HomeMy WebLinkAboutPacket - 03/21/2016 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING
Monday, March 21, 2016, 7:00 PM
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. City of McHenry Mission Statement
5. Public Comment: Any person wishing to address the City Council will
podium and identify themselves for the record and will be asked but
address. Public comment may be restricted to three -minutes for ea
decorum shall be maintained at public meetings.
6. Motion to approve the following Consent Agenda Items:
be required to step forward to the
are not required to provide their
;h individual speaker. Order and
A. FY 2015/16 Third Quarter Budget Report For Informational Purposes Only;
B. 2016 City of McHenry Annual Zoning Map Update;
C. Mayor's execution of an Intergovernmental Agreement between the City of McHenry, City of
Woodstock, City of Harvard, and McHenry Township Fire Protection District for Dispatch Center
Operation;
D. Pay Application #1 to Williams Brothers Construction in the amount of $1,412,938.85 for
Wastewater Treatment Plan Improvements;
E. January 18, 2016, February 1, 2016, and February 15, 2016 City Council meeting minutes;
F. February 22, 2016 Committee of the Whole meeting minutes;
G. Payment of Bills in the amount of $13,594.16; and
H. List of Bills in the amount of $581,221.01.
7. Motion to approve a Professional Services Agreement (PSA) with FGM Architects in the amount of
$115,000 for Police Administration and Communications Center Construction Design Services
8. Mayor's Statement and Reports: Proclamation declaring Apri129th as Arbor Day
9. Committee Reports
10. Staff Reports
11. Future Agenda Items
12. Executive Session: Discussion regarding litigation on behalf of the City pursuant to 5 ILCS 120/7/(c)(11)
13.
Adjournment
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services
in acustomer-oriented, efficient, and frscally responsible manner.
City of McHenry
Revenues, Expenditures and Transfers
Budget Vs. Actual
3rd Quarter FY15-16 — (May 1, 2015 —January 31, 2016)
Overview
For the 2015/16 fiscal year all departments were asked to keep. the budget status quo as revenues
projections were cautiously adjusted based on historical trends as well as taking into consideration the
financial instability of the State of Illinois. With this said, the budget is balanced and the community's
program, service, capital equipment, and capital improvement needs will be met. The national economy
stalled slightly during the third and fourth quarters of 2015, but GDP still increased 2.4% during 2015.
Across the United States, the GDP grew at a 1% annual rate in the fourth quarter of 2015 and is lower
than the expected 2.5% growth. Consumer spending is really driving the upswing in the economy. This
can be attributed to job creation and lower gasoline prices. And the national unemployment rate
dropped to 4.9% from 5.7% one year ago. With this positive news it is important to note that the State
A Illinois is falling behind the trend in the nation but McHenry County is now slightly ahead of the
national unemployment rate. The state's unemployment rate is 5.9% and McHenry County is at 5.3% as
of December 2015. The State currently does not have a budget, but disbursements video gaming and
motor fuel tax revenues to municipalities have resumed. With the budget talks in limbo, it is unknown if
other disbursements will be halted like has been done in the past. On the whole, there is room for
optimism that things are beginning to improve, but it is important to continue to watch spending as
improvements are not happening quickly and could halt at any point.
The City Administration continues to monitor the City's financial position on a monthly basis in order to
ensure the budget document is followed. By actively managing the finances, deficit spending can be
kept to a minimum and year-end fund balance results can be predicted and deficits eliminated.
Highlights of revenues and expenditures are included below.
Budget vs. Actual —Revenues &Expenditures (Refer to Page 4)
Overall, out of the City's 30 funds, all of the funds are running at levels management would expect for
the third quarter of FY15/16. The funds that received property tax receipts are all running over the
expected budgeted amount of 50% because almost all of property tax receipts are received by October
31st. Overall, Water/Sewer fund revenues are running slightly behind the expected budgeted amount,
but recent rate increases will drive up revenues and management will continue to closely watch
water/sewer revenues. Revenues for the Debt Service and Recreation Center Funds are over the
expected budget amounts because of bond proceeds that were not budgeted for. Debt Service
expenses are also over the expected budget amount because the bond proceeds received were used to
refund and pay off the 2006 and 2007 GO Bond. The Employee Insurance fund expenditures are running
over budget because 7 months of premiums have been paid.
Page 1 of 9
Revenues by Type (Refer to Page 5)
The City's revenues are on track to meet budget amounts for the fiscal year. As of the third quarter,
total revenues are at 98.7% of the budgeted amount which is higher than the 75% expected. This is due
to the fact that property tax revenues are usually received May through December. As of the third
quarter, about 100% of property tax revenues have been received, which is expected. Sales taxes were
budgeted about 2.0% higher for fiscal year 201546 based on past trends and expected increases with
the improving economic conditions. As of the third quarter, sales taxes are running at 78% of budget.
Income taxes were budgeted about 11% higher due to past trends and are running at about 95% of
budget for the third quarter. It is important to note that both sales taxes and income taxes are received
approximately three months after they are collected. At the end of the fiscal year the tax revenue
accounts are adjusted to reflect what was actually earned for the year. Income taxes have also been
volatile over the last couple of years due to the state's financial position; at times the payments were
running four to five months behind instead of just the typical three months. For now the state is back
on track, but income taxes have repeatedly been brought to the table as a source of savings for the state
by limiting the amounts paid to local governments.
Water and Sewer sales are running slightly behind the expected 75% of budget. The cool and wet
spring drove down consumption, but billing for the higher summer usage helped increase consumption
as well as billing. Water/sewer sales will still be closely monitored and rates have been adjusted
accordingly to ensure personnel and maintenance costs are covered. The budget for Impact fees was
increased by 42% because of past trends. The fees are currently running at 181% of budget which
shows an increase in permit activity and development.
