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Packet - 07/18/2016 - City Council
AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, July 18, 2016, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentation: Oath of Office presented to McHenry Police Sergeant Eric Sexton 5. City of McHenry Mission Statement 6. Call to Order a Public Hearing for the presentation of Fiscal Year 2016/17 Appropriation Ordinance in the amount of $50,045,574. a) Motion to approve the Fiscal Year 2016/17 Appropriation Ordinance in the amount of $50,0455574 7. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public Comment may be restricted to three - minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 8. Motion to approve the following Consent Agenda items: A. Pay Application #5 to Williams Brothers Construction in the amount of $1,728,244.40 for Wastewater Treatment Plan Improvements; B. Ordinance approving an amendment to Municipal Code Chapter 21, Streets and Sidewalks; C. Parks Special Use/Beer & Wine Permits; and D. Payment of Bills in the amount of $2,368,352.61. 9. Motion to adopt an Ordinance approving the request from Mixin Mingle, Inc. d/b/a Mixin Mingle, for a Conditional Use permit to allow an assembly use at 1118-1122 N Green Street in the River Place retail center The City ofMcHenty is dedicated to providing its citizens, businesses, and visitors with the highest qual/rJ� of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. McHenry City Council Agenda July 18, 2016 Page Two 10. Motion to approve a request from property owner Darren Shay for connection to municipal sanitary sewer property located at 2305 W. Country Lane in unincorporated Eastwood Manor subdivision and, approve staff recommendation not to require annexation of the subject property to the City of McHenry 11. Motion to approve an Ordinance amending City of McHenry Municipal Code Chapter 12, License and Permits Generally, to include Article III, Raffles 12. Mayor's Statement and Reports 13. Committee Reports 14. Staff Reports 15. Future Agenda Items 16. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of progrruns rn�d services in acustomer-oriented, efficient, and frscally responsible mam:er. Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us PUBLIC HEARING SUPPLEMENT DATE: July 18, 2016 TO: Mayor and City Council FROM: Carolyn Lynch RE: Appropriation Ordinance 16-17 ATT: Appropriation Ordinance Appropriation List AGENDA ITEM SUMMARY: The Appropriation Ordinance provides the legal authority under state statute to allocate funds for specific spending activities. The ordinance, which must be adopted no later than the end of the first quarter of the new fiscal year, also establishes the municipality's legal spending limit for the fiscal year. BACKGROUND/ANALYSIS: Municipalities are required to conduct a public hearing before adoption of the ordinance. State statute also requires municipalities to publish notice of the public hearing and the location where the ordinance is to be available for review. This notice was published in the Northwest Herald. A certified copy of the Appropriation Ordinance must be filed with the County Clerk within thirty (30) days of its adoption. The Appropriation Ordinance reflects anticipated expenditure levels found in the annual operating budget. Budget amendments approved by the City Council during the year and other adjustments necessitated by unforeseen expenditures will be included in the Supplemental Appropriation Ordinance. RECOMMENDATION: Staff recommends the following: 1) Conduct the public hearing for the 2016/17 Appropriation Ordinance; and 2) Upon closing of the public hearing, approve the 2016/17 Appropriation Ordinance in the amount of $50,045,574. ORDINANCE NO. ORD-16-1780 AN ORDINANCE PROVIDING FOR THE APPROPRIATION FOR THE FISCAL YEAR 201647 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY9 ILLINOIS9 as follows: SECTION 1. That it be deemed necessary in order to defray the necessary expenses and liabilities of said City for the fiscal year beginning May 1, 2016 and ending April 30, 2017; that there be and there is hereby appropriated to provide for the general tax levy and other revenue for the said fiscal year, the aggregate sum of Fifty Million, Forty -Five Thousand, Five Hundred Seventy -Four dollars ($50,045,574), the object and purpose for which said appropriation is made and the amounts appropriated for the same are as follows, to wit: 2016/17 2016/17 Property Tax Budget Appropriation Levy Amount GENERAL FUND Administration (100.01) 4010 Salaries -Regular $ 551,498 9 551,498 4050 Overtime -Regular 1,000 1,000 4110 Salaries -Seasonal - - 4190 Salary Adjustments 13,683 13,683 4220 Board &Commission Expense 8,740 8,740 4310 Health/Life Insurance 90,094 90,094 4320 Dentallnsurance 4,102 4,102 4330 Life Insurance 414 414 4340 Vision Insurance 222 222 4410 FICA/Medicare 43,561 43,561 4420 IMRF Retirement 76,434 76,434 4510 Uniform Allowance � 450 450 5110 Contractual Services 186,800 186,800 5230 Legal Fees 250,000 250,000 5310 Postage and Meter 2,500 2,500 5320 Telephone 10,000 10,000 5330 Printing and Publishing 2,500 2,500 5370 Repair and Maintenance 750 750 5410 Dues 15,300 15,300 5420 Travel Expenses 3,000 3,000 5430 Training 5,900 5,900 5440 Tuition Reimbursements - - 5450 Publications 400 400 5510 Utilities 4,500 4,500 6110 Materials and Supplies 61,450 61,450 6210 Office Supplies 1,200 1,200 6250 Gasoline &Fuel 500 500 6270 Small Equipment 500 500 6940 Administrative Expenses 13,800 13,800 8200 Building Improvments - - 8300 Capital Equipment - - 8700 Capital -Furniture - - 9920 Purchase Service- Risk Management 52,732 52,732 9922 Purchase Service -Information Technology 33,263 33,263 9942 Transfer -Capital Improvement Fund - - Total Administration Office 1,435,293 1,435,293 Elected Officials (100.02) 4010 Salaries -Regular - - 4050 Overtime -Regular - - 4190 Salary Adjustments - - 4210 Salaries -Elected Officials 53,900 53,900 4310 Health/Life Insurance - - 4320 Dentallnsurance - - 4330 Life Insurance - - 4340 Vision Insurance - - 4410 FICA/Medicare 4,123 4,123 4420 IMRF Retirement - - 4510 Uniform Allowance - - 5110 Contractual Services - - 5310 Postage and Meter 6,300 6,300 5320 Telephone 1,000 1,000 5330 Printing and Publishing 6,500 6,500 5410 Dues 1,100 1,100 5420 Travel Expenses 250 250 5430 Training 1,500 1,500 5450 Publications 500 500 6110 Materials and Supplies - - 6210 Office Supplies 200 200 6910 Employee Recognition - - 6940 Administrative Expenses 19,300 19,300 9922 Purchase Service -Information Technology 5,843 5,843 Total Elected Officials 100,516 100,516 Community Development Department (100.03) 1 2016/17 2016/17 Property Tax Budget Appropriation Levy Amount 4010 Salaries -Regular 470,138 470,138 4050 Overtime -Regular - - 4190 Salary Adjustments 11,753 11,753 4310 Health/Life Insurance 130,049 130,049 4320 Dentallnsurance 5,083 5,083 4330 Life Insurance 545 545 4340 Vision Insurance 260 260 4410 FICA/Medicare 36,865 36,865 4420 IMRF Retirement 65,055 65,055 4510 Uniform Allowance 750 750 5110 Contractual Services 39,962 39,962 5310 Postage and Meter 1,200 1,200 5320 Telephone 3,000 3,000 5330 Printing and Publishing 500 500 5370 Repair and Maintenance -Vehicles 1,600 1,600 5410 Dues 700 700 5420 Travel Expenses 250 250 5430 Training 1,200 1,200 5440 Tuition Reimbursements - - 5450 Publications 3,000 3,000 6110 Materials and Supplies 6,400 6,400 6210 Office Supplies 2,000 2,000 6250 Fuel and Lubricants 5,000 5,000 6270 Small Tools and Equipment 500 500 7110 Cap. Lease Principal Payments 1,550 1,550 8200 Capital -Building Improvements - - 8400 Capital -Vehicles - - 9920 Purchase Service -Risk Management 25,116 25,116 9922 Purchase Service -Information Technology 45,744 45,744 Total Community Development Department 858,220 858,220 Finance Department (100.04) 4010 Salaries -Regular 229,812 229,812 4030 Salaries - PT 39,906 39,906 4190 Salary Adjustments 6,743 6,743 4310 Health/Life Insurance 76,602 76,602 4320 Dentallnsurance 2,997 2,997 4330 Life Insurance 317 317 4340 Vision Insurance 89 89 4410 FICA/Medicare 21,149 21,149 4420 IMRF Retirement 37,322 37,322 4510 Uniform Allowance - - 5110 Contractual Services 5,395 5,395 5310 Postage and Meter 30,200 30,200 5320 Telephone 600 600 5330 Printing and Publishing 21,235 21,235 5410 Dues 525 525 5420 Travel Expenses - - 5430 Training 500 500 5450 Publications - - 6110 Materials and Supplies - - 6210 Office Supplies 7,500 7,500 6270 Small Equipment - - 6945 Development Expense 415,000 415,000 9904 Debt Service Transfer 729,319 729,319 9907 SSA Transfer - - 9909 Transfer to Motor Fuel Tax Fund - - 9942 Capital Improvements Fund Transfer 2,381,459 2,381,459 9944 Transfer to Band Fund 15,000 15,000 9945 Civil Defense Fund Transfer 8,000 8,000 9946 Capital Equipment Fund Transfer - - 9920 Purchase Service -Risk Management 17,178 17,178 9922 Purchase Service -Information Technology 63,655 63,655 Total Finance Department 4,110,503 4,110,503 Police Commission (100.21) 4220 Salaries -Boards and Commissions 1,350 1,350 4410 Employee Contribution - Soc. Sec. 103 103 2 5110 Contractual Services 5330 Printing and Publishing 5410 Dues 5420 Travel Expenses 5430 Training 5450 Publications Total Police Commission Police Department (100.22) 4010 Salaries -Regular 4020 Salaries -Sworn 4030 Salaries -Part Time 4050 Overtime -Regular 4055 Overtime -Sworn 4080 Career Ladder 4190 Salary Adjustments 4310 Health/Life Insurance 4320 Dentallnsurance 4330 Life Insurance 4340 Insurance Premiums -Vision 4410 FICA/Medicare 4420 IMRF Retirement 4430 Employer Contribution -Police Pension 4510 Employee Uniforms 5110 Contractual Services 5310 Postage and Meter 5320 Telephone 5370 Repair and Maintenance -Vehicles 5410 Dues 5420 Travel Expense 5430 Training Expense 5440 Tuition Reimbursement 5450 Publications 5510 Utilities 6110 Materials and Supplies 6210 Office Supplies 6250 Fuel and Lubricants 6270 Small Equipment 6310 Canine Unit 8300 Capital -Equipment 8400 Capital -Vehicles 8700 Capital -Furniture 9920 Purchase Service -Risk Management 9922 Purchase Service -Information Technology Total Police Department 4010 4030 4050 4190 4310 4320 4330 4340 4410 4420 4510 5110 5310 5320 5420 5430 5440 5510 6110 6210 6270 Dispatch Department (100.23) Salaries -Regular Salaries -Part Time Overtime -Regular Salary Adjustments Health/Life Insurance Dental Insurance Life Insurance Insurance Premiums -Vision FICA/Medicare IMRF Retirement Employee Uniforms Contractual Services Postage and Meter Telephone Travel Expense Training Expense Tuition Reimbursement Utilities Materials and Supplies Office Supplies Small Equipment 2016/17 Budget 4,625 375 500 6,953 254,819 4,116,926 49, 580 5,000 244,500 14,000 123,791 904,035 37,526 3,674 1,783 367,859 42,390 1, 524,244 29,800 87,830 3,000 46,280 52,500 1,800 18, 000 32,225 12,000 800 1,500 22,325 16,150 140,000 7,775 5,300 20,075 234,349 162,405 8,584,241 879,889 71,527 55,000 16,750 292,094 8,919 983 422 78,272 130,702 5,500 22,980 250 4, 032 6, 050 9,400 3,500 500 10,220 1,200 4,100 2016/17 Property Tax Appropriation Levy Amount 4,625 375 500 6,953 254,819 4,116,926 49,580 5,000 244,500 14,000 123,791 904,035 37,526 3,674 1,783 367,859 42,390 1,524,244 29,800 87, 830 3,000 46,280 52,500 1,800 18,000 32,225 12,000 800 1,500 22, 325 16,150 140,000 7,775 5,300 20,075 234,349 162,405 8,584,241 879,889 71,527 55, 000 16,750 292,094 8,919 983 422 78,272 130,702 5,500 22, 980 250 4, 032 6,050 9,400 3,500 500 10,220 1,200 4,100 3 2016/17 Budget 2016/17 Property Tax Appropriation Levy Amount 9920 Purchase Service -Risk Management 40,532 40,532 9922 Purchase Service -Information Technology 94,245 94,245 Total Dispatch Department 1,737,087 1,737,067 4010 4050 4190 4310 4320 4330 4340 4410 4420 4510 5110 5310 5320 5410 5420 5430 6210 6270 6950 9920 9922 4010 4050 4060 4110 4190 4310 4320 4330 4340 4410 4420 4510 5110 5320 5370 5430 5520 6110 6210 6250 6270 6290 8300 8400 9920 9922 4010 4030 4050 4110 4190 4310 4320 4330 4340 Public Works -Administration (100.30) Salaries -Regular Overtime -Regular Salary Adjustment Health/Life Insurance Dental Insurance Life Insurance Vision Insurance FICA/Medicare IMRF Retirement Uniform Allowance Contractual Services Postage and Meter Telephone Dues Travel Expense Training Office Supplies Small Tools &Equipment Forestry Purchase Service -Risk Management Purchase Service -Information Technology Total Public Works -Administration Public Works -Streets Division (100.33) Salaries -Regular Overtime -Regular Overtime -Snow Removal Salaries -Seasonal Salary Adjustment HealthlLife Insurance Dentallnsurance Life Insurance Vision Insurance FICA/Medicare IMRF Retirement Uniforms Contractual Services Telephone Repair and Maintenance -Vehicles Training Street Lighting Materials and Supplies Office Supplies Fuel and Lubricants -Vehicles Small Tools and Equipment Safety Equipment and Supplies Capital -Equipment Capital -Vehicles Purchase Service -Risk Management Purchase Service -Information Technology Total Public Works -Streets Division Parks and Recreation Department (100.41) Salaries -Regular Salaries -Part Time Overtime -Regular Salaries -Seasonal Salary Adjustment Health/Life Insurance Dental Insurance Life Insurance Vision Insurance 341,506 8,515 92,345 3,274 311 128 26,777 47,253 300 53,500 400 2,400 380 500 2,000 1,000 2, 000 227,585 10,081 17,433 837,688 1,155,641 15,000 80, 000 20,000 31,150 361,083 2,275 1,242 114 99,587 173,042 8,470 76,690 4,000 105,000 2,500 270, 000 220,000 1,500 107,500 5,000 1, 500 90,904 11,811 2,844,009 684, 833 66,625 17,500 263,000 17,073 184,641 4,333 759 291 341,506 8,515 92,345 3,274 311 128 26,777 47,253 300 53,500 400 2,400 380 500 2,000 1,000 2, 000 227, 585 10,081 17,433 E;R�L:i;I;? 1,155,641 15,000 80,000 20,000 31,150 361,083 2,275 1,242 114 99,587 173,042 8,470 76,690 4,000 105,000 2,500 270, 000 220,000 1,500 107,500 5,000 1,500 90,904 11,811 2,844,009 684,833 66,625 17,500 263,000 17,073 184,641 4,333 759 291 0 2016/17 2016/17 Property Tax Budget Appropriation Levy Amount 4410 FICA/Medicare 80,251 80,251 4420 IMRF Retirement 97,120 97,120 4510 Uniform Allowance 2,550 2,550 5110 Contractual Services 245,850 245,850 5310 Postage and Meter 10,650 10,650 5320 Telephone 15,450 15,450 5330 Printing and Publishing 8,500 8,500 5370 Repair and Maintenance -Vehicles 15,000 15,000 5410 Dues 126,633 126,633 5420 Travel Expense 500 500 5430 Training 5,350 5,350 5440 Tuition Reimbursement - - 5450 Publications 500 500 5510 Utilities 38,000 38,000 6110 Materials and Supplies 141,000 141,000 6210 Office Supplies 5,000 5,000 6250 Fuel and Lubricants -Vehicles 20,000 20,000 6270 Small Tools &Equipments 12,500 12,500 6920 Special Events 27,800 27,800 8300 Capital -Equipment - - 8400 Capital -Vehicles - - 8800 Capital -Park Improvements - - 9920 Purchase Service -Risk Management 67,392 67,392 9922 Purchase Service -Information Technology 53,015 53,015 Total Parks and Recreation Department 2,212,116 2,212,116 Total General Fund 22,726,606 22,726,606 Total Police Protection (Police Protection Levy) 6,649,748 Total Soc. Sec./Med Fund (FICA Levy) 680,172 Total Retirement Fund (IMRF Levy) 538,616 Total Risk Management Fund (Liab. Ins. Levy) 480,574 Total General Fund (General Corporate Levy) 14,377,496 Total General Fund 22,726,606 SPECIAL REVENUE FUNDS Tourism Fund (200) 5110 Contractual 20,000 20,000 6940 Administrative Expenses - - 9901 Transfer General Fund 75,000 75,000 Total Tourism Fund 95,000 95,000 Pageant Fund (205) 5110 Contractual 1,000 1,000 5310 Postage &Meter 50 50 6110 Materials and Supplies - - 6940 Administrative Expense 2,500 2,500 Total Pageant Fund 3,550 3,550 Band Fund (210) 5110 Contractual 14,500 14,500 6110 Materials and Supplies 500 500 Total Band Fund 15,000 15,000 Civil Defense Fund (220) 5375 Repairs and Maintenance -Equipment 6110 Materials and Supplies Total Civil Defense Fund Alarm Board Fund (225) 5110 Contractual Services Total Alarm Board Fund 5,300 5,300 27, 950 27,950 5,300 5, 300 27,950 27, 950 547, 959 563,745 399,194 499, 994 1,200,072 3,210,964 Audit Fund (230) 5 5110 Contractual Services Total Audit Fund Annexation Fund (260) 6970 Distribution Operating Fees 8100 Capital -Land Acquisition 9904 Transfer -Debt Service Fund Total Annexation Fund Motor Fuel Tax Fund (270) 6110 Materials and Supplies 8600 Capital -Street Improvements 9904 Transfer -Debt Service 9942 Transfer -Capital Improvements Fund Total Motor Fuel Tax Fund Developer Donation Fund (280) 6970 Distributions -Schools 6980 Distributions -Library District 6990 Distributions -Fire Protection District Total Developer Donation Fund Developer Donation Fund -Parks (280.41) 6940 Administrative Expenses 8100 Land Acquisition 8800 Park Improvements 9902 Transfer - Rec Center Construction Fund 9942 Transfer -Capital Improvements Total Developer Donation Fund -Parks Tax Increment Fund (290) 5110 Contractual Services 6940 Administrative Expense 8900 Public Improvements 9901 Transfer -General Fund 9904 Transfer -Debt Service Fund Total Tax Increment Fund DEBT SERVICE FUNDS Debt Service Fund (300) 7100 Bond Principal Payments 7200 Bond Interest Payments 7300 Paying Agent Fees Total Debt Service Fund CAPITAL PROJECTS FUNDS 4010 4050 4110 4130 4135 4140 4145 4190 4310 4320 4330 4340 4410 4420 4510 5110 Recreation Center Fund (400) Salaries -Regular Overtime -Regular Salaries -Seasonal Salaries -Front Desk Attendants Salaries -Front Desk Lead/Coordinator Salaries -Childcare Attendants Salaries -Rental Attendants Salary Adjustment Health/Life Insurance Dental Insurance Life Insurance Vision Insurance FICA/Medicare IMRF Retirement Uniform Allowance Contractual Services 2016/17 Budget 37,104 37,104 10, 000 35,000 45,000 305,000 555,300 398,641 1,258,941 33,000 4,770 4,770 42, 540 14,200 150,000 20,000 184,200 62,000 20, 000 2, 500 221,435 305,935 1,395,000 253,799 5, 000 1,653,799 67,200 20, 650 14,025 17,400 1.900 22,583 999 69 57 9,328 9, 072 2,500 3,000 2016/17 Property Tax Appropriation Levy Amount 37,104 37,104 10,000 35, 000 45,000 305,000 555,300 398,641 1,258,941 33,000 4,770 4,770 42,540 14,200 150,000 20,000 184,200 62,000 20,000 2,500 221,435 305,935 1,395,000 253,799 5,000 1,653,799 67,200 20,650 14,025 17,400 1,900 22,583 999 69 57 9,328 9,072 2,500 3,000 26,427 5200 5210 5215 5320 5321 5375 5510 5600 6110 6111 6120 6130 6141 6210 8200 9904 4160 4165 4170 4175 4180 4410 5110 5375 6110 6142 Contract Custodial Marketing &Advertising Retention/Promotion Telephone Cable/TV Equipment Repairs Utilities Credit Card/Bank Fees Materials and Supplies Custodial Supplies Childcare Supplies Safety Supplies Office FurniturelEquipment Office Supplies Buildings Transfer -Debt Service Fund Total Recreation Center Fund Recreation Center Fund -Fitness (400.40) Salaries -Personal Trainers Salaries -Orientation/Consultations Salaries -Group Exercise Instructors Salaries -Fitness Program Instructors Salaries -Facility Attendants FICA/Medicare Contractual Services Equipment Repairs Materials and Supplies Fitness Equipment Total Recreation Center Fund -Fitness. Special Service Area #1A (420) 9904 Transfer -Debt Service Total Special Service Area #1A Special Service Area #4A (424) 9936 Transfer -Utility Improvements Fund Total Special Service Area #1A Capital Improvements Fund (440) 8100 Capital -Land Acquisition 8200 Capital -Building Improvements 8600 Capital -Street Improvements 8800 Capital -Park Improvements 8900 Capital -Other Improvements Total Capital Improvements Fund Local Street Improvements Fund (441) 9909 Transfer Motor Fuel Tax Fund Total Local Street Improvements Fund Capital Equipments Fund (450) 8300 Capital -Equipment 8400 Capital -Vehicles Total Capital Improvements Fund ENTERPRISE FUNDS WATER/SEWER FUND Public Works -Water Division (510.31) 4010 Salaries -Regular 4050 Overtime -Regular 4110 Salaries -Seasonal 4190 Salary Adjustments 4310 Health/Life Insurance 4320 Dentallnsurance 2016/17 Budget 32,000 8, 000 3,000 1,500 2,400 4, 000 28,000 6,000 3,500 15,000 1,000 300 3,000 425,000 132,356 833,839 4,000 2,500 62,200 7,800 17,200 7,168 4,500 1,000 6,000 1,200 113,568 16,847 16,847 1,250,000 2,527,500 197,500 235,480 4,210,480 288,500 190,800 479,300 384,454 24,000 11,500 9,582 119,786 957 2016/17 Property Tax Appropriation Levy Amount 32,000 8,000 3,000 1, 500 2,400 4, 000 28,000 6,000 3, 500 15,000 1,000 300 3,000 425,000 132,356 833, 839 4, 000 2,500 62, 200 7,800 17,200 7,168 4,500 1,000 6, 000 1,200 113.568 16,847 16,847 1,250,000 2,527,500 197,500 235,480 4,210,480 288,500 190, 800 479,300 384,454 24, 000 11, 500 9, 582 119,786 957 16,847 7 2016/17 2016/17 Property Tax Budget Appropriation Levy Amount 4330 Life Insurance 380 380 4340 Vision Insurance 86 86 4410 FICA/Medicare 32,860 � 32,860 4420 IMRF Retirement 56,435 56,435 4510 Uniform Allowance 2,025 2,025 5110 Contractual Services 145,000 145,000 5310 Postage and Meter 4,500 4,500 5320 Telephone 5,000 5,000 5370 Repair and Maintenance -Vehicles 3,500 3,500 5410 Dues 500 500 5430 Training Expenses 2,500 2,500 5440 Tuition Reimbursement - - 5510 Utilities 125,000 125,000 6110 Materials and Supplies 140,000 140,000 6210 Office Supplies 650 650 6250 Fuel and Lubricants -Vehicles 8,000 8,000 6270 Small Tools and Equipment 1,250 1,250 7100 Bond Principal 95,000 95,000 7200 Bond Interest 46,308 46,308 8200 Capital -Buildings - - 8300 Capital -Equipment - - 8400 Capital -Vehicles - - 9510 Depreciation Expense 500,000 500,000 9904 Transfer -Debt Service Fund 96,647 96,647 9920 Purchase Service -Risk Management 67,455 67,455 9921 Purchase Service -General Fund 222,018 222,018 9922 Purchase Service -Information Technology 16,142 16,142 9923 Purchase Service -Audit Fund 4,108 4,108 9930 Transfer- Water/Severe Fund 851,063 851,063 9936 Transfer- Utility Improvements Fund - - 9942 Transfer -Capital Improvements Fund - - Total Public Works -Water Division 2,976,706 2,976,706 Public Works -Wastewater Division (510.32) 4010 Salaries -Regular 524,639 524,639 4050 Overtime -Regular 40,000 40,000 4190 Salary Adjustments 13,078 13,078 4110 Salaries -Seasonal 5,000 5,000 4310 Health/Life Insurance 108,233 108,233 4320 Dentallnsurance 842 842 4330 Life Insurance 483 483 4340 Vision Insurance 136 136 4410 FICA/Medicare 44,578 44,578 4420 IMRF Retirement 77,992 77,992 4510 Uniform Allowance 3,000 3,000 5110 Contractual Services 181,000 181,000 5310 Postage and Meter 2,000 2,000 5320 Telephone 5,000 5,000 5370 Repair and Maintenance -Vehicles 5,000 5,000 5375 Repair and Maintenance -Equipment 70,000 70,000 5380 Repair and Maintenance -Utility System 91,000 91,000 5410 Dues 400 400 5430 Training Expenses 750 750 5440 Tuition Reimbursement 1,000 1,000 5450 Publications 100 100 5510 Utilities 300,000 300,000 5580 Disposal 193,160 193,160 6110 Materials and Supplies 214,000 214,000 6210 Office Supplies 1,000 1,000 6250 Fuel and Lubricants -Vehicles 20,000 20,000 7100 Bond Principal 250,000 250,000 7200 Bond Interest 195,813 195,813 7300 Fees -Paying Agent 1,100 1,100 8400 Capital -Vehicles - - 9510 Depreciation Expense 1,200,000 1,200,000 9904 Transfer -Debt Service Fund 12,283 12,283 9920 Purchase Service -Risk Management 67,455 67,455 9921 Purchase Service -General Fund 236,686 236,686 f3 2016117 2016/17 Property Tax Budget Appropriation Levy Amount 9922 Purchase Service -Information Technology 12,231 12,231 9923 Purchase Service -Audit Fund 4,108 4,108 9930 Transfer -Water/Sewer Fund 619,873 619,873 9936 Transfer- Utility Improvements Fund 1,720,340 1,720,340 9942 Transfer -Capital Improvements Fund - - Total Public Works -Wastewater Division 6,222,280 6,222,280 Public Works -Utility Division (510.35) 4010 Salaries -Regular 595,248 595,248 4050 Overtime -Regular 35,000 35,000 4110 Salaries -Seasonal 10,000 10,000 4190 Salary Adjustments 14,836 14,836 4310 Health/Life Insurance 182,225 182,225 4320 Dentallnsurance 999 999 4330 Life Insurance 621 621 4340 Vision Insurance 7 7 4410 FICA/Medicare 50,114 50,114 4420 IMRF Retirement 87,086 87,086 4510 Uniform Allowance 3,750 3,750 5110 Contractual Services 15,000 15,000 5310 Postage and Meter 500 500 5320 Telephone 1,500 1,500 5370 Repair and Maintenance -Vehicles 16,000 16,000 5410 Dues 200 200 5430 Training Expenses 500 500 6110 Materials and Supplies 150,000 150,000 6210 Office Supplies 1,100 1,100 6250 Fuel and Lubricants -Vehicles 15,000 15,000 6270 Small Tools 1,250 1,250 9510 Depreciation Expense 3,700 3,700 Total Public Works -Wastewater Division 1,184,636 1,184,636 Total Water/Sewer Fund 10,383,622 10,383,622 Capital Development Fund (550) 9936 Transfer- Utility Improvements Fund 1,195,910 1,195,910 Total Capital Development Fund 1,195,910 1,195,910 Utility Improvements Fund (580.31 & 32) 8500 Capital -Water Utility Improvements - - 8500 Capital -Sewer Utility Improvements - - Total Utility Improvements Fund - - Marina Operations Fund (590) 5110 Contractual Services 6940 Administrative Expenses Total Marina Operations Fund INTERNAL. SERVICE FUNDS 20,000 20,000 26,000 26,000 46,000 46,000 Health Insurance Fund (600) 4310 Insurance Premiums - Health/Vision 2,848,087 2,848,087 4315 Insurance Premiums -Other - - 4320 Insurance Premiums -Dental 114,554 114,554 4340 Insurance Premiums -Vision 12,683 12,683 5245 Health HRA Reimbursement 112,000 112,000 6960 Miscellaneous Expense 5,000 5,000 3,092,324 3,092,324 Risk Management Fund (610) 5950 MCMRMA Premiums 625,000 625,000 5960 Insurance Premiums -Other 2,500 2,500 5980 Property Damage 50,000 50,000 6940 Administrative Expense 4,250 4,250 6960 Miscellaneous Expense 500 500 9921 Purchase of Service -General Fund 20,386 20,386 Total Risk Management Fund 702,636 702,636 0 2016/17 2016/17 Property Tax Budget Appropriation Levy Amount Information Technology Fund (620) 4010 Salaries -Regular 140,201 140,201 4190 Salary Adjustment 3,470 3,470 4310 Health/Life Insurance 26,450 26,450 4320 Dentallnsurance 1,059 1,059 4330 Life Insurance 138 138 4340 Vision Insurance 125 125 4410 FICA/Medicare 10,991 10,991 4420 IMRF Retirement 19,396 19,396 4510 Uniforms - - 5110 Contractual Services 146,115 146,115 5320 Telephone 2,500 2,500 5410 Dues 500 500 5420 Travel 700 700 5430 Training 5,900 5,900 5440 Tuition Reimbursement - - 5450 Publications - - 6110 Materials &Supplies 43,634 43,634 6210 Office Supplies 15,100 15,100 6270 Small Tools and Equipment 42,100 42,100 9510 Depreciation Expense 50,000 50,000 9920 Purchase Service -Risk Management 7,408 7,408 Total Information Technology Fund 515,787 515,787 FIDUCIARY FUNDS Employee Flexible Spending Fund (700) 6940 Administrative Expenses 5,000 6965 Reimbursements 80,000 Total Employee Flexible Spending Fund 85,000 Developmental Escro Fund (720) 9942 Transfer -Capital Improvements Fund - Total Employee Flexible Spending Fund - Police Pension Fund (760) 4910 Pension Payments 1,411,040 4920 Disability Payments 231,214 4930 Death Benefit Payments 184,000 4940 Non -Duty Disability Benefit Payments 17,512 5110 Contractual Services 45,000 5410 Dues 2,000 6940 Administrative Expense - 9923 Purchase of Service -Audit Fund 3,570 Total Police Pension Fund 1,894,336 Retained Personnel Fund (740) 5220 Engineering Fees -Consultant 50,000 5221 Engineering Fees -Staff - 5230 Legal Fees 15,000 6960 Miscellaneous Expense 8,000 6961 Miscellaneous Refunds 2,000 Total Retained Personnel Fund 75,000 Total All Funds $ 50,045,574 5,000 80,000 85,000 1,411,040 231,214 184,000 17,512 45,000 2,000 3, 570 1,894,336 50,000 15,000 8,000 2,000 75,000 1,524,244 y 50,045,574 4,778,482 fi[�: SECTION 2. All unexpended balances of any item or items of general appropriation made by this Ordinance may be expended in making up any insufficiency in any items in the same general appropriation and for the same general purposes or in a like appropriation made by this Ordinance. SECTION 3. This Ordinance shall take effect from and after its passage, approval and publication according to law. SECTION 4. This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. PASSED and APPROVED this 18th day of JULY 2016. AYES: NAYS: NOT VOTING: ABSTAINED: ABSENT: MAYOR ATTEST: CITY CLERK Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: July 18, 2016 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: McHenry Wastewater Treatment Plant Improvements Pay Application #5 ATT: HR Green Pay Application Recommendation AGENDA ITEM SUMMARY: Staff requests City Council to approve pay application #5 to Williams Brothers Construction in the amount of $1,728,244.40. BACKGROUND, Williams Brothers Construction is requesting $1,728,244.40 for work performed as of June 30, 2016 on the McHenry Wastewater Treatment Plant Improvements, HR Green has reviewed the pay application, partial waiver of lien and certified payroll and found all documents to be in general conformance with the State Revolving Fund (SRF) loan requirements. HR Green and city staff recommend approval of pay application #5. SRF loan procedures require City Council to approve this pay application prior to Illinois Environmental Protection Agency ([EPA) disbursement of funds. Once the city receives the SRF loan disbursement, the city will pay Williams Brothers Construction's request for pay application #5. As of May 31, 2016, pay applications total $7,096,441.03. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve pay application request #5 to Williams Brothers Construction for the McHenry Wastewater Treatment Plant Improvements in an amount not to exceed $1,728,244.40. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented , efficient and fiscally responsible manner. D420 North Front Street I Suite 100 I McHenry, IL 60050 Main 815.385.1778 + Fax 815,385.1781 HRGreen July 11, 2016 Mr. Jon M. Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 RE: McHenry Wastewater Treatment Plant Improvements Pay Application Request #5 HR Green Job No.: 86130341.03 Dear Mr. Schmitt, D FIRGREEN.C©M Attached is Pay Application #5 from Williams Brothers Construction, Inc. for the McHenry Wastewater Treatment Plant Improvements Project. Williams Brothers Construction, Inc. is requesting an amount of $1,728,244.40 for the work performed as of June 30, 2016. HR Green has reviewed the Pay Application submitted by Williams Brothers Construction, Inc. and found all documents (pay application, partial waiver of lien and certified payroll) to be in general conformance with the SRF loan requirements. HR Green has also reviewed this application with City Staff which is in agreement with our findings. At this time, HR Green recommends the City approve this Pay Application in the amount of $1,728,244.40, which leaves a balance of $21,249.596.27 on the project. It should be noted that this pay application includes Work Change Directives 1 through 5. Upon approval, the pay application will be sent to the IEPA for approval and disbursement of funds from the City's SRF loan. After approval, please sign on the application on the "Owner" line and return the documents to me for processing at the IEPA. If you have any questions, please call me at (815) 759-8346. Sincerely, HR GREEN, INC. J. Chad J. Pieper, P.E. Project Manager SF/CJ P/ Attachments cc: Mr. Russell Ruzicka —City of McHenry Mr. Steve Frank, HRGreen, Inc. Mr, Ravi Jayaraman, HR Green, Inc. Mr. Andy Lemke, HR Green, Inc. Hrgmhnas:l\0:186130341.031ConstructionlPay RequestlPay Request #511tr-071116-Recommendation of approval PayApp5_cjp.docx McHenry Wastewater Treatment Facility Consolidation Page 1 Application Period: June 1. 2016 to June 30, 2016 To (Owner): City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 project: Wastewater "treatment Application for Payment Chance Order Summary From (Contractor): Approved Change Orders Number Additions Dedu ions WD 1-5 1,325.04 107,043,30 TOTALS NET CHANGE BY CHANGE ORDERS 1,325.00 (1077043.30 {105,718.30) Contractor"s Certification The undersigned Contractor certifies that: {I) al1 previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with Work covered by prior Applications for Payment; (2) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to Owner indemnifying Owner against any such Liens, security interest or encumbrances); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and is not a,�..,. o7i01�2o16 Williams Brothers P.O_ Box 1366 Peoria, IL 61654 No_: RC Application Date: June 30, 2016 Via {Engineer) HR Green, Enc Project �Io.; 8613034i I ORIGINAL CONTRACT PRICE ......................................... $ 3Q,18Q,000.44 Net change by Change Order $ (105,718.30) 3 CURRENT CONTRACT PRICE (Line 1 r 2) $ 34,074,281.70 4 TOTAL COMPLETED AND STORED TO DATE (On Progress Estimate) $ 9,289,142.56 i RETAINAGE: a. 5 % x s 9,2897142.56 Work Completed $ 464,457.13 i AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5c) ...................... $ 8182405.43 ? LESS PREVIOUS PAYMENTS (Line 6 from prior Application) $ (71096,441.03) B AMOUNT DUE THIS APPLICATION $ 1,728,244.40 Payment of. $1,7285244.40 ine 8 or other - al,h explanation of other amount) r is recommended by: 7tO�C� ( gineer) (Date) Payment of: $1,728,244.40 (Line 8 or other - attach explanation of other amount) i is approved by: (Owner) (Date) PayMerit of $1,7289244.40 (Line 8 or other- attach explanation of other amount) is approved by: Funding Agency (if applicable) (Date) McHenry Wastewater Treatment Facility Consolidation Page 1 1 - ,, Application Number, 5 2 A Ilcation Period: June 14 2016 to June 30, 2016 A plicatlon Date: June 30, 2016 3 A B Work Completed 4 Item C D E F G t1d "irtS. i., . iipj'ftipi"OOtt"<::" <::sclzidie€ i<..>: ::D'Q''>+<i'•;''•z`%i%" ' Pal . ..::.:.: PliSRrti�.tail"I a atoY!a .i?1l:G:.... 10 zxCQ.. ,gut I?k1 s 01 .h:. ;:.. 1 lee: N4 a t640 :rt:; i't��3d?; �'` ;i :: `Cali � �::; ii41k5S71 . 9 Division 1pGoner&Conditions 10 Bonds and insurance Williams Brothers Const Inc. 300,000000 3000000.00 300,000,00 100.00% 0,00 151000,00 11 Mobilization Williams Brothers Const Inc. 6501000,00 650,000,00 650,000.00 100,00% OAO 32,500.00 12 Demobilization Williams Brothers Coast Inc, 751000,00 0.00 0,00 0.00% 75,000,00 0,00 13 Overhead and Profit Williams Brothers Const Inc. 2.971,742,00 758,587.10 IM000,00 938,587.10 31.58% 2,033.154.90 46,929.36 14 Temporary Wastewater Diversion System Williams Brothers Coast Inc. 851000,00 0000 0,06 0,00% 85,000.00 0,00 15 DAelsion 2- ExIadno Conditions O'er 16 024103 Domelition Williams Brothers Coast Inc, 64,93400 25,972.00 25,972,00 40. 0% 380958400 1,298.60 17 Division 3- Concrete 18 032000 ConM CMCRebar 3071000,00 82,425,00 155*825,00 239250,00 77693% 67,750,00 11*962,50 19 032000 Confete Reinforcing L Gateway Construction Company 427,500.00 82,12540 161,550,00 243*675,00 57.00% 183,825400 12,183.75 Ready Mix Concrete M Super Mix 495,135,00 $34608,00 2010470,00 2554078900 51.52% 2404057, 0 12,753,90 033000 CR Pump Station 0,00 03 3000 Footings L Williams Brothers Const Inc* 81910,00 0,00 0.00 0,00% 8,910.00 0.00 426 033000 Walls L Williams Brothers Const Inc. 305,475,00 106,91625 137AM75 244,360.00 80.00% 61,095.00 12,219.00 033000 Base Slabs L Williams Brothers Const Ina 15,500.00 158500,00 157500bOO 100,00% 0.00 775,00 033000 Slab on Grade L Willams Brothers Const roil 23,855,00 0.00 0,00 0400 % 23,85540 0,00 033000 Mechanical Pads L Williams Brothers Const Inc. 300004001 0.00 0100 0,00% 34000,00 0,00 27 Suspended Slab L Williams Brothers Const Inc. 213850.00 0,00 0400 0,00% 211850.00 0400 28 033000 40 Secondary Trostmomt 0,00 29 033000 Footings L Williams Brothers Const. Inc. 6,600.00 0.00 0.00 0000% 6*600,00 0400 30 033000 Walls L Williams Brothers Const Inc, 8406000,00 0,00 0.00 0,00% 840.000,00 0.00 31 033000 Base Slabs L Williams Brothers Const Inc. 88*740,00 0,00 889740,00 88,740.00 100,00%1 0,00 4,437,00 32 03 3000 Slab on Grade L Williams Brothers Const Inc. 28,200,00 0.00 0.00 0.00% 28,200.00 0.00 33 033000 Suspended Slab L Williams Brothers Const Inc 88,550,00 0.00 0,00 0.000/0 886550,00 0,00 34 033000 50 S Tortla 0.00 35 033000 Footings L WIIltams Brothers Const, Ina 5,060.00 0,00 3,810*00 30810000 75,00 % 1,270,00 190,50 36 033000 Pads L WllllamsBrothers Const, Inc, 2275,00 0,00 0.00 04000/0 24276100 0.00 37 03 3000 Walls L Willlams Brothers Const Inc. 445,198*00 89,039.60 664779,70 155,819.30 35.00% 289,378,70 7,790.97 38 033000 Base Slabs L Williams Brothers Const Inc. 62,310,00 21,808.50 21,808,50 35.00% 40,501.50 1,090.43 39 i 033000 Slab on Grade L Williams Brothers Const, Inc, 62,760,00 0,00 0,00 0,00°/a 1 62,760.001 0400 40 ; 033000 Suspended Slab L Williams Brothers Const. Inc. 334770,00 0,001 0,00 0,00% 33,770,00 0.00 41 033000 60 S Sollids 0.00 42 033000 Footings L WiilliamsBrothors Const. Inc. 44757400 4,757100 4,757.00 100.00% 0.00 237.85 43 033000 Pads L Williams Brothers Const Inc. 3,420400 0,00 0,00 0,00% 3420,00 0,00 44 033000 Wails L Williams Brothers Const Inc, 329970,00 320970,00 32,970,00 100,00% 0000 11648.50 45 033000 Slab on Grade L Williams Brothers Const Ina 21,270.00 0,00 211270.00 21,270000 100400% 0600 14063,50 46 i 033600 70 Microscreen 0,00 47 033000 Footings L Williams Brothers Const Inc. 11495,00 1,495,00 1,495,00 100.000A 0.00 74,75 49 033000 Walls L Williams Brothers Corist Inc 6,875,00 61875,00 61875,00 100.00% 0400 343,75 49 033000 Slab on Grade L Williams Brothers Const Inc. 1124100 14242.00 1242.00 100600% 0,00 62.10 5o 033000 75 SSR Food 0,00 51 033000 Walls L Williams Brothers Const Inc 574550,00 574550000 $7,550,00 100.00% 0,00 21877,50 52 033000 Base Slab L Williams Brothers Const Inc. 5200M 5200,00 51200A0 100,00 % 0.001 260,00 53 033000 Suspended Slab L Wlllfams Brothers Const Inc. M5304001 106530,00 104530,00 100,001yo 0,00 526,50 54 Site 0,00 55 Sidewalks L Williams Brothers Const Inc. 8.575.00 0,001 0400 0.00% 8,575.00 0.00 McHenry Wastewater Treatment Facility Consolidation Page 2 _-- Appiicatkon Numiwr. 5 - 1 2 A licatiorl Foriod: June 1, 2016 to June 30, 2016 Application Date: June 30, 2016 - A 8 We*Corttplotod 3 4 C D E F G Item ......:..:.. �railzz.... xp:° si1t?it 5 n:: ;5u .k0Y15�1WKItC3CtOK. # .. . 'ri<�tSt4 FFIt tiiE i ... �<S�pluki'i %�tiiz�ltio'Y:'la� d F 11 aimI >.;ftiki'i 6 i`S�C7f' Oct. 56 Pavement L Williams Brothers Const Inc. 287,520,DO 0400 57*504400 57,504,00 20100% 230.016,DO 29875,20 57 Electrical Duct Bank L Williams Brothers Const Inc, 444750,00 0400 0,00 0.00°!