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HomeMy WebLinkAboutPacket - 07/05/2016 - City Council10=21w� AhF McHerrr AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Tuesday, July 5, 2016, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public Comment may be restricted to three - minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 6. Motion to approve the following Consent Agenda items: A. Request to advertise for bids for Renovation of Police Administration and Dispatch Center; B. Temporary Use Permit requested by the McHenry Area Jaycees for use of Knox Park Barn for setup, operation and storage for the annual Jaycees Haunted House and Mobile Escape Room scheduled for September 30th, October 1, 7-8, 14-16, 20- 23, 27-31; C. Temporary Use Permit requested by 2nd Amendment Sports to host a grand opening event in the parking lot at 3705 West Elm Street on Saturday, July 30th and Sunday July 31 st from 12:00 PM to 6:00 PM; D. Ordinance decreasing number of Class Al liquor licenses in effect from three (3) to two (2) due to closing of Lucky Louise's, 341 Front Street; E. Request from the Polish Legion of American Veterans for temporary closure of a portion of Park Street between Route 120 and 300 feet south of Pearl Street and Special Event Liquor License for outside sales of Beer in conjunction with their annual Post Picnic on Sunday, August 7th from 12:00 PM to 6:00 PM; F. Block Party Applications; G. Parks Special Use/Beer & Wine Permits; H. June 6, 2016 and June 20, 2016 City Council meeting minutes; and I. Payment of Bills in the amount of $312,056.27. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. l MCA McHenry City Council Agenda July 5, 2016 Page Two 7. Motion to approve a one-time waiver of the city's limit on (3) honorary street sign designations per calendar year policy and approve a Resolution establishing an Honorary Street Sign designating the intersection of Reagan Boulevard and Lincoln Road as Honorary Deputy Dwight D. Maness Way, with the condition that no more than one designation be awarded in 2017 Motion to award bid to Curran Contracting Company of Crystal Lake, IL for 2016 Street Resurfacing Program in the amount of $1,933,722.73 (actual amount may vary based on quantities used) 9. Motion to accept the proposal for a new Radio Dispatch System and authorize the execution of a Radio Dispatch System Agreement with Radicom, Inc. for an amount not to exceed $391,535.00 10. Mayor's Statement and Reports 11. Committee Reports 12. Staff Reports 13. Future Agenda Items 14. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. v � cHenr CONSENT AGENDA TO: Mayor and City Council Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us FROM: John M. Jones, Chief of Police FOR: July 5th, 2016 Regular City Council meeting RE: Request to Advertise for Bids for Renovation of Police Administration and Dispatch Center ATT: FGM Design Plans Pre -Bid Conference Specifications Agenda Item Summary: Staff is seeking Council authorization to advertise for bids for the renovation of the McHenry Police Department and McHenry Dispatch Center within the existing structure of the McHenry Municipal Center. In March of 2016 Council approved a Professional Services Agreement with FGM Architects to provide the final design plans for the remodeling project. On May 17th, 2016 a Pre -Bid Qualification Notice was issued for the renovation project of the McHenry Police Administration Division and the McHenry Dispatch Center. At the close of the pre -bid notice on June 9th, 2016 four companies submitted documentation to qualify for the official bid of this project. All four companies where vetted by Staff and FGM and upon review of work history and references they have met the pre -qualification requirements to bid for this project. Attached to this Consent Agenda Council will find copies of the pre -qualification paperwork. Background: For the past several years the police department has identified a shortage of workspace due to agency growth since moving in to the building in 1991 and with such has sought to justify a renovation / expansion of police department. In 2015 Council supported a plan for the McHenry Dispatch Center to grow through new partnerships and the addition of new customers. In July of 2015 the Emergency Telephone System Act was amended and a mandate was issued requiring three of the six McHenry County Public Service Answering Points (PSAPs) to close and services be consolidated no later than July 1st, 2017. Because of this mandate, the McHenry Dispatch Center was selected to remain open. With the anticipation of growth and the new customer contracts already signed for future customers, the McHenry Dispatch Center is projected to grow to an agency base of sixteen different emergency police, fire and rescue entities. With the growth of the dispatch center and the needed expansion of the police department, Council approved the first steps in the renovation when entering into a Professional Services Agreement with FGM in March of this year. Since then Staff has been working diligently to develop a renovation plan that meets the needs of the police department, the dispatch center and meets the consolidation requirement of July 1, 2017. Analysis: Over the course of May and June Staff has worked with FGM to design a renovation plan that would meet the needs of the police department and the dispatch center. In February of 2016 the Parks Department vacated the Municipal Center Building leaving the second floor above the police department vacant and available for renovation. With the expansion of the dispatch center to accommodate the growth, the police administration will be moved to the second floor of the building as the existing space will be consumed by the dispatch center. The anticipated schedule if the request to advertise for bids were approved this evening would be as follows: • July 7th: Project out for Bid • July 18th, 2016 at gam — Pre -Bid Walk Through • July 28th, 2016 at 10am — Bids Due • August 15th, 2016 — Anticipated Approval of Bidder at City Council Meeting • August 19th, 2016 — Anticipated Issue of Notice to Proceed • January 27th, 2017 —Substantial Completion (Communications) • February 10th, 2017 — Final Completion (Communications) • March 3rd, 2017 —Substantial Completion (Entire Project) • March 24th, 2017 — Final Completion (Entire Project) Attached Council will find the Design Plans and the Pre -Bid Conference Specifications that have been drafted for the renovation to be submitted as the basis of the Bid. Recommendation: If City Council approves of the concept then Staff is looking for a motion from council to advertise to receive bids for the renovation of the McHenry Municipal Center to include the areas of Police Administration and the McHenry Dispatch Center. 1 1 2 1 s 1 4 1 s 1 5 1 v 1 a 1 B 1 10 1 n 1 12 PROJECT: MCHENRY P. D. 911 AND ADMIN. OFFICE RENOVATION City Of McHenry 333 S. Green St. McHenry, IL 60050 M OWNER: CITY OF MCHENRY 333 South Green Street K McHenry, Illinois 60050 ISSUA OW N r E 1 1 2 1 2 1 4 I s I s 1 ] I s I e I 10 I n I 12 I a 1511611711aligIZ121 ARCHITECTURAL FGM Architects Inc. WestFGM ARCHITECTS oak Bro k211ns ot60523 Phone : 630.574.8300 MAW Fax : 630,574,9292 www.fgmorchitects.com M.E.P. Consolidated Consulting Engineers 212 South Milwaukee Avenue Wheeling, IL 60090 JJ Phone: 847.215.0690 Fox: 647.215.8220 Design Firm Registration #: 184.001380 CERTIFICATIONS woexoe xnwlxas.csxEluissxlu sxeol NumberT 1 6AANtK DRAWING INDEX 14 4 1 s 6 1 7 1 8 1 9 1 to 1 11 12 1 13 14 1 15 1 16 1 17 1 10 1 19 PC 21 Pd D 14 GRAPHIC AND MATERIAL SYMBOLS ABBREVIATIONS G101 GENERAL NOTES ,w M Ivrtl cEEw amI if AM PUT WEST G MISCEWNEDDS NDBES GENERAL ARCHITECTURAL NOTES uax.WIKE TIM ® l AlBauicv..vi � E a srsiwa mAA � NL A. 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D5 141t5116117110119120 REARMAW SAW FAMSEE METAL z: INCH i Ulu,," MARIW31i �7 AW.1 MEW I MITI MK I EARS. I i I SAW 11 TRAIII I Aug I J., Timr ART aAO2 MIT MIS Pi la T MOTOR OW I-V 7-T Ask: AV a. Am pi ffum�i I lit 0 JAMETT N13 MARE Sam SEEMS MAW L OEM K13 (BORROWED LITE SCHEDULE J11 u �1 Q J16 J1 SEAP INA MINE SEEDEADECERAO.AWEII SEEM A5 T�Lu< ra 1 I T2 �MNWERS-REFERENCE NUMBFA pESCflIPIIONOK SAVE RErxorEs.sxEER E NUMBER 6VpERCPurta�aNusix rxvxmiiEnwEST J21 wrt 01ioncwLc ucrvu END DEW a REVm, . rxwE,vx>w uv[n,v nvenmvfl• ® Mq vrvtrewxTWO e,xwe MAMEENN 0 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. O z w z . a.avus x,Pw.ssoaeN vxrmcxe, rxE.u,�s.Er_oxnuswx U z YIVLLu-,wx I Hit ACT DAL Q r a. NWEERSHAEBERINSWAIMERE vwm�axxeaaeo,oeecenexs. x>�o.va+u0su.R C S EAU W PAWED - s,mmoau.E,reErsu,na��EPa�Nrw.0 REWIRED SIR IDEAL AIEDAI MASS p U �c�Nswworea TEE=.„mn. CATO ARA Q U� Q GENERAL PARTITION NOTES z v � ¢ WEED AM AM ITEi s,xnvn.vewxonr.u.ExrvcnE�vxuoura+s. d 0 vx.Esixaivxv,.vr...wvxx.E-v. �.rtv,.vv,u+v. Z w - aroa��aw,ccr.m. Ci z MR SIM, SON w.a<.m„w...,,w.ORE x,re.su.,xwxo "` ADS EYEARK A2.3.0 wo o, n K w,ww,woR, a„xE2 MR M A-7 REST v v 24 N13 MARE Sam SEEMS MAW L OEM K13 (BORROWED LITE SCHEDULE J11 u �1 Q J16 J1 SEAP INA MINE SEEDEADECERAO.AWEII SEEM A5 T�Lu< ra 1 I T2 �MNWERS-REFERENCE NUMBFA pESCflIPIIONOK SAVE RErxorEs.sxEER E NUMBER 6VpERCPurta�aNusix rxvxmiiEnwEST J21 wrt 01ioncwLc ucrvu END DEW a REVm, . rxwE,vx>w uv[n,v nvenmvfl• ® Mq vrvtrewxTWO e,xwe MAMEENN 0 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. O z w z . a.avus x,Pw.ssoaeN vxrmcxe, rxE.u,�s.Er_oxnuswx U z YIVLLu-,wx I Hit ACT DAL Q r a. NWEERSHAEBERINSWAIMERE vwm�axxeaaeo,oeecenexs. x>�o.va+u0su.R C S EAU W PAWED - s,mmoau.E,reErsu,na��EPa�Nrw.0 REWIRED SIR IDEAL AIEDAI MASS p U �c�Nswworea TEE=.„mn. CATO ARA Q U� Q GENERAL PARTITION NOTES z v � ¢ WEED AM AM ITEi s,xnvn.vewxonr.u.ExrvcnE�vxuoura+s. d 0 vx.Esixaivxv,.vr...wvxx.E-v. �.rtv,.vv,u+v. Z w - aroa��aw,ccr.m. Ci z MR SIM, SON w.a<.m„w...,,w.ORE x,re.su.,xwxo "` ADS EYEARK A2.3.0 wo o, n K w,ww,woR, a„xE2 MR M A-7 REST v v 24 K13 (BORROWED LITE SCHEDULE J11 �1 Q J16 J1 SEAP INA MINE SEEDEADECERAO.AWEII SEEM A5 T�Lu< ra 1 I T2 �MNWERS-REFERENCE NUMBFA pESCflIPIIONOK SAVE RErxorEs.sxEER E NUMBER 6VpERCPurta�aNusix rxvxmiiEnwEST J21 wrt 01ioncwLc ucrvu END DEW a REVm, . rxwE,vx>w uv[n,v nvenmvfl• ® Mq vrvtrewxTWO e,xwe MAMEENN 0 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. O z w z . a.avus x,Pw.ssoaeN vxrmcxe, rxE.u,�s.Er_oxnuswx U z YIVLLu-,wx I Hit ACT DAL Q r a. NWEERSHAEBERINSWAIMERE vwm�axxeaaeo,oeecenexs. x>�o.va+u0su.R C S EAU W PAWED - s,mmoau.E,reErsu,na��EPa�Nrw.0 REWIRED SIR IDEAL AIEDAI MASS p U �c�Nswworea TEE=.„mn. CATO ARA Q U� Q GENERAL PARTITION NOTES z v � ¢ WEED AM AM ITEi s,xnvn.vewxonr.u.ExrvcnE�vxuoura+s. d 0 vx.Esixaivxv,.vr...wvxx.E-v. �.rtv,.vv,u+v. Z w - aroa��aw,ccr.m. Ci z MR SIM, SON w.a<.m„w...,,w.ORE x,re.su.,xwxo "` ADS EYEARK A2.3.0 wo o, n K w,ww,woR, a„xE2 MR M A-7 REST v v 24 J16 J1 SEAP INA MINE SEEDEADECERAO.AWEII SEEM A5 T�Lu< ra 1 I T2 �MNWERS-REFERENCE NUMBFA pESCflIPIIONOK SAVE RErxorEs.sxEER E NUMBER 6VpERCPurta�aNusix rxvxmiiEnwEST J21 wrt 01ioncwLc ucrvu END DEW a REVm, . rxwE,vx>w uv[n,v nvenmvfl• ® Mq vrvtrewxTWO e,xwe MAMEENN 0 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. O z w z . a.avus x,Pw.ssoaeN vxrmcxe, rxE.u,�s.Er_oxnuswx U z YIVLLu-,wx I Hit ACT DAL Q r a. NWEERSHAEBERINSWAIMERE vwm�axxeaaeo,oeecenexs. x>�o.va+u0su.R C S EAU W PAWED - s,mmoau.E,reErsu,na��EPa�Nrw.0 REWIRED SIR IDEAL AIEDAI MASS p U �c�Nswworea TEE=.„mn. CATO ARA Q U� Q GENERAL PARTITION NOTES z v � ¢ WEED AM AM ITEi s,xnvn.vewxonr.u.ExrvcnE�vxuoura+s. d 0 vx.Esixaivxv,.vr...wvxx.E-v. �.rtv,.vv,u+v. Z w - aroa��aw,ccr.m. Ci z MR SIM, SON w.a<.m„w...,,w.ORE x,re.su.,xwxo "` ADS EYEARK A2.3.0 wo o, n K w,ww,woR, a„xE2 MR M A-7 REST v v 24 A5 T�Lu< ra 1 I T2 �MNWERS-REFERENCE NUMBFA pESCflIPIIONOK SAVE RErxorEs.sxEER E NUMBER 6VpERCPurta�aNusix rxvxmiiEnwEST J21 wrt 01ioncwLc ucrvu END DEW a REVm, . rxwE,vx>w uv[n,v nvenmvfl• ® Mq vrvtrewxTWO e,xwe MAMEENN 0 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. O z w z . a.avus x,Pw.ssoaeN vxrmcxe, rxE.u,�s.Er_oxnuswx U z YIVLLu-,wx I Hit ACT DAL Q r a. NWEERSHAEBERINSWAIMERE vwm�axxeaaeo,oeecenexs. x>�o.va+u0su.R C S EAU W PAWED - s,mmoau.E,reErsu,na��EPa�Nrw.0 REWIRED SIR IDEAL AIEDAI MASS p U �c�Nswworea TEE=.„mn. CATO ARA Q U� Q GENERAL PARTITION NOTES z v � ¢ WEED AM AM ITEi s,xnvn.vewxonr.u.ExrvcnE�vxuoura+s. d 0 vx.Esixaivxv,.vr...wvxx.E-v. �.rtv,.vv,u+v. Z w - aroa��aw,ccr.m. Ci z MR SIM, SON w.a<.m„w...,,w.ORE x,re.su.,xwxo "` ADS EYEARK A2.3.0 wo o, n K w,ww,woR, a„xE2 MR M A-7 REST v v 24 RErxorEs.sxEER E NUMBER 6VpERCPurta�aNusix rxvxmiiEnwEST J21 wrt 01ioncwLc ucrvu END DEW a REVm, . rxwE,vx>w uv[n,v nvenmvfl• ® Mq vrvtrewxTWO e,xwe MAMEENN 0 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. O z w z . a.avus x,Pw.ssoaeN vxrmcxe, rxE.u,�s.Er_oxnuswx U z YIVLLu-,wx I Hit ACT DAL Q r a. NWEERSHAEBERINSWAIMERE vwm�axxeaaeo,oeecenexs. x>�o.va+u0su.R C S EAU W PAWED - s,mmoau.E,reErsu,na��EPa�Nrw.0 REWIRED SIR IDEAL AIEDAI MASS p U �c�Nswworea TEE=.„mn. CATO ARA Q U� Q GENERAL PARTITION NOTES z v � ¢ WEED AM AM ITEi s,xnvn.vewxonr.u.ExrvcnE�vxuoura+s. d 0 vx.Esixaivxv,.vr...wvxx.E-v. �.rtv,.vv,u+v. Z w - aroa��aw,ccr.m. Ci z MR SIM, SON w.a<.m„w...,,w.ORE x,re.su.,xwxo "` ADS EYEARK A2.3.0 wo o, n K w,ww,woR, a„xE2 MR M A-7 REST v v 24 J21 wrt 01ioncwLc ucrvu END DEW a REVm, . rxwE,vx>w uv[n,v nvenmvfl• ® Mq vrvtrewxTWO e,xwe MAMEENN 0 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. O z w z . a.avus x,Pw.ssoaeN vxrmcxe, rxE.u,�s.Er_oxnuswx U z YIVLLu-,wx I Hit ACT DAL Q r a. NWEERSHAEBERINSWAIMERE vwm�axxeaaeo,oeecenexs. x>�o.va+u0su.R C S EAU W PAWED - s,mmoau.E,reErsu,na��EPa�Nrw.0 REWIRED SIR IDEAL AIEDAI MASS p U �c�Nswworea TEE=.„mn. CATO ARA Q U� Q GENERAL PARTITION NOTES z v � ¢ WEED AM AM ITEi s,xnvn.vewxonr.u.ExrvcnE�vxuoura+s. d 0 vx.Esixaivxv,.vr...wvxx.E-v. �.rtv,.vv,u+v. Z w - aroa��aw,ccr.m. Ci z MR SIM, SON w.a<.m„w...,,w.ORE x,re.su.,xwxo "` ADS EYEARK A2.3.0 wo o, n K w,ww,woR, a„xE2 MR M A-7 REST v v 24 G21 UUUK Jt:KCUULt KtNIHKtIJ Z ,r•rm p GENERAL DOOR SCHEDULE NOTES j AIR MA - - ,.iRsr. n.mxMc ,9xoi. 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WW e. wo.un HEOF OFID s.vwsunsv U c� 2 ij I SIRE FRI UkE IRS TFFW a. mNxl.xtx,.M P,xrtm ,F.n�1 F1P 1 µ , IRii ——------- — = -- ----=°REc,P.,.,Mx0,�It la 10 A6.1.1 Al SECOND FLOOR REFLECTED CEILING PLAN 1 •12 1 3 1 4 1 5 1 6 1 7 1P 9 10 it 12 1 13 1 14 1 1E 1 16 1 17 1 1P 19 1 0 21 R m 24 1 2 3 45 6 I9 10 11 12 1 13 14 15 16 17 IR 19 m 21 n KEYNOTES -REFERENCE R KEY NUMBER DES RETHE HOT re iuu Heel 0 Pill 14 OR I Hill fas I IVI I ROOM Fe IN r HAT HERE 101-14 FAIL I CRIPTION � 51 I: CRE le I DATE [GlIto N I I p I Nosw I RICHI I Pal ID �; I[Ili 1IN I IT IIIIN Rt U c ROOK FlNISXABBREYuiIONs II''I RAN K uj LLN' ELL iKrtun - /OFF NNNwR HE Fill DRAW a�Inc�� ITI IL I_ D i; FORT .G�:AIR VANT � ��' TRAIN u',trY; it a MEAN sruEorozRE1E ww•, .� FEE MIS It W, V y o��x ALUTHICHEI At ILLAI CIA HERB el I I el ell FINITE OA F J1 ROOM FINISH SCHEDULE jjp FIRST FLOOR FINISH PLAN E 4.1R»KMI1uK.1H.ONpDOul-FRONw K,LE gl H .a,.�o 1 SINSIXEDIFSPAINTII le le le le PHI DINAVESIVENRE .AN RON Ile CHAFE INTERIM Ill, I, Ile NOW RETINA -.My ` ` I o �wRpmwA , . Q 07.1 F Y4t®NE6DON >u lel _ / > HAme IT NOR p ASNA ! A6 FIITSNISH PLAN LEGEND ell IT ILE J1, lee U �T FT R2 N x R1m,D� 40.1 1r �. I - Del RE AN NO FEW OPEN NET OF! I'lla GO Ill A Im HE ill 41 1 M IT S.PEAHS)i ONCE Col Oil FINI IRA HOT ED Fill HE v . AN Ell Or CCITT Mr. citi THEI NO FEE GO Al Ell p IN Ill Ell IF I Fee. FIN OR IF NF KEYNOTES -SHEET NOMeFA ESCRIPipN OF WALk VAHEHAWIT ENTREE, E I � .N 1. � •� �, I: � E O ® OENEMLRooM FINISH SCHEDULE NOTESel 01 �✓, ® wREs+[REraucxoE, ��� ,I , I � � MmomwfnM ' w.NFCTRrN:TOI Nµ,R.aR FA c., cx Sell xrLu 'I i ` psw �,Rr rx.c ust a omrz.sOzwa / r -v .''I ` ® � 0 VIIII ' DP.N�x�7Ew�Klxwx R«s,Fa CC HART -CL=- LIN IF ell—.. , 2 l i .� 1a sE�;`F`R (°l I Rxwwtx . a m I AN13 g �u R,RNH.E Elf ,E F �IIrY r ^a ® IN AT NAXNHt31QR1T)qP FORT EEC,K.�wR4ax�x�NERx�,„D6x��4„,w..mREEEx I��I I? ZCZ IF = z j CU 2 4 �` J ROOM FINISH SCHEDULE REMARKS L ellR »;Fill m� a� Illwow. N 1 ! Ei c. tr , mE iLLL I' A8.1.1 Al TILE INTERSECTION DETAIL AS INTERIOR FINISHES A10 SECOND FLOOR FINISH PLAN Y4'•I'if ll4'•1'L' Ild•1'L' 1 2 3 4 5 6 > B D 10 11 12 13 1 14 1 15 1 16 1 17 1 1s 10 M 21 22 2O 24 I J1 •FOR REFERENCE ONLY 6 6 ] e 9 10 11 1R 19 I6 11 19 A 21 n 1 4 34 NEYNOLFS-REFERENCE I_NUMBER OESCNIPiIONON xuMeEn Escfllmux FGM ARCH ITECTS PRE -BID CONFERENCE DATE: JULY 18, 2016 PROJECT: MCHENRY PD 911 & ADMIN OFFICE RENOVATION LOCATION: 333 SOUTH GREEN STREET, MCHENRY, IL 60060 OWNER: CITY OF MCHENRY 333 SOUTH GREEN STREET, MCHENRY, IL 60060 FGM PROJECT NUMBER: 16-2188.01 1. Project Overview: Scope: Currently, the McHenry Police Department Administration Offices are located on the first floor of the Municipal Center along with a Communications Center. On the second floor of the Municipal Center, above the Police Admin Offices, is vacant office space that was previously occupied by the Parks & Recreation Department. The project consists of a renovation and expansion of the existing Communications Center located on the first floor of the existing Municipal Center. Part of the expansion to the Communications Center will involve enlarging the existing server room, providing a Supervisor's Office, Break Room and Conference Room to support the Communications Center. The vacant space on the second floor of the Municipal Center will be renovated to include the Police Administration Offices that will be vacating the first floor to accommodate the renovation. The second floor scope of work will include a new Radio Room, Police Administration Offices and renovation to several existing office areas. Schedule: The schedule of the work must occur in several `phases'. The Server Room and Radio Room must be fully functional and completed first. Once these rooms are fully functional, the City of McHenry will move the current communications operations to the existing Records area. Once the communications is temporarily relocated, the rest of the renovation work can continue. The Communications portion of the project must be substantially complete by January 27, 2017. The complete project must be complete by March 3, 2017. 1211 West 22nd Street, Suite 705 Oak Brook, IL 60523-2109 630.574.8300 PHONe 630.574.9292 vax FGM ARCHITECTS 2. Drawings: a. Plans are being distributed through BHFX b. BHFX Digital Imaging; 4527 Prime Pkwy, McHenry, IL 60050 c. Phone: 630,393.0777; Email: mchenry@bhfx.net d. Plans are available through any BHFX location at cost. 3. Bid Specifics: a. Project is a single lump sum bid (General Contractor Bid) b. Alternates: a. Alternate No. l: Communications 102 Window (Between Existing Police Lobby X-104 and Communications 102 i. Base Bid: Existing frame and glazing to remain. Provide new countertop as shown in interior elevations ii. Alternate: Provide new bullet -resistant frame and glazing as shown in interior elevations . Provide new countertop as shown in interior elevations b. Alternate No. 2: Existing Door X-104-A i. Base Bid: Existing door X-104-A to remain. ii. Alternate: Provide new bullet -resistant door and frame. Provide new door hardware as indicated in the door schedule. c. Alternate No. 3: Second Floor TV Monitors i. Base Bid: no not provide and install TV Monitors at the following locations: Calea Office 202, Commander Office 203, Commander Office, 204, DC Office 205 and Chief's Office 206, ii. Alternate: Provide and install TV Monitors at the following locations: Calea Office 202, Commander Office 203, Commander Office, 204, DC Office 205 and Chief's Office 206, d. Alternate No. 4: Window Film i. Base Bid: Provide 3M Window Film on 3 windows indicated as keynote A23 on sheet A1.1.1. ii. Alternate: Provide 3M window film on the 3 windows indicated in the base bid as well as the 5 windows indicated as keynote A24 on sheet Al el .l. c. Allowances: i. There will be a Contingency Allowance of $25,000 1211 West 22nd Street, Suite 705 Oak Brook, IL 60523-2109 630.574.8300 rHONE 630.574.9292 Fax FGM ARCH ITECTS d. Bid Security of 10%must accompany bids when submitted 4. Important dates: a. July 18, 2016 at gam- Pre -bid Walk Through b. August 2, 2016 at 1 Oam- Bids Due c. August 15, 2016- Anticipated Approval of Bidder at City Council Meeting d. August 19, 2016 - Anticipated Issue of Notice to Proceed e. January 27, 2017 -Substantial Completion (Communications) f. February 10, 2017 - Final Completion (Communications) g. March 3, 2017-Substantial Completion (Entire Project) h. March 24, 2017 - Final Completion (Entire Project) 5. Communication: a. All correspondence/ questions need to be addressed to: L Michael Porto; FGM Architects; 1211 West 22nd Street; Oak Brook, IL 60523 ii. Phone: 630,368.8327; Fax: 630.368.8327 iii. Email: mikep@fgmarchitects.com b. Project specifics on distribution and consultant responsibilities will occur at Pre - Construction Meeting c. Supplemental Site visits can be coordinated through the following: City of McHenry Attn: John Jones - Chief of Police 815-363-2135 6. Important Items a. Last Day for bidding questions is Friday, July 22, 2016. b. Anticipated Addendum No.l would be issued by Wednesday July 27, 2016 7. Questions: a. All answers to questions raised at the Pre -Bid meeting will be answered in upcoming addendum. 