Licenses and permits revenues are at about 103% of budget for the third quarter. These revenues are
running higher than expected due to vehicle stickers and increased permit issuances due to the time of
the year. Video gambling taxes are currently being paid and are back on track even without a state
budget. Reimbursement revenues are at about 153% of budget due to a reimbursement from the State
of Illinois for the Route 120/31 project. Interest income is falling short of the expected quarterly results
due to police pension investment transactions that have not been recorded as of this report date. The
interest income budgeted amount was also kept very low as the interest rates have not rebounded.
Other Revenues are running at 172% of budget because of two bond issues, one in the Debt Service
Fund and one in the Recreation Center Fund that were not budgeted for. These were not included in
the budget because at the time the budget was created it was expected funds would be received in
FY14-15.
Revenues by Fund (Refer to page 6)
General Fund revenues amount to 52% of the total budgeted revenues primarily coming from property
taxes, sales taxes, income taxes, and charges for services. As of the third quarter, general fund revenues
are at 87% of budget, which is expected as 100% of property taxes have been received and parks and
revenue charges for services are higher during the summer months. Motor Fuel Tax Revenues are at
Page 2 of 9
947b of budget due to the Motor Fuel Tax High Growth payment for 15/16. The Tax Increment Fund
revenues are at 97% of budget due to property tax receipts received during the first part of the year.
Capital Improvements Fund revenues are running at 70% because of January monthly transfers had not
been made as of this report date. Debt Service Fund revenues are at 350% of budget due to a bond
issuance, but this is a bond refunding so there is an expense to match the revenues received. Police
pension revenues are at 75% of budget due to employer contributions which are property tax receipts
and 100% of the receipts have been received. All other funds' revenues are running at 418% for the
quarter due the bond issuance in the Recreation Center Fund.
Expenditures by Type (Refer to page 7)
Total expenditures for the quarter were at 80% which is slightly over the expected amount, but that is
due to the bond refunding payment out of the debt service fund. Salaries represent 24% of the total
expenditure budget and are only at 73% of the budgeted amount. Overtime budgets are being closely
monitored. Benefit expenditures are at 80% of the budgeted amount due to the city's police pension
contributions being at 100% of the budgeted amount. Police pension contributions are equal to the
property tax receipts with the majority of the collections in June and September. Contractual expenses
are only at 70% showing the commitment to hold down expenses even when the economy is showing
signs of improvement.
Other expenses are slightly higher than expected for the quarter at 82%. The development expense
account is at 125% of the original budget for the year due to the advanced payment to Gary Lang for the
sales tax incentive agreement. And, a budget amendment was done to allow for additional payments on
the sales tax agreements. Also, the Tax Increment Fund administrative expense account is over the
quarterly budgeted amount due to paying 100% of the property tax increment to 1110 N. Green Street
and Chain O'Lakes Brewing Company per the agreements. Debt service expenses are at 26476 of the
budgeted amount due to the payment for the bond refunding, which was covered by a new bond
issuance.
Expenditures by Fund (Refer to page 8)
The total for all of the funds are running at 80% of the budgeted amount, but only a few funds are over
the expected 50% budget amount for the third quarter. The Debt Service Fund is at 348% due to the
payment for the bond that was refunded. The Employee Insurance Fund is at 79% of budget because
seven months of insurance premiums have been paid because the City is required to pay one month in
advance. A correction to the expense account is made at the end of the fiscal year to ensure only twelve
payments are recorded during the current fiscal year. The Risk Management Fund is at 91% of budget
because the entire year's premium to the insurance company has been paid.
Page 3 of 9
Fund Balances (Refer to page 9)
As part of the recent discussion regarding the adoption of the Fund Balance and Reserve Policy, Staff
offered to include a quarterly update for the various fund balances. This is a new summary table
included with this report. Of note, these fund balances are calculated as approximates and are not
"official" as these numbers are normally calculated after the close of the fiscal year (April 30th) and
included with the annual audit. However, Staff is confident that they are close approximates for the
purpose of identifying fund balances.
Upcoming Quarters
In summary, the City continues to be in a stable, fiscally conservative, financial position. Due diligence
by all departments will be necessary to ensure this trend continues. Over the next quarter and during
the budget process, management will especially watch the water/sewer fund to see if adjustments need
to be made for this fiscal year as well as updating the budget for the next fiscal year to ensure positive
results.
