HomeMy WebLinkAboutMinutes - 05/22/1995 - City Council SPECIAL MEETING
MAY 22, 1995
A Special Meeting of the McHenry City Council was called to order by Mayor
Cuda on Monday, May 22, 1995 at 7:30 P.M. in the Aldermen's Conference Room
of the Municipal Center. At roll call the following Aldermen were present: Bolger,
Locke, Bates, Lawson, Baird. Absent: None. City Staff in attendance were City Clerk
Althoff and City Administrator Peterson. Excused Absence: City Attorney McArdle,
Director of Building and Zoning Lobaito, Director of Public Works Batt, Director of
Parks and Recreation Merkel, Chief of Police Joyce.
Mayor Cuda explained that the Special Meeting had been scheduled to address
the 1995-96 unresolved budget items.
REVIEW PAYROLL/PERSONNEL STATUS
City Administrator Peterson reported on the current status of the
Personnel/Payroll Clerk position. He explained that an agreement had been worked
out with the City of Woodstock to process the City of McHenry's pay period for
approximately $8,000 per year. The agreement would be for a term of one year, with
the understanding that if the performance was found satisfactory the agreement would
be extended for an additional term of three years. City Administrator Peterson also
noted that some additional expense would be incurred due to off-site software support
and set-up. The only foreseeable problem might be scheduling. The City of
Woodstock is on the same bi-weekly payroll cycle as is the City of McHenry, and
processing two City payrolls in one week may be difficult. If the schedule conflict
becomes a problem, the City of McHenry will have to make some adjustments.
Some discussion followed regarding the feasibility of instituting payroll
corrections at this time. City Administrator Peterson stated he had to refer to the
police contract before making any changes and/or adjustments.
GENERAL OFFICE STAFFING ISSUES
Discussion followed the elimination of the Collector position and the reduction
of the Clerk's position from a full-time to a part-time position. City Administrator
Peterson suggested an office manager be hired to attend to all of the daily
responsibilities currently managed by the Clerk. Council directed staff to research the
issue of the Clerk's salary. Further discussion followed. Council agreed to the hiring
of an Administrative Assistant for this budget year, however, the budget should not
reflect the addition of a City Planner. Council also directed staff to draft an ordinance
eliminating the City Clerk/Collector position and present this as an agenda item for
further discussion.
DEPARTMENT HEAD AND ADMINISTRATOR REVIEWS
City Administrator Peterson presented a comparable summary of salaries from
surrounding areas and similar sized municipalities for department head positions. After
a lengthy discussion, the following salary increase adjustments were made:
Director of Building and Zoning 6%
Director of Parks and Recreation 4%
Chief of Police 4%
Director of Public Works 3.5%
The suggestion was made to re-evaluate the Director of Public Works in six
months to increase the salary adjustment the full 4% level. Council concurred.
City Administrator Peterson noted at this time that he was satisfied with the
transition of the Parks Department workers to the Public Works Department. He also
noted that the mowing contractors appeared to be doing a very good job. City
Administrator Peterson was excused at 10:35 P.M. so the Council may discuss his
performance evaluation. Alderman Locke made his recommendations and left the
meeting at 10:40 P.M.
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May 22, 1995 Page 2
It was Council's determination to increase the City Administrator's salary by 6%
and budget $15,000 for the purchase of a vehicle for the City Administrator's use.
Council requested Mayor Cuda convey their evaluation comments and the income
adjustment to City Administrator Peterson as soon as possible.
Motion by Lawson, seconded by Bates, to increase the City Administrator and
the Department Head salaries by the following percentages: City Administrator
Peterson - 6%; Director of Building and Zoning - 6%; Chief of Police - 4%; Director of Parks and Recreation - 4%; Director of Public Works - 3.5%.
Voting Aye: Bolger, Bates, Lawson, Baird.
Voting Nay: None.
Absent: Locke.
Motion carried.
Motion by Bates, seconded by Lawson,to authorize City Administrator Peterson
to advertise for an Assistant Administrator upon review and recommendation from the
Council on the job description.
Voting Aye: Bolger, Bates, Lawson, Baird.
Voting Nay: None.
Absent: Locke.
Motion carried.
Motion by Bates, seconded by Lawson, to adjourn.
Voting Aye: Bolger, Bates, Lawson, Baird.
Voting Nay: None.
Absent: Locke. ----
Motion carried.
The meeting adjourned at 10:55 P.M.
CITY-CLERK OR