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Home My WebLink AboutPacket - 01/18/2016 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING Monday, January 18, 2016, 7:00 PM REVISED Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 6. Motion to approve the following Consent Agenda Items: A. 2016 Fiesta Days Schedule of Events; Parks, Police, Public Works services; Special Event Liquor License; Temporary Advertising Signs at various locations throughout the city; B. Ordinance amending Municipal Code reducing the number of Class A liquor licenses in effect from 24 to 23; C. November 16, 2015 City Council meeting minutes; D. December 7, 2015 City Council meeting minutes; E. As Needed Checks in the amount of $8,452.94; and F. List of Bills in the amount of $1,098,564.95. 7. Motion to approve a request from Dining Solution's Inc. d/b/a Meat & Potato Eatery located at 400 S. Route 31 for a Class H liquor license to serve beer and wine at tables only and Ordinance increasing the number of Class H liquor licenses in effect from four to five Motion to approve an Ordinance granting a Use Variance to allow a restaurant with for Outdoor Seating including service of food and alcohol and a natural gas fire pit for Bulldog Ale House, 209 Front Street 9. Motion to approve an Ordinance granting a Use Variance Outdoor Storage of Commercial Vehicles in conjunction with a Mini Warehouse facility, and outdoor sale and storage of bulk fuel, for U-Haul, located at 2019 N Richmond Road 10. Motion to approve a Temporary Sign Variance for U-Haul located at 2019 N Richmond Road The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. l N McHenry City Council Agenda January 18, 2016 Page Two 11. Motion to approve an Ordinance granting Variances from Article X Accessory Uses, Yards, and Fences to McHenry High School District 156 located at 4724 Crystal Lake Road 12. Motion to authorize the Mayor's execution of two Memorandums of Understanding between City of McHenry and McHenry High School District 156 pertaining to the School Bus Lane at the northwest corner of McHenry High School West Campus extending onto Oakwood Drive; and, Maintenance of the Detention Area and Drainage Ditch along the southern border of West Campus High School 13. Motion to approve a General Services Administration contract with Interiors for Business (IFB) for the purchase of Municipal Center furniture in the amount of $12,717.08 and approval of a quote from IFB for the installation and garbage removal of all related furniture in the amount of $5,157 14. Mayor's Statement and Reports: 15. Committee Reports 16. Staff Reports 17. Future Agenda Items 18. Executive Session pursuant to 51LCS 120/2c(1), Employment Matters 19. Anticipated motion approving the appointment of a Director of Building & Neighborhood Services 20. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE:. January 18, 2016 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: 2016 Fiesta Days Request ATT: 2016 Fiesta Days Schedule of Events Special Event Liquor License Application Sign Location List BACKGROiTND: Following this report for the City Council's review and consideration is the schedule A events for the McHenry Area Chamber of Commerce 68 Annual Fiesta Days. The Chamber is requesting permission to host events in Petersen and Veterans Memorial Parks and to utilize the services of the Parks, Police, and Public Works departments to provide various services for the events. Fiesta Days events will be held at various times beginning Friday, July 15t', and conclude with the parade on Sunday, July 24h, as presented in the schedule of events. Conditioned upon approval of the Fiesta Days schedule, the Chamber is requesting a special event liquor license to serve beer and wine in Petersen Park on Friday, July 15, Saturday, July 16, Sunday, July 17, and in Veterans Memorial Park on Thursday, July 21. Every effort will be made by the Chamber to ensure that underage visitors will not be served alcoholic beverages and I.D. wristbands will be required to purchase alcohol. The Chamber is also requesting permission to serve beer and wine on July 15 and July 16 an extra 10 minutes to 10:55 PM. As in past years, staff does not support this request. Staff recommends the standardize service timeframe be observed for all events of this nature; beer/wine ticket sales to cease one-half hour prior to close of the event and service will be prohibited 15-minutes prior to close of the event as depicted in the following schedule. Petersen Park Veterans Memorial Park Friday, July 15 5:00 PM -10:45 PM Thursday, July 21 5:00 PM — 8:45 PM Saturday, July 16 3:30 PM 40:45 PM Sunday, July 17 11:00 AM — 8:45 PM The Chamber is requesting permission to place 24" round signs advertising Fiesta Days in right -of --ways in front of local sponsor businesses. Signs would be installed the week before the event and removed the following day. A list of proposed sign locations follows this report. ANALYSIS: Fiesta Days is arguably the best festival in McHenry County. It is also one of the biggest and offers something for everyone over the course of the 10 day festival. It continually draws thousands of visitors to the city and would not be possible without the cooperation of the Chamber of Commerce, countless volunteers, and the City of McHenry. In 20135 the City Council approved a revised fee structure with the Chamber as it relates to the Music Fest weekend in Petersen Park, which requires the Chamber to pay 50% of all city manpower costs associated with the typical Friday through Sunday Music Fest event schedule. Staff recommends this fee structure remain in place for 2016. If there are requests or staffing requirements above and beyond the typical Festival then those are to be paid at 100%. If City Council concurs then a motion should be considered to a) accept the McHenry Area Chamber of Commerce's 68'h annual Fiesta Days event schedule; b) use of Parks, Police, and Public Works for various services related to the event, c) approve the special event liquor license; d) approve the placement of temporary advertising signs; and e) consider staffs recommendation to deny the Chamber's request to serve alcohol an extra 10 minutes on Friday, July 151h and Saturday, July 16`h as presented. iof commerce TO: Ma}ror Susan Lotiv, Aldez•znan &City Council FROM: Fiesta Days Committee Kay Rial Bates, President DATE: Januazy 8, 2016 SUBJ: 2016 Fiesta Days On behalf of the McHenry Area Chantbez• of Conmierce Board of Directors and Fiesta Days Commnittee, we thank you for allowing us to appear at the January 18th, 2016 City Council Meeting, Ouz• 68th Annual Fiesta Days is scheduled for Friday, July 15t1z through Sunday, July 24th, 2016. we request to be able to selt beer tickets until 10:30pm on both Friday, July Lan and Saturday, July 16th and to serve beer to 10:55pzn. On Sunday, July l7th, the park will be. closing at 6:00pin however the amusements will remain open to 9:O0pin. event• Attached is our• requested schedule of events. As always, we appreciate your support and dedication to the McHenry Area Chantber's Fiesta Days p:815.385.4300 � f:815.385.9142 2016 FIESTA DAYS - TENTATIVE SCHEDULE QF EVENTS Friday, July 15, 2016 S:OOpm - 11:00pm Music Fest Weekend National Act (tentative) Great American Shows Amusements Petersen Park • Beer/Wine Service '�'�'Saturday, Ju1ST 16, 2416 3:30pm - 11:00pm Music Fest Weekend Enteztaimnent: Local Rock N' Rev Cycle Show Great American Shows Amusements Petersen Park + Beer/Wine Service xX Sunday, July 17, 2416 11:00am — 9:0Opm Music Fest Weekend Entertainment: Local Act Car Show - 9:OOam - 2:00pm Great American Shows Amusements — 9:00am - 9:00pm Family Fun/Sports Day Bags Tournament Petersen Park + Beer/Wine Service Moncla =Jul 18 2416 5:OOpzn — I O:OOpm Big Wheels Race Teen Night Great American Shows Atnzzsements Petersen Park Thiu•sclay, July 21, 2016 5 :OOpm — 9:OOpm Concert in the Park Parade Marshal Reception — 5:OOpm Parade Marshal Ceremony - 7:00 - 7:15pm Entertaimnent Veteran's Memorial Park • Beer/Wine Service Friday, J111y 2212016 3:OOpm to 843Opm Kid's Ice Cream Social Kid's Entertainment Veteran's Memorial Park xx Sa#nM day, July 23, 2416 Sidewalk Sales Arts & Crafts In The Park - 9:30am - 4:OOpm -Veteran's Park Sunday, July 24, 2016 1 I:0Oam to 500Opzn Parade - 1:30pin (Route: Main St. to Green St. to Pearl St. to Riverside Dr. to Washington St. Post Parade — entertainment on gazebo �"` There znay be other events scheduled for the afternoon on these dates which are not confirmed at this time. Note: There are oti►er e`rents put on during the week by other orgauizatious4 SPECIAL EVENT LIQUOR LICENSE APPLICATION CITY OF MCHENRY FEE $25.00 APPLICATION DATE , January 8, 2016 2. 3. 5 7. COMPANY OR ORGANIZATION: , McHenry Area Chamber of Commerce ADDRESS: 1257 N. Green Street CITY: McHenry PHONE NUMBER: 815-385-4300 TYPE OF BUSINESS OR ORGANIZATION: Not -for -profit Organization LICENSE APPLICANT: Same as above DATE OF BIRTH: ADDRESS: DAYTIME TELEPHONE NO.: CITY: NG TELEPHONE NO. 815-790-1277 LOCATION WHERE SPECIAL EVENT HELD: Petersen Park &Veteran's Memorial Park (non-residential premises only) OWNER OF LOCATION WHERE SPECIAL EVENT HELD: City of McHenry OWNER'S ADDRESS: 333 S, Green Street TELEPHONE NUMBER: 815-363-2100 CITY: McHenry DATES) OF EVENT: July 15 16 17 & 21, 2016 HOURS: see attached (not more than 3 days) TYPE OF ALCOHOL TO BE SERVED: X BEER X WINE LIQUOR NO UNDER -AGED OR INTOXICATED PERSONS) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8. DRAM SHOP INSURANCE MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT COUNTY OF MCHENRY) STATE OF ILLINOIS) SS Kay Rial Bates by McHenr�Area Chamber of Commerce , hereby states that the City of McHenry shall not be held liable for any loss, damage or injury sustained by any person whatever, by reason of the negligence of the Company, Organization, person or persons to whom this license has been issued, and shall hold the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the Issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief. / SUBSCRIBED and SWORN to before me this day of Notary Public gATEISSUED EFFECTIVE DATES) LICENSE N of Applicant l ,) I.D. WRISTBANDING: Every effort will be made to assure that underage visitors cannot receive alcoholic beverages. We will implement the same procedure used in the past. Non -stretchable wristbands have been purchased and will be used this year. 2.) The city ordinance stating that no one may bring alcoholic beverages into the City Parks without a permit will be enforced, so that we are better able to control the amount of alcoholic consumption. will be posted at the Beer Concession: "Anyone wishing to purchase tickets must have a wristband". "We reserve the right to refuse to serve anyone". "You must be 21 or older to buy beer". 4.) The board has agreed that there will be no rain dates, S.) PUBLIC WORKS SERVICES: We are requesting the Cit3� provide the usual services of the Public Works Department without auxiliary costs to the Chamber as agreed upon by the City Council. 6.) POLICE SERVICES: We are requesting the City provide the customary police services without auxiliary costs to the Chamber as agreed upon by the City Council. We are requesting approval from CitST Council for use of Veteran's and Petersen Parks and for a beer and wine permit for the events held at these parks. We are requesting sign permit fees be waived for Fiesta Days and Family Faith Nite, The Chamber Board of Directors would like to extend its thanks to the City Council and the Public Works Dept., Dept, of Parks and Recreation, and the Police Dept. for their continued help, cooperation and support in producing this annual festival for the citizens of McHenry. TO: Mayor Susan Low, Alderman &City Council FROM: Kay Rial Bates, President &Fiesta Days Committee DATE: January 8, 2016 SUBJ; 2016 Fiesta Days Signs On behalf of the McHenry Area Chamber of Commerce Board of Directors and Fiesta Days Committee, we are requesting approval to put up signs at the following establishments: Signs would be round 2'x2' in size and would read "Taste ns at Fiesta Days". These would be put up July 8th and taken down July 24th. 1. Culvers 2. 31 North Banquet & Conference Center 3. Plum Garden (would be attached to his building) 4. Riverside Chocolate Factory 5. Old Town Pizza 6. Jimano's Pizzeria Signs would be rotund 2'x2' in size and would read "Proud Sponsor of Fiesta Days July 15-24". 1. Gary Lang Auto Group (2) l 3.1 i Third all 2. McHenry Batik & Trust (both locations) 14. Meyer Material Company 3. First Midwest Batik 15. Advocate Good Shepherd Clinic 4. Home State Bank (both locations on rt. 31) 16. Chas. Herdrich & Son 5. First National Batik of McHenry (both locations) 17. Medcla 6. McHenry Harley Davidson Shop (2) 18. Mastercoil Spring 7. Illinois State Bank (2) 19. Century 21 8. Centegta Health System (Rt 31 and Bull Valley Road) 20. Adams Auto Body 9. Meijer (McCullom Lake Road and Rt 31) 21. Brake Parts Inc. 10. Town & Country Homes 22. R.A. Adams 11. Worldwide Traveler, Ltd. 23. Petersen Park 12. Kathy Sierminski CPA (Green St) 24. BMO Harris Bank (both locations) These sign locations may change as sponsors change, however we anticipate all of the above will participate. The signs are promoting Fiesta Days, a comniturity-wide event and not their business. Please let me know if this meets with your approval and the next step we need to take. Thank you for you consideration! `: p; 815.385.4300 i f: 815.355.9142 Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: January 18, 2016 Regular City Council meeting RE: Ordinance amending Municipal Code Chapter 4, Section 4-6(1) decreasing the number of Class A liquor licenses in effect from 24 to 23 ATT: Ordinance Firewood Restaurant located at 2314 West Route 120 closed for business on December 30, 2015. As a result, attached is an Ordinance amending Municipal Code Chapter 4, Sec. 4-6(1) reducing the number of Class A liquor licenses in effect from twenty-four (24) to twenty-three (2). If Council concurs, it is recommended a motion is made to approve the attached Ordinance as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, effrcient, and fiscally responsible manner. ORDINANCE NO. MC464122 AN ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 4, SECTION 446(1) DECREASING NUMBER OF CLASS A LIQUOR LICENSES IN EFFECT FROM TWENTY-FOUR (24) TO TWENTY-THREE (23) (FIREWOOD) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION l: Section 4-6(1) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "A" Liquor Licenses from twenty-four (24) to twenty-three (23). SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 18t" day of January 2016. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor REGULAR MEETING November 16, 2015 Mayor Low called the regularly scheduled November 16, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Engineer Pieper, City Attorney McArdle and City Clerk Jones. Absent: None. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PRESENTATION OF CHARACTER COUNTS! RECOGNITION AWARD Mayor Low announced the first item on this evening's agenda is the presentation of CHARACTER COUNTS! Recognition awards. Mayor Low stated the awards are presented to ordinary citizens who have acted in an extraordinary way. Mayor Low noted that it is important to understand the impact the event had on the entire community. Mayor Low introduced Alderman Condon, chairperson of Character Counts! Alderman Condon informed Council and those persons in attendance that it is with pride and pleasure that she presents plaques and certificates to deserving individuals in the community that have made a difference. Alderman Condon announced Mayor Low nominated the "Blue Ribbon" community campaign, its formation, and work performed by the recipients of this evening's awards for their efforts in bringing the community together. Alderman Condon called upon Mrs. Erin Harris, wife of Officer Jim Harris, Carter Nieman, Jenna Harris and Andrew Harris, Mrs. Harris was presented with a plaque for her mobilization and participation in the Blue Ribbon event. Alderman Condon called upon Mrs. Sara Aalto, wife of Officer Aalto, together with Natalie Aalto, Jack Aalto and Rachel Aalto. Mrs. Aalto was presented with a plaque as acknowledgment of the beautiful wreaths she made and her participation in the Blue Ribbon event. Certificates commemorating their participation in the Blue Ribbon event were awarded to the following individuals and businesses: Jackie Harding, Mason Harding, Regean Harding, Emerson Harding, Kennedy Harding, Katie DeGeorge, Emma DeGeorge, Kayleigh DeGeorge, Johnie Downey, Rob Salazar, Jeanie Salazar, Addison Salazar, Kaleigh Salazar, MacKenzie Salazar, Debbie Welter, Mark Amore, Jamie Amore, Ayden Amore, Lisa* Micklinghoff, Gavin Micklinghoff, Owen Micklinghoff, Ava Micklinghoff, Kristin Harvey, Brandon Harvey, Kristina Harvey, Madison Harvey, MaKenna Harvey, Chase Harvey, Marie Barclay, Mike Watson, Rylee Watson, Lexi Watson, All Safe Storage, Crossfit Prevail, and Rietesels Boat Covers. Regular Meeting Page 2 November 16, 2015 Mayor Low announced Mrs. Sue Maness was unable to attend tonight's meeting and asked the Mayor to relay her gratitude and thanks to everyone involved in the event. Alderman Condon thanked everyone for their participation. PRESENTATION OF GOVERNMENT FINANCE OFFICERS ASSOCIATION DISTINGUISHED BUDGET AWARD City Administrator Morefield informed Council that the City of McHenry has been recognized by the Government Finance Officers Association (GFOA) of the United States and Canada with receipt of the GFOA Distinguished Budget Presentation Award for the current Fiscal Year 2015/2016 Budget. Mr. Morefield introduced Ms. Patrice Sutton of the GFOA. Ms. Sutton stated that she is honored to present the Distinguished Budget Award to the City of McHenry. Ms. Sutton noted that the Award reflects the dedication of City Administrator Morefield and Director of Finance Lynch, together with the commitment of the governing body and Staff to meeting the highest principles of governmental budgeting. In order to receive the award, the City of McHenry had to satisfy nationally recognized guidelines for effective budget presentation as a policy document; a financial plan; an operations guides and, a communications device. Ms. Sutton presented the award to Financial Director Carolyn Lynch. Mayor Low thanked Ms. Sutton for her attendance at this evening's meeting and stated that it is an honor for the City of McHenry to receive the Award. PRESENTATION OF FISCAL YEAR 2014/2015 ANNUAL FINANCE REPORT CONDUCTED BY EDER CASELLA CO. City Administrator Morefield introduced Mr. John Albanese and Mr. Kevin Smith of Eder, Casella & Co. Mr. Albanese provided a brief outline of the Annual Financial Report for the year ending April 30, 2015. He noted that the completion of the audit was extended this year because of new Governmental Accounting Standards Board (GASB) regulations requiring that the actuarial report be finished prior to the finalization of the audit. Mr. Albanese stated that the audit document includes important information about the City of McHenry's result for 2014/2015 fiscal year and its current financial condition. Mr. Albanese informed Council that the General Fund Balance includes the year end results and the total fund balance is $10,038,901, which is a $1,486,343 increase over last fiscal year. City Administrator Morefield noted that at the direction of the Finance and Personnel Committee, Staff is in the process of developing a revised/expanded "Fund Balance and Reserve Policy" to establish principles and parameters to which a Fund Balance target would be defined at the beginning of each budget period that achieves the objectives of financial stability, appropriate case flow for operations, and assurance that the City of McHenry would be able to response to emergencies with fiscal strength. The Fund Balance and Reserve Policy would more clearly delineate uses for the Unassigned Fund Balance — General Fund, which would include Regular Meeting Page 3 November 16, 2015 steps to be taken to correct fund balance deficiencies that may occur in the event unexpected situations cause the City to fall below the minimum identified levels. Responding to an inquiry from Alderman Curry regarding the timeliness of the Audit, Mr. Albanese explained that the new standard (GASB 67) requiring police pension fund disclosures caused some delay because it is new to everyone and requires a learning curve. Mr. Albanese added next year, GASB 68 will be utilized requiring more detail on pension funds. PUBLIC INPUT SESSION Mr. Marion Metz, 3813 Waukegan Road, addressed Council. Mr. Metz stated that his concerns are for children and fiscal responsibility. First, Mr. Metz expressed concern and surprise that a gun range was being opened in such close proximity to a school. Second, Mr. Metz stated that while the Council and Staff of the City of McHenry are doing a fine job the State of Illinois is in a bad position. Mr. Metz exhibited some airline magazines obtained during his travels that advertise the benefits of various States. He opined that the State of Illinois appears not to be listening to the taxpayers and voters, but might listen to elected officials. Mr. Metz informed Council that he has some ideas that might provide opportunities for the City of McHenry and the State and to please contact him if there is any interest. Mr. Metz thanked Council for the work they do, their time and attention. CONSENT AGENDA A. Resolution adopting the 2016 City Council Meeting Schedule; Be Annual Resolution to IDOT permitting municipal repair work in state right-of-ways; C. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry, County of McHenry, City of Crystal Lake, City of Harvard, City of Marengo, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood, and Village of Lakewood for General Public Dial -a -Ride Transit Service in 2016; D. Payment of $49,774.38 to Stuckey Construction for change orders and authorize payment of $56,213, for project add- ons pertaining to construction of the McHenry Recreation Center; E. Ordinance amending Municipal Code Chapter 4, Sec 4-6(1) reducing number of Class A liquor licenses from 25 to 24; F. Authorization to advertise for bids for printing of 2016 City Newsletter & Parks Brochure; G. supporting the Development of Intergovernmental Agreements for the Consolidation of Police Dispatch Services at an H. Motion to approve City Council Minutes: a. October 19, 2015; and b. November 2, 2015; and I. Approval of As Needed Checks, in the amount of $38,921.27 and J. Approval of List of Bills, in the amount of $1,233,190.89. Motion by Wimmer, second by Schaefer, approving the Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 4 November 16, 2015 MOTION TO GRANT A FENCE VARIANCE FROM THE CORNER SIDE YARD SETBACK HEIGHT REQUIREMENT, FROM 48" TO 72 It FOR THE PROPERTY LOCATED AT 2618 WALL STREET City Administrator Morefield informed Council that the owners of the property at 2618 Wall Street, Robert and Roberta Rakoczy, submitted an application to erect a six foot (72") fence along the side yard facing Hillside Lane. City Administrator Morefield stated that while it is apparently, according to the Plat of Survey, a corner side yard, by definition of the Zoning Ordinance, it is actually defined as a front yard because it is the smaller/shorter of the two roadway frontages. The Municipal Code states that fences located in the front yard may not be higher than 42" and, therefore, a variance is required to allow for the installation of the proposed 72" fence. In accordance with the fence variance procedures, the applicant submitted a completed "Abutting Property Owner/Current Resident Fence Variance Notification" verifying that the abutting and/or adjacent property owners have been notified. Staff has inspected the site and submits the proposed fence will not create line -of -sight issues. Staff believes the proposed 72" fence, as proposed, would be more aesthetically pleasing, practical and appropriate. Staff noted that no variance is being requested for the required setbacks, only the height of the fence. Responding to an inquiry from Alderman Curry, Director of Economic Development Martin stated that the property fronts on Hillside and that no negative input has been received from any of the neighboring properties. Motion by Curry, second by Wimmer, granting a fence variance from the corner side yard setback height requirement, from 42" to 72", for the property located at 2618 Wall Street, McHenry, Illinois, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE A RESOLUTION SETTING THE PROPERTY TAX LEVY REQUEST FOR 2015 (COLLECTED IN 2016) AT $4,761,635; AND ESTABLISH THE DATE OF DECEMBER 7, 2015, AS THE DATE TO CONDUCT A PUBLIC HEARING TO CONSIDER APPROVAL OF THE PROPERTY TAX LEVY City Administrator Morefield informed Council that approximately 82.8% of the Fiscal Year 2015/2016 budgeted General Fund Revenues are derived from Sales Tax, Income Tax and Property Tax receipts with the remaining approximate 17.2% coming from other miscellaneous sources (i.e., intergovernmental taxes, grants, franchise fees, licenses and permits, fines and forfeitures and charges for services). Despite the fact that as a "Home Rule" community the City of McHenry is no longer subject to the Property Tax Extension Limitation Law (PTELL), which limits increases to Regular Meeting Page 5 November 16, 2015 residents' property taxes by preventing a local government's property tax levy from growing at a faster pace than the rate of inflation, of 5%, whichever is less, the City of McHenry has continued to follow PTEIL for establishing the property tax levy. Over the past four years, (2011, 2012, 2013 and 2014), the City has chosen to maintain a flat property tax levy request at the amount requested in 2010. City Administrator Morefield noted that the entirety of the General Fund Balance is currently identified as "Unassigned." The City continues to face a multitude of economic uncertainties and challenges at the local and state levels. In an effort to account for this the City Administration is in the process of updating the Fund Balance and Reserve Policy for consideration and adoption by Council in order to establish a defined planned use of the existing and future General Fund Balance. City Administrator Morefield advised Council that the policy document would be presented as part of the Fiscal Year 2016/2017 Budget development process. City Administrator Morefield informed Council that annually, prior to the end of the calendar year, the City of McHenry must provide the amounts required for the property tax levy, so the funds generated through the revenue mechanism will become available during the next municipal fiscal year. The levy request must be approved by the City Council and submitted to the McHenry County Clerk by the last Tuesday in December (the 29th of December in 2015). City Administrator Morefield noted that with this date in mind, Staff is seeking approval of the 2015 Property Tax Resolution indicating the levy amount and Public Hearing for December 7, 2015. Upon adoption of the Resolution, the Property Tax Public Hearing and consideration/adoption of the levy amount will take place at the December 7, 2015 City Council meeting. City Administrator Morefield noted that change in the EAV (Equalized Assessed Value) also drives changes in the property tax bill. When the EAV declines the tax rates must go up in order to fully fund the property tax levy because the same amount of money needs to be collected across the new lower values. The increase is reflective of the proposed municipal rate increase and the potential EAV decline, but does not take into consideration actions taken by the other taxing jurisdictions that comprise the total property tax bill. City Administrator Morefield stated that in 2015, the portion of a resident's tax bill directed to the City of McHenry was only 6.7% of the total amount. Alderman Curry opined that he is pleased to see the flat tax levy in the City of McHenry. Alderman Santi concurred with Alderman Curry. Alderman Santi expressed surprise at the amount for allocated for streets and inquired about eligibility for state or federal funding. Director of Public Works Schmitt, responding to Alderman Santi's inquiry, stated that the entire expense is for resurfacing, which is not entitled to funding. Regular Meeting Page 6 November 16, 2015 Responding to an inquiry from Alderman Schaefer regarding when information could be anticipated from the County, Director of Finance Lynch stated that she spoke this afternoon with a representative of the County and was told they are awaiting information from Nunda Township. Alderman Schaefer thanked Staff for mentioning the other taxing bodies represented in the property tax bill. Motion by Curry, second by Santl, approving the Resolution setting the Property Tax Levy request for 2015 (collected in 2016) at $4,761,635, and establishing the date of December 71 2015, as the date to conduct a Public Hearing to consider approval of the Property Tax Levy. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO AUTHORIZE THE MAYOR'S EXECUTION OF AN EASEMENT AGREEMENT BETWEEN THE CITY OF MCHENRY AND MCHENRY COUNTRY CLUB, FOR THE PURCHASE OF A 1,593 SQUARE FOOT PERPETUAL UTILITY EASEMENT, IN THE AMOUNT OF $60,464; AND GRANTING USE TO THE CITY OF TEMPORARY CONSTRUCTION EASEMENTS TO FACILITATE THE CONVEYANCE OF SANITARY SEWER LINES TO THE SOUTH WASTEWATER TREATMENT PLANT City Administrator Morefield informed Council that plans are complete for the installation of a 24" forcemain to convey raw wastewater from the Central Wastewater Treatment Plant (CWWTP) to the South Wastewater Treatment Plan (SWWTP). The conveyance line sections required to complete the directional boring of the 24" forcemain include: • Under the channel at the Riviera Marina; • Across the first fairway and part of the parking lot at the McHenry Country Club to the intersection of John Street and Riverstream Drive; • Then south starting at the east end of Fairway Drive to the SWWTP. An addition to the existing utility easement, purchased from the McHenry Country Club in 2010, is required to soften the curve of the 24 forcemain into a directional bore pit northwest of the existing parking lot. Temporary construction easements are required adjacent to John Street and at the east end of Fairway Drive. Representatives of the McHenry Country Club requested Staff and the City Engineer investigate the installation of a parking lot as part of the 24" Forcemain Project as compensation for the permanent utility easement and temporary construction easements. It was determined that the engineer opinion of probably cost (EOPC) estimates the cost of the parking lot (including a 20% contingency) would be $60, 464. City Administrator Morefield informed Council that the McHenry Country Club Board opted to accept a payment of $60,464, rather than the City constructing the parking lot as part of the 24" Forcemain Project. Regular Meeting Page 7 November 16, 2015 City Administrator Morefield reiterated that at the November 2, 2015 City Council meeting, Council tabled the matter rather than taking action, in order to incorporate specific and clear language regarding easement restoration in the Easement Agreement. Based on this, in amending the easement language it was identified that some additional specificity was required in defining the easement areas and modifying the easement restoration language. City Administrator Morefield informed Council that Exhibit A identified the easement area and Exhibit B defines temporary construction easements needed for the forcemain project, which are just east of Fairway Drive Motion by Santi, second by Condon, approving the Mayor's execution of an Easement Agreement between the City of McHenry and the McHenry Country Club, for the purchase of a 1,593 square foot perpetual utility easement and granting to the City of McHenry a Temporary Construction Easements to facilitate the conveyance of sanitary sewer lines to the South Wastewater Treatment Plant, in the amount of $60,464;. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE THE SOLE -SOURCE PURCHASE OF FITNESS EQUIPMENT FOR THE IACHENRY RECREATION CENTER FROM DIRECT FITNESS SOLUTIONS FOR THE AMOUNT OF $282,835; AND AUTHORIZE A BUDGET AMENDMENT IN THE RECREATION CENTER FUND, FOR THE AMOUNT OF $282,835 City Administrator Morefield informed Council that in implementing the McHenry Recreation Center project during Fiscal Year 2015/2016, the purchase and/or leasing of fitness equipment was purposefully deferred until such time as construction of the facility was nearing completion and more in-depth research could be conducted by a Recreation Center Manager in order to determine the best option for the Center. With the hiring of Matt LaPorte, as Recreation Center Manager, earlier this year and the McHenry Recreation Center slated for occupancy in February 2016, it is time to move forward with purchasing fitness equipment. City Administrator Morefield introduced Deputy City Administrator Hobson. Deputy City Administrator Hobson complimented Recreation Center Manager LaPorte on the outstanding job he did in selection of the equipment deemed best for the City of McHenry. Deputy City Administrator Hobson requested that Recreation Center Manager LaPorte provide Council with information regarding the equipment since he did such a great job with the task assigned. Manager LaPorte informed Council that in preparing the research for a fitness equipment recommendation, Staff visited several recreation entities with similar sized facilities or those that had recently purchased equipment. In addition, facility managers were interviewed in an effort to obtain input regarding the process of obtaining equipment, technical attributes of equipment selected and general recommendations. Following the Regular Meeting Page 8 November 16, 2015 recommendations of facility managers, sales representatives and Staffs experience in facility management, Staff provided Council with a selection of cardio and strength equipment ascertained to be best suited to the current and future fitness needs of the community adhering to the current trends in fitness. Manager LaPorte stated that upon conclusion of the research, Staff met with the sales representatives from the top major fitness equipment vendors servicing Parks and Recreation Departments/Park District agencies, including: • Life Fitness; • Precor/Freemotion (Direct Fitness Solutions); • Matrix; and • Cybex/Octane (Midwest Commercial Fitness). The goal was to select equipment that matched the visually appealing nature of the new Center, make an impression, was reliable and offered an investment in the latest technology. After applying all of these criteria it was determined that the Precor/Freemotion line of fitness equipment has the features best suited to the McHenry Recreation Center. Manager LaPorte indicated that Staff feels the reliability, performance and technology found in the Precor fitness lines; and the additional pieces sold through Direct Fitness Solutions from Freemotion, Dynamic, SCkFIT, and Troy are the right selection for the new McHenry Recreation Center. When considering the lines from the other companies; the Precor line had the best technology, performance history, visual appeal and range of selection from one vendor. Additionally, the purchase price was the lowest of the three price estimates accumulated. Manager LaPorte explained to Council that for the reasons indicated, the specific line of equipment has been chosen, and as such, the specificity of the purchase would require it to be a sole source purchase. A sole source purchase typically means that only one supplier is capable of delivering the required product. Similar types of goods may exist, but only one supplier for reasons of expertise, and/or standardization, quality, compatibility with existing equipment, specifications, or availability, is the only source that is acceptable to meet a specific need. Direct Fitness Solutions is the sole source dealer of Precor, Freemotion and Dynamic fitness brands. Deputy City Administrator Hobson stated that looking at the present and to the future, Director Fitness has worked with Staff to partner with the City of McHenry to offer top of the line equipment at a great rate. Responding to an inquiry from Council, Manager LaPorte noted Staff also analyze acquiring fitness equipment through a lease option. Each of the options provided created an additional cost, which the Center would have to account for on an annual basis for as much as $102,888 per year for a 3&months lease, down to $65,448 per year for a 60 months lease. Regular Meeting Page 9 November 16, 2015 Manager LaPorte explained that leasing options vary greatly depending on the overall amount spent on equipment. Staff determined that the healthy status of the Recreation Center Fund Worded the City the opportunity to purchase the equipment and eliminate the unnecessary cost addition of leasing. Alderman Schaefer stated that the matter has been discussed in detail at the Parks and Recreation Committee level and he feels that purchasing the equipment is the right way to go. Responding to Alderman Curry's inquiry regarding whether the on -screen advertising is a revenue source, Manager LaPorte stated affirmatively. Alderman Curry inquired about whether Staff had a feel for the ongoing maintenance of the equipment. Manager LaPorte informed Council that there would be a 3-year warranty on the cardio equipment, the strength equipment is mainly cable. The equipment has an anticipated life span of 7-10 years. Manager LaPorte informed Council that the equipment would be cleaned daily and a lakannual professional cleaning and maintenance would be enacted, likely extending the life of the equipment. Alderman Condon opined that she is excited to see the Recreation Center become a reality. Alderman Santi stated that the Recreation Center is a beautiful structure. Alderman ;anti expressed some concern that the technology of the equipment might change/upgrade over a brief period of time. Manager LaPorte informed Council that the basic components of the machine do not change and the software receives regular updates. Manager LaPorte introduced Mike Munson, Regional Sales Manager for Direct Fitness Solutions address Council. Mr. Munson informed Council that Precor updates the software automatically to users/operators. Precor will train Staff in the use of the equipment and would be happy to engage members with Open House events. Mr. Munson noted that the company is located in Mundelein, which is near the City of McHenry and would be able to address any issues or concerns quickly. Manager LaPorte added that the equipment is a uniform line and that each console on the equipment comes with a tutorial. Motion by Schaefer, second by Santi, approving the sole -source purchase of fitness equipment for the McHenry Recreation Center from Direct Fitness Solutions, in the amount of $282,835, and authorizing a budget amendment in the Recreation Center Fund, in the amount of $282,835. Voting Ave: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 10 November 16, 2015 MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF IVICHENRY RECREATION FURNITURE FROM THE FRANK COONEY COMPANY, FOR THE AMOUNT OF $76,462, AND AUTHORIZE A BUDGET AMENDMENT IN THE RECREATION CENTER FUND, FOR THE AMOUNT OF 76 462 City Administrator Morefield informed Council that within the overall budget for the Recreation Center, the purchase of furniture was not included in the bid for construction, yet the process was a part of FGM's assistance on the project. Through FGM's assistance and numerous meetings with the Parks and Recreation Department Staff, a thorough list to accommodate all the needs for the new facility and potential offerings was developed. Staff proposes using two separate cooperative purchasing entities: 1. National Cooperative Purchasing Alliance (NCPA); and 2. The Cooperative Purchasing Network (TCPN). Using the two separate entities provides Staff the opportunity to use nationally and competitively -bid contracts for this purchase. NCPA and TCPN are national governmental purchasing cooperatives that offer competitively bid and awarded contracts with national vendors for commonly purchased products and services allowing government entities to make compliant purchases at a valued rate. Agencies in Illinois are permitted to use cooperative purchasing contracts, such as NCPA and TCPN as an alternative to bidding per Chapter 5, Act 220, Section 2 and 3 concerning Intergovernmental Cooperation (5 ILCS 220/2 and 220/3). The Governmental Joint Purchasing Act (30 ILCS 525) allows member agencies to legally purchase through these contracts without duplicating its own competitive -bidding process and requirements. The result of this cooperative effort is a high -quality selection of nationally - leveraged, competitively -bid contract solutions to assist in meeting the ever changing needs of current and future member agencies. Based on the specific furniture selections and related contract, or bid price, under which the selections are included, there are four separate components to the furniture purchase: 1. NCPA contract with Frank Cooney Company (No. 62794): $23,094.40 2. TCPN contract with Frank Cooney Company (No. 62794A). $39,866.10 3. Items not available on contract price under bid dollar requirements - quotes provided by Frank Cooney Company (No.62794B) $ 6,351.50 4 Installation of furniture and removal of garbage - quote by Frank Cooney Company (No. 62794C) $ 7,150.00 $76,462.00 The total amount for furniture procurement and installation would be $76,462. City Administrator Morefield noted that this amount is $8,538 less than the $85,000 line item placed on the original budget for furniture. The proposed purchase would be made using funds from the Recreation Center Fund. Regular Meeting Page 11 November 16, 2015 Alderman Condon opined that it is wonderful to actually see the building coming together. Alderman Glab expressed concern regarding the cost of some of the items on the list of furniture. Mayor Low thanked everyone involved in the project for the efforts. She stated that she is happy to see the project coming together. Motion by Condon, second by Santi, approving the purchase and installation of McHenry Recreation Center furniture from The Frank Cooney Company, in the amount of $76,462, as follows: 1. NCPA contract with Frank Cooney Company (No. 62794): 2. TCPN contract with Frank Cooney Company (No. 62794A): 3. Items not available on contract price under bid dollar requirements - quotes provided by Frank Cooney Company (No. 62794B) 4 Installation of furniture and removal of garbage - quote by Frank Cooney Company (No. 62794C) $23094.40 , $391866.10 $ 6,351.50 $ 7,150.00 and authorizing a budget amendment in the Recreation Center Fund, in the amount of $76,462, to account for said purchases. Voting Aye: Santi, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. MOTION TO APPROVE AN AMENDMENT TO INCREASE THE AMOUNT BUDGETED IN THE DEVELOPMENT EXPENSE ACCOUNT BY $1250000 FOR COST ASSOCIATED WITH SALES TAX INCENTIVE AGREEMENTS WITH GARY LANG AUTO GROUP, FV IL, MCHENRY COMMONS SHOPPING CENTER LLC AND HIGHLAND PARK CVS City Administrator Morefield informed Council that in January 2009, September 2011 and January 2015, the City of McHenry entered into sales tax incentive agreements respectively with: • Gary Lang; • FV IL, McHenry Commons Shopping Center LLC; and • Highland Park CVS, LLC. These Agreements were set up to cover a portion of the development costs of their respective properties within the City. Regular Meeting Page 12 November 16, 2015 For 2015/2016, the budget for the development expense account (100.04.6945) was set A $275,000. The City of McHenry received tax data for four months of the new fiscal year and is due to pay out one Incentive Agreement that runs from September, 2015 to August, 2015. Following a review of the sales tax data and the upcoming incentive payouts, it appears as though the budget is going to be short $125,000. In order to fully fund the Incentive Agreements for Fiscal Year 2015/2016, a budget amendment is required. City Administrator Morefield addressed questions presented by Council concerning certain aspects of the Incentive Agreements. City Administrator Morefield stated that by State law he is unable to discuss specific sales tax income due to confidentiality issues. Motion by Schaefer, second by Condon, approving an amendment to increase the amount budgeted in the Development Expense Account by $125,000 for costs associated with Sales Tax Incentive Agreements with Gary Lang Auto Group, FV IL, McHenry Commons Shopping Center, LLC, and Highland Park CVS. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low announced Saturday, November 21, 2015, from 12:00 PM to 4:00 PM the McHenry Downtown Business Association Annual Christmas Walk will take place. Mayor Low encourage everyone to Shop McHenry. Mayor Low announced the annual tree lighting ceremony will be held in Veterans Memorial Park on Saturday, November 21, 2015. Carolers will be in attendance from the high school and there will be an appearance by Santa Claus. Mayor Low announced Sunday, November 22, 2015, at 1:00 PM, the annual Toys for Tots Parade will be held, culminating in Veterans Memorial Park where Marines will be collecting toys. ATTORNEY'S REPORT —IEPA SRF LOAN AGREEMENT, AVAILABILITY OF_ APPROPRIATIONS; SUFFICIENCY OF FUNDS Mayor Low announced that City Attorney McArdle would like to address Council. Attorney McArdle informed Council that there is wording in the [EPA SRF Loan Agreement that he felt needed to be brought to the attention of Council due to the current financial situation of the State of Illinois. Attorney McArdle advised Council that the wording in the Loan Agreement states that the loan is subject to approval by the State and sufficiency of funds. Attorney McArdle advised Regular Meeting Page 13 November 16, 2015 Council that the language is boiler plate in the agreement, has never been an issue (the money is funded through the Federal government), and is not negotiable. Alderman Condon thanked City Attorney McArdle for bring the language to the attention of Council. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS There were no Future Agenda Items. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:37 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:37 pm. Mayor City Clerk REGULAR MEETING December 7, 2015 Mayor Low called the regularly scheduled December 7, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Director of Human Resources Campanella, Chief of Police Jones, City Attorney McArdle and City Clerk Jones. Absent: City Engineer Pieper. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC HEARING FOR THE CONSIDERATION OF THE CITY OF MCHENRY 2015 TAX LEVY ORDINANCE, IN THE AMOUNT OF $4,761,635, REPRESENTING NO INCREASE ABOVE THE 2014 TAX LEVY EXTENSION; AND UPON CLOSE OF THE PUBLIC HEARING, CONSIDERATION AND APPROVAL OF AN ORDINANCE ADOPTING THE 2015 TAX LEVY ORDINANCE FOR THE CITY OF MCHENRY Mayor Low opened the Public Hearing at 7:03 pm. Mayor Low inquired if there were questions from Council. There were no questions from Council. City Administrator Morefield noted that the City of McHenry has not been able to yet ascertain the Estimated Rate due to pending receipt of the necessary information from the County of McHenry regarding the EAV, and without that information the rates cannot be calculated. City Administrator Morefield reiterated to Council that on November 16, 2015, Council considered and approved a Resolution determining the Amount of Funds to be levied for the 2015 Tax Year through real estate taxes for the City of McHenry. The date of December 7, 2015 was set for the Public Haring and consideration of an Ordinance establishing such levy. While not required to do so, the City of McHenry believes it is important to provide residents with the opportunity to provide public comment on the proposed property tax levy. City Administrator Morefield advised Council that an approved Tax Levy Ordinance must be filed by the last Tuesday of December (December 29, 2015). City Administrator Morefield informed Council that the City of McHenry has faced numerous challenges during the last decade resulting in annual budgets that have relied on substantial contributions from the General Fund Balance for the creation of a balanced budget. However, during the last four years, higher than expected sales and income taxes, the implementation of cost -reduction measures and a conservative approach to reinstating capital improvements and capital equipment expenditures, the General Fund Balance has been Regular Meeting Page 2 December 7, 2015 increased from $2,511,330 in FY09/10 to $10,041,968 in FY14/15. City Administrator Morefield noted that while the General Fund Balance is currently identified as "Unassigned," the City continues to face a number of economic uncertainties and challenges at the local and state levels that could conceivably reduce the amount significantly. City Administrator Morefield stated that while the City of McHenry has maintained a flat levy it does not mean that homeowners will not see an increase in their property tax bill. Change in EAV also drives a change in the property tax bill together with actions taken by the other taxing jurisdictions, which comprise the total property tax till. City Administrator Morefield informed Council that in 2014 the portion of a resident's tax bill direct to the City of McHenry was only 6/7% of the total amount of the tax bill. Alderman Wimmer opined that this is a good example of how fiscally responsible the Staff of the City of McHenry has been, having kept the levy flat for the past five years. Mayor Low inquired if there were any questions from the audience in attendance. Mr. Craig Wilcox, 5908 Whiting Drive, McHenry, IL addressed Council. Mr. Wilcox stated that he is a recent resident of the City of McHenry and appreciate the level of services the City provides. He requested that as we go into 2016, Staff continues to look at expenditures and perhaps find a way to reduce the levy. Ms. Helen Rochelle, Lorient Drive, McHenry, IL addressed Council. Ms. Rochelle inquired about the surplus in the General Fund and why it was required to be so high. Ms. Rochelle stated that she appreciated that the levy remained flat. She opined that the taxes in McHenry County and the State of Illinois are prohibitive. Ms. Joyce Story, Leonard Avenue, McHenry, IL addressed Council. Ms. Story stated that she appreciated the efforts of the Council and supports the levy remaining flat. Alderman Glab stated that he is pleased the City of McHenry has been able to keep the levy flat for five years and hopes other entities will follow suit. Motion by Wimmer, second by Santi, to close the Public Hearing for consideration of the City of McHenry 2015 Tax Levy Ordinance in the amount of $4,761,635, representing no increase above the 2014 Tax Levy extension; and upon close of the Public Hearing consideration and approval of an Ordinance adopting the 2015 Tax Levy Ordinance for the City of McHenry. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 3 December 7. 2015 Motion by Curry, second by Santi, approving the Ordinance adopting the 2015 Tax Levy Ordinance for the City of McHenry, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PUBLIC INPUT SESSION No one spoke at Public Input Session. CONSENT AGENDA A. Payments to Water Well Solutions, Elburn, ILfor: 1. Emergency pull and inspection of Water Well #10, in the amount of $4,500; and 2. Installation of new pumping equipment for Water Well #10, in the amount of $19,200; B. Public Works Department request to purchase a replacement one -ton dump truck that includes purchase of cab and chassis from Buss For, McHenry, IL, for an amount not to exceed $44,440 and purchase/installation of the dump body, snowplow and salt -spreader from R.A. Adams Enterprises, McHenry, IL, for an amount not to exceed $36,281; for a total purchase price not to exceed $80,721; C. November 9, 2015 Committee of the Whole meeting minutes; and D. Approval of List of Bills, in the amount of $794,411.18. Motion by Santi, second by Condon, approving the Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE ORDINANCES FOR THE ABATEMENT OF REAL ESTATE TAXES FOR THE FOLLOWING BOND ISSUES: 1. GENERAL OBLIGATION BONDS (RECOVERY ZONE &BUILD AMERICA) SERIES 2010b, $4291760.00; 2. GENERAL OBLIGATION BONDS (ALTERNATE) SERIES 2010c, $445,812.50; 3. GENERAL OBLIGATION BONDS (ALTERNATE) SERIES 2012, $206,332.50; 4. GENERAL OBLIGATION BONDS (REFUNDING) SERIES 2013, $574,235.00; AND 5. GENERAL OBLIGATION BONDS (REFUNDING) SERIES 2015, $579,778.76 Director of Finance Lynch informed the Council that over the years the City of McHenry has issued a variety of bonds that pledge various funding sources for repayment backed by the fA faith and credit of the municipality. The Bond Ordinances require the County Clerk to levy property taxes for the debt service required on the bonds, unless an abatement of the property tax by the local municipality is approved and filed with the County Clerk. In structuring the bonds in this manner it was the intent of the City to annually abate the taxes provided the primary source of repayment is sufficient to cover the debt service requirement. Historically, the primary source of repayment has been sufficient to cover the debt service and the property Regular Meeting Page 4 December 7, 2015 tax has been abated. Projections show the revenue sources in the coming year will continue to provide adequate coverage for debt service requirements, allowing the abatement of the property tax. Responding to an inquiry from Alderman Curry, Director Lynch explained to Council what the refunding bonds had been originally issued for. Motion by Schaefer, second by Curry, approving the Ordinance for the abatement of real estate taxes for the following bond issues, as presented: 1. General Obligation Bonds (Recovery Zone & Build America) Series 2010b, $429,760.00; 2. General Obligation Bonds (Alternate) Series 2010c, $445,812.50; 3. General Obligation Bonds (Alternate) Series 2012, $206,332.50; 4. General Obligation Bonds (Refunding) Series 2013, $574,235.00; and 5. General Obligation Bonds (Refunding) Series 2015, $579,778.76 Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO AWARD A FACADE IMPROVEMENT GRANT FOR THE PROPERTY LOCATED AT 3932 MAIN STREET, IN THE AMOUNT OF $3,000, AS RECOMMENDED BY THE MCHENRY LANDMARK COMMISSION Director of Economic Development Martin informed Council that the Fayade Improvement Grant Program is available to owners of commercial buildings 50 years and older for work which furthers the preservation of historic buildings in an effort to maintain the original design/facade of the structure as much as possible. Director Martin outlined the basic criteria for the program. Director Martin informed Council that an application was submitted by the owners of the building located at 3932 Main Street. The owners have applied for a Fayade Improvement Grant to assist in paying for tuckpointing work, which has been completed. Although the Grant was not guaranteed, the owners completed the renovation work in anticipation of the impending winter season. The cost of the tuckpointing was $18,500. The owners of the property plan on spending an additional $8,500 to complete painting on the exterior the building. Staff has ascertained that the applicants have performed major restorative work, making the building more usable, promoting the structural and aesthetic integrity of the building. The purpose of the Fagade Grant is to offset a portion of costs expended by property owners, which furthers the preservation of historic buildings. Director Martin informed Council Regular Meeting Page 5 December 7, 2015 that the cost of work at the property located at 3932 Main Street will total approximately $27,000, when completed. Director Martin informed Council that the raga Grant applications are reviewed by the Landmark Commission, which in turn makes a recommendation to the City Council. The Landmark Commission considered this application on November 3, 2015, and unanimously recommended awarding $3,000 to the applicants for the tuckpointing work done on the structure at 3932 Main Street, which had been completed. Director Martin noted that $5,000 is budgeted annually for Fagade Grants. Alderman Condon opined that she is pleased to see business owners in the City improving their property. Alderman Glab express concern that the Grant is being awarded after the work has already been completed. Director Martin reiterated that the work was only done, prior to obtaining the Grant, due to the impending bad weather. Alderman Schaefer stated that his grandfather owned the property originally and he was pleased to see improvements made to the property. Alderman Santi stated that he would support a larger amount budgeted annually to the Fagade Grant Improvement fund. Motion by Condon, second by Wimmer, approving the award of a Facade Improvement Grant for the property located at 3932 Main Street, in the amount of $3,000, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE AN ORDINANCE GRANTING A USE VARIANCE TO HOME OF THE SPARROW TO ALLOW A PARKING LOT AS A PRINCIPAL USE ON THE PROPERTY LOCATED ON THE EAST SIDE OF RINGWOOD ROAD LOT 29 OF WESTSHORE BEACH SUBDIVISION Director of Economic Development Martin informed Council that in 2008 the subject property was rezoned from G1 Convenience Commercial to RS-3 Medium -High Density Single - Family Residential. Variances were also granted to allow for the construction of two homes; to allow multiple buildings (2 homes) on a single zoning lot and for a lot width along an arterial street from 200 to 175 feet. Since that time the property has remained vacant. Home of the Sparrow operates a facility on Ringwood Road, which is located in unincorporated McHenry County, however they are connected to City sewer, but not City water due to the distance of the water main, which lies to the south. Recently, Home of the Sparrow Regular Meeting Page 6 December 7, 2015 completed an addition to their facility on Ringwood Road and was able to acquire the subject property, located within the City of McHenry, and the two lots north of the subject property and south of their facility. Due to the expansion of the facility, Home of the Sparrow would like to construct additional parking and physically tie all the properties together. Parking lots are only allowed by -right in residential zoning districts as accessory uses if the parking lot is accessory to a permitted use in the district. In this case, all the adjacent lots are unincorporated, therefore a Use Variance is required to allow a parking lot as a principal use. Director Martin explained the criteria for a Use Variance. Director Martin noted that there are no additional access points onto Ringwood Road proposed, as the parking area proposed would be physically linked to the two vacant lots to the north and the existing building. There is an existing access north of the subject property off of Ringwood Road and the property can also be accessed from W. West Shore Drive. The parking lot would be required to meet all applicable City Ordinances, including, but not limited to, parking lot lighting, stormwater and screening. Staff has no concerns and support the request, as presented. Director Martin informed Council that the Planning and Zoning Commission unanimously recommended approval (5-0) to allow a parking lot as a principal use on the subject property located on the east side of Ringwood Road (Lot 29) of the Westshore Beach Subdivision in McHenry, IL, as presented by the applicant, Home of the Sparrow, subject to the following conditions: 1. No additional access points onto Ringwood Road from the subject property are permitted; and 2. Subject property shall be developed in substantial conformance with the site plan submitted as part of the application packet and comply with applicable City Ordinances. Responding to an inquiry from Alderman Santi, Director Martin informed Council that no engineering is required. Motion by Wimmer, second by Condon, approving the Ordinance granting a Use Variance to allow a parking lot as a principal use on the subject property located on the east side of Ringwood Road (Lot 29) of the Westshore Beach Subdivision in McHenry, Illinois, as presented by applicant Home of the Sparrow, subject to the following conditions: 1. No additional access points onto Ringwood Road from the subject property are permitted; and 2. Subject property shall be developed in substantial conformance with the site plan submitted as part of the application packet and comply with applicable City Ordinances. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 7 December 7, 2015 MOTION TO ADOPT AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT AND VARIANCES TO THE ZONING AND SUBDIVISION CONTROL & DEVELOPMENT ORDINANCES FOR AUTOMOBILE AND TRAILER SALES AND REPAIR FOR SUNNYSIDE COMPANY — CHRYSLER DODGE RAM, LOCATED AT 4810 W. ELM STREET Director of Economic Development Martin informed Council that the applicant currently operates a successful new and used car sales and repair business on West Elm Street, on the north and south sides of Elm Street. Director Martin noted that the car repairs are only conducted on the north side of Elm Street, while sales are conducted on both the north and south sides of Elm Street. The applicant is seeking a Conditional Use Permit to display vehicles and trailers outside for sale and Variances to facilitate a building expansion on the north side of Elm Street only, to accommodate a Jeep Franchise, as well as a Conditional Use Permit to display vehicles and trailers outside for sale on the south side of Elm Street, Director Martin stated that there are no substantive changes proposed on the south side of Elm Street. Director Martin informed Council that the proposed building addition (approximately 86' x 45' (3,870 square feet)) would be to the east side of the existing building on the north side of Elm Street. The addition would be approximately 17 feet from the eastern property line and align with the existing building on the other three sides. Director Martin noted that the subject property, north and south sides of Elm Street, has been utilized for automobile sales for over half a century. The property also lies within the West Route 120 Corridor Enhancement Initiative Area, which is bounded by Meadow Lane on the east and Ringwood Road on the west. Sunnyside has been contemplating the expansion on the north side of Elm Street for several years. The building expansion would allow Sunnyside to acquire the Jeep Franchise and enhance an area of Route 120, which has been struggling. Staff is extremely supportive of the proposed expansion and believes it will not have any adverse or deleterious impacts on abutting properties. Staff has included in the recommendation landscape improvements on both sides of Elm Street and a condition to ensure lighting and glare is minimized to abutting residential on both sides of Elm Street. Director Martin informed Council that the Planning and Zoning Commission unanimously recommended approval (5-0) of a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the subject property, north and south of Elm Street, And Approval of a conditional Use Permit to allow Motor Vehicle and Trailer Repair on the subject property, north side of Elm Street only, with the following conditions: • Outdoor display of leaking vehicles is prohibited; • Outdoor storage of inoperable vehicles, as defined by City Ordinances is prohibited; • All repair wok shall be conducted within the building (north side of Elm); Regular Meeting Page 8 December 7, 2015 • Vehicles for sale should not impede access or circulation and cannot occupy required customer or employee parking spaces; • Vehicles shall not be loaded or unloaded within the Commercial or Elm Street right-of- way; • Approval from IDOT shall be secured prior to the applicant receiving a Certificate of Occupancy; • Parking/striping should generally be delineated in the locations depicted on the site plan attached; • Vehicles displayed north and south of Elm shall not impede site lines or protrude onto the right-of-way; • Employee parking shall generally be to the west and north of the building as delineated on the site plan (north side of Elm Street); • Light trespass to the north from the portion of the subject property north of Elm and south from the portion of the subject property located south of Elm Street shall be prohibited and any after hour security lighting shall be minimal or controlled by motion sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of Elm Street. Glare from the lighting should be minimized to the greatest extent practical, and the use of the full cut-off fixtures shall be required; • Outdoor storage is prohibited north and south of Elm Street; • Towing of vehicles shall only be permitted to bring vehicles to and from the site and not as a primary function of the business operation of selling vehicles; • Vehicles displayed shall be kept in an orderly manner; • Use of pennants, streamers, etc., on vehicles being displayed or on the building/site is prohibited; • There shall be no outdoor music or entertainment of any kind without the applicant applying for a Temporary Use Permit; • Lot west of the building on the north side of Elm shall be paved. And; Approval of Variances from Article V. Commercial Districts Table 6: Commercial District Requirements on the Subject Property to allow a required front yard of 6 feet on the north side of Elm Street and abutting Commercial Avenue; And; Variances from Article VIII. Landscaping and Screening on the Subject Property, to eliminate the requirement for fountain base plantings on the north side of Elm Street and residential screening strip requirement on the north side of Elm Street abutting Commercial Avenue and residential to the north with the following conditions: Regular Meeting Page 9 December 7, 2015 2 3. And; A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on the north and south sides of Elm, Street to screen headlights from shining onto elm Street; Building addition shall be in substantial conformance with floor plan and elevation submitted as part of public hearing application packet; and All new lighting standards and any other improvements not specifically