Page 4 of 9
City of McHenry
Revenues &Expenditures
Budget vs. Actual
Quarterly Report
May 1, 2015 -April 30, 2016
Budget Vs. Actual -Revenues &Expenditures
Revenues
Fund
FY15-16 Budget
3rd Quarter 15-16 Actual
% of Budget
General
19,3820360
16,936,097
87.4%
Tourism
140,050
134,074
95.7%
Pageant
31550
3,749
105.6%
Band
15,000
10,003
66.7%
Civil Defense
5,000
31333
66.7 %
Alarm Board
153,000
100,824
65.9%
Audit
37,981
34,118
89.8%
Annexation
58,200
91,230
156.8%
Motor Fuel Tax
642,610
603,970
94.0 %
Developer Donations
133,690
300,946
225.1 %
TIF
326,000
315,911
96.9%
Debt Service
1,556,705
51452,335
350.2 %
Recreation -Center
2,000
21038,537
101926.8%
Special Service Area #1A
0.0%
Special Service Area #4
16,847
16,848
100.0%
Capital Improvements
11261,200
880,457
69.8%
Capital Equipment
243,225
162,243
66.7%
Water/Sewer
61484,318
41589,306
70.8%
Capital Development
172,000
228,414
132.8%
Utility Improvements
161847
12,116
71.9%
Marina
51,500
23,162
45.0%
Employee Insurance
21854,215
2,084,547
73.0%
Risk Management
778,000
548,942
70.6%
InformationTechnology
461,101
307,412
66.7%
McHenry Area Character Counts
11200
Flex
80,000
67,630
84.5%
Developmental Escrow
500
6
1.3%
Retained Personnel
40,000
66,908
167.3%
Revolving Loan
1,550
420
27.1%
Police Pension
21257,374
1,6831107
74.6%
Total
370174,823
36,697,845
98.7%
Net Income/(Loss)
Fund
FY15-16 Budget
3rd Quarter 15-16 Actual
% of Budget
General
597,564
1,931,056
323.2%
Tourism
45,050
57,074
126.7%
Pageant
438
Band
2,227
Civil Defense
1,800
3,333
185.2
Alarm Board
93,000
41,099
44.2%
Audit
1,601
2,262
141.3
Annexation
13,200
67,897
514.4%
Motor Fuel Tax
1,064,302
21,607
2.0%
Develo er Donations
65,050
176,694
271.6
TIF
1,905
87,594
4598.1%
Debt Service
150
42,537
28357.8%
Recreation Center
4,878,000
1,644,178
33.7%
S ecial Service Area #1A
S ecial Service Area #4
5,616
Ca itallm rovements
191,300
183,365
95.9%
Ca ital E ui ment
20,000
53,466
Water/Sewer
1,499,256
135,617
9.0%
Ca ital Develo ment
172,000
228,414
132.8%
Unlit Im rovements
16,847
249,500
1481.0%
Marina
5,500
7,497
136.3
Em to ee Insurance
4,526
175,855
3883.7
Risk Management
66,794
80,766
91.0%
Information Technology
1
10,423
McHen Area Character Counts
829
Flex
33,886
Develo mental Escrow
500
6
1.3
Retained Personnel
1,544
Revolvin Loan
1,550
420
27.1
Police Pension
405,800
297,225
73.2
Total
7,463,246
1,195,353
16.0
Ex enditures
FY15-16 Budget
3rd Quarter 15-
16 Actual
% of
Budget
19,979,924
15,005,041
75.1
95,000
77,000
81.1%
3,550
3,311
93.3%
15,000
12,230
81.5%
3,200
0.0
60,000
59,726
99.5%
36,380
36,380
100.0%
45,000
23,333
51.9%
1,706,912
582,363
34.1%
198,740
124,252
62.5%
324,095
228,316
70.4%
1,556,555
5,409,799
347.5%
4,880,000
3,682,715
0.0%
0.0
16,847
11,231
66.7
1,452,500
697,092
48.0%
263,225
108,777
41.3%
7,983,574
4,453,669
55.8%
261,616
46,000
30,659
66.7%
2,849,667
2,260,403
79.3%
689,206
629,708
91.4%
461,100
317,835
68.9%
2,029
80,000
33,744
42.2%
0.0
40,000
65,364
163.4%
0.0
1, 651, 574
1, 385, 881
74.8
44,638,069
35,502,493
79.5%
Page 4 of 9
City of McHenry
Revenues & Expenditures
Budget vs. Actual
Quarterly Report
May 11 2015 - April 30, 2016
Revenues by Type
Revenues
FY15-16 Budget
3rd Quarter 15-16
Actual
% of Budget
% of Total
Pro erty Taxes
51503,482
51497/986
99.9%
15.0%
Sales Taxes
8457,419
6,589,184
77.9%
18.0%
Income Taxes
2,4502000
21324,097
94.9%
6.3%
Other
Taxes
1,334,810
1113%T27
85.4%
3.1%
Wstar &Sewer Sales
511639085
31636,932
70.4%
9.9%
Im act Fees
306,540
5549311
180.8%
1.5%
Fines and Fees
611,700
484,764
79.2%
1.3%
Licenses and Permits
485,822
499,005
102.7%
1.4%
Reimbursements
489,795
749,293
153.0%
2.0%
Chargesfor Services
5,328,080
3,900,024
73.2%
10.6%
Grants
45,037
0.1%
Interest Income
496,350
10,484
2.1%
0.0%
Other Revenues
6,547,740
11,267 299
172.1 %
30.7%
Total
37,174,823
36,697,845
98.7%
100.0%
Revenues by Type
15.0%
■Property Taxes ■Sales Taxes
30.7%
-" - ■ Income Taxes ■ Other Taxes
■ Water & Sewer Sales ■ Impact Fees
000% 1s o%
Fines and Fees '7 Licenses and Permits
�
0.1% i Reimbursements ■ Charges for Services
10.6o
■ Grants La Interest Income
6.3 %
2.0% 3.1%
a Other Revenues
1.4% 1.3% 1.5% 9.9%
Page 5 of 9
City of McHenry
Revenues &Expenditures
Budget vs. Actual
Quarterly Report
May 1, 2015 - Apol 30, 2016
Revenues by Fund
Fund
FY15-16 Budget
3rd Quarter 15-16
Aclual
% of Budget
% of Total
General
19,382,360
16,936,097
87.4%
46.2%
Motor Fuel Tax
642 610
603,970
94.0%
1.6 %
Tax Increment Financing
328,000
315,911
96.9%
0.9%
Debt Service
1,556 705
5,452,335
350.2%
14.9%
Ca ital Im rovements
1,261,200
880,455
69.8%
2.4%
Ca ital E ui ment
243,225
162,243
66,7%
0.4%
Water/Sewer
6,724,665
4,852,998
72.2%
13.2%
Em to ee Insurance
2 854 215
2 084,547
