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HomeMy WebLinkAboutMinutes - 3/18/2024 - City Council City of McHenry Council Meeting Minutes 3.18.24 MINUTES REGULAR CITY COUNCIL MEETING Monday, March 18, 2024, 7:00 p.m. City Council Chambers, 333 S Green St, McHenry, IL 60050 Roll Call: Mayor Jett called the roll call. Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch, Alderwoman Miller, and Mayor Jett. Others present Attorney McArdle, Administrator Ostrovsky, Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, City Planner Sheriff-absent, Director of Public Works Wirch, Deputy Clerk Johnson, and City Clerk Ramel. Pledge of Allegiance: Mayor Jett led the pledge. Public Comment: None Consent Agenda. Motion to Approve the following Consent Agenda Items as presented: A. Arbor Day Proclamation B. Fiesta Days Event (McHenry Area Chamber of Commerce) – As presented, a) accept the McHenry Area Chamber of Commerce’s Annual Fiesta Days event schedule; b) grant use of Parks, Police, and Public Works for various services related to the event at 50% of the actual cost; c) approve the special event liquor license; d) approve placement of temporary advertising signs as presented; and e) approve the fireworks display on Sunday, July 14th in conjunction with the event (Director Hobson) C. Ordinance prohibiting the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by any other method on or around the property at 3811 W Elm Street in the City of McHenry (Director Polerecky) E. Parks & Recreation Facilities & Special Use Permit Requests F. March 4, 2024, City Council Meeting Minutes G. Issuance of Checks in the amount of $285,873.21 H. As Needed Checks in the amount of $53,445.34 City of McHenry Council Meeting Minutes 3.18.24 2 A motion was made by Alderman Koch and seconded by Alderman Strach to approve the Consent Agenda Item as presented: Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. *Clerks note consent agenda item pulled by Alderwoman Bassi. D. Resolution Authorizing Mayor Jett and Deputy Clerk Johnson to convey the governmental entity’s interest in .117 acres of 914 Front Street in McHenry County, Illinois to the People of the State of Illinois, Department of Transportation for highway purposes for the sum of Forty-Three Thousand, One Hundred and no/100 Dollars ($43,100.00) (Director Polerecky) Alderwoman Bassi wanted to know from Director Lynch wanted to know where the funding would be added to, it was confirmed it going to be put in the General Fund. It was also asked by Alderwoman Bassi if it could be added elsewhere, per Director Lynch that is an action that would be up to the council. Alderwoman Bassi asked if the proceeds for the property sale of Rt 31 could be allocated to neighborhood streets or parks. A motion was made by Alderwoman Bassi and seconded by Alderman Strach to approve the Consent Agenda Item as presented: Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion carried. Discussion Item Agenda: A. Olde Mill Ponds HOA Water Supply Discussion (Director Polerecky) *Clerks note: Alderman Santi would like to sit out on the discussion for this item. Per Director Polerecky, the ponds are provided by a private well and are located on private property but have failed. Staff came up with three options and presented those to The Council. Alderwoman Miller would like the first option which was to retain ownership for future use, to agree for the well with an agreement stating so and in return taking care of it and mowing it, etc. Would be less inclined to sell it, due to the location of it. Alder McClatchey agreed with Alderwoman Miller that keeping the property in our hands would be a benefit. Alderwoman Bassi asked if the homeowners association was present and a representative took the podium. Michale M., resident, and representative of the Olde Mill Ponds HOA made a public comment that the association agrees with what the others have stated. Josh T, also commented on the topic as well, explaining more about the water and that it flows from the south end of the property and flows north end and pumps back and recycles through, answering this question from Alderman Glab. City of McHenry Council Meeting Minutes 3.18.24 3 B. Presentation and Discussion of the Proposed 2024/2025 Fiscal Year Budget for the following funds – General Fund, General Operating Departments, Recreation Center Fund, Water Fund, Sewer Fund, and Utility Fund (City Administrator Ostrovsky) The City Administrator Ostrovsky, wanted to thank the staff that they took to speak with her and their fiscal