/05/2016 307.66
Vendor AT&T Total: 1,291.08
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 151423 12/05/2016 65,00
CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 170044 12/05/2016 65.00
CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 180490 12/05/2016 45.00
Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 175.00
Vendor: CINTAS
CINTAS 400-00-6130 SUPPLIES 5006490679 12/05/2016 35.31
Vendor CINTAS Total: 35.31
Vendor: COMED
COMED 510-31-5510 UTILITIES 10/25/16-11/23/16 12/05/2016 620.05
COMED 510-32-5510 UTILITIES 10/25/16-11/23/16 12/05/2016 285.72
COMED 100-33-5520 UTILITIES 10/26/16 12/05/2016 30.20
COMED 100-45-5510 UTI LIT] ES 10/26/16 12/05/2016 79.57
COMED 510-31-5510 PUMPING FEES 10/26/16-11/23/16 12/05/2016 59.41
COMED 510-32-5510 PUMPING FEES 10/26/16-11/23/16 12/05/2016 523.74
COMED 400-00-5510 UTILITIES 10/26/16 12/05/2016 11283.10
Vendor COMED Total: 2,881.79
Vendor: COMMUNICATIONS REVOLVING FUND
COMMUNICATIONS 620-00-5110 COMMUNICATION CHGS OCT T1714115 12/05/2016 10.00
Vendor COMMUNICATIONS REVOLVING FUND Total: 10.00
11/30/2016 2:13:37 PM
Expense Approval Register
Vendor Name Account Number
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY 100-42-5510
CONSTELLATION NEWENERGY 100-44-5510
Vendor: DIRECIV
DIRECTV 400-00-5321
Vendor: FILTER SERVICES INC
FILTER SERVICES INC 400-00-5375
Vendor: HRGREEN
HRGREEN
400-00-8200
HRGREEN
100-30-5110
HRGREEN
740-00-5220
HRGREEN
440-00-8200
HRGREEN
740-00-5220
HRGREEN
740-00-5220
HRGREEN
740-00-5220
HRGREEN
280-41-8100
HRGREEN
510-35-8500
HRGREEN
510-31-8500
HRGREEN
400-00-8200
HRGREEN
580-32-8500
HRGREEN
270-00-8600
HRGREEN
280-41-8800
Vendor:lACE
IACE 100-03-5420
Vendor: ILL ASSOC OF CHIEFS OF POLICE
ILL ASSOC OF CHIEFS OF POLICE 100-22-5410
Vendor: ILLINOIS DEPT OF AGRICULTURE
ILLINOIS DEPT OF 100-45-5430
Vendor: ILLINOIS FBI NA
ILLINOIS FBI NA 100-22-5430
Vendor: ILLINOIS PAPER & COPIER CO
ILLINOIS PAPER & COPIER CO 100-41-6210
ILLINOIS PAPER & COPIER CO 400-00-6210
ILLINOIS PAPER & COPIER CO 100-00-6210
Vendor: ILLINOIS STATE POLICE
ILLINOIS
STATE
POLICE
100-30-5110
ILLINOIS
STATE
POLICE
100-33-5110
ILLINOIS
STATE
POLICE
100-41-5110
ILLINOIS
STATE
POLICE
510-31-5110
ILLINOIS
STATE
POLICE
510-35-5110
Vendor: KIEFER & ASSOC, ADOLPH
KIEFER & ASSOC, ADOLPH 100-47-6110
Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK
MCANDREWS PC, THE LAW 100-01-5230
Packet: APPKT00648 - 12-546 AP
Description (Item) Payable Number Post Date Amount
UTILITIES 10/19-11/16/16 12/OS/2016
UTILITIES 10/19-11/16/16 12/05/2016
Vendor CONSTELLATION NEWENERGY INC Total:
CABLE TV SERVICE 29912183223 12/OS/2016
Vendor DIRECTV Total:
FILTERS INV149611 12/OS/2016
Vendor FILTER SERVICES INC Total:
REC CENTER OBSERVATION
107562
12/OS/2016
LAKELAND PARK DRAINAGE
108102
12/05/2016
RETAINED PERSONNEL-
108109
12/05/2016
PUBLIC WORKS GENERATOR
108122
12/05/2016
RETAINED PERSONNEL -WHITE
108129
12/05/2016
RETAINED PERSONNEL-
108130
12/05/2016
RETAINED PERSONNEL-
108131
12/05/2016
BOAT LAU NCH
108111
12/05/2016
MILLSTREAM
108120
12/05/2016
WATER TOWER
108127
12/05/2016
REC CENTER OBSERV
108128
12/05/2016
WWTP CONSTRUCTION
108140
12/05/2016
BV CURRAN
2-108054
12/05/2016
BIKE PATH PHASE III
2-108401
12/05/2016
Vendor HRGREEN Total:
DECEMBER IACE TRAINING INV0003098 12/OS/2016
Vendor IACE Total:
MEMBERSHIP FEES INV0003057 12/05/2016
Vendor ILL ASSOC OF CHIEFS OF POLICE Total:
2017 PEST CONTROL LIC APPLIC INV0003058 12/OS/2016
Vendor ILLINOIS DEPT OF AGRICULTURE Total:
FBI RETRAINER MTG
COPY PAPER
COPY PAPER
COPY PAPER
REPLENISH BACKGROUND CK
REPLENISH BACKGROUND CK
REPLENISH BACKGROUND CK
REPLENISH BACKGROUND CK
REPLENISH BACKGROUND CK
SUPPLIES
LEGAL FEES -TRAFFIC &
DEC 2016
12/OS/2016
Vendor ILLINOIS FBI NA Total:
375.96
30.67
406.63
242.98
242.98
132.98
571.00
5,657.50
719.25
498.00
1,741.00
664.00
1,986.00
6,102.50
332.00
13,428.85
664.00
54,389.58
28,734.97
9,862.16
125,350.81
35.00
35.00
395.00
395.00
100.00
100.00
50.00
50.00
12/OS/2016
IN254001 135.00
IN254001 12/OS/2016 135.00
IN254002 12/05/2016 270.00
Vendor ILLINOIS PAPER & COPIER CO Total: 540.00
INV0003060 12/05/2016 29.75
INV0003060 12/OS/2016 59.50
INV0003060 12/05/2016 311.55
INV0003061 12/05/2016 29.75
INV0003061 12/05/2016 29.75
Vendor ILLINOIS STATE POLICE Total: 460.30
626527 12/05/2016 71.70
Vendor KIEFER & ASSOC, ADOLPH Total: 71.70
NOV 2017 12/05/2016 51175.00
Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 5,175.00
11/30/2016 2:13:37 PM
Expense Approval Register
Packet: APPKT00648-12-546
AP
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: MCHENRY COUNTY COUNCIL OF GOVERNMENTS
MCHENRY COUNTY COUNCIL
100-02-5410
MONTHLY DINNER MTG
16238
12/05/2016
84.00
Vendor MCHENRY COUNTY COUNCIL OF GOVERNMENTS Total:
84.00
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER
620-00-5110
LAREDO1ST QTR
20161118-17
12/05/2016
275.00
Vendor MCHENRY
COUNTY RECORDER OF DEEDS Total:
275.00
Vendor: MERRYMAN EXCAVATION INC
MERRYMAN EXCAVATION INC
580-32-8500
SEWER CONS
4
12/05/2016
7181404.96
Vendor
MERRYMAN EXCAVATION INC Total:
7181404.96
Vendor: MERTZ, GARY
MERTZ, GARY
100-33-4510
EMPLOYEE CLOTHING ALLOW
INV0003062
12/05/2016
177.36
Vendor MERTZ, GARY Total:
177.36
Vendor: MICROSOFT CORPORATION
MICROSOFT CORPORATION
100-03-6210
TABLET
1361254473
12/05/2016
478.13
Vendor
MICROSOFT CORPORATION Total:
478.13
Vendor: MIDCO
MIDCO
620-00-5110
24PORTANALOG & LICENSES
310288
12/05/2016
11853,92
Vendor MIDCO Total:
11853.92
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
100-01-6210
PARKING PERMITS
87263
12/05/2016
28,00
Vendor
MINUTEMAN PRESS OF MCH Total:
28.00
Vendor: MNJ TECHNOLOGIES DIRECT
INC
MNJ TECHNOLOGIES DIRECT
620-00-6210
INK CARTRIDGES
3500510
12/05/2016
190.41
Vendor MNJ
TECHNOLOGIES DIRECT INC Total:
190.41
Vendor: NICOR GAS
NICOR GAS
100-42-5510
UTILITIES
10/12/16-11/11/16
12/05/2016
603.08
NICOR GAS
100-45-5510
UTILITIES
