HomeMy WebLinkAboutPacket - 01/04/2016 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
Monday, January 4, 2016, 7:00 PM
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. City of McHenry Mission Statement
5. Public Comment: Any person wishing to address the City Council will be required to step forward to
the podium and identify themselves for the record and will be asked but are not required to provide their
address. Public comment may be restricted to three -minutes for each individual speaker. Order and
decorum shall be maintained at public meetings.
6. Motion to approve the following Consent Agenda Items:
A. Authorization for staff to seek competitive bids for the McHenry Sanitary System Improvements
Forcern n Extension Project;
B. Maintenance and repair of Water Tower #3 as per option #2 (a two color approach) as
recommended by the Public Works Committee on December 7, 2015;
C. An Inducement Resolution regarding Industrial Development Revenue Bond Financing to
benefit K&L Equity, LLC and Fabrik Industries, Inc. in an amount not to exceed $10,000,000
D. A request to advertise for proposals for Janitorial Services for the McHenry Recreation Center;
E. List of Bills in the amount of $148,582.34.
7. Mayor's Statement and Reports:
8. Committee Reports
9. Staff Reports
10. Future Agenda Items
11. Adjournment
The City of McHenry /s dedicated to providing its citizens, businesses, and visitors with the highest quality of programs mid services
in ncustomer-oriented, efficient, and frscally responsible manner.
ac e r
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 4, 2016
T0: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: McHenry Sanitary Sewer System Improvements Forcemain Extension
Authorization to seek competitive bids
ATT: HR Green, Inc. Engineer's Opinion of Probable Cost
BACKGROUND
At the August 17, 2015 City Council Meeting, the City Council rejected the bid for the McHenry
Sanitary Sewer System Improvements Forcemain Extension Project, HR Green, Inc. had
analyzed the sole bid which was over three times the Engineer's Opinion of Probable Costs
(EOPQ for this project. This was an unusual result as multiple contractors had picked up bid
packages and attended the mandatory pre -bid meeting. At no point during the bidding process
were any questions raised by the plan holders that would indicate problems with the project.
After the bid opening, HR Green staff contacted several of the contractors in an attempt to
determine reasons for them not submitting a bid. The main responses from the contractors
were all related to the contractors being very busy and not having the time to focus on this
project. HR Green recommended rejecting the lone bid, since there was no other bids
submitted that would allow them to compare and determine if the bid received was
appropriate for the project scope.
ANALYSIS
HR Green staff has revised the bid specifications after speaking to contractors interested in
bidding on the project. These revisions include: lengthening the time frame in which the
contractor has to complete the work; flexibility of the location the drill rig may set up; changing
the pipe diameter from 24" to 20" on the southern portion of the project; and allowing the use
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
of fusible polyvinyl chloride (PVC) pipe in addition to high -density polyethylene (HDPE) pipe. As
a result of these modifications to the scope of the project, the EOPC has been revised to
$21241,8044
As additional information, this project will be funded from the Water/Sewer Fund, which
currently has a fund balance of $4,368,273, Historically, the Water/Sewer Fund has been used
not only to fund the operations of the Water and Wastewater Divisions of the Department of
Public Works, but also as a source of funding for capital expenditures related to water and
wastewater utilities through transfers to the Utility Improvements Fund. Moving forward, Staff
will be recommending that the Water/Sewer Fund be maintained at 25% to 35% of the previous
year's operating expenses for the Water, Wastewater and Utility Division of the Department of
Public Works, and future utility improvements will be funded through the implementation of
the recently adopted water and sewer base fees. Even with the proposed expenditure for this
project of $2,241,804 the Water/Sewer Fund will have a fund balance of $2,126,469, which
sufficiently meets the proposed 25% to 35% fund balance criteria being recommended by Staff.
RECOMMENDATION
Therefore, if Council concurs, it is recommended that a motion be made to authorize staff to
seek competitive bids for the McHenry Sanitary Sewer System Improvements Forcemain
Extension.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
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Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 4, 2016
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Water Tower #3 Maintenance and Repair /Paint Color Options
ATT: Pictures of existing and proposed water tower painting scheme
December 7, 2015 Public Works Committee Chairman's Report
BACKGROUND
Water Tower #3 is located on the east side of the river in Adams Business Park. Tower #3 is a
750,000 gallon spheroid style tank and was constructed in the year 2000. Due to adverse
weather conditions the final painting was completed in the spring of 2001. In 2010 the tank was
pressure cleaned by a contractor at a cost of $4,219. In 2012 some spot coating repairs were
completed utilizing Water Division Staff. A comprehensive inspection of the inside and outside
of the tank was completed by Dixon Engineering in April 2013, The City entered into a
Professional Services Agreement on November 2, 2015 with HR Green to complete engineering
design, bidding services and construction observation services on a time and material basis, not
to exceed $37,833, The Capital Improvement Program for FY15/16 includes $300,000 for the
maintenance and repair of Water Tower #3.
ANALYSIS
At the December 7, 2015 Public Works Committee Meeting, staff proposed two options as it
relates to the overall paint scheme. Option 1; Continue with one color (White) from top to
bottom on the tank (picture attached) or option 2; A two color approach where as the top two
thirds of the tank "bowl" will remain white, and starting near the underside of the "bowl",
continuing down to the base a darker color blue. Attached is a depiction of what it would look
like in a two color approach. Staff has realized that the all white tank presents and shows more
mildew and is less esthetically appealing requiring more extensive cleaning.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
The Public Works Committee unanimously recommended approving option #2; a two color
approach in the maintenance and repair of Water Tower #3. A copy of the Chairman's Report
from the Public Works Committee Meeting has been provided for your information.
RECOMMENDATION
Therefore, if Council concurs, a motion should be made to approve option #2; a two color
approach in the maintenance and repair of Water Tower #3, as recommended by the Public
Works Committee.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
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CHAIRMAN'S REPORT
To: City Council
From: Deputy City Clerk Geraghty
Date: December 3, 2015
Subject: December 7, 2015 Public Works Committee Meeting
In Attendance: Committee Members: Chairman Alderman Jeffrey Schaefer, Alderman Rich
Wirmner, and Alderman Andy Glab. Absent: None. Also in Attendance: City Administrator
Morefield, Public Works Director Jon Schmitt, Superintendent Mike Palmer, Superintendent,
Rich Stull, Superintendent Scott Schweda, and Deputy City Clerk Geraghty.
Public in Attendance: None
1. Call to Order: Chairman Alderman Schaefer called the meeting to order at 5:30 pm.
2. Public Input: None
3. Consideration of maintenance and repairs includingpaint color options for Water Tower 3.
Director Schmitt address the Committee regarding the need to perform maintenance, repairs, and
painting of Tower #3 located in the Adams Business Park. This is a 750,000 gallon, spheroid -
style tank that was constructed in 2000. Due to adverse weather conditions, final painting was
completed on the tower in 2001. In 2010, the tank was pressure cleaned by a contractor for
$4,219; in 2012 spot coating repairs were completed in-house by Water Division employees. A
comprehensive inspection of the tank was completed by Dixon Engineering in 2013 and in 2015
the City Council approved an PSA with HR Green to complete engineering design, bidding
services, and construction observation not to exceed $37,833. The 15/16 CIP includes $300,000
for the project.
Staff is seeking input from the committee regarding the paint color options for the tower and
presented two options. Option 1 would be to continue with one color —white —from top to
bottom. Option 2, is a two color approach whereby the top two thirds of the tank or bowl will be
painted white and the underside of the bowl continuing down to the base painted a dark blue.
Staff recommends Option 2 to mask the dirt, dust, and mildew that collects on the underside of
the bowl, which makes the tower look aged and unsightly. Option 2 will prolong the need to
repaint the tower and is a more cost-effective approach.
Chairman Schaefer asked for the cost difference between the two options and Director Schmitt
answered the darker color paint would cost approximately $2,000 more however it should be
noted that the city paid $4,000 to have the tank pressure washed to help remove the dirt, dust,
and mildew from under the bowl, which the darker colored paint will prevent. Chairman
1
Schaefer suggested it might help to use a glossy paint finish and final clear coat. Superintendent
Palmer replied a glossy finish was applied to Tower #4 and it is included in the quote for Tower
#3.
Alderman Wimmer asked which tower is next on the schedule for maintenance. Director
Schmitt answered Tower #1 was last maintained in 2002 and Tower #2 in 2007. Should Option
#2 be approved by the Council, staff will wait and see if the darker colored paint is effective
before scheduling maintenance on the other towers.
Director Schmitt informed the Committee that the city logo will be reapplied to the tower on
three -sides not two as has been done in the past. This will permit the logo to be visible from
Route 120. Alderman Glab asked if the city would be charged extra labor costs for the
additional log. Superintendent Palmer responded that the city has approved in the budget the
cost to be somewhere between $1,500 - $2,000. Alderman Glab asked if the paint would bleed
through and Superintendent Palmer noted aone-year warranty inspection would be performed
that would cover any imperfections.
Alderman Schaefer noted the tower is visible from the VFW and suggested maybe an agreement
could be made with the MBA to add their logo on the tower for a contribution. He said he has
seen similar logos on tower in other towns.
Wimmer made a motion seconded by Glab to recommend Option # 2 to the full Council. All
ayes, motion carried.
At 5:55 PM, Superintendent Mike Palmer left the meeting.
4. Discussion on Road Program Street Ranking and Ashley Drive Preliminary Engineers
Opinion of Probable Construction Costs.
Director Schmitt directed the Committee's attention to the street ranking spreadsheets included
in the supplement. Mr. Schmitt noted every road in the city including newly paved roads, are
included on the spreadsheet and are ranked on a 10 point system; #1 the worst and equivalent to
a gravel road through #10 equivalent to a newly paved road.
Ashley Road is currently ranked #2 in the survey and staff recommends this road be included in
the 2016 road program. HR Green provided two options for Ashley Road. Option #1 is a
complete reconstruction with an expected 25-year service life for an estimated cost of $750,000
for construction. Option #2 is a partial reconstruction with an expected 15-year service life for
an estimated cost of $500,000 for construction. Staff recommends Option #1. Mr. Schmitt noted
the sewer line under Ashley was televised and determined to be in good shape.
Alderman Glab inquired about the results in the road survey performed in 1999. Mr. Schmitt
stated that unfol-tunately the survey did not take into consideration the length and traffic on the
roadways. Alderman Glab stated portions of Front Royal Drive are also in poor condition. Mr.
Schmitt agreed and said between Chesterfield and Cumberland and Sussex there is a lot of curb
movement. Mr. Stull stated the ranking initially used in the IMS Study was not completely
accurate. Mr. Stull distributed to the Committee a list of criteria used by staff to determine street
ranl�ings.
Alderman Glab said a lot of concrete work needs to be done on Ashley and Mr. Schmitt said the
CIP includes two prices that include curb and sidewalk work where needed. Alderman Glab
stated if we do not do a good job with curbs we will wind-up with a lot of seepage and asked if
Ashley Road was ever done. Mr. Stull said he did not believe it has ever been improved.
Alderman Schaefer asked if the quote for Ashley includes every driveway apron and sidewalk.
Mr. Schmitt said if the city removes curbs new aprons are installed. The sidewalk will be spot
replaced however all intersections will be updated to comply with ADA requirements. Alderman
Schaefer noted the cost to improve Ashley seems very expensive for only one street. Mr.
Schmitt said over 8,000 square yards will be improved.
Mr. Morefield informed the Committee that $1-M for road improvements is included in the CIP.
Alderman Glab said he thinks the city receives better bids for larger projects citing the $3-M
road improvements performed in 1999. Mr. Schmitt agreed noting the city funded the project
with bonds that we are still paying -off.
Alderman Schaefer asked how many streets are ranked #1 on the list and in four or five years,
how many 3's will be ranked 2's or 1's. Mr. Stull said there are currently no streets ranked #1
however they move up on the ranking each year mostly due to freezing and thawing, that is why
the list is update annually.
Alderman Wimmer commented that the ranking system is comprehensive and said the challenge
is financing.
Alderman Glab stated Front Royal Drive will probably be ranked #2 next year.
Alderman Schaefer asked if traffic is considered when developing the rankings and Mr. Stull
answered yes, Bull Valley Road is a good example. Alderman Schaefer asked what John Street
was ranked when we improved the road and Mr. Stull said it was ranked #2. Mr. Schmitt added
the city put off the improvements because of the timing of the sewer conveyance prof ect.
Mr. Schmitt added the city has expanded its crack -sealing program. Mr. Morefield stated the
city has to watch that program because typically we pay for it with MFT funds however this year
we may have to use the general fund to pay for the project as MFT funding is decreasing.
Alderman Glab asked how bad do city roads have to get before we get real aggressive with the
street program; we may need to take this to the full Council soon. Some #3's are old like
Glenbrook Trail. Lorient was built in 1988 or 1989. Sussex is ranked #3. Maybe we should
look at how many streets we have reconstructed in the last 10 years to show the need to expand
our road program.
Alderman Schaefer asked if MFT funds can be used to pay for all city roads. Mr. Schmitt
answered yes with the exception of FAU roads, which are paid through STP funding.
3
Mr. Morefield asked from a volume standpoint, what is a realistic cost to accomplish
reconstruction of all streets in despair. Mr. Schmitt said a large program would need to be bid by
January 1St as most contractors fill their quotas before seasonal prices increase. Mr. Morefield
stated currently the city has $1-M in the CIP for road improvements. If we bid out a $20-M road
program using debt service to pay for it with interest it would cost the city approximately $1-M
per year for 20 years. This may be a better approach than chipping away at the program; it may
be worth looking at other options.
Alderman Glab said the state gives money for major roads but that money will dry up soon.
Contractors will be looking for work. Maybe we should be ready. Mr. Schmitt noted the Federal
Government just approved a 5-year capital improvement program for roads and the city should
see some of that funding for projects.
Mr. Morefield told the Committee staff will research options to fund road improvements.
Alderman Glab suggested we rank for the next three years and bid out three years work at one
time to save money. Mr. Schmitt responded that contractors usually will only bid on projects for
one year as the cost of petroleum and other necessary products increase annually. Alderman
Glab stated if we don't like the bids we can redo and bid for only one year. Mr. Schmitt reported
that he has participated in preliminary discussions with townships and local municipalities about
forming a partnership to secure better pricing for bids.
