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HomeMy WebLinkAboutMinutes - 08/30/1995 - City Council REGULAR MEETING AUGUST 30, 1995 The Regular Meeting of the McHenry City Council was called to order by Mayor Cuda at 7:30 P.M. on Wednesday, August 30, 1995, in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Locke, Lawson, Baird. Bates arrived at 7:37 P.M. Absent: None. City Staff in attendance were: City Clerk Althoff, City Administrator Peterson, Director of Building and Zoning Lobaito, Director of Public Works Batt, Director of Parks and Recreation Merkel, City Attorney McArdle, Chief of Police Joyce who arrived at 9:10 P.M. Absent: None. TEN MINUTE INPUT SESSION No one signed up to speak during the ten minutes of public input. CONSENT AGENDA Motion by Baird, seconded by Lawson, to approve the Consent Agenda as follows: (1) July 26, 1995 Regular City Council Meeting Minutes; (2) August 2, 1995 Regular City Council Meeting Minutes; (3) August 16, 1995 Regular City Council Meeting Minutes; (4) Lanco Development/Burning Tree-Unit II request for acceptance of all public improvements, reduction in letter of credit to $0.00 and establishment of a one-year maintenance guarantee in the amount of $5,497.00; (5) Gerstad Builders/Deerwood Estates-Unit II request for acceptance of all public improvements, reduction in letter of credit to $0.00 and establishment of a one-year maintenance guarantee in the amount of $5,721 .00; (6) Progress Payment #1 , Arrow Road Construction for 1995 Street Programs in the amount of $79,035.23; (7) Reduction in letter of credit - Foxview Highlands, from $600,000 to $146,823 subject to the receipt of $96,508.00 one-year maintenance guarantee and granted extension to August 16, 1996, to complete balance of subdivision improvements; (8) Lawn mowing contract payment #4 - $7,600, Krohn Lawn & Landscape Maintenance Services; (9) Block Party request - John Vieck and Kevin Kutz, South Pearl Avenue, Sunday, September 3, 1995, 11 :00 a.m. - 7:00 p.m.; (10) McHenry Area Chamber of Commerce request to place Trade Fair signs on poles throughout the City. Voting Aye: Bolger, Locke, Lawson, Baird Voting Nay: None Absent: Bates Motion carried. PRESENTATION BY STEVEN LAING, MCHENRY FIRE PROTECTION DISTRICT FIRE PREVENTION BUREAU Steven Laing, Director of the McHenry Township Fire Protection District Fire Prevention Bureau appeared before Council presenting the Fire Prevention Bureau's scope and responsibilities. Alderman Bates arrived at 7:37 P.M. Director Laing concluded his presentation with a request to Council for support of a residential fire protection program which he would like to initiate in the City of McHenry. August 30, 1995 Page 2 SIGN VARIANCE REQUEST, 306-B NORTH FRONT STREET, COUNTRY COMPANIES INSURANCE GROUP City Administrator Peterson explained the petitioner, Mr. Gary E. Miller, is requesting a variance from the City's sign ordinance to allow a second ground mounted sign at 306 N. Front Street. Director of Building and Zoning Lobaito recommended the variance be approved with the condition that Country Companies Insurance Group be prohibited from installing a wall sign. He noted the sign is nearly invisible from the highway, State Route 31 , and is placed on the property predominantly for directional purposes since there are two businesses in the same building. Motion by Bolger, seconded by Lawson, to approve Gary Miller's sign variance request to allow a second ground sign on the 306 N. Front Street property subject to the payment of appropriate fees. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. 910 LOGAN STREET EASEMENT ENCROACHMENT Director of Public Works Batt informed Council that the property owners of 910 Logan Street, Doris and William Echart, are requesting that permission be given to build on six (6) feet of a sixty (60) foot utility easement in the extended portion of South Street at Logan that was vacated by the City in 1974. The site plan provided shows the vacated street portion, the abutting properties, the approximate location of the City's sewer main, and the property owners proposed garage. Director of Public Works Batt has reviewed and approved the petitioners request. It is staff's recommendation to approve the request, however the cost of drafting an ordinance and recording the easement is to be paid by the benefited property owners, Mr. and Mrs. Echart. Alderman Lawson requested a cost estimate. Motion by Baird, seconded by Lawson, to authorize staff to draft an ordinance vacating the west 10 feet of a utility easement in the vacated portion of South Street adjoining 910 Logan so that William Echart's proposed garage will not encroach into the easement, with the cost of drafting the ordinance and recording said easement being paid by the benefited property owners, Mr. and Mrs. William Echart. