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HomeMy WebLinkAboutMinutes - 10/18/1995 - City Council REGULAR MEETING OCTOBER 18, 1995 The Regular Meeting of the McHenry City Council was called to order by Mayor Cuda on Wednesday, October 18, 1995 at 7:30 P.M. in the Council Chambers of the Municipal Center. At roll call the following Aldermen were present: Bolger, Locke, Lawson, Baird. Bates arrived at 7:35 P.M. Absent: None. City Staff in attendance were City Clerk Althoff, City Administrator Peterson, Director of Public Works Batt, Director of Building and Zoning Lobaito, Director of Parks and Recreation Merkel. In City Attorney McArdle's place, Melissa Cooney was in attendance. Absent: Chief of Police Joyce. TEN MINUTE PUBLIC INPUT SESSION Jim Humbard of 2907 Gregg respectfully requested Council consider and approve the Annual Jaycees Christmas Parade on Sunday, November 12, 1995 at 10:00 A.M. He noted the parade route would be the same as that of 1994, beginning on Waukegan Street, to Green Street, to Route 120, to Riverside Drive and concluding. Lt. Donahue of the McHenry Police Department has also been contacted regarding the closing of Route 120. Mr. Humbard invited the elected officials to participate. Motion by Baird, seconded by Bolger, to approve the Jaycees' Christmas Parade scheduled for Sunday, November 12, 1995 at 10:00 A.M., beginning at Waukegan Street, continuing on to Green Street, to Route 120, and concluding on Riverside Drive, subject to staff review and police escort. Voting Aye: Bolger, Locke, Lawson, Baird. Voting Nay: None. Absent: Bates. Motion carried. Alderman Bates arrived at 7:35 P.M. Steven Biel of 5215 Dartmoor Drive distributed an information flyer and invited the Mayor and Aldermen to attend a meeting on the extension of Dartmoor and the Dartmoor bridge on Sunday, November 5, 1995 at 1 1 :00 A.M. at Haystacks Manor. Representative Cal Skinner addressed Council regarding Senate Bill 368 and requested Council consider passing a resolution requesting the McHenry County Conservation District delay selling the $15.7 million in bonds until its citizens indicate in a referendum the desire to be taxed throughout the year 2008. It was the determination of Council to deliberate this issue further under "New Business". Anton Rebel of 4009 Maple Avenue spoke to the cable television viewing audience noting that all the City of McHenry elected officials will be running for re- election at the same time, which is not practical in maintaining some governmental consistency. He requested any interested resident of McHenry who is a registered voter sign the petitions being circulated to stagger the Aldermen's terms. Anyone interested in circulating a petition can also contact the City Clerk's office. CONSENT AGENDA Alderman Bates requested Item No. 5 (Progress Payment No. 2 to Arrow Road Construction in the amount of $141 ,357.60 for 1995 Street Program) be withdrawn from the Consent Agenda for further discussion. Council concurred. October 18, 1995 Page 2 Motion by Bolger, seconded by Lawson, to approve the Consent Agenda as follows: (1) October 4, 1995 Regular City Council meeting minutes; (2) Tuition Reimbursement Request - James Molnar, Mgmt. Information Systems, $288.00; (3) Police Career Development Program Payments - Officers Beyer and Gregorio: $500; Officers Brogan, Foerster, and Wood: $1 ,000; (4) Award of Bus Quote to Barrington Transportation for Winter/Spring 1996 Field Trips; (6) September Treasurer's Report (7) September Budget Report (8) September Bills Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Alderman Bates requested clarification regarding the Arrow Road Construction Progress No. 2 payment, noting two different invoice amounts. Director of Public Works Batt stated the correct figure was $132,575.92, which allowed for a 5% retainage amount. Motion by Baird, seconded by Lawson, to approve Progress Payment No. 2 to Arrow Road Construction in the amount of $132,575.92, and to withhold a 5% retainage amount. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. SIGN VARIANCE REQUEST - HOME STATE BANK Penny Hughes of Hughes Sign, Inc. and James Zambon, Sr. Vice President of Home State Bank, requested Council approval for a sign variation for the new Home State Bank facility currently under construction in the McHenry Corporate Center. City Administrator Peterson noted the City Sign Ordinance provides that in industrially zoned districts free-standing signs may only contain the name and address of the establishment. The Home State Bank sign also includes the wording "McHenry Banking Center" and some additional identification of a cash station located at this facility. The sign variation request has been reviewed and approved by the architectural review committee of the McHenry Corporate Center. Staff is recommending the approval of the sign variance. Motion by Baird, seconded by Bolger, to approve Home State Bank's request for a sign variance in McHenry Corporate Center, allowing the inclusion of additional wording on one line, "McHenry Banking Center", as well as "Cash Station" on a lower line. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. October 18, 1995 Page 3 AWARD OF COMPUTER BID - PARKS AND RECREATION DEPT. City Administrator Peterson reminded Council that this project was conducted as a Request for Proposal. The recommendation from the computer consultant as well as from staff is to award the proposal to Computer Discount Warehouse of Buffalo Grove, IL. City Administrator Peterson explained that Computer Discount Warehouse (CDW) was the low bidder in the amount of $14,557.49, after the elimination of all respondents who did not meet the required minimum specifications. Although CDW did not originally bid the antech external tape drive and submitted Magnavox brand monitors, clarification resulted in CDW bidding the antech tape drive at $77.50 and indicating for an additional $354.00 the AST monitors could be provided. Some discussion followed regarding the substitution of AST monitors with a longer three-year warranty as opposed to the originally submitted Magnavox brand. Motion by Baird, seconded by Lawson, to approve the proposal of Computer Discount Warehouse, the lowest respondent, for Parks and Recreation Computer Hardware in the amount of $14,978 with the substitution of AST monitors instead of Magnavox monitors, based on staff's recommendation. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. WATER AND SEWER RATE SCHEDULE Alderman Locke requested, on Mr. Uhlir's behalf, that this agenda item be withdrawn. Mr. Uhlir addressed Council and stated his objection to paying the sewer portion of his water/sewer bill when he chose to water his lawn. MAYOR - STATEMENT AND REPORTS Mayor Cuda reported that a request had been received from McHenry High School District #156 to waive the $3,274.00 they paid in building fees. City Administrator Peterson noted there was no standard procedure in place for waiving these fees for other taxing districts. Some discussion followed regarding the waiving of capital development fees. It was the determination of Council to waive all building permit fees, with the exception of the capital development fees. Motion by Baird, seconded by Lawson, to waive the water tap on fee, the sanitary tap on fee, and the building permit fee in an amount of $905.00 for High School District 156 in conjunction with the construction of the administrative building at West Campus. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda then informed Council he had concluded a liquor commission hearing regarding an establishment's liquor license renewal application and some apparent inconsistencies on the application. He noted a $1 ,000 fine had been levied as well as payment for all legal fees incurred by the City. If the fine is not paid by Friday, October 20, 1995, a 14-day suspension of the establishment's liquor license will be effective. October 18, 1995 Page 4 COMMITTEE REPORTS Finance Committee Chairman Alderman Lawson reported that the Finance Committee had met October 10, 1995 and were presenting a unanimous recommendation to the full Council to implement an incentive pay program for all non- contractual full-time employees, excluding department head personnel. Alderman Lawson explained that a pool made up of 2% of each department's total salary dollars would be created for implementation. A 4% individual employee cap would also be required. The Committee also agreed that for the 1996-97 fiscal period, the evaluation time frame should be December 1 , 1995 as the initial review date, and April 1 , 1996 for the final review date. Fiscal year 1997-98 time frame will be April, 1996 for the initial review, and February, 1997 for the final review. Thereafter, all evaluation time frames shall run from February 1 st through January 31 st. Motion