Mr. Sclnnitt told the committee the street list is in alphabetical order under the ranking. At this
time, staff is looking for a reconunendation to improve Ashley using Option #1 as presented. He
added staff will look at the worst #3's and see how they fit in the budget. Streets in close
proximately to Ashley will be more cost-effective because we would not have to pay
mobilization costs to move equipment around; they could just drive the equipment to the next
street. Alderman Glab agreed the price would be better if the streets are contiguous.
Mr. Schmitt told the committee that upon further review, he believes something is wrong with
the formula causing incorrect replacement values to be reflected in the street ranking
spreadsheet. He believes they were miscalculated. He apologized to the Committee and stated
he would forward a corrected report as soon as it is available adding the rankings depicted on the
report are correct. For example, the spreadsheet shows Front Royal replacement value at $96-K,
when he estimated the cost in the CIP to be $395-K. Alderman Schaefer asked what type of
work is needed on Front Royal. Mr. Schmitt estimates the cost to improve a road with a gravel
shoulder at $21/square yard and with curb at $32/square yard.
Alderman Schaefer agreed that there would be acost-savings to reconstruct streets in close
proximately to each other and suggested there may be a savings to add Front Royal to the Ashley
road improvements project. Mr. Schmitt noted we need to bid the project out as soon as possible
to begin work after May lst. We can't wait because our roads are so bad. The CII' includes
$4.385-M to repair streets ranked #2 and #3 without engineering; $4.686-M with engineering
and design. Alderman Glab was provided the breakout percent of design vs. construction to be
5% design, 6% construction observation. Alderman Glab suggested we hire a city engineer and
perform the design and construction in-house. Mr. Schmitt said a city engineer would not have
the capability to put a road program design together however he could perform the construction
observation. Alderman Glab suggested overseeing the road program would pay for the in-house
engineer's salary and he would also work on other projects adding the committee should lobby
the Council.
Mr. Sclunitt stated he will bring options for road improvement projects to the full Council in
May. Alderman Glab suggested the Committee meet again next month to review scenarios. Mr.
Morefield informed the Committee the CIP draft will be forwarded to Finance/Personnel
Committee on December 30th. Alderman Schaefer suggested the Public Works Committee wait
until after the CIP is approved to meet again to review the scenarios provided by staff.
5. New Business.
Alderman Glab stated the city needs to look at drainage studies throughout the city specifically
along Boone Creek and Boone Lagoon. The studies can be used as a guide when funding
becomes available. He also suggested the city check with the Army Corps of Engineers
regarding dredging Boone Creek.
6. Adjournment.
There being no further business to discuss, Alderman Wimmer made a motion, seconded by
Alderman Glab to adjourn the meeting at 6:40 PM. All ayes, motion carried.
Reviewed and Approved:
Date: !� /� �� , 2015
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Douglas Martin, Director of Economic Development
FOR: January 4, 2016 Regular City Council Meeting
RE: Consideration of an Inducement Resolution regarding Industrial Development
Revenue Bond Financing to Benefit K&L Equity, LLC and Fabrik Industries, Inc.
ATT.
1. Location Map
2. Inducement Resolution regarding Industrial Development Revenue Bond Financing to
Benefit K&L Equity, LLC and Fabrik Industries, Inc.
3. City Council Meeting Minutes dated July 6, 2015
BACKGROUND: On July 6 of last year the City Council unanimously approved an Ordinance
Authorizing the Mayor's Execution of a Property Tax Abatement Agreement between Seth
Wagner & Associates Real Estate Company representing Fabrik Industries, Inc., located at 5213
Prime Parkway; City of McHenry, McHenry County, Nunda Township Cemetery District;
McHenry County Conservation District; McHenry County College District 528; McHenry High
School District 156; McHenry Elementary School District 15; McHenry Township Fire Protection
District; McHenry Public Library District; Nunda Township; and Nunda Township Road & Bridge
District. The agreement authorizes an abatement on the increase in property taxes if Fabrik
purchases the vacant building at 1515 Miller Parkway, expands their business operation and
remains in the City and State of Illinois. Since that time seven other taxing bodies have
approved the property tax abatement agreement.
In November 2015 the State of Illinois announced an approval of EDGE tax credits for three
companies in the State of Illinois and one of which was Fabrik Molded Plastics, based on the
creation of new jobs and capital investments, to further incentive Fabrik to expand in the City of
McHenry. The tax credits, however, are predicated on the State of Illinois passing a budget and
Fabrik committing to purchasing and expanding their business at 1515 Miller Parkway.
Attached for the City Council's consideration is an Inducement Resolution to commence a
process whereby Fabrik could utilize Industrial Revenue Bonds as a funding mechanism for their
1
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
expansion. The attached resolution provides that bonds may be issued in one or more series of
tax-exempt and/or taxable bonds, in an amount not to exceed $10,000,000, in order to finance
costs of Fabrik's proposed expansion.
ANALYSIS: Industrial Revenue Bonds are a tool which can be utilized for specific statutory
projects, one of which being the acquisition of and improvement of the building at 1515 Miller
Parkway should Fabrik decide to remain at its current location. Industrial Revenue Bonds are
issued through the City of McHenry, whereby the City serves merely as a conduit for Fabrik to
capture an interest rate reduction and exclude interest from their gross federal income.
The City has no fiduciary responsibility, is not liable in any way for bond payment or
guaranteeing payment and the Industrial Revenue Bonds are not counted towards the City's
general obligation debt (GO Bonds) nor impact the City's borrowing capacity in any manner.
They are characterized as a specific limited obligation of the City. The City's role is merely to
issue the bonds, which are considered municipal bonds and the borrower can benefit from an
interest rate reduction. The bonds are purchased by a financial institution, which facilitates the
administration of the bonds, for the borrower. The City also has no reporting requirement for
Industrial Revenue Bonds.
The attached inducement resolution, prepared by Fabrik's bond counsel and reviewed by the
City of McHenry's bond counsel, is the first step in facilitating Fabriks I use of these bonds if
they choose to do so. It does not obligate them or the City in any manner but the resolution is
required by state and federal law. The resolution preserves the right for Fabrik to use this type
of financing and allows Fabrik to finance eligible project expenses, following formal issuance of
the bonds at some point in the future, which are incurred no more than two months prior to
the date of passage of the Inducement Resolution or January 4, 2016. It should be noted that
the passage of the attached resolution does not bind or obligate Fabrik in any way to remain in
the City but does provide them an attractive financing mechanism and an additional monetary
incentive if they choose to do so.
If the City Council concurs it's recommended the attached ordinance approving an
Inducement Resolution regarding Industrial Development Revenue Bond Financing to Benefit
K&L Equity, LLC and Fabrik Industries, Inc. be approved.
2
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Location Map %J Existing Location and Expansion Site
5213 Prime Parkway (Existing Location)
i15 Miller Parkway (Expansion Site)
3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CITY COUNCIL OF
CITY OF MCHENRY, ILLINOIS
RESOLUTION NO. 2016 -
AN INDUCEMENT RESOLUTION OF THE
CITY OF MCHENRY, ILLINOIS REGARDING INDUSTRIAL
DEVELOPMENT REVENUE BOND FINANCING TO BENEFIT K&L
EQUITY, LLC AND
FABRIK INDUSTRIES, INC.
WHEREAS, the City of McHenry, McHenry County, Illinois (the "Municipality"), a
municipal corporation and home rule unit of local government organized and existing under the
laws of the State of Illinois, is authorized by the provisions of the Constitution and laws of the
State of Illinois to issue revenue bonds;
WHEREAS, K&L Equity, LLC, an Illinois limited liability company (including other related
parties or any entity formed by it, the prospective "Borrower") has requested the Municipality
to issue industrial development revenue bonds to provide financing for a project to be owned
by the Borrower and operated by Fabrik Industries, Inc., an Illinois corporation, to manufacture
plastic injection molded components consisting of (i) the acquisition and rehabilitation of an
existing approximately 44,000 square foot facility located at 1515 Miller Road, McHenry, Illinois
the "Acquired Facility"), (ii) the acquisition and installation of equipment at the Acquired
Facility and the Borrower's existing facility located at 5213 Prime Parkway, McHenry, Illinois
the "Existing Facility"), (iii) a possible second phase of the project consisting of the construction
of an addition to the Acquired Facility or the Existing Facility, and (iv) payment of costs of
issuance (collectively, the "Project"); and
WHEREAS, the Municipality finds that the financing of the Project will serve the public
purposes of the Municipality; and
WHEREAS, at the direction of the Borrower, the Municipality anticipates issuing up to
$10,000,000 aggregate principal amount of industrial development revenue bonds (the
"Bonds") pursuant to The Industrial Project Revenue Bond Act (65 ILCS 5/11-744 et seq.), as
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
supplemented and amended, and as further supplemented, and where necessary, superseded
by the powers of the Municipality as a home rule unit under the provisions of Section 6 of
Article VII of the Illinois Constitution of 1970 (collectively, the "Act"), to finance the Project on
behalf of the Borrower.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
1. As an inducement to the Borrower to undertake the Project, the Municipality
hereby declares its intent to issue the Bonds to finance the Project, all at the Borrower's cost
and expense and pursuant to documentation acceptable to the Municipality in its sole
discretion.
2. In the event the Borrower should advance its own funds for qualifying Project
costs incurred no more than 60 days prior to January 4, 2016, the Municipality hereby declares
its intent to reimburse such qualifying costs out of Bond proceeds, if, as and when received, and
not otherwise. This declaration of intent to reimburse is made in connection with Section
1.150-2 of the Treasury Regulations.
3. The Municipality will cooperate with the Borrower related to issuance of the
Bonds, but only on terms and conditions acceptable to the Municipality, as determined in its
sole discretion, and at the Borrower's expense. The Municipality makes no representation as to
whether Bonds can be or will in fact be issued or qualify as tax-exempt bonds under Sections
103 and 141, et seq., of the Internal Revenue Code of 1986, as amended (the "Code"), risks of
which the Borrower by the Municipality's adoption of this resolution assents. The Bonds may
be issued in one or more series of tax-exempt and/or taxable bonds, in an amount not to exceed
$10,000,000, in order to finance costs of the Project.
4. The Municipality will reasonably cooperate with the Borrower to obtain for the
Project an allocation of volume cap under Section 146 of the Code and the State of Illinois
Guidelines and Procedures for the Allocation of Private Activity Bonding Authority in
Accordance with the Tax Reform Act of 1986 and 30 ILCS 345 of the Office of the Governor
effective January 1, 2016. The Municipality makes no representation that any volume cap
allocation can or will be obtained or if obtained is sufficient, a risk of which the Borrower by the
Municipality's adoption of this resolution assents.
5. A notice of public hearing required by federal law for purposes of Section 147(f) of
the Code shall be published in a newspaper of general circulation in the Municipality, and a public
0
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
hearing shall be held to provide interested individuals or parties the opportunity to testify as to the
Project and the issuance of the Bonds.
6. This resolution is made on the condition that the Bonds shall be issued and all
costs related to the Bonds, whether or not actually issued, shall be paid by the Borrower. The
Bonds under the Act shall be payable solely and only by or on behalf of the Borrower, and shall
never constitute a debt or obligation of any kind of the Municipality, the State of Illinois, or any
other political subdivision of the State of Illinois.
Upon motion by Alderman seconded by Alderman
, adopted and recorded in the Municipality's records this 4th day of January,
2016, as follows:
Afire � Absent Abstain
Alderman Santi
Alderman Glab
Alderman Schaefer
Alderman Curry
Alderman Wimmer
Alderman Peterson
Alderman Condon
Passed and adopted at a regular meeting of the City Council of the City of McHenry,
Illinois, this 4th day of January, 2016.
APPROVED:
Susan E. Low, Mayor
ATTEST:
Janice Jones, City Clerk
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
STATE OF ILLINOIS )
)SS
MCHENRY COUNTY )
CERTIFICATION OF RESOLUTION
I, the undersigned, do hereby certify that I am the duly elected, qualified and acting City
Clerk of the City of McHenry, Illinois (the "Municipality"), and as such official I am the keeper of
the records and files of the Municipality and of its City Council (the "Corporate Authorities").
I do further certify that the foregoing constitutes a full, true and complete excerpt from
the proceedings of the meeting of the Corporate Authorities held on January 4, 2016, insofar as
same relates to the adoption of Resolution No. , entitled:
AN INDUCEMENT RESOLUTION OF THE
CITY OF MCHENRY, ILLINOIS REGARDING
INDUSTRIAL DEVELOPMENT REVENUE BOND FINANCING
TO BENEFIT K&L EQUITY, LLC AND
FABRIK INDUSTRIES, INC.
a true, correct and complete copy of which resolution (the "Resolution") as adopted at such
meeting appears in the proceedings of the minutes of such meeting and is hereto attached.
The Resolution was adopted and approved by the vote and on the date therein set forth.
I do further certify that the deliberations of the Corporate Authorities on the adoption
oI such Resolution were taken openly, that the vote on the adoption of such Resolution was
taken openly and was preceded by a public recital of the nature of the matter being considered
and such other information as would inform the public of the business being conducted, that
such meeting was held at a specified time and place convenient to the public, that notice of
such meeting was duly given to all of the news media requesting such notice, that the agenda
for such meeting was duly posted at the location where such meeting was held and at the
principal office of the Corporate Authorities at least 72 hours before such meeting, that said
agenda contained a separate specific item concerning the proposed adoption of such
Resolution, that at least one copy of said agenda was continuously available for public review
during the entire 72-hour period preceding such meeting, that such meeting was called and
held in strict compliance with the provisions of the Open Meeting Act of the State of Illinois, as
amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities
7
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
have complied with all of the applicable provisions of such Act and such Code and their
procedural rules in the adoption of such Resolution.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the City of
McHenry, Illinois, this 4th day of January, 2016.