10/12/16-11/11/16
12/05/2016
30.06
NICOR GAS
100-46-5510
UTILITIES
10/12/16-11/11/16
12/05/2016
30.06
NICOR GAS
400-00-5510
UTILITIES
10/12/16-11/11/16
12/05/2016
146.67
NICOR GAS
510-31-5510
UTILITIES
10/12-11/11/16
12/05/2016
437.20
NICOR GAS
510-32-5510
UTILITIES
10/12-11/11/16
12/05/2016
932.84
NICOR GAS
100-43-5510
UTILITIES
10/18/16-11/16/16
12/05/2016
47.71
NICOR GAS
100-45-5510
UTILITIES
10/18/16-11/16/16
12/05/2016
264.98
NICOR GAS
510-31-5510
UTILITIES
10/18/16-11/16/16A
12/05/2016
286.67
NICOR GAS
510-32-5510
UTILITIES
10/18/16-11/16/16A
12/05/2016
48.53
Vendor NICOR GAS Total:
2/827980
Vendor: NOTHNAGEL, LINDSEY
NOTHNAGEL, LINDSEY
100-41-3637
PARKS & REC PROGRAM
146307
12/05/2016
139.00
Vendor NOTHNAGEL, LINDSEY Total:
139.00
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC
100-45-5110
PORTABLE TOILET RENTAL
13505
12/05/2016
450.00
Vendor PITEL SEPTIC INC Total:
450.00
Vendor: PORTER, DAVID
PORTER, DAVID
100-22-4510
BUSINESS CARDS
INV0003063
12/05/2016
45.00
Vendor PORTER, DAVID Total:
45.00
Vendor: PRATHER, JAIMIE
PRATHER, JAIMIE
100-22-5420
TRAVEL EXP REIMB
INV0003064
12/05/2016
24.00
Vendor PRATHER, JAIMIE Total:
24.00
Vendor: RNOW INC
RNOW INC
510-35-6110
SUPPLIES
2016-50861
12/05/2016
280.02
Vendor RNOW INC Total:
280.02
Vendor: ROCK'N' KIDS INC
ROCK'N' KIDS INC
100-46-5110
PARKS & REC PROGRAM
MCHFI116
12/05/2016
294.00
Vendor ROCK'N' KIDS INC Total:
294.00
11/30/2016 2:13:37 PM
Expense Approval Register
Packet: APPKT00648-12-546
AP
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: SECRETARY OF STATE
SECRETARY OF STATE
100-01-6940
PD VEHICLE 302
INV0003099
12/05/2016
101.00
SECRETARY OF STATE
100-01-6940
PD VEHICLE 308
INV0003100
12/05/2016
126.00
SECRETARY OF STATE
100-01-6940
PD VEHICLE 34PO
INV0003101
12/05/2016
101.00
Vendor SECRETARY OF STATE
Total:
328.00
Vendor: SNAP -ON INDUSTRIAL
SNAP -ON INDUSTRIAL
510-31-5370
SOCKETS
30321181
12/05/2016
42.52
Vendor SNAP -ON INDUSTRIAL
Total:
42.52
Vendor: STAPLES CREDIT PLAN
STAPLES CREDIT PLAN
100-00-6210
SUPPLIES
10/19/16-1108/16
12/05/2016
112.77
STAPLES CREDIT PLAN
100-01-6210
SUPPLIES
10/19/16-1108/16
12/05/2016
95.17
STAPLES CREDIT PLAN
100-03-6210
SUPPLIES
10/19/16-1108/16
12/05/2016
167.85
STAPLES CREDIT PLAN
100-04-6210
SUPPLIES
10/19/16-1108/16
12/05/2016
12.09
STAPLES CREDIT PLAN
100-22-6210
SUPPLIES
10/19/16-1108/16
12/05/2016
34.98
STAPLES CREDIT PLAN
400-00-6210
SUPPLIES
10/19/16-1108/16
12/05/2016
26.94
STAPLES CREDIT PLAN
620-00-6210
SUPPLIES
10/19/16-1108/16
12/05/2016
15.29
STAPLES CREDIT PLAN
510-32-6210
SUPPLIES
10/19-11/8/16
12/05/2016
196.03
Vendor STAPLES CREDIT PLAN
Total:
661.12
Vendor: SYNEK, JENNIFER
SYNEK, JENNIFER
100-22-5420
TRAVEL EXP REIMB
INV0003065
12/05/2016
52.45
Vendor SYNEK, JENNIFER
Total:
52.45
Vendor: TEAMSTERS 301
TEAMSTERS 301
400-00-3642
REFUND FOR RENTAL
146336
12/05/2016
50.00
Vendor TEAMSTERS 301
Total:
50.00
Vendor: WASTE MANAGEMENT
OF WI -MN
WASTE MANAGEMENT OF WI-
510-32-5580
SLUDGE REMOVAL
0031004-2742-0
12/05/2016
8,120.76
Vendor
WASTE MANAGEMENT OF WI -MN
Total:
8,120.76
Vendor: YATES, SHEREE
YATES, SHEREE
100-41-3636
PARKS & REC PROGRAM
146180
12/05/2016
114.00
Vendor YATES, SHEREE
Total:
114.00
Grand Total: 872,683.83
11/30/2016 2:13:37 PM
Expense Approval Register
Packet: APPKT00648 - 12-5-16 AP
Fund Summary
Fund Expense Amount
100 - GENERAL FUND 18,110,93
270- MOTOR FUEL TAX FUND 28,73437
280 - DEVELOPER DONATION FUND 15,964066
400 - RECREATION CENTER FUND 3,287.98
440 - CAPITAL IMPROVEMENTS FUND 498.00
510 - WATER/SEWER FUND 25,811,64
580 - UTILITY IMPROVEMENTS FUND 772,794,54
620 - INFORMATION TECHNOLOGY FUND 2,370.86
740 - RETAINED PERSONNEL ESCROW 5,110,25
Grand Total: 872,68183
Vendor Name
McHenry, IL
Account Number
Vendor: ADAMS ENTERPRISES INC, R A
ADAMS ENTERPRISES INC, RA 100-45-5370
ADAMS ENTERPRISES INC, RA 100-33-5370
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEEL SERVICE INC 100-45-5370
Vendor: ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED AUTOMATION AND 510-32-5375
Vendor: ALEXANDER EQUIPMENT COMPANY INC
ALEXANDER EQUIPMENT 100-33-5370
Vendor: AMERICAN HEATING &COOLING
AMERICAN HEATING & 100-45-5110
AMERICAN HEATING & 100-45-5110
Vendor: ANDERSON CONCRETE INC, DAVE
ANDERSON CONCRETE INC, 440-00-8900
Vendor: ARAMARK
ARAMARK 100-45-4510
ARAMARK 100-45-4510
Vendor:AUTO TECH CENTERS INC
AUTO TECH CENTERS INC 100-22-5370
Vendor:
BAKER &
SON CO,
PETER
BAKER &
SON CO,
PETER
100-33-6110
Vendor: BELVIDERE FIRING RANGE, CITY OF
BELVIDERE FIRING RANGE, CITY 100-22-5110
Vendor: BONNELL INDUSTRIES INC
BONNELLINDUSTRIESINC 100-33-5370
Vendor: BUSS FORD SALES
BUSS FORD SALES 510-31-5370
Vendor: CINTAS
CINTAS 100-45-6110
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT
ELECTRIC
SUPPLY
CO
100-33-6110
CRESCENT
ELECTRIC
SUPPLY
CO
100-33-6110
CRESCENT
ELECTRIC
SUPPLY
CO
100-45-6110
CRESCENT
ELECTRIC
SUPPLY
CO
100-45-6110
CRESCENT
ELECTRIC
SUPPLY
CO
510-31-6110
Description (Item)
redi rod
in
Expense Approval Register
#2 LIST OF BILLS COUNCIL MEETING 12-5-16
Payable Number Post Date Amount
789699 12/OS/2016
790594 12/05/2016
Vendor ADAMS ENTERPRISES INC, R A Total:
steel 336944 12/OS/2016
Vendor ADAMS STEEL SERVICE INC Total:
SWWTP-RAS Pumping station 16-2553 12/05/2016
Vendor ADVANCED AUTOMATION AND CONTROLS INC Total:
8.40
142.13
150.53
103.59
103.59
3,463.24
3,463.24
cable 128913 12/OS/2016 142.45
Vendor ALEXANDER EQUIPMENT COMPANY INC Total: 142.45
Furnace inspections 11011601 12/OS/2016 540.00
Furnace repairs 11151606 12/05/2016 250.00
Vendor AMERICAN HEATING & COOLING Total: 790.00
ADA park improvements 103116-01 12/OS/2016 8,470.00
Vendor ANDERSON CONCRETE INC, DAVE Total: 81470.00
Clothing -Dillon 17103584 12/OS/2016 200.98
Zimmerman clothing 17108206 12/OS/2016 134.37
Vendor ARA MARK Total: 335.35
tires 275007 12/OS/2016 510.76
Vendor AUTO TECH CENTERS INC Total: 510.76
HMA surface N50 REC.
