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Home My WebLink AboutPacket - 06/06/2016 - City Council10=21w� AhF McHenry "REVISED "AGENDA AGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, June 6, 2016, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public Comment may be restricted to three - minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 6. Motion to approve the following Consent Agenda items: A. City of McHenry FY 15/16 Fourth Quarter Budget vs. Actual Report; B. Award of bid to SKC Construction, Inc. for an amount not to exceed $85,000 for the 2016 Asphalt Crack Sealing Maintenance Program; C. Ordinance authorizing Mayor's execution of an Intergovernmental Agreement between the City of McHenry and Village of Fox River Grove for Police Dispatch Services; D. Ordinance authorizing Mayor's execution of an Intergovernmental Agreement between the City of McHenry and Woodstock Fire Rescue District for Police Dispatch Services; E. Ordinance authorizing the sale of abandoned property in the custody of the City McHenry Police Department; F. Accept proposal from Xylem Water Solutions USA, Inc. for the purchase of two (2) submersible pumps for the North Riverside Drive Sanitary Sewer Lift Station for an amount not to exceed $23,995.70; G. Ordinance amending Municipal Code Chapter 18, Police; H. Authorization to publically bid the 2016 Fall Tree Planting program; I. Request from the Siman Family Charities to utilize city streets for the annual Turkey Trot 5K run on November 241h, and temporary closure of a portion of the street from the exit drive at East Campus High School to the entrance to McHenry Country Club for approximately 20 minutes; J. Parks Special Use, Beer/Wine, & Community Room Liquor Permits; K. March 7, 2016, April 4, 2016 and April 18, 2016 City Council meeting minutes; and L. Payment of Bills in the amount of $707,125.42. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. McHenry City Council Agenda June 6, 2016 Page Two 6. Motion to approve a use variance to allow a financial institution at 3340 Shoppers Drive 7. Motion to approve 1) Municipal Bike Path Improvements Construction Engineering Services Agreement for Federal participation with HR Green, Inc. for an amount not to exceed $39,927.90; 2) Local Agency Agreement for Federal participation; and 3) Resolution Approving an Intergovernmental Agreement between the City of McHenry and State of Illinois Appropriation Funds for the Municipal Bike Path Improvement Project 8. Mayors Statement and Reports 9. Committee Reports 10. Staff Reports 11. Future Agenda Items 12. Executive Session to discuss the purchase or lease of real property by the public body (5 ILCS 120/2.01)(c)(7) 13. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. City of McHenry Revenues, Expenditures and Transfers Budget Vs. Actual 4th Quarter FY15-16 — (May 1, 2015 — April 30, 2016) Overview For the 2015/16 fiscal year all departments were asked to keep the budget status quo as revenues projections were cautiously adjusted based on historical trends as well as taking into consideration the financial instability of the State of Illinois. With this said, the budget is balanced and the community's program, service, capital equipment, and capital improvement needs will be met. The national economy is continuing to stall into the first quarter of 2016. Across the United States, the GDP grew at a 0.5% annual rate in the first quarter of 2016 after a 1.4% increase in the fourth quarter of 2015. Consumer spending is really driving the upswing in the economy, but has been reigned in during late 2015 and early 2016 even with lower gasoline prices. The national unemployment rate remains low at 5.0% down from 5.5% one year ago. Even with the slowdown this is still positive news but it is important to note that the State of Illinois and McHenry County are falling behind the trend in the nation. The state's unemployment rate is 6.6% and McHenry County is at 6.3% as of March 2016. The State currently does not have a budget, but disbursements video gaming and motor fuel tax revenues to municipalities have resumed. With the budget talks in limbo, it is unknown if other disbursements will be halted like has been done in the past. On the whole, there is room for optimism that things are improving, but at a much slower pace. Because of this, it is important to continue to watch spending as improvements are not happening quickly and could halt at any point. The City Administration continues to monitor the City's financial position on a monthly basis in order to ensure the budget document is followed. By actively managing the finances, deficit spending can be kept to a minimum and year-end fund balance results can be predicted and deficits eliminated. Highlights of revenues and expenditures are included below. Budget vs. Actual —Revenues &Expenditures (Refer to Page 41 Overall, out of the City's 30 funds, all of the funds are running at levels management would expect for the fourth quarter of FY15/16. It is important to note that adjustments for yearend expenses and revenues that are paid and received during FY16/17 that are actually for FY15/16 have not been fully adjusted as of this report date. Many of the 30 funds revenues are running over the expected budgeted amounts, which is favorable for the city's overall financial position. Overall, Water/Sewer fund revenues are slightly over the budgeted amount due to the enactment of the capital fee as well as the new debt service fee that are not budgeted for this year. Water/Sewer sales have met expected budgeted amounts and will continue to be watched closely so management can make adjustments as necessary. Revenues for the Debt Service and Recreation Center Funds are over the expected budget amounts because of bond proceeds that were not budgeted for. Debt Service expenses are also over the expected budget amount because the bond proceeds received were used to refund and pay off the 2006 and 2007 GO Bond. The Employee Insurance fund expenditures are running over budget because 13 months of premiums have been paid. Page 1 of 9 Revenues by Type (Refer to Page 5) The City's revenues have met budget amounts for the fiscal year. As of the fourth quarter, total revenues are at 121.3% of the budgeted amount, but as noted before end of year adjustments have not been made which could adjust revenues up or down for the fiscal year. 100% of property tax revenues are usually received May through December as of fiscal year end they are running at 99..9% of budget. Sales taxes were budgeted about 2.0% higher for fiscal year 2015-16 based on past trends and expected increases with the improving economic conditions. As of the fourth quarter, sales taxes are running at 107% of budget. Income taxes were budgeted about 11% higher due to past trends and are running at about 118% of budget for the fourth quarter. It is important to note that both sales taxes and income taxes are received approximately three months after they are collected. At the end of the fiscal year the tax revenue accounts are adjusted to reflect what was actually earned for the year. Income taxes have also been volatile over the last couple of years due to the state's financial position; at times the payments were running four to five months behind instead of just the typical three months. For now the state is back on track, but income taxes have repeatedly been brought to the table as a source of savings for the state by limiting the amounts paid to local governments. Water and Sewer sales are running over budget at about 108% of budget. This is due to the addition of the capital charge as well as the new debt service charge that were not budgeted for. Water/sewer sales will still be closely monitored and rates will be adjusted accordingly to ensure personnel and maintenance costs are covered. The budget for Impact fees was increased by 42% because of past trends. The fees are currently running at 222% of budget which shows an increase in permit activity and development. Licenses and permits revenues are at about 143% of budget for the fourth quarter. These revenues are running higher than expected due to video gaming receipts which are at 164% of budget as well as building permit fees which are at 208% of budget. Reimbursement revenues are at about 174% of budget due to a reimbursement from the State of Illinois for the Route 120/31 project. Interest income is falling short of the expected quarterly results due to police pension investment transactions that have not been recorded as of this report date. The interest income budgeted amount was also kept very low as the interest rates have not rebounded. Other Revenues are running at 183% of budget because of two bond issues, one in the Debt Service Fund and one in the Recreation Center Fund that were not budgeted for. These were not included in the budget because at the time the budget was created it was expected funds would be received in FY1445. Revenues by Fund (Refer to page 6) General Fund revenues amount to 52% of the total budgeted revenues primarily coming from property taxesI sales taxes, income taxes, and charges for services. As of the fourth quarter, general fund revenues are at 108% of budget. Higher than expected receipts for Income and Sales Taxes drove up the revenues for the year. Motor Fuel Tax Revenues are at 120% of budget due to the Motor Fuel Tax High Growth payment for 15/16, which was not budgeted. The Tax Increment Fund revenues are at 198% of budget due to billing the Riverwalk Foundation for their portion of the Riverwalk improvements. Capital Improvements Fund revenues are running slightly below the budgeted amount due to developer Page 2 of 9 contributions for a road project being less than budgeted. The developer paid a portion of the road improvements costs, which ended up being lower than expected. Debt Service Fund revenues are at 383% of budget due to a bond issuance, but this is a bond refunding so there is an expense to match the revenues received. Police pension revenues are at 35% of budget due to quarterly investment entries that have not been made as of this report date. All other funds' revenues are running at 464% for the quarter due the bond issuance in the Recreation Center Fund. Expenditure by Type (Refer to page 7) Total expenditures for the quarter were at 112% which is slightly over the expected amount, but that is due to the bond refunding payment out of the debt service fund. Salaries represent 24% of the total expenditure budget and are at 100% of the budgeted amount. Overtime budgets are being closely monitored. Benefit expenditures are at 100% of the budgeted amount. Contractual expenses are only at 99% showing the commitment to hold down expenses even when the economy is showing signs of improvement. Other expenses are higher than expected for the year at 109%. The development expense account is at 135% of the original budget for the year due to the advanced payment to Gary Lang for the sales tax incentive agreement. And, a budget amendment was done to allow for additional payments on the sales tax agreements. Also, the Developer Donations expenses are over the budgeted amount due to increased permit fees that are distributed to the schools, library, and fire district. Debt service expenses are at 290% of the budgeted amount due to the payment for the bond refunding, which was covered by a new bond issuance. Capital Expenses are over budget due to water/sewer capital expenses that are budgeted through the depreciation expense line item, but adjustments have not been made as of this report date. Expenditure by Fund (Refer to page 8) The total for all of the funds are running at 112% of the budgeted amount, but only a few funds are over the expected 10076 budget amount for the fourth quarter. The Debt Service Fund is at 383% due to the payment for the bond that was refunded. The Water/Sewer Fund is at 122% due to adjustments that have not been made yet for capital items that will be recorded through the depreciation expense line item. The Employee Insurance Fund is at 104% of budget because thirteen months of insurance premiums have been paid because the City is required to pay one month in advance. A correction to the expense account is made at the end of the fiscal year to ensure only twelve payments are recorded during the current fiscal year. The Police Pension Fund is at 113% of budget because refunds were given to former employees that were not budgeted for. Upcoming Quarters In summary, the City continues to be in a stable, fiscally conservative, financial position. Due diligence by all departments will be necessary to ensure this trend continues. The budget for FY16/17 is operationally balanced and will be closely watched to ensure expenses are controlled and revenue estimates are met. Page 3 of 9 City of McHenry Revenues &Expenditures Budget vs. Actual Quartedy Report May 1, 2015 -April 30, 2016 Budget Vs. Actual -Revenues &Expenditures Revenues Fund FY15-16 Budget 4th Quarter 15-16 Actual % of Budget General 19,382,360 20 949,065 108.1 Tourism 140,050 153,669 109.7% Pa eant 3,550 3,949 111.2% Band 15,000 15,005 100.0% Civil Defense 5,000 5,000 100.0 Alarm Board 153,000 145,797 95.3% Audit 37,981 37,972 100.0 Annexation 58,200 111,296 191.2% Motor Fuel Tax 642,610 773,425 120.4 Develo erponations 133,690 365,139 273.1% TIF 326,000 644,131 197.6 Debt Service 1,556705 5,959,247 382.8% Recreation Center 2,000 2,112,379 105618.9 S ecial Service Area#1A 0.0% S ecial Service Area #4 16,847 16,848 100.0% Ca ital lm rovements 1261,200 1,235112 97.9% Ca ital E ui ment 243,225 243,398 100.1 Water/Sewer 6,484,318 6 953 255 107.2 Ca ital Develo ment 172,000 273,151 158.8% Unlit Im rovements 16,847 18,460 109.6% Marina 51,500 43,422 84.3% Em to ee Insurance 2,854,215 2,769,668 97.0% Risk Mana ement 778 000 785,510 101.0 Information Technolo 461,101 461,129 100.0 McHen Area Character Counts 35,160 Flex 80,000 91,021 113.8% Develo mental Escrow 500 13 2.5 Retained Personnel 40,000 94,121 235.3 Revolvin Loan 1,550 1,486 95.9% Police Pension 2,257,374 780,896 34.6% Total 37,174,823 45,078,723 121.3 Net Income/ Loss Fund FY15-16 Budget 4th Quarter 15-16 Actual % of Budget General 646,504 884,857 136.9 Tourism 45 050 51,669 114.7 Pa eant 638 Band 2,091 Civil Defense 1,800 1,711 95.1 Alarm Board 93,000 74,527 80.1 Audit 1601 1,592 99.4% Annexation 13,200 76,296 578.0% Motor Fuel Tax 1 064 302 458,211 43.1% Develo er Donations 65,050 172,011 264.4% TIF 1 905 330,216 17334.2 Debt Service 150 763 508.7% Recreation Center 5,237,297 2,656,737 50.7% S ecial Service Area #1A S ecial Service Area #4 1 Ca ital Im rovements 191,300 288,829 151.0% Ca ital E ui ment 20,000 15,595 WatedSewer 1,499,256 2,295,324 153.1% Ca ital Develo ment 172,000 273,151 158.8% Unlit Im rovements 16 847 485,013 2878.9% Marina 5,500 6,780 123.3 Em to ee Insurance 4 528 196,254 4334.2% Risk Mana ement 88,794 124,183 139.9% Information Technolo 1 17,388 McHen Area Character Counts 729 Flex 791 Develo mental Escrow 500 32,649 6529.8% Retained Personnel 4 984 Revolvin Loan 1550 1,486 95.9% Police Pension 405,800 1,315,272 324.1 Total 7,871,483 5,153,312 65.5% Ex enditures FY15-16 Budget 4th Quarter 15- 16 Actual % of Budget 20,028,864 20,064,207 100.2% 95,000 102,000 107.4% 3,550 3,311 93.3% 15,000 12,913 86.1 3,200 3,289 102.8% 60,000 71,269 118.8% 36,380 36,380 100.0 45,000 35,000 77.8 1,706,912 1,231,636 72.2% 198,740 193,129 97.2% 324,095 313,915 96.9% 1,556555 5,960,010 382.9% 5,239,297 4,769,116 0.0% 0.0 16,847 16 847 100.0% 1,452 500 946,283 65.1 263,225 258 993 98.4% 7,983,574 9,248,580 115.8% 503,473 46,000 36,642 79.7% 2,849,687 2,965,922 104.1% 689,206 661,327 96.0% 461,100 443,741 96.2% 35,889 80,000 90,230 112.8% 32,662 0.0% 40,000 99,105 247.8% 0.0 1,851,574 2,096,168 113.2% 45,046,306 50,232,035 111.5% Page 4 of 9 City of McHenry Revenues &Expenditures Budget vs. Actual Quarterly Report May 1, 2015 -April 30, 2016 Revenues by Type Revenues FY15-16 Budget 4th Quarter 15-16 Actual % of Budget % of Total Property Taxes 5,503 482 5 497 987 99.9 % 12.2% Sales Taxes 8 457 419 8 980 587 106.2% 19.9 % Income Taxes 21450,000 2,882 156 117.6 % 6.4% Other Taxes 1,334810 1481426 111.0% 3.3% Water & Sewer Sales 5,163 085 5,583 813 108.1 % 12.4% Im act Fees 306,540 681 888 222.4 % 1.5% Fines and Fees 611,700 645,484 105.5 % 1.4% Licenses and Permits 485,822 692 938 142.6% 1.5 % Reimbursements 489,795 852,299 174.0% 1.9% Char es for Services 5r328,080 5,142,012.44 101.7 % 12.0% Grants 45,037 0.1% Interest Income 496350 304404 61.3% 0.7% Other Revenues 61547,740 12,010,460 183.4% 26.6 % Total 37,174,823 45,078,723 121.3% 100.0% Revenues by Type ■Property Taxes ■Sales Taxes ■Income Taxes ■Other Taxes ■ Water &Sewer Sales ■Impact Fees ■ Fines and Fees ■Licenses and Permits ■ Reimbursements ■Charges for Services ■Grants ■Interest Income Other Revenues Page 5 of 9 City of McHenry Revenues & Expenditures Budget vs. Actual Quartedy Report May 1, 2015 -April 30, 2016 Revenues by Fund Fund FY15-16 Bud et 4lh Quarter 15-16 Actual % of Budget % of Total General 19 382 360 20 949 065 108.1 % 46.5 % Motor Fuel Tax 642 610 773 425 120.4 % 1.7% Tax Increment Financin 326 000 644 131 197.6% 1.4% Debt Service 1 556 705 5 959 247 382.8 % 13.2% Ca ital Im rovements 1261,200 1235110 97.9% 2.7% Ca Ital E ui ment 243 225 243 398 100.1 % 0.5 Water/Sewer 6,724,665 7,288,289 108.4% 16.2% Em to ee Insurance 2 854 215 2 769 668 97.0% 6.1 Risk Mana ement 778 000 785 510 101.0 % 1.7% Information Technolo 461 101 461 129 100.0 % 1.0% Police Pension 2 257 374 780 896 34.6 % 1.7% All Olher Funds 687 368 3 188 856 463.9 % 7.1 Total 37,174,823 45,078,723 121.3% 100.0% Revenues by Fund zs,000,000 zo,000,000 is,oao,000 io,oco,000 ■ Revenues by Fund s,00a,aoo � - 2 ` � ~ = - - E E 3 E � _ _ u w `� E u F - Page 6 of 9 City of McHenry Revenues &Expenditures Budget vs. Actual Quartedy Report May 1, 2015-April 30, 2016 Expenditures by Type Ex enditures FY15-16 Budget 4th Quarterly-16 Actual % of Bud et % of Total Salaries 10 754 879 10 718 182 99.7% 21.3% Benefits 5,523,204 5498927 99.6% 10.9% Contractual 3 419 316 3,368 519 96.5 % 6.7% Su lies 1,717,595 1396306 81.3% 2.8/ Other 5 988 067 6,551 668 109.4% 13.0 Debt Service 2 147 188 6 218 606 289.6 % 12.4% Ca ital 9 377 555 10 718 042 114.3% 21.3 Transfers 5 759 205 5 761 564 100.0% 11.5% 44,687,009 50,232,035 112.4% 100.0% 12% Expenditures by Type 21% 21% ■Salaries ■ Benefits ■ Contractual ■Supplies 11% ■Other ■ Debt Service Capital Transfers 7% 12% 3% 13% Page 7 of 9 City of McHenry Revenues &Expenditures Budget vs. Actual Quartedy Report May 1, 2015 - Apol 30, 2016 Expenditures by Fund Fund FY15-16 Budget 4th Quarter 15-16 Actual % of Budget % of Total General 20 028 864 20,064 207 100.2% 39.9% Motor Fuel Tax 1 706 912 1 231,636 72.2% 2.5% Tax Increment Financin 324 D95 313 915 96.9 % 0.6 Debt Service 1 556 555 5,960,010 382.9% 11.9% Ca ital Im rovements 1 452 50D 946 281 65.1 % 1.9 Ca ital E ui ment 263,225 258 993 98.4% 0.5% Water/Sewer 8 029 574 9 788,694 121.9 % 19.5 Em to ee Insurance 2 849 687 2,965 922 104.1 % 5.9% Risk Mana ement 689 206 661,327 96.0 % 1.3 InfonnationTechnolo 461100 443741 96.2% 0.9% Police Pension 1 851 574 2,096 168 113.2 % 4.2 % All Other Funds 5 833 014 5 SD1 141 94.3% 11.0% Total 45,046,306 50,232,035 111.5% 100.0% Expenditures by Fund zs,000,000 zo,000,000 is,aoo,000 10,000,000 �� Expenditures by Fund 5,000,00n ia� qai' oe' � cie ac et c& ac, o� oc ca5 6eca Quz eac4 i�'aCi a 6a JQF e\`'ate e��a �a6 r°o\ Cats e�QJ ac �( 2 to �0. a \a Pa a4. La .0 �aa. �¢ p \\aQ `� �a \o�ae soya `oo Qo� PLO aye ' � LaQ Q � a 4a+\c `aQ �� a�o`� Page 8 of 9 City of McHenry Revenues &Expenditures Budget vs. Actual Quarterly Report May 1, 2015 - Apri130, 2016 Fund Balance Fund Descri lion Fund Balance/(Deficit) - 4/30/15 Revenues Over Ex enses Fund Balance/(Deficit ) 4/30/16' 100 General Fund 10,041,968 884,857 10,926,825 200 Tourism Fund 263,601 51,669 315,270 205 Pa eant Fund 2,636 638 1,998 210 Band Fund 14,755 2 091 16,846 220 Civil Defense Fund 7 804 1 711 6,093 225 Alarm Board Fund 186,292 74,527 260,819 230 Audit Ex ense Fund 18600 1,592 20,192 260 Annexation Fund 241,953 76,296 318,249 270 Motor Fuel Tax Fund 1,140,120 458,211 681,909 280 Develo er Donation Fund 720,394 172,011 892,405 290 TIF Fund 738,454 330,216 408,238 300 Debt Service Fund 344 859 763 344 096 400 Recreation Center Fund 3,637,439 2,656,737 980,702 424 SSA #4 -Lakewood Rd. Unlit 26 1 27 426 SSA #6 - Hunterville 179,115 179 115 440 Ca ital Im rovements Fund 1,233,542 288,829 1,522 371 450 Ca tial E ui ment Fund 490,802 15,595 475,207 510 Water/Sewer Fund- 4,368,273 2,295,324 2,072 949 550 Ca ital Develo ment Fund 1,195,910 273,151 1,469 061 580 Utilit Im rovements Fund 90,914 485,013 575,927 590 Marina Fund 426,365 6 780 433,145 600 Em to ee Insurance Fund 270 196,254 195,984 610 Risk Mana ement Fund 576,225 124,183 700,408 620 Information Technolo Fund 200,593 17,388 217,981 700 Em to ee Flex Fund 729 729 720 Develo mental Escrow Fund 791 791 740 Retained Personnel Fund 4,984 4 964 750 Revolvin Loan Fund 114 129 1 486 115,615 760 Police Pension Fund 21 151 953 1 315,272 19 836,681 'Adjustments to Revenues and Expenses for year-end have not been finalized, amounts will change. Page 9 of 9 cnar os r sox a card Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: June 6, 2016 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: 2016 Asphalt Crack Sealing Maintenance Program Bid Award ATT: Bid Tabulation and List of Streets AGENDA ITEM SUMMARY: Staff requests City Council to consider awarding 2016 Asphalt Crack Sealing Maintenance Program to SKC Construction, Inc. BACKGROUND: Routing, cleaning, and sealing crack is an effective pavement preservation practice for streets that exhibit nominal pavement distress. The primary cause of asphalt failure is water infiltration into the street sub grade. Cracksealing is one of the most cost-effective preventative maintenance practices for the City's roadways. The City of McHenry partnered with the City of Woodstock, Will of Cary and the Village of Algonquin and issue a joint bid request. The Village of Cary facilitated the bid specifications and solicitation. ANALYSIS: The following sealed bids for 2016 Asphalt Crack Sealing Maintenance Program were received on May 201 20160 • Behm Pavement Maintenance $.39/ LF • Hastings Asphalt Services $.45/ LF • Patriot Pavement Maintenance $.3925/LF • SKC Construction, Inc. $.33/ LF The 2016/17 Capital Improvement Program includes $100,000 for a pavement maintenance program with revenues from the General Fund. City Council has previously approved applying a rejuvenating agent for pavement maintenance in the amount of $14,760. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the bid award to SKC Construction Inc. for the 2016 Asphalt Crack Sealing Maintenance Program in an amount not to exceed $85,000. BID TABULATION 2016 JOINT CRACK FILLING PROGRAM Village of Algonquin Village of Cary City of McHenry City of Woodstock BID OPENING: 5/20/2016I 11:00 am BASE BID YEAR 1 OPTIONAL YEAR 2 OPTIONAL YEAR 3 HOURLV RATES FOR SWEEPER (AS BIDJ BIDDER BASE BID TOTAL (AS READ) BASE BID TOTAL (AS CALCULATED) TOTAL BID QUANTITY UNITS UNIT PRICE (AS BID) UNIT PRICE (AS BID) UNIT PRICE (AS BID) WITH DISPOSAL @ MUNICIPAL FACILITY WITH DISPOSAL BY CONTRACTOR BEHM PAVEMENT MAINTENANCE $177,975.00 $245,700,00 = 5301000 LIN. FT. x $0.3900/LF $0.4000/LF $0.4400/1-F $125/1-10UR $140/1-10UR HASTINGSASPHALT SERVICES $283500.00 $283,500.00 = 630,000 LIN. FT. x $0.4500/LF $0.4500/LF $0.4500/1-F $155/HOUR $185/1-10UR PATRIOTPAVEMENT MAINTENANCE $185,456.25 $247,275.00 = 630,000 LIN. FT. x $0.3925/1-F $0.3933/1-F $0.3933/LF $100/HOUR $110/HOUR SKC CONSTRUCTION $207,900.00 $207,900.00 = 630,000 LIN. FT. x $0.3300/LF $0.3400/LF $0.3750/LF $110/HOUR $150/HOUR LOWEST BID RESULTS BY INDIVIDUAL AGENCY MUNICIPALITY EST, QUANTITY (LF) UNIT COST ($/LF) TOTAL ESTIMATED YEAR 1 BASE BID COST Village of Algonquin 50,000 $0,3300 $16,500,00 Village of Cary 120,000 $0,3300 $39,600.00 City of McHenry 210,000 $0,3300 $690300.00 City of Woodstock 250,000 $0,3300 $82,500.00 Page 1 of 1 BID TABULATION (2016 Joint Crack Filling) OS-20-2016 2016 City of McHenry crack sealing program. Description From To Bretons Dr. Green St. Ronda Rd. Draper Rd. Curran Rd. Shannon Dr. First Ave. Washington St. One block East. High St. Timothy Ln. Front St. (rte 31) Lillian St. Crystal Lake Rd. Front St. (rte 31) Ojibwa Ln. Curran Rd. Matanuska Tr. Ramble Rd. Rte 120. North Ave. Ridge Rd. Rte 120. South to City limit sign. Gladstone Shamrock Ln W Medical Center John St Green St. Virginia Crescent John St Golfview Rd Golfview Rd John St Golfview Terrace Golfview Terrace John St Golfview Rd Draper Rd. Curran Rd. Carrick Carrick Draper Draper Dublin Ct Draper Draper Church Freund Grand Veterans Parkway Concord Bareville Rd Murphy Dr Doolin Flynn Cashel Doolin Murphy Dundalk Murphy Doolin Meadow 120 Shore Fairway Green St. Dead end Mill St Crystal Lake Rd. Apartments Thornwood Dartmoor Waters Edge Miles Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: June 6th, 2016 RE: Ordinance authorizing Mayor's execution of an Intergovernmental Agreement between the cities of McHenry and Fox River Grove for Dispatch Services for the Fox River Grove Police Department Agenda Item Summary As we continue to move forward with our dispatch consolidation efforts, we have also been in contact with those agencies that will be affected by the closing of dispatch centers in Lake In the Hills, Harvard and Woodstock, to offer our emergency dispatch services. In that spirit we have been in discussions with the Fox River Grove Police Department to provide them dispatch services, as they are currently serviced by the Lake in the Hills dispatch center, which will be closing at the end of the calendar year 2016. This has led to our agreeing to terms for their police department to be dispatched by the McHenry Dispatch Center, beginning December 1, 2016. Detailed information regarding this Intergovernmental Agreement has been provided in the full agenda supplement. Background: The McHenry Police Department has been providing dispatch services for the Village of Johnsburg Police Department, the McHenry Township Fire Protection District, the Union Fire Protection District, the Union Police Department the Marengo Fire Protection District and the Marengo Rescue Squad. With the upcoming consolidation mandate of PSAP's (Public Safety Answering Points) the Lake in the Hills PSAP is slated as one of the dispatch centers going out of business. One of the agencies that receive dispatch services from Lake in the Hills is the Fox River Grove Police Department. The City of McHenry and the City of Fox River Grove have been in negotiations regarding the McHenry Police Department taking over those dispatching needs. Providing those services for the Fox River Grove Police Department falls in line with our consolidation efforts. Our dispatchers are undergoing continuous emergency dispatch training and quality control A ecks are being done on randomly selected calls for service. we are providing a high quality of service to our partners and plan to continue to improve that service. Analysis: The city and the Fox River Grove Police Department agreed to an annual fee for dispatching services. This fee amount will increase annually based on calls for service from the previous year and a Consumer Price Index based adjustment in the rate charged per call. This more closely aligns fees charged to actual cost per call. This request is made to allow the Mayor to execute a contract and Intergovernmental Agreement with the City of Fox River Grove for dispatch services. Recommendation: If Council concurs, then it is recommended that a motion is considered to approve an ordinance authorizing the Mayor to sign and execute this new individual intergovernmental agreement between the City of McHenry and the City of Fox River Grove, I1. For dispatch services for a term starting December 1, 2016 until April 30th, 2022 ORDINANCE NO 16-1796 AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY AND THE VILLAGE OF FOX RIVER GROVE POLICE DEPARTMENT FOR DISPATCH SERVICES WHEREAS, the City of McHenry, McHenry County, Illinois, is a Home Rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Mayor and the McHenry City Council desire to enter into an Intergovernmental Agreement with the Village of Fox River Grove Police Department to provide Dispatch Services. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the McHenry City Council as follows: SECTION 1: a. The Intergovernmental Agreement, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby approved. b. The Mayor of the City of McHenry is hereby authorized to execute said agreement. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by a Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED and APPROVED this 6`" day of June 2016. Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: City Clerk Mayor Exhibit A Intergovernmental Agreement Intergovernmental Agreement for Dispatch Services to the Village of Fox River Grove This Agreement is entered into by and between the parties hereto, pursuant to that certain Intergovernmental Agreement Relating to the Future Oversight of the McHenry PSAP Dispatch Center d/b/a NERCOM, dated on or near March 21, 2016 ("NERCOM IGA") and the provisions of Article VII, Section 10 of the Illinois Constitution of 1970, the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and is effective commencing December 1, 2016. Whereas, the City of McHenry ("Service Provider") through the NERCOM IGA provides radio dispatched police, fire and law enforcement services ("Dispatching Services") from the Service Provider's police department offices located at 333 N. Green Street, McHenry, Illinois; and Whereas, the Village of Fox River Grove ("" Customer) desires to obtain for its residents within their Village, the Dispatching Services provided by the Service Provider for the purposes of providing 24- hour E 9-1-1 telephone answering service for police officers employed by Customer ("Customer Personnel"). NOW THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, the undersigned agree as follows: 1. Term of Agreement. This Agreement shall commence on December 1, 2016 and terminate on April 30, 2022 ("Term"), unless earlier terminated, after January 1, 2018, by the Customer upon ninety (90) days written notice to the other party for any reason or no reason at all. Service Provider may terminate this Agreement earlier than the stated term upon one (1) years' written notice to Customer for any reason or no reason at all. Any fee paid by the Customer shall be subject to reimbursement due to early termination of this Agreement. Upon expiration of this Agreement, it may only be extended by written agreement of both parties hereto. 2. Service Provider Obligation. The Service Provider shall provide Dispatching Services to the Customer during the Term of this Agreement. 3. Customer Hardware. At its sole expense, Customer shall install and maintain any required radio infrastructure located outside of the Service Provider's dispatch center necessary to transmit communications from the Customer to the Service Provider. The cost of communication lines and interface equipment, located outside of the Service Provider's dispatch center, necessary to accomplish these services shall be the responsibility of the Customer. Service Provider shall own operate and maintain all equipment at the dispatching center. 4. No Supervision of Direction. The Dispatching Services provided to the Customer hereunder are limited to the dispatch of Customer Personnel. The Service Provider dispatchers and on -duty supervisory personnel have no responsibility to ensure that the Customer Personnel perform their duties or comply with any applicable rules and regulations. Any supervision and direction of Customer Personnel is outside the scope of this Agreement and remains the responsibility of the Customer. 5. Dispatch Fee. Customer shall, beginning May 1, 2017, pay to the Service Provider Dispatch Fees to the Service Provider in accordance with the payment schedule found in Exhibit A. Customer is permitted to alter the payment schedule to either monthly or quarterly payments providing the payments are delivered to the Service Provider prior to the conclusion of any monthly or quarterly service period. 6. Default. The failure of Customer to pay the Dispatch Fee shall constitute a default hereunder. In the event that the Customer defaults on its payment obligation or on any other obligation hereunder, the Service Provider shall send to Customer written notice of Lite default, and Customer shall then have seven (7) days after the date of the written notice to cure the default. If Customer fails to cure its default within the seven (7) day cure period, and no alternative agreement in writing has been reached by the parties hereto, the Service Provider shall be allowed to immediately discontinue providing all Dispatching Services it has agreed to provide under the terms of this Agreement and this Agreement shall be deemed terminated. 7. Additional Charges. If problems require the Service Provider staff to retrieve and dispatch calls from the Customer's facility, then Customer shall reimburse the Service Provider for any additional costs incurred. Otherwise, there shall be no additional charges under the Agreement unless they are mutually agreed upon in writing by the Service Provider and Customer. 8. No Agency Created. Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 9. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 10. Assignment Prohibited. No party shall assign this Agreement or the rights and duties hereunder. 11. Indemnification. Service Provider hereby indemnifies and holds Customer harmless from and against any and all claims which may arise out of the provision of Dispatch Services by Service Provider under this Agreement, except to the extent caused by the negligence of Customer, as the case may be. Customer hereby indemnifies and holds Service Provider harmless from and against any and all claims which may arise out of the obligations of Customer under this Agreement, or any obligation related to the provision of police and/or public works services, except to the extent caused by the negligence of Service Provider. By entering into this Agreement neither party waives any immunity provided by the laws of the State of Illinois. 12. Insurance. Service Provider agrees to provide the following insurance coverages for the Dispatch Services: 1. Commercial General Liability; 2. Business Liability for any equipment used in the provision of the Dispatch Services under this Agreement; 3. First Party Property; 4. Workers' Compensation; and 5. Employers' Liability for employees of Service Provider who perform the Dispatch Services under this Agreement. Such coverages shall be in amounts no less than what Service Provider maintains for itself in its normal course of business. If Service Provider's coverage as provided by its insurer is terminated for any reason Service Provider shall promptly notify Customer of receipt of any such notice; and Service Provider agrees to use its best efforts to provide comparable coverage either through membership in a joint risk management association or through commercial insurance carriers. 13. Other Terms and Conditions. Exhibit B includes other terms and conditions that are hereby made part of this Agreement. d this Date Customer: day of Robert J. Nunamaker, President Date 2016 Service Provider: I� Susan E. Low, Mayor Date Exhibit A Payment Schedule for Dispatch Services Annual Fee Annual Fee Period Period Start Date Period End Date Due Date Amount' Initial Term December 1, 2016 April 30, 2017 N/A $0000 Year 1 May 1, 2017 April 30, 2018 May 31, 2017 $102,508.68 Year 2 May 1, 2018 April 30, 2019 May 31, 2018 $102,508.68 Year 3 May 1, 2019 April 30, 2020 May 31, 2019 $102,508.68 Year 4 May 1, 2020 April 30, 2021 May 31, 2020 $102,508.68 Year 5 May 1, 2021 April 30, 2022 May 31, 2021 $102,508.68 Service Call Traffic Stop Period Service Call Rate Traffic Stop Rate Count Count Initial Term 2,885 1,911 Year 1 $ 27.00 $ 12.88 2016 CY3 2016 CY4 Year 2 Inflation Adjusted Inflation Adjusted 2017 CY3 2017 CY4 Year 3 Inflation Adjusted Inflation Adjusted 2018 CY3 2018 CY4 Year 4 Inflation Adjusted Inflation Adjusted2 2019 CY3 2019 CY4 Year 5 Inflation Adjusted2 Inflation Adjusted2 2020 CY3 2020 CY4 Annual Fee Formula Service Call Rate x Service Call Count + Traffic Stop Rate x Traffic Stop Count = Annual Fee Amount Note IThe Annual Fee amount paid will be based on the previous calendar year's actual Service Call Count multiplied by the adjusted Service Call Rate and the actual Traffic Stop Count multiplied by the adjusted Traffic Stop Rate. IThe annual rate increases shall be the lesser of 3% or CPI. CPI shall be calculated by using the United States Department of Labor's all items Consumer Price Index for Urban Consumers for the Chicago MSA. 3The count used for Service Calls shall be calculated by using the total number of Service Calls from the previous calendar year less the number of Service Calls that are considered "officer initiated" Service Calls including, but not limited to, Bar Checks, Business Checks, Foot Patrols, House Checks, Ordinance Violations, and Other Public Service. The count used for Traffic Stops shall be calculated by using the total number of Traffic Stops from the previous calendar year. Exhibit B Other Terms and Conditions for Dispatch Services Service Provider shall continue to operate directly a full service dispatch center to provide Dispatch Services to the Customer. Services to be provided by the Service Provider to Customer shall include without limitation the following: 1. Provide 24-hour a day answering of all E 9-1-1 and police non -emergency calls, maintain updated telephone lists of the Customer's staff and employees and implement and utilize call -out procedures for emergencies and non -emergencies, and forward messages utilizing reasonable telephone answering procedures adopted by the Service Provider. 2. Provide 24-hour a day dispatching for the Customer's Police Department and Public Works calls for service and related activities. 3. Maintain and operate radio and computer communications with the Customer for all Police Department calls, utilizing dispatching procedures adopted and agreed upon by the parties. 4. Service Provider will use best efforts to maintain the following minimum daily dispatch services employee staffing levels: At least 2 persons at all times; provided, however, in the event that staffing difficulties caused by an emergency situation that is beyond Service Provider's reasonable control prevent such minimum staffing, then Service Provider shall notify Customer of any circumstance when such minimum staffing level will not be met. 5. Provide and continuously update training to all Service Provider's Dispatch Services employees in the operation of the McHenry County ETS13 C.A.D. program on behalf of the Customer. 6. Answer questions related to public health and safety issues (i.e. boil orders or street closures) and general information related to Police and other Customer services asked by Customer citizens and others in accordance with informational materials provided by Customer; provided, however, that Service Provider shall forward to Customer, as the case may be, non -emergency calls. 7. Maintain a logging and recording system of all calls and, upon request, provide copies of recorded calls to the Customer's Police Department. 8. Operate, maintain, and manage the Law Enforcement Data System program ("LEADS") and the National Crime Information Center program ("NCIC"), including without limitation the following activities: Assist and cooperate with all audits of the LEADS and NCIC program files and operations; Enter into the LEADS or NCIC system information as requested by Customer, including without limitation warrants and sex offenders; Maintain and manage hot files; Maintain and manage all LEADS and NCIC files; Remove from the LEADS and NCIC files information and data that is no longer current; Update and validate, on a regular basis, LEADS and NCIC data and files, with information provided by Customer. Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: June 6th, 2016 RE: Ordinance authorizing Mayor's execution of an Intergovernmental Agreement between the cities of McHenry and Woodstock Fire Rescue District for dispatch services. Agenda Item Summary As we continue to move forward with our dispatch consolidation efforts, we have also been in contact with those agencies that will be affected by the closing of dispatch centers in Lake In the Hills, Harvard and Woodstock, to offer our emergency dispatch services. In that spirit we have been in discussions with the Woodstock Fire Rescue District to provide them dispatch services, as they are currently serviced by the Woodstock dispatch center, which will be closing on or about May Ist, 2017. This has led to our agreeing to terms for the Woodstock Fire Rescue District to be dispatched by the McHenry Dispatch Center, beginning May I st, 2017. Detailed information regarding this Intergovernmental Agreement has been provided in the full agenda supplement. Background: The McHenry Police Department has been providing dispatch services for the Village of Johnsburg Police Department, the McHenry Township Fire Protection District, the Union Fire Protection District, the Union Police Department the Marengo Fire Protection District and the Marengo Rescue Squad. With the upcoming consolidation mandate of PSAP's (Public Safety Answering Points) the Woodstock PSAP is slated as one of the dispatch centers going out of business. One of the agencies that receives dispatch services from Woodstock is the Woodstock Fire Rescue District. The City of McHenry and the City of Woodstock have been in negotiations regarding the McHenry Police Department taking over those dispatching needs. Providing those services for the Woodstock Fire Rescue District falls in line with our consolidation efforts. Our dispatchers are undergoing continuous emergency dispatch training and quality control checks are being done on randomly selected calls for service. We are providing a high quality of service to our partners and plan to continue to improve that service. Analysis: The City of McHenry and the Woodstock Fire Rescue District agreed to an annual fee for dispatching services. This fee amount will increase annually based on calls for service from the previous year and a Consumer Price Index based adjustment in the rate charged per call. This more closely aligns fees charged to actual cost per call. This request is made to allow the Mayor to execute a contract and Intergovernmental Agreement with the Woodstock Fire Rescue District for dispatch services. Recommendation: If Council concurs, then it is recommended that a motion is considered to approve an ordinance authorizing the Mayor to sign and execute this new individual intergovernmental agreement between the City of McHenry and the Woodstock fire Protection district For dispatch services for a term starting May 1St, 2017 until April 30th, 2022 ORDINANCE NO 164797 AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF MCHENRY AND WOODSTOCK FIRE/RESCUE DISTRICT FOR DISPATCH SERVICES WHEREAS, the City of McHenry, McHenry County, Illinois, is a Home Rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the Mayor and the McHenry City Council desire to enter into an Intergovernmental Agreement with the Woodstock Fire/Rescue District to provide Dispatch Services. follows: NOW, THEREFORE, BE IT ORDAINED by the Mayor and the McHenry City Council as SECTION l: a. The Intergovernmental Agreement, a copy of which is attached hereto as Exhibit A and made a part hereof, is hereby approved. b. The Mayor of the City of McHenry is hereby authorized to execute said agreement. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by a Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED and APPROVED this 61I' day of June 2016. Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: City Clerk Mayor Exhibit A Intergovernmental Agreement INTERGOVERNMENTAL AGREEMENT FOR FIRE DISPATCH BETWEEN THE CITY OF MCHEINIRY, WOODSTOCK FIRE/RESCUE DISTRICT This Agreement is effective this 13t. day of May, 2017 by and between the City of McHenry ("McHenry") and the Woodstock Fire/Rescue District ("WFRD"). A. McHenry provides to its residents and businesses, among other services, radio dispatched police and law enforcement services ("Dispatching Services") within its corporate limits. B. WFRD desires to obtain for its residents within their District, the Dispatching Services of McHenry for the purposes of providing 24-hour E 9-1-1 telephone answering service for emergency firefighters/paramedics employed by the District. C. McHenry and WFRD have the power and authority to enter into this Agreement pursuant to the provisions of Article VII, Section 10 of the Illinois Constitution of 1979, and the Illinois Intergovernmental Cooperation Act, as amended, 5 ILCS 220/1 et seq., and other applicable authority. NOW THEREFORE, in consideration of the mutual premises contained herein and other good and valuable consideration, the sufficiency and adequacy of which is hereby acknowledged as being received, WFRD and McHenry agree as follows: 1. Term of Agreement: This Agreement shall commence on May 1, 2017 and terminate on April 30, 2022 ("Original Term"), unless earlier terminated by either party upon one year's written notice to the other party for any reason or no reason at all. In no event shall any portion of the fee payable herein be subject to reimbursement due to early termination of this agreement by either party. Upon expiration of the Original Term, the Agreement may only be extended by written agreement of both parties hereto. 2. McHenry's Obligation: McHenry shall provide Dispatching Services to WFRD during the term of this agreement in accordance with Illinois law including but not limited to 210 ILCS 50/3.70. 3. WFRD Hardware: At its sole expense, WFRD shall install and maintain any required radio infrastructure necessary to receive radio communications from its personnel and relay them to the McHenry Dispatch Center in McHenry, Illinois. The cost of telephone lines and interface equipment necessary to accomplish these services shall be the responsibility of WFRD. 4. No Supervision of Direction: McHenry Dispatching Services provided to WFRD hereunder are limited to the dispatch of WFRD firefighters and emergency medical personnel. McHenry dispatchers and on -duty supervisory personnel have no responsibility to ensure that WFRD personnel comply with any applicable rules and regulations. The supervision and direction of WFRD personnel is outside the scope of this Agreement and remains the responsibility of WFRD. 5. Dispatch Fee: WFRD shall, beginning May 1, 2011 ("Original Term Dispatch Fee pay to McHenry monthly installments to be paid no later than the 10th day of each month. The Original Term Dispatch Fee will be calculated based on the existing rate of $28.00 per service call ("Service Call Rate") plus the lesser of any increase in the Consumer Price Index from the prior calendar year (2016), or three percent ("Adjusted Call Rate"). Thereafter, the Service Call Rate shall change annually, on each anniversary date of this Agreement, using the same Adjusted Call Rate calculation. The CPI adjustment shall be calculated using the annual average change as published by the United States Department of Labor's Bureau of Labor Statistics, All Items Consumer Price Index for Urban Consumers for Chicago, Illinois. The Adjusted Call Rate shall then be multiplied by the number of service calls dispatched by McHenry for WFRD in the prior calendar year, thereby arriving at the Dispatch Fee for the next year of Dispatch Services to be paid on the same monthly basis as the Original Term Dispatch Fee. McHenry and WFRD both agree that the City of Woodstock, subsequent to their partnership agreement with McHenry will pay a portion of the WFRD's annual dispatches fees. This portion will not exceed $36,000 annually and the term of the supplemental payments will not exceed five (5) years in duration or past the term of this agreement. 6. Additional Charges: If telephone service line problems require McHenry staff to retrieve and dispatch calls from a location other than the McHenry Dispatch Center, then CFPD shall reimburse McHenry for any additional costs incurred by McHenry. 7. No Agency Created: Only an independent contractor relationship is created by this Agreement and neither party shall constitute an authorized agent of the other. 8. Entire Agreement: This Agreement constitutes the entire agreement between the parties hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. 9. Assignment Prohibited: No party shall assign this agreement or the rights and duties hereunder. 10. Notices: All notices give or required under this Agreement shall be in writing and sent by certified mail to McHenry City Administrator or the WFRD Chief, respectively. 11. Indemnification: WFRD hereby indemnifies McHenry and its elected and appointed officials, attorneys, officers, and employees, and hold them harmless from any claim, 2 injury, or loss, no matter now allegedly sustained, arising out of or related in any way to the provision of, the use of, the disruption of, or the failure of McHenry to adequately or effectively provide Dispatching Services pursuant to this Agreement. WFRD reimburse McHenry for any attorneys' fees incurred by McHenry in connection with defense of any such alleged claim, injury or loss, occurring during the term of this agreement or thereafter arising out of the activities contemplated by this Agreement. 12. Insurance: WFRD shall maintain, for the term of this Agreement, and any extensions thereof, comprehensive general liability insurance, issued by an insurance company qualified to do business in the State of Illinois, with minimum limits of $1,000,000/$3,000,000. McHenry shall be named as an additional insured on said policy and the policy shall provide that McHenry be given 30 days written notice of cancellation or material changes thereto. WFRD shall provide McHenry with certificates of insurance evidencing coverage as required herein upon execution of this Agreement and any future renewal. Woodstock Fire/Rescue District Board President 3 20 City of McHenry Mayor Office of the Chief of Police John M. Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: June 6 h, 2016 Regular City Council Meeting RE: Sale of Abandoned Property Collected by the McHenry Police ATT: Addendum "A" — Detailed List of Items Ordinance Agenda Item Summary: The McHenry Police Department routinely collects items of property through the course of the agency's duties. Property that is "found property" or contraband collected through investigations is stored with the police department property custodian. Efforts, in accordance with state law, to locate the appropriate owners of this property are done. Once property has been in the custody of police department for a minimum of six months and no owner can be located, the proper is deemed "abandoned" by state law. Once classified as abandoned, law allows the Chief of Police to dispose of the property by destruction, sale or appropriation. Over the previous year the police department has acquired numerous items that are eligible to be auctioned. Staff is seeking City Council approval of the attached ordinance authorizing the City to sell this property through the Auctions By Jennifer Inc., with proceeds from the auction to be placed back in the general fund. Detailed information regarding this request is provided in the full agenda supplement and attachments. Staff will be present to answer any questions Council may have at the meeting. Background: In May of 2016 an audit was conducted and a list complied of all abandoned property in the custody of the McHenry Police Department. See Addendum "A" for a detailed accounting of this property. Since the absence of the McHenry County Auction the McHenry Police Department has been storing property that has been classified as found property and/or abandon property. All efforts to find the lawful owner of such property have been exhausted. The property mainly consists of tools, jewelry, personal property, and bicycles. The police department needs a resource available to lawfully auction such property in efforts to maintain only the property necessary in their evidence areas. Analysis: The following companies were researched; Auctions by Jennifer, GovDeals.com, and PropertyRoom,com. All three companies meet the requirements in the Law Enforcement Disposition of Property Act. Auctions by Jennifer is an Illinois based company that has been operating for almost 20 years in Carol Stream, Illinois. Auctions by Jennifer charges a flat rate of 20% unless they pick up the items then they charge 25%. They take care of all advertisement for their auctions. They also send payment within one week of the sale. GovDeals.com and PropertyRoom.com both have rates at or near 50%. In addition, there are numerous surcharges both of the companies have that would also cut into our sale funds such as transaction costs, processing costs, and fuel surcharges. The PropertyRoom.com main office is out of Maryland and GovDeaIs.com main office is out of Alabama. However, both have representatives in the Chicagoland area. On larger items both companies require the police agencies to provide their own photos of the property. Recommendation: Staff recommends utilizing the services of Auctions by Jennifer to sell this property. Auctions by Jennifer is a reputable auction service that specializes in the sale of police property that has been abandoned with no owner. The timely sale of this property will allow for the highest purchase prices and return of general revenue funds. if Council concurs, then Staff requests City Council authorization to approve the attached Ordinance authorizing the sale of the presented items in "Addendum A" through Auctions by Jennifer out of Carol Stream, IL. Ordinance No. ORD-164795 An Ordinance Authorizing the Sale of Abandoned Property In the Custody of the City of McHenry Police Department WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, in the opinion of the corporate authorities of the City of McHenry, it is no longer necessary or useful to or for the best interests of the City of McHenry to retain ownership of the public property hereinafter described; and WHEREAS, it has been determined by the Mayor and City Council of the City of McHenry to sell said public property for cash. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, as follows: SECTION l: The Mayor and City Council of the City of McHenry find that the abandoned items described in Addendum A, now owned by said jurisdiction are no longer necessary to said jurisdiction and said jurisdiction would be best served by the said public property sale: SECTION 2: The Chief of Police is hereby authorized and directed to execute an auction services agreement with Auctions by Jennifer and to sell via public auction utilizing the services of said company the herein named item now owned by the City of McHenry. SECTION 3: Upon payment in full, the Chief of Police is hereby authorized and directed to convey and/or transfer the aforesaid property to the respective buyer. SECTION A. This ordinance shall be in full force and effect from and after its passage by the corporate authorities. PASSED and APPROVED this Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: Mayor City Clerk ADDENDUM A To, Chief John M. Jones From: Property Control Officer, CLESEN, Nichoias R Date: OS/27/2016 IIII IIIIIIIIIIIIIIIIIII1111111111111 RCN #: 3831 Re: Request for Auction of Property As property control officer of the McHenry Police Department, I request permission to prepare for auction the below listed property now in our department's custody: I I[IIIII[III IIII) Illllli[I) IIIIIIIIIIIIIII IIII IIII Property Raam.com Barcode Auct. (term # BID Amount Item #: 002 Item Description: One sealed paper bag with: - Qty: i - Tool(s) DREMEL TOOL Serial #: 89126/ / Current sto r m Cu t Cu d Sto _ed Locattot� -.OFF. STORAGE FACIL .4+ + ITY III[IIII[ III IIIII IIIII IIIiI IIIIII [llll 811 IIII II[I Item #: 003 Property Room.corm Barcode Auct. (tom # BID Amount DO Item Description: One sealed paper bag with: - Qty: 1 - Tools) RAPID SERIES DRILL ACSESSORY SET Serial #: i 1932/ / Current Custad :.Stoiedui Location -.O .FSITE STORAGE FA IIiI .Y : ;:.:..°:, ::; `.:: Y . .........:. ......4......... :.... _C _... T....:.:...:.....:............_ . IlllllllIIII[[IIIIIIIIIIIII[IIIIIIIIIIII11111I1111 Property Room.com Barcode Auct. Item # BID Amount :.::..:..... Item Description: One sealed paper bag with: - Qty: 1 - Tool(s) KAWASAKI IMPACT HAMMER Serial #: 06090034/ / - ---......_.................... Current Custod Stored in Location-..OFFSITE ST RAGE FACILITY: . _.; ; 3 0 Page 1 of 23 1'0: Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R. Date: 05/27/2016 Re: IIIIIIIIIIIIIIIIII Item #: 006 foI Auction of P IIIIIIII II(IIII[IIIlI IIIII llllll(II! IIIII llll l![I Item #: 002 ADDENDUM A Property Room.com Barcode Property Room,com Barcode III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII RCN No 3831 Auct. Item # BID Amount >.! . Auct. Item # BID Amount Item Description: One sealed plastic bag with: - Qty: 1 -Other items) one black gb gmt-12a circuit tester curiae) t ustod re .m catroii :OFF I E CILITY: .. C , 3 . Sto . d .:Q. _... - .:: S.. T ...S.I OItAGE Ff1........... .... . IIIIIIIIIII(IIIIIIIIIIIIIlIIIIlIIII[IIIII(Illlllll Property Room.com Barcode Auct. Item # B,p Amount Item #: 002 ..........::.....: .... Item Description: One sealed box with: - Qty: 3 - Stolen property Box containing 3 Blackberry Curve smartphones Curren :.Cu • Stored utL ca ron-:OFFSITE T R LITY; :..::... .::...:::.:..:::::::.:: t.. sto.dY. o..t..........._.. .. S.O AGEFACI....:..,:...., -: , IIIIIIIIIIIIIIIII llllll[III IIIIIIIIIIIIIilllllllll Property Room.com Barcode Auct. Item # BID Amount Item #: 003 Item Description: One sealed plastic bag with: - Qty: 2 - Stolen property 3 pairs grey shorts, 3 pairs pants, 7 shirts, and 4 cargo shorts (ail Dickie's brand) . ... .. . ...... ORGEFACILITY.:.... ..r. atr rtOFFSTE STCrCut.r.eut sod`Stoa ... IIIIIIII[I(IIIIIIlIIIII[IIIIIf[Ilillllllllllllll[I Property Room.eom Barcode Auct. Item # BID Amount Item Description: One sealed envelope with: - Qty: 3 - Stolen property 3 Starter brand wristwatches in purple cases Cuttent Cusrod . Stored mLDeato.n OFFSITEST01AGE_FAC.I.L:I:TY.. .... _............... _........ ...................;::_._:... .:„ .. IIII([I! III IIIII Illll IIIII (IIIII llllll I[I[ Ill (III Item #: 053.01 Property Room.com Barcode Auct. Item # BID Amount 0 Item Description: One sealed paper bag with: - Qty: 1 -Confiscated property Wrist watch Cw r ent.,Custoci} .Stored tn.Locatlon... I 1111111111111111111111111111111111111111111111111 Item #: 054.01 Property Roorn.com Barcode Auct. Item # BID Amount DO Page 2 of 23 WaNO T°a Chief John M. Jones Front: Property Controi Officer, CLESEN, Nicholas R bate: OS/27/2016 Re: Request for Auction of III 1111111111111111111111111111111111 RCN M 3831 IIIIIII[IIII[IIII1Il[li[IIII[III[Illlll[I[I1111111 Property Room.com Barcode Auct. Item # B1D Amount Item #: 002 ................ . Item Description: One sealed box with: - Qty: 1 -Tool(s) One black and yellow handled hatchet and one black handled hatchet ,. Cut t_ettt Custody ..Stored itt.Location.:.OI FSITE STORAG.FtCILITX.;._: IIIIIIIII Illlllllll[IIIlllllllllll Ililllllllll IIII Property Raam.aam Barcade Auat. Item # BID Amount Item #: 001 Item Description: One sealed plastic bag with: - Qty: 1 - Jewelry ONE DIAMOND RING WITH YELLOW GOLD AND ONE CENTER STONE DIAMOND. ON THE INSIDE OF RING IT SAYS "MAGIC ..:::.....:::..: :.:.G.::LO.:.5.:.0.:" AND 1;4<:KP" rnc usto.d Str toLo _.......:.:tCurren tott.Jca:.. Illlllllllllllllllllllllllllllil[lllllilflllllllll Property Room.cam Barcode Auct. [tem # BID Amount Item #: 001 Item Description: One sealed plastic bag with: - Qty: I - Jewelry one Gold religious medallion Current CustotlY : Stored in.Locatto. Jewelry y & Curren . . I IIIfIII[ III IIIII IIIIIIIlII IIII[II IIIIII[II III II[I Property Raom.eom Barcode Auct. Item # BID Amount Item Description: One sealed paper bag with: - Qty: 1 - Jewelry 1 womans earing with "Monet" printed on back and oval stone sutlrounded by diamonds •S r m ` Cut rent Cust t n Stored Locatton Jewett R t t IIIIIIII llllllllll[II II[II11111111111111111111111 Property Roam.com Barcode Auct. Item # BID Amount Item #: 006 Item Description: One sealed plastic bag with: - Qty: 1 - Other iteni(s) 1918 "Walking" Liberty Half -Dollar U.S. coin contained in round, plastic coin protector case Cm t eut.Custod ::Stored oc tton .. Jeweit .R Curren :: =; ::< ........:.Y �n ....a. Y.. Y Page 3 of 23 To: Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas It Date: 05MI2016 IIIIIIII Ili II([(II[I(IIII(11f illl llll 111 111111111 Item M 001 111 II IIIII III II IIIIIIIIIIIIIIIIIII III RCN M 3831 Property Room.com Barcode Auct. Item # BID Amount O Item Description: One sealed paper bag with: - Qty: 1 -Jewelry one silver in color ring Curtent:Custod Stored in.Location,9ecvei. &.Currency IIIIIIIIIII IIIII IIIllllllllllllll llllllllllllllll Property Room.com Barcode Auct, Item # BID Amount Item #: 023 Item Description: One sealed plastic bag with: - Qty: 1 - Jewelry Silver colored ring Current Custod Stored in Location - Jewelr & Currency ::: ; .:; ::.:..:.. .:.:....::..: llllllll lllillll Illlllllll IIIIIIIIIIIIIIiII Illlll Property Room.com Barcode Auct. Item # BID Amount Item M 024 Item Description: One sealed plastic bag with: - Qty: 1 - Jewelry Pendant Current.Custody:. Stored ut.Locataon -:Jewelry & Cur�enp3. ; . ':.:...:.. ............:,::.; Ilillllllllllllll IIIIIIIIIIIIIIIIIfill ll111il11111 Property Room.com Barcode Item #: 02G Item Description: One sealed plastic bag with: - Qty: t - Jewelry Miscellaneous jewelry Current Custody: Stored in Location - Jewelry &.Currency Auct. Item # BED Amount I IIIIIII[ III111111111111111111[III liillllll IIIIIII Property Room.com Barcode Auct. Item # BID Amount Item Description: One sealed plastic bag with: - Qty: 1 - Other items) Miscelleneous Jewelry items Current _Ctistod Stored iii.Location -. Jesveh & Currenc y y. y Page 4 of 23 ADDENDUM A T°a Chief John M. Jones From: Property Control Officer, CLnorN, Nicholas R Date: 05/27/2016 Re: Request for Auction of IIICIIII III IIIII Illlf IIIII Illllll IIIII IIIII I[ IIII Item #: 041 Property Room.cam Barcode RCN #: 3831 Auct. ]tem # BID Amount Item Description: One seated plastic bag with: - Qty: L -Jewelry Miscellaneous jewelry C Cust.dy .. ry y4. ! IIIIIII[!Il IIIII [IIII IIIII IIIII IIICI Illllll ll IIII Property Roam.aam Barcode Auct. Item # _BID Amount I tem #: 072 Item Description: One sealed plastic bag with: - Qty: I - Jewelry Misc, jewelry __...:-. ......_.. Current.Custod .Stoned rnLocatiou.-.Jewel d .Current ,:::: :::.....:.......;:.::; ::.:::::> 6 dII I"_:.;::;'°<:::;<:`:'::: _... _eY...... Y !lllllilllll [Ill�llllllllll lilllllllllllllll[Illll Property Raam.cam Barcode Auct. Item # BID Amount Item #: 016 Item Description: One sealed plastic bag with: - Qty: 1 - Jewelry 1 gold color ring with 9 clear stones ..........:. .:..... W.— I. Current.Custod : Stored.mLocatron--JeweIr &C rreric ::, ::.;, ...;:;. u... Y Illlllllllll llflf llllll![IllClllllffll IIIIIICI IIII Property Raom.cam Bareade Auct. Item # BID Amount Item #: 039.02 Item Description: One sealed plastic bag with: - Qty: I - Currency One (1) 1937 Indian head nickel Current Custod : Stored it! Location ='Jeveh y & Current ......... . WWII....... Illlllll III [IIII [IIIIlIIIIIIIIIIIIIIIIIIIII II IIIC Property Room.cam Barcode Auct. Item # BID Amount Ite►n Description: One sealed plastic bag with: - Qty: I - Currency Two (2) silver -clad half -dollar U.S. coins Curr eut.Custody. Stm.ored uiLoeation -.I ellelly &:CutXency :.. ..:............. .. ::...:...: I IIIIIIII Ill IIII(IIIII IIIII IIII Illllll Ililil IIIII Item #: 043 Item Description: One seated plastic bag with: - Qty: 1 - Jewelry Current. Custody: Stored in Location -_Jewelry & Currency Page 5 of 23 ADDENDUM A T0I Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: OS/27/201G III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII RCN #: 3831 Re: Request for Auction of Property Department`Case #* 12 00��30 ;� ,,t r IIIIIIIIIIII11111111111111111111111111111IIIIIIIII Property Room.com Barcode Auct. Item # BID Amount Item #: 044 .................... Item Description: One sealed plastic bag with: - Qty: I - Jewelry I Gold and silver colored pendant with clear round stone ,::: r..,....-. Current:Clistad :.Stared.in'L4catiori'=.Jewe '&.Curreac <.;:::: ; :..:: ;.: ;;;::::; ;.;::<;:': .::.::..:. IIIIII[I III [[I0 [IIII IIIII III[ IIIIIII IIII IIII IIII Item #: 045 Property Room.com Barcode Auct. (tem # BID Amount Item Description: One sealed plastic bag with: - Qty: I -Jewelry silver color telmis bracele# with clear stones :. e & Curr Currency... Ir n • Sin oc hon Jewel Ir Current t Custod t Ied a J e o L ............. lllllllllll llllllilllllllllllllllllll llllllllllll Property Reom.coln Barcode Auct. Item # BID Amount Item #: 050 Item Description: One sealed plastic bag with: - Qty: I - Jewelry 1 Gold Color ring with 7 clear oval stones il:_:. >_ ;at . 7ey�_Cuitency :Clrrct . ......... 1111111[ III Illll Illll IIIII IIII IIIIIII IIIII III Illl Item #: 051 Property Room.com Barcode Auct. Item # BID Amount (IIIIIIII III IIIII IIIII (IIIIIIII IIIIIII III[IIIIIIII Property Room.com Barcode Auct. item # BID Amount Item #: OSS Item Description: One sealed plastic bag with: - Qty: I - Jcwelly I Pearl necklace in brown case ...._...... ::::.:;.:: . 4. .::::;:°.::.:..:.:::, .. : Page 6 of 23 ADDENDUM A To: Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: 05/27/20I6 Re: Request for Auction of III Illllllllfllllllllllllllllilllllll RCN #: 3831 IIIIIIII IIIIIIII IIIIIIIIII IIII II11111111111111111 Property Room.com i3arcode Auct. Item # BID Amount Item #: 001 - Item Description: The following evidence: - Qty: I - Bicycle One black Roadmaster bicycle Serial # nnc30101651 Serial #: RMC 30101651/ / Curl ent:Custod Stored in Location.-.: FFSITE STORAGE FAGILIT:. ...:..- :.:..::::..::.;..:..:::: .:: ::::: lllllll[III IIIII IIIIIIIIIIIIII llllllll Illlllll111 Property Room,eom Barcode Auct� Item # B;t3 Amount Item #: 002 Item Description: The following item was submitted: - Qty: 1 - Miscellaneous STIHL MSI70 chain saw Serial #: 289077304/ / Current.Custod :'Stored iri Locatioii =: OFFSITE:STORAGE FACILITY... y . Ililllllllllllllllllllllllllllllllllllllllllllllll Property Room.com Barcode Item #: 007 Item Description: One scaled plastic bag with: - Qty: 1 - Jewelry miscellanous jewelry Curre�it 0tod s tore.. inLoc ti n.=::J welt. & C rr .I :....::... . __ ............ S ............. a a.. . pl ...... ........ _u. etc Auct. Item # BID Amount l 11181(I III IIIII IIIIIIIIII IIII IIII(lll IIIIIII IIII Property Room.com Barcode Auct. item # BID Amount Item #: 001 Item Description: The following evidence: - Qty: I - Bicycle WHITE/ BLUE, PACIFIC SOLUTION, MULTI SPEED BICYCLE, WITH RED CANVASS BAG, CABLE LOCK, Serial#: CI1DY345// ..._....... :....:: -.. . Current Custod Stored:inLocatiori> OFFSITE STORA E FACILITY-::.'. ,' `, > -- ``.i;!>.::':<:; ;.`;`=`:': ;;: Y. G :...:.::.:.:.::. . 1I(Illllllll(IIIIIIIIIII(ll IIIIIIIIII IIII(I(llllll Property Room.com Barcode Auct, Item # BID Amount Item #: 030 ...............:... . Item Description: One sealed envelope with: - Qty: I - Jewelry One (1) silver -colored earring with square -cut colorless solitare stone r n:.. :::..:..:-..:.,....: :...:;:... Current Custody: . Stored mLocat o Je.velr & Cuirenc ;..;..:.:::::::.:.:.::....._:.::.:.:.:;:::..:;:._:.,.:::,::;:., Page 7 of 23 T03 Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: OS/27/2016 IIIIIIII III IIIII IIIII IIIII IIIIIIIIIII IIIIIIII Item #: 003 ADDENDUM A Property Roo►n•com Item Description: One sealed paper bag with: - Qty: 1 - Tools) ono (1) blue Curi ent,:Custody: 'S.to�'ed in.'Location,.-:QFF$ITE.STORX69IaACILITY::::;j;; car jack III II IIIII IIIII (IIIIIIIIIIIIIIIIIIAI RCN #: 3831 Auct. Item # BID Amount I IIIIIIII III IIIII IIIIIIIIIIIIIIIIIIilllllll III IIII Property Room.com Barcode Auct. Item # Blb Amount Item #: 001 _ _77 Item Description: One sealed plastic bag with: - Qty: 1 - Jewelry One Silver Ring with Clear Stone Current:Custoil :Stored in I>ocation - Jew I . __. y , _ t _ : _ ..._e. ►y R .Currency..: ,Wpm > ..:..: , Property Room.com Barcode Auct• {tem # BID Amount Item #: 001 _ Item Description: One sealed plastic bag with: - Qty: I - Jewelry Large Dome Ring, Pink & Gold Box, Gold necklace, Gold $1.00 Coin, Silver Dollar, Pocket Watch - Cu i rent Custody, . Stored to Location4.4 _ ...Je+s eh y rR .Currency ..:.: , .:........ _....::.:.. ...:.., :.::.........: . I IIIIIIII Ill IIIII Illll IIIII IIIII IIIIIII IIII III Item #: 001 Item Description: One sealed plastic bag with: - Qty: 1 - ElecUonic Equipment 1 Garmin NUVI 1300 GPS with mount and cord Seria[ #: 1NV489093/ / Cartent.Custod :.StoredinL i -. ocaton.OFI' SITE :STORAGEFACILIT.::=.;;.r;_;:.:;`:`:`;:'�.'°::'.::::.;.:.:'::::::::; <<=<`; I III 11111111111111111111111IIIIIIIIIII Property Room.aom Barcode Auct. Item # BID Amount Item Description: One sealed plastic bag with: - Qty: I - Electronic Equipment Garmin Street Pilot c330 GPS with power cord and windshield mount Serial Its 89285780/ / CurrentCustod :SforediaLo ati n-:AuctionBm01.::;< °:;::;'::_:;:%.::;:, r.;'::.:? '::;`:<:. s::::;is:.:;:.: " >,: iax..::..::.: p.c .....o..::........ . .) ,..._...... .... . I Illlllll 111 llllIIIIIIillllllllllll11118111111111 Property Room.com Barcode auct. Item # BID Amount Item Description: One sealed plastic bag with: - Qty: I - Jewelry Gold colored jewehy from inside suitcase in bedroom ui rerit Custod : S ored in Location = Jewel & Curren t ... ry : .. cy : ::: , :.::.:....::::. -..,....p. - Pago 8 of 23 ADDENDUM A T°a Chief John M. Jones li rom: Property Control Officer, CLESEN, Nicholas R Date: OS/27/2016 Re: Request for Auction of III llI1111111111111111111111111111111 RCN #: 3831 i IIIIIIII11111111 IIIIIIIIII IIIII IIIIIII IIII III Illl Property Room.com Barcode Auct. Item # BID Am"o�unt Item #: 010 L :: Item Description: One sealed plastic bag with: - Qty: I Personal property Biu-Ray box sets of Harry Potter and Roots TORAGI; FACILITY:: :.'.::.::. Cut pp...Stored �i1 Loe?tion -. QFFSITE S... IIIIIII(III IIIII Illll Illll IIIII IIIIIII III II([ IIII Item #: 018 Property Room.com Barcode AucE. IEem # BID Amount 0 IIIIIIIIIIII IIIII lill111111IIIIIIIIII IIII (IIIIIIII Property Room.com Barcode Auct. Etem # BID Amount Item #: 001 Item Description: One sealed plastic bag with: - Qty: I - Jewelry One Silver Ring with a Clear Stone .: .... .:... . Current Custody:. Stored .iri Location r Jetiyelry &Currency I IIIIIIII III IIIII Illill[III IIIII IIIII111111111IIII Property Room.com Barcode Auct. IEem # BID Amount Item #: 001 Item Description: One resealable plastic bag with: - Qty: I - Jewelry silver ring with orange and purple stones in the form of a flower Serial #: N/A/ / Cutrent Cusiod Stored in Location -: Jewe &. Currenc . .....:...... 5 .. DIY Y.:. ; ::.... IIIIIIII III IIIII ME 111111111111111111111111111111 Property Room.com Barcode Auct. Item # BID Amount Item #: 002 .. Item Description: One resealable plastic bag with: - Qty: I - Jewelry one ring with a bronze inside and a bluish/green outside Serial #: N/A/ / _;. Curren(Custody*:S + dal ocation .....Jewelry..&.Cur►enc} ... I IIIIIIII III IIII Illillllll IIIII (IIIII IIIIIIIIIIII Property Room.com Barcode Auct. Item # BID Amount Item Description: The following evidence: - Qty: I - Bicycle I GREEN CHAOS BRAND BICYCLE Serial #: GS060603388/ / tod S or d in...-.. o-::OFFSITl; T RA E F Cuijent,Cus.... �_t...e.....Locate n .:..... S O...G+ CTLITY::<°::;;::::::.: Y Page 9 of 23 T00 Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: 05/27/201b Rc: 11111111111111111111111111 Item #: 001 IIIIIIII III lllll l Item #: 001 foI Auction of ADDENDUM A Property Room.com Barcode Property Room.com III 1111111111111111111111111111111111 RCN #: 3831 Auct. Item # BtD Amount Item # BID Amount 00 Item Description: The following evidence: - Qty: I - $icycIe RED, RALEIGH MODEL C40, BICYCLE Serial #: R9235944938/ / t tod Stored inLocatton�.OIF ITE TORAGEFAGILITY.::::;':::; ';;;':` `;:'_:.:: >s: :' =: ; '_ ;' >: I b-- a:+ a 11 Curren S ....5.... .. I Illlllll III lull illil IIIII IIIII Illllll II III 11 fl 11 Item #: 001 Item Description: The following it was submitted: - Qty: 1 -Bicycle One gold -colored Mongoose-brattd BMX -style bicycle, serial number SNACE07H61509 Serial #: SNACE071-161509/ / _. _.... . CurrentCustod oredm ocaton-"OFFSITE. ORAGEPACILI ::::;-::...:::m. ::..:.....::::::.a-.._:..,: ....::-::.::....:........ :. y. St..,...,....�...::..ti n4 &;.... ._..... S.T. .. - .. CI + TY,- ::.:....::.,.:_.. + :;:_:: IIIIIIII III IIIII1111I IIIIIIIIIIIIIIIII II (IIIIIIII Property Room.aom Barcode Auct. item # BID Amount Item #: 001 641 Item Description: The following item was submitted: - Qty: I - Bicycle black bmx style bicycle Serial #: GS070950519// am Current Cttstod :Storam ed in L ation-:OFFSITE STORAGE FACILITY. s. ::.<:::<:°:?;:<<;:' ;:> Yir:::':'.:`:::..: .:.... J :..ac.:._ . llllllllllllllllllllll(IIIIIIIIIIIIIIIIIIIIIIIIIII Property Room.com Barcode Auct. Item # BID Amount Item Description: One sealed plastic bag with: - Qty: 1 -Miscellaneous One Sirius Satelitte Radio Sportstet Serial #: SPK041101056745/ / Cur •et t Custod •: Stored m:Locati it 'OFFSITE STORA EF TY._`;::.:>:._.`.,: :::'::;:::;;.,:,<;_:;,: m. ::::-r:;:; ;>:= t t.:: S _G :.:.: ACI1.I ........:........:....,..... . 0 Page t 0 of 23 ADDENDUM A T°A Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: 05/27/2016 Re: Re%jucst for Auction ofP 111111111111111111111 ] 111111111111111111111111 Item #: 001 Ilf 1I I1111111111111111111111111111111111111 RCN #: 3831 Item Description; The following item was submitted: - Qty: 1 -Bicycle l RED 5CHWINN BRAND CALIENTE MODEL BICYCLE Serial #: FP525778/ / Cud i.ent Custody . Stoned In Locatiort;-.:OFFSITE STORAGE FACII IT,Y..:...:.::..:::<:;: 111111111111111111111111111111[I Illll lllllllllIIII Property Reom.com Barcode Auct. Item it BID Amount Item #; 026 Item Description: One sealed plastic bag with: - Qty: i Electronic Equipment ONE JVC STEREO HEAD UNIT Serial #: 155X5582/ / KD-S37 Current Custody :Stored inLacatioi - OFFSITE STORAGE FACILITY 111111111i1 IIIII (111111[II II[I11111111111111111lI Item #: 001 Item Description: The following it was submitted; - Qty: l -Bicycle One blue and white Noxt-brand bicycle, serial number 99163744 Serial #: 991b3744/ / Current Custody. Stored in Location.- OI FSITE STORAGE FACILITY :-.........._ I IIIlllll Ilf IIIII IIll111111111[I IIIII IIIII IIII IIII Property #toom.com Barcode Auct. Item # BID Amount -.— Item Description: The following item was submitted: - Qty: I - Bicycle black and silver Magna Excitor mountain bike Serial M 99137500// Current .Custod •Stared inZocatrori �.OFFSITE STORAGE FACILITY.:;<::;:: ;::.4< :':::.::'::: :: :.. '::;.::'- y,... .a 11111111111 IIIII IIIII IIIII IIII IIIII IIII[ Item #: 001 Item Description: The following item was submitted: - Qty: ] -Photographic equipment panasonic camca•de�• and accesories in canon bag Serial #: I-1STD00074R/ / Current Custod : Stored irrZocahon =:OFFS TE STORAGE FACILITY `< .' y I Page 11 of 23 ADDENDUM A To: Chief John M. Jones h romp Property Control Officer, CLESEN, Nicholas R Date: 05M/2016 Re: Request for Auction of III RCN #: 3831 II IIIII III II Illllllllllllllllll I I IIIIIIIIIIIII11111111111111(IIII[IIIIIIIIIIIIIIIII property Raom.cam Barcode Auet. Item # BID Amount Item #: ozo Item Description: The following item was submitted: - Qty: i - Bicycle one green "Mongoose" bike Serial#: SNACYIIJ03499// Current CustodY4 Stored in:Location:OFTSITE STORAGE FACILITY' Illllllll 111 IIIII IIIIIIIIII IIIII IIIIIIIIII IIII Illl Property Room.cam Barcode Auct. Item # BID Amount Item #: 021 Item Description: The following item was submitted: - Qty: I - Bicycle one Blue Mt. Furry bicycle Serial #: SNFSD04GE8663/ / ..CdS: TOA ILITYCurreatocation y:OFFSITES Item #: 022 iIIIIIiII(IIIIIIIIIIIIIIIIIfill[ 111111fill fill fill Property Room.com Barcode Auct. Item # BID Amount Item Description: The following it was submitted: - Qty: 1-Bicycle one Huffy bicycle Serial #: P99C000856/ / _...... W*m Current Custod :Stored in Location:=: OFFSITE STORAGE FACILITY r:.:..; : ;' : `:::;::;;;:::.::::;_: . . ;;;.:_:: °' : `>:: __<' :::...: ;:;::::.<;'::. y .. .... _ Illllllll 111 lll[I IIIIIIIIIIIIlll111111IIIIIIII IDl Property Raam.cam Barcode Auet, item # BID Amount Item Description: The following evidence: - Qty: I - Bicycle One Silver Bicycle w Blue Chain Cute ent.Custod}. Stored ni Location.-:OFFSITE S'I ORAGE FACILITY.;, ;..:::;;:..:;.:; ., - : Page 12 of 23 Taa Chief John M. Jones I+rom: Property Control Officer, CLESEN, Nicholas R Aatc: 05/2712016 Re: Request for Auction of IIIIIIII Ill IIIII IIIII IIIIIIIII IIIIII IIIII III IIII Item #: 001 :1111NOUT1311. Il l II II I II Ill II I II I II I II11111 MI NII Nil RCN #: 3831 Property Room.cam Barcode Auct. Item # BID Amount Item Description: The following evidence: - Qty: 1 -Bicycle One purple Hanna Montana Bicycle Serial #: SNHBC08D04386/ / I IIIIIIII III IIIII I Item #: 008 IIIIIIIII ill lull IIIII Illil IIIII IIIIIII III IIII IIII Item #: 009 0 Property Room.com Barcode Auct. Item # BID Amount Property Room.com Barcode D Auct. Item # BID Amount IIIIIIIIII�IIIIIIIIIIIIIIiIIIIIIIIIIIIIIIIIII Property Raam.cam Barcode Auct. Item # BID Amount Item #: 010 Item Description: The following item was submitted: - Qty: 1 - Tool(s) Yard Machines gas powered edge trimmer Serial #: 1C22ODH7448/ / Y25 Current-Custoil ::Stored mLocation:-:OFFSI .E. ,. :..,...:......::...--.:::: ,..:::.,.....::, ........ . J............d ifi...... cats ............. 7 ... STORAGE TACILITX ;: IIIIIIIII III IIIII IIIII (IIIIIIIII IIIIIII IIII 111 IIII Property Room.com Barcode Auct. Item # BID Amount Item #: O11 Item Description: The following item was submitted: - Qty: 1 - Other item(s) Trumpet in case, unknown brand Serial #: 70077/ / ._......... . Current.Custod : Stored.in Locatt() . -r, :..;::_.. ::.:...::;:;::..._,:.:.....;.....:..::.::...:::. ..... z. n ..OFFSITE'STORAGE kA�ILITY::::,;.>:.::°.::<::;:r..:::_::::>:::::: <:. :...:::.::: IIIIIIIII III Illl! IIII IIIII IIIII Illilll IIII III IIII Item #: 012 Item Descriptions, The following item was submitted: -Qty: ] - Tools) Skit brand 7 1/4" circular saw with bag and manual Serial #: 30619/ / Current:CUSto.[1:.:S.toxed.ui.I:ocation`S::.OFFSITE STORAGE FACILITY:::;:',::: Page l3 of 23 To: Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: OS/27/2016 Re: IIIIIIII[IIIIIIIII Item #: 001 for Auction of ADDENDUM A III IIIIIIiIIIIIIIIII(III1111111111I11 RCN #: 3831 I#em Description: The following item was submitted: - Qty: 1 -Bicycle WOMAN'S PURPLE ROADMASTER MCSPORT SX l8 SPEED, S/N-SNFSD08GI3227, POOR CONDITION Serial #: SNFSD08G 13227/ / CurreiitCustod :.:$toted.mLocattotk..'OFSITE:ST.O,IZAGEFACILITY : :. :::::: Y I IIIIIIII Ill IIIII IIIIIIIIIIIIIII111111111111111111 Property Room.com Barcode Auct. Item # BID Amount Item #: 001 Item Description: The following item was submitted: - Qty: I - Bicycle One orange Mongoose -brand R30 bicycle, serial number M980733058 Serial #: M980733058/ / Current:Custod •.Sfore A16cation:-:OFFSIT :S RA t-F CILIT::_;:?si:a` %: > :r <:< ;:;.;; Y�. P. d. 1. .:..... .. ..:...... :..,.. .._TO....G. FA X .::::..m. iIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII] Item #: 001 Property Room.ca►n Barcode Auct. Item # B1D Amount DO Item Description: The following evidence: - Qty; t -Bicycle One (1) Pink, Huffy, Sea Star Bicycle. Serial #: BB 10C377241 / Cue.#::Custod}..Stogie ui,..ocaton-.OFFSITE.S.fORAGEFACILITY.:.::.........................:: ..:.:_.; .:.-.::.-::=:> _:;-::;;:.:: _. (IIIIIIIIIIIIII(IIIIIIIIIIIIIIII[IIIII(Illll[IIIII Property Room.com Barcode Auct. Item # BID Amount Item #: 001 Item Description: The following evidence: - Qty: I - Bicycle ONE WHITE GIRLS MONGOOSE BICYCLE BEARING SERIAL #SNFSD 13CA4650 Serial #: SNFSD13CA4650/ / _...._ . Current.Custod y: Stored mlocatian :OFFSITE STORAGES CI ITY: =...... Illllllllllllllllllllllllll(IIIIIIIIIIIIIIIIII(III Property Room.com Barcode Auct• Item # BID Amount Item Description: The following evidence: - Qty: I - Bicycle GIANT GIRLS 26-IN 18-SPEED BICYCLE, POOR CONDITION Serial #: GR3 M 1210/ / Cur i► ..Cust6d ::Sfoi'ed.ici ...cation �: FF 1'E STORAGE FACIL TY; a.e .t... ... Y..... _.._ .. ,..o........_:..0. SI......:.:::. I....,. Page 14 of 23 ADDENDUM A To: Chief John M. Jones Froui: Property Control Officer, CLESEN, Nicholas R bate: 05/21/2016 Il[ II IIIII Ill II III[II[11[Ilillllll I I RCN He 3831 Item DescE•iptio��: The following evidence: - Qty: 1 -Bicycle ONE BLACK IN COLOR 12 SPEED UNIVEGA "VIVA SPORT" BICYCLE SERIAL #M302627 Serial #: M302627/ / Cui i e' t Custod o4.red ui Ia. ocahon . Sta. OFF IT T .. n . S E S TO FACILITY .::_::;;>am a Illlilllliillllllllllllllililillllllllllllllllllll Property Room.com Barcode Auct. Item # B1D Amount Item M 001 Item Description: The following evidence: - Qty: 1 - Bicycle one black 20" avigo atra BMX bicycle Model GS 12080 am Current Custiid : Stored .in...l.ocation r.:OFFSITE STORAGE FACILITY: _; : - > ::am "_':` ;: `::.:W. 3 lllllllllilllllllllllllllllllllllllllllllllllillll __ ___.____._._ _.______ .________,._...._ Property Room.com Barcode Auct. Item # B!D Amount Item He 001 `'' `` Item Description: The following item was submitted: - Qty: 1 - Bicycle BLACK AND RED HUFFY IO-SPEED BICYCLE (MODIFIED TO 12-SPEEND W/SCHWINN SEAT Serial #: 441HUFFY5660 I/ / : _... . Current Custod y: Stored in. Location=.OFFSITE STORAGE FACILITY :.::::..::::::::;.::;`; ::'. _..:.._ :: 3 IIIlllillllillllllll(11111111111111111111111111111 Property Room.com Barcode Auct. Item � B►DAmount Item #: 002 Item Description: One sealed plastic bag with: on Qty: 1 - Electronic Equipment One Cobra 14 Band 360 Laser Radar Detector Model # XRS 9345 (mount is 14-6135 #3) Serial He 911001310/ / ..... Current Custody: Stoned in Location OFFSITE STORAGE FACILITY (IIIIIII 111 lull llllllllll IIIII III1111 flll II[IIII Property Room.com Barcode Auct. Item # BID Amount Item #: 003 Item Description: One sealed plastic bag with: - Qty: 1 - Electronic Equipment Black colored radar detector car mount (radar detector unit is 14-6135 #2) Current Custody: Stored in Location ^,,OFFSITE STORAGE. FACILITY ::....:::: :.: mmW .:::;.::>;:':.°::;<:::_: ; :::.;._;<:::;_...;-::;:.,:,. ,:...;.;. (IIIIIII III IIIII IIIII IIIII IIIII III[IIIIIII III (III Property Room.com Barcode Aact. Item # BID Amount Item #: 005 Item Description: One sealed plastic bag with: - Qty: 1 - Electronic Equipment One GPX adapter .—a ............:..: ....... C s d St ditia. :...............:..:..::.:..:..::<_::::- _,..,.......... Current ...... N. to..3 • .. ore.......T,ocation . OF.FSI.T.E`STORAGE FACILITY::. ,:.,.;:<.am. -a am:<:; :<::.>:.::::.;;.:4.::c ::::.:: .. Page 15 of 23 ADDENDUM A Il f II 11111111111111111111111111111111 To' Chief John M. Jones RCN #: 3831 From: Property Control Officer, CLESEN, Nicholas R Date: 05/27/2016 Re: Request for Auction I IIII[III Illlllll IIIIIIIIIIIIIIIIIIIIIIIIIIIII IIII Property Room.com Barcode Auck. item # BID Amount Item #: 007 Item Description: One sealed plastic bag with: - Qty: 1 - Electronic Equipment One iWorid Wireless FM Transmitter -- .... ..........:.:......,.... sto r d m i CILITY:.:: ;::; >: >:::' Ci r eci#Cu ......dS :Sto, e.... o.c.at.on.:,.:OFPSITE STORAGE rA.... ...:.....,-.:.... ,._,... ........... _ ...............,...........:.....,...:.:.:::.,...,.........:.:..:.,,:.,.:......: , IIIIIIIII IIIllllllllllilllllllllllllllDllllII1111 Property Room.eom Barcode �A``u`e#�[ie-m�#� BID Amount Item #: 001 Item Description: The following item was submitted: - Qty: I - Bicycle 20 Inch girls bicycle, purple in color, schwinn deelite Serial #: SNFS008AS4913/ / Current :Custod : Stor d.:ii`Iocatian=:OFFSITE STORAGE FACILITY. ::..:: ;:;. i s ::44 ::: <.:':>.':::..: ,..3 :. e:...........:, ....._....., IIIIIIII III (IIII IIIIIIIIIIIIIIIIIillllllllll!IIII Property Room.aom Barcode Auct. Item # BID Amount Item #: 001 Item Description: The following retained evidence: - Qty: 1 - Bicycle oNE PURPLE TREND JOURNEY BIKE Serial #: LX90903739/ / Cui't'eitt Custod : Stored in oc %tioii=.:OFFSITB ST E C IT :'. Y .. ,........,L.... a 1 . ORAG . FA ,. LL .. X,.. I71...;�=::...,._.....<.,.:.:_..,x.._z.-�•::.< :,tom. - , IIIIIII(IIIIIIIIIlil1111111111111111IIIIIIIIIIIII! Property Room.com Barcode Auct. Item # BtD Amount Item #: 001 Item Description: One sealed paper bag with: - Qty: I - Bicycle ONE WHITE / BRONZE COLORED BMX BIKE Serial#: SNACB08K2127I// Current CustodlY :.Stoned m Location.-. QFFSITE STORAGE FACILITY = : I I IIII I I[ 111 II I[! I III! III II II III l I II II Illlll II II II Item #: 001 Item Description: The following item was submitted: - Qty: I -Bicycle "GIANT" 261N, 18 SPEED UNI-SEX BICYCLE SILVER/BLUE! WHITE IN COLOR, FOUND IN POND Serial #: C15F9495/ / Current:Cus a8 ::Stored iiz`I ocation-:.OFFSI E T :,; :::......::. .,....:::.....::.:.:....:..:;.. t.... T S ORAGE FACILITY::: ;. ' .-::.; 3 Page 16 of 23 ITITEV119, T00 Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: OS/27/20 16 Re: RvMvivat for Auction of III II II1111111111111111111111111111111 RCN #: 3831 I I[Illlllllllllll IIIIIIII[Illlllllllllllll[I IIIIII Property Room.com Barcode Auct. Item # B1D Amount Item #: 001 Item Description: The following item was submitted: - Qty: 1 - Bicycle Magna Invader bicycle with fimont and rear pegs Serial #: 89091108/ / Curigeut:Custod :Store. h Location _ OFFSITE STORAGE FACILITY: ;;;::> : ' ::::.; z::. ;°::': '' IIIIIIIIIII IIIII IIIIIIIIIIIIIII II1111111I11111f11 Property Room.com Barcode Auct. Item # BID Amount Item M 001 Item Description: The following evidence: - Qty: 1 - Bicycle One (1) Purple Huffy "Black Water" Bicycle. Serial #: 2463416/ / Currenit.Custody: $tored.in:Location.=:QFFSITE STORAGE FACILITY .;: >:> _::::::;:_;;y:::.:...::..:: 1IIIIIIILIII Illllllfll IIIIIIIIII1Illlll Illllllllll Property Room.com Barcode Auct. Item # BID Amount Item #: OOI Item Description: The following item was submitted: - Qty: l - Bicycle One purple bmx mongoose bearining serial number C000254530 Serial #: C000254530/ / Current,Custod :: Storedui Locations v;. OFFSITE STORAGE FACILIT: _ IIIIIIII III IIIII II[IIIIIIIIIiII IIIIIII IIIII IIIIII Item #: 001 Item Description; The following evidence: _ Qty: 1 -Bicycle One {1) Red Murray l5 speed Boy's Mountain Bike Serial #: MON 1842421 / / Cur+rent.CustoJ d `Stored inLocation.% OFFSITE STORAGE FACILITY%::': <; :.::::;: »:< IIIIIIIIIIIIIIIIIIIIIIIIIIIII[IIIIIIIIIIIIilllllll Property Room.com Barcode Auct. item # BID Amount Item Description; The following evidence: - Qty: 1 - Bicycle 20in single speed Huffy bicycle, chrome Witlnblue axles and spokets Serial New K99120109/ / Page 17 of23 nest for Auction of ADDENDUM A III Ii11111111111111111111111111111111 RCN #: 3831 To: Chief John A Jones From: Property Control Ofiicer, CLESEN, Nicholas R Date: 05/27/2016 Re: I 1111111111111111111111 Item #: 001 Item Description: The following evidence: - Qty: i -Bicycle ONE (1}RED MONGOOSE "RIDGE JUMPER" BICYCLE Serial #: R1586CAT06M24JJ// Current C Et.s :red in Location -:OFFSITE STORAGE FACILITY::`::: toay . Stoto ..... IIIIIIII III IIIII1111111111IIIIf IIIII Illllll II IIII Property Room.com Barcode Auct. Item # BID Amount Item M 001 _ Item Description: The following item was submitted: - Qty: 1 - Bicycle pewter colored mongoose ledge 2.1 men's mountain bike Serial SNFSD 13HY633/ / Curr n :Cust d Stored m L of - OFF ITE:ST RA E e . t. 0 4�at� .. S O ...G FACILITY:::: >_ ::: : <: ::,._;:::_ ; <;:.>;: .) IIIIIIII III IIIII IIIII IIIII IIIII IIIII111[III II I111 Item #: 002 Item Description: The following it was submitted: - Qty: 1 -Bicycle black in color granite peak roadmaster mens mountain bike Serial#: SNFSD13JE49// Current Custo :Stored iit -ovation-..OBFSI I E S ORAGE FACILITY ':; IIIIIIIII1111111111111111111111111111111111111i111 Properly Room.com Barcode Auct. Item # BID Amount Item #: 001 Item Description: The following evidence: - Qty: I - Bicycle SCHWINN, RED, SPITFIRE, 20IN, BOYS BICYCLE, SINGLE SPEED S/N-SNCAB041)92265 Serial M SNCAB04D92265/ / Cur+ t..C.....:. S..._...A�EFACILTYod t�...hSO ..........: .: .:..CRI:.:..::; I illillll I1111111 IIII IIIII IIIII Ttem #: 00I Item Description: The following item was submitted: - Qty: 1 -Bicycle Serial #: 8536-611(20090423/ 0910226251 16-28/ Property Room.com Barcode Auct. Item # BID Amount Red "Next Wipeout" mountain bicycle found itt yard. y• S ored n:Location. FFSITE T RA F wentCustad t � Oi;;'.-'�':;>:;.;:'::::;>:>�::;<:::;;.:.::::;:.,::,.:::. Page 18 of23 ADDENDUM A T°' Chief John M. Jones Fi om: Property Control Officer, CLESEN, Nicholas R Date: 05/27/2016 [II II11111111111111111111111111111111 RCN No 3831 IIIIIIIIIIIIIIIIIIIIIIIlIII11111111111IIIIIIIIIIII Property Room.com Barcode Auct. item # BID Amount Item #: 001 C Item Description: The following item was submitted: - Qty: 1 - Bicycle ONE GRAY AND BLUE RAGE THRUSTER BICYCLE WITH 2 BLUE PEGS ON FRONT WHEEL Serial No HS 110309402/ / Cure it:Custdd vi:Stdced inT o anon-'OFFSITE.STORAGE FACrLI:-.:..:..::..:..:.:::::.-;:_..::::.:.: ..., _................3 ........:. . ........ _...Q .... ..... ... ... ... .. ... .. I. TY::.:...:.:.:`.r::;qZ:.i::.:'..::;•::,..FI+.:..:<^..i!je::.;:.:3::::'7i:r]rr:a::::::r':;; `.,;;-:': F..1.+; Illillllllllllllllllllllillllillllllilllllllllllll Property Room.com Barcode Item #: 001 Item Description: One resealable plastic bag with: - Qty: 1 - Jewelry one gold colored ring - -...:. _,.,..... Cui'i ertt:Gustod : S i`ed iii`I ocafion-=leive i ' 8c'C i i..:j ..:: i:::.;:::: ..':::?:; s:::::;;I. :::.; y.. to �. Y .... I. . I t _e acy . ..: Auct. Item # ount 00 Dept tment Ctse # 14173Q5 IIIIIIIIIIIIIIIillllllfllillllllllllllllllllllllll Property Roorn.com Barcode Auct. Item # B1DArnount Item Description: The following evidence: -Qty: 1 -Bicycle One Pink with Colored Flowers Children's Huffy Bicycle Serial #: 5161923610P/ / Current:Custod. %::Storeii iii: ocatio�i.=:.OFF ITE T 44 :...:........:...:......:._ ... ... y .:,...:....Ir....._......... S ....5 ORAGEFACILITY. i:° :;:;:`';`s <;:. ":.`:;..`:'; I Illillll lli IIIII Illlllllllllllllllllll IIIII II IIII Property Room.com Barcode Auct. Item # BID Amount Item #: 001 Item Description: One sealed plastic tube with: - Qty: I - Bicycle purple moutain bike serial # C20138230 Serial #: C20B8230/ / I IFIF Cu►rent`Custod :Stoned cni ocatton - OFFSiTE TO G F S 1tA AGILITY': a; i:a: << :::::::.:: r::::. : = ° :=:;':: y . , !~ . I Illllll[lllllllllllllllllllllllllllllllllll(IIIII Property Room.com Barcode Auct. Item # BlD Amount - Item Item Description: The following item was submitted: - Qty: 1 or Bicycle blue huffy boys 24 in, 18-speed bicycle Serial No AL20132349I/ / Curt.ent.Citstodi...Stored m.Locat[on-.OIF FFSITE STORAGE FACILITY_ »s:. > t.;:, ;.::;:°:':; IF I IIIIII[l III IIIII I Item #: 00l Property Room.com Barcode Auct. Item # B!D Amount Page 19 of 23 ADDENDUM A To: Chief John M. Jones from: PropertyControl Officer, CLESEN, Nicholas R Date: 05/2 W016 RCN #: 3831 [IIIIIIIIIIIIIIIIIIIIIillllllllllilllllll[Illlllll Property Room.com Barcode Auct. Ifem # BID Amount Item #: 001 Item Description: The following item was submitted: - Qty: I - Bicycle black 20in boys bicycle, BMX Ralleye no visible S/N, pink hand grips, light colored "splatter paint" black fi•ame Serial #: NONE/ / C rr u ent Custod r L tAl)-: S TE.STORA ,..::.;:.:::: :: ::::.: J .:Stoed. uz..,,ocat .QF...I :.:..........:.... GE,.FACILIX.::...,....,.:_,.:...:.:::...:..:.............::.::::,::._ .:::::.-...;; ! IIIIIIII III Illl(IIIII IIIII Ihli Item #: ool Item Description: The following item was submitted: - IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111IlllIIII Property Room.cam Barcode Auct. Item # BID Amount Item #: 001 `-- Item Description: The following item was submitted: - Qty: I - Bicycle Blue DINO 12in childs single speed bicycle, blue frame, red tires/handle bar, white feeder, black seat/grips and pedals Serial #: DEGNF6660 10/ / Curre : $toned �nLocation-::OFFSITE S 'ORAGE FACILITY : :::.::. ::.::::<:;:: Y. ....:...... .. ........:............ ... .......� .. :....... . Illllllllllllllllllllllllllllllllllll[IIIII[Ililll Property Roorn.com Barcode Auct. item # BID Amount - .:........... ....:........... Item Description: One sealed paper bag with: - Qty: I - Bicycle ONE 18 INCH MONGOOSE MTN SPORT MOUNTAIN BIKE BLUE AND GRAY IN COLOR WITH NO SERIAL NUMBER Current.Custod.... n_ .... . E.S.ednFFSITTORAG...5to. . . Illlllll Ill IIIII IIIII IIIII I[III IIIIIII IIIII Item #: 001 Ifem Description: The following evidence: - Qty: 1 -Bicycle 1 green/blue 18 speed boys cool water free spirit mountain bicycle Serial #: M000918926/ / :otLoca.OITESTOAGECuitettCii§o3 SAGE, ::.:.:;.:.;.::....:..:..:_ :,::.::.:.:;:.toiedin . ._.4.... .. :.:.. Page 20 of 23 To: Chief John M. Jones From: Property Control Officer, CI,ESEN, Nicholas tZ Date: 05127/2016 Ct�1 (11111111111111111111111111 Iteut #: 004 foI Auction of A )DENllUM A Property Room.com Barcode III IIIIIIIIIIIIIIEIIII111111111111111 RCN #: 3831 Auct. Item # SID Amount Item Description: The following item was submitted: - Qty: 1 -Bicycle huffy saperia Serial #: S99D00045936/ / i• t t n FF ITEST RAGEF ILITY;:'.::::. >:;: ;::;:;:'.;: :;`>:::;t:;;:.>>';:._:>`::: .:::::::.: Current,Custody: Stored_ nLoeat o.,.. 0......5....,. Q �1C..... ..... . I II(IIIII III IIIII IIIII Hill IIIII Illlll Item #: 001 Property Room.com Barcode Auct. Item # Bib Amount Item Description: The following retained evidence; - Qty: I -Bicycle Orte Blue &Silver Magna Excitor Bike Serial #: 02TD7049139/ / ....-.:: . 8- .......dCurr ..............n STORAGEFAn .,CustodY :orem `oC fioQ.F.....1............ ,. ..._...:R.C..;ILITY:`: .......;..;..,; II111111 III IIIII ll l(I Iil ll I I III Ililll l I I81 I (I III Item #: 001 Item Description: The following it was subtitted: - Qty: 1 -Bicycle 1 redline brand BMX style bicycle with btack flames and a broken brake Serial #: ZE06-20-70/ HP0785903/ Cur" i•ent.Custod :.Stored;in.Looation.-:OFFSITE.STORAGE-FACIEITY:>:::;,.;,...:'.<;?>:;;:.` ::;_.:::;=':r=r%',,;;':'':;:.:'.:;.:;. Illillll 11I1111111[IIIIIIIIIIIIIIIIIII Illli ll llli Property Room.corn Barcode Auct. Item # BiD Amount telif; 001 Item Description: The following evidence: - Qty: I - Bicycle one pink girls mongoose bicycle Serial #: SNFSDI 01330923/ / Current Custod :'Stored m Location _:OFFSITE.ST A E FACILITY:: ;_:'.' :::`::;:.;;:_< C:; ;;::;;;:;::; c=:':;::: ;: > o...........................Olt.G..:..............,.:.,............ IIIIIIIIIII[IIIllllllllll[Illlllllllllllllllllllll Property Room.com Barcode Auct. Item # BID Amount - Item Description: The following item was submitted: - Qty: I Bicycle BLUE 27111'SANWA" MENS 10-SPEED BICYCLE, POOR CONDITION Serial #: 5C52C542/ / Current;Custod : Sta d.in.Location.=.OFFSITESTORAGE FACILITY:'.:::; Y.._.::.�,e,..._.... ::.. II1111II III IIIIIII[II III[I111[II Item #: OOi Item Description: The following item was submitted: - Qty: I -Bicycle BLUE MEWS 21-SPEED, 26IN RALEIGFI SC-30 SPORT COMFORT BICYCLE, (MISSING SEAT) Serial #: R000810438-FRAME/ YFOOH12972-CRANK HOUSING/ ur r ent.Custod . Stoied.ui_Locahon.,;OI+FSITE STORAGE.FACILITY::.>:.:. . .::.:.:.:...:.......::.::: :.::.:: ::.: ......:.:. Page 21 of 23 ADDENDUM A TO' Chief John M. Jones From: Property Control Officer, CLESEN, Nicholas R Date: OS/27/2016 Re: Request for Auction of Pronert RCN #: 3831 Illllllllllllllllll(IIIIIIIIIIIIIIIII{IIIIIIIIIIII Property Room.com Barcode Auct. Item # BID Amount Item #: 001 Item Description: The following item was submitted: - Qty: I - Bicycle girls 24" 15-speed, MOUNTAIN SHARK BY ROYCE UNION, mountain bicycle, PINK/PURPLE IN COLOR Serial #: 940900283/ / .. Cut, lt. ent. Custod} ., Stoi ed.tn Location ..:.:QFFSITE. STORAGE FACILITY :,:::.:...:.::, _ ... .. . IIIIIIII III Illll [IIII IIIII llllll l[IIIIIII IIII Illl Property Room.com Barcode Auct. Itern # BlD Amount Item #: 001b. Item Description: The following itern was submitted: - Qty: 1 "Bicycle Green 'NEXT' BRAND, MOD:'CHOAS' FREESTYLE 201N SINGLE SPEED BICYCLE Serial #: G13060500205/ GS520090/ . Cut rerst ustod Stored in Location �_OFPSITE.STORAGE FACILITY. ;`:::':=: °`:>:t<`..''.. Illlllllllllllllillllllllll Item #: 001 Property Roorn.com Barcode # BID Amount DO Item Description: The following item was submitted: - Qty: 1 -Other vehicles) one pink motorized razor scooter Se► ial #: BE17A008451/ / . . Current Custod Stored. in Location �..OFFSlTE STORAGE FACILITY:: `::;.:' :::;;:::::'.: ;:: _;:°; :? � IIIIIIII III IIIII IIIII IIIII (IIIII IIIiI llllll ll IIII Property Room.com Barc°ae Auat. Item # BID Amount Item Item Description: The following evidence: - Qty: I - Other iteni(s) (1) One Silver "Stilleto" Brand Stunt Scooter Current Custociy : Stored m Locat o .:_: p.FFSITE.STORAGE FAC LI :::;:.;:.:`':`!s:';;;:` .............:.. t 1t. ... I. TX:.... IIIIIIIIIIIIIIIIIIII[Illlllll[IIIIIIII[IIIIIIillll Property Room.com Barcode Auct. Item # BID Amount Item #: 001 1-. Item Description: The following evidence: - Qty: I - Bicycle (I) One Purple "magna" glacier point bicycle in Poor condition. t n,Locaron OFFS TE STORAGEFACILITY '.:::::;:;;.:.,Curre►t.irus:tod :Stre':- .............'.. IIIIIIII III Illllllllllllllll[111111811111illilll Property Roorn.com Barcode Auct. Item # BID Amount Item #: 001 Item Description: The fol[owing item was submitted: - Qty: 1 - Miscellaneous one fifteen foot aluminum fishing boat -. - Current:Custody; :It m Subtnittednkto.Pro eif - OFFSITE STORAG AGILITY Page 22 of 23 To: Chief John M. Jones l+rom: Property Control Officer, CLESEN, Nicholas R Date: 05/27/2016 Re: I illlllll III IIIII I Item #: 00I nest for Auction of ADDENDUM A Property Raam.cam Barcode Item Descriptio►►: 'l'he, following item was submitted: - Qty: l -Bicycle Magna mountain [pike Serial #: 00TD148371// Curk'enf Cu§tody: Stored in Location_,- OFPSITE STORAGE FACILITY Comments: ill II Illil III ll IIIIIIIIIIIIIII IINII RCN #: 3831 Auct. Ite►n # BID Amount l hereby approve the disposal.. of the property, as inventoried on the previous Paget s) at�d i�i the ►uanuer requested. This disposal shall be completed by or a report shall be filed with my office showing cause as to why this disposal was not carried out. All applicable legal requirements for the retent%on of the listed- property leave �eeit complied Zvi#h: Disposal -into be accomplished by Atretiott. Auction Approval: Chief John. M. Jones Auction to be conducted uy "Auctions. by Jennifer" Plaase Priril ,g Officer:��, Please Prinl Date: i�'"?/',sc Page 23 of 23 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: June 6, 2016 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: North Riverside Drive Sanitary Sewer Lift Station Pump Purchase AGENDA ITEM SUMMARY: Staff requests City Council to consider accepting the proposal from Xylem Water Solutions USA, Inc. for two submersible pumps for the North Riverside Drive Sanitary Sewer Lift Station. BACKGROUND: North Riverside Drive Sanitary Sewer Lift Station was constructed in 1986. In 2001 this sanitary sewer lift station was updated with new controls and larger pumps to accommodate additional flows. The pumps are at the end of their useful life and are in need of replacement. Staff received the following proposals: • Metropolitan Pump Company $32,914.00 • Xylem Water Solutions USA, Inc. $231995.70 The approved 2016/17 operating budget under Public Works Wastewater Treatment Division includes $911000.00 for maintenance of the sanitary sewer lift stations. RECOMMENDATION: Therefore, if Council concurs, it is recommended to accept the proposal from Xylem Water Solutions USA, Inc. for two submersible pumps for the North Riverside Drive Sanitary Sewer Lift Station in an amount not to exceed $23,995.70. March 11, 2016 CITY OF MCHENRY 333 S GREEN ST MCHENRY IL 60050 Attn: Kevin Beggs- Assistant Superintendent Re: Hydromatic Retrofit Xylem Water Solutions USA, Inc. Flygt Products 8402 183I Street Suite A Tinley Park, IL 60487 Tel (708) 342-0484 Fax (708) 342-0491 Quote # 2016-CHI-0165 Xylem Water Solutions USA, Flygt Products is pleased to provide our Complete Scope Letter with Pricing for the project referenced above. The equipment noted as follows has been designed in strict accordance to the Engineers Specifications and meets the project requirements 100%. We greatly appreciate your consideration and opportunity to be of service. A Flygt Preventive Maintenance Contract is available for this order. Pumps Qty Description 2 Flygt Model NP-3153.185 6" volute Submersible pump equipped with a 460 Volt / 3 phase / 60 Hz 15 HP 1750 RPM motor, 437 impeller, 1 x 50 Ft. length of SUBCAB 4G10+S(2x0,5) submersible cable, FLS leakage detector, volute is prepared for Flush Valve Electrical Qty Description 2 MINI-CASII/FUS 120/24VAC,24VDC 2 SOCKET,11 PIN OCTAL DIN MOUNT 12/02 Services Qty Description 1 START UP,FLYGT,NO TAX 1-TP MODELS: 3000,7000,8000 124 Pumps Price USD $ 21,89. Electrical Price USD $ 877.96 Services Price USD $1,226.50 Total Project Price $ 23,995.70 Incoterm: 1 FCA -Free Carrier Named Placed: 02 - US WH/ Factory Incoterms 2010 clarify responsibility for costs, risks, &tasks associated with the shipment of goods to the named place. Taxes: State, local and other applicable taxes are not included in this quotation. Time of delivery: Approx. 