1211 West 22nd Street, Suite 705 Oak Brook, IL 60523-2109 630.574.6300 PHONe 630.574.9292 Fnx Community And Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrv.il.us CONSENT AGENDA SUPPLEMENT DATE: July 5, 2016 TO: Mayor and City Council FROM: Ross Polerecky, Director of Community Development RE: Jaycee's Haunted House/ Mobile Escape Room ATT: Temporary use application Letter from the Jaycees Floor plan of the Haunted House AGENDA ITEM SUMMARY: Council is being asked to consider a Temporary Use for the McHenry Jaycees to utilize the Knox Park Barn for the annual Haunted House with the addition of the Mobile Escape Room attraction for the last two weekends that the Haunted House is open. Staff is recommending the waiver of all fees as some of the profits of the haunted house are donated to the City 's Fourth of July fireworks program. BACKGROUND: A temporary use request was received from the McHenry Area Jaycees seeking to utilize the Knox Park Barn for the annual Haunted House and a waiver of all associated fees. The Haunted House is scheduled to be open beginning Friday September 30, 2016 and running through October 311 2016 (see attached letter from Jaycees for specc times). The Jaycees are requesting early approval this year so they can utilize the entire summer to update the haunted house. There will be an additional attraction to the Haunted House site this year in the form of a mobile escape room; this will only be present for the last two weekends of the haunted house. This mobile escape room is similar to the Twisted Limits business located in the Century Plaza on Elm Street in McHenry. Patrons to the mobile escape room will enter the trailer and must solve a series of riddles, puzzles and obstacles to escape from the trailer. The Community Development Department and the McHenry Township Fire Protection District will play an active role in site planning and emergency planning to include action plans, fire extinguisher training, evacuation drills and site layout. Staff requires an insurance certificate from both the Jaycees The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, effrcierrt, and fiscally responsible manner. and the Mobile Escape room naming the City information for the mobile escape room http://mobileroomescape.com/ Community And Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrv.il.us of McHenry can be additionally found on insured. More their website ANALYSIS: In the past, the City Council has approved similar requests by the Jaycees and waived all associated fees. RECOMMENDATION: If the City Council concurs with staffs analysis it is recommended that the following be granted. 1. Use of the Knox Park Barn for setup, operation and storage of the Jaycees Haunted House and mobile escape room. 2. Waiver of all associated fees. The City of McHenry is dedicated to providing its citizens, businesses, and visitors wilh the highest quality of progrnms and services in a customer-oriei:ted, effrcient, and fiscally responsible manner. CITY OF MCHENRY TEMPORARY USE PERMIT APPLICATION APPLICANT NAME: McHenry Jaycees I oil ADDRESS: 300 S. Route 31 (city:) McHenry (Sta(e:) IL (ZiP:) 60050 PHONE: (815) 307 4478 MOBILE: 3(15) 307 4478 FAX: (_) E-MAIL: mchenryjaycees@gmaii.com EVENT DAI'E(S)/HOURS: Sept 30, Oct 1, 7.8,14-16, 20-23, 27-31. Thursdays and Sundays 7:30-10:30 pm, Friday and Saturday 7:30pm-12am EVENT ADDRESS: 300 S. Route 31, McHenry, IL 60050 GENERAL EVENT DESCRIPTION: Haunted House EXISTING LAND USB:�,._ SETUP:(Date) 5/1/16 TAKE DOWN:(Datc) 11/30/16 OPEN TO.PUBLIC: YES: ENO ❑ (Invitation onty) AT"I'ENDANCE (I'rojcctcd) AT)MISSIONFEE: YES: CR$ 10.00 NONE ❑ PARKING: NO. OF VEHICLES: _ 500 J SELF 14 VALET ❑ REMOTE/SRU I'TLE ❑ MUSIC: NONE ❑YES AGOUSTTG ❑AMPLIFIED TEMPORARY ST'RUGTURES: NO � YES ❑ (If yes; indicate number, size, and type) WILL EVEN'1 T3EADVERTISED?: NO: ❑ Y1;S: � (If yes, indieate�vbere and llb}Y) Social media, Radio, Billboards, Flyers PYROTECHNICS: NO: X YES: ❑ (If yn describe) CTT72TVfT'f"i'dT. f AFf"i�T.TCT PERMIT NO. C? () I ". OFFICE USE ONLY ZONING DIST: ! ' p ()d `l t GiJiD ui`kity ana M011()Ii'i1C DLIVelOPM011t; 1f� IW (II ( l i IItI PERMIT TEES DEPOSIT: . COPIES: 'roTAL: EXPIRATION DATE; COUNCIL ACTION: DA'r.E: APPROVED ❑ DENIED ❑ W/CONDITIONS :YES ❑ NO: ❑ ❑ Completed temporary use permit applicatioll. (including pxoperty owner signatul-e). ❑ Two copies of site plan showing event layout, location of all structures (existing and/or temporary); property lines, abutting streets, ingress/egress. ❑ Two copies of a parking plan including on site and/or remote parking/shuttle. ermit if I HEREBY CUItr1FY TIIAT ALL INFORMATION CONTAINED IIL�RERIIS ACCUTtA'rL7 AND TRUE AND TIIAT i'4'VILL AIIIDC UY ALL CITY OF MCI3ENILY ORDINANCES AND COD RELA'1 IP7G 11I SUANCB OI PHIS TEMPORATtY USE Pi�RMIT. SIGNED: `r ADATE* 414116 (OW NtiR R AU' H(J fZED SIGNED: � DATE: (PROPERTY OWNER) TI-IIS PERMTT IS GRANTED AND ACCEPTED WITH THE EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID TEMPORARY USE STIALL CONFORM IN ALL RESPECTS W1T14 0111L ORDINANCES OP'I H 3 CITY OF MCHENRY AS NOW IN FORCE. DATL; (DIRECTOR„ CONSTRUCTION AND NEIGHBORHOOD SERVICES 333 S: GREEN STIZEET MCHENRY ILLINOIS 60050 (815) 3G3-2170 To Whom it may concern: My name is IUlary Kozel, I will be chairing this year McHenry Jaycees Haunted House. McHenry Jaycees are looking to run the haunted house at Knox Park Barn located at 300 S. lt7 31 McHenry, IL 50050. The dates we would like to be open is September 30, October 1, P41',14"'-161 , 20tn_ 23' , and 27`h 315`. We will be opening each night at.7:30 pm, and closing at midnight on Fridays and Saturdays, aA 10:30 pm on Thursday and Sundays. Halloween we will close at 11pm. This event will be open to the public with prices being 10 dollars on Fridays and Saturday and on Halloween, and 8 dollars onThursday and Sundays. We will be discounting 1 dollar off per ticket with a canned food item (limited'1 can per ticket). We are estimating about 500 self -parked cars during the time we are open. We plan an having music, inside and outside of the haunt. We waued like to bring in a rnabile escape -roam to the premises for at least 2 weekends, where they would sell tickets to go through their trailer for a half hour figuring out puzzles and clues to "escape" the trailer. The Company we would like to bring in is called the Mobile Escape Room. We are also looking to have food vendors for our guests. We will be advertising with flyers around the town as well as radio, billboards and on social media. We also plan on have special event nights on Thursdays and Sundays, such as clown night, Kids night, and Flashlight night. We -are planning to move a couple of walls in the haunt, but still have it ga the same way so we don't have to change doorways. We will not have any pyrotechnics anywhere on the property. Since we are a not -for -profit haunt, we would truly appreciate if the permit fees could be waived. Thank you far continued support in helping us create positive change. Sincerely, Mary Kozel Project Chairman,. McHenry Area Jaycees tnnnlvv.�3�:I It�r�ryJ��}fit rxt.s.c�r!' � l�i� C3ca;t �t(a.S, il�l�(�I�t►`af'�,r, it. t�t�Gi�fi III l.Q zs -so wrny 5i1 55 V i0 - CTW4% or 75� Community And Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: July 5, 2016 TO: Mayor and City Council FROM: Ross Polerecky, Director of Community Development RE: 2nd Amendment Sports Grand Opening Event ATT: Temporary Use application Site Plan AGENDA ITEM SUMMARY: Council is being asked to consider a Temporary Amendment Sports located at 3705 W. Elm Street. business hours on July 30 and July 3120166 Use for a grand opening event at 2nd The event is to take place during normal BACKGROUND: A temporary use permit request was received from 2nd Amendment Sports for an outdoor grand opening event to be held Saturday, July 30th and Sunday, July 31. The event will be held during normal business hours, 12pm to 6pm both Saturday and Sunday. MJ Coffee and Hickory Pit Restaurant will be supplying food for the event, all necessary permits will be obtained from the McHenry County Department of Health. A face painting booth and bounce house will be set up for children's activities, on Saturday music will be supplied by the WIIL-Rock 95.1 radio station van, on Sunday a live band (Suburban Cowboys) will perform between 2pm and 5pm. All activities will be located near the building and away from Elm Street (see site plan). All handicap parking stalls will remain available or others will be designated for those that are taken. Portable toilets will be available for patrons in addition to the facilities' normal restrooms. 2nd Amendment will supply parking lot attendants to help with parking and will direct any overflow parking to the municipal lots behind the Green Street Cafe. A private security company will provide added security, tee shirts and other clothing items may be sold The Ciry of McHenry is dedicated to providing its citizens, businesses, and visitors wit/r the highest qua//ry of programs and services in acustomer-oriented, ejfieient, and fiscally responsible manner. Community And Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us outside but there will be no other merchandise for sale or on display outside of the building. Ind Amendment Sports will utilize their current electronic message board to advertise and all other signs will fall within the guidelines of the sign ordinance. ANALYSIS: Staff has no concerns and feels 2nd Amendment Sports has taken the necessary actions to address all items that may be an issue. RECOMENDATION: If the City Council concurs with staffs analysis it is recommended that the following be granted. 1. A temporary use permit to allow a grand opening event in the parking lot of 2nd Amendment Sports, 3705 West Elm Street on July 30 and July 31St 2016. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in acustomer-oriented, efficient, and frsca!!y responsible manner. CITY OF MCHENRY PERMxT N0. v. 06 w wy USE PERMIT /APPLICATION AME: 1< Pita NAli .4 / Y f li%f1 I )NE: (e/JD .SYs,)'447 MOBILE: (JnLrj, 4'�f�j L: E-MAIL• q � NT DATE(S)/HOURS: 9 �,,I '� %w VIVO NTADDRESS, e. tERAL EVENT DESCRIPTION: OCCTCE USE ONLY ZONING DIST; c2l' 4i✓,eA "Iezye;ma, FEE: DEP( PENT TEES COPIES: J IJNG LAND USE: TOTAL: ills(Date) 0 TAKEDOWNpite). � • „� r EXPIRATION DATE: �T TO PUBLIC: YES: ONO ❑ (invitation roily) ATTENDANCE (Projected)... COUNCIL ACTION: [ISSION FEE: YES: ❑ $ NONE DATE: KING; NO. OF VEHICLES: 16 SELF VALE ❑REMOTE/SHUTTLE CI APPROVED ❑ DENIED ❑ IC; NONE aY'ES ❑ (If}res) ACOUSTIC ❑AMPLIFIED PORARY STRUCTURES: NO ❑YES `� (Ifyes; indicate number, size, and type) � '"i✓✓fit r � e s° EVENT BE ADVERTISED?: N0: ❑ `YES: � (If yes, indicate �vherc and how) t /vl )TECHNICS: NO: AYES: ❑ (Ifyes describe} �zTTAz cxEcz�LxsT N W/ CONDITIONS :YES El NOV Cl ozxlpleted temporary use: pezxnit application. (including property owner signature). wo copies of site plan showing event layout, location of all structures, (existing and/or temporary), property ties, abutting streets, ingress/egress. wo copies of a parking plan including on site and/or remote parking/shuttle. III 4BY CERTIFY THAT ALL L�iFORMATiON CONTAINED HEREIN IS ACCURATE AND TRUE AND THAT I \VILE ABIDE-13I' ALL CITY OP MCHENItY LANCES tL�iD CQDES RELATING Tt�'FI3E ISSI7ANCE OF THIS TEMPORARY USEPERMIT; TE. J TE: � La 1 ERMiT IS GRANTED AND ACCEPTED KITH THE EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID TEMPORARY USE SHALL CONFORM .RESPECTS iYITH THE ORDINANCES OI< THE CITY QF MGHENR'4' AS NO\V IN FORCE. DATE: (DIRECTOR„ CQNSTRUCTIQN AND NEiGI-IBORiiQOD SERVICES 333 S. GREEN S'TRI'!I~;T Mc$IENRX ILLTi\TOIS 60050 ($15) 363-2170 11 lwii�i - -_ i Mcco ___ tiQ °a _ MC Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: July 5, 2016 Regular City Council meeting RE: Ordinance amending Municipal Code Chapter 4, Section 4-6(1) decreasing the number of Class Al liquor licenses in effect from three (3) to two (2) ATT: Ordinance Agenda Item Summary: The City was recently notified by Pamela Swift, owner and operator of the Lucky Louise's located at 341 Front Street that she has closed the business and has relinquished the Class Al liquor license issued to the business in November 2015. Anal: As a result, attached is an Ordinance reducing the number of Class Al liquor licenses in effect from three (3) to two (2). Recommendation: If Council concurs, it is recommended a motion is made to approve the attached Ordinance as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of progranss and services in a customer -oriented, efficient, and fiscally responsible manner. ORDINANCE NO. MC464129 AN ORDINANCE Decreasing number of Class Al Liquor Licenses (Lucky Louise's) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY,ILLINOIS, as follows: SECTION 1: Section 4-6(1) of the Municipal Code relating to liquor license classifications is hereby amended by decreasing the number of Class "Al" Liquor Licenses from three (3) to two (2). SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this Sth day of July 2016. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Office of the City Administrator Derik Morefield, City Administrator 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: July 5, 2016 Regular City Council Meeting RE: Block Party/Special Event Liquor License ATT: Application Agenda Item Summary: The Polish Legion of American Veterans located at 1304 N. Park Street is A equesting permission to block off a portion of Park Street between Route 120 and 300 feet south of Pearl Street from 12:00 PM to 6:00 PM; and, Special Event Liquor License for the outdoor sale of beer in conjunction with their annual Polish Legion of American Veterans Post Picnic on Sunday, August 7th. Back ound: Live entertainment will be provided by a deejay setup on Park Street. The Public Works Department will provide barricades and the McHenry Township Fire Protection District and Police Department will be notified of the event. The legion has also applied for a special event liquor license to sell beer from a beer truck parked on legion property. Annually, the City Council has granted permission to hold the event with the following conditions: 1. The beer wagon is to be stationed on Legion property. 2. Legion staff will monitor consumption and legal drinking age of all patrons. 3. Wristbands must be worn by persons of legal drinking age. 4. Live entertainment may perform outside from 2:00 PM to 6:00 PM. 5. Permit the closing of a portion of Park Street between West Elm Street and Pearl Street from 12:00 PM to 6:00 PM, with the exception of the 3334 West Elm Street driveway located on Pearl Street (former site of Park Place Emporium). 6. Legion staff will contact the Public Works Street Division at 363.2186 to arrange placement of street barricades. Anal�is: The city has received no complaints or concerns as a result of past Legion picnics. The Legion is diligent about clearing debris from Pearl Street after the event. Recommendation: If Council concurs with this request, then it is recommended a motion is made to approve the request made by the Polish Legion of American Veterans as presented. If approved, Public Works Department will provide barricades and the McHenry Township Fire Protection District and Police Department will be notified of the event. The City of McHenry is dedicated to provid/r:g its citizens, businesses, and visitors wish tl:e highest qualit)� of progrmns and services in acustomer-oriented, effrcient, and fiscally responsible manner. "Chartered by Act of Congress" Organized September 3, 1980 'age n� p L q , f � ne E LOl2 O IyLE'ZLcan (V.EtE' ant � LL.�.Og O Lm LIBERTY MEMORIAL POST 188 1304 N. PARK STREET WHENRY, ILLINOIS 60050 Phone 779=704=2200 Fax 779=704-2202 www.plavpost188.com "Unity with Heritage" June 23, 2016 Dear Mayor Low and Alderman of McHenry, I am writing to you to ask for permission to hold our Annual Post Picnic. The Picnic is planned for Sunday, August 7, 2016 As in the past we would like to close Park Street from the intersection of Rt. 120, to the north end of 1304 Park St. (our Post Property.) We would like to close the street from the hours of 12:00 p.m. till 6:00 p.m. We will also have a beer wagon on the property. All Guests will be required to show two forms of identification to obtain a wrist band. There will also be music and food. We would appreciate your approval and invite you and your families to attend. This picnic is for our members and their families that have donated their time and funds to support our hospitalized Veterans at J.A. Lovell, Hospital in North Chicago, Transitional Living Services Food Pantry in McHenry, and also TLS in Hebron. Thank You for your time with this matey. Sincerely, 4e; ee4,40A4es r Robert J. Zriny, Treasurer P.L.A.V. Post #188 Pa SPECIAL EVENT LIQUOR LICENSE APPLICATION CITY OF MCHENRY uV— `� 11, 1mt C� ` 3 FEE $25.00 APPLICATION DATE �� .2 CAL.4v� ir�y c� �,� t. I COMPANY OR ORGANIZATION: ���%S. Z! eweler � Cr f �����C.Q�Y �/Arp64 *-'ems ��3� ADDRESS: / �®� 5 % CITY: zr Y PHONE NUMBER: �/S " 3 ��' 3 .Z % TYPE OF BUSINESS OR ORGANIZATION: // i'!F x.?arf O /d 2. LICENSE APPLICANT:EGLi Y DATE OF BIRTH: ADDRESS: DAYTIME TELEPHONE NO.: gr�` 3��� �� EVENING TELEPHONE NO. S/�nr 3, LOCATION WHERE SPECIAL EVENT HELD: (non-residential premises only) 4. OWNER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDRESS: f�_��/ �' �� CITY: l ,2 TELEPHONE NUMBER: 5, DATE(S) OF EVENT: uG d1' 'z �l G HOURS: l Z ©� /1Z4C' (not more than 3 days) TYPE OF ALCOHOL TO BE SERVED: XBEER WINE LIQUOR 7. NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8. DRAM SHOP INSURANCE MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT COUNTY OF McHENRY) STATE OF ILLINOIS) s5 �f' Ora T" J' ,rL ice',' Y by /°� � hereby states that the City of McHenry shall not be held liable for any loss, damage or injury sustained by any person whatever, by reason of the negligence of the Company, Organization, person or persons to whom this license has been issued, and shall hold the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief. Si�fiatur�-6f Applicant .TE ISSUED LICENSE NO. EFFECTIVE DATES) 03/03 MC111 Office of the City Administrator Deril<, Morefield, City Administrator McHenry Municipal Center CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: July 5, 2016 Regular City Council Meeting RE: Block Party Requests ATT: Applications and Location Maps 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us Agenda Item SummarX: The following Block Party applications were submitted for consideration: Conway Circle: Application submitted by Dawn Lucas on behalf of the residents who live on Conway Circle in The Oaks of Irish Prairie to hold their annual Block Parry on Saturday, July 9th From 11:00 AM to 10:00 PM. Ms. Lucas is requesting the temporary closure of Conway Circle between Cashel and Dundalk. Eisenhower Blvd.: Application submitted by Tom and Marge Fellberg on behalf of the residents who live on Eisenhower Blvd. in the Liberty Trails subdivision to hold their annual Block Party on Saturday, August 6th from 11:00 AM to 12000 AM, The Fellbergs are requesting the temporary closure of Eisenhower Blvd between Tyler Trail and Hillside Lane, Shannon Drive: Application submitted by Melissa Kostelnik on behalf of the residents who live on Shannon Drive in the Legend Lakes subdivision to hold a Block Parry on Saturday, August 6th from 2*00 PM to 10:00 PM. Ms. Kostelnik is requesting the temporary closure of a portion of Shannon Drive between Longford Drive east to Limerick Lane. Jennifer Lane: Application submitted by Ron Bielski on behalf of the residents who live on Jennifer Lane in the Millcreek subdivision to hold their annual Block Party on Saturday, August 13th from 12400 PM to 11:59 PM. Mr Bielski is requesting the temporary closure of a portion of Jennifer Lane between Prestwick and Orleans. Back round: The City of McHenry allows block parties on all residential streets however they must not block intersections, cul-de-sacs or other roadways. To schedule a block party, city residents obtain a permit application online or at the Municipal Center and return it to the City Administrator's office. There is no fee for the permit. Once approved, only moveable barriers (sawhorses) that are dropped off and picked up by Public Works can be used to control traffic. Blocking streets with vehicles is prohibited. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs mul services in acustomer-oriented, efficient, and f[scally responsible manner. When available the applicant may request a presentation from the McHenry Township Fire Protection District on fire prevention and firefighting equipment. Anal: The block parties as proposed will not adversely affect the neighborhoods. City Council has approved past requests for each of these events with no complaints received. Recommendation: 9 then it is recommended a motion is considered to approve the block party requests as presented. Public Works will provide barricades and the McHenry Township Fire Protection District and Police Department will also be notified A the event. Block Party Permit Application Revised 5/12 Application submitted by: Dawn Lucas Street Address: 1618 Conway Circle McHenry Date Submitted: June 15I 2016 NOTE: PLEASE SUBMIT YOUR APPLICATION TO THE ADMINISTRATION OFFICE AT LEAST 30 DAYS PRIOR TO DATE OF PROPOSED BLOCK PARTY Date of Block Party: July 9 520 16 Hours of Proposed Street Closure: 11:00 a.m. a.m./p.m. until 10:00 p.m. a.m./p.m. Subdivision Name: The Oaks of Irish Prairie Specific Location of Proposed Street Closure (i.e. from what intersection to what intersection): Conway Circle Street from Dundalk Contact Person(s): Dawn Lucas to Cashel Contact Persons) Address: 1618 Conway Circle McHenry Daytime Phone Number: 847- Oaf) -8679 Evening Phone Number: E�tili I hereby certify all persons in my neighborhood impacted by the closure of this street have been notified of same. Signed: Date: 6 / 14/ 16 UPON COMPLETION, PLEASE SUBMIT APPLICATION TO: CITY OF MCHENRY ADMINISTRATION OFFICE 333 SOUTH GREEN STREET MCHENRY IL 60050 OR FAX: 815-363-2119 OR E-MAIL: m(yeraohtv(a:,ci.mchenry.il.us - - - - - - - - ------------------------------------------------------------------------------------------------------ COUNCIL APPROVAL OFFICE USE ONLY NOTIFICATION MADE TO: ❑ MCHENRY POLICE DEPT. ❑ MCHENRY PUBLIC WORKS STREET DIVISION ❑ MCH TOWNSHIP FIRE PROTECTION DISTRICT ❑ APPLICANT �f fWe X.'% f.. r Wks W`WW WA ---- tyj f ,i�Ic``f~is f r l do pro i is' yritkc' no 0 r cy, c p ess, gr curren 11 Block Party Permit Application Revised 5/12 Application submitted by: Street Address: 02 (` 0 � .eC7 i S eiv144o ztJeA3 �6o U Date Submitted: i A « 2' &;:70 C"/� NOTE: PLEASE SMAUT YOUR APPLICATION TO THE AmimsmATION OFFICE AT LEAST 30 DAYS PRIOR TO DATE OF PROPOSED Bf Dcw pURTY Date of Block Party: 20� Hours of Proposed Sheet Closure: // . '(� C� a.m./p,�until �� •`I� � ��. p.m. Subdivision Name: �• Specific Location of Proposed Street Closure (i.e. from what intersection to what intersection): C>S�,.0 f%ve2 �3,�ei.o Street fi om %f � ��. �iQf� i `d. to /� i � �-S i '/J f' •� �y E' Contact Person(s): Contact Persons) Address: ���� �/ SeitJ /f v u>C,Q � � � /� Daytime Phone Number: �/�" '�Q�- � �%/ 7 Evening Phone Number: �/� ` 3 �� 'vZ 9° /% I hereby certify all persons in my neighborhood impacted by the closure of this street have been notified of same. Signed: UPON C01�1PLETION� PLEASE SUBMIT APPLICATION TO: CITY OF MCHENRY ADDIINISTRATION OFFICE 333 SOUTH GREEN STREET MCHENRY M 60050 OR FAx: 815-363-2119 OR E-MALL: COUNCIL APPROVAL ON: I / OFFICE USE ONLY NOTIFICATION MADE TO: ❑ MCHENRY POLICE DEPT. ❑ MCHENRY PUBLIC WORKS STREET DIVISION ❑ MCH TOWNSHIP FIRE PROTECTION DISTRICT ❑ APPLICANT tI OFF �J OFF rr i �/ rr, IF Ar x (IF P • ;� 5 Si4 1 ti. ; r i r- j rr yyi • , Is du. x - .xxx - . r it IF `AF vIF ojg� IF Food j rF Ir Food • r x ' i' -IF L`kI tf IF ert r r IF IJO 00 kk ►IF V. i IF r' �nxt A r �: IF AP IV Iss- i 'tiylu Vt 1 n: ■ Fid r4 J - 4yott J ?� i �, AVt ;`IL JVJ r� �� � 'f- At % y 1' / iIF 14 1146 _ mm%- 14. r IF i � W � r 01 md y -- 7 (� IF HILLSIDE LANE m � O fi • _ —'�t � 5 IF, Old IAd ' O I'd Fro Alp r i 1 r *.-jr, Ar I X n ,fAdd � ) `0 apl� IF OF did III __ 13 1�3lock Party Penn it Application Revised 3113 kppiication. submitted 1) f:� Street Address: 1 Me uh 3x tt d: J o ( la PT.EASE SLIM �117' YC)t!R Ai"SPI:iC;. r1C)N'rc� i'11 At) 411115'I'RA`I1(JTti C)t1C'C AT IXAST 0 DAYS PRIOR TODATE OF PROPOSED BLOCK PARTY 1)ate of Block Party`: f ...... 201 Fl.o rrs oVProposed Street. C'losure*A'd......J� .,., a.m./.n . until � � a.m./ ..in. Su%di�risCtn dame: �;pec.itc: I:.,c�catic�t� c�1'Prctpased `street CiCtst�r�; (i.e. f`rc�tx� tivhat intersecti��n tt� what C.t�z7taGfi Persc�n� s}, C;(71`ltaGt Persc�t3{,) F�ddress: ,,_ �_� I)avtitlle PhutYe �,�trtlYh�:r: ��� �� Evening; Phone �*Iurrther: 11�ereby c�;t-if}- all persons in nt�r nts�;hborl�t�c�ci wcted ley° tlac: closure of thin strut 1zEr�� b���� not1fied of same. Signed: �._ UPCJIv' CC}IVIi'I;ETI^ PLEASE SCiI3Mi'r APpuCA'TIC)N'I`CI. CITY OF Mc.MENRY ADMINISTRATION OF ICI 333 SOUTH GREEN STREET MCHE ENRY IL 60050 CAR Fx.x. 815-363-2119 OR &MAJL: n Lt.ra lty(4) i*n ,c.hertrvaii.us OFFICE USE ONLY .,O(JNCIL APPROVAL, ON; �_ ....... � NOTIFICATION MADE I c� NIM NRY Poi. x;iw DEPT. I l �!�t HFNwRY PUBLIC WORKS VTR ks I31V1S1C)� cH ToWNSFiII' FIRE PROTECTION DISTRICT 0 APPLICANT lo amp O 14 4612712016 11:12 TAX) P.4411001 dock Party Permit Application Rgrw scd 5/12 Application submitted by: ska nJ 13 I C fS 1 Street Address: (-7 19 7:f Q"4v ire r L a.v(f Date Submitted. Ce2 (r-r /(O NOTE: PLEASE SUBMIT YOUR APPLICATION TO THE ADMINISTRATION OFFICE AT LEAST 30 DAYS PRIOR TO DATE OF PROPOSED BLOCK PARTY Date of Block i'arty: 20 Hours of Proposed Street C losure: / � :, pv a.m./ .m' ntil T / / ..�'Q a.m./ SubdivisionName: /41, Specific Location of Proposed Street Closure (i.e, firol� what intersection tq What intersection): from F" f e ��La � � to (`.� t'- � e � •�S Contact Person(s): Contact Person{s) Address: f[ l AV Daytime Phone Number: L 3 [s - 3 dy•- kI �� � Pvenirag Phone Number:.. �, f S- 3 �(K - 9 � 4l� 1 hereby certify all persons iz� �nny neighborhood impacted by the closure of this street have been notified of same. Signed: UPON COMPLETION, PLrASE SUBMIT APFLICATIl7N Tt1: CMTY OF MC�IJNRY ADMINISTRATION OFFICE 333 SOUTH GREEN STREET MCHENRY IL 60050 OR FAR: 815-363-2119 OR E-MAIL: rngeraghiy(cr�dmehenrv.il.us OFFICE USE ONLY COUNCIL APPROVAL ON: / I NOT[FK A LION IVIAL7E TO: T a MCHENRY POLICE DEPT. ❑ MCHENRY PUBLIC WORKS STREET DIVISION ❑ MCH TOWNSHIP FIRE PROTECTION DISTRICT 0 APPLICANT 0/ e lb lid 46 N f. . ti;,' l RY4'N $TFZEET r�rl - _ x to rn 36 'rn f N JENNIEER LAh1E I IENNIFER LANE, _ L Q r 521= i . WL a N LE AIARQ AVENUELE_ .i Of My 1" + U) _ m i �.. .'.r- i1 Ll Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: July 5, 2016 - Regular City Council Meeting RE: Park Special Use, Beer/Wine and Liquor permits ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use, Beer/wine and Liquor permits. The City of McHenry is dedicated to providing ifs citizens, businesses, and visitors wit/i the highest quality ofprograms and services in acustomer-oriented, eff[cient, and fiscally responsible manner. FOR COUNCIL MEETING ON JULY 5, 2016: Beer/wine Permits These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 07/09/16 Karla Perez Bday 807 S Riverside Dr, McH 07/31/16 Joann Reiken Grad 4702 Hartland Tr, McH 08/13/16 Beckie Sullivan, Bday 4806 Joyce Ln,McH Special Use Applications These are special use application requests associated with picnic permits. Picnic Applicant Address Special Use 07/09/16 Karla Perez Bday 807 S Riverside Dr, McH bounce house, grill, tables, chairs 07/10/16 Grace McCafferty Bday 1713 Pine St, McH bounce house 07/31/16 Joann Reiken Grad 4702 Hartland Tr, McH chairs, music, IWO tent tables, chairs & row boat 08/06/16 Jerry Schillaci Subdiv Picnic 4807 Loyola Dr, McH bounce house, grills, music face painter, tables 08/13/16 Beckie Sullivan Bday 4806 Joyce Ln, McH bounce house Parks/Forms/Picnic Permit Lists doc McHENRY PARK FACILITIE SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: Jerry Schillaci Date of Picnic: 08/06/2016 Company/Organization: n/a ZGlf'S Address: 4807 Loyola Dr. City/State/Zip: McHenry, IL 60050 Home Phone: 815-790-2869 Work/Cell Phone:815-790-2869 Park: ❑Knox Park (A only) ❑Petersen Park ❑Veteran's Memorial Park ❑ Riverwalk Bridge Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C XOther: Jaycee Park Arrival Time: 1200 Departure Time: Dusk Total Number Attending: Appx 75-100_ Falsifying attendance numbers will result in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at al] sites. Knox Park A has a portable restroom. Please explain additional needs from the Parks Dept: None Brief description of event (company picnic, car show, craft show, wedding, etc.): Neighbohood Picnic List all activities to be held: Bounce house, face painter, charcoal grills Items brought into ��a^^rk site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides Music ❑Animals ❑Catered Pig Roast ❑ Other Cac Y ❑ Tent: Location In Park: ELECTRICAL Size: FOR TENTS ❑APPLICANT TO CALL JULIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Tent Staked: ❑yes ❑ no *x�<**�::F�'c icx�F:F de n: dck*nF**�F �:xkx k*xx3: �Y 'xxxx ki :F �c �F �cxdcxx x�cxr', icxx�'exdcxxxxi: icxxxxxxi:xkxxicxicxxxxxx*:F*xxx kx>: is icx k*�cx**xx xicx rx*„ Will beer/wine be present: ❑Yes ❑ No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, r cases, beer kegs, etc.) I agree that all the beer/wine containers will beexove =by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated perso 41 .e allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that pne f the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understoo e sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have r54 and will comply with the City of McHenry Park Permit rules. I have read and understand the ruKes and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I al dersta that not complying with the Park Permit rules will result in 1 ss o deposit. Signature: / Date: Health permits are requir law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. OFFICE USE ONLY*���K�:���x:�**,:���*�:��:�xx:�x**x��x*���x�x�:*�t,e:������*x*� Reservation Fee: $ �� Date Paid: Initials: Deposit Fee: $ Payment: ❑Cash ❑ he LiChar e Total Fee: $ 3� Submitted to City Council: Confirmation Sent: Initials: City Council Approval: parks\forms\picnic forms\special use and beer and or wine application Sp Contact person: Company/Organization; Y PARK N A(.:1L11 JLX " r ►nn ur, " w'lXi7Nr APPLICATION City/State/Zip: 2LI&LJ r�l iL Home Phone: park: .Knox park (A only) ❑Petersen Park Area: ❑ Shelter A ❑ Shelter B Arrival Time: .•._ departure Time: Date of Picnic:,, S• .k \c� Work/Cell Phone: o Veteran's Memorial park ra Shelter C c► Other: r Total Number Attending:__ G'rrlsvylns atienrlanee nr+mGers will result irz loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, eleCtrlcity fl1d CeStt'OOn1S are available at all sites. Knox Park A has a portable restroom, Q Brief description of event (company picnic, car show, craft show, wedding, etc.)*VC ► Cyr\ List all activities to be held:_ bht into park site: iTables Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast Items roug o Other V �c vs �p�\ c,l1c� \ ��r ►11 ! --- _ _._ . _ w __,.. __ . _... ❑ Location In Park: Size: Tent Staked; ❑yes to no Tent; ELECTRICAL FOR TENTS in APPLICANT TO CALL JULIE (I=800-892-Q123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Will beer/wine be present: ❑ Yes ❑ No IF YOU CHECK YES, pLEASE ANSWER QUESTIONS I�ELOW: Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wuie bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on th permit•date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of Me lenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursua to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding t Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising, fro► the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit Signature: Health permi re required by law for concessions and NOTE: Approval will be based on the items listed above. l Restrictions: --- --- ng. Please make arrangements to obtain permits, er requests are subject to further approval. ****FOR OFFICE USE Reservation Fee; S _ Date Paid:. � ( �� initials: Deposit Fee Payment: Cash o Chec Chao L.e Total Fee Submitted to City Council: i 45 •20ii Confirmation Sent: _ _initials: City Council Approval: _ parks\forms\picnic tbrms\spccial use and beer and or wine application to EV1 �i,� to Contact person: __I Company/Organization; of Picnic:•• (J Phone:_ - � Work/Coll Phone: Park: o Knox Park (A only) ❑Petersen Park eteran's Memorial park Area; ❑ Shelter A ❑ Shelter B in Shelter C ci Other: Arrival Time: %D Departure Time:Total Number Attending:� Falsifying atfendance numGers will result irz loss of depnslt. Croups over 500 must obtain additional: o dumpsters ❑ portable toilets 1'. Water, electricity and rouvoms are available at all sites, Knox Park A has a portable r�traom, Brief description of event (cam any picnic, car/show, craft show, wedding, etc.) i i( v .List all activities to be held: �i vi.`_+�IS��-��-�— Items brought into park site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast ❑ Tent: Location In Park: ___Size: Tent Staked: a yes ❑ no ELECTRICAL FOR TENTS ❑ APPLICANT TO CALL JULIE (I.800-892-0123) TO BE LOCATED in NO ELECTRIC: Shamrock **********************t'eYt4c***9r*drik***Vc9tw'tk���Y�tYW*fr**W*Wit4titWtk*Xirk**irdt*+k*W'kF14t'r4eVtt't141fNtY7ktRil4tYt9t�tWi'Yt9tWWWWWWWRW*r'eW�eicHS: Will beer/wine be present: ❑ 'Yes ❑ No I(F YOU CHECT{ED YES, PLEASE ANSWER QUESTIONS 13ELOW: Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, be ases, beer kegs, etc.) I agree that all the beer/wine containers will be removed applicant or placed in proper containers on site on the permitsdate and that no underage or intoxicated person F ' lowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree tha of of t e beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood the e of beer/wine under this permit issued pursuant to this application is expressly prohibited, 1 have road will mply with the City off McHenry Park Permit rules, I have read and understand the rule nd regulations that have been set forth by the City of McHenry regarding thf Special Use and/or Beer/Wine Applicat' 1(s) and will assume responsibility for any loss, damage or liability arising from the use of the park pr perty. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signatur . Date:0/no% Health er required b aw for concessions and catering. Please make arrangements to obtain permits, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions. t*w:***www*wwwwwww*wwwww*w*w,rwwww,rvrww w wwY;OR OFFICE USE ONC,Y**w*wwww**w*w��w***w -xwww w,r*w�*Nw*Ww,twwwW��%+! i >t Reservation Fee: $ Date Paid:. (0 M Initials:_.__._.. Deposit Feet $ Payment: 0 Cash t�he ❑ Char •t, Total Fee: S Submitted to City Council, Confirmation' Sent: initials: City Council Approval: parks\fornts\picnic fornts\special use and beer and or wine applicntiOn Y PARK VA Park: o Knox Park (A only) APetersen Park ❑Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B 'Shelter C ci Other: Arrival Time: ) l� _Departure Time:.- (i 1�:. Total Number Attending:, Falsifying attendance numbers will result irz loss of deposit. Groups over 500 must obtain additiongl: ❑ dumpsters ❑ portable toilets Water, electrioity and romauvoins are aY<iilabir; at alFsites. Knox Park A has a portable restroom• rr Brief description of event (company picnic, car show, List all activities to be held:_- 1n1� C _ G�(%tV� \� show, wedding, etc.): t�Gt�t t0r't items brought into park site: ❑Tables Chairs ❑Benches ❑Carnival Rides Music ❑Animals ❑Catered Pig Roast vent: Location In Park:�in��L ' Size: Tent Staked: yes a no ELECTRICAL FOR TENTS APPLICANT TO CALL JULIE (I w800492-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Will beer/wine be present: ❑ Yes00 1F YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wile permits denied . Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or planed in proper containers on site on the permitodate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuaw to this application will be sold, it being understood that the sale of beer/wine tinder this permit issued pursuant to this application is expressly prohibited. i have read and will comply with tine City at McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding tin Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising, from the use of the park property. l also understand that not complying with the Park Permit rules will resin in iss of deposit. Signature, Date: Health permits allVil equired by law for concessions and catering. 'lease make arrangements to obtain permits. NOTE: Approval be based oil the items listed above. Any other requests are subject to further approval. Restrictions;---•----- ww*w*W*w*w*ww*w**Ww*wwWWW*WW******w****sw�wlrO}Z OrFICE USE ONLY**************** Reservation Fee: $ �� _ Date Paid:.� �� initials Deposit Fee: $� Payment: ❑ Cash o Check I rt Total Fee S Submitted to City Council; ---�1j,.�� Confirmation' Sent: initials: City Council Approval; parks\forms\picnic forms\special use and beer and or wine application r� Park: ❑Knox Park (A only) �� fi�i�t► < r ,Veteran's Memorial park Area: fel•/A� ❑ Shelter B ❑ Shelter C t► Oilier: Arrival Time: �.iDQ � _Departure Time:�� i�' Total Number Attending: � �,_ Fnlsifyin� attendcrnee numGers will result lrz loss of deposit. G•rotrps over S00 must obtain additiora•al: ❑ dumpsters ❑portable toilets Water, electricity and rest►'ooms are avr►ilablt; at ill sites. Knox Park A has a portable restroom. B 'ef desert lion of event com an ionic, car show, craft show, wedding, etc.): � S� �� � ��� �'� r► p ( p Y p i,ist all activities to be held:_ •- Items brou lit into park sit�,:,rn Tables o�nC�ha�i�rs ©Benches o Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast �i Other • S\ ���..•'I..�%�.��,�..s.��.----—..__._...._,_._._.._._.._...........,�....._.----- ❑ Tent: Location In Park: _ _Size:Tent Staked; ❑yes ❑ no ELECTRICAL PORTENTS ❑ APPLICAN1• TO CALL J(JLiE (1.800-892-0123) TO BE LOCATED a NO ELECTRIC: Shamrock ***************14'*******Yt***********1F'if Yt 1Y 14**YrWW�R �Y 4r*4t Ar*i:*+titltklk �Y �t*1k'*fie*fir �4 �e ft �t 9S 4t if tt 1Y 9t 1klYN1f �t 914C 7t 1t 1Y it 5Y it Yt SfkWl4 fie r'[Ye*Yt Ytri W W1'e*fie 'Will beer/wine be present:Yes Q No YF Yt)C1 C1t-T;CC 'YES, PLEASE ANSWER QUEST14NS BELOW: Indicate the number o beer/wine permits denied _�� .Indicate amount of beer/wine obe bro fight into tl}e City Park under this permit on above date (number of wuie bottles, beer cases, beer kegs, etc.) LC /J� I agree Chat all the beer/wine containers will be t•emoved by applicant or placed in proper containers on site on tG permit•date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McFienry pack under this permit. 1 agree that none of the beer/wine allowed in the City of McHenry park. pursuar to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the Gity of McHenry Park Permit rules. 1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding tl Special Use and/or BeerlWine Apptication(s} and will assume responsibility for any loss, damage or liability arising f►•on the use of the park property. 