14349
12/OS/2016
394.08
Vendor BAKER &SON CO, PETER
Total:
394.08
RANGE RENTAL
1602
12/05/2016
480.00
Vendor BELVIDERE FIRING RANGE, CITY OF
Total:
480.00
sensor
0170317-IN
12/05/2016
452.63
Vendor BONNELL INDUSTRIES INC
Total:
452.63
parts
5023704
12/05/2016
248.58
Vendor BUSS FORD SALES
Total:
248.58
Medicine cabinet re -fill
5006490678
12/05/2016
47,79
Vendor CINTAS
Total:
47.79
lights for PW building
S502642582.001
12/05/2016
177.82
lights for PW building
S502642582.002
12/05/2016
28.06
Electrical Supplies
S502830707.001
12/05/2016
185.43
Electrical supplies
S502832482.001
12/05/2016
40.26
Ground Rods, wire, connectors
S502848151.001
12/05/2016
42.41
Vendor CRESCENT ELECTRIC SUPPLY CO
Total:
473.98
11/30/2016 2:42:50 PM
Expense Approval Register
Vendor Name Account Number
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING 100-33-6110
CURRAN CONTRACTING 100-33-6110
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS 510-32-5380
Vendor: DUKE'S ROOT CONTROL INC
DUKE'S ROOT CONTROL INC 510-35-5110
Vendor: FAST EDDIES CAR WASH
FAST EDDIES CAR WASH 100-22-5370
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH 510-35-6110
Vendor: FOX WATERWAY AGENCY
FOX
WATERWAY
AGENCY
100-33-6110
FOX
WATERWAY
AGENCY
100-33-6110
FOX
WATERWAY
AGENCY
100-33-6110
FOX
WATERWAY
AGENCY
100-33-6110
Vendor: GESKE AND SONS INC
GESKE
AND
SONS
INC
510-35-6110
GESKE
AND
SONS
INC
510-35-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
GESKE
AND
SONS
INC
100-33-6110
Vendor: HRGREEN
HRGREEN 510-35-5110
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE 100-33-5370
INTERSTATE BILLING SERVICE 100-33-5370
INTERSTATE BILLING SERVICE 100-33-5370
Vendor: JENSEN SALES CO INC, LEE
JENSEN SALES CO INC, LEE 100-45-6110
Vendor: KERNEL SOFTWARE INC
KERNELSOFTWARE INC 100-22-5370
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST 100-33-5370
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA 100-45-6110
LAFARGE NORTH AMERICA 100-45-6110
Packet: APPKT00656-12-5-16 rect invoice
Description (Item) Payable Number Post Date Amount
N50 surface -modified. vendor 11885 12/05/2016 115.44
N50 surface -modified. vendor 11885A 12/05/2016 69.68
Vendor CURRAN CONTRACTING COMPANY Total: 185.12
Transformer oil -for lift station 1029418
Root Control
SQUAD CAR WASHES
Concrete
screened topsoil.
vendor
screened topsoil.
vendor
screened topsoil.
vendor
pulverized topsoil.
vendor
Asphalt
Asphalt
HMA
binder N50.
vendor
HMA
binder N50.
vendor
HMA
binder N50.
vendor
HMA
binder N50.
vendor
HMA
surface N50,
vendor
HMA
surface N50.
vendor
HMA
surface N50.
vendor
HMA
surface N50.
vendor
HMA
binder N50.
vendor
12506
12/OS/2016
Vendor DREISILKER ELECTRIC MOTORS INC Total:
10/10/16-10/23/16
7650
0000194-IN
0000194-N-A
0000194-N-13
0000194-N-C
37333
37361
37373
37373A
37387
37387A
37400
37400A
37410
37410A
PO02682
12/OS/2016
Vendor DUKE'S ROOT CONTROL INC Total:
12/OS/2016
Vendor FAST EDDIES CAR WASH Total:
12/OS/2016
Vendor FISCHER BROS FRESH Total:
12/OS/2016
12/05/2016
12/05/2016
12/05/2016
Vendor FOX WATERWAY AGENCY Total:
12/OS/2016
12/05/2016
12/OS/2016
12/OS/2016
12/05/2016
12/05/2016
12/05/2016
12/05/2016
12/05/2016
12/05/2016
12/05/2016
Vendor GESKE AND SONS INC Total:
EOPC general consultation for 108132 12/OS/2016
Vendor HRGREEN Total:
valve 3004541897 12/05/2016
housing 3004554149 12/05/2016
primmer 3004554181 12/05/2016
Vendor INTERSTATE BILLING SERVICE INC Total:
414.40
414.40
3,435.99
3,435.99
65.80
65.80
668.00
668.00
40.00
40.00
40.00
80.00
564.68
334.90
380.00
390.93
411.34
374.78
419.65
495.00
322.85
245.30
276.93
4,216.36
987.00
987.00
56.33
453.98
262.38
772.69
Shop
Supplies
162311 12/O5/2016
159.80
Vendor JENSEN SALES CO INC, LEE Total:
159.80
SQUAD CAR KEYBOARDS 193244 12/O5/2016 250.98
Vendor KERNEL SOFTWARE INC Total: 250.98
stock 5181816 12/O5/2016 173.38
Vendor KIMBALL MIDWEST Total: 173.38
crushed
gravel
706326973
12/O5/2016
63.80
Crushed
Gravel
706463420
12/OS/2016
70.62
11/30/2016 2:42:50 PM
Expense Approval Register
Vendor Name Account Number
LAFARGE NORTH AMERICA 100-45-6110
Vendor: LEACH ENTERPRISES INC
LEACH ENTERPRISES INC 100-33-5370
Vendor: LIONHEART
LIONHEART 510-32-5380
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC 510-32-6110
Vendor: MCHENRYANALYTICAL WATER LABORATORY INC
MCHENRY ANALYTICAL WATER 510-31-5110
MCHENRY ANALYTICAL WATER 510-32-6110
Vendor: MIDAMERICAN WATER OF WAUCONDA INC
MID
AMERICAN
WATER
OF
510-35-6110
MID
AMERICAN
WATER
OF
100-33-6110
MID
AMERICAN
WATER
OF
100-33-6110
MID
AMERICAN
WATER
OF
100-33-6110
Vendor: MIDWEST METER INC
MIDWEST METER INC 510-31-6110
Vendor: MIDWEST WATER GROUP INC
MIDWEST WATER GROUP INC 510-35-6110
Vendor: MILLER MONUMENT COMPANY
MILLER MONUMENT 100-45-6110
Vendor: MILWAUKEE MAP SERVICE INC
MILWAUKEE MAP SERVICE INC 100-22-6210
Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK
MOTOROLA SOLUTIONS - 100-22-5320
Vendor: MULCH CENTER, THE
MULCH CENTER, THE 100-45-6110
Vendor: NCL OF WISCONSIN INC
NCLOF WISCONSIN INC 510-32-6110
Vendor: OLSEN SAFETY EQUIPMENT CORP
OLSEN SAFETY EQUIPMENT 100-33-6110
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F 100-22-4510
Vendor: POMPS TIRE SERVICE INC
POMPS TIRE SERVICE INC 510-35-5370
Vendor: PORTER LEE CORPORATION
PORTER LEE CORPORATION 100-22-6210
Packet: APPKT00656-12-5-16 rect invoice
Description (Item) Payable Number Post Date Amount
Crushed gravel 706526385 12/05/2016 69.52
Vendor LAFARGE NORTH AMERICA Total: 203.94
slack adjuster 901038 12/OS/2016 81.85
Vendor LEACH ENTERPRISES INC Total: 81.85
Fieldstone Lift-ATS Repair 2075549 12/OS/2016 1,640.00
Vendor LIONHEART Total: 11640.00
Materials To repair concrete 03200436 12/OS/2016 136.10
Vendor MCCANN INDUSTRIES INC Total: 136.10
TP02 - Voc and Nitrate Samples 592386 12/05/2016 110.00
Total Nitrogen Test-SWWTP 592400 12/05/2016 60.00
Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 170.00
sanitary pipe, and fittings
10" culvert pipe. vendor
10" culvert pipe,couplers.
PLASTIC PIPE, LUBRICANT
M-25 -Meter Bases and
Aqua Seal & Chaulk Gun
182168W 12/OS/2016
182243W 12/05/2016
182411W 12/05/2016
182621W 12/05/2016
Vendor MID AMERICAN WATER OF WAUCONDA INCTotal:
0083790-IN
8759
Replacement Riverwalk Plaque 11.02.16
MAPS
STARCOM NETWORK
Topsoil
Lab Supply order
rain gear
UNIFORM
tires
INVESTIGATION PRINTER
375410
12/OS/2016
Vendor MIDWEST METER INC Total:
12/OS/2016
Vendor MIDWEST WATER GROUP INC Total:
12/05/2016
Vendor MILLER MONUMENT COMPANY Total:
12/OS/2016
Vendor MILWAUKEE MAP SERVICE INC Total:
232.60
575.60
564.00
380.24
1,752.44
6,094.64
6,094.64
655.00
655.00
795.00
795.00
250.00
261699302016 12/OS/2016 2,218.00
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 2,218.00
20149
12Inc /2016
72.54
Vendor MULCH CENTER, THE
Totai:
72.54
381106
12/05/2016
445.91
Vendor NCL OF WISCONSIN INC
Total:
445.91
0337392-IN
12/05/2016
166.00
Vendor OLSEN SAFETY EQUIPMENT CORP
Total:
166.00
171099
12/05/2016
62.00
Vendor PETTIBONE & CO, P F
Total:
62.00
640046421
12/05/2016
508.64
Vendor POMPS TIRE SERVICE INC
Total:
508.64
18154
12/05/2016
295.91
Vendor PORTER LEE CORPORATION
Total:
295.91
11/30/2016 2:42:50 PM
Expense Approval Register
Vendor Name Account Number
Vendor: PROSHRED SECURITY
PROSHRED SECURITY 100-22-5110
Vendor: QUALITY TIRE SERVICE
QUALITY TIRE SERVICE 100-33-5370
QUALITY TIRE SERVICE 100-22-5370
Vendor: RIVERSIDE BAKE SHOP
RIVERSIDE BAKE SHOP 100-33-6110
Vendor: RNOW INC
RNOW INC 100-33-5370
RNOW INC 510-35-6110
RNOW INC 510-35-6110
Vendor: SHERWIN-WILLIAMS CO, THE
SHERWIN-WILLIAMS CO, THE 510-35-6110
Vendor:TAPCO
TAPCO 100-45-6110
Vendor: TOPS IN DOG TRAINING CORP
TOPS IN DOG TRAINING CORP 100-22-6310
Vendor: TREDROC TIRE/ANTIOCH 002
TREDROC TIRE/ANTIOCH 002 100-33-5370
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE 100-22-5370
Vendor: USA BLUEBOOK
USA BLUEBOOK 510-32-5380
USA BLUEBOOK 510-32-6110
Vendor: WATER PRODUCTS -AURORA
WATER PRODUCTS -AURORA 510-35-6110
Vendor: WELCH BROS INC
WELCH BROSINC 510-35-6110
Description (Item)
SHRED
alignment
alignment
Payable Number
990017671
42229
42432
snow plow meeting donuts 143020
controls
Hose & 6" intake tube
hydro excavating wand
Hydrant Paint
Street signage
K-9
tires
OUTFIT NEW VEHICLE
3/4" Ball valves
SWWTP Drain Station
Brass
Concrete block
Packet: APPKT00656-12-5-16 rect invoice
Post Date Amount
12/OS/2016
Vendor PROSHRED SECURITY Total:
12/OS/2016
12/05/2016
Vendor QUALITY TIRE SERVICE Total:
12/05/2016
Vendor RIVERSIDE BAKE SHOP Total:
2016-50837 12/OS/2016
2016-50852 12/05/2016
2016-50858 12/05/2016
Vendor RNOW INC Total:
8750-4 12/05/2016
Vendor SHERWIN-WILLIAMS CO, THE Total:
1545591
12/OS/2016
Vendor TAPCO Total:
18576 12/OS/2016
Vendor TOPS IN DOG TRAINING CORP Total:
319599 12/05/2016
Vendor TREDROC TIRE/ANTIOCH 002 Total:
071797 12/05/2016
Vendor ULTRA STROBE COMMUNICATIONS INC Total:
095603 12/05/2016
108703 12/05/2016
Vendor USA BLUEBOOK Total:
0270359 12/OS/2016
Vendor WATER PRODUCTS -AURORA Total:
1576519 12/05/2016
Vendor WELCH BROS INC Total:
Grand Total:
53.00
53.00
99.70
65.40
165.10
70.80
748.48
1,820.06
723.90
%292.44
254.00
572.70
572.70
346.49
346.49
51981,95
5,981.95
31514,78
3,514.78
205.68
2,450.94
2,656.62
748.70
748.70
420.50
420.50
61,217.55
11/30/2016 2:42:50 PM
Expense Approval Register
Packet: APPKT00656 - 12-5-16 rect invoice
no Summary
Fund
100 - GENERAL FUND
440- CAPITAL IMPROVEMENTS FUND
510 - WATER/SEWER FUND
Grand Total:
Expense Amount
26,081.68
8,470.00
26,665.87
61,21755
M l."A ICI 11
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: December 5, 2016
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: Abatement of Real Estate Taxes for Various Bond Issues
ATT: Abatement of Real Estate Taxes Ordinances
AGENDA ITEM SUMMARY: The City of McHenry has issued a variety of bonds backed by the full
faith and credit of the municipality. This requires that property taxes be levied by the County
Clerk. The City's intentions are to abate these taxes through the County Clerk annually through
the attached abatement ordinances.