4 Weeks for line item 1 working weeks after receipt of order. Terms of payment: Net 30 Standard Validity: This Quote will expire in ninety (90) days unless extended in writing by Xylem Water Solutions USA, Inc. Page 1 of 5 8 xylem brand 19. GOVERNING LAW. THE TERMS OF THIS AGREEMENT AND ALL RIGHTS AND OBLIGATIONS HEREUNDER SHALL BE GOVERNED BY THE LAWS OF THE STATE OF SELLER'S OFFICE TO WHICH THIS ORDER HAS BEEN SUBMITTED (WITHOUT REFERENCE TO PRINCIPLES OF CONFLICTS OF LAWS), THE RIGHTS AND OBLIGATIONS OF THE PARTIES HEREUNDER SHALL NOT BE GOVERNED BY THE 1980 U.N. CONVENTION ON CONTRACTS FOR THE INTERNATIONAL SALE OF GOODS, 20.Titles. The section titles are for reference only, and shall not limit or restrict the interpretation or construction of this Agreement. 211 Aver. Seller's failure to insist, in any one or more instances, upon Buyer's performance of this Agreement, or to exercise any rights conferred, shall not constitute a waiver or relinquishment of any such right or right to insist upon Buyer's performance in any other regard. 22.Severability. The partial or complete invalidity of any one or more provisions of this Agreement shall not affect the validity or continuing force and effect of any other provision. Customer Acceptance: A signed facsimile copy of this quote is acceptable as a binding contract. Signature: Name: (PLEASE PRINT) Email: Date: CompanylUtility: Address: PO#: Fax: Thank you for the opportunity to provide this quotation. Please contact us if there are any questions. Sincerely, Ramesh Anchan Tech. Sales Representative Phone:7087811072 Cell: 708- OM282 ram.anchan@xyleminc.com Page 5 of 5 a xylem brand MER TC:)POL rjSLP PUMP CCJMP.A.NX DA Division of METROPOI-ITAN INDUSTRIES, INOo 37 FORESTWOOD DR, • ROMEOVILLE, IL 60446=1343 (815) 886-9200 A37 FAX (818) 880 3 www, motropol itanind.com arm: tLevm tse�� QUOTATION Metropolitan Industries is pleased to quote you on. the following work. You have dropped off a pump for .is to inspect. We have completely disassembled the pump and Inspected it for wear, We did find the lower bearing was spinning in the housing and v4ore the housing itself we can leave. the lower housing sleeved to accept the new bearing. we have found the following parts that are in need of repair and/or replacement: Oil Upper Bearing Lower Bearing Seal Kit Impeller Wear ring Lower Seal Plate Sleeved Lower Bearing Housing Seal Fail Probes Repotted Power Cord assembly We will rebuild fhe pump with the above rrnentioned parts, We will eleotreally test the pump for proper operation. We will then call and let you know the pump is ready for pick up. Your cost for the repair of the pump is: $ 10,1-OS.OQ Optionwill supply you with (2) nefY replacement pumlps, The original version pump has been obsoleted, the new upgraded version is a High Efficiency pump. Your cost for the new HPE Pump is: $ 321914A This will come with a new carrier- assembly, we will be able to reuse the original. sealing flange, Note: (MSRP: $47,020.00) Thank you for the opportunity to do business with you once again, If you have any questrons regarding - his quote, or need out assistance on any other matters please foe/ free and_ give us a call at $1_86 -4OQ, Please advise us as to what you would like us to do in regards to this quote as soon as possible, if you NO prefer, you can sign this and fax rt back to $1S 88f-6938 .. , df�€, - r'orr, eiafe at Invoice. All invoices are payable in full when due, with no retainage allowed. THIS QUOTATION, SUBJECT TO THE CONDITIONS ON THE REVERSE SIDE HeREQ� hlAY BE AC@EPTED ONLY BY sIONING ONE:40PY OF THi� QUOTATION ANQ PETURNINO rr la METROPOLITAN PUMP CO. NOT LATER THAN THE DATE INDICATED QN TH€ FACE h hWt= AFTER WHIQM THIS QUOTATION I VQID THl9 QUOTATIQN A(-fE_R ACCEPTANCE BY BUYEfj MAY BE CANCELLED BY EITHER PARTY WITH NO PENALTY ONLY IF ENGINEER FAILS TO APRROVE SELLERS APPROVAL. BROCHURE, ACCEPTED: Firm sy Title QiTC1TATIQI�NO. `�4%fRT 5,IJBIYIITTED; 2/1lf1 THIS QUOTATIONDID AFTER,. Sf114Q16 R1F: Raym.ozicl A..`1't►0►us By Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: June 6th, 2016 Regular City Council meeting RE: Approval of an ordinance amending Chapter 18, Police of the City of McHenry's Municipal Code Agenda Item Summary: Staff is seeking authorization to amend Chapter 18 of the Municipal Code, which encompasses the power and authority given to the McHenry Police Department, and better defines the roles and duties of the officers and administrative staff of the Department. It also defines the function the Police Commission has in hiring of new officers and its role as it relates to promotion and discipline of our members not covered by collective bargaining. The update also addresses changes in the hiring and promotional process, including provisions for preferential considerations for military personnel that have been dictated by federal legislation. These changes have been approved by the full Police Commission and have been examined by our city attorney to assure that we are within our authority to enact. Staff will be present to answer any questions Council may have. Background: The City of McHenry Police Department, and the Police Commission operational rules and regulations can at this time be found in two locations; that being in Chapter 18 of our Local Ordinances, and in the Police Commission rules and regulations manual. As an agency we feel that having these combined in a single document and published in our local ordinances assures that there is no contradictory information between the two documents and better reflects the practices and structure of our department. Since the last revision of these documents the command structure has changed and federal legislation regarding military preferential points in hiring has changed, precipitating the update. We have also decided, as is customary in many departments throughout the state, that a lateral entry provision should be adopted. This allows for McHenry to have a list of active certified Police Officers from other jurisdictions wishing to work for our department. These officers are still subject to the interview process and stringent background investigation, but allows for them to bypass the entrance examination. If chosen they can be put directly into our field training process, without having to send them to the ten week Police Academy, as they would have already gone through such an academy to be considered. This gives our department the autonomy to have two eligibility lists simultaneously to draw from, assuring that we choose the best available candidate for the position. Conclusion: If Council concurs, then it is recommended a motion to amend Chapter 18 of the Municipal code. __2�Page Draft May 31, 2010 ORDINANCE NO. An ance Amending Chapter 18, Police, of the City of McHenry's Municipal Code WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF McHENRY, McHenry County, Illinois, as follows: SECTION 1: Articles I and II of Chapter 18, Police, shall be amended in its entirety and replaced with the following provisions with the formatting to be coordinated by the City Administrator: Sec. 18-1. Creation, composition of Department. There is hereby created a Department for the City which shall consist of the Chief of Police, a Deputy Chief, two Commanders, Sergeants, Officers and such other officers, technical employees and such other employees as may be provided for from time to time by the Council. Sec. 18-2. Salaries, vacations and sick leaves. All employees of the Department shall receive annual salaries which shall be established by the City Council at such times as are required by statute. Salaries of all full-time employees of the Department shall be paid in equal bi-weekly installments, unless provision is made to the contrary by the City Council. No remuneration shall be paid for part-time or special work unless specifically authorized by the Mayor by and with the consent of the Council. Vacations and sick leave shall be granted and provided no; 0 set forth in the Personnel Policy Manual. Sec. 18-3. Chief of Police to head Department. The Chief of Police shall be the head of the Department and shall have and be responsible for direct supervision over all officers and employees. Sec. 18-4. Administrative duties of Chief of Police. The Chief of Police shall keep such records and make such reports concerning the activities of the Department as may be required by statute or by the Council. The Chief of Police shall be responsible For the performance by the Department of all of its functions and all persons who are employees of the Department shall serve subject to the orders of the Chief of Police. 1 Draft May 31, Zulu Sec. 18-5. Regulations governing Department. The Chief of Police of the Department may make or prescribe such Rules and Regulations as are deemed advisable. Such Rules, when approved by the Council, shall be binding upon all employees of the Department. The Rules and Regulations may cover, besides the conduct of the employees, uniforms and equipment to be worn or carried, hours of service, and all other similar matters necessary or desirable for the efficiency of the Department. Sec. 18-6. Divisions of Department. With the approval of the Mayor and City Council the Chief of Police may establish a traffic division, detective division, or other special divisions within the Department, assigning such Officers to such divisions and designating such duties therefore, as may be deemed necessary. Sec. 18-7. Duties of Officers. It shall be the duty of all employees of the Department to see to the enforcement of all of the ordinances of the City and statutes applicable therein; to preserve order and to prevent infractions of the law, to follow the orders and policies of the Department as established by the Council and the Chief of Police, and to arrest violators of the law as shall be necessary. Sec. 18-8. Conduct of Officers. It shall be the duty of every employee of the Department to conduct himself in a proper and law abiding manner at all times, and to avoid the use of unnecessary force. Sec. 18-9. Serving of process. The Chief of Police shall be the sole process server for the City, except where necessity shall require some other employee of the Department to serve process. It shall be the decision of the Chief of Police as to whether or not any other employee of the Department shall be authorized to serve process for the City, but in no event shall any process be served by a Department employee on behalf of any other governmental body, agency, court, or individual, except on the express permission given by the Mayor and the Chief of Police. Sec. 18-10. Appearance as witnesses. Every employee of the Department shall appear as a witness whenever this is necessary in a prosecution for a violation of an ordinance, county regulation, or any state or federal law. Any employee appearing as a witness shall turn over to the City any fee received for service as a witness in any action or suit to which the City is a party, which sum shall be deposited with the Finance Director. When it is verified that personal expense has been incurred by an employee in appearing as such witness, the City Council may, in its discretion, reimburse the employee for such personal expense. Sec. 1841. Deputy Chief; Commanders and Sergeants. The positions of Deputy Chief (one) and Commander of Field Operations and Commander of Support Services are hereby established for the Department of the City and each shall be exempt ranks, and be appointed by and serve at the discretion of the Chief of Police and if removed from the Draft May 3 1 . 2016 position, shall revert to the rank previously held, without regard as to whether a vacancy exists in that rank. Such removal to a lower rank shall not be reviewable by the Commission and shall be deemed a final action by the Chief of Police. The Deputy Chief position shall be immediately below that of the Chief of Police and the Commander positions shall be equal to each other and both shall be immediately below that of the Deputy Chief. The rank of Sergeant is also hereby established for the Department and is a tested rank that is non-exempt and is immediately below the rank of Commander. Newly promoted Sergeants are placed on probation for a period of six months in which time their performance is evaluated and rated. The Chief of Police of the Department shall have the right to remove to a lower rank any probationary Sergeant who fails to meet the minimum performance expectations of the agency. The rank of Officer is hereby established of the Department and is a tested rank that is non-exempt and is immediately below the Sergeant. The Board of Police Commissioners shall appoint all sworn Officers and Sergeants of the Department. Appointments to the rank of Deputy Chief and Commander shall be from the rank of sworn, full- time Officers of the City, but must have at least ten years of full-time service as Officers in the Department and hold the prior rank of Sergeant. Promotions to the rank of Sergeant are in accordance with Police Commission Rules and Regulations. Sec. 18-12. Violation of rules and law. All members of the Department are subject to the regulations of such Department and, except as otherwise provided for in applicable collective bargaining agreements, the Police Commission Rules and Regulations. Any violations of such rules or regulations or of Illinois or Federal laws may be subject to cause for filing of charges before the Board, a subsequent hearing and action by the Board on such charge. Sec. 18-13. Created; applicability of Illinois law. There is hereby created a Board of Police Commissioners consisting of three members, as provided by the Illinois Board of Fire and Police Commissioners Act, 65 ILCS 5/10-2.1-1. et. seq. ("Act"). Except as otherwise provided for within this Chapter 18, the provisions of the Act shall control and where there is an inconsistency between the provisions of the Act and the provisions of this Chapter 18, the provisions of this Chapter 18 shall control. Sec. 1844. Appointment; terms. The Board of Police Commissioners shall be appointed by the Mayor of the City, by and with the consent of the City Council. The terms of office of the members of the Board of Police Commissioners shall be three years and until their respective successors shall be appointed and qualified; provided, that no such appointments shall be made by any Mayor within thirty days before the expiration of his term of office; and provided further, that the Mayor shall appoint the first members of such Board, one of whom is appointed to serve until the end of the current municipal year in which such appointment is made, another shall serve until the end of the municipal year next ensuing, and the third shall serve until the end of the municipal year second next ensuing; provided, that each of the first members of the Board shall serve until his successor is appointed and qualified. Draft May 31, 2016 Sec. 1845, Compensation. The members of the Board of Police Commissioners shall be paid an annual salary of $450.00, Sec.184 . Police Commission Rules and Regulations. The Rules and Regulations of the Board of Fire and Police Commissioners of the City of McHenry, State of Illinois, last revised in 2009, are hereby amended and restated in their entirety as follows, with the power to amend the Rules and Regulations in the future reserved exclusively by the City Council. CHAPTER I —ADMINISTRATION SECTION 1—SOURCE OF AUTHORITY. These Rules and Regulations were adopted by home rule ordinance of the City of McHenry City Council. SECTION 2 —DEFINITIONS. The word "Commission" and/or "Board" wherever used shall mean the Board of Fire and Police Commissioners of the City of McHenry, Illinois. The word "Officer" shall mean any person holding a permanent office in the Police Department of the City of McHenry, Illinois. The masculine noun or pronoun includes the feminine. The singular includes the plural, and the plural the singular. SECTION 3 —OFFICERS OF BOARD AND THEIR DUTIES. The Board shall annually, at its first meeting in May elect a Chairman and a Secretary. They shall hold office until the end of the fiscal year of the municipality and until their successors are duly elected and qualified. The Chairman shall be the presiding officer at all meetings. The Secretary shall keep the Minutes of all meetings of the Board in a permanent record book and shall be the custodian of all the forms, papers, books, records and completed examinations of the Board. SECTION 4 —MEETINGS. Meetings shall be held as determined necessary by the Board and all meetings shall be held in compliance with the Illinois Open Meetings Act, 5 ILCS 120/1.01, et. seq. CHAPTER II —APPLICATIONS SECTION 1—RESIDENCE. Applicants for examination must be citizens of the United States of America. 0 Draft May 31, 2016 SECTION 2 — APPLICATION BLANKS. Applications for a position shall be filed upon blank forms furnished by the Commission, and applicants must comply with the requirements of said form in every respect. The application must be filed with the Board prior to taking an examination. Every applicant must be of sound health and must be physically able to perform the duties of the position applied for. The burden of establishing these facts rests upon the applicant. The applicant shall furnish with his application a copy of his Military Service Record, Discharge Papers, Social Security Card, Birth Certificate, High School Diploma or G.E.D. Certificate, a copy of his College or University Degree and, if requested, a copy of a certified transcript of his course work from an accredited College or University. A false statement knowingly made by a person in an application for examination, participation or awareness of any false statement made in any certificate which may accompany such application or complicity in any fraud related thereto, shall be regarded as sufficient basis for disqualification. SECTION 3 —DISQUALIFICATION. The Board may refuse to examine an applicant or, after examination, to certify him as eligible: a) Who is found lacking in any of the established preliminary requirements for the service applied for. b) Who is physically unable to perform the duties of the position to which he or she seeks appointment. c) Who is addicted to the use of drugs or intoxicating beverages. d) Who has been convicted of a felony or any misdemeanor involving moral turpitude. e) Who has been dismissed from any public service for cause. f) Who has any involvement with any deception or fraud in his or her application. g) Who may be found disqualified in personal qualifications or health. h) Whose character and employment references are deemed unsatisfactory. SECTION 4 —DEFECTIVE APPLICATIONS. Defective applications shall be returned to the applicant for correction, provided the applicant is not otherwise disqualified for the position sought. SECTION 5 —AGE AND EDUCATION REQUIREMENTS. Except as otherwise provided herein, applicants shall be under 35 years of age and at least 21 years of age at the time of application submission E Draft May 31) 2016 Veterans shall be allowed to exceed the maximum age provision of this section as follows: For every year of active duty served, evidenced by a certified copy of the DD Form 214-Certificate of Release or Discharge from Active Duty, one additional year will be added not to exceed 10 or an adjusted maximum age of 45. Applicants must have obtained a bachelor's degree from an accredited college or university, or completed 60 hours at an accredited college or university and have prior full-time law enforcement experience consisting of at least two (2) years. Provided, however, this educational requirement will be waived if one or more of the following applies: (1) the applicant has served for 36 months of honorable active duty in the United States Armed Forces and has not been discharged dishonorably or under circumstances other than honorable or (2) the applicant has served for 180 days of active duty in the United States Armed Forces in combat duty recognized by the Department of Defense and has not been discharged dishonorably or under circumstances other than honorable. SECTION 6 —NOTICE OF ACCEPTANCE. The Secretary will notify all applicants whose applications have been accepted by the Board to be present for orientation and subsequent examination provided that, if required by the Board, the applicant has an executed Physicians Certificate that they are physically capable of participating in a strenuous "Physical Aptitude Test." SECTION 7 —RELEASE OF LIABILITY. All applicants shall execute and deliver to the Board a release of all liability as the result of taking a "Physical Aptitude Test if required, in favor of the City of McHenry on a form to be presented by the Board. CHAPTER III — ORIGINAL APPOINTMENTS SECTION 1—NOTICE OF EXAMINIATIONS. Examinations shall be held on the dates scheduled by the Board and advertised in a manner as determined by the Board. SECTION 2 —EXAMINATIONS. The Board shall call examinations to fill vacancies in the class of service in which vacancies are liable to occur. A call for such examination shall be entered in the Minutes of the Board and shall include a statement of. 0 Draft May 31) 2016 a) The time and place where such examination will be held. b) The location where applications may be obtained and the date by which applications must be returned to the Board. c) The position to be filled from the resulting eligibility list. d) Application due date. e) Cost of application. SECTION 3 —EXAMINATIONS —MINIMUM GRADE. The following examinations may be conducted by the Board and no examination shall contain questions regarding applicant's political or religious opinions or affiliations. The sequence of testing may vary at the discretion of the Board. Failure to achieve the minimum passing grade in any examination disqualifies the applicant from any further participation. Each weighted component of the examination process shall be based upon a scale of 1 to 100. Examinations Orientation Physical Aptitude Test Written Test Oral Interview Background Investigation Polygraph Test Psychological Examination Medical Examination %of Total Grade Minimum Passim - Attendance Mandatory 50% 50% Pass or Fail Acceptable to Board Acceptable to Board Recommended Qualified Conditional Offer of Employment Recommended Qualified * To be announced by the Board prior to conducting the examination and may vary based upon the examination or the testing agency used by the Board. * * Test may be given at the discretion of the Board on a pass/fail basis. Note: To any person who is entitled to military preference points whose name appears on the register of eligible applicants, the Board shall add five (5) points upon request of applicant. Persons who were engaged in the active military or naval service of the United States for a period of at least one year and who were honorably discharged are entitled to request preference points. SECTION 4 —ORIGINAL APPOINTMENT —ORIENTATION. Applicants must attend the Board presented orientation program. Failure to attend will eliminate the applicant from further consideration. Draft May 31, 2016 SECTION 5 —ORIGINAL APPOINTMENT —PHYSICAL APTITUDE TEST. Applicants maybe required to submit themselves to a physical aptitude test by an agency designated by the Board and suitable to determine the physical suitability of the applicant to perform the essential function of the job. Applicants who fail to achieve a passing grade will be notified and eliminated from all further consideration. The Board may provide for the written examination to be conducted by an outside testing agency or testing vendor. SECTION 6 —ORIGINAL APPOINTMENT —WRITTEN TEST. All examination papers shall be and remain the property of the Board and the grading thereof by the Board shall be final and conclusive and not subject to review by any other board or tribunal of any kind or description. The written exam will be conducted by an independent testing company selected by the Board. Passing exam results will be kept confidential by the Chief of Police or designee, until such time the Board has completed the oral interview process and assigned scoring. Applicants who fail to achieve a passing grade will be notified and eliminated from all further consideration. SECTION 7 —ORIGINAL APPOINTMENT —ORAL EXAMINATION. The Board shall participate in the oral examination of the applicant and the Chief of Police or his designee shall be present. In no event shall less than a majority of the Commissioners conduct the oral examination. Questions shall be asked of the applicant that will enable the Commissioners to properly evaluate and grade the applicant on speech, alertness, ability to communicate, judgment, emotional stability, self-confidence, social skill and general fitness for the position. On completion of each oral examination the Commissioners will discuss the applicant's abilities using the traits listed above. Applicantwho fail to achieve a passing grade will be notified and eliminated from all further consideration. SECTION 8 —INITIAL ELIGIBILITY REGISTER. a) The Commissioners will prepare an "Initial Eligibility List" of the applicants that successfully completed the orientation, and physical aptitude test, if any, and who obtained a minimum of 70 combined points on the written test and oral interview. Applicants shall be placed on the Initial Eligibility List in order of their relative excellence. This Initial Eligibility List is subject to change with the addition of any claimed preference points as prescribed in the Act and these Rules and Regulations. b) A dated copy of the Initial Eligibility Register shall be sent to each person appearing thereon. Draft May 31, 2016 c) Applicants who are eligible for veteran, educational, or law enforcement certification preference points, shall make a claim in writing with proof thereof within ten (10) days after the date of the Initial Eligibility List or such claim shall be deemed waived. SECTION 9 —FINAL ELIGIBILITY REGISTER —SELECTION OF APPLICANTS. a) The Commissioners will prepare a "Final Eligibility List" which shall include claimed preference points. In the event of a tie score, the placement of the tied applicants' names on the Final Eligibility List shall be determined by lot, in the presence of a quorum of the Board in whatever manner the Board deems appropriate. b) A dated copy of the Final Eligibility Register shall be posted. This copy shall include the date of expiration of the register two (2) years thereafter. c) Applicants shall be appointed in descending order from the three (3) applicantss on the Final Eligibility List having the highest rating and where there are less than three (3) names on the Final Eligibility List, as originally posted, or remaining thereon after appointments have been made there from, appointments to fill existing vacancies shall be made from those names or the name remaining on the Final Eligibility List. d) Notwithstanding anything to the contrary contained within these Rules and Regulations, the Board may, at its discretion, choose to appoint an applicant who has been awarded a certificate attesting to his or her successful completion of the Minimum Standards Basic Law Enforcement Training Course, as provided in the Illinois Police Training Act, ahead of non -certified applicants. e) Appointment from this Final Eligibility Register are subject to satisfactorily passing an Oral Interview, In-depth Psychological Examination, a Polygraph Test, Background Investigation, and a thorough Medical Examination (which may include a test of the applicant's vision, hearing, for the presence of communicable diseases as well as a test to screen for the use of drugs and/or narcotics). A conditional offer of employment shall be extended to qualified applicants immediately preceding the psychological and/or medical examination of an applicant. SECTION 10 —PROFESSIONAL EXAMINATIONS. Applicants for original appointment shall be required to submit to the professional examinations as identified in this section as part of the hiring process. All examinations will be conducted by a professional team and/or by licensed examiners or physicians approved by the Board. Such examinations shall be scheduled not more than ninety (90) calendar days prior to appointment. Results of all examinations are submitted to the Chief of Police for review and determination of qualification. 0 D�aftMay 31) 2010 The confidentiality of all reports and records will be maintained to the most stringent level possible. a) Background h, esti ag tion. The Chief of Police shall institute the background investigation, through representative police department investigation teams, of three highest-ranking applicants remaining on the Final Eligibility Register. This investigation shall include, but not be limited to, examination of the applicant's academic records, investigation of any civil or criminal action involving the applicant, verification of the applicant's employment and personal history as described on his or her application, and investigation of any factors which might make the applicant unsuitable for service in the Department. Each applicant must submit to fingerprinting, as part of the background investigation, by the Department. The applicant shall furnish to the City at this point in time, if not already provided, a certified copy of their birth certificate and verification of high school diploma and, when applicable, certified copies of their military service record and discharge papers. In conducting this investigation, the City or its designee shall inspect such records and interview such individuals as maybe necessary. The applicant shall sign authorization for such investigation, on a form prescribed by the City. b) Polyg_raph Test. The applicant shall submit himself or herself for a polygraph examination by a licensed polygraph operator designated and compensated by the Board, at such time and place as the City may designate. Such test shall be given without expense to the applicant. The examining professional shall submit a written report of the results of the examination to the City HR Manager and Chief of Police. c) Psychological Examination. The applicant shall submit himself or herself for a psychological examination by a licensed psychologist designated and compensated by the Board, at such time and place as the City may designate. Such test shall be given without expense to the applicant. The examining professional shall submit a written report of the results of the examination to the City HR Manager and Chief of Police. The eligible applicant shall sign a waiver allowing the psychological report to be reviewed by the Board and City Police Administration. Failure to sign such a waiver shall eliminate the applicant's name from the Final Eligibility Register and from any further consideration. Draft May .51. 2016 Applicants who fail to pass any one of the above examinations (the background investigation, polygraph test or psychological examination) will be notified and removed from the Final Eligibility List and eliminated from all further consideration. Upon the passing of the background investigation, polygraph test and psychological examination, the Chief of Police shall make a determination whether to offer the applicant a conditional offer of employment, subject to successfully passing a medical examination. d) Medical Examination. An applicant, on receipt of a conditional offer of employment from the City, shall submit himself or herself for a medical examination (which may include a test of the applicant's vision and hearing, a test for the presence of communicable diseases, as well as a test to screen for the use of drugs and/or narcotics) by a licensed physician, as the City may designate. The examining professional shall be designated and compensated by the Board and shall submit a written report of the results of the examination to the City HR Manager. The applicant shall sign a waiver allowing the medical examination report to be reviewed by City HR Manger. If the medical examination reveals a condition that would prevent the applicant from performing essential job functions or duties of the position for which he or she is being considered, with or without reasonable accommodation, the City shall withdraw the conditional offer of employment. If no such condition exists, the City may extend a final offer of employment. The report of the examining physician is for the confidential use of the City, and shall not be made available to any other individual or organization unless authorized by the City. The applicant shall sign a waiver allowing the Board to provide the medical report to the Chief of Police the Department, or his designee, for review should a condition exist that required withdrawal of a conditional offer of employment as previously identified in these rules. Failure to sign such a waiver shall eliminate the applicant's name from the Final Eligibility Register and from any further consideration. SECTION 11 —REFUSAL TO SUBMIT TO PROFESSIONAL EXAMINATION. If an applicant refuses to submit to a background investigation, medical, psychological or polygraph examination required by the Board and City, the applicant's refusal to submit to such examination 11 Draft May 31, 2016 shall be cause to eliminate the applicant's name from the Final Eligibility Register and from any further consideration for appointment. SECTION 12 —VIOLATIONS. Applicants who knowingly divulges or receives test questions or answers before a written examination, or otherwise knowingly violates or subverts any requirement of these Rules and Regulations, commits a violation of the Rules and Regulations and may be subject to immediate disqualification from the examination process. Applicants who are the knowing recipient of test information in advance of the examination shall be disqualified from the appointment examination process. SECTION 13 —PROBATIONARY APPOINTMENT OF NEW OFFICERS. a) All original appointments to the Department shall be for a probationaryperiod of fifteen (15) months, except appointments that are hired as current certified Illinois Police Officers, in which the probationary period shall be twelve (12) months. Any newly hired officer, regardless of experience or certification may have their probationary period extended an additional three (3) months at the discretion of the Chief of Police. The probationary period of a newly appointed police officer shall commence as of the first date said individual reports for work with the Department. A signed reimbursement contract shall be on file with the City prior to or on the first date of employment. The employment of any probationary officer is at will and may be terminated, during the probationary period, by the Chief of Police, for any reason or no reason at all. b) Any person may decline appointment. It shall be the option of the City to strike from or maintain upon the register the name of such applicant without otherwise altering the applicant's original position on the Final Eligibility Register. c) Probationary employees may be summarily dismissed from employment by the Chief of Police, for any reason or no reason at all, and are not entitled to the employment protection afforded to other full-time police officers by statute, these Rules and Regulations or collective bargaining agreement. d) All probationary police officers, not previously certified, shall successful complete the Basic Training Course, as mandated by the State of Illinois, within the prescribed probationary period. Inability to successfully complete this course shall result in dismissal from the Department employment. CHAPTER IV —PROMOTIONAL EXAMINATIONS SECTION 1—GENERAL. 12 Draft May 31, 2016 Promotion in the Department is provided for herein on the basis of ascertained merit and seniority in service and examination. All examinations for promotion shall be competitive among such members of the next lower rank who desire to apply. However, probationary police officers shall be ineligible to test for promotion during their probationary period. An officer must have served a minimum of three (3) years in the rank of patrol officer before being eligible for testing for the rank of sergeant. All promotions shall be made from the three (3) individuals having the highest rating, and where there are less than three (3) names of the promotional eligibility list, as originally posted, or remaining thereon after appointments have been made there from, appointments to fill existing vacancies shall be made from those names or the name remaining on the promotional eligibility list. The method of examination and the rules governing examinations for promotion are specified below. The Board shall strike off the names of applicants for promotional appointment after they have remained thereon for more than three (3) years, provided there is no vacancy existing which can be filled from the promotional eligibility list. For the purpose of determining that a vacancy exists, the Board must have received notice from the appropriate corporate authorities to fill an existing vacancy prior to the date the name(s) are to be stricken from a promotional eligibility list. Each weighted component of the examination process shall be based upon a scale of 1 to 100. a) The final Promotional Examination score shall be determined as follows: Examination Written Test Oral Interview/Assessment Center Departmental Merit and Efficiency Seniority W� Passin Gg rade 40% * 45% * % N/A 5% %2 of a point per year for each full year of service as a police officer with the City of McHenry Police Department not to exceed 5 points. * To be announced by the Board prior to conducting the examination and may vary based upon the examination or the testing agency used by the Board. b) Within 10 days of posting of the promotional eligibility register, upon written request of the applicants who are otherwise qualified, veteran's preference points shall be granted at the rate of 7/10 of a point for each year of active military service up to 3.5 total points. This request must be evidenced by a certified copy of the DID Form 214-Certificate of Release or Discharge from Active Duty. SECTION 2 —TOTAL SCORE. An applicant's total score shall consist of the combined scores of the merit/efficiency rating, written 13 Draft May 31, 2016 examination and oral examination (minimum combined score of 75 points) plus seniority and veteran's preference points. Applicants shall take rank upon a promotional eligibility list in the order of the relative excellence as determined by their total score. In the event of a tie score, the placement of the tied applicants' names on the promotional eligibility list shall be determined by lot, in the presence of a quorum of the Board, in whatever manner the Board deems appropriate. SECTION 3 —PROMOTIONAL VACANCY. Upon notice from the appropriate corporate authority that a promotional vacancy exists, the Board shall select the individual to be promoted in the manner specified in this chapter. CHAPTER V —POLICE OFFICER LATERAL ENTRY PROGRAM SECTION 1 —DESCRIPTION. The Board may waive portions of the required examination for police applicants who have previously been full-time sworn officers in any municipal, county, university, State, or Federal law enforcement agency, provided they are certified or have the ability to be certified by the Illinois Law Enforcement Training and Standards Board and have been previously employed as a law enforcement officer within the last two years. SECTION 2 —APPLICATION FOR LATERAL ENTRY. Applications for lateral entry positions shall be on forms furnished by the City of McHenry and applicants must comply with the requirements of said form. Applicants for Lateral Entry shall have been awarded a certificate attesting to their successful completion of the Minimum Standards Basic Law Enforcement Training Course, as provided in the Illinois Police Training Act. Every applicant must be of good moral character, of temperate habits, of sound health and must be physically able to perform the essential job functions of the position applied for. Applicants must speak and understand English language sufficient to discharge the duties of police officer for the City of McHenry. The burden of establishing these facts rests upon the applicant. The applicant shall furnish with their application a copy of a Birth Certificate, High School Diploma or G.E.D. Certificate, and a copy of their certificate attesting to their successful completion of the Minimum Standards Basic Law Enforcement Training Course, as provided in the Illinois Police Training Act. If applicable, the applicant shall furnish any Military Service Records, including Discharge Papers (DD Form 214). Applicants shall also provide a certified copy of their accredited college transcripts associate's degree in criminal justice or law enforcement or bachelor's degree from an accredited college or university. 14 D� aft May 31, 2016 Any false statements, misrepresentations, or omissions, knowingly made by a person in an application for examination, connivance in any false statement made in any certificate, which may accompany such application or complicity in any fraud touching the same, shall be regarded as good cause for exclusion from the examination and bar to employment. SECTION 3 —AGE AND EDUCATION REQUIREMENTS. Age limitations do not apply to lateral entry applicants. Applicants of the lateral entry program must be a certified police officer as defined by the Illinois Police Training Act and have an Associate's Degree from an accredited college or university, or completed 60 hours at an accredited college or university. Provided, however, the college educational requirement will be waived if one or more of the following applies: (1) the applicant has served for 36 months of honorable active duty in the United States Armed Forces and has not been discharged dishonorably or under circumstances other than honorable or (2) the applicant has served for 180 days of active duty in the United States Armed Forces in combat duty recognized by the Department of Defense and has not been discharged dishonorably or under circumstances other than honorable. SECTION 4 —NOTICE. A position announcement advertising the process will be placed a minimum of three (3) weeks prior to the scheduled testing process. Basic requirements and contact information will be provided in the position announcements. The Department shall continue to focus on recruiting the most qualified applicants with an emphasis on the Department's diversified hiring practices. SECTION 5 —HIRING PROCESS. Upon the request of the Chief of Police and approval of the Board, appointments to the position of Police Officer may be made through lateral appointment. The lateral appointment procedure includes the following phases: a) Completion of an employment application to the Police Commission b) Apre-screening of applicant c) Character background investigation d) Polygraph examination e) Oral interview — at convenience of Commission (70% minimum passing score) f) Post offer examinations including but not limited to: psychological evaluation, medical examination, vision screening and drug screening. Each phase of the process is pass/fail and required to proceed to the next. 15 Draft May 31) 2016 SECTION 6 — LATERAL ENTRY PROGRAM ELIGIBILITY LIST. a) The Board shall prepare a police officer lateral entry program eligibility list at such time as the testing process is enacted by recommended need. The list will be active for twelve (12) months before being recreated, and may be extended with Board approval. Applicants can reapply annually. This list will be used in parallel to the eligibility list of applicants identified in Chapter III of these Rules. Applicants can be on both lists. Applicants will be rank ordered on the list, to a maximum of ten (10) individuals annually. No additions will be made to the list during the year. b) The applicant must be a full time police officer for 12 months in another law enforcement agency to apply. c) Out of state applicants must meet Illinois Law Enforcement Training Standards Board requirements. d) The Board will automatically add preference points to a lateral entry applicant's score prior to placement on the eligibility list as required by law. e) A dated copy of the lateral entry program eligibility list will be sent to each person appearing thereon. When applicants are stricken from the lateral entry program eligibility list, copies of the updated list will be sent to each person appearing on the list. SECTION 7 —PREFERENCE POINTS. Under § 10-2.1-8 and § 10-2.1-9 of the Act, any applicant who qualifies, or is otherwise entitled to military preference points shall be awarded five (5) points to their final grade average. To any person who is entitled to military preference points whose name appears on the register of lateral applicants, the Board shall add five (5) points upon request of applicant. Persons who were engaged in the active military or naval service of the United States for a period of at least one year and who were honorably discharged are entitled to request preference points. SECTION 8 —SELECTION. a) Applicants maybe chosen from the lateral entry program eligibility list in accordance with these rules. b) In the case of a lateral entry applicant, a conditional offer of employment shall be made only to the most qualified applicant of the top five applicants on the lateral entry program eligibility list, but not necessarily the first person on the list, as determined by the Chief of Police or his designee, based upon an evaluation of the following qualifications at minimum: 1. Law enforcement experience; 2. Law enforcement training beyond the Basic Law Enforcement Course; 16 Draft May .51. 