addressed herein on the subject property, north and south of Elm Street, shall comply with all applicable City Ordinances; Variances from the Subdivision Control and Development Ordinance for allowing three curb cuts and a maximum driveway width on the north side of Elm Street, as presented. Alderman Wimmer opined that he is pleased to see the business evolving and expanding. Alderman Peterson concurred with Alderman Wimmer. Alderman Condon, Alderman Santi and Alderman Glab concurred with Alderman Wimmer. Responding to an inquiry about the screening between the subject property and the animal hospital, Director Martin assured Council that it meets the necessary requirements. Alderman Curry opined that it appears to be a great project. Mayor Low stated that Sunnyside has been a good partner with the City of McHenry for many years and she looks forward to the partnership continuing. Mr. Diedrich, owner of Sunnyside Chrysler Dodge Ram, thanked the Council for their time. Responding to an inquiry from the Council, Mr. Diedrich stated that the showroom will extend across the entire front of the building. Motion by Motion by Wimmer, second by Glab, adopting an Ordinance granting a Condition Use Permit and Variances to the Zoning and Subdivision Control &Development Ordinances for automobile and trailer sales and repair for Sunnyside Company — Chrysler Dodge Ram, located at 4810 W. Elm Street, as presented, subject to the conditions suggested by the Planning and Zoning Commission Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 10 December 7, 2015 MOTION TO AUTHORIZE THE MAYOR'S EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT BETWEEN THE CITY OF MCHENRY AND SUNNYSIDE AUTO FINANCE COMPANY Director of Economic Development Martin informed Council that Staff has been working with Sunnyside Dodge (Sunnyside) for several years to assist in facilitating the expansion of their current new vehicle showroom and service center at 4810 W. elm Street. The building expansion at 4810 W. Elm Street will allow Sunnyside to acquire the Jeep Franchise and remain at the location they have operated their business from for several decades. Acquiring the Jeep Franchise is anticipated to increase Sunnyside's sales by approximately 4045%. Staff has been negotiating a sales tax rebate agreement with Sunnyside. The purpose of the rebate is to offset a portion of the costs which will be incurred, approximately $1,000,000, to construct an approximately 3,870 square foot building expansion onto the existing 10,625 square foot building. The negotiated Economic Incentive Agreement between the City of McHenry and Sunnyside Auto Finance Company establishes a threshold of $62,212, base sales tax, which represents the average sales tax received by the City of McHenry from Sunnyside over the past four years. Director Martin explained that a defined percentage within the Agreement exceeding the base threshold amount would be rebated to Sunnyside for a twenty year term, up to a maximum rebate of $300,000. It is estimated the City of McHenry will receive an additional $25,000-$30,000 in sales tax revenue following Sunnyside's acquisition of the Jeep Franchise and four to five positions will be filled following the completion of the proposed expansion. Director Martin explained that the proposed Incentive Agreement terminate on the earlier to occur of: (a) the City's Maximum Total Payment to Sunnyside (5300,000); (b) the Permanent Closure of Sunnyside prior to Sunnyside's receipt of the Maximum Total Payment; or (c) the end of the twentieth revenue year (December 31, 2036). Director Martin reiterated that the City of McHenry adopted an Economic Development Strategy in 2011, which set forth the evaluation criteria by which requests such as sales tax rebates should be evaluated. Additionally, in 2012 the Council adopted the West route 120 Corridor Enhancement Initiative, which includes the area on Elm Street from Meadow Land on the east to Ringwood Road on the west. Included within that program are "priority project," which are more desirable than others. Motor vehicle dealerships (new or expansion of existing) are included as priority projects. Staff believes the proposed agreement is fair and mutually beneficial to the City of McHenry and Sunnyside due to the extraordinary circumstances surrounding the area in question. Alderman Glab opined that economic incentives are an important component to the City. Motion by Santi, second by Glab, authorizing the Mayor's execution of an Economic Incentive Agreement between the City of McHenry and Sunnyside Auto Finance Company. Regular Meeting Page 11 December 7, 2015 Voting Aye. Voting Nay; Absent: Motion carried. Sand, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. None. None. MOTION TO ADOPT THE 2014 REVISED MCHENRY COUNTY STORMWATER MANAGEMENT ORDINANCE City Administrator Morefield reiterated to Council that the McHenry County Board adopted an Amended Stormwater Management Ordinance (SIVIO) on November 18, 2014. The Amended Ordinance became effective December 1, 2014 and includes countywide standards for regulated development. Many municipalities, such as the City of McHenry, are presently certified by McHenry County to issue permits and enforce the provisions of the existing SMO. In order to remain certified the City must adopt a new Ordinance that is at least as stringent as the County's Amended SMO. Verification an updated Ordinance has been adopted must be submitted to McHenry County no later than December 31, 2015. If verification is not submitted by this date the City of McHenry may lose its ability to issue Stormwater Permits. City Administrator Morefield noted that the amendment to the Ordinance are minimal and consist mainly of inconsistencies in terms, definitions and regulatory standards. He stated that the impact(s) of the amendments to the City of McHenry are minimal and should not detract from the City's ability to continue to be responsive in reviewing Stormwater Permits. Motion by Schaefer, second by Condon, adopting the Ordinance Amending Chapter 17 of the City of McHenry Municipal Code to adopt the Revised McHenry County Stormwater Management Ordinance, as Amended on December 1, 2014. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. RECOMMENDATION TO APPROVE 2016 HEALTH INSURANCE COVERAGE AS FOLLOWS: 1. THE BLUE CROSS BLUE SHIELD PPO HRA AND HMO PLANS FOR HEALTH COVERAGE DURING THE 2016 PLAN YEAR; 2. THE CURRENT IN-HOUSE DEDUCTIBLES FOR THE BLUE CROSS BLUE SHIELD HRA PLAN FOR THE 2016 PLAN YEAR: 3. THE BLUE CROSS BLUE SHIELD PPO DENTAL PLAN FOR THE 2016 PLAN YEAR; AND 4. THE RENEWED VSP VISION COVERAGE PLAN FOR THE 2016 PLAN YEAR Director of Human Resources Campanella informed the Council that the City has offered employees the choice of three medical plans for the past six years, together with vision and dental insurance. Regular Meeting Page 12 December 7, 2015 Director Campanella stated that annually the City Administration works through its insurance broker to obtain the most competitive quotes using the existing plans as a base. Once the quotes are received, the broker works on the City's behalf to negotiate the lowest possible rates for the various insurance coverage options. The City Administration then reviews the quotes submitted with the broker and conducts an analysis of various models and structures the insurance plan. The Administration continues striving to balance the cost of health insurance with the benefit to employees. Health Insurance: For the coming year, Staff is recommending approval of the BCBS PPO Plan. The HRA Plan and the HMO Plan. During the 2016 plan year, the estimated total BCBS expenses will be $2,145,686 (included in the total is $121,000 for the 100% excess deductible reimbursement on the HRA Plan). As a point of reference, City Administrator Morefield noted that the City of McHenry has been with BCBS of Illinois since 2009. This year the City of McHenry reduced the renewal rate from over 13% in 2015 to 10% in 2016. Dental Insurance: The dental benefit currently offered to City employees is a BCBS Dental PPO Plan. The Plan provides for in -network and out -of -network benefits. Staff obtained quotes from the market for comparable dental PPO plans through the insurance broker. There is a minor increase of $807 from the previous year. For the current plan year, Staff is recommending remaining with BCBS PPO Plan. Vision Insurance: Vision Services Plan (VSP) provided a rate guarantee. The 2016 estimated total vision premiums will be $11,226.96. Director Campanella stated that the combined cost for Health, Dental and Vision insurance for the 2015 plan year is $1,990,581.08. Additionally, the City will contribute $674,000 towards Local 150 insurance. Director Campanella informed Council that an "Opt Out" program was implemented in 2015. This Plan offered a cash incentive to employees who are able to waive health insurance coverage and reduce the number of dependents on the Plan. The "Opt Out" Plan was implemented at no additional cost to the City and it is estimated the "Opt Out" plan may save the City as much as $75,000 annually. Responding to an inquiry from Alderman Curry regarding why three plans are offered when one of the plans appears to be rarely used, Director Campanella informed Council that three different options are offered to provide employees with options that are competitive while still remaining fiscally responsible. Regular Meeting Page 13 December 7, 2015 Mayor Low complimented Director Campanella on the high level of professionalism she has brought to her position in the year she has been with the City of McHenry. Motion by Curry, seconded by Wimmer, approving: 1. Blue Cross Blue Shield PPO, HRA and HMO Plans for Health Coverage in the 2016 plan year; 2. The current in-house deductibles for the BCBS HRA Plan for the 2016 plan year; 3. Blue Cross Blue Shield PPO Dental Plan for the 2016 plan year; and 4. Renewal of the VSP Vision Plan for the 2016 plan year. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low informed Council that she would like to recommend the appointment of George Lamm to the McHenry County Landmark Commission. Mr. Lamm will fill the vacancy created by the retirement of Marya Dixon. Motion by Santi, second by Condon approving the Mayor's recommendation to appoint George Lamm to the McHenry County Landmark Commission. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. COMMITTEE REPORTS Chairman Alderman Condon of the Community Development Committee, informed Council that a Special Meeting of the Community Development Committee took place on Monday, November 30, 2015, and minutes would be forthcoming. Chairman Alderman Schaefer of the Public Works Committee, informed Council that a meeting of the Public Works Committee was held prior to tonight's Council meeting, and minutes would be forthcoming. STAFF REPORTS Director of Public Works Schmitt informed Council that the holiday light recycling program is taking place again this year. The program began last week and will continue until the end of February 2016. Lights can be dropped off at the Public Works Building from 7:00 am to 3:30 pm, Monday through Friday and also at the Municipal Center from 8:00 am to 5:00 pm, Monday through Friday. Regular Meeting Page 14 December7, 2015 FUTURE AGENDA ITEMS There were no Future Agenda Items. EXECUTIVE SESSION Motion by Wimmer, seconded by Santi, to adjourn to Executive Session, pursuant to 5 ILCS 120/2(c)(11), to discuss probable action on behalf of or affecting the City at 8:00 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Peterson, seconded by Curry, to return to Open Session at 9:35 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 9:35 pm. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 9:35 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 9:35 pm. Mayor City Clerk AS -NEEDED CHECKS COUNCIL MEETING 1/18/16 100 100-01-6940 SECRETARY OF STATE 202 12/03/2015 100 1 00-22-51 10 SSPRF/LESO 600 12/03/2015 100 10045-5320 AT&T 86A 12/07/2015 100 100-334510 CINTAS CORPORATION LOC 355 261.34 12/07/2015 100 1 00-33-61 10 CINTAS CORPORATION LOC 355 115.76 12/07/2015 100 100-01-6940 MCHENRY COUNTY CLERK 10 12/07/2015 100 10047-6110 NORTHERN ILLINOiS WINTER SWIM CONFERENCE 400 12/07/2015 270 270-00-6110 TREASURER STATE OF ILLINOIS 215.96 12/07/2015 510 510-324510 CINTAS CORPORATION LOC 355 327.73 12/07/2015 510 510-31-5430 NORTH SUBURBAN WATER 100 12/07/2015 100 100-01-5430 BANKCARD PROCESSING CENTER -1551 12/15/2015 100 100-01-6940 BANKCARD PROCESSING CENTER -29.64 12/15/2015 100 1 00-04-621 0 BANKCARD PROCESSING CENTER 6.14 12/15/2015 100 100-22-5420 BANKCARD PROCESSING CENTER 1830476 12/15/2015 100 100-22-5430 BANKCARD PROCESSING CENTER 200 12/15/2015 100 1 00-22-621 0 BANKCARD PROCESSING CENTER 92.61 12/15/2015 100 10041-5330 BANKCARD PROCESSING CENTER 99 12/15/2015 100 10042-6110 BANKCARD PROCESSING CENTER 285 12/15/2015 100 10046-5410 BANKCARD PROCESSING CENTER 234 12/15/2015 100 10046-5430 BANKCARD PROCESSING CENTER 360 12/15/2015 100 10046-6110 BANKCARD PROCESSING CENTER 7.3 12/15/2015 100 10046-6920 BANKCARD PROCESSING CENTER 51.05 12/15/2015 100 10047-6110 BANKCARD PROCESSING CENTER 724.77 12/15/2015 510 510-32-5410 FOX VALLEY OPERATORS ASSOCIATION 100 12/15/2015 620 620-00-5420 BANKCARD PROCESSING CENTER 430.08 12/15/2015 225 225-00-5110 FOX VALLEY FIRE & SAFETY 195 12/17/2015 225 225-00-5110 FOX VALLEY FIRE & SAFETY 195 12/17/2015 100 100-22-5430 I DEOA 780 12/22/2015 100 100454510 ZIMMERMAN, BOB 238.62 12/22/2015 100 100-01-5320 AT&T 104.06 12/28/2015 100 100-02-5320 AT&T 39.02 12/28/2015 100 100-03-5320 AT&T 84.55 12/28/2015 100 100-04-5320 AT&T 45.52 12/28/2015 100 100-22-5320 AT&T 253.64 12/28/2015 100 100-30-5320 AT&T 39.02 12/28/2015 100 100-33-5320 AT&T 13.01 12/28/2015 100 10041-5320 AT&T 39.02 12/28/2015 100 10044-5320 AT&T 6.5 12/28/2015 100 10046-5320 AT&T 13.01 12/28/2015 100 10047-5320 AT&T 6.5 12/28/2015 100 10043-5320 AT&T 342.72 12/28/2015 100 100-45-5320 AT&T 256.67 12/28/2015 100 100-33-5520 COMED 186.72 12/28/2015 100 100-01-5510 COMED 127.18 12/28/2015 100 100-01-5310 FEDEX 74.92 12/28/2015 100 1 00-04-531 0 UNITED PARCEL SERVICE 12.89 12/28/2015 100 1 00-30-531 0 UNITED PARCEL SERVICE 3.87 12/28/2015 510 510-32-5510 COMED 210.23 12/28/2015 620 620-00-5110 AT&T 26.01 12/28/2015 8452,94 FUND 100 TOTAL 6652.93 FUND 225 TOTAL 390 FUND 270 TOTAL 215.96 FUND 510 TOTAL 737.96 FUND 620 TOTAL 456.09 TOTAL 8452.94 Vendor Name Expense Approval Register McHenry, IL LIST OF BILLS COUNCIL MEETING 1/18/16 Account Number Description (Item) Payable Number Post Date Amount Vendor: ACE HARDWARE, BJORKMAN'S ACE HARDWARE, BJORKMAN'S 100-01-6110 SUPPLIES DEC 2015 01/18/2016 120.06 ACE HARDWARE, BJORKMAN'S 100-22-6110 SUPPLIES DEC 2015 01/18/2016 50.79 ACE HARDWARE, BJORKMAN'S 100-33-6110 SUPPLIES DEC 2015 01/18/2016 290.31 ACE HARDWARE, BJORKMAN'S 100-41-6270 SUPPLIES DEC 2015 01/18/2016 63.12 ACE HARDWARE, BJORKMAN'S 100-45-6110 SUPPLIES DEC 2015 01/18/2016 137.29 ACE HARDWARE, BJORKMAN'S 510-31-6110 SUPPLIES DECEM 2015 01/18/2016 150.55 ACE HARDWARE, BJORKMAN'S 510-32-6110 SUPPLIES DECEM 2015 01/18/2016 295.22 ACE HARDWARE, BJORKMAN'S 510-35-6110 SUPPLIES DECEM 2015 01/18/2016 182.17 Vendor ACE HARDWARE, WORKMAN'S Total: 11289.51 Vendor: ACE TOWING & RECOVERY ACE TOWING & RECOVERY 100-33-5370 TOWING SERVICES 11/21/15 01/18/2016 45.00 Vendor ACE TOWING & RECOVERY Total: 45.00 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 772048 01/18/2016 368.87 ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 772074 01/18/2016 200.88 ADAMS ENTERPRISES INC, RA 100-45-6270 SUPPLIES 547904 01/18/2016 21305.00 ADAMS ENTERPRISES INC, RA 510-32-5380 TOOLBOX 771743 01/18/2016 593.25 Vendor ADAMS ENTERPRISES INC, R A Total: 3,468.00 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-33-5370 VEHICLE REPAIRS 329581 01/18/2016 26.80 Vendor ADAMS STEEL SERVICE INC Total: 26.80 Vendor: ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND 510-32-5110 SCADA LICENSE UPGRADE 15-2380 01/18/2016 7,910.00 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 7,910.00 Vendor: ALEXANDER LUMBER CO ALEXANDER LUMBER CO 100-33-6115 SUPPLIES 1037667 01/18/2016 170.25 Vendor ALEXANDER LUMBER CO Total: 170.25 Vendor: AMERICAN HEATING & COOLING AMERICAN HEATING & 510-31-6110 SERVICE CALL&TROUBLE 01041604 01/18/2016 140.00 Vendor AMERICAN HEATING & COOLING Total: 140.00 Vendor: ANALYTICAL TECHNOLOGY INC ANALYTICAL TECHNOLOGY INC 510-31-6110 POWER SUPPLY/GAS POWER 124430 01/18/2016 259.05 Vendor ANALYTICAL TECHNOLOGY INC Total: 259.05 Vendor: ARIES INDUSTRIES INC ARIES INDUSTRIES INC 510-35-5370 VEHICLE REPAIRS 352733 01/18/2016 919.28 Vendor ARIES INDUSTRIES INC Total: 919.28 Vendor: AT&T AT&T 100-01-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 407.82 AT&T 100-02-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 44.74 AT&T 100-22-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 638.96 AT&T 100-30-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 48.15 AT&T 100-33-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 146.26 AT&T 100-41-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 103.02 AT&T 100-42-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 48.15 AT&T 100-43-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 48.15 AT&T 100-44-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 97.05 AT&T 100-45-5320 CENTREX LINES 1/4/16-2/3/16 01/18/2016 144.88 AT&T 620-00-5110 CENTREX LINES 1/4/16-2/3/16 01/18/2016 64.95 AT&T 100-22-5320 ALARM CIRCUITS 1/4/16-2/3/16A 01/18/2016 104.39 AT&T 100-33-5515 ALARM CIRCUITS 1/4/16-2/3/16A 01/18/2016 87.06 1/13/2016 2:21:46 PM Expense Approval Register Packet: APPKT00318 - ALARM CIRCUITS Vendor Name Account Number Description (Item) Payable Number Post Date Amount AT&T 100-43-5320 ALARM CIRCUITS 1/4/16-2/3/16A 01/18/2016 96.14 AT&T 100-45-5320 ALARM CIRCUITS 1/4/16-2/3/16A 01/18/2016 137.22 AT&T 100-46-5320 ALARM CIRCUITS 1/4/16-2/3/16A 01/18/2016 50.83 AT&T 510-31-5320 CENTREX LINES 1/4-2/3/16 01/18/2016 288.93 AT&T 510-32-5320 CENTREX LINES 1/4-2/3/16 01/18/2016 294.68 Vendor AT&T Total: 2,851.38 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 100-22-5370 VEHICLE REPAIRS 268225 01/18/2016 225.04 AUTO TECH CENTERS INC 100-33-5370 VEHICLE REPAIRS 268226 01/18/2016 35.00 Vendor AUTO TECH CENTERS INC Total: 260.04 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 100-33-6110 MATERIALS 38227MB 01/18/2016 409.37 Vendor BAKER & SON CO, PETER Total: 409.37 Vendor: BATTERIES PLUS 4456 BATTERIES PLUS #456 620-00-6110 SUPPLIES 456-102778-01 01/18/2016 253.85 Vendor BATTERIES PLUS #456 Total: 253.85 Vendor: BERKHEIMER CO INC, G W BERKHEIMER CO INC, G W 510-31-6110 SUPPLIES 668930 01/18/2016 887.32 Vendor BERKHEIMER CO INC, G W Total: 887.32 Vendor: BOTTS WELDING & TRUCK SERVICE INC BOTTS WELDING & TRUCK 510-32-5375 AERATOR SHAFT REPAIRS 12/30/15 01/18/2016 31006,40 Vendor BOTTS WELDING & TRUCK SERVICE INC Total: 31006.40 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 146678 01/18/2016 25.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 163792 01/18/2016 107.80 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 163885 01/18/2016 30.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 162.80 Vendor: CHAPEL HILL FLORIST INC CHAPEL HILL FLORIST INC 100-01-6940 ADM EXPENSE 005175 01/18/2016 86.00 Vendor CHAPEL HILL FLORIST INC Total: 86.00 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 100-33-6110 SUPPLIES 12/2015 01/18/2016 144.70 CINTAS CORPORATION LOC 355 100-33-4510 EMPLOYEE CLOTHING ALLOW 12/2015A 01/18/2016 279.95 CINTAS CORPORATION LOC 355 510-32-4510 EMPLOYEE CLOTHING ALLOW DEC 2015 01/18/2016 237.79 Vendor CINTAS CORPORATION LOC 355 Total: 662.44 Vendor: CLESEN, NICHOLAS CLESEN, NICHOLAS 100-22-4510 EMPLOYEE UNIFORM REIMB INV0001500 01/18/2016 21.54 Vendor CLESEN, NICHOLAS Total: 21.54 Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 INTERNET 1/4-2/3/16 01/18/2016 164.85 COMCAST CABLE 620-00-5110 CABLE TV & INTERNET 1/11-2/10/16 01/18/2016 142.04 COMCAST CABLE 620-00-5110 CABLE TV & INTERNET 1/12-2/11/16 01/18/2016 120.49 COMCASTCABLE 620-00-5110 INTERNET 1/4-2/3/16A 01/18/2016 84.90 COMCAST CABLE 620-00-5110 CABLE TV 1/8-2/7/16 01/18/2016 29.55 Vendor COMCAST CABLE Total: 541.83 Vendor: COMED COMED 100-33-5520 UTILITIES 11/24/15-12/28/15 01/18/2016 31.09 COMED 100-45-5510 UTILITIES 11/24/15-12/28/15 01/18/2016 1.45 COMED 510-31-5510 PUMPING FEES 11/24-12/28/15 01/18/2016 352.42 COMED 510-32-5510 PUMPING FEES 11/24-12/28/15 01/18/2016 2J036.48 COMED 510-31-5510 UTILITIES 11/24-12/28/15A 01/18/2016 377.05 COMED 510-32-5510 UTILITIES 11/24-12/28/15A 01/18/2016 265.02 Vendor COMED Total: 31063.51 Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS 620-00-5110 COMMUNICATION CHARGES T1618115 01/18/2016 10.00 Vendor COMMUNICATIONS REVOLVING FUND Total: 10.00 1/13/2016 2:21:46 PM Expense Approval Register Packet: APPKT00318 - SUPPLIES Vendor Name Account Number Description (item) Payable Number Post Date Amount Vendor: CONSERV FS CONSERV FS 100-45-6110 SUPPLIES 65004417 01/18/2016 162.50 Vendor CONSERV FS Total: 162.50 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 11/20/15-12/23/15 01/18/2016 2152&08 CONSTELLATION NEWENERGY 510-31-5510 PUMPING FEES 11/20-12/22/15 01/18/2016 2,811.28 CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 11/24-12/28 01/18/2016 23,657.58 CONSTELLATION NEWENERGY 100-44-5510 UTILITIES 11/24-12/28 01/18/2016 30.47 CONSTELLATION NEWENERGY 100-45-5510 UTILITIES 11/24-12/28 01/18/2016 634.17 CONSTELLATION NEWENERGY 100-46-5510 UTILITIES 11/24-12/28 01/18/2016 33.07 CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 0029902433 01/18/2016 172.70 CONSTELLATION NEWENERGY 510-31-5510 PUMPING FEES 11/24-12/27/15 01/18/2016 4,450.42 CONSTELLATION NEWENERGY 510-32-5510 PUMPING FEES 11/24-12/27/15 01/18/2016 28,997.65 Vendor CONSTELLATION NEWENERGY INC Total: 63,313.42 Vendor: COONEY COMPANY, FRANK COONEY COMPANY, FRANK 400-00-8200 MCHENRY REC CENTER 61391 01/18/2016 1,492.50 COONEY COMPANY, FRANK 400-00-8200 MCHENRY REC CENTER 61397 01/18/2016 80.00 COONEY COMPANY, FRANK 400-00-8200 MCHENRY REC CENTER 61425 01/18/2016 8,394.30 Vendor COONEY COMPANY, FRANK Total: 9,966.80 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-45-6110 SUPPLIES S501378872.001 01/18/2016 17.18 CRESCENT ELECTRIC SUPPLY CO 100-45-6110 SUPPLIES S501378872.002 01/18/2016 116A8 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 133.66 Vendor: CRUZ, MICHAEL CRUZ, MICHAEL 100-22-5420 TRAVEL EXP REIMB INV0001499 01/18/2016 8.00 Vendor CRUZ, MICHAEL Total: 8.00 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 440-00-8600 STREET PROGRAM 13029 01/18/2016 356,312.53 Vendor CURRAN CONTRACTING COMPANYTotal: 356,312.53 Vendor: CURRIE MOTORS FLEET CURRIE MOTORS FLEET 100-22-8400 POLICE INTERCEPTOR T2094 01/18/2016 24,859.00 Vendor CURRIE MOTORS FLEET Total: 24,859.00 Vendor: CUTTING EDGE COMMUNICATIONS INC CUTTING EDGE 400-00-8200 MCHENRY REC CENTER 4711 01/18/2016 51913,60 CUTTING EDGE 400-00-8200 MCHENRY REC CENTER 4712 01/18/2016 41083,00 CUTTING EDGE 400-00-8200 MCHENRY REC CENTER 4713 01/18/2016 5,813.40 CUTTING EDGE 400-00-8200 MCHENRY REC CENTER 4714 01/18/2016 51017,80 CUTTING EDGE 400-00-8200 MCHENRY REC CENTER 4715 01/18/2016 4,354.20 CUTTING EDGE 400-00-8200 MCHENRY REC CENTER 4716 01/18/2016 5,917.50 Vendor CUTTING EDGE COMMUNICATIONS INCTotal: 31,099.50 Vendor: D'ANGELO NATURAL SPRING D'ANGELO NATURALSPRING 510-32-6110 SUPPLIES 0794075/073981 01/18/2016 40.75 Vendor D'ANGELO NATURAL SPRING Total: 40.75 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 620-00-6210 TONER SUPPLIES 283632/285537/285656/28671 01/18/2016 1,391.00 Vendor DOCUMENT IMAGING DIMENSIONS INC Total: 1,391.00 Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP ED'S AUTOMOTIVE/JIM'S 100-33-5370 VEHICLE REPAIRS 12/2015 01/18/2016 203.00 ED'S AUTOMOTIVE/JIM'S 510-35-5370 VEHICLE REPAIRS DECEMBER 2015 01/18/2016 43.00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 246.00 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 510-31-6110 SUPPLIES 156002-1 01/18/2016 40.00 Vendor ED'S RENTAL & SALES INC Total: 40.00 Vendor: EJ EQUIPMENT EJ EQUIPMENT 100-33-5370 VEHICLE REPAIRS P00728 01/18/2016 3,426.57 Vendor E1 EQUIPMENT Total: 3,426.57 1/13/2016 2:21:46 PM Expense Approval Register Vendor Name Account Number Vendor: FGM ARCHITECTS FGM ARCHITECTS 400-00-8200 Vendor: FRONTIER CHIROPRACTIC FRONTIER CHIROPRACTIC 100-00-3410 Vendor: GALLAGHER RISK MANAGEMENT SERVICES INC, GALLAGHER RISK 610-00-5960 GALLAGHER RISK 610-00-5960 Vendor: GETUM INC GETUM INC 100-33-6110 Vendor: GRAINGER GRAINGER 100-33-5370 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 400-00-5215 Vendor: ILLINOIS AUDIO PRODUCTIONS ILLINOIS AUDIO PRODUCTIONS 620-00-5110 Vendor: ILLINOIS FBI NA ILLINOIS FBI NA 100-22-5430 Vendor: ILLINOIS SECTION AWWA ILLINOIS SECTION AWWA 510-31-5430 ILLINOIS SECTION AWWA 100-33-5430 Vendor: ILLINOIS SWIMMING ILLINOIS SWIMMING 100-47-6110 Vendor: IMPRESSIVE IMAGES IMPRESSIVE IMAGES 100-33-4510 Vendor: INTERSTATE ALL BATTERY CENTER INTERSTATE ALLBATTERY 510-32-5375 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 Vendor: J G UNIFORMS INC 1 G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC J G UNIFORMS INC Description (Item) MCHENRY REC CENTER Payable Number 14-1800.01.16 Packet: APPKT00318 - MCHENRY REC CENTER Post Date Amount 01/18/2016 Vendor FGM ARCHITECTS Total: TEMP SIGN REFUND-15-11- INV0001462 01/18/2016 Vendor FRONTIER CHIROPRACTIC Total: NOTARY BOND FEES 1573081 01/18/2016 NOTARY BOND FEES 1590765 01/18/2016 Vendor GALLAGHER RISK MANAGEMENT SERVICES INC, Total: 11,488.00 11,488.00 30.00 30.00 30.00 29.00 59.00 SUPPLIES 0703 01/18/2016 748.50 Vendor GETUM INC Total: 748.50 VEHICLE REPAIRS 9928472613 01/18/2016 74.26 Vendor GRAINGER Total: 74.26 NEW MEMBER PROMO REC 15-1454 01/18/2016 6,999.00 Vendor GREEN DOOR PROMOTIONS LLC Total: 6,999.00 MESSAGE ON HOLD QRTLY 102378 01/18/2016 135.00 Vendor ILLINOIS AUDIO PRODUCTIONS Total: 135.00 MONTHLY LUNCHEON INV0001463 01/18/2016 75.00 Vendor ILLINOIS FBI NA Total: 75.00 WATERCON 2016 200020479 01/18/2016 250.00 WATERCON2016 200020489 01/18/2016 250.00 Vendor ILLINOIS SECTION AWWA Total: 500.00 COACH MEMBERSHIPS ISI INV0001501 01/18/2016 132.00 Vendor ILLINOIS SWIMMING Total: 132.00 EMPLOYEE CLOTHING ALLOW 6373 01/18/2016 Vendor IMPRESSIVE IMAGES Total: EQUIP REPAIRS 1903701020723 01/18/2016 Vendor INTERSTATE ALL BATTERY CENTER Total: VEHICLE REPAIRS 3000063488 VEHICLE REPAIRS 3000426262 01/18/2016 01/18/2016 01/18/2016 01/18/2016 01/18/2016 01/18/2016 Vendor INTERSTATE BILLING SERVICE INC Total: 9.50 9.50 184.00 184.00 787.35 97.95 33.18 66.22 417.76 265.46 1,667.92 100-22-4510 EMPLOYEE UNIFORM 40199 01/18/2016 42.00 100-22-6210 EMPLOYEE UNIFORM 40199 01/18/2016 155.00 100 22-4510 EMPLOYEE UNIFORM ALLOW 40200 01/18/2016 50.50 100-22-4510 EMMPLOYEE UNIFORM ALLOW 40201 01/18/2016 109.98 100-22-4510 EMPLOYEE UNIFORMS 40259 01/18/2016 87.90 100-22-4510 EMPLOYEE UNIFORM ALLOW 40261 01/18/2016 105.00 100-22-4510 EMPLOYEE UNIFORM ALLOW 40263 01/18/2016 42.00 100-22-4510 EMPLOYEE UNIFORM ALLOW 40264 01/18/2016 54.25 100-22-4510 EMPLOYEE UNIFORM ALLOW 40266 01/18/2016 90.52 1/13/2016 2:21:46 PM Expense Approval Register Packet: APPKT00318 - SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount J G UNIFORMS INC 100-22-6270 SUPPLIES 40267 01/18/2016 755.00 Vendor 1 G UNIFORMS INC Total: 1,492.15 Vendor: JETTS HEATING & AIR INC JETTS HEATING & AIR INC 100-45-5110 CONTRACTUAL 33514 01/18/2016 95.00 Vendor JETTS HEATING & AIR INC Total: 95.00 Vendor: JORSON & CARLSON INC JORSON & CARLSON INC 100-33-5370 VEHICLE REPAIRS O429556 01/18/2016 61.25 Vendor JORSON & CARLSON INC Total: 61.25 Vendor: JPMORGAN CHASE BANK NA JPMORGAN CHASE BANK NA 100-22-5110 SUBPOENA RESULTS SB691832-11 01/18/2016 139.94 Vendor JPMORGAN CHASE BANK NA Total: 139.94 Vendor: KOIVISTO, BARB KOIVISTO, BARB 100-33-6110 REIMB MAILBOX INV0001502 01/18/2016 49.97 Vendor KOIVISTO, BARB Total: 49.97 Vendor: KOMLINE-SANDERSON ENGINEERING CORP KOMLINE-SANDERSON 510-32-6110 SUPPLIES 42029326 01/18/2016 4/730694 Vendor KOMLINE-SANDERSON ENGINEERING CORP Total: 41730.94 Vendor: LANG-CADILLAC-BUICK-GMC INC, GARY LANG-CADILLAC-BUICK-GMC 100-22-5370 VEHICLE REPAIRS 21643 01/18/2016 4.46 LANG-CADILLAC-BUICK-GMC 100-22-5370 VEHICLE REPAIRS 564368 01/18/2016 263.16 Vendor LANG-CADILLAC-BUICK-GMC INC, GARY Total: 267.62 Vendor: LESNIAK, JONATHAN LESNIAK, JONATHAN 100-47-5110 PARKS & REC INSTRUCTOR 8/24/15-8/27/15 01/18/2016 115,00 Vendor LESNIAK, JONATHAN Total: 115.00 Vendor: LEXISNEXIS LEXISNEXIS 100-22-5110 PHONE SERACHES 20151231 01/18/2016 165.50 Vendor LEXISNEXIS Total: 165.50 Vendor: LILLEENG, MICHAEL D LILLEENG, MICHAELD 100-47-5110 JAN PAYMT4OF 6 9/8/15-3/15/16B 01/18/2016 2,400.00 Vendor LILLEENG, MICHAEL D Total: 20400.00 Vendor: LOCKER'S FLOWERS LOCKER'S FLOWERS 100-01-6940 ADM EXPENSE 577021 01/18/2016 95.00 Vendor LOCKER'S FLOWERS Total: 95.00 Vendor: LORCHEM TECHNOLOGIES INC LORCHEM TECHNOLOGIES INC 100-33-5115 LABOR & SUPPLIES 59668 01/18/2016 961.57 Vendor LORCHEM TECHNOLOGIES INC Total: 961.57 Vendor: MARSH USA INC MARSH USA INC 610-00-5960 COMMERCIAL BOND 376337775537 01/18/2016 90.00 Vendor MARSH USA INC Total: 90.00 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-6110 SUPPLIES 11039545 01/18/2016 10.20 Vendor MCCANN INDUSTRIES INC Total: 10.20 Vendor: MCCORKLE LITIGATION SERVICES INC MCCORKLE LITIGATION 760-00-5110 CONTRACTUAL 622254 01/18/2016 11033.00 Vendor MCCORKLE LITIGATION SERVICES INC Total: 11033.00 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-32-6110 NITROGEN SAMPLES 389516 01/18/2016 60.00 MCHENRY ANALYTICAL WATER 510-31-5110 FLUORIDE SAMPLES 389563 01/18/2016 60.00 MCHENRY ANALYTICAL WATER 510-32-6110 NITROGEN SAMPLES 389568 01/18/2016 60.00 MCHENRY ANALYTICAL WATER 510-32-6110 FLUORIDE SAMPLES 389359 01/18/2016 60.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 240.00 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF 100-22-5430 MONTHLY MEETING INV0001464 01/18/2016 45.