° 444750,00 0,00 58 034100 Precast Structural Cencreto M MidStates Concrete Industries 38,000,0o 1,870,00 11870*00 4,925/4 36.130,00 93.50 59 034100 Precast Structural Concrete L MldStatesConctetoindustries 31,000,0o i,180400 1.180.00 3.Bt/°o 29,820.00 59.00 0.00 sD Dfvlsfon4.Mason 0.00 61 0,00 62 i Masonry 63 Structure 20 M Diamond Masonry M70*500.00 0,00 0400 0.00% 39,510.00 0.00 64 Structure 20 L Diamond Mason 0,00 0.00 0.000/ 70,500,00 0,00 65 Structure40 M Diamond Masonry 0,00 OAF 0,00°!° 33,S90,00 0.00 66 Structure40 L Diamond Mason 0,00 0,80 0.00°! 99.511.00 0100 67 Structure 50 M Diamond Mason 34920,00 0,001 o,00 0.000/ 31920,00 D,DD 68 Structure 50 L Diamond Masonry 20AUD 0,00 0400 0,000/0 201450*00 0,00 Structure 60 M Diamond Masonry 0,00 0.00 0,000/6 11830,00 0.00 69 70l Structure 60 L Diamond Masonry 9,343600 0,00 0,00 040o% 94343,00FFF 0400 71 Structure 70 M Diamond Masan 81301,00 8,301*00 8,301400 100,Do% 0000 415.05 Structure 70 L Diamond Mason 21,7a5.00 211745,00 21,745,00 1D0,00% 0,00 1,08725 72 0,00 73 Divisfan S Morals M Titan Industries 268,880,00 O,00l 31,138.28 31,138428 14,91 % 1774741*721 1,556,91 74 Metals 75 Metals L Joliet stool & Construction 1174120,00 0,00 0.00 0.00% 117,120.00 0.00 76 Pre-Eriineored Metal Building M Nucor Building Systems 2210754,OD 0,00 0.00 OFF221,754.00 0.06 77 Pro -En Inoored Metal BuildingL Joliet Stool & Construction 186,000400 0000 0.00 0,006/0 188,000,00FFFIIFFIII 0.00 0,00 781 6 Wood, Plastic and Composites 79 061000 Bolted Plates and Blocking MIL Williams Brothers Const Inc. 471300,00 4,730,00 41730,00 10,00% 42,570.00 236.50 8o 0674713 FRP Grating M Hartfrigton industrial Plastics 5,745,00 0.00 0.00 0,00 % S,745,00 0,00 81 0674713 FRP Grating L Williams Brothers Const ]net 10.000600 0400 0,00 0,004/0 100000,00 0.00 82 - EIFS Comics Work Kole Consttuadon 11,700.00 OA0 0.00 OA0% 111700,00 0.00 0,00 - 83 Division 7-Thernrat and hfois = Pratoc9on 84 075323 EPDM Roofing, M Sterling Commerical Roofing 17,500.00 0.04 0.00 0.06% 17500.00 0.00 85 D7 5323 EPDM Roofin L Sterling Commeripl Roofin 28,570,00 0,00 0.00 D,00 % 28,570,40 0,00 86 07 600D Flashing and Sheotmotal M E Sterling Commerical Roofing 2500.00 0400 0.00 0.00 % 2,500.00 0.00 87 07 6000 Flashing and Sheetmetal L Sterling Commerical Roofing 7/430600 0.00 0100 0,00% 71430,00 0,o0 0400 88 Division etDoors and Windows 89 081613 FRP Doors and Frames M Doors Inc 30,840.00 3o.840.00 30,840.00 100,005`0 0,00 10542,00 90 081613 FRP Doors and Frames L Williams Brothers Const. Inc. 15,000,00 750460 750.00 5,00% 14.250.00 37.50 91 083300 Overhead Coiling Service Doors M House of Doors Inc 67,900.00 0600 O,QO 0400% 67,900,00 0,00 92 083300 Overhead Coiling Service Doors L House of Doors Inc o,DD 93 083113 Floor Hatches M N Strom 20,406400 16,123.00 1S,123100 79.01 % 442S3,00 806.15 94 083113 Floor Hatches L Wdllams8roihers Const.Inc, 10*400400 2,808400 j 2,8o8.00 27*00% 7/592400 140,40 95 086200 Unit Skylights M ExareSkyli hts 72150,c0 0,00 0,00 0,00°!°' 12,150.00 0,00 96 086200 Unit Skylights L Wiliams Brothers Const Inc. $,=too 0.00 0,00 0000% 8.300,00 0,00 97 087100 Door Hardware M Doors Inc 14,060.00 140060POO 14/060/00 100,00% 0600 703.00 98 087100 Door Hardware L Williams Brothers Const Inc. Included In Door. and Frames 0.00 99 088830 Glass Glaxintl East Molina Glass i,725,00 0.00 0400 0600 % 1/726400 0,00 0.00 100 Divlslon 9-Finfshos 101 09 9000 Paints and Coatis s M Delta Painting, Inc IF 124,000O 0.00 0100 0,00 % 1244000,00 0,ce 0.00 102 099000 Paints and coatings L Delta Painting, Inc McHenry Wastewater Treatment Facility Consolidation Page 3 1 - 2 3 4 A pllcation Porlod: - Juno 1.2016 to Juno 30, 2016 q B Work Completed C Application Number. A Bcatfon Onto: O 5 Juno 30, 2016 E F G Itom ktCo ntraaor.. ifr; iii�S: o,::v:: c•a;i.::a:•:r::r•a y •.+:c,_>:<.:.:>,:<.>::1°r:.:c•l�•:...>:.: pzod.a, "';f?i is •ii:: ca cswc.;•";iEi`.li ,:::.,.... :;•:.>,:::;; 5 pJA. :.x•:: �: is?t pR 6 %#St1"tsl"+ti'3>ini"z ri�s4.Mg .f 103 og 5100 Acoustical Ceiling Work M Central Calling Systems 1,272"00 0,00 0,00 0.001 1,272,00 0,00 104 096500 Resilient FloorTilo M Johnson Floor company Inc 16464,00 0,00 0.00 0000% 1*464*00 6,00 105 Dlvlsion 10.Spoeialrles 0,00 106 101400 St na e M Wllilams Brothers Const Inc. 2,100,00 0.00 O,Oo 0,00% 2*100,00 0,00 107 101400 Si na e L Williams Brothers Const Inc, 800,00 0.00 0,00 0,00% 800.00 0,00 Ica 102813 Toilet Accessories M W1111amsBrothers Constlnc, 735,00 0,00 0.00 0,00% 735.D0 O,00 109 102813 Toilet Accessories L Williams Brothers Const, Inc, 450,00 0,00 0,00 0,00% 450400 0,00 110 Division 22-Plumbing i 0,00 111 Exterior Mechanical 1 0.00 112 Overhead and Profit Go AA Rich 349,56540 234208,55 27.96520 2524173,75 75,00% 870391,25 13,108.69 113 Mobilization G, A, Rich 204000400 20*000,00 20,000,00 100,00% 0400 1,000,o0 114 Process Pipe M G, A, Rich 4331587.00 368,548.95 214679.35 390*228,30 90,00% 43,358,70 19,511*42 L G- A. Rich 1,103178780D 772,650,90 110,378,70 $834029460 80.00% 220,757"40 44,151,48 115 Process Pie Storm M G, A. Rich 127,560.00 120,802,00 120,802*00 95.000/6 6,358.o0 6,040,10 116 L G, A, Rich 281,061,00 267,Do7.95 267,007,95 95.00% 14,053.o6 13,350,40 117 Storm Water M G. A, Rich 88,338.00 70,670640 70,670,40 80,00% 170567,60 31533,52 18 Water L G" A. Rich 174,188,00 17,418*80 174418480 10.000/o 156.769,20 870,94 119 Gas M G. A, Rich 2.000.00 0,00 0,00 0000000,00% 29000,00 0.00 120 Gas L G. A, Rich 71258,00 46354480 4,354,80 60,000/0 2,903,20 217.74 121 122 Grinder Pump M G,A-Rich 330,00 0100 0,00 D.00% 330.DD 0,00 123 Grinder Pump L G, A. Rich 10,998,00 0,00 0.00 0.000/0 100998400 0,00 M G, A. Rich 61,728,00 0,00 717S920 7,759.20 15400% 43,968,80 387,96 124 Valves 125 Valves L G. A, Rich 30,000,00 O.OD 41762.45 41762.45 15.87°J 25.237.55 238.12 0,00 126 interior Mechanical 127 Pre Construction Hayes Mechanical 30,000.00 25*000=1 256000400 83,33% S,000.00 1,250000N 128. Mobilization Hayes Mechanical 15,000,00 15,DDU0 156000.00 500.00% 0.00 750.00 129 Do MoblGzation Hayes Mechanical 5,000,0o 0,00 P ODD 0,00% 5,000,00 0.c6 130 Valves M Hayes Mechanical $20,000,00 21,500,00 21,500.00 6672% 2980500"00 1,075,00 Pi in M Hayes Mechanical 5204000,00 196,644,23 196,644,23 37.82% 323,355,77 94832,21 131 DI 132 E Pipe Supports M Hayes Mechanical SM000,00 11,000,00 11,000600 22,00% 394000,00 550,00 133 Mise Plumbing and PipingMaterial M Hayes Mechanical 65,000.40 14,050.15 14,050015 21,62% 50,949.85 702.51 134111 Pipe Line Insulation M Hayes Mechanical 904000A0 0,00 0,00 0,009A 90,000.00 0.00 1361 Building20 L Hayes Mechanical 37,500400 0,00 60500,00 64500,00 17.33% 4 325.60 136 Building 30 L ' -Ha es Mechanical 71200,00 0,04 0.00 0.00% T.200.00 0,00 137 Buildln2 40 L Hayes Mechanical 2704000,0O 35,000.00 254000,00 60,000.00 22.22% 21%00040 34000,00 138 Building 50 L Hayes Mechanical 80,000,00 0,00 30*000,00 30,000,00=27,78%1360(0)0400 ,00 1*500.00 139 - Building60 L Ha os Mechanical - 62,000,00 0.00 - 0,00D 0,00 140 Building 65 L Hayes Mechanical 3,000.W 0,00 0.00O,00 0400 141 Building70 L Hayes Mechanical 277000,00 16,000.06 46000,00 20,000.000,0o 1,000.00 142 Building 75 L Hayes Mechanical 18,000,00 0400 5,000"00 5,ODD.000,00 250M 0"� 143 Dlvislon23-HVAC 144 Central Pump Staticn 2D 0"00 145 Tost and Balance Complete Mechanical Services Inc 1,600,00 0.00 0000 0.00% 1400900 0,00 146 Controls Complete Mechanical Services inc 24600,00 0,00 0600 0,00 % 2,500400 0,00 147 Ductwork Complete Mechanical Services Inc 4,000"00 0.00 4,060,00 4,000,00 100900 % 0600 200.00 148 Centrifugal Fans Complete Mechanical Services Inc 4,400.00 0,00 4,400,00 4*400,00 100,00 % 0.00 220,00 149. Ins and Outs Complete Mechanical Services Inc 7,250,00 0.001 71250400 7,250.00 10040% 0.00 362.50 McHenry Wastewater Treatment Facility Consolidation Page 4 t Application Number. 5 2 A licatlon PodOd: June 1, 2016 to June W, 2016 Application Date: Juno 30, 2016 3 4 5 s 150 151 152 153 154 166 156 157 158 1591 160 161 162 163 164 165 - " A B ?1Aiu�siP. 15,0e0.00 15,800.00 2,000,00 $0500,00 105004DO .5.500,00 5,000.00 1,s00.00 14500,00 3,000.00 1,800.00 61100600 15,800,00 7.000.00 17.D00. 10 Work Completed C isii . 0.00 0,o0 0,00 0.00 0,00 0400 0.00 0.00 0100 0•DO 0,00 0,00 0,00 0.00 0.00 D '`:":;''r'ixEi�flG'n 15,000.00 1,500000 11500,001 3,400.00 1,800,00 6,100,00 E j:i . F do d to ?f%tJ�. =`G3? 15 000 00 0,00 0.00 0.00 0.00 0,00 0,00 1,500.00 16500,00 3,000.00 11 1,800.U0 64100.00 0,00 0.00 C.00 1 D0.00% 0.000/6 e,00% 0100% 0.000/6 0.00% 0,00% 100,00% 100600% 100.00% 10D.00% 100,00% 6.99% C.00% 0.00% G 0.00 15,800.00 20000,00 9,500.00 D 1,500.00 6,500.00 54000.00 0,00 0.00 0-00 O,OD 0,00 15,800,00 7.000.00 17,OOD.oO 0.00 :�.s>::cccv::• :l 750 00 0400 0,00 0.00 0.00 0.00 0.00 75,00 75,00 150.00 90.00 305.00 0.e0 0.00 0.00 - :•... ::kC�o7iht . - -- - Item :......... .:................: .......:.:..� • ,.:: .::. :.,:. :<.>.. Terminal Heat Transfer AC Units Material Labor SP $oconday Treatment 40 Test and Balance Controls Ductwork Centrifugal Fans Power vemllatom Ins and Outs Fuel Fired Unit Heaters Make U Air Unit AC Units Material Labor :ci::: . MYT5STS'A Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Sorviees Inc Complete Mechanical Services Inc Com lets Mochanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services inc ' 166 167 Ise 165 170 t7t 172 1731 1741 1751 176 177 178 179 180 16t 182 183 184 11871 191 192 193 t94 195 196 - ' ' 1 1 - - SPTertia Building50 Test and Balance Controls Ductwork Centrifugal Fans Ins and Outs Fuel Fired Unit Heaters AC UWrts Material Labor 3 SP Dryin Buildin Test and Balance Controls Ductwork Centrifugal Fans ins and Outs Heat Exchangers Make Up Air Units Material Labor SP Mlcroscreen Buildi70 Test and Balance Controls Ductwork power Ventilators Ins and Outs Terminal Heat Transfem AC Units Material Labor Division2$=10togratodAutomatlon Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Com Iete Mechanical Services Inc Complete Mechanical Services inc Complete Mechanical Services Inc CompleteMeehan[=[ServicesInc Complete Mechanical Services Inc complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services inc Co lete Mechanical Services Inc Com fete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanica3 Services Inc Com leto Mechanical Services Inc complete Mo&nnlcal Services inc CDmplete Mechanical Services Inc 1,50o,o0 160SO0,00 6,000000 7,500.00 3,480.00 9AW= 8,400.DD 7,000600 150000.00 l,SD0.00 8*000,00 35,000,00 11460D,00 110000400 60,000*00 18,360600 20,00100 35,000.00 1*500000 2A00.00 6,310,00 762OOoOO 7/800600 35,DDD.00 7,400.00 5.000.00 15.000.00 0.00 0.00 D.00 0,00 0,00 0,00 0,00 C,0D C.DO 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.o0 D,OD 0.00 Coco 0,00 0,00 0.00 0.00 0,00 0.00 7,500-CC 30480,00 %000400 11,500,00 11,000.00 184360400 6,310.00 71200,00 7*800400 35,000400 7AGO900 3,00040 0.00 0,00 0400 7,500.00 3,480.00 93000,00 0,00 0.00 0600 0.00 0,00 0,00 11,500.00 11.000.00 O.DD 18,360.00 0.00 0.o0 0,00 0,00 6,310,DO 79200,00 7,80400 35,000,00 7,400.00 0.00 3,000,00 0.00 % 0,00 % 0.00 0%% 100.0 100,00% 100.00% 0,000/0 0,00% 0,00% 0.00 % 0,00°I 0.00% 100,00% 100.00% 0,00% 100000% 0,00% 0.00% o,OQ% 0.00% 100.00% 100.00% 100600% 100,000/ 100.00% 0.00°k 2090% 1,500.00 16,500.00 6,000.00 O,OD 0,00 D,00 8,400.00 74000,00 154000*00 0,00 1.500.00 84000,00 35.000.00 0.00 0-OC 604000.00 0.00 20,OW.00 35,000.00 0,00 1,500,00 26400400 0,00 0400 0.c0 0.00 0.00 5,D00.00 12,OOD.00 0.00 0,00 0,00 0,00 375.00 174,00 450,00 D.00 D.DO 0,00 0.00 0,00 0.00 575,60 550,00 1D,00 918.o0 0000 O.OD 0.00 0,00 315.s0 360,00 390.00 1,750.00 370.00 0.00 150,00 McHenry Wastewater Treatment Facility Consolidation Aaga 5 1 Application Number. 5 2 Application Period: June 1, 2016 to June 30, 2016 Application Date: Juno 30, 2016 3 4 5 1971 1981 1991 2001 g206 - A B i, t•, '• 1650000400 75,000400 2,1357300.00 19*700400 1094000,00 780,000.00 Work Completed C #N2TOY3io 16.5DD,DO 0,o0 243,140,00 0,00 0.00 0600 l0 :::.::... .:.....:.. .CSJO:dx; 24,750,00 62,70005,.00 ,00 E P.. +:M.`#tolfd....fii7SRn F ut�l . 1<tdiY. OW l?f 41250*00 0.00 3840 0,001 0.06 0.00 25,00% 0.00% 14.32 % 0,00% 0.00% 0,04/0 G 'r? 123,750.00 75,O00.00 1,929,460.00 19.7W,DO 109,000.00 0.00 780,000,00 0,00 ; 2606150 0.00 15,292.00 0,00 0400 0.00 gCtB�ttfd•?•:; ::C.. CEIGtJ 251316 253100 255100 259100 252922 263213 Item ....;::..::...::::•:,::::.:s:::.r:..>::•:•i•.:<•;:c<:p�<:':�::;E:t:S:ic•:•;::x:�>:•>::•:n:o-s:«.:�.::sa:::_.:aC;::;•;;5:r:.:•r::t• Boxes, Panels and Control Centers Remote lnsMMOnt2 Instrumentation and Control Intefratlon WastowaterPlant Control VariableF uenc Motor Controllers Division 26a9f f6oal Packaged Engine Generator and TransferSwltchos M :.Su . h3riSklzaKRFadoY ;:..: . Advanced Automation & Controls Advanced Automation & Controls Advanced Automation & Controls Advanced Atitomatlon&Controls Advanced Automation&Controls Cummins N Power Inc 207 208. 209 210 211 212 213 214 2151 216 217 218 219 220 221 222 223 22a - Mobitizatlon PM Tim"ubmittals Site M site L BuIlding 20 M Building 20 L Building 30 M Building 30 L Building 40 M Building40 L Building 50 M Building 50 L Building 60 M Building 60 L Buildin 70 M 8ulidln 70 L "Sulldin 75 M Building 75 L Gear L ghting Homestead Eleaical Constractin L Homestead Elocrical Constrodrig L Homestead Elec ical Constracting Ll Homestead Elecricol Constractina Ll Homestead Etecrieai Constractin L Homestead ElooricalConstractl LI Homestead Elocrical ConstractIng LI Homestead Blocrical Constractin L Homestead Elocrical Constractln L Homestead Elocrical Contracting L Homestead Elecriral Constracting LO Homestead Elocrical Ccristmedrig L Homestead Eteairaf ConsVadln L Homestead Etouical Constmatin L Homestead Elecdcal Constraclin L Homestead Elecdc2l Constractin L Homestead Elocrical Constractin L Homestead ElecricalCcnstradln L Homestead ElecricalConstractin LI, Homestead Elerrical Constractin L 25,0OD,OO 30,000.06 1450000,00 75,000.00 50,000.00 66000040 27,000,00 25,000.00 85,000,00 109,000,00 77,000,00 1 92=04001 70,000.00 9465W OO 556000,DD 1054000,00 294000,00 48,00D 0,O 162,000,00 1084500900 2590=00 30,000.00 O,DO 0.00 0.00 0.00 2,500,00 5,500,DO 0,00 0,00 61500400 51500000 4,800,00 3,50100 37,SC0.00 40*000,00 16500,00 4,500.00 1 0600 0,0Q 2,000.06 21000,00 500001001 10,000.00 2,500.00 8,500,00 4,500,00 8,500400 3750040 25,000,00 61500,00 2,085,00 16,369.00 25,000,00 30,800,00 0.00 OAO 2.000.06 2,000.00 2,500.00 59500.00 5,000,00 10,OD0.00 9WD00400 9/300400 14,000,00E74o55% 12,000.00 a1,D00.0D $5,000.00 84000.00 a,500A0 2,085.00 16,369.00 100A0% 100,66% 0.00% 0.00%1 4600 % 2,94% 9.26% 22A0% 5,880/0 9.17% 11.69°/ 27.59 % 9.38% 1,29% 16,Q9 % 0.00 0.00 1451000,00 75,000,00 48,D00.00 6611>30.00 24,500,e0 1000.00 B0.000.00 99,000.00 88.000,00 78,000,00 600700,00 82,50D,o0 1a,000.oQ 40,000.00 21,OOOAO 43,500.00 1596915.00 92,131,00 0,00 1,250.00 16500.00 0,00 0,00 100400 100,00 125,00 275.00 250,00 $OOAO 450,00 700.00 465,00 600.00 Z,QSo.oO 31250,00 400.00 225,00 104,25 818,45 225, Division 31•Earthwork 0.00 226 2271 228 229 230 231 232 233 234 236 2371 - 311000 3110DO 31 1000 31 SD00 3I 2200 31 2316 31 2316 { 312316.13 312500 31 500 Strip Topsoil Res readTa soil Remove Asphalt Paving Tree Removal GradingWilllams Cutand Fill Mass Excavation Trenchin Dowaterin Sift Fence I Excavation Support and Protodon WalamsBrothors Const Inc, WlllamsBrothors Const Inc. Williams Brothers Const Inc, HomorTroo Service Brothers Const Inc, Williams Brothers Const Ina Williams Brothers Const, Inc. Willlams Brothers Const Inc, Kello Dewaiedn and Construction WillamsBrothers Constlnc. Williams Brothers Const Inc, 15,000.00 15,000,00 32,245.00 1a,00D.00 41,000.00 1866135.00 664,600.00 133,500.00 1884300,00 154000,00 475,350,00 15,000.00 O.OD 4*836,75 ta,000.00 0,00 0.00 $640600,00 0.00 164,762.50 12,D00,00 356,512650 90,067,5D 23,637.50 15,000,00 0,00 4,836,75 14,000,00 0,00 90,067.50 66a,600.00 0,00 188,300,00 12,000,00 3563512.50 100,00% 0100% 15,000/0 100.00% 0=0/ 50,00 % 100.D0% 0,00% 1004000/6 80.00% 75.060/. 0,00 15,000,D6 27,408,26 D.DD 41,000,00 900067,50 0.00 133,500.00312319 0,00 3,000oo 118.837.50 0.00 750,00 o.Qa 241,84 E33t230.00 . 17,825.63 238 239 24C 241 242 243 - 321216 321216 32 3113 32 3t 13 329219 Division 32-.Extorforlmprovemonts Asphalt Pavin M Asphalt Paving L Chain Llnk Fences and Gates M Chain Link Fences and Gates L Seeding - Trech-McNeil Paving Co Trcch-McNeil Paving CO Northern Illinois Fence Northern illlnois Fence Williams Brothers Const Inc. 78,725.00 91,775.00 14,866.00 10,765,00 8.000.00 0,00 0400 0.00 0.00 0.00 0600 O,Oo 0.00 O.DO 06001 0400% 0,00% 0,00% 0.00% 0.00 % 78+725,00 91,775.00 146866.00 1 Q765,00 8,000.00 0.00 0400 0400 o,0o 0400 McHenry Wastewater Treatment Facility Consolidation 1 2 3 4 A Ilcation Porlod: June 1, 2016 to Juno 30, 2016 p B Work CompEctod C Application Number, ApplIcatIon Date; D S June 30, 2016 E F G - Item .: .. •...•.. I IWaG01:. of 5di ::.�<� toss?:.roxlos��x:> i?EoG�i.?ot77o�:i i�iE27sit�iakc4. Y s :<:,.•: :E1 5 q(%.G11'tIq R,• t?I r t. •• •:: irr �t Ct1: no iv E f1i - { 0.00 244 Divfslan 33m Utlllfos 245 - 333216.13 Packaged Grinder Pump Station M Gosvodo and Assoctatoz 23,000.00 0400 C.00 O.CO % 23.000.00 0.00 333216.13 Paeka od Grinder Pump Station Start Up Gnsvoda and Associates 11053050 0,00 0,00 0.00 % 1,053.50 0,00 333216.13 Packa ed Grinder Pump Station L Ha es Mechanical 5.000.00 0,00 0,00 Q00°% S.000,00 0,00 owslon 35• Watorwa andMarine Consfruct/on 35201629 Fabricated Metal Slide Gatos M R. W Gate Com n 280,030.00 2800030,00 280,030,00 100,00°% D.co 14, 352016 29 Fabricated Metal Slide Gates L Williams Brothers Const Ina 142,000.00 0,00 0.00 0,90% 142,000,0O 0,00 E 0'� Division 41-Materlal Processing and Handling EqulAmon 412223,19 Cranes and Hoists Sievert Crane and Hoist 1Z300,00 0.00 0,00 0,00 % 17,300,00 Division 43- Process Gas and Liquid Handling, PrrrTflcati n, and Storage R•qulPmont LAI Lid 49,000,00 0.00 o,00 0.00% 0•00 49,000,00 0,00 431123 Rota Positive DisplacemontAoration Blower M - 43A123 Rotary Positive Displacement AerationBlower L Hayes Mechanical 61000,00 0000 0400 0,00% 61000400 0,00 256 432114 Rotary Lobe Pump Equipment M Paterson and Mat& Inc 60300040 0,00 0000 0,00% 600000,00 0,00 2S7 432114 Rotary Lobe Pump EquipmentStan UP Peterson and Mau, Ine 5,000,0E 0.00 0,00 0400% 5,000.00 0400 - 258 -432114 Rota Lobe Pump Equipment L Hayes Mochanical 6,000,00 0.00 0,00 0,00% 6,000*00 0.0c 259 43 2139 Submersible Solids HandlingPump Equipment M LAI Ltd 799,000.00 D.00 0.00 0,00% 799,r100.00 O.aa 260 432139 Submersible Solids Handling Pump42 Equipment ment L Hayes Mechanical ,000400 0600 0.00 O.OD/o 42.000.00 O,aa lei 43 2143.01 Sump Pump System L Hayes MechanicaI 4,000.00 C.OD 0.00 0.00% 4,000.00 0.00 262 433259 Odor Control System M LAI Ltd 470000.OQ 0.00 0,00 0.00% 47,000.00 6.00 263 43 $269 Odor Control System L Hayes Mechanical 100000600 0.00 0.00 0100% 10,000.00 0,00 264 433283 Ultraviolet Disinfection Equipment M Xytern WatorSotutions USA 2756000*00 0.00 0,00 0,00% 276,000.00 0,00 265 433263 Ultraviolet DisinfectionE uipment L Williams Brothom Constinc, - 5,000,00 0,00 0.00 0,00% 6/000/00 0,00 266 4341M01 H dro neumaticTank M LAI Ltd 29*000400 0400 0.00 0.00% 1 29,000,00 0,00 267 434113.01 HydropricumaticTank L Hayes Mechanical 1,000,00 0.00 0,00 0,00% 17000,o0 0000 2681 434116 Bulk Chemical Stor6g0 Tanks M Peterson and Matz, Inc 120,000,00 0.00 0.00 0,00% 120,000.00 0.D0 269 434116 Bulk Chemical Storage TonksStart U Peterson and Matz Inc 51000,00 Q.00 0400 0.00% $0000400 0,00 270 434116 Bulk Chemical Storage Tanks L Hayes Mechanical 51000.00 0400 0.00 0.0E/° 5,000.00 0,00 271 Division 44-Potilunon Contra! Equipment 0'� 272 A44000 Composite Samleis M Gasvoda and Associates Inc 10,00o.ce 0.00 0,00 0600% 10,000.00 0,00 273 444000 Composite Samplers Start Up Gasvoda and Associates Inc 1,053*60 0,00 0,00 0.00% 19053,50 0.00 274 44 4000 Composite Samplers L Wltilams Brothers Const Inc, 14000.00 0,00 0,00 0,00% 1,000.00 0,00 275, 444100 Sequencing Batch Reactor Treatment System M Xylem Water Solutions USA 745,DOO,00 0,00 0.00 0,00% 745,000,00 0.00 444100 Soquencin Batch Reactor Treatment System L WlillamsBrothers ConstInc. 20,o06,00 0.00 0,00 0,00% 20,000,o0 0,00 444100 SBRT Pum Blowers and Mixer L Ha es Mechanical 69,300.00 0.o0 0.00 0.00% 69,300,00 0,00 444256.01 , Vertical Turbine Pumps M LAtLtd 64,ODO,00 0.00 0,00 0,00% 64,000100 0.00 02761 444256,01 Vertical Turbine Pum s L Hayes Mechanical 8,000,00 0.000A0 O.DO% 8,000,00 0.00 444256,09 Submersible Pumps M LAI Ltd 25/000000 0,00 0,00 0,DO% 25.000.00 o,00 44 4256.09 Submersible Pumps L Hayes Mechanical 3,000.00 0.00 0,00 0100% 3,000,00 0400 282 Division 48-Water and Wastewater Equipment 283 452151 Mochanial Screening Equipment M Hydro -Dyne Engineering 373,850.00 0,00 0,0o 0400°% 373,850.00 0.00 284 462151 Mochanial Screening E ul meat L Williams Brothers Const inc. 2640QD.00 0400 0.00 00000/0 266000400 0.o0 2851 1 462200 Mechanical Screenln5 Equipment RBFS M H dre Intemational 901*892,00 9011892,o0 901,892.00 100,D0°% 0.00 45,094.60 2e6 ` 46 22DO Mechanical Screening Equipment (RBFS) L Williams Srothom Const Inc. 22,000400 11,0o0,06 111000100 50,00% 11,000400 550.00 2871 464123 Submersible MiAng Equipment Xylem Water Solutions USA 90.000,00 90,000,00 0•00 288 464123 SubmersibleMixin E ui ment 289 464123 Submersible Mbdri Equipment L HayesMechaniwi 6,000.00 0.00 Q.OQ D,00% 6,000.00 0.00 290 464324 Digester Cover M RPS Engineering Inc 143,000.00 0,0010 001 0,00% 143-000.00 0,00 McHenry Wastewater Treatment Facility Consolidation Page 7 1 2 3 q A plicoUort Period: _ Juno 1, 2016toJune 30, 2016 A B Work Compietod C AppticaUon Number. A lioation Date: D 5 Juno 30, 2016 E F G Item :.::: :,::::.:....:..h..,..,.......,...:.:......,..,:::, ..:.:::. ....:......Rom 21� t4Y1SiiS;4iftPdcto%#> � a : Jtxn F...ta10 i::. i�.i?torae ?tf:•. ak k. 5 :.fit »SShe?Ti7IC: .W: . . r•�77dis:1°Epz°:. rr�i•'s ii '�?C3` "T 6 ,...:V::::•N.••n:v. ... n:i;:::!:ti :8:'i:w :•: i::• , .. 'X:.V• pig.• ...::::.::::::nn:.:.�x::::::. :.... :ii <y'f...:.:.,..:...:::vX:n:.�::::•::•.•.:.:.•.:nY: N:: :::::., :.::::: x::,I,'..... 2911 1 464324 Digester L VVIIIiamsBrothers Const Inc, 604000400 0.00 0.00 0.00% 64,000.00 0.00 292 465133 Flexible Membrane DlffusedAeration Xylem Water Solutions USA 65,000.00 ���•� 485133 Flexible Membrane Diffused Aeration o.00 465133 Flexible Membrane Diffused Aeration L Hayes Mechanical 15,400.06 0,00 0,00 0,00% 164000400 0.00 46 5200 Biological High Rate Treatment System M I. Kru cr Inc 2224.8OO.o0 O.00 0.00 0,00% 22244800400 0.00 V2961 46 5200 Blo icai HI h RateTroatment S stem L W1111ams Brothers Const Inc. 104000400 0.00 0.00 0,00% 10,000.000.00 466130 Disk Filtration S tem M I. Kru erInc O.oO 466130 Disk Filtration System L W1111ams Brothers Coast Inc. 14,000,00 0,00 0.00 0.00% 14.000.DO 0.00 299 467653 Sludge Drying System M Komline Sanderson 0.04 M Komline Sanderson 1.156,13D.00 0,00 0100 0,00% %156,130.00 0400 300 Dryor 301 Live Bottom Hopper M Komline Sanderson 169,240.00 O.DO 0,00 0.000/0 169224o.DO 0,00 302 Sludge Pump M Komline Sanderson 26,260.00 0.00 0.00 0,000/0 261260.00 0,00 303 Screener M KomiineSanderson 21,620.00 0.00 O.OG U00/0 21,620.0o O.00 304 Dried Product Conveyors M Komline Sandorson 96.420,00 0.00 0.00 0100% 96,420.00 0.00 305 - Thera; 011 System M Komline Sanderson 178,250.00 0400 0.00 O.DO% 1784250*00 0.00 306 Thermal Oil M Kamline Sanderson 86360400 0.00 0.00 0400% 82360,00 0,00 307 Off Gas Compressor M Komlino Sandorson 499740,00 OAD 0.00 0.040/0 494740.00 0.00 308 Uffty AlrCompressorlAirDryer M KomiineSandorson 100350.00 o.o0 0,00 0,00% 10.350.00 0,00 309 Coarse Bubble Dftmr3 M Komlino Sanderson 14,990.00 0.00 0.00 0,00% 14,990.00 0,00 310 CH Gas Du WFabricated Items M Komlino Sanderson 40,450,00 0.00 0,00 0400 % 40,450,00 O,OO 311 Local Instrumentation M Komline Sanderson 40210600 0.00 0,00 0,000/0 40t=.00l 0.00 312 Automatic VolvestRotarY Valves M Komilne Sanderson 279830.00 0.00 0.00 0,00% 27,830,00 0,00 313 Anchor Bolts M KomiineSanderson 12,470.00 0.00 0.00 01000/0 12,470400 O.Go 314 Dryer Control Panel M Komllne Sandorson 90.980.OD 0,00 0.00 0,00% 90,980.00 0,00 315 Start U lCommisslonln Komlino Sanderson 56,700.00 • D.00 0.00 0,00% 56,700.00 4.OD 316 467653 Sludge Drying System L Williams Brothers Const Inc. 112,400.00 0,00 0,00 O•00% 1124400600 0,00 317 467653 Sludge Pump and Compressor L Hayes Mechanlcal 540DO600 0.00 0.00 0.00 % 51000.00 0.00 31a 467655 Sludge Conveying System M LAI Ltd 229,000400 0.00 0.00 0.00% 229,000.00 0.00 319 467655 Sludge Corns ing System L Willlams Brothers Const Inc 5,000.00 0.00 0,00 0,00% 51000.00 0,00 0.00 320 Unit Cost 321 1 Water Main 2" 25 LF at $30 LF 750,00 0400 O.00 0,00% 750,00 0100 322 2 Water Main 4" 25 LF at $32 LF 800.00 O.00 UO 0.00% 800.00 0,00 323 3 Sanitary Sewer V4 25 LFat545 LF 1*125,00 0,00 0000 0400%1 14125.00 0.00 324 5 Storm Sower 12" 25 LF at $20 LF, 500,00 0.00 0100 0.00% 500:00 0.00 325 7 TrondlBackfill 1DOCYat$9CY 900.00 0.00 D.00 0.00% 900,00 0.o0 326 8 Plowable Fill 100CY at$35 CY 345D0.00 =0 0400 0,00% 31500,00 0.00 327 9 Pipe Casin for Water Main and Sewer i 25 LF at $14 LF 350,00 0600 0.00 0.00% 350.00 0000 328 10 Telecommunication Cable and Conduit 25 LF at S7 LF 175,00 0100 0.00 0,00% 175,00 C.DO 329 11 Elactdcal Cable and Conduit 25 LF at $10 LF 250,00 0000 0,00 0.00% 250,001 0.00 330 12 Gas Lines 2" 25 LF at $15 LF 375,00 0,00 0.00 0,00% 375.00 0.00 Hot Mix As halt 50 tons at $100 tort S,OOO,00 0100 0400 0.00% 50000,00 0.00 113 ' 14 Romoval and Disposal of Unsuitable Materials 100CYat$70 CY 7,000.00 0.00 0000 0.00% 76000.00 0.00 0.00 333 334 336 1 336 TOUT 30,180,OOo.00 7,469,937.93 1,819,204.63 D,00 9,289,142.56 31'% 20,890.857.44 4S4,457,13 337 Change Order McHenry Wastewater Treatment Facility Consolidation �ID 1 2 3 4 Ap GcaUon Podod: June 1, 2016 to June 30, 2016 A B .498.30 800.00 525.00 1,044.00 102,501.00 Application Number: Application Oats: Work Completed C D ;•..•.EdD.6s>:.<;:oC.:..::�`�'ti"i71riF!t{'+�Rijil".�1':.. 5 June 30, 2015 E F ni i3.. . :.�MGG i�t:;;• "7 d9ate. 0,00 -0-00 % 0.00 0.00% 0,00 0.00! 0.00 -0.00 % 0,00 -0.00 % G <`%I5fhplCApi:?iiii'' 3,433,30 900.OD 525.00 10044.00 (102,501,00) -AlhiiSi:i2i 0.00 0.00 0.00 0.00 0,00 i :..>:.. RFP 01 { Isom tss« Adotz„ .::... ..�., Xf 5w: Work Change Directive No. 1 Work Chanoe Oirectivo No, 2 Work Chan a Dlreotfvo No, 3 Work Change Directive No. 4 Work Change Directive No. 5 Su fotl5tusozq�aaoi:,,. I 338 Total 30107428170 7,469,93793 1,819,204.53 0000 9,28%142,56 31%. 20,7859139,14 464,457.13 McHenry Wastewater Treatment Facility Consolidation Page 9 1 2 3 4 5 6 _ - Application Podod: June 1, 2016 to June 30, 2016 A B .. Work Completed C :<.:.: t•Ct•. i Application Number. Application Date: D :•Oi'k":%� if 5 June 30, 2016 E ::>�'°`'''..: iA�tD"{�KR:..f0�Qt7 `I'�CSk`•� •' l'SYz�:I{b F C'JI' • fSt4T' # GDCQ EEiTa�iEtAf . G`?: ..� >±f% Ei ir'i;.¢`gi;i>3'''8d11 G :::R Fitf.:ti - .. n.•: >catEq.. .. i•':SICEfICCii�4 Item ........................:....................................... ;.. ..5U .3ofT,Sk7C6F1trACtoY..,...:.:..::....... 339 Summary by Subcontractor/SuPPlier 340 Advanced Automation & Controls 2,504,000,00 259,640400 87,450.CO 0.00 347,090400 13.86% 2156,910,00 174364,50 341 Central CollIng 1627200 0,00 0,00 0,00 0,00 0,00% 1.272.40 0.00 342 CIVIC Robar 3070000900 82,425,00 156,825400 0100 239,250,00 77,93% $76750400 11,962,5o 343 Complete Mechanical Services 490*000,00 0.00 172100.00 0000 1720100,00 35.12% 317*900,00 81606,00 344 Cummins Powor 780,000400 0,00 0.00 0.00 0.00 0.00% 78O,0o0.00 100 345 Delta PaInting 124,000.00 0400 0,00 0.00 0400 0,Co% 124,000400 0.00 346 Diamond Mason 309*000.00 300046,00 0,00 0,00 30,446.00 9,72% 278,954,00 1,50130 347 Doors Inc 444900400 44,9oO.00 D,00 0.00 44190D,00 100,60% 0600 2,245.00 348 East Moline Glass 1,725.00 1 04001 0,00 0400 0.00 0=9/ 1,725,00 0.00 349 Exarc Skylights Inc 121150= 0400 0,00 0,00 0,00 0.009/D 12,150.00 0.o0 350 Gasvoda and Associates 353107,00 0,00 0,00 0,00 0,00 0,00% 35,107,00 0,00 351 Gateway Construction 4271500*00 8Z125,00 161,550100 0,00 243,675,00 $7,00% 183,825,00 121183,75 352 Herrington Industrial 5,745AO 0,00 0100 0,00 0,00 0000% 5*745400 0,00 353 Hayes Mochanical 10785,000,00 3340194,38 70,500,00 0100 404,694433 22.67% 10380,305462 20,234472 354 Homestead EIeeV(c I v4801000,001 166,800100 964454,00 0,00 263,254.00 17.79% 1216,746,00 13,162,70 355 House of Doors 674900,00 0,00 0,00 0.00 0,00 0.000/0 6719o0L0 0,00 356 Hydro Dyne Engineering 373,8511,00 0,00 0,00 0400 0100 0.000/0 3730850,00 0,00 357 Johnson Flooring 1,464,00 0,00 0,00 0,00 0.00 040% 1,464,00 0.00 358 Joliet Steel and Construction 3050120.00 0,00 0,00 0,00 0,00 0000% 305t120,00 O,CO 359 Kelley Dowatering 188,300400 164,762450 23,537,50 0,00 188,300*00 100,00°! 0000 %415,00 360 Kole Construction 111700,00 0,00 o.00 0,00 OM 0,00% 1%7=00 0.00 361 Komllne Sanderson 2.060.000.00 0,00 0,00 C,DO 0600 0=0/ 24000,000,00 1 0,00 352 i. Kruger 2,224,800.00 0600 0,00 0100 0,00 0,00%3221 B00,00 0400 363 LAI Ltd 14242*000,00 O,00 0,00 0,00 0000 0.00%000,00 0,00 36A - Hydro International 9010892,00 901,89200 O,CO 0,00 901,892*00 100.00%0.00 45.094,60 365 Mid States Concrete Industries 69,000.00 30050,00 0.00 0,00 3,o50Ae 4.42%950.00 152,50 f 366. _ Northern IlGnols Fence 25,631,00 0100 0.00 OM 0,00 O.OD%631.00 0.00 3671s Nucor Building Systems 221,754,00 0100 0,00 0,00 0,00 0900%754.00 0,00 3661 Nystrom 204466.00 16.123.00 0.00 0.04 169123.00 79,01% 4,283600 806915 3691 j 370 Peterson and Matz G.A Rich 190,000.00 2,680t000,00 0,00 1,875,66235 0400 172,544.90 0,00 0,00 C.00 2,048,20725 0.00% 76,43% 190,000.00 631,792,75 0400 102,410,36 371 - RPS En inoerin 1430000,00 0,00 0.00 OLD 0,00 0,00% 143,000400 0.00 372 RW Gate Cam an 280=0,00 280,030,00 0.00 0.00 280,030.00 100.00% 0,00 14too1.S0 373 Slevert Crane and Hoist 17,300,00 0,00 0,00 0400 0,00 C,00 % 17630040 0,00 374 Sterling Commercial Roofing 56,060,00 0.00 0.00 0400 O.CO O.OD% 564000000 O,OO 375 Super Mlx 4951135400 59,6M= .2014470,00 C,00 255r078.W 51.52% 240,057,00 12,753.90 376 Mtan Industries 208,880.00 OLp 314138,28 0400 31,13828 14.91% 177,741,72 %556191 377 Trorh-NcNleii Paving 170,500.001 0.00 0400 0400 0,00 0,000/0 174500.00 0,00 378 Xylem WaterSolutlons 11175 000.001 0.00 0100 0600 0.00 0,00% 1,020,000.00 0.00 379 Williams Brothers Construction 8,802,939.00 3,174,679o70 645,634,95 0400 3,820.314.65 43.400/a 5.137,624.35 191,015.73 380 Total 30,1804000.00 76469,937.93 1,819,204,83 0000 942896142,56 30.78% 20.890,867,44 464.457.13 McHenry Wastewater Treatment Facility Consolidation Page 1 Partial Waiver of I ipn STATE OF ILLINOIS} } SS. 07/01/2016 PEORIA COUNTY } ITO ALL WHOM lT MAY CONCERN: WHEREAS, we fhe undersigned, W[LL[AMS BROTHERS CONSTRUCTION INC. have been employed by City of McHenry to furnish labor andlar material for the building known as: McHenry Wastewater Treatment Facility Canso[idation Situated on Lot: 3306 Waukegan Road and 222 South McHenry Ave McHenry, Illinos �in the City of McHenry, County of McHenry and State of Illinois. NOW, THEREFORE, KNOW YE, That the undersigned, for and inconsideration of One Million Seven Hundred Twenty Eight Thousand Two Hundred Forty Four and 40/100 $1,728,244.40 Dollars, the receipt where of is hereby acknowledged, do hereby waive and release any an all lien, or claim, or right of lien on said above described building and premises under the "An Act to Revise the Law in Relation to Mechanic's Liens, approved May 18, 1903 in force July 1, 1903 together with all amendments thereto and all the lien laws of the State of Illinois, on account of labor and materials, or both, furnished or which may be furnished by the undersigned to or on account of the said City of McHenry for said building and premises through June 30, 2016 GIVEN under our hands and sealed this 1st day of July, 2016 W{LLIAMS BROTHERS CONSTRUCTION INC, (SEAL} By: Smith, Treasurer McHenry Wastewater Treatment Facility Consolidation 25 14,00 11 10 Si. .. :......................................................:.......... ...................... McHenry WWTP Amounts requested on our Application No. McHen .Illinois Vendor Scheduled Value Previously Com i to date net amount retention gamed Total waivers da I *2 submitted additional waiver due Waiver attached note Summary by Subcontractor/Supplier 0.00 0,00 0.00 0.00 Advanced Automation & Controls 2,504,000.00 0.00 0500 0400 0,00 Central Ceiling 11272,00 O,OO 0400 0000 0,00 CIVIC Rebar 3071000.DO 23,350.00 1,167.5C 22,182.50 781500.00 78,500.00 (56,217,50 Complete Mechanical Services 490,000,00 0.00 O,OO 0.00 0,00 Cummins N Power 780,000.00 C.co 0000 OVOO 0.00 Delta Painting 124,000.00 0600 0.00 0900 0.00 Diamond Masonry 309,000.00 2%046.00 1,452.30 27,593470 0.00 27159370 r 27,593*70 Doors Inc 44,900.00 0.00 0,00 0.00 0000 East Moline Glass 19725400 0900 01001 0.00 0,00 Exarc Skylights Inc 12150,00 0,00 0.00 0.00 0.00 Gasvoda and Associates 35,107.00 0.00 0600 Q.00 I0.00 Gateway Construction 427,5OU0 11,250.00 5624501 10,687.50 51343.75 5,343.75 5,343.75 5,343076 Harrington Industrial 51745.00 0.00 0.00 1 0.00 0.00 Hayes Mechanical 11785,000600 178,345,38 8,917.27 169,428,11 93,157,95 93,157.95 76,270.16 851570,66 Homestead Electric 1,480,000.00 79,800,CO 31990400 75,810400 0.00 751810400 House of Doors 67,960.00 0.00 0,00 0.00 0,00 Hydro Dyne Engineering 373985D.00 0,00 0.00 0.00 0,00 Johnson FIooring 1,464,00 0,00 0.00 D.OQ 0.00 Joliet Steel and Construction 3057120.00 0.00 O,DO 0400 0400 Kelley Dewaterin 168,300.00 141*225400 71061.25 134,163.75 1111803.12 111t803.12 22o360463j 22,360462 Kole Construction 11,7C0,00 OX0 00001 0.00 0.00 Komline Sanderson 21000,000,00 0,00 D.DO 0.00 0.00 Kruger 21224.8OO,00 0.00 0400 0100 0,00 LAI Ltd 1,242,000.00 0.00 0.00 0400 0,00 Hydro International 901,892,00 901,892.00 451094,60 856,797AO 0.00 856,797.40 856,797.40 Ck Colpy Will follow up with waiver Mid States Concrete Industries 69,000600 3,050,00 152.50 21897,50 0.00 21897.50 2 897,50 Northern Illinois Felice 25,631*00 0100 0000 0.00 D.00 Nucor Building Systems 221,754*00 0.00 0,00 0.00 0.00 Nystrom 20,406.00 16,123400 806.15 15,316485 16,123,00 16,123.00 (806.15 Peterson and Matz 190,000.00 0.00 0.00 0,00 O.00 G.A, Rich 2,680,000.00 114391010.75 711950,54 11367,060,21 8820835.19 882,835.19 484,225.02 484,225.02 RPS Engineering 143*000.00 0.001 0.00 0,00 0.00 RW Gate Company 280,030.00 129,005.00 6t45O,251 122,5$4,75 O.Oc 1224554,75 1229554475 Sievert Crane and Hoist 1713COoOD 0.00 0,001 0400 0400 Sterling Commercial Roofing 56,000,00 0.00 0600 O.00 0600 Super Mix 495,135.00 25,4D8.00 1,270.40 24,137.60 19,132000 19,132.00 51005,60 32,442400 Titan Industries 208,880400 0400 0,00 0.00 0,00 Troch-NcNeil Paving 170,500.00 0.00 O,OO 0,00 0.00 Xylem Water Solutions 1,175,006400 0.00 0.00 0.00 0,00 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 959748fi State of } ss County of ) TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Diamond Masonry of IL, Inc. has been employed by Gilliams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry , County of McHenry and State of Illinois (the "Project"} of which City of McHenry is the owner, NOW THEREFORE, THE UNDERSIGNED, rho represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *27* thousand *593* dollars and 70 cents $27,593.70 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus,• equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this _, — day of it 20J• Diamond //Masonry of IL,,, Inc. BY Y f 1 i I kJ Title: State of �.L�� County of Subscribed and sworn to before me this e� (A �1(��� 7�0 Notary Public gFFitvlAt SEAL. MARIANE A. HANSEN Notary Public, State of 111inois My Commission Expires 12/01/19 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM State of Illinois Gook County of TO ALL V7HOM iT MAY CONCERN: 9970486 WHEREAS, the undersigned, Gateway Construction Co. Inc. has been employed by V7illiams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry W14TP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOV7 THEREFORE, THE UNDERSIGNED, Vrho represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *5* thousand *343* dollars and 75 cents $5,343.75 and other good and valuable considerations, the receipt whereof .is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other -dollar amount. Given under our hand and seal this 2nd day of June 20 16 State Of _�,�inni5 County of �� Subscribed and"O{oF ALba el' me t ais too I� ri xpires 3/26/2018 Gat Title :T Construct . Dotson Treasurer PARTIAL WAIVER QF'MECHANICS LIEN AND PAYMENT BOND CLAIM 9453486 State of )ss County of TO ALL Y7HOM IT MAY CONCERN: WHEREAS, the undersigned, Hayes Mechanical Inc.. has-been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry , County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NO64 d TH)RI;FORE, THE UNDERSIGNED, rho represents that he/she is authorizeto give and eXecute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *85* thousand *570* dollars and 66 cents $851570.66 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment.bond furnished by Williams Brothers Construction Inc. covering said project or under the.11linois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this t 9,R^Okday of t1-wQ_ �, 20 j. Haye Mechanical Inc. By: cam. Title: C,v. raN State of �.-. County of Sub�ri�ed and sworn tc�fi�fore me this � t `l %� Notary Public O�clal Seal Monica M Perez Notary Public Stato df Illinois Commission Expire$ l)612912019 PARTIAL WAIVER OF MECHANICS LIEN AND*PAYMENT BOND CLAIM ` �r � State of o V `k • ) }ss County of K9,VV \ } TO ALL 47HOM IT f1Y CONCERN: WHEREAS, the undersigned, Kelley Dewatering & has been employed by Williams Brothers Construction Inc tofurnish labor and/or materials including all extra work (including both oral -or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry ➢NITP 222 S McHenry Avenue Located at McHenry , County of McHenry and State of Illinois (the ""Project") of which City of McHenry is the owner. NOVd THEREFORE, THE UNDERSIGNED, crho represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *22* thousand *360* dollars and 62 cents $22,360.62 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material,. fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b)•any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this ANA day of �~-•'�� � 20 � OF Kelley Dewateri & y: rr Title: County of Subscribed and sworn to before me this Notary. Public HQ81N 5 t?EMAi<Eii • • Nt7TAfiY puaLtC • 5TA� OF MIGNIt3AN, ... , .. •, -.. - . .... My Commission Expires March 10) 2024: Acting to the County of pAR'czttx, wAlilE&t tin DUKA MICA lolgri AND PAYMENT DOND CLAM State of DU County of 1k)CLM at�4;1�.