73.0%
5.7
Risk Management
778,000
548,942
70.6%
1.5%
InfortnationTechnolog
461,101
307,412
66.7%
0.8%
Police Pension
2,257,374
1,683,107
74.6%
4.6%
AIIOtherFunds
687368
2,869,828
417.5%
7.8%
Total
37174,823
36,697,845
98.7%
100.0%
Revenues by Fund
la,00a,aoo
16,000,000
14,000,000
iz,000,000
lo,aoo,oao
a,DOD,aoD
6,000,000
■ Revenues by Fund
4,OOO,OOD
z,000,00D
w ~ 2 E E 3 E � c
� _ - � "0
co �, � c 1w _ z
i E � E - �' o' � u
- � w � E
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H -
Page 6 of 9
City of McHenry
Revenues &Expenditures
Budget vs. Actual
Quartedy Repoli
May 1, 2015 -April 30, 2016
Expenditures by Type
Ex enditures
F`f15-16 Budget
3rd Quarter 15-16
Actual
% of Budget
% of Total
Salaries
10,754879
7,879,266
73.3%
22.2%
Benefits
5,523,204
4,402,218
� 79.7%
12.4%
Contractual
3,419,316
2,406,179
70.4%
6.6%
Su lies
1,717,595
958,916
55.6%
2.7%
Other
5,966,067
4,894,658
81.7%
13.8%
Debt Service
2,147168
5,668,596
264.0%
16.0%
Ca ital
9,328,615
5,491,520
58.9%
15.5%
Transfers
5,759,205
3,801,139
66.0%
10.7%
44,638,069
35,502,493
79.5%
100.0%
11% Expenditures by Type
22%
15%
■Salaries
■ Benefits
■ Contractual
■Supplies
■-Other
12%
■ Debt Service
■ Capital
16% � Transfers
7%
3%
14%
Page 7 of 9
City of McHenry
Revenues &Expenditures
Budget vs. Actual
Quarterly Report
May 1, 2015 -April 30, 2016
Expenditures by Fund
Fund
FY15-16 Budget
3rd Quarter 15-16
Actual
% of Budget
% of Total
General
19,979,924
15,005,041
75.1%
42.3%
Motor Fuel Tax
1,706,912
582,363
34.1%
1.6%
Tax Increment Financing
324,095
228,316
70.4%
0.6%
Debt Service
1,556,555
5,409,799
347.5%
15.2%
Ca ital Im rovements
1,452,500
697,090
48.0%
2.0%
Ca ital E ui ment
263;225
106,777
41.3%
0.3%
Water/Sewer
8 029,574
4,745,964
59.1 %
13.4%
Em to ee Insurance
2,849,687
2,260,403
79.3%
6.4%
Risk Management
689,206
629,708
91.4%
1.8%
Information Technolog
461,100
317,835
68.9%
0.9"/
Police Pension
1 851,574
1,385,881
74.8%
3.9%
All Other Funds
5,473,717
4,131,316
75.5%
11.6%
Total
44,638,069
35;502,493
79.5%
100.0%
Expenditures by Fund
zs,000,000
zo,000,ao0
ls,000,000
10,000,000 ■Expenditures by Fund
s,00o,cao
ce�� e.�a+ �``cy a��e a°�� Pec~ '�¢` i°c4a sec o�o� cs\oc o°ay
6e o�y� `lea e 5 `oaaye �Q;y tiee\`'e `�s� ca6e e`c `eye `e�F
o ac � �yoy �a� yaa oaee ��t`a `o� you ��
is 4eR z LaQ y� P`5 m P
�a+�c �Q QF `c�o�F
Page 8 of 9
City of McHenry
Revenues &Expenditures
Budget vs. Actual
Quarterly Report
May 1, 2015 -April 30, 2016
f�RiG`F-F1-FiT.S-�
Fund
Descri lion
Fund
Balance/(Deficit) -
4/30/15
Revenues
Over
Expenses
Fund
Balance/(Deficit)
1/31/16
100
General Fund
10,041,968
1,931,056
11,973,024
200
Tourism Fund
263,601
57,074
320,675
205
Pageant Fund
2,636
438
2,198
210
Band Fund
14,755
2,227
12,528
220
Civil Defense Fund
7,804
3,333
4,471
225
Alarm Board Fund
186,292
41,099
227,391
230
Audit Ex ense Fund
18,600
2,262
16,338
260
Annexation
Fund
241,953
67,897
309,850
270
Motor Fuel Tax Fund
1,140,120
21,607
1,161,727
280
Develo er Donation Fund
720,394
176,694
897,088
290
TIF Fund
738,454
87,594
650,860
300
Debt Service Fund
344,859
42,537
387,396
400
Recreation Center Fund
3,637,439
1,644,178
1,993,261
424
SSA #4 -Lakewood Rd. Utility
26
5,616
5,642
426
SSAff6-Hunterville
179,115
163,365
4,250
440
Ca ital Im rovements Fund
1,233,542
53,466
1,287,008
450
Ca tial E ui ment Fund
490,802
135,617
626,419
510
WatedSewer Fund
4,368,273
228,414
4,596,687
550
Ca ital Develo ment Fund
1,195,910
249,500
946,410
580
Utility Im rovements Fund
90,914
7,497
98,411
590
Marina Fund
426,365
175,855
250,510
600
Em loyee Insurance Fund
270
60,766
80,496
610
Risk Management Fund
576,225
10,423
565,802
620
Information Technolog Fund
200,593
829
199,764
700
Em to ee Flex Fund
33,886
33,886
720
Develo mental Escrow Fund
6
6
740
Retained Personnel Fund
1,544
1,544
75D
Revolving Loan Fund
114,129
420
114,549
760
Police Pension Fund
21,151,953
297,225
21,449,178
Page 9 of 9
Community and Economic Development Department
333 S Green Street
McHenry Municipal Center
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
ced@ci.mchenry.il.us
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: March 14, 2016
TO: Mayor and City Council
FROM: Douglas Martin, Director of Economic Development
RE: 2015 Annual Zoning Map Update and Notice Publication
ATT:
1. Resolution authorizing the City engineer to update the official zoning map and City Clerk
to publish a notice of the zoning map update
2. 2015 Zoning Map Update w/revisions
BACKGROUND: Illinois State Statutes require the City's zoning map annual update be published
no later than March 31s' of each year to accurately reflect all annexations, zoning changes and
subdivisions approved by the City during the previous calendar year.
