HomeMy WebLinkAboutPacket - 4/1/2024 - City CouncilThe City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
AGENDA
REGULAR CITY COUNCIL MEETING
Monday, April 1, 2024, 7:00 p.m.
City Council Chambers, 333 S Green St, McHenry, IL 60050
1.Call to Order.
2.Roll Call.
3.Pledge of Allegiance.
4. Public Comment.
5. Consent Agenda. Motion to Approve the following Consent Agenda Items as presented:
A.Ordinance Authorizing the Mayor’s and Deputy City Clerk’s Execution of an Intergovernmental
Agreement between the City of McHenry and McHenry High School District 156 (Chief Birk)
B.Intergovernmental Agreement for membership to the Northeastern Illinois Regional Crime
Laboratory (Chief Birk)
C.March 18, 2024 City Council Meeting Minutes
D.March 19, 2024 City Council Special Meeting Minutes
E.Issuance of Checks in the amount of $326,354.60
6.Discussion Item Agenda
A.Holcim/Meyer (fka LaFarge) Annual Mine Presentation and Update (Director Polerecky)
B.Conceptual Presentation – 7 Brew Coffee (Director Polerecky)
C.Conceptual Presentation – Drive-Thru Restaurant, Gas Station, and Video Gaming - NW
Corner of IL-31 and Bull Valley Road (Director Polerekcy)
D.FY24/25 Budget Presentation (City Administrator Ostrovsky)
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The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
7.Individual Action Item Agenda
A.Façade Grant Program
Motion to amend the Façade Grant Program as presented (Director Martin)
B.Green and Elm Street Environmental
Motion to approve a “not to exceed” amount of $63,000 to be paid to GZA environmental
consultants to perform further environmental testing to obtain a no further remediation letter from
the IEPA (Director Polerecky)
8.Staff Reports.
Provided the 1st meeting of each month.
9. Mayor’s Report.
10.City Council Comments.
11.Executive Session: to discuss the purchase of real property for use of the public body, including
meetings held for the purpose of discussing whether particular buildings and parcels should be
acquired (5 ILCS 120/2(c)(5)).
12.Potential Action Item following Executive Session: Motion to Authorize the Mayor and City Clerk
to execute the Real Estate Purchase and Sale Contract with Chicago Title Land Trust Co. No. 5457
(Carey Electric Contractors parcel) for the purchase of 3309 and 3407 Waukegan Road for a stated
contract amount of $2,400,000.
13.Potential Action Item following Executive Session: Motion to Authorize the Mayor and City
Clerk to execute the Real Estate Purchase and Sale Contract with WalRose LLC for the purchase
of 3311 Waukegan Road (multi-family building and parcel adjacent to Carey Electric property) for
a stated contract amount of $362,500.
14. Adjourn.
The complete City Council packet is available for review online via the City website at
www.cityofmchenry.org. For further information, please contact the Office of the City Administrator at
815-363-2108.
This meeting will be live streamed with a quorum of the City Council physically present. Public
comments may only be heard by members of the public physically present at the meeting. Remote
public comments will not be heard. The public can listen and view the meeting from the following link:
https://cityofmchenry.zoom.us/j/85011987441
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Office of the Chief of Police
John R. Birk
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.cityofmchenry.org
CONSENT AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John R. Birk, Chief of Police
FOR: April 1, 2024 Regular City Council Meeting
RE: Authorization for the Mayor to renew the Intergovernmental Agreement with
School District 156 for the continuation of the School Resource Officer Program.
ATT: School Resource Officer Intergovernmental Agreement
Summary:
Staff is seeking City Council approval to authorize the Mayor to renew the Intergovernmental
Agreement with McHenry High School District 156 for the continuation of the School Resource
Officer Program. Staff is present and available to answer any questions Council may have.
Background:
The original McHenry SRO Program started in 1997 with School District 156 and ran until the
spring of 2009 when lack of funding caused the SRO Program to be suspended. In the spring of
2014 staff was able to come to an agreement to reactivate the SRO Program with District 156
and City Council approved a new intergovernmental agreement that took effect in June of 2014
with an expiration date of June 1, 2019. In March of 2019 City Council approved a renewal of
the District 156 SRO Agreement which is set to expire on June 1, 2024.
The SRO Program over the last ten years has been a successful partnership with District 156.
The primary purpose of this program is to establish positive working relationships between
police, school administration, educators, service agencies, parents, and students all while
maintain the safety of our children and school faculty. The primary goals of this program are:
1. Prevent criminal activity in and around the school environment.
2.Promote positive and healthy relationships between youth and law enforcement which
provides a positive impact within the rest of the community.
3.Maintain a safe, secure environment, free of violence and fear, which will allow the
educational process to occur in a natural and uninhibited manner.
Analysis:
Both the McHenry Police Department and School District 156 see the needed value of
continuing this program in the future and have placed the highest of priorities on its renewal.
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With the agreement governing the program set to expire on June 1, 2024, Chief Birk and School
Superintendent McTague began the process of reviewing the program for renewal.
The existing intergovernmental agreement was reviewed in detail by Chief Birk, Attorney
McArdle and Superintendent McTague. Attached is the new intergovernmental agreement being
proposed to Council for approval. Notable changes to the agreement were made to section 8
“Fee Structure” and section 9 “Term” to provide a more equitable sharing of costs and an easier
renewal/cancellation process. These changes are described below:
1. The Fee Structure of a 70/30 split (70% District 156 and 30% City) was maintained, but
the language of the split being made for the cost of a one-year officer was replaced with
language that allows the City to split the cost of the actual officer assigned to the school.
In addition, the cost of the actual officer will include all of the following; salary, FICA,
pension, benefit time, holiday pay, insurance and uniform allowance.
2. A summer school fee was added to the agreement. In the event that District 156 wished
to utilize an SRO for limited hours over a six week summer school period, additional
language was also added clarifying that this will be an additional cost of $10,000 to
District 156.
3. The existing five-year term language was replaced with language that allows for an
annual automatic renewal, with (1) a six-month cancellation option and (2) a six-month
request to renegotiate option.
When we compare the newly proposed fee structure for FY 24/25 as compared with the fee
structure from FY 23/24, the city will see increased revenue from District 156 of approximately
$106,437.00 making the agreement equitable. With the new term language, the City will also
have more flexibility to either modify or cancel the agreement if the need arises.
Recommendation:
If Council concurs, then it is recommended that a motion be made to execute the attached
ordinance authorizing the Mayor and Deputy City Clerk to sign and execute the attached School
Resource Officer Intergovernmental Agreement between the City of McHenry and McHenry
High School District 156.
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ORDINANCE NO 24-
AN ORDINANCE AUTHORIZING THE MAYOR’S AND DEPUTY CITY
CLERK’S EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN
THE CITY OF MCHENRY AND MCHENRY HIGH SCHOOL DISTRICT 156.
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of
this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the
Constitution of the State of Illinois; and
WHEREAS, the Mayor and the McHenry City Council desire to enter into an Intergovernmental
Agreement with McHenry High School District 156 for the continued use of the School Resource Officer
Program.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and the McHenry City Council as
follows:
SECTION 1:
a. The Amended School Resource Officer Intergovernmental Agreement, a copy of which is
attached hereto as Exhibit A and made a part hereof, is hereby approved.
b. The Mayor of the City of McHenry and the Deputy City Clerk are hereby authorized to
executive said agreement.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by a Court of competent jurisdiction to be invalid, such judgment shall not
affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in
full force and effect.
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are
hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of
the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval,
and publication in pamphlet form as provided by law.
PASSED and APPROVED this 1ST day of April 2024.
Voting Aye:
Voting Nay:
Abstaining:
Not Voting:
Absent:
Mayor
ATTEST:
Deputy City Clerk
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Exhibit A
SRO Intergovernmental Agreement
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SCHOOL RESOURCE OFFICER
INTERGOVERNMENTAL AGREEMENT
This agreement made and entered into this ____ day of ________ 2024, to provide law
enforcement services in the form of assigned School Resource Officer(s) within the McHenry
School District 156 high schools is made and entered into by the City of McHenry, Illinois
(“City”) and the Board of Education of McHenry High School District 156 (“District 156”),
Illinois.
WHEREAS, the City is a Home Rule Municipal Corporation organized and existing
under the law of the State of Illinois, and has waived the restrictions of 65 ILCS 5/8-1-7 which
may relate to this Agreement and is exercising its home rule power by entering into this
agreement; and,
WHEREAS, District 156 is a Community Unit School District organized and existing
under the laws of the State of Illinois: and,
WHEREAS, both the City and District 156 are authorized and empowered to contract
with one another pursuant to the provisions of the Constitution of the State of Illinois of 1970,
Article VII, Section 10, and Section 3 of the “Intergovernmental Cooperation Act” (5ILCS
220/3): and,
WHEREAS, the City and District 156 have determined through their respective
governing bodies that it is in the respective best interests to enter into an Agreement to provide
for on premise law enforcement services in the form of School Resource Officer(s): and,
WHEREAS, the City recognizes District 156’s authority over the educational
environment and District 156 recognizes the City’s authority over the law enforcement
environment. Collaboration between District 156 and the City and respect for the important role
each party plays in connection with our community’s youth are essential to the success of the
mission of both parties. Both parties recognize that disciplining students for violations of the
Student Code of Conduct is appropriate for District 156’s officials to manage and investigating
students for violations of the Illinois Criminal Code is appropriate for the City’s Police
Department to manage. The parties seek to implement a partnership that is effective and positive
(a) in the parties’ larger efforts to address school safety and climate; (b) includes proactive and
restorative methods rather than only punitive; and (c) is clear, consistent, and equitable.
NOW THEREFORE in consideration of the premises and other mutual and valuable
consideration, the receipt and sufficiency whereof is herewith acknowledged, the parties hereto
agree as follows:
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1. PURPOSE OF PROGRAM
This program has been instituted by School Board District 156 in cooperation with the City of
McHenry Police Department, to help protect the school community and fulfill the following
needs:
A. Protect students and faculty from acts of violence within the school(s)
B. Enhance the relationship between law enforcement officers, students in the high schools,
parents, and the community in general.
C. Assist in the educational programs in which safety and law violations are involved.
D. Protect the students and the school from theft, vandalism, trespassing, and other violations of
the law.
E. Deal more effectively with juvenile offenses.
2. PROGRAM
This program, involves the selection of two (2) City of McHenry Police Officers for assignment
to District 156, as School Resource Officers (or “SRO”) for the period of the school year as
defined.
While remaining an employee of the McHenry Police Department, it is understood that direction
will also come from the designated school official within the school. School Resource Officers
will perform their duties in civilian clothes or Class D Uniform during regular school hours on
school days. School Resource Officers will be equipped as required by their duties.
The scope of the School Resource Officer’s duties and responsibilities may be changed or
redefined at any time when agreed upon by the police department and high school administration.
As a member of the police department, the School Resource Officer will conduct original and
follow-up investigations of all criminal and alleged criminal activities which occur during the
regular school day and also respond to all calls for service at or around the school facility while
on duty. Administratively, the School Resource Officer is assigned to the Investigative Division
of the McHenry Police Department. The Chief of Police retains the right and authority to assign
investigations to School Resource Officers, which arise out of criminal activities involving school
activities, property, or of the students’ relationship with the school. School Resource Officer s
will be responsible for conducting these investigations in conjunction with other defined duties
and responsibilities.
During times in which school is not in session School Resource Officers will be re-assigned to the
police department working in Patrol or Investigations.
3. DUTIES AND RESPONSIBILITIES
The duties and responsibilities of School Resource Officers include but are not limited to the
following:
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A. Educational Responsibilities
1. Work cooperatively with administrators and staff to plan and schedule appropriate
lessons in topics including, but not limited to the role of laws, courts, and police and by
participating in preventative programs that focus on deterring youth involvement in
criminal acts.
2. Provide training for staff on the role of the SRO as well as on topics of interest and
importance to the staff related to the SRO’s expertise.
B. SRO Responsibilities
1. Promote a positive relationship and enhance communications between police officers,
students, staff, and parents at School District 156.
2. Interact with students as a positive role model.
3. Work collaboratively with the administrators to arrange and participate in
parent/community education sessions.
4. Work collaboratively with administrators and counselors to develop strategies for dealing
with behaviorally at-risk students and establish a working relationship with behaviorally
at-risk students.
C. Security Responsibilities
1. Maintain a high level of visibility during school entrance and dismissal times as well as
during passing periods.
2. Meet with administrators to advise them of potentially unsafe situations and assist staff to
plan for the safe resolution of those situations.
3. Follow building and District 156 behavior policies.
4. Enforce all Federal, State, and Municipal statutes and ordinances and refer all matters of
school discipline to the proper administrator.
5. Assist staff in the event of an emergency.
6. Advise administrators of any community situations that may impact the school
environment.
7. Work with staff to make school threat and safety assessments on a continuing basis.
4. CONDITIONS OF EMPLOYMENT
A. The program shall consist of the City assigning two (2) police officers to District 156 to act as
School Resource Officers during the regular school year. In addition, one (1) School
Resource Officer will also be assigned to District 156 for the six weeks of summer school.
B. The District 156 Superintendent shall assign a designated administrator(s) to work with each
School Resource Officer on developing programs and other activities.
C. School Resource Officers are considered employees of the City of McHenry Police
Department on special assignment to District 156 during the entire school year. School
Resource Officers shall not be used by the police department during normal school hours or
during assigned school activity, except by mutual agreement between the District 156
Superintendent and the Chief of Police, or in an emergency situation, as determined by the
Chief of Police.
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D. The work week during the school year shall correspond to the normal work week of a police
detective in the City. This shall be eight-hour days, five (5) days a week, exclusive of
holidays. Exceptions to the normal work week will be made for special school events
(“Special Events”), in which the School Resource Officer’s presence is required. A Special
Event is any activity outside of normal school hours for which District 156 requests the
presence of one or more City police officers. Examples of Special Events include but are not
limited to sporting events, dances and graduation.
E. District 156 shall be responsible for setting the hours of each School Resource Officer when
school is in session, including decisions on reduced hours to accommodate the need for the
School Resource Officer to work Special Events. District 156 agrees to pay all overtime
incurred by any City police officer at a Special Event, regardless of whether the School
Resource Officer or another City police officer works the event.
F. A School Resource Officer shall be compensated in accordance with the applicable Union
agreement. The City shall be fully responsible to each School Resource Officer for the
payment of all employee compensation and benefit obligations. Payment of any and all
overtime for a School Resource Officer during the school year, while performance duties
related to the School Resource Officer position, will be the responsibility of District 156. The
City of McHenry will prepare an accounting of the School Resource Officer’s reported
overtime and submit a bill to District 156 along with the monthly billing statement.
G. The City of McHenry will provide specialized youth training for the officers selected to be
School Resource Officers. District 156 will permit the School Resource Officers to attend
training required by the police department as part of their duties during the school year. The
number of hours spent in training, during the school year should not exceed 40 hours, unless
approved by the District 156 Superintendent and Chief of Police.
1. In accordance with Section 10-20.68 of the Illinois School Code, the City shall provide
District 156 with a certificate of completion, or approved waiver, issued by Illinois Law
Enforcement Training and Standards Board indicating the SRO has completed the
requisite course of instruction in the applicable subject areas within one year of the
SRO’s assignment, or has prior experience and training which satisfies this requirement.
2. The SRO shall attend specified training on topics District 156 deems important to be paid
for by District 156. Where practicable, District 156 shall also encourage school
administrators working with the SRO to undergo training with the SRO to enhance their
understanding of the SRO’s role and the issues encountered by the SRO.
H. Only one (1) School Resource Officer per school day should be away from the school on pre-
scheduled benefit time or training while school is in session and only after approval is granted
by the school and police department. Exceptions to this rule may occur but only with prior
approval from District 156 Super intendant and the Chief of Police. District 156 will not
unreasonably deny the School Resource Officer requests for pre-scheduled benefit time
during the school year. In accordance with their collective bargaining agreement, the School
Resource Officer will be permitted to utilize pre-scheduled benefit time while the officer is
assigned to the school.
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5. RECIPROCAL REPORTING AND STUDENT RECORDS
A. Reciprocal Reporting. The City and District 156 shall share information as obligated and/or
restricted by law, including without limitation Sections 10-20.14 (105 ILCS 5/10-20.14) and
22-20 (105 ILCS 5/22-20) of the School Code of Illinois, as amended, and Sections 1-7 (705
ILCS 405/1-7) and 5-905 (705 ILCS 405/5-905) of the Juvenile Court Act of 1987, as
amended.
B. Student Records.
1. For purposes of the Illinois School Student Records Act, 105 ILCS 10/, and the Family
Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232(g), the SRO shall be
considered a school official of the School District. As such, the SRO shall have access to
student records only as necessary for the fulfillment of his/her/their duties as prescribed
in this Agreement.
2. Reports of the SRO are law enforcement records. Consistent with Section 10/2(d) of the
Illinois School Student Records Act, reports of the SRO shall not be considered a student
record. 105 ILCS 10/2(d). For purposes of the Family Educational Rights and Privacy
Act of 1974, 20 U.S.C. 1232(g), the SRO designated to work with District 156 pursuant
to this Agreement shall be considered a law enforcement unit of the school such that the
records created by SRO for law enforcement shall not be considered educational records.
C. Any and all information received by any party as a result of this section shall be kept
confidential by the parties in accordance with any and all applicable laws, and shall not be
disclosed to another party except as provided by law.
6. CONFLICTS
In the event of a conflict between any request, instruction, designation or order given by the
School Resource Officer’s police supervisor and designated school supervisor, related to the
duties and responsibilities of the School Resource Officer position, the police supervisor’s
request, instruction, designation or order shall take precedence. District 156 acknowledges
receipt of a copy of the collective bargaining agreement (“CBA”) between the City and the police
union, and agrees to abide by the CBA and that the CBA will take precedence in the event of a
conflict with this Agreement.
In the event the SRO fails to abide by the terms of this Agreement, follow the rules and
regulations of District 156, or perform the duties outlined herein, District 156’s Superintendent or
designee shall notify the City’s Police Department’s Investigation Section supervisor of the
specific problems. If the School Resource Officer fails to remedy the problems District 156’s
Superintendent or designee may request a new School Resource Officer and District 156’s
Superintendent, or designee, and the City’s Police Chief, or designee, will work cooperatively to
resolve the problem, which may include appointing a new School Resource Officer at the request
of District 156.
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7. STAFFING
A. Both the City and District 156 understand the importance and are committed to the School
Resource Officer Program. Furthermore, both the City and District 156 agree to staffing the
program with two (2) School Resource Officers for each school year when school is in
session and one (1) School Resource Officer during the six weeks of summer school.
B. For purposes of selecting designated School Resource Officers, the Chief shall provide the
District 156 Superintendent or designee(s) with the names of all the qualified candidates.
Qualified candidates must meet the minimum qualifications in accordance with State laws as
set forth in the City’s Police Department’s job description.
C. The Superintendent and/or designee(s) along with police supervisory personnel will interview
officers qualified for the position. The final selection of all School Resource Officers will be
made with the approval of the Chief of Police and the District 156 Superintendent as a
cooperative effort. If this Agreement is not reached in a timeframe deemed reasonable by the
Chief of Police, this Agreement may be deemed cancelled upon notice by the Chief of Police
to the District 156 Superintendent.
D. Prior to beginning work as a School Resource Officer, the City is responsible for obtaining
information required under Faith’s Law, 105 ILCS 5/22-94, and informing the school
pursuant to Section 22-94(j)(3). District 156 may reject any School Resource Officer pursuant
to Section 22-94(j)(4). In the event the City fails to comply with the provisions of this section
and as a result a suit or claim is instituted by or on behalf of a student or their parent or
guardian for harm caused by the SRO, then in that event, the City agrees to fully defend and
indemnify, including reimbursement of attorney’s fees and costs, District 156 against any
such claims.
E. School Resource Officers shall begin their tour of duty in the beginning of each respective
school year, on a date set and agreed upon by the Chief of Police and the District 156
Superintendent. School Resource Officer(s) shall be subject to primary supervision by the
Investigation Section supervisor and secondary supervision by the designated school
administrator(s).
F. The respective school designee shall coordinate the daily duties and activities of the School
Resource Officer in consultation with the police department’s Investigation Section
supervisor.
8. FEE STRUCTURE
Standard School Year:
The salary, benefits and expenses of each School Resource Officer shall be paid by the City.
District 156 agrees to reimburse the City its proportionate share of salary, benefits, and holiday
pay of each School Resource Officer.
District 156 shall pay its share of the cost of each active and approved School Resource Officer
position, as described here, in two equal installments each year. District 156 agrees to pay
installments on August 1st and January 1st for each respective school year.
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For each approved School Resource Officer placed into the Program, the City and District 156
agree to a 70/30 split as the proportionate share of the actual cost of the School Resource Officers
selected for the assignment. District 156 will assume 70% of the cost of salary, benefits, and
holiday pay of the assigned School Resource Officers and the City will assume the remaining
30%. The police officers collective bargaining agreement will establish their rate of pay and
benefits. The City and District 156 agree to maintain this 70/30 fee structure throughout the term
of the agreement.
Summer School Session (6 weeks):
District 156, at its discretion, may request the use of one SRO during the six (6) week summer
school session. The salary, benefits and expenses of the School Resource Officer assigned to the
six-week summer school session shall be paid by the City. District 156 agrees to pay an
additional fee of $10,000 to the City for the six-week summer school session. District 156 shall
pay the six-week summer school session cost at the conclusion of the session, prior to September
1 each year.
9. TERM OF AGREEMENT
This agreement shall commence on June 1, 2024 for a period of one (1) year and automatically
renew annually on June 1st. Either party may request to re-negotiate the terms of the Agreement
upon six (6) months’ written notice to the other party. If agreement is not reached on the terms
during the six-month notice period, the Agreement shall automatically terminate, without further
notice, upon the expiration of said six-month period. Also, either party may terminate this
Agreement upon six (6) months’ written notice. District 156 shall pay all Fees incurred pursuant
to Section 7 up to and including the date of termination of the Agreement.
The parties may also terminate this Agreement at any time by agreement.
10. INDEMITY
District 156 shall indemnify and hold the City harmless from any and all loses, costs, demands,
damages, actions or causes of action, including attorney’s fees arising out of, proximately caused
by or incurred by reason of any negligent, grossly negligent, or willful act or omission by the
School Resource Officer(s) while performing the duties and responsibilities set forth in Section 3
above, or while otherwise under the specific direction and/or control of the assigned District 156
supervisor(s) or District 156 , while on school property and during school hours, provided that
said claims, demands, costs and expenses have not been directly caused by the negligence or
misconduct of the School Resource Officer(s), the City or the City’s other employees. To this
end, District 156 shall have all applicable liability policies amended or additional endorsements
issued in order to extend coverage to the School Resource Officer(s) and the City under all
applicable insurance policies and endorsements as a “Loaned Employee” while acting within the
scope of this Agreement.
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The City hereby indemnifies and shall hold District 156 harmless of and from any and all loses,
costs, demands, damages, actions or causes of action, including attorney’s fees arising out of,
proximately caused by or incurred by reason of any act or omission by the School Resource
Officer(s) occurring on School Property while either acting outside of the scope of this
Agreement or acting under the specific direction and/or control of a McHenry Police Supervisor.
To this end, the City shall maintain all applicable liability policies in order to maintain coverage
for the School Resource Officer.
Nothing contained in this section or in any other provision of this Agreement is intended to
constitute nor shall it constitute a waiver of the defenses available to District 156 or the City
under the Illinois Local Governmental and Governmental Employees Tort Immunity Act.
11. EFFECTIVE DATE
This Agreement shall be effective upon approval by City Council of the City of McHenry and
approval by the School Board of the McHenry High School District 156, once fully signed by the
McHenry Mayor, District 156 School Board President, and the City Clerk.
In Witness Whereof, the parties have hereunto set their hands and seals as of day and year first above
written.