� . .) TO ALL W110b1 IT MY CONCERN e 94594i16 S9JI1�R1;71S, the under:ni.cpted, ![yclro xrrter;natJ,onal has boon ernpl,oyed by Williams Brothorn Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change ordern), according to plans and npecifirations, as may have been amended orally or, in writing, for the premises and project knovrn an: McHenry WWTP 222 S McHenry Avenue T,ocateci at- t•]cFlcrnry , County af. MaHc:nry anri 5t:atc3 of. Illinois (the "Px'ojert") of c•rhi.ch City of McHenry is the owner. N0W THCJtI;I'ORL, R'JIF, UND);R5iGNCb, trho represents i:hat he/she is authorixeci to give and execute this Partial Waiver of. Mechanics Tien and Payment Bond Claim for and in consideration of *056* thousand *7971 dollars and 40 cents $056179'/.40 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lion or claim or right of lien under the Statutes of the State of: Illinois relating to Lienn Against Public funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by tite undersigned for the above described premises; and (b) any and all, claims or rights under any payment bond furnished by Williams Brothers Construction Inc, covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said AcL is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given antler our hand and seal this Stet@ of Y � Subscribe41 and sworn,,�to before me this a OFfiICIAL SEAL it L1ND9EYJEANSCWWEt1Zi�Ii �� NOTARYPUFiLIC-OHEi�ON C(IMMISSION N0. A7660) 1,4YCgJAMISSION EXPIRES MARCH 17', 2017 day of 20�. 11y9drik International Title. Account Number, Account Name: Post Date: Amount: 4626689506 Operating Account 06/01/2016 $856,797.40 iransaction Type: Seq/Ref#: Check M Checks/Debits 96089773 273982 MAW vblOAFTEn9OgAYq dollars.and •0 con �a UhTE May 31, 2016 2 3� $2 St***8 97: A4 r Hyci�o. TnC"erna�ional. pAY 2:925, 14.W .}11o'cjak priva, Suite• 1,40 wLu1�Bastall�[naCbaSrgUc7ailm0• TIM Hi.'llaborC , OR 9714, ox L @ wyuyLs r' 27.398 2i:' �.07'LR.2 LB•q L�. 46 26B8q.a0,6z' Retrieved: Friday, July 01, 2016 5:06:33 PM Image On -Demand PARTIAL WAIVERI1 {O`Fn MECHANICS LIEN AND PAYMENT BOND CLAIM 1V State of t Ll +� t�) } ) ss County of TO ALL VdHOM TT b9AX CONCERN: 6dHEREAS, the undersigned, Mid -States Concrete Industries has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NO�d THEREFORE, THE UNDERSIGNED, vrha represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *2* thousand *897* dollars and 50 cents $2,897.50 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc, covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act. is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this -�T day of 201 N Mid ---St tes Con(c�r�ete Industries - Title: County of k l-�,�s� Ks Subscribed and sworn to before me this Nota�xy�Public DEANNA HARYEY 011ie#af Seat Notary Pub11c - Sta#e o1 II#Eno#s My Commisafon Exp#tes Dec 2, 2016 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM State of County of ILLiHvxa- ) )ss TAZEWELL ) TO ALL VdHOM IT MAY CONCERN: WHEREAS, the undersigned, G.A. Rich & Sons, Inc. has been employed by Vdilliams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry , County of McHenry and State of Illinois (the "Project") of iahich City of McHenry is the owner. NO59 THEREFORE, THE UNpERSIGNED, echo represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and P,nyment Bond Claim for and in consideration of *484* thousand *225* dollars and 02 cents $484,225.02 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as. now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this 1st day of Tune � 20_16 State of County of Subscr G.A. Rich & Sons, Inc. Title: President Illinois Tazewell nd sworn to before me this 6/1(I6 Public - JUDY C Si�ChiMAtV J�'4iARY PtJBi iC - SIGN J U OF ILLINOIS �hSY COMF,4ISSION EXPIRES:02J04/19 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9487486 State of !UAlXo aye ) ss County of 2 ) TO ALI, S^lHOM TT MAY CONCERN: WHEREAS, the undersigned,RW Gate Company has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WYITP 222 S McHenry Avenue Located at McHenry ICounty of McHenry and State of zllinois {the "Project"} of which City of McHenry is the owner. N04i THEREFORE, THE UNCEF'cSIGNED, who represents that he/she is authorised i:o give and execute this Partial Waiver of Mechanics Lien and payment Bond Claim for and in consideration of *122* thousand *554* dollars and 75 cents $122,554.75 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to -Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc, covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this �� day of �J �c,2,u 20it RW Gate Company Title : (%{,A ek State o f �•GG() l�- County Subscribed and svrorn to before me this C" _ "96 Notary PATRICIA TOFTE6AARD NOTARY PUBlfC•5TATE OF NEW YORK Na. OI T06282696 Qualified In Rensselaer Counly My Commission Exgires May 28, 2017 STATE OF ILL1N01S COUNTY OF TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by WILLIAMS BROTHERS CONSTRUCTION, INC. to furnish READY MIX MATERIAL for the premises known as WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL of which CITY OF MCHENRY Gty Loan # is the owner. The undersigned, for and in consideration of TWENTY THREE THOUSAND ONE HUNDRED EIGHT AND NOJ700 (S 23,108,00 ) Dollars, and other good and valuable consideration, the receipt whereof is hereby acknowledged, doles) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the Slate of Illinois, relating to mechanic's liens, with respect to and on said above -described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due from the owner, on account of labor, services, material, fixtures, apparatus or machinery, partially furnished to this date by the undersigned for the above -described premises, INCLUDING EXTRAS.* DATE MAY 20, 2016 COMPANY NAME S SIGNATUR>~ AND TITLE STATE OF ILLINQIS COUNTY OF TO WHOM IT MAY CONCERN: POINT READY MIXLLC , RD, STE 130, MCHENRY, IL 60050 CONTRACTOR'S AFFlDAV1T THE UNDERSIGNED,(NAME) SHELLY DENKOV AND SAYS THAT HE OR SHE IS (POSITION) OFFICE MANAGER (COMPANY NAME} POINT READY MIX, LLC CONTRACTOR FURNISHIN READY MIX MATERIAL LOCATED AT WW7P, 222 S. MCHENRY AVENUE, MCHENRY, IL OWNED BY CITY OF MCHENRY OFFICE MANAGER BEING DULY SWORN, DEPOSES OF WHO IS THE WORK ON THE BUILDING That the total amount of the contract including extras is � on vrhich he has received payment of � -p- prior io this payment. That ail waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or labor, or both for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due to each, and that the items mentioned include all labor and material required to complete said work according to plans and Atl MATERIAL FROM FULLY PAID STOCK AND DELIVERED tN OUR TRUCKS. DATE MAY 20, 20t6 SUBSCRIBED AND SWORN TO BEFORE ME THIS 20TH DAY *EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS. BOTH ORAL'AND WRITTEN, TO THE CONTRACT. , 2016 NOTARY '(}iE:; ;C5?� tvf �18l�Cii4i/ii1 I i NQ7AR`i PUtsLIC-STRTf OF ILLINOIS hfiY G0�4PdiSSICIv EXPiRES:I f /30t18 STATE OF ILLINOIS COUNTY OF TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by WILLIAMS BROTHERS CONST. to furnish READY MIX MATERIAL for the premises known as WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL of which CITY OF MCHENRY Gty # is the owner, The undersignedfor and in consideration of NINE THOUSAND THREE HUNDRED THIRTY FOUR AND N0/100 ($ 91334,00 , ) Dollars, and other good and valuable consideration, the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanids liens, with respect to and on said above -described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other consideration s.due from the owner, on account of labor, services, material, fixtures, apparatus or machinery, partially furnished to this date by the undersigned fdr the above -described premises, INCLUDING EXTRAS.' DATE MAY 26, 20i6 COMPANY NAME SIGNATURE AND TITLE STATE OF ILL1NQiS COUNTY OF TO WHOM IT MAY CONCERN: 5435 POINT READY MIX, LLC STE 130, MCHENRY, IL 60050 CONTRACTOR'S AFFtDAVlT THE UNDERSIGNED,(NAME) SHELLY DENKOV AND SAYS THAT HE OR SHE IS (POSITION) OFFICE MANAGER (COMPANY NAME) POINT READY MIX, LLC CONTRACTOR FURNISHIN READY MIX MATERIAL LOCATED AT WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL OWNED BY CITY OF MCHENRY OFFICE MANAGER BEWG DULY SWORN, DEPOSES m WHO IS THE WORK ON THE BUtLD1NG That the total amount of the contract including extras is $ on which he has received payment of $ -0- prior #o this payment. That all waivers are true, correct and genuine and delivered unconditionally and {hat ihere is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or labor, or both for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due to each, and that the items mentioned include all labor and material required to complete said work according to plans and ALL MATERIAL FROM FULLY PAID STOCK AND DELIVERED IN OUR TRUCKS. DATE MAY 26, 2016 SIGMA' SUBSCRIBED AND SWORN TO BEFORE ME THlS 26TH bAY OF MAY, 2016 'EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS. DIM Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: July 18, 2016 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE: Consideration of an Ordinance Amending Chapter 21, Streets and Sidewalks, of the City of McHenry's Municipal Code Regarding Construction of Utility Facilities in the Rights of Way ATT: Ordinance No. MC-16-1131 - An Ordinance Amending Chapter 21, Streets and Sidewalks, of the City of McHenry's Municipal Code Regarding Construction of Utility Facilities in the Rights of Way AGENDA ITEM SUMMARY: The purpose of this agenda item is for Council to consider an amendment to Chapter 21, Streets and Sidewalks of the Municipal Code regarding the construction of utility facilities in the rights A way. BACKGROUND/ANALYSIS: The City Administration is recommending amendments to Chapter 21 of the Municipal Code in order to define and/or expand the requirements for the placement of private utilities in the public rights of way. The City Administration believes that this is in the best interests of the public health, safety and general welfare to establish uniform standards and regulations for access to and use of the public rights of way in the City by utility service providers and other persons and entities that desire to place structures, facilities or equipment in the public rights A way, so as to (i) prevent interference with the use of streets, sidewalks, alleys and other public ways and places by the City and the general public, (ii) protect against visual and physical obstructions to vehicular and pedestrian traffic, (iii) prevent interference with the facilities and operations of the City's utilities and of other utilities lawfully located in public rights of way or property, (iv) protect against environmental damage, including damage to trees, wetlands, wildlife and other forms of green infrastructure outlined in the McHenry County Green Infrastructure Plan, from the installation of utility facilities, (v) preserve the character of the The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. neighborhoods in which facilities are installed, (vi) prevent visual blight, and (vii) assure the continued safe use and enjoyment of private properties adjacent to utility facilities locations. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to adopt the attached Ordinance Amending Chapter 21, Streets and Sidewalks, of the City of McHenry's Municipal Code Regarding Construction of Utility Facilities in the Rights of Way. ORDINANCE NO. MC-104131 An Ordinance Amending Chapter 21, Streets and Sidewalks, of the City of McHenry's Municipal Code Regarding Construction of Utility Facilities in the Rights of Way WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the City has the authority to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs and governing the use of public rights of way and that protect the public health, safety, and welfare of its citizens; and WHEREAS, the City uses the public rights of way within its corporate limits to provide essential public services to its residents and businesses, including traffic control signals, water, sanitary sewer and storm sewer; and WHEREAS, other utility service providers, including electricity, telephone, natural gas and cable television and video service providers have placed, or from time to time may request to place, certain utility facilities in the public rights of way within the City; and WHEREAS, legislatures and regulatory agencies at the state and federal levels have im- plemented changes in the regulatory framework to enhance competition in the providing of vari- ous utility services; and WHEREAS, the combination of legislative and regulatory changes and the development of new technologies has led additional service providers to seek opportunities to provide services in the City; and WHEREAS, these regulatory and technological changes have resulted in demands for ac- cess to and use of the public rights of way in the City as service providers, particularly in the video and communications services, attempt to provide new or additional services to compete with incumbent service providers; and WHEREAS, unlike prior deregulations of utility services in which incumbent service providers have been required to make their transmission and/or distribution systems available to competitors, video and communications services seeking to compete with incumbent service providers are seeking to install their own facilities for delivering competing video and communi- cations services; thereby increasing the number of service providers seeking access to and use of the public rights of way in the City; and WHEREAS, the public rights of way within the City are a limited public resource held in trust by the City for the benefit of its citizens and the City has a custodial duty to ensure that the public rights of way are used, repaired and maintained in a manner that best serves the public interest; and Page 1 WHEREAS, the corporate authorities of the City find and determine that it is necessary and in the best interests of the public health, safety and general welfare to establish uniform standards and regulations for access to and use of the public rights of way in the City by utility service providers and other persons and entities that desire to place structures, facilities or equipment in the public rights of way, so as to (i) prevent interference with the use of streets, sidewalks, alleys and other public ways and places by the City and the general public, (ii) protect against visual and physical obstructions to vehicular and pedestrian traffic, (iii) prevent interfer- ence with the facilities and operations of the City's utilities and of other utilities lawfully located in public rights of way or property, (iv) protect against environmental damage, including damage to trees, wetlands, wildlife and other forms of green infrastructure outlined in the McHenry County Green Infrastructure Plan, from the installation of utility facilities, (v) preserve the char- acter of the neighborhoods in which facilities are installed, (vi) prevent visual blight, and (vii) assure the continued safe use and enjoyment of private properties adjacent to utility facilities lo- cations. The purpose of this section is to also establish requirements for the location of wireless communication facilities (or "WCF") without prohibiting their location but protecting the health, safety and welfare of the public in the City's right of way: (i) recognizing the communication needs of residents and businesses, (ii) establishing appropriate standards for WCF sites in the City's right of ways, (iii) preserving the existing unique and rural character of the City, (iv) re- quiring co -location of WCFs, (v) minimizing adverse visual effects of towers and facilities by establishing setbacks and design standards, (vi) discouraging the creation of new monopole wire- less communication towers; and WHEREAS, this Ordinance is enacted in the exercise of the City's home rule powers, the corporate authorities having determined that the regulation of the use of the public rights of way in the City is a matter pertaining to the affairs of the City as provided in Article VII, Section 6 of the Constitution of the State of Illinois of 19700 and WHEREAS, in addition to the City's power as a home rule municipality, this Ordinance is adopted pursuant to the provisions of (i) the Illinois Municipal Code, 65 ILCS 5/1-1-1, et seq., including, without limitation, Sections 11-20-5, 11-20.10, 11-42-115 1142-11.25 11-80-15 11-80- 35 1140-6, 11-80-7, 1140-8, 11-80-10, and 11-80-13; (ii) Section 4 of the Telephone Company Act, 220 ILCS 65/4; (iii) the Illinois Highway Code, including, without limitation, Articles 7 and 9 thereof, 605 ILCS 511-101 et seq.; (iv) the Simplified Municipal Telecommunications Tax Act, 35 ILCS 636/1 et seq., (v) the Cable and Video Competition Law of 2007, 220 ILCS 5/21-100 et seq., and (vi) Federal Communications Act; and WHEREAS, this Ordinance establishes generally applicable standards for construction on, over, above, along, upon, under, across or within the public right of way, and for the use of and repair of the public right of way; and WHEREAS, in the enactment of this ordinance, the City has considered a variety of standards for construction on, over, above, along, under, across, or within, use of and repair of the public right of way, including, but not limited to, the standards relating to Accommodation of Utilities on Right of Way of the Illinois State Highway System promulgated by the Illinois De- partment of Transportation and found at 92 Ill. Adm. Code § 530.10 et seq.; and WHEREAS, the City finds that it is in the best interest of the City, the public and the util- ities using the public rights of way to establish a comprehensive set of construction standards and Page 2 requirements to achieve various beneficial goals, including, without limitation, enhancing the planning of new utility facilities; minimizing interference with, and damage to, rights of way and the streets, sidewalks, and other structures and improvements located in, on, over and above the rights of way; and reducing costs and expenses to the public; and NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council %J the CITY OF McHENRY, McHenry County, Illinois, as follows: SECTION 1: Recitals. The facts and statements contained in the preambles to this Ordi- nance are found to be true and correct and are hereby adopted as part of this Ordinance. SECTION 2: Article V, Utilities in the Right -of --Way, in Chapter 21, Streets and Side- walks, in the Municipal Code, City of McHenry, Illinois, is hereby repealed and shall be replaced with Chapter 21, Construction of Utility Facilities in the Rights -of -Way, attached hereto and made a part hereof. SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby re- pealed to the extent of such conflict. SECTION 5: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Voting Aye: Voting Nay: Absent: Abstain: (SEAL) ATTEST: City Clerk Janice C. Jones APPROVED: Mayor Susan E. Low Z: IMIMcHenryCityof IOrdinanceslMcHenry ROW. ord. docx Page 3 CERTIFICATION I, JANICE C. JONES, do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of McHenry, McHenry County, Illinois, and that as such Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Aldermen of said City of McHen- ry. I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of McHenry, held on the day of 2016, the foregoing Or& nance entitled An Ordinance Amending the Municipal Code, City of McHenry, Illinois, Regard- ing Construction of Utility Facilities in the Rights of Way, was duly passed by the City Council of the City of McHenry. The pamphlet form of Ordinance No. ,including the Ordinance and a cov- er sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, com- mencing on the day of 2016, and will continue for at least 10 days thereafter. Copies of such Ordinance are also available for public inspection upon re- quest in the office of the City Clerk. I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same. GIVEN under my hand and seal this day of Janice C. Jones, Clerk City of McHenry, McHenry County, Illinois (SEAL) 2016. Chapter 21 CONSTRUCTION OF UTILITY FACILITIES IN THE RIGHTS -OF -WAY 21-89 Purpose and Scope 21-90 Definitions 21-91 Annual Registration Required 21-92 Permit Required; Applications and Fees 21-93 Action on Permit Applications 21-94 Effect of Permit 21-95 Revised Permit Drawings 21-96 Insurance 21-97 Indemnification 21-98 Security 21-99 Permit Suspension and Revocation 21400 Change of Ownership or Owner's Identity or Legal Status 21401 General Construction Standards 214 02 Traffic Control 21403 Location of Facilities 21404 Construction Methods and Materials 21405 Vegetation Control 1406 Removal, Relocation or Modifications of Utility Facilities 1407 Clean -Up and Restoration 1408 Maintenance and Emergency Maintenance 21409 Variances 21-110 Penalties 21411 Enforcement Sec. 21-89 Purpose and scope. A. Purpose: The purpose of this Chapter is to establish policies and procedures for construct- ing facies on rights -of --way within the City's jurisdiction, which will provide public benefit consistent with the preservation of the integrity, safe usage and visual qualities of the City rights -of --way and the City as a whole. B. Intent: In enacting this Chapter, the City intends to continue to exercise its authority over the rights -of --way in the City and, in particular, the use of the public ways and property by utilities, by establishing uniform standards to address issues presented by utility facilities, including without limitation: 1. Prevent interference with the use of streets, sidewalks, alleys, parkways and other public ways and places; 2. Prevent the creation of visual and physical obstructions and other conditions that are hazardous to vehicular and pedestrian traffic; 3. Prevent interference with the facilities and operations of the City's utilities and of other utilities lawfully located in rights -of --way or public property; Page 5 4. Protect against environmental damage, including damage to trees, wetlands and other sensitive areas from the installation of utility facilities; 5. Protect against increased stormwater runoff due to structures and materials that increase impermeable surfaces; 6. Preserve the historical and aesthetic character of the neighborhoods in which fa- cilities are installed; 7. Preserve open space, particularly the tree -lined parkways that characterize the City's residential neighborhoods; 8. Prevent visual blight from the proliferation of facilities in the rights -of --way; and 9. Assure the continued safe use, maintenance of property values and enjoyment of private properties adjacent to utility facilities locations. C. Facilities Subject to this Chapter: This Chapter applies to all facilities on, over, above, along, upon, under, across, or within the rights -of -way within the jurisdiction of the City or City property including but not limited to cabinets, ancillary sheds and utility poles. A facility lawfully established prior to the effective date of this Chapter may continue to be maintained, repaired and operated by the utility as presently constructed and located, and so long as the existing footprint and height is not expanded, except as may be otherwise provided in any applicable franchise, license or similar agreement. No "facility", as defined herein, shall hereafter be located, erected, moved, reconstructed, extended, enlarged, converted, or structurally altered unless the required permits have been submitted to the City and approved by the City. D. Franchises, Licenses, or Similar Agreements: The City, in its discretion and as limited by law, may require utilities to enter into a franchise, license or similar agreement for the privilege of locating their facilities on, over, above, along, upon, under, across, or within the City rights -of --way. Utilities that are not required by law to enter into such an agree- ment may request that the City enter into such an agreement. In such an agreement, the City may provide for terms and conditions inconsistent with this Chapter. E. Effect of Franchises, Licenses, or Similar Agreements: 1. Utilities Other Than Telecommunications Providers: In the event that a utility other than a telecommunications provider has a franchise, license or similar agreement with the City, such franchise, license or similar agreement shall govern and control during the term of such agreement and any lawful renewal or exten- sion thereof. 2. Telecommunications Providers: In the event of any conflict with, or inconsistency between, the provisions of this Chapter and the provisions of any franchise, li- cense or similar agreement between the City and any telecommunications provid- er, the provisions of such franchise, license or similar agreement shall govern and control during the term of such agreement and any lawful renewal or extension thereof. F. Conflicts with Other Chapters: This Chapter supersedes all Chapters or parts of Chapters adopted prior hereto that are in conflict herewith, to the extent of such conflict. G. Conflicts with State and Federal Laws: In the event that applicable federal or state laws or regulations conflict with the requirements of this Chapter, the utility shall comply with the requirements of this Chapter to the maximum extent possible without violating feder- al or state laws or regulations. H. Sound En ineering Judgment: The City shall use sound engineering judgment when ad- ministering this Chapter and may vary the standards, conditions, and requirements ex- pressed in this Chapter when the City so determines. Nothing herein shall be construed to limit the ability of the City to regulate its rights -of -way for the protection of the public health, safety and welfare. Sec.21-90 Definitions. As used in this Chapter and unless the context clearly requires otherwise, the words and terms listed shall have the meanings ascribed to them in this Section. Any term not defined in this Sec- tion shall have the meaning ascribed to it in Appendix A of this Code or 92 Ill. Adm. Code § 530.30, unless the context clearly requires otherwise. AASHTO: American Association of State Highway and Transportation Officials. ANSI: American National Standards Institute. Applicant: A person applying for a permit under this Chapter. ASTM: American Society for Testing and Materials. Backfill: The methods or materials for replacing excavated material in a trench or pit. Bore or boring: To excavate an underground cylindrical cavity for the insertion of a pipe or electrical conductor. Cable operator: That term as defined in 47 U.S.C. 522(5). Cable service: That term as defined in 47 U.S.C. 522(6). Cable system: That term as defined in 47 U.S.C. 522(7). Carrier pipe: The pipe enclosing the liquid, gas or slurry to be transported. Casing: A structural protective enclosure for transmittal devices such as: carrier pipes, electrical conductors, and fiber optic devices. Clear Zone: The total roadside border area, starting at the edge of the pavement, available for safe use by errant vehicles. This area may consist of a shoulder, a recoverable slope, a non- recoverable slope, and a clear run -out area. The desired width is dependent upon the traffic vol- umes and speeds, and on the roadside geometry. Distances are specified in the AASHTO Road- side Design Guide. Coating: Protective wrapping or mastic cover applied to buried pipe for protection against exter- nal corrosion. Conductor: Wire carrying electrical current. Conduit: A casing or encasement for wires or cables. Construction or Construct: The installation, repair, maintenance, placement, alteration, en- largement, demolition, modification or abandonment in place of facilities. Cover: The depth of earth or backfill over buried utility pipe or conductor. Crossing facility: A facility that crosses one or more right -of --way lines of aright -of --way. Disrupt the right -of --way: For the purposes of this Chapter, any work that obstructs the right-of- way or causes a material adverse effect on the use of the right-of-way for its intended use. Such work may include, without limitation, the following: excavating or other cutting; placement (whether temporary or permanent) of materials, equipment, devices, or structures; damage to vegetation; and compaction or loosening of the soil, and shall not include the parking of vehicles or equipment in a manner that does not materially obstruct the flow of traffic on a highway. Emergency: Any immediate maintenance to the facility required for the safety of the public us- ing or in the vicinity of the right -of --way or immediate maintenance required for the health and safety of the general public served by the utility. Encasement: Provision of a protective casing. Equipment: Materials, tools, implements, supplies, and/or other items used to facilitate con- struction of facilities. Excavation: The making of a hole or cavity by removing material, or laying bare by digging. Extra heavy pipe: Pipe meeting ASTM standards for this pipe designation. Facility: All structures, devices, objects, poles, monopoles and materials (including, but not ited to, track and rails, wires, ducts, fiber optic cable, antennas, vaults, boxes, equipment enclo- sures, cabinets, pedestals, poles, conduits, grates, covers, pipes, cables and appurtenances there- to) located on, over, above, along, upon, under, across or within rights -of --way under this Chap- ter. For purposes of this Chapter, the term "facility" shall not include any facility owned or oper- ated by the City. Freestanding facility: A facility that is not a crossing facility or a parallel facility, such as an antenna, transformer, pump, or meter station. Frontage road: Roadway, usually parallel, providing access to land adjacent to the highway where it is precluded by control of access to a highway. Government entity: Any local, county, state or federal unit of government including, such as, by way of example, townships, counties, park districts and school districts. Hazardous materials: Any substance or material which, due to its quantity, form, concentration, location or other characteristics, is determined by the Public Works Director to pose an unrea- sonable and imminent risk to the life, health or safety of persons or property or to the ecological balance of the environment, including, but not limited to explosives, radioactive materials, petro- leum or petroleum products or gases, poisons, etiology (biological) agents, flammables, corro- sives or any substance determined to be hazardous or toxic under any federal or state law, statute or regulation. Highway Code: The Illinois Highway Code, 605 ILCS 5/1-101 et seq., as amended from time to time. Highway: A specific type of right -of --way used for vehicular traffic including rural or urban roads or streets. Highway includes all highway land and improvements, including roadways, ditches and embankments, bridges, drainage structures, signs, guardrails, protective structures and appurtenances necessary or convenient for vehicle traffic. Holder: A person or entity that has received authorization to offer or provide cable or video ser- vice from the ICC pursuant to the Illinois Cable and Video Competition Law, 220 ILCS 5/21- 101. IDOT: Illinois Department of Transportation. ICC: Illinois Commerce Commission. Jacking: Pushing a pipe horizontally under a roadway by mechanical means with or without bor- ing. Jetting: Pushing a pipe through the earth using water under pressure to create a cavity ahead of the pipe. Joint use: The use of pole lines, trenches or other facilities by two or more utilities. JULIE: The Joint Utility Locating Information for Excavators utility notification program, oper- atedpursuant to 220 ILCS 5/1 et seq. Major intersection: The intersection of two or more major arterial highways. Occupancy: The presence of facilities on, over or under the right-of-way. Parallel facility: A facility that is generally parallel or longitudinal to the centerline of a right- of-way. Parkway: Any portion of the right -of --way not improved by street or sidewalk. Pavement cut: The removal of an area of pavement for access to facility or for the construction of a facility. Permittee: That entity to which a permit has been issued pursuant to Sections 21-92 and 21-93 of this Chapter. Personal Wireless Services Antennae: A structure, antenna, equipment, accessory equipment and related improvements used, or designed to be used, to provide wireless transmission of voice, data, images, or other information, including, but not limited to, cellular phone service, personal communication service, and paging service. Practicable: That which is performable, feasible or possible, rather than that which is simply convenient. Pressure: The internal force acting radially against the walls of a carrier pipe expressed in pounds per square inch gauge (psig). Petroleum products pipelines: Pipelines carrying crude or refined liquid petroleum products including, but not limited to, gasoline, distillates, propane, butane or coal -slurry. Prompt: That which is done within a period of time specified by the City. If no time period is specified, the period shall be 30 days. Public entity: A legal entity that constitutes or is part of the government, whether at local, state or federal level. Restoration: The repair of aright -of --way, highway, roadway or other area disrupted by the con- struction of a facility. Right -of --way or rights -of --way: Any street, alley, other land or waterway, dedicated or com- monly used for pedestrian or vehicular traffic or other similar purposes, including utility ease- ments, in which the City has the right and authority to authorize, regulate or permit the location of facilities other than those of the City. Right -of --way or rights -of --way shall not include any real or personal City property that is not specifically described in the previous two sentences and shall not include City buildings, fixtures and other structures or improvements, regardless of whether they are situated in the right-of-way. Roadway: That part of the highway that includes the pavement and shoulders. Sale of telecommunications at retail: The transmitting, supplying or furnishing of telecommu- nications and all services rendered in connection therewith for a consideration, other than be- tween a parent corporation and its wholly owned subsidiaries or between wholly owned subsidi- aries, when the gross charge made by one such corporation to another such corporation is not greater than the gross charge paid to the retailer for their use or consumption and not for sale. Security fund: That amount of security required pursuant to Section 21-98. Page 10 Shoulder: A width of roadway, adjacent to the pavement, providing lateral support to the pave- ment edge and providing an area for emergency vehicular stops and storage of snow removed From the pavement. Sound engineering judgment: A decisions) consistent with generally accepted engineering principles, practices and experience. Telecommunications: This term includes, but is not limited to, messages or information trans- mitted through use of local, toll and wide area telephone service, channel services, telegraph ser- vices, teletypewriter service, computer exchange service, private line services, mobile radio ser- vices, cellular mobile telecommunications services, stationary two-way radio, paging service and any other form of mobile or portable one-way or two-way communications, and any other trans- mission of messages or information by electronic or similar means, between or among points by wire, cable, fiber optics, laser, microwave, radio, satellite or similar facilities. Private line means a dedicated non -traffic sensitive service for a single customer that entitles the customer to exclu- sive or priority use of a communications channel, or a group of such channels, from one or more specified locations to one or more other specified locations. Telecommunications shall not include: 1. Value added services in which computer processing applications are used to act on the form, content, code and protocol of the information for purposes other than transmission. 2. Purchase of telecommunications by a telecommunications service provider for use as a component part of the service provided by such provider to the ultimate retail consumer who originates or terminates the end -to -end communications. 