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HomeMy WebLinkAboutPacket - 07/11/2016 - Community Development CommitteeCommunity Development Committee McHenry Municipal Center 333 S Green Street McHenry, IL 60050 July 11, 2016, 7:00 PM AGENDA Call to Order 2. Public Comment: Any person wishing to address the Committee will be asked to identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 3. Motion to approve the May 9, 2016 Community Development Meeting Report 4. Discussion on Administrative Adjudication Process 5. Discussion on proposed revisions to the City of McHenry Zoning Ordinance relating to Accessory Uses and Structures 6. Department Updates 7. Motion to adjourn the meeting The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. COMMUNITY DEVELOPMENT COMMITTEE MEETING REPORT May 9, 2016 McHenry Municipal Center In Attendance: Committee Members: Chairman Alderman Condon, Alderman Peterson and Alderman Santi. Absent: None. Also in Attendance: Director of Community Development Polerecky and City Clerk Jones. 1. Call to Order: Chairman Alderman Condon called the meeting to order at 7:00 pm. 2. Public Input: None. 3. Motion to approve the February 8, 2016 Community Development Committee Meeting Report Alderman Peterson indicated on page 3 in the third paragraph, second from the last sentence he would suggest for clarification that the sentence be revised to indicated the "Pearl Street Project" intends to target units to local veterans, etc. Chairman Alderman Condon requested a motion approving the February 8, 2016 Community Development Committee Meeting Report, with the revision requested by Alderman Peterson. Motion by Santi, second by Peterson, approving the February 8, 2016 Community Development Committee Meeting Report, with revision. Voting Aye: Condon, Peterson, Santi Voting Nay: None Absent: None Motion carried. 4. Discussion on Proposed Revisions to the City of McHenry Zoning Ordinance Relating to Accessory Uses Director of Community Development Polerecky indicated that Staff has identified some areas in the City's Accessory Structure Ordinance that are either outdated, unclear or in need of revision in order to stay upAo-date with current building codes and regulations. Director Polerecky stated that the amendments would only apply to Residential Single Family (RS) and Estate (E) Zoned Lots. Director Polerecky reiterated to the Committee that an accessory structure is any structure located on a lot that has a principal structure, the principal structure in these cases would be a single family home. Most of the changes include are basic text amendments to reflect similar language that is found in the International Residential Code. Changes other than text Community Development Committee Meeting Report May 9, 2016 Page 2 amendments included requiring a driveway to an accessory structure if its intended use is to store a car of vehicle trailer. This requirement would ensure paved surfaces lead to any garage being built; currently this requirement is not found in the City's Ordinances, Director Polerecky provided the Committee with a complete list of the Ordinances Staff is requesting to change along with a copy of the current Ordinance. Director Polerecky informed the Committee that if they concur with the changes recommended by Staff to the Accessory Structure Ordinance, the changes would be then be brought before the Planning and Zoning Commission and then to full Council. Staff recommended the following for the Committee's consideration: 1. Delete all references to specific types of accessory buildings in Table 19 (garages, sheds, green house, etc.) and replace them with the term Accessory Buildings 2. Table 20, No. 5, No changes to the maximum permitted quantity. Two (2) total permitted 3. Modify Table 20, No. 5, Maximum size, changes to reflect a maximum permitted cumulative total of 1,000 sq. ft. only (no limitations on size as long as the total does not exceed 1,000 sq. ft.) 4. Change title on Table 20 to reference "Buildings" not "Structures" 5. Change Table 20 footnote(a) to reflect "buildings" not "structures" 6. Add E (Estate) to Table 20, Footnote (d) 7. Change zoning definition of "Story" on the Zoning Ordinance to match IRC definition: Story. That portion of a building included between the upper surface of a floor and the upper surface of the floor or roof next above. 8. Add the following requirements for any accessory structure larger than 240 sq. ft. That has a vehicle access door: paved driveway required; concrete floor required and to be pitched to drain towards the overhead door. Responding to Chairman Alderman Condon's inquiry regarding enforcement for existing structures, Director Polerecky informed the Committee that currently there is no pursued enforcement and that the revision is primarily focused on new buildings. 