(SEAL)
Janice Jones, City Clerk
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
CITY COUNCIL MEETING MINUTES DATED JULY 6, 2015
MOTION TO APPROVE AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A
PROPERTY TAX ABATEMENT AGREEMENT BETWEEN SETH WAGNER & ASSOCIATES REAL
ESTATE COMPANY REPRESENTING FABRIK INDUSTRIES, INC., LOCATED AT 5213 PRIME
PARKWAY; CITY OF MCHENRY; MCHENRY COUNTY, NUNDA TOWNSHIP CEMETERY DISTRICT;
MCHENRY COUNTY CONSERVATION DISTRICT; MCHENRY COUNTY COLLEGE DISTRICT 5280
MCHENRY HIGH SCHOOL DISTRICT 156; MCHENRY ELEMENTARY SCHOOL DISTRICT 15;
MCHENRY TOWNSHIP FIRE PROTECTION DISTRICT; MCHENRY PUBLIC LIBRARY DISTRICT;
NUNDA TOWNSHIP; AND NUNDA TOWNSHIP ROAD & BRIDGE DISTRICT
City Administrator Morefield stated in 2009, an Economic Development Plan was approved for
the City of McHenry. In 2011, the City Council adopted an Economic Development Strategy that
focuses on goals and objectives pertaining to business expansion, attraction and retention. On
March 17, 2014, Council approved the Underutilized Property Tax Abatement and Incentive
Program to encourage reinvestment in existing improved vacant or underutilized properties
through a property tax abatement program instituted through multiple taxing bodies.
Over time assessed valuations of vacant or underutilized properties decrease or remain
stagnant hindering tax growth for all applicable governmental bodies, and the intent of the
program through intergovernmental cooperation is to abate some portion of property tax
increase over some agreed upon time period following property redevelopment and/or
reoccupation of a previously vacant building. The program was designed and structured around
a specific set of criteria, including a consistent approval process and, is intended to be flexible
to allow each proposal to be evaluated individually.
A Preliminary Application for Underutilized Property Tax Abatement and Incentive Program was
submitted by Mr. Keith Wagner, President of Fabrik Molded Plastics (Fabrik), located at 5213
Prime Parkway in the McHenry Corporate Center. Fabrik is a leader in the plastics injection
molding industry, employs approximately 400 people and has been located in the City of
McHenry for over 30 years. The property Fabrik currently occupies consists of six parcels, a
113,904 square foot building, and total land area equal to 1.63 acres.
Fabrik is seeking to expand business operations and contemplating all options; one of which is
to remain at their current location and purchase the building at 1515 Miller Parkway. The
proposed expansion would result in employment of an estimated 100 additional employees
within the next three to four years. Additionally, the proposed expansion would add
approximately $1.5 million to $3 million annually to Fabrik's payroll. Further, Fabrik would be
9
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
spending approximately $5 million over a three to four year time period for the expansion,
which includes equipment, building and site improvements. Mr. Wagner has received offers
from Indiana, Alabama and Kentucky to move Fabrik to their state. The property at 1515 Miller
Parkway has been vacant for several years. The last tenant was Clariant Corporation. Due to the
building's vacancy, property taxes have been reduced and the current property taxes for the
site are $51,209. When occupied and assessed the taxes are estimated to increase to $82,635
per year. The proposed abatement is for the increase only, which is $31,426 for all 11 taxing
districts, ($314,260 over a 10-year abatement term), and $2,123 per year for the City of
McHenry, ($21,230 over a 10-year abatement term). City Administrator Morefield noted this
was the proposed site for Phoenix Farms of Illinois medical cannabis cultivation facility.
The Agreement includes all applicable taxing districts. Should one or more of the districts
choose not to approve the proposed abatement, the district(s) would be removed from the
Agreement. Also, there is no guarantee that Fabrik would remain and expand to 1515 Miller
Parkway, even if the Agreement is approved however the Agreement does offer an incentive to
Fabrik to remain in McHenry. City Administrator Morefield indicated initial feedback and
cooperation by the other taxing districts has been positive. Staff has offered to attend
meeting(s) should any of the other ten taxing districts request, to answer questions in an
attempt to promote a cooperative effort for the benefit of the entire County. Staff attended the
McHenry District 156 board meeting and the McHenry County Finance Committee meeting.
The City of McHenry is the first entity to formally consider authorizing the Mayor's execution of
the Agreement. There is some urgency regarding the request, therefore Staff is recommending
that Council waive the requirement for the abatement request to be considered by the Finance
Committee prior to being presented to full Council.
Mr. Wagner addressed Council. He stated that he is interested and trying to expand in the
McHenry area, however, is unable to make an offer on the building at 1515 Miller Parkway until
he knows if the tax abatement is a possibility. A brief discussion ensued.
Motion by Condon, second by Wimmer to approve waiving the requirement in Article V of the
City of McHenry Municipal Code requiring tax abatements to be considered by the Finance
Committee prior to being presented to full City Council and authorize the Mayor's execution of
a Property Tax Abatement Agreement between the City of McHenry, McHenry County, Nunda
Township Cemetery District, McHenry County Conservation District, McHenry County College
District 528, McHenry School District 156, McHenry School District 15, McHenry Township Fire
Protection District, McHenry Library District, Nunda Township, Nunda Township Road and
Bridge District, and Seth Wagner and Associates Real Estate Company as presented.
W111
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
11
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: January 4, 2015
TO: Mayor and City Council
FROM: Bill Hobson, Deputy City Administrator
RE: Request to advertise for bids/proposals for janitorial services related to the
McHenry Recreation Center
ATT: Bid Documents
City staff has analyzed the necessity and manner in which the new recreation center will be
cleaned. The two primary options were either to hire additional city staff to complete the work
or to enter into a contract with a professional cleaning company. Ultimately, the decision to
contract with a service became the solution proposed. This contract will be included in the
building operations budget.
Staff has since developed a Request for Proposals outlining the duties that will be required for
the new facility. That document is attached for review.
It is anticipated to begin this contract at the end of February in conjunction with the opening of
the facility and run through May of 2017, at which time an annual contract or extension clause
would be utilized that would, at that point, coincide with the city's annual budget.
If City Council concurs, then staff requests authorization to solicit bids/proposals for janitorial
sCI vices directly related to the new Recreation Center.
SPECIFICATIONS and BID DOCUMENTS
JANITORIAL SERVICE
MCHENRY RECREATION CENTER
3636 MUNICIPAL DRIVE
MCHENRY, IL 60050
FOR
CITY OF MCHENRY
333 S. GREEN STREET
MCHENRY, IL 60050
BID OPENING:
MONDAY, JANUARY 25, 2016
s
Project Manual/Bid Specification
Project Title: McHenry Recreation Center Janitorial Service
Site Address: McHenry Recreation Center
3636 Municipal Drive
McHenry, IL 60050
Owner: City of McHenry
333 S. Green Street
McHenry, IL 60050
Owner's Rep: Matthew LaPorte —Recreation Center Manager
mlaporte@ci.mchenry.il.us
815.363.2164
Bid Documents: Plans and/or Specifications are available at:
City of McHenry
333 S. Green Street
McHenry, II 60050
Or Available by Email Upon Request
Pre -Bid Meeting: Friday, January 15, 2016 @ 1:00 P.M.
City of McHenry
Council Chambers
333 S. Green Street
McHenry, IL 60050
Bid Due Date: Monday, January 25, 2016 @ 100 P.M.
City of McHenry
Council Chambers
333 S. Green Street
McHenry, IL 60050
Bids will be publicly opened and read aloud at that time.
Project Start Date: Friday, February 26, 2015
2
Table of Contents
Page
Advertisement for Bid 4
Instructions to Bidders 6
Bid Form 11
Pricing Worksheet 16
Bidders Certifications 17
Substance Abuse Prevention Certification 21
General Conditions 22
Supplemental Conditions 22
Work Summation 28
Scope of Work 31
Scope of Work — Option 1 31
Unsatisfactory Clause 32
3
ADVERTISEMENT for BID
Project Name: McHenry Recreation Center Janitorial Service (the "Project").
The City of McHenry (the "City," or "Owner") will receive sealed bids for the above referenced
Project until 1:00 p.m., January 25, 2016. All bids shall be addressed to the City Clerk's Office, City
of McHenry, 333 S. Green Street, McHenry, Illinois 60050, and thereafter will be publicly opened
and read aloud. Each bid must be placed in a sealed opaque envelope and shall be clearly marked
'Sealed Bid — McHenry Recreation Center Janitorial Service".
Bid Documents may be obtained at City Hall, 333 S. Green Street, McHenry, IL 60050 or by email
upon request. For more information, contact Matt LaPorte, Recreation Center Manager at
815,363,2164 or mlaporte@ci.mchenry.il.us.
A Pre -Bid meeting will be held at City Hall on Friday, January 15, 2016 at 1:00 P.M. This pre -bid
meeting / site walk through is MANDATORY. This meeting will be used to review the
Specifications and give any Bidders the opportunity to discuss any concerns with the Owner.
The City reserves the right to waive all technicalities, to accept or reject any or all bids, to
accept only portions of a bid and reject the remainder. Owner will award the Contract to the
lowest most responsible and responsive Bidder, as determined by Owner. In considering the
Bidder's responsibility, the Owner may evaluate, among other factors, the ability of the Bidder
to provide experienced labor sufficient in numbers to timely and properly complete the Work,
the financial capability of the Bidder, and the performance of the Bidder on other projects.
Bids shall not include federal excise tax or state sales tax for materials to be incorporated in, or
totally consumed in the prosecution of the Work. A tax exemption certificate will be furnished
by the City at the request of the Bidder. The City's tax exemption number shall only be used by
the successful Bidder for the Work of this Project. After the bid opening, no bid may be
withdrawn and all bids shall remain firm for sixty (60) days.
All bids must be accompanied by cashier's check or bid bond payable to the order of the City of
McHenry for ten percent (10%) of the amount of the bid as provided in the Instructions to
Bidders. No proposals or bids will be considered unless accompanied by such bond or check.
The Contractor(s) selected will also be required to comply with all applicable federal, state and
local laws, rules, regulations and executive orders, including but not limited to those pertaining
to equal employment opportunity.
0
The City of McHenry is an Equal opportunity Employer and encourages "minority" business
firms to submit bids on the approved Project and encourages the successful Contractor(s) to
utilize minority businesses as sub -Contractors for supplies, equipment, services and
construction.
Dated at the City of McHenry, McHenry,
Illinois,
2016
by
Bill Hobson, Deputy City Administrator
INSTRUCTIONS TO BIDDERS
DATE: January 4, 2016
BID REQUEST: McHenry Recreation Center Janitorial Services (the "Project").
Sealed bids will be accepted until 1:00 p.m. on Monday, January 25, 2016 and immediately
thereafter publicly opened and read aloud at City Hall, 333 S. Green Street, McHenry, IL
60050. Bids arriving after this time will be rejected and will be returned unopened, including
mailed bids regardless of when post marked. All Bidders are welcome to attend the bid
opening. After bid opening, bids will be submitted for approval to the McHenry City Council at
a regularly scheduled meeting.
Work is expected to begin on Friday, February 26, 2016.
1. Preparation and Submission of Bid Proposal
It is the sole responsibility of the Bidder to see that his bid is received in proper time. No faxed,
e-mailed bid or modification of a bid will be considered. It is the responsibility of the bidder
to print and sign all bid documents. The City is not responsible for the premature opening of
bids not marked as required. Any bid opened prematurely due to the failure of the Bidder to
mark the envelope in accordance with these Bid Documents will be considered non -responsive.
Bidders' prices are to include the delivery of all materials; including plant, equipment, supplies,
tools, scaffolding, transportation, insurances, bonds, warranties, and all other items and
facilities, and the performance of all labor and services, necessary for the proper completion of
the Work except as may be otherwise expressly provided in the Contract Documents. Bids shall
not include federal excise tax or state sales tax for materials to be incorporated in, or totally
consumed in the prosecution of, the Work. An exemption certificate will be furnished by the
City upon request of the Bidder.
Bidder must acknowledge all Addenda received in the spaces provided on the Contractor Bid
Form. By submitting a bid, Bidder indicates that all considerations issued by Addendum are
incorporated in the bid.
Bidders shall return all Bid Documents, including Drawings and Specifications with the bid, and
no sheets shall be detached from any part of the Bid Documents.
Attached to the Bid Form will be one or more certifications regarding the Bidder's compliance
with applicable laws. Failure of a Bidder to complete/submit a required certification shall be
the basis for immediate rejection of that Bidder's bid. The certification of the successful
Bidder shall become a part of the Contract with the City.
The Bidder shall submit its prices on the attached Contractor Bid Form. The Bid Form shall be
executed properly and all writing, including all signatures, shall be with black ink. Failure to use
the Bid Form provided could result in rejection of the bid. Do not detach any portion of this
document• invalidation of the bid could result.
The Bidder shall specify in figures, in the places provided, a price for each of the separate items
called for in the Bid Form.
2. Requirement of Bidders
Bidders must be able to demonstrate that they:
1. Have experience in performing and have successfully performed and are still actively engaged in
performing work similar in kind and scope to the Work of the Project.
2. Are able to show that they have adequate laborers and materials to successfully complete the
Work as indicated in the Bid Documents and within the time required by the Bid Documents.
3. Not have been debarred or determined ineligible for public contracts by any governmental agency.
The following information must be attached to the bid proposal. Failure to do so may result in
disqualification of the Bidder.
1. On a separate sheet, list all similar services the organization has completed in the past two years;
which are comparable in scope, giving the name of the project, project description, project
address, owner, and telephone number.
a. Provide the original contract amount and dates) of service
b. Scope of work provided during contract period
c. Reason for discontinued services
2. On a separate sheet, list all administrative proceedings and litigation filed by or against Bidder in
the past five p) years, including the name and case number, name/jurisdiction of the court or
administrative agency, and a summary of each claim/case, including current status and if no longer
pending, the disposition. The foregoing includes but is not limited to information regarding any
proceedings and actions taken by any governmental agency to debar or disqualify the Bidder from
bidding on public contracts, including the name of the agency initiating the proceeding/action, the
nature of the proceeding/action, the claimed basis for the proceeding/action and the current
status or disposition of the proceeding/action.
3. On a separate sheet, indicate all instances in which Bidder has been rejected for not being a
responsible bidder, giving the name of the project, project description, project address, owner and
r/
telephone number, architect and telephone number, contract amount, and an explanation of the
circumstances surrounding the rejection.
4. On a separate sheet, provide a list of all contracts to which you were a party and with respect to
which you were declared to be in breach of one or more provisions; giving a the type of contract,
the project location where applicable, the names and addresses of the parties to the contract, the
name of the party declaring the breach, the nature of the claimed breach and current status or
resolution of the claim.