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. PRELIMINARY PLAT OF SUBDIVISION AND ZONING VARIANCE TO CONSTRUCT THREE BUILDINGS ON ONE LOT - AETNA DEVELOPMENT, MCCULLOM PLACE II Lawrence M. Freedman, Attorney for Petitioners, Aetna Development, addressed Council. He explained that Aetna Development is requesting a two-lot subdivision of property which is presently zoned C-3 Commercial and is located south of and adjacent to Phase I of this project which includes the Sears building. Mr. Freedman also noted that the Plan Commission voted unanimously to approve the Preliminary Plat of Subdivision as presented subject to eleven (1 1) conditions. All conditions have been addressed and are in compliance. It was noted that the Zoning Board of Appeals failed with a 1-4 vote, to give a positive recommendation to the petitioners' request to grant a zoning variance on the proposed two lot subdivision to permit the construction and use of three principal structures. August 30, 1995 Page 3 In response to an inquiry, Aetna architect, David Mangurten, explained that the variance was being sought because the property's sloping grade would make it extremely difficult to erect one large building without internal steps to accommodate a grade change. The petitioners are seeking a variance to erect three smaller buildings allowing the grade change to be accommodated externally from each of the three buildings. -- Alderman Bates questioned the Zoning Board of Appeals' negative vote noting no reasons were referenced in the minutes of this Zoning Board of Appeals meeting. Director of Building and Zoning Lobaito explained that the Zoning Board of Appeals appeared to be concerned with parking lot security as well as the consensus of the Zoning Board of Appeals members that the petitioners did not adequately state their hardship/need for a variance. Director Lobaito also stated there was, in his opinion, less concern for security in the proposed Phase II parking lots than the rear yard areas of the existing Phase I buildings. Architect Mangurten responded to questions from the Council regarding storm water detention, retaining walls, and proposed screening for the south and east property lines which abut residential areas. Mangurten also informed Council of Aetna Development's intent to abandon the existing curb cut on this property. Access to this lot would be gained from the existing entry to the shopping center immediately north. Attorney Freedman also stated Aetna's agreement to construct a deceleration lane for the existing southern-most entrance to the shopping center. Director Lobaito requested Council consider the inclusion of language on the Plat addressing cross easements from Lot 2 to Lot 1 which cannot be amended or removed without City Council approval as well as language addressing no additional access to Route 31 . Motion by Baird, seconded by Bolger, to concur with the Plan Commission's recommendation and approve the Preliminary Plat of Subdivision for McCullom Place II subject to the inclusion of language on the Final Plat of Subdivision prohibiting any additional access to Route 31 and a cross easement provision from Lot 2 to Lot 1 which cannot be removed without City Council approval. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Alderman Locke requested the petitioners work with the Illinois Department of Transportation and City of McHenry staff to create the deceleration lane the appropriate length. Motion by Baird, seconded by Bolger, to acknowledge the 1-4 negative vote of the Zoning Board of Appeals and pass an ordinance granting a variance to Aetna Development to construct three buildings on the proposed Lots 1 and 2 of the McCullom Place II subdivision. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. DARTMOOR DRIVE EXTENSION AND NORTH/SOUTH COLLECTOR IMPACT STUDY City Administrator Peterson stated that at the June 28, Special Meeting, Council had considered the Preliminary Plat for Boone Creek Subdivision. At that time a lengthy discussion took place regarding the impact of traffic generated from the proposed Boone Creek Subdivision and future developments north and south of the August 30, 1995 Page 4 proposed Boone Creek Subdivision along with current existing traffic. Council directed staff to meet with the developers and investigate whether a north/south collector street was needed to accommodate traffic from future developments. The Mayor and staff met with the developers to discuss this issue. Director of Building and Zoning Lobaito presented trip generation figures and maps depicting the soil types and development assumptions of the surrounding parcels. From assumptions made about the zoning and development of each of these surrounding parcels and from information about the average number of trips generated per day from each of these various parcels, a daily traffic volume of 10, 214 trips was estimated. Lobaito noted traffic patterns and distribution of traffic was beyond staff's ability. City Administrator Peterson therefore suggested Council consider the proposal from Barton-Aschman, traffic consultants. Peterson also informed Council that the developer, Roger Gerstad, was asked whether they would pay for the proposed traffic study from their retained personnel account. The Gerstads declined indicating they felt it was not their obligation to provide a traffic study for the entire west side of the city. Robert Olson, senior associate of Barton-Aschman, addressed Council defining, in response to Alderman Locke's query, a collector street. Mr. Olson also explained Barton-Aschman's proposal detailing the scope of services as well as the breath of information provided in the final report. Developer Roger Gerstad addressed Council reviewing this parcel's developmental history and stating his discontent with the numerous delays. He respectfully requested Council place on this evening's agenda the approval of the Boone Creek Preliminary Plat. Gerstad also noted final approval had been received from the Army Corps of Engineers for the Boone Creek crossing at Dartmoor Avenue. _ Richard Curran, attorney for the property owner David Bachaus, addressed Council stating he had been involved in the Amendment to the original Annexation Agreement in June of 1992. He reminded Council at that time public hearings were held and Council had approved the Amendment entering into a binding contractual agreement. He, too, requested Council consider approving the Boone Creek Subdivision Preliminary Plat this evening. Sam Diamond, attorney for Gerstad developers stated the Amended Annexation Agreement is a binding contract and approval of the Boone Creek Subdivision Preliminary Plat should not be postponed any longer. He suggested Council approve the Preliminary Plat deferring the issues of traffic and the Dartmoor bridge crossing until final plat approval. Mayor Cuda opened the floor to comments from the audience. Steven Biel of 5215 Dartmoor stated his opposition to the extension of Dartmoor Avenue over Boone Creek to Curran Road. He stated his concern with cut- through gravel pit truck traffic. In response to Alderman Bates' query, Mayor Cuda explained that as the concept plan was made part of the Annexation Agreement, which is not always the case, the proposed Boone Creek Preliminary Plat's adherence to this concept plan is a necessary requirement. Further discussion continued regarding traffic impact and a north/south collector street in the proposed Boone Creek Subdivision. It was noted changes could be made to the proposed Preliminary Plat in an attempt to correct traffic patterns, however the developer's consent would be required. Some discussion occurred regarding the legal interpretation of "substantial" as the term relates to, substantial changes to the Preliminary Plat. Police Chief Joyce arrived at 9:10 P.M. August 30, 1995 Page 5 City Administrator Peterson noted that a north/south collector street could be accommodated to the north, however no southerly route could gain access to Bull Valley Road as this intersection would be too close to the existing Bull Valley Road/Curran Road intersection. The need for a traffic study was discussed further. Alderman Baird suggested that the developers share equally the cost of a traffic study, if Council were to approve the Barton-Aschman proposal. Audience member Anton Rebel was recognized and requested Council consider taking care of the existing infrastructure problems now. In response to Alderman Bates' question, Robert Olson responded that the traffic study and final report could be done within a four to five week period. Motion by Bates, seconded by Lawson, to approve an expenditure not to exceed $4,500 to Barton-Aschman traffic consultants for an impact study in connection with the proposed extension of Dartmoor Drive and a proposed north/south collector street in the proposed