1 also u► erstand that not complying with the Park Permit rules will result in loss of deposit r ii � 2 � �� Signature• ' ,t 'f � Date• Health permits a required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: •.._.._,,,._.,,_,... +k**,rWttWkYt.CWkRtY *'k tk WBr*****fY*et**ria,t****YCW *"*rOR Of FtCE USE OIV C,Y,v***,tW�****�,r���**� *�*� *W**,t*�x,��**,t,r*sr**�t�te er���+t Reservation Fee; $ J`��__ Data Paid:. �� ni►ials:� Deposit Fee: $ — =L—� ,,,._.,,.,.,..,__ Paymenr. co C7sh o Ch •kCllar�c Total Fee; S �� Submitted to City Council, la 7�l -,•--- Confirmation Sent: _ _ _ _ lnitlals: City Council Approval: ,�.,, parkslforms\picnic fornislspecial use and beer and or wine applicntian J Ot�� ttin �F+- Sa S S�i�io REGULAR MEETING June 6, 2016 Mayor Low called the regularly scheduled June 6, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator IAorefield, Deputy City Administrator Hobson, Director of Community Development Polerecky, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: Director of Economic Development Martin. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at the Public Input Session. CONSENT AGENDA A. City of McHenry Fiscal Year 2015/2016 Fourth Quarter Budget vs. Actual Report B. Award of bid to SKC Construction, Inc., for an amount not to exceed $85,000, for the 2016 Asphalt Crack Sealing Maintenance Program; C. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and the Village of Fox River Grove for Police Dispatch Services; D. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and the Woodstock Fire Rescue District for Police Dispatch Services; E. Ordinance authorizing the sale of abandoned property in the custody of the City of McHenry Police Department; F. Accept proposal from Xylem Water Solutions USA, Inc. for the purchase of two (2) submersible pumps for the North Riverside Drive Sanitary Sewer Lift Station, for an amount not to exceed $23,995.70; G. Ordinance amending Municipal Code Chapter 18, Police; H. Authorization to publically bid the 2016 Fall Tree Planting Program; I. Request from the Siman Family Charities to utilize City streets for the Annual Turkey Trot 5K Run on November 24, 2016, and temporary closure of a portion of the street from the exit drive at East Campus High School to the entrance to McHenry County Club for approximately 20 minutes; J. Park Special Use, Beer/Wine, and Community Room Liquor Permits; K. March 7, 2016, April 4, 2016 and April 18, 2016 City Council meeting minutes; and L. Approval of Payment of Bills, in the amount of $707,125.42. Responding to an inquiry from Alderman Curry regarding Consent Item B, Director of Public Works Schmitt informed Council that the cost is based on linear foot. Responding to Alderman Santi's inquiry regarding Consent Item B, Director Schmitt opined that there is definitely a benefit to the City to partner with surrounding municipalities for services. Alderman Glab opined that he is pleased to see a proactive approach being taken with regard to streets in the City of McHenry. He thanked Staff for their diligence. Alderman Condon inquired about Consent Item E and whether consideration had ever been given to donating abandoned property. Chief Jones answered that frequently if bicycles are in good shape they are donated to various entities. Alderman Curry requested Consent Item G be discussed further and voted on as a separate item. Regular Meeting Page 2 June 6, 2016 Motion by Curry, second by Condon, approving Consent Agenda, as amended. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. Alderman Condon inquired whether the McHenry Police Department is aware that other licensed professionals besides licensed psychologist are qualified and able to perform psychological examinations. City Attorney McArdle stated the verbiage would be revised to recognize that other licensed and qualified professionals could perform the psychological examination. Alderman Curry inquired about promotions and discipline. Chief Jones informed Council that it is the intent to create a scoring system so there is a minimum standard. Alderman Curry opined he would have like to have seen a red line copy with the specific changes that had been made prior to voting on the Ordinance amending Municipal Code Chapter 18, Police. Motion by Wimmer, second by Condon, approving Consent Item G, Ordinance amending Municipal Code Chapter 18, Police, as presented with language revised to indicate other licensed professionals can perform psychological evaluations. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent. None. Motion carried. MOTION TO APPROVE A USE VARIANCE TO ALLOW A FINANCIAL INSTITUTION AT 3340 SHOPPERS DRIVE Director of Community Development Polerecky informed Council the applicant is requesting a Use Variance to allow a financial institution, speccally Mariner Finance, at 3340 Shoppers Drive at the Shops at Fox River Shopping Center. Director Polerecky explained pursuant to the Zoning Ordinance, a financial institution is not a permitted use in the G5 Highway Commercial Zoning District. The space is 2,500 square feet and immediately east and adjacent to Dick's Sporting Goods. The space has been vacant since December 2014. Mariner Finance has been in business since 2002, providing numerous loan services. Mariner Finance operates in more than 160 locations in 12 states. The Shops at Fox River Center is a well -maintained shopping center with a diversity of retail, restaurant and service uses. The space at issue has been difficult to fill and since its vacancy, has received a limited number of inquiries to rent the space. The size of the space and the lack of visibility from Richmond Road and limited visibility within the shopping center due to its size make it nearly impossible for any retailer to locate within the space. Regular Meeting Page 3 June 6, 2016 Staff opined that a service use, such as the one proposed, is the most viable option for the space. Staff believes there are practical difficulties associated with filling the space in question and unique circumstances. The proposed use will not alter the local character and is consistent with the intent of the Zoning Ordinance and Comprehensive Plan. The Planning and Zoning Commission unanimously recommended approval of a Use Variance to allow a financial institution at 3340 Shoppers Drive, by a vote of (&0), at the May 18, 2016 meeting of the Planning and Zoning Commission. Alderman Glab opined that while it is not the ideal venue for a financial institution, due to the issues presented he has no problem with the requested Use Variance. Motion by Schaefer, second by Curry, approving the Ordinance authorizing a Use Variance to allow a financial institution at 3340 Shoppers Drive, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent. None. Motion carried. MOTION TO APPROVE (1) MUNICIPAL BIKE PATH IMPROVEMENTS CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR FEDERAL PARTICIPATION WITH HR GREEN, INC., FOR AN AMOUNT NOT TO EXCEED $39,927.90; (2) LOCAL AGENCY AGREEMENT FOR FEDERAL PARTICIPATION; AND (3) RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY AND STATE OF ILLINOIS APPROPRIATION FUNDS FOR THE MUNICIPAL BIKE PATH IMPROVEMENT PROJECT Deputy City Administrator Hobson reported that on October 5, 2015, Council authorized an agreement with HR Green for Phase I and Phase II Engineering for improvements to the Municipal Center Bike Path. The proposed improvements consist of an asphalt bike path to connect the existing path on Knox Drive to the path on Park Drive and across to Green Street through Knox Park. The State of Illinois has awarded the City of McHenry up to $358,840 of Illinois Transportation Enhancement Program (ITEP) funds for the project. ITEP funding will pay up to 80% of the total cost of construction and Phase II engineering with a local match requirement of 20%. The City of McHenry is responsible for 100% of the cost of Phase I and Phase II engineering, which would total up to $89,710 from the Park Donations account. HR Green, Inc. submitted a Construction Engineering Services Agreement using the Illinois Department of Transportation's standard form. The scope of the work includes project startup, fulltime construction observation, pre -construction and construction progress meetings, administration/coordination, materials testing and project closeout, for an amount not to exceed $39,927,90. The project is scheduled for a July 2016 letter by IDOT, with an anticipated September construction start date. Alderman Glab opined the project will be an enhancement for the community. Regular Meeting Page 4 June 6, 2016 Motion by Wimmer, second by Schaefer, approving a Construction Engineering Services Agreement with HR Green, Inc., for Federal Participation, in an amount not to exceed $39,927.90; an IDOT Local Agency Agreement for Federal Participation and a Resolution approving the Intergovernmental Agreement between the City of McHenry and the State of Illinois for the Municipal Bike Path Improvement Project, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer1 Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low informed Council the Memorial Day Ceremony at Veterans Memorial Park was well attended. Mayor low encouraged everyone to attend the Thursday night City Band Concerts at Veterans Memorial Park, which begin this week. Mayor Low recognized city employee, Tina Conaway, for taking the lead on the Farmers Market, which precedes the City Band Concerts. Mayor Low noted the Farmers Market is becoming quite popular. Mayor Low announced this weekend, Saturday, June 11th, the annual Kiwanis Soapbox Derby is scheduled. Mayor Low announced on Sunday, June 12th, the Downtown Taste of McHenry will be held at various locations throughout the city. COMMITTEE REPORTS Alderman Schaefer informed Council scheduled on Monday, June 20th, at 5:30 pm. STAFF REPORTS None. that a Public Works Committee meeting is FUTURE AGENDA ITEMS Responding to Alderman Schaefer's inquiry regarding spraying for mosquitoes in the City of McHenry, Deputy City Administrator Hobson stated the mosquito population is closely monitored. No spraying has taken place citywide to date. Usually, citywide spraying is done closer to July, but spraying will be done on a special basis if the mosquito population warrants. Alderman Curry stated he would like video gaming discussed at the Committee level. Mayor Low asked for a show of hands from Council members who wanted to take this matter Regular Meeting Page 5 June 6, 2016 to the Community Development Committee and the consensus of Council was to send the matter of video gaming to the Community Development Committee for discussion. EXECUTIVE SESSION Motion by Wimmer, second by Schaefer, to adjourn to Executive Session, pursuant to 5 ILCS 120/2.01 to discuss the purchase or lease of real property by the public body at 7:20 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. Motion by Wimmer, second by Santi, to return to Open Session at 7:35 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. Council returned to Open Session at 7:35 pm. ADJOURNMENT Motion by Wimmer, seconded by Condon, to adjourn the meeting at 7:36 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. The meeting was adjourned at 7:36 pm. Mayor City Clerk REGULAR MEETING June 20, 2016 Mayor Low called the regularly scheduled June 20, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator Morefield, Director of Economic Development Martin, Director of Community Development Polerecky, Director of Finance Lynch, Director of Public Works Schmitt, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: Deputy City Administrator Hobson, Chief of Police Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at the Public Input Session. CONSENT AGENDA A. Adoption of an Ordinance Ascertaining Prevailing Wages in the City of McHenry (820 ILCS 130); Be Authorization for the Mayor to execute an Intergovernmental Agreement relating to the purchase of boat ramp permit rights on the Fox River/Chain of Lakes, between the City of McHenry, Village of Lakemoor and Village of Johnsburg; and authorization to request, if needed, an extension of the deadline to complete the boat ramp installation from the current date of December 16, 2016; C. A System Purchase Agreement and Change Order Labor Agreement with MIDCO and purchase of replacement power switches from MN1 Technologies for the installation of a new Mitel MiVoice Business telephone system, for the total amount of $74,685.65; D. Resolution for participation in the Pearl Street/Lincoln Road Illinois Transportation Enhancement Program; E. Pay Application No. 4 to Williams Brothers Construction, in the amount of $1,948,236.67, for Wastewater Treatment Plan Improvements; F. Temporary Use Permit for Outdoor Sales at 3436 Shoppers Drive (Dick's Sporting Goods); G. Special Event Liquor License to VFW for outdoor consumption of alcohol on July 9, 2016; H. Request from St. Patrick's Church to host a block party and temporary closure of Washington Street, between Green Street and Court Street on Saturday, June 25, 2016, from 4:00 pm to 8:00 pm; I. Park Special Use/Beer and Wine Permits; J. April 25, 2016 and May 16, 2016 City Council meeting minutes; K. May 23, 2016 Committee of the Whole meeting minutes; L. Approval of Payment of Bills, in the amount of $2,394,323.84; and M. Issuance of As -Needed Checks, in the amount of $2,091,783.62. Alderman Curry requested that Item B on the Consent Agenda be pulled for further discussion and voted on as a separate item. Responding to Alderman Santi's inquiry regarding the timing of the Pearl Street/Lincoln Road Illinois Transportation Enhancement Program, Director of Public Works Schmitt stated funding is slated for 2018. Motion by Curry, second by Condon, approving Consent. Agenda, Item A and Items C through M, as amended. Regular Meeting Page 2 June 20, 2016 Voting Aye: Voting Nay; Not Voting: Abstaining: Absent: Motion carried. Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. None. None None None. Alderman Wimmer opined that he is pleased to see the Boat Ramp Permit Rights moving forward. Alderman Peterson and Alderman Condon concurred. Alderman Santi opined that he does not understand the involvement of the Village of Johnsburg. Mayor Low stated that the City of McHenry has been attempting to acquire a boat ramp in excess of 10-years to facilitate the use of the park that has been sitting unused waiting for the installation of a boat ramp. City Attorney McArdle informed Council that a jurisdictional dispute has been ongoing involving all parties to the Intergovernmental Agreement with the exception of the City of McHenry. To resolve the dispute, the parties enlisted the assistance of the City of McHenry. Responding to Alderman Glab's inquiry regarding whether the Village of Johnsburg would have no rights with the exception of use of the boat ramp, Mayor Low responded affirmatively. Responding to Alderman Glab's inquiry regarding how the boat ramp would be monitored, City Administrator Morefield stated that Council would ultimately make that decision. Alderman Schaefer stated he has no issue with the Intergovernmental Agreement and is pleased to see the acquisition moving forward. Alderman Curry opined that having the boat ramp is a good idea, but he has similar concerns as Alderman Santi regarding the participation of so many entities in the Agreement. Responding to Alderman Curry's inquiry regarding how the cost of maintenance of the boat ramp would be covered, City Administrator Morefield stated the goal is to cover maintenance of the boat ramp, etc., through fees charged to access and use the boat ramp. Responding to Alderman Schaefer's inquiry regarding whether an exchange would be reciprocal if one of the other entities in the future acquired a boat ramp on the Fox River and City Attorney McArdle stated that nothing reciprocal has been written into the contract. Motion by Wimmer, second by Condon, approving Item B of the Consent Agenda, authorizing the Mayor to execute an Intergovernmental Agreement relating to the purchase of boat ramp permit rights on the Fox River/Chain of Lakes, between the City of McHenry, Village Regular Meeting Page 3 June 20, 2016 of Lakemoor and Village of Johnsburg; and authorization to request, if needed, an extension of the deadline to complete the boat ramp installation from the current date of December 16, 2016, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. MOTION TO APPROVE A REQUEST FOR A CLASS A LIQUOR LICENSE FROM 120 WEST, INC. D/B/A THE SPORTS PAGE BAR & GRILL, LOCATED AT 2314 W. ROUTE 120, AND APPROVAL OF AN ORDINANCE INCREASING THE NUMBER OF CLASS A LICENSES IN EFFECT FROM 25 TO 26 City Administrator Morefield informed Council that Mr. Ted Arvanitis, President of 120 West, Inc., is in attendance and has submitted an application for a Class A Liquor License to operate The Sports Page Bar & Grill, located at 2314 W. Route 120, which is the former site of Firewood Restaurant. City Administrator Morefield stated that the property has been vacant since December 2015. City Administrator Morefield informed Council that Mr. Arvanitis has over 20 years of sports bar management experience and for over 15 years has successfully owned and operated The Sports Page Bar & Grill in Arlington Heights, Illinois. Upon approval, Mr. Arvanitis informed Staff that he intends to add video gaming to the business; however, he remains committed to maintaining his successful business plan to bring good food and a sports entertainment destination to its customers. Mr. Arvanitis is conversant with the Illinois Liquor Control Regulations, including new state requirements that go into effect on July 21, 2016, that will require all employees of State liquor licensed businesses to obtain BASSET certification. Mr. Arvanitis has met with Mayor Low, has been fingerprinted by the McHenry Police, has paid all associated fees and presented all required documentation. City Administrator Morefield noted Staff contacted the Arlington Heights Village Manager's office and was told the Mr. Arvanitis is an outstanding member of the business community and a great supporter of local community events. No incidents or violations have been reported at his business in Arlington Heights. Responding to an inquiry from Council, Mr. Arvanitis stated the restaurant will offer a full menu of items together with daily lunch and dinner specials. Mayor Low informed Council that she had an excellent meeting with Mr. Arvanitis and wished him success in his venture. Regular Meeting Page 4 June 20, 2016 Motion by Curry, second by Santi, granting a Class A Liquor License as presented and approving the Ordinance increasing the number of Class A Liquor Licenses from 25 to 26. Voting Aye: Santi, GlCI Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. MOTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC., FOR AN AMOUNT NOT TO EXCEED $22,100, FOR THE MILLSTREAM DRIVE SANITARY SEWER REHABILITATION PROJECT; AND AUTHORIZATION TO PUBLICLY BID THE PROJECT Director of Public Works Schmitt informed Council that during the routine cleaning and televising of the sanitary sewer main on Millstream Drive it was discovered that approximately 173 linear feet of 10" clay tile sanitary sewer main was beginning to show signs of failure and infiltration, including the sanitary sewer manhole located on Millstream Drive, just south of Clearbrook Street. Unfortunately, a cured in place (CIPP) liner would not be able to repair this section of sanitary sewer main line and the open excavation method must be used. Director Schmitt informed Council that the 2016/2017 Public Works Utility Division Capital Improvement Program (CIP) includes $50,000 for sanitary sewer manhole rehabilitation and $110,000 for sanitary sewer main line rehabilitation. HR Green, Inc. has submitted a Professional Services Agreement for the Millstream Drive Sanitary Sewer Rehabilitation Project. The scope of the work includes engineering design, bidding services and construction observation services. The engineering services fee is a time and material amount not to exceed $22,100. Responding to Alderman Curry's inquiry regarding the overall cost of the project, City Engineer Pieper stated the estimated total construction cost is $144,000. Responding to Alderman Curry's inquiry regarding whether this type of project could be handled by the proposed City Engineer, Director of Public Works Schmitt stated it would depend on the workload the proposed City Engineer had at the time and suggested the proposed City Engineer might be involved in the design process. Motion by Wimmer, second by Schaefer, approving the Professional Services Agreement with HR Green, Inc., for the Millstream Drive Sanitary Sewer Rehabilitation Project, in an amount not to exceed $22,100, and authorization to publicly bid the project, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Regular Meeting Page 5 June 20, 2016 Not Voting Abstaining Absent: Motion carried. None None None. MAYOR'S STATEMENT AND REPORT Mayor Low stated the beginning of the summer concert series was well attended and announced this Thursday's entertainment, Hans and the Hormones, is sponsored by Buss Ford. Mayor Low encouraged attendance at the Day at Petersen Farm on Sunday, June 26t1, Mayor Low stated this is an interesting event and the Landmark Commission devotes a lot of effort in making it successful. COMMITTEE REPORTS Alderman Schaefer informed Council a Public Works Committee meeting was held prior to tonight's Council meeting and minutes would be forthcoming. STAFF REPORTS City Administrator Morefield welcomed IT Manager, Ed Larson to the meeting, together with newly hired IT individual, Aaron Greve, FUTURE AGENDA ITEMS There were no future agenda items. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:31 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. The meeting was adjourned at 7:31 pm. Mayor City Clerk Vendor Name McHenry, IL Account Number Vendor: 5 STAR SPORTS ACADEMY INC 5 STAR SPORTS ACADEMY INC 100-47-5110 Vendor: ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY 100-01-6110 ACE HARDWARE, MCHENRY 100-33-5370 ACE HARDWARE, MCHENRY 100-33-6110 ACE HARDWARE, MCHENRY 100-42-6110 ACE HARDWARE, MCHENRY 100-43-6110 ACE HARDWARE, MCHENRY 100-44-6110 ACE HARDWARE, MCHENRY 100-45-6110 ACE HARDWARE, MCHENRY 100-46-6110 ACE HARDWARE, MCHENRY 100-47-6110 ACE HARDWARE, MCHENRY 400-00-6110 ACE HARDWARE, MCHENRY 510-31-6110 ACE HARDWARE, MCHENRY 510-31-6270 ACE HARDWARE, MCHENRY 510-32-5370 ACE HARDWARE, MCHENRY 510-32-6110 ACE HARDWARE, MCHENRY 510-35-6110 Vendor: ACE TOWING &RECOVERY ACE TOWING &RECOVERY 100-41-5370 Vendor: ANCHOR AQUA CENTER INC ANCHOR AQUA CENTER INC 100-42-6110 Vendor: AQUA PURE ENTERPRISES INC AQUA PURE ENTERPRISES INC 100-42-6110 Vendor: ASSOCIATED BANK NA ASSOCIATED BANK NA 100-22-5110 Vendor: ASSOCIATED ELECTRICAL CONTRACTORS ASSOCIATED ELECTRICAL 100-01-5110 ASSOCIATED ELECTRICAL 100-45-5110 Vendor: AT&T AT&T 100-01-5320 AT&T 100-02-5320 AT&T 100-03-5320 AT&T 100-04-5320 AT&T 100-22-5320 AT&T 100-30-5320 AT&T 100-33-5320 AT&T 100-41-5320 AT&T 100-44-5320 AT&T 100-46-5320 AT&T 100-47-5320 AT&T 620-00-5110 AT&T 100-43-5320 AT&T 100-45-5320 Expense Approval Register LIST OF BILLS COUNCIL MEETING 7/5/16 Description (Item) Payable Number Post Date Amount SPRING PROGRAM 5/25/16 07/OS/2016 2,790.00 Vendor 5 STAR SPORTS ACADEMY INC Total: 21790.00 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 62.20 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 37.55 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 406.72 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 11140,27 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 45.42 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 14.38 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 316.53 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 37.35 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 17.52 SUPPLIES/VEHICLE REPAIR 5/26/16-6/24/16 07/05/2016 71.46 SUPPLIES/VEHICLE REPAIRS 5/26-6/24/16 07/05/2016 266.34 SUPPLIES/VEHICLE REPAIRS 5/26-6/24/16 07/05/2016 99,99 SUPPLIES/VEHICLE REPAIRS 5/26-6/24/16 07/05/2016 22.11 SUPPLIES/VEHICLE REPAIRS 5/26-6/24/16 07/05/2016 167.83 SUPPLIES/VEHICLE REPAIRS 5/26-6/24/16 07/05/2016 57.42 Vendor ACE HARDWARE, MCHENRY Total: 2,763.09 TOWING 6-3-16 07/05/2016 45.00 Vendor ACE TOWING & RECOVERY Total: 45.00 SUPPLIES 3064 07/05/2016 343.00 Vendor ANCHOR AQUA CENTER INC Total: 343.00 SUPPLIES 102563 07/05/2016 348.30 Vendor AQUA PURE ENTERPRISES INC Total: 348.30 CONTRACTUALSERVICES- 2016-00411 07/05/2016 28.00 Vendor ASSOCIATED BANK NA Total: 28.00 CONTRACTUALSERVICES 35001818 07/05/2016 875.00 CONTRACTUALSERVICES 35001850 07/05/2016 399.92 Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total: 11274.92 PRI LINES 6/16/16-7/15/16 07/05/2016 104.46 PRI LINES 6/16/16-7/15/16 07/05/2016 39.17 PRI LINES 6/16/16-7/15/16 07/05/2016 84.87 PRI LINES 6/16/16-7/15/16 07/05/2016 45.70 PRI LINES 6/16/16-7/15/16 07/05/2016 254.62 PRI LINES 6/16/16-7/15/16 07/05/2016 39.17 PRI LINES 6/16/16-7/15/16 07/05/2016 13.06 PRI LINES 6/16/16-7/15/16 07/05/2016 39.17 PRI LINES 6/16/16-7/15/16 07/05/2016 6.54 PRI LINES 6/16/16-7/15/16 07/05/2016 13.06 PRI LINES 6/16/16-7/15/16 07/05/2016 6.53 PRI LINES 6/16/16-7/15/16 07/05/2016 26.11 ALARM CIRCUITS 6/16/16-7/15/16A 07/05/2016 307.13 ALARM CIRCUITS 6/16/16-7/15/16A 07/05/2016 307.13 Vendor AT&T Total: 1,286.72 6/29/2016 12:34:40 PM Expense Approval Register Packet: APPKT00494 - PARKS & REC REFUND Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: BARTH, JULIE BARTH, JULIE 100-41-3637 PARKS & REC REFUND 136633 07/05/2016 55.00 Vendor BARTH, JULIE Total: 55.00 Vendor: BEHRNS, LESLIE BEHRNS, LESLIE 100-46-5110 PARKS & REC PROGRAM 6/23/16-6/26/16 07/05/2016 350.00 Vendor BEHRNS, LESLIE Total: 350.00 Vendor: BIRK, ADRIANA BIRK, ADRIANA 100-22-4510 EMPLOYEE UNIFORM ALLOW INV0002299 07/05/2016 157.59 BIRK, ADRIANA 100-22-6250 TRAVEL EXP REIMB INV0002301 07/05/2016 10.00 Vendor BIRK, ADRIANA Total: 167.59 Vendor: BORGERDING, CHRISTINE BORGERDING, CHRISTINE 100-41-4110 REIMB AQUA AEROBIC CERTIF INV0002278 07/05/2016 99.00 Vendor BORGERDING, CHRISTINE Total: 99.00 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 MOWING SERVICES 6/15/16 07/05/2016 300.00 BRENNAN, DAN 100-03-5110 MOWING SERVICES 6/9/16 07/05/2016 400.00 BRENNAN, DAN 100-03-5110 MOWING SERVICES 6/13/16 07/05/2016 1,360.00 Vendor BRENNAN, DAN Total: 21060.00 Vendor: BROWN, JUDY I BROWN, JUDY 1 100-47-4117 PARKS & REC PROGRAM 5/3/16-5/12/16 07/05/2016 100.00 Vendor BROWN, JUDY I Total: 100.00 Vendor: BUSS FORD SALES BUSS FORD SALES 100-22-5370 VEHICLE REPAIRS 50219041 07/05/2016 77.88 Vendor BUSS FORD SALES Total: 77.88 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 400-00-6110 SUPPLIES 55470 07/05/2016 376.74 CABAY & COMPANY INC 400-00-6110 SUPPLIES 55515 07/05/2016 82.95 CABAY & COMPANY INC 400-00-6111 SUPPLIES 55631 07/05/2016 1,047.30 Vendor CABAY & COMPANY INC Total: 11506.99 Vendor: CALABRESE, TARA CALABRESE, TARA 100-47-5110 PARKS & REC PROGRAM 6/2/16-6/21/16 07/05/2016 146.25 Vendor CALABRESE, TARA Total: 146.25 Vendor: CARROT -TOP INDUSTRIES INC CARROT -TOP INDUSTRIES INC 100-45-6110 SUPPLIES 30833900 07/05/2016 496.34 Vendor CARROT -TOP INDUSTRIES INC Total: 496.34 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 172204 07/05/2016 615.44 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 172209 07/05/2016 110.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 172688 07/05/2016 157.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 882.44 Vendor: CHICAGO METROPOLITAN AGENCY FOR PLANNING CHICAGO METROPOLITAN 100-01-5410 DUES-FY2017 FY2017-156 07/05/2016 997.04 Vendor CHICAGO METROPOLITAN AGENCY FOR PLANNING Total: 997.04 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 400-00-6130 SUPPLIES 5005385698 07/05/2016 50.30 Vendor CINTAS CORPORATION LOC 355 Total: 50.30 Vendor: CINTAS FIRST AID & SAFETY CINTAS FIRST AID & SAFETY 100-45-6110 SUPPLIES 5005300285 07/05/2016 58.31 Vendor CINTAS FIRST AID & SAFETY Total: 58.31 Vendor: COMED COMED 100-33-5520 UTILITIES 5/23/16-6/22/16 07/05/2016 30.18 COMED 510-32-5510 PUMPING FEES 5/24/16-6/23/16 07/05/2016 163.38 COMED 510-31-5510 UTILITIES 5/25/16-6/24/16 07/05/2016 357.88 COMED 510-32-5510 UTILITIES 5/25/16-6/24/16 07/05/2016 169.88 Vendor COMED Total: 721.32 6/29/2016 12:34:40 PM Expense Approval Register Vendor Name Account Number Vendor: CONSERV FS CONSERV FS 100-45-6110 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-42-5510 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-42-5110 CRESCENT ELECTRIC SUPPLY CO 620-00-6270 Vendor: CUTTING EDGE COMMUNICATIONS INC CUTTING EDGE Ann -00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 CUTTING EDGE 400-00-8800 Vendor: DIXON ENGINEERING INC DIXON ENGINEERING INC 740 00-5220 DIXON ENGINEERING INC 740-00-5220 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 620-00-6210 DOCUMENT IMAGING 620-00-6210 Vendor: DURA WAX COMPANY INC, THE DURA WAX COMPANY INC, THE 100-01-6110 DURA WAX COMPANY INC, THE 100-01-6110 Vendor: EDMONDS, PIERRE EDMONDS, PIERRE 100-22-3536 Vendor: EH WACHS EH WACHS 100-22-6110 Vendor: ELECTRONIC ENTRY SYSTEMS INC ELECTRONIC ENTRY SYSTEMS 100-41-6110 Vendor: FOX VALLEY FIRE &SAFETY FOX VALLEY FIRE &SAFETY 225-00-5110 FOX VALLEY FIRE & SAFETY 225-00-5110 Vendor: FREUND, SUSAN FREUND, SUSAN 100-00-3410 Vendor: G & E GREENHOUSES INC G & E GREENHOUSES INC 100-45-6110 Description (Item) SUPPLIES UTILITIES Payable Number 65013991 Packet: APPK1700494 - SUPPLIES Post Date 07/OS/2016 Vendor CONSERV FS Total: 5/24/16-6/22/16 07/OS/2016 Vendor CONSTELLATION NEWENERGY INC Total: SUPPLIES 5502190217.001 07/OS/2016 SUPPLIES S502210264.001 07/05/2016 Vendor CRESCENT ELECTRIC SUPPLY CO Total: WIRELESS INSTALL 4717 RECCENTER CONNECTIVITY 4773 INSTALL KEYBOARD READER AT 4774 REC CENTER PROJ 4775 CONNECTION BETWEEN REC 4791 FITNESS CENTER CABLING 4792 CABLE TV CABLING 4793 KERI DOOR INSTALL 4794 REC CENTER MAIN OFFICE 4795 N/CAT CABLING AT REC 4796 REC CENTER WIRELESS INSTALL 4797 07/O5/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 Vendor CUTTING EDGE COMMUNICATIONS INCTotal: Amount 398.40 398.40 1,139.34 1,139.34 105.81 272.02 377.83 2,628.30 3,952.20 500.00 953.04 985.60 986.25 968.90 836.30 680.50 725.70 438.05 13,654.84 RETAINED PERSONNEL 16-0553 07/OS/2016 950.00 RETAINED PERSONNEL 16-0554 07/O5/2016 950.00 Vendor DIXON ENGINEERING INC Total: 11900,00 SUPPLIES 292787 07/05/2016 268.00 SUPPLIES 300241 07/05/2016 676.00 Vendor DOCUMENT IMAGING DIMENSIONS INC Total: 944.00 SUPPLIES 383986 07/05/2016 126.00 SUPPLIES 384056 07/05/2016 343.20 Vendor DURA WAX COMPANY INC, THE Total: 469.20 REFUND-DUPLIC PAYMT INV0002279 07/05/2016 30.00 Vendor EDMONDS, PIERRE Total: 30.00 REPAIRS INV123483 07/05/2016 375.00 Vendor EH WACHS Total: 375.00 SUPPLIES -TOUCH CARDS 201602424 07/05/2016 686.77 Vendor ELECTRONIC ENTRY SYSTEMS INC Total: 686.77 CONTRACTUALSERVICES IN00005503 07/05/2016 195.00 CONTRACTUALSERVICES IN00007293 07/05/2016 11150.50 Vendor FOX VALLEY FIRE & SAFETY Total: 1,345.50 TEMP USE REFUND-16-04-063 INV0002280 SUPPLIES 168647 07/OS/2016 Vendor FREUND, SUSAN Total: 07/OS/2016 Vendor G & E GREENHOUSES INC Total: 30.00 30.00 296.50 296.50 6/29/2016 12:34:40 PM Expense Approval Register Packet: APPKT00494 - PARKS & REC REFUND Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: GIBB, ROBERTA GIBB, ROBERTA 100-41-3636 PARKS & REC REFUND 136623 07/05/2016 20.00 Vendor GIBB, ROBERTA Total: 20.00 Vendor: GOLD MEDAL PRODUCTS GOLD MEDAL PRODUCTS 100-44-6110 CONCESSION SUPPLIES 307937 07/05/2016 293.65 GOLD MEDAL PRODUCTS 100-44-6110 CONCESSION SUPPLIES 308424 07/05/2016 327.60 GOLD MEDAL PRODUCTS 100-44-6110 CONCESSION SUPPLIES 308900 07/05/2016 288.15 Vendor GOLD MEDAL PRODUCTS Total: 909.40 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 400-00-4510 UNIFORM/NAME TAG 16-1543 07/05/2016 1,478.40 GREEN DOOR PROMOTIONS 100-42-6110 TANKS/SHIRTS GUARDS- 16-1547 07/05/2016 910.60 Vendor GREEN DOOR PROMOTIONS LLC Total: 20389.00 Vendor: HABITAT FOR HUMANITY HABITAT FOR HUMANITY 225-00-3895 REIMB FOR WIRELESS ALARM 23363 07/05/2016 257.00 Vendor HABITAT FOR HUMANITY Total: 257.00 Vendor: HARM'S FARM HARM'S FARM 100-45-6110 SUPPLIES 23363 07/05/2016 118.93 Vendor HARM'S FARM Total: 118.93 Vendor: HILL, SUSAN HILL, SUSAN 100-00-3330 REFUND-PD TWICE FOR INV0002281 07/05/2016 12.00 Vendor HILL, SUSAN Total: 12.00 Vendor:HRGREEN HRGREEN 740-00-5220 RETAINED PERSONNEL 105080 07/05/2016 249.00 HRGREEN 440-00-8900 TRAFFIC LIGHT 105082 07/05/2016 830.00 HRGREEN 740-00-5220 PATRIOT ESTATES -RETAIN 105086 07/05/2016 31065,16 HRGREEN 580-32-8500 WWTP CONSTRUCT SERVICES 105167 07/05/2016 43,296.01 HRGREEN 440-00-8600 1 105376 07/05/2016 54,000400 HRGREEN 510-31-8500 WATERTOWER 108081 07/05/2016 1,510.00 Vendor HRGREEN Total: 102,950.17 Vendor: ICMA ICMA 100-01-5410 ILCMA MEMBER RENEWAL INV0002282 07/05/2016 339.75 Vendor ICMA Total: 339.75 Vendor: ILLINOIS HOMICIDE INVESTIGATORS ASSN ILLINOIS HOMICIDE 100-22-5430 TRAINING/CONFERENCE JUNE 17 2016 07/05/2016 780.00 Vendor ILLINOIS HOMICIDE INVESTIGATORS ASSN Total: 780.00 Vendor: ILLINOIS PAPER & COPIER CO ILLINOIS PAPER & COPIER CO 100-00-6210 PAPER SUPPLIES IN230253 07/05/2016 800.00 Vendor ILLINOIS PAPER & COPIER CO Total: 800.00 Vendor: ILLINOIS STATE POLICE ILLINOIS STATE POLICE 100-03-5110 CONTRACTUAL SERVICES- INV0002283 07/05/2016 29.75 ILLINOIS STATE POLICE 100-30-5110 CONTRACTUAL SERVICES- INV0002283 07/05/2016 29.75 ILLINOIS STATE POLICE 100-33-5110 CONTRACTUAL SERVICES- INV0002283 07/05/2016 59.50 ILLINOIS STATE POLICE 100-41-5110 CONTRACTUAL SERVICES- INV0002283 07/05/2016 267.75 ILLINOIS STATE POLICE 100-45-5110 CONTRACTUAL SERVICES- INV0002283 07/05/2016 178.50 ILLINOIS STATE POLICE 510-32-5110 CONTRACTUAL SERVICES- INV0002286 07/05/2016 59.50 ILLINOIS STATE POLICE 510-35-5110 CONTRACTUAL SERVICES- INV0002286 07/05/2016 29.75 Vendor ILLINOIS STATE POLICE Total: 654.50 Vendor: INTOXIMETERS INTOXIMETERS 100-22-6110 SUPPLIES 535054 07/05/2016 62.85 Vendor INTOXIMETERS Total: 62.85 Vendor: J G UNIFORMS INC J G UNIFORMS INC 100-22-4510 EMPLOYEE UNIFORM ALLOW 2563 07/05/2016 128.85 J G UNIFORMS INC 100-22-4510 EMPLOYEE UNIFORM ALLOW 2780 07/05/2016 128.00 J G UNIFORMS INC 100-22-6110 PROMOTION SUPPLIES 3364 07/05/2016 22.50 J G UNIFORMS INC 100-22-6110 RETIREMENT SUPPLIES 3365 07/05/2016 7.50 Vendor J G UNIFORMS INC Total: 28&85 6/29/2016 12:34;40 PM Expense Approval Register Vendor Name Account Number Vendor: KARA COMPANY INC KARA COMPANY INC 100-22-6110 Vendor: KING, LAURA KING, LAURA 100-22-4510 Vendor: LARSON, STEPHANIE LARSON, STEPHANIE 100-41-3636 Vendor: LINCOLN AQUATICS LINCOLN AQUATICS 100-42-6110 Vendor: MARKS TREE SERVICE &SNOW PLOWING CORP MARKS TREE SERVICE & SNOW 100-45-6110 Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 100-01-5320 Vendor: MCH COUNTY DEPT OF HEALTH MCH COUNTY DEPT OF HEALTH 100-47-6920 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MUMMY ANALYTICAL WATER 510-32-6110 Vendor: MCHENRY COUNTY COUNCIL OF GOVERNMENTS MCHENRY COUNTY COUNCIL 100-01-5230 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-45-6110 MCHENRY POWER EQUIPMENT 100-45-6110 MCHENRY POWER EQUIPMENT 100-45-6110 Vendor: MCHENRY SCHOOLS TRANSPORTATION DEPT MCHENRY SCHOOLS 100-42-5110 MCHENRYSCHOOLS 100-42-5110 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-03-6210 MINUTEMAN PRESS OF MCH 100-22-6210 Vendor: RAM TECHNOLOGIES DIRECT INC MNJ TECHNOLOGIES DIRECT 620-00-6270 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLASOLUTIONS- 100-22-5320 MOTOROLASOLUTIONS- 100-22-5430 Vendor: NEUMANN 1R, EDWARD J NEUMANN JR, EDWARD 1 740-00-6960 Vendor: NICOR GAS NICOR GAS NICOR GAS NICOR GAS NICOR GAS Description (Item) SUPPLIES Payable Number 319758 EMPLOYEE UNIFORM ALLOW INV0002287 PARKS & REC PROGRAM 136653 Packet: APPKT00494 - SUPPLIES Post Date 07/OS/2016 Vendor KARA COMPANY INC Total: 07/05/2016 Vendor KING, LAURA Total: 07/OS/2016 Vendor LARSON, STEPHANIE Total: Amount 200.00 200.00 118.98 118.98 125.00 125.00 SUPPLIES 51292474 07/OS/2016 441.45 Vendor LINCOLN AQUATICS Total: 441.45 SUPPLIES INV001523144 07/05/2016 435.21 Vendor MARKS TREE SERVICE & SNOW PLOWING CORP Total: 435.21 LEGALSERVICES-DUNE 2016 JUNE 2016 07/05/2016 5,175.00 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 51175.00 RIVER RUN HEALTH PERMIT INV0002288 07/05/2016 45.00 Vendor MCH COUNTY DEPT OF HEALTH Total: 45.00 NITROGEN SAMPLES 1602854 07/05/2016 60.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 60.00 LEGAL FEES - JAN/MAY 2016 120363 07/05/2016 2037 Vendor MCHENRY COUNTY COUNCIL OF GOVERNMENTS Total: 2037 SUPPLIES 176036 07/05/2016 105.80 SUPPLIES 176045 07/05/2016 52.90 SUPPLIES 176669 07/05/2016 3.50 Vendor MCHENRY POWER EQUIPMENT INC Total: 162.20 MARLINS TRIP 6/15/16 07/OS/2016 213.80 MARLINS TRIP 6/16/16 07/O5/2016 95.74 Vendor MCHENRY SCHOOLS TRANSPORTATION DEPT Total: 309.54 SUPPLIES 86264 07/05/2016 28.00 SUPPLIES 86361 07/05/2016 28.00 Vendor MINUTEMAN PRESS OF MCH Total: 56.00 IT SUPPLIES 0003470672 07/05/2016 2,209.31 Vendor MNJ TECHNOLOGIES DIRECT INC Total: 2,209.31 STARCOM NETWORK 235914292016 07/O5/2016 21218.00 PROGRAMMING CLASS 41224137 07/OS/2016 856.00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: %074.00 PARKINGLOTRENTAL-JULY JULY2016 07/05/2016 500.00 Vendor NEUMANN JR, EDWARD J Total: 500.00 100-41-5510 UTILITIES 5/13/16-6/14/16 07/O5/2016 86.80 100-42-5510 UTILITIES 5/13/16-6/14/16 07/OS/2016 90.35 100-45-5510 UTILITIES 5/13/16-6/14/16 07/OS/2016 40.54 510-31-5510 UTILITIES 5/13-6/14/16 07/05/2016 578.34 6/29/2016 12:34:40 PM Expense Approval Register Packet: APPKT00494 - UTILITIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount NICOR GAS 510-32-5510 UTILITIES 5/13-6/14/16 07/05/2016 522.28 NICOR GAS 100-43-5510 UTILITIES 5/19/16-6/20/16 07/05/2016 30.38 NICOR GAS 100-45-5510 UTILITIES 5/19/16-6/20/16 07/05/2016 51.87 Vendor NICOR GAS Total: 1,400.56 Vendor: NORTH EAST MULTI -REGIONAL TRAINING INC NORTH EAST MULTI -REGIONAL 100-22-5430 BICYCLE CLASS 208422 07/05/2016 175.00 Vendor NORTH EAST MULTI -REGIONAL TRAINING INC Total: 175.00 Vendor: NORTHWEST HERALD NORTHWEST HERALD 100-41-5450 NEWSPAPER SUBSCRIPTION 39623A 07/05/2016 255.80 Vendor NORTHWEST HERALD Total: 255.80 Vendor: PEPSI BEVERAGE COMPANY PEPSI BEVERAGE COMPANY 100-44-6110 CONCESSION SUPPLIES 27162501 07/05/2016 267.05 PEPSI BEVERAGE COMPANY 100-44-6110 CONCESSION SUPPLIES 22179261 07/05/2016 234.55 Vendor PEPSI BEVERAGE COMPANY Total: 501.60 Vendor: PETERSON, DWAYNE PETERSON, DWAYNE 100-47-5110 SOFTBALL UMPIRE FEES 5/23/16-6/20/16 07/05/2016 92.00 Vendor PETERSON, DWAYNE Total: 92.00 Vendor: PETROLIANCE LLC PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9696357 07/05/2016 124.63 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9799552 07/05/2016 63.09 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9796360 07/05/2016 567.61 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9796362 07/05/2016 31156.34 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9796377 07/05/2016 11.19 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9799555 07/05/2016 568.32 PETROLIANCE LLC 100-22-6250 VHIECLE FUEL 9799557 07/05/2016 1,684.28 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9802450 07/05/2016 44.17 Vendor PETROLIANCE LLC Total: 6/219963 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-6110 BADGE SUPPLIES 70156 07/05/2016 267.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 70211 07/05/2016 40.