3. The provision of cable services through a cable system as defined in the Cable Commu- nications Act of 1984 (47 U.S.C. Sections 521 and following), as now or hereafter amended, or cable or other programming services subject to an open video system fee payable to the City through an open video system as defined in the Rules of the Federal Communications Commission (47 C.F.R. §76.1500 and following), as now or hereafter amended. Telecommunications provider: Any person who installs, owns, operates or controls facilities in the right -of --way used or designed to be used to transmit telecommunications in any form. Telecommunications retailer: Every person engaged in making sales of telecommunications at retail as defined herein. Trench: A relatively narrow open excavation for the installation of an underground facility. Utility: The individual or entity owning or operating any facility as defined in this Chapter. Vent: A pipe to allow the dissipation into the atmosphere of gases or vapors from an under- ground casing. Video service: That term as defined in section 21-201 (v) of the Illinois Cable and Video Comm petition Law of 2007, 220 ILLS 21-201(v). Water lines: Pipelines carrying raw or potable water. Wet boring: Boring using water under pressure at the cutting auger to soften the earth and to provide a sluice for the excavated material. Wireless communication facility: an unstaffed facility for the transmission and/or reception of radio frequency (RF), microwave or other signals for commercial communications purposes, typ- ically consisting of an equipment enclosure, an antenna support structure or an alternative anten- na support structure, and one or more antennas. Sec. 21-91 Annual registration required. Every utility that occupies right -of --way within the City, exclusive of those utilities which have entered into a franchise agreement with the City, shall register by January 1 of each year with the Public Works Director, providing the utility's name, address and regular business telephone and telecopy numbers, the name of one or more contact persons who can act on behalf of the utility in connection with emergencies involving the utility's facilities in the right-of-way and a 24-hour telephone number for each such person, and evidence of insurance as required in Section 21-08, in the form of a certificate of insurance. Sec. 21-92 Permit required; application and fees. A. Permit Required: Except as otherwise provided in this Chapter, no person, unit of gov- ernment or utility shall construct any facility on, over, above, along, upon, under, across or within any City right -of --way, public utility easement, utility easement or drainage easement that contains existing City facilities such as potable water, sanitary sewer or stormwater pipes, structures, mains or equipment which (1) changes the location of the facility, (2) adds a new facility, (3) disrupts the right-of-way, or (4) materially increases the amount of area or space occupied by the facility on, over, above, along, under across or within the right-of-way, without first filing an application with the Public Works Di- rector and obtaining a permit from the City. A permit shall be required for installation and maintenance of service connections to customers' premises where there will be no disruption of the right -of --way. B. Permit Ap location: All applications for permits pursuant to this Chapter shall be filed on a form provided by the City and shall be filed in such number of duplicate copies as the City may designate. The applicant may designate those portions of its application materi- als that it reasonably believes contain proprietary or confidential information as "proprie- tary" or "confidential" by clearly marking each page of such materials accordingly. C. Minimum General Application Requirements: The application shall be made by the utili- ty or its duly authorized representative and shall contain, at a minimum, the following: 1. The utility's corporate name and address, telephone and telecopy numbers and an e-mail address contact, as well as a local contact. Page 12 2. The applicant's name and address, if different than the utility, its telephone, tele- copy numbers, e-mail address and its interest in the work. 3. The names, addresses and telephone and telecopy numbers and e-mail addresses of all professional consultants, if any, advising the applicant with respect to the application. 4. A detailed description of the proposed work and the purposes and intent of the fa- cility and the uses to which the facility will be put. The scope and detail of such description shall be appropriate to the nature and character of the work to be per- formed, with special emphasis on those matters likely to be affected or impacted by the work proposed. 5. Evidence that the utility has placed on file with the City: a. A written traffic control plan demonstrating the protective measures and devices that will be employed consistent with the Illinois Manual on Uni- form Traffic Control Devices, to prevent injury or damage to persons or property and to minimize disruptions to efficient pedestrian and vehicular traffic; and b. An emergency contingency plan which shall specify the nature of potential emergencies, including, without limitation, construction and hazardous materials emergencies, and the intended response by the applicant. The in- tended response shall include notification to the City and shall promote protection of the safety and convenience of the public. Compliance with ICC regulations for emergency contingency plans constitutes compliance with this Section unless the City finds that additional information or assur- ances are needed. 6. Drawings, plans and specifications showing the work proposed, including the cer- cation of an engineer that such drawings, plans, and speccations comply with applicable codes, rules, and regulations. Such applicant shall also provide to the City written evidence of insurance with professional liability insurance of $1,000,000. Drawings shall include a location map, dimensions of the right-of- way line and a legend of all symbols and an RF study demonstrating proof of need, and maximum permissible radio exposure levels. 7. Evidence of insurance as required in Section 21-96, 8. Evidence of posting of the security fund as required in Section 21-98. 9. Any request for a variance from one or more provisions of this Chapter (see Sec- tion 21-109). 10. All licenses issued by any agency authorizing the provision of the services to be provided; Page 13 11. A detailed site plan showing the location of the proposed facilities including the existing structure and all adjacent improvements; 12. All engineering plans depicting in detail the proposed facilities; 13. Written analysis %J the projected diameter of service coverage; 14. A landscape plan; 15. Alighting plan; 16. Engineering plans; 17. Projected diameter of coverage; 18. Map of all existing towers, public facilities, and buildings within a 6 mile radius of the proposed site; 19. Written proof describing why the facility cannot be located on any of the identi- fied existing towers, public facilities or buildings. 20. Such additional information as maybe reasonably required by the City. Each identified site must be addressed through separate application. Once a completed application is received the City shall review the provided materials and return comments back to the applicant. The applicant shall address all of staffs com- ments and make a complete re -submittal. D. Supplemental Application Requirements for Specific Types of Utilities: In addition to the requirements %J Section 21-92-C, the permit application shall include the following items, as applicable to the specific utility that is the subject of the permit application: l . In the case of the installation of a new electric power, communications, telecom- munications, cable television service, video service or natural gas distribution sys- tem, evidence that any "Certificate of Public Convenience and Necessity" or other regulatory authorization that the applicant is required by law to obtain, or that the applicant has elected to obtain, has been issued by the ICC or other jurisdictional authority. 2. In the case of natural gas systems, state the proposed pipe size, design, construc- tion class and operating pressures. 3. In the case of water lines, indicate that all requirements of the Illinois Environ- mental Protection Agency, Division of Public Water Supplies, have been satis- fied. 4. In the case of sewer line installations, indicate that the land and water pollution Page 14 requirements of the Illinois Environmental Protection Agency, Division of Water Pollution Control, and City have been satisfied. the case of petroleum products pipelines, state the type or types of petroleum products, pipe size, maximum working pressure and the design standard to be fol- lowed. 6. Any other federal or state agency approvals, if applicable. E. Applicant's Duty to Update Information: Throughout the entire permit application review period and the construction period authorized by the permit, any amendments to infor- mation contained in a permit application shall be submitted by the utility in writing to the City within 30 days after the change necessitating the amendment. F. Application Fees: Unless otherwise provided by franchise, license, or similar agreement, all applications for permits pursuant to this Chapter shall be accompanied by a fee in the amount of $500.00 plus reimbursement for all technical consultant, attorney and other re- tained personnel costs incurred by the City in reviewing said application. To that end, the applicant shall deposit $7,500 with the City at the time of the application from which the City shall reimburse itself for such cost. The applicant shall restore the balance of the fund to $7,500 after the City reimburses itself. After the decision on the proposed facility and all invoices have been paid, the remainder the balance shall be returned to the appli- cant. Sec. 21-93 Action on permit applications. A. City Review of Permit Applications: Completed permit applications, containing all re- quired documentation, shall be examined by the Public Works Director within a reasona- ble time after filing. If the application does not conform to the requirements of applicable ordinances, codes, laws, rules and regulations, the Public Works Director shall reject such application in writing, stating the reasons. If the Public Works Director is satisfied that the proposed work conforms to the requirements of this Chapter and applicable ordinanc- es, codes, laws, rules and regulations, the Public Works Director shall issue a permit as soon as practicable. In all instances, it shall be the duty of the applicant to demonstrate, to the satisfaction of the Public Works Director, that the construction proposed under the application shall be in full compliance with the requirements of this Chapter. B. Additional City Review of Applications of Telecommunications Retailers: 1. Pursuant to Section 4 of the Telephone Company Act, 220 ILCS 65/4, a telecom- munications retailer shall notify the City that it intends to commence work gov- erned by this Chapter for facilities for the provision of telecommunications ser- vices. Such notice shall consist of plans, specifications, and other documentation sufficient to demonstrate the purpose and intent of the facilities, and shall be pro- vided by the telecommunications retailer to the City not less than 10 days prior to the commencement of work requiring no excavation and not less than 30 days prior to the commencement of work requiring excavation. The Public Works Di- rector shall specify the portion of the right-of-way upon which the facility may be Page 15 placed, used and constructed. 2. In the event the Public Works Director fails to provide such specification of loca- tion to the telecommunications retailer within either (i) 10 days after service of notice to the City by the telecommunications retailer in the case of work not in- volving excavation for new construction or (ii) 25 days after service of notice by the telecommunications retailer in the case of work involving excavation for new construction, the telecommunications retailer may commence work without ob- taining a permit under this Chapter, although in all other appropriate respects, the telecommunications retailer shall be bound by the provisions of this Chapter. 3. Upon the provision of such specification by the City, where a permit is required for work pursuant to Section 21-92 the telecommunications retailer shall submit to the City an application for a permit and any and all plans, specifications and documentation available regarding the facility to be constructed. Such application shall be subject to the requirements of Section 21-93-As C. Additional City Review of Applications of Holders of State Authorization Under the Ca- ble and Video Competition Law of 2007: Applications by a utility that is a holder of a State -issued authorization under the Cable and Video Competition Law of 2007 shall be deemed granted 45 days after submission to the City, unless otherwise acted upon by the City, provided the holder has complied with applicable City codes, ordinances and regu- lations. Sec. 21-94 Effect of permit. A. Authority Granted; No Property Right or Other Interest Created: A permit from the City authorizes a permittee to undertake only certain activities in accordance with this Chapter on City rights -of --way, and does not create a property right or grant authority to the per- mittee to impinge upon the rights of others who may have an interest in the rights -of --way. B. Duration: No permit issued under this Chapter shall be valid for a period longer than 6 months unless construction is actually begun wn that period and is thereafter diligent- ly pursued to completion. C. Pre -Construction Meeting Required: At the election of the City, no construction shall begin pursuant to a permit issued under this Chapter prior to attendance by the permittee and all major contractors and subcontractors who will perform any work under the permit at a pre -construction meeting. The pre -construction meeting shall be held at a date, time and place designated by the City with such City representatives in attendance as the City deems necessary. The meeting shall be for the purpose of reviewing the work under the permit, and reviewing special considerations necessary in the areas where work will oc- cur, including, without limitation, presence or absence of other utility facilities in the area and their locations, procedures to avoid disruption of other utilities, use of rights -of -way by the public during construction, and access and egress by adjacent property owners. Page 16 D. Compliance with All Laws Required: The issuance of a City permit does not ex- cuse the permittee from complying with other requirements of the City and appli- cable statutes, laws, ordinances, rules and regulations. Sec. 21-95 Revised permit drawings. In the event the actual locations of any facilities deviate in any material respect from the loca- tions identified in the plans, drawings and specifications submitted with the permit application, the permittee shall submit a revised set of drawings or plans to the City within 90 days after the completion of the permitted work. The revised drawings or plans shall specifically identify where the locations of the actual facilities deviate from the locations approved in the permit. If any deviation from the permit also deviates from the requirements of this Chapter, it shall be treated as a request for a variance in accordance with Section 21409. If the City denies the re- quest, then the permittee shall either remove the facility from the right-of-way or modify the fa- cility so it conforms to the permit and submit revised drawings or plans therefor. Sec. 21-96 Insurance. A. Required Coverages and Limits: Unless otherwise provided by franchise, license or lar agreement, each utility occupying right-of-way or constructing any facility in the right -of --way shall secure and maintain the following liability insurance policies insuring the utility as named insured and naming the City, and its elected and appointed officers, officials, agents and employees as additional insureds on the policies listed below: 1. Commercial general liability insurance, including premises -operations, explosion, collapse, and underground hazard (commonly referred to as A. "C" and "U" coverages) and products -completed operations coverage with limits not less than: a. Five million dollars ($5,Ann ,AAA ) for bodily injury or death to each person; b. Five million dollars ($5,000,000) for property damage resulting from any one accident; and c. Five million dollars ($5,000,000) for all other types of liability; 2. Automobile liability for owned, non -owned and hired vehicles with a combined single limit of $1,000,000 for personal injury and property damage for each acci- dent; 3. Worker's compensation with statutory limits; and 4. Employer's liability insurance with limits of not less than $1,000,000 per employ- ee and per accident. If the utility is not providing such insurance to protect the contractors and subcontractors performing the work, then such contractors and subcontractors shall comply with this Section. Page 17 B. Excess or Umbrella Policies: The coverages required by this Section may be in any com- bination of primary, excess and umbrella policies. Any excess or umbrella policy must provide excess coverage over underlying insurance on a following -form basis such that when any loss covered by the primary policy exceeds the limits under the primary policy, the excess or umbrella policy becomes effective to cover such loss. C. Copies Required: The utility shall provide copies of any of the required policies to the City on an annual basis and/or within 10 days following receipt of a written request from the City. D. Maintenance and Renewal of Required Coverages: The insurance policies required by this Section shall contain the following endorsement: "It is hereby understood and agreed that this policy may not be canceled or the intention not to renew be stated until 30 days after receipt by the City, by registered mail or certified mail, return receipt requested, of a written notice addressed to the City Manager of such intent to cancel or not to renew." Within 10 days after receipt by the City of said notice, and in no event later than 10 days prior to cancellation, the utility shall obtain and furnish to the City evidence of replace- ment insurance policies meeting the requirements of this Section. E. Self -Insurance: A utility may self -insure all or a portion of the insurance coverage and limit requirements required by Subsection a) of this Section. A utility that self -insures is not required, to the extent of such self-insurance, to comply with the requirement for the naming of additional insureds under Section 21-96-A, or the requirements of Sections 21- 96-B, C and D. A utility that elects to self -insure shall provide to the City evidence suffi- cient to demonstrate its financial ability to self -insure the insurance coverage and limit requirements required under Section 21-96-A, such as evidence that the utility is a "pri- vate self insurer" under the Workers Compensation Act. F. Effect of Insurance and Self -Insurance on Utility's Liability: The legal liability of the utility to the City and any person for any of the matters that are the subject of the insur- ance policies or self-insurance required by this Section shall not be limited by such insur- ance policies or self-insurance or by the recovery of any amounts thereunder. G. Insurance Companies: All insurance provided pursuant to this Section shall be effected under valid and enforceable policies, issued by insurers legally able to conduct business with the licensee in the State of Illinois. [All insurance carriers and surplus line carriers shall be rated "A-" or better and of a class size "X" or higher by A.M. Best Company.] Sec. 21-97 Indemnification. By occupying or constructing facilities in the right -of --way, a utility shall be deemed to agree to defend, indemnify and hold the City and its elected and appointed officials and officers, employ- ees, agents and representatives harmless from and against any and all injuries, claims, demands, judgments, damages, losses and expenses, including reasonable attorney's fees and costs of suit or defense, arising out of, resulting from or alleged to arise out of or result from the negligent, careless or wrongful acts, omissions, failures to act or misconduct of the utility or its affiliates, officers, employees, agents, contractors or subcontractors in the construction of facilities or oc- cupancy of the rights -of -way, and in providing or offering service over the facilities, whether such acts or omissions are authorized, allowed or prohibited by this Chapter or by a franchise, license or similar agreement; provided, however, that the utility's indemnity obligations hereun- der shall not apply to any injuries, claims, demands, judgments, damages, losses or expenses arising out of or resulting from the negligence, misconduct or breach of this Chapter by the City, its officials, officers, employees, agents or representatives. Sec.21-98 Security. A. Purpose: The permittee shall establish a Security Fund in a form and in an amount set forth in this Section. The Security Fund shall be continuously maintained in accordance with this Section at the permittee's sole cost and expense until the completion of the work authorized under the permit. The Security Fund shall serve as security for: 1. The faithful performance by the permittee of all the requirements of this Chapter; 2. Any expenditure, damage or loss incurred by the City occasioned by the permit- tee's failure to comply with any codes, rules, regulations, orders, permits and oth- er directives of the City issued pursuant to this Chapter; and 3. The payment by permittee of all liens and all damages, claims, costs or expenses that the City may pay or incur by reason of any action or non-performance by permittee in violation of this Chapter including, without limitation, any damage to public property or restoration work the permittee is required by this Chapter to perform that the City must perform itself or have completed as a consequence solely of the permittee's failure to perform or complete, and all other payments due the City from the permittee pursuant to this Chapter or any other applicable law. B. Form: The permittee shall provide the Security Fund to the City in the form of an uncon- ditional letter of credit in a form acceptable to the City. Such letter of credit provided pursuant to this Section shall, at a minimum: 1. Provide that it will not be canceled without 30 days' prior written notice by certi- fied mail to the City and the permittee; 2. Not require the consent of the permittee prior to the collection by the City of any amounts covered by it; and 3. Shall provide a location convenient to the City and within the State at which it can be drawn. C. Amount: The dollar amount of the Security Fund shall be sufficient to provide for 125% of the reasonably estimated cost to restore the right-of-way to at least as good a condition as that existing prior to the construction under the permit, as determined by the Public Page 19 Works Director, and may also include reasonable, directly related costs that the City es- timates are likely to be incurred if the permittee fails to perform such restoration. Where the construction of facilities proposed under the permit will be performed in phases in multiple locations in the City, with each phase consisting of construction of facilities in one location or a related group of locations, and where construction in another phase will not be undertaken prior to substantial completion of restoration in the previous phase or phases, the Public Works Director may, in the exercise of sound discretion, allow the permittee to post a single amount of security which shall be applicable to each phase of the construction under the permit. The amount of the Security Fund for phased construc- tion shall be equal to the greatest amount that would have been required under the provi- sions of this Section for any single phase. D. Withdrawals: The City, upon 14 days' advance written notice clearly stating the reason for, and its intention to exercise withdrawal rights under this Section, may withdraw an amount from the Security Fund, provided that the permittee has not reimbursed the City for such amount within the 14-day notice period. Withdrawals may be made if the per- mittee: l . Fails to make any payment required to be made by the permittee hereunder; 2. Fails to pay any liens relating to the facilities that are due and unpaid; 3. Fails to reimburse the City for any damages, claims, costs or expenses which the City has been compelled to pay or incur by reason of any action or non- performance by the permittee; or 4. Fails to comply with any provision of this Chapter that the City determines can be remedied by an expenditure of an amount m the Security Fund. E. Replenishment: Within 14 days after receipt of written notice from the City that any amount has been withdrawn from the Security Fund, the permittee shall restore the Secu- rity Fund to the amount specified in this Section. F. Closing and Return of Security: Upon completion of the work authorized under the permit, the permittee shall be entitled to the return of the Security Fund, or such portion thereof as remains on deposit, within a reasonable time after account is taken for all off- sets necessary to compensate the City for failure by the permittee to comply with any provisions of this Chapter or other applicable law. In the event of any revocation of the permit, the Security Fund, and any and all accrued interest therein, shall become the property of the City to the extent necessary to cover any reasonable costs, loss or damage incurred by the City as a result of said revocation, provided that any amounts in excess of said costs, loss or damage shall be refunded to the permittee. G. Rights Not Limited: The rights reserved to the City with respect to the Security Fund are in addition to all other rights of the City, whether reserved by this Chapter or otherwise authorized by law, and no action, proceeding or exercise of right with respect to said Se- curity Fund shall affect any other right the City may have. Notwithstanding the forego- ing, the City shall not be entitled to a double monetary recovery with respect to any of its Page 20 rights which maybe infringed or otherwise violated. H. Security for Removal of Facility: In addition, as a condition precedent to the com- mencement of work in the City right of way, the applicant shall deposit with the City an unconditional letter of credit in the amount of 150% of the City's engineer's estimated amount to remove the facility from the City's right of way in the event that the facility is not used to provide service for 90 days in which case it will be deemed abandoned and maybe removed by the City. Sec. 21-99 Permit suspension and revocation. A. City Right to Revoke Permit: The City may revoke or suspend a permit issued pursuant to this Chapter for one or more of the following reasons: 1. Fraudulent, false, misrepresenting or materially incomplete statements in the per- mit application; 2. Non-compliance with this Chapter or the permit as issued; 3. Permittee's physical presence or presence of permittee's facilities on, over, above, along, upon, under, across or within the rights -of --way presents a direct or immi- nent threat to the public health, safety or welfare; or 4. Permittee's failure to construct the facilities substantially in accordance with the permit and approved plans. B. Notice of Revocation or Suspension: The City shall send written notice of its intent to revoke or suspend a permit issued pursuant to this Chapter stating the reason or reasons for the revocation or suspension and the alternatives available to permittee under this Section. C. Permittee Alternatives Upon Receipt of Notice of Revocation or Suspension: Upon re- ceipt of a written notice of revocation or suspension from the City, the permittee shall have the following options: 1. Immediately provide the City with evidence that no cause exists for the revocation or suspension; 2. Immediately correct, to the satisfaction of the City, the deficiencies stated in the written notice, providing written proof of such correction to the City within 5 working days after receipt of the written notice of revocation; or 3. Immediately remove the facilities located on, over, above, along, upon, under, across or within the rights -of --way and restore the rights -of --way to the satisfaction of the City providing written proof of such removal to the City within 10 days af- ter receipt of the written notice of revocation. The City may, in its discretion, for good cause shown, extend the time periods provided Page 21 in this Section. D. Stop Work Order: In addition to the issuance of a notice of revocation or suspension, the City may issue a stop work order immediately upon discovery of any of the reasons for revocation set forth within this Section. E. Failure or Refusal of the Permittee to Comply: If the permittee fails to comply with the provisions of this Section, the City or its designee may, at the option of the City: (1) cor- rect the deficiencies; (2) upon not less than 20 calendar days' notice to the permittee, re- move the subject facilities or equipment; or (3) after not less than 30 calendar days' no- tice to the permittee of failure to cure the non-compliance, deem them abandoned and property of the City. The permittee shall be liable in all events to the City for all costs of removal. Sec. 21-100 Change of ownership or owner's identity or legal status. A. Notification of Change: A utility shall notify the City no less than 30 days prior to the transfer of ownership of any facility in the right -of --way or change in identity of the utili- ty. The new owner of the utility or the facility shall have all the obligations and privileges enjoyed by the former owner under the permit, if any, and applicable laws, ordinances, rules and regulations, including this Chapter, with respect to the work and facilities in the right -of --way. B. Amended Permit: A new owner shall request that any current permit be amended to show current ownership. If the new owner fails to have a new or amended permit issued in its name, the new owner shall be presumed to have accepted, and agreed to be bound by, the terms and conditions of the permit if the new owner uses the facility or allows it to re- main on the City's right-of-way. C. Insurance and Bonding: All required insurance coverage or bonding must be changed to reflect the name of the new owner upon transfer. Sec. 21401 General construction standards. A. Standards and Principles: All construction in the right -of --way shall be consistent with applicable ordinances, codes, laws, rules and regulations, and commonly recognized and accepted traffic control and construction principles, sound engineering judgment and, where applicable, the principles and standards set forth in the following IDOT publica- tions, as amended from time to time: 1. Standard Specifications for Road and Bridge Construction; 2. Supplemental Specifications and Recurring Special Provisions; 3. Highway Design Manual; 4. Highway Standards Manual; Page 22 5. Standard Specifications for Traffic Control Items; 6. Illinois Manual on Uniform Traffic Control Devices (92 Ill. Adm. Code § 545); 7. Flagger's Handbook; 8. Work Site Protection Manual for Daylight Maintenance Operations; and 9. State oflllinois Plumbing Code, to the extent applicable B. Interpretation of Municipal Standards and Principles: If a discrepancy exists between or among differing principles and standards required by this Chapter, the Public Works Di- rector shall determine, in the exercise of sound engineering judgment, which principles apply and such decision shall be final. If requested, the Public Works Director shall state which standard or principle will apply to the construction, maintenance or operation of a facility in the future. Sec. 21-102 Traffic control. A. Minimum Requirements: The City's minimum requirements for traffic protection are contained in IDOT's Illinois Manual on Uniform Traffic Control Devices and this Code. B. Warning Signs, Protective Devices and Faaggers: The utility is responsible for providing and installing warning signs, protective devices and flaggers, when necessary, meeting applicable federal, state, and local requirements for protection of the public and the utili- ty's workers when performing any work on the rights -of --way. C. Interference with Traffic: All work shall be phased so there is minimum interference with pedestrian and vehicular traffic. Any lane closures and detours must be outlined and in- serted into the permit drawing and approved during the permitting phase of the project D. Notice When Access is Blocked: At least 72 hours prior to beginning work that will par- tially or completely block access to any residence, business or institution, the utility shall notify the resident, business or institution of the approximate beginning time and duration of such work; provided, however, that in cases involving emergency repairs pursuant to Section 21408, the utility shall provide such notice as is practicable under the circum- stances. E. Compliance: The utility shall take immediate action to correct any deficiencies in traffic protection requirements that are brought to the utility's attention by the City. Sec. 21403 Location of facilities. A. General Requirements: In addition to location requirements applicable to specific types of utility facilities, all utility facilities, regardless of type, shall be subject to the general location requirements of this Section. 1. No Interference with City Facilities: No utility facilities shall be placed in any lo- Page 23 cation if the Public Works Director determines that the proposed location will re- quire the relocation or displacement of any of the City's utility facilities or will otherwise interfere with the operation or maintenance of any of the City's utility facilities. 2. Minimum Interference and Impact: The proposed location shall cause only the minimum possible interference with the use of the right -of --way and shall cause only the minimum possible impact upon, and interference with the rights and rea- sonable convenience of property owners who adjoin said right -of --way. 3. No Interference with Travel: No utility facility shall be placed in any location that interferes with the usual travel on such right -of --way. 4. No Limitations on Visibility: No utility facility shall be placed in any location so as to limit visibility of or by users of the right -of --way. 5. Size of UtilitYFacilities: The proposed installation shall use the smallest suitable vaults, boxes, equipment enclosures, power pedestals and/or cabinets then in use by the facility owner, regardless of location, for the particular application. 6. Exclusive Conduit: No permittee shall insert any wire, cable, conduit or pipe through an existing conduit that traverses under the roadway or right -of --way such as a storm sewer. All utilities' facilities must be in its own exclusive conduit un- less prior permission of the other utility or the Public Works Director is obtained. B. Parallel Facilities Located Within Hi hg ways: 1. Overhead Parallel Facilities: An overhead parallel facility may be located within the right -of --way of a highway only if: a. Lines are located as near as practicable to the right -of --way line and as nearly parallel to the right -of --way line as reasonable pole alignment will permit; b. Where pavement is curbed, poles are as remote as practicable from the curb with a minimum distance of two feet (0.6 m) behind the face of the curb, where available; c. Where pavement is uncurbed, poles are as remote from pavement edge as practicable with minimum distance of four feet (1.2 m) outside the outer shoulder line of the roadway and are not within the clear zone; d. No pole is located in the ditch line of a highway or other drainage way; and e. Any ground -mounted appurtenance is located within one foot (0.3 m) of the right -of --way line or as near as possible to the right -of --way line. 2. Underground Parallel Facilities: An underground parallel facility may be located within the right -of --way lines of a highway only if. a. The facility is located as near the right -of --way line as practicable and not more than 8 feet (2.4 in)from and parallel to the right-of-way line; b. A new facility may be located under the paved portion of a highway only if other locations are if or inconsistent with sound engineering judgment (e.g., a new cable may be installed in existing conduit without disrupting the pavement); and c. In the case of an underground power or communications line, the facility shall be located as near the right-of-way line as practicable and not more than 5 feet (1.5 m) from the right-of-way line and any above -grounded ap- purtenance shall be located within 1 foot (0.3 in) of the right-of-way line or as near as practicable. C. Facilities Crossing Highway: 1. No Future Disruption: The construction and design of crossing facilities installed between the ditch lines or curb lines of City highways may require the incorpora- tion of materials and protections (such as encasement or additional cover) to avoid settlement or future repairs to the roadbed resulting from the installation of such crossing facilities. 2. Cattle Passes, Culverts or Drainage Facilities: Crossing facilities shall not be lo- cated in cattle passes, culverts or drainage facilities. 3. 90 Degree Crossing Required: Crossing facilities shall cross at or as near to a 90 degree angle to the centerline as practicable. 4. Overhead Power or Communication Facility. An overhead power or communica- tion facility may cross a highway only a. It has a minimum vertical line clearance as required by ICUs rules enti- tled, "Construction of Electric Power and Communication Lines" (83 I11. Adm. Code 305); b. Poles are located within 1 foot (0.3 m) of the right -of --way line of the highway and outside of the clear zone; and c. Overhead crossings at major intersections are avoided. 5. Underground Power or Communication Facility: An underground power or com- munication facility may cross a highway only if. a. The design materials and construction methods will provide maximum maintenance -free service life; and Page 25 b. Capacity for the utility's foreseeable future expansion needs is provided in the initial installation. c. Any installation of a pipe, wire or other facility that is 3 inches in diameter shall be constructed in either a carrier pipe or encased in concrete. The carrier/casting pipe shall be constructed of a rigid material that is at least 2 inches larger in diameter from the utility installed within. 