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Home My WebLink AboutPacket - 3/12/2008 - Parks and Recreation Committee y�'-�Y p ♦ �►GEN�A Parks & Recreatian Committee Meeting Wednesday, March 12, 2008 7:00 PM McHenry Municipal Center Alderman's Conference Room 1. Dog Park Development— Update 2. Urban Forestry—50/50 Cost Share Program 3. Legend Lakes Tot Lot/Acceptance & Naming 4. Customer Service Evaluation 5. Reports to Committee A. Disc Golf Cvurse B. 2008 Fireworks Program C. NISRA Recognition Program D. Committee Agenda Items For 2008 6. New Business Next Meeting: May 14, 2008 i L' T � AGENDA ITEM #1 - DOG PARK DEVELOPMENT UPDATE The Parks & Recreation Committee discussed the development of a dog park at three locations at the January 9, 2008 meeting. Preliminary plans and cost estimates for Fox Ridge Park and the Riverside Hollow property were reviewed. Conversion of the north east section of Althoff Park was also considered. Staff was instructed to obtain a proposal from 3D Design Studio for professional services to develop a preliminary plan and cost estimates for Althoff Park. Since the January meeting Mr. James Althoff has contacted the city and expressed his concerns about the conversion of this park site. Staff has since contacted 3D Design Studio and placed this project on hold until it can be reviewed at the committee level. The committee can discuss status of the Althoff Park facility, review the previous two preliminary site plans or consider new site(s) for a future dog park facility. AGENDA ITEM #2 50/50 Tree Plantin� Cost Share Pro�ram Discussion to focus on setting the parameters of the share—the-cost tree planting program. Included is an example of a share-the -cost program from the City of Urbana, a 30 year Tree City U. S. A. TI�E CITY USA� 50/50 Cost Share Pro�ram 1. List trees available — use five different species of tree and ten trees from each species. 2. Explain tree locations - placement of trees determined by the City. 3. What do we do when no public improvements exist? 4. Who qualifies for the program? • Single family residents • Multi- family residents or complexes • Business's • HOA's 5. Property Owner Requirements 6. City Responsibilities 7. Program Priorities • Areas void of trees • Replacement of Ash trees removed • Commercial areas / Business Districts/ Downtown _'1'he C;ooperative "Share-The-Cost" Tree Planting Program Page 1 of 2 � The Cooperative "Share-The- .ti. Cost" Tree Planting Program ��,�� _��_. ..__r ._.__ _ �.. . _ _ . _ _� . _ � _ _ _ _ The Arbor Division of the City of Urbana has established a Cooperative "Share-The-Cost" Tree Planting Program. This program is designed to provide an incentive to both the business community and individual residents to plant more trees and promote local beautification efforts. This program will develop a stronger sense of community pride and foster greater appreciation for Urbana's tree heritage. Qualification Any person, group or business owning property adjacent to the public right-of-way in the City of Urbana will be considered for participation in the program. A minimum spacing of 40 feet between trees is necessary, so the property must be of sufficient dimensions in itself or contiguous with adjacent properties in order to be qualified for the program. One or more trees may be planted adjacent to each property with consideration given to homeowner desires and space limitations. Property Owner Requirements Those who wish to participate in the "share-the-cost" program must complete a written agreement between the City and property owner and send in $115 with their tree planting application. In addition, the property owner agrees to water the tree during the critical first three years and to protect the tree from lawn mower, fertilizer, weed killer, and other potential damages. What The City Will Do The City Arbor Division will give basic recommendations as to the best types of trees and planting locations for the program. The Arbor division will be responsible for the selection, purchase and planting of all trees. Subsequent trimming/pruning will also be performed by the City. In addition, all utility companies will be contacted to ensure that there are no conflicts with planting locations. Finally, the City will pay one-half the wholesale cost of trees, and replacement of any tree that does not survive the first year will be the sole discretion of the City Arborist. Replacement ap{�lica#ions are available at the Public Works Department, 706 S. Glover, Urbana. Special Considerations Consideration will be given to the planting of public trees on private property where the right-of- way is less that four feet in width or where there is a utility conflict. The tree will be planted http;//www.city.urbana.il.us/urbanaJpublic_works/arbor/TreeShare,html 2/7/2008 The Cooperative "Share-The-Cost" Tree Planting Program Page 2 of 2 within five feet of the right-of-way. The Arbor Division will determine whether or not there is a need to plant on private property and will discuss this with the property owner prior to planting. A special written agreement is required in this situation. Participation Priorities The determination of program participation and time of planting will be based on the following criteria: 1. Time of official contact: First come, first served basis in terms of the City's receipt of the signed Memorandum of Understanding. 