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 70225 07/05/2016 54.95 PETTIBONE & CO, P F 100-22-4510 BIKE UNIFORMS 70232 07/05/2016 120.00 Vendor PETTIBONE & CO, P F Total: 481.95 Vendor: PORTER CORP PORTER CORP 100-41-8800 SHELTER-MCBARK PARK 162345 07/05/2016 6,025.00 Vendor PORTER CORP Total: 61025.00 Vendor: PSP-CRYSTAL LAKE PSP-CRYSTAL LAKE 100-22-5370 VEHICLE REPAIRS 311V030800 06/27/2016 42.24 Vendor PSP-CRYSTAL LAKE Total: 42.24 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 100-45-5370 VEHICLE REPAIRS 41371 07/05/2016 137.16 Vendor QUALITY TIRE SERVICE Total: 137.16 Vendor: RADICOM INC RADICOM INC 100-45-5110 PHONE REPAIRS 102291 07/05/2016 82.50 Vendor RADICOM INC Total: 82.50 Vendor: REINDERS INC REINDERS INC 100-41-5370 VEHICLE REPAIRS 6/16/16 07/05/2016 90.23 Vendor REINDERS INC Total: 90.23 Vendor: RELIABLE SAND & GRAVEL RELIABLE SAND & GRAVEL 100-45-6110 SUPPLIES 6151 07/05/2016 25.00 Vendor RELIABLE SAND & GRAVEL Total: 25.00 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 POSTAGE FOR MAILING INV0002290 07/05/2016 6.95 RESERVE ACCOUNT 100-02-5310 POSTAGE FOR MAILING INV0002290 07/05/2016 5.31 RESERVE ACCOUNT 100-03-5310 POSTAGE FOR MAILING INV0002290 07/05/2016 69.36 RESERVE ACCOUNT 100-04-5310 POSTAGE FOR MAILING INV0002290 07/05/2016 11056.52 6/29/2016 12:34:40 PM Expense Approval Register Packet: APPKT00494 - POSTAGE FOR MAILING MACHINE Vendor Name Account Number Description (Item) Payable Number Post Date Amount RESERVE ACCOUNT 100-22-5310 POSTAGE FOR MAILING INV0002290 07/05/2016 299.17 RESERVE ACCOUNT 100-30-5310 POSTAGE FOR MAILING INV0002290 07/05/2016 13.27 RESERVE ACCOUNT 100-41-5310 POSTAGE FOR MAILING INV0002290 07/05/2016 59.78 RESERVE ACCOUNT 510-32-5310 POSTAGE FOR MAILING INV0002291 07/05/2016 0.68 RESERVE ACCOUNT 510-35-5310 POSTAGE FOR MAILING INV0002291 07/05/2016 527.10 Vendor RESERVE ACCOUNT Total: 2,038.14 Vendor: REX 24/7 TOWING REX 24/7 TOWING 100-45-6110 VEHICLETOW 2184 07/05/2016 155.00 Vendor REX 24/7 TOWING Total: 155.00 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT 100-45-6110 SUPPLIES 3237587 07/05/2016 198.99 RUSSO POWER EQUIPMENT 100-45-6110 SUPPLIES 3237623 07/05/2016 171.98 Vendor RUSSO POWER EQUIPMENT Total: 370.97 Vendor: SARANZAK, DONNA SARANZAK, DONNA 100-41-3634 PARKS & REC PROGRAM 136707 07/05/2016 60.00 Vendor SARANZAK, DONNA Total: 60.00 Vendor: SCHMITT, MATTHEW SCHMITT, MATTHEW 100-22-5420 TRAVEL EXP REIMB INV0002292 07/05/2016 8.00 Vendor SCHMITT, MATTHEW Total: 8.00 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PESTSOLUTIONS INC 100-01-5110 QUARTERLY PEST CONTROL-PD 51417 07/05/2016 87.00 SCHOPEN PEST SOLUTIONS INC 400-00-5110 PEST CONTROL -INITIAL 56859 07/05/2016 225.00 Vendor SCHOPEN PEST SOLUTIONS INC Total: 312.00 Vendor: SCHWALENBERG, RYAN SCHWALENBERG, RYAN 100-03-5430 BOCA REIM INV0002293 07/05/2016 15.00 Vendor SCHWALENBERG, RYAN Total: 15.00 Vendor: SCHWEITZER, BRIAN H SCHWEITZER, BRIAN H 100-47-5110 PARKS & REC PROGRAM 6/13/16-6/17/16 07/05/2016 450.00 Vendor SCHWEITZER, BRIAN H Total: 450.00 Vendor: SEWING SYSTEMS OF MCHENRY SEWING SYSTEMS OF 100-42-5110 REPAIRS INV0002294 07/05/2016 200.00 Vendor SEWING SYSTEMS OF MCHENRYTotal: 200.00 Vendor: SHERMAN MECHANICAL INC SHERMAN MECHANICAL INC 100-01-5110 CONTRACTUAL SERVICES W15290 07/05/2016 130.90 Vendor SHERMAN MECHANICAL INC Total: 130.90 Vendor: SHERMAN, GABRIELLE SHERMAN, GABRIELLE 100-42-6110 REIMB SUPPLIES INV0002295 07/05/2016 20.11 Vendor SHERMAN, GABRIELLE Total: 20.11 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 100-41-6210 REC CENTER COPIER METER 320161 07/05/2016 579.00 Vendor STANS LPS MIDWEST Total: 579.00 Vendor: STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS 100-00-6210 OFFICE SUPPLIES 8039788714 07/05/2016 -22.54 STAPLES BUSINESS 100-01-6210 OFFICE SUPPLIES 8039788714 07/05/2016 47.67 STAPLES BUSINESS 100-03-6210 OFFICE SUPPLIES 8039788714 07/05/2016 24.91 STAPLES BUSINESS 100-04-6210 OFFICE SUPPLIES 8039788714 07/05/2016 10.99 STAPLES BUSINESS 100-22-6210 OFFICE SUPPLIES 8039788714 07/05/2016 116.27 STAPLES BUSINESS 510-31-6210 OFFICE SUPPLIES 8039788714A 07/05/2016 10.82 STAPLES BUSINESS 510-32-6210 OFFICE SUPPLIES 8039788714A 07/05/2016 169.64 Vendor STAPLES BUSINESS ADVANTAGE Total: 357.76 Vendor: STAPLES CREDIT PLAN STAPLES CREDIT PLAN 100-00-6210 SUPPLIES 5/18/16-5/23/16 07/05/2016 88.02 STAPLES CREDIT PLAN 100-00-6210 SUPPLIES 5/18/16-5/23/16 07/05/2016 -570.85 STAPLES CREDIT PLAN 100-03-6210 SUPPLIES 5/18/16-5/23/16 07/05/2016 127.28 STAPLES CREDIT PLAN 100-03-6210 SUPPLIES 5/18/16-5/23/16 07/05/2016 2.05 STAPLES CREDIT PLAN 100-22-6210 SUPPLIES 5/18/16-5/23/16 07/05/2016 47.77 6/29/2016 12:34:40 PM Expense Approval Register Packet: APPKT00494 - SUPPLIES Vendor Name Account Number Description (Item) Payable Number STAPLES CREDIT PLAN 100-22-6210 SUPPLIES 5/18/16-5/23/16 STAPLES CREDIT PLAN 100-41-6210 SUPPLIES 5/18/16-5/23/16 STAPLES CREDIT PLAN 100-42-6110 SUPPLIES 5/18/16-5/23/16 STAPLES CREDIT PLAN 100-43-6110 SUPPLIES 5/18/16-5/23/16 STAPLES CREDIT PLAN 100-47-6110 SUPPLIES 5/18/16-5/23/16 Vendor: SYNCB/AMAZON SYNCB/AMAZON 100-01-6110 SUPPLIES 5/12/16-6/7/16 SYNCB/AMAZON 100-03-6210 SUPPLIES 5/12/16-6/7/16 SYNCB/AMAZON 100-03-6270 SUPPLIES 5/12/16-6/7/16 SYNCB/AMAZON 100-42-6110 SUPPLIES 5/12/16-6/7/16 SYNCB/AMAZON 100-44-6110 SUPPLIES 5/12/16-6/7/16 SYNCB/AMAZON 100-46-6110 SUPPLIES 5/12/16-6/7/16 SYNCB/AMAZON 100-22-5370 VEHICLE REPAIRS/SUPPLIES 5/19/16-5/28/16 SYNCB/AMAZON 100-22-8300 VEHICLE REPAIRS/SUPPLIES 5/19/16-5/28/16 Vendor: THEODORE POLYGRAPH SERV THEODORE POLYGRAPH SERV 100-21-5110 Vendor: TONYAN, LUCY TONYAN, LUCY 100-46-5110 Vendor: TONY'S FAMILYTAILOR SHOP TONY'S FAMILY TAILOR SHOP 100-22-4510 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 100-22-6310 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 100-45-6110 Vendor: TYLER TECHNOLOGIES TYLERTECHNOLOGIES 510-31-5110 TYLERTECHNOLOGIES 510-32-5110 Vendor: WASTE MANAGEMENT OF WI -MN WASTE MANAGEMENTOF WI- 510-32-5580 Vendor: WEAVER, DENY WEAVER, DENY 100-41-3636 Vendor: WILSON NURSERIES INC WILSON NURSERIES INC 100-45-6110 WILSON NURSERIES INC 100-45-6110 Vendor: WOODWARD PRINTING SERVICES WOODWARD PRINTING 100-02-5330 Vendor: WORK, SARA WORK, SARA 100-41-3637 POLYGRAPH SERVICES PARKS & REC PROGRAM 5279 INV0002296 EMPLOYEE UNIFORM ALLOW 357855 K-9 SUPPLIES &TRAINING 18179 Post Date 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 Vendor STAPLES CREDIT PLAN Total: 07/OS/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 Vendor SYNCB/AMAZON Total 07/OS/2016 Vendor THEODORE POLYGRAPH SERV Total: 07/05/2016 VendorTONYAN, LUCYTotal: 07/OS/2016 Vendor TONY'S FAMILY TAILOR SHOP Total: 07/OS/2016 Vendor TOPS IN DOG TRAINING CORPTotak Amount 238.74 204.83 78.93 77.00 78.00 371.77 188.03 88.89 321.98 1,021.90 7.86 89.71 239.70 804.33 2,762.40 450.00 450.00 180.00 180.00 22.50 22.50 356.49 356.49 SUPPLIES 86571 07/OS/2016 116.40 Vendor TRAFFIC CONTROL &PROTECTION INC Total: 116.40 MONTHLY MAINT FEE -UTILITY 025-160031 07/05/2016 60.00 MONTHLY MAINT FEE -UTILITY 025-160031 07/05/2016 60.00 Vendor TYLER TECHNOLOGIES Total: 120.00 SLUDGE REMOVAL 0030373-2742-0 07/OS/2016 11,612.07 Vendor WASTE MANAGEMENT OF WI -MN Total: 11,612.07 PARKS &REC PROGRAM 136667 07/05/2016 263.00 Vendor WEAVER, DENY Total: 263.00 SUPPLIES 0291746-IN 07/05/2016 221.50 SUPPLIES 0292774-IN 07/05/2016 182.40 Vendor WILSON NURSERIES INC Total: 403.90 SUMMER NEWSLETTER 41307 07/05/2016 31400.00 Vendor WOODWARD PRINTING SERVICES Total: 3,400.00 PARKS & REC PROGRAM 137115 07/05/2016 20.00 Vendor WORK, SARA Total: 20.00 Grand Total: 201,111.46 6/29/2016 12:34:40 PM Expense Approval Register Fund Summary Fund Expense Amount 100- GENERAL FUND 58,725.35 225-ALARM BOARD FUND 1,602.50 400- RECREATION CENTER FUND 16,986.99 440- CAPITAL IMPROVEMENTS FUND 54,830.00 510- WATER/SEWER FUND 16,505.01 580- UTILITY IMPROVEMENTS FUND 43,296.01 620- INFORMATION TECHNOLOGY FUND 3,451A4 740- RETAINED PERSONNEL ESCROW 5,714.16 Grand Total: 201,111.46 Expense Approval Register v McHenry, IL #2 LIST OF BILLS COUNCIL MEETING 7/5/16 M Sri Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: ACRES GROUP ACRES GROUP 610-00-5960 Replacement Tree AEI_0235259 07/05/2016 900.00 Vendor ACRES GROUP Total: 900.00 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-33-5370 wiring 11520 07/05/2016 148.79 Vendor ADAMS ENTERPRISES INC, R A Total: 148.79 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-33-5370 torch 333424 07/05/2016 386.45 ADAMS STEEL SERVICE INC 100-33-5370 steel 33517 07/05/2016 41.00 ADAMS STEEL SERVICE INC 100-33-5370 steel 33712 07/05/2016 30.93 ADAMS STEEL SERVICE INC 100-33-5370 steel 33753 07/05/2016 44.00 Vendor ADAMS STEEL SERVICE INC Total: 502.38 Vendor: AIRGAS SAFETY INC AIRGAS SAFETY INC 510-32-6110 Rain suit and Hip Boots 9052270809 07/05/2016 78.82 AIRGAS SAFETY INC 510-32-6110 Rain suit and Hip Boots 9052270810 07/05/2016 207.82 Vendor AIRGAS SAFETY INC Total: 286.64 Vendor: AMERICAN WATER WORKS ASSN AMERICAN WATER WORKS 510-31-6110 AWWA Utility Membership 7001212662 07/05/2016 1,829.00 Vendor AMERICAN WATER WORKS ASSN Total: 11829.00 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490 07/05/2016 48.96 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490A 07/05/2016 145.92 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490B 07/05/2016 143.52 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490C 07/05/2016 97.92 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490D 07/05/2016 197.76 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490E 07/05/2016 97.92 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490F 07/05/2016 98.40 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket # 11490G 07/05/2016 381.14 BAKER & SON CO, PETER 100-33-6110 surface N50, vendor ticket# 11490H 07/05/2016 121.92 Vendor BAKER & SON CO, PETER Total: 11333.46 Vendor: BONSAL AMERICAN BONSALAMERICAN 100-33-6110 SSltackcoat, lute. vendor S01003469 07/05/2016 1,326.05 Vendor BONSAL AMERICAN Total: 1,326.05 Vendor: BOTTS WELDING & TRUCK SERVICE INC BOTTS WELDING & TRUCK 510-32-5370 spacer 53220 07/05/2016 106.51 Vendor BOTTS WELDING & TRUCK SERVICE INC Total: 106.51 Vendor: BUSS FORD SALES BUSS FORD SALES 510-35-5370 wheel 50216141 07/05/2016 183.00 BUSS FORD SALES 100-33-5370 mudflaps and floor mats 50216861 07/05/2016 208.88 Vendor BUSS FORD SALES Total: 391.88 Vendor: CONSERV FS CONSERV FS 100-33-5370 water tank 65015020 07/05/2016 294.00 Vendor CONSERV FS Total: 294.00 Vendor: CORRECTIVE ASPHALT MATERIALS LLC CORRECTIVE ASPHALT 100-33-5110 Reclamite 16032 16032 07/05/2016 14,760,00 Vendor CORRECTIVE ASPHALT MATERIALS LLC Total: 14,760.00 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 100-33-6110 modified surface. vendor 10693 07/05/2016 111.28 CURRAN CONTRACTING 100-33-6110 dump asphalt chunks. vendor 10730 07/05/2016 30.00 CURRAN CONTRACTING 100-33-6110 DUMP ASPHALT # 8825 10771 07/05/2016 30.00 CURRAN CONTRACTING 100-33-6110 modified binder. vendor 10819 07/05/2016 414.44 6/29/2016 12251:46 PM Expense Approval Register Vendor Name CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING CURRAN CONTRACTING Account Number 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 100-33-6110 Description (Item) Payable Number modified binder. vendor 10819A dump asphalt. vendorticket 10819B modified binder. vendor 10819C modified binder. vendor 10837 binder N50. vendor ticket # 10837A binder N50. vendor ticket # 10837B modified surface. vendor 10843 modified binder. vendor 10843A modified surface. vendor 10843E modified surface. vendor 10843C modified surface. vendor 10843D modified surface 10859 modified surface. vendor 10859A modified surface. vendor 10859E modified surface. vendor 10870 modified surface. vendor 10870A modified surface. vendor 10880 modified surface. vendor 10880A modified surface. vendor 10880E modified surface. vendor 10889 modified surface. vendor 10889A dump scrap asphalt. vendor 10889B modified surface. vendor 10889C modified surface. vendor 10916 modified surface 10916a modified surface. vendor 10916b modified surface. vendor 10916c Packet: APPKT00500 - modified binder. vendor ticket # 9024 Post Date 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 07/05/2016 Vendor CURRAN CONTRACTING COMPANY Total: Amount 424.84 30.00 420.16 360.45 382.50 368.10 481.00 193.95 112.84 419.64 415.48 232.44 315.64 367.64 215.80 311.48 313.04 312.00 439.40 212.68 432.12 30.00 433.16 157.56 119.60 111.28 417.04 8,615.56 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 510-32-5375 W.Dartmoor-Pump Bearings 100965 07/OS/2016 210.14 DREISILKER ELECTRIC MOTORS 510-32-5375 Motor bearings 1010652 07/05/2016 41.32 Vendor DREISILKER ELECTRIC MOTORS INC Total: 251.46 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 100-33-5370 propane 168521-1 07/05/2016 27.91 ED'S RENTAL & SALES INC 510-31-6110 Eds Rental/Trencher Well 10 170092-1 07/05/2016 75.00 Vendor ED'S RENTAL & SALES INC Total: 102.91 Vendor: ELGIN RECYCLING ELGIN RECYCLING 100-33-5110 E Waste 27929 07/05/2016 6,837.57 ELGIN RECYCLING 100-33-5110 E-waste 2016 27929A 07/05/2016 41388.18 Vendor ELGIN RECYCLING Total: 11,225.75 Vendor: ESRI ESRI 510-31-6110 ESRI Support Renewal 25735674 07/05/2016 400.00 Vendor ESRI Total: 400.00 Vendor: FASTENAL FASTENAL 510-32-5370 bolts ILMCH18442 07/05/2016 56.08 Vendor FASTENAL Total: 56.08 Vendor: FIRE HOSE DIRECT FIRE HOSE DIRECT 510-32-6110 Fire Hoses 41109 07/05/2016 809.60 Vendor FIRE HOSE DIRECT Total: 809.60 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 510-35-6110 Concrete 6595 07/05/2016 1/083475 Vendor FISCHER BROS FRESH Total: 1,083.75 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-33-6110 red seed,4"staples. vendor 50721 07/05/2016 286.00 Vendor FOXCROFT MEADOWS INC Total: 286.00 6/29/2016 12:51:46 PM Expense Approval Register Packet: APPKT00500 - decals Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: FRY, ROBERT J FRY, ROBERTJ 510-31-5370 decals 2016177 07/05/2016 52.00 Vendor FRY, ROBERT J Total: 52.00 Vendor: GESKE AND SONS INC GESKE AND SONS INC 100-33-6110 modified surface. vendor 35916 07/05/2016 50.50 GESKE AND SONS INC 100-33-6110 surface N50 36084 07/05/2016 426.80 GESKE AND SONS INC 100-33-6110 surface N50. vendor ticket # 36084A 07/05/2016 272.25 GESKE AND SONS INC 100-33-6110 binder N50 36084E 07/05/2016 372.40 GESKE AND SONS INC 100-33-6110 binder N50. vendor ticket # 36084C 07/05/2016 385.70 Vendor GESKE AND SONS INC Total: 1,507.65 Vendor: HAWKINS INC HAWKINS INC 510-32-6110 Chlorine cylinders and tote of 3896366RI 07/05/2016 4,431.80 HAWKINS INC 510-31-6110 Treatment Chemicals 3898721RI 07/05/2016 51447.83 HAWKINS INC 510-32-6110 Chlorine cylinders 3877465RI 07/05/2016 616.68 HAWKINS INC 510-32-6110 Chlorine Cylinders/Polymer 390149RI 07/05/2016 11439.24 Vendor HAWKINS INC Total: 11,935.55 Vendor: HERITAGE -CRYSTAL CLEAN LLC HERITAGE -CRYSTAL CLEAN LLC 510-32-5380 Parts Washer Service 14094648 07/05/2016 175.40 Vendor HERITAGE -CRYSTAL CLEAN LLC Total: 175.40 Vendor: HERITAGE -CRYSTAL CLEAN LLC HERITAGE -CRYSTAL CLEAN LLC 100-33-5370 solvent tank 14091708 07/05/2016 175.40 HERITAGE -CRYSTAL CLEAN LLC 100-33-5370 waiste antifreeze 14093730 07/05/2016 143.75 Vendor HERITAGE -CRYSTAL CLEAN LLC Total: 319.15 HRGREEN 510-35-5110 pipelining manhole rehab 105080A 07/OS/2016 166.00 HRGREEN 100-30-5110 Curran/BV Rd stake right of 1050808 07/OS/2016 396.00 HRGREEN 100-30-5110 105080 Audit of contractors for 105080C 07/05/2016 332.00 HRGREEN 100-33-5110 Bridge inspections 105322 07/05/2016 6,432.15 Vendor HRGREEN Total: 7,326.15 Vendor: ILLINOIS RURAL WATER ILLINOIS RURAL WATER 510-31-5410 IRWA membership Mace 19296 07/OS/2016 50.00 ILLINOIS RURAL WATER 510-31-5410 IRWA membership Palmer 19325 07/OS/2016 50.00 ILLINOIS RURAL WATER 510-31-5410 IRWA membership Scheel 19348 07/05/2016 50.00 Vendor ILLINOIS RURAL WATER Total: 150.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 510-32-5370 transmitter 3002742479 07/05/2016 156.88 INTERSTATE BILLING SERVICE 100-33-5370 switch 3002771472 07/05/2016 118.76 INTERSTATE BILLING SERVICE 100-33-5370 Harness 3002819417 07/05/2016 144.57 INTERSTATE BILLING SERVICE 510-32-5370 brake parts 3002820130 07/05/2016 114.38 INTERSTATE BILLING SERVICE 100-33-5370 governor407 3002829074 07/05/2016 27.64 Vendor INTERSTATE BILLING SERVICE INC Total: 562.23 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 100-33-5370 stock 4949459 07/05/2016 271.20 KIMBALL MIDWEST 510-31-5370 stock 4962469 07/05/2016 248.13 Vendor KIMBALL MIDWEST Total: 519.33 LAFARGE NORTH AMERICA 100-33-6110 CM-11 wash stone. vendor 706166250 07/05/2016 116.51 LAFARGE NORTH AMERICA 100-33-6110 CM-11 wash stone. vendor 706166251 07/O5/2016 97.20 LAFARGE NORTH AMERICA 100-33-6110 CM-11 was stone. vendor 706166251A 07/05/2016 95.85 LAFARGE NORTH AMERICA 510-35-6110 FM-2 sand 101703331 706166251E 07/05/2016 69.50 LAFARGE NORTH AMERICA 510-35-6110 wash stone 101703861 706173131 07/05/2016 92.88 LAFARGE NORTH AMERICA 510-35-6110 FM-2 sand 101703925 706173131A 07/05/2016 77.50 LAFARGE NORTH AMERICA 510-35-6110 wash stone 706191838 07/05/2016 112.46 LAFARGE NORTH AMERICA 510-35-6110 sand 706191838A 07/05/2016 77.30 LAFARGE NORTH AMERICA 100-33-6110 CM-11 wash stone. vendor 706191838B 07/05/2016 109.08 Vendor LAFARGE NORTH AMERICA Total: 848.28 6/29/2016 12:51:46 PM Expense Approval Register Packet: APPKT00500 -Tree Removal Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: MARKS TREE SERVICE & SNOW PLOWING CORP MARKS TREE SERVICE & SNOW 100-30-6950 Tree Removal INV0002297 07/05/2016 600.00 MARKS TREE SERVICE & SNOW 100-30-6950 Tree Removal INV0002298 07/05/2016 1,200.00 Vendor MARKS TREE SERVICE & SNOW PLOWING CORP Total: 10800000 Vendor: MARTIN IMPLEMENT SALES INC MARTIN IMPLEMENT SALES 100-33-5370 nuts 005374 07/05/2016 53.76 Vendor MARTIN IMPLEMENT SALES INC Total: 53.76 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-6110 WOOD STAKES AND SEALING 11041015 07/05/2016 157.46 Vendor MCCANN INDUSTRIES INC Total: 157.46 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-32-6110 Total Nitrogen-SWWTP 1602853 07/05/2016 60.00 MCHENRY ANALYTICAL WATER 510-31-5110 Fluoride Samples /Inv590801 590801 07/05/2016 60.00 MCHENRY ANALYTICAL WATER 510-32-6110 Total Nitrogen-SWWTP & 590818 07/05/2016 120.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 240.00 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 510-32-5380 SWWTP-Blower Pre -Wrap 65636016 07/OS/2016 80.13 Vendor MCMASTER-CARR SUPPLY CO Total: 80.13 Vendor: MEADE INC MEADE INC 100-33-6110 Traffic signal locate #673693 673693 07/05/2016 137.89 MEADE INC 100-33-6110 Traffic light locate 673694 673694 07/05/2016 144.18 Vendor MEADE INC Total: 282.07 Vendor: METROPOLITAN INDUSTRIES METROPOLITAN INDUSTRIES 510-32-5380 West Dartmoor -Pump Seal Kit 0000311504 07/05/2016 11491.48 Vendor METROPOLITAN INDUSTRIES Total: 1,491.48 Vendor: MIDWEST FUEL INJECTION MIDWEST FUEL INJECTION 100-33-5370 cleaner N431650 07/05/2016 92.55 Vendor MIDWEST FUEL INJECTION Total: 92.55 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 510-32-5375 2 inch Cam lock M17156 07/05/2016 23.68 Vendor MIDWEST HOSE AND FITTINGS INC Total: 23.68 Vendor: MIDWEST METER INC MIDWEST METER INC 510-31-6110 M-25 Meter Bases 0078754-IN 07/05/2016 4,725.10 Vendor MIDWEST METER INC Total: 4,725.10 Vendor: MOBILE FLEET SERVICES INC MOBILE FLEET SERVICES INC 100-33-5370 truck repair 16149 07/05/2016 228.80 Vendor MOBILE FLEET SERVICES INC Total: 228.80 Vendor: NORTHERN KEY & LOCK INC NORTHERN KEY & LOCK INC 510-31-6110 WTP#4 Rear Door, Handle and 88215 07/05/2016 460.00 Vendor NORTHERN KEY & LOCK INC Total: 460.00 Vendor: OTTER SALES &SERVICE INC OTTER SALES &SERVICE INC Inn -33-5370 tail wheels 0162471 07/05/2016 229.37 Vendor OTTER SALES &SERVICE INC Total: 229.37 Vendor: PETROLIANCE LLC PETROLIANCE LLC 510-32-6250 fuel 9796358 07/05/2016 454.02 PETROLIANCE LLC 510-31-6250 fuel 9796359 07/05/2016 213.19 PETROLIANCE LLC 510-35-6250 fuel 9796322 07/05/2016 695.86 PETROLIANCE LLC 100-33-6250 fuel 9796361 07/05/2016 1,304AEI PETROLIANCE LLC 510-35-6250 Fuel 9799519 9799519 07/05/2016 271.05 PETROLIANCE LLC 510-32-6250 Fuel 9799553 9799553 07/05/2016 386.72 PETROLIANCE LLC 510-31-6250 Fuel 9799554 9799554 07/05/2016 178.86 PETROLIANCE LLC 100-33-6250 Fuel 9799556 9799556 07/05/2016 630.15 Vendor PETROLIANCE LLC Total: 4,134.33 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 100-33-5370 flat repair 41243 07/05/2016 60.00 QUALITY TIRE SERVICE 510-32-5370 flat repair 41412 07/05/2016 40.00 6/29/2016 12;51;46 PM Expense Approval Register Vendor Name Account Number QUALITYTIRESERVICE 510-32-5370 Vendor: RNOW INC RNOW INC 510-35-6110 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT 100-33-5370 RUSSO POWER EQUIPMENT 100-33-6270 Vendor: SEWER EQUIPMENT OF ILLINOIS SEWER EQUIPMENT OF 510-35-6110 Vendor: SHERWIN-WILLIAMS CO, THE SHERWIN-WILLIAMS CO, THE 100-33-6110 SHERWIN-WILLIAMS CO, THE 100-33-6110 SHERWIN-WILLIAMS CO, THE 100-33-6110 Vendor: SPRING ALIGN OF PALATINE INC SPRING ALIGN OF PALATINE 510-32-5370 Vendor: STANDARD LIFTS &EQUIPMENT INC STANDARD LIFTS & 100-33-5370 Vendor: TEREX UTILITIES INC TEREX UTILITIES INC 100-33-5370 Vendor: THELEN MATERIALS LLC THELEN MATERIALS LLC 100-33-6110 THELEN MATERIALS LLC 100-33-6110 Vendor: ULINE ULINE 510-32-6110 Vendor: UNITED LABORATORIES UNITED LABORATORIES 100-33-5370 Vendor: USA BLUEBOOK USA BLUEBOOK 510-31-6110 USA BLUEBOOK 510-32-6110 Vendor: VOLLMAR CLAY PRODUCTS CO. VOLLMAR CLAY PRODUCTS CO. 100-33-6110 Description (Item) flat repair Carbide blade pruner parts Weed trimmer Root Cuuter Blade Pro Melt Thermoplastic road Thermoplastic white and asphalt/concrete grinder springs grease gun annual inspection GRADE #9 GRAVEL #008- grade #9. vendor ticket # Payable Number 41444 2016-49923 Packet: APPKT00500 - flat repair Post Date Amount 07/05/2016 Vendor QUALITY TIRE SERVICE Total: 07/05/2016 Vendor RNOW INC Total: 3232013 07/OS/2016 3250372 07/05/2016 Vendor RUSSO POWER EQUIPMENT Total: 0000000043 07/OS/2016 Vendor SEWER EQUIPMENT OF ILLINOIS Total: 0601-7 07/05/2016 0984-7 07/05/2016 1218-9 07/05/2016 Vendor SHERWIN-WILLIAMS CO, THE Total: 103851 07/OS/2016 Vendor SPRING ALIGN OF PALATINE INC Total: 60254 