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00 1/13/2016 2:21:46 PM Expense Approval Register Vendor Name Account Number Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 100-01-5110 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 100-01-6940 MCHENRY COUNTY RECORDER 510-31-6940 MCHENRY COUNTY RECORDER 510-32-6940 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-45-6110 MCHENRY POWER EQUIPMENT 100-45-6110 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 100-22-5370 MCMASTER-CARR SUPPLY CO 100-22-5370 Vendor: MIDWEST METER INC MIDWEST METER INC 510-31-6110 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-00-6210 MINUTEMAN PRESS OF MCH 100-04-5330 Vendor: MNJ TECHNOLOGIES DIRECT INC MNJ TECHNOLOGIES DIRECT 620-00-6270 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 100-22-5370 NAPA AUTO PARTS MPEC 100-33-5370 NAPA AUTO PARTS MPEC 100-45-5370 NAPA AUTO PARTS MPEC 510-32-5370 NAPA AUTO PARTS MPEC 510-35-5370 Vendor: NATIONAL RECREATION AND PARK ASSN NATIONAL RECREATION AND 100-41-5410 Vendor: NEUMANN 1R, EDWARD J NEUMANN JR, EDWARDJ 740-00-6960 Vendor: NORTHERN CONTRACTING INC NORTHERN CONTRACTING INC 100-33-5110 Vendor: NWBOCA N W BOCA 100-03-5410 Vendor: PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC Description (Item) DEC 2015 MUNICIPALSHARE Payable Number Packet: APPKT00318 - DEC 2015 MUNICIPAL SHARE MCRIDE Post Date 2-10 01/18/2016 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: RECORDING FEES DEC 2015 01/18/2016 RECORDING FEES DEC 2015A 01/18/2016 RECORDING FEES DEC 2015A 01/18/2016 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: SUPPLIES SUPPLIES VEHICLE REPAIRS VEHICLE REPAIRS SUPPLIES SUPPLIES WATER/SEWER BILLS SURFACE PRO VEHICLE REPAIR SUPPLIES VEHICLE REPAIR SUPPLIES VEHICLE REPAIR SUPPLIES VEHICLE REPAIR SUPPLIES VEHICLE REPAIR SUPPLIES 1�i14JiINq:�9:1I9 PARKING LOT RENTAL-FEB GUARDRAIL INSTALLATION Amount 2,946.08 2,946.08 1,041.50 160.00 160.00 1,361.50 156809 01/18/2016 36.24 157493 01/18/2016 8.41 Vendor MCHENRY POWER EQUIPMENT INCTotal: 44.65 45797920 01/18/2016 32.91 46204747 01/18/2016 144.96 Vendor MCMASTER-CARR SUPPLY CO Total: 177.87 0073515-IN 01/18/2016 9,700.99 Vendor MIDWEST METER INC Total: 9,700.99 85211 01/18/2016 149.36 85223 01/18/2016 31139.06 Vendor MINUTEMAN PRESS OF MCH Total: 3,288.42 0003435468 01/18/2016 96.33 Vendor MNJ TECHNOLOGIES DIRECT INC Total: 96.33 DEC 2015 01/18/2016 609.97 DEC 2015 01/18/2016 11412.47 DEC 2015 01/18/2016 158.35 DECEMBER 2015 01/18/2016 51.44 DECEMBER 2015 01/18/2016 128.91 Vendor NAPA AUTO PARTS MPEC Total: 21361.14 29548 01/18/2016 Vendor NATIONAL RECREATION AND PARK ASSN Total: FEB 2016 6193 2016 ANNUAL MEMBERSHIP INV0001465 01/18/2016 Vendor NEUMANN JR, EDWARD J Total: 01/18/2016 Vendor NORTHERN CONTRACTING INCTotal: 01/18/2016 Vendor NWBOCA Total: 600.00 600.00 500.00 500.00 1,997.50 1,997.50 95.00 95.00 100-03-6250 VEHICLE FUEL 9722932 01/18/2016 76.61 100-45-6250 VEHICLE FUEL 9722935 01/18/2016 166.22 100 22-6250 VEHICLE FUEL 9722937 01/18/2016 1,308.72 510-35-6250 VEHICLE FUEL 9724790 01/18/2016 121.47 100-03-6250 VEHICLE FUEL 9724815 01/18/2016 23.42 510-32-6250 VEHICLE FUEL 9724816 01/18/2016 153.61 100-45-6250 VEHICLE FUEL 9724818 01/18/2016 155.27 100-22-6250 VEHICLE FUEL 9724820 01/18/2016 1,211.10 100-33-6250 VEHICLE FUEL 9726263 01/18/2016 -20.00 510-32-6250 VEHICLE FUEL 9726624 01/18/2016 265.42 1/13/2016 2:21:46 PM Expense Approval Register Packet: APPKT00318 - VEHICLE FUEL Vendor Name Account Number Description (Item) Payable Number Post Date Amount PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9726625 01/18/2016 131.31 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9726626 01/18/2016 153.72 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9726628 01/18/2016 504.23 PETROLIANCE LLC 100-22-6250 DRUM DEPOSIT/VEHICLE FUEL 9725936 01/18/2016 607.02 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9725938 01/18/2016 504.05 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9726627 01/18/2016 21530,86 Vendor PETROLIANCE LLC Total: 7,893.03 Vendor: PITNEY BOWES INC PITNEY BOWES INC 100-01-5310 MAILING SYSTEM MAINT 616051 01/18/2016 81.87 PITNEY BOWES INC 100-02-5310 MAILING SYSTEM MAINT 616051 01/18/2016 81.87 PITNEY BOWES INC 100-03-5310 MAILING SYSTEM MAINT 616051 01/18/2016 81.87 PITNEY BOWES INC 100-04-5310 MAILING SYSTEM MAINT 616051 01/18/2016 81.87 PITNEY BOWES INC 100-22-5310 MAILING SYSTEM MAINT 616051 01/18/2016 81.87 PITNEY BOWES INC 100-30-5310 MAILING SYSTEM MAINT 616051 01/18/2016 81.87 PITNEY BOWES INC 100-41-5310 MAILING SYSTEM MAINT 616051 01/18/2016 81.86 PITNEY BOWES INC 510-31-5310 MAILING SYSTEM MAINT 616051A 01/18/2016 81.86 PITNEY BOWES INC 510-32-5310 MAILING SYSTEM MAINT 616051A 01/18/2016 81.86 Vendor PITNEY BOWES INCTotal: 736.80 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 100-33-5370 VEHICLE REPAIRS 640037913 01/18/2016 11035,00 POMPS TIRE SERVICE INC 100-33-5370 VEHICLE REPAIRS 640037672 01/18/2016 691.70 Vendor POMPS TIRE SERVICE INC Total: 1,726.70 Vendor: PROSAFETY INC PROSAFETY INC 100-33-6110 SUPPLIES 2/813110 01/18/2016 187.62 Vendor PROSAFETY INC Total: 187.62 Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-22-5110 SHREDDING SERVICES 990011509 01/18/2016 53.00 Vendor PROSHRED SECURITY Total: 53.00 Vendor: PUCHALSKI GOODLOE MARZULLO LLP PUCHALSKI GOODLOE 760-00-5110 CONTRACUAL SERVICES 0009799 01/18/2016 31934,47 Vendor PUCHALSKI GOODLOE MARZULLO LLP Total: 3,934.47 Vendor: RADICOM INC RADICOM INC 510-31-6110 SUPPLIES 101724 01/18/2016 130.00 Vendor RADICOM INC Total: 130.00 Vendor: RELIABLE SAND & GRAVEL RELIABLE SAND & GRAVEL 100-33-6110 MATERIALS 5987 01/18/2016 606.19 Vendor RELIABLE SAND & GRAVEL Total: 606.19 Vendor: SCHAFER, PAT SCHAFER, PAT 100-01-4220 REIMB LANDMARK COMM LM16-01 01/18/2016 28.97 Vendor SCHAFER, PAT Total: 28.97 Vendor: SCHMITT, KELLY SCHMITT, KELLY 100-22-4510 REIMB UNIFORM ALLOW INV0001503 01/18/2016 132.81 Vendor SCHMITT, KELLY Total: 132.81 Vendor: SECRETARY OF STATE/INDEX DEPT SECRETARY OF STATE/INDEX 100-01-6940 NOTARY COMMISSIONS INV0001466 01/18/2016 20.00 Vendor SECRETARY OF STATE/INDEX DEPT Total: 20.00 Vendor: SEMROW JR, HARRY H SEMROW JR, HARRY H 100-03-5110 ADM ADJ JUDGE - DEC 2015 DEC 2015 01/18/2016 30.00 SEMROW JR, HARRY H 100-22-5110 ADM ADJ JUDGE - DEC 2015 DEC 2015 01/18/2016 270.00 Vendor SEMROW JR, HARRY H Total: 300.00 Vendor: SESKO, CORY ANN SESKO, CORY ANN 400-00-5210 MCH REC CENTER BROCHURE 100 01/18/2016 400.00 Vendor SESKO, CORY ANN Total: 400.00 Vendor: ST PAULS EPISCOPAL CHURCH ST PAULS EPISCOPAL CHURCH 100-47-5110 DEC RENTAL 12/1/15-12/7/15 01/18/2016 174.90 Vendor ST PAULS EPISCOPAL CHURCH Total: 174.90 1/13/2016 2:21:46 PM Expense Approval Register Packet: APPKT00318 - TONER SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 100-30-6210 TONERSUPPLIES 316721 01/18/2016 59.00 STANS LPS MIDWEST 620-00-5110 IT/NETWORK SERVICES 316955 01/18/2016 11672,00 STANS LPS MIDWEST 620-00-5110 INTERNET/WEB HOSTING 316956 01/18/2016 35.00 Vendor STANS LPS MIDWEST Total: 1,766600 Vendor: STAPLES ADVANTAGE STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8037365974 01/18/2016 -67.34 STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8037365974 01/18/2016 30.00 STAPLES ADVANTAGE 100-04-6210 SUPPLIES 8037365974 01/18/2016 30.00 STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8037365974 01/18/2016 37.34 STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8037365974 01/18/2016 17.99 STAPLES ADVANTAGE 100-47-6110 SUPPLIES 8037365974 01/18/2016 69.63 Vendor STAPLES ADVANTAGE Total: 117.62 Vendor: STUCKEY CONSTRUCTION STUCKEY CONSTRUCTION 400-00-8200 MCHENRY REC CENTER 9 01/18/2016 397,058,03 Vendor STUCKEY CONSTRUCTION Total: 397,058.03 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 100-22-5370 VEHICLE REPAIRS 177607 01/18/2016 34.76 Vendor SUNNYSIDE COMPANY Total: 34.76 Vendor: THELEN MATERIALS LLC THELEN MATERIALS LLC 100-33-6110 MATERIALS 331015 01/18/2016 142.13 Vendor THELEN MATERIALS LLC Total: 142.13 Vendor: THIRD MILLENNIUM ASSOCIATES INC THIRD MILLENNIUM 100-04-5110 VEH STICKER SOFTWARE 18907 01/18/2016 995.00 Vendor THIRD MILLENNIUM ASSOCIATES INC Total: 995.00 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 100-33-6110 SUPPLIES 85358 01/18/2016 507.60 TRAFFIC CONTROL & 100-33-6110 SUPPLIES 85376 01/18/2016 789.75 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 11297.35 Vendor: TRIKHA, SHEEL K TRIKHA, SHEEL K 100-46-5110 PARKS & REC PROGRAM FALL 11, 2015 01/18/2016 11199,00 Vendor TRIKHA, SHEEL K Total: 10199600 Vendor: TYLER TECHNOLOGIES TYLERTECHNOLOGIES 510-31-5110 UTILITY BILLING/FINANCE 025-143613 01/18/2016 60.00 TYLER TECHNOLOGIES 510-32-5110 UTILITY BILLING/FINANCE 025-143613 01/18/2016 60.00 Vendor TYLER TECHNOLOGIES Total: 120.00 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 450-00-8300 EQUIPMT INSTALL 070486 01/18/2016 61325.76 ULTRA STROBE 450-00-8300 EQU I P MT I NSTALL 070488 01/18/2016 11673.80 ULTRA STROBE 450-00-8300 EQUIPMT INSTALL 070489 01/18/2016 674.80 ULTRA STROBE 450-00-8300 EQUIPMT INSTALL 070490 01/18/2016 11961.70 ULTRA STROBE 450-00-8300 EQUIPMT INSTALL 070549 01/18/2016 865.10 ULTRA STROBE 450-00-8300 EQUIPMT INSTALL 070550 01/18/2016 592.99 ULTRA STROBE 100-22-5370 VEHICLE REPAIRS 070615 01/18/2016 44.95 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 12,139.10 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINANCE 100-22-5110 COPIER LEASE 500-0401564 #20 OF 60 01/18/2016 225.00 US BANK EQUIPMENT FINANCE 100-01-5110 COPEIER LEASE 500-0389299 #24 OF 60 01/18/2016 311.00 US BANK EQUIPMENT FINANCE 100-33-5110 COPIER LEASE 500-0361445 #33 OF 62 01/18/2016 97.34 US BANK EQUIPMENT FINANCE 510-31-5110 COPIER LEASE 500-0361445 #33 OF 62A 01/18/2016 97.33 US BANK EQUIPMENT FINANCE 510-32-5110 COPIER LEASE 500-0361445 #33 OF 62A 01/18/2016 97.33 US BANK EQUIPMENT FINANCE 100-03-5110 COPIER LEASE 500-0302031 #52 OF 60 01/18/2016 135.00 Vendor US BANK EQUIPMENT FINANCE Total: 963.00 Vendor: UTILITY SERVICE CO INC UTILITY SERVICE CO INC 510-31-5110 ASSESSMENT OF FILTER MEDIA 383867 01/18/2016 900.00 Vendor UTILITY SERVICE CO INC Total: 900.00 1/13/2016 2:21:46 PM Expense Approval Register Packet: APPKT00318 - CELL PHONE USAGE Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: VERIZON WIRELESS VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 12/04/15-1/03/16 01/18/2016 126.59 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 12/04/15-1/03/16 01/18/2016 25.82 VERIZON WIRELESS 620-00-5110 DATA PLANS 12/04/15-1/03/16A 01/18/2016 48.53 VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 12/4/15-1/03/16 01/18/2016 68.59 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 12/4/15-1/03/16 01/18/2016 27.40 VERIZON WIRELESS 510-35-5320 CELL PHONE USAGE 12/4/15-1/03/16 01/18/2016 76.02 VERIZON WIRELESS 100-01-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 70.48 VERIZON WIRELESS 100-03-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 113.28 VERIZON WIRELESS 100-22-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 1,163.51 VERIZON WIRELESS 100-30-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 34.18 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 137.30 VERIZON WIRELESS 100-41-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 4.46 VERIZON WIRELESS 100-45-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 34.18 VERIZON WIRELESS 100-46-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 0.29 VERIZON WIRELESS 100-47-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 0.23 VERIZON WIRELESS 620-00-5320 CELL PHONE USAGE 12/4/15-1/3/16A 01/18/2016 51.27 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 12/4-1/3/16B 01/18/2016 25.82 Vendor VERIZON WIRELESS Total: 20007.95 Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF WASTE MANAGEMENT OF WI 510-32-5580 SLUDGE REMOVAL 0029781-2742-7 01/18/2016 10,657.28 Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: 10,657.28 Vendor: WATER PRODUCTS - AURORA WATER PRODUCTS -AURORA 510-35-6110 SUPPLIES 0262114 01/18/2016 172.50 WATERPRODUCTS- AURORA 100-33-6110 SUPPLIES 0262794 01/18/2016 924.00 Vendor WATER PRODUCTS - AURORA Total: 1,096.50 Vendor: WORKING WORLD INC WORKING WORLD INC 100-01-5110 CONTRACTUAL SERVICES 127729 01/18/2016 437.34 Vendor WORKING WORLD INC Total: 437.34 Vendor: XYLEM WATER SOLUTIONS USA INC XYLEM WATER SOLUTIONS USA 510-32-5380 REPAIRS & MAINT 3556874034 01/18/2016 7,208.32 XYLEM WATER SOLUTIONS USA 580-32-8500 SEWER CONS 3556870047 01/18/2016 3,394.80 XYLEM WATER SOLUTIONS USA 580-32-8500 SEWER CONS 3556870400 01/18/2016 180408,18 XYLEM WATER SOLUTIONS USA 580-32-8500 SEWERS CONS 3556870912 01/18/2016 782.28 XYLEM WATER SOLUTIONS USA 580-32-8500 SEWER CONS 3556872108 01/18/2016 3,544.04 XYLEM WATER SOLUTIONS USA 580-32-8500 SEWER CONS 3556872109 01/18/2016 43,233465 Vendor XYLEM WATER SOLUTIONS USA INC Total: 76,571.27 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 LEGAL FEES -DEC 2015 117602 01/18/2016 30.23 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 30.23 Grand Total: 1,098,564.95 1/13/2016 2:21:46 PM Expense Approval Register Packet: APPKT00318 - LEGAL FEES -DEC 2015 Fund Summary fund 100-GENERAL FUND 400 - RECREATION CENTER FUND 440 -CAPITAL IMPROVEMENTS FUND 450 -CAPITAL EQUIPMENT FUND 510- WATER/SEWER FUND 580- UTILITY IMPROVEMENTS FUND 610-RISK MANAGEMENT FUND 620- INFORMATION TECHNOLOGY FUND 740- RETAINED PERSONNEL ESCROW 760 - POLICE PENSION FUND Grand Total: Expense Amount 103,140.06 457,011,33 356,312.53 12j094,15 90j727,70 69,362.95 149.00 4,299.76 500.00 4,967.47 1,098,564.95 Office of the City Administrator Derik Morefield, City Administrator 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: January 18, 2016 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE Class H Liquor License for Dining Solutions, Inc. d/b/a Meat & Potato Eatery, 400 S. Route 31 and Ordinance increasing number of Class H licenses in effect from four to five ATT: Floor Plan Restaurant Menu Application Ordinance Andy Zatos, owner and operator of Brunch Cafe in McHenry intends to open a restaurant with video gaming at 400 S Route 31, former site of Blue Cherry Yogurt. Mr. Laws anticipates opening the business in February or March. Hours of operation will be Sunday through Thursday, 11:00 AM to 9:00 PM and Friday and Saturday 11:00 AM to 11:00 PM. The applicant is requesting a Class H liquor license, which permits the retail sale of beer and wine at tables only. As shown on the attached floor plan, the restaurant and gaming area are separated and a full kitchen will be installed. Restaurant seating capacity will be approximately 50 to 60 people. Also attached is a draft of the restaurant menu, liquor application, and proposed Ordinance. Mr. Zatos has operated a successful restaurant and has held a Class G1 liquor license (retail sale of beer, wine, and spirits at tables only) with the City of McHenry since 2011 with no incidents reported and he and his employees are conversant with Illinois liquor control regulations. Mr. Zatos' prints are on file with McHenry Police, all required paperwork has been submitted, and all fees have been paid. Employees of Meat & Potato Eatery will be BASSET certified. If Council concurs, then it is recommended a motion is made to 1) grant a Class H liquor license to Dining Solutions, Inc. d/b/a Meat &Potato Eatery, 400 S. Route 31 with the condition that all employees involved in the retail sale of alcohol are certified in Beverage Alcohol Sellers and Servers Education and Training and 2) Ordinance amending Municipal Code Chapter 4, Sec. 4-6 (7) increasing the number of Class H liquor licenses in effect from four to five. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. NaanEalt walk [n ender n, ,� 107 Frteaer O �, io9 Hamm � 'Storage ��'�� a o O :.�....,-.: `Ertl. Medl.n...:.:.::.:..:.: .9 .. O ------ IIl1 l67 9 �I { i� Ertg.wmnen•�.iade . F.>29.rned:Toast :� ..lar...... ,.1.�. -.... �,. s � Lounge Io5 a O O a j� y v � y O � • � I ,� � � � � . e 106 � ,w �.aau rH ,H � �k le' w� .�sNe• Nx ® ® � ✓ 1 /GsmmcanEMvooa'K�Y aallE E� W/uetEernXCELo[%eef- �BOYE >�� Y-e f)� inie:e'� Seating 101 somreeova ��C fine� n uuxw extr. ; i VesU6uk tan - .. .. �. .�.; _ _ OCCUPANCY LOAD... No NAME AREA (SF) SF( OCNPANf OCCUPANT LOAD �� E.w.�r..mn W�WF nmin �.;ru,� �� ew1A::, ur �p1sA'narrE•x cvraurtw uea w �vE ss /e SM erne srvos •r a s• ox rurte� - •P) eu� sE��wi'mc ae�onoM eeaN f/ea�'1 0 � _ � � ^o �i N Ei o i.. � _ � O�'v� 'i � Pf -a C — O m 0 �¢� ��a 3 0 b fY � g os _eR� e k H ous. 3 meat potato menu ((meat)) gyros chicken gyros Italian beef Italian sausage chicken sandwich crispy chicken burger/ ketchup, mayo, red onion, pickle, lettuce and tomato steak burger / swiss, srooms & a1 mayo Greek burger hot dog polish sausage pulled pork meatloaf sandwich catfish hoagie ( make it a meal with fries & a drinks for $3 ) ((potato)) fries( pub fries ) waffle fries seasoned curly fries sweet spuds wedge ( dress them up! loaded, buffalo, greek, garlic parmesan, chili cheese ) ((m & p bowls)) •served over pub fries* the m&p /cheddar, bacon, burger patty, bbq sauce &fried pickles loaded /cheddar, bacon, burger, sour cream, green onions buffalo / Bleu cheese, chicken tenders, ranch & buffalo sauce BBQ/ cheddar, pulled pork & BBQ sauce chili cheese / chili, cheddar cheese sauce, burger & onion American /American cheese, burger, mayo, fried pickles Greek / feta, gyros, tzatziki, onion &tomato ((everything else)) onion rings fried pickles cheese curds mac n cheese bites meat potato menu chicken tenders chili soup hummer • roasted red pepper hummus, sauteed bell peppers, griled portobello mushroom, feta cheese, etc A SALAD •greens, tomatoes, red onions, cucumbers, kalamata olives, feta cheese, banana peppers, green peppers • add chicken $3 ((dinnertime)) oven roasted chicken / potato wedges Kabobs / pub fries gyros /pub fries fried chicken / potato wedges meatloaf or meatloaf balls / loaded mash, crispy onions & BBQ gravy beef brisket / wedges or mashed potatoes & bun on side ((drink up)) beverages • beer • milk shakes • bottled water ((sweet tooth)) ice cream cones • sundaes • funnel fries • baklava • loukoumades • Greek yogurt Page 2 License No. Date Issued Date Effective F ECEIVED NOU 1 0 2015 CITY OF IVICrl'=NRY NAME OF BUSINESS, ADDRESS, &TELEPHONE #. 1 2. 3. 4. 5. 6. Please indicate form of ownership: IF CORPORATION: Corporation Name: Corporate Address: t vo%o CITY OF MCHENRY APPLICATION FOR LIQUOR LICENSE UNDER CITY OF MCHENRY LIQUOR CONTROL ORDINANCE FISCAL YEAR 2015/2016 TO BE FILED WITH THE OFFICE OF THE MAYOR ALL LICENSES EXPIRE APRIL 30 FOLLOWING DATE OF ISSUANCE SU Fee Received r Date Received Receipt Issued On Check No. Cashier's Chk. Cert. Check Cash � PARTNERSHIP INDIVIDUALISOLE PROP. J� S �n L Corporate Phone Number: � % � � 1(�' "cJ � �o i7 State of Incorporation: IF PARTNERSHIP: Name: Corporate Address: Corporate Phone Number: State of Incorporation: IF INDIVIDUALlSOLE PROP: Applicant's Full Name: Date of Birth: Residence Address: 7. Home Phone: 8. Citizen of U.S.? Business Phone: If a naturalized citizen, when and where naturalized? Court in which (or law under which) naturalized: 9. (A} If Applicant is a PARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: (B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent: 2012 PAGE TWO 1,0. If Applicant and Local Manager are not the same, give name, address and telephone number of Local Manager: Local Manager's: Date of Birth: ,, ^^ Place of Birth: Citizen of U.S.? 11 Principal Type of Business: T-U, - R6&k ✓"' 12. W hat is current zoning for this property? 13. Type of License Sought: 14. 15. Date on which business was begun at this location: Q n3gr( on Dc ��'` Does applicant own premises for which license is sought? )If not, state name and address of owner and attach copy of executed lease. 16. If property is owned by a land trust, trustee must file affidavit disclosing names and addresses of all beneficial owners and percentage of interest. 17, Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institutions of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? A. If answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations ( ay attach s' pplemental sheet). 19. Illinois State Liquor License Number: C Attached copy of State Liquor License Certificate. 20. Give applicants Retailer's Occupational tax (ROT) Registration Number: 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: �L; 22. If this application is for a new license or a transferred license, attach to this Application a copy of Applicants balance sheet and operating statement for the past three years, or if not available, other proof of financial responsibility. 23. State name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be sold for the duration of the license AND attach a c(((\o��Jpy of the declaration page showing the insured parties and amounts of coverage. 24. Describe parking facilities available to the business: 25. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor; and will you abide by them? `!a � 26. Will you maintain the entire premises in a safe, clean and sanitary mapner free from conditions, which might cause accidents? yTP � 27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? 28. Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a period not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business?If answer is "YES", give particulars: 29. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation or the local manager, or in the case of partnership, any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors? ��t� answer is "YES", explain: 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation an the local manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? r� If so, please describe: 31. Is any individual who is directly or indirectly interested in applicants place of business, alaw-enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? N:. If so, please state name and address of such person: 2012 PAGE THREE 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each partner and the local manager — (please attach). 33. Have you ever been convicted of a gargling offense (if a partnership or corporation, include all partners, owners of 5% or more shares of the corporation and the local manager)? ii�� If so, give all details: 34. Has any owner(s) or member(s) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? N U 35_ Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? Je s 36. Have you, or any partner, or owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license and/or the issuance of a fine. No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11.00 a.m. to 4:30 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days. 5. During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2012 PAGE FOUR AFFIDAVIT STATE OF ILLINOIS ) )SS COUNTY OF MCHENRY ) I, the undersigned, being first duly sworn, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. SOLE PROPRIETOR; Signature of Applicant Subscribed and sworn to before me this PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title CORPORATIQ (Authorized Ag Signature Print Name MANAGER. Print Name Manager day of , 20 NOTARY PUBLIC Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC Subscribed and sworn to before me this day of NOTARY PUBLIC 2012 Cer(?Sernr�lo ca) nco L,:A1e� S - (� Lid S� 3� i` icy UDO Sc� �O114 eD� ORDINANCE NO. MC464123 AN ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 4, SECTION 4-6(7) INCREASING NUMBER OF CLASS H LIQUOR LICENSES IN EFFECT FROM FOUR (4) TO FIVE (5) (MEAT & POTATO EATERY) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: Section 4-6(7) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "H" Liquor Licenses from four (4) to five (5). SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 18th day of January 2016. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: January 18, 2016 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Use Variance to allow a restaurant with outdoor seating including service of food and alcohol outside and use of a natural gas fire pit for the property located at 209 N Front Street 1. Location Maps 2. Unapproved Planning and Zoning Commission minutes dated December 16, 2015 Ordinance approving a Use Variance to allow a restaurant with outdoor seating including service of food and alcohol outside and use of a natural gas fire pit forthe property located at 209 Front Street 3. Application Packet BACKGROUND: In 1999 a Conditional Use Permit was granted for a restaurant serving alcoholic beverages at 209 N Front Street. At this time the building was utilized as a Polish Deli/Restaurant, Truszkowski's Deli. In 2007 a Conditional Use Permit was approved for 209 Front Street to allow a restaurant serving alcohol and outdoor seating, however the ordinance contained a provision stating it would be null and void if the restaurant ceased operation for six consecutive months. The property has been vacant for more than two years and the current zoning ordinance does not require a conditional use permit be obtained to serve alcohol and does have provisions for outdoor seating without obtaining a conditional use permit. However, the current applicant is required to obtain a use variance because the proposed use for outdoor seating extends beyond what the zoning ordinance permits through an administrative review and permitting process. ANALYSIS: The proposed use, a restaurant serving alcohol, is ideally suited for the subject property, 209 N Front Street. The applicant, in his narrative explains their concept, Bulldog Alehouse, http://www.buildogalehouse.com/home; focusingon qualityfood and a veryextensive list of craft beers available on -tap. This will be their seventh location with existing locations including Roselle, Carol Stream, Bolingbrook, North Aurora, New Lenox and another opening soon 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us in Rolling Meadows. Staff has met with the applicant and is extremely excited the applicant has chosen the City of McHenry to open a new restaurant. Interior design renovations and outdoor cosmetic adjustments to tailor the building to their unique brand will be completed by the applicant. Below are the outdoor seating provisions included in the zoning ordinance and highlighted are the regulations, from which the applicant is seeking relief. Attached are a survey, site plan and elevations from previous uses on the subject property. Outdoor Seating (MC-15-1113) a. Application form for an Outdoor Seating Permit shall be submitted which identifies business name, address, PIN, zoning designation, name/address/phone/fax/email of applicant and property owner. b. A dimensioned site plan indicating the number and location of the tables (including table measurements), chairs, trash receptacles and any other related elements. c. A separate "Waiver of Liability" form signed by the business owner, and in the case of leased property, the property owner for outside seating on public property, or alternatively a "Waiver of Liability" provision shall be included on the Outdoor Seating Permit Application. J. Once an Outdoor Seating Permit is issued, it shall remain active until such time as the requesting business ceases to exist. In other words, it does not have to be renewed annually. The Outdoor Seating Permit shall include a statement that authorizes the City to revoke the permit if any of the established conditions are not met. e. Establishments with existing outdoor seating and/or with an existing conditional use permit which addresses outdoor seating, service of food and/or alcohol, outdoor preparation of food and/or live entertainment and/or dancing may be permitted to continue to exist however any changes proposed by any of those establishments in the future will require submittal of an Outdoor Seating Permit application as defined herein and all conditions included herein shall be met which may include a variance and/or amendment to an existing ordinance if applicable. f. Approved ingress and egress to and from a building must be maintained as required by the City currently adopted building code. g. Preparation and service of food outside is prohibited. h. Service and consumption of alcohol outside is prohibited. i. Outdoor seating must be located on a hard surface such as asphalt, concrete, brick or wood. j. Outdoor seating is prohibited within a required landscape island or area. k. Outdoor seating located adjacent to a vehicular parking area or driving aisle shall be separated by a physical barrier (fence, gate, landscape planter, etc.) 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us I. A $25 permit fee shall be required for any establishment seeking an Outdoor Seating Permit in accordance with the recommended provisions included herein. m. An inspection shall be required following Outdoor Seating Permit review and prior to use of outdoor seating. n. Sidewalks shall not be reduced to a clear usable width of less than 4&inches. o. Pedestrian and motor vehicle vision clearance must not be blocked at intersections, driveways, doors and signage. This includes the use of appurtenances (umbrellas, etc.) p. Tables, chairs and other related items utilized in conjunction with an outdoor seating area shall be appropriately secured in the case of high winds. q. Operation of outdoor seating area is only permitted when the business for which the Outdoor Seating Permit was issued is open but in no instance prior to 7:00 AM or after 10:00 PM. (M&15- 1113) r. Outdoor seating on public property must be removed during hours that it is not being utilized. s. The use of signage, pennants, banners, flags (other than American), lighting, electric amplification or noise -making devices is prohibited. t. No electrical appliances or open flame devices shall be located or utilized within the outdoor seating area however the use of "infrared -style" heaters is permitted in accordance with any applicable testing organization (UL) or other listing and in accordance with the manufacturer's specifications. u. Outdoor seating on public property shall be immediately removed by the business owner any time the City Administrator or his/her designee, determines that a clear sidewalk is needed because of traffic, street cleaning, snow or ice removal, maintenance, utility work, crowd control, parade, emergency, or in the case of violation of any of the above conditions included in this section. ANALYSIS: Use Variances must satisfy criteria based upon the following: practical difficulties or particular hardship; reasonable return; unique circumstances; not altering local character and consistent with the comprehensive plan. The existing outdoor seating area was previously established and enclosed by decorative fencing, with the primary ingress and egress from the interior of the restaurant. The outdoor seating has been utilized as such in the past and the natural gas fire pit is already in place and similar to the fire pit utilized in the outdoor seating area in the parking area of the Village Squire. Staff has no concerns with this request and believes the new business will be more of a destination -oriented place than an impulse business, although being located on a major arterial the location is ideal for either. The other locations the applicant is currently operating are unique and their menu and craft beer selection will definitely draw people from adjacent towns and serve 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us a market extending well beyond the City of McHenry. The Illinois Department ofTransportation is in the preliminary design stages for the future expansion of Front Street (Illinois Route 31) from Route 176 to Route 120 however the project is not included in their five-year capital budget. Therefore, staff will require the applicant contact IDOTto confirm the existing access is acceptable. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval of a use vvariance to allow a restaurant with outdoor seating including service of food and alcohol outside, use of a natural gas fire pit and any other variances required effectuating the aforementioned request on the ssubject property subject to the following conditions: • Gate to the parking lot shall be utilized for emergency ingress/egress only (pedestrian) and primary access shall remain through the interior of the building; • Written confirmation from the Illinois Department of Transportation, confirming the existing access off of Route 31 shall be required prior to occupancy. If the City Council concurs with the Planning and Zoning Commission it's recommended the attached ordinance approving a use variance to allow a restaurant with outdoor seating including service of food and alcohol outside and use of a natural gas fire pit for the property located at 209 N Front Street be approved. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Maps: Subject Property 209 N Front Street Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes December 16, 2015 Chairman Strach called the December 16, 2015 regularly scheduled meeting of the City of McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the following: Doherty, Bromley, Meyer, Sobotta, and Strach. Absent: Thacker, Vallez. Also in attendance were: Director of Economic Development Martin, City Attorney Cahill, and Planning and Zoning Secretary Wolf. No one signed into speak during Public Input. Public Hearing: Matt Ahmeti File No. Z-880 209 Front Street (Illinois Route 31) Use Variance to allow a restaurant serving alcohol with outdoor seating, service and consumption of food and alcohol outdoors, as well as an outdoor fire pit and any other variances required from, including but not limited to, Article III. General District Regulations: H. Operations within Enclosed Buildings Outdoor Seating required effectuating the aforementioned request at 209 Front Street, McHenry, IL Chairman Strach called the Public Hearing to order at 7:35 p.m. regarding File No Z- 880, an application for a Use Variance to allow a restaurant serving alcohol with outdoor seating, service and consumption of food and alcohol outdoors, as well as an outdoor fire pit and any other variances required from, including but not limited to, Article III. General District Regulations: H. Operations within Enclosed Buildings Outdoor Seating effectuating the aforementioned request on the Subject Property as submitted by Matt Ahmeti, for the property located at 209 Front Street (Illinois Route 31), McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on December 1, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Paul Marrin, Director of Operation, 21 Veneto Ct., Streamwood IL 60107, who was sworn in by Chairman Strach, and Matt Ahmeti. Mr. Marrin provided a summary of the request before the Commission at this Hearing stating they would like to open a new restaurant in the community with outdoor seating. It will be family friendly and have a great craft beer C� Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.iLus selection. They also typically accommodate a good business crowd for lunch. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the subject property is zoned C-5 Highway Commercial District and contains a vacant two-story 7,300 square foot building with 95 parking spaces, an outdoorseating area enclosed by decorative fencing on the east side of the building and an approximately 3,000 square -foot accessory structure in the rear of the property (west of principal building), formerly utilized as a smokehouse when Truskowski's Deli was operating their business on the subject property. The most recent occupant of the property was Las Palmas Mexican Restaurant. In 1999 a Conditional Use Permit was granted for a restaurant serving alcoholic beverages at 209 N Front Street for the Polish Deli/Restaurant, Truszkowski's Deli, In 2007 a Conditional Use Permit was approved for the property to allow a restaurant serving alcohol and outdoor seating, however the ordinance contained a provision stating it would be null and void if the restaurant ceased operation for six consecutive months. The property has been vacant for more than two years and the current zoning ordinance does not require a conditional use permit be obtained to serve alcohol and does have provisions for outdoor seating without obtaining a conditional use permit. However, the current applicant is required to obtain a use variance because the proposed use for outdoor seating extends beyond what the zoning ordinance permits through an administrative review and permitting process. The proposed use is ideally suited for the property. The applicant explained this will be their seventh location with existing locations including: Roselle, Carol Stream, Bolingbrook, North Aurora, New Lenox and one opening soon in Rolling Meadows. The applicant will do extensive interior design renovation and outdoor cosmetic adjustments to tailor the building to their unique brand. Director of Economic Development Martin stated the outdoor seating regulations included in the zoning ordinance which require the requested use variance are as follows: g. Preparation and service of food outside is prohibited. h. Service and consumption of alcohol outside is prohibited. t. No electrical appliances or open flame devices shall be located or utilized within the outdoor seating area however the use of "infrared -style" heaters is permitted in accordance with any applicable testing organization (UL) or other listing and in accordance with the manufacturer's specifications. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The existing outdoor seating area has already being fully established and is enclosed by decorative fencing, with the primary ingress and egress from the interior of the restaurant. The outdoor seating has been utilized as such in the past and the natural gas fire pit is also already in place and is similar to the fire pit utilized in the outdoor seating area in the parking area of the Village Squire. The Use Variance will also require the applicant to abide by all local liquor license laws. Staff has no concerns with this request and believes the new business will be more of a destination -oriented place than an impulse business, and the other locations the applicant is currently operating are unique and their menu and craft beer selection will definitely draw people from adjacent towns and serve a market which extends far beyond just the City of McHenry. The Illinois Department of Transportation is in the preliminary design stages for the future expansion of Front Street (Illinois Route 31) from Route 176 to Route 120; however the project is not included in their five-year capital budget. Therefore staff will require the applicant to touch base with IDOT to confirm the existing access is acceptable. Director of Economic Development Martin stated Staff is recommending approval of an application for a Use Variance to allow a restaurant with outdoor seating including service of food and alcohol outside, use of a natural gas fire pit and any other variances required effectuating the aforementioned request on the Subject Property subject to the following conditions: • Gate to the parking lot shall be utilized for emergency ingress/egress only (pedestrian) and primary access shall remain through the interior of the building; • Written confirmation from the Illinois Department of Transportation, confirming the existing access off of Route 31 shall be required prior to occupancy. and that Table 32(A) of the Zoning Ordinance has been met. Chairman Strach invited questions and/or comments from the Commission. Commissioner Meyer asked what the capacity of the restaurant will be. Mr. Marrin stated it is unknown at this time but they will confer with the Fire Marshall to determine property capacity regulations. Commissioner Doherty inquired if the layout of the restaurant would essentially remain the same or what structural changes they are proposing. Mr. Marrin stated they intend to follow a similar standard setup as is in their other locations and no drastic changes will be made. Commissioner Doherty asked if they intend to use the old Smokehouse building in the rear. Mr. Martin stated they do not plan to use that building at this time. E:3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Commissioner Meyer asked if their logo "Bulldog" will be on the front of the building. Mr. Marrin responded affirmatively. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 7:40 p.m. Motion by Bromley, seconded by Doherty, to recommend to the City Council with regard to File No. Z-880, an application for Approval of a Use Variance to allow a restaurant with outdoor seating including service of food and alcohol outside, use of a natural gas fire pit and any other variances required effectuating the aforementioned request on the Subject Property subject to the following conditions: • Gate to the parking lot shall be utilized for emergency ingress/egress only (pedestrian) and primary access shall remain through the interior of the building; • Written confirmation from the Illinois Department of Transportation, confirming the existing access off of Route 31 shall be required prior to occupancy. Be granted and that Table 32(A) of the Zoning Ordinance has been met. Voting Aye: Bromley, Doherty, Meyer, Sobotta, and Strach. Voting Nay: None. Not Voting: None. Abstaining. None. Absent: Vallez, Thacker. Motion carried 5-0. Chairman Strach closed the Public Hearing regarding File No. Z-880 at 7:45 p.m. E Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. 16- AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A RESTAURANT WITH OUTDOOR SEATING INCLUDING SERVICE OF FOOD AND ALCOHOL OUTSIDE AND USE OF A NATURAL GAS FIRE PIT FOR THE PROPERTY LOCATED AT 209 N FRONT STREET IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and Whereas, a petition has been filed with the City by Matt Ahmeti, 394 E Irving Park Road, Roselle, Illinois 60172 ("Applicant") requesting a use variance to allow a restaurant with outdoor seating including service of food and alcohol outside and use of a natural gas fire pit on the property located at 209 front street legally described on Exhibit A, attached hereto and incorporated herein ("SUBJECT PROPERTY"); and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on December 16, 2015 in the manner prescribed by ordinance and statute; and WHEREAS, as a result of said hearing, the Planning and Zoning Commission voted (5-0) in favor of the use variance; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested use variance is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The SUBJECT PROPERTY is hereby granted Use Variance to allow a restaurant with outdoor seating including service of food and alcohol outside and use of a natural gas fire pit on the Subject Property subject to the following conditions: • Gate to the parking lot shall be utilized for emergency ingress/egress only (pedestrian) and primary access shall remain through the interior of the building 10 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Written confirmation from the Illinois Department of Transportation, confirming the existing access off of Route 31 shall be required prior to occupancy SECTION 2: In granting said Use Variance, the City Council finds that the requirements of Table 32(A) of the Zoning Ordinance have been met in that: 1) For reasons fully set forth in the written findings, the strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. 2) The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in the Zoning Ordinance for the pertinent zoning district. 3) Special circumstances, fully described in the written findings, exist that are peculiar to the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. 4) The granting of the use variance will not alter the essential character ofthe locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 5) The granting of a use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the City's Comprehensive Plan. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof aIt: hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and underthe authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. Passed and approved this AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: to day of 2016 , i MAYOR ATTEST: CITY CLERK 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of Subject Property 13 Bulldog Ale House at 209 Front Street will be the / location for our rapidly growing restaurant and Ale House. The concept is geared towards quality food, and an extensive craft beer menu. The atmosphere inside our new location will be that of a local favorite but with a pleasing aesthetic vibe. We intend to use the proposed patio seating as we do at our other locations. This has been a large part of our business plan, as it seems to be what many people in the Chicagoland area look for when making a dining choice. Bulldog Ale House is also an avid supporter of the local communities that we now call home, and is looking forward to introducing a family favorite to the City of McHenry and 0ts surrounding neighbors. FORM A a 1 11 l'� aft 01' III i Illl��llp 1 ( fty of _ File Number 7 , g6) 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 1. Name of Applicant 2. City `I t State I �- Zip v Name of Property Owner (If other than Applicant) Address City State 3. Name of Engineer (If represented) Address C! 0 City Name of Attorney (If represented) Address Common Address or Location of Property 6. Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning). Conditional Use Permit Zoning Variance _Other State Zip Tel `-r � , � [ I I Fax Tel Fax Tel 8LI7 . ? 2! o Fax _ Zoning Variance —Minor Zoning Text Amendment Use Variance Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORMA Page 1 of 3 7. Current Use of Property 8. Current Zoning Classification Of Property, Including Variances or Conditional Uses 9. Current Zoning Classification and Land Use of Adjoining Properties North: S OUth: m West: ✓ice 16�d�e� 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. � 1. Application Fee (amount) $ � 3i� ��- `4 2. Narrative Description of Request 43. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application K 7, FORM E — Use Variance Application k 8. Proof of Ownership and/or Written Consent from Property Affidavit X 9. Plat of Survey with Legal Description 10. List of Owners of all Adjoining Properties 11. Public Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis Owner in the Form of an FORMA Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicants) Print Name and Designation of Applicants) FORMA Page 3 of 3 FORM E File Number A. , UIVIIIIIIIISSIMI City of 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 Table 32(A) of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a use variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your re nest. 1. Practical Difficulties or Particular Hardship The strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. C'l`'tw f Z. Reasonable Return The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the Zoning Ordinance for the pertinent zoning district. 3. Unique Circumstance Special circumstances exist that are peculiar to the property for which the use variance is sought which do not apply generally to other properties in the same zoning district. FORME Page 1 of 2 4. Not Alter Local Character The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. e 1/1 +e,1 5. Consistent with Comprehensive Plan The granting of the use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. FORME Page 2 of 2 � N ® 0 J J � Z i L U w E I i i h I I � E — NOTES — I • •LTD••• i ARGHIT'cGTS aoo 5. rxc !e 91 t•wHorry, i� aoo5o 915. 395 . 54 iar 8i5• 505 5"s 16m RM k ELEVATON5 /1"\ SITE Fl-AN AREA CALCULATION :uumraiai�`ecnr"'o.�ic ter- xmn o. .wmcxi waro•�wrro sa.cc s�bvv DIRECT V ES I ON ....LjtI . . ARGWITCGTS -00 H. _. 91 Me Henry, IL 60d50 HIS•9H3. 349D laK HIS• 9H5. 94-05 6ttE oera�s Comm OF THE SW 1/4 OF SW 1/4 OF SECTION 35-45-8 9m SURVEYOR'S NOTES Part of the Southwest Quarter of the Southwest Quarter of Section 35, Township 45 North, Range 8, East of the Third Principal Meridian being described as follows: Commencing at the Northwest comer of the Southwest Quarter of the Southwest Quarter of said Section 35; thence Easterly along the North line thereof, 666.18 feet to the West right-of-way line of Illinois State Route 31; thence South 01 degrees 23 minutes 34 seconds East along sold West right-of-way line, 51 B.36 feet to the Place of Beginning; thence continuing South Of degrees 23 minutes 34 seconds East along said right-of-way line, 128.15 feet; thence South 88 degrees 58 minutes 53 seconds West parallel with the North line of said Southwest Quarter of the Southwest Quarter, 373.00 feet; thence North 01 degrees 23 minutes 34 seconds West parallel with said West right-of-way line, 128.15 feet; thence North 88 degrees 58 minutes 53 seconds East parallel with the said North line of the Southwest Quarter of the Southwest Quarter, 373.DO feet to the Place of Beginning, in McHenry County, Illinois. NSS'56'53'E I i DEED=656.19' N LINE OF THE SW 1/4 OF 114E SW 1/4 OF SECTION 35-AS-0 I �II �I 1) The utility easements Rhoda hereon have been provided by Chicago Title Insurance Company, Commitment Iohoy #1409 ST5059810 dated February 24. 2004. The title information shown hereon is exclusively that CLIENT; MIUTELLO ZANCK & COEN provided to the Surveyor by the Title hearer or the client. The Surveyor does not warrant the exact DRAIM BY:ApG CHECKED BY: WJV location of the Utility Edsembnts shown hereon, but does state that they us located as accurately as SCALE: 1"=40' SEC, 35 T. 45 R, 8 E, possible from the lfarmation provided. BASIS OF BEARING: W UNE SEC 35=MOWOO'00"W 2) The underground utilities shown have been located from visible field evidence and existing drawings, maps P.I.N.: 09-35-351-004 end records supplied to Surveyor. The Surveyor makes no guarantees that the underground utilities shown JOB NO.: 040144-A I.D. AL comprise all such utilities in the area, either in service or abandoned. The Surveyor further does not FIELDWORK COMP.: 3 1 04 BE. —PG.— wa rmt that the underground utilities shown are in the exact location indicated, although he does certify �u als•Hrss SHOW a rTrr nxo orauN. that they are located as accurately as possible from available information. The Surveyor has physically vacs "GE, CO m m to es F. �� located visible Structures; however, he has not physically located the underground Linea. SYMBOL LEGEND O FOUND IRON PIPE • FOUND IRON BAR o AMERITECH RISER tr FIRE HYDRANT WATER VALVE Kr .LIGHT POLE ® CURB INLET UTILITY POLE WATER SERVICE VALVE ® TRANSFORMER ® ELATED END SECTION ® CATCH BASIN ® SETIRON BAR (8 SET SPIKE ® SANITARY MANHOLE i GAS REGULATOR 01 ELECTRIC METER c COMED RISER STATE OF UMOIS ) ) S.S. COUNTY OF MCHENRY) Certified to: Micheal's Bistro, Inc. Chicago Title Insurance Company In ihy professional opinion, and based on my observations. I certify that this plat and the surrey on which it I4 based were made in accordance with "Minimum Standard Detail Requirements for ALTA/ACSM Land Title Surteys," jointly established and adopted by ALTA. ACSff and NSPS in 1999, and includes items 1, 8, 4. 7e, 8 & 10 of Table A thereof. Pursuant to the accuracy standards as adopted by ALTA, NSPS and ASCM .and in affect an the data of this certification, undersigned further certifies that the positional uncertainties resulting from the survey measurements made an the survey, do not exceed the allowable positional tolerance. I also certify that I have examined the Flood Insurance Rate Map, Panel No. 170453 0005 D, dated July 5. 1983, and have determined that the subject property Des within Zonee�W"9a f minimal flooding. Dated this 26th day of March, A.D., 2004, �.<PROFESSIONAL'+: m VANDERSTAPPEN SURVEYING, INC. 3; LAND Design Firm No. 184-002792 }*:. SURVEYOR �. 035•CJE7C_ < If J 1�9/ �09 iaeal) ''3 "nHnut,I mO" PROFESSIONAL LAND SURVEYOR FX . 1113s1aa 7 KITCHEN EQUIPMENT PLAN ""°' ecue. va-. ro• vIR�eT pE51GN .. •LTD.... 400 B. Rwl4 BI Y<Wmy IL 60050 DIS • BDS• 04Bo tex BI$• SOS• 0445 Iwr r�rurr carrte>r nfn K2.I — NOTES — DI REGT DE516N ••••LTD•••• OO 3. Route DI N Wrry.IL boDSo 614. 6DD• DG90 ID% DIS• 6D5. 0445 T ENLARGED SITE PLAN i0Q Q C�' Q - I !� Q o°oo . Q - ` oQ �1 4 I 1 0 3n' Rwa,. cuv.uwn¢ MAIN BUI 3u.ov.l Propnm:.\vvu.Yle.Yi1N (..AAv& I 11.<Ey \lOm.IVYIIM W LII Springbalba lvNliNivf llrora0rivg, I E.<rgrr<n m.Le.le,oum mnld;a.ya<a>a, i Mwcall Planting tx. Spa&&rg<.1 W 31 euenarauk mo:e j I PLAN �ulv 5s-l' E6wn ulwndc.n_ ate_ aka q log A "AiM. TO FL.A, m MBMV Q oLA nz r — Eml T — N01E5 — /) o I eoaFggemY,.b D��isV� , ARGHIT5GT5 I ' "... 1005. paaee 9l ... Nt", IL BOO SO 0 s '... t - BLS• Bn6. 9590 ; nv\1 als • 9b3• }Its 4ltlr sro wve , m STORAGE: BUILDING LAND5GAPING PLAN •tee s.,+..<Y/.xu.<.,.� / 1.6 inkeNri' AC wdE %4 3C .�s•,..vs. z' to ie' Bec Rw Su.e.r[rss b IB''mvs Yn<_ 1•.o s\T ?urn%P ww .K— Parcel Number Owner SUBJECT PROPERTY 09-35-351-004 209 FRONT STREET LLC ABUTTING PROPERTIES 09-34-476-004 1ST NATIONS BK TR 1761 09-35-351-003 NIMED CORP 09-35-351-008 1ST NATIONS BK TR 1761 09-35-352-021 ADAM DIAMOND Mail To Address 1 19225 NVV TANASBOURNE DR 7757 W DEVON AVE 4209 W SHAMROCK LN 7757 W DEVON AVE 3431 W ELM ST - TR CTS 2010 Mail To i Mail To City 3RD FL HILLSBORO, OR 97124 CHiCAGO, IL 606311509 HENRY, IL 600508700 CHI:AGO, IL 606311509 MCHENRY, IL 600504466 Site Address Street Site Address 209 N FRONT ST MCHENRY, IL RT MCHENRY File Z-880 Notice is hereby given that the City of McHenry Planning and Zoning Commission will hold a Public Hearing at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, at 7:30 pm on December 16, 2015 to consider an application by Matt Ahmeti of 394 E. Irving Park Rd. Roselle, Illinois 60172 for the following request in accordance with the City of McHenry Zoning Ordinance. Use Variance to allow a restaurant serving alcohol with outdoor seating, service and consumption of food and alcohol outdoors, as well as an outdoor fire pit and any other variances required from, including but not limited to, Article III. General District Regulations; H. Operations within Enclosed Buildings Outdoor Seating required effectuation the aforementioned request on the SUBJECT PROPERTY as defined herein The property is located at 209 Front Street (also known as Illinois Route 31) and is situated on the west side of Front Street, north of Dartmoor Drive and Park Place, and south of Lillian Street and Grove Avenue and consists of 2 acres more or less ("SUBJECT PROPERTY") PIN: 09-35-351-004 The SUBJECT PROPERTY is currently zoned C-5, Highway Commercial District A copy of the application is on file and may be examined during regular business hours in the City Clerk's Office at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, and (815) 363-2100. All interested parties will be given an opportunity to be heard. Published by the order of the Planning and Zoning Commission, City of McHenry, McHenry County, Illinois 12/1/15 Douglas Martin Director of Economic Development City of McHenry 333 S Green St McHenry, IL 60050 Douglas, TheStandard® This letter is to confirm and represent our ownership of the property located at 209 N Front St, McHenry, IL and that we authorize the petitioner, Matt Ahmeti of Bulldog Ale House to seek his variances and approvals for operating a future business at the location post close on the property. If you have any questions please contact us at: Notary Stamp 209 North Front Street LLC c/o StanCorp Mortgage Investors, LLC 19225 NW Tanasbourne Drive Hillsboro, OR 97124 Attn: Blake Beanblossom Blake.beanblossom@standard.com 971-321-1309 OFFICIAL STAMP IVANA SKOKO NOTAF�Y PUBLIC-OREGON COMMISSION NO. 927986 MY COMMISSION EXPIRES APRIL 28, 2018 Subscribed and sworn to before me this �''r Signature: l/" "� StanCorp Mortgage Investors, LLC 19225 NW Tanasbourne Drive 3`d Floor Hillsboro OR 97124 tel 971.321.6100 .. 1� :. StanCorp Mortgage Investors, LLC—Amemberol StanCorp Finandal Gmup,Inc. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: January 18, 2016 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Use Variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility, along with outdoor sale and storage of bulk fuel for the property located at 2019 N Richmond Road ATT: 1. Location Maps 2. Unapproved Planning and Zoning Commission minutes dated December 16, 2015 3. Ordinance approving a Use Variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility, along with outdoor sale and storage of bulk fuel for the property located at 2019 N Richmond Road 4. Application Packet BACKGROUND: The applicant, which is the real estate company associated with U-Haul, is seeking to purchase the building formerly occupied by Wal-Mart located at 2019 N Richmond Road. They are requesting a use variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility and outdoor sale and storage of bulk fuel at 2019 N Richmond Road. The 115,600 square -foot building was initially constructed in 1994 and vacated by Wal-Mart in 2010 following their move north to the Village of Johnsburg. The narrative included with the application packet explains in detail U-Haul's proposed operation, business model, customer base and benefit, which they bring to a community. A use variance is required because outdoor storage of trucks for rent, mini warehouse facilities and bulk fuel sales are not permitted uses in the C-3 zoning district. ANALYSIS: Use Variances must satisfy criteria based upon the following: practical difficulties or particular hardship; reasonable return; unique circumstances; not altering local character and consistent with the comprehensive plan. The proposed use will fill a vacant building, and the assessed valuation of which has decreased by approximately 40% over the past two years. 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Staff has met with representatives from U-Haul, which has a similar operation in Crystal Lake at Northwest Highway and Route 31, and a newer store at Route 31 and 72 adjacent to Spring Hill Mall in West Dundee. If purchased U-Haul would make substantial interior and exterior upgrades to the building and site to promote its use and brand but also substantially increase the assessed valuation of the property, fill a service need in the community, and draw customers from outside of McHenry, which will most likely utilize other businesses located along this corridor and in the City. The biggest impediment to the redevelopment, purchase and occupancy oftheformer Wal-Mart site is land use restrictions Wal-Mart has placed on the property including: property cannot be occupied by a grocery store user larger than 35,000 square feet or a general merchandise user greater than 55,000 square feet. Even if sold to another user or developer by Wal-Mart, these private deed restrictions will run with the property for 25 years. The City has no leverage with Wal-Mart to change or alter these restrictions and with the aforementioned restrictions. An alternative, dividing the building, imposes a significant challenge to anyone interested in purchasing the property. While this may be a viable option, it is extremely costly and has been considered by others interested in the subject property in the past but did not materialize into a viable project due to the difficulty of balancing cost, with appropriate tenant mix and complying with the use restrictions Wal-Mart has placed on the property. Big R and Ace Hardware received approval for bulk fuel sales similar to the request at the subject property however U-Haul, in addition to Ace, only sell bulk propane. Home Depot maintains outdoor storage and display areas and is located on North Richmond Road, zoned C-5 and did receive a conditional use permit to allow outdoor storage of Penske trucks and trailers in 2013. It is consistent with the development trend along north Richmond Road for businesses to maintain outdoor display and storage areas, as well as outdoor bulk fuel sales and storage; therefore, the proposed uses at 2019 N Richmond Road are consistent with and will not alter the character of the area. Staff has maintained close contact with the broker hired by Wal-Mart to sell the subject property, and he has been very forthright about working with the City to the best of his ability, given the aforementioned restrictions, but at the same time trying to find a user mutually beneficial to the City and property owner. Staff believes it is in the City's best interest and benefit for the Wal-Mart site to be sold and occupied to U-Haul, which is a very viable user. They will be fulfilling a service need with great demand. Additionally, U-Haul has not closed a store in its 75-year existence. 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Many other serve -oriented uses are located and accommodate large traditional "retail -oriented" spaces on Richmond Road including Centegra Rehabilitation Center and Immediate Care as well as smaller outlot and inline which are traditional "retail -oriented" spaces including: Athletico, Mattress Firm, American Mattress, Vision Center, Jiffy -tube, among others. The market has changed and service -oriented uses are certainly more common along major retail corridors, provide economic diversification, stability, and increase the viability of the corridor. Staff, through its meetings with U-Haul, has requested U-Haul reserve outlot space along Richmond Road which could be subdivided at a later date and sold a third party user. There is a great demand for outlot space along Richmond Road, as staff has spoken with parties seeking outlot space. On the initial site plan included in the application packet submitted to the Planning and Zoning Commission U-Haul, depicted 30,000 square feet for a proposed outlot. While the proposed depth of 180' was adequate the size was not large, enough to accommodate a viable outlot user. The outlot directly to the east which includes a building American Mattress occupies is 36,155 square feet and the McDonald's at the northeast corner of McCullom Lake Road and Richmond Road is 39, 640 square feet. Any restaurant user would require more space in order to supply adequate parking and the McDonald's at McCullom Lake Road and Richmond Road did obtain variances and the site was a redevelopment. McDonald's purchased the property formerly occupied by LaSalle Bank. The outlot on north Richmond Road (2200-2212 N Richmond), McHenry Towne Center (Kohl's, Aldi, etc.) includes two buildings on one lot and contains: Starbucks, formerly Oberweis, Mattress Firm, Jimmy Johns, Chipotle and others is 2.48 acres or 108,028 square feet. Staff worked with U-Haul to acquire additional outlot space along Richmond Road, as part ofthe proposed redevelopment of the former Wal-Mart site, which would accommodate at least two users, which could share parking. Staff has contacted the broker for Wal-Mart who indicated there would and no issues with outlots at this location as far as Wal-Mart is concerned. On the revised site plan, submitted as part of the application packet to the City Council, is a 45,000 square -foot outlot, which a developer staff has been working with is prepared to purchase pending approval of the use variance at 2019 N Richmond Road. Staff does not believe the additional outlot space will impair, detract or negatively impact the viability of the proposed U-Haul operation and has spoken with U-Haul regarding visibility and potentially applying for sign variances if they can be justified by the requirements for variances in the City's sign ordinance. U-Haul is having a comprehensive permanent sign package completed and if variances are required, they will be presented to the City Council for consideration at a 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us meeting. If approved for the proposed use variance U-Haul will close on the purchase of the subject property within a week following the January 18 City Council meeting. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval of a Use Variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility in addition to the outdoor sale and storage of bulk fuel as submitted by AMERCO Real Estate Company, for the property located at 2019 N Richmond Road (Illinois Route 31), subject to the following conditions: • Size and locations of outdoor storage area (truck shunting area); propane storage area and proposed landscaping shall be in substantial conformance with the attached site plan, which shall be incorporated into any ordinance as an exhibit to be considered by the City Council; major deviations from the attached site plan will require an amendment to the proposed use variance. • Site shall maintain minimal security lighting, in additional to complying with parking lot lighting standards, while the facility is closed. • Outdoor storage/display shall be limited to U-Haul trucks and trailers in the areas depicted on the site plan. • Storage of chemicals, combustible items and paint are prohibited. • Written approval from the State Fire Marshall shall be required for the bulk fuel storage. • Approved ingress and egress to and from the site along Richmond Road must be confirmed by IDOT. • Any sign variances as depicted on the site plan must be considered and approved by the City Council. • No outdoor storage of any kind shall be permitted west of the existing building. • A revised site plan shall be submitted, depicting 45,000 square -feet of contiguous outlot space along Richmond Road in a configuration similar to the 30,000 square foot outlot space depicted on the current site plan, which still allows applicant to utilize space adjacent to Richmond Road for outside display, A; I A; ng cross access easement language to be granted to and for the benefit of future outlot user(s)/owner(s) to Richmond and McCullom Lake Roads prior to City Council consideration. Cross -access easement shall be included on a Plat of Easement to be prepared by applicant prior to City Council consideration. • All City ordinances, rules, requirements and regulations including but not limited to: storm water, building, zoning (parking lot lighting, etc.) shall be followed as deemed applicable to the proposed development Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us If the City Council concurs with the Planning and Zoning Commission it's recommended the attached ordinance granting a use variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility in addition to the outdoor sale and storage of bulk fuel as submitted by AMERCO Real Estate Company, for the property located at 2019 N Richmond Road (Illinois Route 31), be approved subject to the following conditions: • Size and locations of outdoor storage area (truck shunting area); propane storage area and proposed landscaping shall be in substantial conformance with the attached site plan and any major deviation(s) from the attached site plan will require an amendment to the proposed use variance. • Site shall maintain minimal security lighting, in additional to complying with parking lot lighting standards, while the facility is closed. • Outdoor storage/display shall be limited to U-Haul trucks and trailers in the areas depicted on the site plan. • Storage of chemicals, combustible items and paint are prohibited. • Written approval from the State Fire Marshall shall be required for the bulk fuel storage. • Approved ingress and egress to and from the site along Richmond Road must be confirmed by IDOT. • No outdoor storage of any kind shall be permitted west of the existing building. • The 45,000 square -foot outlot depicted on the site plan shall be sold or leased to a third party, for the development of a retail, restaurant or other user(s), consistent with the current zoning classification, and cross access easement language shall be granted to and for the benefit of the future outlot user(s)/owner(s) to Richmond and McCullom Lake Roads. Cross -access easement shall be included on a Plat of Easement to be prepared by applicant and recorded prior to granting a certificate of occupancy to Amerco for use of the Subject Property for outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility in addition to the outdoor sale and storage of bulk fuel. • All City ordinances, rules, requirements and regulations including but not limited to: storm water, building, zoning (parking lot lighting, etc.) shall be followed as deemed applicable to the proposed development. 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Maps-2019 N Richmond Road mot *40 ri Am i r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes December 16, 2015 Chairman Strach called the December 16, 2015 regularly scheduled meeting ofthe City of McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the following: Doherty, Bromley, Meyer, Sobotta, and Strach. Absent: Thacker, Vallez. Also in attendance were: Director of Economic Development Martin, City Attorney Cahill, and Planning and Zoning Secretary Wolf. No one signed into speak during Public Input. Public Hearing: AMERCO Real Estate Company File No. Z-878 2019 Richmond Road (Illinois Route 31) Use Variance to allow outdoor storage in conjunction with the operation of a mini warehouse facility, along with outdoor sale and storage of bulk fuel and any other Variances required to effectuate the aforementioned request on the Subject Property. Chairman Strach called the Public Hearing to order at 8:00 p.m. regarding File No Z- 878, an application for A Use Variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility, along with outdoor sale and storage of bulk fuel and any other Variances required to effectuate the aforementioned request as submitted byAMERCO Real Estate Company, for the property located at 2019 N Richmond Road (Illinois Route 31), McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on November 30, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Ivy O'Donnell, 4504 W. Northwest Highway, Crystal Lake, IL who was sworn in by Chairman Strach. Ms. O'Donnell provided a summary ofthe request before the Commission at this Hearing stating she is an Executive Assistant representing U-Haul and they are requesting to open a store location in McHenry which will provide storage, propane, rental trucks and moving and storage supplies. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the applicant, which is part of the real estate company associated with U-Haul, is seeking to purchase the building formerly occupied by Wal-Mart. It is located at 2019 N Richmond Road, and they are requesting a use variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility and outdoor sale and storage of bulk fuel. The 115,600 square -foot building was initially constructed in 1994, is approximately 12.7 acres and was vacated by Wal-Mart in 2010 following their move north to the Village of Johnsburg. The narrative included with the application explains in detail U-Haul's proposed operation, business model, customer base and benefits which they bring to a community. A use variance is required because outdoor storage of trucks for rent, mini warehouse facilities and bulk fuel sales are not permitted uses in the &3 zoning district. Home Depot, which is zoned &5, maintains outdoor storage and display areas and is also located on North Richmond Road, however they did receive a conditional use permit to allow outdoor storage of Penske trucks. The proposed use will fill a building which has been vacant for approximately five years. If purchased, U-Haul would make substantial interior and exterior upgrades to the building and site to promote its use and brand but also substantially increase the assessed valuation of the property, fill a service need in the community, and draw customers from outside of McHenry which will most likely utilize other businesses located along this corridor and in the City. Director Martin state the biggest impediment to the redevelopment, purchase and occupancy of the former Wal-Mart site is land use restrictions Wal-Mart has placed on the property, which include the following: property cannot be occupied by a grocery store user larger than 35,000 square feet or a general merchandise user greater than 55,000 square feet. Even if sold to another user or developer by Wal-Mart, these private deed restrictions will run with the property for 25 years. The City has no leverage with Wal-Mart to change or alterthese restrictions but they can be utilized as justification for applications such as the one being proposed. Further, with the aforementioned restrictions, without dividing the building, it imposes a significant challenge to anyone interested in purchasing the property. Dividing the building, while a viable option, is extremely costly, and has been considered by others interested in the subject property in the past but did not materialize into a viable project due to the difficulty of balancing cost with appropriate tenant mix and complying with the use restrictions Wal-Mart has placed on the property. It is not unusual and consistent with the development trend along north Richmond Road for businesses to maintain outdoor display and storage areas, as well as outdoor bulk fuel sales and storage; therefore, the proposed uses at 2019 N Richmond Road are consistent with and will not Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us alter the character of the area. Director of Economic Development Martin stated Staff has maintained close contact with the broker hired by Wal-Mart to sell the subject property and believes it is in the City's best interest and benefit for the Wal-Mart site to be sold and occupied to U-Haul, which is a very viable user. They will be satisfying a service need which is in great demand. Additionally, U-Haul has not closed a store in its 75-year existence. Many other service -oriented uses are located and accommodate large traditional "retail -oriented" spaces on Richmond Road. The market has changed and service -oriented uses are more common along major retail corridors and they provide economic diversification, stability and increase the viability of the corridor. Staff, through its meetings with U-Haul, has requested U-Haul reserve outlot space along Richmond Road which could be subdivided at a later date and sold to a third party user. There is a great demand for quality and visible outlot space along Richmond Road and staff has spoken with parties seeking outlot space. The site plan included in the application packet depicts 30,000 square feet for a proposed outlot. While the proposed depth of 180' is adequate, the size is not large enough to accommodate a viable outlot user. Staff is seeking additional outlot space along Richmond Road, as part of the proposed redevelopment of the former Wal-Mart site which would accommodate at least two users which could share parking similar to a drawing submitted in the Staff Report. Director of Economic Development Martin stated the proposed outlot configuration would require no additional depth than depicted onthe U-Haul site plan but additional length and area. Staff has contacted the broker for Wal-Mart who indicated there would be no issues with outlots at this location as far as Wal-Mart is concerned. U-Haul does not require a lot of parking; and they are proposing to remove the fence and berm at the northeast corner of the site, which will also enhance their visibility. Staff does believe the additional outlot space will impair, detract or negatively impactthe viability of the proposed U-Haul operation. Staff is willing to work with U-Haul on visibility in addition to applying for sign variances, if sought, and can be justified by the requirements for variances in the City's sign ordinance if U-Haul is concerned their business would be negatively compromised by the additional outlot space Staff is requesting. It is in the City's interestto obtain additional outlot space but also to ensure the success of U-Haul at this location. Staff believes both these goals can be achieved. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Staff believes the zoning relief U-Haul is seeking is reasonable, consistent with the zoning ordinance and comprehensive plan, will not adversely impact adjacent properties, and fulfills all of the criteria outlined in Table 32(A) of the zoning ordinance. Director Martin met with the owners of Northtown Auto regarding the easements on the property, both for ingress/egress and drainage. These easements will continue to exist and U-Haul had agreed to maintain them. Northtown Auto expressed concerns about visibility and U-Haul was made aware of their concerns and has no issue with adding a condition in the new ordinance when it is written which would require a new site plan be submitted. Director of Economic Development Martin stated Staff recommends approval of a use variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility in addition to the outdoor sale and storage of bulk fuel at 2019 N Richmond Road subject to the following conditions, as amended from the Staff Report: 1. Size and locations of outdoor storage area (truck shunting area); propane storage area and proposed landscaping shall be in substantial conformance with the attached site plan, which shall be incorporated into any ordinance as an exhibit to be considered by the City Council; major deviations from the attached site plan will require an amendment to the proposed use variance. 2. Site shall maintain minimal security lighting, in additional to complying with parking lot lighting standards, while the facility is closed. 3. Outdoor storage/display shall be limited to U-Haul trucks and trailers in the areas depicted on the site plan. 4. Storage of chemicals, combustible items and paint are prohibited. 5. Written approval from the State Fire Marshall shall be required for the bulk fuel storage. 6. Approved ingress and egress to and from the site along Richmond Road must be confirmed by IDOT. 7. Any sign variances as depicted on the site plan must be considered and approved by the City Council. 8. No outdoor storage of any kind shall be permitted west of the existing building. 9. A revised site plan shall be submitted, depicting 45,000 square -feet of contiguous outlot space along Richmond Road in a configuration similar to the 30,000 square foot outlot space depicted on the current site plan, which still allows applicant to utilize space adjacent to Richmond Road for outside display, and including cross access easement language to be granted to and for the benefit of future outlot user(s)/owner(s) to Richmond and McCullom Lake Roads prior to City Council consideration. Cross -access easement shall be included on a Plat of Easement to be prepared by applicant prior to City Council consideration. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 10. All City ordinances, rules, requirements and regulations including but not limited to: storm water, building, zoning (parking lot lighting, etc.) shall be followed as deemed applicable to the proposed development; and Staff finds all requirements in Table 32(A) of the zoning ordinance have been satisfied. Chairman Strach invited questions and/or comments from the Commission. Commissioner Meyer asked for clarification on the outlot shape and size. Ms. O'Donnell and Director Martin clarified it will be 45,000 total square feet. While they are not sure of the exact layout yet or how much of the space will be to the north, it will be worked out with Director Martin as most likely one outlot with usable depth to the west and north/shape not yet determined. They are making the outlot larger by 15,000 square feet from the plan that was presented in the application packet. Commissioner Meyer stated a concern with adding the 15,000 square feet to the west and Director Martin and Ms. O'Donnell agreed with his concern as needing to be addressed. Commissioner Meyer stated he is comfortable with Director Martin working with U- Haul to make it usable outlot space. Commissioner Doherty inquired how many buildings the outlot might incorporate. Director of Economic Development Martin stated it is not determined yet because it is common for a resubdivision to be requested for an outlot which will make it a separate lot. It is not likely to be two buildings mostly due to parking requirements. The size would be similar to that for the Mattress Store or McDonald's across Richmond Road from the property for comparison sake. Commissioner Bromley asked if the entrance/exits will remain as they are presently. Director of Economic Development Martin answered affirmatively adding there will be a request for an easement or legal right for the outlot businesses to use the entrances/exits. Commissioner Doherty asked if the green area to the north would remain. Director of Economic Development Martin stated U-Haul is proposing landscaping, a fence, and displayto the east of the building with the only thing being altered from the site plan being the outlot size and placement. Commissioner Bromley inquired if there are plans to add a truck fueling station. Ms. O'Donnell responded there are no plans for that, only sale of bulk propane. Chairman Strach opened the floor to questions and comments from the audience. Mark Hartmann, 7127 Burning Tree Drive, McHenry, owner of Northtown Auto, was sworn in by Chairman Strach prior to addressing the Commission. Mr. Hartmann stated his business lies 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us adjacent to the subject property and he wanted it to be on record that he met with Director of Economic Development Martin and a Representative from U-Haul regarding his concerns. He stated Director Martin has done a remarkable job in addressing his concerns and believes U-Haul will be a good neighbor. However, Mr. Hartmann stated they believe the visibility of their business from Richmond Rd. will be impeded and they want to request an offsite ground sign be added, similar to what was done with the Home Depot/Staples sign approximately one-half mile to the North of the subject property. Director of Economic Development Martin stated offsite signage requires a variance that would go directly to City Council and is not being considered at this hearing. Mr. Hartmann stated he just wanted it on the record that he will be making a request. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 8:20 p.m. Motion by Bromley, seconded by Sobotta, to recommend to the City Council with regard to File No 1- 878, an application for use variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility in addition to the outdoor sale and storage of bulk fuel as submitted by AMERCO Real Estate Company, for the property located at 2019 N Richmond Road (Illinois Route 31), subject to the following conditions, as amended: 1. Size and locations of outdoor storage area (truck shunting area); propane storage area and proposed landscaping shall be in substantial conformance with the attached site plan, which shall be incorporated into any ordinance as an exhibit to be considered by the City Council; major deviations from the attached site plan will require an amendment to the proposed use variance. 2. Site shall maintain minimal security lighting, in additional to complying with parking lot lighting standards, while the facility is closed. 3. Outdoor storage/display shall be limited to U-Haul trucks and trailers in the areas depicted on the site plan. 4. Storage of chemicals, combustible items and paint are prohibited. 5. Written approval from the State Fire Marshall shall be required for the bulk fuel storage. 6. Approved ingress and egress to and from the site along Richmond Road must be confirmed by IDOT. 7. Any sign variances as depicted on the site plan must be considered and approved by the City Council. 8. No outdoor storage of any kind shall be permitted west of the existing building. 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 9. A revised site plan shall be submitted, depicting 45,000 square -feet of contiguous outlot space along Richmond Road in a configuration similar to the 30,000 square foot outlot space depicted on the current site plan, which still allows applicant to utilize space adjacent to Richmond Road for outside display, and including cross access easement language to be granted to and for the benefit of future outlot user(s)/owner(s) to Richmond and McCullom Lake Roads prior to City Council consideration. Cross -access easement shall be included on a Plat of Easement to be prepared by applicant prior to City Council consideration. 10. All City ordinances, rules, requirements and regulations including but not limited to: storm water, building, zoning (parking lot lighting, etc.) shall be followed as deemed applicable to the proposed development; be granted, and Staff finds that Table 32(A) of the Zoning Ordinance has been met. Voting Aye: Bromley, Doherty, Meyer, Sobotta, and Strach. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Vallez, Thacker. Motion carried 5-0. Chairman Strach closed the Public Hearing regarding File No. Z-880 at 8:25 p.m. 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. 16- AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW OUTDOOR STORAGE OF COMMERCIAL VEHICLES IN CONJUNCTION WITH THE OPERATION OF A MINI WAREHOUSE FACILITY, ALONG WITH OUTDOOR SALE AND STORAGE OF BULK FUEL FOR THE PROPERTY LOCATED AT 2019 N RICHMOND ROAD IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and Whereas, a petition has been filed with the City by Amerco Real Estate Company, 2727 N Central Avenue, Phoenix, AZ 85004 ("Applicant") requesting a use variance to allow to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility, along with outdoor sale and storage of bulk fuel for the property located at 2019 Richmond Road and legally described on Exhibit A, attached hereto and incorporated herein; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on December 16, 2015 in the manner prescribed by ordinance and statute; and WHEREAS, as a result of said hearing, the Planning and Zoning Commission voted (5-0) in favor of the use variance; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested use variance is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The SUBJECT PROPERTY is hereby granted a Use Variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility, along with outdoor sale and storage of bulk fuel subject to the following conditions. al ill Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Size and locations of outdoor storage area (truck shunting area); propane storage area and proposed landscaping shall be in substantial conformance with the attached site plan prepared by Amerco dated November 12, 2015 consisting of one sheet attached hereto and incorporated herein as Exhibit B ("Site Plan"). All major deviations from the attached Site Plan will require an amendment to the proposed use variance. • SUBJECT PROPERTYshall maintain minimal security lighting, in additional to complyingwith parking lot lighting standards, while the facility is closed. • Outdoor storage/display shall be limited to U-Haul trucks and trailers in the areas depicted on the Site Plan. • Storage of chemicals, combustible items and paint are prohibited. • Written approval from the State Fire Marshall shall be required for the bulk fuel storage. • Approved ingress and egress to and from the site along Richmond Road must be confirmed by the Illinois Department of Transportation (IDOT). • No outdoor storage of any kind shall be permitted west of the existing building. • The 45,000 square -foot outlot depicted on the Site Plan shall be sold or leased to a third party, for the development of a retail, restaurant or other use(s), consistent with the current zoning classification, and cross access easement language shall be granted to and for the benefit of the future outlot user(s)/owner(s) to Richmond and McCullom Lake Roads. Cross -access easement shall be included on a Plat of Easement to be prepared by applicant and recorded prior to granting a certificate of occupancy to Amerco for use of the SUBJECT PROPERTY for outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility in addition to the outdoor sale and storage of bulk fuel. • All City ordinances, rules, requirements and regulations including but not limited to: storm water, building, zoning (parking lot lighting, etc.) shall be followed as deemed applicable to the proposed development. SECTION 2: In granting said Use Variance, the City Council finds that the requirements of Table 32(A) of the Zoning Ordinance have been met in that: 11 For reasons fully set forth in the written findings, the strict application of the provisions ofthe Zoning Ordinance relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. 2) The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in the Zoning Ordinance forthe pertinent zoning district. 3) Special circumstances, fully described in the written findings, exist that are peculiar to 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. 4) The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 5) The granting of a use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the City's Comprehensive Plan. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and underthe authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed and approved this th day of , 2016 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: MAYOR ATTEST: CITY CLERK 16 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of Subject Property 17 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan REAL ESTATE Ct�.MPANY 2727 NORTH CENTRAL AVENUE, 5-N •PHOENIX, ARIZONA 85004 PHONE: 602.263.6555 •FAX: 602.277.5824 •EMAIL randy_lopez@uhaul.com ,TINE PROJECT SUMMAF U-Haul has prepared this application package for the opportunity to receive the City of McHenry participation and counseling in regards to a use variance application for mini -storage and U-Haul truck rentals for the property located at 2019 Richmond Road. The 12.7 acre property, a former Walmart building, is located west of North Richmond Road and north of McCullom Lake Road. U-Haul is proposing to redevelop the area by undergoing an adaptive- re -use of the existing 115,600SF single -story building. The conversion will include interior self -storage units, a showroom, a couple bays for dispatch/receiving and hitch installations. This will allow U-Haul to better serve the storage needs of the community. The property is currently zoned Community Commercial — C3. The proposed uses of mini -storage and U-Haul truck rental not permitted uses in this zone. A use variance is being requested to allow these uses. We feel that U-Haul would be an appropriate use for the property and the expansion of services would be an asset to the community. There are proven benefits for allowing self -storage facilities in communities: • Self -storage facilities are quiet • They provide an excellent buffer between zones • They create very little traffic • They have little impact on utilities • They have no impact on schools • They provide a good tax revenue • They provide a community service U-Haul moving and storage are convenience businesses. Our philosophy is to place U-Haul stores in high growth residential areas, where we fill a need for our products and services. Customers are made aware of the U-Haul store, primarily via drive -by awareness, much like that of a convenience store, restaurant or hardware store. Attractive imaging and brand name recognition bring in area residents — by our measures, those who live within a four -mile radius of the center. Custom site design for every U-Haul store assures that the facility compliments the community it serves by architectural compatibility and attractive landscaping. Adherence to community objectives is key, so that the U-Haul store is a neighborhood asset, and is assured of economic success. THE U-HAUL STORE U-Haul stores characteristically serve the do-it-yourself household customer. In a typical day at U-Haul, the store will be staffed with a general manager and two to three customer service representatives. Families will generally arrive in their own automobiles, enter the showroom and may choose from a variety of products and services offered there. • Families typically use U-Haul stores to store furniture, household goods, sporting equipment or holiday decorations. Often prompted by moving to a smaller home, combining households or clearing away clutter to prepare a home for sale, storage customers will typically rent a room for a period of two months to one year. • U-Haul stores also rent trucks and trailers for household moving, either in - town or across country. • Families who need packing supplies in advance of a move or to ship personal packages can choose from a variety of retail sales items, including cartons, tape and packing materials. • Families who tow U-Haul trailers, boats or recreational trailers can select and have installed the hitch and towing packages which best meet their needs. • Moving and storage are synergistic businesses. Over half of our storage customers tell us they used U-Haul storage because of a household move. Customers will typically rent U-Haul equipment or use their personal vehicle to approach the loading area and enter the building through the singular customer access. All new U-Haul stores are designed with interior storage room access, giving the customer the added value of increased security, and the community the benefit of a more aesthetically pleasing exterior. SIGNIFICANT POLICIES: 0 Hours of Operation: Mon. - Thurs. 7:00 a.m. to 7:00 p.m. Fri. 7:00 a.m. to 8:00 p.m. Sat. 7:00 a.m. to 7:00 p.m. Sun. 9:00 a.m. to 5:00 p.m. • All U-Haul storage customers are issued a card -swipe style identification card that must be used to gain access to their room. This is but one of many security policies which protect the customer's belongings and decrease the ability of unauthorized access to the facility. • It is against policy for a business to be operated from a U-Haul storage room. • Customers and community residents who wish to use the on -site dumpsters for disposing of refuse must gain permission to do so, and are assessed an additional fee. • Items that may not be stored include: chemicals, flammables, and paints. • U-Haul stores are protected by video surveillance. • U-Haul stores are non-smoking facilities. • U-Haul will provide added service and assistance to our customers with disabilities. U-Haul looks forward to working with the City of McHenry and we look forward to your consideration of the Variance Application that we are submitting at this time. Please provide us with your feedback and any comments you may have. 33 S©rr Gieen treet IVIc Tenry IL 6,00.50 a Tel: (8153 "1 1r.q(CIS}' 63 2i (�rtyAhetenEx. �..,_ , Sta�e A� Grp BSQf4 N�m� �1;�1?t�r�pert� rret• Wal-i�Tar� Real �s�a#e`Busines�'Cru�t TeI A'T92�4 0467 `rl'� �1'�n�meer�iiA - • _ _.,._. Tel (Off representlltd) Atfiir Fax �: �otnmc�n ,�lddres� or X.acaton of I�raperf� �D14 Rtehmond toad McHent I:L fi:. ltet�tte�ted_��ction(s�, (d�cel� all that a{��Iv Z aptna map -Amendment (Rezoning) Condit " W Pcrinit ,rr r;lg,; Varrafte; 4ttieir �r�n iig 'V arianee a-117inar �` Zoni'Fext Amendtt1e�t: [Jse Vat�ce.. 7:,: .CtrftM U, er 8 Current t in,L wziblljcntion of Propertva tncluding Variances ar Conditional 0ses 9.tjrrentoriing lassi4ation and Land Use of tldjonng Properties Soutlt� asfi:. �Ves�t l Q Required Attachments ��leek att`it�mssnbniil-ted plebe refer ko the _pnt�tic �i�ari�t� R.�€Su►�men�s Cl�eckiist to determine the rec�t�rred attae6�en; rh.ppSier�tion lcc t_amnunt).�z� 1" arrat we Id Lion cat Request 1 ORM A Pi bile tearing pplipation FORM B — Za* 1ikt,4p ,Amendment (Rezoning) Appi cation Ff)R I C t otiditionaS USe Application` FORM Di Zoning Varlanee Annfienfi n FORM` � -- USVaria►yce Applt`catiOi Prow€ caf (�vn sStip arsd or Written Consent from Property in the Funn of an Afidav t t'lat of Survey with Legal Description List of r)lvrters ofall' _€Adjoinsn�; Properties puuiic Hearincy Notice Sign {Provided by the City., to be posted by tine Applicant) Site Plata ofBttildirt Elevations ~ert�catic�n DIseiost -of interest )A t 4IS_t e� if VO.C4 trust prr�perty:or a #Ior tree agent cat�tered the Apicant The pliet tni�sf Ire the owner lessee, contrae# purchaser, ar opiion bolder df the >sutiect i ;not flee C}wnu of record .m tile f(ie Applicant and the flail riarne.: addtttoti, art`affitlavitilf:the otivners(�):5h� tiie atitirarity frrrri the owners{s) to3ce discl05%; t}ie "ttte'c►wne�s). l'n the Applicant has tt the Applicant, ovncr; ,cantraci parchaser,::aptiotr holder; trr any beneficiary of a and trust is a corporation or partnership, the application shall diselose the n une and address, of the corporation's o tiers; directors; 'and registerec! ago4 or the I?artrtership's eueral partners and these shareholders ar kirrrited partners otivni n� in excess of five percent of'`the 61 tstandin°; stock or In in the corporation err interest shared by ;tlhe limited partners: �4ppl`cantor C3wrtet is a Ia�'rrlast if ttte Applicant or owner is a tend trust or ether. trust or trustee thereof the full n, ame,. address, teleplzc�no, nptntier,.arid eenta.nterest'of each beneficiary shall'be disclosed in the application 1��. Certilcatian l hereby certify that I an�: ativare:of atl'i;ade; propetly and that ft proposed U.Se or develo] such codes.= l here�iy request tlt�t a cal±' era are �natlare of_Ap�rlieant{� Print Mime land Desian of ��ents €rf the � of fcHenry tint relate to tills: describer'-irz this applicafiion iali catnp(y with allLLLL this appI leation be held before the Planniti and �ndatiari be .fats ar#fed. 6 the City Cpnncit fbr the d action{s}. inLei udln any rrxpciific inns is this; by the Zt iain Berard of Appeals or City Council 0 File 1Vum%er youth green Street Mcl enry; 11 �050 m Tel, C8"I51i 63-2I /V � Fax6a l7 Tabled } Q the City of Mcl ienry .cin�n Crdn�ancd prpvd tha in recommending approval or conditional approval of a use variance, the Planning" and- :Zonin " omreiissian yhalt transmit to the City ce.peil written findings-thatfindings-thatt All of the. conditions lit tea beiovv apply to the tcquestcd action: please resp! nd to each of these eonditions as it relates jgyour request . The. strict ns aF'thc Zttirig (7rd�nance` relating to" the use pf the buiSdings ar: nld result in annccessary and undue bar,dsip ttp€tz the applicant; `� %te�;inab�e f�eturn The prrrperty anno#,yield a reasonable4eturn if permitted to uc,.uscd only under the conditions allowed by the Zouing Ordinance f r the pertinent fining dsstztict his a stores. t�f��u� �treumsta��ce Speci�t circumstances exist That are;peculiar to the'propert�r for`�hich thy: i�se variance is sou�lit which do not apply generally t _ether ptapertis in ttc. same zoning district: �. Pa ve I pf 2 t. loot Alter focal Character the- granting Qf,' thy: use variance kvifll not alter the irnpa r eaviroz rtta quality., pr p rty oral+ m or store to serge � Thy �rantin�. ot-thc�s� variance will Or pance-,Md Cann ehensive pla t;p adoptioti. �tor siibstantialty tb� g�nerat �t�r�os� �d ini.ent of the �rRira�. in tight �l and changes conditions since .their and Ica1�r tt`affi� �it��ts. U-Haul ��e�-apt asp grew bier tcs t�es�e tr�terlse �s��. �h�st ol: air catston re ithin: a=rnvile r.-..lius.. 'U- laul rnsures th t< tt bi. 4 ,� and opgfates tgw centers° Rand Il rmet, I t nMMotk manager TQ '4�hozn I� �y G�ncerni AIvIERG�Real Vi�alrart 2oafi'sQ rota tAutm ton -vow AR : 11108 0550 Rhane - 7ii '6692 �eIt�7942&,4l3? Fait 47.0 204*9861' ftanda�. Farm9c�watrr�rt.s�m If you need any iufarmati€�a�:�r have. �y questions �e�ardin this Eiuthbri�atiana pl�e do not hesztat� to ce�rttact me. 1; ACKNVWJ,.zEDGEM NT \moo �o o� ; / �o t075 AMERCO REAL ESTATE COMPANY � SI I J I I ] I I I gg e k us pi ARE 0 CA)o �=�m�=ssug��TmT Z� fx r9�ge �D n a 9� 0 FA a s e - - Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: January 18, 2016 Regular City Council Meeting RE: Temporary Sign Variances for U-Haul for the property located at 2019 N Richmond Road ATT: 1. Location Map 2. Proposed Signage Locations I Letter from U-Haul and Temporary Sign Package BACKGROUND: If the City Council approves the proposed use variance to allow outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility and outdoor sale and storage of bulk fuel at 2019 N Richmond Road U-Haul wants to close on the property and simultaneously commence site and building renovations and begin leasing of rental trucks. It's U-Haul's goal to obtain a temporary certificate of occupancy following buildout of their leasing office and showroom within the building at 2019 N Richmond Road, lease vehicles and complete the interior buildout of their storage units in the remainder of the building. The interior buildout of the storage units will take several months, and while there permanent signs are being constructed U-Haul is requesting variances to allow four temporary signs for 90 days: two of the signs would cover the existing freestanding sign bases (one along Richmond Road and one along McCullom Lake Road) and the additional two temporary signs are proposed on the southern and eastern elevations of the building. ANALYSIS: In accordance with the City's sign ordinance one 32 square foot temporary sign is allowed to be displayed for a maximum period of 30 consecutive days. Although the sign ordinance does include provisions for additonal temporary signage in conjunction with a grandopering U-Haul does not anticipate a grandopening until later in 2016 following the Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us complete buildout of the interior %J the bung Cl" exterior of the site at 2019 N Richmond Road. Following are the propsed temporary wall and freestanding signs with dimensions. Pictures of the existing freestanding signs and proposed walll signs are included as part of the applcation packet. Southside Existing Ground Sign (McCullom Lake Road): 103 square feet Height: 61 3/4 inches Length: 20 feet Depth: 17 1/2 inches Eastside Existing Ground Sign (Route 31): 120 square feet Height: 72 1/4 inches Length: 20 feet Depth: 17 1/2 inches Temporary Wall Signs: 72 square feet each (one on south and one on east building elevation) Dimensions: 72 inches high x 144 inches wide The following sign variance apporval criteria are included in the sign ordiannce: 1) Will not be materially detrimental to the public welfare or injurious to other property in the vicinity; 2) Will not impair an adequate supply of light and air to adjacent property, increase the danger of fire, endanger public safety, or substantially impair property values in the neighborhood; 3) Shall not give the property owner or business an unfair advantage over a similar business; and 4) Will not cause a hazard to the public's safety by being distracting because of size, location, or being located within rights -of -way. The property is located on a corner lot and has two road frontages; it's oddly configured with a business directly to the south which impedes visibility; the east building elevation is more than 170 feet from Richmond Road and the south elevation is over 400 feet from McCullom Lake Road and there's existing vegetation along both road frontages which impair visibility. Staff believes the aforementioned criteria have been met and supports the requested sign variances. 