CITY OF MCHENRY, an Illinois SCHOOL DISTRICT 156, an Illinois
Municipal corporation public school district
Mayor President, Board of Education
ATTEST: ATTEST:
City Clerk
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Office of the Chief of Police
John R. Birk
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.cityofmchenry.org
CONSENT AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: John R. Birk, Chief of Police
FOR: April 1, 2024 Regular City Council meeting
RE: Northeastern Illinois Regional Crime Lab (NIRCL) Agreement
ATT: Copy of NIRCL Agreement
Agenda Item Summary:
Staff is seeking City Council’s authorization for the Mayor to execute the intergovernmental
agreement for police forensic services with the Northeastern Illinois Regional Crime Laboratory.
Background:
The McHenry Police Department has been an active member of the Northeastern Illinois
Regional Crime Laboratory (NIRCL) since 1984. The NIRCL is a multi-jurisdictional laboratory
available to member departments for crime scene and evidence processing. This lab is
regulated and operated by its members, through an Executive Board of Directors. Currently
Chief Birk is the Secretary for the NIRCL Executive Board.
After the completion of NIRCL’s FY23 fiscal audit, which was reviewed by the Executive Board in
March of 2024, the lab was advised that it must maintain signed intergovernmental agreements
with all member agencies as part of a corrective action filed with the Illinois Grants
Accountability and Transparency Act (IL-GATA) website. This completed file with current
agreements is needed for the laboratory to remain in good standing with the State so that the
lab may continue to receive state and federal grant funding.
Analysis:
A search of all NIRCL files found that the lab was missing multiple signed membership
agreements from long standing member agencies, including the agreement with the City of
McHenry. A search of McHenry City files also did not produce a previously executed copy. Due
to the age of our membership (1984) it is believed that neither entity retained a copy of the
membership agreement. With such, NIRCL is requesting that all municipalities in which
agreements cannot be located, enter into a new agreement through their governing boards.
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Attached to this supplement is a copy of the NIRCL Membership Agreement signed by the
Executive Board President. Staff is requesting Council approval to authorize the Mayor to sign
the attached intergovernmental agreement with NRICL so that NIRCL can continue services
without interruption and the City can continue with its membership.
Recommendation:
If Council concurs, then it is recommended authorization be provide to the Mayor to sign and
execute the attached intergovernmental agreement for membership to the Northeastern
Illinois Regional Crime Laboratory.
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City of McHenry Council
Meeting Minutes
3.18.24
MINUTES
REGULAR CITY COUNCIL MEETING
Monday, March 18, 2024, 7:00 p.m.
City Council Chambers, 333 S Green St, McHenry, IL 60050
Roll Call: Mayor Jett called the roll call.
Members present Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman
Bassi, Alderman Strach, Alderman Koch, Alderwoman Miller, and Mayor Jett. Others present
Attorney McArdle, Administrator Ostrovsky, Director of Community Development Polerecky,
Finance Director Lynch, Director of Parks and Recreation Hobson, Director of Economic
Development Martin, Chief of Police Birk, City Planner Sheriff-absent, Director of Public Works
Wirch, Deputy Clerk Johnson, and City Clerk Ramel.
Pledge of Allegiance: Mayor Jett led the pledge.
Public Comment: None
Consent Agenda. Motion to Approve the following Consent Agenda Items as presented:
A. Arbor Day Proclamation
B. Fiesta Days Event (McHenry Area Chamber of Commerce) – As presented, a) accept
the McHenry Area Chamber of Commerce’s Annual Fiesta Days event schedule; b)
grant use of Parks, Police, and Public Works for various services related to the event at
50% of the actual cost; c) approve the special event liquor license; d) approve placement
of temporary advertising signs as presented; and e) approve the fireworks display on
Sunday, July 14th in conjunction with the event (Director Hobson)
C. Ordinance prohibiting the use of groundwater as a potable water supply by the
installation or use of potable water supply wells or by any other method on or around
the property at 3811 W Elm Street in the City of McHenry (Director Polerecky)
E. Parks & Recreation Facilities & Special Use Permit Requests
F. March 4, 2024, City Council Meeting Minutes
G. Issuance of Checks in the amount of $285,873.21
H. As Needed Checks in the amount of $53,445.34
21
City of McHenry Council
Meeting Minutes
3.18.24
2
A motion was made by Alderman Koch and seconded by Alderman Strach to approve
the Consent Agenda Item as presented: Roll Call: Vote:7-ayes: Alderman Santi, Alderman
Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
*Clerks note consent agenda item pulled by Alderwoman Bassi.
D. Resolution Authorizing Mayor Jett and Deputy Clerk Johnson to convey the
governmental entity’s interest in .117 acres of 914 Front Street in McHenry County,
Illinois to the People of the State of Illinois, Department of Transportation for highway
purposes for the sum of Forty-Three Thousand, One Hundred and no/100 Dollars
($43,100.00) (Director Polerecky)
Alderwoman Bassi wanted to know from Director Lynch wanted to know where the funding
would be added to, it was confirmed it going to be put in the General Fund. It was also asked
by Alderwoman Bassi if it could be added elsewhere, per Director Lynch that is an action that
would be up to the council.
A motion was made by Alderwoman Bassi and seconded by Alderman Strach to approve
the Consent Agenda Item as presented: Roll Call: Vote:7-ayes: Alderman Santi, Alderman
Glab, Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
Discussion Item Agenda:
A. Olde Mill Ponds HOA Water Supply Discussion (Director Polerecky)
*Clerks note: Alderman Santi would like to sit out on the discussion for this item.
Per Director Polerecky, the ponds are provided by a private well and are located on private
property but have failed. Staff came up with three options and presented those to The Council.
Alderwoman Miller would like the first option which was to retain ownership for future use, to
agree for the well with an agreement stating so and in return taking care of it and mowing it,
etc. Would be less inclined to sell it, due to the location of it.
Alder McClatchey agreed with Alderwoman Miller that keeping the property in our hands would
be a benefit.
Alderwoman Bassi asked if the homeowners association was present and a representative
took the podium.
Michale M., resident, and representative of the Olde Mill Ponds HOA made a public comment
that the association agrees with what the others have stated. Josh T, also commented on the
topic as well, explaining more about the water and that it flows from the south end of the
property and flows north end and pumps back and recycles through, answering this question
from Alderman Glab.
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City of McHenry Council
Meeting Minutes
3.18.24
3
B. Presentation and Discussion of the Proposed 2024/2025 Fiscal Year Budget for the
following funds – General Fund, General Operating Departments, Recreation Center
Fund, Water Fund, Sewer Fund, and Utility Fund (City Administrator Ostrovsky)
The City Administrator Ostrovsky, wanted to thank the staff that they took to speak with her
and their fiscal responsibilities.
Tonight's meeting is a general overview of the General Fund. On April 1st there will be a
discussion on the rest of the funds, most of the focus is on the General Fund.
The presentation went over the current year and how it is going and the conclusion will be
touched on. Administrator Ostrovsky started the presentation with a Highlights page including
the outline of property taxes, state and local sales taxes, state income tax, and video gaming
are included as part of the General Fund. Expenditures were also covered, along with General
Fund Balances and overviews.
FY24/25 proposed General Fund Revenues were also explained during the presentation as
well.
Alderman Glab asked about the new dispensary and how the income is helping with The City,
per Director Lynch there is not much that she can report on at this time. Alderman Glab would
like this earmarked for a future meeting as well.
Operating expenditures are to increase by 3.4% estimated for FY24/25- personnel, contractual
costs, supply costs, and transfer costs were also covered.
Next, the General Fund Operating Department Overview was presented including the overview
of Economic Development Police, NERCOM, Public Works Streets, Parks and Recreation, and
Parks Maintenance.
Another slide highlighted the McHenry Recreation Center achievements and goals that are
being worked towards.
In conclusion, the Water and Sewer Fund was presented as well. Project Funds, Water
Projects, and Sewer projects were broken out for The Council to review.
Alderman Glab talked about the 5% increase as just on the rate and not on the bill for the
residents, as he wanted to point out to the public.
Alderman Strach wanted to know if there is anticipation for the regulations, Director Wirch
stated that there may be some regulations coming down that need to be addressed.
The Capital Projects Snapshot was the final area that was discussed during the meeting.
The full summary of the General Fund can be viewed through the uploaded recording from
tonight's meeting including the next steps that were presented to The City Council.
23
City of McHenry Council
Meeting Minutes
3.18.24
4
Individual Action Item Agenda:
A. Parks Special Use Permit for Private Fireworks
Motion to allow the reservation of the Petersen Park Beachfront on May 4, 2024, to allow
for the accommodation of a private fireworks display, contingent upon the submittal and
approval of the Fireworks Display Application by the Fire District and the City of McHenry
Police Department (Director Hobson)
A motion was made by Alderman Koch and seconded by Alderman Glab to approve
Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0-
abstained. Motion approved.
Public Comment the petitioner thanked The Council for moving forward with the vote.
B. Taylor Place Apartments
Pass an Ordinance Authorizing the Mayor Execution of a Development Agreement with
Taylor Place Apartments – McHenry LLC for the Taylor Place Apartments Multifamily
Development (Director Polerecky)
A motion was made by Alderwoman Miller and seconded by Alderman McClatchey to
approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi,
Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch.
0-nays. 0-abstained. Motion approved.
C. Police Body Worn Camera / In-Squad Car Camera System
Authorize Mayor to execute a five-year agreement with Axon Inc. for the purchase and
use of body-worn and in-squad cameras, for an amount not to exceed $808,790.88 over five
years with the first payment being on or after May 1, 2024 (Chief Birk)
Alderman McClatchey asked how the cameras work, it is a complete Cloud-based storage
platform per Chief Birk.
Alderman Koch wanted to know if license readers are being used, no they do not have them
right now in squad cars.
Alderwoman Bassi asked Chief Birk further about the grants that are out there. There is a
camera grant coming out per Chief Birk, first is purchase commitment and then going for the
grant is next. There is an annual recoup for the storage fee as well. It was also asked what the
life expectancy of the camera was, Chief stated that it would be replaced multiple times during
the five years they are refreshed of the equipment. She also asked when the system is
upgraded, it is continuous 24/7 per the representative David Arth.
24
City of McHenry Council
Meeting Minutes
3.18.24
5
Alderwoman Miller wanted to know what made Axon better, per Chief Birk the battery life is
something that they noticed and Axon's battery life was a superior product life.
A motion was made by Alderman McClatchey and seconded by Alderwoman Miller to
approve Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi,
Alderman Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch.
0-nays. 0-abstained. Motion approved.
D. 2024 Road Resurfacing Program
Motion to award the 2024 Road Program to Peter Baker and Son Company of Lake
Bluff, Illinois in the amount of $1,838,817.24 for the Base Bid and accept the Alternate
Bid for $283,760.56 for a contract total of $2,122,577.80 and approve a construction
contingency in the amount of ten percent (10%) of the awarded contract price
($212,257.78); and to pass an IDOT Resolution for Maintenance authorizing the use of
$1,500,000 of State Motor Fuel Tax Funds for the project
(Director Wirch)
Alderman Koch wanted to know if there is room to add on more roads for resurfacing, per
Director Wirch no. MFT funds do roll over to the following year.
Alderwoman Miller wanted to know how many miles will be resurfaced, 7 miles will be
completed per Director Wirch. This conversation went on for some time.
*Clerks note this item was separated into two motions:
Motion to award the 2024 Road Program to Peter Baker and Son Company of Lake
Bluff, Illinois in the amount of $1,838,817.24 for the Base Bid and accept the Alternate
Bid for $283,760.56 for a contract total of $2,122,577.80 and approve a construction
contingency in the amount of ten percent (10%) of the awarded contract price
($212,257.78);
A motion was made by Alderwoman Miler and seconded by Alderman Glab to approve
Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0-
abstained. Motion approved
*Clerks note this item was separated into two motions:
A motion to pass an IDOT Resolution for Maintenance authorizing the use of $1,500,000
of State Motor Fuel Tax Funds for the project
(Director Wirch)
A motion was made by Alderman Strach and seconded by Alderwoman Bassi to approve
Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0-
abstained. Motion approved
25
City of McHenry Council
Meeting Minutes
3.18.24
6
E. Fueling Station
A motion to authorize the Mayor to execute a five-year equipment agreement with
RelaDyne Fuel and authorize the City Administrator to approve all annual re-occurring
fuel price contracts with RelaDyne Fuel for the term of the equipment agreement
(Director Wirch and Chief Birk)
Alderwoman Bassi wanted to know if there is an annual savings of $50,000 a year, per Chief
Birk that is correct.
Alderman Glab is only concerned about a big drop in gas prices, the cost savings are reflective
of that year per Chief Birk.
After May 1st, there will be funding to allow for the fencing of this area, per Chief Birk there will
be a bid on this. This will require a conditional use permit, per Director Polerecky during the
April 15th planning and zoning meeting then will come before The Council.
A motion was made by Alderman Strach and seconded by Alderman Santi to approve
Individual Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch. 0-nays. 0-
abstained. Motion approved.
Staff Reports:
Provided the 1st meeting of each month.
Mayor Jett, huge props to Director Hobson the team, and the entire Park and Recreation
Department for The Shamrock of the Fox Event. Also, he thanked the staff and police.
Alderman Santi stated that many visitors walked around looking at the decorations and
appreciated all that was done.
Alderman McClatchey asked how many people attended per Chief Birk, it was the most
attended event in a long time, will have numbers later.
Alderman Koch told Chief Birk that he had a great response from people regarding how well
the officers were this weekend as well and he appreciates that. He also thanked Director
Hobson as well.
Alderwoman Miller thanked Director Hobson, and the attendees appreciated that there were
events in multiple locations giving everyone opportunities. Maybe this would be a great way
to amp up some of the other events that McHenry has.
Director Hobson, thank you to everybody a lot of people make this happen. The Park and
Maintenance personnel did a wonderful job. To see what was achievable with the many
partnerships with the businesses along with staff made this such an event. It was an
amazing event, thank you to the staff and volunteers for their support of the event.
26
City of McHenry Council
Meeting Minutes
3.18.24
7
Mayor’s Report: None
City Council Comments: None
Executive Session if needed: Not needed
Adjourn: A motion was made by Alderman Strach and seconded by Alderman Santi to
adjourn the meeting at 8:20 Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab,
Alderman McClatchey, Alderwoman Bassi, Alderman Strach, Alderman Koch, Alderwoman
Miller. 0-nay-, 0-abstained. Motion carried.
X
Mayor Wayne Jett
X
City Clerk Trisha Ramel
27
City Council
Special Meeting Minutes
March 19, 2024
Page 1
McHenry City Council
Special Meeting Minutes
March 19, 2024
Call to Order
The City Council of the City of McHenry, Illinois, met in a special session on Tuesday, March 19,
2024, at 6:00 p.m. at McHenry City Hall, 333 S. Green Street, McHenry, IL.
Roll Call
Mayor Jett called the roll. Roll call: Members present: Alderman Santi, Alderman Glab,
Alderwoman Bassi, Alderman Strach, Alderwoman Miller, Alderman Koch, Mayor Jett. Absent:
Alderman McClatchey.
Public Comment
No members of the public wished to comment during the public comment portion of the
meeting.
Executive Session
A motion was made by Alderman Strach and seconded by Alderwoman Miller to enter executive
session to discuss the purchase or lease of real property for the use of the public body, including
meetings held for the purpose of discussing whether a particular parcel should be acquired (5
ILCS 120/2(c)(5)). Roll Call vote: 6-ayes: Alderman Santi, Alderman Glab, Alderwoman Bassi,
Alderman Strach, Alderman Koch, Alderwoman Miller. 0-nays, 1-absent: Alderman McClatchey.
Motion carried.
Mayor Jett reconvened the meeting out of executive session at 8:24 p.m. A roll call vote was
taken. Roll call: Members present: Alderman Santi, Alderman Glab, Alderwoman Bassi, Alderman
Strach, Alderwoman Miller, Alderman Koch, Mayor Jett. Absent: Alderman McClatchey.
Adjournment
A motion was made by Alderman Strach and seconded by Alderwoman Bassi to adjourn the
meeting at 8:25 p.m. Roll Call vote: 6-ayes: Alderman Santi, Alderman Glab, Alderwoman Bassi,
Alderman Strach, Alderman Koch, Alderwoman Miller. 0-nays, 1-absent: Alderman McClatchey.
Motion carried.
_________________________________
Mayor Wayne Jett
28
Expense Approval Register
McHenry, IL List of Bills Council Meeting- 4-1-24
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: AEP ENERGY
AEP ENERGY
INV0015796
04/01/2024
UTIL
100-33-5520
4,288.84
AEP ENERGY
INV0015796
04/01/2024
UTIL
100-42-5510
319.78
AEP ENERGY
INV0015796
04/01/2024
UTIL
100-45-5510
811.18
AEP ENERGY
INV0015796
04/01/2024
UTIL
400-00-5510
2,215.34
AEP ENERGY INV0015797 04/01/2024 UTIL 510-31-5510 15,700.70
AEP ENERGY
INV0015797
04/01/2024
UTIL
510-32-5510
33,177.50
Vendor AEP ENERGY Total:
56,513.34
Vendor: ASSOCIATED ELECTRICAL CONTRACTORS
ASSOCIATED ELECTRICAL 350077803 04/01/2024 MILLSTREAM LIFT ST CONTROL 510-32-8500 51,418.00
Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total:
51,418.00
Vendor: CAUSGROVE, DAKOTA
CAUSGROVE, DAKOTA
25942
04/01/2024
2ND PLACE PLAYOFF $100 CK
100-41-3637
100.00
Vendor CAUSGROVE, DAKOTA Total:
100.00
Vendor: DEHN, JOEY
DEHN, JOEY
27539
04/01/2024
FIRST PLACE PAYOUT
100-41-3637
220.00
Vendor DEHN, JOEY Total:
220.00
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
IN00671025
04/01/2024
MTHLY RADIO MAINT
225-00-5110
3,158.00
FOX VALLEY FIRE & SAFETY
IN00672466
04/01/2024
RIVER PEARL LLC - THE
225-00-5110
195.00
FOX VALLEY FIRE & SAFETY
IN00672467
04/01/2024
FOX MEADOWS PHASE 1 LLC
225-00-5110
195.00
Vendor FOX VALLEY FIRE & SAFETY Total:
3,548.00
Vendor: HRGREEN
HRGREEN
169733
04/01/2024
PHOSPHORUS LIMIT PRELIM
580-32-8900
596.25
HRGREEN
170877
04/01/2024
PHOS LIMIT PRELIM ENG
580-32-8900
475.00
HRGREEN
173268
04/01/2024
FINAL INVOICE M100603
580-32-8900
99.00
Vendor HRGREEN Total:
1,170.25
Vendor: MUNICIPAL COLLECTION SERVICES INC
MUNICIPAL COLLECTION
026365
04/01/2024
NO 117
100-04-5110
52.51
Vendor MUNICIPAL COLLECTION SERVICES INC Total:
52.51
Vendor: NICOR GAS
NICOR GAS
INV0015794
04/01/2024
UTIL
100-42-5510
287.12
NICOR GAS
INV0015794
04/01/2024
UTIL
100-43-5510
161.43
NICOR GAS
INV0015794
04/01/2024
UTIL
100-45-5510
985.03
NICOR GAS
INV0015794
04/01/2024
UTIL
100-46-5510
80.73
NICOR GAS
INV0015794
04/01/2024
UTIL
400-00-5510
443.06
NICOR GAS
INV0015795
04/01/2024
UTIL
510-31-5510
1,391.48
NICOR GAS
INV0015795
04/01/2024
UTIL
510-32-5510
9,107.41
Vendor NICOR GAS Total:
12,456.26
Vendor: PITNEY BOWES INC
PITNEY BOWES INC
1024952084
04/01/2024
QTRLY
100-04-5310
464.00
Vendor PITNEY BOWES INC Total:
464.00
Vendor: ROBINSON ENGINEERING LTD
ROBINSON ENGINEERING LTD
24030033
04/01/2024
M100574
580-31-8500
327.75
Vendor ROBINSON ENGINEERING LTD Total:
327.75
Vendor: SCHMITT, ISABELLE
SCHMITT, ISABELLE
29223
04/01/2024
PGM CXL
100-41-3637
60.00
Vendor SCHMITT, ISABELLE Total:
60.00
Vendor: US BANK EQUIPMENT FINANCE
US BANK EQUIPMENT FINANCE
524452984
04/01/2024
C H COPIERS
620-00-5110
658.42
3/27/2024 2:03:45 PM
29
Expense Approval Register Packet: APPKT02969 - 4-1-24 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
US BANK EQUIPMENT FINANCE
525045837
04/01/2024
PW COPIER
620-00-5110
336.21
Vendor US BANK EQUIPMENT FINANCE Total:
994.63
Vendor: WINNEBAGO LANDFILL CO
WINNEBAGO LANDFILL CO