07/OS/2016 Vendor STANDARD LIFTS & EQUIPMENT INC Total: 90357449 07/05/2016 Vendor TEREX UTILITIES INC Total: 334520 07/OS/2016 335953 07/O5/2016 Vendor THELEN MATERIALS LLC Total: Eye Wash Station/ Lock out tag 82080339 cleaner towels INV156905 Sales Order#699942 967561 LMI chemical pump rebuild kit 972255 PALLET OF 24" CONCRETE 169326 07/OS/2016 Vendor ULINE Total: 07/05/2016 Vendor UNITED LABORATORIES Total: 07/OS/2016 07/OS/2016 Vendor USA BLUEBOOK Total: 07/OS/2016 Vendor VOLLMAR CLAY PRODUCTS CO. Total: Grand Total: 40.00 140.00 281.49 281.49 10.96 226.75 237.71 204.29 204.29 12,116.67 5,178.40 6,314.44 23,609.51 1,303.22 1,303.22 282.75 282.75 575.00 575.00 105.98 125.55 231.53 1,205.68 1,205.68 233.07 233.07 40.01 186.86 226.87 309.40 309.40 110,944.81 6/29/2016 12:51:46 PM Expense Approval Register Packet: APPK1700500 - PALLET OF 24" CONCRETE BLOCK Fund Summary Fund 100-GENERAL FUND 510- WATER/SEWER FUND 610- RISK MANAGEMENT FUND Grand Total: Expense Amount 79,014.15 31,030.66 900600 110,944.81 v � CHenr AGENDA SUPPLEMENT DATE: July 5, 2016 TO: Mayor and McHenry City Council FROM: Jon M. Schmitt, Director of Public Works Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us RE: Committee Recommendation: Honorary Street Sign Application for Deputy Dwight D. Maness ATT: 1) Application 2) Resolution 3) Unapproved 6/20/16 Committee Report Agenda Item Summary: Staff requests City Council to consider approving the attached resolution for an Honorary Street sign for Deputy Dwight D. Maness. Background: Attached is an honorary street sign application for Deputy Dwight D. Maness submitted by Deputy Chief John Birk. The honorary street sign is proposed at the intersection of Reagan Boulevard and Lincoln Road. For eight years Deputy Maness and his family lived in the City of McHenry. Reagan Boulevard is the main entrance into the Liberty Trail Subdivision where the family still resides at 2012 Carter Way. Deputy Maness served in the United States Army for twenty years as an Army ranger before his eight year tenure as a deputy for the McHenry County Sheriff's office. On October 16, 2014 Deputy Maness was dispatched to a domestic disturbance in the Village of Holiday Hills where he and his partner were ambushed by a subject armed with an assault rifle. He was shot two times and after a long fight in recovery that included multiple surgeries and countless hours of rehabilitation, Deputy Maness succumbed to his injuries on September 14, 2015. Deputy Maness made the ultimate contribution to the residents of McHenry, the area community and the profession he loved when he gave his life in the line of duty. On April 4, 2016, the City Council approved an exception to the policy and a fourth honorary sign was permitted for the Bjorkman Family with the understanding that in 2017 there would be two (2) signs considered. Deputy Chief Birk is requesting another exception be made because of the heroic contribution Deputy Maness made to the area. On June 20, 2016, the Public Works Committee recommended approval of this designation. RECOMMENDATION: Therefore, if the City Council concurs that the honorary street sign criteria have been met and that in 2016 there should be another exception to the policy by allowing a fifth honorary designation and only one (1) honorary sign be designated in 2017, it is recommended a motion be considered to approve the attached Resolution request as presented. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer -oriented, efficient and fiscally responsible manner. please complete the application beiotiv and rei 4n it to the City's 11dininistration Department: APPLICANT NAME: John Birk PHONE NO,: 815-363-2137 ADDRESS: 1207 Park St., McHenry, 1L NAME OF HONOREE: (as it �vouId appear on sign) Deputy Dwight D. Maness EXISTING STREET NAME: Reagan Boulevard REQUESTED SIGN LOCATION (intersectian):Reagan Boulevard i Lincoln Road CRITERIA FOR DESIGNATION PLEASE COMPLETE THE FOLLOWING CRITERIA, WHICH ARE USED IN THE EVALUATION FOR EACH REQUEST FOR AN HONORARY STREET SIGN. USE ADDITIONAL PAPER IF REQUIRED, IN ADDITION, HONOREE MUST BE OF GOOD MORAL CHARACTER. HISTORICAL ANDIOR CULTURAL INFLUENCE OF THE HONOREE ON THE CITY: Deputy Maness, a resident of McHenry, gave his life in the line of duty serving the residents of both McHenry and McHenry County as a police officer. PROVH)E PROOF OF SIGNIFICANT LINEAGE OR FAMILY TIES TO THE CITY: Deputy Maness along with his family resided at 2012 Carter Wayin McHenry at the time of his death. Deputy Maness's family still resides at the same house here in McHenry. ESTABLISH CLEAR GEOGRAPHICAL RELATIONSHIP OF STREET TO THE AREA OF INTEREST OF THE APPLICANT: Reagan Boulevard is the main entrance into the Liberty Trails subdivision, where Deputy Maness had resided prior to his death and where his family still resides. CLEARLY DEFINED COMMUNITY OR X IL)Xb CONTRIBUTION MADE BY THE HONOREE. On October '16, 2014 Deputy Maness was dispatched to the report of a domestic disturbance in the Village of Holiday Hills. Upon arrival to the incident both Deputy Maness and his partner where ambushed by a subject armed with an assault rifle. During the altercation Deputy Maness was shot two times, once in the back and once in the leg, All of this occurring only a few miles from Deputy Maness's home. After a long fight in recovery that included multiple surgeries and countless hours of rehabilitation, Deputy Maness succumbed to his injuries on September 14, 20150 n of the McHenry County Sher[ff's a# the #[me of his dea#h. Prior to h[s faw enforcement career Deputy. Maness Upon being hired by the MCSO Depufiy Maness chose to make the City of McHenry his home. For elaht vears he lived in McHenry and protected the Deputy Maness made the ultimate contribu#ion to the citizens of McHenry, the McHenry area community and the profession he loved when he gave his life in the line of duty. There is not greater sacrifice that to lay down one's life for that of another. Deputy Maness is the example of a life time of service #o others and the City of McHenry should honor h!s work and ultimate sacrifice w[th the implementation of an honora!y street sign so that all the residents of McHenry can remember the life of Deputy Dwight Maness. RESOLUTION NO. R-16- A RESOLUTION DESIGNATING THE INTERSECTION OF REAGAN BOULEVARD & LINCOLN ROAD AS "HONORARY DEPUTY DWIGHT D. MANESS WAY" IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to honor individuals from the City of McHenry who have contributed significantly to the City of McHenry or our society in general through cultural, historical or humanitarian acts; and WHEREAS, the City Council has considered the evidence and recommendation and finds the application for an Honorary Street Designation for Deputy Dwight D. Maness at the intersection of Reagan Boulevard and Lincoln Road is consistent with the criteria set forth in the Honorary Street Sign Policy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS. SECTION 1: That the intersection of Reagan Boulevard and Lincoln Road is granted the Honorary Street Designation of "Honorary Deputy Dwight D. Maness Way." SECTION 2: That an honorary street sign entitled "Honorary Deputy Dwight D. Maness Way" shall be posted at the intersection of Reagan Boulevard and Lincoln Road. SECTION 3: That this Resolution shall be in full force and effect from and after the date oI its passage and approval in the manner provided by law. Dated this Sth day of July 2016. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: City Clerk Mayor Public Works Committee Meeting Report June 20, 2016 Page 4 • Obtain pricing for the osed options presented including the option for residents to select a smaller size se tote; and • Cost to keep the Saturday drop off openrm ry Saturday vs. one or two Saturdays per month. Representatives from Waste Management left the meeting at 6:10 PM. 5. Consideration of an Honorary Street Designation in honor of Deputy Dwight D. Mannes at Reagan Blvd. & Lincoln Road and recommendation to approve an exception to the policy to allow more than three designations this calendar Year. Director Schmitt reported an application for Deputy Dwight D. Maness was submitted by Deputy Chief John Birk. Deputy Maness was an eight year veteran of McHenry County Sheriff s Office at the time of his death. Deputy Maness was ambushed by an armed subject with an assault rifle and was shot two times in the back and leg. He succumbed to his injuries on September 14, 2015. Director Schmitt reported the Honorary Street Sign Policy permits only three designations per calendar year. An exception to the policy was approved earlier this year for the Bjorkman Family with the condition that only two designations be considered in 2017. The Committee is being asked to consider a fifth designation in 2016 with the recommendation to still allow two designations in 2017. Alderman Wimmer said he has no problem with this request. Chairman Schaefer agreed with Alderman Wimmer and asked if it would be possible to wait a year. Alderman Glab said what happened to the officer was unfortunate however he was a McHenry County officer and did not die in the line of duty in the City of McHenry. The officer was not highly involved in city affairs and asked what the County is doing for Deputy Maness. He added guidelines were set for a reason and asked if Deputy Maness was a lifelong resident of McHenry. Chairman Schaefer recognized Deputy Chief Birk who stated Deputy Maness was a McHenry County Sheriff and the City of McHenry is included in the county's jurisdiction. Deputy Maness was a resident of the city and his family chose to remain in the city. There is no greater sacrifice that an officer can make. A soldier in the US Army from McHenry who lost his life in duty has a sign in town. Since his death, Deputy Maness has received two accolades — he was recognized in Springfield at the Illinois State Police Memorial and at the National Memorial in Washington DC, which is what every police officer who dies in the line of duty receives. All this takes about one year to occur. We lose a police officer every 36 hours in the United States. This is the first police officer who has lost his life in McHenry County in over 100 years. Deputy Public Works Committee Meeting Report June 20, 2016 Page 5 Maness was a dedicated citizen of the City of McHenry. His wife has chosen to stay in McHenry. To answer Chairman Schaefer's question, Deputy Chief Birk told the Committee the reason why he submitted the application at this time, knowing that an exception to the policy will have to be made is because he does not want people to forget the sacrifice Deputy Maness made for the community. Deputy Chief Birk reported McHenry had five officers at the shooting that could have just as easily been shot. Boundaries are not an issue when it comes to law enforcement. Deputy Maness and his family live in our community and it is his opinion the city should honor him. Chairman Schaefer said he agrees with granting the request however only one designation should be considered in 2017. He then called for a motion. Alderman Wimmer made a motion, seconded by Chairman Schaefer to grant an exception to the Honorary Street Sign Policy and approve the application for an Honorary Street Designation at the intersection of Reagan Boulevard and Lincoln Road in honor of Deputy Dwight D. Maness with the condition that only one designation is to be considered in 2017. Voting Aye: Wimmer, Schaefer Voting Nay: Glab Not Voting: None Abstaining: None Absent: None Motion carried. Chairman Schaefer said he thinks the designation is deserved and his hopes that the Maness family will remain in McHenry for a long time and maybe because of this designation they will. Alderman Wimmer suggested the Committee review the Honorary Street Sign Policy at the next Public Works Committee meeting. and direction to sed ordinance re�ulatin� location and placement of mailboxes a Ordnance for the full Council's consideration. Chairman Schaefer asked Director Scl'n�att to begin the discussion. Director Schmitt referenced two photographs included in the'�eeting packet of brick mailbox structures constructed by homeowners in city right-of-ways. One of the structures was erected next to a fire hydrant. Director Schmitt is concerned for the safaty, of a vehicle if it strikes one of these structures and future liability for the city when repaimga water main or sewer break should one occur underneath one of these structures. Superintendent Schweda researched mailbox regulations in other municipalities and developed` the proposed language. Chairman Schaefer asked if the mailboxes in the photos were in the city and NIN Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: July 5, 2016 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: 2016 Street Resurfacing Program Bid Award ATT: HR Green, Inc. bid recommendation and tabulation AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding the bid to Curran Contracting Company of Crystal Lake, Illinois for 2016 Street Resurfacing Program. BACKGROUND: The 2016/17 Capital Improvement Program (CIP) includes: $2,000,000 for the design/observation engineering and construction of the Street Resurfacing Program; $30,000 for the resurfacing of the Lakeland Park Community Center Parking Lot; $15,000 for the Petersen Park service road; and $75,000 for sidewalk replacement with revenues from the general fund. Staff is also recommended transferring an additional $68,000 to the Street Resurfacing Program from the Bull Valley Road/Curran Road Intersection Improvement Project due to lower bid received for that project. Total budget amount for the 2016 Street Resurfacing Program is $2,188,000.00. City Council has previously approved a professional services agreement with HR Green, Inc. for a lump sum amount of $60,000.00 for design engineering and for a time and material amount not to exceed 5% of final construction cost for construction observation. On June 15, 2016 five bids were received for the 2016 Street Resurfacing Program. All of the bids were provided by contractors meeting the prequalification requirement established by the Illinois Department of Transportation (IDOT). The bids ranged from $1,933,722.73 to $2,186,056.92 and include: Ashley Drive (Chesterfield Drive to Front Royal Drive); Essex Court (Chesterfield Drive to south end); Barnwood Trail (Courtland Trail to Cul-de-sac); Whiting Court (Whiting Drive to south end); Front Royal Drive (Elm Street to Chesterfield Drive); Crescent Avenue (Country Club Drive to John Street); Main Street (Front Street to Green Street); Linda Road (Fairway Drive to Skyway Drive); Skyway Drive (Bauer Road to Ronda Road); Sussex Drive (Front Royal Drive to Ashley Drive); Sarasota Drive (Augusta Drive to Creekside Trail); Lorient Drive (Ronda Road to Bauer Road); Manchester Mall (Front Royal Drive to Manchester Drive); Donnelly Place (Dorchester Place to Brighton Place); Colony Trail (Deerwood Trail to Timber Trail); Lakeland Park Community Center parking lot; Petersen Park service road; sidewalk at the northwest corner of Broad Street and Green Street will be replaced to meet current American with Disabilities Act (ADA); and the replacement of the sidewalk on the south side of Lillian Street from Route 31 to the railroad tracks. Prior to letting the project for bidding, HR Green, Inc. had provided an updated Engineer's Opinion of Probable Cost (EOPC) for this project based on other local road program bid results with that information staff added the following alternates in the bid package which will be included in the awarded bid: Valley Road (Turnberry Drive to Fairway Drive); Bauer Road (Bretons Drive to Skyway Drive) and Rhonda Road (Turnberry Drive to Fairway Drive). The Engineer's Opinion of Probable Cost (EOPC) for this project including alternates was $210211847.90. ANALYSIS: HR Green, Inc. has analyzed and checked the bids for accuracy and recommends awarding the contract to Curran Contracting Company of Crystal Lake, Illinois. This is a unit price contract and the final cost of construction will be based on actual final quantities. RECOMMENDATION: Therefore, if Council concurs, it is recommended to award the bid to urran D420 North Front Street I Suite 100 I McHenry, IL 60050 Main 815.385.1778 Fax 815.385.1781 HRGreetI June 16, 2016 Mr. Jon M. Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 2016 Road Program AFT Section 16-00000-01-GM HR Green Job No. 86160152 HRGREEN.CrJ�1 Bids for the above referenced improvement were received on June 15, 2016. We have analyzed the bids and checked them for accuracy and find Curran Contracting Company of Crystal Lake, Illinois, to be the lowest qualified bidder at their bid amount of $1,933,722.73. There were five (5) bidders for this project and the bids ranged from a low bid of $1,933,722.73 submitted by Curran Contracting Company to a high bid of $2,186,056.92 submitted by Peter Baker & Son Co. We recommend award of the contract to Curran Contracting Company in the amount of $1,933,722,73, which is 4.36% under the approved Engineer's Opinion of Probable Cost. A copy of the Bid Tabulation is enclosed herewith. Please call if you have any questions. HR GREEN, I�lC. ga J. e�4 Chad J. Pieper, P.E. City Engineer Scott Schweda, City of McHenry Akram Chaudhry, FIR Green, Inc. O:\86160152\Design\Corr\Itr-061616-RecommendAward-McHenry 2016.docx ® HR Green, Inc. Date: dune 15, 2016 420 N. Front Street HRGreen McHenry, IL 60050 Pmjed: City of McHenry Engineer: c:pi.n.r 2016 Resurfacing Program Blas Rac'd; 5 as ENGINEER'S ESTIMATE Job No: 86160152 Curran Contracting Loria Construction Geske and Sons Payne and Dolan Peter Baker and Sons NO. DESCRIPTION UNIT CITY Unit Price Amount Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount POUND 165850 $0,10 $16685,001 $1,668,50 $0.01 $19668,50 $0,01 $1 668,50 $0,01 $1 668.50 $0.01 $1,668.50 1 BITUMINOUS MATERIALS PRIME COAT 2 HOT -MIX ASPHALT BINDER COURSE IL-19.0 N50 TON 9640 $58,00 $559,120.00 $539840400 $51.DD $491,640,00 $59,50 $573,580.OD $54.50 $525,380,00 $55,00 $530,200.00 3 HOT -MIX ASPHALT SURFACE COURSE, MIX'D'N50 TON 6435 $61.00 $3929535,00 $353925,00 $55,00 $353925.00 S63.00 $405405,00 $60,00 $38610D.00 $65.00 S418275.0D 4 HOT -MIX ASPHALT SURFACE REMOVAL 3112" SPECIAL SQYD 73353 $3.00 $220059.D0 $208322.52 $2,75 5201720,75 $3.00 $220059.00 $3,00 $220059,00 $5.07 $371,899.71 5 PREPARATION OF BASE SPECIAL SO YD 8DO $2,00 $160o.005 R$74.20 $2600.00 $1.00 $800,00 $2.00 $1600,00 $2.75 S2,200,00 $3,00 $2400,00 a PORTLAND CEMENT CONCRETE DRIVEWAY REMOVALAND SO YD 2955 $65.00 $192075.000 $170208600 $58,00 $171390,00 $59.33 $175,320615 $57,50 $169,912,50 $59.45 $175674.75 T HOT -MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT so YD 45 $40.00 $18DOA00 $1,710,00 $33,00 $1,485.00 $33.00 $1,485.05 $69,00 $3,105,00 $65.20 $2,934.00 8 REMOVALAND DISPOSAL OF UNSUITABLE MATERIAL CUYD 61 $50,00 $3050,000 $4526,20 $30,00 $14830.00 $15.00 $915.00 $120,00 $7,320,00 $101,00 $6,161,00 9 AGGREGATE BASE COURSE REMOVAL AND REPLACEMENT, I2IN SQYD 1560 $20,00 $31,200.000 $15600,00 $30.00 $46,800.OD $10.00 S15,600,OD $20,15 $31,434.00 $46.00 $71,760.00 to DRAINAGE AND UTILITY STRUCTURES TO BE ADJUSTED EACH 73 $375600 $27375,00$475.00 $34675.00 $400,001 $29200.DD $450.00 $32850.OD S575.001 $41,975.00 $695.00 $50735.00 11 DRAINAGE AND UTILITY STRUCTURES TO BE RECONSTRUCTED W EACH 1 10 $600,00 $8000600 $150O,OD $15000.00 $120D,00 $12,000.D0 $1420,00 $14,200.00 $1205.00 $12,050,00 $1795,00 $17950.OD 12 COMBINATION CURB AND GUTTER REMOVAL FOOT 8782 $7,00 $61474.0D $5.00 $43,910.00 $320 $28,102,40 $5,15 $45227.30 $3,DO $26,346,00 $4,10 $36,006,2D 13 COMBINATION CONCRETE CURB AND GUTTER. TYPE M,6.12 FOOT 8782 $18.00 $158076.DID $17,70 $155441.40 $19.00 $166858.00 $18,23 $160095.86 $20,00 $175640,00 $18,45 $162027.9D 14 COMBINATION CONCRETE CURB AND GUTTER REMOVALAN FOOT 6990 527,00 $188,730,00 $30.80 $215292,00 $33.00 $230670.00 $31,72 $221722.80 $30.00 $209700.00 $28.19 $197048,10 is PORTLAND CEMENT CONCRETE SIDEWALK REMOVALAND R SQ FT 5559 $6,50 $42,698.50 $a,55 $56164.95 $8.00 $52552,00 $7.52 $49398.88 $7,30 $47953.70 $8.53 $56033.57 16 DETECTABLE WARNINGS SQ FT 818 $30,00 $24540.00 $27,00 $22086.00 $39.00 $31902,00 $27,81 $22748.58 $27,00 $22086,00 $43,05 $35214.90 17 SEEDING (COMPLETE) SQYD 5456 $12.00 $65,472.00 $6.50 $35,464.00 $6.50 $35,464.00 $6.83 537264.48 $6.50 $35,464.00 S6.66 $36;336.96 19 TREE ROOT PRUNING EACH 8 $125,00 $10D0.00 $175,00 $1400.00 $175600 $1400,00 $185,00 $1480.00 5175.00 $1,400,00 $179,38 $1,435.04 19 SEGMENTAL CONCRETE BLOCK RETAINING WALL SQ FT 71 $100.00 $7100,00 $65,00 $4615600 $67,00 $4,757,00 $68.25 $4,845,75 $65,00 $4,615.00 $66.63 $4,730.73 to THERMOPLASTIC PAVEMENT MARKING LINE -4INCH FOOT 1264 $0,60 $758,40 $0,69 $872616 $0,80 $1 011.20 $0.84 $i 061,7fi $0,70 $884,80 S0.82 $1 036.48 21 THERMOPLASTIC PAVEMENT MARKING LINE -BINCH FOOT 2238 $1.00 $2,238.00 $7.50 53,357.00 $1.00 $2238.OD $1.05 $2348.90 $1.50 $3357.00 $7.02 $2282.78 zz THERMOPLASTIC PAVEMENT MARKING,LINE-121NCH FOOT 1B4 53.00 $582.00 $1.70 5329.80 52.50 $485,00 $2.63 $510.22 $1,70 $329.80 $2.56 $496.64 23 THERMOPLASTIC PAVEMENT MARKING,LINE-241NCH FOOT 536 $5,00 $2,680,00 $3,20 $1971520 $5,00 $2680,DD $5,25 $2,814.00 $3,20 $1,715.20 $5.13 $2,749468 24 TRAFFIC CONTROL AND PROTECT ION LSUM 1 $15,000,00 $151000.DD $45,000,00 $45,000.00 S80100D.00 $80,000,00 $17,120,00 $17,120.OD S1631DO0.00 $163,000.00 $1.000,00 $1,000,00 Total = $2,021,847.90 $1,933,722.731 51,950,578.85 $2,009,322.18 $2,093,695,50 52*185,056,92 LOW BIDDER O:\e61fi0152\Dacl9.