HomeMy WebLinkAboutPacket - 9/3/2024 - City CouncilThe City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
AGENDA
REGULAR CITY COUNCIL MEETING
Tuesday, September 3, 2024, 7:00 p.m.
City Council Chambers, 333 S Green St, McHenry, IL 60050
1.Call to Order
2.Roll Call
3. Pledge of Allegiance
4. Public Comment
5. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented:
A.Appoint Mark Healy to the Landmark Commission with a term to expire April 30, 2027 (Deputy
Clerk Monte Johnson)
B.Award a contract to Applied Research Associates, Inc. (ARA) in the amount of $55,600 to
perform the 2024 Pavement Management Study (Director Wirch)
C.Approve a payment to Mad Bomber Fireworks in the amount of $20,000 for the 2024 community
fireworks display (Director Hobson)
D.Award a bid for the 2024-2025 Winter Tree Trimming and Pruning Program contract to
Advanced Tree Care of Lincolnshire, Illinois, in the amount of $42,483 (Director Wirch)
E.Parks & Recreation Facilities & Special Use Permit Requests
F.August 19, 2024 City Council Meeting Minutes
G.Issuance of Checks in the amount of $635,523.34
6. Individual Action Item Agenda
A.Castle Auto Easement Vacation
A motion to approve and agreement and pass an ordinance to vacate a stormwater easement
located at 1121 S Route 31 (Director Polerecky)
B.Trio Sign Variance
A motion to pass an ordinance granting a sign variance at 5520 W Elm Street for two additional
wall signs, not to exceed four wall signs with a combined total of 82 sq/ft; and a variance to allow
two additional free-standing signs on the property. (Directory Polerecky)
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The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
C.Freund Avenue Lift Station Improvements
A motion to accept the bid from Marc Kresmery Construction LLC in an amount of $131,575.00
and a 10% contingency of $13,157.50 for the pump, pipe, and valve replacement and other
necessary improvements at the Freund Avenue Lift Station (Director Wirch)
D.Route 120 Street Light Replacement
A motion to approve a Task Order in the amount of $32,800.00 to Baxter & Woodman INC. for
Professional Engineering Services for the Route 120 (Elm Street) street light replacement
(Director Wirch)
E.Food Truck Ordinance
A motion to pass an ordinance Adopting Mobile Food Truck Regulations to Title 4 Business and
License Regulations of the City of McHenry Municipal Code (Director Polerecky)
7. Discussion Item Agenda
8.Staff Reports.
Provided the 1st meeting of each month.
9. Mayor’s Report.
10.City Council Comments.
11.Executive Session if necessary
12. Adjourn.
The complete City Council packet is available for review online via the City website at
www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at
815-363-2108.
This meeting will be live streamed with a quorum of the City Council physically present. Public
comments may only be heard by members of the public physically present at the meeting. Remote
public comments will not be heard. The public can listen and view the meeting from the following link:
https://cityofmchenry.zoom.us/j/89157551486
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City of McHenry
333 S Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
cityofmchenry.org
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer-oriented, efficient, and fiscally responsible manner.
CONSENT AGENDA ITEM
DATE: September 3, 2024
TO: City Council
FROM: Mayor Wayne Jett
Deputy City Clerk Monte Johnson
RE: Landmark Commission Appointment
AGENDA ITEM SUMMARY:
Mark Healy has applied for an open seat on the Landmark Commission. His application is
attached.
RECOMMENDATION:
A motion to appoint Mark Healy to the Landmark Commission with a term to expire
4/30/2027.
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1VIcHenr
Date* 8/14/2024
Application for: Planning&Zoning Commission
Landmark Commission
Board of Police Commissioners
Police Pension Board
Ethics Commission
Other
Name* Mark Healy
Address*
City Resident Since: 2022
Other Elected or Please also note if Present or Former positions
Appointed Positions none
Held
Organization List any organizations you are a member of,and list any offices held
Membership McHenry County Historical Society
Red Lake County, Minnesota, Historical Society,Webmaster
Occupational Currently retired. Economics instructor at Harper College for 35 years.
Background
Formal Education Masters in economics and geography
Governmental Do you or any of your close family or business connections own,hold stock in,serve as director of or work for any
BUSIII@SS business which provides products or services to:
Relationships City of McHenry
Other Governmental Entity
Neither
Committee/Board Do you or any of your close family or business connections serve on any Committee,Commission,Board or
Connections otherwise with an organization or agency which has,or may have any business or personal transactions with the
Committee,Commission or Board to which you are making application7
No Yes
Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are
making application?
Yes No
What prompted you to apply for consideration of appointment to this position?
I have an interest in local history and I was invited to apply after posting on the
Commission's Facebook Page
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What studies,responsibilities;accomplishments,publications or community projects have you participated in or
initiated which you feel may qualify you for this position7
My websites:
http://redlakecountyhistory.org/
https://www.mwlsap.org/
Other Comments
Other information you would like to include may be attached to this application.The Mayor,being responsible for
appointments to Committees/Commissions/Boards will interview each applicant personally.What day and times are
you available?
I am retired and am available most days.
File Upload You may upload any supporting documents here if you would like
Signature*
f
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Department of Public Works
Steve Wirch, Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: September 3, 2024
TO: Mayor and City Council
FROM: Steve Wirch, Director of Public Works
RE: Pavement Management Study
ATT: ARA Proposal
AGENDA ITEM SUMMARY:
Staff requests that City Council consider awarding a contract to Applied Research Associates, Inc. (ARA) to
perform a Pavement Management Study for a fixed price of $55,600.
BACKGROUND:
The City has made tremendous progress improving the road network over the last 5 years, having repaved
26% of our street network, for a total of 36 centerline miles. Nevertheless, staff consistently receives
inquiries from residents and Council members about when specific roads will be paved. This report will
re-inventory all City streets and determine an up-to-date pavement condition index (PCI) that staff will
use to develop the next 5-year road program from 2026 to 2030.
ANALYSIS:
The equipment and specialized expertise required to perform this work is outside of our prequalified pool
of engineering firms. As a result, staff solicited a revised proposal from ARA. ARA specializes in this work
and has previously performed a similar study for the City. The Pavement Management Study was
budgeted in the Fiscal Year 2024/25 Street Division Operational budget.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to award a contract to Applied Research Associates,
Inc. (ARA) in the amount of $55,600 to perform the 2024 Pavement Management Study.
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100 Trade Centre Dr., Suite 200 • Champaign, IL 61820
(217)356-4500 • www.ara.com
July 25, 2024 Greg Gruen, P.E. Engineer City of McHenry, Public Works Department 1415 Industrial Drive McHenry, IL 60050 ggruen@cityofmchenry.org 815-363-2185Subject: Proposal for Professional Engineering Services for Pavement Data
Collection for City of McHenry, Illinois Dear Mr. Gruen: Applied Research Associates (ARA), Inc. appreciates the opportunity to submit to the City of McHenry, Illinois this proposal for professional engineering services for pavement data collection for the City’s 130 centerline miles of roadway. ARA is the premier service provider of pavement and roadway asset management services, including pavement condition surveys and evaluation, performance modeling, pavement condition forecasting, maintenance and rehabilitation design with different budget scenarios, and asset management tools. The project manager for this effort is Mr. Shrivatsa Ravikumar, available via the contact information below.
Contact Person Contact Details Shrivatsa Ravikumar 100 Trade Center Drive, Suite 200 Project Manager Champaign, Illinois 61820 Email: sravikumar@ara.com Phone: 217-356-4500 We look forward to the opportunity to put our experience to work for the City of McHenry, Illinois. If you have any questions or need additional information, please do not hesitate to contact us. Sincerely,
Shrivatsa Ravikumar Senior Engineer Michael Harrell, P.E. Division Manager & Vice President
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 2 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
1 PROJECT UNDERSTANDING Applied Research Associates, Inc. (ARA) understands that the City of McHenry, Illinois (City) is requesting proposals for professional engineering services to resurvey the roads and provide updated rankings in both a written format and GIS shapefiles. This will consist of driving the City’s 130 centerline miles of roadway and evaluating the current condition of the roadway network and provide pavement condition index (PCI) information to help demonstrate the progress and allow the City to evaluate which roads need most attention in the next 5-years. ARA further understands that the 130 miles of roadway consists of 4.5 miles of Arterials, 38.5 miles of Collectors, 7.5 miles of Industrials, and 77.5 miles of Residentials, as well as an extra un-surveyed mile of alleyway. Figure 1 shows the City’s network segmentation as developed by ARA in conjunction with Chicago Metropolitan Authority for Planning (CMAP) in 2018.
Figure 1. City of McHenry roadway network segmentation
ARA has partnered
with the City of
McHenry to provide
Pavement Management
services as a part of
CMAP in 2018
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 3 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
2 SCOPE OF SERVICES ARA proposes the following tasks to ensure that the resources are used most efficiently to provide high quality deliverables to the City within the required timeline.
2.1 TASK 1 – PROJECT KICK-OFF AND RECORDS REVIEW ARA will coordinate with the City for an in-person kick-off meeting to discuss the following items:
• General project management
• Project schedule
• Specific deliverable requirements
• GIS shapefile for the City
• Network Segmentation In addition to the kick-off meeting, ARA anticipates regular correspondence with the City throughout the process to make sure the results meet the City’s specific needs.
2.2 TASK 2 – FIELD DATA COLLECTION AND PAVEMENT CONDITION RATING ARA owns and operates a fleet of Digital Survey Vehicles (DSV) that are equipped with 3-D
pavement surface scanning technology. ARA will utilize these vehicles to collect geo-located imagery for the City’s 130 centerline miles of roadway. ARA plans to collect images in a single direction in the outermost lane for roads with two lanes or less and collect images in both directions in the outermost lane for roads with three or more lanes. Data collection is expected to be completed in one trip. Because ARA has previous experience collecting the pavement information throughout the City, the routing process will be easier, thus leading to efficient data collection. ARA’s survey vehicle with laser measurement equipment is shown in Figure 2. Specific information that can be collected with ARA’s Digital Survey Vehicle as shown in Figure 3 includes:
• Enhanced right-of-way images: high-quality imagery is collected every 20 feet by the right-of-way camera
• Laser surface scans of the pavement; this data is transformed into downward images and can be used for automated crack detection
• Longitudinal profile data; collected through our standard, laser-based, profilometer.
• Transverse profile (rutting) data
• Faulting data (positive/negative)
• Roadway digital images: forward view, left view, right view, and downward view of the pavement, which will be taken at 20-ft intervals, provided in “jpg” format.
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 4 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
Figure 2. ARA's Digital Survey Vehicle
Figure 3. Laser Measurement System
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 5 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
Figure 4 shows a diagram of the laser data collection and shows that the laser illumination in our system provides high quality downward images regardless of lighting conditions.
Figure 4. Schematic of 3-D Collection, Range Imagery, and Crack Detection
All the testing performed will be completed with the safety of both employees and road users in mind. If our technicians feel that data collection is unsafe due to roadway conditions (short lanes, heavy traffic, etc.), they will return later when conditions have improved. Once the digital data has been collected, ARA technicians will perform a modified PCI survey (automated) to determine the pavement condition based on the ASTM D6433 methodology. The distress quantities processed from the survey will be aggregated to calculate the PCI score. These PCI values will be for the length of the roadway from logical termini to termini. Each pavement section will be rated based on the PCI scale of 0 to 100. ARA will perform QC checks on at least 10% of the mileage to confirm the validity of the PCI scores.
2.3 TASK 4 –CONDITION REPORTING (DELIVERABLES) Following the PCI calculation, ARA will provide a draft written report to the City. The report will include, at a minimum, the average City-wide PCI, a listing of each individual street with PCI.
ARA’s founder was a key
member of the team that
developed methodology,
which was the basis for
the ASTM D6433 standard,
the Pavement Condition
Index (PCI) survey.
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 6 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
3 PROJECT SCHEDULE ARA is prepared to start the project within two weeks of notice to proceed. Field data collection for the City will begin after finalizing the GIS shapefile and completing network segmentation. The schedule is subject to change if there are any unforeseen delays due to weather conditions. Table 2 shows the estimated schedule for the project based on the City’s timeline.
Table 1. Project Schedule
City of McHenry Pavement Management Report Project Year 2024 2024 2024 2024 Month from Start of Project August October November December Kick-off Meeting (in-person)
Finalize shapefile and network segmentation Pavement data collection PCI Calculation Condition Report
4 DELIVERABLES ARA will provide the following deliverables to the City:
• Condition report of PCI information on the City roadway
• Shapefiles for import into the City’s ArcGIS system with PCI as a field.
5 PROJECT PRICE ARA will provide the services noted in this proposal on a firm fixed price basis. The firm fixed price shall be $55,600. Table 3 below shows the itemized schedule of prices by task. ARA will invoice monthly on a percent complete basis for payment to be made within 30 days of receipt of invoice (Net 30).
Table 2. Itemized schedule of prices by task
City of McHenry, Illinois Task Price Kick of Meeting and Records Review $ 6,100 DSV Data Collection $ 28,200 Data Processing and PCI calculation $ 17,700 Condition Report $ 3,600
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 7 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
6 PROPOSED PROJECT TEAM The ARA team is committed to serving the City of McHenry and providing the highest level of quality in meeting your pavement management needs. This section demonstrates the key staff members and additional support staff members that will be specifically engaged in this project. However, we offer a large and diverse staff that we can call upon at any time to supplement the project staff or provide additional services to the City of McHenry as needed.
7 GROUND RULES AND ASSUMPTIONS ARA’s offering is based on the following ground rules and assumptions. Should any of these be adjusted during negotiations, the proposed offer, including pricing may be subject to change. 1. ARA anticipates a fixed price contract. 2. The assumed period of performance is August 1, 2024, through December 31, 2024. 3. ARA will submit invoices monthly on a percent complete basis with payment terms of net30. 4. ARA anticipates that the Terms and Conditions hereunder will govern. 5. ARA requires the following support for the effective completion of this project: a. Detailed listing of specific routes for data collection, including beginning and ending reference posts (.kmz or .shp) b. Network Segmentation for PCI analysis c. Access to City roads for data collection
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 8 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
8 ACCEPTANCE OF PROPOSAL Your signature below indicates your acceptance of this proposal in accordance with the scope, price, schedule, and the terms and conditions contained herein, and will create a binding agreement between City of McHenry, Illinois, and ARA. This acceptance will act as a notice to proceed. If applicable, indicate the Scope Option you are authorizing on the
bottom line.
Acceptance and Authorization Name (print) Title Signature: Date: Option Selected: (if applicable)
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 9 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
TERMS & CONDITIONS
Applied Research Associates, Inc. (ARA) agrees to perform the specified work with the professional skill and care ordinarily
provided by firms practicing in the same or similar locality under the same or similar circumstances. The parties acknowledge that
there has been an opportunity to negotiate the terms and conditions of this Agreement and agree to be bound accordingly.
1. INDEPENDENT CONTRACTOR
ARA will act as an independent contractor and not as Client’s agent for any purpose and will have no authority to make any
commitments on behalf of Client or to bind Client in any way whatsoever.
2. PROJECT SUPERVISION AND ASSIGNMENT
ARA shall have wide discretion in the methods used to perform any assigned tasks unless specified otherwise. ARA will cooperate
with the Client to the extent possible to arrange for consultations between the Client, ARA personnel, and others engaged in
rendering services to the Client related to ARA’s performance under this agreement. ARA agrees that no tasks shall be performed
or expenses incurred without specific authorization of the Client.