13264
04/01/2024
SLUDGE
510-32-5580
475.20
Vendor WINNEBAGO LANDFILL CO Total:
475.20
Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS FLOOD & 167368 04/01/2024 CORP 100-01-5230 12,429.15
ZUKOWSKI ROGERS FLOOD &
167369
04/01/2024
TRAFFIC
100-01-5230
7,367.38
Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total:
19,796.53
Grand Total:
147,596.47
3/27/2024 2:03:45 PM
30
Expense Approval Register Packet: APPKT02969 - 4-1-24 AP CKS
Fund Summary
Fund
Expense Amount
100 - GENERAL FUND
27,627.15
225 - ALARM BOARD FUND
3,548.00
400 - RECREATION CENTER FUND
2,658.40
510 - WATER/SEWER FUND
111,270.29
580 - UTILITY IMPROVEMENTS FUND
1,498.00
620 - INFORMATION TECHNOLOGY FUND
994.63
Grand Total:
147,596.47
31
Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting- 4-1-24
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: ADAMS STEEL SERVICE & SUPPLY, INC
ADAMS STEEL SERVICE &
387975
04/01/2024
Nitrogen Refill # 387975
510-32-6110
52.75
Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total:
52.75
Vendor: BUSS FORD SALES
BUSS FORD SALES 5050440 04/01/2024 320 (5050440) 100-22-5370 252.59
Vendor BUSS FORD SALES Total:
252.59
Vendor: CHICAGO METRO REALTY VALUATION CORP
CHICAGO METRO REALTY
2-21-24
04/01/2024
APPRAISAL ON 1225 N GREEN
290-00-5110
3,000.00
Vendor CHICAGO METRO REALTY VALUATION CORP Total:
3,000.00
Vendor: CINTAS CORPORATION LOC 355
CINTAS CORPORATION LOC 355
4186457663
04/01/2024
4186457663
100-03-5120
106.53
Vendor CINTAS CORPORATION LOC 355 Total:
106.53
Vendor: CINTAS
CINTAS
5202591804
04/01/2024
Cintast invoice 5202591804
400-00-6130
204.22
CINTAS
5202811197
04/01/2024
First aid refil
100-45-5110
63.67
Vendor CINTAS Total:
267.89
Vendor: CONDUENT HR SERVICES LLC
CONDUENT HR SERVICES LLC
1715088
04/01/2024
FEBRUARY HSA ADMIN FEE
600-00-6960
51.75
Vendor CONDUENT HR SERVICES LLC Total:
51.75
Vendor: CRYSTAL LAKE PARK DISTRICT
CRYSTAL LAKE PARK DISTRICT
3-14-24
04/01/2024
Trip - Chicago Food Tour
100-46-5110
601.62
Vendor CRYSTAL LAKE PARK DISTRICT Total:
601.62
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING
29549
04/01/2024
UPM - Potholes - 29549
100-33-6110
1,291.15
Vendor CURRAN CONTRACTING COMPANY Total:
1,291.15
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS
INV#I09327
04/01/2024
SWWTP-Clarifier Gearbox Seals
510-32-5375
303.96
Vendor DREISILKER ELECTRIC MOTORS INC Total:
303.96
Vendor: EDESIGN CHICAGO
EDESIGN CHICAGO
2017183
04/01/2024
Downtown Map Redesign and
100-01-5110
1,603.12
EDESIGN CHICAGO
2017183
04/01/2024
Downtown Map Redesign and
100-41-5110
1,603.13
Vendor EDESIGN CHICAGO Total:
3,206.25
Vendor: ED'S RENTAL & SALES INC
ED'S RENTAL & SALES INC
412817-1
04/01/2024
Shamrocks the Fox- rentals
200-00-5110
985.00
ED'S RENTAL & SALES INC
413196-1
04/01/2024
Shamrocks the Fox- rentals
200-00-5110
742.50
ED'S RENTAL & SALES INC
413405-1
04/01/2024
City Fuel Pad - Loader & Auger -
100-33-5110
375.00
Vendor ED'S RENTAL & SALES INC Total:
2,102.50
Vendor: FAST EDDIES CAR WASH
FAST EDDIES CAR WASH
52072685900
04/01/2024
Squad wash for parade - 310
100-22-5370
38.50
Vendor FAST EDDIES CAR WASH Total:
38.50
Vendor: FIRST RESPONDERS WELLNESS CENTER
FIRST RESPONDERS WELLNESS
19583
04/01/2024
Inv #19583 - Pre-Employment
100-23-5110
610.00
Vendor FIRST RESPONDERS WELLNESS CENTER Total:
610.00
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH
21774
04/01/2024
City Hall Concrete Pad #21774
100-33-6110
959.75
FISCHER BROS FRESH
21779
04/01/2024
City Hall Police Patio - Concrete
100-33-6110
1,281.00
FISCHER BROS FRESH
21800
04/01/2024
City Fuel Pad - Concrete -
100-33-6110
1,203.00
Vendor FISCHER BROS FRESH Total:
3,443.75
Vendor: GALLS LLC
GALLS LLC
027290876
04/01/2024
Inv #027290876 - Uniform
100-22-4510
53.11
3/27/2024 2:06:01 PM
32
Expense Approval Register Packet: APPKT02973 - 4-1-24 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
GALLS LLC
027303557
04/01/2024
Inv #027303557 - Uniform
100-22-4510
568.96
GALLS LLC
027345519
04/01/2024
Inv #027345519 - Uniform
100-22-4510
195.00
GALLS LLC
027368766
04/01/2024
Inv #027368766 - Uniform
100-22-4510
110.00
Vendor GALLS LLC Total:
927.07
Vendor: GZA GEOENVIRONMENTAL, INC
GZA GEOENVIRONMENTAL, INC
0874526
04/01/2024
ENVIRONMENTAL STUDIES
290-00-8900
20,387.59
Vendor GZA GEOENVIRONMENTAL, INC Total:
20,387.59
Vendor: HANSEN'S ALIGNMENT, DON
HANSEN'S ALIGNMENT, DON
6053
04/01/2024
318 (6053)
100-22-5370
120.00
Vendor HANSEN'S ALIGNMENT, DON Total:
120.00
Vendor: HAWKINS INC
HAWKINS INC
6705119
04/01/2024
Chemical Delivery #6705119
510-32-6110
8,008.40
HAWKINS INC
6709534
04/01/2024
Inv# 6709534
510-31-6110
40.00
Vendor HAWKINS INC Total:
8,048.40
Vendor: HICKSGAS
HICKSGAS
S43424
04/01/2024
Shamrocks the Fox- tent
200-00-5110
2,401.48
Vendor HICKSGAS Total:
2,401.48
Vendor: HINCKLEY SPRINGS
HINCKLEY SPRINGS 23840828 04/01/2024 Lab Water INV# 23840828 510-32-6110 114.29
Vendor HINCKLEY SPRINGS Total:
114.29
Vendor: HOLCIM-MAMR, INC
HOLCIM-MAMR, INC
719257447
04/01/2024
City Fuel Pad - Grade 9 -
100-33-6110
525.04
Vendor HOLCIM-MAMR, INC Total:
525.04
Vendor: HUEMANN & SONS INC, JOSEPH H
HUEMANN & SONS INC,
1170817
04/01/2024
Inv# 1170817 Abandon test
580-31-8500
2,600.00
Vendor HUEMANN & SONS INC, JOSEPH H Total:
2,600.00
Vendor: ICC
ICC
1001807254 #2
04/01/2024
1001807254
100-03-5430
165.00
ICC
Q15.000019597
04/01/2024
Q15.000019597
100-03-5410
160.00
Vendor ICC Total:
325.00
Vendor: ILLINOIS TOLLWAY
ILLINOIS TOLLWAY
VN5306106345
04/01/2024
Inv #VN5306106345 - Unpaid
100-22-5110
30.10
Vendor ILLINOIS TOLLWAY Total:
30.10
Vendor: INDUSTRIAL ENGINE COMPAN Y
INDUSTRIAL ENGINE COMPANY
1302
04/01/2024
RT.120 Lift Gen. ATS Repairs
510-32-5380
424.74
Vendor INDUSTRIAL ENGINE COMPANY Total:
424.74
Vendor: IN-PIPE TECHNOLOGY COMPANY INC
IN-PIPE TECHNOLOGY
2531
04/01/2024
Monthly Invoice # 2531
510-32-5110
8,525.00
Vendor IN-PIPE TECHNOLOGY COMPANY INC Total:
8,525.00
Vendor: INTERSTATE ALL BATTERY CENTER
INTERSTATE ALL BATTERY
1903701055652
04/01/2024
UPS-Batteries
510-32-5380
173.77
Vendor INTERSTATE ALL BATTERY CENTER Total:
173.77
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
3036417806
04/01/2024
410 3036417806
100-33-5370
695.74
Vendor INTERSTATE BILLING SERVICE INC Total:
695.74
Vendor: JG UNIFORMS INC
JG UNIFORMS INC
127842
04/01/2024
Inv #127842 - Body Armor -
100-22-6270
905.00
JG UNIFORMS INC
128158
04/01/2024
Inv #128158 - Uniform Order -
100-22-4510
255.49
Vendor JG UNIFORMS INC Total:
1,160.49
Vendor: JONES TRAVEL & TOUR
JONES TRAVEL & TOUR
116479
04/01/2024
Trolley for Shamrocks
200-00-5110
725.00
Vendor JONES TRAVEL & TOUR Total:
725.00
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST
101997195
04/01/2024
410 (101997195)
100-33-5370
172.34
KIMBALL MIDWEST
102006473
04/01/2024
kimball stock(102006473)
100-33-5370
479.62
3/27/2024 2:06:01 PM
33
Expense Approval Register Packet: APPKT02973 - 4-1-24 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
KIMBALL MIDWEST
102030370
04/01/2024
kimball stock (102030370)
100-33-5370
273.41
Vendor KIMBALL MIDWEST Total:
925.37
Vendor: KRAUSE, MOLLY
KRAUSE, MOLLY
48
04/01/2024
Face Painter - Shamrocks
200-00-5110
3,150.00
Vendor KRAUSE, MOLLY Total:
3,150.00
Vendor: LIT N GLOW ELECTRIC, INC
LIT N GLOW ELECTRIC, INC 4856 04/01/2024 PW Server Room HVAC 620-00-8300 1,268.00
Vendor LIT N GLOW ELECTRIC, INC Total:
1,268.00
Vendor: MAD BOMBER FIREWORKS
MAD BOMBER FIREWORKS
3080
04/01/2024
Shamrocks Fireworks
200-00-5110
8,000.00
Vendor MAD BOMBER FIREWORKS Total:
8,000.00
Vendor: MARKS TREE SERVICE & SNOW PLOWING CORP
MARKS TREE SERVICE & SNOW
3-13-24
04/01/2024
Tree Removal 2717 Lincoln Rd
100-33-6950
2,500.00
MARKS TREE SERVICE & SNOW
3-15-24 CENTER ST
04/01/2024
Tree Removal 712 Center St
100-33-6950
3,500.00
MARKS TREE SERVICE & SNOW 3-15-24 WASHINGTON 04/01/2024 Tree Removal 3510 Washington 100-33-6950 3,500.00
MARKS TREE SERVICE & SNOW
3-15-24
04/01/2024
Tree Removal 3711 Main St
100-33-6950
2,500.00
MARKS TREE SERVICE & SNOW
MAIN ST 3-15-24
04/01/2024
Tree Removal 3701 Main St
100-33-6950
5,000.00
Vendor MARKS TREE SERVICE & SNOW PLOWING CORP Total:
17,000.00
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC
51658
04/01/2024
810 (51658)
510-35-5370
150.10
MCCANN INDUSTRIES INC
51704
04/01/2024
447 (51704)
100-33-5370
205.88
MCCANN INDUSTRIES INC
P51645
04/01/2024
Walk Behind Saw #P51645
100-33-6110
9,880.43
MCCANN INDUSTRIES INC
P51776
04/01/2024
Wood stakes,Trowels
100-33-6110
155.77
MCCANN INDUSTRIES INC
P51860
04/01/2024
Sonotubes #P51860
100-33-6110
302.30
MCCANN INDUSTRIES INC
P51861
04/01/2024
Walk Behind Saw Blades
100-33-6110
1,289.16
MCCANN INDUSTRIES INC
P51977
04/01/2024
Bullfloat for Concrete #P51977
100-33-6110
105.61
Vendor MCCANN INDUSTRIES INC Total:
12,089.25
Vendor: MCDANIELS MARKETING
MCDANIELS MARKETING
INV-10621
04/01/2024
Web Updates for BluDot
100-06-5110
570.00
Vendor MCDANIELS MARKETING Total:
570.00
Vendor: MEADE INC
MEADE INC
708025
04/01/2024
Traffic Signal Light Out -
100-33-5110
225.42
Vendor MEADE INC Total:
225.42
Vendor: MENARDS - CRYSTAL LAKE
MENARDS - CRYSTAL LAKE
9294
04/01/2024
Shamrock Supplies
100-45-6110
136.76
Vendor MENARDS - CRYSTAL LAKE Total:
136.76
Vendor: METROPOLITAN INDUSTRIES
METROPOLITAN INDUSTRIES
060352
04/01/2024
Wet Well Transducer INV#
510-32-5380
2,441.91
Vendor METROPOLITAN INDUSTRIES Total:
2,441.91
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF
268000W
04/01/2024
15" pipe
100-33-6110
6,921.18
Vendor MID AMERICAN WATER OF WAUCONDA INC Total:
6,921.18
Vendor: MIDWEST METER INC
MIDWEST METER INC
0164942-IN
04/01/2024
Inv# 0164942-IN
510-31-6110
2,632.98
MIDWEST METER INC
0165374-IN
04/01/2024
Inv# 0165374-IN
510-31-6110
1,729.98
Vendor MIDWEST METER INC Total:
4,362.96
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
99455
04/01/2024
Shamrocks the Fox-banners &
200-00-5110
711.40
MINUTEMAN PRESS OF MCH
99468
04/01/2024
Shamrocks the Fox-banners &
200-00-5110
70.00
Vendor MINUTEMAN PRESS OF MCH Total:
781.40
Vendor: MOBILE HEALTH SOLUTIONS CORP
MOBILE HEALTH SOLUTIONS
30469
03/27/2024
Post Accident Drug/Alcohol
610-00-6940
317.50
Vendor MOBILE HEALTH SOLUTIONS CORP Total:
317.50
3/27/2024 2:06:01 PM
34
Expense Approval Register Packet: APPKT02973 - 4-1-24 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: NATIONAL ACADEMIES OF EMERGENCY DISPATCH
NATIONAL ACADEMIES OF
478240
04/01/2024
EMD-Q Course - K. Wilbur
100-23-5430
655.00
Vendor NATIONAL ACADEMIES OF EMERGENCY DISPATCH Total:
655.00
Vendor: NORTHSHORE OMEGA
NORTHSHORE OMEGA
920002219
04/01/2024
NIPAS Physical
100-22-5110
579.00
Vendor NORTHSHORE OMEGA Total:
579.00
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
17600137
04/01/2024
Electrical supplies: Fixture for
610-00-5960
1,639.40
NORTHWEST ELECTRICAL
17600419
04/01/2024
Sharmrocks Supplies
100-45-6110
127.65
NORTHWEST ELECTRICAL
17600785
04/01/2024
Inv# 17600785 outdoor lights
510-31-6110
480.00
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total:
2,247.05
Vendor: NORTHWESTERN MEDICINE OCC HEALTH
NORTHWESTERN MEDICINE
548887
04/01/2024
New Hire #548887
100-05-5110
167.00
NORTHWESTERN MEDICINE
549064
04/01/2024
New Hires, Randoms #549064
100-05-5110
424.00
Vendor NORTHWESTERN MEDICINE OCC HEALTH Total:
591.00
Vendor: OFFICIAL FINDERS LLC
OFFICIAL FINDERS LLC
23750
04/01/2024
invoice 23750
100-47-5110
240.00
Vendor OFFICIAL FINDERS LLC Total:
240.00
Vendor: PETROCHOICE LLC
PETROCHOICE LLC
51454969
04/01/2024
Fuel - UTY - 51454969
510-35-6250
793.75
PETROCHOICE LLC
51454980
04/01/2024
51454980
100-03-6250
459.19
PETROCHOICE LLC
51454981
04/01/2024
Fuel - WW - 51454981
510-32-6250
1,068.91
PETROCHOICE LLC
51454982
04/01/2024
Fuel - WTR - 51454982
510-31-6250
411.08
PETROCHOICE LLC
51454983
04/01/2024
Parks Fuel: 51454983
100-45-6250
725.07
PETROCHOICE LLC
51454984
04/01/2024
Fuel - STS - 51454984
100-33-6250
1,538.72
PETROCHOICE LLC
51454985
04/01/2024
Inv #51454985 - Fuel
100-22-6250
5,322.40
Vendor PETROCHOICE LLC Total:
10,319.12
Vendor: PLATINUM HEATING & COOLING INC
PLATINUM HEATING &
12512
04/01/2024
PW Server Room HVAC Mini
620-00-8300
11,500.00
Vendor PLATINUM HEATING & COOLING INC Total:
11,500.00
Vendor: QUBIT NETWORKS
QUBIT NETWORKS
13508
04/01/2024
Petersen Park Network
620-00-8300
6,606.39
Vendor QUBIT NETWORKS Total:
6,606.39
Vendor: REICHE'S PLUMBING SEWER RODDING CORP
REICHE'S PLUMBING SEWER
3-14-24
04/01/2024
Replace meter yolk
510-31-5110
350.00
Vendor REICHE'S PLUMBING SEWER RODDING CORP Total:
350.00
Vendor: ROCK 'N' KIDS INC
ROCK 'N' KIDS INC
MCHWII24
04/01/2024
Cont - Rock 'n' Kids
100-46-5110
892.50
Vendor ROCK 'N' KIDS INC Total:
892.50
Vendor: RYDIN DECA L
RYDIN DECAL
PS-INV116278
04/01/2024
Boat Launch Passes
100-41-6110
378.85
Vendor RYDIN DECAL Total:
378.85
Vendor: SB FRIEDMAN DEVELOPMENT ADVISORS, LLC
SB FRIEDMAN DEVELOPMENT
2-28-24 #2
04/01/2024
TIF PRO FORMA &
290-00-5110
9,506.25
SB FRIEDMAN DEVELOPMENT
2-6-24 #1
04/01/2024
TIF PROJECT ASSESSMENT &
290-00-5110
9,985.00
Vendor SB FRIEDMAN DEVELOPMENT ADVISORS, LLC Total:
19,491.25
Vendor: SENCOMMUNICATIONS INC
SENCOMMUNICATIONS INC
IN1068517
04/01/2024
Inv #IN1068517 - Headsets
100-23-6110
576.94
Vendor SENCOMMUNICATIONS INC Total:
576.94
Vendor: SHERWIN INDUSTRIES INC
SHERWIN INDUSTRIES INC
SS101631
04/01/2024
grinder ss101631
100-33-5370
153.23
Vendor SHERWIN INDUSTRIES INC Total:
153.23
Vendor: SPEER FINANCIAL INC
SPEER FINANCIAL INC
d11/23-35
04/01/2024
2023 BOND DISCLOSURE FEES
300-00-7300
835.00
Vendor SPEER FINANCIAL INC Total:
835.00
3/27/2024 2:06:01 PM
35
Expense Approval Register Packet: APPKT02973 - 4-1-24 RECT INV
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: TODAY'S UNIFORMS
TODAY'S UNIFORMS
253234
04/01/2024
Inv #253234 - Uniform Order -
100-23-4510
128.90
TODAY'S UNIFORMS
253290
04/01/2024
Inv #253290 - Uniform Order -
100-23-4510
75.95
TODAY'S UNIFORMS
253298
04/01/2024
Inv #253298 - Patches for
100-22-4510
762.45
TODAY'S UNIFORMS
253306
04/01/2024
Inv #253306 - Uniform Order -
100-23-4510
29.95
TODAY'S UNIFORMS
253425
04/01/2024
Inv #253425 - Uniform Order -
100-22-4510
29.95
TODAY'S UNIFORMS
253682
04/01/2024
Inv #253682 - Uniform Order -
100-23-4510
132.90
TODAY'S UNIFORMS
253683
04/01/2024
Inv #253683 - Uniform Order -
100-22-4510
167.85
TODAY'S UNIFORMS
253711
04/01/2024
Inv #253711 - Uniform Order -
100-23-4510
62.95
TODAY'S UNIFORMS
254000
04/01/2024
Inv #254000 - Uniform Order -
100-22-4510
25.00
TODAY'S UNIFORMS
254004
04/01/2024
Inv #254004 - Uniform Order -
100-23-4510
75.95
TODAY'S UNIFORMS 254064 04/01/2024 Inv #254064 - Uniform Order - 100-22-4510 13.90
Vendor TODAY'S UNIFORMS Total:
1,505.75
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE
084762
04/01/2024
PD VEH 310 EQUIPMENT
445-00-8400
225.55
Vendor ULTRA STROBE COMMUNICATIONS INC Total:
225.55
Vendor: VIKING ELECTRIC
VIKING ELECTRIC
S007880807
04/01/2024
S007880807
100-03-6110
338.80
Vendor VIKING ELECTRIC Total:
338.80
Vendor: VILLAGE OF LAKE IN THE HILLS
VILLAGE OF LAKE IN THE HILLS
2024-50000212
04/01/2024
Trip - Milwaukee
100-46-5110
270.00
Vendor VILLAGE OF LAKE IN THE HILLS Total: 270.00
Vendor: WAGNER INVESTIGATIVE POLYGRAPH SVS
WAGNER INVESTIGATIVE
2402005
04/01/2024
Inv #2402005 - Pre-
100-21-5110
300.00
Vendor WAGNER INVESTIGATIVE POLYGRAPH SVS Total:
300.00
Grand Total:
178,758.13
3/27/2024 2:06:01 PM
36
Expense Approval Register Packet: APPKT02973 - 4-1-24 RECT INV
Fund Summary
Fund
Expense Amount
100 - GENERAL FUND
66,144.48
200 - TOURISM FUND
16,785.38
290 - TIF FUND
42,878.84
300 - DEBT SERVICE-1997A FUND
835.00
400 - RECREATION CENTER FUND
204.22
445 - CAPITAL ASSET MAINTENANCE & REPLACEMENT
225.55
510 - WATER/SEWER FUND
27,701.62
580 - UTILITY IMPROVEMENTS FUND
2,600.00
600 - EMPLOYEE INSURANCE FUND
51.75
610 - RISK MANAGEMENT FUND
1,956.90
620 - INFORMATION TECHNOLOGY FUND 19,374.39
Grand Total:
178,758.13
3/27/2024 2:06:01 PM
37
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: April 1, 2024 Regular City Council Meeting
RE: Holcim/Meyer (fka LaFarge) Annual Mine Presentation and Update
ATT: Presentation
Agenda Item Summary: Holcim (fka LaFarge) operates the sand and gravel mining operation
located at 7001 West Route 120. Under the current agreement, Holcim is required to give an
annual update on the status of their mine. Holcim representatives will present the previous
year’s progress and provide a plan for the upcoming year. Council will have an opportunity to
ask questions during the presentation. Per the terms of the recently-extended agreement, mining
operations on the site are allowed to continue through October 1, 2032.
38
MCHENRY SAND & GRAVEL
MINE PLAN REVIEW
MARCH 2024
39
MCHENRY SAND & GRAVEL
•South Mine operates
in City of McHenry
under a 1988
annexation with
conditional land use
terms
•South Mine mineral
extraction and
processing use was
extended through
2026 in the 2018
permit amendments
•South Mine
processing center
was recently
extended until 2032
in order to complete
North Mine activities
2 McHenry S&G South Mine Plan Review
South Mine Permitting
40
MCHENRY SAND & GRAVEL
•North Mine operates
in City of McHenry
under a 2004
annexation with
conditional land use
terms
•The North Mine has
an extraction only
permit and was
extended through
2032 in the Restated
Agreement last year
•Again, the South
Mine processing
center use was
extended until 2032
in order to complete
North Mine activities
3 McHenry S&G South Mine Plan Review
North Mine Permitting
41
MINE PLAN –SOUTH OPERATIONS
Proposed Cell Sequence For Earth Extraction
McHenry S&G –South Mine Plan Review4 42
MINE PLAN –NORTH OPERATIONS
Proposed Cell Sequence For Earth Extraction
McHenry S&G –South Mine Plan Review5 43
2022 FALL AERIAL -SOUTH OPERATIONS
•Extraction phase occurring
along SE portion of mine
boundary near Glacier Ridge &
Woodcreek
•Operate in accordance with
2019 plan; crusher > 500’ from
PL’s
•Amended City Ordinance
•Field Crushing Hours: 7:00a-
7:00p, M-F & 7:00a-3:00p,
Sat
•Process, Loading &
Maintenance Hours: 5:00a-
8:00p
•Washing Hours: 24
hours/day
•Setback Zones along
residential areas
6 McHenry S&G South Mine Plan Review
Current South Mine Extraction Operations
44
2023 FALL AERIAL –SOUTH OPERATIONS
Current Conditions –South Mine
McHenry S&G –South Mine Plan Review7 45
2023 MINE ACTIVITY
8 McHenry S&G –South Mine Plan Review
Mineral Extraction
•No stripping was needed in 2023 as
balance of cropland was removed
already; the mine has been completely
opened up since 2021
•Stripping material was staged along
perimeter slopes and setback areas but
heavy equipment work is needed before
final grading and vegetation.
•Dry mining took place in Cell E with a
front endloader; as close as we can
extract material along the east property
boundary
•Active distance from Glacier Ridge
neighbors started to increase later in
2023 as the dry bank was exhausted
•Wet bank material was removed with a
backhoe; the process is slower, quieter
and results in less vehicle traffic than
dry mining, reducing dust and control
measures
46
2024 EXTRACTION PLAN –SOUTH PIT
9 McHenry S&G –South Mine Plan Review
Mineral Extraction
•Crusher/conveyor movement will be
limited; continue to maintain the
required distance from the east property
boundary as we extract material from
the wet bank in 2024
• Noise will be reduced through wet
mining equipment, limited crushing and
by acoustic shadow from high wall and
berm
•Additional slope material is needed to
complete southern wooded area and
eastern slopes in the future; we plan to
import clean fill in areas to flatten slopes
• Wet mining will remain active for 2-3
seasons as wet bank material is
depleted; backhoe is used to remove
the material, after dewatering, a loader
is used to feed the plant
47
2024 RESTORATION PLAN
10 McHenry S&G –South Mine Plan Review
Perimeter Transformation Phasing
•Restoration work along the south and east
perimeters of the property will ramp up in
2024 and then into 2025 once the reserves
are exhausted
•Much of the preliminary work can be done
from the mine floor with bulldozers so slopes
along the Burning Tree and Woodcreek
subdivisions can be final graded
•Fill will be needed along Glacier Ridge high
wall areas; we have internal and external
options to consider
•Water bodies will grow in size as minerals are
retrieved from the aquifer; the depth varies
but is restricted to the reach of the backhoe
48
2024-2025 RESTORATION PLAN
11 McHenry S&G –South Mine Plan Review
Final Grading & Vegetation Plan •Restored to Pasture Land
Topsoil in perimeter
berms to be
relocated, graded
and seeded
49
SOUTH MINE SUMMARY
•All remaining Dry Bank
processing will end
during 2024
•Meets deadline for
completion per 2018
Amended Annexation
Agreement and CUP
requirements
•Restoration of east
highwall will begin in
2024. Final grading
and vegetation phasing
set for completion in
2024-25
12 McHenry S&G South Mine Plan Review
South Mine Operations
50
THANK YOU & QUESTIONS
RANDI WILLE REGIONAL MANAGER, ENVIRONMENTAL & LAND SERVICESHOLCIM US/MEYER MATERIAL COMPANY
13 McHenry S&G –South Mine Plan Review 51
52
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: April 1, 2024 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Conceptual Presentation – 7 Brew Coffee
ATT:
1. Conceptual Site Plan & Access Circulation Plan
AGENDA ITEM SUMMARY:
The petitioner, 7 Brew Coffee, is requesting conceptual feedback from City Council prior to
submitting a formal Public Hearing Application for a Conditional Use Permit to operate a drive-
through coffee shop at 3522 W. Elm Street. The proposed coffee shop would not have any
indoor seating and would only serve customers in their vehicles. The petitioner is also
proposing modifications to internal traffic circulation between the subject property and the
former First Midwest Bank building to accommodate this use.