2016 3. Training and experience in specialty law enforcement functions; 4. Background investigation; and 5. Oral interview. If the top applicant is not selected, the Chief of Police shall provide reasons for such selection. Selection is subject to final approval of the Board. c) If a conditional offer of employment is extended, a lateral entry applicant must pass a psychological examination, and a thorough medical examination (which shall include a drug screen and tests of the applicant's vision and hearing). Such examinations shall be without expense to the applicant. Examinations will be administered, scored, evaluated and interpreted in a uniform manner. No examinations shall contain questions regarding applicant's political or religious opinions or affiliations. d) The Chief of Police may conduct an exploratory discussion of matters identified by professional examinations and/or tests, which bear on the applicant's character and background. e) The Chief of Police may strike from the list of eligibles lateral applicants, any applicant who fails to meet the standards set forth for original entry. In addition, any person who is discovered to have made false representation in any document or examination or who aids in committing such fraud, to gain a position on the list shall be stricken from the lateral entry program eligibility list. SECTION 9 —PROFESSIONAL EXAMINATIONS AND TESTS. Applicants for appointment from the lateral entry program eligibility list shall be required to submit to the professional examinations as identified in this section as part of the hiring process. All examinations will be conducted by a professional team and/or by licensed examiners or physicians approved by the Board. Results of all examinations are submitted to the Chief of Police for review and determination of qualification. The confidentiality ofall reports and records will be maintained to the most stringent level possible. a) Background Investi 17 Draft May 31, 2016 The applicant shall furnish to the City at this point in time, if not already provided, a certified copy of their birth certificate and verification of high school diploma and, when applicable, certified copies of their military service record and discharge papers. In conducting this investigation, the Chief of Police or designee shall inspect such records and interview such individuals as may be necessary. The applicant shall sign authorization for such investigation, on a form prescribed by the City. b) Polygraph Test. The eligible applicant shall submit himself or herself for a polygraph examination by a licensed polygraph operator designated and compensated by the Board, at such time and place as the City may designate. Such test shall be given without expense to the applicant. The examining professional shall submit a written report of the results of the examination to the City HR Manager and Chief of Police. c) Psychological Examination. The applicant shall submit himself or herself for a psychological examination by a licensed psychologist designated and compensated by the Board, at such time and place as the City may designate. Such test shall be given without expense to the applicant. The examining professional shall submit a written report of the results of the examination to the City HR Manager and Chief of Police. The applicant shall sign a waiver allowing the psychological report to be reviewed by the Board and City Police Administration. Failure to sign such a waiver shall eliminate the applicant's name from the Final Eligibility Register and from any further consideration. Applicants who fail to pass the background investigation, polygraph or psychological examinations will be notified and removed from the lateral entry eligibility program list and eliminated from all further consideration. Upon the passing of the background investigation, polygraph and psychological examinations, the Chief of Police shall make a determination whether to offer the lateral applicant a conditional offer of employment, subject to successfully passing a medical examination. d) Medical Examination. An applicant, on receipt of a conditional offer of employment from the City, shall submit himself or herself for a medical examination (which may include a test of the applicant's vision and hearing, a test for the presence of communicable diseases, as well as a test to screen for the use of drugs and/or narcotics) by a licensed physician, as the City may designate. The examining professional shall be designated and compensated by the Board and shall submit a written report of the results of the examination to the City HR Draft May 31) 2010 Manager. The applicant shall sign a waiver allowing the medical examination report to be reviewed by City HR Manger. If the medical examination reveals a condition that would prevent the applicant from performing essential job functions or duties of the position for which he or she is being considered, with or without reasonable accommodation, the City shall withdraw the conditional offer of employment. If no such condition exists, the City may extend a final offer of employment. The report of the examining physician is for the confidential use of the City, and shall not be made available to any other individual or organization unless authorized by the City. The applicant shall sign a waiver allowing the City HR Manager to provide the medical report to the Chief of Police of the Department, or his designee, for review should a condition exist that required withdrawal of a conditional offer of employment as previously identified in these rules. Failure to sign such a waiver shall disqualify the applicant from further consideration. SECTION 10 —APPOINTMENTS. Vacancies shall be filled by the Chief of Police in the manner that it deems to be in the best interest of the City. No applicant shall be eligible for appointment unless he or she has met all requirements previously listed. SECTION 11—PROBATIONARY APPOINTMENT. All lateral transfer appointments to the Department shall be for a probationary period of twelve (12) months, with the Chief of Police having the discretion to extend the probationary period an additional three months. The probationary period shall commence as of the first date said individual is sworn in with the Department. The employment of any probationary officer is at will and may be terminated, during the probationary period, by the Chief of Police, for any reason or no reason at all. CHAPTER VI —ORDER OF RANK, CLASSIFICATION AND OATH OF OFFICE SECTION 1—RANK. The order of rank in the Department shall be as provided by ordinance and municipal budget. SECTION 2 —CLASSIFICATION. The Board classifies such offices in the police department for the purpose of establishing and 19 Draft May 31, 2016 maintaining standards of examinations and promotions based upon j ob descriptions and departmental regulations. SECTION 3 —OATH OF OFFICE. Before entering duty, any person about to become a member of the Department, shall take the Following oath, before any persona authorized to administer oaths in the State of Illinois, "I , do solemnly swear or affirm that I will support the Constitution of the United States, and the Constitution of the State of Illinois, and the ordinances of the City of McHenry, and that I will faithfully discharge the duties of the office of according to the best of my ability." CHAPTER VII —HEARING OF CHARGES, REMOVAL TO LOWER RANK, SUSPENSIONS AND DISCHARGE. Sworn officers who are not guaranteed the right of arbitration through their respective collective bargaining agreement are subject to the provisions of this chapter. SECTION 1—HEARING OF CHARGES. a) Hearing before the Board are not common law proceedings. The provisions of the "Code of Civil Procedure" do not apply to hearings before the Board. b) "Counsel" as used herein means: One who has been admitted to the bar as an attorney -at - law in this State. c) No rehearing, reconsideration, modification, vacation, or alteration of a decision of the Board shall be allowed. d) "Cause" is some substantial shortcoming which renders continuance in employment in some way detrimental to the discipline and efficiency of the public services and something which the law and sound public opinion recognizes as cause for the officer no longer occupying his position. The right to determine what constitutes cause is in the Board. e) The complainant or appellant initiating any proceedings which call for a hearing before the Board shall have the burden of proof to establish by a preponderance of the evidence that cause for discipline exists or that a suspension, previously imposed by the Chief of Police of the Department, is unwarranted. Should the question of a crime be involved, the rule of "reasonable doubt" shall not control. f) The phrase "preponderance of evidence" is defined as the greater weight ofthe evidence, that is to say, it rests with that evidence which, when fairly considered produces the stronger impression, and has a greater weight, and is more convincing as to its truth when weighted against the evidence in the opposition thereto. Drc�ftMay 31, 2016 g) All hearings shall be public, in accordance with the Open Meetings Act. h) At the time and place of hearing, both parties may be represented by counsel, if they so desire. i) All proceedings before the Board during the conduct of the hearing shall be recorded by a court reporter to be employed by the Board. j) The records of all hearings will not be transcribed by the court reporter unless requested to do so by the Board or any party of interest. k) All witnesses shall be sworn prior to testifying and the matter will be decided by the Board solely on evidence presented at the hearings. 1) The Board will first hear the witnesses either substantiating the charges which have been made against the respondent or in support of an appeal brought by a suspended police officer. Thereafter the other party may present and examine those witnesses whom he desires the Board to hear. All parties shall have the right to cross-examine witnesses presented by the opposite party. SECTION 2 —HEARING PROCEDURE. a) Complaints: In all cases, written complaints shall be filed in quintuple, setting forth a plain and concise statement of the facts upon which the complaint is based. b) Probable Cause: The Board shall have the right to determine whether there is or is not probable cause for hearing a complaint and may conduct such informal hearings as may be necessary for such purpose. c) Notification of Hearing: Upon the filing of a complaint in quintuple with the Secretary of the Board, and the determination by the Board of probable cause for entertaining said complaint, the Secretary of the Board shall notify both the complainant and the respondent, either by registered or certified mail, return receipt requested, or personally, of the time and place of the hearing of the charges contained in the complaint. The respondent shall also be served with a copy of the complaint, and if an Order of Suspension Pending a Hearing is entered by the Board, the responded, the complainant, the Chief of Police of the Department, the treasurer, comptroller, manager, or other finance officer of the municipality shall be notified of the entry of such Order of Suspension Pending a Hearing, and be served either personally or by registered or certified mail, return receipt requested, with a copy of such Order. d) Continuances: The matter of granting or refusing to grant a continuance of a hearing is within the discretion of the Board. e) Sufficiency of Charges: Motions or objections to the sufficiency of written charges must be filed or made prior to or at the hearing before the Board. SECTION 3 —SUBPOENAS. a) Any party to an administrative hearing may, at any time before the hearing, make application to the Board by filing with it a written request for subpoenas for any 21 D� aft May 31, 2016 individual to appear for a hearing or have them produce books, papers, records, accounts and other documents as may be deemed by the Board to be relevant to the hearing. On the filing of such application, subpoenas will be issued for the named persons. Subpoenas may be served by any person 21 years of age or older designated by the party requesting the subpoenas. Application for subpoenas should contain the names and addresses of the individuals to be subpoenaed, and the identity of any documents which they are to produce. Subpoenas will not be issued for anyone residing outside of the State of Illinois. b) Any request for continuance by reason of inability to serve subpoenas shall be filed in the office of the Board at least three (3) days before the date set for such hearing, provided, however, that the Board, in its discretion, may waive this rule. SECTION 4 —SERVICE. All papers required by these Rules and Regulations to be served shall be delivered personally to the party designated or mailed, by United States mail in an envelope properly addressed with postage prepaid, to the designated party at his last known residence as reflected by the complaint filed with the Board, except as herein otherwise provided. Proof of service of any paper may be made by the certification of any person so mailing the paper or delivering the same to the designated party personally, or by filing a return receipt showing that a paper was mailed, by either registered or certified mail, return receipt requested, to a party's address where it was received by a named party. SECTION 5 —FILING. All papers may be filed with the Board by mailing them or delivering them personally to the Secretary of the Board at the City of McHenry, Illinois. For the purpose of these Rules and Regulations, the filing date of any paper shall be the date it was received in the Board's Office, in the event the paper is delivered personally or by messenger. In the event a paper is forwarded by mail, then the filing date shall be the date which is postmarked on the envelope of such paper. SECTION 6 —FORMS OF PAPER. a) All papers filed in any proceeding should be typewritten or printed and shall be on one side of the paper only. b) If typewritten, the lines shall be double spaced, except that long quotations maybe single spaced and indented. c) All papers shall not be larger than 8 %2" by 11" with inside margins of not less than one inch. d) The original of all papers filed shall be signed in ink by the party filing the paper or by an officer, agent, or attorney thereof and copies thereof provided the opposing party or his counsel. If papers are filed by an attorney, his name and address shall appear thereon. 22 Draft May 31, 2016 SECTION 7 —COMPUTATION OF TIME. The time within which any act under these Rules and Regulations is to be done shall be computed by excluding the first day and including the last, unless the last day is Sunday or is a holiday as defined or fixed in any statute now or hereafter in force in the State, and then it shall also be excluded. If the day succeeding such Sunday or holiday is also a holiday or a Sunday then such succeeding day shall also be excluded. SECTION 8 —DATE OF HEARING. The time for the hearing of charges shall be set by the Board, within thirty (30) days of the time of the filing of such charges. Continuances maybe granted from time to time upon motion of any party to the proceedings by order of the Board. This time limitation is not applicable to hearings conducted to review suspensions of fifteen (15) days or less imposed by the Chief of Police. SECTION 9 —ALTERNATIVE DISCIPLINE. a) Upon a finding of cause, the Board may suspend for a period of time not exceeding thirty (30) days without pay, at any one time, or terminate the employment of any member of the Department who are not subject to the provisions of an applicable collective bargaining agreement, against whom charges have been filed, pending a hearing of the charges by the Board. b) In addition to the right to remove to lower ranks, the Chief of Police of the Department shall have the right to suspend any officer (who is not subject to the provisions of an applicable collective bargaining agreement), under his command for a period not to exceed fifteen (15) days, providing no charges on the same offense have been filed and are pending before the Board, and he shall notify the Board in writing within twenty-four (24) hours of the time of such suspension. Except for the Deputy Chief and Commander positions, any police officer removed to a lower rank or so suspended may appeal to the Board for a review of the removal to a lower rank or suspension within five (5) days after receiving notice of such action by the Chief of the Police by filing notice of such appeal in writing with the Secretary of the Board of Police Commissioners. A hearing shall be had upon such appeal, and due notice given to the Chief of Police and to the employee. The burden of establishing that a removal to the lower rank or suspension was unwarranted shall be upon the individual bringing the appeal. Upon such appeal and depending on the evidence presented, the Board may sustain the action of the Chief of Police, may reverse it and order that the employee receive his pay for the period involved, may suspend the employee for a period of not more than thirty (30) days or discharge him. 23 Draft May 31, 2016 SECTION 10 — FINDINGS AND DECISION. The findings and decision of the Board, following a hearing of charges, shall be preserved by the Secretary of the Board, and notice of said finding and decision sent to the officer involved and the department head for enforcement. If the finding or decision is that an officer or employee is guilty of charges investigated, and demotion or discharge is ordered, such order of demotion or discharge shall become effective forthwith. SECTION 11—RULES —CONFLICT. The personnel who are subject to the provisions of this chapter shall be governed by the Rules as adopted by the Council and the Regulations of the Department as adopted by ordinance. In case of conflict, the Rules of the Council shall govern. SECTION 12 —LEAVE OF ABSENCE —PROBATIONARY PERIOD. If a leave of absence is granted by the City during a probationary period, such probationary period shall be tolled until the probationary employee returns from his leave of absence. SECTION 13 —POLITICAL CONTRIBUTIONS. No person in the Department of the City of McHenry, Illinois, shall be under any obligation to contribute any funds to render any political service, and no such person shall do so or be removed or otherwise prejudiced for refusing to do so. No person in the Department of the City of McHenry, Illinois, shall discharge or promote or reduce, or in any manner change the official rank or compensation of any other person in such service, or promise or threaten so to do, for withholding or refusing to make any contribution of money or service or any other valuable thing for any political purpose, or in any other manner, directly or indirectly, use his official authority or influence to compel or induce any other person to pay or render any political assessment, subscription, contribution or service. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. 24 Voting Aye: Voting Nay: Absent: Abstain: (SEAL) ATTEST: City Clerk Janice C. Jones Passed: Draft May 31, Zulu APPROVED: Mayor Susan E. Low Approved: Z:\M\McHenryCityof\Ordinances\PoliceRulesandRegs Revised 5-10-16.doc 25 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: June 6, 2016 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: 2016 Fall Tree Planting Program ATT: Bid Specifications for the 2016 Tree Planting Program AGENDA ITEM SUMMARY: Staff requests City Council to consider authorizing staff to publicly A the 2016 Fall Tree Planting Program. BACKGROUND: The McHenry County Division of Transportation through an Intergovernmental Agreement has provided funding for the purchase and installation of replacement trees due to the construction of Charles Miller Road. These funds will be used for the 2016 fall tree planting program. The trees are replacements for losses due to Emerald Ash Borer. The replacement trees are to be planted within five (5) miles of the improvement in accordance with the Illinois Department of Transportation and Federal Highway Administration tree replacement requirements. The approved 2016/17 operating budget under Public Works Administration includes $182,085 for the 2016 Tree Planting Program. RECOMMENDATION: Therefore, if Council concurs, it is recommended to authorize staff to publicly bid the 2016 Fall Tree Planting Program. CITY OF McHENRY 2016 Tree Planting Program BID OPENING:Tuesdav July 19, 2016 at 10:00 am All pages of this Bid Document must be submitted intact fog the bid to be considered valid CITY OF MCHENRY, ILLIIVOIS INSTRUCTIONS FOR SUBMITTING BIDS Description of Work: 2016 Tree Planting Program Name: City of McHenry Location: Various location General Rules and Conditions Approximately: 500 Trees The general rules and conditions, which follow, apply to all bids and proposals requested and accepted by the City of McHenry unless otherwise specified. Bidders and/or their authorized representatives are expected to fully familiarize themselves with the conditions, requirements and specifications as reflected in the bid/proposal documents before submittal to the City. A submittal to the City implies that the bidder/vendor is familiar with, and intends to comply with all conditions unless otherwise noted. Compliance to Law 1) The bidder shall at all times observe and comply with all laws, ordinances, regulations and codes of federal, state, county and City governments and/or any other local governing agencies which may in any manner affect the preparation of proposals or the performance of a contract. 2) All merchandise or commodities must conform to atl standards and regulations as set forth under the Occupational Safety Hazards Act (O.S.H.A.) Forms Official City of McHenry bid forms are attached to this document. All bids must be submitted on the forms provided, complete and intact, properly signed in ink in the proper spaces, and submitted in a sealed envelope. Receipt of Bids The City of McHenry will receive sealed bids for 2016 Tree Planting Program until 10:00 a.m. on July 19, 2016. Bids shall be addressed to the Public Works Facility, 1415 Industrial Drive McHenry, IL 60050. Each bid is to be sealed and clearly identified on the outside of the envelope as "Bid for 2016 Tree Planting Program". Opening of Bids All bids received on or before July 19, 2016 at 10:00 a.m. will be publicly opened and read aloud at the City of McHenry Public Work Facility, 1415 Industrial Drive, McHenry, IL. At the precise time set for bid opening, bids will legally be made public. Bidders or their representatives are encouraged to attend the bid opening. Bid Guarantee Required A certified check, cashier's check or bid bond made payable to the City of McHenry in the amount equal to five (5%) percent of the total base bid must accompany each bid proposal. This is to guarantee that, if the proposal is accepted a contract will be entered into and the performance of the contract is properly secured. In addition, the successful bidder must furnish a performance bond in an amount equal to 100% of the amount of the total base bid for the faithful performance of the contract. Pursuant to 30 ILCS 550/1, the successful bidder shall supply and deliver a bond to the City with a good and sufficient surety licensed by the Department of Insurance with a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. The amount of the bond shall be fixed by the City and the bond, among other conditions, shall be conditioned upon the completion of the contract, for the payment of material used in the work and for all labor performed in the work, whether by subcontractor or otherwise . Late Bids Formal bids that are received after the specified bid opening time will not be considered and will be returned unopened. Withdrawal of Bids A written request for withdrawal is required to withdraw a bid. It must be received prior to the bid opening. After the bid opening, a bid becomes a legal document and an integral part of the bid and may not be withdrawn. Requests to withdraw a bid are to be directed to the Public Works Department at (815) 363-2186. Bids by Fax Bids must be submitted on the original forms provided by the City, completely intact as issued. Bids received via facsimile will not be accepted, nor will the City transmit proposal documents to prospective bidders via a facsimile machine. Mistake in Bid and Bid Changes No bid may be modified after submittal; however, if an error is made in extending a total price, the unit price will govern. The bidder must initial erasures or any changes on the bid form. Bid Binding Unless otherwise specified, all bids shall be binding for thirty (30) working days following the bid opening date. Changes in Specification/Bid Documents The City in the specifications/bid documents may make changes or corrections after they have been issued and before bids are received. In such case, the City will issue a written addendum describing the change or correction to all bidders of record. Such addendum or addenda shall take precedence over that portion of the documents concerned, and shall become part of the specification/bid documents. Except in unusual cases, addenda will be issued to reach the bidders at least four (4) days prior to date established for receipts of bids. Bid Attachments Bidders may attach to the bid forms any descriptive material necessary to fully describe the work he proposes to furnish. Bidder's Competence All bidders shall attach a list of current references to their bid form. In addition, the City may require proof of facilities or equipment, insurance coverage and financial resources to perform the work or fulfill a bid specification. Award or Rejection of Bids The bidder acknowledges the right of the City to reject any or all bids and to waive informality or irregularity in any bid received and to award each item to different bidders or all items to a single bidder (to accept, split, and or reject part(s) or any or all bids) - in addition, the bidder recognizes the right of the City to reject a bid if the bidder failed to furnish any required bid security or to submit the data required by the bidding documents, or if the bid is in any way incomplete or irregular. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all bids or parts thereof. Prices Unit prices shall be shown for each unit on which there is a bid, and shall include all packing, crating, freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the bid submittal. Cash discounts will not be considered in determining overall price, but may be used in the City's overall evaluation of the bid. Tax —Exempt Status Unit prices shall not include any local, state, or federal taxes. The City is exempt by law, from paying State or Local Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. If needed, the City shall supply the successful bidder with its tax exemption number, the use of the tax exempt number will be authorized by written request to the Finance Director. Execution of Contract Notification in writing by the City to the successful bidder shall be deemed a final contract award. The bid submittal form, as submitted and signed by the bidder, shall constitute a final agreement and the proposed specifications contained herein shall become a part of the agreement. Any additional work to be performed as mutually agreed upon by the City and the successful bidder shall become a part of the agreement. Unless it is specifically stated otherwise on the bid submittal, the bid will be awarded to, or placed with, and payment made to the person or company that signs the bid submittal. Removal or Suspension of Bidders The City of McHenry may remove or suspend any bidder from bidding on City business for a specified period not to exceed one (1) year. The bidder/vendor may be given notice of such removal or suspension if: 1) Services performed do not comply with specifications of contract with the vendor; 2) Work is not done within the contract's specified time; 3) An offer is not kept firm for the length of time specified in the contract; 4) Contractor/Vendor fails to provide performance bond when required by invitation to bid; 5) Contractor/Vendor is found guilty of collusion; 6) Bankruptcy or other evidence of insolvency is found; 7) An employee currently serves in any elected or appointed capacity with the City of McHenry and is financially involved in the proposed work. To Rescind a Removal or Suspension The bidder may submit a written explanation of the circumstances, which caused the removal or suspension, or may prove that circumstances have been corrected. On the basis of such explanation, the City of McHenry may modify or rescind the removal or suspension. Insurance The successful Bidder will be required to furnish at Bidder's sole cost original certificates of insurance upon award of the contract. Each Bidder's Proposal must be accompanied by a letter from an insurance carrier or its agent, acceptable to the City, which has a Best's rating of not less than "A -"and a classification of "X" or better, certifying that said insurer has read the requirements set forth in this section and will issue the required certificates of insurance upon award of the contract to Bidder. Throughout the term of this CONTRACT and any renewal thereof, the CONTRACTOR agrees, at a minimum, to carry and maintain in effect insurance and to name the City, in all cases, as an additional insured, as follows: (a) Worker's Compensation: The CONTRACTOR shall carry in a company authorized under the laws of the State of Illinois a policy to protect itself against liability under the Worker's Compensation and Occupational Diseases Statutes of the State of Illinois or any other governing laws related to worker's compensation. (b) Motor Vehicle Liability Insurance: The CONTRACTOR shall carry in its own name a policy under a comprehensive form to insure the entire motor vehicle liability for its operations with limits no less than $3,000,000 each person and $5,000,000 each accident bodily injury and death liability and $1,000,000 each accident for property damage liability. This policy shall name the City as additional insured as to the operation of vehicles owned or operated by the CONTRACTOR. (c) General Liability: The CONTRACTOR shall carry in its own name a comprehensive liability policy for its operations other than motor vehicle with limits of at least $3,000,000 each person and $5,000,000 each accident bodily injury and death liability, $1,000,000 each accident for property damage liability. The City shall be named as an additional insured on this policy Said insurance policies shall not be cancelable without thirty (30) days prior written notice to the City. The CONTRACTOR shall furnish the City with certificates evidencing that the insurance provided for herein is maintained by the CONTRACTOR within seven (7) days of the date of any request by the City. The insurance coverage specified herein constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the CONTRACTOR under the terms of this Agreement. CONTRACTOR shall procure and maintain at its own cost and expense, any additional kinds and amounts of insurance which, in the CONTRACTOR'S own judgment, may be necessary for its proper protection in the prosecution of the work. Indemnification. The CONTRACTOR shall indemnify and hold harmless the City including, but not limited to, its officials, staff, employees, agents, attorneys and accountants against any and all damages to property or injury or death of any person or persons, including property and employees, agents, or invitees of the City and shall defend, indemnify and hold harmless the City from any and all claims, demands, suits, actions, or proceedings of any kind or nature, or by anyone whatsoever, including but not limited to costs, expenses and attorney fees, in any way resulting from or arising out of CONTRACTOR'S performance under the terms of this Proposal. CITY OF IVICHENRY REFERENCES f► .FTiT� Address: Phone No. Contact: 1► .FiiiT� Address: Phone No. Contact: 1►FTiiL� Address: Phone No. Contact: City of McHenry Official Bid Sheet Bidder Information: Name: Address: Phone Number: Fax Number: E-mail Address: Years in Business: Quoted Price: Signature of Authorized Agent/Representative Name (Please Print): Title: Signature: BID SPECIFICATIONS 2316 Tree Planting Program SPECIFICATIONS The contractor shall furnish all labor, supervision, materials, tools and equipment necessary to complete the work. The work shall consist of purchasing, transporting and planting the trees listed below according to the bid specifications. Read the specifications carefully to become acquainted with the requirements. The planting quantities, size and species shall be priced in accordance to the table below. Approximate Botanical/Common Name Quantity Size Variety/Cultivar " Needed Acer miyabei — State Street Maple 100 2" Gleditsia triacanthos `inermis' — Thornless 100 2" Hone locust 'Skyline' Tilia cordata — Littleleaf Linden 100 2" `Glenleven' or `Greens ire' Ginkgo biloba - Ginkgo 100 2" Ulmus x `Morton Glossy' — Triumph Elm 100 2" All plant material shall conform to the American Standard for Nursery Stock. Plants shall be true to species, variety specified and nursery grown in accordance with good horticultural practices under climatic conditions similar to those in the City of McHenry for at least two (2) years. They shall have been freshly dug (during the most recent favorable harvest season). Plants shall be so trained in development and appearance as to be unquestionably superior in form, compactness and symmetry. They shall be sound, healthy, vigorous, well branched and densely foliated when in leaf, and free of disease and insect adult eggs, pupae, or larvae. They shall have healthy, well -developed root systems and shall be free from physical damage or other conditions that would prevent thriving growth. Trees shall have a strong central leader. Trees with a damaged, cut, or crooked leader, included bark, abrasion of bark, sunscald, disfiguring knots, insect damage, mold, prematurely opened buds, or cuts of limbs over 3/4 inch diameter that are not completely callused are cause for rejection. Trees shall be dug with firm, natural balls of earth of diameter not less than that recommended in the current edition of American Standard for Nursery Stock: wrapped with non -synthetic, untreated, biodegradable burlap, and tightly bound with non -synthetic, untreated, biodegradable rope or twine. Alternately, they may be placed in wire basket lined with non -synthetic, untreated, biodegradable burlap and tightly bound with non -synthetic, biodegradable rope or twine. The A oot collar shall be within the top 2" of the soil ball. Trees with manufactured balls or balls that are dry, cracked or broken before or during installation will not be accepted. Substitutions of tree species will not be permitted unless authorized by the City of McHenry. If proof is submitted, substantiated in writing, that a plant specified is not obtainable, consideration will be given to a similar variety. All trees shall be labeled by size and variety, with labels securely attached to all plants. Tree labels shall be durable and legible, with information given in weather resistant ink or embossed process lettering. City Crew members will be allowed to select and flag material at the nursery. Fresh dug material will be given preference over plant material held in storage. Plant material held in storage will be rejected if excessive growth or dieback of branches has occurred in storage. Branches shall be tied with rope or twine only, and in such a manner that no damage will occur to the bark or branches. All contractors and suppliers shall be certified by the Illinois Department of Agriculture. All nurseries supplying trees shall have been inspected by the Bureau of Plant and Aviary Protection, under provision of the Illinois Insect Pest and Plant Disease Act, Section 16, of Chapter 5, Illinois Revised Statues. All plantings utilized to complete the program must be obtained from a single nursery source, although the nursery may have multiple growing fields. Closure of any street shall not be permitted unless authorized by the Street Department Superintendent. If approval is granted, all proper barricading and detouring of traffic shall be accomplished in conformance with the latest edition of the State of Illinois Manual of Uniform Traffic Control Devices for Highway Construction and Maintenance Operations. The City of McHenry reserves the right to stop work under this contract at any time prior to estimated quantities being reached without liability to pay any additional amount other than for work actually completed at the time work is stopped. Guarantee Period and Replacement: The Contractor shall guarantee all trees to be healthy and in flourishing condition for one (1) year From the date of acceptance. The Contractor shall replace, at no cost to the City, and at the soonest time within a specified planting period, all plants not in a healthy and flourishing condition as determined by a City of McHenry arborist at any time during the guarantee period. Replacements shall be subject to all requirements stated in this specification. Planting Stock Requirements A) All trees shall be balled and burlap utilizing biodegradable burlap and twine. Any tree root ball found to be tied with nylon or synthetic twine will be removed and replaced by the contractor. The use of bare root stock is not permitted. B) Only desirable trees of good appearance, beauty and adaptability that are free from injurious insects, diseases or other limitations may be planted. C) All trees shall conform to the American Association of Nurserymen Standards, (ANSI Z60.1, 1990), shall be free of branches to a point not more nor less than sixty percent (60%) of their height, be at least two inches (2") in diameter, measured at a point six inches (6") above final grade and be at least eight (8) to ten (10) feet in height when planted. D) All trees shall have comparatively straight taull s with a single central leader, well developed tops and roots shall not only be characteristic of the species, but also shall exhibit evidence of proper nursery pruning practices. All trees must be free of mechanical injuries and other ob 0 ectionable features that may affect the future form and beauty of the tree. E) Ail trees shall be northern grown in a nursery, located within a 90 mile radius of the City, whose hardiness zone parallels that of the City of McHenry. (Zone 5). F) All trees shall be freshly excavated (within 15 days of planting operations) from contractor's nursery supplier. The supplier must be a single source but may have multiple growing fields. G) Ail trees shall be ta��ed and identified as to species, size and origin. Tags are to remain in place until inspection by the City is complete at which time only the City will be authorized to remove said tags. H) Balled roots shall be protected from drying out and care taken to prevent ball from freezing. The use of wire nursery baskets are only permitted providing the basket is removed below grade once tree is completely installed and all non biodegradable twine is removed. NO EXCEPTIONS. n During transportation, to the City and various planting locations, the contractor shall exercise care to prevent injury to the trees. All trees shall be covered during transporting to insure health and prevent possible injury. The City Arborist may, upon inspection, reject any injured tree(s) and require contractor replacement at no additional cost to the City. � A holding site shall be made available to the contractor upon written request, at the preconstruction meeting for the purpose of storing trees to be planted. The contractor shall assume all responsibility for the care and/or replacement of trees injured, missing and/or vandalized while at holding sites. K) Substitutions of specified cultivars are not permitted without written approval from the City Arborista Planting Installation Requirements A) Pits for the planting of balled trees shall be a minimum of twelve inches (12") larger than the diameter of the root ball to allow for proper backfilling. Planting pits shall have vertical sides with a horizontal bottom and be excavated to a depth so the root flare is at grade when tree is planted. B) All planting pits are to be excavated by "hand" and are not to remain open unless the pit has been barricaded and marked to notify the public of the existence of the pit as a hazard. No planting pit may remain open in excess of forty-eight (48) hours from the time of initial excavation. The contractor shall provide all safety and warning devices per the U.S.D.O.I Manual on Uniform Traffic Control Devi Mces. C) All trees shall be planted in a plumb position and set at the same depth they grew in the nursery field, with due allowance for settling. D) The burlap wrapping and twine, used to secure the root ball, shall be removed from the top one-third (1/3) of the root ball before backfilling of the tree planting pit begins. E) All trees shall be watered the same day as planting. The water shall completely saturate the root ball and backfill. The contractor shall supply all necessary hose and tanks to transport the water needed for planting. Water shall not be obtained from private dwellings or from City fire hydrants at the site(s). Access to water can be arranged through the City Arborist and requires a permit. F) Soil, used for the backfilling of the planting pits, shall be thoroughly tamped to prevent trees from leaning. A method involving the mixing of soil and water to form a slurry is recommended to prevent air pockets from forming during the backfilling operation. G) Each tree shall have a shallow, saucer shaped water basin foamed with a ridge of soil to contain water, the size of each being no larger than the diameter of the planting pit. I� All excess soil material, from the excavation of the planting pits, is to be removed and legally disposed of from the site promptly by the contractor and is not to be mounded around the tree or left at the planting site. It is required that a tarp, burlap square or other material be utilized to hold the excavated material in any established parkway and aid in the cleanup operation. I) All reasonable precautions shall be taken to avoid damage to existing structures, plants and lawns. All pavements, sodden and planted areas, structures and substructures which are disturbed during the execution of any work shall be restored to their original condition or better by the contractor. Should any damage or unauthorized disturbance to any public property (including pavements and sidewalks) or utility facility occur the contractor shall immediately notify the City Arborist. contractor shall be responsible for the prevention of the dropping, tracking and/or accumulation of soil, mud or other loose material on sidewalks, driveways and streets. If this occurs, all material must be removed immediately. Upon contractor's failure to remove said material, the Public Works Department will perform the work and the expenses incurred shall be borne by the contractor, including material, equipment and labor costs. K) All trees shall be treated with organic shredded hardwood mulch, free from foreign material to a distance equal to the diameter of the planting pit, using a minimum of three (3) inches of material. The material shall be formed into a saucer shape and shall not be mounded around the trunk of the tree. The cost of materials and installation shall be included with the cost of the tree as bid. L) All trees shall be covered with tree wrap (burlap or impregnated paper) from ground level to the height of the first lateral branch. The tree wrap shall be secured with masking tape or biodegradable twine. If twine is utilized, the wrapping shall be securely tied at top and bottom and at 18" maximum intervals. M) Trees shall be staked or guyed at the option of the City Arborist in order to prevent trees from leaning. In most locations staking or guying will not be required. If the contractor believes that staking or guying of trees is essential to the survival and stability of the tree, the bid price for such staking or guying is to be identified as included within the bid price for each tree on the bid sheet. N� Any trees which are caused to lean by more than five (5) degrees from plumb shall be straightened by the contractor during the guarantee period. Staldng or guying shall be installed and shall neither girdle or cause injury to the tree nor endanger public safety. O� The successful bidder shall be responsible for contacting JLTLIE (Joint Utility Locating Information for Excavations) for location of underground utilities. No planting shall begin in an area until a JULIE dig number is obtained and all utilities have been located and marked. The successful contractor shall be required to attend apre-construction meeting scheduled by the City of McHenry, prior to any planting operations. A written planting schedule shall be submitted to the City Arborist at this meeting. If the contractor fords it necessary to deviate from this schedule, the City Arborist is to be notified prior to any changes being made. The City Arborist shall be notified at least seven (7) working days prior to the start of planting operations. � All contractor planting operations shall be performed between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday. No planting operations shall be performed on Saturdays, Sundays, or legal holidays. Any deviations from these times require the approval from the City. No planting operations shall take place during inclement weather or in frozen soil. S� The City Arborist (or his designated representative) at any time before, during and/or within one (1) year of planting operations, shall make inspections of the sites, plant material, installation practices, etc., to determine contractor compliance with specifications, requirements and ordinances. An inspection, by the contractor, will be required within the first thirty (30) days after completion of all planting operations to insure that trees have not settled, are plumb and in good condition. An additional inspection is required the following spring, prior to June 1, for the same purpose. Any trees found to lean by more than 5 degrees from plumb shall be straightened at the time of these inspections. Notification, of the City Arborist, is required prior to and upon completion of the fall and following spring inspection. A list of planting locations and the corrective treatment performed shall be supplied to the City Arborist upon completion of the spring inspection. U) The contractor shall guarantee and replace any and all plantings that die or are in a state of decline for a period of one (1) year from the date of planting. Replacement trees shall be planted the following spring or fall at the discretion of the City Arborist. At any time during the one (1) year warranty period, the City Arborist reserves the right to remove any tree that has failed to leaf out or exhibits signs of decline. Replacement plantings for these trees shall parallel the requirements indicated above. V) No parking of vehicles or equipment overnight is permitted on any street or parking without authorization of the Street Department Superintendent. Applicable Specifications and Standards: American Standard for Nursery Stock, ANSI Z60. 1. Current edition. AmericanAssociation of Nurserymen, Inc., 12501 St. NW, Suite 500, Washington, D.C. 20005. American National Standard for Tree Care Operations, ANSI A300. Most current edition. International Society of Arboriculture, PO Box 3129, Champaign, IL 61826-3 129. At its sole discretion, the City of McHenry reserves the right to add or delete from the contract as may be required. No adjustments in contract unit prices or additional compensation will be made for decreases or increases in the quantities or services from the contract. DEVIATIONS Unless denoted "No Substitution", the City's minimum required specifications may be exceeded. WORK DATES The beginning work date and the end work date will be determined by the Public Works Director. PREVAILING WAGE RATES All wages paid by the Contractor and his Subcontractors to employees working on this project shall be in compliance with "An Act regulating wages of laborers, mechanics and other workmen employed in any public works by the State, County or any public body or any political subdivision or by anyone under contract for public works", approved June 26, 1941 as amended. The general prevailing rate of wages in this locality for laborers, mechanics, and other workmen engaged in the construction of public works coming under the jurisdiction of the City of McHenry as defined is defined by ordinance to be the same rate of wages for construction work in the Kane and McHenry County area as determined by the Department of Labor of the State of Illinois. Successful bidders will be required to submit certified payroll records to show compliance to this act prior to payment. ILLINOIS LABORERS The Contractor shall be required to comply with 30 ILCS 570-0.1 et.seq. "Employment of Illinois Workers in Public Works Act" and employ Illinois laborers if at the time the contract is executed or if during the term of the contract there is excessive unemployment in Illinois. "Excessive Unemployment" is defined therein as two consecutive months of unemployment exceeding five (5) percent. An "Illinois Laborer" is defined as any person who has resided in Illinois for at least 30 days and who intends to become or remain an Illinois resident. The Contractor shall require all subcontractors to comply with said laws and any rules or regulations now and thereafter issued pursuant to said laws, by the Contractor, or the Contractor's subcontractors, and/or anyone working through or on behalf of the Contractor or the Contractor's subcontractors. PAYMENT The Contractor shall submit with his invoice for payment, the items listed below. Payment will not be made until the appropriate affidavits are received. A. The Contractor shall submit to the Owner a fully signed and notarized affidavit stating that the Contractor has fully complied with the provisions and requirements of the "Prevailing Wage Act" and the State of Illinois Wage Rates Determination. B. The Contractor shall submit to the Owner, if applicable due to the unemployment rate in the State of Illinois, a fully signed and notarized affidavit stating that the Contractor has employed only Illinois Laborers as required by the "Employment of Illinois Workers in Public Works Act" in completing the work associated with the project. C. The Contractor shall submit to the Owner affidavits provided by his subcontractors with respect to items A and B as described above. D. City will pay contractor in accordance with State of Illinois Compiled Statutes Local Government Prompt Payment Act 50 ILCS 505/. Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: June 6, 2016 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: McHenry Turkey Trot 5K ATT: Course Map Agenda Item Summary: The City Council is asked to consider approval of a request for the temporary closure of a portion of John Street from the exit drive at East Campus High School to the entrance to McHenry Country Club for no longer than 20 minutes, and to utilize city streets for the Siman Family Charities Annual 5K Turkey Trot on Thanksgiving Day, November 241h Background. The Turkey Trot 5K run is a popular event held annually on Thanksgiving Day. Local resident Scott Siman and the Siman Family Charities will open registration on November 24th at 6:30 AM, the race will run from 8:00 AM to 9:30 AM, and following an awards ceremony will conclude by 10:00 AM. Money raised through the event is donated to JourneyCare Hospice. Analysis: Event details remain the same as in past years. All pre -race preparations will take place in the area of East Campus High School. Runners will begin by running south out of the East Campus High School parking lot down John Street. Once on John Street runners will wind their way through the Country Club Estates neighborhood and culminate at the finish line located in the bus lane of East Campus High School. A map of the course is attached. Police Department personnel have analyzed the course and recommend the use of two duty officers assigned to the neighborhood to provide traffic control when necessary. No other city services would be required. Past events have been held with no incidents reported or unnecessary burden placed on police services. Recommendation: If Council concurs, then it is recommended a motion is considered to allow Siman Family Charities permission to utilize city streets for a 5K run on November 24th, from 8:00 AM to 9:30AM and the closure of a portion of John Street at the exit drive of East Campus High School to the entrance to McHenry Country Club from 8:00 AM to 8:20AM. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. Proposed Tuiiiiiiiiiiiiiiiiiiiii rkey Trot 5 K . 141.n IY . Ilex\I S� 31 i, jt�tn �� j + ovv t7It I' , 1 t`"r utr Ra Wnlah` 31 J04/1 st=�cftnc' F. 'f 'lil±t Z o Center �nnt it Sheet Polk t `�.5' Sou�� 14 2 y 0 x n tAdCrarken Allllola Field forte Ave Antra tit W TimDihy tr) W Clovor Ave �1 x W High St o W Leo st W You fig St �! �N%Nr McHenry W SI Paul Ave KnoxPark N l'dgiegti,A. 0itt Lv 's Ill Cgrratry Cktb W Fairvlay Ur J CIL W :3�y vav e, 4 0 m � 7 a W t.l?'lt;ru orCL ` W 13retans Dt j Turnbarry D• U) L6 �atkln r 1, ��11t7 1 n 4y� G4111t�r Ri�.'rtirant'F�ark Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: June 6, 2016 - Regular City Council Meeting RE: Park Special Use, Beer/Wine and Liquor permits associated with Rentals and/or Programs ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached requests. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use, Beer/Wine and Liquor permits associated with Rentals and/or Programs, The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. FOR COUNCIL MEETING ON June 6, 2016: Beer/wine Permits These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/12/16 Kira Kray Bday 1610 Leonard Ave, McH 06/25/16 Maria Beristain Baptism 4504 Garden Quarter, Apt 14, McH 06/26/16 William/Karen Smith 415 Wimbleton Tr, McH 07/30/16 Dawn Testa Family Reunion 1711 N Leonard Ave, McH 07/30/16 Tom Schmidt/Sullivan Fam 214 N Dale, McH 08/28/16 Novation Ind Company 5151 Bolger Ct, McH 09/03/16 Sarah Llamas Fam Reunion 1702 Knoll Ave, McH Special Use Applications These are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 06/12/16 Kira Kray Bday 1610 Leonard Ave, McH grills 06/18/16 Ashley Schwank Bday 30 S Cross Trail, McH jumpy 06/25/16 Maria Beristain Bapt 4504 Garden Qtr, Apt 14, McH bounce house 06/26/16 William/Karen Smith 415 Wimbleton Tr, McH grill, bounce house 07/13/16 The Chapel 1809 IL Rt 31, McH slip n slide, baby pools, music 08/28/16 Novation Ind Company 5151 Bolger Ct, McH bounce house, tent(s) 09/03/16 Sarah Llamas Fam Reunion 1702 Knoll Ave, McH grills, boom box Community Room Liquor Permits These requests are associated with McHenry Recreation Center rentals and/or programs. Date of RentaU Program Applicant Address 06/17/16 Parks & Recreation — Knife Skills Class 3636 Municipal Dr, McH IYI�HENR''St PARK FACILITIES SPECIAL USE AND/OR BEER/"WYNE APPLICATION �� Contact Person: �, Company/Organ.ization; •„ r,,.`� t Ciry/State/Zip; �`��--� 4� i � Hcime Phonr;: Date of Picnic:, �c� _ ��`.__ WorklCell Phone: 1.7 f �L• Park: � Knox Park (A only) �( j?etersen P<t.rk ❑ Vetaran's Mc;morial Ptt.rk Area: n Shelter A � Shelter 13 � Shelter C r.t Other: _ _ _ � �, � .__.,. —�---7 � Arrival Time: �-� �C:� _departure Time;_,,,.,_._, Total Number Attending:, _ Falsifying atfendnnee nur'r:tiers will rc�sull irz Joss of <.lepo,szi• Groups over S00 must obtain additional: ra durnpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom• � `' Brief description of event (company picnic, ca.r show, craft show, wedding, etc.): .Dist atl activities to be held: Items brought into park siteTab�e�� Chairs u Benches ❑Carnival Rides ❑Music o Animals � Catered Pig Roast ❑ Oth.er ,,l.�i o Tent: Location In Park: ,_ _,_ _Size:______Tent Staked: ❑yes c7 no ELECTRICAL FOR TENTS ❑ APPLICANT• TO CAI.1L J[JLIE, (1-800-892-0123) TO 13E LOCATED ❑ NO ELECTRIC; Shamrock *x*�*�kie*ir*x�t*�*��:t�*�t*iFic��iria*K�YNr��ta;�C�t�*�*�i;ic*�h�Yit��`�tk** hi: h7�t'<�"k�iC��4�4t�e*Retie*K9t*�*de�Y*>��K�'c4ct'txtkx4eRSe�YxK4tN�t�fr9;r,'SrfeR9r5: Will beer/wine be present: a Yes c� No Tr YOCJ CHECi�Ir� YTS, i'LEASE ANSWER QU)rSTiONS 13);I..O\7V: Indicate the number of beer/wine permifs denied , Indicate amount of beer/wine to he brought into the City Park under this pert7�it on above date (number of wino bottles, beer cases, beer kegs, etc•)__�� i � .�-, , „ I agt•ee Chat all tl�e beer/wine containers will be removed by applicant or placed in proper containers on site on the permit�date and that no underage or intoxicated person will be Allowed to consume any of the beer/wine brought into the City of Mcl-leery pack under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to tl�is application is expressly prohibited• 1 haave t•ead and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHetvy regarding the Special Use and/or Beer/Wine Applications} and will assume responsibility for any loss, damage or liability arising from the use oi'the rk props y. I also understand that not complying with the Park permit rules will result in Ic�ss of deposit, _ � � � - Signature�`°'� w} Hate: ..� pp NOTE A rmoval �� ed�b�flavv 1'or`co�r� ,� ions anti catering. Please make arran�ernents to obtain pern~<its. p 9 Y the i�wrrs "lste above. Any other requests are subject to further approval• Restrtctions:_ _-- ____ _ __ ��,r**,r,r��,��,�,�*�*�:�,r*��*��*,��,��,t� �e •��,�r��'Q12 OrFICF tJSE QNLY�r��*a<,t>ti�>��a•*��x�,r� �,r��,r�x�r��*�n,t�,t,r,r,r*,t��rxr�.r_ a; � K Reservation Fee; $ � Date Paid:'�J ` Init'als: Deposit Fee: $ ___•,�•___ _ Payment. Cl Cash ❑ Check �Char�;e 'Total Fee; $ �iii Submitted to City Council:—��(c��c�� Confit•titatiori Sent: �, ��Initials:^-__ City Council Approval: yt . parks\forntslpicttic forms\special use and beer and or wine applicetinn B1 E1V W11M APPLIC.A, Contact Person:.� TI Date of Picnic:_ Company/Organ.izggation: .__Address: 00 soC a <� City/State/"Lip: !'1 ''dOL {)-tome Phone:-_ Work/Cell Phone:. �C 1 Park: Knox Park (A only) o Petersen Park ❑ Vetera.n`s Memorial Park Area: ❑ Shelter A Q Shelter B ❑ Shelter C c) Other: Arrival Time: Departure Time; _'-- — — ----- ..Total Number Attending: _ Falsifying attendance numbers will result ill lass of deposit, Groups over 500 must obtain additional: n dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Brief description of event (coinpany picnic, car show, craft show, wedding, etc.: rill y) .4 , List all activities to be held:_ j 6 )� Items brought into park site: ales Chairs ❑ Benches ❑Carnival Rides Lisle ❑Animals ❑Catered Pig Roast ❑ Tent: Location In Park:_ Size: ELECTRICAL -- Tent Staked; o yes ❑ no FOR TENTS o APPLICANT TO CALL JULIE (1-8004924123) TO BE LOCATED ❑ NO ELECTRIC; Shamrock �t1r�***ri•ir**�*�*,F�t**�t�ien�*xx�tx*Vr**r,�r*tt�t*�ln+Y1rYK*�;,�*,�*git�Y9t*'k�i4t'ic�xie�it'tx*RK,YY�xYYt4�,e*s'e*KSkirx4tft�exNr'tf't�YCHYrxtks'rKxr' Will beer/wine be present: ❑Yes ❑ No Ir YOv CHECKED YES, PLEASE' ANSWER QUESTIONS BELOW: `Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number ofwine bottles, beer cases, b_eor`Itegs, I agree that all tile.beet/wine containers will be removed by applicaiit or placed in proper containers on site on the per' ion and that no underage -or -_intoxicated person will be_,allawed to consume any of the beer/wine bought into the City of McHenry park under this permit l-Vagavec that nonee of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understo&dd at. -tile sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I Kaye toad and will comPIY_with the City of McHenry Park Permit rules. I have read and understapd4h rules and regulations that ha `Gbeekset forth by the City of McHenry regarding the Special Use and/or Beer/Whiw'Application(s) and will assume responsibility f6rany loss, damage or liability arising from the use of the park pnperty. I also understa.tthat not complying with the Park Permit rude will result in loss of deposit, Siguatur Dated Health permits are required NOTE: Approval will be base Restrictions: Reservation Fee: $ ._ for eoneessrons and r catering, Please make arrari enaents to items listed above. Any other requests are subject to further approval, 1permits. ��a•****FOR OFFICE USE QNLY**K************k,r**tr *,r �K�,t,�,r��x,r,r�,��,r�,rxr,•�� +r � Deposit Fee: -- •-•- Date Paid:•''��-``sL"�---. ltlilials:_ Payment: to ash o Check e harle "Total Fee: � A �i� Confirmation Sent: Subi111tted to Clty ouncil; ��;`7" �2�(,� Initials:City Council Approval; parkslformslpicnie fornMspecial use and beer and or wine application SP �> Contact Person: �� APPL�CA�'�ON ,A of Picnic:._ �.�sp;_�..`� �.... �_..�:�... ____ t � Company/Organ.ization; .,__Address: �Jr � /t �i � ��':,t�r"�ir�'tr� ��er`°�'�v ��:�'►,' 1,;.§.� � � � <�• � �`;�� Work/Cell Phone: City/State/zip: ��r" �� t' �`°•-�•,��- �-, �>�-.� `Home Phone;_ t` r ,�` � _ _._ q �:_<i€ � �_ � Park: q Knox Park (A only) l�Peteesen I'aa•k o Vetaran's Memorial Park Area: q Shelter A ('.Shelter B q Shelter C c► Oi.her: _..._.,....-..._M_...__.__... Arrival Time: ��,� � � Ci �� _ Departure Time:��y � ' � Total Number Attending: �'��.�. _ F�zisifyin�r rzttendnnce nurnGers will rc�suXt irz loss of �ieposit, Groups aver S00 must obtain additional: q durnpsters q portable toilets Water, electricity and restroams are available at all sites. Knox Park A has a portable restroom. Brief description of event (company picnic, car show List all activities to beheld:_ [toms brought._into q Oth.er---- ��;; �. craft show, wedding, etc.):, �";�� "� q �. � �. site: a Tables q Chairs q Benches q Carnival Rides `Music ❑Animals q Catered Pig Roast q Tent: Location In Park: _Size: Tent Staked: q yes a no ELECTRICAL FOR TENTS q APPLICANT TU CAI.1L JiJLIE (1-800-892-0123) TO BE LOCATED ❑ N(a ELECTRIC: Shamrock *ie �F�*�ic�ic��***i:�*�*�*tic it*xKie**ir �t 4r �Y r.�.'k t��'��'�ic �F'k*K�*�r�**krtk tY�4t'h'k�4+�x*x�'e �hx�e �'e��'rK��Y�xie*tie�i/�Y si t4 �Y fY irx4�fe W+eKNr't�WSt i; xitRirfr S: Will beer/wine be present: q 'S'es q No lr YOCi CHJ✓CICI✓D S, I�Y.EASR ANSWER QUI;STiONS li�I�OVV: Indicate the nuanber of beer/wine permits denied .Indicate amount of beer/wine be brought into tl7e City Park under this permit on above date (number of wine ottles, beer cases, beer kegs, etc.) •� ' •' .. I agt•ee that all the beer/wine containers will be removed by applicant or placed in proper• containers on site on the permit•date and that no underage or intoxicated person will be allo4ved to consume any of the barer/wine brought into the City of Mcl-leery park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, p►.u•suant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City ol'McHenry Park Permit rulers. I have read and understand the cafes and regulations that have been set i'orth by the City of McHenry regarding the Special Use and/or Beer/'Wine Applications) and will assume responsibility for any loss, damage or liability arising, from the use oi'the park property. I also understand that not complying with the Park Permit rules wilt result in Ic�ss of deposit. Signature: �'� .'� � �, % _.�c v` f��:�• -�,� ,>��. Date: h1 `� � �� _ �. P� Health permits are required by law for concessions and catering. Please rnalre arrangements to obtain permits. NOTE: Approval will be based on the items fisted above. Any other requests are subject to further approval. Restrictions:__.._ _ �..____....Y...-------- _ ��,r**,r*,��,��,r,�*��,v��**,v**�,�*x,��,r,��,v��;*��,�� FOR OrFt(.'F CJSE QNi.,Y,��,�a�w�,r,t,t,�•��•n�,��,t��r x��,rxxx�,�x��,�� x �a.,;,t,r�,� �, Reservation Fee: � � � w_ Date Paid:. �{t� lnitia SS _� ,_,__•,_.�j` Deposit Fee: $ �_�._......_�.,._ Payment: q Ca, h o Check �liar�:�: Total Fee: � �� Submitted to City Council: � �� Gonfirmatiori Sent: _ �Initials:,,___________� City Council Approval: 4 parks\forms\picnic forms\special use and beer and or wine application PARK FA Contact Persc Company/Or City/State/Zi APPLICA�'�Uly park: o Knox Park (A only) `Petersen Park o Veteran's Memorial park Area: ❑ Shelter A to Shelter B Shelter C u other Arrival Time: COO _ Departure Time: v6Total Number Attending:. Falsifying attendance numGers will result irz loss of deposit. Groups over 500 must obtain additional: o dumpsters ❑ portable toilets Water, electricity and restroolns are avrtilable at Ill sites. Knox Park A has a partablennrestraoTm. Brief desctiption of event (company picnic, car �ssh��o__w__�. craft show, wedding, etc.): List all activities to be held: 1Lofb ( _Vb l [ �x ----� Items brought into park site: o Tables')6 Chairs u Benches a Carnival Rides o Music ❑ Animals o Catered Pig Roast t.Othero��i t� Tent: Location In Park: __•,_,Size: Tent Staked: o yes o no ELECTRICAL FOR TENTS o APPLICANT TO CALL JULIE (I-800492=0123) TO BE LOCATED n NQ ELECTRIC: Shamrock Will beer/wine be present: o Yes o No IF YOU CITrC X'ES, PLEASE ANSWER QUESTIONS ght "" rI3EIto tale indicate the number of beer/wine permits denied . Indicate arnount of beer/wine be brou City Park under this permit on above date (number of wine ottles, beer cases, beer kegs, etc.) I agree that all the beet•/wine containers will be removed by applicant or placed in proper containers on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arisinL), from the use of the ark propel ' also understan at not complying with the Park Permit rules will result in loss of deposit. Date: 23, Signature: 5 Health permits are re y law for concessions and catering. Please make arrangements to obtain permits, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: w****T'OR Or, FICE USE ONLY**************a%VAZ= �%%t*��t%�%re�xr<,*%�� Reservation Fee: $_ Date Paid: . l� + gals:1%l Deposit Fee• $ __ 5t� >� ._ ..___ Payment: ra Cash a Check at Total Fee: �-- Submitted to City Council. Confirmation Sent:,__ Initials: City Council Approval: parkSlforms\picnic furnislspeciai use and beer and or wine application 9 Contact Person: Company/Organ.ization;�,�� l �'a,L City/State/Zip; 6k V1 Phone: APPLl Date ofr_.----- Park: ❑ Knox Park (A only) c�►"fetersen Park ❑ Veteran's Memorial Park Areal o Shelter A ❑ Shelter B cj'°Shelter C c► Ot.her:______________ Arrival Time:Departure Time:. Total Number Attending:- Falsifying attowdance numbers will result in loss of deposit. Groups over 500 must obtain additional; ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a partable restroom. Brief description of event (c List all activities to be held: Items brou�ht into park ❑ Other 4t 1K m) n ° 8 • ❑Tables a C pairs ❑Benches ❑Carniva6l Rides r�°ivtusic ❑Animals ❑Catered Pig Roast .: ❑ Tent: Location In Park: _ ,_Size: Tent Staked: ❑yes ❑ no ELECTRICAL FOR TENTS ❑ APPLICANT TO CALL JULIE (I-800492-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Will beer/wine be present: ❑ Yes tg�Io IF YOU C14ECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied . Indicate arnount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) _— I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit•date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the; City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park. pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly probited. I have read and will comply with the City of McHenry Park Permit rules. 1 have read and u+qd,el stand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or r/Nine Applications lid will assume responsibility for any loss, damage or liability arising from the use of the p r'r r pe►yl also underst that not complying with the Park Permit rules will result in loss of deposit. Signature: 1 Date: Health per : t a equir d by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to fu►ther approval. Restrictions: _— •--- ********FOR OFFICE USE ONLY*******"******�rr*etier*�*t4�ti>r �trtix�xi(,rx Reservation Fee; $� _ Initials:' r. Date Paid* Deposit Fee: $.�_.._ _ Payment: Cash d C hard c Total Fee: S_�.✓too `'p" Submitted to City Council: Confirmation' Sent: initials:. City Council Approval; — parkslformslpicnic formstspocial use and beer and or wine upplicfltinn AD . Contact City/State/Zip; IYICnENRY 'AIM FACILITIES USE AND/OR BEMWINE Al ization: Address: cAAIVIN hate of Pic" Phone: Work/Ccll P)lone:,l �_•„��1�'cA. Park: Knox Park (A only) -Petersen Pack o etera.n'S Memorial Park Area: o Shelter A la-SheltGr i3 o Shelter C (.) Other: Arrival Time".. LSD ._ Departure Time; - Total Number Attending: F�isifyin� r�ttentiance ntsrreGers will result irz doss gfciepnsit. Groups over 500 must obtain additional; o dumpsters ❑ portable toilets Water, electricity and restrooms are available at aid sites. Knox Park A has a portable restraom. Brief description of event (company picnic, coatslLow, craft show, wedding, etc.). i (J� u \ i hest all activities to be held:_ T �'1 Items brought into park site: o Tables � Chairs o Benches o Carnival Rides � Music ❑Animals o Catered Pig Roast o Other o Tent: Location In Pack: 1~,LECTRICAL ize: � Tent Staked;oyes c� no FOR TENTS o APPLICANT' TU CALL Jl.1LIE (I-84Q-892-0123) TO $E LOCATED ❑ NO ELECTRIC; Shamrock F ie 9s �r�t �e*ir*�••k*�•:t4*aF�*ir**Y�WKia 7Y�x•��t*r.•k�tFW��; >e*�Y 9c fF Ae��*�*i: F !f>(7i Y�1<f�ri'S�%1f'�ft'ICXyC 1k%1f11'�'fCH'71 Qt 1�'i!'K%tf if lit li%NHA'kft'A'K1�Yf fCYr';KSr itxif Will beer/wine be present: ❑ Yes o Na IS' YOCJ CLil✓C _ YTS, PLEASIJ ANSWER QLII✓STIQNS BELOW,indicate the number of beer/wine permits denied indicate amount of beer/wine t b brought into the City Park under this permit on above date (number of win bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper Contains on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine Brought into the City of Mel-lenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park. pursuant to this application will be sold, it being understood that the sale of beer/wine tinder this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising From the use of the par prop rty. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signature: G Date.. ..: Health permits are required by law l'or concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: r�**,�,�,r�*,a,r�:r,�*,r�,r�r,v,r�***�*,r*,��•��,��OF2 OFFICE USE QNLY��:��,rN��,�,r��,r,r�,rv: ,t� ��K�r,t�,�x��,r�•;r��xr�,•r�,;+t�;�,� Reservation Fee; $ Date Paid: � ----•w-- — � � Initial ••��,� Deposit Fee: _ _ Payment: o Cash t k Total Fee: c f (/d` t� af Submitted to City Coun it: , Confirmation Sent: _ Initials: City Council Approval; parkslformslpicnic Panns\special use and beer and or wine application Contact McI3ENRY PARK FACILITIES SPECIAL USE AND/OR BEERAVINE APPLICATION 41t �' d fPi ni • 07 4` "' 46 r� Address: c; ', d. one: a Phone: Park: ❑Knox Park (A only) ❑Petersen Park i��Ueteran`s Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C ❑ Other: Arrival Time: A16V IV Departure Time: ` 7 � 8 o Total Number Attending: Falsifying attendance numbers will result in loss of deposit: Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Brief description of event (company picnic, car show, craft show, wedding, etc.): � �� ® List all activities to be held. Items brought into park site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast ❑ Other ❑ Tent: Location In Paxk: Size: �.. Tent Staked: ❑yes ❑ no ELECTRICAL FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock Will beer/wine be present:Yes ❑ No IF YOU CHEC YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied UT Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) 146A,565 &:25& ter I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site oA the , permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understagil that not complying with the Park Permit rules will result in loss of deposit. 1.91onAtnre: Date: e 1 1 ea! Health permi ts"are required by Iaw for concessions and catering. PIease make arrangements®to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions. *Ar **FOR OFFICE USE ONLY************�*��*/�****��**��*:a��,c*..**�* Reservation Fee: $ � Date Paid: �f' Initials: � Deposit Fee: $ Payment: ❑ ash ❑Check ❑Charge Total Fee: $ r� J Submitted to City Council: Confirmation Sent: Initials: City Council Approval: parks\forms\picnic forms\special use and beer and or wine application McHENRY PARK FACZLrTIES � U'SE AND/OR BT+�ERI�WYIVE APPL�CA,T�ON Contact Person: I�ty3� n 1-��.r-�Ir►��I ,�.,�_, Date of Picnic:__• � _.l l�_.�. Company/Organization: I�t�yar�%1t5+r'l In •4vt`� _Address: 0 City/State/�ip;�„�lj 7 v-�Hnme Phone:_ g� Work/Ccll Phone: Park: ❑Knox Park (A only) � Petersen Park ❑Veteran's Memorial 1't�.rk Area: �l,Shelter A `� Shelter 13 ❑ Shelter C c:Ot.hcr: ._.,r.•,. _ .,__.,_... Arrival Time: � C„rv-� _Departure Time: �� Total Number Attenditlg:��j�., Falsifyr'ri�X t�ttendance nrcrnGers will reswlt. irz i�rss of <iepnsit. Groups aver S00 must obtain additional: ❑ dtrmpsters ❑portable toilets Water, electricity atld restroonls are avtiilable at all sites. Knox Park A has a portable restroom• Brief description of event (company picnic, car showy craft show, wedding, etc.): �'r�-•,�t,rj�w�►C _ ilist all activities to be held: ___._.. _ (terns brought ❑ Oth.er_____, park site: �`�Tables i�Cllairs ❑Benches ❑Carnival Rides 'Music ❑Animals ❑Catered Pig Roast '� Tent: Location In Park: F,LECTRICAL Size: f� � /� Tent Staked: � yes ❑ no FOR TENTS ❑ APPLICANT TO CALL JrJLiE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock %%%t:iti'it%)�C%'i71�%%7:'%�: 1k it*'i�7�C li 7k 7•!%'ii%iCi: �f 7i%%%%'if�f%7�1Y 1�%%1ST%7�X%%'h't�'%�C�111�'YY 1�7F*il7C%$(1i%1�t%%�!X%%x1�f%%%N1�C 171�"iltti%�f%%%4t%ff %SC i'<N%%%%Yt%%%Yt$>7 Will beer/wine be present; ❑Yes ❑ No )(F YOU CHECK 'YES, PLEASC ANSWER QUESTIONS l3EI,OVV: Indicate the number ofbeer/wine permits denied •Indicate amount of beer/wine to be brought alto theme City Park under this perrllit on above date (number of win bottles, beer cases, beer kegs, etc.)��`�-��+ 1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on tj� pernlit•d.ate and that no underage or intoxicated person will be allowved to consume ally of the beer/wine brought into the City of McHenry park t.tnder this permit. I agree that none of the beer/wine allowed in the City of McHenry park• p�.n'suant to this application will be sold, it being understocid that the sale of beer/wino under this permit issued pursuant to this application is expressly prohibited. 1 have read and will comply with the City ofi McHenry Park Permit rules• t have read and understand the rules and regulations that have been set forth by the City of McHe�lry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising front the use of the park property. 1 also t.ulderstand that not canlplying with the Park Permit rubs wilt result in Ic�ss of dei�asit• Signature: � Date: �'• I,�—�� Health permit are req iced by 1 for concessions and catering. Please make arrangements to obtain permits. NOTE: Approve l will be based on the items listed above• Any other requests are subject to further approval. Restrictions: _ __. __ _ _. _ _ _ ��r%%�*%s,v,�%�c%*�%%w*%*%,v��*%%�r,�a,t,r%,r�,r �%��Q12 OFFI�'l; tJSE QNLY�%%�%"��%%�,t*%�x%�, �,t� x% x,r%,txx,t�n%,r*�� c> a �t��v�� Reservation Fee: $ �7�_`i`"`-••' _ Date Paid:. � %•. % �a Initials:_,...__i_/4_ Deposit Fee: $-___.,-.,�_ Payment: ❑Cash ❑ heck ❑ C arke Total Fee: $ � � Submitted to City Council:e,J-Q=��v Confirmation Sent: ,Initials: __ City Council Approval: ,�, parks\formslpicnic formslspacial use and hoer and or wine applicntis�n f a � �•. Contact Person; M�IIENRY PARK FACILITIES SPECIAL USE AND/OR BEEl2/"VVrNE APPL�CAT�4N Company/Urganization; ._Address; � �� City/State/Zip; ��,��.�llry C"�, -�� Home Phone: _� �t;�t, ,� 4` . Date of Picnic;_='_ t�t ��.�, .._... lt:�� air�� Work/Ccll Phone:.�� _ �� Park: a Knox Park (A only) etersen Aa.rk o Veteran's Memorial Park Area: ❑ Shelter A ,i�''Shelter 13 w r� Shelter C cr Other: _ _,,,,••„ Arrival Time; �� t� �a �-F� ,_ Departure Time: ��?�r��. Total Number Attending;••• l'-^�• ;�_.__._._._ Fc�dsifydn�r �tten�dnnoe �rrcrnGers will result i�z doss of deposit. Groups over S00 must obtain additional; n dumpsters Q portable toilets �. Water, electricity atzd restrooms are available at all sites• Knox Park A has a portable restroom• Brief description of event (company picnic, car show, craft show, wedding, etc.): �+=>� 'v�`/ _ .List all activities to be heid:_ f,�''_��GC "�' �'�_ __ �— _ Items brought into._park s.i e ,o T,t1b[es r� CI airs � Benches o Carnival Rides o Music ❑Animals u Catered Pig 1Zoasc o Tent: Location in Pack: _,____._�_,��Size; Tent Staked; o yes cr no ELECTRICAL FOR TENTS ❑APPLICANT' TU CALL J[JL1E (1-800-892-0123) TO BE LOCATED ❑ NO ELEGTRCC; Shamrock �Yx�***�>�ic�$�F*tF;kin:F�*��Y*�K�a4r*x�**�:Yc��t*�,��:n�*�fe�i:�stY*h�9t�tYi4K*'kit�n*it*�krr'kis�R%��r�Y*��YSCXSr4t�Y�ir4eNSe�54KN�tkw�r,r.irierexir �'Vilt beer/wine be present: � Yes a No )(F Y()U C%��C�iCD�,YES, i'Y.,EAS)r A1VS'WETt QUESTTpNS 13l'✓I�OW: Indicate the nt.r,mbec of beer/wine permits denied ..�'.) .Indicate amount of beer/wine to be brought into the City Park under this. permit on above date (number of wine°bottles, beer cases, beer kegs, etc•) ��C%S �r",iG'' �c:�dt�;< I agree Chat all the beer/wine containers will be removed by applicant or placed in proper containers on site on th�L�� permit•date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of Mci-lenry park under t11is permit. I agree that none of the beer/wine allowed in the C"ity of McHenry park, ia�irs�.iani to this application will be sold, it being understood that the sale ofbeer/wine under this permit issued pursuant to tl�is application is expressly prohibited. I have read and will comply with the City o{'McE�Ienry Park Permit rules. I have read and understand the rules and regulations that have been set i'orth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications} and will assume responsibility for any loss, damage or liability arising, Prom the use of the park property. I also understand that not complying with the Park Permit rules will result in I�ss of deposit• Signature• � J Health pet��ttits are required by Iavv for conees§ions and cate>Hing. t'Iease make arrangements to obtain pern7its, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: rww**ww*:rwwwwww*ww�r�w,rwww:r,�w*,tw,tw,rw�,� ,rw.�ww�,0� OrF[C'1 l)SE QNT.Y**www��w,tw,t*w��•x�ww ww,�w� wx�w*�K�,t�ww,�w�;r�,rw��>,w�r�,;ww ,f Reservation Fee; $ ��_� •_._ Date Paid:-�r�� '� lnitials:�'��Jj Deposit Fee: $ r ' _,r,,,�„_„_-_ Payment: O Cash o Check u Char�;r 'Total Fee: $ Submitted to City Council: �, �(�: �" �,��• �/� Confirmation Sent: ,Initials:,•_. City Council Approval; • parks\formslUicnie formslspacial use and beer and or wine application McHenry Recreation Center Alcohol Permit Application PEE $25.00 (at least 3 weeks notice needed) 1. Applica Address: Application Date. %L of Birth: City/State/zip: Wome Phone: Cell Phone: 2. Company/Organization cif applicable): � L �-\ ems..<,..� \`'rJi�..S � �_c Address: b M.ti A; L� P t�, City/State/zip: t%.A L� Phone: Type of Business or Organization: -k l� it �'t^�n c �e o S 3. Date or Rental.. a -,, 1"�1 Hours of Rental:_, - �i = p �n 4. McHenry Recreation Center Room: KA ❑ B ❑ C 5. Type of Alcohol to be Served: o Beer kWine 6. Amount of Alcohol: ( # Wine Bottles # Beer Cases # Beer Kegs 7. Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: 815-334-4585 I agree fihat all the alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage ar intoxicated person will be allowed to consume any alcoho[ brought into the McHenry Recreation Center under this permit. I agree that none of the alcohol allowed in the McHenry Recreation Center, pursuant to this application will be sold, it being understood that the sale of alcohol under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the Recreation Center Rental Guidelines. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the McHenry Recreation Center Alcohol Permit Application and will assume responsibility for any loss, damage or liability arising from the use of city property. I also understand that not complying with the rules will result in loss of deposit. REGULAR MEETING March 7, 2016 Mayor Low called the regularly scheduled March 7, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Wimmer, Peterson and Condon. Absent: Curry. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Public Works Schmitt, Director of Finance Lynch, Director of Community Development Polerecky, Chief of Police Jones, City Attorney Cahill, City Engineer Pieper and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. MOTION TO APPROVE A RESOLUTION HONORING PASTOR ROGER AND ROSEMARY SCHNEIDER OF SHEPHERD OF THE HILLS CHURCH Mayor Low read aloud the Resolution honoring Pastor Roger and Mrs. Rosemary Schneider of Shepherd of the Hills Church. Mayor Low announced Pastor Schneider's retirement following his devotion to the community of McHenry for 47 years. Mayor Low stated that Pastor and Mrs. Schneider would continue their contributions to the community as it is their intention to reside in McHenry. Motion by Santi, second by Condon, approving the Resolution honoring Pastor Roger and Mrs. Rosemary Schneider of Shepherd of the Hills Church, as presented. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Curry. Motion carried. PUBLIC INPUT SESSION No one spoke at the Public Input Session. CONSENT AGENDA A. Resolution adopting Illinois Municipal Retirement Fund (IMRF) Veterans Benefits; Be Award of bid to Merryman Excavation for construction of Sanitary Sewer System Improvements Forcemain Extension, for an amount not to exceed $2,916,249.50; C. Award of bid to Tecorp., Inc. for construction of Water Tower #3 Maintenance & Repair, for an amount not to exceed $284,600; D. Tenant Farm Lease Agreement between the City of McHenry and Charles Schaefer for the Petersen Farm Ball Field Annex property for a one-year term at $175/acre for a total of $3,500; E. Intermittent closure of Center Street and Kane Avenue during the McHenry High School Marching Band Festival from 12:00 noon to 6:00 pm on Saturday, September 10, 2016; F. Special Event Liquor License for Summer Concert Series in Veterans Memorial Park G. Special Event Liquor License for the Church of the Holy Apostles Annual Fundraiser on April 7, 2016; H. Special Use/Park Picnic Permits; and I. List of Bills, in the amount of $636,656.81. Regular Meeting Page 2 March 7, 2016 Alderman Santi requested that Item B on the Consent Agenda be pulled for further discussion and voted on as a separate item. Motion by Santl, second by Wimmer, approving the Consent Agenda, Item A and Items C through I, as amended. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Curry. Motion carried. Responding to Alderman Santi's inquiry City Engineer Pieper explained to Council the reason for the difference between the Engineer's opinion of probable cost and the actual cost of the project. Alderman Glab stated that he feels the pricing is excessive at 25% higher than the engineer's opinion of probable cost. City Engineer Pieper stated that Merryman Excavation is very solid on the numbers provided. Motion by Santi, second by Condon, approving Item B on the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Curry. Motion carried. MOTION TO APPROVE THE MAYOR'S EXECUTION OF A REVOLVING LOAN AGREEMENT MODIFICATION AND PERSONAL GUARANTIES BETWEEN THE CITY OF MCHENRY AND UTOPIAN ROAST, LLC D/B/A HIDDEN PEARL CAFE Director of Finance Lynch reiterated to Council that on October 7, 2013, an agreement was approved with Utopian Roast, LLC d/b/a Hidden Pearl Cafe for a revolving loan in the amount of $34,000. First National Bank handled the underwriting as well as the loan service on the revolving loan. On June 1, 2015, Council approved the reassignment of the loan to the City of McHenry. Director Lynch informed Council that since the reassignment of the loan one of the owners of the Utopian Roast, LLC has filed and been granted bankruptcy. The bankruptcy nullifies the personal guaranty previously executed. Director Lynch informed Council that the loan payments have not been made in a timely fashion. City Attorney McArdle and staff met with the principals of Utopian Roast, LLC, Dan and Christine Kernes, to ascertain their intentions. Mr. and Mrs. Kernes stated their intentions to re- sign personal guaranties as well as create a new payment schedule as soon as they bring in additional revenue. Regular Meeting Page 3 March 7, 2016 Staff prepared a new modified loan agreement between the City of McHenry and Utopian Roast, LLC, as well as personal guaranties with Dan and Christine Kernes. The new agreement payment schedule requires a payment of $200 at the execution of the agreement and $150 weekly thereafter. Mr. and Mrs. Kernes expressed confidence to Staff that the business will pick up with the addition of a new location, at which time they will begin making the original payments of $660.73 per month. Staff is recommending approving the Mayor's execution of the Loan Modification Agreement with Utopian Roast, LLC d/b/a Hidden Pearl Cafe with the payment terms of $200 upon execution of the Agreement and $150 payments each week until 60-days following the opening of the new business location, or June 1, 2016. Alderman Condon expressed regret that the business has struggled, acknowledging the impact of the closure of the theatre. Alderman Condon stated she supports working with the owners of the Hidden Pearl to facilitate their success. Motion by Condon, second by Wimmer, approving the Mayor's execution of the Loan Modification Agreement with Utopian Roast, LLC d/b/a Hidden Pearl Cafe, as presented. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Curry. Motion carried. MOTION TO APPROVE AN ORDINANCE GRANTING A ZONING MAP AMENDMENT FROM I-1 INDUSTRIAL TO C-5 HIGHWAY COMMERCIAL FOR THE PROPERTY LOCATED AT 4104 WEST ELM STREET Director of Economic Development Martin informed Council the applicant currently operates a brokerage office on the subject property and is proposing to tear down the existing building and construct a new one-story 4,264 square foot office building and continue with the same land use. Director Martin stated the character of the area near the subject property consists of primary highway commercial land uses generally to the east, west and south of the subject property, with the exception of the property at the southeast corner of Crystal Lake Road and Illinois Route 120. Director Martin outlined the criteria for approval of the zoning map amendment. He informed Council that the current structure on the property was constructed around 1926 and has maintained an Industrial Zoning classification for numerous years. Director Martin noted the trend of development along Illinois Route 120 (Elm Street) is retail, restaurant, financial, shopping center development and office land uses. Director Martin stated that directly to the north and south along Main Street, many of the properties have Industrial Zoning classifications due to the development of Main Street around the railroad, however, similar to the subject property, while there still exists viable industrial uses in the area a more commercially oriented zoning classification is appropriate when these properties sell, redevelop and/or change land use. Staff has determined that the trend of development in the general Regular Meeting Page 4 March 7, 2016 area since the original zoning of the affected property was established supports the proposed use or zoning classification. The Planning and Zoning Commission unanimously recommended approval of the zoning map amendment from 1-1 Industrial to C-5 Highway Commercial for the property located at 4104 West Elm, McHenry, Illinois. Motion by Schaefer, second by Santi, approving the Ordinance granting a zoning map amendment from -1 Industrial to C-5 Highway Commercial for the property located at 4104 West Elm, City of McHenry, as presented. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Curry. Motion carried. MOTION TO APPROVE AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR ASSEMBLY USE (EDUCATIONAL INSTITUTION) FOR RIVERWOOD SCHOOL, 300 S. DRIFTWOOD TRAIL Director of Economic Development Martin informed Council that McHenry Elementary School District 15 is currently in the process of a long range plan to remove mobile classrooms at all of District 15 schools and replacing them with permanent building additions. The first four additions, which have been approved, were at Chauncey H. Duker Middle School; Hilltop Elementary School; Edgebrook Elementary School; and Valley View Elementary School. Director Martin stated that the proposed addition and alteration, which is the subject of tonight's request is at Riverwood Elementary School, located in the Trails of Winding Creek Subdivision. The City's Zoning Ordinance classifies schools as assembly uses. Assembly uses are Conditional Uses in all residential zoning districts. Director Martin informed Council the proposed building addition consists of 7,890 square feet, which will replace two existing mobile classrooms at the southeast corner of the building and a structural alteration of an existing open courtyard consisting of 1,930 square feet is also proposed, which will add more enclosed space adjacent to the library/learning center within the school. Staff believes the additions would not adversely impact neighboring properties or public safety and health. Director Martin stated that the actual building plans are reviewed by the Regional Superintendent of Education's office however; the City will be required to issue a Stormwater Permit for the building additions following consideration of the zoning request by the Planning and Zoning Commission and Council's anticipated approval of the request. Regular Meeting Page 5 March 7, 2016 Mayor Low acknowledged the presence of Alan Hoffman, McHenry School District 15 Superintendent. Mayor Low thanked Superintendent Hoffman for working with the City on the project. Motion by Wimmer, second by Schaefer, approving the Ordinance granting a Conditional Use Permit to Allow an Assembly Use (Educational Institution) on the Property Located at 300 S. Driftwood Trail (Riverwood Elementary School) in the City of McHenry, McHenry County, Illinois, as presented. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson. Voting Nay: None. Abstain: Condon. Absent: Curry. Motion carried. MOTION TO APPROVE AN ORDINANCE GRANTING A ZONING MAP AMENDMENT FROM O-2 OFFICE TO RS-3 MEDIUM -HIGH DENSITY SINGLE-FAMILY RESIDENTIAL, FOR THE PROPERTY LOCATED AT 305 N. DALE AVENUE As background, Director of Economic Development Martin informed the Council in 2014 a dry -cell battery storage facility was approved on the property located at 302 Front Street, immediately south of the subject property. Director Martin informed Council that the applicant of this matter was the landowner who sold the property to facilitate the construction of the battery storage facility located at 302 Front Street, and he retained approximately 1.13 acres immediately adjacent to and west of his primary residence at 305 N. Dale Avenue. The applicant constructed an approximately 287 square foot shed on the subject property without obtaining a building permit. The structure is approximately 9.0 feet from the property located at 303 N. Dale Avenue, immediately to the south of 305 N. Dale in the applicant's required side yard, which is currently 254eet due to the O-2 Zoning designation. The applicant is proposing to rezone the subject property to RS-3, consistent with the zoning of his primary residence, as well as those generally to the north and east of the subject property. If rezoned to RS-3, the shed would not be in a required side yard, as the required side yard in RS-3 Districts is 104eet or 10% of the lot width. The lot width in this instance is 76 feet; the required side yard would equal 7.6 feet and the shed would be in compliance. The Planning and Zoning Commission unanimously recommended approval of a Zoning Map amendment from 0-2 Office Park to RS-3 Medium -High Density Single Family Residential for the property located at 305 N. Dale Avenue. Motion by Santi, second by Wimmer, approving the Ordinance granting a Zoning Map Amendment from 0-2 Office Park to RS-2 Medium High Density Single Family Residential for the property located at 305 N. Dale Avenue in the City of McHenry, Illinois, as presented. Regular Meeting Page 6 March 7, 2016 Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Curry. Motion carried. MOTION TO APPROVE AN ORDINANCE AUTHORIZING THE EXECUTION OF A GRANT OF EASEMENT AND ASSIGNMENT OF LEASE AGREEMENT BETWEEN THE CITY OF MCHENRY AND GLOBAL SIGNAL ACQUISITIONS IV, LLC FOR THE TELECOMMUNICATIONS TOWER, LOCATED AT 1415 INDUSTRIAL DRIVE Director of Economic Development Martin informed Council the Finance and Personnel Committee meeting held on September 21, 2015, considered three written offers to purchase the City's existing cellular communications lease with Verizon for the monopole tower located A 1415 Industrial Drive (Public Works Facility). While the City owns the subject property, Verizon owns the telecommunication tower and all associated appurtenances. They also lease 1,600 square feet of ground space from the City to accommodate the tower and ground equipment. Although, the purchase of existing leases with various telecommunications providers has been considered in the past, at the time of its September meeting, the Finance and Personnel Committee did not wish to move forward with the request and were in favor of further investigation to possibly pursue a potential lease buyout of leases the City currently maintains with Verizon. The primary concerns/suggestions expressed by the Finance and Personnel Committee were. • Granting a perpetual easement or any easement at all; • Contact two of the providers to ascertain if they would move forward without the grant of a perpetual easement; • Contacting Verizon to see if they were willing to match any of the offers submitted; and • Hiring an independent consultant to review a lump sum payment, as opposed to a lower annual payment the City of McHenry would receive for several years. The Finance and Personnel Committee directed Staff to present the best offer to full Council following research of the concerns presented. Director Martin noted that since the September 2015 meeting, a fourth offer was received by the -City to purchase the Verizon lease, which is commensurate with the other three offers initially reviewed. Staff contacted each of the companies that submitted offers and informed them a perpetual lease was not an option. Subsequently, Crown Castle and Tower Point Capital submitted 30, 40, and 50-year lease offers. Staff did not investigate the option of hiring a consultant to review the option of a lump sum payment versus a multi -year smaller annual payment after concluding a consultant would not provide a substantial benefit due to the lack of comparable lease buyouts in the area. Regular Meeting Page 7 March 7, 2016 Staff is of the opinion Crown Castle provided the best offer and option to purchase the City's lease with Verizon. Staff proceeded to work with Crown Castle on a Grant of Easement and Assignment of Lease Agreement. Director Martin worked with City Attorneys David McArdle and Michael Smoron to negotiate the terms of the Agreement. The terms of the proposed Agreement with Crown Castle is similar to lease agreements the City of McHenry has with other telecommunication providers, • 50-year easement and assignment of the Verizon lease to Crown Castle, which commences 45-days following the expiration of Verizon's 30-day right of first refusal options • One-time non-refundable payment of $417,500 to the City of McHenry upon commencement or execution of the Grant of Easement and Assignment of Lease Agreement; • Payment of any real estate/personal property taxes attributable to the existing tower, equipment and/or the 1,600 square foot lease area; and • Removal Bond maintained by the City if the lease terminates and equipment, tower, etc., is not removed and the lease area is not restored. Alderman Glab expressed concern that the Council was not kept apprised of the negotiations during the entire process. Motion by Schaefer, second by Santi, approving the Ordinance authorizing the Mayor's execution of the Grant of Easement and Assignment of Easement Agreement between the City of McHenry and Global Signal Acquisitions IV LLC for the property located at 1415 Industrial Drive, in the City of McHenry, McHenry County, Illinois, subject to the condition that Verizon does not exercise its right of first refusal in accordance with the timeframe and provisions of the existing Lease Agreement between the City of McHenry and Chicago SMSA Limited Partnership d/b/a Verizon Wireless, as presented. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent. Curry. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low informed Council that the Executive Session item schedule for tonight's meeting will be presented on March 21, 2016. Mayor Low thanked Attorney Cahill for her attendance at tonight's meeting. Mayor Low reminded Council the Rotary sponsored Shamrock Shuffle 5K is taking place on Sunday. Registration is at 7:00 am and the Shuffle begins at 8:00 am. Regular Meeting Page 8 March 7, 2016 Mayor Low congratulated Deputy City Administrator Hobson and Recreation Center Manager LaPorte on the success of the recently opened McHenry Recreation Center. Mayor Low noted that as of March 4, 2016, membership was 860 members. Deputy City Administrator Hobson noted that an official Grand Opening would be scheduled following the planting of the grounds around the Recreation Center. COMMITTEE REPORTS Alderman Schaefer informed Council a Public Works Committee Meeting is scheduled for March 215t at 5:30 pm in the Municipal Center Council Chambers. STAFF REPORTS City Administrator Morefield reiterated that Council has been provided with an Agenda Supplement for the Committee of the Whole Meeting scheduled on Monday, March 28, 2016, regarding Strategic Planning, which will focus on refining actionable goals. FUTURE AGENDA ITEMS Responding to an inquiry from Alderman Glab regarding the content of the agenda for the Public Works Committee meeting on March 21, 2016, Director of Public Works Schmitt informed Council it is anticipated that two honorary street dedications, Lakeland Park drainage, National Pollutant Discharge Elimination System Stormwater Discharge Permit Annual Summary; and a review of the amended list of roads included in the 2016 Road Program would be presented. EXECUTIVE SESSION There was no Executive Session. ADJOURNMENT Motion by Condon, second by Santi, to adjourn the meeting at 7:49 pm. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: Curry. Motion carried. The meeting was adjourned at 7:49 pm. Mayor City Clerk REGULAR MEETING April 4, 2016 Mayor Low called the regularly scheduled April 4, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, and Condon. Absent: None. Also in attendance: City Administrator Derik Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Community Development Polerecky, Director of Finance Lynch, Director of Public Works Schmitt, Deputy Chief of Police Birk, City Attorney McArdle and City Clerk Jones. Absent: Chief of Police Jones; City Engineer Pieper. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. Motion by Curry, second by Santi, approving Alderman Condon's participation in the April 4, 2016, City Council meeting telephonically. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PUBLIC INPUT SESSION No one spoke at Public Input Session. Mayor Low stated that Agenda Item 12, Proclamation declaring April as Donate the Gift of Life Month, will be moved and addressed next, as a courtesy to Mr. Frett who is in attendance. PROCLAMATION DECLARING THE MONTH OF APRIL 2016 AS DONATE THE GIFT OF LIFE MONTH Mayor Low informed Council Donna Frett is an organ recipient who has raised awareness in the community on the benefits of organ donation. Donna's husband Buzz Frett is in attendance to accept the Proclamation on his wife's behalf. Mayor Low read aloud the Proclamation declaring the month of April 2016 as Donate the Gift of Life Month. Mr. Frett, accepting the Proclamation on behalf of his wife, thanked Council for the recognition. CONSENT AGENDA A. Mayor's execution of a Grant of Easement to NICOR fora 15' x 88' easement, located at 1415 Industrial Drive, for the appraised value of $3,300; B. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and the City of Marengo for Police Dispatch Services; C. Special Event Liquor License for Catholic Assistance Missions Fundraiser on May 14, 2016, at Church of the Holy Apostles, 5211 W. Bull Valley Road; D. Recommendation to deny the request from Carson & Barnes Circuit for use of Petersen Park on June 27, 2016; E. Special Use Park/Picnic Permits; and F. Approval of List of Bills, in the amount of $427,069.52. Motion by Curry, second by Schaefer, approving the Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Regular Meeting Page 2 April 4, 2016 Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE A RESOLUTION ESTABLISHING AN HONORARY STREET SIGN DESIGNATING THE INTERSECTION OF MILLSTREAM DRIVE AND MAPLE AVENUE AS HONORARYJOSEPH W. THOME WAY Director of Public Works Schmitt informed Council that Mr. Bryan Thome has requested an honorary street sign for his father Joseph W. Thome. The honorary street sign is proposed at the intersection of Millstream Drive and Maple Street. He further stated Mr. Thome and his family moved to the McHenry in 1997. The applicant states his father volunteered his service to the United States Navy during the Vietnam War and was stationed in Saigon. He also served as Treasurer of the McHenry County Chapter of VietNow Veterans Organization and was instrumental in having Pearl Street Park renamed to Veterans Memorial Park. During his lifetime, Mr. Thome's service to the community included assisting veterans and their families, volunteering to be Santa Clause for VietNow functions, and involvement with the McHenry Area Soccer Federation and McHenry Boy Scout Troop, Director Schmitt informed Council on March 21, 2016, the Public Works Committee unanimously recommended approval to designate the intersection of Millstream Drive and Maple Avenue as Honorary Joseph W. Thome Way. Mayor Low announced that Joe Thome was a personal friend, a great community servant and a good citizen. Motion by Schaefer, second by Wimmer, approving the Resolution establishing the intersection of Millstream Drive and Maple Avenue as "Honorary Joseph W. Thome Way." Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE A RESOLUTION ESTABLISHING AN HONORARY STREET SIGN DESIGNATING THE INTERSECTION OF GREEN STREET AND SHEPHERD HILL LANE AS HONORARY REVEREND ROGER W. SCHNEIDER WAY Director of Public Works Schmitt informed Council an application was submitted by the Shepherd of the Hills Church Council proposing an honorary street designation at the intersection of Green Street and Shepherd Hill Lane in honor of Reverend Roger W. Schneider. Reverend Schneider recently retired after serving as Pastor of Shepherd of the Hills Church for 47 years. He performed over 2,000 weddings, 4,000 baptisms and 2,000 funerals. Four building additions have been made to the church over the years to accommodate the largest congregation in the Northern Lutheran Synod. Reverend Schneider also served the community in an outreach capacity, assisting people in need by providing food baskets, gas cards, gift cards for food, payment of utilities, coats, PADS assistance, and often offered counsel to persons in crisis. Under Reverend Schneider's leadership, an endowment fund was created offering scholarships to parish youth and to assist people in need. Staff is of the opinion the criteria for approval of an honorary street sign has been met. Director Schmitt informed Council on March 21, 2016, the Public Works Committee unanimously recommended Regular Meeting Page 3 April 4, 2016 approval of a Resolution designating the intersection of Green Street and Shepherd Hill Lane as Honorary "Reverend Roger W. Schneider Way." Motion by Wimmer, second by Peterson, approving the Resolution designating the intersection of Green Street and Shepherd Hill Lane as "Honorary Reverend Roger W. Schneider Way." Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION FOR AONE-TIME WAIVER OF THE CITY'S LIMIT ON THREE (31 HONORARY STREET SIGN DESIGNATIONS PER CALENDAR YEAR POLICY AND APPROVAL OF A RESOLUTION ESTABLISHING AN HONORARY STREET SIGN DESIGNATING THE INTERSECTION OF CRYSTAL LAKE ROAD AND LILLIAN STREET AS HONORARY WORKMAN FAMILY WAY WITH THE CONDITION THAT NO MORE THAN TWO DESIGNATIONS BE AWARDED IN THE YEAR 2017 Director of Public Works Schmitt informed Council an application was submitted proposing the intersection of Crystal Lake Road and Lillian Street be designated as Honorary "Bjorkman Family Way." Bjorkman's Ace Hardware was founded in 1948 by Walter Bjorkman and his son, Stanley. The original store was 1,500 square feet and located on Riverside Drive. Later, Stanley and his sons, Steve and Craig relocated the store to Elm Street. In the late 1970s, Craig and Steve took over the business and moved the store to the existing 30,000 square foot location on Crystal Lake Road. The family has consistently provided the community with exceptional products, focusing on old-fashioned customer service. Helen, Stanley's wife survives and is the only Bjorkman who has been involved with the business from the beginning. The applicant, Edward J. Neumann, Jr., is requesting a temporary waiver in the Honorary Street Policy to permit more than three honorary signs annually in 2016. The Public Works Committee unanimously recommended approval of the designation and making an exception to the policy by allowing one additional honorary street sign in 2016. Consequently, in 2017 only two honorary street signs would be permitted. Alderman Glab opined the Bjorkman's have a history in McHenry and the designation is appropriate. Alderman Schaefer expressed the family business has been committed and involved with the community over the years. Alderman Curry concurred with Alderman Glab and Alderman Schaefer. Alderman Peterson stated that Bjorkman's were always generous to the community service clubs. Alderman Wimmer, Alderman Condon and Alderman Santi concurred with all the statements made in favor of the designation. Motion by Glab, second by Curry, approving the Resolution designating the intersection of Crystal Lake Road and Lillian Street as "Honorary Bjorkman Family Way" in the City of McHenry, and temporary waiver of the Honorary Street Sign Policy to allow an additional designation in 2016, with the condition that there will be only two (2) honorary street signs permitted in 2017. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 4 April 4, 2016 MOTION TO APPROVE A CONTRACT WITH MAD BOMBER PRODUCTIONS TO PRODUCE A 25-MINUTE FIREWORKS DISPLAY ON JULY 2, 2016 (RAIN DATE JULY 3, 2016) IN CONJUNCTION WITH THE ANNUAL JAYCEES DAY FIREWORKS CELEBRATION IN PETERSEN PARK, FOR A TOTAL COST OF $15,000, WITH A $10,000 CONTRIBUTION FROM THE JAYCEES AND $5,000 FROM THE CITY OF MCHENRY As background, Deputy City Administrator Hobson stated on February 1". Council authorized staff to partner with the McHenry Area Jaycees to produce the annual Jaycees Day Fireworks Celebration in Petersen Park on Saturday, July 2, 2016, with a rain date of Sunday, July 3, 2016. The Jaycees will donate $10,000 toward the cost of the contract with a contribution of $5,000 made by the City of McHenry. In addition to financial participation, Council approved the use of city services from Parks, Public Works and the Police Departments. The McHenry Township Fire Protection District will assist. The Jaycees will provide funds for a sound system and background music through revenue derived from the $6 per car parking fee. Deputy City Administrator Hobson informed Council that two companies, Melrose Pyrotechnics and Mad Bomber Fireworks Productions responded to the City's Request for Qualifications (RFQ) to produce at minimum, a 25-minute display choreographed to music selected by the City and Jaycees. A third proposal was received from Five Alarm Fireworks Co., who produced last year's show however the proposal was submitted after the RFQ deadline of February 26, 2016. Following review of the RFQ's and professional references, the Jaycees recommend the selection of Mad Bomber Fireworks Productions to produce a 25-minute program choreographed to music for $15,000. In addition to professional references, Staff consulted with the McHenry Township Fire Protection District who stated they are familiar with Mad Bomber Productions and have no concerns with the proposal as presented. Mad Bomber has been in business for 25 years and produces displays for over 500 customers annually. A team of professional pyrotechnicians, with more than 10 years of experience will be in attendance to produce the show. Motion by Schaefer, second by Santi, approving the contract with Mad Bomber Productions to produce a 25-minute fireworks display on July 2, 2016 (with a rain date of JUIy 31 2016) in conjunction with the annual Jaycees Day Fireworks Celebration in Petersen Park, for a total cost of $15,000, with a $10,000 contribution from the Jaycees and $5,000 from the City of McHenry, and use of city services as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO AUTHORIZE AN AMENDMENT TO THE FISCAL YEAR 2015/2016 BUDGET INCREASING GENERAL FUND ACCOUNT #100.22.8400, IN THE AMOUNT OF $48,940.30, AND APPROVE THE PURCHASE OF TWO REPLACEMENT POLICE VEHICLES FROM MORROW BROTHERS FORD FOR $52,718, AND ASSOCIATED EQUIPMENT AND INSTALLATION COSTS OF $%675.30, FOR A TOTAL COST OF 58 615.60 Deputy Chief Birk informed Council on January 6, 2016, Officer Foley of the McHenry Police Department was involved in a motor vehicle accident while driving her police vehicle Squad 326, and due to the age and damages sustained, the vehicles was deemed beyond repair by the city' insurance company. On February 19, 2016, Office Lazicki of the McHenry Police Department was involved in a motor vehicle accident while driving his police vehicle Squad 324, with the same outcome. Deputy Chief Birk noted that in both of the incidents the officers exercised safe vehicle operation practices and the accidents were caused by the other drivers, with no fault on the part of the officers. Deputy Chief Birk informed Council that the insurance payout on the two police vehicles was $13,453. Regular Meeting Page 5 April 4, 2016 He further explained the rotational vehicle plan utilized for the patrol division in the McHenry Police Department. Seventeen patrol vehicles are shared between thirty-six officers and three separate shifts. The plan allows for the agency to run approximately 2/3 of the patrol fleet each 24-hour period. This is done so that the agency can control mileage and wear on the vehicles, assuring maximum service life. With the loss of Squads 324 and 326, the remaining patrol fleet will see an increase in mileage and wear affecting service life and maintenance costs of other patrol vehicles. The department searched regional dealerships for two black Ford Interceptor Sedans. The search identified only two new vehicles meeting the requirements (make/model/options), both of the vehicles are located at Morrow Brothers Ford in Greenfield, Illinois. Morrow Brothers is an authorized dealer for the Illinois State Contract. Contact was made with Morrow Brothers Ford and they provided pricing for each of the vehicles. Deputy Chief Birk explained that usually the sale of vehicles is on a first come first serve basis, however Morrow Brothers agreed to hold the vehicles for the City pending the outcome of tonight's meeting. Deputy Chief Birk informed Council the cost of the two vehicles, including tax and license, is $52,718; purchase and installation of emergency equipment for the vehicles is $9,675.30; for a total cost of $62,393.30. Utilizing the insurance payout of $13,453, the remaining outstanding balance to acquire both vehicles with equipment is $48,940.30. Motion by Wimmer, second by Schaefer, authorizing (1) the purchase of one 2015 Ford Interceptor Sedan and one 2016 Ford Interceptor Sedan from Morrow Brothers Ford in the total amount of $52,718.00; (2) the purchase and installation of emergency vehicle equipment from Ultrastrobe Inc., in the amount of $8,725.30; (3) the purchase and application of police decals from Eby Graphics, in the amount of $950.00; and, (4) a budget amendment for the 2015/2016 fiscal year in the amount of $481940.30. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low reminded Council performance evaluations need to be tendered. COMMITTEE REPORTS Chairman Alderman Wimmer of the Finance and Personnel Committee announced that a Finance and Personnel Committee was held prior to this evening's Council meeting and minutes would be forthcoming. STAFF REPORTS Director of Public Works Schmitt informed Council spring Brush Pick-up Program begins on April 18, 2016. FUTURE AGENDA ITEMS There were no Future Agenda Items. Regular Meeting Page 6 April 4, 2016 EXECUTIVE SESSION Motion by Wimmer, second by Santi, to adjourn to Executive Session, pursuant 120/2(c)(21), regarding the review of Executive Session Minutes and 5 ILCS 120/2(c)(11) Litigation on behalf of the City at 7:29 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, second by Curry, to return to Open Session at 7:48 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 7:48 pm. to 5 I LCS to discuss APPROVAL OF A RESOLUTION AUTHORIZING APPROVAL AND/OR RELEASE OF EXECUTIVE SESSION MINUTES Motion by Wimmer, second by Schaefer, approving a Resolution authorizing the approval and/or release of Executive Session Minutes, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:49 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:49 pm. Mayor City Clerk REGULAR MEETING April 18, 2016 Mayor Low called the regularly scheduled April 18, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Community Development Polerecky, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle and City Clerk Jones. Absent: City Engineer Pieper. Mayor Low announced the Pledge of Allegiance will be led tonight by members of Boy Scout Troop 149, who are working towards a government badge. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PRESENTATION: PROCLAMATION IN RECOGNITION OF COMCAST CARES DAY, APRIL 30, 2016 Mayor Low read aloud a Proclamation in recognition of Comcast Cares Day, April 30, 2016. Ms. Joan Sage, Manager of Government & Regulatory Affairs for the Greater Chicago Region of Comcast Cable, addressed Council stating on Comcast Cares Day representatives from Comcast, Comcast employees, their families and friends, together with a host of volunteers from VFW McHenry Post 4600 and GiGi's Playhouse will be celebrating 15-years of making change happen in the communities Comcast serves. The work at VFW McHenry Post 4600 will include landscaping with flowers, mulch and bushes along with some exterior painting. Inside work will include minor cleaning and painting. At GiGi's Playhouse work will include cleaning, patching of walls, shelf building and some landscaping. T-shirts and lunch will be provided to participants. Ms. Sage informed Council that the event begins at 8:30 am and ends at noon. Ms. Sage thanked the City of McHenry for the donation of mulch. To take part in the event individuals must be registered by going online to www,comcastinthecommunity.com or by contacting Ms. Sage at Joan Sage@comcast.com. PUBLIC INPUT SESSION No one spoke at Public Input Session. CONSENT AGENDA A. Pay Application #2 to Williams Brothers Construction, in the amount of $1,657,820.54, for Wastewater Treatment Plant Improvements; B. Renewal of Tenant Lease Agreement with Trey & Tom Corp d/b/a Main Street Station, for the location at 4005 West Main Street, at $950 per month for the term of one year beginning May 1, 2016, with the option to renew for a second year; C. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement for Dispatch Services between the City of McHenry and the Village of Union; D. Ordinances authorizing the Mayor's execution of Intergovernmental Agreements for Dispatch Services between the City of McHenry and Fox River Grove Fire Department, Cary Fire Protection District and Nunda Fire Protection District; Regular Meeting Page 2 April 18, 2016 E. Special Event Liquor License for outdoor service of alcohol for Nicolino's Trackside annual Kentucky Derby event on Saturday, May 7, 2016, from 10:00 am to 8:00 pm; F. Request from Pioneer Center for Human Services for a temporary use permit to hold the annual PADS Sleep out for Shelter fundraiser at The Church of Holy Apostles, located at 5211 Bull Valley Road on May 14, 2016 and May 15, 2016, and waiver of all associated fees; G. Special Use Park/Picnic Permits; H. Committee of the Whole Meeting Minutes, March 28, 2016; and I. Payment of Bills, in the amount of $529,841.01. Responding to Alderman Glab's inquiry regarding whether additional space would be required as expansion of services occurs, Chief Jones stated the Department is well suited to go into the future with the 9-seat McHenry Dispatch Center. Responding to Alderman Curry's inquiry regarding the rates quoted, Chief Jones informed Council that presently some of the rates are exact while others are anticipated. Motion by Wimmer, second by Curry, approving the Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MOTION TO APPROVE FISCAL YEAR 2016/2017 LIQUOR LICENSE RENEWALS AND ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 4 DECREASING THE NUMBER OF CLASS 1A(2) LIQUOR LICENSES FROM THREE (3) TO TWO (2) AND INCREASING THE NUMBER OF CLASS A LIQUOR LICENSES FROM TWENTY-FOUR (24) TO TWENTY-FIVE (25) City Administrator Morefield reiterated to Council that pursuant to Chapter 4 of the City of McHenry Municipal Code, owners of establishments serving and/or selling alcoholic beverages located in the City limits shall annually renew their liquor licenses. Applicants and managers are fingerprinted and all license fees have been paid by establishment owners. City Administrator Morefield informed Council that Ms. Bernice Zubrzycki, owner of Route 31 Banquets &Conference Center informed Staff they would no longer offer alcoholic beverages as part of their catering business. As a result, Ms. Zubrzycki requested a transfer from a Class A(2) license (retailer - caterer) to a Class A license (consumption on premises only and retail sale of packaged liquors). Class A Beer &Liauor - $1.400 A-1 McHenry County Club A-2 My Place Bar &Grill A-3 Fox Hole Tap & Pizzeria A-4 The Corner Tap A-5 Buffalo Wild Wings A-6 The Gambler of McHenry A-7 Uprooted A-8 Marzano's Class F3 Packaged Beer &Liauor - $800 F3-1 McHenry BP F3-2 Bull Valley BP F3-3 Bucky's Express F3-4 3110 Food Mart F3-5 Marathon/V4 Gasoline (W. Elm Street) F3-6 McHenry Marathon (Crystal Lake Road) Regular Meeting Page 3 April 18, 2016 A-9 A-10 A-11 A-12 A-13 Blmbo'S Bar & Grill The Old Bridge Tavern Town Club After the Fox Main Street Saloon Lucky Poker Route 31 Banquet & Conference Center Village Squire of McHenry A-17 Main Street Station A-18 N/A A-19 Buddyz Riverwalk A-20 Corkscrew Pointe A-21 Plum Garden Restaurant A-22 N/A A-23 Vickie's Place A-24 N/A A-25 Applebee's Neighborhood Bar & Grill A-26 The Olive Garden Restaurant A-27 Nicolino's A-28 Green Peapod Restaurant Class Al Beer &Wine - $1,250 A14 Lucky Louise's A2-2 Stuc's Pizza & Ribs Class A2 Caterer -Retailer - $1,650 A2-1 N/A A2-2 Chili's Grill & Bar Beer &Wine - $1,500 A2-3 Chain O'Lakes Brewing Co. Class B Packaged Beer &Wine - $700 B-1 Aldi Class D Beer &Liquor (NFP) - $100 D-1 Liberty Club of McHenry D-2 McHenry American Legion Post #491 D-3 VFW Veterans Club, Inc. Class F1 Packaged Beer &Liquor - $1,100 F1-1 Binny's Beverage Depot F1-2 McHenry Liquors, Inc. F1-3 Liquor & Wine Place F1-4 Sam's Liquors &Wine F1-5 Family Food Mart F1-6 Gill Liquor Class F2 Packaged Beer &Liquor F2-1 Shamrock Convenient Food &Liquor F2-2 Osco Drug Store F2-3 Jewel Food Store Class G1 Beer & Liquor — Service Bar - $700 G1-1 Island Cafe G1-2 Cucina Rosa G1-3 La Hacienda G1-4 Windhill Restaurant G1-5 Green Street Cafe G1-6 Brunch Cafe G1-7 Sakura G1-8 Kim &Patty's Cafe G1-9 The Patrons Mexican Restaurant Class H Beer &Wine Only - $700 H-1 Sushi King H-2 The Hickory Pit H-3 N/A H-4 Stella's Place H-5 Meat &Potato Eatery Regular Meeting Page 4 April 18, 2016 F2-4 F2-5 F2-6 F2-7 F2-8 F2-9 F2-10 CVS Pharmacy #10470 Walgreens Midtown Food and Liquor La Huerta Carniceria Angelo's Fresh Market Meijer Store #218 Riverside Shop-N-Go Motion by Wimmer, second by Schaefer, approving the Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low extended thanks to the Council and the community for their support during her husband's illness. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS Director of Public Works Schmitt informed Council that spring brush pick-up has begun in the City of McHenry. FUTURE AGENDA ITEMS Alderman Glab suggested that it may be time for the Council to take a closer look at the regulation of video gaming establishments. EXECUTIVE SESSION Motion by Wimmer, second by Santi, to adjourn to Executive Session, pursuant to 5 ILCS 120/2(c)(21), regarding the review of Executive Session Minutes and 5 ILCS 120/2(c)(1) to discuss Employment Matters at 7:15 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, second by Peterson, to return to Open Session at 7:53 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 7:53 pm. Regular Meeting Page 5 April 18, 2016 ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:54 pm. Voting Aye: Santl, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:54 pm. Mayor City Clerk Vendor Name McHenry, IL Account Number Vendor: AALTO, BRIAN AALTO, BRIAN 100-22-5420 AALTO, BRIAN 100-22-5420 Vendor: ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY 100-01-6110 ACE HARDWARE, MCHENRY 100-22-6110 ACE HARDWARE, MCHENRY 100-33-5370 ACE HARDWARE, MCHENRY 100-33-6110 ACE HARDWARE, MCHENRY 100-42-6110 ACE HARDWARE, MCHENRY 100-43-6110 ACE HARDWARE, MCHENRY 100-45-6110 ACE HARDWARE, MCHENRY 100-47-6110 ACE HARDWARE, MCHENRY 510-31-6110 ACE HARDWARE, MCHENRY 510-32-6110 ACE HARDWARE, MCHENRY 510-35-6110 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISESINC, RA 100-45-6110 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-42-6110 Vendor: ADVANCED COMMUNICATIONS INC ADVANCED 400-00-5110 Vendor: ADVANTAGE BEHAVIORAL HEALTH ADVANTAGE BEHAVIORAL 100-01-5110 Vendor: ALPHA BUILDING MAINTENANCE SERVICE INC ALPHA BUILDING 400-00-5200 Vendor: AQUA ILLINOIS - PA AQUA ILLINOIS - PA Vendor: ARAMARK ARAMARK ARAMARK Vendor: BIG R STORE BIG R STORE BIG R STORE BIG R STORE BIG RSTORE Vendor: BIRK, JOHN BIRK, JOHN 510-32-5110 100-45-4510 100-45-4510 Description (Item) TRAVEL EXPENSE REIMB TRAVEL EXPEN REIMB SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SU PPLI ES SUPPLIES SUPPLIES Expense Approval Register LIST OF BILLS COUNCIL WETTING &&16 Payable Number Post Date Amount INV0002152 06/06/2016 INV0002153 06/06/2016 Vendor AALTO, BRIAN Total 4/27/16-5/25/16 4/27/16-5/25/16 4/27/16-5/25/16 4/27/16-5/25/16 4/27/16-5/25/16 4/27/16-5/25/16 4/27/16-5/25/16 4/27/16-5/25/16 4/27-5/25/16 4/27-5/25/16 4/27-5/25/16 780221 333215 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 Vendor ACE HARDWARE, MCHENRY Total: 06/06/2016 Vendor ADAMS ENTERPRISES INC, R A Total: 06/06/2016 Vendor ADAMS STEEL SERVICE INC Total: 15073 06/06/2016 Vendor ADVANCED COMMUNICATIONS INC Total: EAP SERVICES 5/1/16-7/31/16 10464 06/06/2016 Vendor ADVANTAGE BEHAVIORAL HEALTH Total: 1ANITORIALSERVICES MAY 16634CM 06/06/2016 Vendor ALPHA BUILDING MAINTENANCE SERVICE INC Total: MCHENRY SHORES SEWER MS-1709701 EMPLOYEE CLOTHING ALLOW 16803643 EMPLOYEE CLOTHING ALLOW 16828572 510-35-4510 CREDIT 100-33-5370 SUPPLIES/CLOTHING 100-45-6110 SUPPLIES/CLOTHING 510-31-4510 EMPLOYEE CLOTHING ALLOW 100-22-5440 TUITION REIMB 4/2016 5/18/16-5/26/16 5/18/16-5/26/16 5/18-5/26/16 INV0002135 06/06/2016 Vendor AQUA ILLINOIS - PA Total: 04/30/2016 06/O6/2016 Vendor ARAMARK Total: 06/Ol/2016 06/06/2016 06/06/2016 06/06/2016 Vendor BIG R STORE Total: 06/06/2016 Vendor BIRK, JOHN Total: 103.44 20.69 48.57 441.32 1,227.36 31.19 322.98 35.96 153.51 222.67 147.98 ...........................1 2,714.29 604.50 604.50 28.00 28.00 500.00 500.00 1,287.00 1,287.00 2,080.00 2,080.00 156.90 156.90 292.42 159.28 451.70 -170.99 34.28 63.83 94.97 22.09 1,125.00 1,125.00 Expense Approval Register Vendor Name Account Number Vendor: BONG, JOSEPH BONO, JOSEPH 100-00-3410 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 BRENNAN, DAN 100-03-5110 Vendor: BUSS FORD SALES BUSS FORD SALES 450-00-8400 BUSS FORD SALES 450-00-8400 Vendor: CABAY &COMPANY INC CABAY &COMPANY INC 400-00-6110 CABAY & COMPANY INC 400-00-6110 CABAY & COMPANY INC 400-00-6110 CABAY & COMPANY INC 100-01-6110 Vendor: CDS OFFICE TECHNOLOGIES CDS OFFICE TECHNOLOGIES 450-00-8400 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 Vendor: CHAPEL HILL FLORIST INC CHAPEL HILL FLORIST INC 100-02-6940 Vendor: CINTAS FIRST AID &SAFETY CINTAS FIRST AID &SAFETY 100-45-6110 Vendor: CLESEN, NICHOLAS CLESEN,NICHOLAS 100-22-5420 Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS 620-00-5110 Vendor: COMPASS MINERALS AMERICA COMPASS MINERALS AMERICA 270-00-6110 COMPASS MINERALSAMERICA 270-00-6110 Vendor: CONSERV FS CONSERV FS 100-45-6110 CONSERV FS 100-45-6110 Vendor: DELL MARKETING LP DELL MARKETING LP 620-00-6270 DELL MARKETING LP 510-32-6110 Packet: APPKT00461- TEMP SIGN REFUND Description (Item) Payable Number Post Date Amount TEMP SIGN REFUND INV0002136 06/06/2016 30.00 Vendor BONO, JOSEPH Total: 30.00 MOWING SERVICES 5/11/16 06/06/2016 1,820.00 MOWING SERVICES 5/20/16 06/06/2016 770.00 ..................................................... Vendor BRENNAN, DAN Total: 21S90.00 VEHICLE PURCHASE 34398 06/06/2016 27,196.00 2016 FORD EXPLORER 34998 06/06/2016 27,378,00 Vendor BUSS FORD SALES Total: 54,574.00 SUPPLIES 55081 04/30/2016 4,260.72 SUPPLIES 55182 04/30/2016 470.49 SUPPLIES 55307 04/30/2016 363.66 SUPPLIES 55363 06/06/2016 11541,30 Vendor CABAY & COMPANY INC Total: 6,636.17 PANASONICTOUGHPAD 450153 06/06/2016 10,544.00 Vendor COS OFFICE TECHNOLOGIES Total: 10,544600 MEDICALSERVICES 169907 04/30/2016 60.00 MEDICAL SERVICES 170445 06/06/2016 60.00 MEDICAL SERVICES 170478 06/06/2016 187.00 MEDICAL SERVICES 170639 06/06/2016 135.00 MEDICAL SERVICES 170744 06/06/2016 60.00 MEDICAL SERVICES 170914 06/06/2016 60.00 MEDICAL SERVICES 171010 06/06/2016 175.00 MEDICAL SERVICES 171798 06/06/2016 202.00 MEDICAL SERVICES 170595 06/06/2016 84.58 MEDICALSERVICES 171103 06/06/2016 157.00 MEDICAL SERVICES 171340 06/06/2016 30.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 1,210.58 ADMINISTRATIVEEXP APRIL2016 04/30/2016 232.90 ..................................................... Vendor CHAPEL HILL FLORIST INC Total: 232.90 SUPPLIES 5005028449 06/06/2016 75.19 Vendor CINTAS FIRST AID &SAFETY Total: � 75.19 TRAVELEXPREIMB INV0002154 06/06/2016 41.32 Vendor CLESEN, NICHOLAS Total: 41.32 APRIL 2016 COMMUNICATION T1636775 04/30/2016 Vendor COMMUNICATIONS REVOLVING FUND Total: SALT SUPPLIES 71482168 06/06/2016 SA LT SUPPLIES 71482575 06/06/2016 Vendor COMPASS MINERALS AMERICA Total: SUPPLIES SUPPLIES SUPPLIES SUPPLIES 65011282 06/06/2016 65011855 06/06/2016 Vendor CONSERV FS Total: XJX35F671 XJX6D6D11 06/06/2016 06/06/2016 10.00 10.00 36,762.50 34,015.44 70,777.94 184.80 4,057.89 4,242.69 159.09 456.00 Expense Approval Register Vendor Name DELL MARKETING LP Vendor: DELLSOFTWARE INC DELL SOFTWARE INC Account Number 620-00-6270 620-00-5110 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENTIMAGING 620-00-6210 DOCUMENTIMAGING 620-00-6210 DOCUMENT IMAGING 620-00-6210 DOCUMENTIMAGING 620-00-6210 Vendor: DONNELLY, MARGARET DONNELLY. MARGARET 100-41-3634 Vendor: D'S MARINE SERVICE INC D'S MARINE SERVICE INC 100-45-6110 Vendor: EBY GRAPHICS INC EBY GRAPHICS INC 100-22-8400 Vendor: EDMONDS, PIERRE EDMONDS, PIERRE 100-22-3536 Vendor: ERB, STEPHANIE ERB, STEPHANIE 100-22-4510 Vendor: FASTENAL FASTENAL 100-45-6110 Vendor: FGM ARCHITECTS FGM ARCHITECTS 440-00-8200 Vendor: G & E GREENHOUSES INC G & E GREENHOUSES INC 100-45-6110 G & E GREENHOUSES INC 10045-6110 Vendor: GALLAGHER RISK MANAGEMENT SERVICES INC, GALLAGHER RISK 610-00-5960 Vendor: GALLS LLC GALLS LLC 100-22-4510 GALLS LLC 100-224510 GALLS LLC 100-22-4510 GALLS LLC 100-22-4510 Vendor: GOLD MEDAL PRODUCTS GOLD MEDAL PRODUCTS 100-44-6110 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 100-47-6110 GREEN DOOR PROMOTIONS 100-45-6110 GREEN DOOR PROMOTIONS 400-00-5210 �1:/tf3.t"i is<i�.:0E3 PP�'1 Packet: APPKT00461- SUPPLIES Description %Item) Payable Number Post Date Amount SU P PLIES XJXC6TM W 1 06/06/2016 1,121.35 Vendor DELL MARKETING LP Total: 1,736.44 CONTRACTUAL SERVICES 1-27A3775 06/06/2016 1/500000 Vendor DELL SOFTWARE INC Total: 1,500.00 TONER SUPPLIES 297138 06/06/2016 218.00 SUPPLIES 298254 06/06/2016 199.00 SUPPLIES 298700 06/06/2016 89.00 SUPPLIES 298706 06/06/2016 49.00 Vendor DOCUMENT IMAGING DIMENSIONS INC Total: 555.00 PARKS & REC REFUND 134359 06/06/2016 90.00 Vendor DONNELLY, MARGARET Total: 90.00 SUPPLIES 127427 06/06/2016 16.95 Vendor D'S MARINE SERVICE INC Total: 16.95 VEHICLE GRAPHICS 2254 04/30/2016 475.00 Vendor EBY GRAPHICS INC Total: 475.00 DUPLICATE PAYMT-PDTHRU E- INV0002137 06/06/2016 30.00 Vendor EDMONDS, PIERRE Total: ry W30.00 EMPLOYEE UNIFORM ALLOW INV0002155 SUPPLIES MUNICIP CENTER RECEPT SUPPLIES SUPPLIES NOTARY BOND INITIAL BIKE UNIFORMS INITIAL BIKE UNIFORMS EMPLOYEE UNIFORM ALLOW INITIAL BIKE UNIFORMS CONCESSION SUPPLIES SUPPLIES SUPPLIES SUPPLIES ILMCH18263 15-2031.01-6 06/06/2016 Vendor ERB, STEPHANIE Total: 06/06/2016 Vendor FASTENAL Total: 04/30/2016 Vendor FGM ARCHITECTS Total: 168379 06/06/2016 168398 06/06/2016 Vendor G & E GREENHOUSES INC Total: 1754148 06/06/2016 Vendor GALLAGHER RISK MANAGEMENT SERVICES INC, Total: 800.00 800.00 813.60 325.60 1,139.20 29.00 29.00 005332250 06/06/2016 16.69 005332251 06/06/2016 131.47 005339104 06/06/2016 124.00 005339705 06/06/2016 30.49 ..................................................... Vendor GALLS LLC Total: 302.65 306398 06/06/2016 314.93 Vendor GOLD MEDAL PRODUCTS Total: -� 314.93 16-1501 04/30/2016 180.00 16-1508 06/06/2016 190.80 16-1517 06/06/2016 11678,75 Vendor GREEN DOOR PROMOTIONS LLC Total: 2,049.55 Expense Approval Register Vendor Name Account Number Vendor: HALOGEN SUPPLY COMPANY HALOGEN SUPPLY COMPANY 100-42-6210 Vendor: HEARTLAND SERVICESINC HEARTLAND SERVICES INC 100-22-5370 Vendor: HOME DEPOT CREDIT SERVICES HOME DEPOT CREDIT SERVICES 100-01-6110 HOME DEPOT CREDIT SERVICES 100-01-6270 HOME DEPOT CREDIT SERVICES 100-22-5370 HOME DEPOT CREDIT SERVICES 100-22-6110 HOME DEPOT CREDIT SERVICES 100-33-6110 HOME DEPOT CREDIT SERVICES 10045-6110 HOME DEPOT CREDIT SERVICES 10045-6270 HOME DEPOT CREDIT SERVICES 400-00-6110 HOME DEPOT CREDIT SERVICES 510-32-5380 HOME DEPOT CREDIT SERVICES 510-35-6110 Vendor:HRGREEN H RGRE EN 270-00-8600 H RGRE EN 740-00-5220 H RGRE EN 740-00-5220 H RGRE EN 740-00-5220 H RGRE EN 580-32-8500 H RGRE EN 440-00-8900 H RGRE EN 510-31-8500 Vendor: ILETSBEI ILETSBEI 100-22-5430 Vendor: ILLASSOC OF CHIEFS OF POLICE ILL ASSOC OF CHIEFS OF POLICE 100-22-5410 Vendor: ILLINOIS FBI NA ILLINOIS F81 NA 100-22-5430 Vendor: ILLINOIS STATE POLICE ILLINOIS STATE POLICE 100-03-5110 ILLINOIS STATE POLICE 100-33-5110 ILLINOIS STATE POLICE 100-41-5110 ILLINOIS STATE POLICE 100-45-5110 Vendor: ILLINOIS STATE TREASURER ILLINOISSTATETREASURER 760-00-5110 Vendor: INSCAPE INSCAPE 400-00-8200 Vendor: INTEGRA BUSINESS SYSTEMS INC INTEGRA BUSINESS SYSTEMS 100-41-5110 Vendor: INTOXIMETERS INTOXIM ETERS 100-22-8300 Description (Item) SUPPLIES REPAIRS SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES STREET PROGRAM RETAINED PERSONNEL - RETAINED PERSONNEL- CVS RETAINED PERSONNEL -VA W WTP CONSTRUCTION TRAFFIC SIGNAL AT CL AND WATER TOWER TRAINING/CONFERENCE MEMBERSHIP DUES MONTHLY MEETING BACKGROUND CHECKS BACKGROUND CHECKS BACKGROUNDCHECKS BACKGROUND CHECKS COMPLIANCE FEE ADD'L DUE FURNITURE CONTRACTUAL SUPPLIES Payable Number 00483876 INV142069 4/21/16-5/19/16 4/21/16-5/19/16 4/21/16-5/19/16 4/21/16-5/19/16 4/21/16-5/19/16 4/21/16-5/19/16 4/2 J16-5/19/16 4/2J16-5/19/16 4/21-5/19/16 4/21-5/19/16 Packet: APPKT00461- SUPPLIES Post Date 06/06/2016 Vendor HALOGEN SUPPLY COMPANYTotal: 06/06/2016 Vendor HEARTLAND SERVICES INC Total: 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 Vendor HOME DEPOT CREDIT SERVICES Total: 1,198.20 1,198.20 231.98 103.11 114.13 79.44 1,010.85 419.41 364.50 110.73 14.99 103.07 2,552.21 9-104597 04/30/2016 1,074.42 104690 04/30/2016 4,933.50 104691 04/30/2016 577.00 104833A 04/30/2016 498.00 104522 04/30/2016 13,845,70 104693 04/30/2016 1,162.00 104694 04/30/2016 1,445.25 Vendor HRGREEN Total: 23,535.87 WCJ-102 06/06/2016 135.00 Vendor ILETSBEI Total: 135.00 20164491 06/06/2016 505.00 ..................................................... Vendor ILL ASSOC OF CHIEFS OF POLICE Total: 505.00 DUNE 2016 06/06/2016 50.00 Vendor ILLINOIS FBI NA Total: 50.00 INV0002139 06/06/2016 59.50 INV0002139 06/06/2016 29.75 INV0002139 06/06/2016 743.75 INV0002139 06/06/2016 89.25 Vendor ILLINOIS STATE POLICE Total: 922.25 F92158 06/06/2016 4,230.39 ..................................................... Vendor ILLINOIS STATE TREASURER Total: 4,230.39 INV0002140 04/30/2016 182.00 Vendor INSCAPE Total: 182.00 INV71589 06/06/2016 295.00 Vendor INTEGRA BUSINESS SYSTEMS INC Totai: 295.00 531754 06/06/2016 6,875.00 Vendor INTOXIMETERS Total: 6,875.00 Expense Approval Register Vendor Name Account Number Vendor: IRISH PRAIRIE RECREATIONAL CENTER IRISH PRAIRIE RECREATIONAL 100-47-5110 Vendor: J G UNIFORMS INC 1 G UNIFORMS INC 100-22-4510 Vendor:JAEGER,ASHLEE JAEGER, ASHLEE 400-40-5110 Vendor: KENO &SONS CONSTRUCTION COMPANY KENO & SONS CONSTRUCTION 580-32-8500 Description (Item) APRIL FACILITY RENTAL EMPLOYEE UNIFORM Packet: APPKT00461- APRIL FACILITY RENTAL Payable Number Post Date 4/23/16-4/28/16 04/30/2016 Vendor IRISH PRAIRIE RECREATIONAL CENTER Total 06/06/2016 Vendorl G UNIFORMS INC Total: BODY PUMP TRAINING REIMB INV0002141 06/06/2016 Vendor JAEGER, ASHLEE Total: FIELDSTONE LIFTSTATION 5384 06/06/2016 Vendor KENO & SONS CONSTRUCTION COMPANY Total: Amount 600.00 600.00 76.75 76.75 75.00 75.00 85,602.60 85,602.60 Vendor: LAFORME, MISTY LAFORME, MISTY 100-41-3634 PARKS & REC REFUND 135003 06/06/2016 90.00 Vendor LAFORME, MISTY Total: 90.00 Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 100-04-6945 FY16/17 SALES TAX INCENTIVE INV0002156 06/06/2016 1001000.00 Vendor LANG AUTO GROUP, GARY Total: 100,000600 Vendor: LANGE, MICHAEL LANGE, MICHAEL 510-35-4510 EMPLOYEE CLOTHING ALLOW INV0002142 06/06/2016 182.94 Vendor LANGE, MICHAEL Total: ..............................4..........4..... 182.94 Vendor: LEISTEN, RICHARD LEISTEN, RICHARD 100-33-4510 EMPLOYEE CLOTHING REIMB INV0002143 04/30/2016 214.99 Vendor LEISTEN, RICHARD Total: 214.99 Vendor: LEXISNEXIS LEXISNEXIS 100-22-5110 PHONESEARCHES 20160430 06/06/2016 111.00 Vendor LEXISNEXIS Total: _ 111.00 Vendor: LOUD BROTHERS INC LOUD BROTHERS INC 100-45-5110 CONTRACTUAL SERVICES 07182603 04/30/2016 171:50 Vendor LOUD BROTHERS INC Total: ..................................................... 171.50 Vendor: MARTIN, DOUG MARTIN, DOUG 100-01-5420 TRAVEL EXP REIMB INVO002168 06/06/2016 150.82 Vendor MARTIN, DOUG Total: ..................................................... 150.82 Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 100-01-5230 LEGAL FEES FOR TRAFFIC & MAY 2016 06/06/2016 5,175.00 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 51175.00 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF 100-22-5410 DUES INV0002157 06/06/2016 100.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 100.00 Vendor: MCHENRY COUNTY COLLECTOR MCHENRY COUNTY COLLECTOR 590-00-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 12,222,51 MCHENRY COUNTY COLLECTOR 590-00-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 370.43 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 262.70 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 229.77 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 209.39 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 251,01 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 243.24 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 371.71 MCHENRY COUNTY COLLECTOR 28041-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 364.55 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 243.24 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 462.91 MCHENRY COUNTY COLLECTOR 28041-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 360.45 MCHENRY COUNTY COLLECTOR 28041-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 243.24 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 246,76 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 14,04 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 258.91 Expense Approval Register Packet: APPKT00461-1ST INSTALL PROP TAXES Vendor Name Account Number Description (Item) Payable Number Post Date Amount MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 253.03 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 49.51 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 11380,54 MCHENRY COUNTY COLLECTOR 280-41-6940 1ST INSTALL PROP TAXES JUNE 2016 06/06/2016 18.82 Vendor MCHENRY COUNTY COLLECTOR Total: 181056.76 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 620-00-5110 3RD QTR LAREDO BILLING 2016523-18 06/06/2016 275.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 275.00 Vendor: MCHENRY HIGH SCHOOL DISTRICT 156 MCHENRY HIGH SCHOOL 100-46-5110 DANCE RECITAL A/V TECH INV0002145 06/06/2016 250.00 Vendor MCHENRY HIGH SCHOOL DISTRICT 156 Total: 250.00 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 100-014220 SUPPLIES 2016475 06/06/2016 13.00 Vendor MCHENRY SPECIALTIES Total: _ 13.00 Vendor: MENARDS - CRYSTAL LAKE MENARDS- CRYSTAL LAKE 100-01-6110 SUPPLIES 6617 06/06/2016 22.42 MENARDS-CRYSTAL LAKE 10045-6110 SUPPLIES 30710347 06/06/2016 107.82 Vendor MENARDS - CRYSTAL LAKE Total: 130.24 Vendor: MERRYMAN EXCAVATION INC MERRYMAN EXCAVATION INC 580-32-8500 SEWER CONSOL 1 06/06/2016 123,563.05 Vendor MERRYMAN EXCAVATION INC ..................................................... Total: 123,563.05 Vendor: MIDCO MIDCO 620-00-5320 TELEPHONE EXTENSIONS 304918 06/06/2016 75.00 Vendor MIDCO Total: 75.00 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-01-4220 LANDMARK SUPPLIES 86076 06/06/2016 250.45 Vendor MINUTEMAN PRESS OF MCH Total: � 250.45 Vendor: MOORE, REBECCA MOORE, REBECCA 400-40-5110 BODY PUMP CERTIF REIMB INV0002146 06/06/2016 ..................................................... 75.00 Vendor MOORE, REBECCA Total: 75.00 Vendor: MOREFIELD, WILLIAM DERIK MOREFIELD, WILLIAM DERIK 100-01-6940 REIMB ADMINISTRATIVE INVO002169 06/06/2016 ..................................................... 19.34 Vendor MOREFIELD, WILLIAM DERIK Total: 19.34 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - 100-22-5320 STARCOM NETWORK 231373302016 06/06/2016 2,182.00 MOTOROLA SOLUTIONS - 100-22-6210 SUPPLIES 92104680 06/06/2016 807.30 MOTOROLA SOLUTIONS - 100-22-5370 RADIO REPAIRS 76893461 06/06/2016 393.00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 31382.30 Vendor: MOWRER, JAMES G MOWRER, JAMES G 100-2200 REIMB OVERPAYMT INV0002147 06/06/2016 10.00 Vendor MOWRER, JAMES G Total: 10.00 Vendor: NATURESCAPE DESIGN INC NATURESCAPE DESIGN INC 100-45-5110 IRRIGATION SERVICES 0058896-IN 06/06/2016 107.28 Vendor NATURESCAPE DESIGN INC Total: ................ 107.28 Vendor: NICOR GAS NICOR GAS 100-42-5510 UTILITITES 4/18/16-5/19/16 06/06/2016 519.89 NICOR GAS 100-43-5510 UTILITITES 4/18/16-5/19/16 06/06/2016 48.05 NICOR GAS 100-45-5510 UTILITITES 4/18/16-5/19/16 06/06/2016 214.39 NICOR GAS 100-46-5510 UTILITITES 4/18/16-5/19/16 06/06/2016 26.47 NICOR GAS 510-31-5510 UTILITIES 4/18-5/19/16 06/06/2016 315.78 NICOR GAS 510-32-5510 UTILITIES 4/18-5/19/16 06/06/2016 350.53 Vendor NICOR GAS Total: 1,475.11 Vendor: NORTHWEST AUTO ELECTRIC INC NORTHWEST AUTO ELECTRIC 100-41-5510 UTILITIES 4/14/16-5/13/16 06/06/2016 176.55 NORTHWEST AUTO ELECTRIC 510-31-5510 UTILITIES 4/14-5/13/16 06/06/2016 17530 Expense Approval Register Packet: APPKT00461- UTILITIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount NORTHWEST AUTO ELECTRIC 510-32-5510 UTILITIES 4/14-5/13/16 06/06/2016 513.13 Vendor NORTHWEST AUTO ELECTRIC INC Total: 865.38 Vendor: NORTHWESTERN UNIVERSITY CENTER FOR NORTHWESTERN UNIVERSITY 100-22-5430 TRAINING 7130 06/06/2016 100.00 Vendor NORTHWESTERN UNIVERSITY CENTER FOR Total: 100.00 Vendor: PARDUE, RYAN PARDUE, RYAN 100-22-5420 TRAVEL EXPENSE REIMB INV0002158 06/06/2016 32.00 ..................................................... Vendor PARDUE, RYAN Total: 32.00 Vendor: PARK, JAN PARK, JAN 10041-3637 PARKS & REC REFUND 134389 06/06/2016 150.00 Vendor PARK, JAN Total: _ 150.00 Vendor: PEPSI BEVERAGE COMPANY PEPSI BEVERAGE COMPANY 100-44-6110 CONCESSION SUPPLIES 47393264 06/06/2016 11395.24 Vendor PEPSI BEVERAGE COMPANY Total: 11395.24 Vendor: PETERSON, DWAYNE PETERSON, DWAYNE 100-47-5110 SOFTBALL UMPIRE FEES 5/2/16-5/22/16 06/06/2016 253.00 Vendor PETERSON, DWAYNE Total: 253.00 Vendor: PETROLIANCE LLC PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9777992 04/30/2016 83.15 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9777997 04/30/2016 11090,09 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9781472 06/06/2016 20,44 PETROLIANCE LLC 10045-6250 VEHICLE FUEL 9781475 06/06/2016 345.03 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9781477 06/06/2016 21207,01 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9784123 06/06/2016 98.21 PETROLIANCE LLC 10045-6250 VEHICLE FUEL 9784126 06/06/2016 173.37 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9787462 06/06/2016 45.95 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 978746S 06/06/2016 497.23 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9784128 06/06/2016 11559,83 Vendor PETROLIANCE LLC Total: _ 6,120.31 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 69977 06/06/2016 195.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 69998 06/06/2016 95.90 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 69999 06/06/2016 63.95 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 70040 06/06/2016 86.00 PETTIBONE & CO, P F 100-224510 EMPLOYEE UNIFORM ALLOW 70041 06/06/2016 54.95 PETTIBONE & CO, P F 100-23-6110 SUPPLIES 69975 06/06/2016 560.25 Vendor PETTIBONE & CO, P F Total: _ 1,056.05 Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-01-5110 SHREDDING SERVICES 990013901 06/06/2016 280.00 PROSHRED SECURITY 100-22-5110 SHREDDING SERVICES 990013902 06/06/2016 53.00 Vendor PROSHRED SECURITY Total: 333.00 Vendor: PRO -TUFF DECALS PRO -TUFF DECALS 100-45-6110 DOG PARK SUPPLIES INV016009681 06/06/2016 310.00 Vendor PRO -TUFF DECALS Total: 310.00 Vendor: PSP-CRYSTAL LAKE PSP-CRYSTAL LAKE 100-22-5370 VEHICLE REPAIRS 31IVO29420 06/06/2016 423.62 Vendor PSP-CRYSTAL LAKE Total: _ 423.62 Vendor: RECORD -A -HIT -ENTERTAINMENT RECORD -A -HIT- 400-00-5215 GRAND OPENING SUPPLIES 161397 06/06/2016 11845,00 Vendor RECORD-A-HIT-ENTERTAINMENT Tota1: _ 1/845600 Vendor: REGNER, WILLIAM J REGNER, WILLIAM J 100-03-5430 NWBOCA REIMB INV0002148 06/06/2016 15.00 Vendor REGNER, WILLIAM J Total: 15.00 Vendor: REINDERS INC REINDERS INC 100-45-5370 TIRES 1634298-00 06/06/2016 171.82 Vendor REINDERS INCTotal: 171.82 Expense Approval Register Vendor Name Account Number Vendor: RESERVE ACCOUNT RESERVEACCOUNT 100-01-5310 RESERVEACCOUNT 100-02-5310 RESERVE ACCOUNT 100-03-5310 RESERVE ACCOUNT 100-04-5310 RESERVE ACCOUNT 100-22-5310 RESERVEACCOUNT 100-41-5310 RESERVEACCOUNT 510-31-5310 RESERVEACCOUNT 510-32-5310 Vendor: REX AUTO BODY REX AUTO BODY 610-00-5980 Vendor: ROUSH, KERRI ROUSH, KERRI 100-41-3637 Vendor: RUSSO POWER EQUIPMENT RUSSO POWER EQUIPMENT 10045-6110 Vendor: RYDIN DECAL RYDIN DECAL 100-04-5330 Vendor: S&S WORLDWIDE INC S&S WORLDWIDE INC 100-46-6110 Vendor: SAFE KIDS WORLDWIDE SAFE KIDS WORLDWIDE 100-22-5430 Vendor: SAYERS SAYERS 620-00-5110 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PEST SOLUTIONS INC 100-45-5110 Vendor: SHERMAN MECHANICAL INC SHERMAN MECHANICAL INC 100-01-5110 Vendor: SIRCHIE FINGER PRINT LABORATORIES SIRCHIE FINGER PRINT 100-22-8300 Vendor: SMITH MEDICAL PARTNERS SMITH MEDICAL PARTNERS 100-22-6110 Vendor: SNAP -ON INDUSTRIAL SNAP -ON INDUSTRIAL 510-35-5370 Vendor: SPRING LAKE SAND & GRAVEL SPRING LAKE SAND & GRAVEL 100-45-6110 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 100-03-5110 STANS LPS MIDWEST 100-41-6210 Vendor: STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS 100-00-6210 +U/1016 41:08 P` 'l Description (Item) POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING VEHICLE REPAIRS PARKS & REC REFUND SUPPLIES Payable Number INV0002149 INV0002149 INV0002149 INV0002149 INV0002149 INV0002149 INV0002150 INV0002150 10101 134990 3164291 VEHICLE STICKER SUPPLIES 317745 SUPPLIES TRAINING/CERTIFICATION MAINTENANCE FOR NET PEST CONTROL SERVICES CONTRACTUAL SERVICES - SUPPLIES SUPPLIES SOCKETS MATERIALS CED COPY METER READ REC CENTER COPY METER SUPPLIES 9068725 Packet: APPKT00461- POSTAGE FOR MAILING MACHINE Post Date Amount 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 Vendor RESERVE ACCOUNT Total: 06/06/2016 Vendor REX AUTO BODY Total: 06/06/2016 Vendor ROUSH, KERRI Total: 06/06/2016 Vendor RUSSO POWER EQUIPMENTTotal: 06/06/2016 Vendor RYDIN DECAL Total: 06/06/2016 Vendor S&S WORLDWIDE INC Total: ORG548079-716-537-05-16 06/06/2016 Vendor SAFE KIDS WORLDWIDE Total: INV8002308 06/06/2016 Vendor SAYERS Total: 51490 06/06/2016 Vendor SCHOPEN PEST SOLUTIONS INC Total: 1001500 04/30/2016 Vendor SHERMAN MECHANICAL INC Total: 0790570 06/06/2016 Vendor SIRCHIE FINGER PRINT LABORATORIES Total: 9005583936 06/06/2016 Vendor SMITH MEDICAL PARTNERS Total: ARV/28672214 06/06/2016 Vendor SNAP -ON INDUSTRIAL Total: 25448 06/06/2016 Vendor SPRING LAKE SAND & GRAVEL Total: 319448 04/30/2016 319508 04/30/2016 Vendor STANS LPS MIDWEST Total: 8039411405 06/06/2016 59.50 54.63 70.65 484.77 149.22 84.11 67.89 6.89 .... ........I......... 977.66 11175,17 1,175.17 55.00 55.00 117.60 117.60 41040.52 ............................ 4,040.52 113.27 11127 85.00 85:00 11878,20 11878*20 90.00 .................. 90.00 754.00 754.00 91641.00 9,641.00 187.50 187.50 362.89 362.89 161.19 395.76 556.95 264.95 Expense Approval Register Vendor Name Account Number STAPLES BUSINESS 100-01-6210 STAPLES BUSINESS 100-04-6210 Vendor: STAPLES CREDIT PLAN STAPLES CREDIT PLAN 100-03-6210 STAPLES CREDIT PLAN 100-02-6940 STAPLES CREDIT PLAN 100-00-6210 STAPLES CREDIT PLAN 100-00-6210 STAPLES CREDIT PLAN 100-01-6940 STAPLES CREDIT PLAN 100-03-6210 STAPLES CREDIT PLAN 100-04-6210 STAPLES CREDIT PLAN 100-22-6210 STAPLES CREDIT PLAN 100-30-6210 STAPLES CREDIT PLAN 100-30-6210 STAPLES CREDIT PLAN 100-33-6210 STAPLES CREDIT PLAN 100-41-6210 STAPLES CREDIT PLAN 10041-6210 STAPLES CREDIT PLAN 100-47-6110 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 100-45-6110 Vendor: TASER INTERNATIONAL TASER INTERNATIONAL 100-22-6110 Vendor: THIRD MILLENNIUM ASSOCIATES INC THIRD MILLENNIUM 100-04-5330 Vendor: THOMPSON, NICOLE THOMPSON, NICOLE 100-42-6110 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 100-22-6310 Vendor: TYLER TECHNOLOGIES TYLER TECHNOLOGIES 510-31-5110 TYLER TECHNOLOGIES 510-32-5110 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-8400 ULTRA STROBE 100-22-5370 Vendor: LIMB BANK NA UMB BANK NA 300-00-7300 Vendor: UNITED PARCEL SERVICE UNITED PARCEL SERVICE 100-04-5310 UNITED PARCEL SERVICE 100-30-5310 Vendor: VANLANDUYT, CHRIS VANLANDUYT, CHRIS 100-33-4510 Vendor: VOELKER, MATT VOELKER, MATT 100-22-5420 Packet: APPKT00461- SUPPLIES Description %Item) Payable Number Post Date Amount SUPPLIES 8039411405 06/06/2016 231.94 SUPPLIES 8039411405 06/06/2016 54.99 Vendor STAPLES BUSINESS ADVANTAGE Total: 551.88 SUPPLIES 4/15/16-5/5/16 04/30/2016 44.53 SUPPLIES INV0002159 04/30/2016 91.99 SUPPLIES INV0002160 06/06/2016 132.98 SUPPLIES INV0002160 06/06/2016 -811.81 SUPPLIES INV0002160 06/06/2016 43.98 SU PPLI ES I NV0002160 06/06/2016 21.16 SUPPLIES INV0002160 06/06/2016 124.99 SU P PLI ES I NV0002160 06/06/2016 591.05 SUPPLIES INV0002160 06/06/2016 65.89 SUPPLIES INV0002160 06/06/2016 71.18 SUPPLIES INV0002160 06/06/2016 16.76 SUPPLIES INV0002160 06/06/2016 149.58 SUPPLIES INV0002160 06/06/2016 63.84 SUPPLIES INV0002160 06/06/2016 76.47 Vendor STAPLES CREDIT PLAN Total: 682.59 SUPPLIES 179073 06/06/2016 7.69 ..................................................... Vendor SUNNYSIDE COMPANY Total: 7.69 SUPPLIES SI1439062 06/06/2016 3,803.96 Vendor TASER INTERNATIONAL Total: 31803.96 VEHICLEAPPLICATION 19477 06/06/2016 51491.68 Vendor THIRD MILLENNIUM ASSOCIATES INC Total: _ 5,491.68 SUPPLIES INV0002167 06/06/2016 69.86 ..................................................... Vendor THOMPSON, NICOLE Total: 69.86 K-STRAINING/BOARDING 18112 UTILITY BILLING MONTHLY FEE 025-157362 UTILITY BILLING MONTHLY FEE 025-157362 06/06/2016 Vendor TOPS IN DOG TRAINING CORP Total: 06/06/2016 06/06/2016 Vendor TYLER TECHNOLOGIES Total: REPLACEMENT OFEQUIPMT 071185 04/30/2016 VEHICLE EQUIPMT 071187 06/06/2016 Vendor ULTRA STROBE COMMUNICATIONS INC Total: ADMIN FEES 390128 06/06/2016 Vendor UMB BANK NA Total: UPS CHARGES 000060X485226 06/06/2016 UPS CHARGES 000060X485226 06/06/2016 Vendor UNITED PARCEL SERVICE Total: EMPLOYEE CLOTHING ALLOW INV0002151 TRAVELEXP REIMB INV0002161 06/06/2016 Vendor VANLANDUYT, CHRIS Total: 06/06/2016 Vendor VOELKER, MATT Total: 60.00 60.00 120.00 8,689.22 1,353.35 10,042.57 318.00 318.00 145.11 145.11 7.87 7.87 Expense Approval Register Vendor Name Account Number Description (Item) Vendor: WASTE MANAGEMENT OF WI -MN WASTE MANAGEMENT OF WI- 510-32-5580 SLUDGE REMOVAL Vendor: WOODWARD PRINTING SERVICES WOODWARD PRINTING 100-41-5330 OPEN HOUSE POSTCARDS WOODWARD PRINTING 400-00-5210 OPEN HOUSE POSTCARDS Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 CORPORATE ZUKOWSKI ROGERS FLOOD & 290-00-5110 CORPORATE ZUKOW5K1 ROGERS FLOOD & 740-00-5230 SCHOOL DISTRICT 15 ZUKOWSKI ROGERS FLOOD & 740-00-5230 OAKS AT IRISH PRAIRIE ZUKOWSKI ROGERS FLOOD & 100-01-5230 TRAFFIC ZUKOWSKI ROGERS FLOOD & 740-00-5230 LAREDO HOSPITALITY Packet: APPKT00461- SLUDGE REMOVAL Payable Number Post Date Amount 0030240-2742-1 06/06/2016 10,966,05 Vendor WASTE MANAGEMENT OF WI -MN Total: _ 101966.05 33284 06/06/2016 33284 06/06/2016 Vendor WOODWARD PRINTING SERVICES Total: 119651 04/30/2016 119651 04/30/2016 119652 04/30/2016 119653 04/30/2016 119654 04/30/2016 119655 04/30/2016 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: Grand Total: 9,850.50 428.75 290.00 3,915.00 6,605.75 507.50 21,597.50 638,392.32 Expense Approval Register Fund Summary Fund Expense Amount 100 - GENERAL FUND 208,236.78 270 - MOTOR FUEL TAX FUND 71,852,36 280 - DEVELOPER DONATION FUND 5,463.82 290 - TI F FUND 428.75 300 -DEBT SERVICE-1997A FUND 318.00 400 - RECREATION CENTER FUND 12,305,35 440 - CAPITAL IMPROVEMENTS FUND 11962,00 450 - CAPITAL EQUIPMENT FUND 65,118,00 510- WATER/SEWER FUND 15,373.77 580 - UTILITY IMPROVEMENTS FUND 223,011,35 590 - MARINA OPERATIONS FUND 12,592,94 610 - RISK MANAGEMENT FUND 1,204.17 620 - INFORMATION TECHNOLOGY FUND 5,573.64 740 - RETAINED PERSONNEL ESCROW 10,721,00 760 - POLICE PENSION FUND 41230,39 Grand Total: 638,392.32 Packet: APPKT00461- LAREDO HOSPITALITY Vendor Name Expense Approval Register McHenry, IL #2 LIST OF BILLS COUNCIL MEETING &&16 Account Number Description (Item) Payable Number Post Date Amount Vendor: 3D DESIGN STUDIO LLC 3D DESIGN STUDIO LLC 100-30-5110 Vendor: ACE TOWING &RECOVERY ACE TOWING & RECOVERY S10-35-5370 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-33-5370 ADAMS ENTERPRISES INC, RA 100-33-5370 ADAMS ENTERPRISES INC, RA 100-33-5370 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-33-5370 ADAMS STEEL SERVICE INC 510-35-6110 ADAMS STEEL SERVICE INC 100-33-6110 ADAMS STEEL SERVICE INC 100-33-6110 Vendor: B&W CONTROL SYSTEMS INTEGRATION 8&W CONTROL SYSTEMS 510-31-5110 Vendor: BAKER &SON CO, PETER BAKER &SON CO, PETER 100-33-6110 BAKER &SON CO, PETER 100-33-6110 BAKER & SON CO, PETER 100-33-6110 BAKER & SON CO, PETER 100-33-6110 BAKER & SON CO, PETER 100-33-6110 BAKER & SON CO, PETER 100-33-6110 Vendor: BONNELL INDUSTRIES INC BONNELL INDUSTRIES INC 100-33-5370 Vendor: BUSS FORD SALES BUSS FORD SALES 510-35-5370 BUSS FORD SALES 100-33-5370 Vendor: CONNOR CO CONNOR CO 100-33-6115 Vendor: GOONEY COMPANY, FRANK COONEYCOMPANY, FRANK 100-33-6110 GOONEY COMPANY, FRANK 100-33-6110 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-33-6110 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 Public Works Landscape Design 2016-04-6 tow 804 trailer connector strobe valve angle iron 02 & #4Acet for torch Tank rental Bottle rental yearly WTP #3/Well #8 Wireless 4/29/16 06/06/2016 Vendor 3D DESIGN STUDIO LLC Total: 06/06/2016 Vendor ACE TOWING & RECOVERY Total: 779641 06/06/2016 779668 06/06/2016 779799 06/06/2016 Vendor ADAMS ENTERPRISES INC, R A Total: 332915 06/06/2016 332990 06/06/2016 Apri1164 06/06/2016 May 1&7 06/06/2016 Vendor ADAMS STEEL SERVICE INC Total: 0186146 06/06/2016 Vendor 8&W CONTROL SYSTEMS INTEGRATION Total: surfaceN50. vendor ticket# 10995 surface N50. vendor ticket# 10995A surfaceN50. vendorticket# 10995B surface. vendor ticket # 10995C surfaceN50. vendor ticket# 10995D surfaceN50. vendorticket# 11108 sensor services lamp 493 Faucet for 1415 Industrial Dr 0168509-IN 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 Vendor BAKER & SON CO, PETER Total: 06/06/2016 Vendor BONNELL INDUSTRIES INCTotal: 6032070/1 06/06/2016 50213471 06/06/2016 Vendor BUSS FORD SALES Total: 57076197,001 06/06/2016 Vendor CONNOR CO Total: 5 Chairs, 1 office chair, 1 desk 62047 06/06/2016 S Chairs, 1 office chair, 1 desk 62057 06/06/2016 Vendor COONEY COMPANY, FRANK Total: fluorescent bulbs. vendor S501774279.001 06/06/2016 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 1,491.20 ........................... 