BACKGROUND: Over the years, the City of McHenry has issued a variety of bonds that pledge
various funding sources for repayment backed by the full faith and credit of municipality. In
pledging the full faith and credit of the municipality, the bond ordinances require the County
Clerk to levy property taxes for the debt service required on the bonds unless an abatement of
the property tax by the local municipality is approved and filed with the County Clerk.
ANALYSIS: In structuring the bonds in this manner, it was the intent of the City to annually
abate the taxes provided the primary source of repayment is sufficient to cover the debt service
requirement. Historically, the primary source of repayment has been sufficient to cover the
debt service and the property tax has been abated. Projections show that revenue sources in
the coming year will continue to provide adequate coverage for debt service requirements
allowing the abatement of the property tax.
Consequently, in order for the County Clerk to abate or reduce the property taxes levied, the
City Council will need to approve the attached ordinances authorizing the abatements as
follows:
T/te City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs rind
services in acustomer-oriented, efficient, and fiscally responsible manner.
1. GO Bonds (Recovery Zone & Build America) Series 2010B $ 427,157.50
2. GO Bonds (Alternate) Series 2010C $ 444,187050
3. GO Bonds (Alternate) Series 2012 $ 208,432950
4. GO Bonds (Refunding) Series 2013 $ 584,560.00
6. GO Bonds (Refunding) Series 2015 $ 580,978076
RECOMMENDATION: Staff recommends approval ofthe attached ordinances for the abatements as
listed.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with t/:e highest quality ofprogrnms and
services in acustomer-oriented, efficient, and fiscally responsible manner.
ORDINANCE NO. 10RD-16-1819
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES
LEVIED FOR THE 2016 TAX LEVY YEAR PURSUANT TO AN ORDINANCE
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON
FEBRUARY 1, 2010, PROVIDING FOR THE ISSUANCE OF $3,510,000 GENERAL
OBLIGATION BONDS (RECOVERY ZONE & BUILD AMERICA) SERIES 2010B OF
THE CITY OF MCHENRY, ILLINOIS, FOR THE LEVY AND COLLECTION OF A
DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND
INTEREST ON SAID BONDS.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry,
Illinois on February 1, 2010, providing for the issuance of $3,510,000 General Obligation Bonds
(Recovery Zone & Build America), Series 2010B of the City of McHenry, Illinois, for the levy
and collection of a direct annual tax for the payment of the principal of and interest on said
bonds.
WHEREAS, the Series 2010B Bonds are payable from, and are secured by a pledge of,
the City's distributive share of sales and use taxes imposed by the State of Illinois and derived
from transactions at places of business located within the boundaries of the City, including
monies paid by the State in replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been
levied for the 2016 Tax Levy Year in the amount of $427,157.50 for the payment of the principal
and interest due in the year 2017 on the Series 2010B Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of
Illinois and derived from transactions at places of business located within the boundaries of the
City which have been pledged for the payment of the principal and interest on the Series 2010B
Bonds otherwise payable from such levy for the 2016 Tax Levy Year are on deposit in the Series
2010B Project Fund established by Section 12 of the aforesaid Ordinance and it is therefore the
determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate
taxed levied for the Tax Levy Year 2016 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2016 Tax Levy Year
pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on
February 1, 2010, providing for the issuance of $3,510,000 General Obligation Bonds (Recovery
Zone & Build America), Series 2010B of the City of McHenry, Illinois, for the levy and
collection of a direct annual tax for the payment of the principal of and interest on said bonds.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of
the Clerk of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions
hereof be and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the
authority of the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after
its passage, approval and publication, as provided by law.
Passed and approved this Sth day of December, 2016.
VOTING AYE:
VOTING NAY:
NOT VOTING:
ABSTAINED:
ABSENT:
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-16-1820
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES
LEVIED FOR THE 2016 TAX LEVY YEAR PURSUANT TO AN ORDINANCE
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON
AUGUST 30, 2010, PROVIDING FOR THE ISSUANCE OF $5,665,000 GENERAL
OBLIGATION BONDS (ALTERNATE) SERIES 2010C OF THE CITY OF MCHENRY,
ILLINOIS, FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR
THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry,
Illinois on August 30, 2010 providing for the issuance of $5,665,000 General Obligation
(Alternate) Bonds, Series 2010C of the City of McHenry, Illinois, for the levy and collection of a
direct annual tax for the payment of the principal of and interest on said bonds.
WHEREAS, the Series 2010C Bonds are payable from, and are secured by a pledge of,
the City's distributive share of sales and use taxes imposed by the State of Illinois and derived
from transactions at places of business located within the boundaries of the City, including
monies paid by the State in replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been
levied for the 2016 Tax Levy Year in the amount of $444,187.50 for the payment of the principal
and interest due in the year 2017 on the Series 2010C Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of
Illinois and derived from transactions at places of business located within the boundaries of the
City which have been pledged for the payment of the principal and interest on the Series 2010C
Bonds otherwise payable from such levy for the 2016 Tax Levy Year are on deposit in the Series
2010C Project Fund established by Section 14 of the aforesaid Ordinance and it is therefore the
determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate
taxed levied for the Tax Levy Year 2016 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2016 Tax Levy Year
pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on
August 30, 2010, providing for the issuance of $5,665,000 General Obligation Bonds (Alternate)
Series 2010C of the City of McHenry, Illinois, for the levy and collection of a direct annual tax
for the payment of the principal of and interest on said bonds.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of
the Clerk of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions
hereof be and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the
authority of the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after
its passage, approval and publication, as provided by law.
Passed and approved this Sth day of December, 2016.
VOTING AYE:
VOTING NAY:
NOT VOTING:
ABSTAINED:
ABSENT:
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-16-1821
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES
LEVIED FOR THE 2016 TAX LEVY YEAR PURSUANT TO AN ORDINANCE
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON
AUGUST 27, 2012, PROVIDING FOR THE ISSUANCE OF $3,100,000 GENERAL
OBLIGATION BONDS (ALTERNATE), SERIES 2012 OF THE CITY OF MCHENRY,
ILLINOIS, FOR THE PURPOSE OF FINANCING THE RENOVATION OF WATER
TREATMENT PLANT NO. 2 AND HVAC AND ROOF REPAIRS AT THE PUBLIC
WORKS GARAGE
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry,
Illinois on August 27, 2012 providing for the issuance of $3,100,000 General Obligation Bonds
(Alternate), Series 2012 of the City of McHenry, Illinois, for the purpose of financing the
Renovation of Water Treatment Plant No. 2 and HVAC and Roof Repairs at the Public Works
Garage; and
WHEREAS, the Series 2012 Bonds are payable from, and are secured by a pledge of, the
City's distributive share of sales and use taxes imposed by the State of Illinois and derived from
transactions at places of business located within the boundaries of the City, including monies
paid by the State in replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been
levied for the 2016 Tax Levy Year in the amount of $208,432.50 for the payment of the principal
and interest due in the year 2017 on the Series 2012 Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of
Illinois and derived from transactions at places of business located within the boundaries of the
City which have been pledged for the payment of the principal and interest on the Series 2012
Bonds otherwise payable from such levy for the 2016 Tax Levy Year are on deposit in the Series
2012 Debt Service Fund established by Section 13 of the aforesaid Ordinance and it is therefore
the determination of the Corporate Authorities of the City of McHenry, Illinois, that the real
estate taxes levied for the Tax Levy Year 2016 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2016 Tax Levy Year
pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on
August 27, 2012, providing for the issuance of $3,100,000 General Obligation Bonds
(Alternate), Series 2012 of the City of McHenry, Illinois, for the purpose of financing the
Renovation of Water Treatment Plant No. 2 and HVAC and Roof Repairs at the Public Works
Garage; be and they are hereby abated in the amount of 100% thereof.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of
the Clerk of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions
hereof be and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the
authority of the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after
its passage, approval and publication, as provided by law.