5. On a separate sheet, provide itemized estimates of final bid number. Including labor rate,
insurance, payroll taxes, equipment pricing, and any/all overhead expenses. This exercise is to
ensure responsible financial practices are in place.
Other required submittals include:
• Bid proposal
• Contractor's Compliance and Certification Attachment/ Substance Abuse Prevention Program
Certification.
• Price Worksheet
Failure of a Bidder to complete/submit these documents shall be the basis for immediate
rejection of that Bidder's bid.
3. Examination of Site, Drawings, Specifications
Each Bidder shall visit the sites) of the proposed Work and fully acquaint themselves with
conditions, as they exist, and shall undertake such additional inquiry and investigation as he shall
deem necessary so that he may fully understand the requirements, facilities, possible difficulties
and restrictions attending the execution of the Work under the Contract. Bidder shall thoroughly
examine and be familiar with all of the Bid Documents including but not limited to the Drawings
and the written Specifications. Any conflicts or discrepancies found between or among Bid
Documents including but not limited to the Drawings and written Specifications and the site
conditions, or any errors, omissions or ambiguities in the Drawings or written Specifications shall
be immediately reported to the City and the Architect and written clarification requested prior to
submission of a bid.
The failure or omission of any Bidder to obtain, receive or examine any form, instrument, or
information or to visit the Project site(s), and become knowledgeable with respect to conditions
there existing, or to seek needed clarification shall in no way relieve any Bidder from any
obligations with respect to his/her bid. By submitting a bid, the Bidder agrees, represents and
warrants that he has undertaken such investigation as he deemed necessary, has examined the
site(s) and the Bid Documents, has obtained all needed clarifications and where the Bid
Documents indicate in any part of the Work, that a given result be produced, that the Bid
Documents are adequate and the required result can be produced as indicated in the
Specifications and Drawing(s). Once the award has been made, failure to have undertaken and
completed the foregoing tasks shall not be cause to alter the original Contract or to request
additional compensation.
4. Acceptance or Resection of Bids
The Owner may accept the bid of, and award the contract for the
Work to, the lowest responsive and responsible Bidder as determined by and in the sole
discretion of the Owner.
The Owner reserves the right to:
1. Reject all bids
2. Reject only certain bids which are non -conforming or non -responsive to the bid requirements
3. Accept only a portion, part or specific items of Work of all and reject others, as the Owner shall
in its sole discretion determine to be in its best interest
4. Award the Contract to the responsible Bidder submitting the lowest bid responsive to the
bidding requirements. No bid will be accepted from or Contract awarded to any person, firm or
corporation that is in arrears or is in default to the City upon any debt or contract, or that is a
defaulter, as surety or otherwise, upon any obligation to said City or that has failed to perform
faithfully any previous contract with the City.
In the event of a rejection of a portion, part, or certain items of Work of all bids, the bid of each
Bidder shall automatically be deemed reduced by the amount of such rejected part or item at
the unit price or other cost designated therefore by that Bidder on its submitted Contractor Bid
Form. The successful Bidder so selected may not refuse to enter into a Contract with the Owner
on the basis that the Owner awarded a Contract for less than all portions or items of the Work
specified in the Bid Documents. The McHenry City Council reserves the right to waive any
technicalities or irregularities, and to disregard any informality on the bids and bidding, when in
its opinion the best interest of the City will be served by such actions and in accordance with
applicable law.
5. Suret
All bids must be accompanied by a bid bond or bank cashier's check payable to the City of
McHenry for ten percent JJL %) of the amount of the bid and drawn on a responsive and
responsible bank doing business in the United States. All bids not accompanied by a bid
security, when required, will be rejected.
The bid security of all except the three (3) lowest responsive and responsible Bidders will be
returned after the decision to accept or reject bids by the McHenry City Council. The bid security
A the successful Bidder will be returned after acceptance by the City of an acceptable
Performance Bond, Labor and Materials/Payment Bond and a certificate of insurance naming the
City of McHenry as the certificate holder and as additional insured, and the successful Bidder has
executed and returned to the City the Contract for the Work presented by the City.
0
6. Withdrawal of Bid
Bidders may withdraw or cancel their bids at any time prior to the advertised bid opening time
by signing and submitting a request for said withdrawal. After the bid opening time, no bid
shall be withdrawn or canceled for a period of sixty (60) calendar days.
7. Award, Acceptance and Contract
Owner will award the Contract to the lowest most responsible and responsive Bidder, as
determined by Owner. In considering the Bidder's responsibility, the Owner may evaluate,
among other factors, the ability of the Bidder to provide experienced labor sufficient in
numbers to timely and properly complete the services, conformity with the Specifications,
serviceability, quality, and the financial capability of the Bidder, and the performance of the
Bidder on other projects.
Bids will be awarded to one Bidder for the entire Project or to any series of Bidders for an
appropriate proportion of the Project. If specified in the Bid Form, awards will be based upon
the submitted unit prices.
The acceptance of a bid will be by a Notice of Award, signed by a duly authorized representative
of the City; no other act by the City shall constitute the acceptance of a bid. The acceptance of a
bid by the City shall bind the successful Bidder to execute and perform the Work of the
Contract. The successful Bidder to whom the Contract is awarded by the City shall sign and
deliver to the City for execution by the City all required copies of the Contract, along with all
required insurance and surety documents within ten (10) days after presentation to him of the
Contract for signature. In case the Bidder shall fail or neglect to do so, he will be considered as
having abandoned the Contract, and as being in default to the Owner. The Owner may
thereupon readvertise or otherwise award said Contract and forfeit the Bid Security.
The Invitation to Bid, Instructions to Bidders, General Conditions, Supplementary and/or Special
Conditions, if any, Drawings, Specifications, Contractor Bid Form, Addenda, if any, Contractors
Compliance and Certifications Attachment, and Substance Abuse Certification comprise the Bid
Documents. The Bid Documents and the Performance Bond and Labor Material Payment Bond
and proof of insurance comprise the Contract Documents. The successful Bidder will provide a
Standard/Form of Agreement Between Owner and Contractor.
8. Interpretation of the Contract Documents
The City shall in all cases determine the amount or quantity of the several kinds of Work which
aI e to be paid for under this Contract, and shall decide all questions which may arise relative to
the execution of the Contract on the part of the Contractor, and all estimates and decisions
shall be final and conclusive. The City shall have the right to make alterations in the lines,
grades, plans, forms, or dimensions of the Work herein contemplated either before or after the
commencement of the Work. If such alterations diminish the quantity of the Work to be done,
they shall not constitute a claim for damage or for anticipated profits on the work dispensed
with, or if they increase the amount of Work, such increase shall be paid according to the
quantity actually done and at the price or prices stipulated for such Work in the Contract. The
City reserves the right to approve, an equal to or superior to product or equipment required
under the Specifications, or to reject as not being and equal to or superior to the product or
equipment required under the Specifications. If the Bidder is in doubt as to the interpretation
of any part of the Bid Documents, or finds errors, discrepancies or omissions from any part of
the Contract Documents, he must submit a written request for interpretation thereof not later
than five (5) days prior to opening of bids to the City. Address all communications to Matt
LaPorte at the City of McHenry Parks & Recreation Department. If an error or omission is
discovered in the Bid Documents after the bid opening, the City reserves the right: i) to
determine whether to require the submission of new bids; or ii) if the error or omission is of
such a nature that it was reasonably discoverable upon a careful review of the Bid Documents,
to award the Contract to the lowest responsive and responsible Bidder as determined by the
City and to require that Contractor to perform the Work in accordance with an issued
correction by the City and/or Architect and for the amount bid by the Contractor. Such
decisions are final and not subject to recourse. Errors and omissions made by the Bidder
cannot be corrected after the bid opening.
9. Addenda
Any interpretation, correction to, or addition to the Bid Documents will be made by written
Addendum and will be delivered by mail or fax to each prime Bidder of record. The written
Addenda constitute the only interpretations of the Bid Documents; the City accepts no
responsibility for any other claimed interpretations or communications.
It is the responsibility of each Bidder to verify that he has received all Addenda prior to
submitting a bid. It is also the responsibility of each Bidder to verify that all subcontractors and
material suppliers whose prices are incorporated in the Bidder's bid are familiar with the Bid
Documents in their entirety, including all Addenda issued up to the time of bid opening.
In the event a conflict or omission is discovered in the Bid Documents after the issuing of the
last Addendum such that an interpretation cannot be issued by the City prior to bidding, the
Bidder is directed to estimate on and provide the quantity and quality of material and labor
consistent with the overall represented and indicated Work so as to provide all materials,
equipment, labor, and services necessary for the completion of the Work in accordance with
the Bid Documents.
11
BID FORM
Proposal of (name of Contractor) hereinafter called "Bidder",
(ay (an) (corporation, partnership, individual) doing business as
To the City of McHenry, herein after called the "Owner."
The Bidder, in response to the Owner's Advertisement for Bids for McHenry Recreation Center
Janitorial Service, having examined the Plans and Specifications, hereby proposes to furnish
and deliver all labor, materials and supplies in accordance with the Specifications, within the
time set forth therein and at the prices stated below. These prices are to cover all expenses
including delivery to McHenry, Illinois.
Bidder acknowledges receipt of the following Addenda (if applicable), which will be part of the
Contract Documents:
Numbers:
Bidder hereby agrees to start work after receipt of "Notice to Proceed" from the Owner and to
substantially complete the Project/provide the services as and when specified.
Communications concerning this Bid shall be addressed to the Bidder indicated below:
Name:
Street Address:
(City) (State) (Zip)
Phone Number:
If Bidder is:
An Individual:
By:
doing business as
Business Address:
Phone Number:
(Individual's Name)
EAL)
12
A Partnership:
By:
(Firm Name)
(General Partner)
Business Address:
Phone Number:
A Corporation:
By:
(Corporation Name)
(SEAL)
(SEAL)
(State of Incorporation)
By:
(Name of Person Authorized to Sign)
Title:
Business Address:
Phone Number:
Attest
(Secretary)
(CORPORATE SEAL)
13
By submission of its bid, the Bidder acknowledges, agrees, represents, declares and warrants:
1. That it has visited and examined the site, and is fully familiar with and has satisfied
itself as to the site and the local and other conditions under which the Work is to be
performed, including without limitation, (i) surface conditions of the site and
subsurface conditions readily observable or ascertainable upon the exercise of
reasonable diligence and all structures and obstructions thereon and thereunder,
both natural and manmade; (ii) the nature, location, and character of the general
area in which the Project is located, including without limitation, its climatic
conditions, available labor supply and labor costs, and available equipment supply
and equipment costs; and (iii) the quality and quantity of all materials, supplies,
tools, equipment, labor, and professional services necessary to complete the Work
in the manner and within the cost and time frame indicated by the Contract
Documents; and has correlated the Bidder's personal observations with the
requirements of and matters indicated in or by the proposed Contract Documents.
2. To hold the bid open for sixty (60) days subsequent to the date of the bid opening.
3. To enter into and execute a Contract with the Owner within ten (10) days after the
date of the Notice of Award, if awarded on the basis of this bid, and in connection
therewith to.
(a) Furnish all bonds and insurance required by the Contract Documents;
(b) Accomplish the Work in accordance with the Contract Documents; and
(c) Complete the Work within the time requirements as set forth in the
Contract Documents.
4. That the Bidder has carefully examined the Instructions to Bidders, the Drawings and
Specifications, and the Project Manual in its entirety, in order to determine how these
affect the bid proposal, the forms of the Contract, the required Contract bonds, and
duration thereof, and that the Bidder has inspected in detail the site of the proposed
Work, and been familiarized with all of the requirements of construction, and of the
governing municipalities under whose jurisdiction the Project falls (its codes, ordinances
and construction requirements therein), and understands that in making this proposal,
the Bidder waives all rights to plead any misunderstanding regarding the same.
5. That if this proposal is accepted, the Bidder is to provide all of the necessary
equipment, tools, apparatus, labor, and other means of construction, and to do all of
the Work and to furnish all of the materials specified in the Contract Documents in the
manner and at the time therein prescribed, and in accordance with the requirements
set forth.
6. To furnish Bid Bond in accordance with the Instructions to Bidders.
14
7. To furnish Performance/Labor and Material Payment Bond in accordance with the
Instructions to Bidders.
8. To commence work as specified in the Instructions to Bidders, and to prosecute the
Work in such a manner, and with sufficient materials, equipment and labor as will
ensure its completion within reasonable time, it being understood and agreed that the
completion within such reasonable time is an essential part of this Contract.
9. To give the total base bid amount, the total add alternate and/or subtract alternate
amounts (if requested) both in words and in figures. The total bid amount in each case
shall be the sum of all of the total item amounts as applicable and as described above.
Bidder agrees to perform all of the work described in the Contract Documents for the following
price:
Officer
Base Bid
Option 1 Porter Service
Sworn and subscribed to before me this
Aay of
2013
Notary Public or Other
Authorized to Administer Oaths,
My Commission expires:
(Notary Signature)
******************************************************
15
City of McHenry
Bid Package Pricing Worksheet
McHenry Recreation Center Janitorial Service Price Worksheet
Contractor's Name:
Address:
Phone:
Email:
Total Pricing
Base Bid:
Option #1 Porter Service:
Maintenance Service Hourly Wage:
16
CONTRACTOR COMPLIANCE AND CERTIFICATIONS ATTACHMENT
Note: The following certifications form an integral part of the Agreement between the Owner
and Contractor. Breach by Contractor of any of the certifications may result in immediate
termination of the Contractor's services by Owner.
THE UNDERSIGNED CONTRACTOR HEREBY ACKNOWLEDGES, CERTIFIES, AFFIRMS AND AGREES
AS FOLLOWS:
A. Contractor has carefully read and understands the contents, purpose and legal effect of
this document as stated above and hereafter in this document. The certifications
contained herein are true, complete and correct in all respects.
B. Contractor shall abide by and comply with, and in contracts which it has with all persons
providing any of the services or Work on this Project on its behalf shall require
compliance with, all applicable Federal, State and local laws and rules and regulations
including without limitation those relating to 1) fair employment practices, affirmative
action and prohibiting discrimination in employment; 2) workers' compensation; 3)
workplace safety; 4) wages and claims of laborers, mechanics and other workers,
agents, or servants in any manner employed in connection with contracts involving
public funds or the development or construction of public works, buildings or facilities;
and 5) steel products procurement.