9. Structures to be exempt from permits: pool mechanical equipment only, play houses, tree houses, dog houses Chairman Alderman Condon noted there are some "play houses" that are inordinantly large and once the children are grown and no longer using the "play house" there is a tendency for the "play house" to be turned into a storage structure. Community Development Committee Meeting Report May 9, 2016 Page 3 Director Polerecky informed the Committee that the current Building Codes exempt play houses. He noted that potentially play houses could require a permit, but the Building Code is currently specific about structures and may need to be revised. Director Polerecky inquiry whether the Committee is supportive of revisions to the Building Code if it is not overly complicated. 10. Change footnote (e) in Table 20 to: Reduce the square footage from 500 to 240 sq. ft.; add verbiage to have architectural design of accessory buildings to match main structure on property as well. 11. Canvas and sheet metal parking structures [Staff is seeking director from the Community Development Committee as to whether they want to pursue the creation of regulations] Chairman Alderman Condon opined that if something, a vehicle, a boat, whatever, is parked there must be a paved surface. It is the consensus of the Committee that Staff continue to enforce the Ordinance to ensure that the applicant meets setback requirements and that the structure/building is on a hard surface. Motion by Peterson, second by Santi, directing Staff to take the proposed revisions to the City of McHenry Zoning Ordinance relating to Accessory Uses to the Planning and Zoning Commission for consideration. Voting Aye: Motion carried. 5. New Business Condon, Peterson, Santi Chairman Alderman Condon requested that the Community Development Committee meeting currently scheduled on June 13, 2016, be rescheduled. Chairman Alderman Condon informed the Committee that she will be out of town. Following a brief discussion the meeting of the Community Development Committee scheduled on Monday, June 13, 2016, was rescheduled to Monday, July 2016, at 7:00 pm. Chairman Alderman Condon reiterated to the Committee that a discussion took place at the meeting of the Community Development Committee on February 8, 2016, regarding the proper procedure/protocol for a project to proceed from Committee. Chairman Alderman Condon Community Development Committee Meeting Report May 9, 2016 Page 4 informed the Committee that she has requested clarification from City Attorney McArdle to eliminate any future discussion. Alderman Santi stated his inquiry and the discussion that ensued on February 8, 2016, related to that specific project. He opined it was unnecessary to seek a legal opinion regarding the matter. Alderman Santi inquired about the status of the Transitional Living Services (TLS) project. Director Polerecky informed the Committee that it is his understanding TLS was unable to obtain funding for the project, but that they intend to attempt to obtain funding again. Alderman Santi requested that the Committee be kept informed about the progress of the project. Director Polerecky informed the Committee he would keep them informed. 6. Adjournment There being no further business to discuss. Motion by Peterson, second by Santi to adjourn the meeting at 7:50 pm. Voting Aye: Condon, Peterson, Santi. Voting Nay: None Absent: None Motion carried. Reviewed and Approved: Alderman Geri Condon, Chairman Department of Community & Economic Development Ross Polerecky, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2182 Fax: (815) 363-2173 rpolerecky@ci.mchenry.il.us Community Development Committee Agenda Supplement DATE: May 9, 2016 TO: Community Development Committee FROM: Ross Polerecky, Director of Community Development RE: Discussion on Adjudication Process Background/Information: This is provided as an informational update to the Committee on the research that Staff has been conducting on the existing Administrative Adjudication process. Staff has performed a formal review of the adjudication process in order to ensure the most efficient methods and processes are being used. During the review process staff continually net with all employees, separately and as a group, that are part of the adjudication process. Overall the process is working as intended however one change was identified. Currently the structure for parking tickets allows for 30 days to pay the initial ticket, then