Passed and approved this Sth day of December, 2016.
VOTING AYE:
VOTING NAY:
NOT VOTING:
ABSTAINED:
ABSENT:
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-16-1822
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES
LEVIED FOR THE 2016 TAX LEVY YEAR PURSUANT TO AN ORDINANCE
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS9 ON
MARCH 189 2013, PROVIDING FOR THE ISSUANCE OF $2,400,000 GENERAL
OBLIGATION (REFUNDING) BONDS SERIES 2013 OF THE CITY OF MCHENRY,
ILLINOIS, TO REFUND SERIES 2005 GENERAL OBLIGATION BONDS AND ISSUE
$415,000 FOR REPAIRS TO THE PUBLIC WORKS BUILDING AT 1415 INDUSTRIAL
DRIVE.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry,
Illinois on March 18, 2013, providing for the issuance of $2,400,000 General Obligation
(Refunding) Bonds, Series 2013 of the City of McHenry, Illinois, to refund Series 2005 General
Obligation Bonds and issue $415,000 for repairs to the Public Works Building at 1415 Industrial
Drive.
WHEREAS, the Series 2013 Bonds are payable from, and are secured by a pledge of, the
City's distributive share of sales and use taxes imposed by the State of Illinois and derived from
transactions at places of business located within the boundaries of the City, including monies
paid by the State in replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been
levied for the 2016 Tax Levy Year in the amount of $584,560.00 for the payment of the principal
and interest due in the year 2017 on the Series 2013 Bonds authorized by said ordinances and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of
Illinois and derived from transactions at places of business located within the boundaries of the
City which have been pledged for the payment of the principal and interest on the Series 2013
Bonds otherwise payable from such levy for the 2016 Tax Levy Year are on deposit in the Series
2013 Project Fund established by Section 13 of the aforesaid Ordinance and it is therefore the
determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate
taxed levied for the Tax Levy Year 2016 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2016 Tax Levy Year
pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on March
181 2013, providing for the issuance of $2,400,000 General Obligation (Refunding) Bonds,
Series 2013 of the City of McHenry, Illinois, to refund Series 2005 General Obligation Bonds
and issue $415,000 for repairs to the Public Works Building at 1415 Industrial Drive.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of
the Clerk of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions
hereof be and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the
authority of the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after
its passage, approval and publication, as provided by law.
Passed and approved this Sth day of December, 2016.
VOTING AYE:
VOTING NAY:
NOT VOTING:
ABSTAINED:
ABSENT:
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-16-1823
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES
LEVIED FOR THE 2016 TAX LEVY YEAR PURSUANT TO AN ORDINANCE
ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON
APRIL 209 2015, PROVIDING FOR THE ISSUANCE OF $6,375,000 GENERAL
OBLIGATION (REFUNDING) BONDS SERIES 2015 OF THE CITY OF MCHENRY,
ILLINOIS, TO REFUND SERIES 2006 GENERAL OBLIGATION BONDS, ADVANCE
REFUND SERIES 2007 GENERAL OBLIGATION BONDS AND ISSUE $2,015,000 FOR
CONSTRUCTION OF THE RECREATION CENTER AT 3636 MUNICPAL DRIVE.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry,
Illinois on April 20, 2015, providing for the issuance of $6,375,000 General Obligation
(Refunding) Bonds, Series 2015 of the City of McHenry, Illinois, to refund Series 2006 General
Obligation Bonds, advance refund Series 2007 General Obligation Bonds, and issue $2,015,000
for construction of the Recreation Center at 3636 Municipal Drive.
WHEREAS, the Series 2015 Bonds are payable from, and are secured by a pledge of, the
City's distributive share of sales and use taxes imposed by the State of Illinois and derived from
transactions at places of business located within the boundaries of the City, including monies
paid by the State in replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been
levied for the 2016 Tax Levy Year in the amount of $580,978.76 for the payment of the principal
and interest due in the year 2017 on the Series 2015 Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of
Illinois and derived from transactions at places of business located within the boundaries of the
City which have been pledged for the payment of the principal and interest on the Series 2015
Bonds otherwise payable from such levy for the 2016 Tax Levy Year are on deposit in the Series
2015 Project Fund established by Section 13 of the aforesaid Ordinance and it is therefore the
determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate
taxed levied for the Tax Levy Year 2016 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2016 Tax Levy Year
pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on April
20, 2015, providing for the issuance of $6,375,000 General Obligation (Refunding) Bonds,
Series 2015 of the City of McHenry, Illinois, to refund Series 2006 General Obligation Bonds,
advance refund Series 2007 General Obligation Bonds, and issue $2,015,000 for construction of
the Recreation Center at 3636 Municipal Drive.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of
the Clerk of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions
hereof be and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the
authority of the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after
its passage, approval and publication, as provided by law.
Passed and approved this Sth day of December, 2016.
VOTING AYE:
VOTING NAY:
NOT VOTING:
ABSTAINED:
ABSENT:
Mayor
ATTEST:
City Clerk
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: December 5th, 2016
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: 2015/16 Annual Police Pension Fund Report
ATT: Police Pension Fund report, balance sheet, and actuarial report
AGENDA ITEM SUMMARY: The Illinois Department oflnsurance requires that the City Council approve
an annual report for the Police Pension Fund. This report lists important information that can also be
found in the actuarial report.
ANALYSIS: The annual Police Pension Fund report, balance sheet, and actuarial report for the 2015/16
fiscal year is attached. This report lists the 2015/16 total fund assets and investment income for the fund
as well as estimated receipts for 2016/17 fiscal year. The levy requirement for FY2017/18 is also listed
on this report as $1,874,219. It is important for the City to continue to fund at the required level because
funding has fallen behind in the past, which has left the percent funded low at 48.7%. Staff has notified
the Police Pension Board, per Council direction, that the City will continue to meet the actuarial required
contribution going forward.
RECOMMENDATION: Staff recommends consideration and approval of the attached Police Pension
Fund annual report for fiscal year 2015/169
The City ojMcHenry is dedicated to providing its citizens, businesses, and visitors with the lz/g/test quality ojprograms and
services in acustomer-oriented, ejfrc/ent, and fiscally responsible manner.
City of McHenry Pension Fund
Annual Report for Fiscal Year Ending April 30, 2016
The following information is provided to the Board of Trustees of the 6ty of McHenry by the City of McHenry
Pension Board in accordance with the requirements set forth in 40 ILCS 5/3-143.
Fund Assets
Total Assets for the Fund 20,839,299000
Current Market Value of the Fund 20,839,299.00
End of Year Balance Sheet Attached
X
Yes
No (Explain)
Declaration`of Receipts
Estimated Receipts for Next Fiscal Year
from Payroll Withholdings $ 396,787.00
Estimated Receipts from Other Sources $ 21200,000400
Description of Other Sources
Investment Income, employer contributions
Investment Income
Fiscal Year Ending 4/30/2016
Fiscal Year Ending 4/30/2015
Net Investment Income (228,847)
Net Investment Income 11101,915
Assumed Investment Return 7.5%
Assumed Investment Return 7.5%
Actual Investment Return -1.09%
Actual Investment Return 5.46%
Comments
Comments
Employee/Annuitant Information
Number of Active Employees Paying into Fund 45
Amount Disbursed as Benefits During Fiscal Year
Refunds 246,347.00
IDisability 245,997000
Retirement 1,380,578.00
Isurvivors 173,824.00
Total of All Benefits Disbursed During Fiscal Year 21046,746400
Pension Fund Financial Status
Total Unfunded Liability (Actuarial Attached) 23,433,775
Funded Ratio 48.70%
Pension Funding Requirement 11874,219600
In accordance with the provisions of the Illinois Pension Act, 40 ILCS 5/3-143 the Pension Fund hereby certifies
that the statements contained in the annual report are a true and accurate description of the fiscal condition of
the Pension Fund as of the end of the most recent fiscal year.