3. OWNERSHIP OF DOCUMENTS
All data, information, software, hardware, and documents produced by ARA under this agreement shall remain the property of ARA
and may not be used by the Client for any endeavor outside of the scope of this agreement without the written consent of ARA,
unless otherwise noted in this agreement.
4. ACCESS TO PROJECT SITE
If required for the performance of this effort, ARA will be granted timely access to the project site as needed. If traffic control or
protection is required, it shall be provided by the Client or specific provisions will be made for ARA to provide traffic control or
protection at an additional cost to the Client. ARA will take precautions to minimize damage when performing its work, but ARA is
not responsible for any items destroyed as a necessary part of the work.
5. PAYMENT
ARA will invoice monthly and at the completion of the project, with payment due net 30 days. Interest will be charged on amounts
outstanding more than 30 days. The interest rate will be 1½ percent per month, compounded until paid. In the event of late
payment, the Client agrees to pay all collection costs, legal expenses and attorneys’ fees incurred by ARA in collecting payment,
including interest. In the event that some portion of the invoice is disputed, payment for the undisputed portion of the invoice will
be made within 30 days. If the Parties are unable to reach agreement regarding the disposition of the disputed portions of the
invoice within 21 days, the matter will be resolved according to the Dispute Resolution clause of this agreement.
6. HIDDEN CONDITIONS OR HAZARDOUS MATERIALS:
If ARA has reason to believe that a hidden condition may exist, ARA shall notify the client who shall authorize and pay for all costs
associated with the investigation of such condition and if necessary, all costs necessary to correct such condition. If (a) the client
fails to authorize such investigation of the correction after due notification, or (b) ARA has no reason to believe that such condition
exists, the Client is responsible for all risks associated with this condition, and ARA shall not be responsible for the existing condition
nor any resulting damages to persons or property. ARA shall have no responsibility for the discovery, presence, handling, removal,
disposal or exposure of persons to hazardous materials of any form.
7. TERMINATION OF SERVICES:
This agreement may be terminated upon 10 days written notice by either party. In the event of termination, the Client shall pay
ARA for all services performed to the date of termination, all reimbursable expenses and reasonable termination expenses.
8. CONFIDENTIALITY
Unless required by law or Court order to do so, the Parties shall not disclose Confidential Information to anyone other than
receiving Party or its authorized employees, agents or representative on a need-to-know basis authorized in writing by the
disclosing Party. For purposes of this Article, “Confidential Information” shall mean (1) data, information, processes, or
documents, financial information in any form, tangible or intangible, provided to the receiving Party on behalf of disclosing Party
for use in performing the services; (2) information generated by a Party in the course of performing the services of this
Agreement that has been designated as confidential. Neither Party shall use such Confidential Information for any other purpose
than the performance of Agreement.
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Pavement Data Collection Proposal, City of McHenry, Illinois July 25, 2024 Page 10 of 10
ARA Proprietary
This proposal includes data that shall not be disclosed outside the client and shall not be duplicated,
used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal.
Confidential Information does not include information that:
a. is already known by or generally available to the public at large; or
b. is already in the possession of the information without confidentiality restrictions; or
c. becomes known to the receiving Party from a source other than disclosing Party, and not subject to an obligation of
confidentiality; or
d. was already independently developed by the receiving Party.
9. INDEMNIFICATION
Each party (indemnitor) shall indemnify and hold harmless the other party (indemnitee) from and against any and all (including
third party) claims, damages, losses and expenses (including reasonable attorney’s fees) arising out of or resulting from the
performance of services, to the proportional extent that any such claims, damage, loss or expense is caused by the negligent act
or omission and/or liability of the indemnitor, anyone directly or indirectly employed by the indemnitor.
10. CONSEQUENTIAL DAMAGES
Neither Party shall be liable to the other for consequential damages, including, without limitation, loss of use or loss of profits,
incurred by one another or their subsidiaries or successors, regardless of whether such damages are caused by breach of contract,
willful misconduct, negligent act or omission, or other wrongful act of either of them.
11. FORCE MAJEURE
Neither party shall be liable for any failure of or delay in performance of its obligations under this Subcontract to the extent such
failure or delay is due to circumstances beyond its reasonable control, including, without limitation, acts of God, acts of a public
enemy, fires, floods, wars, civil disturbances, sabotage, accidents, insurrections, blockades, embargoes, storms, explosions, labor
disputes , acts of any governmental body, failure or delay of third parties or governmental bodies from whom a party is obtaining
or must obtain approvals, authorizations, licenses, franchises or permits, or inability to obtain labor, materials, power, equipment,
or transportation (collectively referred to herein as "Force Majeure"). Each party shall use its reasonable efforts to minimize the
duration and consequences of any failure of or delay in performance resulting from a Force Majeure event.
12. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of New Mexico, excluding its principles
of conflicts of laws. The United Nations Convention for the International Sale of Goods is expressly excluded from this Agreement,
and shall have no force or effect on the parties.
13. DISPUTE RESOLUTION
Any controversy or claim arising out of or relating to this agreement, or breach thereof, which may be properly submitted to
arbitration, shall be settled by arbitration. The substantially prevailing party shall be entitled to recover from the non-prevailing party
all costs and expenses and attorney’s fees it incurred in connection with any suit or legal or administrative action or appeal with
respect to this order or the transaction under it.
14. NO THIRD PARTY RIGHTS
This Agreement shall not create any rights or benefits to parties other than Client and ARA. No third party shall have the right to
rely on ARA opinions rendered in connection with the Services without ARA written consent and the third party's agreement to be
bound to the same conditions and limitations as Client.
15. COMPLETE AGREEMENT; MODIFICATIONS
This Agreement constitutes the entire Agreement of the parties hereto, and all previous communications between the parties,
whether written or oral with reference to the subject matter of this Agreement, are hereby canceled and superseded. No
modification of this Agreement shall be binding upon the parties hereto, unless in writing and duly signed by a duly authorized
representative of the parties authorized to bind the party to this agreement.
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Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.cityofmchenry.org/park_recreation
CONSENT AGENDA SUPPLEMENT
DATE: September 3, 2024
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: Community Fireworks Display Payment
ATT: Mad Bomber Invoice
AGENDA ITEM SUMMARY: The City’s annual community fireworks display was performed this
year on August 18th by Mad Bomber Fireworks as a part of the Bands, Brews and BBQ’s event.
The City of McHenry contracted with Mad Bomber for a $20,000 show, all of which is paid by the
City and $5,000 of the total cost is invoiced to and reimbursed by the McHenry Area Chamber of
Commerce. The $20,000 exceeds the signing authority of City staff and is presented to City
Council for approval.
BACKGROUND: The City of McHenry assumed the responsibility for the planning and
implementation of the community fireworks display when the McHenry Area Jaycees Chapter
could no longer support the event. This amounted to $15,000 annually that was placed into the
Parks and Recreation Department Special Events budget. More recently, and in an effort to
expand the display as well as provide the community the best possible experience at the display,
the City moved the show to the Sunday of Fiesta Days Music Fest Weekend. In this arrangement,
the McHenry Area Chamber of Commerce hosted the event and supplemented the fireworks
budget adding $5,000 through a sponsorship. This informal agreement occurred in 2021 and has
continued in this format since. The agreement operates with the City of McHenry paying the
entire Mad Bomber invoice and in turn billing the McHenry Area Chamber of Commerce for their
portion of the display as well as the other reimbursable expenses that are incurred during the
course of their event.
ANALYSIS: The invoice from Mad Bomber is the appropriate contracted amount of $20,000. This
amount exceeds the city staff’s signing authority and is presented to City Council for approval.
As previously stated, $15,000 is budgeted and ultimately the City’s responsibility. The additional
$5,000 will be reimbursed by the McHenry Area Chamber of Commerce.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be considered to approve the
attached invoice from Mad Bomber Fireworks in the amount of $20,000 for the 2024
community fireworks display.
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Department of Public Works
Steve Wirch, Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CONSENT AGENDA SUPPLEMENT
DATE: September 3, 2024
TO: Mayor and City Council
FROM: Steve Wirch, Director of Public Works
RE: 2024-2025 Winter Tree Trimming and Pruning Program, Contract Award
ATT: Advanced Tree Care Bid & Crystal Lake Joint Contract Specifications
Bid Tabulation
Purchase Order Agreement
______________________________________________________________________________
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding the 2024-2025 Winter Tree Trimming and
Pruning Program contract to Advanced Tree Care of Lincolnshire, Illinois.
BACKGROUND:
On an annual basis, up to 1000 trees located in City parkways and parks are trimmed in order to
maintain crown clearances for both vehicles and pedestrians traveling within City rights of way.
In 2023, the City of McHenry partnered with the City of Crystal Lake, the Village of Cary, the City
of Marengo, and the Village of Trout Valley to issue a joint bid request. This was a multiyear bid
with the option to renew for up to four (4) years. The City of Crystal Lake acted as lead agency by
coordinating the preparation of bid specifications and performing bidding services. Bids were
received on September 21, 2023. Three (3) contractors submitted bids: Advanced Tree Care,
Winkler Tree Services, and Yellowstone Landscape, with Advanced Tree Care being the lowest
responsible bidder. Advanced Tree Care was awarded this project in 2023-2024, and staff was
satisfied with their performance. The numbers below reflect Year 2 pricing stated in the bid.
ANALYSIS:
Sealed bids for the Winter Tree Trimming and Pruning Program were received on September 21,
2023. The bid quantity was 1000 trees each and contractors provided a per each unit price.
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The City of McHenry results are listed below:
Size Tree (DBH) – Year Two
Advanced Tree
Care
Winkler Tree
Services
Yellowstone
Landscape
Size Class A (0” to 4”) $17.00 $45.00 $33.00
Size Class B (4.1” to 12”) $32.00 $45.00 $54.00
Size Class C (12.1” to 18”) $53.00 $54.00 $82.00
Size Class D (18.1 to 24”) $75.00 $62.00 $109.00
Size Class E (24.1” to 30”) $121.00 $65.00 $163.00
Size Class F (30.1” to 36”) $300.00 $72.00 $327.00
Size Class G (greater than 36.1”) $300.00 $88.00 $327.00
As shown in the attached purchase order, a total estimated cost of $42,483 has been calculated
for 2024-25 based on estimated quantities of each tree diameter. This amount will be adjusted
to reflect actual quantities once the work has been completed.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve the bid award for the 2024-2025
Winter Tree Trimming and Pruning Program contract to Advanced Tree Care of Lincolnshire,
Illinois, in the amount of $42,483 (actual amount may vary based on final measured quantities).
This program will be funded through the Street Division Forestry Account (100-33-6950) with a
budgeted amount of $75,000.
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Bid Opening 9/21/23, 10:00am
√ Advanced
Tree Care
Winkler Tree
Services
Yellowstone
Landscape
Size Tree (DBH)
City of Crystal
Lake
Estimated Qty
Unit Price Extension Unit Price Extension Unit Price Extension
Size Class A (0" to 4") 563 $15.00 $8,445.00 $44.00 $24,772.00 $32.00 $18,016.00
Size Class B (4.1" to 12") 1580 $30.00 $47,400.00 $44.00 $69,520.00 $53.00 $83,740.00
Size Class C (12.1" to 18 ") 918 $52.00 $47,736.00 $52.00 $47,736.00 $79.00 $72,522.00
Size Class D (18.1" to 24") 233 $74.00 $17,242.00 $60.00 $13,980.00 $106.00 $24,698.00
Size Class E (24.1" to 30") 46 $120.00 $5,520.00 $63.00 $2,898.00 $159.00 $7,314.00
Size Class F (30.1" to 36") 8 $300.00 $2,400.00 $70.00 $560.00 $317.00 $2,536.00
Size Class G (greater than 36.1") 4 $300.00 $1,200.00 $85.00 $340.00 $317.00 $1,268.00
TOTAL $129,943.00 TOTAL $159,806.00 TOTAL $210,094.00
Size Tree (DBH)
City of Crystal
Lake
Estimated Qty
Unit Price Extension Unit Price Extension Unit Price Extension
Size Class A (0" to 4") 563 $17.00 $9,571.00 $45.00 $25,335.00 $33.00 $18,579.00
Size Class B (4.1" to 12") 1580 $32.00 $50,560.00 $45.00 $71,100.00 $54.00 $85,320.00
Size Class C (12.1" to 18 ") 918 $53.00 $48,654.00 $54.00 $49,572.00 $82.00 $75,276.00
Size Class D (18.1" to 24") 233 $75.00 $17,475.00 $62.00 $14,446.00 $109.00 $25,397.00
Size Class E (24.1" to 30") 46 $121.00 $5,566.00 $65.00 $2,990.00 $163.00 $7,498.00
Size Class F (30.1" to 36") 8 $300.00 $2,400.00 $72.00 $576.00 $327.00 $2,616.00
Size Class G (greater than 36.1") 4 $300.00 $1,200.00 $88.00 $352.00 $327.00 $1,308.00
TOTAL $135,426.00 TOTAL $164,371.00 TOTAL $215,994.00
Size Tree (DBH)
City of Crystal
Lake
Estimated Qty
Unit Price Extension Unit Price Extension Unit Price Extension
Size Class A (0" to 4") 563 $18.00 $10,134.00 $46.00 $25,898.00 $34.00 $19,142.00
Size Class B (4.1" to 12") 1580 $33.00 $52,140.00 $46.00 $72,680.00 $56.00 $88,480.00
Size Class C (12.1" to 18 ") 918 $53.00 $48,654.00 $56.00 $51,408.00 $84.00 $77,112.00
Size Class D (18.1" to 24") 233 $75.00 $17,475.00 $64.00 $14,912.00 $112.00 $26,096.00
Size Class E (24.1" to 30") 46 $121.00 $5,566.00 $67.00 $3,082.00 $168.00 $7,728.00
Size Class F (30.1" to 36") 8 $300.00 $2,400.00 $74.00 $592.00 $336.00 $2,688.00
Size Class G (greater than 36.1") 4 $300.00 $1,200.00 $91.00 $364.00 $336.00 $1,344.00
TOTAL $137,569.00 TOTAL $168,936.00 TOTAL $222,590.00
Size Tree (DBH)
City of Crystal
Lake
Estimated Qty
Unit Price Extension Unit Price Extension Unit Price Extension
Size Class A (0" to 4") 563 $18.00 $10,134.00 $47.00 $26,461.00 $35.00 $19,705.00
Size Class B (4.1" to 12") 1580 $33.00 $52,140.00 $47.00 $74,260.00 $58.00 $91,640.00
Size Class C (12.1" to 18 ") 918 $53.00 $48,654.00 $58.00 $53,244.00 $87.00 $79,866.00
Size Class D (18.1" to 24") 233 $75.00 $17,475.00 $66.00 $15,378.00 $116.00 $27,028.00
Size Class E (24.1" to 30") 46 $121.00 $5,566.00 $69.00 $3,174.00 $173.00 $7,958.00
Size Class F (30.1" to 36") 8 $300.00 $2,400.00 $76.00 $608.00 $347.00 $2,776.00
Size Class G (greater than 36.1") 4 $300.00 $1,200.00 $94.00 $376.00 $347.00 $1,388.00
TOTAL $137,569.00 TOTAL $173,501.00 TOTAL $230,361.00
City of Crystal Lake - Tree Pruning Services Pricing
YEAR TWO UNIT PRICES
YEAR THREE UNIT PRICES
YEAR FOUR UNIT PRICES
YEAR ONE UNIT PRICES
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City Council
Special Meeting Minutes
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Page 1
McHenry City Council
Regular Meeting Minutes
August 19, 2024
Call to Order
The City Council of the City of McHenry, Illinois, met on Monday, August 19, 2024, at 7:00 p.m.
at McHenry City Hall, 333 S. Green Street, McHenry, IL.