1,491.20 40.00 40.00 if1�T: 46.07 79.00 137.06 1,860.60 1,860.60 97.44 165.44 373.44 180.48 180.48 79.68 1,076.96 442.60 442.60 149.95 4.58 154.53 208.62 208.62 1,427.50 2,867.72 4,295.22 446.51 446.51 modified surface. vendor 10597 06/06/2016 366.08 modified surface. vendor 10597A 06/06/2016 423.28 modified surface. vendor 10601 06/06/2016 334.36 modified surface. vendor 10601A 06/06/2016 175.24 modified surface. vendor 10644 06/06/2016 416.00 Expense Approval Register Vendor Name Account Number CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 100-33-6110 CURRAN CONTRACTING 510-35-6110 Vendor: CURRAN MATERIALS COMPANY CURRAN MATERIALS 510-35-6110 Vendor: ED'S RENTAL &SALES INC ED'S RENTAL & SALES INC 100-30-6950 ED'S RENTAL & SALES INC 510-31-6110 Vendor: EJ USA INC EJ USA INC 510-35-6110 EJ USA INC 510-35-6110 Vendor: EVOQUA WATER TECHNOLOGIES LLD EVOQUA WATER 510-32-5380 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRE5H 100-33-6110 FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-33-6110 Vendor: GOODMARK NURSERIES LLC GOODMARK NURSERIES LLC 100-30-6950 Description %Item) modified surface. vendor modified surface. vendor modified surface. vendor Modified surface 8420 Asphlat restoration Tree Dolly Bed Knife - Invoice#1663314 Packet: APPKT00472 - modified surface. vendor ticket # 8194 Payable Number Post Date 10644A 06/06/2016 10680 06/06/2016 10688 06/06/2016 10713 06/06/2016 Vendor CURRAN CONTRACTING COMPANY Total: 10611 06/06/2016 Vendor CURRAN MATERIALS COMPANY Total: 161531-1 06/06/2016 1663314 06/06/2016 Vendor ED'S RENTAL & SALES INC Total: Frames and sanitary covers 10160011261 06/06/2016 Frames and covers for road 10160024621 06/06/2016 Vendor EJ USA INC Total: Rubberfor Clarifier suction arm 902512931 06/06/2016 Vendor EVOQUA WATER TECHNOLOGIES LLD Total: topsoil. vendorticket#15054 2227 topsoil. vendorticket# 2227A pulverized topsoil. vendor 2238 black dirt delivered 2245 topsoil. vendor ticket # 2253 topsoil. vendor ticket # 2253A 927971andscape blankets, red 50429 Spring Trees 2016 Vendor: HACH COMPANY HACH COMPANY 510-31-6110 Hach-Inv#9867330 HACH COMPANY 510-31-6110 Hach - Inv#9867330 Vendor: HARM'S FARM HARM'S FARM 100-30-6950 mulch Vendor: HAWKINS INC HAWKINS INC 510-31-6110 Phosphate for Water HAWKINS INC 510-31-6110 Treatment Chemicals HAWKINS INC 510-32-6110 8 Chlorine Cylinders Vendor: HRGREEN HRGREEN 510-32-5110 eng services 104833 NPDES Vendor: HYDRAULIC SERVICES AND REPAIRS INC HYDRAULIC SERVICES AND 100-33-5370 Vendor: IN -PIPE TECHNOLOGY COMPANY INC IN -PIPE TECHNOLOGY 510-32-5110 IN -PIPE TECHNOLOGY 510-32-5110 11496 O6/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 06/06/2016 Vendor FISCHER BROS FRESH Total: 06/06/2016 Vendor FOXCROFT MEADOWS INCTotal: 06/06/2016 Vendor GOODMARK NURSERIES LLC Total: 9863147 06/06/2016 9867330 06/06/2016 Vendor HACH COMPANY Total 23291 06/06/2016 Vendor HARM'S FARM Total: 3877232 RI 06/06/2016 3877995 RI 06/06/2016 3884339RI 06/06/2016 Vendor HAWKINS INC Total: 104833 06/06/2016 Vendor HRGREEN Total: hyd cylinder 311047 06/06/2016 Vendor HYDRAULIC SERVICES AND REPAIRS INC Total: In -pipe monthly service 16198 06/06/2016 In -pipe Monthly service 16250 06/06/2016 Vendor I N-PIPE TECHNOLOGY COMPANY INC Total: Amount 341.64 131.56 104.00 319.28 .... 2,611.44 422.76 422.76 15.00 48.00 63.00 2,607.60 2,624.25 5,231.85 168.00 168.00 380.00 380.00 380.00 380.00 380.00 380.00 2,280.00 760.00 760.00 2,480.00 ............................ z,a80.00 557.86 176.00 733.86 3, 690.00 2,384.86 701.20 ........................... 6,776.06 64.00 64.00 782.89 782.89 Expense Approval Register Vendor Name Account Number Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 510-32-5370 INTERSTATE BILLING SERVICE 100-33-5370 INTERSTATE BILLING SERVICE 100-33-5370 Vendor: JORSON & CARLSON INC JORSON & CARLSON INC 100-33-5370 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 100-33-5370 KIMBALLMIDWEST 100-33-5370 KIMBALLMIDWEST 100-33-5370 Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 100-33-5370 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 510-35-5370 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY AMALT TIUAL WATER 510-31-5110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-32-6110 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 510-32-6110 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 100-33-6110 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 100-33-5370 Vendor: MIDWEST METER INC MIDWEST METER INC 510-31-6110 Vendor: NETWORKFLEET INC NETWORKFLEET INC 100-33-6110 Vendor: PARKSON CORPORATION PARKSON CORPORATION 510-32-5380 Vendor: PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC Packet: APPKT00472 - clamps Description (Item) Payable Number Post Date Amount clamps 3002490591 06/06/2016 sensor 3002555136 06/06/2016 spring perch 404 3002576214 06/06/2016 Vendor INTERSTATE BILLING SERVICE INC Total: 33 0445275 06/06/2016 VendorJORSON & CARLSON INCTotal: shop supplies 4894344 06/06/2016 shop supplies 4909304 06/06/2016 supplies 4922540 06/06/2016 Vendor KIMBALL MIDWEST Total: fuel parts 5001933 1W 06/06/2016 Vendor LANG AUTO GROUP, GARY Total: battery 811 11040771 06/06/2016 Vendor MCCANN INDUSTRIES INC Total: Routine Samples- Inv#1602041 1602041 06/06/2016 Total nitrogen 390510 06/06/2016 Total nitrogen sample 390511 06/06/2016 Total Nitrogen Test 390606 06/06/2016 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: spark plug and air filter -lawn culvert,culvert bands. fittings 2" E Series Meter- GPS units Rotating Screen wheel 168778 06/06/2016 Vendor MCHENRY POWER EQUIPMENT INC Total: 174647W 06/06/2016 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 46.26 233.59 119.28 399.13 207.34 217.92 278.28 703.54 721.20 721.20 257.40 257.40 400.00 60.00 60.00 120.00 640.00 5.65 5.65 965.40 965.40 M16808 06/06/2016 42.09 ..................................................... Vendor MIDWEST HOSE AND FITTINGS INCTotal: 42.09 0076671-IN 06/06/2016 994.46 Vendor MIDWEST METER INC Total: _ 994.46 INVE0108531 06/06/2016 416.23 Vendor NETWORKFLEET INC Total: 416.23 ARl/51015508 06/06/2016 786.60 Vendor PARKSON CORPORATION Total: 786.60 510-35-6250 fuel Utiltity 9781442 9781442 06/06/2016 366.77 510-32-6250 fuel Sewer9781473 9781473 06/06/2016 317.76 510-31-6250 fuel water9781474 9781474 06/06/2016 185.75 100-33-6250 Fuel Streets 9781476 9781476 06/06/2016 671.95 510-32-5375 Gear oil 9782960 06/06/2016 lf057.36 510-35-6250 Utility fuel9784097 9784097 06/06/2016 198.87 510-32-6250 Sewer fuel9784124 9784124 06/06/2016 114.16 510-31-6250 Water fuel9784125 9784125 06/06/2016 102.67 510-35-6250 Utility fuel9787429 9787429 06/06/2016 242.93 510-32-6250 fuel sewer9787463 9787463 06/06/2016 359.86 510-31-6250 Water fuel9787464 9787464 06/06/2016 231.32 Expense Approval Register Packet: APPKT00472 - Street fuel 9787466 Vendor Name Account Number Description (Item) Payable Number Post Date Amount PETROLIANCE LLC 100-33-6250 Street fuel 9787466 9787466 06/06/2016 492.78 Vendor PETROLIANCE LLC Total: 4,342.18 Vendor: POTSIE'S SOILS POTSIE'S SOILS 510-35-6110 Black Dirt 11323 06/06/2016 350.00 Vendor POTSIE'S SOILS Total: ......................I. 3. 5000 Vendor: PROSAFETY INC PROSAFETY INC 100-33-6110 ear muffs,hard hats,yellow 2/822430 06/06/2016 192.05 Vendor PROSAFETY INC Total: ..................................................... 192.05 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 510-35-5370 A/C repair 41115 06/06/2016 152.05 Vendor QUALITY TIRE SERVICE Total: 152.05 Vendor: REICHE'S PLUMBING SEWER RODDING CORP REICHE'S PLUMBING SEWER 510-31-5110 Meter Yoke -1604 North Av. 5-5-16 06/06/2016 160.00 Vendor REICHE'S PLUMBING SEWER RODDING CORP Total: 160.00 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 100-33-5115 Agreement 700390 Invoice 319440 06/06/2016 310.01 Vendor STANS LPS MIDWEST Total: 310.01 Vendor: TEREX UTILITIES INC TEREX UTILITIES INC 100-33-5370 winch couplers 90354784 90354784 06/06/2016 100.57 Vendor TEREX UTILITIES INC Total: ..................................................... 100,57 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 100-33-6110 delineators 86502 06/06/2016 626.25 TRAFFIC CONTROL & 100-33-6110 Street signs 86564 06/06/2016 271.80 Vendor TRAFFIC CONTROL& PROTECTION INC Total: 898.05 Vendor: ULINE ULINE 510-32-6110 Rubbergloves-Lab/Lift stations 76563838 06/06/2016 359.82 Vendor ULINE Total: 359.82 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 510-32-5370 computor mount 071162 06/06/2016 242.90 Vendor ULTRA STROBE COMMUNICATIONS INCTotal: ..................................................... 42 2.90 Vendor: USA BLUEBOOK USA BLUEBOOK 510-32-5380 Misc 3" PVC Pipe and fittings 947957 06/06/2016 687.61 USA BLUEBOOK 510-35-6110 Multi gas detector 952773 06/06/2016 11262,10 USA BLUEBOOK 510-35-6110 Hydrant wrenches 920197 06/06/2016 81.33 Vendor USA BLUEBOOK Total: _ 21031.04 Vendor: VOLLMAR CLAY PRODUCTS CO. VOLLMAR CLAY PRODUCTS CO. 100-33-6110 CONCRETE RISERS AND 169172 06/06/2016 225.00 Vendor VOLLMAR CLAY PRODUCTS CO. Total: 225.00 Vendor: WATER WELL SOLUTIONS WATER WELL SOLUTIONS 510-31-5110 Pull and Inspect Well#3 134911 06/06/2016 4,500.00 Vendor WATER WELL SOLUTIONS Total: "FIF IF 4,500.00 Grand Total: ..................................................... 68,827.78 Expense Approval Register Packet: APPKT00472 - Pull and Inspect Well#3 Equipment-ProjK34911 Fund Summary Fund Expense Amount 100 - GENERAL FUND 23,181,49 510 - WATER/SEWER FUND 45,646.29 Grand Total: 68,82738 Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: June 6, 2016 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Use Variance to allow a financial institution at 3340 Shoppers Drive ATT: 1. Location Maps 2. Unapproved Planning and Zoning Commission minutes dated May 18, 2016 3. Ordinance approving a use variance to allow a financial institution at 3340 Shoppers Drive 4. Application Packet AGENDA ITEM SUMMARY: Council is being asked to consider a Use Variance to allow a financial institution at 3340 Shoppers Drive (Shops at Fox River Shopping Center). Per the Zoning Ordinance, a financial institution is not a permitted use in the C-5 Highway Commercial Zoning District therefore a Use Variance is required. Detailed information regarding this request is provided in the agenda supplement. BACKGROUND: The applicant is requesting a use variance to open a financial institution (Mariner Finance) at 3340 Shoppers Drive, a vacant in -line tenant space within the Shops at Fox River Subdivision. The space is 2,500 square feet and immediately east and adjacent to Dick's Sporting Goods. It has been vacant since December 2014, previously occupied by Mattress Overstock. Mariner Finance, established in 2002, provides numerous loan services and operates in more than 160 locations in twelve states, many of which are within Developers Diversified (DDR) shopping centers. Earlier this year the City Council approved a request for a use variance to allow a financial institution at 4405 W Elm Street. In 2012 a use variance was granted to allow a residential use and a financial institution at 4509 W Elm Street, which is the current location of Mid -West Title 1 Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Loans. A use variance is required to specifically permit the proposed financial institution in the C-5 zoning district. In 2004 the City excluded financial institutions from the C-5 zoning district, primarily to maintain valuable retail space along major commercial corridors. Currently financial institutions are permitted uses in the C-2, C-3 and C-4 commercial zoning districts. ANALYSIS: As outlined in their application packet Developers Diversified has received limited inquires for tenancy at 3340 Shoppers Drive. Shops at Fox River Shopping Center is a well - maintained shopping center with a diversity of retail, restaurant and service uses and unlike many centers is maintained and under one ownership umbrella. The space in question is difficult to fill for a couple of reasons: it's only 2,500 square feet and has no visibility from Richmond Road; limited visibility within the shopping center due to its size which make it nearly impossible for any retailer to locate within the space. Measuring diagonally from just west of Buffalo Wild Wings/AT&T, the space at 3340 Shopper Drive is more than 850 feet from Richmond Road. A service use, such as the one proposed, is the most viable option for the aforementioned reasons. Shops at Fox River Shopping Center contains approximately 286,000 square feet of in -line and outlot space (on the McHenry portion of the center) and has consistently maintained a 9/ occupancy rate or better for numerous years. Currently, the only two available spaces (on the McHenry side) are the space in question and another consisting of 2,150 square feet, which similar to 3340 Shoppers Drive, is located at the far southeast corner of the center east of Maurices. Therefore staff believes there are practical difficulties associated with filling the space in question and unique circumstances and the proposed use will not alter the local character and is consistent with the intent of the zoning ordinance and comprehensive plan. PLANNING AND ZONING COMMISSION: At their May 18, 2016 meeting the Planning and Zoning Commission unanimously recommended approval (5-0) of a use variance to allow a financial institution at 3340 Shoppers Drive. If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance authorizing a use variance to allow a financial institution at 3340 Shoppers Drive be approved. ��' � j_ 'mil` _,. �•... I+ IF 0 fl — _ . � -fir _ _. 40 Shoppers .rive (Proposed�< y F Locationof Mariner nance) "v i" IF Fie 40 F .�OFFee i OF a;. sal t `E < ��IF IF OF ,. Q. tip; •a. elf I _t 4.. 4 Fro AS F. FL FF. ;FF ell FLLLLL woJr. Fee ri leer Fee. I LOA ... r IF ' Feeit IA - r Jr �. 4'�"Fer ,—^m iQe� . k c. ask. ..1'_r'�s 1. ' �'. t ii•.. Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes May 18, 2016 Chairman Strach called the May 18, 2016 regularly scheduled meeting of the City of McHenry Planning and Zoning Commission to order at 7:30 p.m. In attendance were the following: Meyer, Miller, Sobotta, Strach, and Thacker. Absent: Walsh. Also in attendance were: Director of Economic Development Martin, City Attorney Cahill, and Administrative Assistant Wolf. No one signed into speak during Public Input. Chairman Strach welcomed Commissioner Miller to the Planning and Zoning Commission. Public Hearing: Mariner Finance, LLC File No. Z-893 3400 Shoppers Drive Use Variance to allow a financial institution at 3340 Shoppers Drive Chairman Strach called the Public Hearing to order at 7:35 p.m. regarding File No Z-893, an application for a Use Variance to allow a financial institution as submitted by Mariner Finance, LLC for the property located at 3400 Shoppers Drive, McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on May 3, 2016. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the subject property, the Shops at Fox River Subdivision, consists of approximately 31 acres and the proposed use variance is for a vacant incline tenant space (2,500 square feet) at 3340 Shoppers Drive located immediately east of Dick's Sporting Goods within the Shops at Fox River Subdivision. CI Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The subject property is currently zoned C-5, Highway Commercial District and consists of a shopping center (owned and maintained by Developers Diversified (DDR)), in the City of McHenry and Village of Johnsburg, with two outlots and incline space totaling approximately 286,000 square feet (City of McHenry portion of center only). The applicant is requesting a use variance to open a financial institution (Mariner Finance). The space is 2,500 square feet and immediately east and adjacent to Dick's Sporting Goods. It has been vacant since December 2014, previously occupied by Mattress Overstock. Mariner Finance, established in 2002, provides numerous loan services and operates in more than 160 locations in twelve states, many of which are within Developers Diversified (DDR) shopping centers. As articulated in their application packet Developers Diversified has received limited inquires for tenancy at 3340 Shoppers Drive. Shops at Fox River Shopping Center is a well -maintained shopping center with a diversity of retail, restaurant and service uses and unlike many centers is maintained and under one ownership umbrella. The space in question is difficult to fill for a couple of reasons: it's only 2,500 square feet and has no visibility from Richmond Road; limited visibility within the shopping center due to its size which make it nearly impossible for any retailer to locate within the space. Measuring diagonally from just west of Buffalo Wild Wings/AT&T, the space at 3340 Shopper Drive is more than 850 feet from Richmond Road. A service use, such as the one proposed, is the most viable option for the aforementioned reasons. Shops at Fox River Shopping Center contains approximately 286,000 square feet of in -line and outlot space (on the McHenry portion of the center) and has consistently maintained a 97% occupancy rate or better for numerous years. Currently, the only two available spaces (on the McHenry side) are the space in question and another consisting of 2,150 square feet, which similar to 3340 Shoppers Drive, is located at the far southeast corner of the center east of Maurices. Therefore staff believes there are practical difficulties associated with filling the space in question; there are unique circumstances and practical difficulties and the proposed use will not alter the local character and is consistent with the intent of the zoning ordinance and comprehensive plan. 5 Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Director of Economic Development Martin stated Staff is recommending Approval of a Use Variance to allow a financial institution at 3340 Shoppers Drive and Staff finds all requirements in Table 32(A) of the zoning ordinance have been satisfied. Chairman Strach invited questions and/or comments from the Commission. Commissioner Sobotta asked Director Martin if Mariner has been a successful business in the other DDR centers. Director of Economic Development Martin replied affirmatively. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 7:40 p.m. Motion by Miller, seconded by Meyer, to recommend to the City Council with regard to File No. Z-893, approval of an application for a use variance to allow a financial institution at 3340 Shoppers Drive be granted, and that all requirements in Table 32(A) of the Zoning Ordinance have been met. Voting Aye: Miller, Meyer, Sobotta, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Doherty, Walsh. Motion carried 5-0. Chairman Strach closed the Public Hearing regarding File No. Z-893 at 7:45 p.m. 0 Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A FINANCIAL INSTITUTION AT 3340 SHOPPERS DRIVE IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by r Mariner Finance, LLC, 8211 Town Center Drive Baltimore, MD 21236 requesting a use variance to allow a financial institution on the SUBJECT PROPERTY, legally described on Exhibit A, attached hereto and incorporated herein; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on May 18, 2016 in the manner prescribed by ordinance and statute; and WHEREAS, as a result of said hearing, the Planning and Zoning Commission recommended approval of a use variance; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested use variance is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The SUBJECT PROPERTY is hereby granted a use variance to allow a financial institution. SECTION 2: In granting said Use Variance, the City Council finds that the requirements of Table 32(A) of the Zoning Ordinance have been met in that: 1) For reasons fully set forth in the written findings, the strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or structures, 7 Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. 2) The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in the Zoning Ordinance for the pertinent zoning district. 3) Special circumstances, fully described in the written findings, exist that are peculiar to the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. 4) The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 5) The granting of a use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the City's Comprehensive Plan. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. Passed and approved this AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: ch day of 2016 , MAYOR ATTEST: CITY CLERK 7 Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrv.il.us Department of Community & Economic Development Doug Martin, Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of Subject Property 10 DDR McHenry Square, LLC & Mariner Finance Project Narrative for a Use Variance request for Financial Institution in a C-5 District at 3340 Shoppers Drive The Applicant is requesting a Use Variance to allow a desired tenant, Mariner Financial, to operate within The Shops at Fox River, a C-5 commercial zoned shopper center that the applicant owns at 3340 Shoppers Drive. The current zoning code restricts financial institution from operating in the C-5 district, it is however a permitted use in the C-2, C-3, and C-4 commercial zoning districts. The primary intent of the restriction was to maintain valuable retail space along major commercial corridors, a concern that would not apply to this particular proposed location. The vacancy that Mariner Finance would fill is an internally oriented space within The Shops at Fox River, it has no impact on any major corridor with prominent frontage. 11 FORMA I File Number PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Green Street u McHenry, IL 60050 u Tel: (815) 363-2170 u Fax: (815) 363-2173 1. Name of Applicant Mariner Finance, LLC Address 8211 Town Center Drive City Baltimore State MD Zip 21236 Fax 410-558-4396 2. Name of Property Owner DDR McHenry Square, LLC (DDR Corp.) Tel 21 F-755-5780 (If other than Applicant) Address 3300 Enterprise Pkwy Fax City Beachwood State OH Zip 44122 3. Name of Engineer Tel (If represented) Address Fax City State Zip 4. Name of Attorney Tel (If represented) Address Fax 5. Common Address or Location of Property 3340 Shoppers Drive 6. Requested Action(s) (check all that apply) Zoning Map Amendment (Rezoning) Conditional Use Permit Zoning Variance Other McHenry, IL 60050 Zoning Variance — Minor * Zoning Text Amendment X Use Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of a single-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORM A Page 1 of 3 7. Current Use of Property Vacant shopping center tenant space 8. Current Zoning Classification of Property, Including Variances or Conditional Uses C-5 Commercial District 9. Current Zoning Classification and Land Use of Adjoining Properties North: South: East: West: 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. x 1. Application Fee (amount) $ x 2. Narrative Description of Request x 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application x 7. FORM E — Use Variance Application x 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit x 9. Plat of Survey with Legal Description x 10. List of Owners of all Adjoining Properties 11. Public Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORM A Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicant(s) Print Name and Designation of Applicant(s) Andrew larussi Development Manager DDR Corp. FORM A Page 3 of 3 11 FORME File Number USE VARIANCE Planning and Zoning Commission City of McHenry 333 South Green Street - McHenry, IL 60050 - Tel: (815) 363-2170 - Fax: (815) 363-2173 Table 32(A) of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a use variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Practical Difficulties or Particular Hardship The strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. The applicant, DDR McHenry Square, LLC, owner and operator of the Shops at Fox River has struggled to backfill the space left vacant by Mattress Overstock since December of 2014. There has been minimal interest in the vacant space and DDR has not been able to advance any lease agreements in light of this. 2. Reasonable Return The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the Zoning Ordinance for the pertinent zoning district. As stated above, the applicant has been unable to lease the proposed location for Mariner Finance to any other tenant, and continues to lose money on maintenance and upkeep both of the space itself and its pro-rata share of common area expenses. 3. Unique Circumstance Special circumstances exist that are peculiar to the property for which the use variance is sought which do not apply generally to other properties in the same zoning district. It is the applicants understanding that the current use restriction was primarily established to protect sites with prominent street -front presence along main thorough - ways, to prevent them from being overburdened by banking and/or financial institutions; neither of those conditions would be applicable to the proposed location is internally oriented within the The Shops at Fox River shopping center. FORM E Page 1 of 2 4. Not Alter Local Character The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. The applicant has successfully operated and made significant improvements to the shopping center since it acquired the property in 2006, and has made an effort to satisfy the City's requests and standards of operations in all aspects We are confident that the proposed Mariner Finance would only compliment the retail services and amenities offered at the shopping center, and further enhance its vitality by further eliminating any vacancies. This business will not have any negative impact on environmental quality, property value, public safety, or traffic and parking at the shopping center or surrounding areas. 5. Consistent with Comprehensive Plan The granting of the use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. The granting of the requested Use Variance will not disturb the purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, this property is clearly identified for commercial use and well know and recognized as a shopping center that provides a variety of retail amenities and services, and one that also supports a diverse employment base and sound economic base for the city. FORM E Page 2 of 2 TENANTINDEX i McHENRY- PHASEI DETENTION DETENTION i POND 1 DICK'S SPORTING GOODS 49,973 2 PETSMART 20,165 s j 3 DSW 18,100 4 e ° i 4 BED BATH & BEYOND 23,384 PETSMAFRT DSW BED BATH & ROSS DRESS FOR SA 5 ROSS DRESS FOR LESS 25,472 9 - 18'100 SF BEYOND JO-ANN PART, CITY 23,384 SIP sESS 17,tn SF I I � I 5A JO-ANN 17,172 57 I 6 BEST BUY 30,364 D1 I 7 ULTA BEAUTY 10,000 D3 j 8 T.J. MAXX 24,096 D4 j 9 PARTY CITY 12,367 T.2 8 Ds i 10 OLD NAVY 15,278 Al MARINER FINANCE 2,500 10o I A4 FIVE BELOW 7,350 sw sF OLD278 Sc� I D1 AVAILABLE 2,150 I D3 MAURICES 5,000 50 - j D4 TORRID 2,500 Al o.7 I D5 LANE BRYANT 4,500 OP2 OLIVE GARDEN 7,399 l i OP3-1 BUFFALO WILD WINGS 5,687 DICK'S SPORTING I OP3-2 AT&T 3,273 GOODS PROPOSED 649,973 SF i 3 LOCATION FOR B3 364SF oT BUY i °i DETENTION i MARINER FINANCE'�� i POND 1 �� !f �cLo 27 j DETENTION POND JOHNSBURG - PHASE II v � C T � E1 KAY JEWELERS 2,500 c 10 / I wro$$ j E4 RUE21 5,500 j E5 DISCOVERY CLOTHING CO. 10,000 U1 o F1 MCHENRY NAILS AND SPA 2,250 JCPENNEY F3 PAYLESS SHOESOURCE 3,000 103,525 SF o T ` .� F4 SALLY BEAUTY SUPPLY 1,500 o zaz I r F5 YANKEE CANDLE 1,500 DETENTION w % F6 YOGEEZE FROZEN YOGURT 1,500 ' POND F7 SUBWAY 1,500 ® ' owl ® ®'® F8 CLAIRE'S 1,500 1041 G1 MASSAGE ENVY 4,000 DPI G3 JUSTICE 4,000 G6 AVAILABLE 4,526 H1 MATHNASIUM 2,000 28 ' H3 THE MCHENRY DENTIST 1,760 H4 AVAILABLE 2,640 OP1 CHASE 4,443 9 DETENTION ® ' U1 JCPENNEY 103,525 POND O D� SHOPS AT FOX RIVER Z �ddr 3340 Shoppers Drive THIS DRAWING IS FOR GENERAL IN FORMATIONPURPOSESONLVANYANDALLFEATURES M C H E N RY , I L 60050 MATTERS AND OTHER INFORMATION DEPICTED HEREON OR CONTAINED HEREIN ARE FOR AVAILABLE ILLUSTRATIVE MARKETING PURPOSES ONLY, ARE SUBJECT PARTY MODIFICATION WITHOUT NOTICE. ARE NOT INTENDED TOON RELIED UPON BV S AS TOOOWNERSHIP ARE NOT INTENDED TO CONSTITUTEDEPICTED REPRESENTATIONS OR WARRANTIES AS TMPRO E MENT OF THE REAL PROPERTY DEPICTED HEREON, THE SIZE AND NATURE OF IMPROVEMENTS TO T CONSTRUCTED (OR THAT ANY IMPROVEMENTS WILL BE CONSTRUCTED) OR THEE IDENTITY OR NATURE OF ANY OCCUPANTS THEREOF. Latitude: 42.368, Longitude:-88.2659 3300 Enterprise Parkway, Beachwood, OH 44122 Fax 216 . 755. 1500 Phone 216 . 755. 5500 34101 A20110 FINAL PLAT THE SHOPS AT FOX RIVER SUBDIVISION PART OF THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER AND PART OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 23, TOWNSHIP 45 NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN McHENRY, ILLINOIS McHENRY TOWNSHIP ZONED C-5 1l R.O.W 5 p1ryEyFL i'OR� PIER OSEB PER Do cti [ Nv. Fdx10 AM w( Npp UGEND: • SET R.R. SPIN IN WlLT 1RMI PIN W�CAP INWIL CUT CRo5 IN CONCRETE o SET CONCRETE MoNUMEHT p FOUND BRASS PLUG FOUND IREN PIPE �_ FOlNiO CHISELER CRa'S 5L) WtYED SUBEMSION BOMNDART PROP05ED LOT uNES a .� SECTWN LINES iiQTE� 1. WSTRNCES ARE wItCER 'N FEET A O DEC PEACES THEREOF. � 2. RD pM1h71510N SHAIi 8E ASSOMEO $Y SCRIE MEA5MREIAET[T HEREON. 5 FvuNa'" I a9ZW A,I D' p'vL%qS �y. SEE S.EET 2 OF 3 FUR -- EASEPEN1 )V6RS FOR 44"E Fa.NODw Rmp LA' ..� 589' 14'09"+k Waff OF EASEMENT RD SITE MAP NOT T❑ SCALX (ZMQ SD) FIRST WOWEST BANK A5 TROSTEE UNDER YRM51 AGREEMENT PATEO OCTOBER 2% 20Di AHO %NOWp AS TRUST NUMBER 33A6 1329.D1' IL NORTH LINE OF THE 5OMnaVT OUARTER OF THE NORFNEASE UMRTER OF SECTION Z.1-4 -B !D`77- b 4- 1b71 YVOOL INC. soot 1815 south Meyers Rood, Suite 12❑ Oakbrook Terrace, IL. 60181 PH: 530,424.9080 WOOLY T FAK 630.495.3731 {� ' V5 0 R� 0,60'" k Lel Lek NORTH _ — - 0 1DO 200 GRAPHIC SCALE IN FEET 300 V {1 USUC Klcnvfnr o•� aOCUME i uo� L=399.24' CH6=S75'32'29'E CH=372.13' x Am73'54'32" 544'59 DO"E o • � J 78.49' 535'5S'46"E � 03.84' L=1D3.84' LOT 1 1 1 64.08' Q ]5� w CHB�518'26'52 G 329,9fi� aG.f . 44 33� 7 A=35'00'48" PE LOT 2 n i - rn� -4 �d b� ku a� Z ��W '.'� n m'•2 E R - 51.00' A Q L=M.V w q CH8 =S18!11'42"E dts� o� w CH330.24' A- 429'36' w 0 35� 7�• F02 OD56'59" W of THE HpR1XEA5i w E_7 ti 8q''�C RFC 7- $pIl1M uIIE QUARTER OF 11-- ga-45-s a w 62'44'02'k 20.62' o a z $ ABG.03' MEASURED N89'02'29"E 848.3Q' FOIE FtON e O a Cs U m O N N a WU1Elk 1. THE BASS OF 9EARIN6 SNOWN HEREON IS 14LMLS STATE PLANE COd II nTE CAST ZONE [IIAD BS]. 2 ORE FULL ACCE55 0 AIAOWEO TO LOT 1 FROM ILIUMS AIM E ]I LOCATFjI OPPp¢TE O[u1oNO gL_ 1 NO 01REC1 ACCESS TO It-UNOI' ROM 11 FROM LOT 2. AREA SCHEDULE LOT ' 1,329,960 sgjt.OR 30.532 ACRES LOT 2 297.193 s .ft- OR 6.823 ACRES TOTAL 1.627,153 5q-ft. OR 37.354 ACRES (MORE OR LESS) 1of3 PROJECT: NO. 63433 o 011- 0-7$- FINAL PLAT INC. C WOOL1515 T H_ E SHOPS AT FOX RIVER DErA11 YAY T'..3o' South Me ,8,5 5oufh Aa". Road. C Oakbrook Terrace, IL. fi0181� � Suife , 2D PH: 630.424.9080 : ' , R t• - SUBDIVISION 0.56 20.58' 2+.75 FAX: 630.495.3731 . PART OF THE SOUTHWEST QUARTER OF E NORTHEAST =� �. QUARTER AND PART OF THE SOUTHEAST Q ARTER OF THE SIG" u NORTHWEST QUARTER. OF SECTION 23, TOW SHIP 45 NORTH, IP)TUT6LN VMS ENT HER NTEDT RANGE 8 EAST OF THE THIRD PRINCIPAL ERIDIAN, IN HEREBY 7 ILLINOIS GRANTED GRANTED EASEMENTS ARE HEREBY R)BA AT&T 1- AND GRANTED TO M1UNGIs 8471 7ELPHOOWEALN{ DBN. ATR GU.NTEES. MCHENRY 1 SIGN EASEMENT HUM GRANTED E °E'"` "' 15' EDNON COMPANYWE% AND 7HEgR SMGCE55GR5 R OF THE McHENRY TOVYNSHIP COHN_TEO FOR K HE e0.❑AR' R•%aD°' P "� EST�IsHED E6T FOR ME;CINPER_PU` 1 m�GH�T, PRm rM10 AJORITY TO CDUSTRUC+. ZONED C-5ANY INi R.o.W- Pueuc HCxA•nY Pu N88'37'44 E lJ NE TABLE PER DOCUMENr 1N6- 1 FNGTH BEARING 1 44, - S89"14�Q9"W s}zSome -saer EASEMENT - i 329:Q1� LIS- - - - _ __ 35 w•Rnvsa�9'r - _ - -_ - - --_ _ - - - aEmNSTRucr, vEPaR. NSPECF. KwruH wo OPERATE wRous IfiRJtt TRANSN6SIONS AND DISTRIBUTION SW -EATS TOGETHER YAFH + 'w'p1 SAIRY MAN EjL$ MAY p( 5 "� CU)HVE TABLE CURVE LENCTIH RADIUS CHORD BEARING _ DELTA Cl 83-07 399-27 82.92 S81'26' 4 17'55'16 C2 78-08 384.27 77.94 1'1 • 119 11.38' - C3 79.29 403.QO 79-17 N7 '49'13"W C4 77.28 US-00 77J6 H79`5 '23'W 11'24'45" C5 31-92 95-00 31,77 SST 1•W 19'02' " C6 42-14 51.00 41-67 N43.09'20"E 4 '30" C7 81.74 52.00 73.58 N45'55.1 9O'03'4 " C8 58,16 37100 52-35 N43551 '- 9D03'39• C9 28.27 T8-60 25.48 545 1•E 90' " CIO 51.84 33.00 48-67 45:53':-0" 0'00'00" C11 98-05 66.00 89.28 NA '22'46'W 6 4' C12 75.78 51.01 69-00 N4 15'51"W 85'07'15" C13 79.87 85-00 76.96 32.4 -19-E 53' •1 ' C14 93-65 100.00 90,45 50'12"E 53'46'24" C15 169-18 216,00 164-69 N3717' *W 44'S2.3 ` Cl6 157.43 201,00 153,44 N37'17'081N 44'S ' C17 15.S9 65.50 15-S5 NO7'5356 SS53'53" C18 12.25 50-50 12,22 N0T53' 6'W 13`53'53" E19 12.39 65-5❑ 12.37 N04- '14"E 1 6" C20 9,55 50.50 9,54 4' 6' 14"E 10' '26" C2i 180.70 215-99 775-48 Fl '51.27-E 4-r 6'00" C22 188.15 200,99 16.329 N33'51'27-E 47'56'00" C23 793 85-00 76-88 N3 '14"E '4 27- C24 93.86 100-00 90.45 'S3 56'OS"W '46'44- C25 45-99 31-00 41.89 I54' 3'01 i '00'01` C25 68-24 46.00 62-15 N46'3.vm '00'OD` C27 6-64 33.00 6-63 583'16'505 11'32'06- C28 9.6B 48-00 9.85 S3311 ' 'W 11` " C29 13.49 67.00 13.47 N '3 '58"E 1 T' ' 13" C3O 10-d7 52.00 1D.45 N&3'16'58 11'32'F - C31 33-84 25.00 31-32 N67'02'02"E 77'33'55" C32 31.74 38-DO 3❑.82 HO1'1 '46'W 47'51' 6• C33 50-08 33.00 46=53 62' 7'3 VA 75'30'40' C34 54.15 40-OD 50.11 N670 ' 773354' C35 116-66 64.23 101.28 '5 '25"£ 1 4' '59' C38 303.52 288.OD 289.67 4.17'44'W 6 3'DO' c.."; ❑ 100 200 300 GMPHIC SCALE IN FEET LEGEND; ■ SET R.R. SPILL: IN /SPROUT IRON PIN W/GAP IN SO4 CUT CROSS IN CONCRETE s SET CON""E" NDNUMENT FOUND BRASS PLUG FOuNG IRON PIPE FOUND CHISELED CROSS SURVEYED SuBWASIDN WUHTAFY LOT ONES SECTION LINES - - - - -- - - -- - EASEMENT LINES •- SETBACK LINES 1. DISTANCES ARE MARKED IN FEET AND DECAL RACES THEREOF. . _ _ _ _y.y� �I�^ -• - - 9 w _ _ _ _ _ _ _ _ _ OTHER STRUCTURES AHD AP _ AND _ P [UNDER - - - - OVER, u pN, ALONG, - - o mHPAiRILs, t, . ,'uG, ctn = - -- _ .. _ _ __ _ __ "Erto�WHsAIo a�ocAFED EAsnAENIs,'rpceTHER WITH IGIR x Iyy. oY ��..� - nrfaem t n erwn • r t T. _ - - ... - - - - _ _ _ _ _ __ _ _ _ _ ACCES' ACAq-Si THE pRpP{RAY FOR NECESSARY MEH +WD COUIPNtr 75+86,• EMI_ 89'o6'a0"�N' - _ _ = TO 00 AM' of YNE '�90YE 1VORK. T11E R�Ni i5 AL50 pwf�rD M i ~ ` �t -•• - - 1G _~ CF1_ _ _-...::. _ _ _ T CHIT 0 IN 1RIM OR: RENWF IMY TREES, SHRUBS OR OTHER PIAYC 6 _ 1JRUN�GE FASEI�NF.rg . .3l.Od' ��+ S� 4 . -- _ i TCHnR1'! �D i p! .THE EASEYwm THAT BITERFERE wam THE QKRAT OHS OF ME. Z>'2N R 5�g'}5K _ �•102i i ..^.T r:J:=__c �- .: C 2,,%1=_jNAjQW'E+ MEKT. UAUM. NG PER,1 E7R 9UILBINOS SMALL BE PLACE°. ON SAID NMl>!' - = 99.4i ,5_.. YPt+ .. ..w.mV�� ~C` •p.� - �c _. _ _ - _ _ _ . 1 ,;74'WO*W 15 :GF.TOY.Otl.': m.es' ea 3' j \ - �- MENTS, OUT %N JfaE NAY IR USED FOR GARDENS. SHRUBS. LrTY C;S.CNETFT -� =� . CST /' - - _ . CH•Siu•Wa Ssti' W5x-u',Te ! L9 ` T'�, a- _ _ - - _ LANPSrS1PIHG TW oMER PIRIPOSis THrtT .SIG t10T iIEH OR LATER GROUTED _ - _ :rs: --� • R _ _ _ .I - INTER' -FEE W. H THE AFORESAID USES OR RGTiS a enuPA mLFrc AND EO FOR N a aL.Sr. /,^ DE[ENi1GN AND pI+AR„z'A3'E DRAINAGE EASEMENT .4, '" {+a� - - - =7: i^. `_ _ _ _ 1Y1. LIIN.i[Y NO OIIArIMC K AY PURPOSES AfCE35 EAseMENr C4 NT.e //oDidGNAGE FA^,EMEjB_'._ I s� }�i r- _ _ _ _ _ _ - THE'wfuN1CIPAi VTNJtt ANO DFWNLGE EASEMENTS DEPICTED HEREON T NO- nJ , 4'AIM VARIES] _11,/a t = - G w - - e+• ._ V . _ __ ._ . _ _ AREE%CIUMLY RESERVED FOR AND GRANTED FG THE CRY OF v z p• / aF o..sl.'s5sbi -- _ . - C .L1 13 - _' MLNENRY, 1HEIR SIfGCE55DRS AHO FSSIGN5 :OR CONSTRUCTION AND - [St /2 \ m.1s = - }H.1a' ..i4L33. _ .- - _ " _ ii " AWRTEI CE OF MUNICIPAL UTIUTIE'S TO BE PLACED YA7H Sv0 Q' \ l.1]1.95- - I S _ _ ' _ 7 . EJ�@AIENrS OR FOR ACCESS TO. THOSE VTH.RIG. S^10 GRANTEE •9 fir`.': �7, �. \ _ L-4L5' IOEWAU(. P►41EVENE � O VEAwClE5 A4 MY BE REF5QMA&v Y>3A' W.Hp9.1Fa4hr LS -- - Rf0U11RE0 INCIDENT TO THE RIGHTS I4LREIN GN'EM. AND SHE RIGHT T N7Y]P'Afii l� '-�+� ^� :� �`'• ,•t�V.aT u,.SgYv ' L56. L55 �T - - �' ENTER 11POH SAID PROPERTY FOR AIA STICH PURPOSEg: THE - LS3 Ne9V9''X rdO, -r \ _ _ _ ♦ A PROPERTY OA'fIFRS ARE 10 1UATAIH EVETTYTHING E%C'EPT Ti1E y p 61 _ Jig ;T •}- HS9'D9;$2 97jt3: �5'gg- ay `h 'a` ��,. _ Ta56' - r 4 . 1= CIPAL U,: TT NPTNIR SHD. EASE]AENi AND THEPE SHALL BE No ," � �'N �� _ _ NG DR 3USTRUC90NS 'PLACED MFTHN- 5.16XS . 3}.93' r 89'D6'I r - - IfH GUY SH. J" HAVE THE RV:1fT NST,n7lT THE DBE3r�LT1GN. IN ITS SLly6.w 44 1,T•u'L - 6 ri. ,'•-?:�'.'. :"�A.+,. - ,y�K)' �7'+• pfftfT10N. TO REMOVE ALL IMPRDYEMDUS. OpSTRWTQN5 OR yy ; y\ U• ,� .. MAINIrdPA4 IpIU1Y AH0 H4YS5'SS�ilk s45a'at� >K ], -'' G7AIILY.E EASEM917:. - - 17 VEGETATION wITHN THE AREAS DESIGNLTED AS MUNICIPAL VT11lR AMR O y '1.9] p.3]T'3.'Et�: • _ "�v'6` �F41'� '[WID'f1i �'1W1�) '24.05' N N JT .. - .DRNNIGE: EASEMENTS WITH NO RESPON9BILf1Y .pR' i1Bl16ATIGN TO 1 DS' ]6.6P g AG.31 ?pg,p� �''' ft"71 REPLACE OR RESTORE SAME. IN THE EVENS THAT I, E'CITY'fIA�TH4• 17' waif S. REPAIRS. WSPECIS. WNSYRNCTS OR REPIJILES 'O fA.4Y 41• 77'W .. p &' _. CRT'/ -OWNED Lff"M S WTTMN 1NE YUHIGIPAL VIIIRY AND. DRAINAGE EASEMENTS D.RC1E0' HETREON. AND SUCH ALTION MEC9SSITATES L - Si4'31']4 L16 - RELOCATION [F 00T ER .IARfiES. SUCH OTHER UILM PROVIDER'S 7-w _ L.251AW Li Ly SHALL RELOCATE ?HE]R' LM N n1EOEACCi THERE 5 ANY TE THE CITY AT 111E 1 ��}' Ru' -: = w•N,9'29'�F�T 240.P0' , • - w UDERT PRWIDER'S COST. N�().¢Q �• �,� SGO'J64] r ar•arr :.- n-,;b-00' I Lw .^'] µ Ns OTHER PROY61rOH RUIM DINOlt G BETWEEN CTYpWT FORM IN 3'j 1v 1 500'r 19.}a• ..� � 6 p1.Nlyyy'yvX L44 I' r 3a ^' THIS PUT OF SUBDIVISION, THIS WOVK " W FAVOR OF THE CRY X 1 - 4 SHA4i CONTROL, GOVERN AND PREVAIL IN THE VIEW MC CRY O 1 2 FL I o PUBLIC uTN-ITT I I. w BRINGS GA DEFENOS AN ACTION REGARDING ITS RIQBS 'SET FORTH w ,1 l vxs LOT 1 •� EAR EHT I } Q HEREIN. AND R PREVA S iME CRY S NiL BE AE f�UR$6D RS 2' REASONABLE ATTORNEYS' FEES: AND COSTS ARISING-FRDLI SUCH 1 I I.1 ACTION BY THE OTHER PARTY. TNTS DmswMT SHALL RUN W" TM LOT 2 U_R, I = = I , LAND Iwo BE BINDING OH FHE OWNER, irS SUCCESSORS• ASSIGNS. N `�. I c n$ I SUSSEOLCNT PURCHASERS AND OTHER EASEMENT NGLIXn 30' BUILDING i I�t I- -yy 4 1 C] e "d' THE CITY IS IEREBU >OSE A PERMANENT, PROVISIONS SET F EASEMENT T SETBACK' 14REBT .I I, _ tli�"IL ti sI I 2 ACGPNPuSH THE PURPOSES OF THE PRpNSIOHS SET FORTH ABDui ESTABLISHED nx ! 7]RR�•pp•,T !� _ �= - I a 0 MUNICIPAL UTILRY AND !L^, R THE CRY IS HERESY GRA"T-D UCLUSVE RIGHTS TO INSTALL ,.u.�[��1.r'0y •pI•n f' DRAINAGE EAHEMENr L7A yAp, DR REPAM THE CITY OWNED PAIDLRIES WITHIN THE , t3' i 51t,9' 21941' :�,]'>n•x _ I.. 1 MUNICIPAL UTILITY AND LFAIN4GE EASEMENTS DEPICTED HEREON. eEx m Te.n• _ saa �`sar s 1 � DETENTION nrwr+AGE 1scw+T 3 )`�s2� nno6a�,1 7 S' Re�oRo 0 .. ACCESS EASEMENT . .. HERESY GRANTED ESTA�BLISHEED 'E>3Y iF r ! OCR MCHENRY SOUARE LLC HEREBT tXNHT^a TO THE OWNER OF 1F UD cMAN PROPERTY TO THE SOUTH OF GRANTOR'S PROPERTY, AND AND ASSIGNS. REA50NABLE PERPEGL44 ACCESS THEIR SUCCESSORS ACROSS THE ACCESS EASEIttrTT DEPICTED MREON TO ALIT AM&1GLY 1 ne9 m'E $M'W'DI. 4a - / �- DEDICATESI ROADWAYS AD.LACENT TO Gfl LIiTOR'S PRGPEFTI•. sOBJECT TO CDNMERC[Al1T RDAS7UABLE TERMS AHD COHDRIONS, ACCE55.IS Fu[URE CGNDRIDI6. ` N 477.tY� Ne9'L3'15 27-30 _ =T� ... ..._:_tea• ��... �:�-T ,ram_ - - .. 1 .. L43 O� �. -Tr Viz= � �/� HEREBY GRANTED WM40UT CHARGE DR r Y,YARti µVNICPAL UTILITY AND 1]."A DRAINAGE EASEMEHt F � Imo' (WIDTH VMB5) 3.r~'ai.'Fti-CZ+� •C3� _ _ "_: I s 40..E it '-77 I 210.EG' S 05'Ot' w °• i - b ANO--. 11. 21.02s e9•DS'Dt' w y. oS�----C---- Z_ x J11y�1, -_ _ 74.,m, ; L36 242.33' � x9'❑7'OY W .9 115.6fi•+ 1 ' •, 4 = ' = _ _ ` N 28'224T 1T LD7 35 3 208.32 S a903'01" w Y�J NH'03'05' E l l`fj_ _ _ : - ' _ T! N69'02129"E 848-3Q 373. 1?1 CC85AY' C2B N 8Y0'01` E 1a' BUILDING 2 n HEREBY N 7T3G'�" E ESTADUESTAEWSHEv MUNICIPAL UTILITY AND DRAINAGE EASEMENT HEREBY GRANTED -- -- - DETENTION AND DRAINAGE EASEMENT -- HEREBY GRANTED 1. WE ON B115L OF BE^AWGS 91OwH 0 LGF 113 N41HOS STATE PLANE COORDINATE CAST 70I♦-c (NAL &3j. 2. CANE FA1LL AGCE55 W M-LO'MEL F0 LOT 1 FRDu ILLR1015 CUTE S� LOCdTEO GPPOSRE DNMWIG FFifYE. 3. NO DIRECT ACCESS TO IWHOIS ROUTE 31 FROM LOT 2. Pu6LLC UTILITY EASEMENT HEREBY GRANTED 2of3 PRO.IECT-.. N0. 63433 TE KAI" AVE 3LAK E RDR SITE MAP Noll 7L7 1C.- C, " _; 0 700 2L)0 300 GRAPHIC SCALE IN FEET !_EGEND: I i i ----- f 2� )23 l { . - _ C,, c 0 amxoNRT ` 4i z -- - I , 1 .e,Iw,EE�iea r�� R' Y� ��•� n E�x, . �L..E _ - - .. ..,- w ,� � � ` . r[ � I [�x,L a r..[ � fx� �w:,• 1I o a st EVQ•I LNIL f -,GE � 1 1 S89'24'51"W R& ■ BE1 P a, rx9l R v�u1 E ASRNui IG+' n SOL [uT [AOSS +r [01CIRT[ •OMO CpA$5 RUQ QML_aOLE O .... � wG•. _ E ¢ CLC[ ER �• FLCCIRC uAH1oLE E ar vovl •, .Irr w'3 4 LwP POLF _ IGHr Pqf m TLiL �R[p[SIN. � 'Rater 51CHAL FS6y ■pa [) SANSw1 wN 1i [� ECc�m •RFE * -T;w ERO,f -ma WA Frr,J S Afum S A Rw 'Nc cv BC+K+rA a 6a11AAv �. Po51 •NacA, �r v+L UE S.YESE CONN[RON Tr NAf[R sCH•rcE 9 uFETmc fw �1ArAn F�f C.S Pw.l ua r SGNA" Pocr - uF- - 1.vOERCMUwO WETIM _ _ _ _ _ l.T1QERCRp.40 CAS wwasrQ Rw. r-a-.Ar 925.55' M. 141�� (.r lt' 3TE.M, V 'a' • �ewwrnsNN8404-011'E N. - - 11 - - 404�01_ M"- rrvrr ' ' �_ ~ v •,• -waxo ++. •� - 590.34-SRT M. 70.00' UM. N14'31'59-W M. 5y 1047.15' M. l lam_ 15� 203.49' M. q 1 I, 1. ']1.' :ELLu1L 1cssuREo Clu[SSAniE1CMMr0. "f - QcscN.Tls FKm9Q Qa®1s oNlBCPr.Ns J. P W wm CouRLETfO ]. OAnEA WCR T•x1 S'B'wN NE=_ cSR WIi F• eour"T-YASW..s a •� s PROPERTY DESCRIPTION: > 1•C.ST ,/. Or nC NQ -, Sr '!. Of SCC'O9 23. TOr.P .5 i -gRTw. RANOC 6 C151 OF T+E 1n03 RAe1Cwy aSPIV.Or. FHAry iW E9,T 7 TFE CE1frFP .u1L Ar 5TA1[ wpH1FT RplfE 5, IErCCP,uW 1NEn[jncN ,Hl NfAF-N 3np 'lL, .s uF!SA1EQ KCR.O 1HE CAS! LH( Cf 14 r 'yUS1 1/9 QF 1r NORtHRCS, :l.j, •N u[HLNIn cv-tr, umOTS PANCfI ]: g' Wt a N4 P L✓R'W.i YN[[u0'� .. Er[[P W iwLAFFR[ T ,"- f1 [j3 NEE n IrKKW. ANC FI F.fFCEM;% F.CREFR TM r ]CSCRMr A`. aC.tL�TrS CO KN AI TW M'6,N. YT CORMR TKWR : WKI SON-. •• _ -i P •rrw_[F% •W 5[Cy1 .E57 µpro 1« Fw5T LINO 7YPIWIF. 3Wm FEET 1C T - F 9Cfikwxrc. W." M1n w MOM 71 uww(5 S• SCCONGS vs, P. 'YE "I" : •X Qr u S NORFw'1EST '/. OF IME rVEI.EM, ,�., 925.13 r[C -'•'. .. 1E; 29 EEC[ M EASE, YOM Ff:T: WNCE S I. 3 FA51. O7i.M rFFI TO Mt,HF O1 """ MR W OCrREE5 6 kROf S 23 5[CCW05 C.'" 1 n r" TO NC S JT'ta51 Co�kR Trt PEpF; S.rtNEo SBCR'f �- Lc:-_ . " [PIOS [As1 Aivx. iN[ EA51 1 tHtR m - Sr IE[t rn I-, �.. n� BEGR.NRlG, ar Y[•(NW CbMr, LLNQ3 I L ' I + 1 11 I II PART EL 2 5.9f[�. allo1' c� P�i4SL�1, N13'362}Y L.i- / 976.66 µ, a tr Y� 1 i 4 1 � 1.ew:Es••� . V 6s1 '• a-ia.r ari. NB9'3 p E M I 691.77' M. rPL»,P Aa we .cr,�r rig o--rr<c''c'•ii:.�r -�--�- 657"24' R.&TA. S89' 14'09'W M- ua1YFa's e'Kfsnr6�u "••�F.Rne.•Or, w.a.a i l I 1 I AREA SCHEDULE: + •19931 A NE5 WONT IM .ESsr - R T.• -,LAY A-ZA •.0.:6� `.0 �+ OB tFA)F A;aES lu:xi w r[5[1 u nw r�••r'.�� 7Fw �"`•�5' Pera TA AaAT V Cy.p•SFw.x 30000' R.Er M. I - I �5 Y-{ I I RnQ,:ae� I '!!pp•11 11' E M- 1019.49' M. a Ae. A: rh M r� nn 'mi.:'i+ w.•i.,w w1 :• 1A.,.1rr SURVEYOR'S COMMENTS: .•�.5u�1, "I HEREON S -1- sTA1_ a L COPP-Fl E.51 my 11� Ni . M5 NOT C:'.:-:."-C . 'n LC 5[NEtw WTHC SL.RRE•dl. Aµ 'NiOAIu,IW1 R[GYK'wC AC[09Q E.SivEe.iS `AOJn-vFAS. AerC C"rvc+ U=C-JRE:115 1HAT u�t EFFECT t4 O ITt w T,r 11,LE TO T.F 1 tit XF TFO HEMEON wS OMO IRpu CTTVr VL[ > $S Ar.C[ E6 4T, CWu-1uLnl " 1NFC wAWU 04UP W 09P27n1]5, 1, M'H AN I!FlCIM OATS fY "U v ,A, 200: >- 9-� V AS S N 11A5 PRCPARFA FROFA A UM N:SLRA TOE 31 NrH 5E",6 L !. CCN,-W IN [yPNT-- Fp1101F PrC.fAwFCE RFFFAE,N ARWF TNT OfSCRaT Spa.,. -{NI CH DOES La,raw Tv rH[ aF R^SCneT CCNTAMco . Tw5 $4R MUM W WfttMM'5 PPt *N AS TO nl LOW-- $ Or t< PM.-CL L O " %a -ON S M D ueCfc ANa 0. w0 MERIWINC u RE[ORE(Q wQ r -RECOC f.SOR11A'ON FPRT -D to -HE SJNCaSF. OR AA'bAFO 9r TXE 3119k"]'pA" w0 k1 FELO WA WERAS COL:.CCTEQ 9r 1rK SUR1CVPR 450. 1xK pJN[r Y. 5 vi pFtuEq a[ .CcCpp r i0 Ey6'iG • ^:.SA S1A1pWC5 OF v KC. + L%FBLF Al?A /;C S Y 'W AIENTS r 5 E5 �RA'.b Bl%WtF . LWWMANEES, A I? W[WOS 1n,CH MC uSILD tr rm mm CPUN'•urm A,e SHORN KRCON PLCRSC RE+EP 10 %A I•rµ ABSrRACtIGUARWICE CT, 11rs! [AL [L'uP,Yr•, LOGO.6.PrPLLN1 BCWEB. LC[4 SaL>•w KCS.vC OiNEK, Pe ORDEP, iO M- ,•Dp�H1ya: yq[xCM4LL3, + EPL. K51e c10N5, CNy s.. CASEUCM,S EW [" :Ni yNOFMRQUvo �rCRrES S"C'RH 4kr- wAxE ear. 10CAVE FrO HELP SN[-D •:MAUTT9. WTRIT, prLurlON r6cu wK, RENN•: vA;LEES rmliK N[c-- - .wrt mc. u516 ,o --WHEN* F qo W, S./1r n YArES N'O c.AWANTCE Tn]T li( W (ROAO-D uTw1(S 51tlwN LQ RGE Jy_L S.KH Nu11ES m Ir WL !'viF •H :[Butt OR a6w00NCQ 1HE S,,NILtTOR FORT HLA OOLS .q1 •'a..rw1 E Iw]1 ''L L(RCRry " •'xP'ES S•tva'1 .R[ ln[ EAA.TT - TL i TEQ rLT"Wtr W LOE; alnn .w" , .RE I[O.S K.'u C.1 a RCpS'PS f-ACu 'NF TON, AVA�; F. C SIPNFTOR XAS W PrgCµLr [CUTS:] THE urDFRW W LT..MjC CxL Ju...0 f'-E00-es7-v'�5] EOf L-1 1OU,nn Uf u10EAGep.no Uwr(5 R1� 1Q [bG1Au[TpN. GNV IH[ �uRNO WNT3 ,r-f.:.FA! . E FRQu .•BQy[ OR .l TV[ J 9.YM r" �NR�LCn A SNQevr EMEN AND R ,rg0u0• R =R 5XE" > 5N " M I� FACE Of 1w 1'i.1 'r -El .11 u3T 9CRCCT .1 U O'C5 CN wL mENTS. S•+Cw .TCR5 W ARF C .RFD R' S . Tw . A5 Q1Ra-5TEN5. LRLn.tRs, VC COUPARE Mrs CES WT wn ad M WORE 9u'LdNG. -5 REPOR' AN, QY,CTFPAAYIES AT ONY_E TO T1,E • 't.0 IA PACPETfT• S N F9R Mal W SUBAECT NC R,(;{:5 M CLAYK Of n TrS 'N P05 E5WS uNq 10 wM IC RRpaF¢Ir yAr S,+N+fE1 TO A'.v V.FR CORDT6 -t N,S U' 4fAy S. A ANT AI 1- n S�/hL• �� -r/ CK A NNG uvt FCCr LupE A6uR_ V Arr, AW N C 4aC w9Lt 12. THE rOU ,TEK WERE .R*EO n SLv-Ep:.[ S Or W CQNWW.r /q-EC rr HOIi Y. rv1C i•F 5u•-: Ff+A D '1[MS APE :TS110 HERO +"n p'R ;OUAQMsF. µCCR1-uro TEY 7 RCH-5 a THE WE:JE" TwE STAGE OF tiLRAS AM ,HE agiNK^.[•1• , A TO 1,u, aAR1 OF 1.L s .NT, 1r.1CY DR u5E➢ rnR ROaO I^.r•POCCS. vMLUL'R.0 6�* AOT L Ea ,0 ,w r PART V TK WIC FtiLn,4 'N 51•"•: ROUTE ]1 :AF FE'iS PAMt_ •: nr11iEH, we cAxe[ .7,s ra buLL � .. NEON. 1rEu G Neu: a AA] WR E •'LES. wl-c. ECCPCRS. I.TFRµs -5 u1._ER[van0 REu N. RO m OF Aa( -G C-ERS :0 THE UNMt"T[0 1.0N Of AH, S'n_w ww. - CM% TuC .1" •,•LET aA! •Hi] w� ♦•'sit._ sIHUN: ^FiSe _ •3-] VFI�W s. 0EEN Y 4KEfzr, f£LaR .. 'r:SryU,On fK 51 NRr 5,>K- Rrtj[i SS+L'r] WATER L • M � 1 ';.. 0 RFCORCEJ kR'Eu6ER NNS A5 OOCULEA.i ]ONR1170P,1 1n ANU 6CN AElN -%r 'QPEsr A. 'N[IER m>ST ..ACCUFNI '�]•iEC 0[108E9 �,, 2pp) AAG xlf N AS 1RU51 RFR ,3m. FU'.E1F� a..- R'A,MyS BFOGx FARaS :LC. Af.O TF( 1py5" PRCR�01a5" COrET.]rTS. CCT:?TOxS Aq EASCLf[�r5 r Il. FLOOD ZONE INFORMATION: 0 CQuu:n 1 P.•[C 1Iuu2ER !TQ`]]01 t0 1 "J%5^Fa B• •NE FEOF.rk E4ERgNCr uuL.yCwCN1 AtEu[• I. w flr C[f�FC OA1L d kPr[FIK ut LAF(/N15 10 fr LQCATTM A 20NC ' [ J[[� .B YA NEF AEF�a. ' mrT[Aw]INCi. -o uE f£Sr LF wr [NOA'LEp6i A10 M11E1. N•E VA.Z yr ul'• PN L FOR -key pL uluf nN. bENAOK, 1HL SNRCE•QR DOE= WI ECRT'!'. Tw IKMJCQ FLOOOPaN NICRWT' Nf5 iO, BEEN Pr BC Ku R• 1� gOMp ENYRGENCT wwAG[a ! AGENCY W SOY[ OIWIE S CE SURVEYOR'S CERTIFICATE: sT.1e , _" . W�i1RAL POP "01 su.!YrC .aL. A b-.R .aAPEC Lw WI Cw mr f5 sw,c� frRE, arO]][•T RAN► \ TP 67E W,OrP 'iN:' .'NE,W.r PAT':. .•pwX 5 TRU51 NLIBER 13315 L,TXA 11Lj xEiuRLNCF COY^uAr T7,5 Hi '9 CCRTrry TrfAT -•rs uAP PH x+tu T �. RASi O Vr WOE IN ACCORMIEL[ w H I4 -Y :raypWbg HTh. RE']�RCaS1.15 FCR AITN/. . la'✓D N.LC �.1Ff±.�"• .'Cw1L+ ESIQL6-EC INc A TEo Ir K-A- aFsu uc. 'f.�ti v •�vi f1m 'NL1uPEs Karl: 6. ON rr REG]RO MIwC nJLOnO SF TBACHl uq RCSTRti�rKFS :. •:w. u. . FXATS M su&'uy,5a]fF. NmIC•1 a ON Mg 4 TIE PECOPP; f`"S mECI. ]P L�TCO i1'wC ii1E CCYYRUEIR pF EWE 'A' 'HEAEOT RURSuwT TC TNC IC[u ACr ,•,T.W[u'RC• A; -WMEO 6T AN. usu AND NWS u 'N C.FELI On THE MEN H S CfFnF,CATNA,. •wgE651 1: rcPI4A WtT. 7-' M PROPCR F'W 10 FRCLE6WK5. Hir'1"-fatXM a . W1b Tf. 5 ' PCRX I. rKRE E-LQT6] OROER TO ALN[9t NCswil C ftA.Rr 0 NOSE W :�•fL -N tx( 7A" uY -01L'k F"C, mft [iCSrAC PLOJEfF1/EN^F FOR y,:Prt. wA'd ,wr. •`rIEH CONIRCS E.vA pO.mGVXtS FOR 4IVC 1r AND n,,C L uLCHSEN aRFA'E590'raL UPMA ; SurxWR Y.-v:2B35 \ EjOR.1Si L ORTC ._2. 16 _v6 __ r'}035xB5f M9Ca PFRr• HIE. _ wh; PRursveart uk_u1 1r 1M. '�':Al 1 Of 1 ITErKALAA AVE 9LAKFRD3e 0 R, SITE MAP 60 so GRAPHIC SCALE IN FEET I. POINT OF BEGINNING NW37-'44')E M. N89-14'09'E M_ 162.44' M. 309-21' RAW. 539"46'16"E M_ 82.86' M. % % E N 17'34 w M. 7,1 219.39' RAM. b S75'41'47"W M. 2-75* RAW R-380-00 RAW L=271.19 RAM. � J CH8=W8Y5I'32W M. R-50.00 R�&M_ (;H-265,47 RAM. L-74-80 M_ \CHCHB=559'33'5I"E K4- CH=6&02 M_ o A� H 'I NOTES: SURVEYORS COMMENTS: T,g I nl L Aill 1� A A - r-I Uk r;',; ,AK:H A�I, 11m LP NJ W I I v.,., ry; rd RL _X-A- Tp '. G�'P' EO.Y. ' 1 OF p F. jqj. 'E :.'�c -,-Er '. i . — : ;�;"' 'LL, • .,,r F4w -S�,w t�w�;jNu5�PT W:.. - FA.1 r SWMP, ON 114� 5VRYF,•mAi NOI w•FYIMki ry FN Ft. e 1 3, S' i a j': !I- - Qr. - Ar, im; r 4u7; L .,T I. mnw'. -on I, Fir 4r,[ ;. . M, A' LEGEND: : I I nolaM 00 M 0 C3 .. ..... La D hl a * -1 n_ LO o N w _j FJ FLOOD ZONE INFORMATION: UJ L UJ z cn uj 0 1 9 wt UJ U_ SURVEYORS CERTIFICATE: UJ Lu 32 C) > Z z UJ 16'o. < MR of w a. < 0 Sao >Lu < LU L - .