Pensiioo F n resident (Signatur
i�
McHenry, IL
Balance Sheet
Account Summary
As Of 04/30/2016
Account
Name
Balance
Fund: 760 - POLICE PENSION FUND
Assets
760-1000
CASH IN BANK
228,958.70
760-1100
INVESTMENTS -CERTIFICATES OF DEPO
0.00
760-1104
INVESTMENTS-AMERICAN FUNDS (LPL)
91107,109,85
760-1109
FMV-AMERICAN FUNDS
2,627,083.13
760-1123
LASALLE TRUST ACCOUNT
%0251002.13
760-1125
LASALLE TRUST - FMV
-239,134.34
760-1150
PROPERTY TAXES RECEIVABLE
0.00
760-1260
ACCRUED INTEREST RECEIVABLE
90,279.16
760-15S1
DUE FROM GENERAL FUND
0.00
760-1990
CASH IN POOL
0.00
Total Assets:
20,839,298.63
Liability
760-2000
WITH H O LD I N G-FEDERAL TAXES
0.00
760-2100
ACCOUNTS PAYABLE
93,161.00
760-2230
WITHHOLDING -INSURANCE
0.00
760-2331
WAGES PAYABLE
0.00
760-2350
DUE TO GENERAL FUND
0.00
760-2420
DUE TO EMPLOYEE INSURANCE FUND
0.00
760-2440
DUE TO AUDIT FUND
0.00
760-2500
FUND BALANCE
21,151,952.67
760-2530
DEFERRED REVENUE
0.00
Total Liability:
21,245,113.67
Equity
Total Beginning Equity:
0.00
Total Revenue
11691,311,13
Total Expense
2,097,126.17
Revenues Over/Under Expenses
405,815.04
Total Equity and Current Surplus (Deficit):
405,815.04
20,839,298.63
Total Liabilities, Equity and Current Surplus (Deficit): 20,839,298.63
11/17/2016 10:24:26 AM Page 1 of 1
Actuary
CITY OF MCHENRY
MCHENRY POLICE PENSION FUND
Actuarial Valuation Report
For the Year
Beginning May 1, 2016
And Ending April 30, 2017
Timothy W. Sharpe, Actuary, Geneva, IL (630) 262-0600
TABLE OF CONTENTS
Page
Introduction 3
Summary of Results 4
Actuarial Valuation of Assets 7
Asset Changes During Prior Year 8
Normal Cost 9
Accrued Liability 10
Tax Levy Requirement 11
Summary of Plan Participants 12
Duration 13
Projected Pension Payments 13
Summary of Plan Provisions 14
Actuarial Method 15
Actuarial Assumptions 16
GASB Statements No. 25 & 27 Disclosure 18
GASB Statements No. 67 & 68 Disclosure 21
INTRODUCTION
Police -sworn personnel of the City of McHenry are covered by the Police Pension an that is a
defined -benefit, single -employer pension plan. The purpose of this report is to provide to the
Intended Users of this report, specifically the Intended Users are the City Officials, the Pension
Board and the City and Pension Board auditors, the reporting requirements of the Illinois Pension
Code, the GASB Statements No. 25 & 27 and 67 & 68 financial information and related actuarial
information for the year stated in this report. This report is not intended for distribution or usage
to or by anyone who is not an Intended User and should not be used for any other purpose.
The valuation results reported herein are based on the employee data, plan provisions and the
financial data provided by the City. The actuary has relied on this information and does not
assume responsibility for the accuracy or completeness of this information. I hereby certify that
to the best of my knowledge this report is complete and accurate and fairly presents the actuarial
position of the Fund in accordance with generally accepted actuarial principles and procedures.
In my opinion, the assumptions used are reasonably related to the experience of the Plan and to
reasonable expectations. A reasonable request for supplementary information not included in
this report should be directed to the undersigned actuary.
The actuary cautions the Intended Users of the possibility of uncertainty or risks in any of the
results in this report.
I, Timothy W. Sharpe, am an Enrolled Actuary and a member of the American Academy of
Actuaries, and I meet the Qualifications Standards of the American Academy of Actuaries to
render the actuarial opinion contained herein.
Respectfully submitted,
Timothy W. Sharpe, EA, MAAA
Enrolled Actuary No. 14-4384
8/1/2016
Date
-3-
SUMMARY OF RESULTS
There was a change with respect to Actuarial Assumptions from the prior year to reflect revised
expectations with respect to future interest rates, salary increases and mortality rates. The
interest rate assumption has been reduced to 7.00% from 7.50%, and the salary increase
assumption has been reduced to 4.00% from 5.50%. The mortality rates have been changed to
the RP 2014 Mortality Table (BCHA) projected to 2016 using improvement scale MP-2015.
The Retirement Plans Experience Committee of the Society of Actuaries (RPEC) presented an
update to Mortality Improvement Scale MP-2014, which was released in October 2014. This
updated scale was created using two additional years of historical data and the same RPEC 2014
model that was used to produce Scale MP-2014. For clarity, the updated mortality improvement
scale is called MP-2015.
Within the MP-2014 report, RPEC indicated an intention to publish updated improvement scales
at least triennially. Subsequent to the development of Scale MP-2014, the Social Security
Administration (SSA) released two years of additional mortality data. To reflect this latest
available data, RPEC is now publishing this 2015 update and intends on providing future annual
updates to the model as soon as practicable following the public release of updated data upon
which the model is constructed.
There were no changes with respect to Plan Provisions or Actuarial Methods from the prior year.
Based on the plan sponsor's funding policy and future expected plan contributions and funded
status, the plan is to be expected to produce adequate assets to make benefit payments when they
are due.
The benefit payment default risk or the financial health of the plan sponsor was not deemed to be
material.
Future actuarial measurements may differ significantly from the current measurements presented
in this report due to such factors as the following: plan experience differing from that anticipated
by the economic or demographic assumptions; changes in economic or demographic
assumptions; increases or decreases expected as part of the natural operation of the methodology
used for these measurements (such as the end of an amortization period or additional cost or
contribution requirements based on the plan's funded status); and changes in plan provisions or
applicable law.
Due to the limited scope of the actuary's assignment, the actuary did not perform an analysis of
the potential range of such future measurements.
-4-
SUMMARY OF RESULTS (Continued)
There were no unexpected changes with respect to the participants included in this actuarial
valuation (2 new members, 2 terminations, 0 retirements, 0 incidents of disability, annual payroll
increase 2.4%, average salary increase 3.5%).
There were no unexpected changes with respect to the Fund's investments from the prior year
(annual investment return 4.09%).
The City's Tax Levy Requirement has increased from $15524,244 last year to $11874,219 this
year (23.0%). The increase in the Tax Levy is due to the increase in salaries, the investment
return was less than assumed and the changes to the assumptions. The Percent Funded has
decreased from 52.9% last year to 48.7% this year.
-5-
SUMMARY OF RESULTS (Continued)
For Year Ending
April 30
2017 2016
Fax Levy Requirement $ 118745219 $ 15524,244
as of
May 1
2016 2015
City Normal Cost 4605346 5065389
Anticipated Employee Contributions 384,582 375,734
Accrued Liability 45,672,994 405226,092
Actuarial Value of Assets 22,23%219 21,2981958
Unfunded Accrued Liability/(Surplus) 23,433,775 18,927,134
Amortization of Unfunded 1,291,261 911,512
Accrued Liability/(Surplus)
Percent Funded 48.7% 52.9%
Annual Payroll $ 3,880,748 $ 3,7919467
TAX LEVY REQUIREMENT
as of April 30
$2,000
c
3
$1,000
0
L
~
$500
$0
-6-
2017
❑ 2016
ACTUARIAL VALUATION OF ASSETS
as of
May 1
2016 2015
Money Market, NOW, IL Fund $ 15076,550 $ 2,472
Government Securities 7,938,276 9,006,674
Mutual Funds 11,734,193 12,020,876
Interest Receivable 90,279 121,930
Miscellaneous Receivable/(Payable) 93 161 0
Market Value of Assets 20.746.138 21.151.953
Actuarial Value of Assets $ 22,239,219 $ 21,298,958
FYE 2013-2016 (Gain)/Loss: ($269,237); ($365,541; $410,430; $1,808,607
SUMMARY ®F ASSETS
As Of May 1, 2016
Money Market, NOW, IL Fund
Government Securities
38.3% El Mutual Funds
-7-
ASSET CHANGES DURING PRIOR YEAR
Trust Balance as of May 1, 2015 $ 21,1515952
Contributions
City 1,386,205
Employee 513,111
Total 1,89%316
Payments
Benefit Payments 25046,745
Expenses 29,538
Total 270769284
Investment Income 228 847
Trust Balance as of May 1, 2016 $ 20.746.138
Approximate Annual Rate of Return-1.09°Io
ASSET CHANGES DURING PRIOR YEAR
Trust Balance as of May 1, 2015
■ Contributions
® Payments
❑ Investment Income
Trust Balance as of May 1, 2016
-8-
NORMAL COST
The Normal Cost is the actuarial present value of the portion of the projected benefits that are
expected to accrue during the year based upon the actuarial valuation method and actuarial
assumptions employed in the valuation.