2. Need: Some areas of the City need more trees than others. One of the Arbor Division's goals is to strive for an equitable distribution of mature and newly planted trees throughout the City. 3. Time of year: Certain tree species transplant survivability rates vary according to the time of year. 4. Budget: Amount of City funds available for the program. Important Dates The final date to submit applications is July 31 of each year. What To Do Next If you feel you meet the basic requirements and are interested in the "share-the-cost" planting program, please contact the Arbor Division Office at 384-2393. http://www.city.urbana.il.us/urbana/public_works/arbor/TreeShare,html 2/7/2008 AGENDA ITEM #3 — LEGEND LAKES TO LOT/ACCEPTANCE & NAMING Staff has been contacted by Kimball Hill Homes regarding the donation and dedication of a tot lot park in neighborhood 5 — Legend Lakes. The developer was required to construct this park and play site up to city standards as detailed in the annexation agreement. This site was developed in 2006. Plans and specifications were submitted to the city for review prior to the installation of sidewalks, curbing and purchase of play equipment. Attached is a letter to Kimball Hill Homes detailing the concerns we have with the conditions of turf area and some minor improvements needed. We do not advise taking this park site into our system until all turf and access issues are resolved. The naming of this site will need to be determined prior to including it in our facilities inventory and park site map. In the past these small tot lots have been identified by the neighborhood or by street name. Examples: Malibu Tot Lot, Pebble Creek Park, Center Street Park. One additional tot lot will be built in the Legend Lakes Development. The additional tot lot will be located south of this existing site and north of the Adams Farm Development. � � Clt Of IO�IcHel►��' � a,� � . , '. •� �. . 333 South Green Street � y „ �', McHenry,Illinois 60050-5495 :�� - � �� - , - --�. February 13, 2008 Jack Murphy Senior Project Manager Kimball Hill Homes 5999 New Wilke Road Building 5 Rolling Meadows, IL 60008 DearJack: Attached to this letter is a list of items required for the completion of the Legend Lakes Tot Lot neighborhood 5. Most of the work involves turf improvements to the site. There are two items in the playground area that need to be addressed. In the originai plans, two park benches were illustrated and a concrete entry ramp to the playground is required to meet ADA requirements. The turf renovation work could be scheduled for this spring and transfer of the park could be compieted after the city approves the improved turf area. Please review the attached documents and contact our office if you have any questions or concerns. Sincerely, � + ,f � � d �.� Pete Merkel Director McHenry Parks & Recreation /Pete/Correspondence/Murphy Letter cc: Tor�i Schr�:idt � Doug Martin Clerk's Office and Public Works, Pazks and Police Administration Buiiding and Zoning Recreation (Non-Emergency) (815)363-2100 (815)363-2170 (815) 363-2160 (815) 363-2200 Fax(815)363-2119 Fax(815)363-2173 Fax(815)363-3186 Fax(815).363-2149 www.ci.mchenry.il.us � .d Memorandum To: Pete Merkel, Director of Parks and Recreation From:Tom Schmidt, Superintendent of Forestry and Park Planning Date:January 16, 2008 Re: Legend Lakes Tot Lot Neighborhood 5 Pete here is the requirements for acceptance of the playground and park property in neighborhood five of Legend Lakes. 1. Install two, six foot sitting benches within the playground area per the approved plan. 2. Install the concrete ADA ramp into the safety surface area. 3. Improve Turf Conditions � Top dress and seed all parkways that boarder the park with one inch of pulverized topsoil and seed with athletic seed mix at a rate of three pounds per 1000 sq. ft. • Top dress, fill in all depressions and seed the entire area east of the sidewalk that transverses the park, with two inches of pulverized topsoil and seed with athletic seed mix at a rate of five pounds per 1000 sq. ft. � Silt seed the entire area west of the sidewalk that transverses the parks with an athletic seed mix at a rate of three pounds per 1000 sq.ft. Attachments: Approved Playground Plan Dated 04/24/06 Concrete Ramp Design @ new curb from letter to Scott Viger dated February 20, 2006 Park Site Map 5 LY�^�'Y 0.RfiA � �PEO� T07PL p}VSF��REp'D 0 Y p�TN171E5' ESS�BLE.BY�p �REaD ELE`�p7E�PLAY p�TtNYIES AGGESSlBLEBY P �BE09 Elf1ATE0 PIAY A��ty 1VPE � LAKES �ap�Noie�nc ivm'outu�tn'� � �EGENa �Y IL. � ,REA'.228�SQ.� M C H EN 7ER:400' . information provided is for nation purposes only. 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' ��_ � •,��e•'�' �� % ,�'��.•� ` " ,'��►' � � �'�� \ �,1�` �� ../�r, ��, �/��►. . � , �� ` 1 • �� i ♦ ��. �� !• r�� ,.� ,��i; �/� � '.��r�� , � `�, �. , �►.,,,)� /��)% ..� W��// /. \ �, �`�� 4�/' ;�� 4��' ;�� !��7 �-- —.�I��, � / �� h.�� .�� .