responsibilities. Tonight's meeting is a general overview of the General Fund. On April 1st there will be a discussion on the rest of the funds, most of the focus is on the General Fund. The presentation went over the current year and how it is going and the conclusion will be touched on. Administrator Ostrovsky started the presentation with a Highlights page including the outline of property taxes, state and local sales taxes, state income tax, and video gaming are included as part of the General Fund. Expenditures were also covered, along with General Fund Balances and overviews. FY24/25 proposed General Fund Revenues were also explained during the presentation as well. Alderman Glab asked about the new dispensary and how the income is helping with The City, per Director Lynch there is not much that she can report on at this time. Alderman Glab would like this earmarked for a future meeting as well. Operating expenditures are to increase by 3.4% estimated for FY24/25- personnel, contractual costs, supply costs, and transfer costs were also covered. Next, the General Fund Operating Department Overview was presented including the overview of Economic Development Police, NERCOM, Public Works Streets, Parks and Recreation, and Parks Maintenance. Another slide highlighted the McHenry Recreation Center achievements and goals that are being worked towards. In conclusion, the Water and Sewer Fund was presented as well. Project Funds, Water Projects, and Sewer projects were broken out for The Council to review. Alderman Glab talked about the 5% increase as just on the rate and not on the bill for the residents, as he wanted to point out to the public. Alderman Strach wanted to know if there is anticipation for the regulations, Director Wirch stated that there may be some regulations coming down that need to be addressed. The Capital Projects Snapshot was the final area that was discussed during the meeting. Alderwoman Bassi asked Parks if they could provide The Council with the 24/25 schedule of neighborhood park maintenance similar to the road schedule provided by Public Works. City of McHenry Council Meeting Minutes 3.18.24 4 The full summary of the General Fund can be viewed through the uploaded recording from tonight's meeting including the next steps that were presented to The City Council. Individual Action Item Agenda: A. Parks Special Use Permit for Private Fireworks Motion to allow the reservation of the Petersen Park Beachfront on May 4, 2024, to allow for the accommodation of a private fireworks display, contingent upon the submittal and approval of the Fireworks Display Application by the Fire District and the City of McHenry Police Department (Director Hobson) A motion was made by Alderman Koch and seconded by Alderman Glab to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0- abstained. Motion approved. Public Comment the petitioner thanked The Council for moving forward with the vote. B. Taylor Place Apartments Pass an Ordinance Authorizing the Mayor Execution of a Development Agreement with Taylor Place Apartments – McHenry LLC for the Taylor Place Apartments Multifamily Development (Director Polerecky) A motion was made by Alderwoman Miller and seconded by Alderman McClatchey to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0-abstained. Motion approved. C. Police Body Worn Camera / In-Squad Car Camera System Authorize Mayor to execute a five-year agreement with Axon Inc. for the purchase and use of body-worn and in-squad cameras, for an amount not to exceed $808,790.88 over five years with the first payment being on or after May 1, 2024 (Chief Birk) City of McHenry Council Meeting Minutes 3.18.24 5 Alderman McClatchey asked how the cameras work, it is a complete Cloud-based storage platform per Chief Birk. Alderman Koch wanted to know if license readers are being used, no they do not have them right now in squad cars. Alderwoman Bassi asked Chief Birk further about the grants that are out there. There is a camera grant coming out per Chief Birk, first is purchase commitment and then going for the grant is next. There is an annual recoup for the storage fee as well. It was also asked what the life expectancy of the camera was, Chief stated that it would be replaced multiple times during the five years they are refreshed of the equipment. She also asked when the system is upgraded, it is continuous 24/7 per the representative David Arth. Alderwoman Miller wanted to know what made Axon better, per Chief Birk the battery life is something that they noticed and Axon's battery life was a superior