6. Markers: The City may require the utility to provide a marker at each right-of- way line where an underground facility other than a power or communication fa- cility crosses a highway. Each marker shall identify the type of facility, the utility, and an emergency phone number. Markers may also be eliminated as provided in current federal regulations. (49 C.F.R. §192.707 (1989)). D. Facilities to be Located Within Particular Rights -of --Way: The City may require that facil- ities be located within particular rights -of --way that are not highways, rather than within particular highways. E. Freestanding Facilities: 1. The City may restrict the location and size of any freestanding facility located within a right-of-way subject to applicable law. 2. The City may require any freestanding facility approved located within way to to be screened from view in a manner appropriate for the surrounding envi- ronment, and the City may require the facility's owner to maintain such screening. F. Facilities Installed Above Ground: Above ground facilities may be installed only if: 1. Other above ground facilities owned by a utility or utilities are located within 100 yards of the proposed site for the facility; 2. New underground installation is not technically feasible; and 3. The proposed installation will be made at a location, and will employ suitable de- sign and materials, to provide the greatest protection of aesthetic qualities of the area being traversed without adversely affecting safety. Suitable designs include, but are not limited to, self-supporting armless, single -pole construction with verti- cal configuration of conductors and cable. Existing utility poles and light stand- ards shall be used wherever practicable; the installation of additional utility poles is strongly discouraged. G. Facility Attachments to Brides or Roadway Structures: 1. Facilities may be installed as attachments to bridges or roadway structures only where the utility has demonstrated that all other means of accommodating the fa- cility are not practicable. No attachment shall be in excess of twelve feet in height from the underlying structure. Other means shall include, but are not limited to, Page 26 I� underground, underwater, independent poles, cable supports and tower supports, alI of which are completely separated from the bridge or roadway structure. Facil- ities transmitting commodities that are volatile, flammable, corrosive or ener- gized, especially those under significant pressure or potential, present high de- grees of risk and such installations are not permitted. 2. A utility shall include in its request to accommodate a facility installation on a bridge or roadway structure supporting data demonstrating the impracticability of alternate routing. Approval or disapproval of an application for facility attachment to a bridge or roadway structure will be based upon the following considerations: a. The type, volume, pressure or voltage of the commodity to be transmitted and an evaluation of the resulting risk to persons and property in the event of damage to or failure of the facility; b. The type, length, value and relative importance of the highway structure in the transportation system; c. The alternative routings available to the utility and their comparative prac- ticability; d. The proposed method of attachment; e. The ability of the structure to bear the increased load of the proposed facil- ity; £ The degree of interference with bridge maintenance and painting; g. The effect on the visual quality of the structure; and h. The public benefit expected from the utility service as compared to the risk involved. Appearance Standards: 1. The City may prohibit the installation of facilities in particular locations in order to preserve visual quality. 2. A facility may be constructed only if its construction does not require extensive removal or alteration of trees or terrain features visible to the right -of --way user or to adjacent residents and property owners, and if it does not impair the aesthetic quality of the lands being traversed. 3. The City may require the installation of landscape screening of facilities which shall be determined during the permit review process. 4. WCF's shall be designed to blend in with their surroundings. This may mean that the facility be designed as a flag pole, tree or other similar structure. It can also Page 27 mean that the WCF may be designed and painted to blend in with the adjacent ar- ea, or structure on which it is located. 5. The WCF site shall be landscaped to provide sufficient screening in accordance with a landscape plan. 6. The WCF shall have no exposed wiring. All wiring must be enclosed within the structure or pole. I. Monopole Application and Supplemental Standards: The application to install a new utility pole in excess of 30 feet in height within City right of way (or "monopole") must, in addition to any other permit requirements in this Chapter for any new utility pole, in- clude documented evidence that: 1. Such proposed monopole is necessary to provide the utility service because it is not physically or financially feasible to provide the utility service through existing utility poles or other facilities or from City owned buildings or structures; 2. The technology providing the utility service through such monopole cannot be provided through underground facilities; and 3. The utility service associated with such proposed monopole cannot be feasibly provided with a monopole or utility pole of a lower height than the proposed monopole. In addition, the proposed monopole shall satisfy each of the following standards: 1. The monopole location shall be situated at least a minimum distance of twice the height of the monopole from any residential structure; 2. Such monopole shall not exceed 50 feet in height and shall be of steel construc- tion; 3. The monopole shall be designed to withstand a wind force of 100 m.p.1,. without the use of supporting guy wires; 4. The monopole shall be a color that blends with the surroundings; 5. Any wiring on the pole must be covered with an appropriate cover or cable shield in a matching color; 6. Such monopole is necessary to provide the utility because the utility service pro- vided is not physically or financially feasible to provide the utility service through existing utility poles or other facilities or from City owned buildings or structures as set forth in documentation submitted with the application; 7. The technology providing the utility service through such monopole cannot be provided through underground facilities; 8. The utility service associated with such proposed monopole cannot be feasibly provided with a monopole or utility pole of a lower height than the proposed monopole; and 9. Power must be provided via small solar cells or underground cable. No overhead power corrections shall be utilized J. Personal Wireless Services Antennae and Related Equipment on Utility Poles and Mono- poles: Personal wireless services antennae and related equipment shall be permitted to be attached to utility poles and monopoles within public rights -of -way, subject to the follow- ing regulations: 1. Unavailability of Cites: No personal wireless services antenna shall be per- mitted on any utility pole or monopole unless the applicant is able to demonstrate that no such City -owned building or structure is available, on commercially rea- sonable terms, and sufficient for the location of an antenna necessary for the pro- vision of personal wireless services. 2. Attachment to Utility Poles or Monopoles; Limitations: No such personal wireless services antenna or antenna support structure shall be attached to a utility pole or monopole unless all of the following conditions are satisfied: a. Size: The personal wireless services antenna and related equipment shall not exceed 4 square feet in antenna surface area or 4 feet in any dimen- sion. b. Hecht: The personal wireless services antenna and related equipment shall not extend more than 7 feet above the height of the utility pole or monopole to which it is attached. c. Mounting: The personal wireless services antenna and related equipment shall be designed to withstand a wind force of 100 miles per hour without the use of supporting guy wires. d. Color: The personal wireless services antenna and related equipment shall be a color that blends with the surroundings of the pole or mono- pole on which it is mounted. Any wiring on the pole must be covered with an appropriate cover or cable shield. e. Grounding: The personal wireless services antenna and related equip- ment structure shall be bonded to a grounding rod. f. Other Standards: The personal wireless services antenna and related equipment shall satisfy such other design and construction standards as are required in the Building Code and other ordinances, codes or regula- tions to ensure safe construction and maintenance of the personal wire- less services antenna and its support structure. 3. Separation and Setback Requirements: Personal wireless services antennae and related equipment attached to a utility pole or monopole shall be located no closer than 100 feet to any residential building, and no closer than 500 feet from any other personal wireless services antenna. 4. Guy Wires Restricted: No guy or other support wires shall be used in connec- tion with such personal wireless services antenna or its related equipment. 5. Maintenance._The appearance and safety of the WCF shall be maintained at all times. A maintenance agreement shall be filed with the City which details the WCF provider's manner in which it will maintain the site. It shall contain a con- tact name, with a direct phone line number, fax number and mailing address. Each year the WCF provider shall submit to the City updated contact information. Fail- ure to maintain the site properly will be considered a property maintenance viola- tion and is regulated by the City's Municipal Code. 6. Abandonment and Removal: When one or more personal wireless services an- tennae or related equipment are not operated for the provision of personal wire- less services for a continuous period of 12 months or more, such personal wireless services antenna, antenna support structure, or related equipment may be deemed to be abandoned by the City. The owner of such personal wireless services antenna or related equipment shall remove such items within 90 days following the mailing of written notice that removal is required. Time is of the essence. Such notice shall be sent by certified or registered mail, return receipt requested, by the City to such owner at the last known address of such owner. In the event that the structure is not removed within such 90 day interval, the City may draw up on the utility letter of credit for funds to remove same and such let- ter of credit shall expressly for such purpose. 7. All WCF's must meet all applicable requirements established by the FCC and FAA. 8. No WCF provider identification signage may be erected on site. 9. Site lighting shall conform to the City's lighting ordinance and all FAA or other State or Federal agency requirements. 10. WCF providers shall notify the City of abandonment of a facility within 30 days. All WCFs shall be removed within 90 days of abandonment unless an extension is otherwise requested and granted. Page 30 11. All WCFs shall be repaired within 14 days of damage. 12. The WCF providers shall submit copies of all licenses as required by State or Federal authorities. 13. The WCF provider shall submit all information regarding the ownership of the property, a copy of the lease agreement and contact information for the WCF pro- vider company. 14. The siting of any WCF shall not interfere with any public safety communications, the City's wireless network or the City's wireless internet service network. 15. Co -location is required. 16. All new freestanding WCF's shall be of a pole design. Sec. 21-104 Construction methods and materials. A. Standards and Requirements for Particular Types of Construction Methods. 1. Boring or Jacking: a. Pits and Shoring: Boring or jacking under rights -of --way shall be accom- plished from pits located at a minimum distance specified by the Public Works Director from the edge of the pavement. Pits for boring or jacking shall be excavated no more than 48 hours in advance of boring or jacking operations and backfilled within 48 hours after boring or jacking opera- tions are completed. While pits are open, they shall be clearly marked and protected by barricades. Shoring shall be designed, erected, supported, braced, and maintained so that it will safely support all vertical and lateral loads that may be imposed upon it during the boring or jacking operation. b. Wet Boring or Jetting: Wet boring or jetting shall not be permitted under the roadway. c. Borings with Diameters Greater Than 6 Inches: Borings over 6 inches (0.15 m) in diameter shall be accomplished with an auger and following pipe, and the diameter of the auger shall not exceed the outside diameter of the following pipe by more than 1 inch (25 mm). d. Borings with Diameters 6 Inches or Less: Borings of 6 inches or less in di- ameter may be accomplished by either jacking, guided with auger, or au- ger and following pipe method. e. Tree Preservation: Any facility located within the drip line of any tree des- ignated by the City to be preserved or protected shall be bored under or Page 31 around the root system and shall comply with the City's Tree Preservation Ordinance 2. Trenching: Trenching for facility installation, repair or maintenance on rights -of - way shall be done in accord with the applicable portions of Section 603 of IDOT's Standard Specifications for Road and Bridge Construction. a. Len h: The length of open trench shall be kept to the practicable mum consistent with requirements for pipeline testing. Only one-half of any intersection may have an open trench at any time unless special per- mission is obtained from the Public Works Director. b. Open Trench and Excavated Material: Open trench and windrowed exca- vated material shall be protected as required by Chapter 6 of the Illinois Manual on Uniform Traffic Control Devices. Where practicable, the exca- vated material shall be deposited between the roadway and the trench as added protection. Excavated material shall not be allowed to remain on the paved portion of the roadway. Where right-of-way width does not allow for windrowing excavated material off the paved portion of the roadway, excavated material shall be hauled to an off -road location. c. Drip Line of Trees: The utility shall not trench within the drip line of any tree designated by the City to be preserved. 3. Backfilling: a. Any pit, trench or excavation created during the installation of facilities shall be backfilled for its full width, depth and length using methods and materials in accordance with IDOT's Standard Specifications for Road and Bridge Construction. When excavated material is hauled away or is unsuitable for backfill, suitable granular backfill shall be used. b. For a period of 3 years from the date construction of a facility is complet- ed, the utility shall be responsible to remove and restore any backfilled ar- ea that has settled due to construction of the facility. If so ordered by the Public Works Director, the utility, at its expense, shall remove any pave- ment and backfill material to the top of the installed facility, place and properly compact new backfill material, and restore new pavement, side- walk, curbs and driveways to the proper grades, as determined by the Pub- lic Works Director. 4. Pavement Cuts: In addition to the utility permit for construction, all pavement cuts shall be subject to final approval of the Public Works Director and shall re- quire a road opening permit. Pavement cuts for facility installation or repair shall be permitted on a highway only if that portion of the highway is closed to traffic. If a variance to the limitation set forth in this paragraph is permitted under Section 21-21, the following requirements shall apply: Page 32 5. a. Any excavation under pavements shall be backfilled and compacted as soon as practicable with granular material of CA-6 or CA-10 gradation, as designated by the Public Works Director. b. Restoration of pavement, in kind, shall be accomplished as soon as practi- cable, and temporary repair with bituminous mixture shall be provided immediately. Any subsequent failure of either the temporary repair or the restoration shall be rebuilt upon notification by the City. c. All saw cuts shall be full depth and shall be done in a workman like man- ner and must be squared off into a rectangular shape that encompasses the entire area disturbed by the excavation. d. For all rights -of --way which have been reconstructed with a concrete sur- face/base in the last 7 years, or resurfaced in the last 3 years, permits shall not be issued unless such work is determined to be an emergency repair or other work considered necessary and unforeseen before the time of the re- construction or unless a pavement cut is necessary for a JULIE locate. Encasement: a. Casing pipe shall be designed to withstand the load of the highway and any other superimposed loads. The casing shall be continuous either by one-piece fabrication or by welding or jointed installation approved by the City. b. The venting, if any, of any encasement shall extend within 1 foot (0.3 m) of the right-of-way line. No above -ground vent pipes shall be located in the area established as clear zone for that particular section of the high- way. c. In the case of water main or service crossing, encasement shall be fur- nished between bore pits unless continuous pipe or City -approved jointed pipe is used under the roadway. Casing may be omitted only if pipe is in- stalled prior to highway construction and carrier pipe is continuous or me- chanical joints are of a type approved by the City. Bell and spigot type pipe shall be encased regardless of installation method. d. In the case of gas pipelines of 60 psig or less, encasement may be elimi- nated. e. In the case of gas pipelines or petroleum products pipelines with installa- tions of more than 60 psig, encasement may be eliminated only if: (1) ex- tra heavy pipe is used that precludes future maintenance or repair and (2) cathodic protection of the pipe is provided; £ If encasement is eliminated for a gas or petroleum products pipeline, the facility shall be located so as to provide that construction does not disrupt Page 33 the right -of --way. 6. Minimum Cover of Underground Facilities: Cover shall be provided and mamn tained at least in the amount specified in the following table for minimum cover for the type of facility: TYPE OF FACILITY MINIMUM COVER Electric lines 30 inches (0.8 m) Communication, cable or video service lines 18-24 inches (0.6 in, as determined by the City) Gas or petroleum products 30 inches (0.8 m) Water line Sufficient cover to provide freeze protection Sanitary sewer, storm sewer or drainage line Sufficient cover to provide freeze protection B. Standards and Requirements for Particular Types of Facilities: 1. Electric Power or Communication Lines: a. Code Compliance: Electric power or communications facilities within City rights -of -way shall be constructed, operated and maintained in conformity with the provisions of 83 Ill. Adm. Code Part 305 (formerly General Order 160 of the ICC) entitled Rules for Construction of Electric Power and Communications Lines, and the National Electrical Safety Code. b. Overhead Facilities: Overhead power or communication facilities shall use single -pole construction and, where practicable, joint use of poles shall be used. Utilities shall make every reasonable effort to design the installation so guys and braces will not be needed. Variances may be allowed if there is no feasible alternative and if guy wires are equipped with guy guards for maximum visibility. c. Underground Facilities: (1) Cable may be installed by trenching or plowing, provided that spe- cial consideration is given to boring in order to minimize damage when crossing improved entrances and side roads. (2) If a crossing is installed by boring or jacking, encasement shall be provided between jacking or bore pits. Encasement may be elimi- nated only if: (a) the crossing is installed by the use of "moles," "whip augers" or other approved method which compress the earth to make the opening for cable installation or (b) the installation is by the open trench method which is only permitted prior to road- way construction or (3) Cable shall be grounded in accordance with the National Electrical Safety Code. d. Burial of Drops: All temporary service drops placed between November 1 of the prior year and March 15 of the current year, also known as snow - Page 34 drops, shall be buried by May 31 of the current year, weather permitting, unless otherwise permitted by the City. Weather permitting, utilities shall bury all temporary drops, excluding snowdrops, within 10 business days after placement. 2. Under6round Faces Other than Electric Power or Communication Lines: Un- derground facilities other than electric power or communication lines may be in- stalled by: a. The use of "moles," "whip augers" or other approved methods which compress the earth to move the opening for the pipe; b. Jacking or boring with vented encasement provided between the ditch lines or toes of slopes of the highway; c. Open trench with vented encasement between ultimate ditch lines or toes of slopes, but only if prior to roadway construction; or d. Tunneling with vented encasement, but only if installation is not possible by other means. 3. Gas Transmission Distribution and Service: Gas pipelines within rights -of --way shall be constructed, maintained and operated in a City -approved manner and in conformance with the Federal Code of the Office of Pipeline Safety Operations, Department of Transportation, Part 192 — Transportation of Natural and Other Gas by Pipeline: Minimum Federal Safety Standards (49 CFR § 192), IDOT's Standard Specifications for Road and Bridge Construction and all other applica- ble laws, rules and regulations. 4. Petroleum Products Pipelines: Petroleum products pipelines within rights -of --way shall conform to the applicable sections of ANSI Standard Code for Pressure Pip- ing. (Liquid Petroleum Transportation Piping Systems ANSI-B 31.4). 5. Water Lines. Sanitary Sewer Lines, Storm Water Sewer Lines or Drainage Lines: Water lines, sanitary sewer lines, storm sewer lines and drainage lines within rights -of --way shall meet or exceed the recommendations of the current Standard Specifications for Water and Sewer Main Construction in Illinois and the current City of Algonquin Standards for Construction and Estimating. 6. Ground -Mounted Appurtenances: Ground -mounted appurtenances to overhead or underground facilities, when permitted within aright -of --way, shall be provided with a vegetation -free area extending 1 foot (305 mm) in width beyond the appur- tenance in all directions. The vegetation -free area may be provided by an exten- sion of the mounting pad, or by heavy duty plastic or similar material approved by the Public Works Director. With the approval of the Public Works Director, shrubbery surrounding the appurtenance may be used in place of vegetation -free area. The housing for ground -mounted appurtenances shall be painted a neutral color to blend with the surroundings. Page 35 C. Materials: 1. General Standards: The materials used in constructing facilities within rights -of - way shall be those meeting the accepted standards of the appropriate industry, the applicable portions of IDOT's Standard Specifications for Road and Bridge Con- struction, the requirements of the ICC or the standards established by other offi- cial regulatory agencies for the appropriate industry. 2. Material Storage on Right -of --Way: No material shall be stored on the right-of- way without the prior written approval of the Public Works Director. When such storage is permitted, all pipe, conduit, wire, poles, cross arms or other materials shall be distributed along the right -of --way prior to and during installation in a manner to minimize hazards to the public or an obstacle to right -of --way mainte- nance or damage to the right -of --way and other property. If material is to be stored on right-of-way, prior approval must be obtained from the City. 3. Hazardous Materials: The plans submitted by the utility to the City shall identify any hazardous materials that may be involved in the construction of the new facil- ities or removal of any existing facilities. D. Operational Restrictions: l . Construction operations on rights -of --way may, at the discretion of the City, be re- quired to be discontinued when such operations would create hazards to traffic or the public health, safety and welfare. Such operations may also be required to be discontinued or restricted when conditions are such that construction would result in extensive damage to the right -of --way or other property. 2. These restrictions may be waived by the Public Works Director when emergency work is required to restore vital utility services. 3. Unless otherwise permitted by the City, the hours of construction are those set forth in Section 14-8 of this Code. E. Location of Existing Facilities: Any utility proposing to construct facilities in the City shall contact JULIE and ascertain the presence and location of existing above -ground and underground facilities within the rights -of --way to be occupied by its proposed facilities. The City will make its permit records available to a utility for the purpose of identifying possible facilities. When notified of an excavation or when requested by the City or by JULIE, a utility shall locate and physically mark its underground facilities within 48 hours, excluding weekends and holidays, in accordance with the Illinois Underground Facilities Damage Prevention Act (220 ILCS 5011 et seq.) Sec. 21-105 Vegetation control. A. Electric Utilities — Compliance with State Laws and Regulations: An electric utility shall conduct all tree -trimming and vegetation control activities in the right -of --way as dictated by the City Arborist and in accordance with applicable state laws and regulations, and Page 36 additionally, with such local franchise or other agreement with the City as permitted by law. B. Other Utilities —Tree Trimming Permit Required: Tree trimming that is done by any oth- er utility with facilities in the right -of --way and that is not performed pursuant to applica- ble state laws and regulations specifically governing same, shall not be considered a nor- mal maintenance operation, but shall require the application for, and the issuance of, a permit from the City Arborist, in addition to any other permit required under this Chapter and shall also comply with the requirements of Chapter 24, Trees, Shrubs and Noxious Growths, of this Code. 1. Application for Tree Trimming Permit: Applications for tree trimming permits shall include assurance that the work will be accomplished by competent workers with supervision who are experienced in accepted tree pruning practices. Tree trimming permits shall designate an expiration date in the interest of assuring that the work will be expeditiously accomplished. 2. Damage to Trees: Poor pruning practices resulting in damaged or misshapen trees will not be tolerated and shall be grounds for cancellation of the tree trimming permit and for assessment of damages. The City's root pruning standards must al- so be adhered to. The City will require compensation for trees extensively dam- aged and for trees removed without authorization. The formula developed by the International Society of Arboriculture will be used as a basis for determining the compensation for damaged trees or unauthorized removal of trees. The City may require the removal and replacement of trees if trimming or radical pruning would leave them in an unacceptable condition. C. Specimen Trees or Trees of Special Significance: The City may require that special measures be taken to preserve specimen trees or trees of special significance. The re- quired measures may consist of higher poles, side -arm extensions, covered wire or other means. D. Chemical Use: 1. Except as provided in the following paragraph, no utility shall spray, inject or pour any chemicals on or near any trees, shrubs or vegetation in the City for any purpose, including the control of growth, insects or disease. 2. Spraying of any type of brush -killing chemicals will not be permitted on rights -of - way unless the utility demonstrates to the satisfaction of the Public Works Direc- tor that such spraying is the only practicable method of vegetation control. Sec. 21-106 Removal, relocation or modification of utility facilities. A. Notice: Within 90 days following written notice from the City, a utility shall, at its own expense, protect, support, temporarily or permanently disconnect, remove, relocate, change or alter the position of any utility facilities within the rights -of --way whenever the corporate authorities have determined that such removal, relocation, change or alteration, Page 37 is reasonably necessary for the construction, repair, maintenance or installation of any City improvement in or upon, or the operations of the City in or upon, the rights -of --way. B. Removal of Unauthorized Facilities: Within 30 days following written notice from the City, any utility that owns, controls or maintains any unauthorized facility or related ap- purtenances within the rights -of -way shall, at its own expense, remove all or any part of such facilities or appurtenances from the rights -of -way. A facility is unauthorized and subject to removal in the following circumstances: 1. Upon expiration or termination of the permittee's license or franchise, unless oth- erwise permitted by applicable law; 2. If the facility was constructed or installed without the prior grant of a license or franchise, if required; 3. If the facility was constructed or installed without prior issuance of a required permit in violation of this Chapter; or 4. If the facility was constructed or installed at a location not permitted by the per- mittee's license, permit or franchise. C. Emergency Removal or Relocation of Facilities: The City retains the right and privilege to cut or move any facilities located within the rights -of --way of the City, as the City may determine to be necessary, appropriate or useful in response to any public health or safety emergency. If circumstances permit, the City shall attempt to notify the utility, if known, prior to cutting or removing a facility and shall notify the utility, if known, after cutting or removing a facility. D. Abandonment of Facilities: Upon abandonment of a facility within the rights -of --way of the City, the utility shall notify the City within 90 days. Following receipt of such notice the City may direct the utility to remove all or any portion of the facility if the Public Works Director determines that such removal will be in the best interest of the public health, safety and welfare. In the event the City does not direct the utility that abandoned the facility to remove it, by giving notice of abandonment to the City, the abandoning utility shall be deemed to consent to the alteration or removal of all or any portion of the facility by another utility or person. Sec. 21407 Clean-up and restoration. The utility shall remove all excess material and restore all turf and terrain and other property within 10 days after any portion of the rights -of --way are disturbed, damaged or destroyed due to construction or maintenance by the utility, all to the satisfaction of the City. This includes resto- ration of entrances and side roads. Restoration of roadway surfaces shall be made using materials and methods approved by the Public Works Director. Such cleanup and repair may be required to consist of backfilling, regrading, reseeding, resodding or any other requirement to restore the right-of-way to a condition substantially equivalent to that which existed prior to the com- mencement of the project. The time period provided in this Section may be extended by the Pub- lic Works Director for good cause shown. Sec. 21-108 Maintenance and emergency maintenance. A. General: Facilities and any associated screening or landscaping on, over, above, along, upon, under, across or within rights -of --way are to be maintained by or for the utility in a manner satisfactory to the City and at the utility's expense. B. Emergency Maintenance Procedures: Emergencies may justify non-compliance with normal procedures -for securing a permit: 1. If an emergency creates a hazard on the traveled portion of the right -of --way, the utility shall take immediate steps to provide all necessary protection for traffic on the highway or the public on the right-of-way including the use of signs, lights, barricades or flaggers. If a hazard does not exist on the traveled way, but the na- ture of the emergency is such as to require the parking on the shoulder of equip- ment required in repair operations, adequate signs and lights shall be provided. Parking on the shoulder in such an emergency will only be permitted when no other means of access to the facility is available. 2. In an emergency, the utility shall, as soon as possible, notify the Public Works Di- rector, or his or her duly authorized agent, of the emergency, informing him or her as to what steps have been taken for protection of the traveling public and what will be required to make the necessary repairs. If the nature of the emergency is such as to interfere with the free movement of traffic, the Police Department shall be notified immediately. If applicant does not act in accordance with these provi- sions, the City may do so and all costs incurred by City must be reimbursed by the applicant. 3. In an emergency, the utility shall use all means at hand to complete repairs as rap- idly as practicable and with the least inconvenience to the traveling public. C. Emergency Repairs: The utility must file in writing with the City a description of the re- pairs undertaken in the right -of --way within 48 hours after an emergency repair. Sec.21409 Variances, A. Request for Variance: A utility requesting a variance from one or more of the provisions of this Chapter must do so in writing to the Public Works Director as a part of the permit application. The request shall identify each provision of this Chapter from which a vari- ance is requested and the reasons why a variance should be granted. B. Authority to Grant Variances: The Public Works Director shall decide whether a variance is authorized for each provision of this Chapter identified in the variance request on an individual basis. C. Conditions for Granting of Variance: The Public Works Director may authorize a vari- ance only if the utility requesting the variance has demonstrated that: 1. One or more conditions not under the control of the utility (such as terrain fea- Page 39 tares or an irregular right -of --way line) create a special hardship that would make enforcement of the provision unreasonable, given the public purposes to be achieved by the provision; and 2. All other designs, methods, materials, locations or facilities that would conform with the provision from which a variance is requested are not practical in relation to the requested approach. D. Additional Conditions for Granting a Variance: As a condition for authorizing a variance, the Public Works Director may require the utility requesting the variance to meet reason- able standards and conditions that may or may not be expressly contained within this Chapter but which carry out the purposes of this Chapter. E. Ri hg t to Appeal: Any utility aggrieved by any order, requirement, decision or determina- tion, including denial of a variance, made by the Public Works Director under the provi- sions of this Chapter shall have the right to appeal to the City Council, or such other board or commission as it may designate. The application for appeal shall be submitted in writing to the City Clerk within 30 calendar days after the date of such order, require- ment, decision or determination. The City Council shall commence its consideration of the appeal at a City Council's regularly scheduled meeting occurring at least 14 days after the filing of the appeal. The City Council shall timely decide the appeal. Sec.21-110 Penalties. Any person who violates, disobeys, omits, neglects or refuses to comply with any of the provi- sions of this Chapter shall be subject to a fine in accordance with the penalty provisions of this Code. There may be times when the City will incur delay or other costs, including third -party claims, because the utility will not or cannot perform its duties under its permit and this Chapter. Unless the utility shows that another allocation of the cost of undertaking the requested action is appropriate, the utility shall bear the City's costs of damages and its costs of installing, maintain- ing, modifying, relocating or removing the facility that is the subject of the permit. No other ad- ministrative agency or commission may review or overrule a permit -related cost apportionment of the City. Sanctions may be imposed upon a utility that does not pay the costs apportioned to it. Sec.21-111 Enforcement. Nothing in this Chapter shall be construed as limiting any additional or further remedies that the City may have for enforcement of this Chapter. Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: July 18, 2016 - Regular City Council Meeting RE: Park Special Use, Beer/Wine and Liquor permits associated with Rentals ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use, Beert wine and Liquor permits associated with Rentals, The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest Ruality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. FOR COUNCIL MEETING ON JULY 1812016: Beer/Wine Permits These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 09/24/16 Stephanie Miller Bday 2021 Oak Dr, M cH Special Use Applications These are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 09/24/16 Stephanie Miller Bday 2021 Oak Dr, M cH tables, chairs, games, Sumo Rink Parks/Forms/Picnic Permit Lists doc Contact McHENRY :PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION of Picnic: �A\?1at�l k City/State/Zip: C.� C:J� v ; DL`>> U. Hrr Phone: `Z) b - x m� V -?ka`k•V-� Wor /Cell Phone: ��V`:) - -1 cl� � ' Qs 0(w' Park: o Knox Park (A only) '*Petersen Park ❑ Veteran's Memorial Park Area: ''I fthelter A o Shelter B n Shelter C ❑ Other: Arrival Time: , .r a'.v� =1 �ti Departure Time: ` V�� h: ?S t.