53
54
Department of Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: April 1, 2024 City Council Meeting
FROM: Cody Sheriff, City Planner
RE: Conceptual Presentation – Drive-Thru Restaurant, Gas Station, and Video
Gaming - NW Corner of IL-31 and Bull Valley Road.
ATT:
1. Project Narrative
2. Conceptual Site Plan
AGENDA ITEM SUMMARY:
The petitioner, Fortune Group LLC., is requesting conceptual feedback from City Council prior to
submitting a formal Public Hearing Application for a Conditional Use Permit to operate a Drive-
Thru Restaurant (TBD) with a 24-hour gas station on a 3.05-acre portion of the property located
at the NW corner of IL-31 and Bull Valley Road. The petitioner also plans to request video
gaming as part of their application. The development involves the construction of eight (8)
regular fueling stations, two (2) diesel stations, and a 6,500 square foot convenience store with
a future drive-thru restaurant.
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Project Overview Mchenry Fuel Station
z Proposed 6,500 Sq Ft Retail Convenience Store
z Proposed Indoor drive thru Restaurant
z Gasoline Fuel Island with 8 Pumps - 16 Fueling Spots
z Diesel Fuel Island with 4 Dispensers
Fortune Group LLC is requesting a special use permit for a 24 hour Service Station. The
location of this site sits on 3 acres. The Preliminary site plan lays out 3 different access points. Right in
and Right out access points from Route 31, full access point from Bull Valley, and full access point
parallel to Bank Dr. The proposed site plan will include a 6,500 Sq Ft convenience store that will
provide a variety of beverages, beer, snacks, warm convenience goods, cleaning supplies, OTC
medicine, electronics, and other essentials. A fast food restaurant or coffee shop with drive thru will
be built inside with a small seating area. We are requesting to add video gaming to this establishment,
no Class A liquor license is requested or required as long as we meet the requirements for a Truck
Stop per the IGB.
The undeveloped site is located in the C-5 Highway Commercial District and is approximately
30 acres. The construction of this site for 3 acre will fill the vacant corner of Bull Valley and Route 31.
The current land owner will also construct an access way parallel to Bank Dr. This will lead to further
development and more interest from other developers for the remaining 27 plus acre lot. We hope to
be the catalyst for further development on this site.
There will be 8 different fuel spots for regular vehicles and 4 larger vehicle fueling spots. The
proposed site plan is to create two different canopies to separate the larger vehicle or truck trailer
vehicles and regular vehicles and allow safe and easy entry/exit.
We believe Route 31 is in demand for a new fuel station that will allow an ease of entry and
exit especially along this route, to allow a safe entry and exit for both larger vhicles and regular gas
vehicles. The convenience store will provide the surrounding neighborhoods with quick essential
goods and more food options. We believe we can provide additional 20-25 job opportunities to
Mchenry. With such a large development we believe we can generate millions of sales revenue that
will contribute to the tax revenue and be a catalyst for many more businesses to come in this area.
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Suzanne Ostrovsky, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
sostrovsky@cityofmchenry.org
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DISCUSSION AGENDA SUPPLEMENT DATE: April 1, 2024 TO: City Council FROM: Suzanne Ostrovsky, City Administrator Carolyn Lynch, Finance Director
RE: Transmittal of Proposed FY24/25 Budget Information for All Funds
ATT: General Fund – Summary of Revenues, Expenditures and Fund Balance (Revised) Fund Summary Sheets for All Funds
AGENDA ITEM SUMMARY: The purpose of this agenda item is for the City Council to complete its review of the FY24/25 Budget. Subsequent to this review, the budget document will be finalized to include all narrative and supplemental information for transmittal in its entirety to Council on April 10, 2024, and consideration at the April 15, 2024, City Council Meeting
BACKGROUND/ANALYSIS: The City Council held a discussion on March 18, 2024, to review the following information:
• General Fund Revenues, Expenditures and Fund Balance (FY17/18-FY22/23 Actuals, FY23/24 Estimated, FY24/25 Proposed);
• Proposed General Fund Expenditures (Administration, Elected Officials, Community Development, Finance, Police, Dispatch Center, Public Works – Administration, Public Works – Streets, Parks and Recreation, Parks Maintenance);
• Recreation Center;
• Water and Sewer Fund revenues;
• Water and Sewer Fund expenditures related to Water, Sewer, Utility Division operations and capital projects; and,
• Capital Maintenance & Replacement Fund projects based on available funding. As a result of this discussion, the following revisions have been made:
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1. General Fund – Summary of Revenues, Expenditures and Fund Balance General Fund revenues were increased by $34,400 due to reimbursements from McHenry County law enforcement agencies who use the McHenry Forensic Computer Tech Lab. The tech lab is a clean forensic environment that operates out of a secured space within the Criminal Investigative Division of the McHenry Police Department allowing investigators to forensically extract digital evidence from smartphones, computers and storage devices. General Fund expenses were increased by $42,300 for the annual expenses of the tech lab.
2. Police Department – Fund Summary (Fund 100, Department 22) This fund sheet has been amended to reflect the increase in Contractual Expenses due to the addition of the annual tech lab expenses in the amount of $42,300. Based on this review and discussion, the following funds could be completed and are now being transmitted to the City Council for review and discussion.
• Tourism – Fund Summary (Fund 200, Department 00) The Tourism Fund is used for the purpose of financing tourism through promotion of the City. It is derived from a 5% occupancy tax on motel and hotel receipts. Hotel/Motel taxes were negatively impacted during the pandemic, but have rebounded above pre-pandemic revenues. Revenues are budgeted at $275,000, a $7,000 (2.61%) increase over FY23/24. $100,000 is budgeted in Contractual expenses for annual dues for Naturally McHenry County as well as funds for events like ShamRocks the Fox and Light the Night. There is also a transfer to the General Fund for $111,500 for other events around the City, including Fiesta Days, Miller Point concerts, etc. The fund balance is expected to be $231,799 at the end of FY24/25.
• Pageant – Fund Summary (Fund 205, Department 00) The purpose of the Pageant Fund is to account for revenues and expenditures used to conduct the annual Miss McHenry Pageant. The pageant has not occurred since 2019, but it will return in 2024. Revenues are primarily from donations and are budgeted at $4,000, and are primarily from donations, while expenses are budgeted at $4,000. Fund balance is expected to be $1,953 at the end of FY24/25.
• Band – Fund Summary (Fund 210, Department 00) The purpose of the Band Fund is to finance and account for expenditures incurred for summer concerts to promote culture and recreation within the community. There is a transfer from the General Fund (covered with funds from the Tourism Fund Transfer) in the amount of $12,000 to cover the expenses. $15,000 is budgeted in Contractual Services Expenses to cover license fees, city band fees, and contracted bands for various events. Fund balance is expected to be $7,131 at the end of FY24/25.
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• Civil Defense – Fund Summary (Fund 220, Department 00) The Civil Defense Fund is used to fund and account for activities related to the training of personnel and the purchase and maintenance of equipment to protect and defend the City from natural disasters or man-made environmental disasters through early warning and public notification systems. This fund is covered with a transfer from the General Fund and in FY24/25, $6,000 is budgeted. $6,000 is also budgeted in Repairs & Maintenance expenses to cover repairs to the sirens. Fund balance is expected to be $10,274 at the end of FY24/25.
• Alarm Board – Fund Summary (Fund 225, Department 00) The purpose of this fund is to pay for the maintenance of radios, as well as the annual maintenance of the head-end equipment, in the City’s dispatch center. Revenues are derived from the monitoring of business fire alarms, which are directly connected to the dispatch center and in FY24/25 are budgeted at $225,000. Contractual expenses in the amount of $125,000 are budgeted to cover monthly maintenance fees, connection and purchase of new radios, and an annual payment to the Fire District per an IGA which states the district receives 25% of revenue received annually. Fund balance is expected to be $1,355,668 at the end of FY24/25.
• Audit – Fund Summary (Fund 230, Department 00) The Audit Fund accounts for expenses incurred to complete the annual financial audit of the City. Property Tax Revenue and Transfers from the General Fund, Water/Sewer Fund, and Police Pension Fund cover the expenses within the fund. Contractual expenses in the amount of $53,500 are budgeted for FY24/25 to cover the annual audit. Fund balance is expected to be $972 at the end of FY24/25.
• Annexation – Fund Summary (Fund 260, Department 00) This fund tracks funds received from negotiated annexation agreements that are intended to be used for improvements to infrastructure or City facilities. Gravel Mining fees revenue, per the annexation agreement with Holcim US (formerly Meyer Material), are budgeted at $125,000. Expenses are budgeted at $35,000 for a transfer to the Debt Service Fund to cover a portion of the bond payment for the purchase/rehabilitation of the Public Works Garage. Fund balance is expected to be $1,643,874 at the end of FY24/25.
• Motor Fuel Tax – Fund Summary (Fund 270, Department 00) The Motor Fuel Tax (MFT) Fund is to provide dedicated revenues from taxes on gasoline and diesel sales primarily to fund road maintenance and improvements. Revenues from Motor Fuel Tax Allotments from the state are estimated to be $1,183,086 for FY24/25, which is an increase of $30,120 or 2.61% over FY23/24. Reimbursements from the state are budgeted at $57,600 and are for Surface Transportation Programs (STP); the state or federal government typically covers 80% of these road projects. The STP projects included for FY24/25 are construction and engineering of Green Street and Bull Valley Road. Streets expenses are budgeted
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at 1,788,000 for FY24/25 which is a decrease of $1,147,706 (39.09%) over FY23/24. The projects budgeted are as follows: Green St. STP Engineering (80% Reimbursed) $47,000 Green St. STP Construction $46,000 Bull Valley Rd. Engineering (80% Reimbursed) $45,000 Bull Valley Rd. Construction $150,000 Road Program $1,500,000 Fund Balance available for future projects is expected to be $1,036,756 at the end of FY24/25.
• Local Motor Fuel Tax – Fund Summary (Fund 275, Department 00) The Local Motor Fuel Tax Fund is to provide dedicated revenues from $0.03 per gallon tax on gasoline and diesel sales to fund contracted road resurfacing projects. Revenue for the tax is expected to be $370,000 in FY24/25, a $10,000 (2.78%) increase over FY23/24 budget. $380,000 in road expenses are budgeted in FY24/25, an increase of $80,000 (26.67%). The following projects are included in the budget: Road Program $330,000 Barreville Rd. Engineering $50,000 Fund balance available for future projects is expected to be $208,473 at the end of FY24/25.
• Developer Donation – Fund Summary (Fund 280, Department 00 & 41) The purpose of this fund is to account for donations collected from developers on behalf of the primary and secondary school districts, fire protection district, library district and the City’s park system. Donations collected for the school districts, fire protection district, and library district are paid out semi-annually. Donations are budgeted based on permit fees received during the past few fiscal years, and revenue and expenses are increased equally when adjusted. Grant revenue is budgeted for $150,000 for FY24/25. A grant was secured for the parking lot at Charles Miller Riverfront Park, which will be completed in FY24/25, and revenues will be received upon completion. Boat Launch revenues are budgeted at $50,000, a $10,000 (25%) increase over FY23/24. Reimbursement Revenue is budgeted at $411,517 for the McHenry County Sheriff’s Office portion of the Marine Unit Building; the City is only responsible for $50,000 in expenses for this building. Capital expenses are budgeted at $950,517 for FY24/25, a $362,058 (61.53%) increase over FY23/24. Capital projects budgeted are: Parks Master Plan Update (rebudget) $24,000 Vet’s Park Playground Resurface (rebudget) $120,000 Bike Park/Skate Park (rebudget) $40,000 Hickory Creek Farm Improvements $25,000
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Miller River Front Park Parking Lot $200,000 Marine Unit Building $461,517 Playground Improvements $80,000 Fund balance is expected to be $861,246 at the end of FY24/25.
• Tax Increment Finance – Fund Summary (Fund 290, Department 00) The Tax Increment Finance (TIF) Fund is utilized to capture the tax increment on property taxes generated through private investment within the downtown TIF District. These funds are then reinvested into this area to undertake public improvements and/or as incentivization to spur additional private investment. Property Tax receipts are budgeted at $840,000 for FY24/25, a $35,000 (4.86%) increase over FY23/24 budget. Public improvements are budgeted at $1,545,586 for FY24/25, a $365,586 (30.98%) increase over FY23/24. Public improvements included in the budget are as follows: CWWTP Site Remediation Program $96,000 Riverwalk Phase 4 $1,251,086 Riverwalk Power Pole Burial $78,500 Riverwalk Re-Decking $120,000 After completing these projects, the fund balance is expected to be a deficit of $614,913. The Transfer to Debt Service will be removed after FY24/25, as the bond will be paid off, lowering expenses by $224,730. With this removal and the completion of Phase 4 of the Riverwalk, it is anticipated that the fund balance will be positive in FY25/26, provided that Property Tax Receipts remain similar and additional expenses are not incurred. However, it is important to note that TIF instruments are intended to fund improvement projects within a specific area and are generally expected to maintain a negative balance from time to time.
• Debt Service – Fund Summary (Fund 300, Department 00) The Debt Service Fund accounts for bonded indebtedness incurred by the City’s General Fund, including bond principal and interest payments. The details on the bonds outstanding are as follows: Name Fund Description Payoff Date FY24/25 Amount Due 2015 GO Refunding Bonds (2007) GF Purchase of Public Works Garage 12/15/2027 $225,785
2012 GO Bonds GF Roof/HVAC Improvements at Public Works Garage
12/15/2027 $66,065
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2013 GO Refunding Bonds GF Additional Funds for Roof/HVAC at Public Works Garage
5/1/2027 $38,369
2015 GO Refunding Bonds (2006) TIF TIF Riverwalk Phase 1 12/15/2024 $224,730
2015 GO Refunding Bonds Rec Center Recreation Center Construction 12/15/2035 $133,511 2020B Taxable GO Bond Police Pension Police Pension Funding 12/30/2039 $1,663,589
• Lakewood SSA#4 – Fund Summary (Fund 424, Department 00) The purpose of SSA#4 Fund is to account for revenues and expenses associated with for the sewer project in the Lakewood Road Subdivisions. The property taxes collected are transferred to the Utility Improvements Fund where the expenses were recorded. The 2024 property tax year will be the last year that this tax is assessed. All remaining funds in the SSA #4 Fund will be transferred to the Utility Improvements Fund, and this fund will be closed after FY25/26.
• Capital Improvements – Fund Summary (Fund 440, Department 00) The expenditures in this fund are to be used for capital infrastructure expenditures. This fund is being phased out with the addition of the Capital Maintenance & Replacement Fund and the Capital Asset New Project Fund. One project remains budgeted in this fund, Venice Avenue Design Engineering for $48,000. A transfer to the Capital Equipment Fund in the amount of $5,000 is budgeted for FY24/25 to complete a project in that fund. The Fund Balance is estimated to be $257,262 at the end of FY24/25.
• Capital Maintenance & Replacement Fund Summary (445, Department 00) In FY21/22, the City Council adopted a tax on electricity, and, per City Ordinance, these revenues are to be used for the sole purpose of funding the Capital Maintenance & Replacement Fund. Revenue from the electricity tax is budgeted to be $1,090,000, or $35,000 (3.11%) lower than in FY23/24. Capital expenses are budgeted at $1,507,915 for FY24/25, or $466,085 (23.61%) lower than in FY23/24. Projects budgeted for FY24/25 are as follows: 1-Ton Dump (Snowplow) $135,000 1-Ton Pickup (Concrete Truck) $82,200 Wing Truck $135,715 ¾ Ton Maintenance Pickup (CED) $40,000 ¾ Ton Pickup (Parks) $40,000 Sedan (Parks) $30,000
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Maintenance Cart $10,000 Patrol SUV Replacements (5) $295,000 Street Sweeper $335,000 Knox Park Skate Park Improvements $25,000 South Main Street Parking Lot Construction $350,000 Street Lights (Route 120) $30,000 Total $1,507,915 Fund balance is expected to be $21,651 at the end of FY24/25.
• Capital Asset New Projects – Fund Summary (Fund 455, Department 00) In FY21/22, the City Council adopted a tax on gas to start in June 2023. Per City Ordinance, these revenues are to be used for the sole purpose of funding the Capital Asset New Projects Fund. The estimated actuals for year one of this tax revenue are $271,858. For FY24/25, $285,000 in revenue is budgeted; $0 was budgeted in FY23/24 since it was the first year of receipts. Capital expenditures have not been identified for FY24/25 for this fund. It is anticipated that the fund balance will be $557,220 at the end of FY24/25.
• Capital Equipment – Fund Summary (Fund 450, Department 00) Similar to the Capital Improvements Fund, the expenditures in this fund are to be used for capital equipment expenditures. This fund is being phased out with the addition of the Capital Maintenance & Replacement Fund and the Capital Asset New Project Fund. A license plate reader system for $35,000 is rebudgeted for FY24/25. Fund balance is expected to be $2,250 at the end of FY24/25.
• Capital Development – Fund Summary (Fund 550) The expenditures in this fund are to be used for retiring debt service and for capital expenditures for expansion of the services in the Water and Sewer Funds. Revenues are budgeted at $345,000, an increase of $124,000 (56.11%) over FY23/24. No expenses are budgeted in FY24/25. The fund balance is anticipated to be $5,153,203 at the end of FY24/25.
• Utility Improvements – Fund Summary (580) The expenditures in this fund are to be used for capital infrastructure expenditures. One-time revenues should be placed in this fund. However, the City will plan appropriately and maintain a sufficient reserve in order to meet the long-term capital planning, projected cash flow requirements, and infrastructure needs of the community. Funds are not budgeted to be spent in FY24/25. Cash & Cash Equivalents is a better indication of what funds are available for Business Type Activities Funds than fund balance. For the Utility Improvements Fund the cash & cash equivalents are expected to be at a deficit of $72,458 at the end of FY24/25. This deficit stems back quite a few years from multiple projects where the expenses were greater than
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the revenues transferred from the Water and Sewer Fund, and this has slowly been corrected over the last 10 years.
• Marina Operations – Fund Summary (Fund 590) This fund accounts for rental income and maintenance expenditures related to the City-owned marina. FY24/25 revenues are proposed at $41,000, or a $4,500 (9.89%) decrease over FY23/24. Expenses for FY24/25 are budgeted equal to the amount of $44,000 that was budgeted in FY23/24. Fund balance is expected to be at $475,770 at the end of FY24/25.
• Employee Insurance – Fund Summary (Fund 600) The purpose of this fund is to finance and account for expenditures incurred to provide insurance benefits to employees. Funds are transferred from operating departments to cover the employer’s share of insurance costs. FY24/25 revenues are budgeted at $4,098,809, or $26,199 (0.64%) less than FY23/24, and FY24/25 expenses are budgeted at $4,087,010, or $3,584 (0.09%) less than FY23/24. Fund balance is expected to be at a deficit of $28,347 at the end of FY24/25. This deficit occurred due to operating transfers being lower than actual expenses when the City was self-insured and is expected to be corrected over the next few years.
• Risk Management – Fund Summary (Fund 610) The Risk Management Fund accounts for all activity related to risk management and insurance costs (other than employee health insurance) including loss control, loss prevention, risk transfer and risk assessment. FY24/25 revenues are budgeted at $1,154,320, or $4,817 (0.42%) more than FY23/24. FY24/25 expenses are budgeted at $1,149,503, or equal to the amount in FY23/24. Fund Balance is expected to be $50,860 at the end of FY24/25.
• Information Technology – Fund Summary (Fund 620) The Information Technology Fund accounts for all activity related to developing and maintaining highly effective, reliable, secure, and innovative information systems to support each department’s functions. The Information Technology expense budget is proposed to increase $214,577, or 15.66% over FY23/24. Salary/Benefit Costs are budgeted to increase by $21,709 (5.64%) due to salary and insurance increases. Contractual Services expenses are budgeted to increase by $160,493 (25.01%) due to increased costs for most licenses and software as well as the addition of virtual environment support and maintenance ($35,000), cameras ($15,000), endpoint protection software ($16,000), and other various software/support ($27,380). Total Supplies expenses are budgeted to decrease $5,225 (9.68%) due to the movement of camera purchases to the contractual account. Capital outlay expenses are budgeted to increase $32,600 (14.27%) due to the addition of a virtual host server and storage ($90,000), increased disaster recovery expenses ($64,000), and Public Works server room uninterruptible power supply (UPS) ($3,500). These increases are offset by lower computer workstation replacements ($23,500) and removal of projects purchased in FY23/24 including a video management server ($48,000), security
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cameras ($30,000), and other various capital items ($23,400). Once again, it is better to analyze cash & cash equivalents with the Information Technology Fund for funds that are available for future purchases; these are expected to be $558,326 at the end of FY24/25.
• Employee Flex – Fund Summary (Fund 700) This fund accounts for employee pre-tax medical spending accounts that are offered as a benefit to city employees. FY24/25 revenues are budgeted at $45,000, and FY24/25 expenses are budgeted at $45,000. Fund Balance is expected to be $18,698 at the end of FY24/25.
• Developmental Escrow – Fund Summary (Fund 720) The purpose of this fund is to segregate developer funds held by the City to ensure the completion of specific public improvements such as sidewalks and traffic signals. Fund Balance is expected to be $6,878 at the end of FY24/25.
• Retained Personnel – Fund Summary (Fund 740) This fund is used to account for funds collected as reimbursement and expended for professional and technical services used to assist or advise the City in connection with land development. Revenues are budgeted at $75,000, and expenses are budgeted at $75,000 for FY24/25. Fund balance is expected to be $49,204 at the end of FY24/25, but it is important to point out that these funds are on hand for future developments and developers have been requested to pay the City in advance.
• Revolving Loan – Fund Summary (Fund 750) The Revolving Loan Fund accounts for activity in the Revolving Loan Program, a low interest program for businesses and industry with the goal of job creation. There are funds in the amount of $303,388 currently available for this program.
• Police Pension – Fund Summary (Fund 760) The Police Pension Fund accounts for retirement benefits for retired Police Officers and their beneficiaries through employer and employee contributions and investment earnings. Interest Earnings are expected to decrease $1,300,000 (76.47%) over FY23/24 budget due to funds transferred to Illinois Police Officers’ Pension Investment Fund (IPOPIF) in September 2022. This is based on estimated actuals for FY23/24, but staff will continue to watch revenues over the next few years to assess how assets perform with the new investment fund. Expenses are proposed $152,595 (6.23%) higher than FY23/24 due to 3 additional retirement pensions that started in FY23/24. Fund Balance is expected to be $58,717,459 at the end of FY24/25. Again, once this review is complete, the budget document will be finalized and transmitted to Council on April 10, 2024, for consideration at the April 15, 2024, City Council Meeting.