by Lawson, seconded by Bates, to approve the implementation of an incentive pay program for all non-contractual full-time employees, excluding department head personnel, by creating a dollar pool of 2% of each department's total salary dollars, with a 4% individual employee cap. Voting Aye: Bates, Lawson, Baird. Voting Nay: Bolger, Locke. Absent: None. Motion carried. It was noted that the individual incentive pay would be made in a dollar figure, as opposed to a percentage amount. Chairman of the Parks and Recreation Committee Alderman Bates reported that the September 28, 1995 minutes were in Friday's packet for Council review. The October meeting has been cancelled, and the November meeting is scheduled for Tuesday, November 21 , 1995 at 7:30 P.M. �--� Chairman of the Building and Zoning Committee Alderman Baird reported that the Building and Zoning Committee would meet October 26, 1995 at 7:30 P.M. STAFF REPORTS Director of Public Works Batt requested Council approve John Colomer's (Wal- Mart subdivision) request for a reduction in his construction guarantee letter of credit of $37,100.00. Batt noted that this would be replaced with a one-year maintenance guarantee in the amount of $5,940.00. Motion by Locke, seconded by Baird, to grant John Colomer (Wal-Mart subdivision/Northtown Tire) a reduction in his construction guarantee letter of credit of $37,100.00, subject to a one-year maintenance guarantee in the amount of $5,940.00 being deposited with the City. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Mayor Cuda then requested all such future requests be presented in writing as part of the meeting's regular agenda. Director Batt continued his report, presenting a brief status update on the Prairie and Willow Street project, as well as noting: • Drilling for Well #10 had begun; • The barn and lights at Knox Park have been painted; • Parkways in the Oaks of McHenry subdivision/Hemphill were scheduled for completion. October 18, 1995 Page 5 Some discussion followed regarding the lack of progress on the Knox Park pool repair and painting project. Council directed staff to make every effort to initiate the work and to have the executed proposal reviewed by legal counsel before withdrawing. Director of Parks and Recreation Merkel reported that he would be presenting the Brookside Park grant request in Springfield October 25, 1995 before the Illinois Department of Natural Resources. Director of Building and Zoning Lobaito reported that the McHenry D.A.R.E. Parent's Program was requesting Council approval of a sign variance and the waiving of fees to place a fund-raising thermometer style sign in front of the McHenry Tae Kwon Do Academy located at the intersection of Route 120 and Richmond Road. Council directed staff to provide further information, particularly the sign's size and its display time frame. City Clerk Althoff reminded Council of the Chamber of Commerce Trade Fair scheduled for Saturday and Sunday, October 21 st and October 22nd. She also distributed the booth schedule for Council's information. NEW BUSINESS At this time, Alderman Locke requested Council consider Representative Skinner's request regarding the McHenry County Conservation District's plans to sell $15.7 million in non-referendum bonds for land acquisition. Mayor Cuda noted that the sale of these bonds is made possible by the recent tax cap law amendment, Senate Bill 368. Representative Skinner is objecting to the sale of these bonds without a referendum. He is requesting the City of McHenry pass a resolution requesting the Conservation District not sell these bonds without a referendum. A lengthy discussion followed. It was the consensus of Council not to take any formal action regarding this issue, however, staff was directed to provide the names, addresses, and phone numbers of all McHenry County Conservation District Board of Trustees for distribution in the Aldermen's agenda packets. EXECUTIVE SESSION Motion by Lawson, seconded by Bolger, to go into Executive Session at 8:30 P.M. to discuss personnel. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. Motion by Locke, seconded by Bolger, to go back into Open Session at 9:10 P.M. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Bates, seconded by Locke, to adjourn the meeting at 9:11 P.M. Voting Aye: Bolger, Locke, Bates, Lawson, Baird. Voting Nay: None. Absent: None. Motion carried. t' CITY CLEf1K � - MAYOR 1 �'