C. To the best of Contractor's knowledge, no officer or employee of Contractor has been
convicted of bribery or attempting to bribe an officer or employee of the State of
Illinois, or any unit of local government, nor has any officer or employee made an
admission of guilt of such conduct which is a matter of record.
D. Contractor is not barred from bidding on or entering into public contracts due to having
been convicted of bid -rigging or bid rotating under paragraphs 33E-3 or 33E-4 of the
Illinois Criminal Code. Contractor also certifies that no officers or employees of the
Contractor have been so convicted and that Contractor is not the successor company or
a new company created by the officers or owners of one so convicted. Contractor
further certifies that any such conviction occurring after the date of this certification will
be reported to the Owner, immediately in writing, if it occurs during the bidding
process, or otherwise prior to entering into the Contract therewith.
E. Pursuant to the Illinois Human Rights Act (775 ILCS 5/2-105), Contractor has a written
sexual harassment policy that includes, at a minimum, the following information: (i) a
statement on the illegality of sexual harassment; (ii) the definition of sexual harassment
under State law; (iii) a description of sexual harassment utilizing examples; (iv) the
Contractor's internal complaint process including penalties; (v) the legal recourse,
investigative and complaint process available through the Illinois Department of Human
Rights and the Human Rights Commission and directions on how to contact both; and
17
(vi) protection against retaliation as provided by Section 6-101 of the Illinois Human
Rights Act. Contractor further certifies that such policy shall remain in full force and
effect. A copy of the policy shall be provided to the Illinois Department of Human Rights
upon request.
G. Contractor shall abide by the "Employment of Illinois Workers on Public Works Act" (30
ILCS 570/0.01 et seq.) which stipulates that whenever there is a period of excessive
unemployment in Illinois, defined as any month immediately following two (2)
consecutive calendar months during which the level of unemployment in Illinois exceeds
five percent (5%) as measured by the U.S. Bureau of Labor Statistics in its monthly
publication of employment and unemployment figures, the Contractor shall employ only
Illinois laborers unless otherwise exempted as so stated in the Act. ("Illinois laborer"
means any person who has resided in Illinois for at least 30 days and intends to become
or remain an Illinois resident). Other laborers may be used if Illinois laborers are not
available or are incapable of performing the particular type of work involved if so
certified by the Contractor and approved by the Owner.
H. (i) Contractor's bid proposal was made without any connection or common interest in
the profits anticipated to be derived from the Contract by Contractor with any other
persons submitting any bid or proposal for the Contract; (ii) the Contract terms are in all
respects fair and the Contract will be entered into by Contractor without collusion or
fraud; (iii) no official, officer or employee of the Owner has any direct or indirect
financial interest in Contractor's bid proposal or in Contractor, (iv) the Contractor has
not directly or indirectly provided, and shall not directly or indirectly provide, funds or
other consideration to any person or entity (including, but not limited to, the Owner and
the Owner's employees and agents), to procure improperly special or unusual treatment
with respect to this Agreement or for the purpose of otherwise improperly influencing
the relationship between the Owner and the Contractor. Additionally, the Contractor
shall cause all of its officers, directors, employees, (as the case may be) to comply with
the restrictions contained in the preceding sentence. ,
I. Contractor knows and understands the Equal Employment Opportunity Clause
administrated by the Illinois Department of Human Rights, which is incorporated herein
by this reference, and agrees to comply with the provisions thereof. Contractor further
certifies that Contractor is an "equal opportunity employer" as defined by Section 2000
(e) of Chapter 21, Title 42 of the United States Code Annotated and Executive Orders
#11246 and #11375 as amended, which are incorporated herein by this reference.
1. Neither Contractor nor any substantially owned affiliated company is participating or
shall participate in an international boycott in violation of the provisions of the U.S.
Export Administration Act of 1979 or the regulations of the U.S. Department of
Commerce promulgated under that Act.
m
F. Contractor is not barred from contracting with the Owner because of any delinquency in
the payment of any tax administrated by the Illinois Department of Revenue, unless it is
being contested. Contractor further certifies that it understands that making a false
statement regarding delinquency in taxes is a Class A misdemeanor and, in addition,
voids the Contract and allows the Owner, a municipal entity, to recover in a civil action
all amounts paid to the Contractor.
G. If Contractor has 25 or more employees at the time of letting of the Contract,
Contractor knows, understands and acknowledges its obligations under the Illinois Drug
Free Workplace Act (30 ILCS 580/1 et seq.) and certifies that it will provide a drug -free
workplace by taking the actions required under, and otherwise implementing on a
continuing basis, Section 3 of the Drug Free Workplace Act. Contractor further certifies
that it has not been debarred and is not ineligible for award of this Contract as the result
of a violation of the Illinois Drug Free Workplace Act.
H. Contractor knows, understands and acknowledges its obligations under the Substance
Abuse Prevention on Public Works Act, 820 ILCS 265/1 et seq. A true and complete copy
of Contractor's Substance Abuse Prevention Program Certification is attached to and
made a part of this Contractor Compliance and Certification Attachment.
I. The Contractor shall comply with the requirements and provisions of the Freedom of
Information Act (5 ILCS 140/1 et. seq.) and, upon request of the Vernon Hills Park
District's designated Freedom of Information Act Officer (FOIA Officer), Contractor shall
within two (2) business days of said request, turn over to the FOIA Officer any record in
the possession of the Contractor that is deemed a public record under FOIA.
CONTRACTOR
By:
Its:
STATE OF )
)SS
COUNTY OF )
I, the undersigned, a notary public in and for the State and County, aforesaid, hereby certify
that
appeared before me this day and, being first duly
sworn on oath, acknowledged that he executed the foregoing instrument as his/her free act
and deed and as the act and deed of the Contractor.
Dated:
(SEAL)
(Notary Public)
ail
SUBSTANCE ABUSE PREVENTION PROGRAM CERTIFICATION
The Substance Abuse Prevention on Public Works Projects Act, 820 ILCS 265/1 et seq.,
prohibits any employee of the Contractor or any Subcontractor on a public works project to
use, possess or be under the influence of a drug or alcohol, as those terms are defined in the
Act, while performing work on the project. The Contractor/Subcontractor [circle one], by its
undersigned representative, hereby certifies and represents to the City of McHenry that
[Contractor/Subcontractor must complete either Part A or Part B below]:
A. The Contractor/Subcontractor [circle one] has in place for all of its employees not
covered by a collective bargaining agreement that deals with the subject of the Act a written
substance abuse prevention program, a true and correct copy of which is attached to this
certification, which meets or exceeds the requirements of the Substance Abuse Prevention on
Public Works Act, 820 ILCS 265/1 et seq. [Contractor/Subcontractor must attach a copy of its
substance abuse prevention program to this Certification.]
Name of Contractor/Subcontractor (print or type)
Name and Title of Authorized Representative (print or type)
Dated:
Signature of Authorized Representative
B. The Contractor/Subcontractor [circle one] has one or more collective bargaining
agreements in effect for all of its employees that deal with the subject matter of the Substance
Abuse Prevention on Public Works Projects Act, 820 ILCS 265/1 et seq.
Name of Contractor/Subcontractor (print or type)
Name and Title of Authorized Representative (print or type)
Signature of Authorized Representative
Dated:
21
GENERAL CONDITIONS OF THE CONTRACT
Contractor must provide a contract document to include each of the following supplemental
conditions.
SUPPLEMENTAL CONDITIONS
1. Insurance and Indemnity Requirements
Contractor shall procure and maintain for the duration of the contract, insurance against claims
for death, injuries to persons, or damages to property which may arise from or in connection
with the performance of work hereunder by the Contractor, his agents, representatives,
employees or subcontractors of the types and in the amounts listed below.
A. Commercial General and Umbrella Liability Insurance. Contractor shall maintain
commercial general liability (CGL) and, if necessary, commercial umbrella insurance with
a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a
general aggregate limit, it shall apply separately to this project/location. CGL insurance
shall be written on Insurance Services Office (ISO) occurrence form CG 00 01, or a
substitute form providing equivalent coverage, and shall cover liability arising from
premises, operations, independent contractors, products -completed operations,
personal injury and advertising injury, and liability assumed under an insured contract
(including the tort liability of another assumed in a business contract). Owner shall be
included as an insured under the CGL, using ISO additional insured endorsement CG 20
10 or a substitute providing equivalent coverage, and under the commercial umbrella, if
any. This insurance shall apply as primary insurance with respect to any other insurance
or self-insurance afforded to Owner and Architect. There shall be no endorsement or
modification of the CGL limiting the scope of coverage for liability arising from pollution,
explosion, collapse, or underground property damage.
B. Continuing Completed Operations Liability Insurance. Contractor shall maintain
commercial general liability (CGL) and, if necessary, commercial umbrella liability
insurance with a limit of not less than $1,000,000 each occurrence for at least three
years following substantial completion of the work. Continuing CGL insurance shall be
written on ISO occurrence form CG 00 01, or substitute form providing equivalent
coverage, and shall, at minimum, cover liability arising from products -completed
operations and liability assumed under an insured contract. Continuing CGL insurance
shall have a products -completed operations aggregate of at least two times its each
occurrence limit. Continuing commercial umbrella coverage, if any, shall include liability
coverage for damage to the insured's completed work equivalent to that provided
under ISO form CG 00 01.
C. Business Auto and Umbrella Liability Insurance. Contractor shall maintain business
auto liability and, if necessary, commercial umbrella liability insurance with a limit of not
less than $1,000,000 each accident. Such insurance shall cover liability arising out of any
auto including owned, hired and non -owned autos. Business auto insurance shall be
written on Insurance Services Office (ISO) form CA 00 0 I, CA 00 05, CA 00 12, or a
substitute form providing equivalent liability coverage equivalent to that provided in the
1990 and later editions of CA 00 01.
D. Workers Compensation Insurance. Contractor shall maintain workers compensation as
required by statute and employers liability insurance. The commercial umbrella and/or
employers liability limits shall not be less than $1,000,000 each accident for bodily injury
by accident or $1,000,000 each employee for bodily injury by disease. If Owner has not
been included as an insured under the CGL using ISO additional insured endorsement
CG 20 10 under the Commercial General and Umbrella Liability Insurance required in
this Contract, the Contractor waives all rights against Owner and its officers, officials,
employees, volunteers and agents for recovery of damages arising out of or incident to
the Contractors work.
C. General Insurance Provisions.
1. Evidence of Insurance prior to beginning Work, Contractor shall furnish Owner with
a certificate of insurance and applicable policy endorsements, executed by a duly
authorized representative of each insurer, showing compliance with the insurance
requirements set forth above. All certificates shall provide for 30 days written
notice to Owner prior to the cancellation or material change of insurance referred to
therein. Written notice to Owner shall be by certified mail, return receipt
requested. Failure of Owner to demand such certificate, endorsement or other
evidence of full compliance with these insurance requirements or failure of Owner
to identify a deficiency from evidence that is provided shall not be construed as a
waiver of Contractor's obligation to maintain such insurance. Owner shall have the
right, but not the obligation, of prohibiting Contractor or any subcontractor from
entering the project site until such certificates or other evidence that insurance has
been placed in complete compliance with these requirements is received and
approved by Owner. Failure to maintain the required insurance may result in
termination of this Contract at Owner's option. With respect to insurance
maintained after final payment in compliance with a requirement above, an
additional certificate shall provide certified copies all insurance policies required
above within 10 days of Owner's written request for said copies.
23
2. Acceptability of Insurers. For insurance companies which obtain a rating from A.M.
Best, that rating should be no less than A VII using the most recent edition of the A.M.
Bests Key Rating Guide. If the Bests rating is less than A VII or a Best's rating is not
obtained, tile Owner has the right to reject insurance written by an insurer it deems
unacceptable.
3. Cross -liability Coverage. If Contractor's liability policies do not contain the standard
ISO separation of insureds provision, or a substantially similar clause, they shall be
endorsed to provide cross -liability coverage.
4. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions
must be declared to the Owner. At the option of the Owner, the Contractor may be
asked to eliminate such deductibles or self -insured retentions as respects the Owner, its
officers, officials, employees, volunteers and agents or required to procure a bond
guaranteeing payment of losses and other related costs including but not limited to
investigations, claim administration and defense expenses.
5. Subcontractors. Contractor shall cause each subcontractor employed by Contractor
to purchase and maintain insurance of the type specified above. When requested by
the Owner, Contractor shall furnish copies of certificates of insurance evidencing
coverage for each subcontractor.
F. Indemnification
To the fullest extent permitted by law, the Contractor shall waive all right of
contribution and shall indemnify and hold harmless the Owner and its officers, officials,
employees, volunteers and agents from and against all claims, damages, losses and
expenses, including but not limited to legal fees (attorney's and paralegals fees and
court costs), arising out of or resulting from the performance of the Contractor's work,
provided that any such claim, damage, loss or expense (i) is attributable to bodily injury,
sickness, disease or death, or injury to or destruction of tangible property, other than
the work itself, including the loss of use resulting therefrom and (ii) is caused in whole
or in part by any wrongful or negligent act or omission of the Contractor, any
Subcontractor, anyone directly or indirectly employed by any of them or anyone for
whose acts any of them may be liable, regardless of whether or not it is caused in part
by a party indemnified hereunder. Such obligation shall not be construed to negate,
abridge, or otherwise reduce any other right or obligation of indemnity which would
otherwise exist as to any party or person described in this Paragraph. Contractor shall
similarly protect, indemnify and hold and save harmless the Owner, its officers, officials,
employees, volunteers and agents against and from any and all claims, costs, causes,
actions and expenses including but not limited to legal fees, incurred by reason of
Contractor's breach of any of its obligations under, or Contractor's default of, any
provision of the Contract.
24
II. Progress Schedule, IVleeting and Reports
Progress meetings with Contractor will be held regularly with Owner, unless both the
Owner and Contractor modify the schedule.
• The Contractor is required to send representatives who can commit the Contractor to a
decision at the meetings.