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AJLNPRTUVWXY
FY17/18 FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25 Budget Budget
Actual Actual Actual Actual Actual Actual Budget Estimated Proposed Variance $ Variance %
FUND BALANCE BEGINNING 7,303,780 7,266,953 7,263,313 7,036,056 9,985,441 14,705,115 17,720,608 17,720,608 19,225,328 1,504,720 8.49%
REVENUES
Property Taxes 4,947,812 4,945,232 4,950,914 4,940,219 4,844,022 4,975,754 5,027,941 5,000,455 4,987,562 (40,379) -0.80%
State Sales Tax 7,659,203 7,765,544 7,810,823 8,730,755 9,227,405 9,523,709 9,460,894 9,423,709 9,356,404 (104,490) -1.10%
Local Sales Tax 1,988,773 2,003,318 2,642,858 2,997,213 3,580,074 3,822,745 3,866,480 3,792,745 3,874,618 8,138 0.21%
State Income Tax 2,456,160 2,792,465 2,655,608 3,276,353 4,301,251 4,384,429 4,216,779 4,442,923 4,640,085 423,306 10.04%
State Replacement Tax 59,769 65,260 83,626 78,561 184,105 246,433 200,000 146,667 130,000 (70,000) -35.00%
State Telecommunications Tax 129,378 123,903 260,750 244,938 209,789 198,361 200,000 190,300 190,000 (10,000) -5.00%
Self Storage Tax - - - - - 44,057 120,000 129,433 125,000 5,000 4.17%
Pull Tabs 886 883 930 893 674 1,312 1,000 310 500 (500) -50.00%
Intertrack Wagering 49,872 46,192 40,725 16,080 31,550 39,296 25,000 39,184 38,000 13,000 52.00%
Video Gaming 522,691 609,064 533,347 629,107 906,233 942,409 900,000 926,806 925,000 25,000 2.78%
Franchise Fees 344,775 345,056 352,679 360,325 386,552 379,078 380,000 345,973 340,000 (40,000) -10.53%
Licenses and Permits 368,219 440,575 274,640 346,134 397,499 313,857 295,000 298,874 289,000 (6,000) -2.03%
Fines and Forfeitures 368,411 349,262 349,075 309,027 420,532 343,690 363,000 539,780 378,000 15,000 4.13%
Charges for Services 1,142,382 1,182,875 1,191,117 927,154 1,271,413 1,387,108 1,213,289 1,485,156 1,384,289 171,000 14.09%
Reimbursements 2,127,511 2,338,070 2,072,393 3,504,190 2,732,948 2,653,413 3,078,871 3,504,133 3,722,615 643,744 20.91%
Interest Income 80,010 165,029 152,344 15,771 12,157 439,622 350,000 843,766 600,000 250,000 71.43%
Donations 17,279 4,450 640 750 13,064 13,348 - 850 - - #DIV/0!
Miscellaneous 251,325 313,172 325,294 25,720,555 2,158,123 2,124,980 77,000 81,778 193,456 116,456 151.24%
TOTAL REVENUE 22,514,456 23,490,350 23,697,763 52,098,025 30,677,391 31,833,601 29,775,254 31,192,842 31,174,529 1,399,275 4.70%
EXPENDITURES
Personnel 16,450,544 16,671,961 17,064,143 41,566,435 16,285,444 17,037,545 18,859,878 17,846,984 19,184,188 324,310 1.72%
Contractual 2,170,853 2,166,593 2,249,031 2,007,064 1,967,719 3,251,340 3,801,918 3,316,854 4,245,170 443,252 11.66%
Supplies 896,035 863,022 914,317 645,947 977,964 1,091,952 1,160,070 1,034,098 1,167,170 7,100 0.61%
Other 786,570 795,806 864,056 1,580,459 1,092,852 1,289,053 1,316,511 1,242,539 1,332,010 15,499 1.18%
Capital Outlay 355,432 1,050,698 1,057,884 1,744,150 1,727,328 2,383,586 2,588,400 2,093,085 892,070 (1,696,330) -65.54%
Transfers 1,891,849 1,954,260 1,775,589 1,604,585 3,906,410 3,764,632 4,154,562 4,154,562 4,402,774 248,212 5.97%
TOTAL EXPENDITURES 22,551,283 23,502,340 23,925,020 49,148,640 25,957,717 28,818,108 31,881,339 29,688,122 31,223,382 (657,957) -2.06%
TOTAL OPERATING EXPENDITURES 22,195,851 22,451,642 22,867,136 47,404,490 24,230,389 26,434,522 29,292,939 27,595,037 30,331,312 1,038,373 3.54%
EXCESS/(DEFICIENCY) REVENUES
OVER EXPENDITURES (36,827) (11,990) (227,257) 2,949,385 4,719,674 3,015,493 (2,106,085) 1,504,720 (48,853)
NET CHANGE IN FUND BALANCE (36,827) (11,990) (227,257) 2,949,385 4,719,674 3,015,493 (2,106,085) 1,504,720 (48,853)
FUND BALANCE ENDING 7,266,953 7,254,963 7,036,056 9,985,441 14,705,115 17,720,608 15,614,523 19,225,328 19,176,475
Less Unassigned - 120 days 7,350,447 7,640,353 8,045,963 7,946,826 8,788,191 8,787,381 9,739,783 10,096,337 10,096,337
Less Assigned for Rt 31 Widening 3,682,586 3,682,586 3,682,586 3,682,586
Less PSAP Grant Funds 769,696 769,696 1,240,442 1,540,442
Less Seizure Funds 221,256 171,256
Assigned for Capital (83,494) (385,390) (1,009,907) 2,038,615 5,916,924 4,480,945 1,422,458 4,205,963 3,685,854
General Fund ‐ Revenues, Expenditures and Fund Balance Summary
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9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
Salaries/Benefits
4010 Salaries 383,114 394,570 451,844 424,455 451,413 443,198 18,743 4.42%
4020 Sworn Salaries 4,903,477 5,002,324 5,261,441 5,684,302 5,665,965 5,816,698 132,396 2.33%
4030 Salaries - Part Time 16,119 16,681 15,935 25,920 5,587 47,840 21,920 84.57%
4050 Overtime 169 203 - 5,000 - 5,000 - 0.00%
4055 Sworn Overtime 184,320 289,240 239,816 244,500 256,617 250,000 5,500 2.25%
4080 Career Ladder 23,673 23,098 21,043 24,000 21,274 24,000 - 0.00%
4310 Health Insurance 1,005,590 996,674 1,063,642 1,223,772 954,169 1,149,413 (74,359) -6.08%
4320 Dental Insurance 37,338 39,730 40,270 47,107 43,837 48,378 1,271 2.70%
4330 Life Insurance 2,107 3,004 3,905 4,731 2,885 2,907 (1,824) -38.55%
4340 Vision Insurance 3,554 4,793 4,860 5,652 4,986 5,053 (599) -10.60%
4410 FICA Medicare 390,083 410,608 430,791 490,226 466,699 503,885 13,659 2.79%
4420 IMRF Retirement 45,319 44,240 44,997 42,659 40,734 43,570 911 2.14%
4430 Contribution - Police Pension 26,150,315 655,318 621,970 671,455 669,181 710,366 38,911 5.80%
4510 Uniform Allowance 31,616 34,808 38,665 48,600 41,127 54,600 6,000 12.35%
TOTAL SALARIES/BENEFITS 33,176,794 7,915,291 8,239,179 8,942,379 8,624,474 9,104,908 162,529 1.82%
Contractual Services
5110 Contractual 173,621 135,330 218,628 133,200 181,406 405,768 272,568 204.63%
5310 Postage and Meter 1,696 2,595 1,391 2,000 2,800 2,000 - 0.00%
5320 Telephone 29,674 12,171 12,459 33,000 35,492 40,500 7,500 22.73%
5370 Repair and Maintenance 86,644 40,998 57,987 61,500 46,723 61,500 - 0.00%
5410 Dues 1,513 1,509 3,071 2,500 2,654 2,500 - 0.00%
5420 Travel Expense 3,852 9,622 11,296 29,200 17,731 31,200 2,000 6.85%
5430 Training 27,120 42,629 44,736 92,830 76,706 105,080 12,250 13.20%
5440 Tuition Reimbursements 11,250 13,090 18,791 15,000 7,853 15,000 - 0.00%
5450 Publications 166 - 166 200 166 200 - 0.00%
TOTAL CONTRACTUAL SERVICES 335,536 257,944 368,525 369,430 371,531 663,748 294,318 79.67%
Variance ($)
Variance
(%)
Police Department ‐ Fund Summary (Fund 100, Department 22)
68
1
2
3
4
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed Variance ($)
Variance
(%)
Police Department ‐ Fund Summary (Fund 100, Department 22)
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
Supplies
6110 Materials and Supplies 21,037 21,641 19,318 25,500 25,845 26,000 500 1.96%
6210 Office Supplies 12,953 17,102 20,537 21,500 18,128 20,000 (1,500) -6.98%
6250 Gasoline and Oil 84,806 116,652 150,765 168,000 145,606 150,000 (18,000) -10.71%
6270 Small Equipment 24,568 12,947 23,185 19,700 21,690 21,750 2,050 10.41%
6310 K-9 Unit 3,198 4,527 14,164 11,150 12,605 11,150 - 0.00%
6340 Forfeiture Expenses - - - - - - - #DIV/0!
TOTAL SUPPLIES 146,562 172,869 227,969 245,850 223,874 228,900 (16,950) -6.89%
Other
7400 Bond Issuance Costs 335,432 - - - - - #DIV/0!
9904 Transfer - Debt Service - 1,667,297 1,664,827 1,665,073 1,665,073 1,663,589 (1,484) -0.09%
9920 Purchase of Services - Risk Management 229,083 229,083 303,597 378,487 378,487 378,487 - 0.00%
9922 Purchase of Services - Information Tech 355,398 382,585 506,380 621,095 621,095 748,504 127,409 20.51%
TOTAL OTHER 919,913 2,278,965 2,474,804 2,664,655 2,664,655 2,790,580 125,925 4.73%
Capital Outlay
8300 Capital - Equipment 9,167 39,330 243,617 27,500 3,504 82,100 54,600 198.55%
8400 Capital - Vehicles - - - - - - - #DIV/0!
TOTAL CAPITAL OUTLAY 9,167 39,330 243,617 27,500 3,504 82,100 54,600 198.55%
TOTAL POLICE DEPARTMENT 34,587,972 10,664,399 11,554,094 12,249,814 11,888,038 12,870,236 620,422 5.06%
69
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
228,269 129,878 140,945 161,549 161,549 168,299
3142 Taxes - Hotel/Motel 81,358 185,360 199,517 210,000 210,401 210,000 - 0.00%
3210 Interest 3 3 141 3,000 - 5,000 2,000 66.67%
3220 CD Interest 50 30 280 - 573 - - #DIV/0!
3240 IL Funds Interest 114 81 2,984 - 5,676 - - #DIV/0!
3890 Miscellaneous Income - 71,216 73,502 55,000 63,502 60,000 5,000 9.09%
3911 Loan Proceeds - - - - - - - #DIV/0!
TOTAL REVENUES 81,525 256,690 276,424 268,000 280,152 275,000 7,000 2.61%
Contractual Services
5110 Contractual 13,696 79,403 89,600 95,000 93,654 100,000 5,000 5.26%
TOTAL CONTRACTUAL SERVICES 13,696 79,403 89,600 95,000 93,654 100,000 5,000 5.26%
Other
7600 Loan Interest 8,235 6,453 4,006 1,750 - - (1,750) -100.00%
7610 Loan Principal Payment 58,985 60,767 63,214 65,500 - - (65,500) -100.00%
8100 Land Aqusition - - - - - - - #DIV/0!
9901 Transfer to General Fund 99,000 99,000 99,000 99,000 99,000 111,500 12,500 12.63%
TOTAL OTHER 166,220 166,220 166,220 166,250 99,000 111,500 (54,750) -32.93%
TOTAL EXPENDITURES 179,916 245,623 255,820 261,250 192,654 211,500
NET INCREASE/(DECREASE)(98,391) 11,067 20,604 6,750 87,498 63,500
129,878 140,945 161,549 168,299 249,047 231,799 Ending Fund Balance
Variance
($)
Variance
(%)
Tourism ‐ Fund Summary (Fund 200, Department 00)
REVENUES
EXPENDITURES
Beginning Fund Balance
70
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
AB OQSTUVWX
Pageant ‐ Fund Summary (Fund 205, Department 00)
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
1,857 1,953 1,946 1,953 1,953 1,953
3210 Interest Income - - 7 - - - - #DIV/0!
3890 Miscellaneous Income - - - 4,000 - 4,000 - 0.00%
TOTAL REVENUES - - 7 4,000 - 4,000 - 0.00%
Contractual Services
5110 Contractual - - - 1,200 - 1,500 300 25.00%
5310 Postage & Meter 4 7 - - - - - #DIV/0!
TOTAL CONTRACTUAL SERVICES 4 7 - 1,200 - 1,500 300 25.00%
Other
6940 Administrative Expenses (100) - - 2,700 - 2,500 (200) -7.41%
TOTAL OTHER (100) - - 2,700 - 2,500 (200) -7.41%
TOTAL EXPENDITURES (96) 7 - 3,900 - 4,000
NET INCREASE/(DECREASE)96 (7) 7 100 - -
1,953 1,946 1,953 2,053 1,953 1,953 Ending Fund Balance
Variance
($)
Variance
(%)
Beginning Fund Balance
REVENUES
EXPENDITURES
71
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
12,583 24,646 13,294 11,040 11,040 10,131
3210 Interest Income - 2 27 - 15 - - #DIV/0!
3220 CD Interest 5 3 27 - 20 - - #DIV/0!
3975 Transfer From General Fund 12,000 - 12,000 12,000 12,000 12,000 - 0.00%
TOTAL REVENUES 12,005 5 12,054 12,000 12,035 12,000 - 0.00%
Contractual Services
5110 Contractual (58) 11,357 14,308 14,500 12,944 15,000 500 3.45%
TOTAL CONTRACTUAL SERVICES (58) 11,357 14,308 14,500 12,944 15,000 500 3.45%
Other
6110 Materials & Supplies - - - - - - - #DIV/0!
6940 Administrative Expenses - - - - - - - #DIV/0!
TOTAL OTHER - - - - - - - #DIV/0!
TOTAL EXPENDITURES (58) 11,357 14,308 14,500 12,944 15,000
NET INCREASE/(DECREASE)12,063 (11,352) (2,254) (2,500) (909) (3,000)
24,646 13,294 11,040 8,540 10,131 7,131 Ending Fund Balance
EXPENDITURES
Variance
($)
Variance
(%)
Band ‐ Fund Summary (Fund 210, Department 00)
Beginning Fund Balance
REVENUES
72
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
5,836 8,640 10,091 8,148 8,148 10,274
3210 Interest Income 4 1 42 - 24 - - #DIV/0!
3975 Transfer From General Fund 6,000 6,000 4,000 4,000 4,000 6,000 2,000 50.00%
TOTAL REVENUES 6,004 6,001 4,042 4,000 4,024 6,000 2,000 50.00%
5375 Repair & Maintenance 3,200 4,550 5,985 5,300 1,898 6,000 700 13.21%
TOTAL EXPENDITURES 3,200 4,550 5,985 5,300 1,898 6,000 700 13.21%
NET INCREASE/(DECREASE) 2,804 1,451 (1,943) (1,300) 2,126 -
8,640 10,091 8,148 6,848 10,274 10,274 Ending Fund Balance
Civil Defense ‐ Fund Summary (Fund 220, Department 00)
Variance
($)
Variance
(%)
REVENUES
EXPENDITURES
Beginning Fund Balance
73
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
725,659 870,026 985,779 1,106,887 1,106,887 1,249,668
3210 Interest Income 19 104 3,147 5,000 3,110 6,000 1,000 20.00%
3240 IL Fund Interest 125 82 3,183 - 6,420 - - #DIV/0!
3895 Alarm Board Revenue 218,766 221,866 229,742 225,000 230,650 225,000 - 0.00%
TOTAL REVENUES 218,910 222,052 236,072 230,000 240,180 231,000 1,000 0.43%
5110 Contractual 74,543 106,299 114,964 125,000 97,399 125,000 - 0.00%
8300 Capital Expense - Equipment - - - 20,000 - - (20,000) -100.00%
TOTAL EXPENDITURES 74,543 106,299 114,964 145,000 97,399 125,000 (20,000) -13.79%
NET INCREASE/(DECREASE)144,367 115,753 121,108 85,000 142,781 106,000
870,026 985,779 1,106,887 1,191,887 1,249,668 1,355,668
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Alarm Board ‐ Fund Summary (Fund 225, Department 00)
Beginning Fund Balance
REVENUES
74
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
8,246 4,618 (4,198) 3,474 3,474 596
3010 Property Tax Collections 26,299 26,313 26,275 26,426 26,339 26,426 - 0.00%
3210 Interest Income - - 13 - 4 - - #DIV/0!
3220 CD Interest 2 1 9 - 5 - - #DIV/0!
3970 Charges for Services 13,676 16,145 29,700 22,124 22,124 27,450 5,326 24.07%
TOTAL REVENUES 39,977 42,459 55,997 48,550 48,472 53,876 5,326 10.97%
5110 Contractual 43,605 51,275 51,825 50,200 51,350 53,500 3,300 6.57%
TOTAL EXPENDITURES 43,605 51,275 48,325 50,200 51,350 53,500 3,300 6.57%
NET INCREASE/(DECREASE)(3,628) (8,816) 7,672 (1,650) (2,878) 376
4,618 (4,198) 3,474 1,824 596 972
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Audit ‐ Fund Summary (Fund 230, Department 00)
Beginning Fund Balance
REVENUES
75
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
982,758 1,123,041 1,263,178 1,406,727 1,406,727 1,550,874
3210 Interest Income 22 101 3,206 2,500 3,671 3,000 500 20.00%
3220 CD Interest 61 36 343 - 476 - - #DIV/0!
3715 Annexation Income 200 - - - - - - #DIV/0!
3720 Operating Fees - Annexation - - - 50,000 - - (50,000) -100.00%
3721 Operating Fees - District #15 137,424 - - - - - - #DIV/0!
3722 Operating Fees - District #156 100,022 - - - - - - #DIV/0!
3723 Operating Fees - Library 7,945 - - - - - - #DIV/0!
3724 Operating Fees - Fire 3,770 - - - - - - #DIV/0!
3745 Gravel Mining/Annexation Agreement 175,000 175,000 175,000 175,000 175,000 125,000 (50,000) -28.57%
TOTAL REVENUES 424,444 175,137 178,549 227,500 179,147 128,000 (99,500) -43.74%
6970 Distributions - Schools 237,446 - - 40,000 - - (40,000) -100.00%
6980 Distributions - Library 7,945 - - 5,000 - - (5,000) -100.00%
6990 Distributions - Fire 3,770 - - 5,000 - - (5,000) -100.00%
9901 Transfer General Fund - - - - - - - #DIV/0!
9904 Transfer to Debt Service 35,000 35,000 35,000 35,000 35,000 35,000 - 0.00%
TOTAL EXPENDITURES 284,161 35,000 35,000 85,000 35,000 35,000 (50,000) -58.82%
NET INCREASE/(DECREASE)140,283 140,137 143,549 142,500 144,147 93,000
1,123,041 1,263,178 1,406,727 1,549,227 1,550,874 1,643,874
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Annexation ‐ Fund Summary (Fund 260, Department 00)
Beginning Fund Balance
REVENUES
76
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
1,441,795 2,426,895 3,080,153 2,418,598 2,418,598 1,524,570
3150 MFT Allotments from State 1,034,926 1,128,538 1,139,143 1,152,966 1,167,619 1,183,086 30,120 2.61%
3155 Rebuild IL Grant 1,037,679 444,720 296,480 - - - - #DIV/0!
3180 Grants - - - - - - - #DIV/0!
3210 Interest Income - - - - - - - #DIV/0!
3240 IL Fund Interest 2,221 2,025 55,730 60,000 73,358 60,000 - 0.00%
3882 Reimbursements - Misc - - - - - - - #DIV/0!
3886 Reimbursements - State 70,933 31,211 - 70,706 63,298 57,600 (13,106) -18.54%
3975 Transfer from General Fund - - - - - - #DIV/0!
3999 Transfer from Other Funds - - - - - - #DIV/0!
TOTAL REVENUES 2,145,759 1,606,494 1,491,353 1,283,672 1,304,275 1,300,686 17,014 1.33%
6110 Materials & Supplies 140,108 - 182 500 - 500 - 0.00%
8600 Streets 590,634 340,313 932,215 2,935,706 2,198,303 1,788,000 (1,147,706) -39.09%
8605 Streets - Rebuild IL Grant 30,000 528,368 1,220,511 - - - - #DIV/0!
9901 Transfer to General Fund - 84,555 - - - - - #DIV/0!
9904 Transfer to Debt Service 399,917 - - - - - - #DIV/0!
TOTAL EXPENDITURES 1,160,659 953,236 2,152,908 2,936,206 2,198,303 1,788,500 (1,147,706) -39.09%
NET INCREASE/(DECREASE)985,100 653,258 (661,555) (1,652,534) (894,028) (487,814)
2,426,895 3,080,153 2,418,598 766,064 1,524,570 1,036,756
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Motor Fuel Tax ‐ Fund Summary (Fund 270, Department 00)
Beginning Fund Balance
REVENUES
77
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
AB DFHIJKLM
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
- 203,595 52,592 117,247 117,247 218,473
3160 Municipal Retail MFT Allotment 203,595 348,997 364,598 360,000 376,158 370,000 10,000 2.78%
3210 Interest Income - - 57 - 68 - - #DIV/0!
TOTAL REVENUES 203,595 348,997 364,655 360,000 376,226 370,000 10,000 2.78%
6110 Materials & Supplies - - - #DIV/0!
8600 Streets - 500,000 300,000 300,000 275,000 380,000 80,000 26.67%
TOTAL EXPENDITURES - 500,000 300,000 300,000 275,000 380,000 80,000 26.67%
NET INCREASE/(DECREASE)203,595 (151,003) 64,655 60,000 101,226 (10,000)
203,595 52,592 117,247 177,247 218,473 208,473 Ending Fund Balance
Local Motor Fuel Tax ‐ Fund Summary (Fund 275, Department 00)
Variance
($)
Variance
(%)