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us If the City Council concurs it's recommended temporary sign variances be approved to allow four temporary signs consistent with the elevations and dimensions in the sign package submitted with the following conditions. • Temporary signs must be removed no later than April 25, 2016 • All signs must be maintained and replaced if they become worn and/or tattered • Sizes and locations of the temporary signs shall be consistent with the following. Southside Existing Ground Sign (McCullom Lake Road): 103 square feet Height: 613/4 inches Length: 20 feet Depth: 17 1/2 inches Eastside Existing Ground Sign (Route 31): 120 square feet Height: 72 1/4 inches Length: 20 feet Depth: 17 1/2 inches Temporary Wall Signs: 72 square feet each (one on north building elevation and one on east building elevation) Dimensions: 72 inches high x 144 inches wide �3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Maas-2019 N Richmond Road i Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Proposed Temporary Si�na�e Locations at 2019 N Richmond Road View looking south along Richmond Road (freestanding sign along Richmond Road and wall sign on east building elevation) View looking north along Richmond Road (two proposed wall signs) 5 ON = LEM Sri Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Proposed Temporary Signage Locations at 2019 N Richmond Road a, AA View looking west along McCullom Lake Road (freestanding sign along McCullom Lake Road and wall sign on south building elevation) View looking east along McCullom lake Road (freestanding sign along McCullom Lake Road and wall sign on south building elevation) C� 4504 W. Northwest Highway Crystal Lake, IL 60014 815477-7389 U-Haul is requesting a sign variance for (4) temporary signs. (2) are existing ground signs that we would like to wrap/bag. (2) would be wall signs located on the South and West sides of the building. Below are the dimensions for each, and the material for the wall signs. The signs would be in place for 90 days. Southside Existing Ground Sign (McCullom Lake Road): ON Height: 61 '/4 inches OW Length: 20 feet as Depth: 17'/2 inches Eastside Existing Ground Sign (Route 31): Heights 72 'A inches - Length: 20 feet Depth: 17'/2 inches Temporary Wall Signs: OR Material: 3/16 White Polycarbonate with premium vinyl graphics fte Dimensions: 72 inches high x 144 inches wide Ivy O'Donnell Executive Assistant U-Haul Company of Northwest Chicago Suburbs 1"■ ('ihof llcrlcnry Community and Economic Development PROPERTY �{,..� Q ADDRESS: ICI `\ \( Non -Residential Minor Permit ESTIMATED COST OF CONSTRUCTION: Existing Usc0 ❑ ❑ Air Conditioning ❑ Accessory Bldg ❑ Driveway/Lot Pav ❑ Demolition ❑ Electric Application Commercial ❑ Indust/Office ❑ I-I/C ❑ Fire Suppression Signs ❑ Freestanding ❑ Lawn Irrigation ❑ Masonry ❑ Retaining Wall (overalls Remodel/Alteration ❑ Fence ❑ Seal Coating/Stripe ElFurnace ❑ Sidewalk/Stairs ElFire Alarm ❑ Siding ElOther: ❑ Wall C Temporary PERMIT NO. Community & Economic Development 0 to Over the Counter ❑ Re -root ❑ Water I-leater ❑ Water/Sewer Repair 333. S. Green Street, McHenry, IL 60050 E-mail: CED @ci,mchenry.il.us (815) 363-2170 OF'FICt: l'SF: O\ l.l' Zoning Dist: _ Townsliip/Pin:_ Flood Zone: PERMIT FEES Due at Plan Review: Application Building: Plumbing: Bond: Misc.Deposit: Owner: VA (1,tI Address:�}50� 1, i�k�Y1W0.�} iabU..l. Unit#: City: l li - -MU. State: �L Zip: E-tnail: Contractor: Phone: O E-mail: Electrical Contractor: Submit a copy of an electrical license with this application. Plumbing Contractor: Phone: O Submit the follo��ing: Letter of intent on plumbing contractors letterhead (with corporate seal, or notary seal) stating that they are doing this jobs copy of State plumbing license; copy of certificate of State registration, Roofing Contractor: Phone: �) Note! Submit a copy of a state or Illinois roofing contractor license with this application.Re mose to visit the ly AI site (w%v%y.ri.nnrhenr3&.iIFIIs) and review the linn(lools found under Document Resources. Notes: All information provided herein is tote and correct and all ordinances and codes of the City of Mcl Ienry shall be complied with. I hereby represent and agree that, in considera- tion of this permit being issued, only the work herein applied tier will be done and that the premises being worked on will only be used Ibrthc purposes set forth herein I under- stand and hereby acknow•ledgc it's the propernowner's responsibility to ascertain ifthcre arc anv cxistine private covenants, conditions andlor deed restrictions. tehich may further regulate and/or prohibit work for which this building permit front the City has been obtained. I further acknowledge it's the property owner's responsibility to obtain required Witten or other pennission or follow any other private approval process front any such home, property owner's or other association, if applicable, prior to commencing work on my property even if building permit is issued by the City. I hereby indemnity the City, its officials and employees from any and all liability Im damages, lawsuits, ttttomeys tees and IF i Ies, including deaty sustained by any' ne or damage to any property, including surveying errors and encroachment liability which accrue againsstthe City, SIGNED: l u Gl:(t 11A1 n 1 rine ll DATE: NN& ow:at-ttruRr AND PRINTED xAsrr RrouternV I Fort OFFICE rse By Issued Expiration Scanned Name: Date: Date: ❑ (Rea.9/IS) _ -ter @. _ s. ; � �.. .. �_� a� � � '�,- e,.��v ^,�.- _ _._'�. icy..- �Hl.� •r ,� :-: } ti:e--�. - � � - .. Yr_._'Y+. w._ 44 �„�_ SJOp C;.R ... ��.,, ,.moo„, _ ��,�:� +�� VP ' - .Tim ♦ s , �+► p � � � yr+ �: �� a i �'� 4p .. .n. 4:u. A. .. d �' - -- - - �s�rrx�l�sd`: ` /4� �� P ✓ 'ry yy f i ��1 fie' /b 5��.I•� ��• �_� f� ! %''': �� +� a ;a� ��,`"-f."� m s; � .v. '# �+ � � � a d � � � � s ♦4 � � � � � �� 1 :ti;+�;:;y�p .�,� /' we City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: January 18, 2016 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Consideration of Variance from Article X. Accessory Uses, Yards and Fences to allow more than two accessory structures/buildings on the subject property, Variance to exceed maximum permissible height for accessory structures/buildings as well as maximum cumulative square footage for all accessory structures/buildings on the subject property ATT: 1. Location Map 2. Photographs of Existing Press Boxes/Storage Structures under construction 3. Unapproved Planning and Zoning Commission Minutes dated December 16, 2015 4. Ordinance approving Variances from Article X. Accessory Uses, Yards and Fences to allow more than two accessory structures/buildings on the subject property; to exceed maximum permissible height for accessory structures/buildings as well as maximum cumulative square footage for all accessory structures/buildings on the subject property 5. Application Packet BACKGROUND: The subject property, 4724 W Crystal Lake Road, is zoned RS-3 and contains a three-story high school and an administrative building at the north end of the subject property. In addition, tennis courts; a softball field and two soccer fields are located on the property. In addition to the two principal buildings (school and administrative offices for District 1561 the subject property contains eight accessory buildings and structures including: two softball dugouts; two mobile classroom trailers; a maintenance garage, a storage shed powered by solar photovoltaic panels; and two press boxes, in the midst of being constructed -one adjacent to the softball field at the north end of the site and one adjacent to a soccer field south of the aforementioned press box. 1 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us In 1995 a variance was approved to allow a second principal building and an expansion to the existing conditional use permit was approved. In 2009 an ordinance amending &95-709 was approved to allow a second accessory building (solar powered storage shed) and in 2011 an ordinance amending the existing conditional use permit granted by &95-709 was approved to allow an expansion, to said conditional use permit, to allow The Chapel to hold weekly religious services at West Campus. Recently the high school district began constructing two additional accessory structures in the locations depicted in the aerial photograph below and as depicted on the attached site plan submitted as part of the application packet. Staff contacted the high school and explained variances were required to permit these two structures. Specifically, variances from Article X. Accessory Uses, Yards and Fences to allow more than two accessory structures/buildings on the subject property; a variance to exceed maximum permissible height for accessory structures/buildings as well as a variance to exceed the maximum cumulative square footage for all accessory structures/buildings on a residentially -zoned property. Staff worked with the high school, which ceased construction of the structures and applied for the aforementioned zoning relief. 21' X 17' Storage/Press Box (under construction) 20' X 16' Storage/Press Box (under construction) • t i i 1• / 41 y 7 . 2 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Variances to allow multiple accessory structures/bungs at 3712 W Kane Avenue (McCracken Field) were approved in 2014 by the City Council. Additionally, variances to exceed permissible height for accessory structures for the existing home side bleachers (including press box - located on the north side of McCracken Field) and new visitor side bleachers (including press )ox-located on the south side of McCracken Field) were also approved. ANALYSIS: All "RS" (Residential) zoning districts are restricted to a maximum of two accessory buildings and a maximum cumulative square -footage of 1,000 square feet for all accessory buildings. Additionally, the accessory buildings cannot exceed 17 feet or one-story in height. The two accessory buildings in question, two storage buildings/press boxes adjacent to a soccer field and softball field, are 320 and 357 square feet respectively and are each approximately 21'3" in height. The buildings/structures will not have an adverse visual impact to adjacent properties due to the large setback distances from all property lines and the proposed press boxes have a very small footprint relative to the size of the entire subject property. This is a very unique situation and property. It is zoned single-family residential but contains a high school and as such must accommodate various activities and events and exceeding the two accessory structure/building limit and cumulative square footage on a 46-acre property, in staff's opinion, will not cause any deleterious impacts on abutting land uses and properties. An educational institution of this size requires many types and sizes of accessory buildings and structures in order to optimize the functionality of the site, in terms of accommodating multiple sports events throughout the year. The property shape is unique and circumstances regarding the use and development of this site relate to this property only and are not found anywhere else in the immediate area. District 156 has been very cooperative in complying with the staff's request of taking immediate action to rectify the zoning to address the two additional accessory structures. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval (5-0) of Variances from Article X. Accessory Uses, Yards and Fences to allow eight accessory structures/buildings on the subject property including two softball dugouts; two mobile classroom trailers; a maintenance garage, a storage shed powered by solar photovoltaic panels; and two press boxes -one adjacent to the softball field at the north end of the site and one adjacent to a soccer field south of the aforementioned press box; and Approval of Variances to exceed the maximum permissible height for an accessory structure/building as well as to exceed the maximum cumulative square footage for all accessory structures/buildings on the subject property and any other Variances required to 3 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us maintain the existing uncompleted and previously constructed improvements on the subject property as well as all previously existing accessory building and structures constructed prior to the date of this application as presented by the applicant, be granted, subject to the following conditions: • Maximum permissible height for the two press boxes -one adjacent to the softball field at the north end of the site and one adjacent to a soccer field south of the aforementioned press box shall not exceed 21'3"; • All City rules, regulations and ordinances including but not limited to storm water, zoning, subdivision control and development and municipal code shall be complied with as deemed applicable and enforceable. If the City Council concurs it is recommended the attached ordinance granting Variances from Article X. Accessory Uses, Yards and Fences to allow more than two accessory structures/buildings on the subject property; to exceed maximum permissible height for accessory structures/buildings as well as maximum cumulative square footage for all accessory structures/buildings on the subject property be approved. rl ff �Ail L qLL rL - 1r 14 10 Pf a _f' r a. T t RR LEV+�RrVE , y '1 'i _- 5,Vw.; City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrv.il.us Photographs of Two Press Boxes/Storage Sheds View of Press Box/Storage Structure Adjacent to Softball Field in foreground and Pres Box/Storage Structure Adjacent to Soccer Field in background looking Southwest from Northern Parking Area at McHenry West High School View of Press Box/Storage Structure Adjacent to Soccer Field in Foreground looking Northwest behind West High School; Press Box/Storage Building Adjacent to Softball Field in Background Is City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes December 16, 2015 Chairman Strach called the December 16, 2015 regularly scheduled meeting of the City of McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the following: Doherty, Bromley, Meyer, Sobotta, and Strach. Absent: Thacker, Vallez. Also in attendance were: Director of Economic Development Martin, City Attorney Cahill, and Planning and Zoning Secretary Wolf. No one signed into speak during Public Input. Public Hearing: McHenry Community High School District 156 File No. Z-879 4724 W. Crystal Lake Road Variance from Article X. Accessory Uses, Yards and Fences to allow more than two accessory structures/buildings on the Subject Property; Variance to exceed maximum permissible height for accessory structures/buildings as well as maximum cumulative square footage for all accessory structures/buildings on the Subject Property; and Any other Variances required to maintain the existing uncompleted and previously constructed improvements on the Subject Property as well as all previously existing accessory building and structures constructed prior to the date of this application on the Subject Property located at 4724 W. Crystal Lake Rd., McHenry, IL Chairman Strach called the Public Hearing to order at 7:47 p.m. regarding File No Z- 879, an application for a Variance from Article X. Accessory Uses, Yards and Fences to allow more than two accessory structures/buildings on the Subject Property; Variance to exceed maximum permissible height for accessory structures/buildings as well as maximum cumulative square footage for all accessory structures/buildings on the Subject Property; and Any other Variances required to maintain the existing uncompleted and previously constructed improvements on the Subject Property as well as all previously existing accessory building and structures constructed prior to the date of this application as submitted by McHenry High School District 156 for the property located at 4724 W. Crystal Lake Road, McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on November 28, 2015. Notices were mailed to all abutting property owners of record as required 7 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Dave Lawson, CFO, 6506 Tustamena Trail, McHenry; Mike Roberts, Superintendent, 4715 Glenbrook Trail, McHenry; and Kevin Weisenberger, Facilities Manager, 5710 Amherst Court, McHenry, who were sworn in by Chairman Strach. Mr. Roberts provided a summary of the request before the Commission at this Hearing stating they have begun to build two press boxes on the property. Two press boxes/storage units are needed onsite for each of the sports on the fields, softball and soccer. The press boxes are a welcome addition allowing the District to keep up with other schools and facilities in sports. Using the press boxes also as storage sheds will allow a uniform and convenient space for supplies to be available for all of the activities. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the subject property is zoned RS-3. In addition to the two principal buildings (school and administrative offices for District 156) the subject property contains eight accessory buildings and structures including: two softball dugouts; two mobile classroom trailers; a maintenance garage, a storage shed powered by solar photovoltaic panels; and two press boxes, in the midst of being constructed -one adjacent to the softball field at the north end of the site and one adjacent to a soccer field south of the aforementioned press box. Recently the high school district began constructing two additional accessory structures as depicted on the site plan submitted as part of the application packet. Staff contacted the high school and explained variances were required to permit these two structures. Staff worked with the high school, which ceased construction of the structures and applied for the aforementioned zoning relief. Director of Economic Development Martin clarified all "RS" (Residential) zoning districts are restricted to a maximum of two accessory buildings and a maximum cumulative square -footage A 1,000 square feet for all accessory buildings. Additionally, the accessory buildings cannot exceed 17 feet or one-story in height. The two accessory buildings in question, two storage buildings/press boxes adjacent to a soccer field and softball field, are 320 and 357 square feet respectively and are each approximately 21'3" in height. Staff supports all the variances being requested and believes all criteria outlined in Table 32 of the zoning ordinance have been met. The buildings/structures will not have an adverse visual impact to adjacent properties due to the large setback distances from all property lines and the proposed press boxes have a very small footprint relative to the size of the entire subject City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us property. An educational institution of this size requires many types and sizes of accessory buildings and structures in order to optimize the functionality of the site, in terms of accommodating multiple sports events throughout the year. Director of Economic Development Martin stated the property shape is unique and circumstances regarding the use and development of this site relate to this property only and are not found anywhere else in the immediate area. None of the existing/proposed improvements will adversely impact abutting properties nor the health, safety or general welfare of the public, and are definitely necessary for the use of the property as it was intended and has been being used for decades and will not alter the local character. Denial of the requested variances would certainly create an undue hardship/burden on the property owner and detract from the use of the site as a publicly -used property for educational and sporting events. District 156 has been very cooperative in complying with the staffs request of taking immediate action to rectify the zoning to address the two additional accessory structures. Director Martin further stated he did address some concerns brought forth from abutting property owners regarding cars and buses going out the bus lane to the northwest of the property onto Oakwood Dr. and maintenance of the drainage ditches. The City and the High School District are in agreement that these issues will be addressed with a Memo of Understanding before being brought to City Council for approval. Director of Economic Development Martin stated Staff recommends approval of the requested Variances with conditions as presented in the Staff Report, and finds all requirements in Table 32 of the zoning ordinance have been satisfied. Chairman Strach invited questions and/or comments from the Commission. Commissioners Doherty, Bromley, and Meyer asked questions regarding the footings of the structures being built as well as whether they would be heated and when the concrete work was expected to be done. Mr. Roberts replied the buildings are presently on slabs but they are working already with Ryan Schwalenberg in the City's building department and if this gets approval tonight they will continue to work with him to modify the footings to be in compliance with current building codes. He also stated the structures will not be heated and concrete work should begin in the spring. Chairman Strach opened the floor to questions and comments from the audience. Mary Ann Gabrielsen, 4901 Oakwood Dr., McHenry, was sworn in by Chairman Strach prior to addressing the Commission. Ms. Gabrielsen asked for verification the press box being built for the baseball �9 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrv.il.us field would be built on the field closest to the school rather than closest to the condominium buildings. Mr. Roberts verified that information was correct. Chairman Strach closed the public comment portion of the hearing at 7:55 p.m. Commissioner Meyer inquired as to how and why this happened without going through the proper building approval process. Mr. Weisenberger stated he takes responsibility for a misunderstanding in communication and they stopped work when the miscommunication was discovered and began to work with the City. Commissioner Meyer asked if a process is now instituted so similar miscommunication won't happen again. Mr. Weisenberger and Mr. Roberts replied they definitely have a process in place now. Attorney Cahill stated the law recently changed on school districts zoning procedures explaining schools did not have to bring zoning requests to the City previously which might have been part of the miscommunication. Motion by Meyer, seconded by Bromley, to recommend to the City Council with regard to File No. Z-879. Approval of Variances from Article X. Accessory Uses, Yards and Fences to allow eight accessory structures/buildings on the subject property including two softball dugouts; two mobile classroom trailers; a maintenance garage, a storage shed powered by solar photovoltaic panels; and two press boxes -one adjacent to the softball field at the north end of the site and one adjacent to a soccer field south of the aforementioned press box; and Approval of Variances to exceed the maximum permissible height for an accessory structure/building as well as to exceed the maximum cumulative square footage for all accessory structures/buildings on the subject property and any other Variances required to maintain the existing uncompleted and previously constructed improvements on the subject property as well as all previously existing accessory building and structures constructed prior to the date of this application as presented by the applicant, be granted, subject to the following conditions: • Maximum permissible height for the two press boxes -one adjacent to the softball field at the north end of the site and one adjacent to a soccer field south of the aforementioned press box shall not exceed 21'3"; • All City rules, regulations and ordinances including but not limited to storm water, zoning, subdivision control and development and municipal code shall be complied with as deemed applicable and enforceable. Be granted and that Table 32 of the Zoning Ordinance has been met. City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Voting Aye: Bromley, Doherty, Meyer, Sobotta, and Strach. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Vallez, Thacker. Motion carried 5-0. Chairman Strach closed the Public Hearing regarding File No. Z-879 at 8:00 p.m. 11 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 16- AN ORDINANCE GRANTING VARIANCES FROM ARTICLE X. ACCESSORY USES, YARDS AND FENCES TO ALLOW MORE THAN TWO ACCESSORY STRUCTURES/BUILDINGS; TO EXCEED MAXIMUM PERMISSIBLE HEIGHT FOR ACCESSORY STRUCTURES/BUILDINGS AS WELL AS MAXIMUM CUMULATIVE SQUARE FOOTAGE FOR ALL ACCESSORY STRUCTURES/BUILDINGS FOR THE PROPERTY LOCATED AT 4724 W CRYSTAL LAKE ROAD IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by McHenry Community High School District 156, 4716 W Crystal Lake Road, McHenry, IL 60050 requesting Variances on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on December 16, 2015 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Variances; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE 1T ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOISI AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted the following: • Variance to allow eight (8) accessory structures/buildings at 4724 Crystal Lake Road (hereinafter referred to as the "SUBJECT PROPERTY") including: two softball dugouts; two mobile classroom trailers, a maintenance garage, a storage shed powered by solar photovoltaic panels; and two press boxes/storage structures in accordance with the site plan attached hereto and incorporate herein as Exhibit "B" ("Site Plan"). 12 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrV.il.us • A four -foot three-inch Variance from maximum permissible height for accessory structures, for the two press boxes/storage structures currently under construction. Maximum permissible height for the two press boxes/storage structures, adjacent to the softball field at the north end of the site and adjacent to a soccer field, shall not exceed 21'3" in height. • Variance to exceed the maximum cumulative square footage for all accessory structures/buildings, 1,000 square feet, on the SUBJECT PROPERTY. • All the aforementioned Variances are approved with the condition: all City rules, regulations and ordinances including but not limited to stormwater, zoning, subdivision control and development and municipal code shall be complied with as deemed applicable and enforceable SECTION 2: In granting said Variances, the City Council finds that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate only to the physical character of the land or building(s) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal, business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 13 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrv.il.us 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2016 AYES: NAYS: ABSTAINED: QQPKITM NOT VOTING: APPROVED THIS ATTEST: CITY CLERK 14 MAYOR 2016 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property 15 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan Q: WHENRY COMMUNITY HIGH SCHOOL Robert 0. Swartzloff Center MICHAEL L. ROBERTS, ED. D., SUPERINTENDENT DAVID T. LAwsON, CFO/SCBO BECKY COVALT, DIRECTOR OF SPECIAL PROGRAMS CARL VALLIANATOS, ED. D., DIR. OF CURRICULUM AND INSTRUCTION KEVIN G. WEISENBERGER, FACILITIES MANAGER November 17, 2015 City of McHenry Planning and Zoning Commission 333 South Green Street McHenry, IL 60050 RE: Zoning Variance for West Campus To whom it may concern: for Educational Services 4716 W. Crystal Lake Road McHenry, IL 60050 (815) 38S-7900 Fax (815) 344-7153 www.distlS6.org McHenry High School District 156 is requesting variances to McHenry High School West Campus, 4724 W. Crystal Lake Road, McHenry, Illinois 60050. West Campus houses the High School and Board of Education building, including two soccer fields, two softball fields, and tennis courts. The application for zoning variances are related to the athletic facilities and are as follows: 1. Variance to allow multiple accessory structures/buildings (9) total, which includes the School and Board of Education Office, [2) softball dugouts, [2) mobile classroom buildings [1) solar shed, (2) press box structures, and a maintenance building. 2. Variances to exceed the permissible height for accessory structures, for the two-story softball storage/press box [21'-3") located to the north side of the school and the two-story soccer storage/press box (21'-3")" located to the northwest side of the school). 3. Any other variances required to complete the project in accordance with the conceptual layout and design plans submitted as part of the public hearing application as well as any other variances required to maintain the existing, previously constructed improvements, on the property, including, but not limited to the solar shed and maintenance building on the southwest side of the property, as well as previously existing accessory building and structures constructed prior to the date of this application. Respectfully, Kevin G. Weisenberger, CPMM Facilities Manager McHenry Community High School District #156 4724 W. Crystal Lake Avenue McHenry, IL 60050 815-790-2608 PARTNERING WITH THE COMMUNITY TO ACHIEVE EXCELLENCE WHENRY COMMUNITY HIGH SCHOOL DISTRICT 156 MICHAEL L. ROBERTS, ED. D., SUPERINTENDENT DAVID T. LAWsON, CFO/SCBO BECKY COVALT, DIRECTOR OF SPECIAL PROGRAMS CARL VALLIANATOS, ED. D., DIR. OF CURRICULUM AND INSTRUCTION KEVIN G. WEISENBERGER, FACILITIES MANAGER November 18, 2015 Dear Homeowner: Robert 0. Swartzloff Center r Educational Services 4716 W. Crystal Lake Road McHenry, IL 60050 (815) 385-7900 Fax (815) 344-7153 www.distlS6.org My name is Kevin Weisenberger, Facilities Manager, at McHenry High School District 156. As our West Campus neighbors, we look to keep you informed of any changes at your school. We are requesting a Zoning Variance for West Campus to bring current any existing structures at the school. We also are requesting to add two storage/press boxes for the benefit of our Girls and Boys Soccer programs along with another for our Girls Softball program. We wanted you to be aware that there will be a Public Hearing on December 16 (Notice enclosed). Please feel free to make an appointment to come by and review the plans prior to that date. We are happy to share this information with you. If you have any questions or concerns regarding this issue, please contact me directly. Respectfully, tk "A� Kevin G. Weisenberger, CPMM Facilities Manager McHenry Community High School District #156 4724 W. Crystal Lake Avenue McHenry, IL 60050 815-790-2608 PARTNERING WITH THE COMMUNITY TO ACHIEVE EXCELLENCE FORM A PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry File Number Z-879 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 1. Name of Applicant McHenry Community H.S. Dist 156 Tel 815-385-7900 Address 4716 W. Crystal Lake Road Fax 815-344-7153 City McHenry State IL Zip 60050 2. Name of Property Owner Tel (If other than Applicant) Address Fax City State Zip 3. Name of Engineer Tel (If represented) Address Fax City State Zip 4. Name of Attorney Tel (If represented) Address Fax 5. Common Address or Location of Property West Campus 4724 W. Crystal Lake Road McHenry, IL 60050 6. Requested Actions) (check al] that apply) Zoning Map Amendment (Rezoning) Conditional Use Permit X Zoning Variance Other Zoning Variance —Minor '�` Zoning Text Amendment Use Variance `Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORMA Page 1 of 3 7. Current Use of Property For all school use including physical education , athletics and community use. 8. Current Zoning Classification of Property, Including Variances or Conditional Uses RS-3 Medium High Density, Single Family Residential 9. Current Zoning Classification and Land Use of Adjoining Properties North: RS-3, Alden Terrace South: RS-3. Single Family Residences 0-1 Local Offices, Dentist offices, A-1 RIV, AIC & BIV, under McHenry City - East: Bus Res West: RS-3, SF Residences/RM-2 High Density MF Residences (Multi Family Residences) 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. X 1. Application Fee (amount) $ 9.50 X 2. Narrative Description of Request X 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application 5. FORM C — Conditional Use Application X 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application X 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit X 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties X 11. Public Hearing Notice X 12. Sign (Provided by the City, to be posted by the Applicant) X 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16, Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORMA Page 2 of 3 1 1. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicant(s) Print Name and Designation of Applicants) Michael L. Roberts Superintendent of Schools Superintendent of Schools FORMA Page 3 of 3 FORM D 11 ZONING VARIANCI; Planning and Zoning Commission City of McHenry File Number Z-879 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to our request 1. Special Circumstances Not Found Elsewhere Special circumstances exist that are particular to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district; and these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. While West Campus is residentially zoned, the needs of a school often differ from that of their residential neighbors. This request to add 2 press boxes are a result of interscholastic competition. The press boxes would benefit girls and boys soccer and rls softball. 