Total Normal Cost $
Anticipated Employee Contributions
City Normal Cost
Normal Cost Payroll $
City Normal Cost Rate
Total Normal Cost Rate
NORMAL COST
As Of May 1, 2016
54.5
45.5%
-9-
as of
May 1
2016 2015
844,928 $ 882,123
384,582 375,734
460.346 506.389
3,880,748 $ 3,791,467
11.86% 13.36%
21.77% 23.27%
Anticipated Employee Contributions
® City Normal Cost
ACCRUED LIABILITY
The Accrued Liability is the actuarial present value of the portion of the projected benefits that
has been accrued as of the valuation date based upon the actuarial valuation method and actuarial
assumptions employed in the valuation. The Unfunded Accrued Liability is the excess of the
Accrued Liability over the Actuarial Value of Assets.
as of
May 1
Accrued Liability 2016 2015
Active Employees $ 2091855157 $ 17,8159791
Children Annuities 0 0
Disability Annuities 3,879,793 3,418,099
Retirement Annuities 189747,470 17,773,489
Surviving Spouse Annuities 2,6965914 150465083
Terminated Vested Annuities 163,660 172,630
Total Annuities 255487,837 2254105301
Total Accrued Liability 45,672,994 40,226,092
Actuarial Value of Assets 22,239,219 21,298,958
Unfunded Accrued Liability/(Surplus) $ 23.433.775 $ 18.927.134
Percent Funded 48.7% 52.9%
ACCRUED LIABILITY
As Of May 1, 2016
� Total Accrued Liability
Q Actuarial Value of Assets
Q Unfunded Accrued Liability/(Surplus)
-10-
TAX LEVY REQUIREMENT
The Public Act 096-1495 Tax Levy Requirement is determined as the annual contribution
necessary to fund the normal cost, plus the amount to amortize the excess (if any) of ninety
percent (90%) of the accrued liability over the actuarial value of assets as a level percentage of
payroll over a thirty (30) year period which commenced in 2011, plus an adjustment for interest.
The 100% amortization amount is equal to the amount to amortize the unfunded accrued liability
as a level percentage of payroll over a thirty (30) year period which commenced in 2011,
For Year Ending
April 30
2017 2016
City Normal Cost as of Beginning of Year $ 460,346 $ 5065389
Amortization of Unfunded 1,291,261 911,512
Accrued Liability/(Surplus)
Interest for One Year 122,612 106,343
Tax Levy Requirement as of End of Year $ 1.874.219 $ 1.524,244
Public Act 096-1495 Tax Levy Requirement
1) Normal Cost (PUC) 620,777 588,226
2) Accrued Liability (PUC) 431212,424 38,456,940
3) Amortization Payment 917,566 641,106
4) Interest for One Year 107,684 92,200
5) PA 096-1495 Tax Levy Requirement $ 1,646,027
(1+3+4)
TAX LEVY REQUIREMENT
For Fiscal Year Ending April 30, 2017
73.7
0 City Normal Cost
0! 26.3
❑ Amortization of UAL/(S)
-11-
1,321,532
IM jTmh��Iv _� �r IWOKMK�
The actuarial valuation of the all is based upon the employee data furnished by the City. The
information provided for Active participants included:
Name
Sex
Date of Birth
Date of Hire
Compensation
Employee Contributions
The information provided for Inactive participants included:
Name
Sex
Date of Birth
Date of Pension Commencement
Monthly Pension Benefit
Form of Payment
Membership 2016 2016 2015 2015
Current Employees
Vested 33 31
Nonvested 12 14
Total 45 45
Inactive Participants Annual Benefits Annual Benefits
Children 0 $ 0 0 $ 0
Disabled Employees 6 2473817 6 245,088
Retired Employees 19 11301,677 21 15425,665
Surviving Spouses 5 2735901 3 115,606
Terminated Vesteds 1 19,645 2 385973
Total 31 1.843.040 32 1•g25,332
Annual Payroll $ 3,880,748 $ 3,791,467
-12-
SUMMARY OF PLAN PARTICIPANTS (Continued)
Age and Service Distribution
Service 0-4
Age
20-24
25-29 3
30-34 3
35-39
40-44
45-49
50-54
55-59
60+
5-9 10-14 15-19 20-24 25-29
1
7
2
3
4
6
3
1
1
1
1
30+ Total Salary
4 65,571
11 77,599
12 87,254
9 96,910
8 93,657
1 96,383
Total 6 2 1� 13 2 2 0 45 8
Salary 64,101 80,761 88,295 93,378 965383 1079384
Average Age: 38.1 Average Service: 12.2 Average Future Service: 11.6
DURATION (years) Active Members: 22.5 Retired Members: 10.8 All Members: 16.0
PROJECTED PENSION PAYMENTS
2017
$1,888,453
2018
$1,987,717
2019
$2,065,610
2020
$2,159,178
PROJECTED PENSION PAYMENTS
2017-2021
$2,500
$2,000
N
$1,500
z
$1,000
H
$500
$0
-1�-
®
2017
❑
2018
2019
❑
2020
2021
❑
2021
$2,224,830
SUMMARY OF PLAN PROVISIONS
The an Provisions have not been changed from the prior year.
The City of McHenry Police Pension Fund was created and is administered as prescribed by
"Article 3. Police Pension Fund - Municipalities 500,000 and Under" of the Illinois Pension
Code (Illinois Compiled Statutes, 1992, Chapter 40). A brief summary of the plan provisions is
provided below.
Employees attaining the age of (50) or more with (20) or more years of creditable service are
entitled to receive an annual retirement benefit of (2.5%) of final salary for each year of service
up to (30) years, to a maximum of (75%) of such salary.
Employees with at least (8) years but less than (20) years of credited service may retire at or after
age (60) and receive a reduced benefit of (2.5%) of final salary for each year of service.
Surviving spouses receive (100%) of final salary for fatalities resulting from an act of duty, or
otherwise the greater of (50%) of final salary or the employee's retirement benefit.
Employees disabled in the line of duty receive (65%) of final salary.
The monthly pension of a covered employee who retired with (20) or more years of service after
January 1, 1977, shall be increased annually, following the first anniversary date of retirement
and be paid upon reaching the age of at least (55) years, by (3%) of the originally granted
pension. Beginning with increases granted on or after July 1, 1993, the second and subsequent
automatic annual increases shall be calculated as (3%) of the amount of the pension payable at
the time of the increase.
Employees are required to contribute (9.91%) of their base salary to the Police Pension Plan. If
an employee leaves covered employment with less than (20) years of service, accumulated
employee contributions may be refunded without accumulated interest.
For Employees hired after January 1, 2011, the Normal Retirement age is attainment of age 55
and completion of 10 years of service; Early Retirement age is attainment of age 50, completion
A 10 years of service and the Early Retirement Factor is 6% per year; the Employee's Accrued
Benefit is based on the Employee's final 8-year average salary not to exceed $106,800 (as
indexed); Cost -of -living adjustments are simple increases (not compounded) of the lesser of 3%
or 50% of CPI beginning the later of the anniversary date and age 60; Surviving Spouse's
Benefits are 66 2/3% of the Employee's benefit at the time of death.
-14-
ACTUARIAL METHODS
The Actuarial Methods employed for this valuation are as follows:
Projected Unit Credit Cost Method (for years be ig 11 6 on or after 2011 for PA 096-1495)
Under the Projected Unit Credit Cost Method, the Normal Cost is the present value of the
projected benefit (including projected salary increases) earned during the year.
The Accrued Liability is the present value of the projected benefit (including projected salary
increases) earned as of the actuarial valuation date. The Unfunded Accrued Liability is the
excess of the Accrued Liability over the plan's assets. Experience gains or losses adjust the
Unfunded Accrued Liability.
Entry A�;e Normal Cost Method
Under the Entry Age Normal Cost Method the Normal Cost for each participant is computed as
the level percentage of pay which, if paid from the earliest age the participant is eligible to enter
the plan until retirement or termination, will accumulate with interest to sufficiently fund all
benefits under the plan. The Normal Cost for the plan is determined as the sum of the Normal
Costs for all active participants.
The Accrued Liability is the theoretical amount that would have accumulated had annual
contributions equal to the Normal Cost been paid. The Unfunded Accrued Liability is the excess
A the Accrued Liability over the plan's assets. Experience gains or losses adjust the Unfunded
Accrued Liability.
-15-
ACTUARIAL ASSUMPTIONS
The Actuarial Assumptions used for determining the Tax Levy Requirement and GASB
Statements No. 25 & 27 and 67 & 68 Disclosure Information are the same (except where noted)
and have been changed from the prior year (discussion on page 4). The methods and
assumptions disclosed in this report may reflect statutory requirements and may reflect the
responsibility of the Principal and its advisors. Unless specifically noted otherwise, each
economic and demographic assumption was selected in accordance with Actuarial Standards of
Practice 27 and 35 and may reflect the views and advice of advisors to the Principal. In the event
a method or assumption conflicts with the actuary's professional judgment, the method or
assumption is identified in this report. The Actuarial Assumptions employed for this valuation
are as follows:
Valuation Date May 1, 2016
Asset Valuation Method 5-year Average Market Value (PA 096-1495)
Investment Return 7.00% net of investment expenses.
Salary Scale 4.00%
Mortality RP 2014 Mortality Table (BCHA) projected to 2016
using improvement scale MP-2015.