product life. A motion was made by Alderman McClatchey and seconded by Alderwoman Miller to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0-abstained. Motion approved. D. 2024 Road Resurfacing Program Motion to award the 2024 Road Program to Peter Baker and Son Company of Lake Bluff, Illinois in the amount of $1,838,817.24 for the Base Bid and accept the Alternate Bid for $283,760.56 for a contract total of $2,122,577.80 and approve a construction contingency in the amount of ten percent (10%) of the awarded contract price ($212,257.78); and to pass an IDOT Resolution for Maintenance authorizing the use of $1,500,000 of State Motor Fuel Tax Funds for the project (Director Wirch) Alderman Koch wanted to know if there is room to add on more roads for resurfacing, per Director Wirch no. MFT funds do roll over to the following year. Alderwoman Miller wanted to know how many miles will be resurfaced, 7 miles will be completed per Director Wirch. This conversation went on for some time. *Clerks note this item was separated into two motions: Motion to award the 2024 Road Program to Peter Baker and Son Company of Lake Bluff, Illinois in the amount of $1,838,817.24 for the Base Bid and accept the Alternate Bid for $283,760.56 for a contract total of $2,122,577.80 and approve a construction contingency in the amount of ten percent (10%) of the awarded contract price ($212,257.78); A motion was made by Alderwoman Miler and seconded by Alderman Glab to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0- abstained. Motion approved City of McHenry Council Meeting Minutes 3.18.24 6 *Clerks note this item was separated into two motions: A motion to pass an IDOT Resolution for Maintenance authorizing the use of $1,500,000 of State Motor Fuel Tax Funds for the project (Director Wirch) A motion was made by Alderman Strach and seconded by Alderwoman Bassi to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0- abstained. Motion approved E. Fueling Station A motion to authorize the Mayor to execute a five-year equipment agreement with RelaDyne Fuel and authorize the City Administrator to approve all annual re-occurring fuel price contracts with RelaDyne Fuel for the term of the equipment agreement (Director Wirch and Chief Birk) Alderwoman Bassi wanted to know if there is an annual savings of $50,000 a year, per Chief Birk that is correct. Alderman Glab is only concerned about a big drop in gas prices, the cost savings are reflective of that year per Chief Birk. After May 1st, there will be funding to allow for the fencing of this area, per Chief Birk there will be a bid on this. This will require a conditional use permit, per Director Polerecky during the April 15th planning and zoning meeting then will come before The Council. A motion was made by Alderman Strach and seconded by Alderman Santi to approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0- abstained. Motion approved. Staff Reports: Provided the 1st meeting of each month. Mayor Jett, huge props to Director Hobson the team, and the entire Park and Recreation Department for The Shamrock of the Fox Event. Also, he thanked the staff and police. Alderman Santi stated that many visitors walked around looking at the decorations and appreciated all that was done. Alderman McClatchey asked how many people attended per Chief Birk, it was the most attended event in a long time, will have numbers later. Alderman Koch told Chief Birk that he had a great response from people regarding how well the officers were this weekend as well and he appreciates that. He also thanked Director Hobson as well. Alderwoman Miller thanked Director Hobson, and the attendees appreciated that there were City of McHenry Council Meeting Minutes 3.18.24 7 events in multiple locations giving everyone opportunities. Maybe this would be a great way to amp up some of the other events that McHenry has. Director Hobson, thank you to everybody a lot of people make this happen. The Park and Maintenance personnel did a wonderful job. To see what was achievable with the many partnerships with the businesses along with staff made this such an event. It was an amazing event, thank you to the staff and volunteers for their support of the event. Mayor’s Report: None City Council Comments: None Executive Session if needed: Not needed Adjourn: A motion was made by Alderman Strach and seconded by Alderman Santi to adjourn the meeting at 8:20 Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch, Alderwoman Miller. 0-nay-, 0-abstained. Motion carried. X Mayor Wayne Jett X City Clerk Trisha Ramel