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HomeMy WebLinkAboutPacket - 7/11/2007 - Parks and Recreation Committee � � t �. . A+��'1'�TDA - Farks c� Recre�tion Committee Meeting Wedne�day, JUI� 11, 200? M�Henry Municipal C�nter �:o o pm �,l.dermen's Conference Rc�om x. Parks and Recreativn Master Plan— Discussion an s�tting long range and short range gc�als 2. Recreation Center Discussion � 3. Petersen Park Entrance— Landscape Design Proposal - 4. Oaks of Irish Prairie Park Pla.n 5. City ForestryJPark Planning Report A) Report an Staatus of 1`ree Inventory Project 6. New Business Next Meeting: Wednesday,Au�ust 8, 200�—�pm A�enda Item i - Parks &Recreation Master Plan — Discussion on Setting Long„ Range and Short Range Goals On April 23, 200�, a presentation was made to the City council on the Parks & Recreation Maser Plan. Chapter 151isted many recommendations for future improvements in facilities and programs. Attached is a condensed version of Chapter 15 that has a space marked next to the recommendations. I would ask that staff and members of the committee take some time and review these specific recommendations and note on each line either a long range or short range goal. We will compile the information to establish a consensus on each recommendation. Once this is completed we can begin a discussion on priority ranking of each recommendation. The ranking of these items will be brought back to a future Parks and Recreation Committee meeting for further discussion. Please designate each goal based on the following criteria: Short Range Goal (i-3 years) SR Long Range Goal (3+Years) LR Once we have completed establishing the goals and priority ranking of these recommendations we can begin to include them in future CIP and budget requests. LONG RANGE/SHORT RANGE GOAL RANKINGS NAME: General Recommendations LR SR 1. Revise Subdivision Control and Develoument Ordinance to reflect the type of land to be dedicated As part of the land donation component of the Ordinance. - Park land counted should be dry developable property capable of supporting active recreational activities. - Park land should be consistent with natural resource management objectives and useable for passive recreation and trail or bicycle path connections. 2. Establish the Following Goal for Active Recreational Land - Mini Park and Playgrounds — 5% of total park lands - Neighborhood Parks — 25 0 of total park lands - Community Parks — 55% of total park lands - Open Space — 20% of total park lancls 3. Boone Creek Corridor Preservation Acquire, preserve and connect stream corridors,floodplains and wetlands along Boone Creek as an integral component of the City's Greenway/Linear Park system. 4. Bikewav Plan - Continue development of City Bike Plan and expand or extend connections to or between existing park sites and City points of interest. - Expand connections between school sites and park Sites. - The City Park&Recreation Department should be the lead agency in developing additional bicycle and pedestrian connections. - Develop connections along Boone Creek between existing park and school sites and the existing Prairie Trail Regional Trail. 5. Green/ Low Impact Development The City has an opportunity to be a leader "Green Development" and Low Impact Development (LID). - Integrate numerous strategies with different stormwater Management functions. • Saves money • Makes sense • Protects water quality • Stabilizes degrading streams and lakes General Recommendations LR SR Park developments should include to the greatest e�rtent possible the integration of green technology into park developments. These technologies can be integrated in: - Permeable Pavements • Reduce runoff and increate infiltration of storm Water runoff • Integration of bioretention areas in parking lots and adjacent to roadways to minimize pollution and improve water quality - Rain Gardens • Infiltrate rainwater into groundwater • Evaporate rainwater back into atmosphere - Utilize native landscaping • Disease resistance • Drought tolerance - Natural hydrologic functions with various other techniques to generate less runoff from developed land. - Focus planning on runoff prevention rather than mitigation - Alternative Energy Sources • Solar power • Wind power - Alternative fuel sources • Vehicles • Building heating and cooling - Building designs LEED certified 6. Develop an Athletic Field Comulex The existing athletic programs provided by the City and various affiliated athletic organizations utilize fields throughout the City. Many of the fields and facilities are in neighborhood parks. This kind of athletic activity is not always compatible with neighborhood park sites. These incompatibilities are due to: - Traffic ingress/egress - Access - Noise - Hours of operation - Need for lighted facilities to extend playing time and Increase available fields for games and practices. There