Beginning Fund Balance
REVENUES
EXPENDITURES
78
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
1,487,942 1,239,634 1,501,288 921,605 921,605 964,746
3775 Developer Donations - Schools 94,110 289,500 67,994 80,000 92,680 80,000 - 0.00%
3780 Devleoper Donations - Parks 162,470 764,352 139,283 160,000 365,037 200,000 40,000 25.00%
3785 Developer Donations - Library 15,664 129,584 19,224 20,000 70,844 50,000 30,000 150.00%
3790 Developer Donations - Fire District 48,060 129,584 19,224 20,000 70,844 50,000 30,000 150.00%
3180 Grants - - - - - 150,000 150,000 #DIV/0!
3210 Interest Income 37 141 2,900 8,000 2,957 8,000 - 0.00%
3220 CD Interest 193 115 1,086 - 1,491 - - #DIV/0!
3240 IL Fund Interest 518 291 9,381 - 12,428 - - #DIV/0!
3684 Boat Launch Revenues 38,520 43,558 44,995 40,000 53,042 50,000 10,000 25.00%
3815 Donations 197,700 - - 75,000 - - #DIV/0!
3845 Rental Income 38,849 19,649 36,438 35,000 40,866 40,000 5,000 14.29%
3882 Reimbursements - Miscellaneous - - - - - 411,517 411,517 #DIV/0!
3886 Reimbursements - State - - - - - - - #DIV/0!
3890 Miscellaneous Income - 2,885 - - - - - #DIV/0!
TOTAL REVENUES 398,421 1,577,359 340,525 363,000 785,189 1,039,517 676,517 186.37%
6940 Administrative Expenses 11,805 11,325 17,064 12,500 7,772 12,500 - 0.00%
6970 Distributions - Schools 94,110 289,500 67,994 80,000 92,680 80,000 - 0.00%
6980 Distributions - Library 15,664 129,584 19,224 20,000 70,844 50,000 30,000 150.00%
6990 Distributions - Fire 48,060 129,584 19,224 20,000 70,844 50,000 30,000 150.00%
8100 Land Acquisition - - - - - - - #DIV/0!
8800 Park Playground Improvements 477,090 755,712 796,702 588,459 499,908 950,517 362,058 61.53%
TOTAL EXPENDITURES 646,729 1,315,705 920,208 720,959 742,048 1,143,017 422,058 58.54%
NET INCREASE/(DECREASE)(248,308) 261,654 (579,683) (357,959) 43,141 (103,500)
1,239,634 1,501,288 921,605 563,646 964,746 861,246
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Developer Donation ‐ Fund Summary (Fund 280, Departments 00, 41)
Beginning Fund Balance
REVENUES
79
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
AB OQRSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Budget Actual Budget Estimated Proposed
280,604 719,415 993,626 993,626 232,000 323,465 279,903
3010 Property Tax Collections 655,428 678,920 720,000 694,137 805,000 848,809 840,000 35,000 4.86%
3180 Grants - - 200,000 178,164 200,000 8,947 - (200,000) -100.00%
3210 Interest Income 26 121 - 2,621 3,000 3,000 3,000 - #DIV/0!
3815 Donations - - - 20,000 450,000 450,000 - (450,000) #DIV/0!
3890 Miscellaneous Income 62,860 55,000 355,000 65,388 55,000 55,000 55,000 - 0.00%
TOTAL REVENUES 718,314 734,041 1,275,000 960,310 1,513,000 1,365,756 898,000 (615,000) -48.24%
5110 Contractual Services 7,860 9,525 - 108,966 10,000 3,505 10,000 - 0.00%
6940 Administrative Expenses 10,237 1,300 50,000 2,396 10,000 4,278 10,000 - 0.00%
8900 Public Improvements 37,571 224,170 2,145,000 1,384,839 1,180,000 1,180,000 1,545,586 365,586 30.98%
9901 Transfer to General Fund 2,500 2,500 2,500 2,500 2,500 2,500 2,500 - 0.00%
9904 Transfer to Debt Service 221,335 222,335 223,235 223,235 219,035 219,035 224,730 5,695 2.60%
TOTAL EXPENDITURES 279,503 459,830 2,420,735 1,721,936 1,421,535 1,409,318 1,792,816 371,281 26.12%
NET INCREASE/(DECREASE)438,811 274,211 (1,145,735) (761,626) 91,465 (43,562) (894,816)
719,415 993,626 (152,109) 232,000 323,465 279,903 (614,913)
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Tax Increment Finance ‐ Fund Summary (Fund 290, Department 00)
Beginning Fund Balance
REVENUES
80
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
4,962 (226) 5,568 7,607 7,607 10,314
3210 Interest Income 10 4 1,106 - 990 - - #DIV/0!
3220 CD Interest 49 29 277 - 250 - - #DIV/0!
3910 Bond Proceeds - - - - - - - #DIV/0!
3915 Bond Interest Rebate 3,688 3,692 - - - - - #DIV/0!
3966 Premium on Refunding - - - - - - - #DIV/0!
3969 TIF Fund Transfer 221,335 222,335 223,235 219,035 219,035 224,730 5,695 2.60%
3971 Transfer from Annexation Fund 35,000 35,000 35,000 35,000 35,000 35,000 - 0.00%
3972 Transfer from Recreation Center Fund 130,656 133,956 132,156 130,356 130,356 133,511 3,155 2.42%
3975 Transfer from General Fund 182,642 1,850,272 1,850,765 1,853,842 1,853,842 1,851,523 (2,319) -0.13%
3978 Transfer from Water/Sewer Fund 110,627 108,763 110,269 111,707 111,707 111,283 (424) -0.38%
3986 Transfer from MFT Fund 399,917 - - - - - - #DIV/0!
TOTAL REVENUES 1,083,924 2,354,051 2,352,808 2,349,940 2,351,180 2,356,047 6,107 0.26%
7100 Bond Principal 950,000 1,605,000 1,675,000 1,695,000 1,695,000 1,725,000 30,000 1.77%
7200 Bond Interest 137,419 741,326 672,471 650,942 650,942 627,049 (23,893) -3.67%
7300 Fees - Paying Agent 1,693 1,931 3,298 4,000 2,531 4,000 - 0.00%
7500 Bond Refunding - - - - - - - #DIV/0!
TOTAL EXPENDITURES 1,089,112 2,348,257 2,350,769 2,349,942 2,348,473 2,356,049 6,107 0.26%
NET INCREASE/(DECREASE)(5,188) 5,794 2,039 (2) 2,707 (2)
(226) 5,568 7,607 7,605 10,314 10,312
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Debt Service ‐ Fund Summary (Fund 300, Department 00)
Beginning Fund Balance
REVENUES
81
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
420,052 236,869 99,076 112,125 112,125 100,878
3210 Interest Income 61 - - - - - - #DIV/0!
3220 CD Interest 1,137 678 6,411 700 5,000 3,000 2,300 328.57%
3240 IL Fund Interest 108 80 2,910 5,000 3,000 3,000 (2,000) -40.00%
3632 Concessions - 568 2,996 3,000 3,409 3,500 500 16.67%
3641 Babysitting 6,086 12,748 10,505 10,000 13,175 13,000 3,000 30.00%
3642 Recreation Center Room Rentals 4,298 13,413 22,800 18,000 12,172 12,000 (6,000) -33.33%
3643 Birthday Parties - - - - - - - #DIV/0!
3644 Sponsorship/Advertisement 100 100 - 100 - - (100) -100.00%
3645 Annual Memberships 287,751 352,774 412,859 420,000 447,116 460,000 40,000 9.52%
3646 Short-Term Memberships 4,252 8,469 8,646 10,000 11,625 11,000 1,000 10.00%
3647 Daily Admissions 768 1,842 4,318 3,000 2,480 3,000 - 0.00%
3648 Punch Passes 5,391 10,626 11,166 10,000 12,412 12,000 2,000 20.00%
3649 Recreation Center Misc. Fees 2,345 1,959 1,459 2,000 1,755 2,000 - 0.00%
3650 Fitness Classes 2,290 1,581 565 1,000 7,237 7,000 6,000 600.00%
3651 Small Group Personal Training 15 - - - - - - #DIV/0!
3652 Personal Training 28,823 34,240 55,497 50,000 55,777 55,000 5,000 10.00%
3780 Transfer from Developer Donation Fund - - - - - - - #DIV/0!
3882 Miscellaneous Reimbursement - - - - - - - #DIV/0!
3910 Bond Proceeds - - - - - - - #DIV/0!
3965 Premium on Bonds Payable - - - - - - - #DIV/0!
3975 Transfer - General Fund 111,985 111,985 211,985 250,356 250,356 270,000 19,644 7.85%
TOTAL REVENUES 455,410 551,063 752,117 783,156 825,514 854,500 71,344 9.11%
Variance
($)
Variance
(%)
Recreation Center ‐ Fund Summary (Fund 400, Departments 00 & 40 Combined)
Beginning Fund Balance
REVENUES
82
1
2
3
4
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
Variance
($)
Variance
(%)
Recreation Center ‐ Fund Summary (Fund 400, Departments 00 & 40 Combined)
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
Salaries/Benefits
4010 Salaries 28,996 30,276 52,353 60,678 57,891 59,882 (796) -1.31%
4050 Overtime - - - - - - - #DIV/0!
4110 Salaries - Part- Time - - - - - - - #DIV/0!
4130 Salaries - Front Desk Attendants 91,816 110,092 122,222 140,000 127,891 148,640 8,640 6.17%
4135 Salaries - Fitness Coordinator 72,640 63,154 46,459 50,820 49,188 52,345 1,525 3.00%
4140 Salaries - Childcare Attendants 16,606 19,917 24,711 21,500 27,456 30,000 8,500 39.53%
4145 Salaries - Rental Attendants - 45 368 250 145 - (250) -100.00%
4160 Salaries - Personal Trainers 17,502 23,555 37,587 38,000 36,685 30,000 (8,000) -21.05%
4165 Salaries - Orientation/Consultants 468 660 876 1,000 759 800 (200) -20.00%
4170 Salaries - Group Exercise Instructors 56,215 58,294 58,606 66,360 61,061 61,000 (5,360) -8.08%
4175 Salaries - Fitness Program Instructors 21 601 263 700 854 500 (200) -28.57%
4180 Salaries - Facility Attendants 29,550 38,546 39,920 41,000 44,442 49,500 8,500 20.73%
4310 Health/Vision 28,018 23,515 12,753 5,583 36,514 39,879 34,296 614.29%
4320 Dental Insurance 1,020 867 435 203 1,334 1,384 1,181 581.77%
4330 Life Insurance - - - 125 55 77 (48) -38.40%
4340 Insurance Premiums Vision 74 86 49 29 130 138 109 375.86%
4410 FICA Medicare 23,294 26,079 29,123 32,154 30,628 33,099 945 2.94%
4420 IMRF Retirement 12,413 11,518 10,654 10,904 11,756 14,119 3,215 29.48%
4510 Uniform Allowance - - 1,578 1,000 810 1,000 - 0.00%
TOTAL SALARIES/BENEFITS 378,633 407,205 437,957 470,306 487,599 522,363 52,057 11.07%
Contractual Services
5110 Contractual 9,769 11,180 16,854 16,700 17,200 17,000 300 1.80%
5200 Contract Custodial - - - - - - - #DIV/0!
5210 Marketing & Advertising 161 411 3,111 4,500 3,825 4,500 - 0.00%
5215 Retention/Promotion - - 741 1,000 - 1,000 - 0.00%
5225 Room Contractor - 960 1,455 - 1,050 - - #DIV/0!
5320 Telephone - - - - - - - #DIV/0!
5321 Cable/TV 3,446 4,102 3,958 3,800 4,109 4,200 400 10.53%
5375 Repair & Maintenance - Equipment 10,639 12,109 16,291 11,500 9,548 9,000 (2,500) -21.74%
5430 Training 574 757 704 500 717 500 - 0.00%
5510 Utilities 24,333 31,735 19,348 28,000 32,217 32,000 4,000 14.29%
5600 Credit Card/Bank Fees 6,957 9,947 16,256 15,000 12,556 11,000 (4,000) -26.67%
TOTAL CONTRACTUAL SERVICES 55,879 71,201 78,718 81,000 81,222 79,200 (1,800) -2.22%
EXPENDITURES
83
1
2
3
4
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
Variance
($)
Variance
(%)
Recreation Center ‐ Fund Summary (Fund 400, Departments 00 & 40 Combined)
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
Supplies
6110 Materials and Supplies 6,068 3,021 14,527 6,000 15,600 15,000 9,000 150.00%
6111 Custodial Supplies 10,585 11,958 7,345 9,000 6,640 8,000 (1,000) -11.11%
6120 Supplies - Childcare 30 23 - 300 - 300 - 0.00%
6130 Supplies - Safety 1,390 1,370 1,339 1,200 1,180 1,000 (200) -16.67%
6141 Office Furniture/Equipment - 132 - - - - - #DIV/0!
6142 Fitness Equipment 969 3,097 147 - 1,087 - - #DIV/0!
6210 Office & Technology Supplies - 22 544 500 870 500 - 0.00%
TOTAL SUPPLIES 19,042 19,623 23,902 17,000 25,377 24,800 7,800 45.88%
Other
7400 Bond Issuance Costs - - - - - - - #DIV/0!
8200 Buildings - - - - 21,740 - - #DIV/0!
8300 Equipment - - - 10,000 9,873 - (10,000) -100.00%
9901 General Fund Transfer - - - - - - - #DIV/0!
9904 Transfer to Debt Service Fund 130,656 133,956 132,156 130,356 130,356 133,511 3,155 2.42%
9920 Purchase of Services - Risk Management 20,000 20,000 25,534 31,261 31,261 31,261 - 0.00%
9922 Purchase of Service - IT 34,383 36,871 40,801 49,333 49,333 58,691 9,358 18.97%
TOTAL OTHER 185,039 190,827 198,491 220,950 242,563 223,463 2,513 1.14%
TOTAL EXPENDITURES 638,593 688,856 739,068 789,256 836,761 849,826 60,570 7.67%
NET INCREASE/(DECREASE)(183,183) (137,793) 13,049 (6,100) (11,247) 4,674
236,869 99,076 112,125 106,025 100,878 105,552 Ending Fund Balance
84
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
82 (641) (232) 27 27 59
3010 Property Tax Collections 16,123 16,123 15,581 15,580 15,584 15,580 - 0.00%
3210 Interest Income - - 18 - 20 - - #DIV/0!
3220 CD Interest 1 1 7 - 8 - - #DIV/0!
TOTAL REVENUES 16,124 16,124 15,606 15,580 15,612 15,580 - 0.00%
9936 Transfer to Utility Improvement Fund 16,847 15,715 15,347 15,580 15,580 15,580 - 0.00%
TOTAL EXPENDITURES 16,847 15,715 15,347 15,580 15,580 15,580 - 0.00%
NET INCREASE/(DECREASE)(723) 409 259 - 32 -
(641) (232) 27 27 59 59
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Lakewood SSA#4 ‐ Fund Summary (Fund 424, Department 00)
Beginning Fund Balance
REVENUES
85
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
478,286 321,452 1,013,329 251,039 251,039 283,262
3210 Interest Income 1,402 382 663 1,000 31,148 25,000 24,000 2400.00%
3220 CD Interest 301 179 1,696 250 2,500 2,000 1,750 700.00%
3760 Received from Developers - - - - - - - #DIV/0!
3837 Unrealized Gain/Loss - (2,134) 14,071 - - - - #DIV/0!
3882 Reimbursements - Miscellaneous 48,772 34,870 39,037 700 - - (700) -100.00%
3886 Reimbursements - State - - - - - - - #DIV/0!
3971 Transfer from Annexation Fund - - - - - - - #DIV/0!
3975 Transfer from General Fund - 696,503 - - - - - #DIV/0!
TOTAL REVENUES 50,475 729,800 55,467 1,950 33,648 27,000 25,050 1284.62%
5110 Contractual Services - - - - - - - #DIV/0!
8100 Land Acquisitions - - - - - - - #DIV/0!
8200 Buildings 130,350 - 100,000 - - - - #DIV/0!
8600 Streets - - 175,295 25,000 1,209 48,000 23,000 92.00%
8800 Park Playground Improvements 29,300 - 189 - - - - #DIV/0!
8900 Capital - Other Improvements 18,659 37,923 390,373 23,500 216 - (23,500) -100.00%
9901 Transfer - Capital Equipment Fund 29,000 - 151,900 - - 5,000 5,000 #DIV/0!
TOTAL EXPENDITURES 207,309 37,923 817,757 48,500 1,425 53,000 4,500 9.28%
NET INCREASE/(DECREASE)(156,834) 691,877 (762,290) (46,550) 32,223 (26,000)
321,452 1,013,329 251,039 204,489 283,262 257,262
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Capital Improvements ‐ Fund Summary (Fund 440, Department 00)
Beginning Fund Balance
REVENUES
86
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
AB DEGHIJKL
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
- - - 865,821 865,821 438,566
3210 Interest Income - - 1,610 1,000 1,103 1,000 - 0.00%
3145 Electric Use Tax - - 1,043,524 1,125,000 1,077,565 1,090,000 (35,000) -3.11%
TOTAL REVENUES - - 1,045,134 1,126,000 1,078,668 1,091,000 (35,000) -3.11%
8200 Capital - Buildings - - - 460,000 436,856 - (460,000) -100.00%
8300 Capital - Equipment - - - 40,000 29,184 - (40,000) -100.00%
8400 Capital - Vehicles - - 179,313 829,000 508,782 1,102,915 273,915 33.04%
8600 Capital - Streets - - - 25,000 24,905 - (25,000) -100.00%
8800 Capital - Park Improvements - - - 70,000 63,321 25,000 (45,000) -64.29%
8900 Capital - Public Improvements - - - 550,000 442,875 380,000 (170,000) -30.91%
TOTAL EXPENDITURES - - 179,313 1,974,000 1,505,923 1,507,915 (466,085) -23.61%
NET INCREASE/(DECREASE) - - 865,821 (848,000) (427,255) (416,915)
- - 865,821 17,821 438,566 21,651 Ending Fund Balance
Capital Asset Maintenance & Replacement ‐ Fund Summary (Fund 445, Department 00)
Variance ($)
Variance
(%)
Beginning Fund Balance
REVENUES
EXPENDITURES
87
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
(28,749) 322 365 31,425 31,425 31,850
3210 Interest Income - - 104 400 25 400 - 0.00%
3220 CD Interest 71 43 402 - 400 - - #DIV/0!
3975 Transfer from General Fund 29,000 - 151,900 - - 5,000 5,000 #DIV/0!
TOTAL REVENUES 29,071 43 152,406 400 425 5,400 5,000 1250.00%
8300 Capital - Equipment - - 71,346 30,000 - 35,000 5,000 16.67%
8400 Capital - Vehicles - - 50,000 - - - - #DIV/0!
TOTAL EXPENDITURES - - 121,346 30,000 - 35,000 5,000 16.67%
NET INCREASE/(DECREASE)29,071 43 31,060 (29,600) 425 (29,600)
322 365 31,425 1,825 31,850 2,250
EXPENDITURES
Ending Fund Balance
Variance
($)
Variance
(%)
Capital Equipment ‐ Fund Summary (Fund 450, Department 00)
Beginning Fund Balance
REVENUES
88
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
AB CEGHIJKL
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
- - - - - 272,020
3210 Interest Income - - - - 162 200 200 #DIV/0!
3146 Gas Use Tax - - - - 271,858 285,000 285,000 #DIV/0!
TOTAL REVENUES - - - - 272,020 285,200 285,200 #DIV/0!
8200 Capital - Buildings - - - - - - - #DIV/0!
8900 Capital - Public Improvements - - - - - - - #DIV/0!
TOTAL EXPENDITURES - - - - - - - #DIV/0!
NET INCREASE/(DECREASE)- - - - 272,020 285,200
- - - - 272,020 557,220 Ending Fund Balance
Capital Asset New Projects ‐ Fund Summary (Fund 455, Department 00)
Variance
($)
Variance
(%)
Beginning Fund Balance
REVENUES
EXPENDITURES
89
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
3180 Grants 95,556 - - - - - - #DIV/0!
3200 Interest Income - - - 100,000 - 50,000 (50,000) -50.00%
3220 CD Interest 1,043 496 1,440 - 2,500 - - #DIV/0!
3240 IL Fund Interest 2,728 1,524 50,706 - 72,250 - - #DIV/0!
3610 Sales 2,211,341 2,481,440 2,442,323 2,437,500 2,360,920 2,477,597 40,097 1.65%
3615 Base Charge - Capital 127,408 330,058 544,754 520,000 561,109 550,000 30,000 5.77%
3620 Penalties 53,013 100,772 75,360 85,000 40,125 85,000 - 0.00%
3630 Hookup/Connection Fees 34,250 23,250 8,250 10,000 7,500 10,000 - 0.00%
3640 Water Meter Sales 37,025 52,107 20,650 10,000 15,750 10,000 - 0.00%
3821 Donated Public Improvements 2,334,210 1,096,340 - - - - - #DIV/0!
3836 Gain/Loss on Sale 3,500 - 6,000 - - - - #DIV/0!
3845 Rental Income 30,000 30,000 25,697 30,000 26,000 30,000 - 0.00%
3882 Miscellaneous Reimbursement - - 632 - 8,572 - - #DIV/0!
3890 Miscellaneous Income 2,230 4,504 27,694 5,000 3,107 5,000 - 0.00%
3920 Proceeds from Fixed Asset Sale - - - - - - - #DIV/0!
3991 Transfer from Marina Fund - - - - - - - #DIV/0!
TOTAL REVENUES 4,932,304 4,120,491 3,203,506 3,197,500 3,097,833 3,217,597 20,097 0.63%
TOTAL OPERATING REVENUES
2,270,355 2,588,736 2,597,523 2,627,500 2,478,902 2,617,597
REVENUES
Variance
($)
Variance
(%)
Water and Sewer Fund Summary (Fund 510, Department 31 Water)
90
1
2
3
4
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
Variance
($)
Variance
(%)
Water and Sewer Fund Summary (Fund 510, Department 31 Water)
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
Salaries/Benefits
4010 Salaries - Regular 480,830 406,260 404,638 417,023 406,977 445,796 28,773 6.90%
4050 Overtime - Regular 28,196 24,486 26,736 34,000 29,283 34,000 - 0.00%
4110 Salaries - Seasonal - 4,422 1,160 7,500 6,264 7,500 - 0.00%
4310 Health Insurance 122,890 104,856 87,526 51,757 93,937 52,695 938 1.81%
4320 Dental Insurance 865 - 224 244 301 233 (11) -4.51%
4330 Life Insurance 198 286 363 374 227 230 (144) -38.50%
4340 Vision Insurance 109 - 42 44 41 43 (1) -2.27%
4410 FICA 39,687 33,124 32,868 35,077 35,083 37,278 2,201 6.27%
4420 IMRF (660) - 110,539 44,110 42,742 46,012 1,902 4.31%
4510 Uniforms 1,526 1,733 1,938 2,250 1,448 2,250 - 0.00%
TOTAL SALARIES/BENEFITS 673,641 575,167 666,034 592,379 616,303 626,037 33,658 5.68%
Contractual Services
5110 Contractual 113,324 110,114 100,696 140,000 73,378 154,500 14,500 10.36%
5310 Postage & Meter 3 2,612 141 1,000 134 1,000 - 0.00%
5320 Telephone - - - - - - - #DIV/0!
5370 Repair & Maintenance 5,988 1,979 1,097 4,000 3,959 4,000 - 0.00%
5410 Dues 764 694 821 1,500 1,530 2,000 500 33.33%
5430 Training 383 2,356 579 1,500 694 1,500 - 0.00%
5440 Tuition Reimbursement - - - - - - - #DIV/0!
5510 Utilities 135,066 147,741 123,122 110,000 156,512 135,000 25,000 22.73%
TOTAL CONTRACTUAL SERVICES 255,528 265,496 226,456 258,000 236,207 298,000 40,000 15.50%
Supplies
6110 Materials and Supplies 150,546 235,298 242,473 250,000 289,870 270,000 20,000 8.00%
6210 Office Supplies 615 500 564 500 286 500 - 0.00%
6250 Gasoline & Oil 5,618 5,584 6,332 7,000 6,480 7,000 - 0.00%
6270 Small Equipment & Tools 999 995 292 1,000 953 1,000 - 0.00%
6940 Administrative Expenses 1,462 731 925 - 422 - - #DIV/0!
TOTAL SUPPLIES 159,240 243,108 250,586 258,500 298,011 278,500 20,000 7.74%
EXPENDITURES
91
1
2
3
4
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
Variance
($)
Variance
(%)
Water and Sewer Fund Summary (Fund 510, Department 31 Water)