-� �lr7i��,•�� s �/ � � � � �� I .. AGENDA ITEM #4— CUSTOMER SERVICE EVALUATION One of the topics of discussion at a recent city staff planning meeting was the emphasis on improved customer service and staff training. Chairman Petersen has requested that the committee and staff begin to address customer service issues within the Parks and Recreation Department. The Parks and Recreation Department is a very visible public agency that interacts with the public on many levels. Customer service and distribution of information to the public is conducted by most full time and part time employees in a variety of programs at several locations. An evaluation of current customer service issues should include: - Staff interaction with the public - Program registration procedure - Resolution of complaints/concerns on facilities and program quality - Training and education of part time employees - Review of promotion and marketing efforts - Program evaluation and customer feedback AGENDA ITEM #5 —REPORTS TO COMMITTEE A' �15—�f iven on an organization that is conserving development Brief report will be g ark sites. of a disc golf course in one of our p cee Day g. 2008 Fire�n►urks Pro�r= ro osals 0 osals have been sent to area firms for�on o��he p p Request for Pr p Fireworks Program. RFP's are due Mar c h 1 9 t h. E v a u a will be made b city staff and the Jaycees 'n A ril may be selected pending final project budget NOTE: A later date � pArea Jaycees. approval by the McHenry C. NISRA Reco¢nition Pro�ram A ril 18tn The 14t" annual NISRA Recognition program will be held on Friday, p -10:00 m at D'Andrea Banquets in Crystal Lake. Invitations wi from 6:30 p be sent to all elected officials. D. Committee A enda Items for 2008 The first item is a reminder of the Parks and Recreation Com nda tonics that dates for 2008. The second is a listing of t of tho elitemsg The th ee page were established for 2007 and the status report is a list of discussion topics or projects as identified by the committee chairman and staff. If there are any additional items that the committee would like to address they can be added. The Mayor and City Council can direct an item to be addressed by the committee at any time. � 2008 Parks & Recreation Committee Meetin� pates 7he Parks and Recreation Committee have scheduled meetings on the 2"d Wednesday of the month at 7:00 pm. Historically 6-8 meetings have been needed to discuss projects and activities within the department. Meetings scheduled for 2008 are listed below. Additional meetings can be scheduled as nee.d or directed by the Mayor/City Council. January 9, 2008 February 13 or 20, 2008 (League schedule meeting) March 12, 2008 May 14, 2008 � June 11, 2008 September.l0, 2008 November 12, 2008 NOTE: This is a reduced schedule from 2007. Some additional meetings were necessary in 2007 to complete the Parks and Recreation Open Space Master Plan. PARKS &RECREATION COMMITTEE ITEMS FOR 2007 Ma 10 - Tree Inventory/Software Program - Implemented - Emerald Ash Boxe�,R'eclines�'lan - Not completed - Review&Recommendat'ions Subdivision Control Ordinances - Recommendation made to Re: Parkway Trees Section 2 Community Development Landscaping - Petersen Park Entrance/Landscape Revision - Under contract June 1� - Recreation Center Discussion - Completed - Master Plan Implementation - On going Au�ust S � - Forestry— Public Education Efforts - On going - Park Maintenance Facility Plan io5 N. Green - On hold unti12oo8 - Althoff Park Conversion/Dog Park - In progress w/P&R Committee - Boat Launch/Miller's Riverfront Park - Purchase of launch rights not completed - Bike Path Plan Implementation - Signs purchased/Spring Install September �2 , - Recreation Center Recommendation - Reviewed by Finance Comm. - Natural Resources Management Recommendations - 5 Year plan developed October 10 - Urban Forestry Program - Program being developed - Petersen Park Waterfront Entrance Renovation - Not addressed 4312 W. Lakewood - Master Plan Project Recommendation - LR/SR goals established November �4 - Follow Items as Scheduled - Adopt 2008 Meeting Schedule - Adopted Note: Other items may be assigned by the Committee Chairman or the City Council. . /Pete/P&R Comm/Items for 2po� PARKS &RECREATION COMMITTEE ITEMS FOR 200 Ma 10 - Tree Inventory/Software Program - Implemented - Emerald Ash Borer Rediness Plan - Not completed - Review&Recommendations Subdivision Control Ordinances - Recommendation made to Re: Parkway Trees Section 2 Community Development Landscaping - Petersen Park Entrance/Landscape Revision - Under contract� June �� - Recreation Center Discussion - Completed - Master Plan Implementation - On going Au�ust g � - Forestry— Public Education Efforts - On going - Park Maintenance Facility Plan io5 N. Green - On hold unti12oo8 - Althoff Park Conversion/Dog Park - In progress w/P&R Committee - Boat Launch/Miller's Riverfront Park - Purchase of launch rights not completed - Bike Path Plan Implementation - Signs purchased/Spring Install September �2 � , - Recreation Center Recommendation - Reviewed by Finance Comm. - Natural Resources Management Recommendations - 5 Year plan developed October �o - Urban Forestry Program - Program being developed - Petersen Park Waterfront Entrance Renovation - Not addressed 4312 W. Lakewood - Master Plan Project Recommendation - LR/SR goals established November �4 - Follow Items as Scheduled - Adopt 2008 Meeting Schedule - Adopted Note: Other items may be assigned by the Committee Chairman or the City Council. . /Pete/P&R Comm/Items for 200