ANALYSIS:
Updates to the 2015 zoning map include:
4605 W Crystal Lake Road (annexation and rezoning C-2)
1809 S Illinois Route 31 (annexation and rezoning E)
1110 River Road (annexation and rezoning RS-41
Plat of Resubdivision for Justen Funeral Home Subdivision
Plat of Resubdivision Parkview Plaza
920 N Front (Rezoning from RS4 to C-5)
1
Community and Economic Development Department
333 S Green Street
McHenry Municipal Center
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
ced@ci.mchenry.il.us
www.ci.mchenry.il.us
To comply with the statutes, a resolution has been prepared which authorizes the City engineer
to make any necessary changes and authorizes the City Clerk to publish a notice that the map
has been updated.
If the City Council concurs it is recommended to approve the attached Resolution Authorizing
the City Engineer to Update the Official Zoning Map and the City Clerk to Publish a Notice of
the Zoning Map Update.
2
Community and Economic Development Department
333 S Green Street
McHenry Municipal Center
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
ced@ci.mchenry.il.us
www.ci.mchenry.il.us
RESOLUTION AUTHORIZING THE CITY ENGINEER TO UPDATE THE OFFICIAL ZONING MAP AND
THE CITY CLERK TO PUBLISH A NOTICE OF THE ZONING MAP UPDATE
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Resolution constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, 65 ILCS 5/11-13-19 requires the Corporate Authorities to cause to be
published, no later than March 315t of each year, a map clearly showing the existing zoning
uses, divisions, restrictions, regulations and classifications of the municipality for the preceding
calendar year; and
WHEREAS, said map shall be the Official Zoning Map of the City.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of McHenry,
McHenry County, Illinois, as follows:
1. That the City Engineer is hereby authorized to update the Official Zoning Map of the City
to show all existing zoning uses, divisions, restrictions, regulations and classifications in
effect as of December 31, 2015; and
2. That upon receipt of said Official Zoning Map the City Clerk is directed to publish said
map, in the manner Ordinances of the City are published; and
3. That the City Clerk is further directed to publish a Public Notice in the Northwest Herald
announcing that the Official Zoning Map has been updated as required by the Illinois
Municipal Code and said Notice shall read as follows:
3
4.
Community and Economic Development Department
333 S Green Street
McHenry Municipal Center
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
ced@ci.mchenry.il.us
www.ci.mchenry.il.us
Notice is hereby given that the Official Zoning Map of the City of McHenry, as
required by 65 ILCS 5/11-1349, has been updated by the City Engineer and said
map has been published, in the manner Ordinances of the City are published.
Said Official Zoning Map is available for public inspection in the City of McHenry
Municipal Center, 333 S. Green St., McHenry, IL 60050 during regular business
hours.
Janice C. Jones, City Clerk
City of McHenry
That the City Clerk is further directed to spread the above Resolutions upon the minutes
of the meeting in which said Resolutions were passed by the Mayor and Aldermen.
Dated this 215t day of March, 2016
APPROVE:
Mayor Susan E. Low
ATTEST:
City Clerk Janice C. Jones
BUL L VALLE Y RO AD RINGWOOD ROADBARREVI
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FARM ST EAD DRI VE
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GLENBROO K TRAIL COURT STREETOAKWOOD DRIVEW FERNVIEW LANEORCHARD DRIVE
STATE PARK ROAD
ORCHARD LANECHICKALOON DRIVEKANE AVENUE
LILLIAN STREET
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PARKVIEW DRIVE
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DARTMOOR DRIVE
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JAMES STREET
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EMERALD DRIVEHIGH STREET
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DAYTON STREET S EMERALD DRIVERIVER LANEBALSAM DRIVE
NEWPORT TRAILMILL STREAM DRIVENORTH AVENUEFLANDERS ROADTRUMAN TRAIL
CASHEL LANECRESTWOOD STREETOREGO N TRAIL
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BLUE PINE DRIVE HEMLOCK DRIVECASTLEBAR ROADANNE STREETOLD DRAPER ROADSHERMAN DRIVE
PATRIOT DRIVEFOREST ROAD
W ELLEN ROAD
PAMELA DRIVE
CARL COURTGRAND AVENUE
LOGAN AVENUE
AR G Y L E L ANE
ARBOR DRIVE
YOUNG STREET
AMBERWOOD PLACEMUNICIPAL DRIVE
CATALPA DRIVE
ST. PAUL AVENUE
HENZADA AVENUE
MAPLEWOOD DRIVE