III. Execution, Correlation, Intent and Interpretations
• Figured dimensions and marked data shall take precedence over scale measurements, and
details shall take precedence over smaller scale general Drawings. Discrepancies or
ambiguities found in Drawings or Specifications shall at once be reported to the Owner for
clarification.
• If Work is required in a manner to make it impossible to produce first-class work, or should
discrepancies appear among Contract Documents, or if the Contractor has any questions
regarding the meaning of Contract Documents, the Contractor must request the Owner's
interpretation and clarification before proceeding with Work. If the Contractor fails to make
such request, no excuse will thereafter be entertained for failure to carry out the Work in a
satisfactory manner. Should any conflict occur in or between Drawings and Specifications,
the Contractor is deemed to have estimated on, and agreed to provide the greater quantity
or better quality of materials and Work unless he shall have, before submission of proposal,
asked for and obtained written decision of the Owner as to which method or materials will
be required.
Wherever any provision of the Specifications conflict with any agreements or regulations of
any kind at any time in force among members of any trade associations, unions or councils,
which regular or distinguish what work shall not be included in the work of any particular
trade, the Contractor shall make all necessary arrangements to reconcile any such conflict
without delay, damage or cost to the Owner and without recourse to the Owner. In case the
progress of the Work is affected by any undue delay in furnishing or installing any items of
material or equipment required under the Contract because of a conflict involving any such
agreement or regulation, the Architect/Owner may require that other material or
equipment of equal kind or quality be provided at no additional cost to the Owner.
• The obligations of the Contractor shall be construed to include, but not be limited to, injury
or damage consequent upon failure to use or misuse of the Contractor, his agents and
employees, of any scaffold, hoist, crane, stay, ladder, support or other mechanical
contrivance erected or constructed by any person; or any or all other kinds of equipment
whether or not owned or furnish by the Owner.
25
IV. Sub -contractors
• Proper and complete execution of all Work shall be the responsibility of the Contractor and
should contractor properly subcontract certain parts of the Work, the Owner will hold the
Contractor responsible for proper and complete execution thereof. If the Contractor elects
to enter into subcontracts for any section of the Work, contractor shall assume all
responsibility of ascertaining that the sub -Contractor for the Work is thoroughly acquainted
with all conditions of Work and that the sub -Contractor has included all materials and
appurtenances in connection therewith. It shall also be the responsibility of the Contractor
to notify sub -Contractors at time of request for bids of all requirements of the Contract
Documents that, the Contractor, intends to include as part of subcontract.
• The Contractor shall not subcontract any Work without prior written approval of the
Owner, which approval will not be given until the Contractor submits to the Owner a
written statement concerning the proposed subcontract, which statement shall contain
such information as the Owner may require.
• The Contractor shall submit with the bid, the names of sub -Contractors for other parts of
the Work. The Contractor shall not employ any sub -Contractor that the Owner may, within
a reasonable time, object to as incompetent or unfit.
• The Contractor shall be as fully responsible to the Owner for the acts and omissions of the
sub -Contractors, and of persons either directly or indirectly employed by them, as the
contractor is for their acts and the acts and omissions of persons directly employed by said
contractor.
• The Contractor shall cause the appropriate provisions to be inserted in all subcontracts
relative to the Work to bind sub -Contractors to the Contractor by the terms of the Contract
Documents, and to require sub -Contractors to comply with the Contract Documents, and to
give the Contractor the same power as regards terminating any subcontract that the Owner
may exercise over the Contractor under any provision of the Contract Documents.
• Nothing contained in the Contract shall create any contractual relation between any sub -
Contractor and the Owner.
• Contractor shall cause each sub -Contractor employed by Contractor to purchase and
maintain insurance of the type speced above. When requested by the Owner, Contractor
shall furnish copies of certificates of insurance evidencing coverage for each sub -Contractor.
V. Payments and Completion
• Contractor shall supply monthly invoices to Owner with a certified payroll sheet indicating
individuals who performed duties. Any and all "a la carte" duties shall be itemized on
invoices.
• The Owner may withhold or nullify all or part of any payment to such an extent as may be
necessary to protect the Owner from loss on account of defective Work not remedied,
claims filed or reasonable evidence indicating probable filing of claims, failure of Contractor
to make payments to sub -Contractors or for material or labor, or for any other reason as
specified in the Contract Documents.
VI. Uncovering and Correction of Work
• Contractor's duty to correct Work shall not be limited to a period of one (1) year from the
date of completion if the defect was of a latent nature or occurred in materials or
workmanship covered by Contractor before Owner was able to inspect same contrary to the
requirements of the Contract Documents, or as otherwise specified by the Contract
Documents. All correction of unacceptable work shall be made before final payment is
made.
VII. Miscellaneous Provisions
• Protection of Work and Property -The Contractor shall continuously maintain adequate
protection of all the Work from damage and shall protect the Owner's property from injury
or loss arising in connection with this Contract.
• Contractor shall comply with all federal, state and local laws, rules and regulations
applicable to the work, all Village of Vernon Hills' building codes, and all laws and
regulations pertaining to occupational and work safety and disposal of landscape waste and
construction debris.
• Access to Work -The Owner and his representatives shall at all times have access to the
Work whenever it is in preparation or progress.
• Clean Up -The Contractor shall at all times keep the Work site free from accumulation of
waste materials or rubbish caused by his employees or work and, at the daily completion of
the Work, he shall remove all waste materials/rubbish from the worksite.
27
City of McHenry
McHenry Recreation Center Janitorial Service
3636 Municipal Drive
McHenry, IL 60050
WORK SUMMATION
The City of McHenry (referred as "owner" herein out) is currently seeking a professional,
efficient, and thorough janitorial service for our McHenry Recreation Center. McHenry
Recreation Center (referred as "location" herein out) is approximately 18,200 sq. ft. facility
which services McHenry with fitness and recreation services. The work that is to be done is
seven (7) days a week year around accept certain Holidays.
Please refer to Attachment A for list of operational days.
Please refer to Attachment B for complete list of duties.
The Option 1 Day Porter Service is not mandatory in order to submit a bid for the janitorial
service but it is desired that all bid participants include a price structure for this service. This
Jay porter is a service to maintain the cleanliness of the facility, especially in the locker rooms,
equipment and other common areas, during operational hours. All washrooms and locker
rooms will remain open. This service WILL BE re-evaluated after six months to determine its
viability within our organization. Special provisions may be made to compensate the early
termination if deemed necessary.
Please refer to Attachment C for list of duties.
This request for bid is a fourteen (14) month janitorial service agreement starting February 26,
2016 and ending April 30, 2017. There will be a comprehensive evaluation by the owner (and
contractor if desired) at the conclusion of the 13th month of service. Options for additional year
A service will be considered at that time.
During the first month of service we will require a weekly meeting with a manager of the
contractor and owner to discuss any and all issues. After the first month; we will require a
monthly meeting for the duration of the contract.
We request that ALL bidders provide at least five (5) references and at least (5) current
contracts in which similar job tasks are being performed. Please include owner, address, phone
number, contact name, and a list of duties performed.
We request that ALL bidders break down, to the best ability, the base bid price structure on a
separate document as described in Section 2, bullet 6. Please include the average number of
people, hourly wage, and time it takes to perform duties on the Document A and Document B,
and also include on Document C, if providing for this option.
All invoices submitted must be approved by the McHenry City Council at public meetings that
will occur on the first and third Monday of each month. Checks may be released as soon as the
next business day.
Mounted Key System will be provided by owner for access to facility. Contractor will be given a
specific code to access keys and must return keys to Mounted Key System. Contractor is will
NOT leave premises with keys.
Documentation
Owner will provide checklists for contractor to fill out each day. It is the responsibility of the
contractor's staff to check all items completed, initial, and date as necessary.
Background checks for all contractor employees must be provided to owner to keep on file.
This includes any and all persons substituting in the event of a leave of absence of any kind.
In addition all employees entering the facility for work must have a picture ID badge with the
following: picture, company name, pertinent company information, employee name, phone
number, employee ID number, and supervisor.
Chemicals Supplies and Equipment
If the contractor wishes to submit a bid using their chemical cleaning methods, using their own
supplies, and using their equipment exclusively; PLEASE indicate this on your bid submittal.
The owner will NOT provide the following:
Vacuums of any kind
• Carpet Extractors
• Floor scrubber and/or burnisher
• Tile and grout cleaning machines
• Ladders of any kind
• Eye protective gear
• Hearing protective gear
• Dust mask or respirator
• Disposable gloves
The owner may provide the following:
• All garbage can liners
• Toilet Paper
• Paper Towels
• Soaps
• Hand Sanitizers
Waxed lined sanitary bags
29
• Urinal screens
• Micro Fiber cloths
• Two — 55 gal. garbage cans on rollers
• Cleaning cart
• Floor disinfecting microfiber mop for Day Porter Service ONLY
• Toilet Brushes
• Certain Cleaning Chemicals - TO BE DETERMINED
General Safety Practices
• All safety trainings must be Occupational Safety and Health Administration (herein as
OSHA) approved and documented for the Owner
• All chemicals MUST have a Safety Data Sheet (SDS) inserted into the appropriate binder
supplied by Owner
• All chemicals must be stored in a proper fashion according to the appropriate SDS
• Any and all equipment must in good working condition and clearly marked as
"contractor name"
• During working hours; there must be a minimum of two (2) people present to perform
tasks throughout the night
• Recommended Personal Protective Equipment (provided by contractor) as per OSHA
standards
o Includes but not limited to gloves (disposable and non -disposable), safety
glasses, hearing protection equipment, air particulate masks, etc...
• Any and all injuries must be reported to owner in written form.
• Any and all emergencies must be reported immediately to owner.
High Dusting —Above 6 Feet
High dusting above six (6) feet is part of the base bid. This is a service that will be required of
the contractor. if the contractor needs to subcontract or pay a higher wage; please be sure to
incorporate this cost into your base bid. The owner is not responsible and will not pay for the
increase in price due to this service. Please note that the owner will not supply ladders or lifts
of any kind for this service; the contractor must supply equipment and the equipment must
leave the facility after each use.
SCOPE OF WORK
McHenry Recreation Center Janitorial Services
All work to be completed during non -business hours:
• Bung Operational Hours
o Monday thru Thursday 5:30am—10:00pm
o Friday 5:30am — 8:00pm
o Saturday 7:00am — 6:00pm
o Sunday 7:00am — 6:00pm
Please refer to Attachment A for holiday operational days.
There are several days that this facty is open for business during certain holidays. (Please refer
to document B).
Please note that we will require the services of the contractor on those holidays.
If holiday pay is required, as per contractor's labor agreement, please incorporate this cost into
your base bid pricing. The owner is not responsible and will not pay for holiday pay during the
course of the contract.
Please refer to Attachment B for list of Janitorial duties.
Scope of Work —Option 1 Porter Service
The porter service hours would occur between 1:30pm — 3:30pm Monday thru Friday and
1:30pm — 3:30pm on Saturday and Sunday.
One of each gender is required for this porter service during the above mentioned hours.
Please refer to Attachment C for list of Day Porter duties.
Please indicate the price structure on Option 1 Porter Service on the bid document price
worksheet.
Porter Services will NOT be necessary on holidays the facility is open or closed.
31
UNSATISFACTORY CLAUSE
This clause has been inserted to ensure that both parties, Owner and Contractor, are willing
and able to work within the contract. If after several attempts of documented corrective
action, whether initiated by the Owner or Contractor, there are still issues that make it
impossible to continue the services agreed to; both parties will part ways without any
compensation or legal action.
If agreed please print and sign name and submit with bid.