Roll Call
Mayor Jett called the roll. Roll call: Members present: Alderman Santi, Alderman Glab, Alderman
McClatchey, Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch, Mayor
Jett.
Public Comment
Chris Moore spoke as a resident for fifteen years. He has two kids that have gone through the
Landmark School and thanked those who supported keeping it open. He disagreed with the
Mayor’s stance that the Landmark School isn’t an issue for the City Council or the Mayor to deal
with. He asked the Council to be more vocal and to support those parents that want to keep the
school open.
Consent Agenda
A. Waive competitive bidding and authorize the purchase of two maintenance vehicles from
Castle Auto Group for a combined price not to exceed $114,148.00
B. Approve the closure of the alley west of Riverside Drive on Sunday, September 8, from
8:00 a.m. until 8:00 p.m.
C. Parks & Recreation Facilities & Special Use Permit Requests
D. August 5, 2024 City Council Meeting Minutes
E. Issuance of Checks in the amount of $347,443.36
F. As Needed Checks in the amount of $734,397.30
A motion was made by Alderman McClatchey and seconded by Alderman Santi to approve the
consent agenda items as presented.
Alderman Koch and Alderman Glab both stated that they normally want purchases to go out for
bid, but they are satisfied that the vehicle purchase is being done locally and at a reasonable
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price. Alderwoman Bassi requested a correction of the minutes reporting the Mayor’s apology,
and wished to include that Alderwoman Bassi was in fact against eminent domain. Alderman
McClatchey and Alderman Santi both amended their motions to include a change to those
minutes.
A roll call vote was taken. Roll call vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman
McClatchey, Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch. Motion
carried.
Individual Action Items
Don’s Subs Liquor and Gaming
Alderman Glab noted that no changes were anticipated for the business which previously had
liquor and gaming, and he had no issues with reissuing the licenses. A motion was made by
Alderwoman Miller and seconded by Alderman Santi to approve a Class B liquor license and video
gaming license to Don’s Subs, located at 323 Front Street, and to pass an Ordinance Amending
Title 4, Chapter 2, Alcoholic Liquor, Section 6, License Classification and Fees; Approval Authority;
Limitation on Number of Licenses; and Title 4, Chapter 6, Video Gaming Terminals, Editing Section
4-6-8, Subsection A – Number of Licenses, of the McHenry City Code. A roll call vote was taken.
Roll call vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi,
Alderman Davis, Alderwoman Miller, Alderman Koch. Motion carried.
Car Meet-up Ordinance
Alderman Glab questioned if the fines were per instance or per vehicle. Chief Birk explained that
the parking violations are associated for each individual vehicle. If there is a fine being given for
the failure to get a permit, then the fines would be $50 per individual present. Alderwoman Bassi
asked if the wording for the certification of the ordinance could have the term “Alderman”
changed to “Alderpeople”, and Clerk Johnson agreed to make the change. Alderman Koch asked
how many cars would be considered a meet-up. Chief Birk stated that 3 or more would be
considered a gathering.
Alderwoman Miller asked if on the backend we can monitor those frequently in violation, and
Chief Birk stated that we can currently look at the calls for service. Moving forward we will have
a record of violations by each offender. She also asked if, through conversations with other
communities, we are seeing the same people here that meet up in other communities. Chief Birk
explained that a majority of these people aren’t from McHenry and aren’t utilizing our businesses
or other services that we offer. Many cause issues with conflicts for other planned events,
criminal activity, hit and run accidents, and unlawful use of weapons. These have been affecting
the safety of our community. Alderwoman Miller asked if the ordinance has enough teeth to
make a difference, and Chief Birk stated that this is a good ordinance and a good start.
Alderwoman Bassi asked how often these meet ups were occurring. Chief Birk stated that these
happen multiple times a week, and mostly after 4:00 p.m. There are usually between 10 and 40
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August 19, 2024
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cars. He explained that they try to work with the people that they don’t have problems with, but
they need to stop the problems that come with the gatherings. Alderman Koch asked if the
ordinance could be enforced at the parks. Chief Birk explained that they would need a permit to
legally meet up in our City parks. Alderwoman Miller asked if we currently impound cars. Chief
Birk explained that for certain violations the City does impound cars, and the fee is $500. This
ordinance proposes a $1,000 impound fee for offenses like drag racing and reckless driving.
A motion was made by Alderwoman Miller and seconded by Alderman Koch to pass a car meet
up ordinance as presented amending the following:
1. Title 6, Public Safety, Chapter 5,
2. Title 6, Public Safety, Chapter 8,
3. Title 7, Motor Vehicles and Traffic, Chapter 4
4. Title 7, Motor Vehicles and Traffic, Chapter 10
Roll call vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi,
Alderman Davis, Alderwoman Miller, Alderman Koch. Motion carried.
R.I.S.E. Up Foundation Concert 2025
Alderman Koch asked if the City Employees were the ones performing the cleanup of the park.
Director Hobson explained that the Rise Up Foundation has an extensive cleanup crew that does
most of the cleanup after each concert, but Parks Department employees are present helping
manage the trash cans and cleaning restrooms during the concerts. Mayor Jett explained that
approximately 30 people work from 8:00 a.m. to noon on Friday, Saturday, and Sunday mornings
to clean up the park. A separate service cleans the porta potties.
Alderman McClatchey thanked the Mayor for putting on the event to raise money for the City.
He asked if the closing time has always been 11:00 p.m. He also asked if there are noise
complaints from running later at night. Chief Birk explained that these times were modeled after
the Fiesta Days hours, and alcohol ticket sales end at 10:30, and alcohol is done being served by
10:45 p.m. The only noise complaints came from when fireworks were being set off, but
fireworks are not part of these shows this year. Alderwoman Bassi also asked if detailed logs are
kept tracking complaints. Chief Birk stated that he does not recall any complaints being received
for the previous concerts.
Alderman Glab questioned holding a concert with no restrictions for sound. He stated that he
can hear the noise from his residence. He asked if that met the sound ordinance when noise
should stop at 10:00 p.m. Director Polerecky stated that the noise ordinance restriction would
begin at 11:00 p.m. Alderman Glab asked how much money in fees were being waived. Director
Hobson explained that for the similar three-day Fiesta Days festival, the City incurs approximately
$20,000 in expenses, and the Chamber of Commerce pays 50% of those fees. It was also noted
that a majority of those costs were for paying the Police Department for their services.
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A motion was made by Alderwoman Miller and seconded by Alderman Davis to approve the 2025
RISE Up Foundation Concert as presented. Roll call vote: 7-ayes: Alderman Santi, Alderman Glab,
Alderman McClatchey, Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch.
Motion carried.
Discussion Items
Pavement Management Analysis
Director Wirch brought this discussion item back again after receiving a request from certain
Council members. Information regarding the program is contained in the packet, and the revised
price is now $28,000 less than the previous proposal. Alderwoman Miller stated that she feels it
is essential to have a strategic plan in place and believes in having this third party do an
independent analysis. She strongly supports this program and believes this gives the City the
accountability and objectivity to give us direction on our future road repair.
Alderman Santi asked for clarification regarding the possibility of reducing the asphalt removal
to 1.5 inches if possible. Director Wirch explained that once the decision has been made for which
roads will be done the next year, we do core samples to figure out if we need a full replacement
or if we can simply remove the top wear and save money. Alderman Santi also asked if the work
that is done by staff members for ADA ramps can slow down the work needed for the road repair.
Director Wirch explained that the work for the ADA ramps that we perform is done in the fall
before the road program, so we are always done and out of the way for the next year’s paving
program.
Alderman Glab asked what services we were losing to get the price reduction from the pavement
analysis company. Director Wirch explained that we still get our full rating of each street, but we
no longer see what their opinion is of how to implement the program. Alderman Glab stated that
the Council should discuss the road program at a separate Committee of the Whole meeting. He
also stated that more money should be found to fix more roads.
Alderwoman Bassi asked where the money for this pavement analysis program is coming from,
and Director Wirch explained that he already had it budgeted out of the Public Works funds.
Aldermen McClatchey, Davis, and Santi all agreed that this program is important and that looking
at all of the road conditions now are beneficial as compared to the last study done.
Parks and Recreation Master Plan Presentation and Discussion
Director Hobson explained that the Parks Master Plan process began in May of 2023 with the
inventory process. We have now completed a staff and community outreach, and Council now
gets to see the results of the outreach and give their input for what they feel is needed or wanted.
Bridget Deatrick of Hitchcock Design Group lead the discussion. She explained the five phases of
the master plan: Analyze, Connect, Envision, Prioritize, and Implement. A map of the City’s
current parks was shown, along with demographic information for the City of McHenry. She
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explained the different categories of the parks and how the City of McHenry compares to the
NRPA (National Recreation and Park Association) benchmarks and other local park districts or
park departments similar in size to McHenry.
Ms. Deatrick gave a detailed explanation of the Connect phase, and gave a report of the survey
taken by 753 participants. Demographics of the survey respondents were given, along with what
they were satisfied with and what they would like to see come to McHenry.
Alderman Glab pointed out that some people want amenities, but they may not want to pay for
them. He also questions the need or want of walking or biking paths and the expenses needed
for those. Alderwoman Miller was impressed with the number of respondents we had, and asked
if there were any surprises from the responses. Ms. Deatrick said that the responses were typical,
although with McHenry near the Fox River, we have a unique situation that gives us more
opportunities than many other communities.
Alderwoman Bassi stressed her wish for bike trails and walking paths and our need to keep
citizens safe. She also asked for the raw data that may have the results of the “other” responses
in the survey. Alderman Davis explained that although we may not need more bike paths, we do
need them connected. It is currently difficult to get from one path to another in a large number
of neighborhoods. Mayor Jett asked if there was a difference in our comparisons for Park Districts
versus Park Departments. Ms. Deatrick confirmed that about half of the comparisons were for
districts and half for departments.
Alderman Glab stated the need for us to develop parks and amenities for our residents and not
for the entire area. He warned that some of the amenities that are being asked for could be
trends and not something that will last. He also mentioned the high school baseball fields and
swimming pools and wants the City to work with the schools to make sure we don’t duplicate
something that is already there. Alderwoman Bassi wished for outdoor activities in the winter
like cross country skiing.
Alderman Koch asked if there was a way to use McCullom Lake for ice skating or ice hockey.
Director Hobson explained that it has been done in the past, but weather plays an important part
in that happening. It is also very time consuming for staff to get it set up. He explained that
Freund Field used to be flooded with a liner, but the new refrigerated rink at Miller Point Park
has benefited us.
Ms. Deatrick began the workshop portion of the meeting. Each City Council member was
instructed to use note cards and write down what they believe the Park Department should focus
on for the next 5-10 years. Once done, each Council member wrote down their top two choices,
and those were collected and put into a group on the wall. Once grouped together, each Council
member used stickers to note their top two choices for what needs to be done. Aquatics (both
indoor and outdoor) had the highest vote total, followed by bike and pedestrian paths. Other
topics of interest included indoor facilities, disc golf, bike park, and a barn upgrade. Ms. Deatrick
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explained that they will compile all of the results and work on the next phase of the master plan.
Staff Reports
Director Hobson reported that the Bands, Brews and BBQ festival finished up over the weekend
with no major issues. Attendance wasn’t great but the weather could have been a factor. This
Saturday will be the next free concert at Miller Point Park from 4:00-9:00 p.m. The power pole
behind Bimbos has been removed and power was transferred with no issues.
Director Polerecky thanked those who provided comments for the comprehensive plan. He is
meeting with the consultants on Thursday, so any additional comments need to be submitted to
him by Wednesday afternoon. The next step in the comprehensive plan process is to take the
proposed plan to Planning & Zoning for a hearing in September, followed by a possible discussion
and adoption by Council in October.
Council Comments
Alderman Koch asked when the Main Street parking lot would begin repair. Director Wirch stated
that it will start this week. Alderman Koch asked what happens to the vehicles that are being
replaced. It was explained that used vehicles being disposed of usually are auctioned off.
Alderman McClatchey reported that the Pearl Street Market was rained out this past week so it
will be rescheduled for September 26th.
Alderman Glab commented that he is saddened to hear that the City has nothing to say about
the Landmark School. He believes we are supposed to be leaders of the community. He is also
happy to have a joint meeting with the school board to discuss their issues and our property tax
problem. He mentioned that the Landmark School was given a landmark status, and asked if that
protected the building from future plans. Deputy Clerk Johnson explained that the ordinance
that protects certain City landmarks was not passed until well after the school was plaqued.
There have only been three buildings with landmark status that were approved since that
ordinance was passed. Clerk Johnson was not willing to give a legal opinion on the buildings that
gained their status prior to the passage of the ordinance. He did point out, however, that the
Landmark school was never approved for the landmark status at a Landmark Commission
meeting or at a City Council meeting. The minutes from when it was given a plaque simply state
that somebody took a plaque to present to the school for a celebration. Alderman McClatchey
asked if it was too late to get the Landmark School the appropriate status, and Deputy Clerk
Johnson explained that it should be possible to go through the proper steps now.
Adjournment
A motion was made by Alderman McClatchey and seconded by Alderwoman Bassi to adjourn the
meeting at 9:39 p.m. Roll call vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman
McClatchey, Alderwoman Bassi, Alderman Davis, Alderwoman Miller, Alderman Koch. Motion
carried.