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
Other
7091 Debt Service - Accrued Interest (750) (788) (788) - (788) - - #DIV/0!
7100 Principal Payment - - - 110,000 - 115,000 5,000 4.55%
7200 Bond Interest 38,508 36,508 34,408 32,308 32,308 29,998 (2,310) -7.15%
7300 Fees - Paying Agent 311 311 311 350 311 350 - 0.00%
8300 Capital - Equipment - - - - - - - #DIV/0!
8500 Capital - Utility System - 66,942 - - - - - #DIV/0!
9000 Amortization - Bond Issue Costs - - - - - - - #DIV/0!
9100 Amortization - Bond Discount (46,517) (512) (512) - (512) - - #DIV/0!
9510 Depreciation Expense 588,751 631,243 647,212 650,000 649,000 650,000 - 0.00%
9605 OPEB Expense 4,831 (16,959) 62,431 - - - - #DIV/0!
9606 OPEB Contributions (5,906) (8,492) (9,774) - - - - #DIV/0!
9904 Transfer to Debt Service 98,152 96,499 97,835 99,112 99,112 98,735 (377) -0.38%
9920 Purchase of Service - MCMRMA 64,895 64,895 82,941 101,543 101,543 101,543 - 0.00%
9921 Purchase of Service - Billing 245,048 245,048 245,048 245,048 245,048 245,048 - 0.00%
9922 Purchase of Service - IT 26,258 27,778 28,357 33,188 33,188 38,488 5,300 15.97%
9923 Purchase of Service - Audit 4,863 5,035 5,750 5,399 5,399 6,000 601 11.13%
9930 Water/Sewer Transfer 625,101 720,385 731,578 750,041 750,041 736,092 (13,949) -1.86%
9930 Water/Sewer Transfer - Utility Capital - - - - - - - #DIV/0!
TOTAL OTHER 1,643,545 1,867,893 1,924,797 2,026,989 1,914,650 2,021,254 (5,735) -0.28%
TOTAL OPERATING EXPENDITURES 2,143,203 2,320,421 2,420,661 2,485,868 2,416,171 2,573,791 87,923 3.54%
TOTAL EXPENDITURES 2,731,954 2,951,664 3,067,873 3,135,868 3,065,171 3,223,791 87,923 2.80%
92
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
AB NPRSTUVW
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
3180 Grants 525,000 - - - - - - #DIV/0!
3200 Interest Income - - - 100,000 - 50,000 (50,000) -50.00%
3220 CD Interest 1,043 496 1,440 - 2,500 - - #DIV/0!
3240 IL Fund Interest 2,728 1,524 50,706 - 72,250 - - #DIV/0!
3610 Sales 2,704,124 2,901,088 2,872,692 2,981,836 2,986,740 3,120,320 138,484 4.64%
3615 Base Charge - Capital 276,036 388,515 510,811 500,000 522,597 520,000 20,000 4.00%
3620 Penalties 45,137 72,724 58,783 65,000 37,136 65,000 - 0.00%
3630 Hookup/Connection Fees 46,137 23,750 7,500 10,000 7,500 10,000 - 0.00%
3660 Debt Service Fee 421,409 424,643 432,360 425,000 440,631 430,000 5,000 1.18%
3665 Debt Service - IEPA Loan 2,245,661 2,081,334 1,913,864 1,884,000 1,963,407 1,950,000 66,000 3.50%
3821 Donated Public Improvements 1,745,000 1,357,882 - - - - - #DIV/0!
3836 Gain/Loss on Sale (1,242,786) 32,760 - - - - - #DIV/0!
3890 Miscellaneous Income 4,580 12,289 755 1,000 3,095 1,000 - 0.00%
3915 Bond Interest Rebate 7,254 25,082 - - - - - #DIV/0!
3981 Transfer - Capital Development 16,776 - - - - - - #DIV/0!
TOTAL REVENUES 6,798,099 7,322,087 5,848,911 5,966,836 6,035,856 6,146,320 179,484 3.01%
TOTAL OPERATING REVENUES
3,711,275 3,437,846 3,416,736 3,572,836 3,542,352 3,666,320 93,484 2.62%
REVENUES
Variance ($)
Variance
(%)
Water and Sewer Fund Summary (Fund 510, Department 32 Sewer)
93
1
2
3
4
AB NPRSTUVW
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed Variance ($)
Variance
(%)
Water and Sewer Fund Summary (Fund 510, Department 32 Sewer)
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
Salaries/Benefits
4010 Salaries - Regular 693,097 695,642 746,111 797,577 757,873 804,194 6,617 0.83%
4050 Overtime - Regular 31,742 33,190 39,642 40,000 33,620 40,000 - 0.00%
4110 Salaries - Seasonal - 4,507 5,184 7,500 5,888 7,500 - 0.00%
4310 Health Insurance 203,936 203,427 238,654 282,069 264,652 286,902 4,833 1.71%
4320 Dental Insurance 850 1,109 1,357 1,520 1,438 1,431 (89) -5.86%
4330 Life Insurance 323 428 546 697 403 434 (263) -37.73%
4340 Vision Insurance 154 177 149 162 144 153 (9) -5.56%
4410 FICA 55,382 55,959 60,386 64,648 63,033 65,155 507 0.78%
4420 IMRF 7,121 - 203,295 81,915 78,221 80,958 (957) -1.17%
4510 Uniforms 9,075 9,481 10,699 11,775 11,239 13,025 1,250 10.62%
TOTAL SALARIES/BENEFITS 1,001,680 1,003,920 1,306,023 1,287,863 1,216,511 1,299,752 11,889 0.92%
Contractual Services
5110 Contractual 162,611 156,784 168,756 180,000 143,171 180,000 - 0.00%
5310 Postage & Meter 74 23 31 200 132 200 - 0.00%
5320 Telephone - - - - - - - #DIV/0!
5370 Repair & Maintenance 25,314 6,654 31,610 15,000 19,064 18,000 3,000 20.00%
5375 Repair & Maintenance - Equipment 96,617 66,423 132,686 115,000 170,181 175,000 60,000 52.17%
5380 Repair & Maintenance - Utility System 71,460 42,027 73,475 75,000 86,893 75,000 - 0.00%
5410 Dues 1,139 335 580 600 470 600 - 0.00%
5430 Training 1,444 1,295 631 1,250 196 1,000 (250) -20.00%
5440 Tuition Reimbursement 409 514 575 600 - 600 - 0.00%
5450 Publications - - - - - - - #DIV/0!
5510 Utilities 333,041 313,241 293,882 325,000 354,136 325,000 - 0.00%
5580 Sludge Disposal 50,307 87,415 27,118 80,000 45,800 80,000 - 0.00%
TOTAL CONTRACTUAL SERVICES 742,416 674,711 729,344 792,650 820,043 855,400 62,750 7.92%
EXPENDITURES
94
1
2
3
4
AB NPRSTUVW
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed Variance ($)
Variance
(%)
Water and Sewer Fund Summary (Fund 510, Department 32 Sewer)
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
Supplies
6110 Materials and Supplies 192,982 198,177 240,235 303,000 349,700 348,500 45,500 15.02%
6210 Office Supplies 610 750 968 750 225 750 - 0.00%
6270 Small Equipment & Tools - - 1,031 1,000 1,019 1,000 - 0.00%
6250 Gasoline & Oil 17,453 28,823 31,431 30,000 29,498 30,000 - 0.00%
TOTAL SUPPLIES 211,045 227,750 273,665 334,750 380,442 380,250 45,500 13.59%
Other
6940 Administrative Expenses 2,150 1,585 2,086 - 1,004 - - #DIV/0!
7091 Debt Service - Accrued Interest (23,398) (12,254) (15,173) - (16,000) - - #DIV/0!
7100 Principal Payment - - - 285,000 - 300,000 15,000 5.26%
7200 Bond Interest 163,953 118,958 104,200 93,600 93,600 82,200 (11,400) -12.18%
7300 Fees - Paying Agent 1,093 750 750 750 750 750 - 0.00%
7400 Bond Issuance Costs 35,270 - - - - - - #DIV/0!
7450 Bond Discount Expense 18,776 - - - - - - #DIV/0!
7605 IEPA Loan Principal - - - 1,561,149 - 1,590,322 29,173 1.87%
7600 IEPA Loan Interest 564,003 534,492 518,829 490,192 490,192 461,019 (29,173) -5.95%
8300 Capital - Equipment - - - - - - - #DIV/0!
8500 Capital - Utility System 397,472 293,685 26,504 - - - - #DIV/0!
9000 Amortization - Bond Issue Costs - - - - - - - #DIV/0!
9100 Amortization - Bond Discount 7,225 (46,005) (46,005) - (46,005) - - #DIV/0!
9510 Depreciation Expense 1,704,349 2,133,432 2,157,391 2,100,000 2,167,000 2,200,000 100,000 4.76%
9605 OPEB Expense 4,831 (16,959) 62,431 - - - - #DIV/0!
9606 OPEB Contributions (5,906) (8,492) (9,774) - - - - #DIV/0!
9904 Transfer to Debt Service 12,475 12,264 12,434 12,596 12,596 12,548 (48) -0.38%
9920 Purchase of Service - MCMRMA 86,695 86,695 110,863 135,728 135,728 135,728 - 0.00%
9921 Purchase of Service - Billing 261,238 261,238 261,238 261,238 261,238 261,238 - 0.00%
9922 Purchase of Service - IT 22,009 23,221 22,736 26,393 26,393 30,403 4,010 15.19%
9923 Purchase of Service - Audit 4,863 5,035 5,750 5,399 5,399 6,000 601 11.13%
9930 Water/Sewer Transfer 421,309 296,916 301,622 307,829 307,829 297,687 (10,142) -3.29%
9930 Water/Sewer Transfer - Utility Capital - - - - - - - #DIV/0!
9936 Transfer to Utility Improvement Fund - 6,250 - - - - - #DIV/0!
TOTAL OTHER 3,678,407 3,690,811 3,515,882 5,279,874 3,439,724 5,377,895 98,021 1.86%
TOTAL OPERATING EXPENDITURES 3,365,196 2,923,018 3,148,694 3,543,796 3,199,528 3,661,956 118,160 3.33%
TOTAL EXPENDITURES 5,633,548 5,597,192 5,824,914 7,695,137 5,856,720 7,913,297 218,160 2.84%
95
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
3890 Miscellaneous Income - - 838 - - - - #DIV/0!
3978 Transfer from Water/Sewer Fund 1,046,410 1,017,301 1,033,200 1,057,870 1,057,870 1,029,088 (28,782) -2.72%
TOTAL REVENUES 1,046,410 1,017,301 1,034,038 1,057,870 1,057,870 1,029,088 (28,782) -2.72%
Salaries/Benefits
4010 Salaries - Regular 637,269 592,670 616,004 620,829 493,759 621,360 531 0.09%
4050 Overtime - Regular 18,457 30,648 18,724 20,000 9,528 15,000 (5,000) -25.00%
4110 Salaries - Seasonal - 4,928 5,351 7,500 7,500 7,500 - 0.00%
4310 Health Insurance 201,041 203,668 207,787 218,308 191,397 221,931 3,623 1.66%
4320 Dental Insurance 1,018 1,097 1,134 1,316 475 1,198 (118) -8.97%
4330 Life Insurance 323 457 568 581 353 357 (224) -38.55%
4340 Vision Insurance 74 108 107 116 44 110 (6) -5.17%
4410 FICA 50,654 48,337 49,333 49,597 44,879 49,255 (342) -0.69%
4420 IMRF 7,151 (21,127) 165,466 71,773 52,151 61,027 (10,746) -14.97%
4510 Uniforms 3,130 3,473 3,229 3,000 2,990 3,000 - 0.00%
TOTAL SALARIES/BENEFITS 919,117 864,259 1,067,703 993,020 803,076 980,738 (12,282) -1.24%
Contractual Services
5110 Contractual 4,010 3,773 - - - - - #DIV/0!
5310 Postage & Meter 1 - - 100 - 100 - 0.00%
5320 Telephone - - - - - - - #DIV/0!
5370 Repair & Maintenance 30,306 34,557 19,721 25,000 21,765 20,000 (5,000) -20.00%
5410 Dues 364 323 327 500 100 500 - 0.00%
5430 Training 512 1,554 61 3,000 126 1,500 (1,500) -50.00%
TOTAL CONTRACTUAL SERVICES 35,193 40,207 20,109 28,600 21,991 22,100 (6,500) -22.73%
Supplies
6110 Materials and Supplies 23,424 338 3,592 - 115 - - #DIV/0!
6210 Office Supplies 91 257 248 250 209 250 - 0.00%
6250 Gasoline & Oil 20,133 21,865 29,902 35,000 24,351 25,000 (10,000) -28.57%
6270 Small Equipment & Tools - 567 566 1,000 567 1,000 - 0.00%
TOTAL SUPPLIES 43,648 23,027 34,308 36,250 25,242 26,250 (10,000) -27.59%
TOTAL EXPENDITURES 997,958 927,493 1,122,120 1,057,870 850,309 1,029,088 (28,782) -2.72%
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
Water and Sewer Fund Summary (Fund 510, Department 35 Utility)
96
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
2,756,938 3,271,079 4,366,875 4,649,925 4,649,925 4,808,203
3200 Interest 1,080 534 21,578 1,000 23,000 20,000 19,000 1900.00%
3630 Hookup/Connection Fees (31 - Water)297,365 573,689 202,585 120,000 168,614 150,000 30,000 25.00%
3630 Hookup/Connection Fees (32 - Sewer)232,472 665,323 178,700 100,000 195,621 175,000 75,000 75.00%
3837 Unrealized Gain/Loss - - 25,187 - 21,043 - - #DIV/0!
TOTAL REVENUES 530,917 1,239,546 428,050 221,000 408,278 345,000 124,000 56.11%
9936 Transfer to Utility Improvement Fund 16,776 143,750 145,000 250,000 250,000 - (250,000) -100.00%
TOTAL EXPENDITURES 16,776 143,750 145,000 250,000 250,000 - (250,000) -100.00%
NET INCREASE/(DECREASE)514,141 1,095,796 283,050 (29,000) 158,278 345,000
3,271,079 4,366,875 4,649,925 4,620,925 4,808,203 5,153,203
Capital Development ‐ Fund Summary (Fund 550)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
97
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
3180 Grants 175,000 - - - - - - #DIV/0!
3200 Interest 3,649 1,019 9,747 6,000 25,850 20,000 14,000 233.33%
3837 Unrealized Gain/Loss - (3,118) 27,252 - - - - #DIV/0!
3978 Transfer from Water/Sewer Fund - 6,250 - - - - - #DIV/0!
3981 Transfer from Capital Development Fund - 143,750 145,000 250,000 250,000 - (250,000) -100.00%
3994 Transfer from SSA #4 16,847 15,715 15,347 15,580 15,580 - (15,580) -100.00%
TOTAL REVENUES 195,496 163,616 197,346 271,580 291,430 20,000 (251,580) -92.64%
8500 Capital - Utility Improvement Projects - - 10,118 350,000 - - (350,000) -100.00%
TOTAL EXPENDITURES - - 10,118 350,000 - - (350,000) -100.00%
NET INCREASE/(DECREASE)195,496 163,616 187,228 (78,420) 291,430 20,000
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
Utility Improvements ‐ Fund Summary (Fund 580)
98
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
470,430 451,310 461,281 477,322 477,322 478,770
3200 Interest 403 197 1,049 500 2,253 1,000 500 100.00%
3845 Rental Income 16,352 35,460 57,113 45,000 13,000 40,000 (5,000) -11.11%
TOTAL REVENUES 16,755 35,657 58,162 45,500 15,253 41,000 (4,500) -9.89%
5110 Contractual Services 4,996 - - 15,000 - 15,000 - 0.00%
6940 Administrative Expenses 30,879 25,686 42,121 29,000 13,805 29,000 - 0.00%
9930 Transfer to Water/Sewer Fund - - - - - - - #DIV/0!
TOTAL EXPENDITURES 35,875 25,686 42,121 44,000 13,805 44,000 - 0.00%
NET INCREASE/(DECREASE)(19,120) 9,971 16,041 1,500 1,448 (3,000)
451,310 461,281 477,322 478,822 478,770 475,770
Marina Operations ‐ Fund Summary (Fund 590)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
99
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
(85,783) (90,560) (93,742) (91,283) (91,283) (40,146)
3240 IL Funds Interest 70 61 2,359 2,000 3,683 2,000 - 0.00%
3653 Elective Participant Premium 215,360 217,268 168,185 195,170 136,536 144,599 (50,571) -25.91%
3831 Employee Contributions 283,282 290,172 303,192 357,926 326,937 358,559 633 0.18%
3975 Transfer from General Fund 2,331,807 2,341,073 2,513,838 2,896,073 2,633,199 2,883,583 (12,490) -0.43%
3978 Transfer from Water/Sewer Fund 514,236 514,515 532,998 584,486 566,590 610,773 26,287 4.50%
3999 Tranfer from Other Funds 46,058 53,511 43,503 89,353 51,150 99,295 9,942 11.13%
TOTAL REVENUES 3,390,813 3,416,600 3,564,075 4,125,008 3,718,095 4,098,809 (26,199) -0.64%
4310 Insurance Premiums - Health 3,067,089 3,095,181 3,228,276 3,745,991 3,343,436 3,744,581 (1,410) -0.04%
4320 Insurance Premiums - Dental 121,487 128,899 133,724 154,345 135,327 152,244 (2,101) -1.36%
4340 Insurance Premiums - Vision 20,814 23,440 23,509 25,958 23,716 25,185 (773) -2.98%
5245 Health HRA Reimbursement 185,500 171,175 175,263 163,500 163,500 164,000 500 0.31%
6960 Miscellaneous Expenses 700 1,087 844 800 979 1,000 200 25.00%
TOTAL EXPENDITURES 3,395,590 3,419,782 3,561,616 4,090,594 3,666,958 4,087,010 (3,584) -0.09%
NET INCREASE/(DECREASE)(4,777) (3,182) 2,459 34,414 51,137 11,799
(90,560) (93,742) (91,283) (56,869) (40,146) (28,347)
Employee Insurance ‐ Fund Summary (Fund 600)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
100
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
500,158 349,540 88,217 (26,189) (26,189) 46,043
3200 Interest Earnings 3 11 34 363 - - #DIV/0!
3847 MCMRMA Refund - - - - - - #DIV/0!
3884 Reimb-Property Damage 25,855 195 35,565 25,000 64,032 25,000 - 0.00%
3885 Property Damage Reimbursements - 332,874 - - - - - #DIV/0!
3970 Charges for Services 715,175 718,291 918,502 1,124,503 1,124,503 1,129,320 4,817 0.43%
3975 Transfer from General Fund - - - - - - - #DIV/0!
3978 Transfer from Water/Sewer Fund - - - - - - - #DIV/0!
Transfer from IT Fund (need new acct #)- - - - - - - #DIV/0!
3890 Misc. Income - - - - - - #DIV/0!
TOTAL REVENUES 741,033 1,051,371 954,101 1,149,503 1,188,898 1,154,320 4,817 0.42%
5950 Insurance Premium - MCMRMA 842,789 855,514 932,886 1,100,000 1,005,849 1,100,000 - 0.00%
5960 Insurance Premium - Other - - 3,381 5,000 14,389 5,000 - 0.00%
5980 Property Damage 19,292 432,004 30,416 20,000 72,345 20,000 - 0.00%
6940 Administrative Expense 1,075 2,673 2,365 2,000 1,580 2,000 - 0.00%
6960 Misc. Expense 3,000 - - - - - - #DIV/0!
9901 Transfer General Fund - - 76,956 - - - - #DIV/0!
9921 Purchase of Service - GF 25,495 22,503 22,503 22,503 22,503 22,503 - 0.00%
TOTAL EXPENDITURES 891,651 1,312,694 1,068,507 1,149,503 1,116,666 1,149,503 - 0.00%
NET INCREASE/(DECREASE)(150,618) (261,323) (114,406) - 72,232 4,817
349,540 88,217 (26,189) (26,189) 46,043 50,860
Risk Management ‐ Fund Summary (Fund 610)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
101
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
226,346 390,786 433,004 466,953 466,953 556,327
3200 Interest Earnings 35 64 1,295 3,000 1,819 2,000 (1,000) -33.33%
3882 Miscellaneous Reimbursement 57,266 - 2,250 - 2,714 - - #DIV/0!
3970 Charges for Services 815,380 872,231 1,073,338 1,290,988 1,290,988 1,529,728 238,740 18.49%
3975 Transfer from General Fund - - - - - - - #DIV/0!
3978 Transfer from Water/Sewer Fund - - - - - - - #DIV/0!
TOTAL REVENUES 872,681 872,295 1,076,883 1,293,988 1,295,521 1,531,728 237,740 18.37%
Salaries/Benefits
4010 Salaries 158,902 160,214 221,138 269,845 274,986 279,738 9,893 3.67%
4050 Overtime - Regular - - - - - - - #DIV/0!
4310 Health Insurance 51,160 51,159 48,594 63,565 66,327 74,062 10,497 16.51%
4320 Dental Insurance 2,039 2,194 2,112 2,627 2,783 2,862 235 8.95%
4330 Life Insurance 81 114 152 249 151 153 (96) -38.55%
4340 Vision Insurance 147 217 221 318 289 305 (13) -4.09%
4410 FICA Medicare 11,122 11,398 15,648 20,643 19,276 21,400 757 3.67%
4420 IMRF Retirement 1,983 (21,664) 57,014 26,391 25,293 26,827 436 1.65%
4510 Uniform Allowance 896 815 787 1,500 622 1,500 - 0.00%
TOTAL SALARIES/BENEFITS 226,330 204,447 345,666 385,138 389,727 406,847 21,709 5.64%
Contractual Services
5110 Contractual 254,325 286,953 431,061 578,731 558,643 727,724 148,993 25.74%
5320 Telephone 45,334 44,580 46,717 50,000 42,143 58,500 8,500 17.00%
5410 Dues 300 300 300 600 300 600 - 0.00%
5420 Travel Expense - 226 385 4,500 100 4,500 - 0.00%
5430 Training 45 7,395 125 8,000 125 8,000 - 0.00%
5440 Tuition Reimbursement - - - - - 3,000 3,000 #DIV/0!
TOTAL CONTRACTUAL SERVICES 300,004 339,454 478,588 641,831 601,311 802,324 160,493 25.01%
Information Technology ‐ Fund Summary (Fund 620)
Beginning Fund Balance (Cash & Cash Equivalents)
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
102
1
2
3
4
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
Information Technology ‐ Fund Summary (Fund 620)
Variance
($)
Variance
(%)
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
Supplies
6110 Materials and Supplies 9,087 5,643 4,906 29,950 22,913 22,125 (7,825) -26.13%
6210 Office Supplies 785 1,996 2,113 2,500 778 3,200 700 28.00%
6270 Small Equipment 9,840 13,770 5,724 21,550 20,735 23,450 1,900 8.82%
TOTAL SUPPLIES 19,712 21,409 12,743 54,000 44,426 48,775 (5,225) -9.68%
Other
9510 Depreciation 46,312 48,637 52,939 50,000 53,000 55,000 5,000 10.00%
9605 OPEB Expense 578 11,462 3,820 - - - - #DIV/0!
9606 OPEB Contributions (705) (2,425) (2,275) - - - - #DIV/0!
9920 Purchase of Services - Risk Management 6,857 6,857 8,726 10,683 10,683 10,683 - 0.00%
TOTAL OTHER 53,042 64,531 63,210 60,683 63,683 65,683 5,000 8.24%
Capital Outlay
8300 Capital - Equipment 25,569 225,350 106,965 228,500 160,000 261,100 32,600 14.27%
TOTAL CAPITAL OUTLAY 25,569 225,350 106,965 228,500 160,000 261,100 32,600 14.27%
TOTAL EXPENDITURES 624,657 855,191 1,007,172 1,370,152 1,259,147 1,584,729 214,577 15.66%
NET INCREASE/(DECREASE)248,024 17,104 69,711 (76,164) 36,374 (53,001)
390,786 433,004 466,953 440,789 556,327 558,326 Ending Fund Balance (Cash & Cash Equivalents)
103
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
14,647 9,363 13,332 16,062 16,062 18,698
3831 Employee Contributions 41,434 41,234 45,524 45,000 48,148 45,000 - 0.00%
3882 Reimbursement - Miscellaneous 48 147 731 - - - - #DIV/0!
TOTAL REVENUES 41,482 41,381 46,255 45,000 48,148 45,000 - 0.00%
6940 Administrative Expenses 2,130 1,816 1,405 2,500 185 2,000 (500) -20.00%
6965 Medical Reimbursements 44,636 35,596 42,121 42,500 45,327 43,000 500 1.18%
9999 Revenue/Expense Closing (5,284) 3,969 2,730 - 2,636 - - #DIV/0!
TOTAL EXPENDITURES 41,482 41,381 46,256 45,000 48,148 45,000 - 0.00%
9,363 13,332 16,062 16,062 18,698 18,698
Employee Flex ‐ Fund Summary (Fund 700)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
104
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
6,830 6,830 6,830 6,854 6,854 6,878
3210 Interest Earnings - 1 24 - 24 - - #DIV/0!
3760 Received from Developers - - - - - - - #DIV/0!
TOTAL REVENUES - 1 24 - 24 - #DIV/0!