Name
Signature
Company Name
Date
32
McHenry Parks & Recreation Department
McHenry Recreation Center
General Information
Document A
Facility Hours
Monday - Thursday 5:30a40p
Friday 5:30a-8p
Saturday & Sunday 7a-6p
Open lam-1pm
New Year's Eve, New Year's Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving, Christmas Eve
Day after Thanksgiving open 7a-8p
Holiday Hours of Operation
Closed: Easter, Christmas Day
Children's Center Hours of Operation
Monday -Thursday 830a-12p, 4:30-7:30p
Friday & Saturday 830a42p
Closed Sundays
Holiday Hours of Operation
Closed on the following major holidays:
New Year's Eve, New Year's Day, Easter, Memorial Day, Independence Day, Labor Day,
Thanksgiving, Christmas Eve, Christmas Day
Day after Thanksgiving open 830a-12p
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Vendor Name
McHenry, IL
Account Number
Vendor:A000CUT
ACCUCUT 100-46-6110
Description (Item)
SUPPLIES
Expense Approval Register
LIST OF BILLS COUNCIL MEETING 1/4/16
Payable Number Post Date Amount
12262582 O1/04/2016 142.50
Vendor ACCUCUT Total: 142.SO
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEEL SERVICE INC 100-33-5370 VEHICLE REPAIRS 329253 Ol/04/2016 208.08
ADAMS STEEL SERVICE INC 510-32-5380 REPAIRS -UTILITY SYSTEM 329710 01/04/2016 46.27
Vendor ADAMS STEEL SERVICE INC Total: 254.3S
Vendor: ADVANCED PUBLIC SAFETY INC
ADVANCED PUBLIC SAFETY INC 100-22-5370 VEHICLE REPAIRS SIN002221 0CED P 016 178.85
Vendor ADVANCED PUBLIC SAFETY INC Total: 178.85
Vendor: ALEXANDER EQUIPMENT COMPANY INC
ALEXANDER EQUIPMENT 100-33-5370 VEHICLE REPAIRS 119075 2016 176.50
Vendor ALEXANDER EQUIPMENT COMPANY INCTotal: 176.50
Vendor: ARAMARK
ARAMARK 100-33-4510 EMPLOYEE CLOTHING ALLOW 16573385 01/04/2016 59.98
ARAMARK 100-33-4510 1 16575380 01/04/2016 119.99
ARAMARK 100-33-4510 EMPLOYEE CLOTHING ALLOW 16588941 01/04/2016 429.56
Vendor ARAMARK Total: 609.53
Vendor: ASSOCIATED ELECTRICAL CONTRACTORS
ASSOCIATED ELECTRICAL 100-45-5110 CONTRACTUAL SERVICES 3499964 01/230.00
Vendor ASSOCIATED ELECTRICAL
6 CONTRACTORS Total: 230.00
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC 100-22-5370 VEHICLE REPAIRS 267955 1/04/2016 229.54
0
AUTO TECH CENTERS INC 100-33-5370 VEHICLE REPAIRS 267914 01/04/2016 933.93
Vendor AUTO TECH CENTERS INCTotal: 11163.47
Vendor: B&W CONTROL SYSTEMS INTEGRATION
B&W CONTROLSYSTEMS 510-31-5110 IT-SCADA 0183879 01/04/2016 2,166.70
Vendor B&W CONTROL SYSTEMS INTEGRATION Total: 2,166.70
Vendor: BROWN, JUDY I
BROWN, JUDY 1 100-47-5110 PARKS PROGRAM INSTRUCTOR 12/1/15-12/19/15 01/04/2016 100.00
Vendor BROWN, JUDY I Total: 100.00
Vendor: BUSS FORD SALES
BUSS FORD SALES 100-22-5370 VEHICLE REPAIRS 50194391 01/04/2016 85.08
BUSS FORD SALES 100-22-5370 VEHICLE REPAIRS 50194461 01/04/2016 160.82
BUSS FORD SALES 510-32-5370 VEHICLE REPAIRS 50194461 01/04/2016 46.82
BUSS FORD SALES 100-22-5370 VEHICLE REPAIRS 50195211 01/04/2016 67.22
BUSS FORD SALES 100-22-5370 VEHICLE REPAIRS 50194661 01/04/2016 436.98
Vendor BUSS FORD SALES Total: 796.90
Vendor: CALEA
CALEA
100-22-5430
Vendor: CAMPBELL, MARIA BETH
CAMPBELL, MARIA BETH 100-47-5110
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL 100-01-5110
CENTEGRA OCCUPATIONAL 610-00-6940
TRAINING
INV0001425
12/23/2015
Vendor CALEA Total:
PARKS PROGRAM INSTRUCTOR 10/22-12/15/15 01/04/2016
Vendor CAMPBELL, MARIA BETH Total:
MEDICALSERVICES 163351 01/04/2016
MEDICALSERVICES 163403 01/04/2016
Vendor CENTEGRA OCCUPATIONAL HEALTH Total:
675.00
675.00
160.00
160.00
30.00
122.50
152.50
12/30/2015 10:38:16 AM
Expense Approval Register Packet: APPKT00305 - EMPLOYEE CLOTHING ALLOW
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: CHRISTOPHER, DAVID
CHRISTOPHER,DAVID 100-33-4510 EMPLOYEE CLOTHING ALLOW INV0001426 01/04/2016 106.97
Vendor CHRISTOPHER, DAVID Total: 106.97
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO 100-33-6110 SUPPLIES 5501413145.001 01/04/2016 168.36
Vendor CRESCENT ELECTRIC SUPPLY CO Total: 168.36
Vendor: CRITICAL REACH
CRITICAL REACH 100-22-5110 CRIME BULLETIN SERVICE 16-309 Ol/04/2016 435.00
Vendor CRITICAL REACH Total: 435.00
Vendor: DURA WAX COMPANY INC, THE
DURA WAX COMPANY INC, THE 100-45-6110 SUPPLIES 381411 01/04/2016 219.30
Vendor DURA WAX COMPANY INC, THE Total: 219.30
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH 100-33-6110 SUPPLIES 6239 01/04/2016 465.00
Vendor FISCHER BROS FRESH Total: 465.00
Vendor: FLORES, JILL M
FLORES, JILL M 100-47-5110 PARKS PROGRAM INSTRUCTOR 12/2-12/16/15 01/04/2016 60.93
Vendor FLORES, JILL M Total: 60.93
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY 225-00-5110 MONTHLY MAIN FEE RADIOS 957512 01/04/2016 1,092.00
FOX VALLEY FIRE & SAFETY 100-41-5110 ANNUALALARM INSPECTION 957646 01/04/2016 516.00
Vendor FOX VALLEY FIRE & SAFETY Total: 11608.00
Vendor: FOXCROFT MEADOWS INC
FOXCROFT MEADOWS INC 100-33-6110 SUPPLIES 50053 01/04/2016 427.50
Vendor FOXCROFT MEADOWS INC Total: 427.50
Vendor: FUTAVA, KATIE L
FUTAVA, KATIE L Vend 100-47-5110 PARKS PROGRAM INSTRUCTOR 9/22-12/17/15 2016 231.00
Vendor FUTAVA, KATIE LTotal: 231.00
Vendor: FUN EXPRESS LLC
FUN EXPRESS LLC 100-42-6920 BFREAKFAST WITH 675044348-01 01/04/2016 88.31
Vendor FUN EXPRESS LLCTotal: 88.31
Vendor: GALLS LLC
GALLS LLC 100-22-6110 SUPPLIES 004531031 01/04/2016 77.94
Vendor GALLS LLC Total: 77.94
Vendor: GRAINGER
GRAINGER 510-31-6110 SUPPLIES 9922691606 01/04/2016 785.25
Vendor GRAINGER Total: 785.25
Vendor: GUARDIAN TRACKING
GUARDIAN TRACKING 100-22-5430 SUBSCRIPTION ACCESS 2015-0514 2016 321.00
Vendoorr GUARDIAN TRACKING Total: 321.00
Vendor: HAWKINS INC
HAWKINS INC 510-32-6110 SUPPLIES 3811666RI 01/04/2016 794.23
HAWKINS INC 510-31-6110 SUPPLIES 3813594RI O1/04/2016 21621,03
HAWKINS INC 510-32-6110 SUPPLIES 3816403RI 01/04/2016 625.18
Vendor HAWKINS INC Total: 41040A4
Vendor: HD SUPPLY WATERWORKS
HD SUPPLY WATERWORKS 610-00-5980 REPAIRS HYDRANT E947368 01/04/2016 169.00
Vendor HD SUPPLY WATERWORKS Total: 169.00
Vendor: HEARTSMART.COM
HEARTSMART.COM 100-22-5110 AED PADS HS163685 Vendor
H2016 59.00
Vendor HEARTSMART.COM Total: 59.00
Vendor: HILLER, CHRISTINE E
HILLER, CHRISTINE E 100-47-5110 PARKS PROGRAM INSTRUCTOR 9/14-11/16/15 01/04/2016 175.00
Vendor HILLER, CHRISTINE E Total: 175.00
12J30/2015 10:33:16 AM
Packet: APPKT00305-SUPPLIE3
Expense Approval Register
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES 510-32-6110 SUPPLIES 11/20/15-12/18/15 01/04/2016 785.50
HOME DEPOT CREDIT SERVICES 510-35-6110 SUPPLIES 11/20/15-12/18/15 01/04/2016 304.38
HOME DEPOT CREDIT SERVICES 100-33-6110 SUPPLIES 11/20-12/18/15 01/04/2016 773.26
68.38
HOME DEPOT CREDIT SERVICES 100-33-6115 SUPPLIES 11/20-12/18/15 01/04/2016
HOME DEPOT CREDIT SERVICES 100-45-6110 SUPPLIES 11/20-12/18/15 01/04/2016 1,001.87
Vendor HOME DEPOT CREDIT SERVICES Total: 21933.39
Vendor: HRGREEN
HRGREEN 270-00-8600 CONSTRUCT ENGINEER 6-102306 01/04/2016 17,333,74
Vendor HRGREEN Total: 17,333974
Vendor: IN -PIPE TECHNOLOGY COMPANY INC
IN -PIPE TECHNOLOGY 510-32-5110 MONTHLY SERVICE 16105 01/04/2016 8,000.00
Vendor IN -PIPE TECHNOLOGY COMPANY INC Total: 8/000000
Vendor: INTERSTATE ALL BATTERY CENTER
BATTERIES 1903701020484 01/04/2016 131.98
INTERSTATE ALL BATTERY 510-32-5375
Vendor INTERSTATE ALL BATTERY CENTER Total: 131.98
Vendor: IPRA
IPRA 100-41-5410 2016 MEMBERSHIP 2033 01/04/2016 254.00
Vendor IPRA Total: 254.00
Vendor: J G UNIFORMS INC
1 G UNIFORMS INC 100-22-4510 EMPLOYEE UNIFORM ALLOW 39898 01/04/2016 137.58
1 G UNIFORMS INC 100-22-4510 EMPLOYEE UNIFORM ALLOW 39997 01/04/2016 302.74
J G UNIFORMS INC 100-22-4510 EMPLOYEE UNIFORM 40072 01/04/2016 133.05
J G UNIFORMS INC 100-22-6270 EMPLOYEE UNIFORM 40072 01/04/2016 620.00
Vendor G UNIFORMS INCTotal: 11193.37
Vendor:JENSEN,TED
1ENSEN, TED 510-32-5375 WATER VALVE BRACKET 030318 01/04/2016 121.93
Vendor JENSEN, TED Total: 121.93
Vendor: JOHNSON, SEAN
JOHNSON, SEAN 510-35-4510 EMPLOYEE CLOTHING ALLOW INV0001427 01/04/2016 154.76
Vendor JOHNSON, SEAN Total: 154.76
Vendor: KARKI, STEVE
KARKI, STEVE 100-47-5110 PARKS PROGRAM INSTRUCTOR 11/2/15-12/1/15 01/04/2016 170,00
KARKI, STEVE 100-47-5110 PARKS PROGRAM INSTRUCTOR 12/7/15-12/10/15 01/04/2016 70.00
Vendor KARKI, STEVE Total: 182.00
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST 100-33-5370 VEHICLE REPAIRS 4577311 01/04/2016 291.08
KI M BALL M I DW EST 510-32-6110 SUPPLIES 4623640 01/04/2016 701.68
KIMBALL MIDWEST 100-33-5370 VEHICLE REPAIRS 4623640 Vendor
KIMBALL
705.36
Vendor KIMBALL MIDWEST Total: 1,498.12
Vendor: MACE, DOUG
MACE, DOUG 510-31-4510
PATRICK
MCANDREWS PC, THE LAW 100-01-5230
EMPLOYEE CLOTHING ALLOW INV0001428 01/04/2016
106.84
5,175.00
5,175.00
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC 100-33-6110 SUPPLIES 11039538 01/04/2016 503.12
MCCANN INDUSTRIES INC 100-33-5370 VEHICLE REPAIRS 11039579 01/04/2016 19.48
MCCANN INDUSTRIES INC 100-33-5370 VEHICLE REPAIRS 11039590 01/04/2016 181.06
Vendor MCCANN INDUSTRIES INC Total: 703.66
Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC
MCHENRY ANALYTICALW ER 510-31-5110 MONTHLY DRINKING WATER 1506349 01/04/2016 410.00
MCHENRY ANALYTICAL WATER 510-32-6110 SEMI ANNUAL METALS TEST 388500 01/04/2016 385.00
MCHENRY ANALYTICAL WATER 510-32-6110 NITROGEN SAMPLES 389430 01/04/2016 120.00
12/30J2015 10:38:16 Af9
Expense Approval Register
Vendor Name Account Number
MCHENRY ANALYTICAL WATER 510-31-5110
Description (Item)
HASAMPLES
Payable Number Post Date
Packet: APPKT00305 - TTHA SAMPLES
Amount
389543 01/04/2016 112.50
Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 1,027.50
Vendor: MEINTZ, MICHELLE
MEINTZ, MICHELLE 100-41-3637 PARKS & REC REFUND 128392 12/29/2015 55.00
Vendor MEINTZ, MICHELLE Total: 55.00
Vendor: METRO DOOR AND DOCK INC
METRO DOOR AND DOCK INC 100-33-5115 REPAIRS TO OVERHEAD DOOR 51492 01/DOOR 6 2,211.59
Vendor METRO DOOR AND DOCK INC Total: 21211.59
Vendor: MEYER MATERIALCOMPANY
MEYER MATERIAL COMPANY 590-00-5110 MATERIALS 705920281 01/04/2016 .