is a need for additional baseball fields. The consolidation of these fields into a single location has many significant benefits. These benefits are programmatic, developmental and operational. General Recommendations LR SR Programmatic Benefits: , The programmatic benefits are both participant based and operator based. Participants can travel to a single location to participate. This is very beneficial to families with multiple children participating in the program as the family can focus on one site without having to travel between sites to watch or participate with their children. The benefits accruing to the operator, include easier on-site field maintenance management, no having to travel to multiple sites to inspect playability of multiple fields and ensure umpires and support personnel are on-site. A larger single location facility brings more participants to The single site increasing potential customers for concession sales. Developmental Benefits: The single site athletic complex development has benefits in an economy of scale, infrastructure investment can be large,but more participants benefit from that investment; a larger development increases the opportunities for "green" development minimizing storm water runoff and alternative energy sources. O�erational Benefits: Maintenance of multiple fields at one location is significantly more efficient than traveling between sites to maintain and groom the same number of fields. General park maintenance including collection of refuse,lighting maintenance, parking � lot maintenance and turf maintenance is more efficient at a single location when compared to multiple sites. �. Adding Lights to Existing Fields An alternative to adding fields and increasing the available resource in total numbers is to increase "time available"for a select number of existing fields. This is done by adding lights,to increase available "game times" or practice times by an additional"slot" each evening. Games at these select fields would no longer be controlled by daylight. Lights could extend each fields available time by one game per field per night. General Recommendations LR SR Lights are not the "cure all"to the shortage of baseball diamonds, as not all fields would be adaptable to athletic field lighting. The fields not adaptable are those in neighborhoods,where lighting could be perceived as a significant adverse impact on the surrounding properties. In addition to lighting, any fields targeted should have space available for additional parking, as two games require parking for the overlap of"second" shift of players arriving early and"first" shift players socializing and not departing immediately following their completed games. Park Improvements i. Mini Parks Acquire and develop mini parks of at least i-acre in size in areas not served by an existing mini park. 2. Expand facilities of parks located on perimeter of areas not services by mini parks to provide mini park type of recreational facilities. 3. Pebble Creek Park • Develop shade shelter near existing play area • Develop barrier free access from streets to play area • Add planting for visual interest and screening of park activities 4. East Beach Park • Develop play areas for toddlers and pre-teens • Develop shade shelter for play areas • Provide regional trail-bikeway connection to Petersen Park Picnic area and to Prairie Trail • Improve lakefront area for viewing 5. Creekside Trail Park • Replace playground equipment (completed) N/A N/A • Develop barrier free access to playground (completed) N/A N/A • Include additional court game opportunities,bocce and Shuffleboard • Update and improve shelter • Connect regional trail through park site • Develop Creekside Trail Park as "trailhead"for regional trail access • Improve ADA access from street to park(completed) • Develop barrier free access from streets to play area • Add planting for visual interest and screening of park activities General Recommendations LR SR 6. Center Street Park • Improve ADA access from street to park • Add shade shelter • Add basketball/hard surface court • Expand off-street parking along Center Street • Acquire vacant lot to the West for additional open play area • Develop neighborhood ball field with backstop for pick-up games • Develop perimeter trail/pathway system with exercise/ fitness stations • Develop landscape screening and plantings around perimeter to screen and control access from south and west �. Freund Field • Add shade shelter to site 8. North Oak Park • Improve ADA accessibility • Add backstop for ballgames • Add walking/hiking path system • Acquire vacant lot to the North for potential expansion to community park site 9. Pheasant Vallev Park • Develop and protect bank fishing areas • Develop interpretive trails for environmental education of geologically interesting stream corridor • Develop off-street parking along Scully