Boone Creek Subdivision pursuant to the Barton- Aschman proposal, with the cost to be shared by the City of McHenry and the Boone Creek Subdivision developer. Voting Aye: Bolger, Locke, Bates, Baird Voting Nay: Lawson Absent: None Motion carried. City Administrator Peterson was directed to place the approval of the Boone Creek Subdivision Preliminary Plat on the September 6, 1995, Regularly Scheduled Council Meeting Agenda. Council will also consider at this time the Army Corps of Engineers' stipulations with reference to the permit for the Boone Creek crossing at Dartmoor. Mayor Cuda called for a recess at 10:05 P.M. The Meeting was reconvened with everyone still in attendance at 10:15 P.M. Item #12 on the Agenda, GRINDER PUMPS-COUNTRY CLUB ESTATES was placed next on the Agenda by request of Alderman Bolger. Mayor Cuda informed Council that the concerned parties, Mr. and Mrs. Robert Lunkenheimer of 224 Ronda and Mr. Don Virgens of 3104 Fairway, are requesting clarification regarding maintenance responsibilities for the grinder pumps installed on their property as part of the Country Club Estates special assessment project. It is the contention of both the Lunkenheimers and Virgens that although they would be responsible for the electrical usage of the pumps, the City would be responsible for the maintenance of the grinder pumps. It was noted at this time that neither the Lunkenheimers nor Mr. Virgens were hooked up to the City sewer system. Some discussion followed regarding the cost savings to the City with the installation of the grinder pumps as opposed to the construction of lift stations. It was the consensus of Council that the City be responsible for the maintenance of the grinder pumps although the property owners should maintain responsibility for the electrical usage. Staff also recommended Council consider requiring a written indemnification and hold harmless agreement signed by the property owners. Motion by Bolger, seconded by Locke, to approve and accept the City's responsibility for the maintenance of the grinder pumps located at 224 Ronda Street and 3104 Fairway Avenue, contingent upon the requirement that the current and future property owners be responsible for the payment of the grinder pumps electrical August 30, 1995 Page 6 usage, as well as entering into a written indemnification and hold harmless agreement with the City. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. PROCEEDS OF OAKS OF MCHENRY CALLED LETTER OF CREDIT TO COMPLETE DETENTION POND REQUIREMENTS City Administrator Peterson explained that developers Don and Roger Gerstad are requesting Council consideration to allow Gerstad Builders to complete the required Target detention pond construction and to relieve Signa Corporation of the responsibility of completing the detention pond berm. The Gerstads will assume the responsibility to install the berm as designed during the underground improvements for the Oaks of McHenry Townhomes Phase I. The Gerstads explained that the additional berming needs to be added on Signa's property outside the defined detention basin. However, during the development of the Oaks multi-family site, a sewer main needs to be installed under this berm. Any work currently done on the berm will be disturbed during the installation of the subdivision's improvements. It is the recommendation of staff to relieve Signa Corporation of the responsibility for completing the detention pond and to shift the requirement with the appropriate letter of credit to Gerstad Builders. Staff is also recommending Council authorize the "as built" engineering drawings and the parkway restoration to be completed with the proceeds of the called letter of credit, with the balance to be returned to Signa Corporation. Motion by Baird, seconded by Bolger, to approve relieving Signa Corporation of the responsibility to complete the required Target detention pond construction and to allow Gerstad Builders two (2) years to complete the required Target detention pond construction subject to providing the City of McHenry with the appropriate letter of credit and to authorize the "as built" engineering drawings and the parkway restoration to be completed with the proceeds of the called letter of credit of Homes By Hemphill who went out of business. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. PROGRESS PAYMENT #4, 1995 SIDEWALK PROGRAM, COLELLA CONCRETE $29,015.22 Director of Public Works Batt is recommending Council approve Progress Payment #4 in the amount of $29,015.22 to Colella Concrete, Inc. Batt reported Colella is making a diligent effort to improve their restoration work. Batt also noted that this is not the final payment and approximately $18,000, more than 10% of the total contractual amount remains left in retainage fees. Some discussion followed regarding the City's responsibility in reference to prevailing wage commitments. Motion by Lawson, seconded by Baird, to approve Progress Payment #4 in the amount of $29,015.22 to Colella Concrete, Inc. on the 1995 Sidewalk Program. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. August 30, 1995 Page 7 Alderman Baird requested Colella Concrete, Inc. be informed again that the restoration work is not complete and a minimum of 10% of the total contractual amount will be withheld until the restoration work is satisfactorily completed as per Council determination. ORDINANCE TO INCREASE THE NUMBER OF CLASS A LIQUOR LICENSES FROM 20 TO 21 City Administrator Peterson reported that during the process of reviewing the City liquor licenses, it became apparent the number of Class A liquor licenses had not been increased when the Haystacks Manor liquor license was approved. The proposed Ordinance will increase the number of Class A liquor licenses from 20 to 21 . City Administrator Peterson also noted that this Ordinance will need to be revised again once the zoning of property east of the Fox River is completed. Motion by Bolger, seconded by Lawson, to pass an Ordinance increasing the number of Class A liquor licenses from 20 to 21 . Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. RESOLUTION TO CONTINUE MCHENRY COUNTY LIQUOR LICENSES FOR BUSINESSES EAST OF THE FOX RIVER PENDING FURTHER CITY COUNCIL ACTION City Administrator Peterson reported that at the last Council Meeting, Mayor Cuda informed the Council of the necessity to provide a continuation of the liquor licenses for businesses who will be annexed to the City effective September 4, 1995. City issued liquor licenses are pending zoning hearings for each of the property owners. Peterson also noted several issues need to be resolved relating to these license holders as stated in the August 3, letter from five of the eight license holders. It was the consensus of Council to place the unresolved issues on the September 6, Regularly Scheduled City Council Meeting Agenda. Motion by Bolger, seconded by Lawson, to pass a resolution approving and continuing in effect the McHenry County Liquor Licenses for the Liquor Licensees annexed into the City on August 3, 1995, effective September 4, 1995, and that the regulations of the McHenry County Liquor Control & Liquor Licensing Ordinance shall be applicable until the City Council takes further action. DELINQUENT SPECIAL ASSESSMENTS City Administrator Peterson explained that when Council authorized the sale of McHenry Shores special assessment properties last year, staff recommended that the process outlined in state statutes be followed on an annual basis. Motion by Baird, seconded by Lawson, to authorize the collection of delinquent installments of the McHenry Shores and Country Club Estates special assessments as provided by State of Illinois Statute. A lengthy discussion followed noting that the proposed time frame to collect delinquent special assessments in the Country Club Estates subdivision is not consistent with past practices which allowed a longer time frame before requiring the sale of property. It was also noted that one of the delinquent McHenry Shores properties is a vacant lot which has access to the Fox River and most probably will never have its special assessments paid due to the deed restrictions on the property. The total amount delinquent on this lot is $5,407.00 and the total amount delinquent for the 21 remaining special assessment properties in McHenry Shores is $19,714.00. August 30, 1995 Page 8 Seven properties in the Country Club Estates subdivision are delinquent in the total amount of $6,399.00. Alderman Bolger requested the names of the seven delinquent property owners in the Country Club Estates subdivision be provided for his use. Alderman Lawson withdrew his second to the motion. Alderman Baird withdrew his original motion. Further discussion followed regarding allowing a two year grace period before requiring special assessment properties be sold. Motion by Lawson, seconded by Bolger, to authorize the collection of delinquent installments of the McHenry Shores special assessments as provided by Illinois Statutes. Voting Aye: Bolger, Locke, Bates, Lawson Voting Nay: Baird Absent: None Motion carried. Further discussion followed regarding the two year grace period. Council concurred that a two year grace period would originally be allowed all delinquent assessment property owners. However, at the conclusion of the second year all special assessment properties would be sold as outlined in the Illinois Statutes. Motion by Lawson, seconded by Bates, to authorize staff to draft a policy regarding the collection of delinquent special assessments incorporating the two year grace period previously discussed. Voting Aye: Bolger, Bates, Lawson Voting Nay: Locke, Baird Absent: None Motion carried. ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF THE 4TH AMENDMENT TO THE CORPORATE CENTER ANNEXATION AGREEMENT AND APPROVAL OF THE 4TH AMENDMENT TO THE ANNEXATION AGREEMENT City Administrator Peterson explained that an ordinance must be passed approving and authorizing the execution of the 4th Amendment to the Corporate Center Annexation Agreement. The revised 4th Amendment to the Annexation Agreement must also be approved formally. Motion by Bolger, seconded by Lawson, to approve the 4th Amendment to the Corporate Center Annexation Agreement concerning the Gary Lang parcels, and to pass an ordinance authorizing the Mayor and City Clerk's execution of the 4th Amendment. Voting Aye: Bolger, Locke, Bates, Lawson, Baird, Cuda Voting Nay: None Absent: None Motion carried. MAYOR - STATEMENT AND REPORTS Mayor Cuda requested Council approval of his appointment of Father Thomas Burr to the Zoning Board of Appeals. He noted that no other applicants had stepped forward at this time. August 30, 1995 Page 9 Motion by Lawson, seconded by Bates, to approve the Mayoral Appointment of Father Thomas Burr to the Zoning Board of Appeals to fulfill the vacancy created by Emil Kleeman's resignation for his remaining term to April 30, 1997. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Mayor Cuda drew Council's attention to the memo from City Attorney McArdle referencing the staggered aldermen terms of office as well as the petition sample. Some discussion followed regarding Council's involvement in the petition circulation. In response to Alderman Locke's query, City Attorney McArdle noted he discovered no authorization in the state statutes to stagger terms of the mayor and clerk. Council directed staff to provide the proper procedure and dates for the circulation and filing of the petition by the next regularly scheduled Council meeting. COMMITTEE REPORTS Parks and Recreations Committee Chairperson Alderman Bates noted the Committee had met August 22, and the minutes will be forthcoming. Chairman of the Finance Committee, Alderman Lawson, reported that the Committee had met on Tuesday, August 29, with the minutes to be provided in the September 8, Agenda packet. He also reported that the next Finance Committee meeting was scheduled for Tuesday, September 12, and all City employees would be invited to attend to discuss the instrument of review for the incentive pay program. STAFF REPORTS Director of Building and Zoning Lobaito drew Council's attention to the flier announcing the back yard composter sale for Saturday, September 9, from 9:00 a.m. to 4:00 p.m. at the Target Shopping Center. This sale was the result of discussions on uncontained outdoor composting contributing to rodent problems as well as an alternative means to leaf burning. The City of McHenry is sponsoring the event in conjunction with the City of Crystal Lake, and the McHenry County Defenders is co- sponsoring the sale. Chief Joyce noted the 5th grade D.A.R.E. Program begins tomorrow, August 31 , 1995, in School District 15. As one of the schools selected to be included in the Program, Valley View, is outside the City limits, Chief Joyce requested Council approve the inclusion of Valley View 5th graders in the D.A.R.E. Program. Motion by Baird, seconded by Lawson, to approve the inclusion of all School District 15 5th graders in the City of McHenry's D.A.R.E. Program. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. City Clerk Althoff referencing her memo regarding ward redistricting after annexation, asked Council to determine into which wards the following recently annexed properties should be placed: McDonalds, Kruk, Pebble Creek, Foxview Highlands, Knox Busch, Inland McCullom Lake Road, Inland Business Park, North Route 31 , Pintozzi and East of the River. Council unanimously agreed to the following: Ward 1 - East of the River properties, August 30, 1995 Page 10 Ward 3 - North Route 31 and Inland McCullom Lake Road properties, Ward 5 - McDonalds, Kruk, Inland Business Park, Foxview Highlands, Pebble Creek, Knox Busch and Pintozzi properties. Motion by Baird, seconded by Lawson, to authorize staff to draft an Amended Ordinance redistricting the Wards to reflect the placement of recently annexed property as follows: Ward 1 - East of the River properties, Ward 3 - North Route 31 and Inland McCullom Lake Road properties, Ward 5 - McDonalds, Kruk, Inland Business Park, Foxview Highlands, Pebble Creek, Knox Busch and Pintozzi properties. Voting Aye: Bolger, Locke, Lawson, Baird Voting Nay: Bates Absent: None Motion carried. NEW BUSINESS Alderman Lawson drew Council's attention to the new Finance Committee meeting schedule. He also reported that at the last Parks and Recreations Committee meeting, Alderman Bolger suggested the City research the feasibility of renting space from the library to centralize park programs. He requested Council direct staff to investigate the possibility and provide Council with preliminary cost estimates at the workshop meeting scheduled for September 13. Lawson noted this meeting was to be devoted to the discussion of a recreational center. Motion by Lawson, seconded by Bolger, to authorize staff to look into the possibility of renting the back portion of the library's building located at 809 N. Front St. for park programs. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Lawson also requested Council allow Werner Ellman,former president of Habitat for Humanity, to utilize Council Chambers on October 26, 1995, from 3:00 to 5:00 p.m. for a 'meet and greet' gathering after the formal ground breaking for the first Habitat for Humanity home in McHenry County. Council concurred. Alderman Baird requested a status report on the letter staff was directed to send to Cooper brothers at the August 16, Regularly Scheduled Council Meeting. City Administrator Peterson responded that the letter had been sent although no reply had been received to-date. Baird also requested consideration be given to scheduling City functions on the weekends to allow more aldermen the ability to attend. Baird reported that he and Alderman Bates had attended the August 23, McHenry County Municipal Association meeting. He gave a brief synopsis of the program by the Northeastern Illinois Planning Commission covering draft legislation designed to promote land use between jurisdictions. He also informed Mayor Cuda that the McHenry County Municipal Association has been asked to recommend six Mayors and/or Village Presidents to the Advisory Board to oversee the Community Development Block Grants Committee. August 30, 1995 Page 11 Alderman Bates requested information on the Orleans stop-sign appeal being filed by Attorney Mohr. Motion by Lawson, seconded by Bates, to go into Executive Session at 12:03 A.M. to discuss Personnel. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Motion by Bolger, seconded by Lawson, to go back into Open Session at 12:13 A.M. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Motion by Lawson, seconded by Bates, to authorize the advertising for a part- time clerical recreation department candidate to fill the vacancy created by Cindy Brotcke's resignation, and to classify the existing part-time clerical employee who works for the Building and Zoning and Public Works departments at the same grade adjusting her salary accordingly. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Motion by Bates, seconded by Lawson to adjourn the meeting. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Meeting adjourned at 12:15 A.M. Mayor City Clerk August 30, 1995 Page 11 Alderman Bates requested information on the Orleans stop-sign appeal being filed by Attorney Mohr. Motion by Lawson, seconded by Bates, to go into Executive Session at 12:03 P.M. to discuss Personnel. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Motion by Bolger, seconded by Lawson, to go back into Open Session at 12:13 P.M. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Motion by Lawson, seconded by Bates, to authorize the advertising for a part- time clerical recreation department candidate to fill the vacancy created by Cindy Brotcke's resignation, and to classify the existing part-time clerical employee who works for the Building and Zoning and Public Works departments at the same grade adjusting her salary accordingly. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Motion by Bates, seconded by Lawson to adjourn the meeting. Voting Aye: Bolger, Locke, Bates, Lawson, Baird Voting Nay: None Absent: None Motion carried. Meeting adjourned at 12:15 P.M. de� Mayor City Clerk