HOWELL ROAD
THORNWOOD DRIVEKEY LANEFIELDSTONE TRAILKASHMIRI AVENUE
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HI L L S T R E E T CHANNELLANECH E ST N UTDRIVE
PONCA STREETGLENWOODCOURTBEACH DRIVE
SHORTSTREETBURR OAKDRIVEHUNTERDRIVE
WEST SHORE DRIVE LAKE SHORE DRIVECHARLESSTREETH
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W
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BLUE PINE DRIVEHILLSIDEDRIVE
HIGHVIEWAVENUECLEARVIEW DRIVEBRITTANY DRIVE HICKORY DRIVEWOODED SHORE DRIVE
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SAUK DRIVEALOHA DRIVEBROMLEY DRIVELEGEND LANEDENALI
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ANE
MINERAL SPRINGS DRIVEJUDY LANECO OLIDG E AVENUE
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DO HE R TY LA N E
BRIGHTON PLACEHIGHBRIDGE TRAILWESTMOOR DRIVEHIGHVIEW AVENUEROGERS AVENUEOAKTON STREETPULASKI ROADS WALNUT DRIVEWEST AVENUE
COURTLAND TRAIL
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RIGHT TRAIL OLD OAK DRIVEFOR D R OA D OAKWOOD AVENUER E D W O O D L A N E
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HI POINT ROAD
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MILLER PARKWAYEASTWOOD DRIVEV IC T O R I A A V E N U E
BELDEN STREETHUNTER PATHPARKER LANEREAGAN BOULEVARD4TH AVENUE KENDALL CROSSINGPLEASANT DRIVE2ND AVENUE
DUNDALK LANE3RD AVENUE
LARKIN LANE
KELTER STREET
MERCY DRIVE
B A R N E Y C O U R T
BAUER ROADPARK VIEW WEST DRIVE
WAGNER LANE
ROSEDALE ROAD
CAMBRIDGE DRIVE
MIDOAK LANEFREEDOMDRIVEFLOWER STREETDO RCHESTER PLACE
VENICE AVENUE
FAIR OAK LANE HEDGE PLACELAGUNADRIVEDALE AVENUEJEFFERSON AVENUEBETSYLANEC R ESC EN T A VEN U ETAYLOR LANEWHITE OAK LANE
EAGLEWOOD TRAIL
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LAKELAND AVENUEROSS LANELONDON TRAILTANGLE
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WEST LANE EASTLANE
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EMERALD COURT
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W ELM OAK LANECLOVER HILL DRIVES FERNWOOD LANESARASOTA DRIVE
CAPITALDRIVEDRAKE COURTBEACH VIEW STREETWINDRIDGE DRIVEPERRY LANE
AMERICANWAYSILBURY COURT
WALL STREET
BLUEGRASS TRAIL
WINDHAVENTRAIL WHITAKE TRAILLAKESIDE COURTCORNELL COURT
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GREENWOOD PLACE
AL BANY STREETKOSCIUSZKOROAD DRUCKER LANE
CAM BRIDGECOURT
KRE SS WOOD DRIV E
METALMASTERDRIVE
BO LG E RCOURT ESSEXCOURTMEADOWLANEAVENUE
FARINGTONDRIVE SAYLORCOURTMEAD
STREET ERINSTREETVALLEYLANE
LAKE SHORE DRIVE
FLOWER STREETGRAND AV ENUECHESTNUT DRIVECOUNTRY CLUB DRIVETWISTE D OAK COURT
TALISMON DRIVE
COMMERCIAL AVENUE
SARASOTADRIVE
WILL OW L ANE
GREEN STREETCLUB ROADKNOLLAVENUECONCORD DRIVE3RD STREETTIMOTHY LANE
CHERRY VALLEY ROADLAKESTREET
HUNTINGTON DRIVE4TH STREETINDUSTRIAL DRIVERAMBLE ROADVINE STREET RIVERSIDE DRIVEBLAKE BOULEVARD
CO TTONWOOD CO URT
LAKEWOOD AVENUEBONNIEBRAEDRIVEPRAIRIESTREET
MAPLEWOOD DRIVE
ROGERSAVENUEWEST END DRIVEGRANDVIEWDRIVEPRAIRIE DRIVE
SPRUCE LANE
HOME AVENUE
RIVER ROADMCHENRY AVENUEPARKVIEW DRIVE
BEACH DRIVE
HIGHVIEW DRIVE
DOGWOODDRIVE RIVER PARK DRIVESHERM AN ROAD
KENNEDY DRIVEW A L N U T L A N E
PARK STREETWONDER LAKE ROADPARK DRIVENORTH AVENUEEASTERN AVENUEEDGEWOOD DRIVERIVER BIRCH COURT
RIVERSIDE DRIVE
SHAMROCK LANE
B E A C H D R I V ENORTH DRIVELINCOLN ROAD
PLEASANT DRIVE
DARTMOOR DRIVE
EMILYLANEPINE STREETGALWAY DRIVE
BULL VALLEY RO AD
HILLSIDE DRIVE
LINCOLN ROAD
SHORE DRIVE
SHANNON DRIVE
FOUNTAIN LANE
PEARL STREETDRAPER ROADSOUTH STREETHILLSIDELANE1 ST AV EN U E
BULL VALLEY ROAD
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WASHINGTON STREET
P E B B L E D R IV E
CURRAN ROADCHERRY VALLEY ROADMILL STREETBEACH ROADBIRCH LANEMAIN STREET
GROVE AVENUE
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RIVERSIDE DRIVEHILLSIDE DRIVENO RM A N D R IV EHIGHVIEWAVENUEABBINGTON DRIVEOAKW OOD DRIVE
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COBBLESTONE TRAILRU N N I NG B R O O K FAR M B O U L EVA R D
CORK LANEK I L L A L A L A N E
DRIFTWOOD TRAILL O C H G L EN L A N E
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W LAKEWOOD ROADTUSTAMENA TRAIL EASTWOOD DRIVEORCHARD VALLEY ROAD
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MEDICAL CENTER DRIVECUMBERLAND DRIVECLEARBROOKSTREET
TAMARACKCOURTWHITAKERDRIVEFLORENCE BOULEVARD
MOGRADRIVEMOGRADRIVEPONTIACAVENUE
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COLONY COURTLAWNCOURT MAGNOLIACOURTSETTLERSCOURTORCHARDDRIVEC R E S C E N T
A V E N U EFRONT STREETNORTHAVENUEEDGEWOODCOURTCLOVER LANEWOODLAND LANEOAK STREETVISTA TERRACE MCHENRYAVENUEINDIAN TRAIL