Drive • Develop open passive play area for field sports or kite flying io. Lakeland Park • Add additional off-street parking along Sunset Avenue • Provide barrier free access to play area • Provide trail/pathway access from existing preschool to existing play area • Renovate basketball courts � Improve baseball infield drainage General Recommendations LR SR il. West Beach Park • Develop play area for toddlers and pre-teens • Develop shade shelter/restrooms for regional trailhead • Add landscape screening along property lines • Develop shelter for picnicking • Use existing pathway for ice fishing access • Improve access for non-motorized boat launch access to McCullom Lake • Improve shoreline with benches and pathways for passive viewing of lake Communitv Parks The existing community parks' service areas cover a majority of the City well. There are four areas of the City not within a community park service area. Two of these areas are predominately vacant land in the western and southern areas of the City. A third area is east of Illinois Route 3i and north of the McHenry Country Club, east of the Fox River. This area is served by the Duker School school/park service area. The fourth area is east of the Fox River and north of Illinois Route 120. This area is served by the McHenry Middle School school/park service area. 1. Cold Springs Park • Parking lot improvements � Create second entrance for trail head from the north • Add walking/hiking path system • Develop interpretive trails throughout park • Initiate wetland restoration project on east side near Prairie Trail for environmental education • Initiate ecosystem/habitat restoration in wooded area along west property line for environmental education • Develop regional trail connection from McHenry West High School West Campus to Prairie Trail General Recommendations LR SR 3. Knox Park • Eliminate both ball fields Develop replacement fields at Fox Ridge or new Athletic Complex in SW Quad • Develop aquatic facilities Zero-depth pool Aquatic Center • Parking expansion for aquatic complex • Convert existing barn to environmental education center • Develop open picnicking areas adjacent to aquatic center to expand program offerings • Restore wetlands in northwest corner of site as part of environmental educations center exhibits • Develop interpretive trails through woods • Develop winter sports opportunities, sledding,toboggan run, tube runs on north face of hill 4. North Oak Park Addition • Expand North Oak Park +1�acres • Develop as community park with mini park facilities • Create access from Pine Drive • Create access from the west on Blake Drive • Expand community park service area to adequately serve entire NE Quad • Community park facilities: Potential ball field/sports field development Parking Concession stand/restroom Potential support facility location 5. Fox Ridge Park- North • Football game &practice fields • Create additional parking lots . • Add walking/hiking path system • Designate dog park facility • Expand park to the north and east towards Boone Creek 6. Fox Ridge Park- South • Create natural area • Add walking/hiking path system • Create park extension to the south to Bull Valley Road General Recommendations LR SR '7. Whis ering Oaks Park • Add walking/hiking path system • Connection of regional trail through Whispering Oaks Park is critical connection in greenway trail from Boone Creek Golf Course to Prairie Trail 8. Althoff Park • Remove soccer fields • Convert to passive activity • Designate dog park facility • Add walking path system 9. Petersen Park-Waterfront • Expand existing beach • Develop dog beach along north shoreline • Develop ice skating opportunity on small inlet pond, plow and groom ice during winter � Continue equestrian operation in existing buildings • Develop overflow parking for special events east of Prairie Trail io. Petersen Park—Athletic Fields - South • Develop additional soccer/sports fields to replace Althoff soccer fields • Add additional parking • Develop additional restrooms for new soccer/sports field • Create open unstructured play space for kites, Frisbee, star-gazing and cross-country skiing • Add shade shelters to site • Pond development and passive area at south boundary 11. Petersen Park— Historic Farm • Renovate farmhouse for living history interpretive center • Initiate wetlands restoration north of farmstead to improve water quality discharging to lake and for environmental education component of living history farm • Create an agricultural/are history learning center • Develop historic farm agricultural fields east side of park • Develop special events parking west of farmstead • Develop special events area sensitive to FAP 42o right-of-way General Recommendations LR SR 12. Petersen Park— Picnic Area • Convert existing tennis courts to in-line hockey rink • Develop trail connection from Prairie Trail to