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_________________________________ __________________________________
Mayor Wayne Jett Deputy Clerk Monte Johnson
115
Expense Approval Register
McHenry, IL List of Bills Council Meeting - 9-3-24
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES #1MKM-WT7G-FDVV 09/03/2024 PW PURCH 510-31-6110 774.54
AMAZON CAPITAL SERVICES #1MKM-WT7G-FDVV 09/03/2024 PW PURCH 510-31-6210 12.89
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-41-6210 33.90
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-42-6110 10.39
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-42-6920 289.92
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-45-5370 149.99
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-45-6110 529.98
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-46-6110 25.99
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-46-6920 19.99
AMAZON CAPITAL SERVICES 113Q-4RN1-DMF7 09/03/2024 PARKS PURCH 100-47-6110 19.90
AMAZON CAPITAL SERVICES 1MKM-WT7G-FDVV 09/03/2024 PW/CD PURCH 100-01-6110 16.32
AMAZON CAPITAL SERVICES 1MKM-WT7G-FDVV 09/03/2024 PW/CD PURCH 100-03-6110 321.80
AMAZON CAPITAL SERVICES 1MKM-WT7G-FDVV 09/03/2024 PW/CD PURCH 100-03-6270 398.16
AMAZON CAPITAL SERVICES 1MKM-WT7G-FDVV 09/03/2024 PW/CD PURCH 100-05-6210 163.67
Vendor AMAZON CAPITAL SERVICES Total: 2,767.44
Vendor: BAKER & SON CO, PETER
BAKER & SON CO, PETER 47440 09/03/2024 SFC 100-33-6110 330.55
BAKER & SON CO, PETER 47728 09/03/2024 SFC 100-33-6110 27.50
Vendor BAKER & SON CO, PETER Total: 358.05
Vendor: BARTULIS, DEVON
BARTULIS, DEVON 29414 09/03/2024 PAYOUT FOR 2ND PLACE
100-41-3637 200.00
Vendor BARTULIS, DEVON Total: 200.00
Vendor: CHRISTOPHER B BURKE ENGINEERING, LTD
CHRISTOPHER B BURKE
194118 09/03/2024 RIVERSIDE DR STREETSCAPE
100-01-8900 1,788.98
Vendor CHRISTOPHER B BURKE ENGINEERING, LTD Total: 1,788.98
Vendor: FICK, LUCY
FICK, LUCY 45483 09/03/2024 PT PARTNER REFUND 400-40-3652 225.00
Vendor FICK, LUCY Total: 225.00
Vendor: FOXCROFT MEADOWS INC
FOXCROFT MEADOWS INC 2328 09/03/2024 PARK IMPROVEMENT 100-45-6110 1,198.80
Vendor FOXCROFT MEADOWS INC Total: 1,198.80
Vendor: HRGREEN
HRGREEN 177782 09/03/2024 SRP CENTRAL WWTP 290-00-8900 68,071.25
HRGREEN 177831 09/03/2024 VENICE AVE RECONST & PED
440-00-8900 4,842.25
Vendor HRGREEN Total: 72,913.50
Vendor: MCHENRY COUNTY COLLECTOR
MCHENRY COUNTY COLLECTOR 2023 2ND INSTALL 09/03/2024 2024 FOR 2023 PROPERTY TAX
100-01-5110 2,668.88
MCHENRY COUNTY COLLECTOR 2023 2ND INSTALL 09/03/2024 2024 FOR 2023 PROPERTY TAX
280-41-6940 5,760.24
MCHENRY COUNTY COLLECTOR INV0016352 09/03/2024 2ND INSTALL TAXES 590-00-6940 425.72
MCHENRY COUNTY COLLECTOR INV0016352 09/03/2024 2ND INSTALL TAXES 590-00-6940 14,044.68
Vendor MCHENRY COUNTY COLLECTOR Total: 22,899.52
Vendor: MUNICIPAL COLLECTION SERVICES INC
MUNICIPAL COLLECTION
027506 09/03/2024 COLL 100-04-5110 5.45
MUNICIPAL COLLECTION
027507 09/03/2024 COLL 100-04-5110 253.36
Vendor MUNICIPAL COLLECTION SERVICES INC Total: 258.81
Vendor: NICOR GAS
NICOR GAS INV0016349 09/03/2024 UTIL 100-42-5510 474.37
NICOR GAS INV0016349 09/03/2024 UTIL 100-43-5510 48.23
NICOR GAS INV0016349 09/03/2024 UTIL 100-45-5510 165.34
NICOR GAS INV0016349 09/03/2024 UTIL 100-46-5510 23.72
8/28/2024 11:54:39 AM
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Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting - 9-3-24
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: 5 STAR SPORTS ACADEMY INC
5 STAR SPORTS ACADEMY INC 8-21-24 09/03/2024 Session 3 INvoice 100-47-5110 2,196.00
Vendor 5 STAR SPORTS ACADEMY INC Total: 2,196.00
Vendor: ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED AUTOMATION AND
24-4602 09/03/2024 Fieldstone Display/VFD Fans #
510-32-5375 480.00
ADVANCED AUTOMATION AND
24-4602 09/03/2024 Fieldstone Display/VFD Fans #
510-32-5380 1,700.00
ADVANCED AUTOMATION AND
24-4614 09/03/2024 Inv# 24-4614 510-31-5110 960.00
Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 3,140.00
Vendor: ADVANCED TREE CARE
ADVANCED TREE CARE 38875 09/03/2024 Tree removal 100-45-5110 5,100.00
ADVANCED TREE CARE 38876 09/03/2024 Tree clearing 100-45-5110 8,600.00
Vendor ADVANCED TREE CARE Total: 13,700.00
Vendor: ALL TRAFFIC SOLUTIONS INC
ALL TRAFFIC SOLUTIONS INC SIN041816 09/03/2024 Inv #SIN041816 - Traffic Data
100-22-8300 525.30
Vendor ALL TRAFFIC SOLUTIONS INC Total: 525.30
Vendor: ALLIANCE CONTRACTORS INC
ALLIANCE CONTRACTORS INC #5 09/03/2024 Riverwalk Pay Application Pay
290-00-8900 214,829.20
Vendor ALLIANCE CONTRACTORS INC Total: 214,829.20
Vendor: AMERICAN RAMP COMPANY
AMERICAN RAMP COMPANY 8648 09/03/2024 Skate Park Repairs 280-41-8800 40,000.00
Vendor AMERICAN RAMP COMPANY Total: 40,000.00
Vendor: APWA ILLINOIS CHAPTER CONFERENCE
APWA ILLINOIS CHAPTER
2024 FALL 09/03/2024 Greg Gruen, IPSI Training Fall
100-30-5430 795.00
Vendor APWA ILLINOIS CHAPTER CONFERENCE Total: 795.00
Vendor: ASSOCIATED ELECTRICAL CONTRACTORS
ASSOCIATED ELECTRICAL
350078560 09/03/2024 City Fuel Station Electrical for
100-33-5115 2,500.00
Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total: 2,500.00
Vendor: AT&T
AT&T 5330952905 09/03/2024 Voice Over IP - IP-Flex 620-00-5320 399.12
Vendor AT&T Total: 399.12
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC INV088722 09/03/2024 341 088722 100-22-5370 679.12
Vendor AUTO TECH CENTERS INC Total: 679.12
Vendor: BERKHEIMER CO INC, G W
BERKHEIMER CO INC, G W 7720919 09/03/2024 Recreatin Center HVAC supplies 400-00-6110 16.48
Vendor BERKHEIMER CO INC, G W Total: 16.48
Vendor: BUSS FORD SALES
BUSS FORD SALES 5051865 09/03/2024 315 (5051865) 100-22-5370 169.95
BUSS FORD SALES 5051873 09/03/2024 315 (5051873) 100-22-5370 109.04
BUSS FORD SALES 5051946 09/03/2024 313 (5051946) 100-22-5370 603.14
Vendor BUSS FORD SALES Total: 882.13
Vendor: C & R'S DELIGHTS, LLC
C & R'S DELIGHTS, LLC INV0016351 09/03/2024 Commercial Tenant Incentive
100-06-5110 10,000.00
Vendor C & R'S DELIGHTS, LLC Total: 10,000.00
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC 69882 09/03/2024 Shop Paper Supplies #69882 100-33-6115 686.47
CABAY & COMPANY INC 69883 09/03/2024 custodial supplies 400-00-6111 439.40
CABAY & COMPANY INC 69914 09/03/2024 Disinfecting Wipes #69914 100-33-6115 64.88
CABAY & COMPANY INC 69915 09/03/2024 custodial supplies 400-00-6111 445.14
Vendor CABAY & COMPANY INC Total: 1,635.89
8/28/2024 11:55:46 AM
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Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: CARY PARK DISTRICT
CARY PARK DISTRICT 2256 09/03/2024 Trip - Coach Chicago Trip 100-46-5110 388.30
Vendor CARY PARK DISTRICT Total: 388.30
Vendor: CHICAGO CLASS COACH, LLC
CHICAGO CLASS COACH, LLC 28629 09/03/2024 Trip - Chicago Coach Buses 100-46-5110 2,738.00
Vendor CHICAGO CLASS COACH, LLC Total: 2,738.00
Vendor: CHRISTOPHER B BURKE ENGINEERING, LTD
CHRISTOPHER B BURKE
194119 09/03/2024 194119 100-03-5110 200.00
Vendor CHRISTOPHER B BURKE ENGINEERING, LTD Total: 200.00
Vendor: CITY ELECTRIC SUPPLY
CITY ELECTRIC SUPPLY WB5/063660 09/03/2024 Right Angel Grinder INV#
510-32-6270 199.95
Vendor CITY ELECTRIC SUPPLY Total: 199.95
Vendor: CONNOR CO
CONNOR CO S010996733.001 09/03/2024 Plumbing supplies 100-45-6110 64.13
Vendor CONNOR CO Total: 64.13
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING
30985 09/03/2024 Capping Agg #30985 100-33-6110 25.08
Vendor CURRAN CONTRACTING COMPANY Total: 25.08
Vendor: DIRECT FITNESS SOLUTIONS
DIRECT FITNESS SOLUTIONS 0591341-IN 09/03/2024 fitness equipment repair 400-40-5375 1,225.76
Vendor DIRECT FITNESS SOLUTIONS Total: 1,225.76
Vendor: E. ARIEL ROOFING SOLUTIONS, LLC
E. ARIEL ROOFING SOLUTIONS,
4490 09/03/2024 4490 100-03-5120 360.00
Vendor E. ARIEL ROOFING SOLUTIONS, LLC Total: 360.00
Vendor: ED'S RENTAL & SALES INC
ED'S RENTAL & SALES INC 430083-1 09/03/2024 Park improvement 100-45-6110 472.06
Vendor ED'S RENTAL & SALES INC Total: 472.06
Vendor: ENVIRONMENTAL AQUATIC MGMT LLC
ENVIRONMENTAL AQUATIC
18640 09/03/2024 Lily pad treatment 100-45-5110 1,500.00
Vendor ENVIRONMENTAL AQUATIC MGMT LLC Total: 1,500.00
Vendor: FIRST STUDENT, INC
FIRST STUDENT, INC SF-208956 09/03/2024 Camp - Buses #10 100-46-6112 2,092.50
Vendor FIRST STUDENT, INC Total: 2,092.50
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH 22850 09/03/2024 Concrete for 2025 Road
100-33-6110 955.63
FISCHER BROS FRESH 22864 09/03/2024 Concrete 2025 Road Program
100-33-6110 738.75
FISCHER BROS FRESH 22879 09/03/2024 Concrete - 2025 Road Program
100-33-6110 907.25
FISCHER BROS FRESH 42412 09/03/2024 2025 Road Program ADAs
100-33-6110 810.50
FISCHER BROS FRESH 42412 09/03/2024 2025 Road Program ADAs
100-33-6110 738.75
FISCHER BROS FRESH 42412 09/03/2024 2025 Road Program ADAs
100-33-6110 738.75
Vendor FISCHER BROS FRESH Total: 4,889.63
Vendor: FLOOD BROTHERS DISPOSAL
FLOOD BROTHERS DISPOSAL 7645302 09/03/2024 park supplies 100-45-5110 1,084.55
Vendor FLOOD BROTHERS DISPOSAL Total: 1,084.55
Vendor: GALLS LLC
GALLS LLC 028770365 09/03/2024 Inv #028770365 - Name plates 100-22-4510 204.24
GALLS LLC 028787867 09/03/2024 Inv #028787867 - Uniform
100-22-4510 189.35
GALLS LLC 028824590 09/03/2024 Inv #028824590 - Uniform
100-22-4510 89.40
Vendor GALLS LLC Total: 482.99
Vendor: HACH COMPANY
HACH COMPANY 14119018 09/03/2024 Inv# 14119018 510-31-6110 510.52
Vendor HACH COMPANY Total: 510.52
Vendor: HAWKINS INC
HAWKINS INC 42492 09/03/2024 Inv# 6843432 510-31-6110 7,842.98
HAWKINS INC 6837555 09/03/2024 Inv# 6837555 510-31-6110 10.00
8/28/2024 11:55:46 AM
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Vendor Name Payable Number Post Date Description (Item) Account Number Amount
HAWKINS INC 6842393 09/03/2024 Chemical Delivery #6842393 510-32-6110 9,317.90
Vendor HAWKINS INC Total: 17,170.88
Vendor: HD SUPPLY
HD SUPPLY 819740317 09/03/2024 cleaning supplies 100-03-6110 127.76
Vendor HD SUPPLY Total: 127.76
Vendor: HEARTLAND BUSINESS SYSTEMS, LLC
HEARTLAND BUSINESS
717974-H 09/03/2024 Milestone Camera License (Qty.