ILLINOIS ROUTE 120
FRONT STREETELM STREETRICHMOND ROADILLINOIS ROUTE 120
ELM STREET
WAUKEGAN STREET
SHERMAN ROAD
FAIRFAXDRIVEL A K E W O O D R O A D
SUNSET AVENUEWOODLAND DRIVE
BEACH AVENUE
MCHENRY AVENUEOAK COURTGREEN STREETBALLY ROADVALLEYDRIVE
C H A R L O T T E A V E N U E
WEDGEWOODTRAILHIGHLAND DRIVE
CAROLAVENUENOT INCITY
NOT INCITY
NOT INCITY
McHENRY H.S.WEST FOX RIVERVILLAGE OFMCCULLOM LAKEUNINCORPORATEDWONDER LAKE
VILLAGE OFBULL VALLEY
VILLAGE OFPRAIRIE GROVE
LANDMARKSCHOOL
RS-2 RS-1
NOT INCITY
MCCULLOM LAKE
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY NOT INCITY
NOT IN CITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
NOT INCITY
PARKLANDSCHOOLVALLEY VIEWSCHOOL
RIVERWOODSCHOOL
McHENRYMIDDLESCHOOL
HILLTOPSCHOOL
MORAINE HILLSSTATE PARK
MCCRACKEN FIELDEDGEBROOK SCHOOLCHAUNCEY H. DUKER SCHOOLSHAMROCKFARMS PARK
FOX RIDGEPARK
POSTOFFICE
COLD SPRINGSPARK
N.I.M.C.
McHENRY H.S.EAST
KNOXPARK
BOULDERCREEKPARK
WHEELERPARK
SWEENYPARK
PETERSENPARK
PETERSENHISTORICFARM
INDEPENDANCE CT
CHESAPEAKE DRIVE
O-1
O-1
O-1
O-1 O-1
O-1
O-1
O-1
O-1
O-1
O-1
5 4
1
2
98
36
7
34
28
33
35
29
20
32
1110
21
24
27
26
23
36
12
25
22
19
30
31
6
7
31
30
19
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-2
RM-1
RM-1
RM-1
RM-1
RM-1
RM-1
RM-1
RM-1
RM-1
RM-1
RM-1
RS-3
RS-3
RS-3
RS-3
RS-3
RS-3
RS-3
RS-3
RS-3
RS-3
A-M
I-1
I-1
I-1
I-1
I-1
I-1
I-1
I-1
I-1
I-1
I-1
I-1I-1
HC
BP
BP
BP
BP
O-2
O-2
O-2
O-2
O-2
O-2
O-2
O-2
O-2
O-2
O-2C-5
C-5
C-5
C-5
C-5
C-5
C-5 C-5
C-5
C-5
C-5
C-5
C-5
C-5
C-5
C-5
C-5
C-4
C-4
C-4
C-4
C-3
C-3
C-3 C-3C-3
C-3
C-3
C-3
C-3
C-3
C-3
C-2
C-2
C-2
C-2
C-1
C-1
IDD
RA-1
RA-1
RA-1
RA-1
RA-1
RA-1
RA-1
RS-4
RS-4
RS-4
RS-4
RS-4
RS-4
RS-4
RS-4RS-4
RS-4
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2
RS-2RS-2
RS-2
RS-2
RS-1
RS-1
RS-1
RS-1
RS-1
RS-1
RS-1
RS-1
RS-1
E
E
E**
E
E
E
E
E
E*
E
E*
E
E E
E*
18 17 16 15
1314
14
1516
13
17 1818
18
Official 2016 City of McHenry Zoning MapMcHenry, IllinoisTHIS MAP IS REVISED ANNUALLY1 inch = 800 feet
790 0 790 1,580Feet
±
REVISIONS
1.
2.
3.
4.
#BY:DATE:DWN BY:CJP
DSN BY:MAC
CHK BY:CJP
INT:
INT:
INT:
DATE:3-10-16 PROJECT NO.86160011
HORIZ SCALE:1"=800'VERT SCALE:-
SHEET NO.1 OF 1
Revised03-16-16
Janice C. Jones - City Clerk
OFFICIAL 2016CITY OF McHENRYZONING MAPMcHENRY, ILLINOIS
* Subject to terms and provisions of an annexation agreement (See annexation agreement)** Municipal
Zoning Districts
City Limits
E Estate District
RS-1 Low-Density Single Fa mily Re sid e ntia l
RS-1A Medium-Low Density Sin gle -Fa mily Re sid e ntia l
RS-2 Medium-Density S ing le -F a mily R esid en tial
RS-3 Medium-High-De nsity Sin gle -Fa mily Re sid e ntia l
RS-4 High-Density Sin gle -Fa mily Re sid e ntia l
RA-1 Attached Residentia l
RM-1 Low-Density Multi-F am ily R eside n tial
RM-2 High-Density Multi-F am ily R eside n tial
IDD Integrated Design District
C-1 Convenience Commercial
C-2 Neighborhood Commercial
C-3 Community Commercial
C-4 Downtown Commercial
C-5 Highway Commercial
O-1 Local Office
O-2 Office Park
BP Business Park District
HC Health Care District
I-1 Industrial
A-M Agricultural & Mining Overlay District
RS-1
CRYSTAL LAKE ROADCRYSTAL LAKE ROADBULL VALLEY ROAD
Office of the Chief of Police
John M.Jones
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2200
Fax: (815) 363-2149
www.ci.mchenry.il.us
CONSENT AGENDA
T0: Mayor and City Council
FROM: John M. Jones, Chief of Police
FOR: March 21, 2016 Regular City Council meeting
RE: Authorization to enter into an Intergovernmental Agreement with the City of
Woodstock and City of Harvard, and MTFPD for a dispatch center partnership
ATT: Copy of Approved Resolution 1145-012 Supporting the Development of
Intergovernmental Agreements Resulting in the Consolidation of Dispatch
Services at an Expanded McHenry Dispatch Center
Intergovernmental Agreement Relating to the Future Oversight of the McHenry
PSAP Dispatch Center d/b/a NERCOM
Currently the City of McHenry owns and operates a dispatch center that provides services to;
McHenry Police, Johnsburg Police, MCCullom Lake Police, McHenry Township Fire Protection
District, Marengo Fire, Marengo Rescue and Union Fire. This center is a full service 24/7 center
that currently operates with twelve (12) full time dispatchers and a pool of part-time dispatcher
to maintain three (3) working dispatch positions at all times. All current dispatchers are trained
in police dispatching, Fire/EMS dispatching and call taking. This workload is currently shared by
all equally.