MEYER MATERIAL COMPANY 510-32-6110 MATERIALS 705926179 01/04/2016 350.88
Vendor MEYER MATERIALCOMPANYTotal: 423.12
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF 100-33-6110 SUPPLIES 170548W 01/04/2016 600.52
Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 600.52
Vendor: MIDCO
MIDCO 620-00-5320 PHONE SERVICES 300459 01/04/2016 242.50
Vendor MIDCO Total: 242.50
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS 510-35-5370 VEHICLE REPAIRS M15751 01/04/2016 34.55
MIDWEST HOSE AND FITTINGS 510-35-5370 VEHICLE REPAIRS M15776 01/04/2016 47.27
Vendor MIDWEST HOSE AND FITTINGS INC Total: 81.82
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH 100-22-6210 SUPPLIES 85174 01/04/2016 28.00
Vendor MINUTEMAN PRESS OF MCH Total: 28.00
Vendor: MNJ TECHNOLOGIES DIRECT INC
MNJ TECHNOLOGIES DIRECT 620-00-6270 PROCESSOR/DOCKING 0003434635 2016 1,678.37
Vendor MNJ TECHNOLOGIES DIRECT INCTotai: 11678.37
Vendor: MOBILE FLEET SERVICES INC
MOBILE FLEET SERVICES INC 100-33-5370 VEHICLE REPAIRS 15693 01/04/2016 185.30
MOBILE FLEET SERVICES INC 100-33-5370 VEHICLE REPAIRS 15694 01/04/2016 637.80
Vendor MOBILE FLEET SERVICES INCTotai: 823.10
Vendor: MORALES, OMAR
MORALES, OMAR 100-22-5420 REIMB TRAVEL EXP INV0001429 20.50
VeVendorndor MORALES, OMAR Total: 20.50
Vendor: NCL OF WISCONSIN INC
NCL OF WISCONSIN INC 510-32-6110 LAB SUPPLIES 365339 01/04/2016 917.62
Vendor NCLOF WISCONSIN INCTotal: 917.62
Vendor: NEUMANN JR, EDWARD J
NEUMANN JR, EDWARD J 740-00-6960 PARKING LOT RENTAL JAN 2016 01/04/2016 500.00
Vendor NEUMANN JR, EDWARD J Total: 500.00
Vendor: NICOR GAS
NICOR GAS 510-31-5510 UTILITIES 11/12/15-12/14/15 01/04/2016 11152.02
01/04/2016 11874,93
40,40
NICOR GAS 510-32-5510 UTILITIES 11/12/15-12/14/15
NICOR GAS 100-42-5510 UTILITIES 11/12-12/14/15 01/04/2016 0.40
NICDR GAS 100-45-SS10 UTILITIES 11/12-12/14/15 01/04/2016 57.40
NICOR GAS 100-46-5510 UTILITIES 11/12-12/14/15 01/04/2016 152.48
NICOR GAS 100-46-5510 UTILITIES 11/12-12/14/15 01/04/2016 57.40
NICOR GAS 100-43-5510 UTILITIES 11/18-12/18/15 01/04/2016 78.62
NICOR GAS 100-45-5510 UTILITIES 11/18-12/18/15 01/04/2016 426.21
Vendor NICOR GAS Total: %839.46
Vendor: NORTH SUBURBAN WATER
NORTH SUBURBAN WATER 510-31-5430 MONTHLY LUNCHEON JAN 2016 01/04/2016 80.00
Vendor NORTH SUBURBAN WATER Total: 80.00
12/30/2015 10:38:16 AM
Packet: APPKT00305 -BLAST SUIT/HOOD/LENS
Expense Approval Register
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: NORTHERN TOOL &EQUIPMENT
NORTHERN TOOL & 610-32-5375 REPAIRS/SUPPLIES 34188185 01/04/2016 204.69
NORTHERN TOOL & 510-32-5375 REPLACEMENT LENS 34197473 01/04/2016 46.65
Vendor NORTHERN TOOL&EQUIPMENT Total: 251.34
Vendor: OZINGA READY MIX CONCRETE INC
OZINGA READY MIX CONCRETE 100-33-6110 SUPPLIES 648456 01/04/2016 552.00
OZINGA READY MIX CONCRETE 100-33-5110 SUPPLIES 650317 01/04/2016 4,664.80
Vendor OZINGA READY MIX CONCRETE INC Totat: 5,116.80
Vendor: PALA, JOSEFINA
PALA,IOSEFINA 100-47-6110 PARKS PROGRAM INSTRUCTOR 11/30/16-12/19/15 01/04/2016 238.62
PALA, JOSEFINA 100-47-6110 PARKS PROGRAM INSTRUCTOR 9/18/15-11/21/15 01/04/2016 472.06
Vendor PALA, JOSEFINA Total: 710.68
Vendor: PALMER, MIKE
PALMER, MIKE 510-31-6110 REIMB CDL INV0001430 01/04/2016 60.00
Vendor PALMER, MIKE Total: 60.00
Vendor: PETROLIANCE LLC
PETROLIANCELLC 100-45-6260 VEHICLE FUEL 9714144 01/04/2016 101.66
PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9716761 01/04/2016 179.27
PETROLIANCELLC 510-35-6260 VEHICLE FUEL 9719760 01/04/2016 257.93
PETROLIANCE LLC 610-32-6250 VEHICLE FUEL 9719778 01/04/2016 403.74
PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9719779 01/04/2016 82.16
PETROLIANCE LLC 100-46-6250 VEHICLE FUEL 9719780 01/04/2016 146.53
PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9719781 01/04/2016 640.42
PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9719782 01/04/2016 1,785.68
PETROLIANCE LLC 510-36-6250 VEHICLE FUEL 9722901 01/06/2016 192.10
PETROLIANCE LLC 510-32-6260 VEHICLE FUEL 9722933 01/04/2016 394.73
PETROLIANCE LLC 510-31-6260 VEHICLE FUEL 9722934 01/04/2016 139.28
PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9722936 01/04/2016 6SS.80
PETROLIANCE LLC 610-31-6250 VEHICLE FUEL 9724817 01/04/2016 39.33
PETROLIANCE LLC 100-33-6260 VEHICLE FUEL 9724819 01/04/2016 448.40
PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9724914 01/04/2016 1,729.04
Vendor PETROLIANCE LLC Total: 7,196.07
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34529 01/04/2016 80.00
PETTIBONE & CO, P F 100-22-4610 EMPLOYEE UNIFORM REIMB 34571 01/04/2016 92•99
PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UINFORM ALLOW 34678 01/04/2016 443.40
PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34681 01/04/2016 489.50
Vendor PETTIBONE & CO, P F Total: 1,105.89
Vendor: PITELSEPTIC INC
PITELSEPTICINC 100-2200 11/1-12/1/15 PORTABLE 12327A 01/04/2016 460.00
PITELSEPTICINC 100-45-5110 12/1/15-1/1/16 PORTABLE 12362 01/04/2016 150.00
Vendor PITELSEPTIC INC Total: 600.00
Vendor: PSP-BROOKFIELD
PSP-BROOKFIELD 100-22-5370 VEHICLE REPAIRS 311V024382 01/04/2016 44.75
Vendor PSP-BROOKFIELD Total: 44.75
Vendor: QUALITY TIRE SERVICE
QUALITY TIRE SERVICE 100-33-5370 VEHICLE REPAIRS 39949 01/04/2016 60.00
QUALITY TIRE SERVICE 100-33-5370 VEHICLE REPAIRS 40031 01/04/2016 170.00
Vendor QUALITY TIRE SERVICE Total: 230.00
Vendor: REINDERS INC
REINDERS INC 100-45-5370 VEHICLE REPAIRS 1611149-00 01/04/2016 1,249.22
Vendor REINDERS INCTotal: 1,249.22
Vendor: REX 24/7 TOWING
REX24/7TOWING 100-22-5110 TOWING FEES 4443 01/04/2016 155.00
Vendor REX 24/7 TOWING Total: 155.00
12/3D/2015 10:38:16 AM
Expense Approval Register Packet: APPKT00305 - RETIREMENT RECOGNITION
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: RIVERSIDE BAKE SHOP
RIVERSIDE BAKE SHOP 100-33-6110 RETIREMENT RECOGNITION 123046 01RIVER 16 70.81
Vendor RIVERSIDE BAKE SHOP Total: 70.81
Vendor: SCHULHOF COMPANY
SCHULHOF COMPANY 510-35-6110 SUPPLIES 2895720 01/04/2016 97.82
Vendor SCHULHOF COMPANY Total: 97.82
Vendor:SECRETARY OFSTATE
SECRETARY OF STATE 100-01-6940 CONF PLATE RENEWALS INV0001431 01/04/2016 202.00
Vendor SECRETARY OF STATE Total: 202.00
Vendor: SHERMAN MECHANICAL INC
SHERMAN MECHANICAL INC 100-01-5110 CONTRACTUAL SERVICES- J001123 01/04/2016 3,200.00
SHERMAN MECHANICAL INC 100-01-5110 CONTRACTUAL SERVICES- J001312 01/04/2016 31858.00
SHERMAN MECHANICAL INC 100-01-5110 CONTRACTUAL SERVICES W13235 01/04/2016 341.07
Vendor SHERMAN MECHANICAL INC Total: 7,399.07
Vendor: SHERMAN, GABRIELLE
SHERMAN, GABRIELLE 100-47-6110 REIM ON-LINE CLASS & INV0001432 01/04/2016 51.50
Vendor SHERMAN, GABRIELLE Total: S1.50
Vendor: SHERON, TONY D
SHERON, TONY D 100-47-5110 PARKS & REC PROGRAM INV0001433 01/04/2016 684.00
Vendor SHERON, TONY D Total: 684.00
Vendor: SKILLS FIRST SOCCER LLC
SKILLS FIRST SOCCER LLC 100-47-5110 PARKS & REC PROGRAM 11/9/15-12/15/15 01/04/2016 21365,00
Vendor SKILLS FIRST SOCCER LLC Total: 21365.00
Vendor: STAPLES ADVANTAGE
STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8037306973 01/04/2016 941.0
STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8037306973 01/04/2016 600.00
STAPLES ADVANTAGE 100-03-6210 SUPPLIES 8037306973 01/04/2016 65.98
STAPLES ADVANTAGE 100-03-6210 SUPPLIES 8037306973 01/04/2016 47.96
STAPLES ADVANTAGE 100-04-6210 SUPPLIES 8037306973 01/04/2016 442.67
STAPLES ADVANTAGE 100-04-6210 SUPPLIES 8037306973 01/04/2016 44•49
STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8037306973 01/04/2016 432.42
Vendor STAPLES ADVANTAGE Total: 692.4S
Vendor: STAPLES CREDIT PLAN
STAPLES CREDIT PLAN 510-32-6210 SUPPLIES 11/16/15-12/3/15 01/04/2016 132.01
STAPLES CREDIT PLAN 100-00-6210 SUPPLIES 11/16-12/3/15 01/04/2016 105.19
STAPLES CREDIT PLAN 100-01-6210 SUPPLIES 11/16-12/3/15 01/04/2016 18.99
STAPLES CREDIT PLAN 100-03-6210 SUPPLIES 11/16-12/3/15 01/04/2016 3.05
STAPLES CREDIT PLAN 100-04-6210 SUPPLIES 11/16-12/3/15 01/04/2016 15.29
STAPLES CREDIT PLAN 100-22-6210 SUPPLIES 11/16-12/3/15 01/04/2016 27.53
STAPLES CREDIT PLAN 100-33-6210 SUPPLIES 11/16-12/3/15 01/04/2016 33.49
STAPLES CREDIT PLAN 100-41-6210 SUPPLIES 11/16-12/3/15 01/04/2016 80.58
STAPLES CREDIT PLAN 100-47-6110 SUPPLIES 11/16-12/3/15 01/04/2016 75.55
Vendor STAPLES CREDIT PLAN Total: 491.68
Vendor: STEINER ELECTRIC COMPANY
STEINER ELECTRIC COMPANY 510-31-6110 SUPPLIES 5005226542.001 01/04/2016 494.02
Vendor STEINER ELECTRIC COMPANY Total: 494.02
Vendor: SWIFT CO INC, JOHN S
SWIFT COINC,IOHNS 100-46-5330 WINTER/SPRING NEWSLETTER 27570-15 01/04/2016 1,111.00
SWIFT CO INC,IOHN S 100-47-5330 WINTER/SPRING NEWSLETTER 27570-15 Ol/04/2016 1,111.00
Vendor SWIFT CO INC, JOHN S Total: 2/222000
Vendor: THELEN MATERIALS LLC
THELEN MATERIALS LLC 100-33-6110 MATERIALS 329133 01/04/2016 104.65
THELEN MATERIALS LLC 100-33-6110 MATERIALS 330741 01/04/2016 452.21
Vendor THELEN MATERIALS LLC Total: 556.86
12/30/2015 10:38:16 AM
Expense Approval Register Packet: APPKT00305 - PARKS PROGRAM INSTRUCTOR
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: TONYAN, LUCY
TONYAN, LUCY 100-46-5110 PARKS PROGRAM INSTRUCTOR 12/21/15 01/04/2016 11731,60
Vendor TONYAN, LUCY Total: 1,731.60
Vendor: TOPS IN DOG TRAINING CORP
TOPS IN DOG TRAINING CORP 100-22-6310 SUPPLIES/TRAINING 17653 01/04/2016 350,98
Vendor TOPS IN DOG TRAINING CORP Total: 350.98
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE 100-22-6340 FORFEITURE SUPPLIES 070546 01/04/2016 499.00
ULTRA STROBE 100-22-6340 FORFEITURE SUPPLIES 070544 01/04/2016 499.00
ULTRA STROBE 100-22-6340 FORFEITURE SUPPLIES 070545 01/04/2016 499.00
Vendor ULTRA STROBE COMMUNICATIONS INCTotal: 1/497900
Vendor: UNION PACIFIC RAILROAD CO
UNION PACIFIC RAILROAD CO 270-00-8600 MCCULLOM LAKE RD 90058324 01/04/2016 7/389474
UNION PACIFIC RAILROAD CO 270-00-8600 MCCULLOM LAKE ROAD 90058970 01/04/2016 61371,14
Vendor UNION PACIFIC RAILROAD CO Total: 13,760.88
Vendor: VALLEY VIEW ACRES
VALLEY VIEW ACRES 100-47-5110 CONTRACTUAL SERVICES 16139 01/04/2016 300.00
Vendor VALLEY VIEW ACRES Total: 300.00
Vendor: VERMONT SYSTEMS INC
VERMONT SYSTEMS INC 620-00-5110 ANNUAL MAINT-REV TRAC, 48818 01/04/2016 51015,94
Vendor VERMONT SYSTEMS INC Total: 5,015.94
Vendor: VIKING CHEMICAL COMPANY
VIKING CHEMICAL COMPANY 510-32-6110 SUPPLIES 26095 01/04/2016 %254.27
Vendor VIKING CHEMICAL COMPANY Total: 9,254.27
Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF
WASTE MANAGEMENT OF WI 510-32-5580 SLUDGE REMOVAL 0029743-2742-7 01/04/2016 15,018,33
Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: 15,018.33
Vendor: WILKENS-ANDERSON CO
WILKENS-ANDERSON CO 510-32-6110 SUPPLIES 51157854.001 01/04/2016 54,09
Vendor WILKENS-ANDERSON CO Total: 54.09
Vendor: WORKING WORLD INC
WORKING WORLD INC 100-01-5110 CONTRACTUAL SERVICES 127552 01/04/2016 744.40
WORKING WORLD INC 100-01-5110 CONTRACTUAL SERVICES 12/6- 127612 01/04/2016 744.40
WORKING WORLD INC 100-01-5110 12/13-12/19/15 127674 01/04/2016 744.40
Vendor WORKING WORLD INC Total: 2,233.20
Vendor: ZERO WASTE USA
ZERO WASTE USA 100-45-6110 SUPPLIES 94081 01/04/2016 756.90
Vendor ZERO WASTE USA Total: 756.90
Grand Total: 148,582.34
12J30J2015 10:38:16 AM
Expense Approval Register
Fund Summary
Fund
100-GENERAL FUND
225 -ALARM BOARD FUND
270 - MOTOR FUEL TAX FUND
510 - WATER/SEWER FUND
590 - MARINA OPERATIONS FUND
610 - RISK MANAGEMENT FUND
620 - INFORMATION TECHNOLOGY FUND
740 - RETAINED PERSONNEL ESCROW
Expense Amount
59,046,70
11092,00
31,094.62
49,548,47
72.24
291.50
6,936.81
500.00
Grand Total: 148,582.34
Packet: APPKT00305 - SUPPLIES