620-00-5110 2,330.20
HEARTLAND BUSINESS
717975-H 09/03/2024 Axis P3737-PLE Cameras -
620-00-8300 2,709.64
HEARTLAND BUSINESS
717983-H 09/03/2024 UPS Battery Backup - Desktop 620-00-6110 380.92
HEARTLAND BUSINESS
720577-H 09/03/2024 Microsoft Monthly M365
620-00-5110 4,479.52
Vendor HEARTLAND BUSINESS SYSTEMS, LLC Total: 9,900.28
Vendor: HRGREEN
HRGREEN 177835 09/03/2024 TRIO RINGWOOD 6/15-7/19
740-00-5220 5,492.75
Vendor HRGREEN Total: 5,492.75
Vendor: IMPRESSIVE IMAGES
IMPRESSIVE IMAGES 7170 09/03/2024 Embroidery for Shirts (city
100-33-4510 57.00
IMPRESSIVE IMAGES 7171 09/03/2024 Oland Uniforms #7171 100-01-4510 336.43
Vendor IMPRESSIVE IMAGES Total: 393.43
Vendor: IN-PIPE TECHNOLOGY COMPANY INC
IN-PIPE TECHNOLOGY
2655 09/03/2024 Monthly Invoice # 2655 510-32-5110 8,525.00
Vendor IN-PIPE TECHNOLOGY COMPANY INC Total: 8,525.00
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST 102501492 09/03/2024 kimball stock (102501492) 510-35-5370 355.33
KIMBALL MIDWEST 102518872 09/03/2024 kimball stock (102518872) 100-33-5370 214.55
Vendor KIMBALL MIDWEST Total: 569.88
Vendor: KNAPHEIDE EQUIPMENT CO-CHICAGO
KNAPHEIDE EQUIPMENT CO-
068F136635 09/03/2024 161 parks 068f136635 100-45-5370 330.23
Vendor KNAPHEIDE EQUIPMENT CO-CHICAGO Total: 330.23
Vendor: LAI LTD
LAI LTD 24-61092 09/03/2024 Dryer-Moyno Feed Pump
510-32-5375 4,088.03
Vendor LAI LTD Total: 4,088.03
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC P57078 09/03/2024 811 (P7078) 510-35-5370 366.25
MCCANN INDUSTRIES INC P57384 09/03/2024 811 p57384 510-35-5370 569.80
Vendor MCCANN INDUSTRIES INC Total: 936.05
Vendor: MEADE INC
MEADE INC 709656 09/03/2024 IL 120/Green St Traffic Signal
100-33-5110 1,117.80
Vendor MEADE INC Total: 1,117.80
Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC
MENDEZ LANDSCAPING &
16123 09/03/2024 16123 100-03-5120 475.00
MENDEZ LANDSCAPING &
17157 09/03/2024 17157 100-03-5120 500.00
Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total: 975.00
Vendor: METROPOLITAN INDUSTRIES
METROPOLITAN INDUSTRIES 064992 09/03/2024 Diamond Lift Cap&Cord
510-32-5380 2,691.09
Vendor METROPOLITAN INDUSTRIES Total: 2,691.09
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF
273245W 09/03/2024 Pearl/Riverside Alley Storm
100-33-6110 3,125.20
MID AMERICAN WATER OF
273398W 09/03/2024 Megalugs #273398W 510-31-6110 251.30
MID AMERICAN WATER OF
273486W 09/03/2024 Megalugs, gaskets, bend WTR
510-31-6110 653.72
Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 4,030.22
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS
236880 09/03/2024 Inv# 236880 236888 510-31-6110 292.24
MIDWEST HOSE AND FITTINGS
236888 09/03/2024 Inv# 236880 236888 510-31-6110 102.62
Vendor MIDWEST HOSE AND FITTINGS INC Total: 394.86
8/28/2024 11:55:46 AM
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Expense Approval Register Packet: APPKT03092 - 9-3-24 RECT INV
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: MILLER MONUMENT COMPANY
MILLER MONUMENT
8-19-24 09/03/2024 Arbor Day Brick Replacement 100-33-6950 62.95
Vendor MILLER MONUMENT COMPANY Total: 62.95
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH 100006 09/03/2024 signage for pool and
100-43-6110 69.00
MINUTEMAN PRESS OF MCH 100006 09/03/2024 signage for pool and
100-44-6110 202.50
MINUTEMAN PRESS OF MCH 100043 09/03/2024 Saturday Sunset Concert Yard
100-41-5110 246.50
Vendor MINUTEMAN PRESS OF MCH Total: 518.00
Vendor: MOTOROLA
MOTOROLA 8281955141 09/03/2024 APX 4000 Portable Radio
620-00-6270 1,412.40
Vendor MOTOROLA Total: 1,412.40
Vendor: MULCH CENTER, THE
MULCH CENTER, THE 458677 09/03/2024 PLayground mulch 100-45-6110 1,600.00
MULCH CENTER, THE 460180 09/03/2024 Playground improvement 100-45-6110 3,200.00
MULCH CENTER, THE 460181 09/03/2024 Playground improvement 100-45-6110 1,600.00
Vendor MULCH CENTER, THE Total: 6,400.00
Vendor: NATURESCAPE DESIGN INC
NATURESCAPE DESIGN INC 92766 09/03/2024 Riverwalk Irriagation
100-45-5110 516.92
Vendor NATURESCAPE DESIGN INC Total: 516.92
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
17612961 09/03/2024 Shop supplies 100-45-6110 68.67
NORTHWEST ELECTRICAL
17614442 09/03/2024 Light Bulbs for Street Lights 100-33-6110 122.58
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: 191.25
Vendor: NORTHWESTERN MEDICINE OCC HEALTH
NORTHWESTERN MEDICINE
553419 09/03/2024 New Hires #553419 100-05-5110 984.00
NORTHWESTERN MEDICINE
553860 09/03/2024 New Hires, Hep B, Lead,
100-05-5110 521.00
Vendor NORTHWESTERN MEDICINE OCC HEALTH Total: 1,505.00
Vendor: OLSON AUTO BODY
OLSON AUTO BODY 4695 09/03/2024 422 (4695) 100-33-5370 1,266.83
Vendor OLSON AUTO BODY Total: 1,266.83
Vendor: PETROCHOICE LLC
PETROCHOICE LLC 51527258 09/04/2024 Inv #51527258 - Fuel 100-22-6250 11,204.67
Vendor PETROCHOICE LLC Total: 11,204.67
Vendor: PROSHRED SECURITY
PROSHRED SECURITY 1511137 09/03/2024 Inv #1511137 - Monthly
100-22-5110 156.55
Vendor PROSHRED SECURITY Total: 156.55
Vendor: QUBIT NETWORKS
QUBIT NETWORKS 13839 09/03/2024 Miller Riverfront Park / MCSO
620-00-8300 1,260.28
Vendor QUBIT NETWORKS Total: 1,260.28
Vendor: REINDERS INC
REINDERS INC 4075790-00 09/03/2024 Equipment 100-01-8400 23,513.67
Vendor REINDERS INC Total: 23,513.67
Vendor: SECOND AMENDMENT SPORTS
SECOND AMENDMENT SPORTS IL920620Z 8-20-24 09/03/2024 IL Fingerprint Background
100-33-5430 65.00
SECOND AMENDMENT SPORTS IL920620Z 09/03/2024 IL Fingerprint Background
100-33-5430 65.00
Vendor SECOND AMENDMENT SPORTS Total: 130.00
Vendor: SERVICEMASTER BY THACKER
SERVICEMASTER BY THACKER 25629 09/03/2024 1415 Industrial Cleaning
100-33-5115 500.00
Vendor SERVICEMASTER BY THACKER Total: 500.00
Vendor: THELEN MATERIALS LLC
THELEN MATERIALS LLC 438587 09/03/2024 Grade 9 #438587 100-33-6110 941.80
Vendor THELEN MATERIALS LLC Total: 941.80
Vendor: TODAY'S UNIFORMS
TODAY'S UNIFORMS 028729738 09/03/2024 Inv #028729738 - Uniform
100-22-4510 37.29
TODAY'S UNIFORMS 028735915 09/03/2024 Inv #028735915 - Uniform
100-22-4510 283.99
8/28/2024 11:55:46 AM
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Vendor Name Payable Number Post Date Description (Item) Account Number Amount
TODAY'S UNIFORMS 253787 09/03/2024 Inv #253787 - Uniform Order -
100-22-4510 291.75
TODAY'S UNIFORMS 261606 09/03/2024 Inv #261606 - Uniform Order -
100-22-4510 57.75
TODAY'S UNIFORMS 261724 09/03/2024 Inv #261724 - Uniform Order -
100-23-4510 74.95
TODAY'S UNIFORMS 261734 09/03/2024 Inv #261734 - Uniform Order -
100-23-4510 56.95
TODAY'S UNIFORMS 262117 09/03/2024 Inv #262117 - Nameplate -
100-23-4510 15.95
TODAY'S UNIFORMS 263097 09/03/2024 Inv #263097 - Uniform Order -
100-22-4510 236.85
TODAY'S UNIFORMS 263235 09/03/2024 Inv #263235 - Uniform Order -
100-22-4510 111.90
TODAY'S UNIFORMS 263291 09/03/2024 Inv #263291 - Uniform Order -
100-22-4510 99.90
TODAY'S UNIFORMS 263297 09/03/2024 Inv #263297 - Uniform Order -
100-22-4510 115.90
TODAY'S UNIFORMS 263352 09/03/2024 Inv #263352 - Uniform Order -
100-22-4510 59.95
TODAY'S UNIFORMS 263353 09/03/2024 Inv #263353 - Uniform Order -
100-22-4510 55.95
TODAY'S UNIFORMS 263360 09/03/2024 Inv #263360 - Uniform Order -
100-22-4510 116.90
TODAY'S UNIFORMS 263361 09/03/2024 Inv #263361 - Uniform Order -
100-22-4510 116.90
TODAY'S UNIFORMS 263364 09/03/2024 Inv #263364 - Uniform Order -
100-22-4510 529.50
TODAY'S UNIFORMS 263365 09/03/2024 Inv #263365 - Uniform Order -
100-22-4510 227.85
TODAY'S UNIFORMS 263375 09/03/2024 Inv #263375 - Uniform Order -
100-22-4510 44.95
TODAY'S UNIFORMS 263410 09/03/2024 Inv #263410 - Uniform Order -
100-22-4510 75.95
TODAY'S UNIFORMS 263421 09/03/2024 Inv #263421 - Uniform Order -
100-23-4510 77.95
TODAY'S UNIFORMS 263477 09/03/2024 Inv #263477 - Uniform Order -
100-23-4510 69.95
TODAY'S UNIFORMS 263788 09/03/2024 Inv #263788 - Uniform Order - J
100-22-4510 287.75
Vendor TODAY'S UNIFORMS Total: 3,046.78
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE
085459 09/03/2024 Inv #085459 - Rewiring brake
100-22-5370 157.50
Vendor ULTRA STROBE COMMUNICATIONS INC Total: 157.50
Vendor: VERIZON WIRELESS
VERIZON WIRELESS 9970588422 09/03/2024 Monthly Cell Phone 620-00-5320 3,267.95
Vendor VERIZON WIRELESS Total: 3,267.95
Vendor: VIKING ELECTRIC
VIKING ELECTRIC 7-24-24 09/03/2024 Flat Panel Lights 100-03-6110 245.44
Vendor VIKING ELECTRIC Total: 245.44
Vendor: WELCH BROS INC
WELCH BROS INC 3289580 09/03/2024 Riverside Alley - Drywell, Storm
100-33-6110 5,020.00
Vendor WELCH BROS INC Total: 5,020.00
Vendor: WOODWARD PRINTING SERVICES
WOODWARD PRINTING
15231011 09/03/2024 Brochure - Postcards 100-41-5330 2,475.23
Vendor WOODWARD PRINTING SERVICES Total: 2,475.23
Vendor: YELLOWSTONE LANDSCAPE, INC
YELLOWSTONE LANDSCAPE,
410549 09/03/2024 Arbor Day Tree Planting 100-33-6950 3,900.00
Vendor YELLOWSTONE LANDSCAPE, INC Total: 3,900.00
Grand Total: 431,968.19
8/28/2024 11:55:46 AM
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Fund Summary
Fund Expense Amount
100 - GENERAL FUND 114,362.70
280 - DEVELOPER DONATION FUND 40,000.00
290 - TIF FUND 214,829.20
400 - RECREATION CENTER FUND 2,126.78
510 - WATER/SEWER FUND 38,916.73
620 - INFORMATION TECHNOLOGY FUND 16,240.03
740 - RETAINED PERSONNEL ESCROW 5,492.75
Grand Total: 431,968.19
8/28/2024 11:55:46 AM
122
Expense Approval Register Packet: APPKT03090 - 9-3-24 AP CKS
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
NICOR GAS INV0016349 09/03/2024 UTIL 400-00-5510 461.12
NICOR GAS INV0016350 09/03/2024 UTIL 510-31-5510 205.11
NICOR GAS INV0016350 09/03/2024 UTIL 510-32-5510 7,269.75
Vendor NICOR GAS Total: 8,647.64
Vendor: WOOD, LINDA
WOOD, LINDA P24-02-126 09/03/2024 PERMIT REFUND 100-00-3410 30.00
Vendor WOOD, LINDA Total: 30.00
Vendor: WOODMASTER FENCE
WOODMASTER FENCE 511064.2 09/03/2024 SECURITY FENCE AT FUELING
100-22-8300 65,892.00
Vendor WOODMASTER FENCE Total: 65,892.00
Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS FLOOD &
169963 09/03/2024 CORP 100-01-5230 17,988.75
ZUKOWSKI ROGERS FLOOD &
169964 09/03/2024 TRAFFIC 100-01-5230 8,386.66
Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 26,375.41
Grand Total: 203,555.15
8/28/2024 11:54:39 AM
123
Expense Approval Register Packet: APPKT03090 - 9-3-24 AP CKS
Fund Summary
Fund Expense Amount
100 - GENERAL FUND 101,462.60
280 - DEVELOPER DONATION FUND 5,760.24
290 - TIF FUND 68,071.25
400 - RECREATION CENTER FUND 686.12
440 - CAPITAL IMPROVEMENTS FUND 4,842.25
510 - WATER/SEWER FUND 8,262.29
590 - MARINA OPERATIONS FUND 14,470.40
Grand Total: 203,555.15
124
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
www.cityofmchenry.org
Regular Agenda Supplement
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: September 3, 2024 Regular City Council Meeting
RE: Vacation of Stormwater Easement (Castle Automotive)
ATT: Plat of Vacation, Agreement
Agenda Item Summary: Castle Automotive is requesting the vacation of a stormwater
easement to allow the re-engineering of the southern vacant lot in the Gary Lang Subdivision.
This will allow room to construct a new building that will house the Subaru dealership.
Background: In 2010, a new building was constructed on the site that occupied the Kia and
Subaru dealerships. Recently Castle was notified by Subaru that they are requesting the
dealership have its own free-standing building. Castle Automotive is currently working with the
City of McHenry and IDOT to obtain permits to construct a new free-standing building for the
Subaru dealership. During the preliminary engineering, it was determined that a stormwater
easement that was originally platted with Gary Lang subdivision runs through the middle of the
southernmost lots of the subdivision. To construct a new building, the stormwater must be
routed further north on the property, which will take it outside of the current easement.
Analysis: Staff has been working with Castle Automotive’s engineers along with IDOT on
relocating the stormwater easement. The initial step to this is vacating the current easement
so engineers can redesign the site. Per the terms of the proposed agreement, Castle is required
to dedicate a new easement to the City prior to any permits being issued to construct a new
building.
If the City Council concurs, it is recommended that a motion be made to approve the attached
agreement and pass an ordinance to vacate a stormwater easement located at 1121 S. Route
31.
125
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
www.cityofmchenry.org
126
ORDINANCE NO. 24-
An Ordinance Granting the Vacation of a Stormwater Easement at 1121 S
Route 31 McHenry, IL 60050
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the Community Development Department received a request from Castle
Automotive to vacate a stormwater easement located at 1121 S Route 31 McHenry, IL 60050
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: The vacation of a stormwater easement shall be granted to Castle
Automotive located at 1121 S Route 31 McHenry IL 60050, a new easement shall be granted to
the city of McHenry prior to any building permits issued.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This ordinance shall be in full effect upon its passage, approval and
publication in pamphlet form (which publication is hereby authorized) as provided by law.
Passed and approved this 3th day of September 2024.
Ayes Nays Absent Abstain
Alderwomen Bassi _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Koch _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman Davis _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
127
Agreement to Vacate Existing
Drainage and Utility Easement
THIS AGREEMENT to Vacate Existing Drainage and Utility Easement is entered into
this day of August, 2024, by and between CASTLE AUTO GROUP and 1107
PROPERTIES, LLC (collectively “Castle”) and the CITY OF McHENRY (the “City”).
WHEREAS, CASTLE AUTO GROUP and the entity which they use to hold title, 1107
PROPERTIES, LLC to Lots 1 - 6 in the Gary Lang Subdivision, as legally described on the
attached Exhibit “A” (“Property”), currently have two existing automobile sales/service
buildings on the Property;
WHEREAS, CASTLE has submitted development plans for the construction of a new
automobile sales facility for Subaru (“Subaru Building”) on a portion of the Property, being Lots
5 and 6 (“Subaru Lots”), as depicted on the attached Exhibit “B”;
WHEREAS, the recorded Plat of the Gary Lang Subdivision has easements depicted and
dedicated to the City as depicted in red on the attached Exhibit “C” (the “Stormwater
Easement”);
WHEREAS, a temporary swale which carries stormwater is depicted in blue on Exhibit
“C” attached hereto (“Swale”);
WHEREAS, the City reviewed the development plans submitted by Castle for the Subaru
Building and agrees with Castle that the Stormwater Easement and Swale would impact the area
on the Subaru Lots where the new Subaru Building is planned to be constructed;
WHEREAS, the City is willing to consider relocation of the Stormwater Easement to an
area on the Subaru Lots which will not impact the placement of the Subaru Building while still
serving the purpose for which they were originally designed;
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WHEREAS, the exact location of the new Stormwater Easement to serve the
development of the Subaru Lots has not yet been determined;
WHEREAS, upon relocation of the existing Stormwater Easement, the Swale will no
longer be needed or required as it was intended to be used until a development plan was
submitted to the City;
WHEREAS, the City agrees that, upon relocation of the Stormwater Easement, the Swale
may be removed and replaced by a Stormwater Drainage Plan to be approved by the City.
NOW, THEREFORE, in consideration of the mutual agreements set forth herein, the
receipt and sufficiency of which are hereby acknowledged, Castle and the City hereby agree:
1) The recitals are hereby incorporated herein by reference.
2) Subject to Castle providing to the City sufficient evidence that no utility entity,
public or private, is currently located within the Stormwater Easement, the City of McHenry
hereby agrees to vacate the Stormwater Easement and allow Castle to record the Plat of Vacation
attached hereto as Exhibit “D” evidencing said vacation.
3) Castle agrees to provide a new Stormwater Drainage Plan to replace the
Stormwater Easement and Swale and provide for stormwater drainage on the Subaru Lots with
the construction of the Subaru Building. Said Stormwater Drainage Plan shall include a new
stormwater easement to the City that may be recorded with the McHenry County Recorder of
Deeds against the Subaru Lots, in a form and substance approved by the City Engineer. Castle
agrees that the Stormwater Drainage Plan shall be submitted and approved by the City prior to
the City’s obligation to issue any building permit for the Property, including the construction of
the new Subaru Building.
