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HomeMy WebLinkAboutMinutes - 03/30/1994 - City Council REGULAR MEETING MARCH 30, 1994 In the absence of Mayor Cuda, Mayor Pro Tem Bolger called to order the Regular Meeting of the McHenry City Council on Wednesday, March 30, 1994 at 7:30 P.M. in the Council Room of the Municipal Center. At roll call the following Aldermen were present: Locke, Bates, Baird, Bolger. Absent: Lawson, Mayor Cuda. City Staff in attendance: City Clerk Gilpin, City Administrator Peterson, Director of Public Works Batt, Chief of Police Joyce, Director of Parks and Recreation Merkel. Absent: City Attorney McArdle, Director of Building and Zoning Lobaito. TEN MINUTE PUBLIC INPUT SESSION The following people spoke during the Ten Minute Public Input Session: Anton Rebel of 4009 Maple Avenue addressed the Council concerning the need for the public to get involved in cleaning up the empty lots, streets, and Boone Creek; Carol Jean Smith of 303 N. Green Street informed the Council that the Landmark Commission would be sending letters to people recognizing them for their preservation and restoration of McHenry Landmarks; Jerry Benes of 200 Windridge Drive spoke concerning the proposed purchase by the Library of the Althoff building on Front Street. He suggested a referendum be place on the ballot for a vote on the question of whether or not the library should purchase the Althoff building; Salvatore Andreacchi of 41 West 746 McDonald spoke concerning a reduction in the letter of credit for Notaro Homes. CONSENT AGENDA Motion by Bates, seconded by Locke, to approve the Consent Agenda, except for items No. 8, 10, and 11, as follows. (1) March 16, 1994 Regular City Council Meeting Minutes; (2) March 21, 1994 Special City Council Meeting Minutes; (3) Tuition Reimbursement Request - Susan Christensen, Computer Literacy, $93.00; (4) Payout No. 1 in the amount of $40,675 to Gerstad Builders for partial completion of public improvements in Oaks of McHenry; (5) Progress Payment No. 2 to Mann Brothers, Inc. in the amount of $46,757.74 for Non-Motorized Boat Launch; (6) Progress Payments for engineering services on various projects, Smith Engineering Consultants, Inc. : - Whispering Oaks Park, $4,264.63 - Brookside Park, $1,365.23 - Boat Launch, $2,766.90 (7) YWCA of Northeastern Illinois request to pass proclamation proclaiming April 24-30, 1994 as National YWCA Week, and April 26, 1994 as National Day of Commitment; Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. Aldermen Bates and Baird asked questions on items No. 8, 10, and 11 on the Consent Agenda The staff satisfactorily answered their questions concerning bill payments and budget questions. Motion by Bates, seconded by Baird, to approve Consent Agenda items No. 8, 10, and 11, as follows: (8) Request from Notaro Homes, Inc. for reduction in letter of credit in the amount of $100,000, leaving a balance of $25,000; (9) Approval of Tag Day Request from Project Playground representatives for April 2, 1994; (10) February Treasurer's Report; (11) February Budget Report; 1 Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. March 30, 1994 Page 2 REQUEST FOR EXTENSION OF HOURS FOR SPOT AMUSEMENTS Kevin Mundt of Spot Amusements at 4310 W. Elm Street, addressed the Council to ask for an extension of hours for operation at his business during Spring Break, Christmas vacation, and Summer vacation. Alderman Bates objected to the extension request. There being no motion on the question, Mayor Pro Tem Bolger referred the matter to the next City Council meeting on April 6, 1994. SIGN VARIATION REQUEST John Cowlin, attorney for Car-X Muffler at 4705 W. Elm Street, requested a sign variation to allow four wall signs to be placed on the building. Motion by Baird, seconded by Locke, to approve the variation request for Car-X Muffler at 4705 W. Elm Street, as presented, . Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. ''1 McCULLOM LAKE PHASE II CLEAN LAKES PROGRAM Bob Kirschner and Holly Hudson of the Northeastern Illinois Planning Commission were presented to address the Council. Kirschner updated the Council as to the next steps that would be taken in the Clean Lakes Program for Phase II at McCullom Lake. A Phase II Project Schedule for the McCullom Lake Restoration and Protection Program was distributed to all the Aldermen. No action was required. BID AWARD - WHISPERING OAKS PARK PARKING LOT Bids were received for the construction of an access road and parking lot improvements at Whispering Oaks Park in connection with the Fort McHenry project. Three bidders responded. The low bidder was Alliance Contracting of Woodstock, Illinois. Motion by Baird, seconded by Bates, to award the contract for the access road and parking lot improvements in Whispering Oaks Park to Alliance Contracting of Woodstock, Illinois, in the amount of $55,215.50, and to authorize the Mayor and Clerk to execute the contract. Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. BID AWARD FOR PARK AND PLAYGROUND EQUIPMENT PURCHASE Bids were solicited for various park and playground improvements so that the equipment could be purchased and installed prior to the beginning of the 1994 season. Equipment was being purchased for the completion of South Riverfront Park, Jaycees Park, and Fort McHenry Playground. The purchase of the equipment amounted to $32,563,96. Of that amount, $16,909.02 would be paid from funds donated by the Jaycees, with the City to pay for $15,654.94. Director Merkel noted that the McHenry Jaycees had expressed an interest in purchasing a 24' picnic shelter if the bid price was under the $4,300 they budgeted for this project. Motion by Bates, seconded by Baird, to approve the purchase of park and playground equipment in the amount of $32,563.96 as presented, and to increase the size of a 20' picnic shelter to 24' if the McHenry Area Jaycees approve such a change. Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. March 30, 1994 Page 3 RENTAL OF LAKELAND PARK COMMUNITY CENTER It was the recommendation of the Park Committee that the Lakeland Park Community Center be rented to service groups only. The Center is being used by the Park Department as the principal location for preschool programs. Whenever it is rented out to various groups, it causes problems for the regular programs. Clean up and set up operations creates overtime costs for the Parks Department. Motion by Bates, seconded by Baird, to approve the recommendation of the Parks and Recreation Committee and draft an ordinance to have the Lakeland Park Community Center be rented only to service organizations with the current fee schedule to be adjusted at a$25.00 rental fee and a $50.00 deposit fee. Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. MOSQUITO MANAGEMENT SERVICES `. An Intergovernmental Agreement with McHenry Township was presented for Council consideration to provide mosquito management services for the 1994 season. The cost would be $2,820.00. To cover the City portion which is in Nunda Township, the cost would be $1,166.00. Several Aldermen had questions on the chemicals being used and asked that the matter be postponed until the next meeting when a representative from Clarke Outdoor Spraying could be present to explain the chemicals and the program being proposed. The Environmental Advisory Committee was also asked to be present. The matter will be placed on the April 6, 1994 agenda for further discussion. 1994 DIAL-A-RIDE AGREEMENT Motion by Baird, seconded by Bates, to approve the amendment to the 1994 Local Share Agreement between PACE and the City of McHenry in the amount of $33,700.00, and to authorize the Mayor and Clerk to execute the annual agreement. Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. MAYOR - STATEMENT AND REPORTS Mayor Pro Tem Bolger requested that the Building, Zoning, Planning & Development Committee review the City's sign ordinance with Director of Building and Zoning Lobaito as to revising that ordinance. He also requested the Finance Committee to review the Liquor License fees to answer the concern of one business who requested last year that the fees be adjusted for smaller businesses. He also asked that the Aldermen consider reducing the hook-up fees for Country Club Estates residents when it comes time for them to hook-up to the City sewer. COMMITTEE REPORTS Alderman Locke requested that a Committee Meeting of the Whole be scheduled to discuss Gerstad's request to use park land in the Backhaus subdivision for his detention. Since the Park Committee meeting was already scheduled for 6:30 P.M. on April 6, 1994 prior to the regular City Council meeting, it was decided to change that Parks Committee Meeting to a Committee Meeting of the Whole for this discussion. STAFF REPORTS Director of Public Works Batt reported that Ameritech/Illinois Bell had requested a 10-foot easement across the road frontage of the Public Works Garage on Green Street for the purpose of relocating phone lines in connection with the Green Street improvement project. Motion by Locke, seconded by Baird, to approve Ameritech's request for an easement across the frontage of the Public Works Garage, conditioned upon the City Attorney adding language to affix costs of any future relocations to Ameritech. March 30, 1994 Page 4 Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. Director Batt also requested that a 30-day extension be given to Berger Excavating, the contractor for Green Street improvements, because the many utility conflicts that were occuring were beyond the scope of the contractor's responsibility. Motion by Baird, seconded by Locke, to grant a contract extension time of 30 days to Berger Excavating, contractor for the Green Street project, because of the many utility conflicts which were occurring that were beyond the scope of the contractor's responsibility. Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. Director Batt also reported that a construction schedule for the Country Club Estates Special Assessment project had been prepared, and would be sent to all homeowners in that area. Park Director Merkel announced that an auction would be held April 9, 1994 at the McHenry Moose Lodge to benefit the Fort McHenry project. He was asked to prepare a list of things the City could provide at the auction, such as family pool passes and so forth, and present it to the Council for approval at the next Council meeting. Chief of Police Joyce announced that a meeting would be held April 5, 1994 at 7:30 P.M. in the Lakeland Park Community Center for a meeting with the residents of Lakeland Park and Brittany Park concerning the Community Policing Program. City Administrator Peterson questioned whether the Pacini project should be placed on the April 6, 1994 agenda, as previously planned, or based upon discussion at the combined meeting of the Plan Commission, Zoning Board of Appeals, and the City Council, should the project go directly to the Planned Unit Development Committee? Aldermen Bates, Baird, and Bolger suggested it go to the P.U.D. Committee, and that the schools be notified of the Committee meeting date. ADJOURNMENT Motion by Bates, seconded by Locke, to adjourn. Voting Aye: Bolger, Locke, Bates, Baird. Voting Nay: None. Absent: Lawson. Motion carried. The meeting adjourned at 9:07 P.M. 4-Tr CITY % MAYOR