an additional 30 Jays at an increased amount. If the ticket remains unpaid through sixty days an adjudication appearance is mandatory. There are a large number of offenders that are not appearing for their adjudication date. Staff would like to shorten the time allowed to pay tickets in hopes to get more compliance. Currently staff is reaching out to other communities that hold adjudication court to identify the best methods used. Once a new process is identified it will be brought before the Committee for a recommendation and, ultimately, a request for an ordinance amendment at the Council level. Staff will review the changes proposed with all parties involved to include the city attorney and adjudication law judge. Attached are the current offenses that are being reviewed in order to make the process more efficient. Department of Community & Economic Development Ross Polerecky, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2182 Fax: (815) 363-2173 rpolerecky@ci.mchenry.il.us Table A SECTION OFFENSE SETTLEMENT PENALTY FOR FIRST OCCURENCE IF PAID: WITHIN 30 DAYS OF VIOLATION AFTER 30 DAYS FOLLOWING VIOLATION 13=108 Vehicle Sticker $25.00 $50.00 13-608; 13-608(a) No Parking Anytime $25.00 $50.00 13-609; 13=609(a) Overtime Parking $25.00 $50.00 13-610; 13-610(a); Overtime Parking $25.00 $50.00 13=610(b) 13=611 Overtime Parking $25.00 $50.00 13-613; 13-614; 13-615; Overtime Parking $25.00 $50.00 13-616; 13=517; 13-618 13=619 Loading Zone $25.00 $50.00 13-620 School Bus Loading $25.00 $50.00 Zone 13-621 15 Minute Parking Zone $25.00 $50900 5/11-209(H) Parking, Fire Lane $100.00 $200.00 5/114301.3 Parking, Disabilities $250.00 $500.00 5/114303(A) and (B) Parking, Fire Hydrant $100.00 $200.00 Any other parking violation not $25.00 $50.00 listed above Department of Community & Economic Development Ross Polerecky, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2182 Fax: (815) 363-2173 rpolerecky@ci.mchenry.il.us Community Development Committee Agenda Supplement DATE: July 11, 2016 TO: Community Development Committee FROM: Ross Polerecky, Director of Community Development RE: Discussion on Accessory Structures Background/Information: During the May 9t" CDC meeting staff presented changes to the accessory structure ordinance (see next page) and the Committee recommended those changes with one item to follow up on. The Committee asked staff to review how playhouses are regulated and investigate if a change needs to be made in how we regulate them. Currently the building code exempts playhouses from permits. Staff contacted some surrounding communities and found that most regulate them in the same fashion the City of McHenry currently does. Staff recommends the enforcement of playhouses continue to follow the adopted building codes and to make no changes in how they are regulated. If the Committee agrees with staff the changes to the accessory structure ordinance discussed in the May 9th committee meeting will be presented to the Planning and Zoning Commission for a recommendation to the City Council. 11K-fL� OF TICE rum RIVE" Department of Community & Economic Development Ross Polerecky, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2182 Fax: (815) 363-2173 rpolerecky@ci.mchenry.il.us Committee Recommendations From May .7 2016 Meeting • Delete all references to specific types of accessory buildings in Table 19 (garages, sheds, green housesetc.) and replace with the term Accessory Buildi , ngs. • Table 20 #5 No change, to the maximum permitted quantity. Two total permitted • Modify Table 20 #5 Maximum size, change to reflect a maximum permitted accumulative total of 1000 sq. ft. only (no limitations on size as long as the total does not exceed 1000 sq. ft.) • Change title on Table 20 to reference "Buildings" not "Structures". • Change Table 20 Footnote[a] to reflect "buildings" not "structures". • Add E (Estate) to Table 20 Footnote [d]. • Change zoning definition of "Story" on the zoning ordinance to match IRC definition. Story. That portion of a building included between the upper surface of a floor and the upper surface of the floor or roof next above. • Add the following requirements for any accessory structure larger than 240 sq. ft. that has a vehicle access door: paved driveway required; concrete floor required and to be pitched to drain towards the overhead door. • Structures to be exempt from permits: pool mechanical equipment only, play houses, tree houses, dog houses. • Change footnote [e] in Table 20 to: reduce the square footage from 500 to 240 sq. ft.; add verbiage to have architectural design of accessory buildings to match main structure on property as well.