6961 Miscellaneous Refunds - - - - - - - #DIV/0!
9942 Transfer to Capital Improvements Fund - - - - - - - #DIV/0!
9999 Revenue/Expense Closing - 1 - - - - - #DIV/0!
TOTAL EXPENDITURES - 1 - - - - - #DIV/0!
NET INCREASE/(DECREASE)- - 24 - 24 -
6,830 6,830 6,854 6,854 6,878 6,878
Developmental Escrow ‐ Fund Summary (Fund 720)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
105
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
49,204 49,204 49,204 49,204 49,204 49,204
3730 Engineering Fees 30,309 54,862 11,949 50,000 13,607 50,000 - 0.00%
3735 Legal Fees - 21,097 17,242 15,000 9,508 15,000 - 0.00%
3740 Developer Miscellaneous Fees - 4,725 - 8,000 - 8,000 - 0.00%
3750 Developer Refunds - - 5,382 2,000 - 2,000 - 0.00%
TOTAL REVENUES 30,309 80,684 34,573 75,000 23,115 75,000 - 0.00%
5220 Engineering Fees 30,309 61,828 11,949 50,000 23,005 50,000 - 0.00%
5230 Legal Fees - 18,342 17,242 15,000 - 15,000 - 0.00%
6960 Miscellaneous Fees - 514 - 8,000 110 8,000 - 0.00%
6961 Miscellaneous Refunds - - 5,382 2,000 - 2,000 - 0.00%
TOTAL EXPENDITURES 30,309 80,684 34,573 75,000 23,115 75,000 - 0.00%
NET INCREASE/(DECREASE)- - - - - -
49,204 49,204 49,204 49,204 49,204 49,204
Retained Personnel ‐ Fund Summary (Fund 740)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
106
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
277,748 301,017 301,385 302,408 302,408 303,388
3210 Interest Earnings 11 32 961 1,000 980 1,000 - 0.00%
3210 Loan Interest 758 336 62 230 - - (230) -100.00%
3975 Transfer General Fund 22,500 - - - - - - #DIV/0!
TOTAL REVENUES 23,269 368 1,023 1,230 980 1,000 (230) -18.70%
5110 Contractual Services - - - - - - - #DIV/0!
TOTAL EXPENDITURES - - - - - - - #DIV/0!
NET INCREASE/(DECREASE)23,269 368 1,023 1,230 980 1,000
301,017 301,385 302,408 303,638 303,388 304,388
Revolving Loan ‐ Fund Summary (Fund 750)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
107
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
AB OQSTUVWX
Account Account FY20/21 FY21/22 FY22/23 FY23/24 FY23/24 FY24/25
Number Description Actual Actual Actual Budget Estimated Proposed
27,655,974 61,710,978 56,638,040 55,718,518 55,718,518 59,692,236
3210 Interest Earnings 1,199,824 3,503,502 1,326,285 1,700,000 377,985 400,000 (1,300,000) -76.47%
3830 Employer Contributions 25,650,315 655,318 621,970 671,455 669,181 703,262 31,807 4.74%
3831 Employee Contributions 904,347 494,892 491,717 490,000 520,482 525,000 35,000 7.14%
3836 Gain/Loss on Sale (94,810) (824,298) (5,542,682) - 98,213 - - #DIV/0!
3837 Unrealized Gain/Loss 8,457,610 (6,303,419) 4,572,665 - 4,729,008 - - #DIV/0!
3839 Budget Stabilization Revenue 500,000 - - - - - - #DIV/0!
3882 Miscellaneous Reimbursement - 493 16,531 - - - - #DIV/0!
TOTAL REVENUES 36,617,286 (2,473,512) 1,486,486 2,861,455 6,394,869 1,628,262 (1,233,193) -43.10%
4910 Pension Payments 1,678,791 1,768,422 1,807,854 1,832,678 1,885,732 2,056,026 223,348 12.19%
4920 Duty Disability Payments 259,310 291,764 343,378 347,500 347,647 351,622 4,122 1.19%
4930 Survivor Benefit Payments 210,606 210,606 70,933 108,177 108,176 108,177 - 0.00%
4940 Non-Duty Disability Payments 57,763 57,763 57,764 57,764 57,763 57,764 - 0.00%
4990 Contribution Refunds 234,629 100,133 - - - - - #DIV/0!
5110 Contractual Services 117,233 164,888 121,879 100,000 17,508 25,000 (75,000) -75.00%
5410 Dues - 1,325 - - - - #DIV/0!
6940 Administrative Expenses - 450 - - - - #DIV/0!
9923 Purchase of Service - Audit 3,950 4,075 4,200 4,325 4,325 4,450 125 2.89%
TOTAL EXPENDITURES 2,562,282 2,599,426 2,406,008 2,450,444 2,421,151 2,603,039 152,595 6.23%
NET INCREASE/(DECREASE)34,055,004 (5,072,938) (919,522) 411,011 3,973,718 (974,777)
61,710,978 56,638,040 55,718,518 56,129,529 59,692,236 58,717,459
Police Pension ‐ Fund Summary (Fund 760)
Beginning Fund Balance
Ending Fund Balance
REVENUES
EXPENDITURES
Variance
($)
Variance
(%)
108
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
1
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin, Director of Economic Development
FOR: April 1, 2024, Regular City Council Meeting
RE: Amendments to the Façade Grant Program
ATT: 1. June 19, 2023, City Council Meeting Minutes
2. August 21, 2023, City Council Meeting Minutes
3. Proposed City of McHenry Façade Grant Program
AGENDA ITEM SUMMARY: On October 17, 2022, the City Council adopted a new façade grant
program based on lineal footage of the building facing a right-of-way, alley, courtyard, or the
McHenry Riverwalk. Grant amounts were subject to criteria outlined in the grant guidelines,
and dollar amounts were based on the following physical attributes of the property: $10,000
(1-40 feet of lineal frontage), $20,000 (41-80 feet of lineal frontage), and $30,000 (81+ feet of
lineal frontage). The program was adopted as a dollar-for-dollar match and included areas on
Elm Street, Front Street, Main Street and within the City’s TIF District. Ultimately, nine grants
were approved under the façade grant program: four on Green Street, one on Main, two on
Riverside Drive, and two on Illinois Route 120.
On June 19, 2023, and August 21, 2023, the Council discussed amendments to the program for
2024. The City Council provided direction at that time to reduce the dollar amounts of each
grant in order to provide grants to a greater number of businesses. It was also discussed that
property owners should be required to contribute at a higher rate than the City.
As a result of these conversations, staff has made amendments to the program, which are
described in detail below and included in the attached proposal. There has been incredible
interest in the program, and staff wants to keep it viable for as many businesses as possible.
ANALYSIS: Currently the program is a dollar-for-dollar match, first-come first-considered, based
on lineal footage of the building facing a right-of-way, alley, courtyard, or the McHenry
Riverwalk. The grant amounts are calculated as follows: $10,000 (1-40 feet lineal frontage),
$15,000 (41-80 feet lineal frontage), and $20,000 (81+ feet lineal frontage) and are meant to be
109
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
2
an incentive for property owners to fix up their properties and make improvements to their
facades, particularly along the Riverwalk and other areas of the City.
To maximize the funds and number of businesses which can participate in the program, staff is
proposing to amend the program as follows:
• Reducing grant amounts as follows: $5,000 (1-40 feet lineal frontage), $10,000 (41-80
feet lineal frontage), and $15,000 (81+ feet lineal frontage).
• Limiting property owners to a maximum of $15,000 in City façade grant funding every
five years.
• Reducing the City’s match to 50% as opposed to the 100% City match in the FY 23-24
program.
• Prohibiting “sweat equity” as the business match, since this was difficult to track and
does not comply with the City’s prevailing wage requirements.
• Adding an application filing period, currently proposed from May 15, 2024, thru June 30,
2024, followed by a 30-day staff committee review of all the applications prior to
presentation to the City Council for final consideration. In FY 23-24, applications were
accepted on a rolling basis and funding was granted as first come, first considered.
• Adding a rubric to the McHenry Façade Grant Program Packet which will be utilized to
score the grant applications by staff once they are submitted.
A “Frequently Asked Questions” section was also added to the grant packet. Staff is proposing
to keep the total grant funding available for the program consistent with FY 23-24 and has
included $100,000 in the proposed FY 24-25 budget. The interest level in the grant program
remains high, with many potential applicants already expressing an interest in applying for
funds in 2024.
If the City Council concurs with staff’s analysis, it is recommended the Façade Grant Program
be amended as presented. The program would go into effect as of May 1, 2024, if the FY 24-
25 budget passes with the $100,000 funding attached to the proposed program.
110
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
3
June 19, 2023 City Council Meeting Minutes
C. Amendments to the Façade Grant Program. Supplement provided. (Economic
Development Director Martin)
Alderman Santi asked if the area that goes west on 120 is part of the program, it is confirmed
by Director Martin. He also commented that this program is working and something in the
budget that may be able to add more funds to it.
Alderwoman Miller agrees that it has been successful and feels that there may need to be a
reduction in funds for these at some point, maybe restructuring it to keep it funded.
Alderman Strach thinks reducing the amounts could help us keep it stretched out a bit longer.
Per the Administrator, Morefield wanted to hear the direction from the council regarding this.
111
Department of
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
Fax: (815) 363-2128
dmartin@cityofmchenry.org
4
August 21, 2023 City Council Meeting Minutes
F. Amendments to the Façade Grant Program
Motion to adopt recommended amendments to the McHenry Façade Grant Program
based on input from the June 19, 2023, City Council Meeting. (Economic Development
Director Martin)
Alderman Glab feels that it should be a $1 made for every $2 made, and would like to see us
put in less than the owner. Alderman Santi is comfortable with the ratio.
Alderwoman Miller asked how much was left and it starts over again next year. We may be
able to have one more grant.
Alderman Glab wanted to know if the property owner must apply, it was confirmed.
A motion was made by Alderman McClatchey and seconded by Alderwoman Miller to
approve Individual Agenda Items as presented:
Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab, Alderman McClatchey, Alderwoman
Bassi, Alderman Strach, Alderman Koch, Alderwoman Miller. 0-nays, 0-abstained. Motion
approved. No public comment.
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
FOR: April 1, 2024 Regular City Council Meeting
RE: Approval of a “not to exceed” amount of $63,000 to complete environmental
testing on City owned parcels at Green and Elm Street
ATT: GZA Scope of Work
Agenda Item Summary: Staff is requesting the approval of a do not exceed amount of $63,000
to continue working toward a “no further remediation” letter on City owned properties in the
downtown.
Background: The City of McHenry has been working with environmental consultant GZA to
perform testing and analysis of contaminated soils at the former carpet store and funeral home
site on Green Street in downtown McHenry. To date, the City Council has authorized work
totaling $102,793 to obtain a “no further remediation,” or NFR, letter from the Illinois
Environmental Protection Agency (IEPA). The NFR letter is required before any redevelopment
can take place. The IEPA is requesting some additional testing to help delineate contamination
that has been identified on the site. There are many unknowns related to the testing and further
work that may be required as an outcome of this testing. Therefore, staff has requested GZA
provide a best case/ worst case scenario for the cost of the remaining work. As shown in the
attached scope of work, GZA estimates that this work will incur $36,000 to $63,000 in additional
cost.
Analysis: The environmental testing currently being performed at this site is crucial for future
development, which will require an NFR letter from the IEPA to move forward. Therefore, staff is
requesting that the City Council approve a “not to exceed” amount of $63,000 to be paid to GZA
environmental consultants.
132
Community Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
Therefore, if Council concurs, it is recommended that a motion be made to approve a “not
to exceed” amount of $63,000 to be paid to GZA environmental consultants to perform
further environmental testing to obtain a no further remediation letter from the IEPA.
133
An Equal Opportunity Employer M/F/V/H
March 26, 2024 via email: rpolerecky@cityofmchenry.org
Mr. Ross Polerecky
Director of Community Development
City of McHenry
333 S. Green Street
McHenry, IL 60050
Re: SRP Approach and Approximate Reporting Costs
Green Street Development – McHenry, Illinois
3609-3611 W. Elm St.; 3519 W. Elm St.; 1209 N. Green St.
Dear Mr. Polerecky:
GZA, Inc. (GZA), previously prepared a proposal, dated March 7, 2024, which proposed
collection of soil gas samples and preparation of a response letter to the Illinois EPA (IEPA).
The response letter was proposed to address the soil gas sample results and include
discussion of groundwater sampling that was conducted in December 2023.
Additionally, GZA previously summarized IEPA reporting requirements and associated
approximate costs for preparing the SRP Reports. The approximate costs were prepared for
pursuing closure in the IEPA Site Remediation Program (SRP). The reporting costs and
additional fees are considered approximate and subject to change based on analytical results
and IEPA requests. The following summary table was prepared based on your request and
has been updated based on the already completed groundwater sampling activities and
updated schedule.
The costs are considered approximate and based on favorable sample results. Please feel
free to contact the undersigned at (630) 684-9100 with any questions.
Very truly yours,
GZA GeoEnvironmental, Inc.
____________________________
Eric Stein, P.E. Shane Cuplin, P.G.
Senior Project Manager Associate Principal
134
March 26, 2024
File No. 81.P012005.24
SRP Approach and Approximate Reporting Costs – Green Street Development, McHenry IL
Page | 2
P:\FY2024\P012 - Remediation\McHenry\81.P012005.24\McHenry Green Street general SRP costs memo.docx
active by Design
Anticipated Date Estimated
Cost Range Comments
Supplemental GW
Investigation
December 2023
(Completed) $11K Groundwater testing for the TCL – See GZA proposal dated
November 20, 2023.
Meeting With IEPA December 2023
(Completed) $1K Meeting with IEPA to discuss letter from October 2023
Verbal Report to
Client (Develop
Strategic Approach)
December 2023
(Completed) $1K Based on groundwater results and meeting with IEPA, GZA
anticipates communication with Client – See GZA proposal
dated November 20, 2023.
Follow-Up Activities
(Investigation and
IEPA Coord)
2nd Quarter
2024 $10K Based on groundwater results and meeting with IEPA, further
soil-gas sampling is needed to respond to IEPA’s requests. – See
GZA proposal dated March 7, 2024.
Response to October
2023 Letter 3rd Quarter 2024 $5K
Once the above information is gathered and assuming
favorable results, GZA will prepare a response to IEPA’s letter
from October 2023. The response will be in a comment /
response format. The content of the response letter is
dependent on the tasks outlined above. . – See GZA proposal
dated March 7, 2024.
Follow-Up Activities
(Investigation and
IEPA Coord)
4th Quarter 2024 $1K - $20K Estimated cost.
----------------------------------------------------------------Construction---------------------------------------------------------------
Remedial Action
Completion Report TBD $10K Dependent on completion of above tasks and construction
schedule.
NFR Letter Assistance Post
Construction $5K - $10K
Miscellaneous items include reviewing the Draft NFR letter,
drafting land use control agreements, if necessary, and
reviewing special conditions. Upon issuance of an NFR letter,
GZA can assist with recording the NFR letter and associated
notifications, if any.
NFR Fees N/A $5K - $8K As part of the SRP process, IEPA charges review fees. This
represents estimated costs from the IEPA.
Construction
Documentation (And
Potential
Confirmation
Sampling)
N/A T&M
As a separate option, GZA can provide documentation during
construction or assist with the geomembrane design. This is not
required by IEPA, but it is encouraged to have an
environmental staff document the environmental related work
(e.g. installation of the vapor intrusion mitigation system).
There may also be a need for confirmation sampling if
requested by IEPA.
135
STAFF REPORT
FOR APRIL 2024
The purpose of this report is to provide the City Council and public with the most up-to-date
information regarding the latest projects and happenings within the municipal government of
the City of McHenry. This report is organized by operating department and will be updated and
transmitted as part of each City Council Agenda Packet. Council is welcome to contact any
Department Director for more information on any item included in this report, as well as topics
from previous reports or items not included in the report. This report does not include projects
or other information that is considered confidential in nature.
ECONOMIC DEVELOPMENT
Contact: Doug Martin, Director of Economic Development – 815/363-2110
McHenry Area Chamber of Commerce Mixers and Ribbon Cuttings
Multi-Chamber Mixer-Second Amendment Sports
Tuesday Apr 2, 2024
5:00 PM - 7:00 PM CDT
3705 W Elm St
Smith Central Weddings and Events Ribbon Cutting
Tuesday Apr 9, 2024
4:00 PM - 5:00 PM CDT
3315 Pearl Street
Pink Nails Ribbon Cutting
Thursday Apr 18, 2024
12:00 PM - 1:00 PM CDT
1226 N Green Street
Multi-Chamber Mixer and Ribbon Cutting – Steph’s Bookkeeping
Tuesday Apr 23, 2024
5:00 PM - 7:00 PM CDT
4318 Crystal Lake Road
Unit J
Esthetics with Me Ribbon Cutting
Wednesday Apr 24, 2024
12:00 PM - 1:00 PM CDT
5404 W Elm St Ste M
136
Follet Content Solutions
Mayor Jett, Administrator Ostrovsky, Director Martin and Coordinator Wolf went on a tour of
Follett Content solutions at 1340 Ridgeview Drive. The tour took them throughout the Follett
warehouse and distribution center and showed them their complete operation from picking
books to marking them to packing them. Follett is one the City’s major employers with
approximately 475 employees at their McHenry facility.
Kim and Patty’s Café and America’s Best Restaurants
Director Martin and Coordinator Wolf were invited by the owner of Kim and Patty’s Restaurant
to participate in the filming of a segment by America’s Best Restaurants showcasing their
restaurant. America’s Best Restaurants travels around the country in search of the best
restaurants and films them to be featured on YouTube.
Business Directory
Staff has been receiving a lot of positive feedback on the Business Directory Business Directory -
City of McHenry EDC (thinkmchenry.com) and many edits/updates from businesses in the
community.
International Council of Shopping Centers
Staff has begun setting up meetings and preparing for the upcoming International Conference
of Shopping Centers (ICSC) in Las Vegas in May.
PARKS & RECREATION
Contact: Bill Hobson, Director of Parks & Recreation – 815/363-2159
McHenry Riverwalk:
• Riverwalk Construction is progressing nicely despite weather delays on March 25th and
26th.
• Alliance subcontractors continue to install steel frames for Riverwalk decking. As of
date 1/3rd of framing has been installed.
• Associated Electric is also on-site prepping the parking lot for underground electrical
burial. It is anticipated they will begin removing asphalt and installing conduit the week
of April 1st.
McHenry Riverfront Boat Launch/Sherrif’s Marine building update:
• Excavation for footings has been completed and footings have been poured. Walls will
begin being built with better expected weather next week.
• Conduit trenching for power to the Sheriff’s Maring building will commence next week.
137
• Discussions with Public Works and Parks Staff on the directional bore and lift station
equipment to be used is occurring. Greg Gruen is on vacation this week and we'll
conclude next week and proceed accordingly.
• Contractors have removed and relocated the parking lot lights to the outside of the lot
per plan.
Parks Maintenance:
• Due to soft ground conditions tree removals in parks is proving slow. Crews are
removing what they can at this time.
• Petersen Garden containers are installed, and final water hook ups and grading of
surrounding area will be completed early next week.
• Park bathrooms that are unheated are slowly being opened for the season due to above
freezing temperatures.
• Quotes have been obtained and approved for Jaycees Park gazebo and Overton Park
gazebo re-roofing. Overton will be replaced with current cedar shake.
Downtown Maintenance:
• Parks Crews are removing remaining St Patrick’s Day decorations.
• Park crews have saw cut the road in front of 1204 Green St in preparation of street light
repairs. Upon inspection it appears the conduit was hit during excavating in front of the
building during construction of the old theatre and the repairs where not done properly
causing an outage to several lights and Walsh Park. Crews hope to have this completed
this week.
PUBLIC WORKS
Contact: Steve Wirch, Director of Public Works – 815/363-2205
• The control panel upgrade at the Millstream Lift Station has been completed.
Wastewater Division personnel oversaw a three-day bypass of the station while a
contractor removed the old panel, installed new conduits to the wet well, and installed
the new panel. The updated controls will allow for increased monitoring and control of
the station while also correcting several issues that had been discovered with the
condition of the electrical components over the past several years.
• On Monday, March 25th, Street & Utility Division personnel repaired a city water service
leak at the buffalo box of 5012 Greenbrier Drive.
• On Wednesday, March 27th, Street & Utility Division personnel began construction on
the replacement of a failing culvert under Crystal Lake Road, about 100 feet south of
Remmington Trail. The roadway was closed to thru traffic, and motorists were directed
to use Curran Road as a detour route connecting Dartmoor Drive and Bull Valley Road.
Local access to neighborhoods was maintained. The culvert was successfully removed
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and replaced within 6 hours. Crews will asphalt the disturbed roadway, will install the
flared culvert ends, and will restore the area back to its original condition on Thursday,
March 28th.
• Crews began restoration work in city right-of-ways due to snowplow damage that
occurred during winter operations.
• Pothole patching with UPM continues throughout the city. The production of hot
asphalt at the plants is anticipated sometime in April.
• Crews began removing snow fencing on Barreville Road and will continue to remove all
snow fencing over the next couple of weeks.
• Concrete restoration work will begin the week of April 1st for water main and water
service breaks that occurred over the winter season.
• Central Tree Service has been contracted to clear the brush along the west side of
Riverside Drive between McCullom Lake Road and Hazelwood Drive. The contractor will
begin work the week of April 1st.
• Flood Brothers’ yard waste curbside collection program begins Monday, April 1st.
Collection occurs on the resident’s regular refuse and recycling pickup day and
continues until Friday, December 13th.
• Hydrant flushing will begin on Monday, April 8th and is expected to be completed by
Friday, April 26th. During hydrant flushing, hydrant flags/markers will be removed.
POLICE
Contact: John Birk, Chief of Police – 815/363-2200
Personnel Update
The following personnel have recently completed the respective years of service with the
McHenry Police Department:
• Sergeant Brian McKeen – 27 Years
• Records Clerk Deb Shoemaker – 7 Years
• Officer Alberto Martinez – 3 Years
• Officer Dan Lincicum – 3 Years
• Telecommunicator Farrah Cvitkovic – 1 Year
• IT Specialist Mike Wood – 1 Year
The following personnel was recently hired by our agency:
• Telecommunicator Drew Lusso
Training
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• Officer Lincicum and Sergeant Polidori attended Ground Fighting Control Tactics at
South Elgin Police Department
• Social Services Jason Sterwerf attended the Frontline Convention by the 100 Club of
Illinois at the Oakbrook Hilton
• Officer Szoke and Officer McClure attended the 40-hour Defense Tactics Instructor
Course at Glendale Heights Police Department
• Telecommunicator Beidelman attended APCO Communications Training Officer at
Western Will County Communications Center
• Sergeant Ducak attended Use of Force Update for Admins and Supervisors at Oakbrook
Terrace Police Department
• Sergent Hendrickson attended Active Threat Training, as an instructor, at Woodstock
North High School
• Officer Hernandez, Officer Lorenz, Officer Lopez, Officer Lincicum, Officer Ducak, Officer
Klasek, and Officer Conway attended Active Threat Training, as participants, at
Woodstock North High School
• Officer Beaudoin and Officer Lorenz attended Field Training Officer-Sokolove Model at
Algonquin Police Department
Public Relations
• On March 4, 2024, Officer O’Herron and Communications Supervisor Synek attended
Valley View Elementary School and participated in their “Read Across America Day.”
• On March 6, 2024, Chief Birk attended
Law Enforcement Lobby Day in Springfield
on behalf of the Illinois Association of
Chiefs of Police. As a member of the
Illinois Legislative Review Committee,
Chief Birk along with Chiefs from other
agency across Illinois met with legislators
one on one to review prosed bills
currently being considered to become
law. Detailed information was provided
by these legislators identifying those bills
the ILACP either opposes or supports.
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• On March 19, 2024, Officer O’Herron was joined by Girl Scouts Troop #2337 for a tour of
the police department and dispatch center.
• On March 21, 2024, Officer O’Herron and Officer Klasek participated in the Touch-A-
Truck Event at Alexander Leigh Center for Autism.
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