Shore Drive through park • Connect to East Beach Park— west • Develop trailhead for Prairie Trail Open Space i. Boulder Creek Park • Heavily forested • Add walking/hiking path system • Create on-site parking 2. Wlieeler Park • Develop interpretive trail system around perimeter of fen • Develop off-street parking • Develop trail connection from northeast to Green Street to Miller Road and connect to Moraine Hills State Park 3. Brookside Trail Park • Add interpretive nodes to trail • Add seating/rest areas along path • Use parking in adjacent parking lot 4. New Subdivision Park Development The City, as part of the subdivision Control and Development ordinance has adopted an ordinance related to the number of acres per population as a standard. The city should modify or amend the ordinance to include specifications for park land donation related to the "quality" of the park sites. These specifications should at a minimum include: Engineering Design: Require the developer to provide, as part of their stormwater management design, off-site retention for future park development as part of the detention and stormwater management engineering for the proposed development. General Recommendations LR SR Plat of Survev Require the developer to provide a Plat of Survey, prepared by a Professional Land Surveyor (PLS), for the parcel. To�graphic Survev Require the developer to provide a topographic survey of the as-built park site depicting one-foot contours, all utilities, rights-of-way, easements, roadways, sidewalks and adjacent properties within ioo-feet of the park site. The survey should depict all existing vegetation, existing facilities and structures. Construction• Grading: i. Minimum Slope 2% (2-feet vertical in loo-feet Horizontal) or 5o:i 2. Maximum Slope 20% (2o-feet vertical in loo-feet Horizontal) or 5:i 3. Final grading to be reviewed by City Parks and Recreation Department and City Engineer 4. As-built documentation provided by developer to Ensure design plan requirements are met Topsoil: * Spread in all potential lawn areas to a minimum compacted depth of 6-inches. Topsoil must be a friable loamy mix capable of supporting turf growth. topsoil to be free of rocks, clumps, roots,branches and other debris. 5. Greenway Park Development Acquire and preserve Boone Creek Corridor between Illinois Route 12o and Fox Ridge Park. This acquisition could continue and extend trail connections and provide a greenway connection and provide a greenway connection from Boone Creek Golf Course to Illinois Route 12o to MCCD Prairie Trail. The acquisition of the greenway corridor from Illinois Route i2o to Boone Creek Golf Course would: � Preserve the stream corridor * Preserve and protect flood plain * Protect existing plant communities � Provide a significant wildlife corridor * Provide a significant environmental corridor to defining Residential developments General Recommendations LR SR 6. Gravel Pit and Mining Area: There is an existing aggregate mine in the northern half of the SW Quad. This mining is currently active, with operations on both sides of Illinois Route i2o. This site or a park of the site is a potential active recreation site.As the mine is reclaimed, an active recreation site could be developed as the adaptive re-use of the quarry. There is an opportunity to develop active recreation areas Adjacent to the Valley View School as part of a major school/ park site. �. Golf Courses Golf courses are sometimes used as a technique to temporarily"bank"land until such time as either the golf operation is no longer a viable entity or until such time as development pressure makes the golf course land worth more than the golf operation. The City benefits from two public and one private golf course within the immediate area. A golf course should be considered for acquisition if there is a possibility that the golf course and its open space could be lost to development. The City should consider pursuing acquisition to maintain the open space and preserve the recreational opportunity. Agenda Item 2 - Recreation Center Discussion The administrative and Parks and Recreation staff have been working together in the last year to investigate the feasibility of a Recreation Center Facility. Most of this work has been discussions with other communities on the types of Recreation Centers they operate and the costs associated with these facilities. Staff has also met with representatives from Sente & Rubel Architects to discuss revisions to the Recreation Center plans originally developed in i999• These discussions included potential changes in recreation amenities included in the design, scaling down the size and costs of the building, construction in multiple phases and estimated maintenance and utility costs to operate. Site visits were made to facilities in different communities. These facilities included the Round Lake Are Park District — Sport Center, City of Woodstock — Woodstock Recreation Center and Foglia YMCA in Lake Zurich. Staff will review the information with the committee that we have gathered from these various sources listed above. Our goal is to develop a construction and operations budget this summer for a proposed indoor recreation facility. This information will be brought back to the Parks and Recreation Committee at our September 12, 200�for review. Agenda Item� — Petersen Park Entrance Landscape Design Pro osal Attached is a copy of a proposal for landscape design and construction management services for the Petersen Park entrance renovation. This item was discussed at the May lo, 200� Committee Meeting. The committee directed staff to obtain a proposal from 3D Design, Grayslake, IL for professional services on this park improvement program. The proposal for these services is $l,000.00. This fee does not include reimbursable items as listed. This fee is well within the budget for this project. 3D Design Studio has worked with the city on several playground renovation projects and landscape design projects. The entry landscape to the Petersen Park Waterfront is an example of their design talent. Staff would recommend the committee approve the proposal submitted by 3D Design Studio for professional services for the Petersen Park entry landscape renovation. .. :� 3 D D E S I G N S T U D I O May 21, 2007 Pete Merkel McHenry Parks & Recreation Dept. 333 S. Green Street McHenry, IL 60050 Re: Petersen Park Sign Construction Document Proposal Dear Pete, I would like to thank you for the opportunity to submit this proposal for the Construction Document services for the design of the new Petersen Park Sign and Landscaping. The following outlines our proposed Approach and Scope of Services: SCOPE OF SERVICES I. Construction Document Phase A. We will use the initial design perspective we prepared previously as a base for refining the design. We will refine the design based on decisions reached at our previous meeting. It is our understanding that the budget is approximately $35,000.00 and shall include moving the flag pole, a new sign, landscaping and a boulder wall with the boulders to be provided by the City. As you noted, the City will also be providing any necessary water and electrical connections in house. B. We will then meet with you to review the design concept and budget and get approval to proceed with preparing Construction Bidding Documents. C. We will administer the distribution of the bidding documents to respective contractors for the project. We will provide you with an Advertisement for your use in advertising the project for public bid. D. We will prepaxe any Addenda that may be required and answer any contractor questions. E. 3D Design Studio will attend the Bid Opening and take copies of the bids to review the bids received. We will take the necessary steps to confirm the apparent lowest responsive contractor is in fact qualified to perform the tasks required. 529 Barron Boulevard Grayslake, Illinois 60030 (847)223-1891 (847)223-1892 Fax Email:InfoQ3ddesignstudio.com City of McHenry—Parks£�Recreation Dept. November 30,2006 Petersen Park Sign Construction Documents Proposal Page 2 F. Based upon the review of the bids and our investigations, we will prepaxe a written recommendation for the City to enter into an Agreement with the Contractor best able to meet the requirements of the bid. II. Construction Observation A. 3D Design Studio will attend a Pre-Construction Meeting at the site to discuss activities of the site development, inspections, submittals, processing Pay requests and project schedule. B. We will make two site visits during the course of construction to review work and answer any questions that the Contractor may have. Each site visit will include a written report documenting items discussed and decisions reached. C. 3D Design Studio will make one additional visit for the final approval at the completion of the project. City of McHenry—Parks£�Recreation Dept. November 30,2006 Petersen Park Sign Construction Documents Proposal Page 3 PROFESSIONAL FEES ADDITIONAL SERVICES INVOICING AND REIMBURSABLES: Professional services will be performed on an hourly not to exceed basis, outlined below: PROFESSIONAL SERVICES � I. Construction Document Phase $750.00 II. Construction Observation $250.00 Subtotal of Professional Fees- $1000.00 ADDITIONAL SERVICES Where additional meetings, presentation of our plans, additional construction observation services, or additional design services are requested, this work shall be performed on an hourly basis at the rates listed below, or under a separate agreement. The hourly rates are as follows: Principal $125.00 Design Manager $105.00 Landscape Architect II $ 85.00 Landscape Architect I $ 75.00 Support Staff $ 50.00 INVOICING Invoicing will be presented monthly for work completed