4) Castle hereby indemnifies the City and waives all claims it may have now, or in
the future, with regard to vested rights or other claims, legal or equitable, in the event the
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issuance of any building permit for the Property, including the Subaru Building, by the City is
delayed or denied due to matters arising from the Stormwater Easement, Swale, or Stormwater
Drainage Plan.
5) In the event either party files suit relating to this Agreement, the prevailing party
shall be entitled to recover its reasonable attorney fees incurred.
6) The exclusive venue for all lawsuits between the parties hereto, relating in any
way to this Agreement, shall reside in the 22nd Judicial Circuit Court, McHenry County, Illinois.
Castle Auto Group City of McHenry
By: ______________________________ By: ______________________________
1107 Properties, LLC
By: ______________________
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Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: September 3, 2024 Regular City Council Meeting
RE: Sign Variance for 5520 W Elm, Trio Fueling Station
ATT: Sign application, Sign Package Proposal
Agenda Item Summary: The Community Development Department received a sign variance
request for the Trio Fueling Station located at 5520 W Elm Street. Trio is proposing two additional
wall signs and two additional free-standing signs.
Background: A redevelopment agreement was approved with Graham Enterprises in 2018 to
redevelop three properties within the City of McHenry. The first phase of the redevelopment
concentrated on the new Trio located at 5301 Bull Valley Road. The second phase was to
demolish a dilapidated office building at 4410 W Elm Street, and the third phase was to redevelop
the 5520 W Elm property into a fueling station and car wash. Graham Enterprises ran into some
issues receiving IDOT approval for this location, ultimately taking four years of Graham’s staff,
engineers, city staff and the Mayor’s involvement to get the approvals needed. Work has now
begun on the new facility, which is expected to be open in mid-November.
Analysis: 5520 W Elm is in a C-2 Zoning district. This site is currently being redeveloped into a
Trio fueling station with a car wash. A C-2 district allows for a total of two wall signs not to exceed
1.5x the building frontage. Therefore, the fueling station building frontage allows for 83sq/ft of
wall sign area. Trio is requesting an additional two wall signs for a total of four, one for each
elevation. The total square footage for all four walls signs equals 82 sq/ft which is still under the
allowable sq/footage.
Three free standing signs are also being proposed. In a C-2 zoning district, only one free standing
sign is permitted per lot. One of the freestanding signs is in front of the car wash on Elm St only
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Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
www.cityofmmchenry.org
advertising the car wash; the second is on the corner of Ringwood and Elm advertising gasoline
and diesel; and the third is on the north property line off Ringwood Road only advertising diesel.
The Thornton’s fueling station at the corner of Route 120 and Chapel Hill Road submitted a similar
request and was approved.
A sign variance must abide by the following four items:
1) will not be materially detrimental to the public welfare or injurious to other property in the
vicinity;
2) will not impair an adequate supply of light and air to adjacent property, increase the danger
of fire, endanger public safety, or substantially impair property values in the neighborhood;
3) shall not give the property owner or business an unfair advantage over a similar business;
and
4) will not cause a hazard to the public’s safety by being distracting because of size, location, or
being located within rights-of-way.
Staff believes the variance requests abide by all of the criteria above and recommends
approval.
If the City Council concurs it is recommended that a sign variance be granted to 5520 W Elm
Street for two additional wall signs, not to exceed four wall signs with a combined total of 82
sq/ft; and a variance to allow two additional free-standing signs on the property. These
variances shall run with the property as long as the use remains a fueling station.
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ORDINANCE NO. 24-
An Ordinance Granting a Sign Variance for Trio Fueling Station, 5520 W
Elm Street McHenry, IL 60050
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers
and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the Community Development Department received a sign variance
request from Trio fueling station located at 5520 W Elm Street McHenry, Il 60050. The request
is to allow two additional wall signs not exceed 82 sq/ft and two additional free standing signs on
the property.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: A sign variance shall be granted to Trio fueling station to allow two
additional wall signs not to exceed 82 sq/ft, for a total of four and two additional free standing
signs.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This ordinance shall be in full effect upon its passage, approval and
publication in pamphlet form (which publication is hereby authorized) as provided by law.
Passed and approved this 3rd day of September 2024.
Ayes Nays Absent Abstain
Alderwomen Bassi _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Koch _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman Davis _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
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Department of Public Works
Steve Wirch, Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
REGULAR AGENDA SUPPLEMENT
DATE: September 3, 2024
TO: Mayor and City Council
FROM: Steve Wirch, Director of Public Works
Russ Adams, Wastewater Superintendent
RE: Freund Ave. Lift Station Improvements
ATT: BID TAB
AGENDA ITEM SUMMARY:
Staff requests City Council to consider accepting the proposal from Marc Kresmery Construction LLC for
the Freund Avenue Lift Station improvements. These improvements include replacement of the wet well
piping, check valves, plug valves, submersible pumps, base elbows, access hatch, and guide rails.
BACKGROUND:
In its current configuration, the Freund Avenue Lift Station is the oldest of the twenty lift stations currently
in service in the City of McHenry’s sanitary collection system. After more than 50 years of service, the
condition of the piping and valves has deteriorated significantly, and several leaks have developed. The
overall condition of the piping and valves makes repairing or replacing individual components impractical.
Staff determined that the only way to resolve the issues and ensure that the lift station continues to
operate reliably was for a complete replacement of the piping and mechanical components in the wet
well to be performed. The approved FY 2024-25 Budget includes $178,000 complete this project.
On August 20, 2024, two (2) bids were received for the project. A summary of the bids is as follows:
Bolder Contractors, Inc. $198,300
Marc Kresmery Construction LLC $113,575
ANALYSIS:
Due to the age of the station, Robinson Engineering, Ltd. was hired to determine if the Freund Ave. Lift
Station was still appropriately sized for its intended service. After reviewing the operating data for the
station and conducting an analysis of the service area, it was determined that the station still meets all of
the necessary requirements and that an in-kind replacement of the existing equipment would be all that
was necessary to restore reliability and functionality. Using the information gathered during their analysis,
Robinson Engineering prepared the Scope of Work and contract documents used in the bidding process.
They also assisted in advertising the project to help draw as many qualified bidders as possible. During
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the bid process, it was discovered that there is a lead joint sealing the force main where it exits the wet
well that is showing signs of leaking and deterioration. As a result, a request was issued to all bidders via
addendum to submit a supplemental proposal for the replacement of the failing lead joint with a link seal
around the wet well penetration for the force main.
After the completion of the necessary engineering work, the City was left with a budget of $178,504 to
complete the project. Ultimately, bids were received from two contractors, Marc Kresmery Construction
LLC and Bolder Contractors, Inc., with the lowest responsive bid being submitted by Marc Kresmery
Construction LLC. The bid included $113,575 for the mechanical improvements, plus an additional $18,000
supplemental proposal for the lead joint replacement. The total amount of $131,575 is both under budget
and below the EOPC of $176,000 provided by Robinson Engineering, Ltd.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to accept the bid from Marc Kresmery Construction
LLC in an amount of $131,575 and a 10% contingency of $13,157.50 for the pump, pipe, and valve
replacement and other necessary improvements at the Freund Avenue Lift Station.
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Tabulation of Bids
Local Public Agency:City of McHenry Date:Name of Bidder:
County: McHenry Time: 10:00 a.m. Address of Bidder:
Project:
Attended By: See Attached Attendance Sheet Proposal Guarantee:
Terms:
Item No.Item Delivery Unit Quantity Unit Price Total Unit Price Total
1 SEWER FLOW CONTROL AND BYPASS PUMPING L SUM 1 25,000.00 25,000.00$ 3,500.00 3,500.00$
2 DEMOLITION L SUM 1 22,000.00 22,000.00$ 22,000.00 22,000.00$
3 DUCTILE IRON PIPE, 4”FOOT 50 180.00 9,000.00$ 600.00 30,000.00$
4 PLUG VALVE, 4”EACH 2 6,000.00 12,000.00$ 1,125.00 2,250.00$
5 CHECK VALVE, 4”EACH 2 6,000.00 12,000.00$ 1,125.00 2,250.00$
6 SUBMERSIBLE SEWAGE PUMP EACH 2 52,000.00 104,000.00$ 24,000.00 48,000.00$
7 ACCESS HATCH EACH 1 14,300.00 14,300.00$ 5,575.00 5,575.00$
As Read:198,300.00$ 113,575.00$
As Calculated:198,300.00$ 113,575.00$
LOW BIDDER
Marc Kresmery Consruction LLC
1725 Weld Road
Elgin, IL 60123FREUND LIFT STATION PUMP, PIPE AND VALVE
REPLACEMENT
Tuesday, August 20, 2024
Total Bid:
Bolder Contractors, Inc.
316 Cary Point Drive
Cary, IL 60013
Printed 8/20/2024 BLR 12315 (Rev. 07/16/13)
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Department of Public Works
Steve Wirch, Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
REGULAR AGENDA SUPPLEMENT
DATE: September 3, 2024
TO: Mayor and City Council
FROM: Steve Wirch, Director of Public Works
RE: Route 120 (Elm Street) Street Light Replacement, Engineering Services Agreement
ATT: Baxter & Woodman Inc. Professional Engineering Services Agreement
_____________________________________________________________________________________
AGENDA ITEM SUMMARY:
Staff requests that the City Council consider approval of a Professional Engineering Services Agreement
for the Route 120 (Elm Street) street light replacement.
BACKGROUND:
In 2017, the City replaced the street lights on Route 120 (Elm Street) between Front Street and Green
Street and Richmond Road going north to Washington Street. There are an additional 21 City-owned
streetlights remaining to be upgraded on Elm Street between Green Street and River Road. Upgrading
the streetlights to match the existing lights will enhance this corridor. The existing streetlights will be
replaced with a matching design to the streetlights west of Green Street on Route 120 (Elm Street) when
budgeted in a future fiscal year. The approved FY 2024-25 Budget includes $30,000 to engineer this
project.
ANALYSIS:
Baxter & Woodman Inc. submitted a scope and fee in the amount of $32,800 which includes coordination,
data collection, design, permitting, and construction support. As a reminder, Baxter & Woodman is
included in the City’s shortlist of engineering firms approved by the City Council. Staff has analyzed the
scope and fee and has found it to be acceptable. Staff’s recommendation is to proceed with the approval
of a Task Order to Baxter & Woodman Inc. in the amount of $32,800.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to approve a Task Order in the amount of $32,800 to
Baxter & Woodman INC. for Professional Engineering Services for the Route 120 (Elm Street) street light
replacement.
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August 9, 2024
Mr. Greg Gruen
Staff Engineer
City of McHenry
1415 Industrial Drive
McHenry, IL 60050
Subject: City of McHenry – IL Route 120 Lighting Proposal for Professional Engineering Services
Dear Mr. Gruen:
Baxter & Woodman, Inc. is pleased to submit this Proposal to assist the City with the replacement of
streetlights along IL Route 120 with decorative poles. The area for the project includes IL Route 120 (W.
Elm Street) between the intersection of N. Green Street and N. River Road.
The work included in the project consists of completing design plans, specifications, and bidding
documents for the replacement of streetlight poles, luminaires, and conduit/cables, replacement of
impacted sidewalks, and miscellaneous restoration within the project limits.
This Proposal outlines our scope of services and engineering fee.
Scope of Services
1. EARLY COORDINATION AND DATA COLLECTION
A. Data Collection: Obtain, review, and evaluate the following information for use in design:
i. Utility Atlases
ii. Existing Roadway and Lighting Plans
iii. GIS Shape files surrounding the project limits
iv. Right-of-Way, GIS, and property data
B. Utility Locates & Coordination: Contact JULIE to identify utilities that have facilities along
the project limits. Request utility atlas maps and plot approximate locations and sizes of
existing utilities in electronic drawings. Submit preliminary and final plans to utility
companies to verify utility locations so conflicts and relocation efforts can be identified.
2. PERMITTING - DOT Right-of-way permit: Prepare and deliver to the DOT’s permit unit and LPA a
right-of-way use permit application with supporting documents and exhibits for use of any state
routes for the proposed work. Coordinate with the DOT to incorporate permit requirements into
the bidding documents.
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Mr. Greg Gruen August 9, 2024
City of McHenry 2401306.00 Page 2
3.PRELIMINARY SITE INVESTIGATION (PSI) - CCDD testing and completion of Form 663 is not
included in this scope because it is anticipated that this project will generate small amounts of
excavation haul off, which will be risk managed as non-special waste.
4.PLANS, SPECIFICATIONS, AND ESTIMATES
A.Estimate of Cost: Prepare summary of quantities, schedules of materials and an
engineer’s estimate of cost.
B.Specifications: Prepare special provisions in accordance with LPA guidelines to specify
items not covered by the IDOT Standard Specifications for Road and Bridge Construction.
C.Maintenance of Traffic: Traffic is anticipated to be maintained along the route at all times.
Develop a preferred maintenance of traffic and staging plan and submit for comment and
approval. Identify the preferred strategy for maintaining traffic and driveway access.
Utilize IDOT highway standards and prepare maintenance of traffic notes to be included
on the plans.
D.Street Lighting Plans: Prepare photometric calculations, general lighting layout, lighting
plans, and electrical details conforming to IES and IDOT standards. The City will provide
the fixture type and lighting standards prior to design.
E.Detailed Drawings: Complete plan sheets for bidding including.
5.QA/QC - Perform in-house reviews by senior staff during preliminary, pre-final, and final
submittals. Provide ongoing reviews of permitting and utility coordination efforts.
6.PROJECT MEETINGS - The following meetings are anticipated for this project: (2 total) Kickoff and
Pre-final.
7.PROJECT MANAGEMENT - Plan, schedule, and control the activities that must be performed to
complete the project including budget, schedule, and scope. Coordinate with LPA and project
team to ensure the goals of the project are achieved. Prepare and submit monthly invoices and
provide a monthly status report via email describing tasks completed the previous month and
outlining goals for the subsequent month.
8.PHASE III CONSTRUCTION ASSISTANCE - Provide assistance during construction by reviewing shop
drawings and answering design questions. Four (4) hours of on-call assistance is included in this
scope of work. No other construction services are included in this scope of work.
Project Deliverables
1.Deliverables: The following is a list of anticipated final deliverables to the LPA for this project:
A.Electronic DGN, Geopak, and GIS files used in project development including Plan and
Exhibits.
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Mr. Greg Gruen August 9, 2024
City of McHenry 2401306.00 Page 3
B.Electronic Record of Design files including Final Plans, Specifications, Permits, agency
correspondence, Utility logs, Estimates, Exhibits, and related electronic submittals (pdf or
as appropriate). Baxter & Woodman utilizes an electronic filing system in lieu of hard
copies.
2.Not Included: The following items are not included within the scope of this project, but can be
provided as additional services to the contract:
A.Permit Review Fees
B.ROW Acquisition Services Including Title Commitments, Plats, Legals, Appraisals,
Negotiations
C.Environmental Studies (PESA, PSI, etc.)
D.Topographic Survey
E.Bid Assistance
F.On-Call Construction Observation Assistance
Engineering Fee
The Owner shall pay the Engineer for the services performed or furnished a lump sum amount of
$32,800.00.
The attached Standard Terms and Conditions apply to this proposal. If you find this proposal acceptable,
please sign and return one copy for our files. If you have any questions or need additional information,
please contact Josh Harris at 815.444.3271 or jharris@baxterwoodman.com.
Sincerely,
BAXTER & WOODMAN, INC.