% Total Number Attending: WfiY4'�)X �GAWACW Falsifying nftendance nunebers x�ell result in loss of deposit. Groups over 500 must obtain additional: o dumpsters o portable toilets 11 Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Brief description of event (cotnparry picnic, car show, craft show, wedding, etc.): �� �Ak List all activities to be held: ` Items Drought into park site:`�Tabtes Chairs o Benches ❑ Caznival Rides ❑Music ❑Animals' l Other tl—: � S:Z� &%c\4n C� <Zve%e,,�4 CeNt Q%w._L ki)�p—VS°•�,S , ����'�'��.��t'�ku-i i" o Tent: Location In Park: Size: Tent Staked: o yes o no ELECTRICAL FOR TENTS o APPLICANT TO CALL fULIE (I-800-8y2-0123) TO BE LOCATED n NO ELECTRIC: Shamrock Will beer/wine be present:AV 'Yes ❑ No 1F YUL CgIECICED YES, PLEASE AI+iStiVElL QLIESTIUh"dS BELUV��: Indicate the number of beer/wine permits denied _. Indicate amount of beer/wi.ne to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) i 'YNec, �"\��-L�.. . I agree that all the beer/wine containers will be removed by applicant or placed in proper containers c on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/'wine brought into tlse City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wme Applicationiry s) and will assume responsibility for aloss, damage or liability arising fiom the use of the par4jproI41SQ under and that not complying with the Park Permit rules will result in loss of deposit. Signature* �' ¢ / - Date. Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. OFFICE USE i Reservation Fee: $ <.. ?� Date Paid: �-r,'-I�"t Initials: -U' Deposit Fee; $ �` � �— Payment: ❑Cash �Cheolc t�%Charge Total Fee: $_.."u ._...___ Submitted to City Council: Con.Cnnation Sent: Initials: City Council Approval: parks\tixmsipicnic fonnslspccial use and beer and or wine application Vendor Name MCHenry, IL Account Number Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-22-5370 Vendor: ADAMSSTEEL SERVICE INC ADAMS STEEL SERVICE INC 100-22-5370 ADAMS STEEL SERVICE INC 100-22-5370 Vendor: ALPHA BUILDING MAINTENANCE SERVICE INC ALPHA BUILDING 400-00-5110 Vendor: AMERICAN HEATING &COOLING AMERICAN HEATING & 100-42-5110 Description (Item} VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS Expense Approval Register LIST OF BILLS COUNCIL MEETING 7/18/16 Payable Number Post Date Amount 783115 07/18/2016 65.45 Vendor ADAMS ENTERPRISES INC, R A Total: 65AS 333216 07/18/2016 152.00 333477 07/18/2016 30455 Vendor ADAMS STEEL SERVICE INC Total: 182.55 JANITORIALSERVICESJULY 16818MC 07/18/2016 2,080.00 Vendor ALPHA BUILDING MAINTENANCE SERVICE INC Total: 2,080.00 CO NTRACTUALSERVICES-POOL 05161606 07/18/2016 270,00 Vendor AMERICAN HEATING & COOLING Total: 270.00 Vendor: ANDERSON, JOSEPHINE ANDERSON, JOSEPHINE 100-41-3636 PARKS & REC REFUND 138512 07/18/2016 178.00 Vendor ANDERSON, JOSEPHINE Total: 178,00 Vendor: AT&T AT&T 10045-5320 ALARM CIRCUITS 6/28/16-7/27/16 07/18/2016 103.36 AT&T 100-22-5320 ALARM CIRCUITS 7/1/16-7/31/16 07/18/2016 115.12 AT&T 100-33-5515 ALARM CIRCUITS 7/1/16-7/31/16 07/18/2016 104451 AT&T 10043-5320 ALARM CIRCUITS 7/1/16-7/31/16 07/18/2016 111.22 AT&T 100-45-5320 ALARM CIRCUITS 7/1/16-7/31/16 07/18/2016 56.05 AT&T 100-46-5320 ALARM CIRCUITS 7/1/1&7/31/16 07/18/2016 56.04 AT&T 510-31-5320 CENTREX LINES 7/4-8/3/16A 07/18/2016 336.13 AT&T 510-32-5320 CENTREX LINES 7/4-8/3/16A 07/18/2016 380.10 AT&T 100-01-5320 CENTREX LINES 815363211407 07/18/2016 451,98 AT&T 100-02,5320 CENTREX LINES 815363211407 07/18/2016 56,02 AT&T 100-22-5320 CENTREX LINES 815363211407 07/18/2016 71169 AT&T 100-30-5320 CENTREX LINES 815363211407 07/18/2016 56402 AT&T 100-33-5320 CENTREX LINES 815363211407 07/18/2016 17630 AT&T 100-41-5320 CENTREX LINES 815363211407 07/18/2016 112405 AT&T 100-42-5320 CENTREX LINES 815363211407 07/18/2016 57.62 AT&T 100-43-5320 CENTREX LINES 815363211407 07/18/2016 56402 AT&T 10044-5320 CENTREX LINES 815363211407 07/18/2016 112.05 AT&T 100-45-5320 CENTREX LINES 815363211407 07/18/2016 186493 AT&T 620-00-5110 CENTREX LINES 815363211407 07/18/2016 64,95 Vendor AT&T Total: 31305.16 Vendor: BARTMAN, ALTA BARTMAN, ALTA 10041-3634 PARKS & REC PROGRAM 137168 07/18/2016 50900 Vendor BARTMAN, ALTA Total: 50.00 Vendor: BEACON ATHLETICS BEACON ATHLETICS 10045-6110 SUPPLIES O460034AN 07/18/2016 534.00 Vendor BEACON ATHLETICS Total: 534.00 Vendor: BERANEK, CHRIS BERANEK, CHRIS 100-2180 LOCAL 150 ADMIN & MEMBER INV0002357 07/18/2016 6185 Vendor BERANEK, CHRIS Total: 62.85 Vendor: BETTS, JEANETTE BETTS, JEANETTE 10041-3636 PARKS & REC REFUND 138498 07/18/2016 178,0D Vendor BETTS, JEANETTE Total: 178.00 Vendor: BIG R STORE BIG R STORE 100-33-5370 SUPPLIES JUNE 2016 07/18/2016 35.28 7/13j2016 12:43:42 PM Expense Approval Register Vendor Name Account Number BIG R STORE 100-33-6110 BIG RSTORE 10045-6110 BIG RSTORE 510-31-6110 Vendor:BLACKSTONELANDSCAPEINC BLACKSTONE LANDSCAPE INC 510-31-5110 BLACKSTONE LANDSCAPE INC 510-32-5110 BLACKSTONE LANDSCAPE INC 100-33-5110 BLACKSTONE LANDSCAPE INC 10041-5110 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 BRENNAN, DAN 100-03-5110 Vendor:BSN SPORTSINC BSN SPORTS INC 100-47-6110 BSN SPORTS INC 100-47-6110 Vendor: CAREY ELECTRIC CAREY ELECTRIC 1004246110 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 35S 100-45-6110 CINTAS CORPORATION LOC 355 100-334510 CINTAS CORPORATION LOC 355 100-33-6110 CINTAS CORPORATION LOC 355 510-32-4510 CINTAS CORPORATION LOC 355 510-354510 Packet: APPKT00515 - 74846 ap ckS Description (Item) Payable Number Post Date Amount SUPPLIES JUNE 2016 07/18/2016 124.92 SUPPLIES JUNE 2016 07/18/2016 98.96 SUPPLIES JUNE 2016A 07/18/2016 42.45 Vendor BIG R STORE Total: 301.61 MOWING SERVICES 2016-E05964A 07/18/2016 1,260.00 MOWING SERVICES 2016-E05964A 07/18/2016 849.50 MOWING SERVICES 2106-E05964 07/18/2016 2,563.75 MOWING SERVICES 2106-EO5964 07/18/2016 %183.00 Vendor BLACKSTONE LANDSCAPE INC Total: 13,856.25 MOWING SERVICES 6/20/15 07/18/2016 840.00 MOWING SERVICES 6/28/16 07/18/2016 560.00 Vendor BRENNAN, DAN Total: 1,400.00 SUPPLIES 7247024 07/18/2016 11206.92 SUPPLIES 7317262 07/18/2016 140.38 Vendor BSN SPORTS INC Total: 1,347.30 CONTRACTUALSERVICES-POOL 31170 SUPPLIES EMPLOYEE CLOTHING EMPLOYEE CLOTHING EMPLOYEE CLOTHING ALLOW EMPLOYEE CLOTHING ALLOW 5005485864 6/1/16-6/30/16 6/1/16-6/30/16 6/1-6/30/16 6/1-6/30/16 07/18/2016 Vendor CAREY ELECTRIC Total0 07/18/2016 07/18/2016 07/18/2016 07/18/2016 07/18/2016 Vendor CINTAS CORPORATION LOC 355 Total: Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 INTERNET & CABLE TV-1415 7/12/16-8/11/i6 07/18/2016 COMCASTCABLE 620-00-5110 INTERNET-105 N GREEN 7/4/16-8/3/16 07/18/2016 COMCASTCABLE 620-00-5110 INTERNET-333SGREEN 7/4/16-8/3/16A 07/18/2016 COMCASTCABLE 620-00-5110 CABLE TV-333 S GREEN 7/8/16-8/7/16 07/18/2016 COMCASTCABLE 620-00-5110 CABLE TV/INTERNET-222 7/11-8/10/16 07/18/2016 COMCASTCABLE 620-00-5110 INTERNET-REC CENTER 7/3-8/2/16 07/18/2016 Vendor COMCAST CABLE Total: Vendor: COMED COMED 100-33-5520 #435118068-10/22/14- 10/22/14-11/19/14 07/18/2016 Vendor COMED Total: Vendor: COMED COMED 510-31-5510 UTILITIES 5/26/16-6/27/16 07/18/2016 COMED 510-32-5510 UTILITIES 5/26/16-6/27/16 07/18/2016 COMED 10041-5510 UTILITIES 5/27/16-6/27/16A 07/18/2016 COMED 10045-5510 UTILITIES 5/27/16-6/27/16A 07/18/2016 COMED 510-32-5510 UTILITIES 5/27/16-6/27/16A 07/18/2016 Vendor COMED Total: Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS 620-00-5110 Vendor: CONNEY SAFETY PRODUCTS CONNEY SAFETY PRODUCTS 100-47-6110 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-33-5520 CONSTELLATION NEWENERGY 100-33-5520 CONSTELLATION NEWENERGY 100-44-5510 CONSTELLATION NEWENERGY 500-45-5510 7/13/2016 12:43:42 PM MAY 2016 COMMUNICATION T1640453 07/18/2016 Vendor COMMUNICATIONS REVOLVING FUNDTotal: SUPPLIES 05150720 07/18/2016 Vendor CONNEY SAFETY PRODUCTS Total: 105.00 305.00 60.54 666.85 130.60 275.43 286.60 1,420.02 120.49 84.90 164.85 29.55 142.04 124.90 666.73 209.51 1,354.92 1,401.78 1.45 136.25 3,303.91 10.00 10.00 368.23 368.23 UTILITIES 5J25/16-6/24/16 07/18/2016 2,839.78 UTILITIES 5/26/16-6/26/16 07/18/2016 20,977.46 UTILITIES 5/26/16-6/26/16 07/18/2016 42.35 UTILITIES 5/26/16-6/26/16 07/18/2016 468.66 Expense Approval Register Packet: APPKT00515 - 74846 ap Cks Vendor Name Account Number Description (Item) Payable Number Post Date Amount CONSTELLATION NEWENERGY 100-46-5510 UTILITIES 5/26/16-6/26/16 07/18/2016 32.08 CONSTELLATION NEWENERGY 510-32-5510 UTILITIES 5/26-6/26/16 07/18/2016 36.74 CONSTELLATION NEWENERGY 510-31-5510 PUMPING FEES 5/24/16-6/22/16A 07/18/2016 10,751.73 CONSTELLATION NEWENERGY 510-32-5510 PUMPING FEES 5/24/16-6/22/16A 07/18/2016 36,895.96 Vendor CONSTELLATION NEWENERGY INC Total: 72,044.76 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 10045-6110 CONTRACTUAL SERVICES 5502231303.001 07/18/2016 14.36 CRESCENT ELECTRIC SUPPLY CO 100-45-6110 SUPPLIES S5020500244001 07/18/2016 13.87 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 28.23 Vendor: CULVERS OF MCHENRY CULVERS OF MCHENRY 100-01-4220 A DAY AT PETERSEN FARM- 6/26/17 07/18/2016 262.80 Vendor CULVERS OF MCHENRY Total: 262.80 Vendor: DALLAS MIDWEST LLC DALLAS MIDWEST LLC 100-01-6110 SUPPLIES EC079297-BRT 07/18/2016 134.00 Vendor DALLAS MIDWEST LLC Total: 134.00 Vendor: DAVIS, MARGE DAVIS, MARGE 100-41-3636 PARKS & REC REFUND 138502 07/18/2016 263.00 Vendor DAVIS, MARGE Total: 263.00 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 620-00-6210 TONER SUPPLIES 302300 07/18/2016 228.00 Vendor DOCUMENT IMAGING DIMENSIONS INC Total: 228.00 Vendor: D'S MARINE SERVICE INC D'S MARINE SERVICE INC 100-45-5110 BOAT MOTOR REPAIRS 437274 07/18/2016 85.00 Vendor D'S MARINE SERVICE INC Totals 85.00 Vendor: DURHAM SCHOOL SERVICES DURHAM SCHOOL SERVICES 100-46-5110 DAY CAMP BUS SERVICE 91334458 07/18/2016 334A7 Vendor DURHAM SCHOOL SERVICES Total: 334.47 Vendor: DYJA, AINSLEY DYJA, AINSLEY 10041-3634 PARKS & REC PROGRAM 137197 07/18/2016 100.00 Vendor DYJA, AINSLEYTotal: 100.00 Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP ED'S.AUTOMOTIVE/JIM'S 100-33-5370 VEHICLE REPAIRS/INSPECTIONS JUNE 2016 07/18/2016 261.00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 261.00 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 100-01-4220 A DAY AT PETERSEN FARM- 164128-1 07/18/2016 1/530000 ED'S RENTAL & SALES INC 10045-6110 LOADER RENTAL 171911-1 07/18/2016 156.00 Vendor ED'S RENTAL & SALES INCTotal: 1,686600 Vendor: ERICSON, ADELE ERICSON, ADELE 10041-3636 PARKS & REC REFUND 138520 07/18/2016 178.00 Vendor ERICSON, ADELE Total: 178.00 Vendor: ETS ETS 100-04-5110 CONTRACTUAL SERVICES 063E976A 07/18/2016 2032 ETS 100-04-5110 S/HINGENICO TERMINAL 18E8041C 07/18/2016 69.24 Vendor ETS Total: 89.56 Vendor: FELLINGER, DIANNE FELLINGER, DIANNE 100-41-3636 PARKS & REC REFUND 138516 07/18/2016 356.00 Vendor FELLINGER, DIANNE Total: 356.00 Vendor: FGM ARCHITECTS FGM ARCHITECTS 440-00-8200 PD/DISPATCH RENOVATION 16-218&01-1 07/18/2016 79,637.50 Vendor FGM ARCHITECTS Total: 790637.50 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY 225-00-5110 FIRE ALARM SYST SERVICE IN00013069 07/18/2016 186.00 Vendor FOX VALLEY FIRE & SAFETY Total: 186.00 7/13/2016 12:43:42 PM Expense Approval Register Packet: APPK1700515 - 74846 ap cks Vendor Name Account Number Description (item) Payable Number Post Date Amount Vendor: FRY, ROBERTJ FRY, ROBERTJ 100-45-6110 BANNERS FOR MCBARK DOG 2016176 07/18/2016 160.00 Vendor FRY, ROBERT J Total: 160.00 Vendor: GIBE, ROBERTA GIBB, ROBERTA 10041-3636 PARKS & REC REFUND 138517 07/18/2016 178.00 Vendor GIBB, ROBERTA Total: 178.00 Vendor: GOLD MEDAL PRODUCTS GOLD MEDAL PRODUCTS 100-44-6110 CONCESSION SUPPLIES 309396 07/18/2016 293.80 Vendor GOLD MEDAL PRODUCTS Total: 293.80 Vendor: GRILLO, MELISSA GRILLO, MELISSA 100-41-3636 PARKS & REC PROGRAM 138230 07/18/2016 2040 Vendor GRILLO, MELISSA Total: 20.00 Vendor: GROUPLINK CORPORATION GROUPLINK CORPORATION 620-00-6110 EVERYTHING HELP DESK 201&07-0&22288 07/18/2016 %746.25 Vendor GROUPLINK CORPORATION Total: 3,746.25 Vendor: GROWER EQUIPMENT & SUPPLY GROWER EQUIPMENT & 100-45-5370 VEHICLE REPAIRS 61181 07/18/2016 41.64 Vendor GROWER EQUIPMENT & SUPPLY Total: 41.64 Vendor: HODGES BADGE COMPANY INC HODGES BADGE COMPANY INC 100-47-6110 RIBBONS FOR TRACK MEET 16022978 07/18/2016 435.38 Vendor HODGES BADGE COMPANY INC Total: 435.38 Vendor: HOEPER, LIESELOTTE HOEPER, LIESELOTTE 100-41-3636 PARKS & REC REFUND 138521 07/18/2016 178.00 Vendor HOEPER, LIESELOTTE Total: 178.00 Vendor: HRGREEN HRGREEN 400-00-8200 PSA FOR REC CENTER CONST 105083 07/18/2016 1/660900 HRGREEN 28041-8800 REC CENTER BIKE PATH 105084 07/18/2016 3,317.24 HRGREEN 270-00-8600 STREET PROGRAM-MCCULLOM 11405718 07/18/2016 5,677.52 Vendor HRGREEN Total: 10,654.76 Vendor: ILLINOIS AUDIO PRODUCTIONS ILLINOIS AUDIO PRODUCTIONS 620-00-5110 MESSAGE ON HOLD QTRLY 103908 07/18/2016 135.00 Vendor ILLINOIS AUDIO PRODUCTIONS Total: 135.00 Vendor: ILLINOIS FBI NA ILLINOIS FBI NA 100-22-5430 ILL FBI NA RETAINER MEETING JULY 2016 07/18/2016 50.00 Vendor ILLINOIS FBI NA Total: 50.00 Vendor: IRISH PRAIRIE RECREATIONAL CENTER IRISH PRAIRIE RECREATIONAL 100-47-5110 PARKS & REC PROGRAM JUNE/DULY 2016 07/18/2016 350.00 Vendor IRISH PRAIRIE RECREATIONALCENTERTotal: 350.00 Vendor: KENO & SONS CONSTRUCTION COMPANY KENO & SONS CONSTRUCTION 580-32-8500 FIELDSTONE LIFTSTATION 4 07/18/2016 12,777.10 Vendor KENO & SONS CONSTRUCTION COMPANYTotal: 12,777AD Vendor: KERNS, ARLENE KERNS, ARLENE 10041-3636 PARKS & REC REFUND 138518 07/18/2016 178.00 Vendor KERNS, ARLENE Total: 178.00 Vendor: LAKESIDE PEST CONTROL SERVICE INC LAKESIDE PEST CONTROL 100-01-5110 PEST CONTROL SERVICES 075531 07/18/2016 115.00 Vendor LAKESIDE PEST CONTROL SERVICE INCTotai: 115,00 Vendor: LANGE, HANNAH LANGE, HANNAH 100-42-5430 ARC LIFEGUARD RECERTIF INV0002368 07/18/2016 35.00 Vendor LANGE, HANNAH Total: 35.00 Vendor: LES MILLS UNITED STATES TRADING INC LES MILLS UNITED STATES 40040-5110 LICENSE FEE -JULY SIV309108 07/18/2016 197.00 Vendor LES MILLS UNITED STATES TRADING INCTotal: 197.00 7/13/2016 12:43:42 PM Expense Approval Register Vendor Name Vendor: LEXISNEXIS LEXISNEXIS Vendor: LOCKER'S FLOWERS LOCKER'S FLOWERS Vendor: MARTIN, ELIZABETH MARTIN, ELIZABETH Vendor: MARTINEZ, CARRIE MARTINEZ, CARRIE Account Number 100-22-5110 205-00-6940 100-41-3636 100-41-5110 Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 100-01-5110 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 100-01-6940 Vendor: MCHENRY LIONS CLUB MCHENRY LIONS CLUB 100-014220 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 100-02-6940 Vendor: MICHAELS, JEAN MICHAELS, JEAN 10041-3634 Vendor: MIDCO MIDCO 620-00-8300 Vendor: MILLER, ROBERTA MILLER, ROBERTA 100-41-3636 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-014220 MINUTEMAN PRESS OF MCH 100-014220 MINUTEMAN PRESS OF MCH 100-01-4220 MINUTEMAN PRESS OF MCH 100-014220 Vendor: MNJ TECHNOLOGIES DIRECT INC MNJ TECHNOLOGIES DIRECT 620-00-8300 MNJ TECHNOLOGIES DIRECT 620-00-6270 MNJ TECHNOLOGIES DIRECT 620-00-6270 Vendor: MULCH CENTER, THE MULCH CENTER, THE 100-45-6110 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 100-03-5370 NAPA AUTO PARTS MPEC 100-22-5370 NAPA AUTO PARTS MPEC 100-33-5370 NAPA AUTO PARTS MPEC 100-41-5370 NAPA AUTO PARTS MPEC 510-31-5370 NAPA AUTO PARTS MPEC 510-32-5370 NAPA AUTO PARTS MPEC 510-32-5380 7/13/2016 12:43:42 PM Description (Item) Payable Number REALTIME PHONE SEARCHES 20160630 PAGEANTEXP PARKS & REC PROGRAM PARKS & REC REFUND MCRIDE MUNICIPALSHARE- RECORDING FEES A DAY AT PETERSEN PARK - SUPPLIES & ENGRAVING PARKS & REC PROGRAM INV0002358 137416 INV0002370 Packet: APPKT00S1S - 74846 ap cks Post Date 07/18/2016 Vendor LEXISNEXIS Total: 07/18/2016 Vendor LOCKER'S FLOWERS Total: 07/18/2016 Vendor MARTIN, ELIZABETH Total: 07/18/2016 Vendor MARTINEZ, CARRIE Total: 2-16 07/18/2016 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: JUNE 2016 07/18/2016 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 6/30/16 2016-565 138370 TELEPHONE SYSTEM UPGRADE 306093 07/18/2016 Vendor MCHENRY LIONS CLUB Total: 07/18/2016 Vendor MCHENRY SPECIALTIES Total: 07/18/2016 Vendor MICHAELS, JEAN Total: 07/18/2016 Vendor MIDCO Total: Amount 5600 5600 135.00 13S.00 68.00 30.00 2,946.08 2,946.08 100 3900 180.50 180050 28,00 28 0000 16450 16ASO 21400*00 20400.00 PARKS & REC REFUND 138499 07/18/2016 178.00 Vendor MILLER, ROBERTA Total: 17840 PASSPORT FLYERS PETERSEN 86159 07/18/2016 185.00 1 86175 07/18/2016 4438 ADVERTISEMENT LEAFLETS 86176 07/18/2016 42,70 FLYERS PETERSEN FARM 86226 07/18/2016 2730 Vendor MINUTEMAN PRESS OF MCH Total: 300.18 EQUIPMENT/SUPPLIES 0003470375 07/18/2016 3120163 DELLCOMPUTERS 3471991 07/18/2016 470.62 COMPUTER SUPPLIES 3471984 07/18/2016 22.63 Vendor MNJ TECHNOLOGIES DIRECT INCTotal: 3,696.$8 MULCH/SUPPLIES 15625 07/18/2016 49.50 Vendor MULCH CENTER, THE Total: 49.50 VEHICLE REPAIRS JUNE 2016 07/18/2016 37.86 VEHICLE REPAIRS JUNE 2016 07/18/2016 739.03 VEHICLE REPAIRS JUNE 2016 07/18/2016 2177037 VEHICLE REPAIRS JUNE 2016 07/18/2016 205.94 VEHICLE REPAIRS JUNE 2016A 07/18/2016 7136 VEHICLE REPAIRS JUNE 2016A 07/18/2016 78.02 VEHICLE REPAIRS JUNE 2016A 07/18/2016 31.98 Expense Approval Register Vendor Name Account Number NAPA AUTO PARTS MPEC 510-35-5370 Vendor: NICOR GAS NICOR GAS 510-31-5510 Vendor: PAREJKO, TERRY PAREJKO, TERRY 100-41-3636 Vendor: PEPSI BEVERAGE COMPANY PEPSI BEVERAGE COMPANY 10044-6110 PEPSI BEVERAGE COMPANY 100-44-6110 Vendor: PETERSON, DWAYNE PETERSON, DWAYNE 100-47-5110 Vendor. PETROLIANCE LLC PETROLIANCE LLC 100-45-6250 PETROLIANCE LLC 100-22-6250 PETROLIANCE LLC 100-03-6250 PETROLIANCE LLC 10045-6250 PETROLIANCE LLC 10045-6250 Vendor: PITEL SEPTIC INC PITELSEPTICINC 100-45-5110 P ITEL SEPTIC INC 100-45-5110 PITEL SEPTIC INC 10041-6920 Vendor: PITNEY BOWES INC PITNEY BOWES INC 100-01-5310 PITNEY BOWES INC 100-02-5310 PITNEY BOW ES INC 100-03-5310 PITNEY BOWES INC 100-04-5310 PITNEY BOWES INC 100-22-5310 PITNEY BOWES INC 100-30-5310 PITNEY BOWES INC 100-41-5310 PITNEY BOWES INC 510-31-5310 PITNEY BOWES INC 510-32-5310 Vendor: PRO PLAYER CONSULTANTS INC PRO PLAYER CONSULTANTS 100-47-5110 Vendor: PROSHRED SECURITY PROSHREDSECURITY 100-01-5110 Vendor: RADICOM INC RADICOM INC 100-45-5110 Vendor: RELIABLE SAND &GRAVEL RELIABLE SAND &GRAVEL 100-45-6110 Vendor: RIVERSIDE BAKESHOP RIVERSIDE BAKE SHOP 610-00-5960 Vendor: ROTARY CLUB OF MCHENRY ROTARY CLUB OF MCHENRY 100-02-5410 7/13/2016 12:43:42 PM Description (Item) VEHICLE REPAIRS UTILITIES SUPPLIES CONCESSION SUPPLIES SOFTBALL UMPIRE FEES VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL Payable Number JUNE2016A 5/18/16-6/17/16 138513 Packet: APPKT00515 - 74846 ap cks Post Date 07/18/2016 Vendor NAPA AUTO PARTS MPECTotal6 07/18/2016 Vendor NICOR GAS Total: 07/18/2016 Vendor PAREJKO, TERRYTotal: 08496662 07/18/2016 08872804 07/18/2016 Vendor PEPSI BEVERAGE COMPANYTotal: 6/21/16-7/5/16 9802453 9802455 9804600 9804603 9805604 PORTABLE TOILET RENTAL 12860 PORTABLE TOILET RENTAL- 12884 PORTABLE TOILET RENTAL FOR 12871 MAILING MACHINE RENTAL MAILING MACHINE RENTAL MAILING MACHINE RENTAL MAILING MACHINE RENTAL MAILING MACHINE RENTAL MAILING MACHINE RENTAL MAILING MACHINE RENTAL MAILING MACHINE RENTAL MAILING MACHINE RENTAL 07/18/2016 Vendor PETERSON, DWAYNE Total: 07/18/2016 07/18/2016 07/18/2016 07/18/2016 07/18/2016 Vendor PETROLIANCE LLC Total: 07/18/2016 07/18/2016 07/18V2016 Vendor PITEL SEPTIC INC Total: 07/18/2016 D7/18/2016 07/18/2016 07/18/2016 07/18/2016 07/18/2016 07/18/2016 07/18/2016 07/18/2016 Vendor PITNEYBOWES INCTotal: Amount 39.34 3,974.70 659.16 659.16 178.00 178.00 273.70 572.73 846.43 11s.00 115.00 505.22 1,851.17 86.32 261.51 166.94 2,871.16 325.00 750.00 1,625.00 2,700.00 28.33 28.33 28.34 28.34 28.33 28.33 28.33 28.34 28.33 255.00 MCHENRY PARKS & REC T-BALL DUNE 30 2016 07/18/2016 1,035.00 Vendor PRO PLAYER CONSULTANTS INC Total: 1,035.00 SHREDDING SERVICES 990014955 07/18/2016 260.00 Vendor PROSHRED SECURITY Total: 260.00 PHONE REPAIRS 102373 07/18/2016 92.50 Vendor RADICOM INCTotal: 92.50 MATERIALS 6205 07/18/2016 141.44 Vendor RELIABLE SAND & GRAVEL7otal: 141.44 MCMRMA MEETING SUPPLIES 133282 07/18/2016 18.26 Vendor RIVERSIDE BAKE SHOP7otal: 18.26 DUES 2728 07/18/2016 249.00 Vendor ROTARY CLUB OF MCHENRYTotal: 249.00 Expense Approval Register Packet: Arm T00515 - 7-18-16 ap cks Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: RUBENS, CHRISTINA RUBENS, CHRISTINA 100-41-3636 PARKS & REC PROGRAM 137195 07/18/2016 72.00 Vendor RUBENS, CHRISTINA Total: 72.00 Vendor, SANSONE, BEA SANSONE, BEA 100-41-3636 PARKS & REC REFUND 138503 07/18/2016 356,00 Vendor SANSONE, BEA Total: 3S6.00 Vendor: SCHAEFER, TONY SCHAEFER, TONY 100-41-3636 PARKS & REC REFUND 138523 07/18/2016 356.00 Vendor SCHAEFER, TONY Totai: 3S6.00 Vendor: SCHMITT, JON SCHMITT, JON 100-30-5420 REIMB TRAVEL EXPENSES INV0002371 07/18/2016 33.50 Vendor SCHMITT, JON Total: 33.50 Vendor: SCHULTZ, CHERYL SCHULTZ, CHERYL 100-2200 OVERPAYMT PARKING TICKET INV0002359 07/18/2016 25.00 Vendor SCHULTZ, CHERYLTotal: 25.00 Vendor: SCHWEDA, SHERRY SCHWEDA, SHERRY 10D-41-3636 PARKS & REC REFUND 138504 07/18/2016 178.00 Vendor SCHWEDA, SHERRY Total: 178.00 Vendor: SEMROW JR, HARRY H SEMROW JR, HARRY H 100-03-5110 ADM LAW JUDGE JUNE 2016 JUNE 2016 07/18/2016 52.50 SEMROW JR, HARRY H 100-22-5110 ADM LAW JUDGE JUNE 2016 JUNE 2016 07/18/2016 472.50 Vendor SEMROW JR, HARRY H Total: 525.00 Vendor: SEWING SYSTEMS OF MCHENRY SEWING SYSTEMS OF 10045-5110 TENT CANOPY REPAIRS 6/29/16 07/18/2016 250.00 Vendor SEWING SYSTEMS OF MCHENRYTotal: 250.D0 Vendor: SHAW MEDIA SHAW MEDIA 100-01-5330 PREVAILING WAGE 6/23/16 07/18/2016 73.50 Vendor SHAW MEDIA Total: 73.50 Vendor: SHUFELT, MARY SHUFELT, MARY 10041-3637 PARKS & REC REFUND 138438 07/18/2016 160.00 Vendor SHUFELT, MARYTotal: 160.00 Vendor: SOBCZYK, CONNIE SOBCZYK, CONNIE 100-41-3636 PARKS & REC REFUND 138505 07/18/2016 178.00 Vendor SOBCZYK, CONNIE Total: 178.00 Vendor: STANARD & ASSOCIATES INC STANARD & ASSOCIATES INC 100-21-5110 CONTRACTUAL SERVICES SA000031734 07/18/2016 1/185000 Vendor STANARD & ASSOCIATES INC Total: 1,18S.00 Vendor: STANS UPS MIDWEST STANS LPS MIDWEST 620-00-6210 PD/RECORDS COPIER METER 320469 07/18/2016 84.37 STANS LPS MIDWEST 100-03-5110 CED COPIER METER READ 320538 07/18/2016 266.96 STANS LPS MIDWEST 620-00-6210 ADMIN COPIER METER READ 320567 07/18/2016 317A6 STANS LPS MIDWEST 10041-6210 REC CENTER -COPIER METER 320593 07/18/2016 260,69 STANS LPS MIDWEST 400-00-6210 REC CENTER -COPIER METER 320593 07/18/2016 260.70 STANS LPS MIDWEST 620-00-5110 IT/NETWORK MANAGED 320885 07/18/2016 11672.00 Vendor STANS LPS MIDWEST Total: 2,862.18 Vendor: STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS 100-00-6210 SUPPLIES 8039878532 07/18/2016 277.20 STAPLES BUSINESS 100-00-6210 SUPPLIES 8039878532 07/18/2016 -802.42 STAPLES BUSINESS 100-01-6210 SUPPLIES 8039878532 07/18/2016 24.99 STAPLES BUSINESS 100-03-6210 SUPPLIES 8039878532 07/18/2016 29.75 STAPLES BUSINESS 100-04-6210 SUPPLIES 8039878532 07/18/2016 528.10 STAPLES BUSINESS 100-22-6210 SUPPLIES 8039878532 07/18/2016 170.43 STAPLES BUSINESS 100-30-6210 SUPPLIES 8039878532 07/18/2016 74.14 STAPLES BUSINESS 10041-6210 SUPPLIES 8039994354 07/18/2016 151,99 Vendor STAPLES BUSINESS ADVANTAGE Total: 454.18 7/13/2016 12:43:42 PM Expense Approval Register Packet: APPKT0051S - 74846 ap cks Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: STUCKEY CONSTRUCTION STUCKEY CONSTRUCTION 440-00-8200 MUNICIPALCENTER 48 07/18/2016 4,88735 Vendor STUCKEY CONSTRUCTION Total: 4,887.95 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 100-22-5370 VEHICLE REPAIRS 179426 07/18/2016 592.50 Vendor SUNNYSIDE COMPANY Total: 592.50 Vendor: TEAMUNIFY LLC TEAMUNIFY LLC 100-42-5110 1YEAR MAINSET TUBILL-MD1162672-167 07/18/2016 499.00 VendorTEAMUNIFY LLCTotal: 499.00 Vendor: TEST GAUGE AND BACKFLOW SUPPLY INC TEST GAUGE AND BACKFLOW 100-03-6270 BACKFLOW TEST KIT 100020194 07/18/2016 612.00 Vendor TEST GAUGE AND BACKFLOW SUPPLY INC Total: 61200 Vendor: THEODORE POLYGRAPH SERV THEODORE POLYGRAPH SERV 100-21-5110 POLYGRAPH SERVICES 5297 07/18/2016 150.00 Vendor THEODORE POLYGRAPH SERV Total: 150500 Vendor: THOMPSON, NICOLE THOMPSON, NICOLE 100-47-6110 REIMB SUPPLIES INV0002369 07/18/2016 4437 Vendor THOMPSON, NICOLE Total: 44.97 Vendor: TRANE US INC TRANE US INC 100-01-5110 CONTRACTUAL SERVICES 36706349 07/18/2016 1,414.00 VendorTRANE US INCTotal; 1,414.00 Vendor: TROGLIA, MICHELLE TROGLIA, MICHELLE 100-41-3637 PARKS & REC REFUND 138408 07/18/2016 7.00 Vendor TROGUA, MICHELLE Total: 7.00 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-5370 VEHICLE REPAIRS 071329 07/18/2016 309.90 Vendor ULTRA STROBE COMMUNICATIONS INCTotal: 309.90 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINANCE 100-22-5110 COPIER CONTRACT 500- #26 OF 60 07/18/2016 225.00 US BANK EQUIPMENT FINANCE 100-01-5110 COPIER CONTRACT 500- #30 OF 60 07/18/2016 311,00 US BANK EQUIPMENT FINANCE 100-33-5110 COPIER CONTRACT 500- #39 OF 60 07/18/2016 7100 US BANK EQUIPMENT FINANCE 510-31-5110 COPIER CONTRACT 500- #39 OF 60A 07/18/2016 7300 US BANK EQUIPMENT FINANCE 510-32-5110 COPIER CONTRACT 500- #39 OF 60A 07/18/2016 73,00 US BANK EQUIPMENT FINANCE 510-35-5110 COPIER CONTRACT 500- #39 OF 60A 07/18/2016 73,00 US BANK EQUIPMENT FINANCE 100-03-5110 COPIER CONTRACT 500- #58 of 60 07/18/2016 135.00 Vendor US BANK EQUIPMENT FINANCE Total: 963900 Vendor: VALLEY VIEW ACRES VALLEY VIEW ACRES 100-47-5110 PARKS & REC PROGRAM 16402 07/18/2016 400.00 VALLEY VIEW ACRES 100-47-5110 PARKS & REC PROGRAM 16405 07/18/2016 40100 Vendor VALLEY VIEW ACRES Total: 800.00 Vendor: VERIZON WIRELESS VERIZON WIRELESS 100-01-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 76.16 VERIZON WIRELESS 100-03-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 111.60 VERIZON WIRELESS 100-22-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 1/127617 VERIZON WIRELESS 100-30-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 35.08 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 6/4/164/3/16 07/18/2016 147.04 VERIZON WIRELESS 100-41-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 6673 VERIZON WIRELESS 100-45-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 35,08 VERIZON WIRELESS 100-46-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 1.66 VERIZON WIRELESS 620-00-5320 CELL PHONE USAGE 6/4/16-7/3/16 07/18/2016 40.85 VERIZON WIRELESS 620-00-5110 WIRELESS PD LAPTOP 6/4/164/3/16A 07/18/2016 38.01 VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 6/4-7/3/16 07/18/2016 71.28 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 6/4-7/3/16 07/18/2016 2733 VERIZON WIRELESS 510-35-5320 CELL PHONE USAGE 6/4.7/3/16 07/18/2016 76.02 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 7/4/16-8/3/16 07/18/2016 25.82 VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 7/4-8/3/16 07/18/2016 126.63 7/13/2016 12:43;42 PM Expense Approval Register Packet: APPKT00515 - 74846 ap cks Vendor Name Account Number Description (item) Payable Number Post Date Amount VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 7/4-8/3/16 07/18/2016 25.82 Vendor VERIZON WIRELESS Total: 2/972968 Vendor: WASILOWSKI, CONNIE WASILOWSKI, CONNIE 100-41-3636 PARKS & REC REFUND 138515 07/18/2016 356.00 Vendor WASILOWSKI, CONNIE Total: 356.00 Vendor: WASTE MANAGEMENT OF WI -MN WASTE MANAGEMENT OF WI- 510-32-5580 SLUDGE REMOVAL 0030432-27424 07/18/2016 11,233.18 Vendor WASTE MANAGEMENT OF WI -MN Total: 11,233.18 Vendor: WASTE MANAGEMENT WASTE MANAGEMENT 100-01-6110 REFUSE STICKERS 3310316-2013-0 07/18/2016 3,850.00 Vendor WASTE MANAGEMENT Total: 3085D.00 Vendor: WEIBEL, PRISCILLA WEIBEL, PRISCILLA 10041-3636 PARKS & REC REFUND 138506 07/18/2016 356.00 Vendor WEIBEL, PRISCILLA Total: 356.00 Vendor: WORK, SARA WORK, SARA 100-41-3636 PARKS & REC REFUND 138577 07/18/2016 20.00 Vendor WORK, SARA Total: 20.00 Vendor: ZABIELSKI, JOHN ZABIELSKI, JOHN 100-41-3636 PARKS & REC REFUND 138514 07/18/2016 178.00 Vendor ZABIELSKI, JOHN Total: 178.00 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 CORPORATE 120307 07/18/2016 10,590.00 ZUKOWSKI ROGERS FLOOD & 740-00-5230 OAKS AT IRISH PRAIRIE 120309 07/18/2016 1/885000 ZUKOWSKI ROGERS FLOOD & 100-01-5230 TRAFFIC 120310 07/18/2016 11,409,22 ZUKOWSKI ROGERS FLOOD & 740-00-5230 MARINER FINANCE 120315 07/18/2016 300.00 ZUKOWSKI ROGERS FLOOD & 100-01-5230 CORPORATE 120665 07/18/2016 13,212,50 ZUKOWSKI ROGERS FLOOD & 100-01-5230 TRAFFIC 120667 07/18/2016 10,442.92 ZUKOWSKI ROGERS FLOOD & 740-00-5230 RETAINED PERSONNEL- 120668 07/18/2016 362.50 ZUKOWSKI ROGERS FLOOD & 740-00-5230 RETAINED PERSONNEL- 120669 07/18/2016 362.50 ZUKOWSKI ROGERS FLOOD & 740-00-5230 RETAINED PERSONNEL- 120670 07/18/2016 652.50 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 49,217.14 Grand Total: 322,622.04 7/13/2016 12:43:42 PM Expense Approval Register Fund Summary Fund 100-GENERAL FUND 205-PAGEANTFUND 225-ALARM BOARD FUND 270-MOTOR FUELTAX FUND 280- DEVELOPER DONATION FUND 400 - RECREATION CENTER FUND 440 - CAPITAL IMPROVEMENTS FUND 510- WATER/SEWER FUND 580- UTILITY IMPROVEMENTS FUND 610- RISK MANAGEMENT FUND 620 - INFORMATION TECHNOLOGY FUND 740 - RETAINED PERSONNEL ESCROW Grand Total: Expense Amount 129,592486 135.00 186.00 5,677.52 3,317.24 4,197.70 84,525.45 65,531.91 12,777.10 18.26 13,100.50 3,562.50 322,622.04 Packet: APPKT00515 - 7-18-16 ap cks Vendor Name MCHenlyr IL Account Number Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-33-6110 ADAMS ENTERPRISES INC, RA 100-33-5370 Vendor: ADAMS STEEL SERVICE INC ADAMS STEELSERVICE INC 510-32-6110 ADAMS STEEL SERVICE INC 510-32-5375 ADAMS STEEL SERVICE INC 100-33-5370 ADAMS STEEL SERVICE INC 510-32-5380 Vendor; ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND 510-32-6110 Vendor: APWA APWA 100-30-5410 Vendor: B&W CONTROLSYSTEMS INTEGRATION B&W CONTROLSYSTEMS 510-31-6110 B&W CONTROL SYSTEMS 510-31-5110 Vendor: CABAY &COMPANY INC CABAY &COMPANY INC 510-31-fi110 Vendor: CENTURY SPRINGS CENTURY SPRINGS 510-32-6110 CENTURYSPRINGS 510-32-6110 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENTELECTRICSUPPLYCO 510-31-6110 CRESCENT ELECTRIC SUPPLY CO 510-31-6110 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 100-33-6110 FISCHER eR05 FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-33-6110 Vendor: FREEWAY FORD -STERLING TRUCK SALES INC FREEWAY FORD -STERLING 100-33-537D 7/13/2016 1:01:06 PM Expense Approval Register #2 LIST OF BILLS COUNCIL MEETING 7/18/16 Description (Item) Payable Number Post Date Amount trailer 548630 07/18/2016 2,255.00 lights and pintle hitch 783109 07/18/2016 378.55 Vendor ADAMS ENTERPRISES INC, R ATotal: 2,633.55 Welding wire and regulator 333893 07/18/2016 496.62 Misc Steel -far bar screen at 333798 07/18/2016 807.60 steel 333929 07/18/2016 148.30 Welder Nozzles 334041 07/18/2016 36.04 Vendor ADAMS STEEL SERVICE INC Total: 1;488.56 Programing and integration 16-2492 07/18/2016 11320,00 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 1,320.00 APWA membership Troy Inv#0186635 WTP #3/Well #8 Wireless 740663 07J18/2016 Vendor APWA Total: 0186635 07/18/2016 0186636 07/18/2016 Vendor B&W CONTROL SYSTEMS INTEGRATION Total: Wype-AIIs, PaperTowels,'Toilet 55632 07/18/2016 Vendor CABAY &COMPANY INC Total: 129.20 129.20 1,074.33 2,569.40 3,643.73 182.42 182.42 Distilled Water 1615754 07/18/2016 16.50 Distilled Water 1622404 07/18/2016 24:25 Vendor CENTURY SPRINGS Total: 40.75 small fuse s502207096.001 07/18/2016 5.08 Fuses s502209046.001 07/18/2016 38.75 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 43.83 modified surface. vendor 10625 07/18/2016 268.32 binder modified. vendor 10942 07/18/2016 363.60 modified surface. vendor 10942a 07/18/2016 181.48 modified binder. vendor 10924 07/18/2016 345.15 modified surface, vendor 10924A 07/18/2016 500:24 Vendor CURRAN CONTRACTING COMPANY Total: 10658:79 black dirt ticket # 15182 2307 07/18/2016 380,00 pulv.topsoil. vendorticket# 2308 07/18/2016 380.00 2loadsoftopsoil. vendor 2319 07/18/2016 760.00 READY MIX CONCRETE 6683 07/18/2016 951.88 Vendor FISCHER BROS FRESH Total: 2,471.88 STRAW BLANKETS, STAPLES, 50750 07/18/2016 532.00 Vendor FOXCROFT MEADOWS INC Total: 532.00 tanks 478965 07/18/2016 418.54 Vendor FREEWAY FORD -STERLING TRUCK SALES INCTotal; 418.54 Expense Approval Register Vendor Name Account Number Vendor: HACH COMPANY HACH COMPANY 510-31-6110 Vendor: HIGH P51 LTD HIGH PSI LTD 510-32-5375 Vendor: ILLINOIS EPA ILLINOIS EPA 510-32-5110 ILLINOIS EPA 510-32-5110 ILLINOIS EPA 510-32-5110 ILLINOIS EPA 510-32-5110 ILLINOIS EPA 510-32-5110 Vendor: IMPRESSIVE IMAGES IMPRESSIVE IMAGES 100-33-4510 Vendor: IN -PIPE TECHNOLOGY COMPANY INC IN -PIPE TECHNOLOGY 510-32-5110 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATEBILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 100-33-5370 KIMBALLMIDWEST 510-32-5370 KIMBALL MIDWEST 100-33-5370 Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 100-33-6110 LAFARGE NORTH AMERICA 510-35-6110 LAFARGE NORTH AMERICA 510-35-6110 LAFARGE NORTH AMERICA 510-35-6110 Vendor: LEACH ENTERPRISES INC LEACH ENTERPRISES lNC 100-33-5370 Vendor: MARK5 TREE SERVICE &SNOW PLOWING CORP MARKS TREE SERVICE 8c SNOW 100-30-6950 Vendor: MARTIN IMPLEMENT SALES INC MARTIN IMPLEMENTSALES 100-33-5370 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-32-6110 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-33-5370 Vendor: MID AMERICAN WATER OF WAUCONDA INC MIDAMERICAN WATER OF 510-32-5375 MIDAMERICAN WATER OF 510-32-5375 7/13/2016 1:01:06 PM Description (Item) Lab Reagents, supplies - Payable Number L Hotly -Steam Cleaner/Pressure 50987 Central NPDES fee IL0021067 INV0002361 ILR006227(A)Annual NPDES INV0002362 IL0066257(A) INV0002363 ILR006228 (A) NPDES fee INV0002364 ILR400385(A) NPDES fee INV0002365 Packet: APPKT00522 - 7/18/&a RECT INVOICE Post Date Amount 07/18/2016 Vendor HACH COMPANY Total: 07/18/2016 Vendor HIGH PSI LTD Total: 07/18/2016 07/1 V2016 07/1 V2016 07/1 V2016 07/1 V2016 Vendor ILLINOIS EPA Total: embroideryforD.Christopher 6403 07/18/2016 Vendor IMPRESSIVE IMAGES Total: Monthly service fee 16275 07/18/2016 Vendor IN -PIPE TECHNOLOGY COMPANY INC Total: airfitting407 30029995075 07/18/2016 air brake parts 3002857305/3002948862 07/18/2016 or parts 3003119969 07/18/2016 Vendor INTERSTATE BILLING SERVICE INCTotal: stock 4975427 07/18/2016 stock 4989989 07/18/2016 stock 5001014 07/18/2016 Vendor KIMBALL MIDWESTTotal: CM-1lwash stone. vendor 706235121 07/18/2016 CA6 commercial 101708089 706245685 07/18/2016 FM-2sand 101708075 706245685A 07/18/2016 CA6 commercial 101708107 706245685B 07/18/2016 Vendor LAFARGE NORTH AMERICA Total: fittings 893868 07/18/2016 Vendor LEACH ENTERPRISES INCTotal: Tree Removal 7/7/16 07/18/2016 Vendor MARKS TREE SERVICE &SNOW PLOWING CORP Total: seat belt U06550 07/18/2016 Vendor MARTIN IMPLEMENT SALES INCTotal: Total Nitrogen Test-SWWTP 590932 07/18/2016 Vendor MCHENRYANALYTICAL WATER LABORATORY INCTotal: parts weed whip 1476339 07/18/2016 Vendor MCHENRY POWER EQUIPMENT INCTotal: Stainless gasket kit and 2" 174683W 07/18/2016 10" Plug Valve CW WTP RAS 175768W 07/18/2016 Vendor MIDAMERICAN WATER OF WAUCONDA INCTotal: 651.93 651.93 6,790.00 6,790.00 15,000.00 500.00 15,000.00 500.00 1,000.00 32,000.00 19.00 19.00 8,000.00 8,000.00 38.28 391.70 142.11 572.09 233.10 269.81 240.56 743.47 109.08 66.77 78.80 82.06 336.71 28.92 28.92 1,200.00 1,200.00 220.00 220.00 60.00 60.00 26.45 26.45 312.00 %326.86 3,638.86 Expense Approval Register Packet: APPKT00522 - 7118/16 RECT INVOICE Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: MILLER MONUMENT COMPANY MILLER MONUMENT 100-30-6950 Arbor Day Bricks 6/27116 07/18/2016 185.95 Vendor MILLER MONUMENT COMPANYTotal: 185.95 Vendor: NETWORKFLEET INC NETWORKFLEETINC 100-33-6110 gps monthly OSV000000428578 07/18/2016 68.26 Vendor NETWORKFLEET INC Total: 68.26 Vendor: PARKSON CORPORATION PARKSON CORPORATION 510-32-5380 Hydraulic Pump A111/51015876 07/18/2016 634.46 Vendor PARKSON CORPORATION Total: 634.46 Vendor: PETROLIANCE LLC PETROLIANCE LLC 510-35-6250 fuel 9802422 9802422 07/18/2016 262.36 PETROLIANCE LLC 510-32-6250 fuel 9802451 9802451 07/18/2016 179.17 PETROLIANCE LLC 510-31-6250 fuel 9802452 9802452 07/18/2016 190.87 PETROUANCE LLC 100-33-6250 fuel 9802454 9802454 07/18/2016 742.70 PETROLIANCELLC 510-35-6250 fuel9804578 9804578 07/18/2016 332,65 PETROLIANCE LLC 510-32-6250 fuel 9804601 9804601 07/18/2016 207.62 PETROLIANCELLC 510.31-6250 fuel9804602 9804602 07/18/2016 149.39 PETROLIANCE LLC 100-33-6250 fuel9804604 9804604 07/18/2016 233.96 PETROLIANCE LLC 510-31-6250 fuel9805603 9805603 07/18/2016 39.14 PETROLIANCE LLC 100-33-6250 fuel9805605 9805605 07/18/2016 180.32 Vendor PETROLIANCE LLC Total: 2,518.18 Vendor: RADICOM INC RADICOMINC 510-31-5110 Sweep Antennas- 102389 07/18/2016 121.25 Vendor RADICOM INC Totals 121,25 Vendor: ROC CONSTRUCTION SUPPLY ROC CONSTRUCTION SUPPLY 100-33-6110 marking paint 12671 12671 07/18/2016 95.76 Vendor ROC CONSTRUCTION SUPPLYTotal: 95.76 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT 100-33-5370 adjuster screw 3243932 07/18/2016 1.75 Vendor RUSSO POWER EQUIPMENT Total: 1.75 Vendor: SHARE CORP SHARE CORP 510-32-6110 Degreaser 953223 07/18/2016 687.54 Vendor SHARE CORP Total: 687,54 Vendor: SHERWIN-WILLIAMS CO, THE SHERWIN-WILLIAMS CO, THE 510-35-6110 Paint sprayer, paint 8410-9 07/18/2016 10027489 Vendor SHERWIN-WILLIAMS CO, THE Total: 1,027.89 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 100-33-5110 Copier agreement700390 INV0002366 07/18/2016 302.98 Vendor STANS LPS MIDWESTTotal: 302.98 Vendor: THELEN MATERIALS LLC THELEN MATERIALS LLC 100-33-6110 GRADE#9 GRAVEL #008- 335600 07/18/2016 108.68 Vendor THELEN MATERIALS LLC Total: 108.68 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRASTROBE 510-32-5370 computor mount 071283 07/18/2016 125.00 Vendor ULTRA STROBE COMMUNICATIONS INCTotal: 125.00 Vendor: USA BLUEBOOK USA BLUEBOOK 510-31-6110 Bellows for level tranducer 988699 07/18/2016 51.68 Vendor USA BLUEBOOK Total: 51.68 Vendor: VIKING CHEMICAL COMPANY VIKING CHEMICAL COMPANY 510-32-6110 Sodium Thiosulfate 31567 07/18/2016 20816632 Vendor VIKING CHEMICAL COMPANYTotal: 21816.32 Vendor: WHOLESALE DIRECT INC WHOLESALE DIRECT INC 100-33-5370 eArac 000221962 07/18/2016 76.49 Vendor WHOLESALE DIRECT INC Totals 76.49 Grand Total: 77,672987 7/13/2016 1;01:06 PM Expense Approval Register Fund 100-GENERAL FUND 510- WATER/SEWER FUND Fund Summary Grand