--_5T0mEa REUI NX of IT Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: June 6, 2016 RE: Municipal Bike Path Phase H Engineering ATT: Construction Engineering Services Agreement for Federal Participation IDOT Local Agency Agreement for Federal Participation Resolution Approving Intergovernmental Agreement with State of Illinois Agenda Item Summary: The City Council is being asked to consider 1) approval of the Municipal Bike Path Improvements Construction Engineering Services Agreement for Federal Participation with HR Green, Inc. in an amount not to exceed $39.927.90; 2) Local Agency Agreement for Federal Participation; and 3) Resolution Approving Intergovernmental Agreement between the City of McHenry and State of Illinois Appropriating Funds for the Municipal Bike Path Improvement Project. Background: On October 5, 2015, the City Council authorized an agreement with HR Green for Phase I and II Engineering for improvements to the Municipal Center Bike Path. The proposed improvements consist of an asphalt bike path to connect the existing path on Knox Drive, to the path on Park Drive, and across to Green Street through Knox Park. The State of Illinois awarded the City of McHenry up to $358,840 of Illinois Transportation Enhancement Program funds for the project. ITEP funding will pay for up to 80% of the total cost of construction and Phase II engineering with a local match requirement of 20%. The city is responsible for 100% of the cost of Phase I and II engineering, which would total up to $89,710 from the Park Donations account. Analysis: HR Green Inc submitted the attached Construction Engineering Services Agreement using the Illinois Department of Transportation's standard form. The scope of work includes project startup, fulltime construction observation, pre -construction and construction progress meetings, administration/coordination, materials testing and project closeout, for an amount not to exceed $39,927,90, Tl�e City of McHenry is dedicated to providing its citizens, businesses, and visitors wit/r t/:e highest quality ofprograms and services in acustomer-oriented, ejfrcient, and fiscally responsible manner. The Engineers Opinion of Probable Cost (EOPC) approved by IDOT for the project is $345,960. The project is scheduled for a July 2016 letting by IDOT with an anticipated September construction start date. Recommendation: If Council concurs, then it is recommended a motion is made to approve the request as presented. The City of McHenry is dedicated to providing its citize►:s, businesses, and visitors wit/z the highest quality ofprograms and services in acustomer-oriented, effzcienf, and frscally responsible manner. Local Agency Consultant City of McHenry L Illinois ®ep Amen$ HR Green, Inc. o of 'Transportation C County C 0 Address McHenry A N 420 N. Front Street Section L S City McHenry Project No. A Construction Engineering L State Services Agreement I Job No. E For A Zip Code C-91-310-16 Federal Participation60050 Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Bill Hobson, 815.363.2100 C T Todd Destree, 815.509,9307 bhobson@ci.mehenry.il.us Y tdestree@hrgreen.com THIS AGREEMENT is made and entered into this day of between the above Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT described herein. Federal -aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of the LA in immediate charge of the engineering details of the PROJECT in Responsible Charge A full time LA employee authorized to administer inherently governmental PROJECT activities Contractor Company or Companies to which the construction contract was awarded Name City of McHenry Municipal Bike Path Route N/A Length 0.69 mi 5tnicture No. Termini The project is located in Knox Park, east of IL 31/Front St. and north of Charles J. Miller Rd, in the City of McHenry. Description: Work consists of earth excavation, furnished excavation, erosion control, hot mix asphalt surface course, Portland cement concrete sidewalk, pipe culverts, tree removal and replacement, topsoil and seeding, and all incidental and collateral work necessary to complete the municipal bike path. Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT hereinbefore described and checked below: ® a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform testing as noted below. ® b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples and perform testing as noted below. ® c. For soils, to obtain samples and perform testing as noted below. ® d. For aggregates, to obtain samples and perform testing as noted below. NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according tolhe STATE BMPR "Protect Procedures Guide", or as indicated in the specifications, or as attached herein by the lA; test according to the STATE BMPR "Manual of Test Procedures for Materials", submit STATE BMPR inspection reports; and verify compliance with contract specifications. Page 1 of $ BLR 05611 (Rev. 11/21/13) Printed on 5/10/2016 9:00:50 AM ® e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit inspection reports to the LA and the STATE in accordance with the STATE BMPR "Project Procedures Guide" and the policies of the STATE. ® f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA trained technician classes. ® g. Inspect, document and inform the IA employee In Responsible Charge of the adequacy of the establishment and maintenance of the traffic control. ❑ h. Geometric control including all construction staking and construction layouts. ® i. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with the STATE Construction Manual. ® j. Measurement and computation of pay items. ® k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. � I. Preparation and submission to the LA by the required form and number of copies, ail partial and final payment estimates, change orders, records, documentation and reports required by the LA and the STATE. ® m. Revision of contract drawings to reflect as built conditions. ® n. Act as resident construction supervisor and coordinate with the LA employee In Responsible Charge. 2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties of the ENGINEER in connection with the AGREEMENT. 3. To furnish the services as required herein within twenty-four hours of notification by the LA employee In Responsible Charge. A. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or STATE. 5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party. or parties without the written consent of the LA. The consent'to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT. 6• The ENGINEER shall submit invoices, based on the ENGINEER's progress reports, to the LA employee In Responsible Charge, no more than once a month for partial payment on account focthe ENGINEER's work completed to date. Such invoices shall represent the value, to the LA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work. 7• That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. $• That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any. errors, omissions or ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LA. Should any damage to persons or property result from the ENGINEER's error, omission or negligent act, the ENGINEER shall indemnify the LA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections,in consultation with and without further compensation from the LA. 9. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA. 10. The undersigned certifies neither the ENGINEER nor i have: a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than abona fide employee working solely forme or the above ENGINEER) to solicit or secure this AGREEMENT; Page 2 of 8 BLR 05611 (Rev. 11l21/13) Printed on 5/10l2016 9:00:50 AM b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out -the AGREEMENT or c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; f) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification; and g) have not within athree-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 11. To pay its subconsultants for satisfactory pertormance no later than 30 days from receipt of each paymenffrom the LA. 12. To submit all invoices to the lA within one year of the completion of the work called for in this AGREEMENT or any subsequenk Amendment or Supplement. 13. To submit BLR 05613, Engineering Paymen# Report, to the STATE upon completion of the work called for in the AGREEMENT. 14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER's assigned staff is named as resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract Quantities certification. 15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification. IL THE LA AGREES, 1. To furnish a full time LA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT activities. 2. To furnish the necessary plans and specifications. 3. To no#ify the ENGINEER at least 24 hours in advance of the need for personnel or services. 4. To pay the ENGINEER as compensation for all services rendered In accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Pius Fixed Fee Formulas Specific Rate Lump Sum ❑ FF = 14.5%[(2.3+ R)DL +IHDC] Where: DL =Direct Labor IHDC = In House Direct Costs OH =Consultant FirmActual Overhead Factor R = Complexity Factor FF=Fixed Fee SBO = Services by Others Total Compensation = DL +IHDC+OH+FF+SBO ❑ (Pay per element) Page 3 of 8 Printed on 5/10/2016 9:00:50 AM BLR 05611 (Rev. 11/21/13) 5. To pay the ENGINEER using one Wine following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: ® With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ® Without Retainage a} For progressive payments —Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of any DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT - assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). 7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT. 111. It is Mutually Agreed, 1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable limes during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if requested. 2. That all services are to be furnished as required by construction progress and as determined by the LA employee In Responsible Charge, The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR has completed the construction contract. 3. That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER's last known address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in nurnbered paragraph 4d of Section II shall be multiplied by this percentage and added to the ENGINEER's actual costs 'to obtain the earned value of work performed. All field notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be delivered to, the LA. 5. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred io a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final. 6. That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement the engineering and inspection force onto replace the engineers or inspectors employed on such work at the expense of the LA. Page 4 of 8 BLR 05611 (Rev. 11/21/13) Printed on 5l10/2016 9:00:50 AM 7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the contractor's safety precautions, except as provided in numbered paragraph 1 f of Section I. 8. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years. For the purpose of Phis certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) 5pecifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract ar grant, the employee will: (A) abide by the terms of the statement; and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractors policy of maintaining a drug free workplace; (3) any available drug counseling, rehabilitation and employee assistance program; and {4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominentplace in the workplace. (d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. {9) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carryout applicable requirements of 49 CFR part 26 in the administration of DOT -assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination this AGREEMENT or such other remedy as the LA deems appropriate. Page 5 of 8 BLR 05611 (Rev. 11/21/13) Printed on 5/10/2016 9:00:50 AM Prime Consultant: TIN Number Agreement Amount HR Green 4M927178 $37,292690 Sub -Consultants: TIN Number Agreement Amount Rubino Engineering M0450719 $2,635400 Sub -Consultant Total: $ 2,636900 Prime Consultant Total: $37,292.90 Total for all Work: $39,927.90 Executed by the LA: ATTEST: By: Clerk (SEAL) Executed by the ENGINEER: ATTEST: By: \ _7 Title: Senior Construction Project Manager (Mun icipality/Township/County) By: Title: By: Title: Vice President Page 6 of 8 Printed on 5/10/2016 9:00:50 AM BLR 05611 (Rev. 11/21/13) Exhibit A - Construction Engineering Summary Route: McHenry Municipal Bike Path Local Agency: McHenry (Municipality) Section No. 15-00080-00-BT Project: TE-01 D1(049) Job No, C-91-310-16 approved rates on file with IDOTs of Accounting & Auditing: Rate (OH) Factor (R) n Date Cost II I Fixed Fee Methods of Compensation: !Fixed Fee 1 X 14.5% [DL+ R(DL) + OH(DL) + IHDC] Fixed Fee 2 1445% [(2.3 + R)DL + 1HDq Specific Rate Lump Sum Cost Estimate of Consultant's Services in Dollars Element of Work Employee Classification Man- Hours Payroll Rate Payroll Costs (DL) Overhead (OH DL) Services by Others (SBO) In -House Direct Costs (IHDC) Fixed Fee (FF) Total Project Start Up 20 $34:43 $688,60 $14146,93 $266.15 $2101.68 Construction Observation 235 $35.81 1 $8 415.35 $14 016.61 $2.635.00 $2 307.50 $3,587,22 $30 961.68 Meetings See 3 $67.07 $201.21 $335614 $77.77 $614.12 Administration Exhibit C 10 $67.07 $670070 $1,117.12 $259.23 $2 047.05 Project Closeout 40 $34.43 $1,377.20 $2293.86 $532,30 S4 203.37 0 $0.00 $0.00 $0.00 $0.00 $0.00 0 MOO $0.00 SO.00 $0.00 $0.00 Totals 308 $11135106 $18 909.66 $2.635.00 $2,307.50 $4,722.68 $39,927.90 Exhibit B P * `,(oil Prime Consultant Name Address Telephone TIN Number Project Information Local Agency Section Number Project Number Job Number HR Green 420 N. Front Street 8150609*9307 City of McHenry 13-00077-00-RS TE-01 D1(049) C91-310-16 engineering Payment Report This form is to verify the amount paid to the Sub -consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub -consultant for the amount listed below. Sub -Consultant Name TIN Number Actual Payment from Prime Rubino Engineering M0450719 Sub -Consultant Total: Prime Consultant Total: Total for all Work Completed, Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. For information about IDOTs collection and use of confidential information review the department's Identity Protection Policv, Page 8 of 8 BLR 05613 (Rev. 11/21/13) Printed on 5/10/2016 9:00:50 AM Route: Bike Path Exhibit C - Construction Engineering . - - County Consultant HR Green, Inc. ®ate 05/06/16 Job No. C-91-31046 Sheet m Payroll Classification Average Payroll Rates Total Project Rates Project Start Up Construction Observation Meetings Administration Project Closeout Hours % Part Wgtd Avg Hours % Part Wgtd Avg Hours % Part Wgtd Avg Hours % Part Wgtd Avg Hours %Wgtd Park Avg Hours % Part. Wgtd Avg Principal $70,00 Senior Construction Pro' Man. $67.07 23 7.47% 5,01 10 4.26% 2,85 3 100.00% 67,07 10 100:00% 67.07 Construction Engineer R $36.87 Construction Engineer 1 $27.26 Construction Engineer 111 $48.06 Construction Technician 1 $22.75 Construction Technician 11 $34.43 285 92.530% 31.86 20 100.00% 34.43 225 95.74% 32.96 40 100.00% 34.43 Administrative Assistant 11 $22.67 1000%$36086 TOTALS 308 20 100% $34.43 235 100% $35.81 3 100% $67,07 10 100% $67.07 40 100% $34.43 Exhibit D- Construction Engineering Direct Costs Project Start Up In -House Direct Costs Mileage 5 days x half day x Constriction Observation In -House Direct Costs Vehicle Use 30 days x Services by Others - Geotechnical Subconsuitant $65.000 per day = $325.00 $32.500 per day = $32.50 Sub•Total $357.50 $65.000 per day = $1,950.00 Sub -Total $1,950.00 Total Mileage Direct Cost $2,307.50 $2,635.00 Sub -Total $2,ti35.00 Total Services by Others $2,635.00 May 3, 2016 To: Todd bestree, PE HR Green, Inc.. 420 N. Front Street, Suite 100 McHenry, IL 60050 Phone: 815-385-1778 Via email: tdestreetchrgreen.com .Dear Mr. Destree, . .a Re: Quality Assurance Testing Services Municipal Bike Path McHenry, IL Rubino Proposal # Q16.191 Rubino Engineering, Inca is pleased to submit the following proposal to provide QA construction materials testing and inspection services on a bike path project in McHenry, IL. PROJECT UNDERSTANDING Rubino Engineering, Inc. received material quantities from you via email on April 2T" and the following outlines our understanding of the requested scope of services: Project Name and Description CITY of General Scope of Services MCHENRY MUNICIPAL BIKE PATH SECTION:15-00080-00-BT PROJECT: TE-01 D1(###) CITY OF MCHENRY MCHENRY COUNTY JOB: C41-###-## ■ QA Field testing of uncured concrete— Slump, .air, temperature, and casting of cylinders ■ QA Laboratory testing of cured concrete —Strength ■ QA Field testing of hot mix asphalt (HMA) — Density by the nuclear method ■ QA Laboratory testing of HMA — Bulk SG, Max SG, and Loss on Ignition Extras ■ Re -inspection for failed tests ■ Work areas not ready for inspection at the time scheduled ■ Delays by the contractor ■ Cancellations ■ Overtime Rubino Engineering, Inc. proposes to provide experienced, technical personnel to perform thexequested testing in general accordance with the client -provided project specifications. If any of the above information is incorrect, please notify us or change it on the signed copy of the proposal. Based on your email on April 27'", the following summarizes our estimate for testing and is subject to change based on final schedulin Material Estimated Number of trips Half.] Full Day HMA Testing 1 Full (8 hours) Site PCC Testing 1 Full (8 hours) *Portal to Portal FEES The work will be accomplished on a unit price basis in accordance with the Rubino Engineering, Inc. Schedule of Services and Fees, -and will be performed pursuant to the attached General Conditions. Copies of our Rubtno Engineering, Inc, s 065 Tollgate Rd. • Unit H e 01gin, 11 50123 a (847) 931-1555 • (847) 931-1500 fax b1++nicipal Bike Path, McHenry - Quality Assurance Testing Services Proposal No: Q16.191 dlap 3, 2016 Schedule of Services and Fees and General Conditions are enclosed herewith and incorporated into this proposal. Rubino Engineering, Inc.'s fees will be determined by the actual amount of technical time expended for this project and the amount of laboratory testing performed by the client's request, The fees charged under this agreement are subject to change 6 months from the date of the proposal. Rubino Engineering, Inc. will proceed with the planned work only after receiving a signed copy of this proposal. Please complete the attached Project Data Sheet before returning the proposal to enable your file to be properly established. Item bescription Quantity i E m ia+ ?' �• j � y lfn j m PC� 1,� of tD rt 3 I N 0 of I� �� (� �° �-,;=I ; �'" � s =' Q O. a O N' �(D ,0< M o c < o i =E I i 40 to o i A -' W. W i ' N Unit i Cn I A u' i C 1cic C O O a o a o�cfCOD Hot Mix Asphah Surface Course, Mix D, N50 Portland Cement Concrete Sidewalk, 5 inch `360 1360 `TON ISF I_8 1 8 1 i 0 5� 1 � i� 1 1 1 1 1 1 1 1 0.5 1 ! 5 1 1 i 16 1 2 ' 1 v. 1 E 5 2 1 I 1 1 ' --- -- - - -- _- - - fff -, (4iv+�f _ -- — ------- v►{co can � GRAND TOTAL = $2,635.00 i I rn ! o o C�C) o a b o 0 PROJECT SCHEDULING Please contact Tim Dunne on his cell phone to schedule testing services: 847-343-0749 tim.dunneCa�rubinoeng.com CLOSING Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your company. Please contact me with questions pertaining to this proposal or requests for additional services. Respectfully submitted, RUBINO ENGINEERING, INC. Michel a A. Lipin ', E President michelle.Iipinski(cDrubinoeng.com Rr+bino Engineerfng, hu, Page 2 oJ6 Afunicipal Bike Pa1G, McHenry . Qan1Uy Assnrnuce TesBag Services 7roposalAW Q16.191 hIa} 3, 2016 If this proposal is acceptable to you, Rubino Engineering, Inc. will perform the work in accordance with the attached General Conditions that are incorporated into and made a part of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to our office. We will proceed with the work upon receipt of signed authorization. AGREED TO, THIS BY (please prinf)A TITLE: COMPANY: SIGNATURE: PROJECT INFORMATION: 1. Project Name: 2. Project Location. 3. Your Job No: 4. Project Manager: 5. Site Contact: 6. Number and Distribution of Reports: OCopies To: Attn: Email: Purchase Order No.: Telephone No.: Telephone No.: ( )Copies To: Attn: Email: 1DOT SectionIDOT Contract No.: IDOT Route No.: County: IDOT Job No., IDOT Project No.: City: QC Plan(s) Attached, 7. Invoicing Address: Attn: Email: 8. Other Pertinent Information Or Previous Subsurface InformatiorrAvailable: 20_. Rn6ino Engineering, Inc. Page 3 of 6 �lhudelpal Bike Path, ,ilmenty - Quality Assuuronee I Ming Ammer Proposal Alo: Q1 6.191 Rubino Engineering, hoc. 11ny J, Zulu Schedule of Construction Materials Testing Services &Fees through March 1, 2017 (IlUnois Prevailing Wage) LABORATORY TESTING SERVICES Compression testing of concrete cylinders by ASTM procedures Per Cylinder $ 17.00 Pick-up of test cylinders and transportation to lab (min. 2), or cancellation hours (min. 4) (Does not include vehicle charge) Per hour $ 89.00 Density relationship of soils ASTM D698-AASHTO T99 (Standard Proctor) Each $195900 ASTM D1557 - AASHTO T180 (Modified Proctor) Each $ 215.00 Sample preparation for the above tests Each $ 40.00 Asphalt Maximum Theoretical Specific Gravity Each $115000 Bulk Specific Gravity Each $ 95.00 Ignition Oven Test i Reflux Extraction + Sieve Analysis Each $126900 Core Densities Each $ 40.00 MATERIAL TESTER -1 - Hand coring and drilling for testing of materials; field inspection of uncured concrete and asphalt. Per Hour $ 91.00 Per Hour Overtime (before 8am, after 5pm and Saturdays) $136850 Per Hour Overtime Sundays and Holidays $172.90 MATERIAL TESTER - 2 - Field inspection of fireproofing, masonry, soil, facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. Per Hour $ 95.00 Per Hour Overtime (before 8am, after 5pm and Saturdays) $142.50 Per Hour Overtime Sundays and Holidays $180.50 MATERIAL TESTER - 2 - Field inspection of welds and structural steel Per Hour $105600 Per Hour Overtime (before 8am, after 5pm and Saturdays) $147.00 Per Hour Overtime Sundays and Holidays $199.50 EQUIPMENT CHARGES Vehicle Charge -Round Trip Per Day $ 65.00 Nuclear Density Gage. Per Day $ 40.00 Windsor Probe (Probe Charge is per set of 3) Per Set $ 65.00 Steel Testing Equipment Charge Per Day $ 200.00 Floor Flatness Equipment Per Day $ 95.00 CORING SERVICES P.C. Concrete or Bituminous Concrete Coring - Personnel & Equipment Per Hour $ 225.00 Diamond Bit Charge, per Inch diameter, per inch depth Per Inch $ 3.25 ENGINEERING SERVICES Chief Engineer Per Hour $185.00 Project Engineer/Manager Per Hour $100600 Administrative Assistant Per Hour $ 65.00 Report Review Each $ 50.00 REMARKS 1) Ail fees and services are provided in accordance with the attached Rubino Engineering, Inc. General Conditions. 2) unit pricesirates are in effect for 6 months I,= me date of this proposal and are subject to change without notice thereafter. Overtime rates are applicable for services performed in excess of 8 hours per day portal to portal, Monday through Friday, before 7:00 AM 3) or after 3:00 PM, and for all hours worked on Saturdays, Sundays and holidays. The overtime rate Is 1.5 times the applicable hourly rate. 4) All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond our control will be charged at the applicable hourly rate. 6) Transportation and perdiem are charged at the applicable rates per trip. Rubino Engineering, Inc. Fnge 4 of u Municipal Bike Palh, HeHeniy - QualiowAssruance TeslingSenvices Proposal A'o: Q16.191 dlny3, 20i6 7) Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services. 9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum 4-hour charge. 10) For all Rubino Engineering, Inc. services, a project management/engineedng review charge will be billed for all reports issued for the schedulingisupervisfon of personnel and the evaluation/review of data and reports. 11) The minimum billing increment for time is a half hour. 12) A project set-up charge of a minimum of two hours applies to all projects. 13) Professional Services rates are exclusive of expert deposition or testimony time. This proposal is based on Rubino Engineering, Inc. being scheduled on an on -call basis and letters of certification will not be provided 14) unless Rubino Engineering, Inc, is notified in advance and Rubino Engineering, Inc. is scheduled for full time inspection and testing of the area or item to be certified. 15) If special inspections are required by the city where the construction is to take place, it must be brought the attention of Rubino Engineering, Inc. prior to the start of construction as additional charges will apply. 16) Prevailing wage fees are subject to change based on the Illinois Department of Labor. 17) Services and fees not listed on this schedule may be quoted on request. Rubino Engineering, Inc. Page S of 6 tlunicipal Bike Palh, A101enry - Quality Assurance Testing Services 11M, 3, 2016 Proposal Aro: Q16.191 GENERAL CONDITIONS 1. PARTIES AND SCOpE OF WORK: Rub?no Engneedng, Inc shut indude said company or Its particular sion, subsda17 or alfifiate pertorrnrig the work ork means the spedric geotechNcal, analytical, testing or other service 10 be performed by Rubino Engineering, Inc. as set forth in Rubino Engineering, Ines proposal, Cllem's acceptance thereof and these General Conditions. Additional work ordered by Client shall also be subject to these General Conditions. 'ClienP refers to the person or business entity ordering the work to be done by Rubino Engineering, Ina If Client is ordering the work on behalf of another, Client represents and warrants that It is the duly authorized agent of said party for the purpose of ordering and drecting said work Unless otherwise stated in writing, Client assumes sole respons'rblity for determining wfiether the quantity and the nature of the work ordered by the client is adequate and sufficient for Client's intended purpose. Client shall communicate these General Conditions to each and every third party to whom Client transmits any part of Rubino Engineering, Ina's wor'i Rubino Engineering, Inc. shall have no duty or obilgalon to any third party greater than that set forth in Rubino Engineering, Ines proposal, Client's acceptance thereof and these General Conditions. The ordering of work from Rubino Engineering, Inc., or the reliance on any of Rubino Engneering, Inc.'s work shall constitute acceptance of the terms of Rubino Engineering, Ina's proposal and these General Conditions, regardess of the terms of any subsequently issued document. 2. TESTS AND INSPECTIONS: Client shill cause ail tests and inspection of the site, materials and work performed by Rubino Engineering, Ina or others To be timely and properly pedortned in accordance with the plans, specifications and contract documents and Rubino Engineering, Inc.'s recommendations. No dams for loss, damage or inury shall by brought against Rubino Engneedng, . Ina by Client or any third party unless all tests and inspections have been so performed and unless Rubino Engineering, Ines recommendations have been followed, Client agrees to indemnify, defend and hold RUBINO ENGINEERING, INC., its officers, employees and agents harmless from any and all dams, suits, losses, casts and aypenses, Including, but not firiled to, court costs and reasonable attorney's tees in the event that all such tests and Inspections are not so performed or Rubino Engineering, Inc.'s recommendations are not so followed except to the extent that such f0ure is the result of the negligence, wilful orwanton act of omission of Rubino Engneedng, Ina, its officers, agents or employees, subject to the limitation costa ned in paragraph 9. 3. SCHEDULING OF VJORK: Tha services set forth in Rubino Engineering, Ine.'s proposal and Gienl's acceptance will be accomplished In a timely, workmanlike and professional manner by RUBINO ENGINEERING, INC. personnel at the prices quoted. it Rubino Engineering, Inc. is required to delay commencement of the werk or if, upon embarking upon its work, Rubino Engineering, Ina is requfred to stop or interrupt the progress of its work as a result of changes in the scope of the work requested by Client, to fulfill the requirements of third parties, interruptions in the progress of consUuction, or other causes beyond the direct reasonable control of Rubino Engineering, Inc., additional charges will be applicable and payable by ClienL 4. ACCESS TO SITE: Client will arrange and provide such access to Use site as Is necessary for Rubino Engineering; Inc. to perform the work Rubino Engineering, Inc. shut take reasonable measures and preceutlons to rdnintize damage to the site and any improvements located thereon as the result of its vrork or the use Of its equipment; haxaver, Rubino Engineering, Ina has not included in its fee the cost of restoration of damage which may occur. It Client desires or requires Rubino Engineering, Inc to restore the site to its former motion, upon written request Rubino Engineering, Inc, vAl perform such additional work as is necessary lode so and Client agrees to pay Rubtno Engineering, Inc, for the cost, .CLIENT'S DUTY TO NOTIFY ENGINEER: Client represents and warrants that It has advised Rubino Engineering; Inc. of any knaan or suspected hazardous materials; utility lines and pollutants at any site at which Rubino Engineering, Ina is to do worir hereunder, and unless Rubino Engineering, Ina has assumed In writing the responsibility of locating subsurtace objects, swdures, Goes or conduits. Client agrees to defend, indemnify and save Rubino Engineering, Inc. harmless from all dalms, suits, loses costs and expenses, Including reasonable attorneys fees as a result of personal irc'ury, death or property damage occurring with rasped to Rubino Eng'neering, Ines performance of its work and resulting to or caused by contact v,ith subsurface of latent otgacts, structures, ones or conduits where the actual or potential presence and location thereof were not revealed to Rubino Engineering, Inc, by CgenL 6. RESPONSIBILITY: Rubino Engineering, Inc.'s Rork shall not Include determining, supervising or implementing the means, methods, tedlNques, sequences or procedures o/ construction, Rubino Engineering, Ina shut not be responsible for evaluating, reporting or affec5ng)ob conditions concerting heath, safety or welfare. Rutdno Engineering, ina's work oriaTuro to perfomt same shall not In any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with the contract documents. Rubino Engineering, Inc, has no right or duty to stop the contractor's Rork 7. SAMPLE DISPOSAL: Unless otherwise agreed in writing, lest specimens or samples coil be disposed immediately upon completion o/ the test, All dolling samples or specimens coil be disposed sixty (60) days after submiss?on oFRubino Engineering, Ina's report 8. PAYMENT: Client shall be Invoiced once each month for work performed during the preceding period. Client agrees to pay each invoice within thirty (30) days of its receipt Client further agrees to pay interest on all amounts Invoiced and not paid or oM,eded icier veld cause in writing with said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum Interest rate permitted under applicable law), unlit paid. Client agrees to pay Rubino Engneering, Inc,'a cost of collection of all amounts due and unpaid after sixty (60) days, inducing court costs and Teasonable attamey's fees. Rubino Engineering, Inc. shag not be bound by any provision or agreement requiring or providing for arbitration or disputes or controversies arising out of this agreement, any provision wherein Rubino Engineering, Inc. waives any rights to a mechanics' lien, or any provision condiUoring Rubino Engineering, Ines right to receive payment for its work upon payment to Client by any third party. These General Condtions are notice, wilere required, that Rubino Engneedng, Inc, shag file a lien whenever necessary to coiled past due amounts. Failure to make payment within thirty (30) days of invoice shall constitute a release of RubinoEng'neering, Ina from any and all claims %filch Client may have, vhether In tors, contract or otherwise and whether knOR7i or unknown at the tlme. S. WARRANTY: RUBINO ENGINEERING, INC.'S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPOSAL, CLIENT'S ACCEPTANCE THEREOF, THESE GENERAL CONDITIONS AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES, IN PERFORMING ITS PROFESSIONAL SERVICES, RUBINO ENGINEERING, INC. WILL USE THAT DEGREE OF CAREAND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEM@Efts OF ITS PROFESSION. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EITHER EXPRESSED OR IMPLIED, STATEMENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT, SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF 17S W"ORK, OR TO HAVE MADE AND BREACHED ANY. EXPRESSED OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN ANY WAY RELIED UPON RUBINO ENGINEERING, INC.'S WORK, AGREE THAT THE MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF RUBINO ENGINEERING, ih'C., ITS OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO 510;000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RUBINO ENGINEERING, INC, FOR ITS WORK PERFORMED WiTH RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER. NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUBINO ENGINEERING, INC.'S WORK MORE THAN 71A'O (2) YEARS AFTER THE CESSATION OF RUBINO ENGINEERING, lh'C.'S WORK HEREUNDER. 10.1NDEMNITY: SubeU to the foregoing limitations, Rubino Engineering, Inc. agrees to indemnify and hold Client harmless from and against any and all claims, suits, costs and expenses inducing reasonable attorneys tees and court casts arising out of Rubino Engineering, Inc.'s negligence to the extent of RUBINO ENGINEERING, INC.'s negligence. Client shall provide the same protection to the event o/ its negogenco. In the even) that Client or CUenl's principal shut bring any suit, cause of action, dalm or counterclaim against Rubino Engineering, Inc„ the party iNUeUng such action shag pay to Rubino Engineering, Inc the costs and expenses incurred by Rubino Engineering, Inc. to investigate, answer and defend it, inducing reasonable allomey's and witness fees and court costs to the extent that Rubino Engneedng, Ina shall prevail in such suit. 11. TERMINATION: This Agreement may be terminated by either party upon seven (7) days' prior written nonce. In the event of lemr'naUon; Rubino Engineering, Inc. shall be compensated by Client for all services performed up to and inducing the termination dale, inducing reimbursable expenses and for the completion of such services and records as are necessary to place Rubino Engineering, nags files In order and/or protect its professional regulation. 12. EMPLOYEE3IWITNE33 FEES: Rubino Engineering, Inc.'s employees shut not be retained as expert witnesses except by separate written agreement Client agrees to pay Rubino Engineering, Inc.'s legal expenses, administrative costs and fees pursuant to Rubino Engneering; Inc.'s gran Current fee schedule for Rubino Engineering, Inc. to respond to any subpoena. Client agrees not to hire Rubino Engineering, Ina's employees except Through Rubino Engineering, Ina In the event Client Was a Rubino Engineering, Inc. employee, Client shut pay Rubino Engineering, Inc. an amount equal to onefialf of the employee's annualized salary, with Rubino Engineering, Ina waiving other reined es g may have. 13. HAZARDOUS MATERIALS: Nothing contained within this agreement shag be construed or interpreted as requiring Rubino Engineering, ins to assume the status of an oRrler; operator, generator, Storer, transporter, treater or dsposai facility as those taints appear within RCRA of Rigdn any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal 01 pollutants. Client assumes full responsib7lty for compliance with the provisions of RCRA and any other Federal or State statute or regulation governing the handling, treatment, storage antl disposal of pogutents. 14. PROVISIONS SEVERABLE: The panes haw entered Into this agreement in good faith and It is the spedlc intent of the parries that the terms of the General Conditions be enforced as written. In the event any of the prmislons of these General Conditions should be found to be unenforceable, it shall be stricken and the remaiNng provisions shall be enforceable, 15. ENTIRE AGREEMENT: This agreement consulates lie entire understanding of the parties, and there are no representations, warcanties or undertakings made other than es set fonh herein. This agreement may be amended, modified Or terminated only In writing, signed by each of the parties hereto, Rnbiuo Errgi»eering, Inc. Page 6 of 6 Exhibit F Construction Engineering Scope of Work HR Green, Inc. anticipates this project to begin approximately mid -September and will be completed within 25 working days. The man-hours required for construction observation were based upon the time required to monitor the project and that the contractor will complete the project by the contract specified deadline. Any additional work due to an extended schedule dictated by the contractor's performance or unanticipated work due to site conditions shall warrant a contract addendum. The following is a breakdown of the various tasks associated with the construction observation which will be completed by HR Green, Inc.. A. Start Up HR Green will complete a preconstruction video of the proposed construction area to document the existing conditions prior to the start of construction. HR Green will also utilize this time to prepare its filing system to IDOT contract documentation standards and incorporate IDOT's ICORS construction management software project specific information into HR Green's computer system. The project startup also allows HR Green time to review the plans and specification prior to the start of the project, attend preconstruction meeting with the contractor and the City of McHenry. HR Green will coordinate with the City of McHenry to ensure that all governmental entities are aware of the project details and any impacts that the project may create. HR Green will mark, measure and document contract removal payment items prior to the contractor starting work. HR Green anticipates a Construction Technician will be onsite for approximately twenty (20) hours to complete the above noted coordination and construction preparation. A total of a total of twenty (20) hours have been allotted to complete the project start up. B. Construction Observation HR Green will provide Construction Observation Services on a time and material, not -to -exceed contract amount basis. HR Green will be on -site City of McHenry Municipal Bike Path Section No.: 15.00080.00-i3T ProjectNo.: TE-OlD1(049) Job No.: &91-31046 Scope of Work Page 2 of 3 to observe and verify that items being constructed Cl" materials being utilized are in general conformance with the approved plans and specifications and the Illinois Department of Transportation Standard Specifications for Road and Bridge Construction. HR Green will complete Inspector's Daily Reports (IDRs) and a daily diary, measure and document contract quantities, complete payment estimates, change orders, and weekly reports. Weekly reports will be submitted to the contractor, IDOT and the City of McHenry. HR Green will verify that all materials incorporated into this project are IDOT approved and evidence of material inspection is in compliance with the Project Procedures Guide and Special Provisions of this contract. HR Green shall keep IDOT and the City of McHenry informed as to the progress of construction. A total of two hundred thirty five (235) hours have been allotted for daily field construction observation for this project. C. Meetings HR Green. will attend the preconstruction meeting at IDOT with the City of McHenry, the contractor and subcontractors. A total of three to) hours have been allotted for the Senior Project Manager to attend the preconstruction meeting. D. AdministrationlCoordination This task will involve the oversight of the project by management, which will include the on -going review of the project execution, documentation, schedule and budget, contract file management, and general correspondence between HR Green, City of McHenry, the -contractor, and subcontractors. HR Green has allotted ten (10) hours for the Senior Project Manager and administrative support for the project. E. Project Close Out HR Green anticipates approximately forty (40) hours for completing the project closeout and final documentation for this project. This task includes the preparation of final job records in accordance with IDOT policy. All quantity measurements and calculations will be checked and City of McHenry Municipal Bikc Patti Section No.: 15-00080.00-B'I' ProjectNo.: TB-01D1(049) Job No.: C-91-31046 Scope of Work Page 3 of cross referenced, evidence of material inspection will be finalized, ICORS forms will be printed and bound, and field books and records will be indexed and boxed for final submittal. Disclaimer HR Green shall not supervise, direct or have any control over the contractor's work. HR Green shall not have any responsibility for the construction. means, methods, techniques, sequences or procedures selected by the contractor. Also, HR Green is not responsible for the contractor's safety precautions or programs in connection with this work. These rights and responsibilities are solely those of the contractor. HR Green shall not be responsible for any acts or omissions of the contractor, subcontractor or any entity performing any portion or the work, or any agents or employees of any of them. HR Green does not guarantee the performance of the contractor and shall not be responsible for the contractor's failure to perform its work in accordance with the contract drawings and documents. HHGreen ExIllult G PROJECT SCHEDULE TOR CONSTRUCTION ENGINEERING SERVICES City of McHenry Municipal Bike Path Section No.: 15-00080- MT Project No.: TE-01 D 1(049) Job No.: C-91-31046 Anticipated Construction Engineering Start Date: Mid -September, 2016 Anticipated Construction Engineering Completion Date: October 30, 2016 HRGreen.con7 Phc�r� 815.385.1778 F��,x 815.385.1781 �cil Fiwy 800.728,7805 420 North Front Street, Suite 1 t)D, tvlcHcnr<�, Illinois 6Q060 ��►) Illinois Department of Transportation Local Public Agency Agreement for Federal Participation Local Public Agency City of McHenry State Contract X Day Labor Local Contract RR Force Account Section 15-00080-00-BT Fund Type ITEP ITEP, SRTS, or HSIP Number(s) 131101 Construction En in ering Ri ht-of-Wa Job Number Project Number Job Number Project Number Job Number Project Number C-91-310-16 TE-01 D 1(049) This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPN', and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LPA, approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereinafter referred to as "FHWA". Local Name Municipal Bike Path Termini Knox Drive to Green Street Current Jurisdiction LPA Location Route Off System Length 0.71 mi. TIP Number 11-14-0012 Existing Structure No N/A Project Description Construction and Construction Engineering for the McHenry Municipal Bike Path within Knox Park between Knox Drive and Green Street Type of Work Participating Construction Non -Participating Construction Preliminary Engineering Construction Engineering Right of Way Railroads Utilities Materials TOTAL ITEP % 326,840 ( ( 32,000 Division of Cost 0 LPA % 81,710 ( BAL ( 8,000 ( ( BAL $ 89,710 * MAXIMUM FHWA (STE) participation 80% not to exceed $3583840. Total 408,550 40, 000 $ 448,550 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Public Agency Appropriation By execution of this Agreement, the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum (required for State - let contracts only) Method of Financing (State Contract Work Only) METHOD A ---Lump Sum (80% of LPA Obligation) METHOD B--- Monthly Payments of METHOD C---LPA's Share Balance due by the of each successive month. divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed 5/19/2016 Page 1 of 5 BLR 05310 (Rev. 09/03/15) Agreement Provisions THE LPA AGREES: (1) To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles 11 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, and the STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and the FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after final project close-out by the STATE, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LPA agrees to cooperate fully with any audit conducted by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this Agreement. The LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based on final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LPA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the STATE within thirty (30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LPA on this or any other contract. The STATE, at its sole option, upon notice to the LPA, may place the debt into the Illinois Comptroller's Offset System (15 ILCS 405/10,05) or take such other and further action as my be required to recover the debt. (11) (Local Contracts or Day Labor) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of, the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the project is federally authorized, the LPA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed 5/19/2016 Page 2 of 5 BLR 05310 (Rev. 09/03/15) (14) (Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates shall be in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above, and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LPA 's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LPA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) To complete this phase of the project within three (3) years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $11000,000), (23) To comply with the federal Financial Integrity Review and Evaluation (FIRE) program, which requires States and subrecipients to justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of onetime within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. (24) The LPA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, and personnel and direct cost summaries.and other documentation supporting the requested reimbursement amount (Form BLRS 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. Printed 5/19/2016 Page 3 of 5 BLR 05310 (Rev. 09/03/15) The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of this phase of the improvement or from the date of the previous invoice, which ever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. (25) The LPA shall provide the final report to the appropriate STATE district within twelve months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result in the immediate close-out of the project and loss of further funding. (26) (Single Audit Requirements) That if the LPA expends $7501000 or more a year in federal financial assistance they shall have an audit made in accordance with 2 CFR 200. LPAs expending less than $750,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for constructon activities on projects let and awarded by the STATE (denoted by an "X" in the State Contract field at the top of page 1) are not included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes. (27) That the LPA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is a web -enabled government -wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: hftps://www,sam.gov/portal/public/SAM/#1. The LPA is also required to obtain a Dun &Bradstreet (D&B) D-U-N-S Number. This is a unique nine digit number required to identify subrecipients of federal funding. A D-U-N-S number can be obtained at the following website: http://fedgov,dnb.com/webform, THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LPA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LPA to proceed with the construction of the improvement when Agreed Unit Prices are approved, and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) For agreements with Federal and/or State funds in engineering, right-of-way; utility work and/or construction work: (a) To reimburse the LPA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LPA; (b) To provide independent assurance sampling, to furnish off -site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and federal Buy America provisions. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal -aid participation within one (1) year of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT —assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT — assisted contracts. The LPA 3s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for Printed 5/19/2016 Page 4 of 5 BLR 05310 (Rev. 09/03/15) enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). In the absence A a USDOT — approved LPA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LPA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 gt seq.) unless the provisions of that Act exempt its application. ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1- Location Man (Insert Addendum numbers and titles as applicable) The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all Addenda indicated above. Local Public Agency Name of Official (Print or Type Name) Title (County Board Chairperson/MayorNillage President/etc.) (Signature) The above signature certifies the agency's TIN number is 36-6005993 conducting business as a Governmental Entity. DUNS Number 023996275 APPROVED State of Illinois Department of Transportation Randall S. Blankenhorn, Secretary Date By: Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date William M. Barnes, Chief Counsel Date Jeff Heck, Chief Fiscal Officer (CFO) Date NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. Printed 5/19/2016 Page 5 of 5 BLR 05310 (Rev. 09/03/15) kit fiarY �I LOCATION MAP CITY OF MCHENRY MUNICIPAL BIKE PATH d zW Omw Aat W High St 5 w tee st W FairNJy Dr w Young St z W Skyway Dt W Si PaulsAve r, °.�unistpa! t1r i ti W Mtdlcal Center Sr tc;,��,ar,ttwnipi'aJ bsTttrrry Ll�urzt tefPI Pebble (reek i Centeyra Dr M y Dr t ROUTE LOCATION W Lorient Dr `e M z 2 W Bretons Dr 0 tumtterry Or $ 0 a � c 0 o � in Larkin Ln Loch Glen Ln HRGreen Ci oir oak c o Mid Oak u Elm Oak Mitler Riverfr�nt Bark G K CL 8uIt Valley Rd Gregg Dr Vf a a t*MiIIPr Dt 13 Z Co V VI Stiff) 611 Dr W Beach Dr S .r N Elm City of McHenry Location: Knox Dr - Green St Section No.: 15-00080-00-13T Project No.: TE-01D1(049) Job No.: C-91-310-16 A RESOLUTION APPROVING AN INTERGOVENMENTALRGREEMENT WITH THE STATE OF ILLINOIS AND THE CITY OF MCHENRY APPROPRIATING FUNDS FOR THE MUNICIPAL BIKE PATH ITEP PROJECT FROM KNOX DRIVE TO GREEN STREET, MCHENRY, IL WHEREAS, the City of McHenry endeavors to construct a segment of bike path from Knox Drive to Green Street through Knox Park that is approximately 0.71 miles in length and known to the Illinois Department of Transportation as MFT Section Number 15-00080-00-BT and State Job Number C-91-310- 16; and WHEREAS, the construction and construction engineering cost of said improvement has necessitated the use of federal funds; and WHEREAS, the City of McHenry received $358,840 in Illinois Transportation Enhancement Program (ITEP) federal funding by the State of Illinois for the construction of said bike path improvements; and WHEREAS, the federal fund source requires a match of local funds; and WHERAS, the use of federal funds requires a joint funding agreement (hereinafter "AGREEMENT")with the Department of Transportation. NOW, THEREFORE, BE IT RESOLVED that the City of McHenry authorizes $81,710 for construction and $8,000 in construction engineering or as much of such sum as may be needed to match federal funds in the completion of the aforementioned project known as MFT Section Number 15-00080-00-BT. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute the above - mentioned AGREEMENT and any other such documents related to advancement and completion of said project. Passed this day of , 2016. (SEAL) APPROVED: Susan Low, Mayor ATTEST: City Clerk