\31tl\Bitl leb-061516x1nt corrected $11950,560.85 Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: July 5t", 2016 Regular City Council meeting RE: Award of bid and Authorization to enter into an Agreement for the purchase, installation and maintenance of a new Radio Dispatch System with Radicom, Inc. for an amount not to exceed $391,535. ATT: Radio Dispatch System Agreement Agenda Item Summary: Council is being asked to consider staffs request to award a bid and approve the purchase of a new Radio Dispatch System through Radicom Inc. and authorize the execution of a Purchase Agreement that covers the cost, installation and maintenance of the new Radio Dispatch System. Staff will be present to answer any questions Council may have at the meeting. Background: In May of 2015 the McHenry City Council was presented with a growth plan for the McHenry Dispatch Center that included partnering with the McHenry Township Fire Protection District (MTFPD) so that the Dispatch Center could expand. At this time City Council provided direction to Chief Jones and the McHenry Police Department that resulted in a Council approved partnership between the McHenry Police Department and the MTFPD in June of 2015. In July of 2015 the Emergency Telephone System Act was amended and a mandate was issued requiring three of the six McHenry County Public Service Answering Points (PSAPs) to close and services be consolidated no later than July 1st, 2017. On January 21st1 2016 the ETSB voted to keep open the PSAP (McHenry Dispatch Center) located at the City of McHenry Police Department. With the anticipation of growth due to consolidation and the cost associated with it, the McHenry Police Department looked to build upon their partnership with the MTFPD by partnering with the Woodstock Police Department and the Harvard Police Department. On March 21st, 2016 City Council approved a new partnership agreement with the City of Woodstock, City of Harvard and the MTFPD. The City's new partnership with Woodstock and Harvard includes the responsibility to cover costs associated with the technology needed to remodel and expand the McHenry Dispatch Center. Per the Partnership Agreement the following percentages represent the cost liability for each municipality. •City of McHenry 46.8% •City of Woodstock 39.4% •City of Harvard 13.8% With the anticipation of growth and the new customer contracts already signed for future customers, the McHenry Dispatch Center is projected to grow to an agency base of sixteen different emergency police, fire and rescue entities. On May 17th1 2016 after Council approval the police department published an RFP for the new radio dispatch system that would accommodate the needs of the new center. The FY 2016/17 Budget included an amount of $900,000 to be used in whole towards the remodeling and technology costs associated with the Police Department and Dispatch Center. City staff sought competitive pricing for the technology part of this project (Radio Dispatch System) and in May of 2016 Council approved a Request for Proposal (RFP) that was issued for the purchase of a new radio dispatch system. At the close of the proposal process two vendors, Motorola Solutions and Radicom Inc. submitted proposals for the project. As outlined in the RFP, the proposals were reviewed by the Evaluation Committee which was composed of the Chief of McHenry, Chief of Woodstock and Chief of Harvard. Using the criteria set forth in the RFP the Evaluation Committee selected Radicom as the recommended vendor for the project. Analysis: An analysis of each proposal was conducted by the Evaluation Committee using the following criteria: The Vendors) will be selected based upon the apparent qualifications of the Vendors) and the availability of its staff to complete the work in time to achieve the City's deadlines. Proposals will be reviewed by an Evaluation Committee and scored on the following criteria: 0-10 points Completeness of the proposal 0-10 points Vendors) experience, previous qualifications and references 0-20 points Meets and/or exceeds requirement with minimal exceptions 0-15 points Ease of Use, Functionality of the Proposed System and Equipment 0-30 points Cost using the following formula: Lowest Qualified Vendors Cost Total X 30 =Points Award This Vendors Cost Total The analysis included the equipment cost, installation costs and five year support & maintenance cost. A summary of the cost breakdown is as follows: Refer to each individual proposal for further details. Motorola %Dispatch Cost Radicom Cost System *15t yr support & maint. included $426,201.50 Dispatch System *15` yr support & maint. included $391,535.00 Support & Maintenance yrs 2-5 $155,939.96 Support & Maintenance yrs 2-5 135,888.00 Total Cost $582,141.46 Total Cost 527,423.00 The Evaluation Committee awarded the following points during the review process of each proposal. Criteria:.: Motorola Radicom Completeness of the proposal 10 10 Vendor(s) experience, previous qualifications and references 10 9 Meets and/or exceeds requirement with minimal exceptions 18 20 Ease of Use, Functionality of the Proposed System and Equipment 15 15 Cost 27.5 30 Total Points Awarded: 80.50 84.00 Analysis of the proposals based on the pre -established guidelines identifies Radicom as the preferred vendor. The Evaluation Committee subsequently unanimously agreed to move forward in the process with a recommendation to contract with Radicom for the purchase, implementation and service of the new Radio Dispatch System. The purchase agreement submitted in Radicom's proposal is based off of the preapproved Agreement that was drafted by the City Attorney and submitted within the RFP. The support and maintenance fees for years 2-5 will be included in the agreement but are not billed to the City until after May of 2017, meaning that the fiscal year 16/17 cost for the system is $391,535.00 and the fiscal year 17/18 cost will be $135,888.00. The fiscal year 17/18 cost will be brought back before Council for approval of payment in the next fiscal year. As the official Party of the Purchase Agreement the City would be responsible for full payment of $391,535.00. Within thirty days of the payment on this agreement, the City will then invoice both the City of Woodstock and the City of Harvard for their percentage of the costs. The breakdown of overall liability for this project is as follows: Fiscal Year McHenry 46.8% Woodstock 39.401. Harvard 13.80/. FY 16/17 (Dispatch System) $1831238.38 $1541264.79 $54,031.83 FY 17/18 (Maint. & Warrant years 2-5) $63,595.58 $53,539.87 $18,752.54 Total Liability Per Agency $246,833.96 $2071804.66 $72,784.37 Recommendation: Therefore, if Council concurs, it is recommended a motion be made to award the bid and authorize the execution of a Radio Dispatch System Agreement with Radicom, attached, in an amount not to exceed $391,535. City of McHenry Radio Dispatch System Agreement This Radio Dispatch System Agreement ("Agreement") is entered into by and between Radicom, INC. ("Vendor") and the City of McHenry 333 S. Green Street, McHenry, Illinois 60050 ("City") effective this 5th day of July, 2016 and the Agreement sets forth the entire agreement and understanding with respect to the labor and materials to be provided by the Vendor herein. Any terms or conditions of Vendor's proposal inconsistent herewith or in addition hereto shall be of no force and effect and are hereby expressly rejected. 1. Intent of the Parties The Parties hereto agree that the purpose of this Agreement is to fulfil the following goal of the City: The McHenry Dispatch Center has been selected to remain open after the consolidation mandate imposed by the State of Illinois. Due to this consolidation the McHenry Dispatch Center will grow from a three (3) position center to a nine (9) position center. It is the intent of this Agreement for the Vendor to provide to the City and install six (6) additional radio dispatch consoles. This project has two phases. The first phase of the project is the general construction buildout of the floor plan for the new dispatch center. The second phase, which is subject of this Agreement, is to upgrade and relocate the center's radio system and provide the City with all associated labor and materials. In order to assure no loss of operations during the implementation of this project, the center must be temporarily relocated so that construction of the new dispatch center operations floor can be completed and alI new dispatch desks can be installed. The temporary relocation will require the Vendor to install three (3) of the six (6) new radio dispatch consoles in a temporary location and then move them to the permanent location after construction is complete. All new and existing and retained hardware shall be removed and/or installed in the newly constructed file server room and radio equipment room. This includes the rerouting of existing wiring or the installation of new wiring required. The vendor shall be responsible for the rewiring of all antennas to the new radio equipment room. The IP based system provided by Vendor shall have alife-cycle that exceeds 10 years. Any proposal shall utilize equipment from a single manufacturer for the dispatch system that has been in the radio dispatch industry and demonstrated past system deployments for at least 10 prior years. The system provided by Vendor shall integrate at a high level with multiple radio manufactures equipment and support various technologies on multiple platforms and provide the City with the flexibility to adapt to new technology in the future. provide a diverse state of the art system. Each vendor should list additional abilities of the system proposed. Products proposed for this IP based dispatch console system must be available from a single manufacture's standard offering including the PC's, screens, PC accessories, Gateways, Central servers, Gateways, Cabinets, Cables, Network components and software. This is to ensure the quality, compatibility and performance level is fully tested and supported by the manufacture. It is preferred that any new Base radio products connect directly via IP to the console with the intent to eliminate analog connections where possible. The specific labor and materials to be supplied by the Vendor in accordance with the terms of this Agreement are set forth in the attached Exhibit A, being the City's Request for Proposals and Exhibit B, the proposal of the Vendor dated June 17, 2016. 2. Fee for Services The total cost that the City will pay the Vendor for all labor and materials provided hereunder is set forth in Exhibit B. 3. Express Warranty Pursuant to section 313(a) of the Illinois Commercial Code, 810 ILCS 5/2-313(a) ("Act"), Vendor expressly warrants and promises to the City that the materials provided for hereunder shall be new, fit for the purpose intended and free from defects. Vendor shall be liable to the city for enforcement of any applicable manufacturers' warranties. Vendor warrants that all labor provided hereunder shall be performed by qualified and competent personnel in accordance with industry practice and the high standards of care and practice appropriate to the nature of the services rendered. All labor and materials provided under this Agreement shall conform in all respects to all specifications and be fit for the particular purpose intended by the City. 4. Terms of Payment Vendor shall be paid by the City within 45 days after the Vendors application for payment is received and the City confirming that the labor and materials invoiced by Vendor have in fact been received and properly installed. The City shall make progress payments based on the total contract sum. Each application for payment shall be based upon a schedule of values submitted by the Vendor in accordance with Exhibits A and B. All application for payments shall be mailed to City's Finance Department — Accounts Payable Division. This schedule of values shall allocate the entire contract sum among various portions of the work and be provided in a form and supported by such data to substantiate its accuracy as may be required by the City. The schedule shall be used as the basis for reviewing the Vendor's applications for payment. Applications for payment shall indicate the percentage of completion of each portion of the work at the end of the period covered by the application for payment subject to the provisions of the contract documents. The amount of each progress payment shall be computed as follows: that portion of the contract sum properly allocated to the completed work as determined by multiplying the percentage completion of each portion of the work by the share of the total contract sum allocated to that portion of the work in the schedule of values less a retainage of 10 percent. Every progress payment must be submitted with a waiver of lien to date supplied by the labor and material suppliers including Vendor. Final payment will be made to Vendor when the contract has been fully performed by the Vendor except for the Vendor's correction non -conforming work as deemed to exist by the City. Final payment shall be made by the City not more than 30 days after the issuance of the final certificate of payment as approved by the City and submission of a final lien waiver by the Vendor. 5. Insurance and Indemnification (TO BE CONFIRMED BY CITY INSURANCE AGENT Vendor will at all times during the term of this Agreement, i) indemnify and hold harmless the City, its officers, agents and employees from any and all liability including claims, demands, damages and expenses of every kind including damage to persons or property arising out of or in connection with, or occurring during the course of this Agreement where such liability grows out of acts or omissions of any agent or employee of Vendor and ii) keep in force and effect the following insurance policies, by a company or companies authorized to do business in the State of Illinois, and accepted in writing by the City: a) Workers Compensation Vendor agrees to keep in force policies of workers compensation in the amount required by statute. b) Waiver of Subrogation No workers' compensation insurance shall be obtained by the City concerning Vendor or the employees of Vendor. The City shall not be liable to Vendor or its employees for any injuries to Vendor employees arising out of the performance of work under this Agreement. Vendor and its workman's compensation insurance carrier agree to waive any and all rights of recovery from the City for worker's compensation claims made by its employees. Vendor agrees that the indemnification and hold harmless provisions within this Agreement extend to claims brought on behalf of any employee of Vendor. 2 Vendor shall provide to the City a Certificate of WorkersCompensation Insurance. c) Liability Insurance Vendor agrees that it has in full force and effect liability insurance to insure itself for any injury or damage to persons or property which may be caused by Vendor during the rendition of the maintenance or any other services provided above. Limits of liability shall not be less than $1,000,000 each occurrence and aggregate. d) Fidelity/Crime Coverage Vendor shall provide coverage for employee fidelity/dishonesty related to dishonest acts of Vendor employees and agents, including but not limited to theft or embezzlement of vehicles, materials, supplies, equipment, tools, money, securities, etc., which result in loss to the City. Insurance shall protect the City. The limit of liability shall not be less than $25,000.00 per occurrence. e) Installation FloaterBailee's Insurance Insurance covering property of the City while in the care, custody, or control of Vendor for the purpose of having operations performed on it. Limit of $50,000. f) Automobile Liability Business automobile policy covering all owned, hired and non -owned private passenger autos and commercial vehicles. Limit of liability not less than $500,000 combined single limit. 6. No a�ency created The Vendor is an independent contractor and no federal, state, local income tax or payroll tax of any kind shall be withheld or paid by the City on behalf of Vendor or the employees of Vendor. Vendor shall not be treated as an employee with respect to the services performed hereunder for any purposes including federal or state tax. Vendor has no authority to enter into contracts or agreements on behalf of the City. This Agreement does not create a partnership between the parties 7. Confidentiality Vendor acknowledges that the information disclosed during the performance of this Agreement is confidential and/or proprietary to the City. Such information shall not be disclosed to third parties without written consent from the City. Vendor shall establish and maintain procedures and controls for the purpose of assuring that no information in its records or information obtained from the City or from others in carrying out its function is disclosed. The City reserves the right to review such procedures to ensure acceptability to the City. Any person(s) requesting information should be referred directly to the City. 8. State Sales Tax/Federal Excise Tax City is exempt from the payment of State Sales Tax and Federal Excise Tax 9. Non Waiver The failure of the City to exercise any of its rights under this Agreement for a breach thereof shall not be deemed to be a waiver of such rights or a waiver of any subsequent breach. 10. How Notices Shall be Given Any notice given in connection with this Agreement shall be given in writing and shall be delivered either by hand to the party or by certified mail, return receipt requested, to the party at the party's address stated herein: To the City: City Administrator 333 N. Green St. McHenry, Illinois 60051 To the Vendor: Remedies, Choice of Law and Venue In the event Vendor breaches any terms of this Agreement, the City shall be entitled to all remedies provided for within the Act, by common law and if the Vendor's breach results in the City having to provide substitute labor or materials the Vendor shall be liable to the City for all costs incurred by the City including reimbursement of any City employees' wages and benefits paid by the City and all other costs incurred by the City for corrective actions taken. In addition, the prevailing party to any litigation or arbitration proceeding shall be entitled to recover its reasonably incurred attorney fees and costs of such proceeding. Any lawsuit filed relating to this Agreement shall be filed exclusively in the 22"d judicial circuit Court, McHenry County Illinois and all issues shall be decided in accordance with the laws of the State of Illinois. 11. Assignability This Agreement may not be assigned, in whole or in part, without the prior written approval of the City. 12. Severability If any part of this Agreement shall be held unenforceable, the rest of this Agreement will nevertheless remain in full force and effect, so long as a court of law determines the intent of the parties is still being met. 13. Amendments This Agreement may be supplemented, amended or revised only in writing by agreement of the parties. City of McHenry By: Susan E. Low, Mayor Vendor By: Z:\M\McHenryCityoflGoods&ServicesAgmt. docx Date: Date: 0