Totai: Expense Amount 12,638.31 65,034,56 77,672.87 Packet: APPKT00522 - 7/18/16 MCI INVOICE AS -NEEDED CHECKS COUNCIL MEETING 7/18/16 100 100-42-6110 AMERICAN SOLUTIONS FOR BUSINESS 269.50 06/06/2016 100 1 00-41 -551 0 NICOR GAS 176.55 06/06/2016 100 100-014220 WOHNRADE, JOSEPH 600.00 06/06/2016 100 10042-6110 AMERICAN SOLUTIONS FOR BUSINESS 269.50 06/06/2016 100 10041-5510 NICOR GAS 176.55 06/06/2016 100 100-014220 WOHNRADE, JOSEPH 600.00 06/06/2016 100 100-22-5370 DORETTI ENTERPRISES 550,00 06/09/2016 100 10045-5320 AT&T 103.36 06/15/2016 100 100-01-6940 MCHENRY COUNTY CLERK 20000 06/15/2016 100 100-00-3310 UTOPIAN ROAST LLC 700,00 06/15/2016 100 100-01-5110 BANKCARD PROCESSING CENTER 33120 06/15/2016 100 100-01-5420 BANKCARD PROCESSING CENTER 465.04 06/15/2016 100 100-01-5420 BANKCARD PROCESSING CENTER 578.05 06/15/2016 100 100-01-6940 BANKCARD PROCESSING CENTER 471420 06/15/2016 100 100-22-5420 BANKCARD PROCESSING CENTER 42.69 06/15/2016 100 100-22-5430 BANKCARD PROCESSING CENTER 475.00 06/15/2016 100 100-30-5430 BANKCARD PROCESSING CENTER 35.00 06/15/2016 100 100-33-5430 BANKCARD PROCESSING CENTER 140.00 06/15/2016 100 100-33-6110 BANKCARD PROCESSING CENTER 765400 06/15/2016 100 10041-6110 BANKCARD PROCESSING CENTER 301400 06/15/2016 100 10041-6210 BANKCARD PROCESSING CENTER 63000 06/15/2016 100 10042-5430 BANKCARD PROCESSING CENTER 62,00 06/15/2016 100 10042-6110 BANKCARD PROCESSING CENTER 1371449 06/15/2016 100 10043-6110 BANKCARD PROCESSING CENTER 186.93 06/15/2016 100 10044-6110 BANKCARD PROCESSING CENTER 211.41 06/15/2016 100 10046-6110 BANKCARD PROCESSING CENTER 92.72 06/15/2016 100 10047-6110 BANKCARD PROCESSING CENTER 121.55 06/15/2016 100 100-014220 BRUNKALLA, MARTIN 200.00 06/21/2016 100 100-014220 JONSSON, PETE 200.00 06/21/2016 100 100-014220 NIEMO, CHERYL 200.00 06/21/2016 100 100-014220 RUNTY, THOMAS 500.00 06/21/2016 100 10041-5330 WOODWARD PRINTING SERVICES 300.00 06/21/2016 100 100-43-5320 AT&T 102.68 06/24/2018 100 10045-5510 CONSTELLATION NEWENERGY INC 289.40 06/24/2016 100 10041-6110 BRONZE MEMORIAL CO 3042.00 06/29/2016 100 100-01-5510 COMED 82494 06/29/2016 205 205-00-6940 MCHENRY COUNTY FAIR ASSN 100600 06/24/2016 215 215-00-61101ADDA 782450 06/06/2016 215 215=00-61101ADDA 782.50 06/06/2016 400 400-00-5215 BANKCARD PROCESSING CENTER 64.50 06/15/2016 400 400-00-6110 BANKCARD PROCESSING CENTER 680405 06/15/2016 400 400-00-6120 BANKCARD PROCESSING CENTER 10.99 06/15/2016 400 400-00-6130 BANKCARD PROCESSING CENTER 35684 06/15/2016 400 400-00-5321 DIRECTV 242,98 06/21/2016 400 400-00-5210 WOODWARD PRINTING SERVICES 664900 06/21/2016 510 510-32-5510 COMED 82.50 06/06/2016 510 510-31-5510 NICOR GAS 175.70 06/06/2016 510 510-32-5510 NICOR GAS 513413 06/06/2016 510 510-32-5510 COMED 82.50 06/06/2016 510 510-31-5510 NICOR GAS 175.70 06/06/2016 510 510-32-5510 NICOR GAS 513.13 06/06/2016 510 510-3l-5410 BANKCARD PROCESSING CENTER 110,00 06/15/2016 510 510-31-5430 BANKCARD PROCESSING CENTER 35.00 06/15/2016 510 510-31-6110 BANKCARD PROCESSING CENTER 9120 06/15/2016 510 510-32-5430 BANKCARD PROCESSING CENTER 70.00 06/15/2016 510 510 510 580 620 620 AS -NEEDED CHECKS COUNCIL MEETING 7/18/16 510-35-5430 BANKCARD PROCESSING CENTER 35.00 06/15/2016 510-32-5510 COMED 174.30 06/29/2016 510-32-54101RWA 50.00 06/29/2016 580-32-8500 WILLIAMS BROTHERS CONSTRUCTION INC 1948236.67 06/29/2016 620-00-5110 COMCAST CABLE 84.90 06/15/2016 620-00-5110 COMCAST CABLE 164.85 06/15/2016 1968057.70 FUND 100 TOTAL 14097.76 FUND 205 TOTAL 100.00 FUND 215 TOTAL 1565.00 FUND 400 TOTAL 1698,36 FUND 510 TOTAL 2110.16 FUND 580 TOTAL 1948236.67 FUND 620 TOTAL 249.75 TOTAL 1968057.70 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: July 18, 2016 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Conditional use permit to allow an assembly use for the property located at 11184122 N Green Street (River Place) ATT: 1. Location Map 2. Unapproved Planning and Zoning Commission Minutes dated June 22, 2016 3. Photograph of Mixin Mingle location on the Woodstock Square 4. Ordinance approving a conditional use permit to allow an assembly use for the property located at 1118-1122 N Green Street 5. Map of Green Street Area Parking 6. Application Packet AGENDA ITEM SUMMARY: Council is being asked to consider a Conditional Use Permit to allow an assembly use (gathering space) at 1118-1122 N Green Street, in the River Place building. Assembly uses are conditional uses in all commercial zoning districts. BACKGROUND AND DESCRIPTION OF REQUEST: Mixin Mingle is a company which leases a gathering space utilized for public and private events. The leased space can be rented out for a party, office gathering, or other event to users following completion of an application process. Mixin Mingle has one other location, on the Woodstock Square which has been operating for five years (see attached photograph). They are seeking a second location due to customer demand and are proposing to locate in the River Place building at the northeast corner of Green and Waukegan in two of the vacant ALI Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us commercial units, 1118 and 1122 N Green Street. The total size of the two units is 2,841 square feet and the spaces would be combined to allow one large area where events can be held. Assembly uses are conditional uses in all commercial zoning districts. An assembly use is defined as: A building, structure, place or parts thereof for groups of people to gather for an event or regularly scheduled program that is educational, cultural, spiritual, social, or recreational in nature. The only exceptions to this definition include: building, tenant space, room or space used for public assembly purposes as defined herein with an occupant load of 25 persons or less and spaces less than 750 square feet in floor area. STAFF ANALYSIS: Mixin Mingle, www.mixinmingle.com, will bring people to downtown and serve as a destination for people to use a space to host a public/private event. The accompanying narrative and application which a potential user of the space would be required to complete is attached to this support. An important aspect of downtown revitalization is to draw people downtown and keep them there as long as possible -similar to a shopping center. Mixin Mingle will assist in attracting people downtown who may not typically go downtown and this includes people in the City and outside of the City. This is also an "add value" for other area businesses which may benefit from people who may otherwise visit downtown McHenry. Additionally, Mixin Mingle users hire caterers for food which is another opportunity for McHenry businesses. In River Place alone, Kiera Confections and Buddyz are two businesses which could be utilized in conjunction with an event held at Mixin Mingle. Approximately 75% of the uses of Mixin Mingle are for private parties. Mixin Mingle is not requesting a liquor license therefore if someone requests to utilize the space for a public event and serve alcohol Mixin Mingle must utilize one of the establishments in the City which holds a liquor license which permits catering and/or request a special event liquor license and comply with all provisions in Chapter 4: Alcoholic Beverages of the City's Municipal Code. Mixin Mingle has a staff person at all the events which occur at their location in Woodstock and will do the same for the proposed space in McHenry. They provide a space and food can be catered; there be no kitchen facility in the space at River Place. Mixin Mingle will keep tables and chairs on -site and the setup of each event will depend on how many people are attending and what type of event is planned. Some may include music however all events will occur within the unit with some exceptions which may include: people who may want to take 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us photographs along the Riverwalk, etc. but generally all events must be contained inside unless prior approval is sought. I spoke with Joe Napolitano, Director of Building and Zoning for the City of Woodstock about the proposed use and their current location in Woodstock. He stated the City of Woodstock has not had any issues with Mixin Mingle; most of their events are low-key; the use is a good complement with the Woodstock Square and the applicant is very professional and supportive of the City of Woodstock's events which occur throughout downtown. The subject property is zoned C-4 therefore no off-street parking is required by ordinance and the request before the Council is solely for the gathering space at 1118/1122 N Green. As discussed previously parking within downtown areas, in any community, is a challenge however the proposed use will not create any more traffic, require any additional public services or facilities or require more parking than any other use which is permitted by right in the C 4 district, which includes but is not limited to: restaurants, retail uses, etc. The proposed use is conducive to the neighborhood and a downtown setting and will enhance the downtown. For the City Council's reference I did include a parking map of the Green Street Area, which depicts the location and number of spaces for on and off-street parking. 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us l4�► l�l1s PLANNING AND ZONING COMMISSION: There was positive public input provided at the Planning and Zoning Commission about the proposed use and some discussion about the availability of parking and directing people to the parking locations which are located on Court Street. There is a wayfinding sign on Elm Street however there are no signs for people traveling north on Green Street to direct people to the Court Street parking area. The Planning and Zoning Commission unanimously recommended approval (6-0) of an application for a conditional use permit to allow an assembly use on the subject property located at 111&1122 N Green Street with the following conditions: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • All events must be contained indoors • Applicant must comply with all regulations of the McHenry County Health Department RECOMMENDATION: If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance granting a conditional use permit to allow an assembly use for the property located at 11184122 N Green Street (Units at the Subject Property) with the following conditions be approved (Conditions highlighted are those being added by staff following the Planning and Zoning Commission and after discussions with the City Attorney): • All events held at 1118/1122 N Green Street must be contained indoors • Applicant must comply with all regulations of the McHenry County Health Department • All private events and/or gatherings which are invitation only events and/or any event/gathering which access by the general public is not permitted, restricted and/or limited (other than for building/life safety reasons), the sale of any alcoholic beverage at the units at subject property (1118-1122 N Green Street) is prohibited. This condition extends to Mixin Mingle and/or their representatives as applicant and lessee of the aforementioned units for the proposed use at subject property • All public events and/or gatherings which are not restricted and/or open to the general public (other than for bung capacity/life safety reasons), which alcoholic beverages, are available at units at the subject property (11118-1122 N Green Street), must comply with Chapter 4 of the City of McHenry Municipal Code: Alcoholic Beverages. This condition extends to Mixin Mingle and/or their representatives as applicant and lessee of the aforementioned units at the subject property • If the use at the units (1118-1122 N Green Street) at the subject property is discontinued or ceases operation for six or more consecutive months, other than reasons which are considered "Acts of God" the conditional use permit for an assembly shall be null and void and a new conditional use permit shall be required for an subsequent use at the aforementioned units at subject property thereafter 5 - Ali- I .iW AIR 4 �' Aw iF Ar '11P AM Air kn 4I Milk Liu SAM, IF I FIFIL r �• _ ' 4III "' �CD ads �{i[1 fJ A• -. �- :� n [ :, Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes June 22, 2016 Vice Chairman Thacker called the June 22, 2016 regularly scheduled McHenry Planning and Zoning Commission to order at 7:30 p.m. In following: Doherty, Meyer, Miller, Sobotta, Walsh, and Thacker. A attendance were: Director of Economic Development Martin, City Administrative Assistant Wolf. No one signed in to speak during Public Input. Public Hearing: Mixin Mingle File No. Z-896 1118-1122 N. Green St. meeting of the City of at were the bsent: Strach. Also in At Cahill, and Conditional Use Permit to allow an assembly use at 11184122 N. Green St., located at River Place Vice Chairman Thacker called the Public Hearing to order at 8:27 p.m. regarding File No Z-896, an application for a Cononal Use Permit to allow an assembly use (public/private event/gathering space) at 1118 and 1122 N Green Street, located at River Place and any other Variances required effectuating the aforementioned requests for the property located at River Place. In attendance were Nate Grindeland, 6413 Ridgeview, Huntley, IL 60142, and Melissa McMahon, 125 Forrest Ave., Woodstock, IL 60098, who was sworn in by Vice Chairman Thacker. Ms. Grindeland provided a summary of the request before the Commission at this Hearing stating she has operated Mixin Mingle in downtown Woodstock for the past 5 years and is hoping to expand and open another venue and is looking forward to being at River Place near the beautiful McHenry Riverwalk. Art galleries, music shows, art classes, private showers, weddings and luncheons are the types of events which will use the open space to be retained for private parties and public events in their establishment that is affordable and accessible for 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us community, non -for -profit and start up business events. They expect a good community draw and will follow community rules for private and public events held individually. Vice Chairman Thacker stated Notice of the Public Hearing was published in the Northwest Herald on June 6, 2016. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the subject of this petition is obtaining a conditional use permit for an assembly use within the mixed -use building on the subject property in two contiguous vacant units 1118 and 1122 N Green Street. Mixin Mingle is a company which leases a gathering space utilized for public and private events. The leased space can be rented out for a party, office gathering, or other event to users following completion of an application process. Mixin Mingle has one other location, on the Woodstock Square which has been operating for five years. They are seeking a second location due to customer demand and are proposing to locate in the River Place building at Green and Waukegan in two of the vacant commercial units, 1118 and 1122 N Green Street. The total size of the two units is 2,841 square feet and the spaces would be combined to allow one large area where events can be held. Assembly uses are conditional uses in all commercial zoning districts just like a restaurant is a use and retail business is a use, it is simply a term defining "where people gather". Mixin Mingle will bring people to downtown and serve as a destination for people to use a space to host a public/private event. An application which a potential user of the space would be required to complete was presented. An important aspect of downtown revitalization is to draw people downtown and keep them there as long as possible -similar to a shopping center. Mixin Mingle will assist in attracting people downtown who may not typically go downtown and this includes people in the City and outside of the City. This is also an "added value" for other area businesses which may benefit from people who may otherwise visit downtown McHenry. Additionally, Mixin Mingle users hire caterers for food which is another opportunity for McHenry businesses. In River Place alone, Kiera Confections and Buddyz are two businesses which could be utilized in conjunction with an event held at Mixin Mingle. Mixin Mingle has a staff person at all the events which occur at their location in Woodstock and will do the same for the proposed space in McHenry. They provide a space and food can be catered; there be no kitchen facility in the space at River Place. Mixin Mingle will keep tables and chairs on -site and the setup of each event will depend on how many people are attending n Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us and what type of event is planned. Some may include music however all events will occur within the unit with some exceptions which may include: people who may want to take photographs along the Riverwalk, etc. but generally all events must be contained inside unless prior approval is sought. The City of Woodstock has not had any issues with Mixin Mingle; most of their events are low- key; the use is a good complement with the Woodstock Square and the applicant is very professional and supportive of the City of Woodstock's downtown and events which occur throughout downtown. They have followed (and will be required to follow) all designated City and Health Department ordinances in place. The subject property is zoned C-4 therefore no off-street parking is required by ordinance and the request before the Commission is solely for the gathering space at 1118/1122 N Green. Parking within downtown areas in any community is a challenge; however this proposed use will not create any more traffic, require any additional public services or facilities or require more parking than any other use which is permitted by right in the C4 district. The proposed use is conducive to the neighborhood and a downtown setting and will enhance the downtown. Director of Economic Development Martin stated Staff is recommending approval of a conditional use permit to allow an assembly use at 1118 and 1122 N Green Street with the following conditions: • All events must be contained indoors • Applicant must comply with all regulations of the McHenry County Health Department And Staff finds the requirements of Table 31 of the zoning ordinance have been met. Vice Chairman Thacker invited questions and/or comments from the Commission. Commissioner Meyer asked what percentage of days they are booked in their Woodstock location. Ms. Grindland stated it varies but there are typically 2-5 events mostly on the weekends and sometimes a fitness event during daytime hours on weekdays. In addition they book events maybe 2-3 evenings a week. 2 events on Saturday, 1 on Friday, and 1 on Sunday is typical. The Woodstock location is doing well and people are being turned away because they simply do not have the availability or space. Ms. Grindeland stated they would like a nearby location to refer them to. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Commissioner Doherty stated he likes the idea and asked as to the most common type of event they hold. Ms. Grindeland stated weddings and baby and bridal showers are the most common followed by holiday parties during that time of year. They have many repeat customers that use their existing space for several events. 80% of their use is private and 20% of the use is public. Commissioner Sobotta asked the maximum capacity of the combined space. Ms. Grindeland stated they will not actually know until construction is finished. She stated they are looking for 150 maximum capacity when construction is done. The McHenry space is bigger than the Woodstock space by approximately 400 sq. ft. Commissioner Sobotta stated his concerns regarding parking have to do with pedestrian safety and making sure walkways are marked well with visible signage as well as signage indicating the location of public parking areas. Ms. Grindeland stated they have had no problems in Woodstock and most of the close parking spots on the Square are used up for Farmers Market on Saturdays, however they have never had complaints from patrons. Director of Economic Development Martin stated there are two public lots in McHenry very close by and not widely utilized. Commissioner Meyer asked Ms. Grindeland if they work with service organizations such as Kiwanis and Rotary. Ms. Grindeland stated they have booked monthly meetings for the Woodstock Jaycees and events for Rotary, Helping Paws, Follett team building events, Starbucks employee and management meetings, and similar events. Commissioner Thacker stated he has not seen advertising for their Woodstock business and asked where and how they advertise. Ms. Grindeland stated most of their business is advertised through word of mouth, signs and repeat customers, and Facebook. They do not do a lot of outside advertising other than their building signage. They are hoping their presence will up the visibility of downtown retail and restaurant establishments as well. Vice Chairman Thacker opened the floor to questions and comments from the audience. The following were sworn in by Chairman Strach prior to their addressing the Commission: Kim Loewe, 1114 N Green St., McHenry, IL 60050, owner of Kiera Confections stated she has been to a number of events at the Woodstock location and worked with Ms. Grindeland and Ms. McMahon and believes they bring a lot to the area. She has seen them work well with the City of Woodstock and think they will be a great addition to the area. Ms. Loewe further stated she is the President of the Downtown Business Association and Mixin Mingle has their support. 10 Department of Community & Economic Development McHenry Municipal Center 333 Green Street .McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Mike Dumelle, Buddyz Director and Vice President, 1138 Green St., McHenry, IL 60050 stated he is excited to work with Mixin Mingle and believes they will be a perfect complement to the building and will be great for the neighborhood. Mr. Duello's one general concern is parking but he is willing to work together to come to a common solution. He suggested revisiting signage on Green Street and stated he is willing to give financial help working with other merchants to be given the opportunity to let customers better informed as to where public parking is located. The current directional signage is challenging and there is a need to better educate patrons on accessibility. Weather and temperature does affect business because patrons have to park farther away. Mr. Dumelle stated he is offering help and partnership on finding solutions and he is very excited to work together with the City and the Downtown Business Association. Mr. Dumelle stated designated employee parking could be part of the solution as well. Director of Economic Development Martin stated he is happy to meet with Ms. Loewe and Mr. Dumelle to work together in partnership to help improve directional signage and pedestrian safety in the downtown area. Ms. McMahon stated Mixin Mingle sends out a parking map from the city to people who schedule events so they are aware ahead of time help address parking questions. Vice Chairman Thacker closed the public comment portion of the hearing at 855 p.m. Motion by Miller, seconded by Doherty, to recommend to the City Council with regard to File No. Z-896, approval of Cl" application for a conditional use permit to allow an assembly use at 1118 and 1122 N Green Street with the following conditions: • All events must be contained indoors • Applicant must comply with all regulations of the McHenry County Health Department Be granted, and Staff finds the requirements of Table 31 of the zoning ordinance have been met. Voting Aye: Doherty, Miller, Meyer, Sobotta, Walsh, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Absent: Strach. Motion carried 6-0. Vice Chairman Thacker closed the Public Hearing regarding File No. Z-893 at 8:57 p.m. Respectfully submitted, Dorothy M. Wolf, Administrative Assistant City of McHenry 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location of Mixin M Mingle on Woodstock Square (124 Cass Street) Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 16- AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW AN ASSEMBLY USE FOR THE PROPERTY LOCATED AT THE NORTHEAST CORNER OF WAUKEAN ROAD AND GREEN STREET WITHIN THE UNITS THEREON, 1118=1122 N GREEN STREET, IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed by Nate Grindeland, 6413 Ridgeview Drive Huntley, IL 60142 ("Applicant") with the City, 1110 Green LLC c/o Manna Capital, 655 Irving Park Road, Suite 105, Chicago, IL 60613 ("Property Owner"), requesting a Conditional Use Permit to allow an assembly use on the property located at the northeast corner of Green Street and Waukegan Road, specifically within the units, 1118-1122 N Green. The property is legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on June 22, 2016 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the units (1118-1122 N Green Street) located at SUBJECT PROEPRTY are hereby granted a conditional use permit to allow an assembly use with the conditions: 0 All events held at 1118/1122 N Green Street must be contained indoors • Applicant must comply with all regulations of the McHenry County Health Department i[I Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • All private events and/or gatherings which are invitation only events and/or any event/gathering which access by the general public is not permitted, restricted and/or limited (other than for building/life safety reasons), the sale of any alcoholic beverage at the units at subject property (1118-1122 N Green Street) is prohibited. This condition extends to Mixin Mingle and/or their representatives as applicant and lessee of the aforementioned units for the proposed use at subject property • All public events and/or gatherings which are not restricted and/or open to the general public (other than for building capacity/life safety reasons), which alcoholic beverages, are available at units at the subject property (11118-1122 N Green Street), must comply with Chapter 4 of the City of McHenry Municipal Code: Alcoholic Beverages. This condition extends to Mixin Mingle and/or their representatives as applicant and lessee of the aforementioned units at the subject property • If the use at the units (1118-1122 N Green Street) at the subject property is discontinued or ceases operation for six or more consecutive months, other than reasons which are considered "Acts of God" the conditional use permit for an assembly shall be null and void and a new conditional use permit shall be required for an subsequent use at the aforementioned units at subject property thereafter SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS CITY CLERK DAY OF 2016 2016 16 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property 17 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us _ f+ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location # of Spaces Public/Private Waukegan Road (between Villa driveways) 10 Public Waukegan (In front of Villa) 10 Public Waukegan Road (Adjacent to RW Center) 4 Public Green Street (In front of RW Center) 11 Public Green Street (West side of the road) 22 Public Green Street (East side of road) 18 Public Green Street (in front of Old City Hall) 4 Public Green Street (On the bridge) 6 Public Green Street Lot 52 Public Court Street Lot 36 Public Wahl Appliance Lot 30 Public Riverwalk Center 30 (5/25) Public/Private Comer Waukegan & Green 20 Private (Potential Lease or Shared Use) Old City Hall Lot 15 Private (Potential Lease or Shared Use) Landmark Land Swap Lot 20 Private (Potential Lease or Shared Use) McHenry Savings Bank Back Lot 42 Private (Potential Lease or Shared Use) Around McHenry Savings Bank 53 Private Behind Former Computer Store (adjacent to Green Street Parking Lot) 15 Private South of Green St. Cafe 13 Private Green Pea Pod 10 Private Fernando's 7 Private Rear of Chamber/Trend Cellar/Marita's 19 Private Bambino's Upper Lot 10 Private Behind Movie Theater 35 Private Behind Wrinkled Pages 15 Private TOTAL SPACES 507 208/299 (92 Potential Lease or Shafted Use) 19 Mixin Mingle Narrative Mixin Mingle opened in downtown Woodstock, IL on May 5, 2011, so we're celebrating 5 years in business. Our current space is 2,000 square feet in the Galleria building (originally Woolworth's) overlooking the famous town square. It is a charming destination that people are drawn to. Over the years, we've been home to virtually every kind of event from art galleries, music shows, painting classes, weddings, private parties, family fun fairs, fundraisers, corporate off - sites, book launches, handmade markets, pop-up shops --the possibilities are truly endless. We've been told by countless visitors what a great idea we have and how needed it is in the community. For several years, we have been looking to open a second location to begin our growth and recently discovered the Riverplace based on a recommendation from a customer. The location near the Riverwalk and neighboring Green St. businesses/activities attracted us as a destination for the community, family and friends to celebrate. Our business is family -friendly and a helpful place for many who are in business to make connections. We offer an affordable shared space venue for rental bynon-profits, startups, independent businesses and families to host parties, events, meetings, classes, workshops, etc. These events attract a variety of people locally and from other areas. Besides private parties, we have worked with several prominent local organizations and individuals who have hosted their events, including Helping Paws, Food Shed Co -Op, A Place to Shine Music, Starbucks, Follett, The Studio Art School, Inner Eye Connections, Malibu Bay Enterprises, Children's Advocacy Center, Tina Hill, St. Vincent de Paul, Woodstock Morning Rotary, Environmental Defenders of McHenry County, Woodstock Groundhog Days, HoneyCraft Market, Woodstock Chamber of Commerce. We are asking for a Conditional. Use Permit from McHenry so that we can hold this kind of variety of events. We are an ever -changing space that brings a little mystery and charm to the neighborhood. Our online application and interview process ensures we are attracting high quality events to the area and makes people feel good about their accomplishments Cl"d fall in love with the town. APPLICATION Ready to lock `n' load your event in our calendar? Tell us how we can make you shine by dropping your request in the form below: Iz • Name E%QLJ1RE • Organization Name....__... _.......__..... _... __. _ • Organization Websitet___ ...._..____._...._—_ • Email Address • Address Line 1 REQUIRE _...... • Address Line .........._..__..._...__-..__.., • City REQUIRI" ...... _ • State juQx- uu l __....---._.... _...._._... • Country RI:QUIRGI ... .._.... �. • Zip Code izrQUIRE • Phone Number • Type of Event 1tEQUUZEI. • Reason for the get -to ether? REQUIRL' • Event Date REQUIRYH Time In - when you needaccess to the venue IZEQunzEnt..._.-_._-._...._ . • Time Out - when you will leave the venue REQUIREI ......_. • Expected Attendance mQw ._._..__._..._.__._......______ e • Would you like to serve food and beverages? REQunZcn � No food or drunks will be served r Catered/Store bought food (served within 4 brs) Non-alcoholic beverages Alcoholic beverages (beer, wine, champagne) r Alcoholic beverages (liquor and mixed drinks Who will -handle setup? REQUIRED • Who will 1, • Additional • So we can to know you a little better: What is the one thing you are most proud of in your life? Submit CONTRACT Mixin Mingle is located at 124 Cass St, Woodstock, IL 60098. Reach us by phone at 1-815-308- 5170, online at www mixinmingle.com, or e-mail at info@mixinmingle.com. Follow us on. Facebook. Venue Rental, Space Use and Payment Agreement We're super stoked that you decided to get a room —our room, no less! But before we kick off this stylish affair, we need to make sure all parties are in agreement with some basic terms. Don't worry; we dislike legal gibberish just as much as you do. Consider this a casual, spit -free handshake (because we aren't the Little Rascals or anything) to seal our deal. Here Is the information about YOU THE RENTER: Name Address E-mail Here is the information about YOUR USE of 1!'ffi�.� 1�/d�NGL]E: Event Type Time In: Time Out: Unless an alternate arrangement has been made, a Mixin Mingle employee will give you access to the venue at the Time In, and will close venue at the Time Out. You will have the use of the space, furniture, tables, chairs, refrigerator/ freezer, microwave and coffee pot until the Time Out indicated above. The TV & Pod Amplifier will be stored and locked up if you won't be using them. Additional time can be booked and paid in advance of your event date (only if there are no events booked before or after your event) at the agreed upon hourly rate. No refunds will be given for ending sooner, and you agree to notify the employee in charge of your event if you need to leave earlier or stay later. Here is the information about -the PAYMENT AGREEMENT and SECIJRTI'Y DEPOSTI': We accept most forms of payment including cash, check, credit card or PayPal. There will be a $30 fee for any bounced checks. You can Cancel or Reschedule your event up to thirty (30) days prior to the Event Date(s). Rescheduling is based on availability. If you cancel your event, this Agreement will be canceled, but any payments are nonrefundable. Mixin Mingle accepts no responsibility for cancellations due to inclement weather, natural disasters, alien invasions, zombie apocalypses or other acts of God. The Refundable $300 Security and Cleaning Deposit is to be paid the day of the event when setup begins (or it must be paid in advance if the person paying the deposit plans to arrive later than the scheduled setup time). The Security and Cleaning Deposit will be refunded if no damage is found (read: you didn't turn into Billy Idol and take our room through a riotous romp) and you have abided by this Entire Agreement. Towards the completion of your Event(s), Mixin Mingle will put on our Sherlock Holmes cap to inspect the space, restrooms, furniture, tables, chairs, equipment, halfway, and dumpster area: You agree to tell us if any damage beyond normal wear and tear occurred during your event. If you didn't stick to this Agreement and/or if damage is found or equipment is, missing, damaged or stolen, you may forfeit the entire Security and Cleaning Deposit or a portion of it. Renter will be held financially responsible for damages found in excess of the Security and Cleaning Deposit. Here is the information about Room Setup: Can't wait to unleash. your inner designer? Room Setup can. begin. at the Time In. Most everything you'll need can be found in the back storage room. Mixin Mingle can accommodate up to 105 guests �,�ith tableland chairs or 2i 3 guests open space standing. Feel free to bring additional tables, chairs and equipment into the space, but they must be removed by the Time.Out unless other. arrangements have been made. Mixin Mingle,can setup_the room.to your specifications for- $50. All decorations must be supplied, installed and removed by the Renter: Depending on venue availability,.appointments can be made for access to the space outside of the booking times for planning. purposes fora $25 hourly staffing: rate. .. Room Cleanup should be completed by the Time Out, otherwise a $100 minimum cleanup fee will be retained from the security deposit or billed to: the renter. A.vacuum, mop, spot cleaner, sweeper and cleaners are on site (but unfortunately, we've had no luck getting them to come alive. like Mickey in Fantasia. We're not as hard to please as Cinderella's evil stepsisters, but we do ask that you return. Mixin .Mingle to the>same condition you found. it, which means:- . 1. Sweeping and spot cleaning all hard floors, including:bathrooms. 2. Mopping and vacuuming dirty floors. (n'IANDATORY if debris. or.stiekiness is found). 3. Wiping down countertops, tables, chairs"; bathrooms, refrigerator/fieezer, and microwave. 4. Putting back the storage roam as shown in the picture on the wall with chairs stacked neatly 10 high, facing the wall, and tables folded and lined up along the ler� wall. (3ust pretend you're playing Tetris.) 