CONSULTING ENGINEERS
Daniel J. Schug, PE
Associate Vice President
CITY OF MCHENRY
ACCEPTED BY: _________________________________
TITLE: _________________________________
DATE: _________________________________
P:\MCHEC\2401306-IL Route 120 Lighting\Contract\Work\2401306.00_Proposal_ILRoute120Lighting.docx
159
Employee Planned Hrs
Labor
Compensation
Reimbursable
Expenses
Reimbursable
Consultants
Total
Compensation
194.00 $32,680.00 $120.00 $32,800.00
10.00 $1,470.00 $1,470.00
Mike Hudspeth 2.00
Rodrigo Vargas 8.00
28.00 $4,920.00 $4,920.00
Josh Harris 12.00
Mike Hudspeth 4.00
Rodrigo Vargas 12.00
1.00 $130.00 $130.00
Jake Rogers 1.00
137.00 $22,485.00 $22,485.00
Matthew Vander Velden 42.00
Mike Hudspeth 91.00
Rodrigo Vargas 4.00
4.00 $840.00 $840.00
Josh Harris 4.00
6.00 $1,215.00 $120.00 $1,335.00
Josh Harris 3.00
Mike Hudspeth 3.00
4.00 $840.00 $840.00
Josh Harris 4.00
4.00 $780.00 $780.00
Mike Hudspeth 4.00
PLN07 - Hours, Budget & Compensation
Client: MCHEC
Plan Number: 2401306.00
Plan Name: MCHEC IL Route 120 Lighting
100 - Early Coordination and Data Collection
Deliverable Sub-Deliverable
Totals
400 - Permitting
1000 - Phase III Construction Assistance
600 - Plan Preparation
430 - Preliminary Site Investigation (PSI)
720 - Project Meetings
700 - QA/QC
800 - Project Management
Page: 1 of 1 - PLN06 160
STANDARD TERMS AND CONDITIONS
PLEASE READ THESE STANDARD TERMS AND CONDITIONS (“TERMS”) CAREFULLY BEFORE EXECUTING THE LETTER PROPOSAL PRESENTED BY BAXTER &
WOODMAN, INC. (“BW”). BY EXECUTING THE LETTER PROPOSAL, OWNER AGREES TO BE BOUND BY THESE TERMS, THE PROVISIONS OF THE LETTER
PROPOSAL, AND THE PROVISIONS OF ANY DOCUMENT REFERRING TO THESE TERMS OR THE LETTER PROPOSAL, ALL OF WHICH SHALL COLLECTIVELY
CONSTITUTE THE “AGREEMENT”.
Owner’s Responsibility – Provide BW with all criteria and full information for the “Project”, which is generally otherwise identified in the Letter Proposal. BW
will rely, without liability, on the accuracy and completeness of all information provided by the Owner (as defined in the Letter Proposal) including its
consultants, contractors, specialty contractors, subcontractors, manufacturers, suppliers and publishers of technical standards (“Owner Affiliates”) without
independently verifying that information. The Owner represents and warrants that all known hazardous materials on or beneath the site have been identified
to BW. BW and their consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, unidentified
or undisclosed hazardous materials unless this service is set forth in the Letter Proposal.
Schedule for Rendering Services - The agreed upon services shall be completed within a reasonable amount of time. If BW is hindered, delayed or prevented
from performing the services as a result of any act or neglect of the Owner , any Owner Affiliate, or force majeure event, BW’s work shall be extended and the
rates and amounts of BW’s compensation shall be equitably adjusted in a written instrument executed by all Parties.
Invoices and Payments - The fees to perform the proposed scope of services constitutes BW’s estimate to perform the agreed upon scope of services.
Circumstances may dictate a change in scope, and if this occurs, an equitable adjustment in compensation and time shall be agreed upon by all Parties by written
agreement. No service for which added compensation will be charged will be provided without first obtaining written authorization from the Owner. BW
invoices shall be due and owing by Owner in accordance with the terms and provisions of the State of Illinois Local Government Prompt Payment Act (50 ILCS
505/1 et seq.).
Opinion of Probable Construction Costs - BW’s opinion of probable construction costs represents its reasonable judgment as a professional engineer. Owner
acknowledges that BW has no control over construction costs or contractor’s methods of determining prices, or over competitive bidding, or market conditions.
BW cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from BW’s opinion of probable construction costs.
Standards of Performance – (1) The standard of care for all services performed or furnished by BW will be the same care and skill ordinarily used by
professionals practicing under similar circumstances, at the same time and in the same locality on similar projects. BW makes no warranties, express or implied,
in connection with its services; (2) BW shall be responsible for the technical accuracy of its services and documents; (3) BW shall use reasonable care to comply
with applicable laws, regulations, and Owner-mandated standards; (4) BW may employ such sub-consultants as BW deems necessary to assist in the
performance or furnishing of the services, subject to reasonable, timely, and substantive objection by Owner; (5) BW shall not supervise, direct, control, or have
authority over any contractors’ work, nor have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction
selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at the site, nor for any failure of any contractor
to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work; (6) BW neither guarantees the performance of any
contractor nor assumes responsibility for any contractor’s failure to furnish and perform the work in accordance with the contract documents; (7) BW is not
acting as a municipal advisor as defined by the Dodd-Frank Act. BW shall not provide advice or have any responsibility for municipal financial products or
securities; (8) BW is not responsible for the acts or omissions of any contractor, subcontractor, or supplier, or any of their agents or employees or any other
person at the site or otherwise furnishing or performing any work; (9) Shop drawing and submittal review by BW shall apply only to the items in the submissions
and only for the purpose of assessing if, upon installation or incorporation in the Project work, they are generally consistent with the contract documents.
Owner agrees that the contractor is solely responsible for the submissions (regardless of the format in which provided, i.e. hard copy or electronic transmission)
and for compliance with the construction documents. Owner further agrees that BW’s review and action in relation to these submissions shall not constitute
the provision of means, methods, techniques, sequencing or procedures of construction or extend to safety programs or precautions. BW’s consideratio n of a
component does not constitute acceptance of the assembled item; (10) BW’s site observation during construction shall be at the times agreed upon in the Project
scope. Through standard, reasonable means, BW will become generally familiar with observable completed work. If BW observes completed work that is
inconsistent with the construction documents, information shall be communicated to the contractor and Owner for them to address.
Insurance - BW will maintain insurance coverage with the following limits and Certificates of Insurance will be provided to the Owner upon written request:
Worker’s Compensation: Statutory Limits Excess Umbrella Liability: $10 million per claim and aggregate
General Liability: $1 million per claim Professional Liability: $5 million per claim
$2 million aggregate $10 million aggregate
Automobile Liability: $1 million combined single limit
In no event will BW’s collective aggregate liability under or in connection with this Agreement or its subject matter, based on any legal or equitable theory of
liability, including breach of contract, tort (including negligence), strict liability and otherwise, exceed the contract sum to be paid to BW’s under this Agreement.
Any claim against BW arising out of this Agreement may be asserted by the Owner, but only against the entity and not against BW’s directors, officers,
shareholders or employees, none of whom shall bear any liability and may not be subject to any claim.
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Indemnification and Mutual Waiver – (1) To the fullest extent permitted by law, BW shall indemnify and hold harmless the Owner and its office rs and
employees from claims, costs, losses, and damages (“Losses”) arising out of or relating to the Project, provided that such Losses are attributable to bodily injury,
sickness, disease, or death, or to injury to or destruction of tangible property, including the loss of use resulting therefr om, but only to the extent caused by any
grossly negligent act or omission of BW; (2) To the fullest extent permitted by law, Owner shall indemnify and hold harmless BW and its officers, directors,
employees, agents and consultants from and against any and all Losses (including but not limited to all fees and charges of engineers, architects, attorneys, and
other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project provided that any such Losses are
attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom, but only
to the extent arising out of or occurring in connection with the Owner’s, or Owner’s officers, directors, employees, consultants, agents, or others retained by or
under contract to the Owner, negligent act or omission, willful misconduct, or breach of this Agreement; (3) To the fullest extent permitted by law, Owner and
BW waive against each other, and the other’s employees, officers, directors, insurers, and consultants, any and all claims for or entitlement to special, incidental,
indirect, enhanced, punitive, or consequential damages, in each case regardless of whether such party was advised of the possibility of such losses or damages
or such losses or damages were otherwise foreseeable, and notwithstanding the failure of any agreed or other remedy of its es sential purpose; (4) In the event
Losses or expenses are caused by the joint or concurrent fault of the BW and Owner, they shall be borne by each party in proportion to its respective fault, as
determined by a mediator or court of competent jurisdiction; (5) The Owner acknowledges that BW is a business corporation and not a professional service
corporation, and further acknowledges that the corporate entity, as the party to this contract, expressly avoids contracting for individual responsibility of its
officers, directors, or employees. The Owner and BW agree that any claim made by either party arising out of any act of the other party, or any officer, director,
or employee of the other party in the execution or performance of the Agreement, shall be made solely against the other party and not individually or jointly
against such officer, director, or employees.
Termination - Either party may terminate this Agreement upon ten (10) business days’ written notice to the other party in the event of failure by the other
party to comply with the terms of the Agreement through no fault of the terminating party. A condition precedent to termination shall be conformance with the
Dispute Resolution terms below. If this Agreement is terminated, Owner shall receive reproducible copies of drawings, developed applications and other
completed documents upon written request. Owner shall be liable, and shall promptly pay BW, for all services and reimbursable expenses rendered through
the effective date of suspension/termination of services.
Use of Documents – All BW documents (data, calculations, reports, Drawings, Specifications, Record Drawings and other deliverables, whether in printed form
or electronic media format, provided by BW to Owner pursuant to this Agreement) are instruments of service and BW retains ownership and property interest
therein (including copyright and right of reuse). Owner shall not rely on such documents unless in printed form, signed or sealed by BW or its consultant.
Electronic format of BW’s design documents may differ from the printed version and BW bears no liability for errors, omission s or discrepancies. Reuse of BW’s
design documents is prohibited and Owner shall defend and indemnify BW from all claims, damages, losses and expenses, including attorney’s fees,
consultant/expert fees, and costs arising out of or resulting from said reuse. Project documents will be kept for time periods set forth in BW’s document retention
policy after Project closeout.
Successors, Assigns, and Beneficiaries – Nothing in this Agreement shall be construed to create, impose, or give rise to any duty owed by Owner or BW to any
third party, including any lender, contractor, subcontractor, supplier, manufacturer, other individual, entity or public body, or to any su rety for or employee of
any of them. All duties and responsibilities undertaken pursuant to this Agreement a re for the sole and exclusive benefit of the Owner and BW and not for the
benefit (intended, unintended, direct or indirect) of any other entity or person.
Dispute Resolution - All disputes between the Parties shall first be negotiated between executives who have authority to settle the dispute for a period of thirty
(30) days. If unresolved, disputes shall be then submitted to mediation as a condit ion precedent to litigation. The mediation session shall be held within forty-
five (45) days of the retention of the mediator, and last for at least one (1) full mediation day, before any party has the o ption to withdraw from the process. If
mediation is unsuccessful in resolving a Dispute, then the parties may seek to have the Dispute resolved by a court of competent jurisdiction.
Miscellaneous Provisions – (1) This Agreement is to be governed by the law of the state or jurisdiction in which the project is located; (2) all notices must be
in writing and shall be deemed effectively served upon the other party when sent by certified mail, return receipt requested; (3) all express representations,
waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion and/or termination for any reason; (4) any provision
or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue
to be valid and binding upon the Owner and BW, which agree that the Agreement shall be reformed to replace such stricken prov ision or part thereof with a
valid and enforceable provision that expresses the intention of the stricken provision; (5) a party’s non-enforcement of any provision shall not constitute a
waiver of the provision, nor shall if affect the enforceability of that provision or of the remainder of thi s Agreement; (6) to the fullest extent permitted by law,
all causes of action arising under this Agreement shall be deemed to have accrued, and all statutory periods of limitation sh all commence, no later than the date
of substantial completion, which is the point where the Project can be utilized for the purposes for which it was intended; (7) this Agreement, together with any
other documents incorporated herein by reference, constitutes the sole and entire agreement of the parties with respect to th e subject matter of this Agreement
and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and ora l, with respect to such subject
matter; (8) no amendment to or modification of this Agreement is effective unless it is in writing and signed by each party.
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Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: September 3, 2024 Regular Meeting
FROM: Cody Sheriff, City Planner
RE: Ordinance Adopting Mobile Food Truck Regulations to Title 4 Business and
License Regulations of the City of McHenry Municipal Code
ATT:
1. Ordinance Adopting Mobile Food Truck Regulations to Title 4 Business and License
Regulations of the City of McHenry Municipal Code
AGENDA ITEM SUMMARY:
The City of McHenry does not currently regulate mobile food trucks. However, the City has
recently experienced an increase in mobile food trucks that are operating for excessive periods
of time or in areas determined to be adversely impacting the general health, safety, and overall
welfare of the public. Therefore, staff has drafted comprehensive mobile food truck
regulations that address the main concerns surrounding their operations within City limits. The
draft Ordinance provides time, place, and manner restrictions for food truck operations on
private property.
A few highlights of the proposed regulations are summarized below:
1. Days: Maximum of three (3) days in a seven (7) day period.
2. Hours: 7:00 a.m. to 11:00 p.m.
3. Location: limited to areas that do not interfere with vehicular/pedestrian circulation.
4. Written permission from property owner.
5. Fee: $25.00 per occasion. Fee is waived for restaurants with brick-and-mortar locations
within the City limits.
6. Liability insurance required.
7. Fine for operating without a permit or violating terms of permit: $500.00.
163
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
If the City Council concurs, it is recommended that the attached Ordinance Adopting Mobile
Food Truck Regulations to Title 4 Business and License Regulations of the City of McHenry
Municipal Code be approved (City Council Vote, Simple Majority).
164
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
ORDINANCE NO. 24-
ORDINANCE ADOPTING MOBILE FOOD TRUCK REGULATIONS TO TITLE 4 BUSINESS AND
LICENSE REGULATIONS OF THE CITY OF MCHENRY MUNICIPAL CODE
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions
as granted in the Constitution of the State of Illinois;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
MCHENRY, MCHENRY COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: That Title 4: Business and Licenses Regulations of the City of McHenry
Municipal Code is hereby amended with the text amendment language attached hereto this
Ordinance as “EXHIBIT A”.
SECTION 2: That Title 5: Health and Sanitation is hereby amended as follows:
Ҥ5-11-1 Definitions:
<DELETE> FOOD TRUCK: A food truck is a motorized vehicle that is equipped with
facilities for cooking, preparing, and selling food. A food truck is designed to
operate in a fixed location for a designated period of time.
§5-11-3 License Required:
<DELETE> B. Exception: No license shall be required for any person or business
operating as a food truck.”
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
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Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
Passed this 3rd day of September, 2024.
Ayes Nays Absent Abstain
Alderwoman Bassi _____ _____ _____ _____
Alderman Davis _____ _____ _____ _____
Alderman Glab _____ _____ _____ _____
Alderman Koch _____ _____ _____ _____
Alderman McClatchey _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Trisha Ramel, City Clerk
166
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
EXHIBIT A
Mobile Food Truck Regulations
§4-14-1 Mobile Food Truck Vendors
§4-14-2 Definition
MOBILE FOOD TRUCK VENDOR: The operator or proprietor of a vehicle (or other temporary or portable
equipment) intended or designed for the cooking or preparation of hot and cold ready-to-eat food,
prepackaged foods and drink for sale or distribution on a temporary basis at locations that may change
from time to time. The term “Mobile Food Truck Vendor” shall include, but not be limited to, vehicles and
tents, tables, food carts and other material used for such temporary food and drink service.