during that month. Payment is to be made within 30 days of the date of the invoice. REIMBURSASLE EXPENSES Reimbursable expenses are as follows, and will be included in the regular monthly invoicing: * Drawing reproductions, photography, and/or materials required for presentations or preparation for use in presentations or meetings. * Photocopy reproduction (color or black and white). * Delivery, messenger services, overnight mailing services, and mileage at the standard mileage rate. '� Photography materials-film, developing and any enlargements. '� Plotting services from AutoCAD drawing files. '� The Reimbursable Expenses, including plotting the design alternatives, refined design alternatives, "Kit-of-Parts" presentation boards, site City of McHenry—Parks�Recreation Dept. November 30,2006 Petersen Park Sign Construction Documents Proposal Page 4 slides and photographs, preliminary submittal "check plots", final plots of presentation drawings and copies for the preparation of booklets are all considered reimbursable. SPECIAL CONDITIONS The Owner agrees to waive all claims and liability against 3D Design Studio in the event that the Owner executes the work without 3D Design Studio contracted to observe and document the construction activities. The Owner accepts the responsibility for the accuracy of the base information provided for the purposes of developing the Master Site Plan if our surveying services are not incorporated into the process. Should a problem arise from any inaccuracy of the base information, 3D Design Studio will assist in correcting the situation, but will be compensated hourly for additional time that may be required. Fees for special submittal coordination and/or meetings with non- Park District agencies like Common Wealth Edison, Corps of Engineers or Department of Natural Resources are not contained within this proposal. The Owner acknowledges that there are no Architectural or Structural or Civil Engineering fees associated with the Services outlined in this proposal. Should there need to be these services for the evaluation of the site, these services can be quoted separately, or provided under an amendment to this agreement. I would like to thank you again for the opportunity to submit this proposal to work with you on the Petersen Park Sign Project as outlined above. I look forward to hearing from you regarding this proposal. Very Truly Yours, Craig Most Project Associate Accepted Date A enda Item - Oaks of Irish Prairie Park Plan Included in the annexation agreement for this residential subdivision was a requirement of the developer to contribute $4,00o toward the creation of a conce tual desi n for the public park. The developer has contacted the city and expressed an interest in beginn ng this process. A copy of the completed and approved plan would be provided to the developer to assist in marketing this subdivision. The city had a similar requirement in the Shamrock Farms annexation agreement. The park design was created by 3D Design Studio, Grayslake, IL in 200 5• 3D Design Studio has worked with the Parks and Recreation Department on development of several park design projects and site renovations. Park Design Plav�round Renovations Shamrock Farms Park Center Street Wheeler Park Fen Creekside Park Petersen Park Waterfront (Entrance) Fox Ridge Park Dog Park Preliminary Design (three sites) Jaycee Park Kiwanis Tot Lot Lakeland Park Malibu Tot Lot Staff would recommend that we request a proposal for professional design services from 3D Design Studio to develop a conceptual design plan for Irish Prairie Park with in the budget of $4,000. AGENDA ITEM #� City Forester Report Status of Tree Inventory Program Follow up on Treelceeper 7 questions from May lOth, 2007 meeting on the question of references. The Davey Resource Group provided two references in the Chicagoland area, the Village of Schaumburg and the City of St. Charles. The two entities were contacted and both gave good reviews of the Treekeeper 7 program. Pros and Cons of Subscription vs. Standalone a. Subscription allows concurrent users (more than 1 user at a time can access the system) b. Subscription users receive free upgrades c. Subscription solution is easier to support, since technical support specialists can access the live system with the customer d. Standalone's biggest advantage is it is a one time cost, where as Subscription you need to allocate money for it each year Upgrade Policy a. Standalone and Network users receive error corrections upon request, free of charge b. Every 18 months or so, Davey will release a new version of Treekeeper 7 and let Standalone and Network users know about its release. In the past, pricing has averaged about $250 for a single iteration(i.e. 7.5 to 7.6) Davey Inventory Options were provided in a detailed proposal which will be covered at the upcoming Parks and Recreation meeting.