5. Organizing toys in kid's play room. 6. Cleaning hand prints from mirrors and -windows, _ 7. Take all trash to the dumpsters out back in the gated area next to the Galleria building: Double -bag leaking bags to , prevent spills. Cardboard boxes must be broken down and placed in the recycling container. Any trash that'does not fit in the cans must leave with the Renter (not placed on the ground). �• Place all trash in receptacles and remove all decorations, adhesives and materials used to hang decorations. �'*If you want to shoulder. the .room cleanup. on to Mixin Mingle, we can complete #1=7 above for $100. If Mixin Mingle provides cleanup, Renter agrees to. complete #8.by the Time Out. Event Staff &Security A staff person may be on site for the duration of your b®dking. For security, Mixin Mingle retains the right to evict objectionable persons (aka party crashers; wannabe rockstars,table dancers and SCREAM everything-ers) from the premises or to call for police help if deemed necessary. Here is information about how to HAVE A GREAT EVENT% Renter Agrees TO bring: Unless alternate arrangements have been made, you will need to bring your own: Party Decorations, Entertainment, Table Cloths, Food, Beverages, Bottle Openers, Coolers, Plates, Cups, Napkins, Utensils, Ice, Scissors, Tape,.Dish Towels, Aluminum Foil, Saran Wrap, Paper Towels and Trash Bags. Renter Agrees NOT to bring: Confetti, Glitter, PlayDoh, Fog machine, Incense, Propane Tanks, Hammer, and Nails. You will forfeit the security deposit if you use any of these items at your event. Parry Decorations: You can decorate. Mixin Mingle with anything temporary.like balloons, table cloths, streamers, and banners, but anything you put up must be taken when you leave. Please do not put holes in walls or use tape that..wili tear the paint off the walls. Renter may forfeit the Security Deposit if any party decorations that were installed are .left on the premises (a helium balloon or,two that escapes to the ceiling is OKAY): Equipment Inventory: Mixin Mingle has 25 rectangle tables, 10 round tables, 2 cocktail tables, I black padded chairs, Vintage Vinyl seats, 4 bar height chairs, 1 Portable Bar, 1 Blue Tooth Speaker, Shelving/Hooks, 1 Chalk Sign, 1 TV, 1 Podium, 1 Refrigerator/Freezer, l Microwave Oven,,:2 ladders, 5 end tables, 6 trash receptacles, 1 Portable Coat Rack, 1 vacuum cleaner, and 3 different types mops. Mixin Mingle can supply white cloth table linens for the rectangle and/or round tables for $10 each. Any additional items found in the cabinets are the property of Mixin Mingle and are not to be removed by the Renter. Renter may forfeit the Security Deposit (or.a portion of it) if any equipment is damaged or missing as a result of the Renter's event.. Galleria Building_and Common Areas: , Mixin -Mingle is located in the Galleria Building and there are neighboring businesses that.share an entrance and hallway. Unless you are unloading for set-up, the doors to the space should be kept closed to reduce noise. Renter's guests are NOT permitted to loiter in the hallway of the Galleria Building or outside. Food and. Beverages: You are we to<serve-food.and beverages at Mixin Mingle for private, invitation only events and open -to -the public events. Any food served at events deemed open-to-the-public,must be made in a commercial kitchen and served within four hours. Commercially prepared, pre packaged, individuallywrapped, items are acceptable. Sternos can be:used to.keep food_warm. Propane tanks or heating methods intended for outdoor use cannot be used inside. There is a refrigerator and freezer where you can store food and ice and you can bring in coolers that do not leak. Leftover ice should, be,disposed.of in the utility sink or in the grassy area in the back of the Galleria building (not pnthe: citystreets .in Front of the..building). Food and drinksahould be kept.out of the kid'-s.playroom, the storage room, and..the bathrooms... y; o I4I 1I&IF 1 Y : 1 1 - - v" E `'. i �S'it F.F IF It dF IF 4. 1 Alcohol FIJI F. it NIN ZZIF I You are wF. elcome to bring light alcohol IF IF 0 (beer, wine champagne, mimosas, etc.) for your guests do ages 2 r and over at prIF ivate, invitation only parties 'You maI_my also hire an outside licensed and insured bIrF'rdo Fit a.caterer if a bar caterer will be servin al..cohol, Mixin Mingle shall be named as anIt 9 g additroFIJI na[. insured orf event insurance and proof of I IFsaid insurance shall be provided by the timeIJ that you are provided access to the premises. Alcoholic beverages cannot be consumed outside of Mixin Mingle, mduding the GAlleria bui_iciing hallways, or outside. You will forfeit thesecurityFI deposit if any of your guests are found drinking underage, or in the hallways, or outsrde:' IF IF - Smoking to g no IF I - Smoking sl�ould'or�iy`take place;outside m the front or back of the building more than 1;51 et away from the entrance. Please provide your guests wwI ith a butt receptacle fo prevent littering on the city streets. You will forfeit the security deposit if any of your I II guests are found smokingIN I IF inside MixIF IJ JIFF.in Mingle or in the Galleria building.Food I IF Emergency, In the eveNj nt of an emergency, call 911 �mm:eto No IF, diately There are 2 fire extinguishers at Mixin IF Mingle One. is in the Front Room underneatI toh the thermostat near theIF. I refrigerator. The other oneIF I is . in the back room outside the bathroom doorJFI I.: Recommended shelter during a Tornado is in the Back Roomof the facility away from windows:I IF Children.IF IF There is a kid's play room with toys on site.. Children should be supervised by their parents at all times and::should notbe allowed to play in ,the hallway, the:storage room,,in;the FIJIneigh1.boring: busiIF IFnessesIF ,or. outside. Please don't supply:children with a lot of candy orIF :gurn because it pan stick to thefloors. " IN to Security Cameras: IJ There are security cameras in usIIon the premises to monitor activity. By signing this aII greetoo ment, you hereby consent to_recordingtion your: behalf and on _behalf of your. guests.:.NJoIINLII IF IF, Room TemperatureIF IF IF I - The thermostat may, bIe set between 697w72 degrees Fahrenheit. There is a thermostat in the do Front RoIF III- I om :above.the,` fire extinguisher near the refrigerator and in the Back Room to the left of the main entryway. IF I IF IF I Mixin Mingle. has free UVi-Fi for guests to use called Mixin Min.gie-Public The code is posted: inside.the space:14 IF FA It III, Electric/Lighting: I IF I IF Mixin Mingle has dimmable lighting and the: controls and fuse box for the Front Room are: in.the. IF kid's .room The lights for the bathrooms in the Front,Roo74. m are. in the hall out the doors. The lights for the: Back Room are to the right of the entrance. Music/Entertainment Go ahead and boogie the night away with a'DJ, bring in the clowns, or be your own entertainment with a little karaoke session -As long as you're polite and don't wake the Def Leopard concert, it'll be all good. Additional sound and neighbors or try to deck us out like a lighting equipment should be appropriate for the size of the venue. Waiver of Uability.and, Indemnification As a consideration for. being granted access to the rental of this space, you agree to abide by all applicable federal, state or local laws and that Mixin Mingle, Inc. shall not be held responsible or liable to you or your guests for injury to their, person or damages or loss of property for any reason. The.:undersigned hereby. voluntariiyassumes all risk of personal injury, property oss or damage; and/or other damages to the undersigned resulting from or in any way associated with the undersigned. Further,.the undersigned, hereby releases Mixin, Mmgle,Inca and its officers, agents, and. employees from every claim, liability, or demand of Any kind or on: account of any:personal injury, property loss or damage, or other damages resulting from or in anyway associated,w th_. the undersigned's entry upon property of Mixin Mingle and.participation in its activities. This includes, but is not liI&. IIImited to, liability for all damages from the active or passive negligence of It Mixin Mingle or its agents. Further, he,:understgned confirms he/shehas,read and:understands this release. The undersigned hereby agrees to indemnify:Mixm Mingle; their successors and assigns,'and to hold Mix n,Mingle harmless in the event,any claim,.suit, or demand of any kind :or on account of any personal injury, property loss or damage, or other damages resulting from or in any way associated:'with the undersigned's entry upon property of Mixin Mingle and participation. in its activities,: This indemnity shall include all -Costs, fees and reasonable expenses incurred by Mixin Mingle their. respective successors and assigns, as:a result of participation in, or defense of, any claim, suitor demand. . 4. This agreement constitutes the final, complete, and exclusive statement of the.xerms of the lip agreement,between the parties as to the subject matter hereof, and superceded all prior and contemporaneous agreements, representations, and understandings of the parties. The Agreement:may be altered, amended, or modified in Whole or in partat any time only, by writing signed by all the parties hereto. This Agree1.ment shall be governed by, construed, and, enforced in accordance with the laws..of the State..of Illinois The undersigned states that he/she has: read and understands .the11, .terms and cIIIonditions. .of this Agreement.and Waiver of Liability, agrees to. be bound by such terms and conditions; and.11 acknowledges that he/she has received a copy of this,Agreement.and Waiver of.. Liability.I. =:. File Number( PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Crreen Street McHenry, II 60050 Tel: (815) 363-2170 o Fax: (8l5) 363-2173 1. Name of Applicant It C ir I r.ae Address I (3 K i cl ! H o M Imo, v Tel l IU3 bzl y baty � Fax 2. Name of Property Owner i ! ► (� G-�re e,Yr Ll.� ��o (v1 C TeI % % 3 — 5 % —.S�j' (If other than Applicant) ib �� �ln , c5a 60 61S Address _.�5 1r'J�+'�G c�.fiL Q �v;-�e.IoS Fax 3. Name of Engineer Tel (If represented) Address Fax 4. Name of Attorney i b LL C Tel 773- (If represented) Address _ 22(o Wvc� r� �'t S(j W��ax9g 5. Common Address or Location of Property M e,�:t.� • I � �oo�� 6. Requested Actions) (check all that apply) _Zoning Map Amendment (Rezoning) Conditional Use Permit _Zoning Variance —Zoning Variance -Minor —Zoning Text Amendment _ Other Provide a brief description of the Requested Action(s). For example; :the operation that requires a Conditional Use Permit, the specific Zoning Variance needed, or the new zoning classification that is requested: Lo cLsS a,-i'�r i✓A (� S FORM A EJ 7. Current Use of Property C 8. Current Zoning Classification of Property, Including Variances or Conditional Uses Oft 9. Current Zoning Classification and Land Use of Adjoining Properties North: — Do U0r� C j South: East: West: 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. _X 1. Application Fee (amount) $ 9 TO. _�2. Narrative Description of Request X 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application ..;K_8. Proof of Ownership and/or Written .Consent from Property Owner Affidavit in the Form of an �9. Plat of Survey with Legal Description _10. List of owners of all Adjoining Properties He Public Hearing Notice _ 12. Sign (Provided by the City, to be posted by the Applicant) _13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORM A Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must. be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Atinlicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall 'disclose the legal capacity. of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Tf the Applicant; owner, contract Purchaser,y option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall. disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Annlicant or Owner is a land Trust If the Applicant I or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification T hereby certify that I am aware of all code requirements of the City of `McHenry that relate to -this property and that the proposed` use or development described in this application shall complq �?vith all' such codes: I hereby request that a public hearing to consider this application be held before the Zoning Commission; and thereafterthat a recommendation be forwarded to thePlanning and ' adoption of an, ordinance(s) City Council for the s) granting the requested actionr s), including any modifications to tbis application or conditions of approval recommended by the Zoning Board of Appeals or City Council: Sigiatur_e o_f Anplicant(9) . Print Name and Designation of Applicant(s) FORM A Page 3 of 3 File Number Z-_ b T1 CONDITIONAL USE PERMIT Planning and Zoning Commission City of McHenry 333 South Green Street McHenry, II, 60050 Tel: (815) 363-2170 i3Fax: (815) 363-2173 Table 31 ®f the City of MCTtienry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. �c 2. Environmental Nuisance Any adverse effects of noise, glare, :odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. . n c) R.�n v r^ C3Y1 rl.�C;�i� Yl c)c.�ccc,,a., r,o 1 YZ 3. Neighborhood Character The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. �S �JD FORM. C :Page 1 of 2 4: Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. � 0. G ro n . , S P I up OY M trn.� J-v r� f V -Q �l S. S. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. I . 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. FORM C Page 2 of 2 June 6, 2016 City of McHenry 333 S Green Street McHenry IL 60050 I, Roy Blavvise, managing partner of 1110 Green LLC (owner of 1118-1122 Green Street), acknowledge and support Mixin Mingle, an event space, represented and owned by Nate Grindeland, as tenant at 111&1122 North Green Street in McHenry, IL 60050. We approve the use as it has been presented to Landlord by Mixin Mingle as an event establishment at our property and feel the addition of this tenant will be very positive for our building and the community Sincerely, Roy Blavvise Managing partner of 1110 Green LLC 1112 N. Green Street McHenry, IL 60050 LOCATION MAP W 6Lai nrr��®err-.._•• Li D 0 LO SCALE: i' = 20' �rr�un 7 mb+. a moo. aa. u r�.paue tt �W /*�. tl � q�. � 4 Fa iaw `❑ un> lln �P.meai W Rt� ✓LAY R+. II t�yw haYrw @: 1w'pMnr WAR:u Gri R [aPm _� _-- -: LWevp [H r~m�V Loom WdN � � �} prgle A'a_•. ti�eliaTSS `,ii at rlf4e 1 t;HtBi611EfALGtGG � rs� W 'x q�aiv o:vy,ixn,w.lewwlu Fe OJ1-ld5 '= CduWn3F+9�w+sWlaY 6vrgvt nrw� sJ00 PI�v OmKflies Tii iIt M1/94m06 ,'�� 11 11�4�', ExPRE$ It-]9-09 _ am wwt-n..��. w. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: July 18, 2016 Regular City Council Meeting RE: Consideration of connection to City sanitary sewer system without annexation to the City of McHenry at Resident Rates for the property located at 2305 W Country Lane 1. Email from Darren Shay dated 7.1.16 2. Location map 3. Utility Map (Depicting location of City sanitary sewer main in relationship to property at 2305 W Country Lane) AGENDA ITEM SUMMARY: Council is being asked to consider permng the property located at 2305 W County Lane to connect to the City's sanitary sewer system without annexation to the City and payment of connection and user fees at resident rates. BACKGROUND: Darren Shay, owner of the property located at 2305 W Country Lane, contacted staff about connecting to City sewer. Mr. Shay rents the property, which is located in the Eastwood Manor Subdivision and has had problems with his septic system. Staff informed Mr. Shay it has been the City's policy that any connection to City water or sewer requires annexation to the City. The property is contiguous to City boundaries to the south and Mr. Shay did agree to annex however, in this instance, staff believes it is not advantageous to the City if Mr. Shay annexes. ANALYSIS: The sewer line (depicted on attached map) is directly south of the property however due to its location and adjacent properties to the east, west and north are not within the City's corporate limits, staff believes it does not make sense from a police, code enforcement or road 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mehenry.il.us maintenance/public works perspective for one property, due to its location, to annex to the City. When a property annexes to the City the annexation is extended to the far side of the road; therefore if annexed the City would be required to maintain that section of Country Lane directly contiguous to 2305 W Country Lane in addition to providing services such as police protection; code enforcement; road maintenance, snow plowing, etc. Staff believes it is in the City's best interest from a time and expense standpoint to not annex the subject property and, therefore, staff is recommending the owner be charged resident rates to connect, as well as resident sewer usage fees. RECOMMENDATION: If the City Council concurs it is recommended the property located at 2305 W County Lane be permitted to connect to the City's sewer system and pay resident rates for both the connection and sanitary sewer usage. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Narrative of Electronic Mail Correspondence from Darren Shay dated 7.1.16 Mr. Martin, I own a residential rental property located at 2305 County Lane in the Eastwood Manor Subdivision. Due to a failing septic, I am requesting permission to connect to the city sewer which is located directly behind the property. As per your request, I did submit a petition for annexation of this location. Please let me know what other steps are involved in getting this accomplished. Thanks much for your time and consideration. Sincerely, Darren Shay 3 Location Map: 2305 W Country Lane fi �F�fFFF Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Utility Map An APPLICATION Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Cv W Vfetl 6 PnYate Well Water TONef + Hydrant Sampling Hydrant _- FlreSeivmeValve (� valve Vault VaNe Box Service Valve Box Service Valve Vault AoanConeo ValueMeter • B Boxcat o Non-Loed B-Boxes W estop x Watermaln Break Location Watennaln - Size and Owner Theme W r'M.. = iP NMwg c, t1'Cq/QwW s tY Cl�Orrl . tY RMe. truVr� wps _ B'Rwp KrkO r KC�om atoposed North Watermakl Proposed south Watennaln [] Lftt 3t=n Sanitary Manhole tkm. uwr Me 5 Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: July 18, 2016 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE: Consideration of an Ordinance Amending Chapter 12, Licenses and Permits Generally of the City of McHenry Municipal Code ATT: Ordinance No. MC-16-1130 — An Ordinance Amending Chapter 12, Licenses and Permits Generally of the City of McHenry's Municipal Code Not -for -Profit License Application and Related Materials AGENDA ITEM SUMMARY: The purpose of this agenda item is for Council to consider an amendment the Municipal Code, Chapter 12 (Licenses and Permits Generally), by adding a Article III — Raffles, providing for the regulation of raffles within the municipality. The adoption of this amendment will allow the City of McHenry to license, and not -for -profit organizations to obtain licensing for, conducting of raffles in the community as regulated by Illinois Statute 230 ILCS 230, Gaming — Raffles and Poker Runs Act. BACKGROUND/ANALYSIS: As Council is aware the City of McHenry recently identified that the Illinois Statute (230 ILCS 15, Gaming —Raffles and Poker Runs Act) provides specific language regarding the regulation of raffles within the State of Illinois. In summary, the statute does not permit the holding of raffles by for -profit entities under any circumstances and provides specific guidelines for the permitting of not -for -profit raffles within the state. Importantly, it has also been identified that Home Rule authority cannot usurp the language of the state statute and, further, that without a local ordinance in place for the licensing of raffles held by not -for -profits, no raffles can be legally held within the community. As such, in an effort to be responsive to the needs of not - for -profit organizations operating in the community that rely on raffles to raise funds for various causes, staff have acted expeditiously in researching this topic and developing language for amending the Municipal Code to provide for the licensing of raffles for not -for -profits. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. In developing the proposed ordinance and related licensing and reporting forms, every effort has been made to incorporate, verbatim in most cases, language from the state statute. Staff believes that the language of the ordinance and the application process that is proposed encompasses the spectrum of not -for -profit raffles that occur in the community; that the application and review process is designed to provide the applicant not -for -profit with an expeditious decision, without application fee; and, finally, that due to the language of the state statute and related process as proposed, the raffle licensing process is objective (e.g., either the not -for -profit submits the required information and is eligible for a license or they are not). The ordinance does include language for appeal to the City Council if a license application is denied at the staff level. Please note that while some aspects of the ordinance may seem burdensome — such as the reporting and auditing provisions — these are requirements of the state statute. Again, where possible, staff has proposed making the licensing process as streamlined as possible for the benefit of the not -for -profit while ensuring the protection of the City and raffle participants. It is important to note that while for -profit organizations (i.e., individual businesses) cannot hold a raffle (which includes an exchange of money for a winning chance at some item of value), drawings that do not include the exchange of money for a winning chance are allowed. An example of this is a local retailer who recently held a grand opening event that included a drawing for a new vehicle. To be eligible for the drawing, one need not purchase or buy a chance but simply fill out a card and drop it in a bucket. Again, this chance was not purchased so is not considered a raffle. This distinction is important since many local businesses conduct giveaways or drawings that do not require a purchase or exchange of money. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to adopt the attached Ordinance Amending Chapter 12, Licenses and Permits Generally of the City of McHenry's Municipal Code. ORDINANCE NO. MC-10-1130 AN ORDINANCE AMENDING CHAPTER 12, LICENSES AND PERMITS GENERALLY OF THE CITY OFMCHENRY'S MUNICIPAL CODE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows. SECTION 1: Chapter 12, Licenses and Permits Generally, shall be amended to include new Article III, Sec. 12-55 through Sec. 12-65, as follows, with the formatting to be coordinated by the City Administrator: ARTICLE III RAFFLES Sec.12-55 Definitions. As used in this Chapter, the following words shall have the meanings hereafter ascribed to them: Auxiliary or Affiliates. Whenever used in this Chapter, the word "organization" shall include an auxiliary or affiliate of a licensee. Business. A voluntary organization composed of individuals and businesses who have joined together to advance the commercial, financial, industrial and civil interests of a community. Charitable. An organization or institution organized and operated to benefit an indefinite number of the public. The services rendered to those eligible for benefits must also confer some benefit on the public. Educational. An organization or institution organized and operated to provide systematic instruction in useful branches of learning by methods common to schools and institutions of learning which compare favorably in their scope and intensity with the course of study presented in tax -supported schools. Fraternal. An organization of persons having a common interest, the primary interest of which is to both promote the welfare of its members and to provide assistance to the general public in such a way as to lessen the burdens of government by caring for those that otherwise would be cared for by the government. Labor. An organization composed of workers organized with the objective of betterment of the conditions of those engaged in such pursuit and the development of a higher degree of efficiency in their respective occupations. Net Proceeds. The gross receipts from the conduct of raffles, less reasonable sums expended for prizes, local license fees and other reasonable operating expenses incurred as a result of operating a raffle. Nonprofit. An organization or institution organized and conducted on a not -for -profit basis with no personal profit inuring to anyone as a result of the operation. Raffle. A form of lottery, as defined in 720 ILCS 5/28-2 conducted by an organization licensed under this chapter in which: (a) The player pays or agrees to pay something of value for a chance, represented and differentiated by a number or by a combination of numbers or by some other medium, one or more of which chances is to be designated the winning chance; (b) The winning chance is to be determined through a drawing or by some other method based on an element of chance by an act or set of acts on the part of persons conducting or connected with the lottery, except that the winning chance shall not be determined by the outcome of a publicly exhibited sporting contest. Religious. Any church, congregation, society or organization founded for the purpose of religious worship. Veterans. An organization or association comprised of members who are substantially veterans and spouses, widows or widowers of veterans, the primary purpose of which is to promote the welfare of its membership and to provide assistance to the general public in such a way as to confer a public benefit. Sec. 12-56. Authority for Issuance; Applicability. The Office of the City Administrator shall have the authority to issue licenses for raffles subject to the limitations set forth in Section 3 hereof. Nothing in this Chapter shall be construed to authorize the conducting or operating of any gambling scheme, enterprise, activity or device other than a raffle provided for herein. Sec. 12-57. License Required. A. It shall be unlawful for any person, firm or corporation to conduct raffles or chances within the City of McHenry unless the person, firm or corporation has a valid license issued in accordance with the provisions of this chapter. B. Licenses shall be issued only to bona fide religious, business, charitable, labor, fraternal, educational or veteran organizations that operate without profit to their members and which have been in existence continuously for a period of five (5) years immediately before making application for a license, and which have been during that entire five-year period a bona fide membership engaged in carrying out their objects; or to a nonprofit fund-raising organization that the City of McHenry determines is organized for the sole purpose of providing financial assistance to an identified individual or group of individuals suffering extreme financial hardship as the result of an illness, disability, accident or disaster. C. A license issued by the City of McHenry shall authorize the sale of raffle chances only within the corporate city limits of the municipality. D. The Office of the City Administrator shall act on a raffle license application within fourteen (14) days from the date of application receipt. the event a license is denied, the applicant shall have the right upon written receipt to appeal the decision to the Mayor and City Council at the next regularly scheduled City Council meeting. F. The City Administrator or his/her designated representative may revoke any licenses issued by the City of McHenry if it is determined that the licensee has violated any provision of this chapter. Sec. 12-58. Application for License. Applications for such licenses shall be made in writing on the forms provided to the Office of the City Administrator, signed by the applicant or its duly authorized representatives. Each license and application for license shall contain the following information: A. The name and address of the applicant; B. The area within the City of McHenry in which the raffle chances will be sold and issued; C. The time period during which raffle chances will be sold or issued; D. The date, time, manner and locations) of determining the winning chances; E. A sworn statement attesting to the not -for -profit character of the respective licensee organization signed by the presiding officer and secretary of that organization; F. A copy of the applicant's not -for -profit articles of incorporation and/or charter; and G. Such other information as the Office of the City Administrator may require under the authority of this Chapter or 230 ILCS 15. H. Each license issued under this article shall be valid for a single raffle. Sec. 12-59. License Fees. No Raffle License Fees have been adopted. Sec. 12-60. Restrictions on Issuance of Licenses. No such license shall be issued to: A. Any person who has been convicted of a felony; B. Any person who is or has been a professional gambler or gambling promoter; C. Any person who is not of good moral character; D. A person whose license issued under this chapter has been revoked for cause; E. A person who, at the time of application for renewal of any license issued hereunder would not be eligible for such license upon a first application; F. Any firm or corporation in which a person defined in (a), (b) or (c) has a proprietary, equitable or credit interest, or in which such a person is active or employed; G. Any organization in which a person defined in (a), (b) or (c) is an officer, director, or employee, whether compensated or not; or H. Any organization in which a person defined in (a), (b) or (c) is to participate in the management or operation of a raffled as defined in this Code. Sec. 12-61. Conduct of Raffles. The conducting of raffles is subject to the following restrictions: A. The entire net proceeds of any raffle must be exclusively devoted to the lawful purposes of the organization permitted to conduct that game; B. No person except a bona fide member of the sponsoring organization may participate in the management or operation of the raffle; C. No person may receive any remuneration or profit for participating in the management or operation of the raffle; D. The maximum fee which may be charged for each raffle chance sold or issued shall not exceed one hundred dollars ($100.00). All such fees shall be paid in currency, by check, or by credit card. E. A licensee may rent a premises on which to determine the winning chance or chances in a raffle only from an organization which is also licensed under this chapter; F. Raffle chances may be sold or issued only within the area specified on the license and winning chances maybe determined only at those locations specified on the license; and G. A person under the age of 18 years may participate in the conducting of raffles or chances with the permission of a parent or guardian. A person under the age of 18 years may be within the area where winning chances are being determined only when accompanied by his/her parents or guardian. Sec. 12-62. Raffle Manager; Bond. Operation and conduct of raffles shall be under the supervision of a single raffles manager designated by the organization making application for a license. The raffles manager shall file with the Office of the City Administrator a fidelity bond in an amount not less than the anticipated gross receipts for the raffle. The bond shall be in favor of the organization and conditioned upon his/her honesty in the performance of duties. The bond shall also provide that notice be given in writing to the City of McHenry not less than thirty (30) days prior to its cancellation. The City Administrator or his/her designated representative is authorized to waive the requirement for a bond by including a waiver provision in the license issued, provided that the license containing such waiver provision shall be granted only by unanimous vote of the members of the licensed organization. Sec. 12-63. Raffle Tickets. A. Each raffle ticket, chance or other raffle token shall state, on its face, the name and address of the licensee, the date or dates of the drawings, and the prize or prizes to be awarded; provided, however, that this requirement shall not apply to any raffle in which prizes in aggregate value under fifty dollars ($50.00) are awarded, or to any raffle in which raffle chances are sold only on the date of the drawing during the event at which the drawing is to be conducted. No such ticket, chance or token shall be sold or issued more than one hundred eighty (180) days before the determination of the winning chance or chances. B. If any raffle for which a license is issued under this Chapter is canceled, or if any such raffle is not conducted on the date contained in the application for license, the licensee shall refund all money paid for any raffle chances issued or sold to the persons to whom such raffle chances were issued or sold within forty-five (45) days after the date on which the raffle was to be conducted or within forty-five (45) days after cancellation of the raffle, whichever is sooner. Sec. 12-64. Prizes. A. The maximum cash prize awarded in any raffle shall be one hundred thousand dollars ($1005000). B. The maximum retail value of a noncash prize awarded in any raffle shall be one hundred thousand dollars ($100,000). C. The aggregate value of all prizes awarded in a single raffle shall not exceed one hundred thousand dollars ($1005000)0 Sec. 12-65. Records. A. Each organization licensed to conduct raffles and changes shall keep records of its gross receipts, expenses and net proceeds for each single gathering or occasion at which winning chances are determined. All deductions from gross receipts for each single gathering or occasion shall be documented with receipts or other records indicating the amount, a description of the purchased item or service or other reason for the deduction, and the recipient. The distribution of net proceeds shall be itemized as to payee, purpose, amount and date of payment. B. Each organization licensed to conduct raffles shall, for each and every raffle, keep records of the name and address of each person to whom a raffle chance has been sold or issued, and the number of raffle chances sold or issued to such person. C. Gross receipts from the operation of raffles programs shall be segregated from other revenues of the organization, including bingo gross receipts, if bingo games are also conducted by the same nonprofit organization pursuant to a license therefor issued by the Department of Revenue of the State of Illinois, and placed in a separate account. Each organization shall have separate records of its raffles. The person who accounts for gross receipts, expenses and net proceeds from the operation of raffles shall not be the same person who accounts for other revenues of the organization; D. Each organization licensed to conduct raffles shall report monthly to its membership, and to the City of McHenry, its gross receipts, expenses and net proceeds from raffles, and the distribution of net proceeds itemized as required in this section. Such reports shall be filed with the Office of the City Administrator on the fifteenth (15) day of each month. E. Records required by this section shall be preserved for three (3) years, and organizations shall make available their records relating to operation of raffles for public inspection at reasonable times and places. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. PASSED AND APPROVED THIS 18th DAY OF DULY 2016. Voting Aye: Voting Nay: Not Voting: Abstain: Absent: Mayor Susan E. Low ATTEST: City Clerk Janice C. Jones Please Return To: City of McHenry Office of the City Administrator 333 Green Street McHenry, Illinois 60050 Fax: (815) 363-2119 NOT -FOR -PROFIT RAFFLE LICENSE APPLICATION Raffle licenses are regulated by the State of Illinois and are only issued to eligible not -for -profit organizations in accordance with 230 ILCS 1510.01 et seq (State of Illinois Raffles Act) and Chapter 12 of the McHenry Municipal Code. This application MUST be accompanied by the not -for -profit's Articles of Incorporation and/or Charter that reflects that the applicant organization has been incorporated for at least the last five (5) years prior to this application. This application and related materials must be received by the Office of the City Administrator NO LATER than fourteen (14) days prior to the start of raffle sales. Name of Organization: Address: Telephone: Applicant's Name: Address: Telephone: E-mail address: E-mail address: Organization President (Please Print) Tel. No. Organization Secretary (Please Print) Raffle Manager (Please Print) Dates) of Raffle Ticket Sales (must not exceed 180 days) From: Date, Time and Location of Winner Determination: Manner in Which Winner Will Be Determined: CERTIFICATION Tel. No. Tel. No. To: I, , as the representative for , do hereby certify that all statements made herein are true and correct to the best of my knowledge and further certify that the organization which I represent is qualified and eligible to obtain a raffle license in the City of McHenry according to the requirements as set forth in 230 ILCS 1510.01 et se (State of Illinois Raffles Act) and the McHenry Municipal Code, Chapter 12, and further certify that we will abide by all rules and regulations as set forth by the State of Illinois and the City of McHenry. Attached Raffle License Audit Information form will be returned no later than ten (10) business days from the conclusion of the licensed raffle. Signature: Date of application receipt: Approved: Denied: Date: Date of application review: Raffle License Number: The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Please Return To: City of McHenry Office of the City Administrator 333 Green Street McHenry, Illinois 60050 Fax: (815) 363-2119 NOT -FOR -PROFIT RAFFLE LICENSE AUDIT INFORMATION The information below is a requirement of the issuance of allot-for-Profit Raffle License and must be filed with the Office of the City Administrator NO LATER than ten (10) business days upon completion of the raffle for which a license has been issued. Raffle License Number: Name of Organization: Address: Telephone: Date of Raffle Drawing: Gross Receipts: Treasurer Signature: E-mail address: Expenses: PLEASE ATTACII AN ITEMIZED DISTRIBUTION OF NET PROCEEDS TO THIS FORM The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. BOND WAIVER REQUEST The McHenry City Code requires that the raffle manager shall give a fidelity bond in an amount not less than the anticipated gross receipts for each raffle. The bond shall be in favor of the organization and conditioned upon his/her honesty in the performance of his/her duties. The bond shall also provide that notice is given in writing to the City of McHenry not less than thirty (30) days prior to its cancellation. The City Administrator or his/her designated representative is authorized to waive the requirement for a bond by including a waiver provision in the license issued, provided that by a unanimous vote of the members of the licensed organization, such a waiver is requested. Such a request does not guarantee that a waiver will be granted by the City of McHenry; however, if your organization would like to request a waiver of the bonding requirement, please complete the following Bond Waiver Request. Please be sure to have both signatures notarized. On the day of ,the membership of Name of Organization by unanimous vote, has requested that the City of McHenry waive the fidelity bonding requirement for its raffle to be conducted as identified on the Not -for -Profit Raffle Application. Signed: Signed: President or Presiding Officer Secretary Subscribed and sworn to before me this day of Notary Public