§4-14-3 Licensing and Exemptions
A.No person shall do business as a Mobile Food Truck Vendor on either 1) Public property, or 2)
private property unless they have obtained a license from the City. This restriction shall not apply
to special events otherwise approved by the City.
B.Possession of a Mobile Food Truck Vendor’s license is a privilege, not a right; and the City
reserves the right at the sole discretion of the City Administrator, or his or her designee, to
determine the number of Mobile Food Truck Vendor licenses to be issued and to refuse issuance
of or to rescind said license.
C.Any Mobile Food Truck Vendor who violates the terms or conditions of the license is subject to
revocation of the license by the license.
D.A Mobile Food Truck Vendor’s license is valid for one (1) vehicle only and shall not be transferable
from person to person, business to business or from place to place without the approval of the
City Administrator or his or her designee.
§4-14-4 General Provisions
A.A mobile food truck shall not be located on any parcel zoned residential, unless approved by the
City Administrator, or his or her designee, as part of a special event.
B.A mobile food truck shall be situated on a suitable surface, as determined by the City
Administrator or his or her designee.
C.A mobile food truck shall not be located between an existing parking lot and the street and shall
not interfere with fire lanes or with vehicular or pedestrian circulation. Any means of emergency
ingress/egress to an existing principal use on a parcel shall not be blocked. The City, at the City
Administrator’s, or his or her designee’s sole discretion, may require that permit applications be
167
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
reviewed by the Police and Public Works departments and the McHenry Fire/Rescue District for
public safety issues.
D.No mobile food truck shall use external signage, bollards, seating, or any other equipment not
contained within the vehicle except for one, a-frame style sign, with a sign area no greater than 6
square feet, which must be located within 10 feet of the mobile food truck.
E.Portable lights, lights which flash, and similar attention-getting devices are not permitted.
Outside amplifying equipment or noisemakers shall not be used.
F.Any power required for a mobile food truck located on public property shall be self-contained
and shall not use utilities drawn from public property, unless otherwise approved by the city.
G.Mobile food trucks must provide receptacles for refuse or use waste receptacles unless otherwise
authorized by the City Administrator, or his or her designee, and must properly dispose of all
waste on a daily basis.
H.Mobile food trucks shall not provide seating or tables for their customers.
I.Overnight storage of Mobile Food Trucks shall be prohibited unless issued a permit in connection
with a City-sponsored or City-approved special event.
J.Hours of operation for a Mobile Food Truck Vendor shall be limited to between 7:00 a.m. and
11:00 p.m.
K.No mobile food truck shall offer drive-through or drive-by service.
L.Unless the Mobile Food Truck is issued a permit in connection with a City-sponsored or City-
approved special event permitting a longer duration, the operation of each Mobile Food Truck on
a property shall be limited to three days in any seven-day period.
M.Mobile Food Trucks shall be prohibited from operating on public property unless issued a permit
in connection with a City-sponsored or City-approved special event.
§4-14-5 Applications
A.Applications for a Mobile Food Truck Vendor's license shall be made to the Community
Development Department upon forms supplied by the City, not less than seven (7) calendar days
in advance of the date for which the license is requested. No license shall be issued unless the
application is completed in full.
B.In addition to the completed application, applicant must supply the following.
1.Mobile Food Truck Vendors locating on private property shall provide written permission
from the property owner.
2.A site plan or map showing the location of the mobile food truck, with property lines, physical
improvements, existing buildings and structures, parking areas and spaces, and similar
features along with information regarding provisions for power, potable water, and sanitary
disposal.
3.Depiction of the appearance and design of the mobile food truck, including exterior
dimensions, signage, and exterior lighting features.
168
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
4. Proof of liability insurance for the activity to be licensed, naming the City of McHenry as
additional insured, in an amount not less than one million dollars ($1,000,000.00) combined
single limit.
5. A valid copy of all necessary licenses or permits required by the State and County health
authorities for the operation of a mobile food truck.
6. A valid copy of the driver’s licenses for all individuals operating the mobile food truck.
7. Execute an indemnification and hold harmless agreement with the City of McHenry for any
and all claims related to the activity to be licensed.
8. The fee for a Mobile Food Truck Vendor's license is twenty-five dollars ($25) for each day.
Provided, however, that this fee and license requirement shall be waived for any applicant
having a brick-and-mortar restaurant or other licensed food service establishment operating
in the City.
9. Any and all Mobile Food Truck Vendor's licenses shall be subject to any restrictions or
conditions deemed necessary for the public health, safety and welfare by the City
Administrator, or his or her designee, and the license may be revoked for good cause shown
by the City, including failure to comply with any provisions of the City Code or any risk to
public health, safety and welfare.
10. For sales tax reporting purposes, the City of McHenry shall be the point of sale for all sales
from a mobile food truck occurring within the corporate limits.
§4-14-6 Penalties
The City Administrator, or his or her designee, may impose fines against any license or any agent thereof
who violates the provisions of this chapter in an amount not less than five hundred dollars ($500.00) for
each violation.
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STAFF REPORT
FOR SEPTEMBER 2024
The purpose of this report is to provide the City Council and public with the most up-to-date
information regarding the latest projects and happenings within the municipal government of
the City of McHenry. This report is organized by operating department and will be updated and
transmitted as part of each City Council Agenda Packet. Council is welcome to contact any
Department Director for more information on any item included in this report, as well as topics
from previous reports or items not included in the report. This report does not include projects
or other information that is considered confidential in nature.
ECONOMIC DEVELOPMENT
Contact: Doug Martin, Director of Economic Development – 815/363-2110
Grand Openings
Staff attended the grand opening of Wild Hunny Boutique located at 3433 W Elm Street,
adjacent to the Diamond Legal Law Offices on August 3rd.
Economic Development Staff attended the grand opening of Freundly Designs located at 3322
W Elm Street, adjacent to Ryan Conway Insurance Agency on August 9th.
Staff attended the grand opening of Knapheide Truck Equipment Dealer at 2600 W Illinois
Route 120 at the northeast corner of Illinois Route 120 and Adams Drive on August 20th.
Shop & Dine Rewards Update
The McHenry Shop & Dine Rewards Program officially ended as funds have run out as of this
writing. The program ended up with 282 users and was considered a success. A message is
posted on the Shop and Dine McHenry Website and a message was also transmitted through
the Open Rewards program to all users of the expiration. Staff is planning on doing the Shop &
Dine Rewards program again beginning on Small Business Saturday (November 30) through
December 31 and focus only on the downtown areas.
Nicor Gas Produce Stand
Nicor Gas held a produce stand (produce giveaway to residents), and energy efficiency learning
program/energy efficiency kits were handed out at the Municipal Center in the City Council
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Chambers on August 21. Home of the Sparrow and the Youth and Family Center also
participated. The event was very successful assisting 183 local McHenry and surrounding
McHenry area families.
Chamber of Commerce/Community Upcoming Events
MC1 Networking Group Mixer
Tuesday September 3rd from 5:00 pm.-7:00 pm.
Veterans Memorial Park, 3400 Pearl Street
McHenry Downtown Uncorked
Downtown McHenry
Saturday September 7th from 1:00 pm.-5:00 pm.
Starts at Veterans Memorial Park, 3400 Pearl Street
Ribbon Cutting-Freundly Designs
3322B W Elm Street
Thursday September 19th from 12:00 pm.-1:00 pm.
Multi-Chamber Mixer and Ribbon Cutting-HealthMarkets Insurance Santos Agency
1222 N Green Street
Tuesday September 24th from 5:00 pm. to 7:00 pm.
Ribbon Cutting-Chicagoland Dog Training
1302 Borden Street
Friday September 27th from 1:00 pm. to 2:00 pm
Light the Night 2024
Miller Point on McHenry Riverwalk
1202 Riverside Drive
Saturday September 28th from 4:00 pm. to 9:00 pm.
COMMUNITY DEVELOPMENT
Contact: Ross Polerecky, Community Development Director – 815/363-2182
4104 Elm Street
Staff has received a permit to demolish the former Caldwell Banker building at 4104 Elm
Street. This was the site previously approved for a new Arby’s restaurant however Arby’s has
pulled out of the deal. There are no redevelopment plans for this building; it is being razed due
to property maintenance issues.
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5520 W Elm
Trio is currently on track to open mid-November with the fueling station and c-store, staff is still
waiting on the car wash plans but have been told they will be submitted soon.
1325 Riverside Drive
Whiskey Diablo is finishing up some last-minute items and anticipates receiving their occupancy
next week. The new restaurant plans to open its doors within the next two weeks.
812 Mill Street
Taylor Place Apartments has finished demolition on the property and has begun underground
utility work.
Comprehensive Plan
Staff met with comp plan consultant HDR and supplied them with city council comments last
week. HDR will be finalizing the comprehensive plan and downtown plan with a public hearing
at Planning and Zoning scheduled for October.
PARKS & RECREATION
Contact: Bill Hobson, Director of Parks & Recreation – 815/363-2159
September 11th Ceremony
The City of McHenry will continue our tradition of hosting a 9/11 remembrance ceremony at
Veteran’s Memorial Park. The ceremony will be held on 9/11 at 9am. Mayor Jett, Chief Birk
and Chief Horist will all offer remarks and preside over their respective departmental
remembrance traditions. The McHenry High School Choir will also perform at the event.
Riverwalk Phase 4 Update
On August 29th, the last pole that was part of the project on Pearl Street was removed by
ComEd. Beginning on September 3rd, a curb will be transitioned to be handicap accessible by
the Public Works Department. Repaving of the parking lot is scheduled for the week of
September 9th. The only aspect remaining on the actual walk itself is the fabrication of the
decorative railings; the tentative install date for the railings is the last week of September.
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Boat Launch at Miller Riverfront Park
The Sheriff’s Marine Unit building is complete with the exception of running a gas line to the
building, which is set to occur in the next two weeks. The building includes one exterior facing
public restroom. There will be a soft opening for the building later this month.
The entry road and the parking lot are scheduled for paving on September 9th. The launch will
be closed to the public for approximately 10 days while this project is ongoing. The paving was
able to be completed through a $150,000 IDNR grant secured by the Public Works Department
and City Engineer Greg Gruen.
A maintenance dredge of the launch was performed this week as well.
Skate Park Repairs
All repairs at the skate park were completed. The park was closed for a week while the repairs
were ongoing. The contractor provided some ideas and suggestions of simple improvements to
the park that the staff will further explore.
Personal Watercraft Shore Station
The City was approached by a representative from Nielsen Enterprises regarding a program for
the implementation of a bank of 3 – 5 personal watercraft shore station docks. The docks are
leased free of charge to the City, as long as the City agrees to place signage recognizing Nielsen
Enterprises and to maintain the equipment. A potential location just west of the Cunat
Pedestrian Bridge was identified as the best possible spot. The stations allow wave runners and
jet skis to pull into the dock easily and in turn free up more of the public pier space for
boats. Details are still being worked through for the program that could begin next summer.
IDNR – Wheeler Fen
The IDNR will be paying for some tree removal at the Wheeler Fen as part of the management
of the park. This will be no cost to the City and is an ongoing process to restore the Fen.
PUBLIC WORKS
Contact: Steve Wirch, Director of Public Works – 815/363-2205
• In early August, the Street & Utility Division installed three 5’ by 5’ drywells for the alley
located between Riverside Drive and Park Street. Additional structures were also installed
to mitigate flooding in the alley.
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• The Street & Utility Division completed the following water service repairs:
o 409 Driftwood –flare fitting was leaking on the b-box (City side)
• The Street & Utility Division completed the following watermain break repairs:
o 4912 Bromley Drive – occurred after-hours
• The Street & Utility Division cleared the right of way/line of sight at the following
locations:
o Intersection of Martin Road and Ringwood Road
o Areas along Draper Road and Curran Road
o Around the Barreville Road box culvert
• Precision Pavement Markings began the City’s road striping/painting program on August
15th and completed it on August 19th.
• Go Painters began hydrant painting on August 21st. The program is anticipated to be
completed mid-September.
• The Water Division drained water tower #4 at Crystal Lake Ave. and Bull Valley Rd. in
preparation for sandblasting and painting which will begin the week of August 26th. Both
the inside and outside of the water tower will be sandblasted and painted.
• The closing date for the 2024 Discharge Monitoring Report-Quality Assurance (DMR-QA)
study was extended until August 30th. Final reports are now expected mid-September.
• Wastewater Division personnel completed the annual preventive maintenance on the
sludge drying system. The drying system transforms our dewatered sludge into a class A
biosolids product that can be beneficially reused for agricultural purposes. All of the
dewatered sludge produced during maintenance was hauled to landfill by treatment plant
staff.
• Submersible pumps were changed out due to failure at the Diamond Drive lift station and
the Donovan Street lift station. The pumps will be repaired by wastewater personnel and
returned to our inventory for future deployment.
174
POLICE
Contact: John Birk, Chief of Police – 815/363-2200
Personnel Update
The following personnel have recently completed the respective years of service with the
McHenry Police Department:
• Commander Paul Funk – 27 Years of Service
• Detective Adriana Birk – 20 Years of Service
• Officer Jim Harris – 20 Years of Service
• Telecommunicator Holly Neville – 17 Years of Service
• Telecommunicator Katie Fitzgerald – 9 Years of Service
• Telecommunicator Kaitlin Durband – 7 Years of Service
• FOIA Roger Pechous – 6 Years of Service
• Telecommunicator Rebecca Morrison – 4 Years of Service
• Officer Stevan Barjaktarevic – 1 Year of Service
The following personnel were recently hired by the McHenry Police Department:
• Officer Jeremy Hollander
• Officer Thomas Jager
• Telecommunicator Lillian Duarte
• Telecommunicator Jillayne Butler
Training
• Officer Martinez attended Juvenile Specialist Skills at Bensenville Police Department
• Telecommunicator Neville and Telecommunicator Soto attended Burnout in 9-1-1 at
Dekalb County 911
• Officer Carey attended Shooting Reconstruction- Level 1 at Carol Stream Police
Department
• Officer Ducak, Officer Szoke, and Officer McClure attended SPEAR System Instructor
Certification at MRTC
• Officer Zajac attended Proactive Patrol Tactics at Round Lake Police Department
• Sergeant McKeen, Sergeant Aalto, Officer Roske, Officer Fisher, Officer Klasek, Officer
Shafer, Officer Meyers, Officer Barjaktarevic, Detective Ehardt and Detective Ellis
attended High Risk Traffic Stop Training at MRTC
• Officer Szoke attended Ground Fighting Control Tactics Instructor Development at Island
Lake Police Department
• Sergeant Hendrickson, Sergeant McKeen, Officer Prather, Officer Conway, and Detective
Ehardt attended Rescue Task Force Training with MTFPD
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•Officer Martinez and Officer Carey attended Art of Diversion Using Restorative Justice at
St. Charles Police Department
•Officer Ducak and Officer Rewiako attended Taser Instructor Recertification at
Romeoville Police Department
Public Relations
•National Night Out – August 06, 2024- Numerous officers and McHenry Police
Department staff participated at National Night Out. McHenry County Sheriff’s Office,
McHenry Township Fire Protection District, Johnsburg Police Department, McHenry
County Conservation District and McHenry Public Works were also in attendance.
•Social Services Coordinator Jason Sterwerf and Therapy K9 Oakley were presented a
patch for Oakley’s vest in honor of Emily Schilf at Duker School.
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•Social Services Coordinator Jason Sterwerf and Officer O’Herron conducted a
presentation at the McHenry Library for a staff in-service meeting about social services.
•Officer Fisher participated in the Truck Convoy for Illinois Special Olympics held in
Hoffman Estates
177