2. Circumstances Relate to Property Only Since a variance will affect the character of its surroundings long after a property changes hands, the special circumstances referenced herein relate only to the physical character of the land or building(s) for which a variance is sought, such as dimensions, topography, or soil conditions; and they do not concern any business or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the personal, business or financial circumstances of such owner or tenant or any other party with interest in the property. Schools are living, breathing institutions that long outlive their present occupants. Administrators, teachers and students all have limited times. The school itself and the athletic programs within will live far beyond the present occupants. FORM D Page I of 3 3. Not Resulting from Applicant Action The special circumstances that are the basis for a variance have not resulted from any act of the applicant or of any other party with interest in the property. The circumstances for the variance are the result of the facilities needed for the high school athletic competition fields. 4. Unnecessary Hardship The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. While some will view these press boxes as a sheer convenience, schools must always look at equity issues. Boys baseball has a press box. Boys football has a press box. This, in part, is a matter of sports equity. 5. Preserves Rights Conferred by District A variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district, and does not confer a special privilege ordinarily denied to other properties in the district. Because we are a school of 2,400 students, with a thriving athletic program, our needs are very different than that of single-family residents. 6. Necessary for Use of Property The granting of a variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without a variance the applicant will be deprived of any reasonable use or enjoyment of the property. No press boxes afforded to our softball and soccer programs is depriving those programs of facilities afforded to our baseball and football programs. FORM D Page 2 of 3 Alter Local Character The granting of a variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. It is our contention we will in no way alter the essential characteristics of McHenry High School West Campus. 8. Consistent with Zoning Ordinance and Comprehensive Plan The granting of the variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. The granting of the variance will lie in harmony with the general purpose and intent of the Zoning Ordinance and comprehensive plan of the City as it will remain an integral component of the local neighborhood. 9. Minimum Variance Required The variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. The variance request is the minimum required to maintain the student athletic programs at the property. FORM D Page 3 of 3 ` � .. J 1 !� 1 is VN 1LLINCJIS ) ss 1`lO.��F.rC7.7 �5�2�� 1.4c1-Ii:NRY COUNTY � TRUSTEE'S DEED ' P1l.ED POR RECORD_ March 24 �, 19 nth s00 O'clock p Q�M�./ TR o�n w. n. a o, e. eoo.ue, Tho above n � �—"1 THIS INDENTURE, made thi Z 2nd day of March , 1fl 6 6 betwoen THE McHENRY STATE BAND, a corporation duly organized and existing ns a atato banking association under the laws of the State of Illinois, and duly nuthorIzed to accept and executo trusts within the State of Illinois, not pereonaily'but as Trustee under the provisions of a deed or deeds in trust duly recorded and delivered to said national Ranking association in pursuance of a certain Trust Agreement, dated the 11� th day of�o+++�.� , 1fl�_, and known ae Trust Number 1 6 4 • party o4 the first part, and_i'nunt� RnarA of Rrho41 Trustees-, McHenr�T-Cc>`un1:;T- T1linnic� �nr th ttac� and 1tPnA•fit n�F MrHenr�► Communit�r Hl.sh SCY1GL01 District No. l56 of McHenry County, I11 . parties of tho second part. WITNESSETH, that said party of the flrat part, in consideration of the sum of - - - - - - - - - - - - - - Ten aid no/100---------------------------------- Dollars, and other good and valuable conaiderntiona in hand paid, does hereby grant, sell and convey unto said partios of the second part, the following described real estate, situated in McHenry County Illinois, to -wit: See attached rider for legal description �'� ��2�y That part of the West Half of Section 34, Township 45 North, Range 8 East of the 3rd P.M., described as follows, to wit: Commencing at the point of intersection with tl�te East and West Quarter line of said Section 34 and the center line of Crystal Lake Road; thence North 33 degrees 37 minutes East along the Center line of said Road, 639.95 feet more or less to a point South 33 degrees, 37 minutes West, 195.89 feet Distant from a point of curvature., said Curve having a radius of 2,864.93 feet; thence North 37 degrees 53 minutes 07 seconds West, 691.39 feet to a point on a curved line convex Southeasterly, having a radius of 380 feet; thence Southwesterly alongthe aforementioned curve for an arc distance of 25.0 feet; thence South 35 degrees, 56 minutes, 37 seconds East, Radial to the last described curve, 120.0 feet to a point on a curved line convex Southerly having a radius of 500.0 feet; thence Westerly along the aforementioned curve for an arc distance of 552.63 feet to a point of tangency; thence North 62 degrees, 37 minutes East, tangent with the last described curve, for a distance of 395.0 feet to a point of curvature; thence Westerly along a curved line convex Northerly, having a radius of 141.0 feet for an arc distance of 60.01 feet to a point; thence North 2 degrees 59 minutes 52 seconds East, rada.al to the last described curve, 120.0 feet to a point on a curved line convex Northerly, having a radius •of 261.0 feet; thence Westerly along the last described curve for an arc distance of 80.0 feet; thence South 14 degrees, 33 minutes 51 seconds East, radial to the last described curve for a distance of 120.0 feet to a point on a curved line convex Northerly, having a radius of 141.0 feet; thence Westerly along the aforementioned curve for an arc distance of 72.93 feet to a point of tangency; thence South 45 degrees, 48 minutes West, 512_3 feet; thence South 30 degrees 18 minutes 36 seconds East, 262_47 feet; thence South 59 degrees, 25 minutes 11 seconds East, 210.4 feet, to a point on a curved line convex Easterly, having a radius of.479_02 feet; thence Southerly along the aforementioned curve for an arc distance of 293.53 feet, to an point of tangency; thence South 20 degrees 24 minutes West, tangent with the last described curve 213_O feet to a point of curvature; thence Southerly along a curved line convex Westerl y, having a radius of 478.0 feet for an arc distance of 272.09 feet; thence North 77 degrees 47 minutes 10 seconds East, 175_O feet; thence South 74 degrees, 59 minutes 25 seconds East, 525.82 feet; thence South 18 degrees 28 minutes East, 30.0 feet; thence North;71 degrees 32 minutes East, 64.75 feet, to a point of curvature; thence Northeasterly along a curved line convex Southeasterly, having a radius of 210..0 feet, for an arc distance off-38.97-feet to a point of tangency; thence South 56 degrees 23 minutes East, 86.0 feet to the center line of Crystal Late Road; thence North 33.degrees 37 minutes East, 521.24 feet more or less to the place of beginning in McHenry County, Illinois_ �54i�� togetitor with the tenements and appurtenances thereto belonging. TO HAVP AND TO ]:TOLD the same unto said party of the second part, and to the proper use, benefit and behoof,forever, of said party of the second part This ►leecl le oxacuted by tho party of tl►e Brat port, as Trustee, ne aforesaid, puraunnt to and In the exerciso of the powor and authority grnntetl to:nnd�vc"sled ln;It by tl►e torme of avid Dced or Deeds In Trust and iho provlelona of anid Trust AgrcemonE abovo montloned, and of avert otNtlpp,;��Y�r'•h�ai'ntitilo�lty therounto onnbling, SUBJECT, HOWEVER, tot tho liens of all trust deeds nud�ar mortgogea upon said real estato,�IfNtnyf�; f., rdr� `e fd county• nil unpaid general tnxae and enccinl naaeeementa and other ttona and anima of any kind; pending ittign tij 'r'�iwa►ul�f ed �rtit+g:tho anid real entato; bulldlnK linens buliding, Ilquor and other reatrletione of record, !f any; Darty wn►la, potty wall rig it�:�, {� paxi�•; +►t 1: etn�nta, (t anyt 7.oning and building Laws and Ordlnancee; mochnnlo'a lien elnima, If any; anacmenta of record, Ii.•pn t �•��E�glll<Ar ►o�ti�ri4�;of. parties !n poeeesaton. tz�� FJ,�=1'If.'h 1�'L'i .r11.i,,��LM.,.. �.�.;Z�'vyjii'PN�SBt �Ed�t';ya►sid;,pnrty of\the flret pert hna enured its corporate sank to bo hereunto afllxed, and hna caused Its name to be 'eign riai`•khe6o•.pYe, ti, �by lte,��jp4tt]Qij(Vice�Preeident and attested by Ito- Assistant Trust Ofllcor/N(a�QCn�C]Q►I�X tho day and year flrsE :1`:;� :��' G��:. , , �;' :•a �t, e.r' � .►�' Ma NRX ST DANI{ �. �%' i . � 7.�f�'I rust as for a ,and not poreonally, ', �:. "••.r.�.:1i 11fA ';liwlliSr t1 ��i.�. h 4' � , �',,?; ��. Dr �•'',�•'(' ''t� t'��'' �(� ice-Proatdont is ,7,`��fgt' . .j r..�'. ;„'1��: � � � 4�,:t�'4� � ATTESTt A iLG4 >!(�t4CQ��IilQ'X r';• , Aeelatnnt Trust (Itcer/ , STATE OP ILLINOIS Se. I, the u�L'r51g,],'1Qu�.—a Notary Publia In and for sold County, In COUNTY Or McHENRY � Ri ha�� T Z i eman _ tho State aforesaid, DO IiEREHY OERTIL'Y, THAT �._.S� f.�..—� Trust Officer and ., '�'rC�J � •'�fti' r•,;, f G�'f::• ,� A , • r�,�, r: 1 t t '•'• �, •d,�• •�.� '.I., r•�t.. ',. �,� ,l{�'.•'�.,\ �p t'��, tea �it,I�.+�f�`Y�,�1F,�► };• Xtj@�(i►�xiilce•Praaldent of McHENRY STATE DANK, n stnto bnnking asaoclntlon and,. Lenora E. Frisbv names day in parson and ncgnow►eagca >:na� uwy s,enaa 1,,, ireo and voluntary acts, and as tha free and voluntnr, 'rry� ea, for the uses and purposes therein set forth t Xt�fiaL did also then and there aoknowledge that lte/t national banking assoolatlon, did ►tfllx the said corpoi to sold inatrumant ne his/her own ireo and voluntary notional bnnki►►g aseoctstfon, as Trustee, for the uses C1von under my hand and Notarial SoyY this Z z r Tor information only Insert attest address of above described property as their own as custodian of nd ae the treo and voluntary act of said purposes tl►erein set forth• a�. March , is 66__ Publia McHENIiY STATE BANTi McHenry, Illinois PUBLIC HEARING NOTICE FILE M79 Notice is hereby given that the City of McHenry Planning and Zoning Commission will hold a Public Hearing at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, at 7:30 P.M. on December 16, 2015 to consider an application by McHenry Community High School District 156, 4716 W Crystal Lake Road, McHenry, IL 60050 ("APPLICANT AND PROPERTY OWNER") for the following requests in accordance with the City of McHenry Zoning Ordinance: Variance from Article X. Accessory Uses, Yards and Fences to allow more than two accessory structures/buildings on the SUBJECT PROPERTY; Variance to exceed maximum permissible height for accessory structures/buildings as well as maximum cumulative square footage for all accessory structures/buildings on the SUBJECT PROPERTY. Any other Variances required to maintain the existing uncompleted and previously constructed improvements on the SUBJECT PROPERTY as well as all previously existing accessory building and structures constructed prior to the date of this application The property is located at 4724 W Crystal Lake Road, McHenry, IL 60050 ("SUBJECT PROPERTY"), commonly known as McHenry High School West Campus, which is located on the west side of Crystal Lake Road north of Kensington Drive and south of Royal Drive. The SUBJECT PROPERTY consists of approximately 46 acres. The property is currently zoned RS-3 Medium -Nigh Density Single -Family Residential. PIN (Property Identification Number) of subject property: 09-34-177-008 and 09-34- 302-009 A copy of the application is on file and may be examined during regular business hours in the City Clerk's Office, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois 60050, and (815) 363-2100. All interested parties will be given an opportunity to be heard. Published by order of the Planning and Zoning Commission, City of McHenry, McHenry County, Illinois. /s/Shawn Strach Chairman, Planning and Zoning Commission ��y_ a - _ .. .. -�,. _ � l i �� " ' H'Y'`ye(a iC k�9 .F tke i .. �'+ M+3 4"Rf �=aq pa r'.y3..hlFNS4 ,.. �� .. Y ... - e ,- .4 . _. .. cbr zatPS}ao. w� ' s ar,.tdm. � .. `� 5�.. Sam 1Ff^ .eHtiea dvore 1 `Dc<. v .,Y.v � i!'I4' hr 'atv bl k � �-�.�i.ax.:ie.. =R. ._., 1, ,. _.. gilfillan/callahan.arch Fi7fY:£ScfES+IdL MGMER4S sny 6 SEAL SIE DAw � tn w .v m0� ' FGM kPMo.NAENomRmwdrrc sa )NfWx WM*N�PR DENT-MAO TYWMFF mru rang nruu •m� � uENCINJISMG CCN9SMmTANTS. INC. Tama No e sift .t15FPH F. VAMMA•PR0.4CT AT.MEIR mica mwxo xmrvxh ��•^""'•'^'•'• t rnGRAPHIC SCALD ` 2 1NMwflq enou® v m>mium. lXc .�'n TAB='� m rivrn ,mr.n�q ii a { 'x xm)M1 ry r. tmamto At vim/ •J ttat 21 C%i c a stm eNrr xu r. .mmvo nr wu oP wo 7 I 1 j l"ts 111111114 W SOCCER �� ,• • \ 1 V • % 1 sam..,uc �.O �, ADD .�°7+�/�, •iuelni{lmeA /__ __ _ , )POWIt ORION G ARAGE to I Tews i ----- - ti % u a COlIZ15 Q'1E s war — owow vffq % H 9 ACCESS ROAD m+OgIbJW / f • _ AUTO V JRELOCAYID 6 _ lTf?T11lTfr © yy+ e a © EbST. Q75T. ' r LLHill III 111111111mr? 1 _ TRAHBP 1RA9EY _ _ - W > lie i4 n 11 i dgQOfk•.VGL.;�p I 1 P � I :•i':•:_::)::::• ;•::::•: MST CAAR.6 olef I 'VI ..arm _ e s cHen r AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: January 18, 2016 Regular City Council Meeting Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us RE: Consideration of Ordinances authorizing the Mayor's execution of Two Memorandums of Understanding between the City of McHenry and McHenry High School District 156 pertaining to the School Bus Lane and Drainage Ditch on Boone Valley Plat Number Seven ATT: 1. Ordinance authorizing the Mayor's execution of A Memorandum of Understanding between the City of McHenry and McHenry High School District 156 pertaining to the school bus lane 2. Ordinance authorizing the Mayor's execution of A Memorandum of Understanding between the City of McHenry and McHenry High School District 156 pertaining to the drainage ditch on Boone Valley Plat Number Seven BACKGROUND: Staff has been working with McHenry High School District 156 in drafting two memorandums of understanding. The first of which is the use of the driveway located at the northwest corner of McHenry High School West Campus which extends to Oakwood Drive and intended solely for ingress and egress of school buses. The second is the maintenance of the detention area and drainage ditch which extends along the southern border of West Campus but located on several properties. Over the past couple of decades both of the aforementioned issues have been discussed periodically and with the continued development of West Campus, such as the addition of the accessory structures and renovations to the parking lot which occurred in 2015, City staff and staff from District 156 believed it would be advantageous to memorialize them in a written format. Both of these issues are important due to the potential adverse impact on the residential areas to the west and south of McHenry High School West Campus. City staff and staff from District 156 walked the property on West Campus to identify what needed to be addressed and subsequently researched the drainage ditch on previously -approved plats of subdivision. 9 cHen r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: The attached memorandums of understanding address both of the aforementioned issues and include the following language, included on the first memorandum of understanding, pertains to the use of the designated bus lane: Signs stating "DO NOT ENTER" shall perpetually be posted at the school bus driveway facing Oakwood Drive and the gate which crosses the driveway shall be opened at 6:30 a.m. and closed at 4:00 p.m. daily when school is in session to facilitate the movement of school bus traffic. The second memorandum of understand includes the following language pertaining to the detention area located at the southwest portion of West Campus and drainage ditch which extends east and west of the detention area and crosses many properties including those owned by the City and District 156. The following language is included within the memorandum: DISTRICT 156 agrees to perpetually maintain the drainage ditch, which is generally located at the southern portion of the SUBJECT PROPERTY, at the location depicted on attached Exhibit "A" ("D156 DRAINAGE EASEMENT") and Boone Valley Plat No. Seven attached as Exhibit "B" ("BOONE VALLEY PLAT NO. SEVEN"). The D156 DRAINAGE EASEMENT is located within the area on BOONE VALLEY PLAT NO. SEVEN labeled Lot "A." DISTRICT 156 agrees to perpetually maintain the rip rap and detention area, which is generally located at the southwest portion of the SUBJECT PROPERTY, at the location depicted on attached Exhibit "A" ("D156 RIP RAP/DETENTION") and on BOONE VALLEY PLAT NO. 7 east of and adjacent to Lot 10 and extending east to Lot 13. The CITY agrees to maintain the CITY DRAINAGE DITCH generally described as the green area lying immediately to the north of Lots 1-3 on BOONE VALLEY PLAT NO. SEVEN and depicted on Exhibits "A" and "B" ("CITY DRAINAGE DITCH"). The memorandum includes language which defines maintenance. Although the drainage ditch is not depicted on City -owned property on Boone Valley Plat No. 7 in the form of an easement the ditch clearly traverses City property on the location depicted on the attached memorandum. Additionally, this drainage ditch functions as the overland flow route which travels southwest from West Campus to Boone Creek. Therefore, it is important to both taxing bodies and more so to residents which could be adversely impacted, if the ditch and overland flow route is not adequately maintained, to clearly identify maintenance responsibilities. 1 cHenr Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us If the City Council concurs it's recommended the attached ordinances authorizing the Mayor's execution of the attached Memorandums of Understanding between the City of McHenry and McHenry Community High School District 156 be approved. 2 cHen r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. 16- AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A MEMORANDUM OF UNDERSTANDING PERTAINING TO THE SCHOOL BUS LANE AT MCHENRY HIGH SCHOOL WEST CAMPUS BETWEEN THE CITY OF MCHENRY AND MCHENRY HIGH SCHOOL DISTRICT 156 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Memorandum of Understanding, bearing the date of January 18, 2016, between the City of McHenry and McHenry High School District 156 is attached to this ordinance and incorporated herein by reference as Exhibit "A". SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS AYES: NAYS: DAY OF 3 2016 cHenr ABSTAINED: ABSENT: NOT VOTING: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us APPROVED THIS DAY OF , 2016 ATTEST: CITY CLERK El MAYOR cHen r Exhibit A Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MCHENRY AND MCHENRY COMMUNITY HIGH SCHOOL DISTRICT 156 PERTAINING TO THE SCHOOL BUS LANE AT MCHENRY HIGH SCHOOL WEST CAMPUS January 18, 2016 This memorandum serves as a general understanding and/or agreement, outlining the basic terms of this transaction between the City of McHenry ("CITY") and McHenry Community High School District 156 ("DISTRICT 156") pertaining to the properties located at 4724 and 4716 W Crystal Lake Road, McHenry, IL 60050 commonly known as McHenry High School West Campus, generally located on the west side of Crystal Lake Road north of Kensington Drive and south of Royal Drive consisting of approximately 46 acres ("SUBJECT PROPERTY") and referencing lots adjacent to the SUBJECT PROPERTY as well as to the southwest of the SUBJECT PROPERTY. 1. DISTRICT 156 agrees to utilize the driveway, generally located at the northwest corner of the SUBJECT PROPERTY, which extends from the SUBJECT PROPERTY onto Oakwood Drive, and depicted on attached Exhibit "A" ("SCHOOL BUS DRIVEWAY"), primarily for the ingress and egress of school buses. 2. Signs stating "DO NOT ENTER" shall perpetually be posted at the SCHOOL BUS DRIVEWAY facing towards Oakwood Drive and the gate which crosses the driveway shall be opened at 6:30 a.m. and closed at 4:00 p.m. daily when school is in session to facilitate the movement of school bus traffic. . 3. By signing this memorandum, each party agrees that they understand, are in full agreement with and will completely abide by any and all points outlined in this letter and the terms outlined herein shall remain in full force and effect unless otherwise amended by written instrument by both parties. City of McHenry ME McHenry High School District 156 5 cHenr Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Print Name: Print Name: 0 cHenr Exhibit "A" School Bus Driveway 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us cHen r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. 16- AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A MEMORANDUM OF UNDERSTANDING PERTAINING TO THE DRAINAGE DITCH LOCATED ON BOONE VALLEY PLAT NUMBER SEVEN BETWEEN THE CITY OF MCHENRY AND MCHENRY HIGH SCHOOL DISTRICT 156 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Memorandum of Understanding, bearing the date of January 18, 2016, between the City of McHenry and McHenry High School District 156 is attached to this ordinance and incorporated herein by reference as Exhibit "A". SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS AYES: NAYS: DAY OF 2016 cHenr ABSTAINED: ABSENT: NOT VOTING: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us APPROVED THIS DAY OF , 2016 ATTEST: CITY CLERK 9 MAYOR cHen r EXHIBIT A Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MCHENRY AND MCHENRY COMMUNITY HIGH SCHOOL DISTRICT 156 PERTAINING TO THE DRAINAGE DITCH ON BOONE VALLEY PLAT NUMBER SEVEN January 18, 2016 This memorandum serves as a general understanding and/or agreement, outlining the basic terms of this transaction between the City of McHenry ("CITY") and McHenry Community High School District 156 ("DISTRICT 156") pertaining to the properties located at 4724 and 4716 W Crystal Lake Road, McHenry, IL 60050 commonly known as McHenry High School West Campus, generally located on the west side of Crystal Lake Road north of Kensington Drive and south of Royal Drive consisting of approximately 46 acres ("SUBJECT PROPERTY") and referencing lots adjacent to the SUBJECT PROPERTY as well as to the southwest of the SUBJECT PROPERTY. 1. DISTRICT 156 agrees to perpetually maintain the drainage ditch, which is generally located at the southern portion of the SUBJECT PROPERTY, at the location depicted on attached Exhibit "A" ("D156 DRAINAGE EASEMENT") and Boone Valley Plat No. 7 attached as Exhibit "B" ("BOONE VALLEY PLAT NO. 7"). The D156 DRAINAGE EASEMENT is located within the area on BOONE VALLEY PLAT NO. 7 labeled Lot "A." 2. DISTRICT 156 agrees to perpetually maintain the rip rap and detention area, which is generally located at the southwest portion of the SUBJECT PROPERTY, at the location depicted on attached Exhibit "A" ("D156 RIP RAP/DETENTION") and on BOONE VALLEY PLAT NO. 7 east of and adjacent to Lot 10 and extending east to Lot 13. Maintenance of the D156 DRAINAGE EASEMENT and D156 RIP RAP/DETENTION shall include: cutting down, removing, trimming trees, shrubs, saplings and/or other vegetation that could potentially interfere with and/or impede the flow and/or conveyance of water through the Drainage and Utility Easement depicted on BOONE VALLEY PLAT NO. 7. The aforementioned drainage and utility easement commences at Lot 39 at the southern end of the SUBJECT PROPERTY and thereafter extends west and terminates at Lot 1, located at northeast corner of Kensington Drive and Oakwood Drive. Photographs of the RIP RAP/DETENTION AREA and DRAINAGE DITCH referenced herein are depicted on attached Exhibit "C." 10 cHenr Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 3. The CITY agrees to maintain the CITY DRAINAGE DITCH, generally described as the green area lying immediately to the north of Lots 1-3 on BOONE VALLEY PLAT NO. 7 and depicted on Exhibits "A" and "B" ("CITY DRAINAGE DITCH"). Maintenance of the DRAINAGE DITCH shall include: cutting down, removing, and trimming trees, shrubs, saplings and/or other vegetation that could potentially interfere with and/or impede the flow and/or conveyance of water to the southwest of the SUBJECT PROPERTY. 4. By signing this memorandum, each party agrees that they understand, are in full agreement with and will completely abide by any and all points outlined in this letter and the terms outlined herein shall remain in full force and effect unless otherwise amended by written instrument by both parties. City of McHenry McHenry High School District 156 In Print Name: Print Name: 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit "A" Drainage Ditch 12 cHenr ..y i,>.++41rNuwva,.wr.m•d.er•dwF 4 - �, rxW W' w •1rc mr+i•ul of Nhn w,W. +cn ai•e•rn Hwk wc�n. M 111n .W'x b er rr••'. •1 w+kp F N•JMM +++ . W' •'darn :r rrrµa. w��.ww.+.+n�'r �w+Mri �1 k I ` vviHt••irl1l•a .M µf.w rMl: r••e � a �•Iq whry r'.ir'w ar' ll++r f�+•14a m. v+'rw - �W[w .ruwn'w+bdv+��W I ' r+J a�..rorrturoh}pd R. �.Y..ilk IL l Exhibit "B" Boone Valley Plat No. 7 a T..- {r 1116111r 11 IF ' I:otM W k106tT I _ r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us La Jnr: Llunk, La iW i1u•ry Wunryy� I113re1• tiv h•r•5* c•rtL �}' �L.'nri�-nc ,�npold o" T1•rne nanre•1 kcan. nn M1'l,l »irni� [lnet of of .i:r 1"'i" +•c1a1+E 3n cha eanexnd rY•e. tE+E �h:[ I 11n•� r cr+r•J Fll ace EUEor/ �*•c is c•nurer Len •CoLny at 'uootl eEnn4, 13iLeoia� 3Air �e� DITCH s..Taa Ci 1_EIlic" LWLIHT'1 CB :JeH6S1[". }Tlilcvinneruu ni fLlntl hr [W 1c 1:'• koewdRr'• Of:lc+ of kal mrp C.""ey. II111nL. EA.An S J!] ci , rA. i'.i)�'r ;t•eu,+knc 'ie5- de 1plfE ' 13 .::..Tn W :LLIpL`I:: I Ixrear- jF xeHUM? I n•rd h :i.r c>^wwll r h• L':w ar rellon+y, nail.nr, cau•.' r]liiw8ymL•, [r Lc may_ Je, r -^...T' OF T=Wl. 1 Rq..+.11 Yr �'.. f S'•nrvYnr aii' alrAm or *A,e wf I zr;i•ni-,I:til-n.yGa.i41 .. Sllllxi�. [l I>�^:I-��n1' , t.6,14a3. ra. - - rdnpCRd , wnC[le rc Ls+ uair: :Jf.`.arl cyA hrrYlxl •tan 42 2ie uSl-cai 1] r.l' I.h'4- ii:l�'• � '�z11k1'- t � .1+e1+. clE�im it [ �4�wry eevkren '.litry !+1 :r 4.1an L. ar...'.A ri ul:T:'+• r:.i en - diwln a1' mrl.nr cadr -rr' - cM`...'.r^ • t an,L ..iit�lrpt �n'-k�.k—r n,ikl:- Cntlllen {:i;nciu� [lets -Jr n- _.,�_, - •. . a- J f cHenr Exhibit "C" Drainage Ditch Looking West 14 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: January 18, 2016 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Municipal Center Furniture Purchase ATTACHMENTS: Equipment quote from Interiors for Business Recently the City Council awarded the bid for construction for Municipal Center improvements to Stuckey Construction. As with the recreation center the furniture was not included in the bid for construction in order to avoid significant mark-ups that can occur for this type of equipment. Instead, the city will once again be utilizing a cooperative purchasing entity to provide the opportunity to use nationally and competitively -bid contracts for this purchase in order to allocate the necessary furniture for the project at the lowest possible cost. The General Services Administration (GSA) is a national governmental purchasing cooperative that offers competitively bid and awarded contracts with national vendors for commonly purchased products and services allowing government entities to make compliant purchases at a valued rate. Agencies in Illinois are permitted to use cooperative purchasing contracts such as the GSA as an alternative to bidding per Chapter 5, Act 220, Section 2 and 3 concerning Intergovernmental Cooperation (5 ILCS 220/2 and 220/3). The Governmental Joint Purchasing Act {30 ILCS 525) allows member agencies to legally purchase through these contracts without duplicating its own competitive -bidding process and requirements. The result of this cooperative effort is a high -quality selection of nationally - leveraged, competitively -bid contract solutions to help meet the ever -changing needs of current and future member agencies. The total amount for furniture procurement and installation is $17,874.08. The furniture itself is priced at $12,717.08 with installation of the furniture being an additional $5,157. If City Council approves then Staff is looking for a motion from council to approve (1) the GSA contract with Interiors for Business in the amount of $12,717.08; (2) the quote for installation and garbage removal of all related furniture in the amount of $5,157. REVISEDQUOTE Interiors for Business, Inc. 409 N. River Street eatovio, Illinois 60510 630.76161070 Main 630.761,1065 Fax wwwo in teriorsforb usiness. com DATE 1/8/2016 TERMS 50% Downpayment / Net 15 PROJECT Revised Removed File e ®� r7 MGT. ERGO ITEMS 3 KEYBOARD PLATFORM: PRIME SMALL 3 MOTUS: SINGL MNTR ARM SILVER CUSTOMER City of McHenry 333 South Green Street McHenry, Illinois 60050 WORKPLACE CONSULTANT Paul Jezior 92.80 101.21 278.40 303.63 SPECIALS AND STANDARD 1 WS:PNL-MTD LAM/VEN 20DX54W 92.51 92.51 1-1/4" Worksurface, Laminate- Evening Tigris SPA# 15020202 4 BRKT:1" OFFSET CANTILEVER LH 17.40 69.60 28.5" Table Height- Eco Black 4 BRKT:1" OFFSET CANTILEVER RH 17.40 69.60 28.5" Table Height- Eco Black OS PRICING 1 LAT:99E 30W 3-12FF & HF BARS 312.91 312.91 Paint: Aluminum Leaf 1 LAT:99E 36W 3-12FF & HF BARS 375.84 375.84 Paint: Aluminum Leaf 2 LATERAL CASE: 99E 42WX37.51D 273.18 546.36 24" Open Space, 12" File Drawer with Hang File Paint: Aluminum Leaf 2 SHELF:ADJ.SLOTTED-42"W 20.88 41.76 Paint: Aluminum Leaf GSA 1 PF GANGING KIT 2.61 2.61 2 SUPERSTOR: INSERT TRAY 42W 31.61 63.22 Paint: Aluminum Leaf 6 SUPERSTOR TRAYS (PKG 6) 53.65 321.90 Paint: Aluminum Leaf 2 SUPERSTOR SMALL TRAYS (PKG 3) 27.55 55.10 Paint: Aluminum Leaf 4 ALIGNMENT BRACKETS 3.19 12.76 8 BIN BRKT:WALL MTD 48" WIDE 61.77 494.16 Paint: Aluminum Leaf 8 BIN:PF 99E PLAIN 13DX48W 144.42 11155.36 Paint: Aluminum Leaf Bringing Life to Work Page 1 of 3 REVISEDQUOTE Interiors for Business, Inc. CUSTOMER 409 N. River Street City of McHenry Batavia, Illinois 60510 333 South Green Street 630.761,1070 Main 630,761,1065 Fax McHenry, Illinois 60050 www.interiorsforbusiness.com DATE 1/8/2016 TERMS 50% Downpayment / Net 15 WORKPLACE CONSULTANT PROJECT Revised Removed File Paul Jezior - - - -- � IF Jlll� �i F�.ill -ifir ,1 j7!� 'r _ _ _ _ _ _ _ 4 BRKT:2.75PNL-STORAGE STABILIZER 10.15 40.60 Paint: Aluminum Leaf 2 BRKT:PED-2.75PNL 9900, NFM, VENEER 28.5H LH 2O.01 40.02 Paint: Aluminum Leaf 2 BRKT:PED-2.75PNL 9900, NFM, VENEER 28.5H RH 2O.01 40.02 8 FRAMEJS 2.75 BASIC 37HX42 58.58 468.64 Round Glide, 2" Diameter Finish: Gray 4 FRAME:IS 2.75 BASIC 51 HX42 69.02 276.08 Round Glide, 2" Diameter Finish: Gray 2 STACK-ON:2.75 DBL GLZ 13.5X84 264.19 528.38 Paint: Aluminum Leaf Frosted Acrylic 4 GLAZING:2.75 ADD -ON 6.75X84 147.61 590.44 Etched Glass 1 Side Paint: Aluminum Leaf 4 LAT:99S 42W 2-12FF & HF FG 294.35 1,177.40 Paint: Aluminum Leaf 6 PANEL INLINE CONNECTOR KIT (2) 4 PED:99S 15WX28DX27.25H-2B1 F-FG 242.44 969.76 Paint: Aluminum Leaf 12 TILE:PLAIN PNTD 13.5X84 38.57 462.84 Paint: Aluminum Leaf 8 TILE:PLAIN PNTD 20.25X42 20.01 160.08 Paint: Aluminum Leaf 8 TILE:PLAIN PNTD 20.25X84 45.24 361.92 Paint: Aluminum Leaf 8 TILE:TACKABLE 13.5X42 34.22 273.76 Fabric: Grade 1 Fine Point -Sterling Railroading is required 8 TILE:TACKABLE WALL MT 20.25X48 100.34 802.72 Fabric: Grade 1 Fine Point -Sterling Railroading is required 4 TRIM:EOL 2.75 37H 11.89 47.56 Paint: Aluminum Leaf Bringing Life to Work Page 2 of 3 REVISEDQUOTE DATE TERMS PROJECT Interiors for Business, Inc. 409N. River Street Batavia, Illinois 60510 630,761.1070 Main 630,761.1065 Fax www. interiorsforbusiness. com 1 /8/2016 50% Downpayment / Net 15 Revised Removed File 2 TRIM:EOL 2.75 64H Paint: Aluminum Leaf CUSTOMER City of McHenry 333 South Green Street McHenry, Illinois 60050 WORKPLACE CONSULTANT Paul Jezior /.J�4K�$iiMhr ��drlQ1�D 18.85 37.70 2 TRIM:FRAME TOP 2.75 84W 30.45 60.90 Paint: Aluminum Leaf 4 WALL CONNECTOR KIT 44H 53.36 213.44 2 WALL CONNECTOR KIT 51 H 58.87 117.74 4 WS SUP:BRIDGE BRKT, ECO BLACK 2.61 10.44 2 WS SUP:CANTILEVER FIXED HGT LH, ECO BLACK 9.57 19.14 2 WS SUP:CANTILEVER FIXED HGT RH, ECO BLACK 9.57 19.14 6 WS SUP:FLUSH BRACKET (PAIR 3.48 20.88 4 WS SUP:IS WALL SUPT 60 TO 72, ECO BLACK 11.60 46.40 4 WS SUP:STRETCHER BAR KIT 96 52.49 209.96 2 WS:PNL-MTD CNR RAD 30X96X42X30 276.37 552.74 1-14" Worksurface Laminate: Evening Tigris 2 WS:PNL-MTD CNR RAD 30X42X96X30 276.37 552.74 1-14" Worksurface Laminate: Evening Tigris 4 WS:PNL-MTD LAM/VEN 30DX42W 104.98 419.92 1-14" Worksurface Laminate: Evening Tigris 1 Union labor to receive, deliver and install during normal business hours M-F 51157.00 51157.00 Does not include stair carry or electrical and data hardwire. To accept this order please sign and return. X Print Name: PO Number: Y Material 12,717.08 Sales Tax 8.00% - Freight - Labor 51157,00 Design - Total $ 17,874,08 Downpayment required at time of order -Ask about available leasing options -This quote is valid for 30 days Bringing Life to Work Page 3 of 3