Withdrawal Based on studies of the Fund and the Department of
Insurance, Sample Rates below
Disability Based on studies of the Fund and the Department of
Insurance, Sample Rates below
Retirement Based on studies of the Fund and the Department of
Insurance, Sample Rates below (100% by age 70)
Marital Status 80% Married, Female spouses 3 years younger
-16-
ACTUARIAL ASSUMPTIONS (Continued)
amble Annual Rates Per 100 IFartlelllants
Awe Withdrawal Disability Retirement
20 10000 0.05
25 7050 0.05
30 5.00 0.22
35 3000 0026
40 2600 0040
45 2900 0065
50 3050 0095 20.00
55 3950 lo30 25400
60 3050 1065 33.00
65 3050 2.00 50000
70 100000
-17-
GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION
The Governmental Accounting Standards Board (GASB) issued Statements No. 25 & 21 that
established generally accepted accounting principles for the annual financial statements for
defined benefit pension plans. The required information is as follows:
Membership in the plan consisted of the following as of:
Retirees and beneficiaries
receiving benefits
Terminated plan members entitled
to but not yet receiving benefits
Active vested plan members
Active nonvested plan members
Total
Number of participating employers
SCHEDULE OF FUNDING PROGRESS
Actuarial
Actuarial Value of
Valuation Assets
Date (a)
04/30/14 2052799175
04/30/15 21,151,953
04/30/16 2057465138
Apri130, 2016
Actuarial Accrued
Liability (AAL)
-Entry Age
30
1
33
12
Z
1
Aril 30, 2015
Unfunded
AAL Funded
(UAAL) Ratio
�) �)
38,323,678 18,0445503
40,226,092 19,074,139
451672,994 2459265856
-18-
30
2
31
14
flLll
II
UAAL as a
Percentage
Covered of Covered
Payroll Payroll
(c) b-a /c
52.9% 3,
793,817
52.6% 3,791,467
45.4% 3,880,748
475.6% "
503.1%
642.3%
GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued)
ANNUAL PENSION COST AND NET PENSION OBLIGATION
Annual required contribution
Interest on net pension obligation
Adjustment to annual required contribution
Annual pension cost
Contributions made
Increase (decrease) in net pension obligation
Net pension obligation beginning of year
Net pension obligation end of year
THREE-YEAR TREND INFORMATION
Apri130I 2016
1,387,374
1035957
68,018)
1,423,313
1,3864205
37,108
1,386,096
1,423.204
Apri130, 2015
1,295,577
101,156
6( 4,286)
1,3329447
1,295,101
37,346
1,348,750
1.386.096
Fiscal Annual Percentage Net
Year Pension of APC Pension
Ending Cost (APO Contributed Obligation
04/30/14 112315271 97.4% 1,348,750
04/30/15 1,332,447 97.2% 11386,096
04/30/16 154235313 9704% 1,423,204
-19-
GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued)
FUNDING POLICY AND ANNUAL PENSION COST
Contribution rates:
City 35.72% 34.16%
Plan members 9.91% Same
Annual pension cost 1,423,313 1,332,447
Contributions made 1,386,205 1,295,101
Actuarial valuation date 04/30/2016 04/30/2015
Actuarial cost method Entry age Same
Amortization period Level percentage of pay, closed Same
Remaining amortization period 25 years 26 years
Asset valuation method Market Same
Actuarial assumptions:
Investment rate of return* T00% 7.50%
Projected salary increases* 4.00% 5.50%
*Includes inflation at 2.50% Same
Cost -of -living adjustments Tier 1: 3.00% per year, compounded Same
Tier 2: 2.00%per year, simple
-20-
GASB STATEMENTS NO. 67 & 68 DISCLOSURE INFORMATION
Plan Membership
Inactive plan members or beneficiaries
currently receiving benefits
Inactive plan members entitled to but not
yet receiving benefits
Active plan members
Total
Net Pension Liability of the City
Total pension liability
Plan fiduciary net position
City's net pension liability
Plan fiduciary net position as a percentage
of the total pension liability
Actuarial Assumptions
Inflation
Salary increases
Investment rate of return
it Jul 2016
30
1
45
76
45,672,994
20,746,138
24,926,856
45.42%
2.50%
4.00%
7.00% net of expenses
The projection of cash flows used to determine the discount rate assumed that plan member
contributions will be made at the current contribution rate and that City contributions will be
made at rates equal to the difference between actuarially determined contribution rates and the
member rate. Based on those assumptions, the pension plan's fiduciary net position was
projected to be available to make all projected future benefit payments of current members.
Therefore, the long-term expected rate of return on pension plan investments was applied to all
periods of projected benefit payments to determine the total pension liability.
Sensitivity of the Net Pension Liability to Changes in the Discount Rate
1%Decrease Current Discount Rate
Net Pension Liability
6.00%
31,731,96
7
-21-
7.00%
24,926,856
1 %Increase
8.00%
GASB STATEMENTS NO. 67 & 68 DISCLOSURE INFORMATION (continued)
Schedule of Changes in the City's Net Pension Liability and Related Ratios
Total Pension Liability April 30, 2016
Service cost 9485282
Interest 2,940,204
Changes of benefit terms 0
Differences between expected and actual experience (5315862)
Changes of assumptions 4,137,023
Benefit payments, including refunds of member 290465745
contributions
Net change in total pension liability 554465902
Total pension liability - beginning 40,2265092
Total pension liability - ending 459672,994
Plan Fiduciary Net Position
Contributions -employer 1,386,205
Contributions - member 513,111
Net investment income (2285847)
Benefit payments, including refunds of member 2,046,745
contributions
Administrative expense 2%538
Other 0
Net change in plan fiduciary net position (4055815)
Plan fiduciary net position - beginning 21,151,952
Plan fiduciary net position - ending 20,746,138
City's net pension liability 24,926,856
Plan fiduciary net position 45.42%
as a percentage of the total pension liability
Covered -employee payroll 3,880,748
City's net pension liability 642.32%
as a percentage of covered -employee payroll
-22-
GASB STATEMENTS NO. 67 & 68 DISCLOSURE INFORMATION (continued)
Schedule of City Contributions
April 305 2016
Actuarially determined contribution 15387,374
Contributions in relation to the actuarially 1,386,205
determined contribution
Contribution deficiency (Excess) 15169
Covered -employee payroll 3,880,748
Contributions as a percentage of 35.72%
covered -employee payroll
Notes to schedule
Valuation date Apri130, 2016
Methods and assumptions used to
determine contribution rates:
Actuarial cost method Entry Age Normal
Amortization method Level Percentage of Pay
Remaining amortization period 25 years
Asset valuation method Market Value
Inflation 2.50%
Salary increases 4.00%
Investment rate of return 7.00%
Retirement age 50-70
Mortality RP 2014 projected to 2016
Other
Mortality rates were based on the RP 2014 Mortality Table (BCHA) projected to 2016 using
improvement scale MP-2015. The other non -economic actuarial assumptions used in the April
30, 2016 valuation were based on the results of an actuarial experience study conducted by the
Illinois Department of Insurance dated September 26, 2012.
-23-
Janice C. Jones, City Clerk
City of McHenry
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2108
nes@ci.mchenry.il.us
a, EXECUTIVE SESSION
DATE: December 5, 2016
TO: Mayor and City Council
FROM: Janice C. Jones, City Clerk
RE: Semi -Annual Review of Executive Session Meeting Minutes
ATT: Resolution
Agenda Item Summary: Pursuant to the Illinois Open Meetings Act, asemi-annual review of minutes
and recordings of all closed executive sessions that have not yet been released for public review must be
conducted semi-annually.
Background: The determination of which minutes, if any that may be released is based on the advice of
legal counsel. The Act also permits the destruction of executive session recordings that exists more than
18 months since the date of the closed session.
Analysis:
Executive Session minutes presented for approval:
06/06/16 5/ILCS 120/2(c) (5) Purchase of Property
04/18/16 5/ILCS 120/2(c) (1) Employment Matters
04/04/16 5 ILCS 120/2(c) (11) Probable action on or behalf of or affecting the city
02/21/16 5 ILCS 120/2(c) (11) Probable action on or behalf of or affecting the city
Executive Session minutes presented for release:
06/06/16 5/ILCS 120/2(c) (5) Purchase of Property
04/18/16 5/ILCS 120/2(c) (1) Employment Matters
12/15/14 5/ILCS 120/2(c) (6) Setting the Price for the Sale of Property
Based on the advice of legal counsel, the need for confidentiality still exists for any Executive Session
minutes not released.
Recommendation: If Council concurs, then it is recommended a motion is made in Open Session to
pass the attached Resolution approving a) Executive Session meeting minutes as presented; b)
authorizing the release of Executive Session meeting minutes as presented based on the advice of
legal counsel; and c) destruction of any executive session meeting recordings that exist more than 18
months prior to the date of this closed session.
The City of McHenry is dedicated to providing its citizens, bzrsinesses, mzd visitors tivith the highest quality ofprogra�zss and
services in acustomer-oriented, effrcient, and frscally responsible manner.
R-16-
RESOLUTION
WHEREAS, the Illinois Open Meetings Act specifies that Executive Session minutes be
reviewed at least once every six months; and
WHEREAS, upon advice from Counsel, the McHenry City Council recommends approval of the
following Executive Session Minutes: and;
O6/06/16 5/ILCS 120/2(c) (5) Purchase of Property
04/18/16 5/I1,CS 120/2(c) (1) Employment Matters
04/04/16 5 ILCS 120/2(c) (11) Probable action on or behalf of or affecting the city
02/21/16 5 ILCS 120/2(c) (11) Probable action on or behalf of or affecting the city
WHEREAS, upon advice from Counsel, the McHenry City Council recommends release of the
following Executive Session Minutes as the need for confidentiality no longer exists; and
06/06/16
5/ILCS
120/2(c)
(5)
Purchase of Property
04/18/16
5/I1,CS
120/2(c)
(1)
Employment Matters
12/15/14
5/ILCS
120/2(c)
(6)
Setting the Price for the Sale of Property
WHEREAS, upon advice from Counsel, the need for confidentiality still exists for any Executive
Session minutes not released.
NOW THEREFORE, BE IT RESOLVED as specified in the Illinois Open Meetings Act that
authorization is hereby granted to approve the destruction of Executive Session recordings that exists
more than 18 months since the date of the closed session.
BE IT FURTHER RESOLVED that a copy of this Resolution shall be made a permanent part of the
City Council minutes.
PASSED AND APPROVED this Sti' day of December 2016.
VOTING AYE:
VOTING NAY:
NOT VOTING:
ABSTAIN:
ABSENT:
Susan E. Low, Mayor
ATTEST:
Janice C. Jones, City Clerk