In July of 2015 The emergency Telephone System Act, 501LCS 750/.01 came into law, which
mandated that McHenry County, which currently operates six (6) PSAPs (points of service
providers), reduce its PSAP's to three (3) by July 1't, 2017. When the Emergency Telephone
System Act came to being, McHenry initiated discussions with representatives from the other
three (3) communities that currently offer dispatch services — the City of Woodstock, City of
Harvard, and the Village of Lake In The Hills — in an effort to proactively develop a joint effort in
establishing a dispatch center that would be capable of providing emergency dispatch services
for all of the entities that the centers serviced, along with any additional customers that may
wish to contract with the center for dispatch services in the future. Ultimately, the driving force
behind these discussions was for the four municipalities to be able to develop a consolidation
plan voluntarily, as distinct from having it determined by another entity.
During the course of these discussions it was identified that the four partners would undertake
a process to analyze the existing facilities and technology in order to determine the most
suitable location for a consolidated center. During the fall and early winter of 2015 significant
Wort was put in to meeting to discuss these criteria and visiting the various dispatch facilities
and the McHenry facility was determined as the most suitable location based on its existing
operations, geographic location and potential for growth to meet the needs of a consolidated
dispatch center. Once a location had been determined, the parties then began to discuss the
formation of a consolidation partnership agreement. Lake In The Hills ultimately decided that it
was in their best interest to be dispatched by SEECOM in Crystal Lake.
To be clear, from the beginning, McHenry has taken the partnership approach to the
consolidation effort. As some on Council may recall during McHenry's discussions regarding
outsourcing of dispatch services in the past, a primary concern was ensuring that the residents
of the community receive quality dispatch services and that there would be a cost savings to
the municipality. By approaching consolidation with a partnership model that provides
opportunity for input regarding the operations of the dispatch center, we have been able to
work with Woodstock, Harvard and the McHenry Township Fire Protection District to address
these, and other, issues. In leading this effort, in November of 2015 the McHenry City Council
approved a resolution Supporting the Development of Intergovernmental Agreements
Resulting in the Consolidation of Dispatch Services at an Expanded McHenry Dispatch Center. A
copy of this resolution has been attached for reference.
Subsequent to the adoption of the above resolution, and based on the coordination efforts
undertaken by the partner entities, on January 12th, 2016 McHenry Police Commander Laura
King gave a presentation to the McHenry County Emergency Telephone System Board (ETSB)
which is the local organization tasked with the responsibility for deciding which PSAP's in
McHenry will stay open, and which will be mandated to close by July 1st, 2017. On January 21st,
2016 the ETSB voted to keep open the PSAP located at the City of McHenry Police Department,
thus providing formal recognition of our efforts and the confidence to move forward with the
development of an IGA and specific planning for consolidation (technology, building renovation,
etc.)
Since the January ETSB approval, representatives from Woodstock, Harvard and McHenry, with
assistance from David McArdle (ZukowskiI Rogers, Flood and McArdle represent all three
municipalities) have worked to develop an Intergovernmental Agreement representing the
interests of all of the partner municipalities and the McHenry Township Fire Protection District
and outlining the formation and oversight of a consolidated McHenry dispatch center —
renamed the Northeast Regional Communication Center (NERCOM).
In summary, the IGA identifies that the City of McHenry will maintain operational, including
personnel, control of the consolidated dispatch center; establishes an oversight Board of
Directors — comprised of the Chiefs of the four partner entities or their designees — to develop
policies and procedures and provide budgetary oversight for the center; and, importantly,
establishes an allocation of cost of service liability (cost sharing) structure that each of the three
municipal partners are responsible for. A summary of the cost structure is provided below.
Total Dispatch Center Operational Expenditures at full staffing
including overhead (supplies, risk management, etc.) - $1,959,955
Total Dispatch Center Operational Revenues based on existing
and anticipated customers - $ 684,559
Expenditures Less Revenues (Total Liability) - 1 275 396
Apportion of Total Liability to Partners based on total
calls for service from most recent year (46,673):
McHenry (21,848 calls, 46.8%) - $ 596,885
Woodstock (18,377 calls, 39.4%) - $ 502,506
Harvard (6,448 calls, 13.8%) - $ 176,005
Total of Apportioned Costs - 1 275 396
Based on this cost sharing model, as new customers are added to the dispatch center,
operational revenues will increase thereby decreasing the "Total Liability" amount identified
above resulting in a decrease to the partner apportioned costs for all of the partners. As a point
of information, it currently costs the City of McHenry approximately $774,730 per year for the
operation of the existing dispatch center (expenditures less dispatch revenues) and so, as such,
A full operation, based on the model above, the City would realize significant costs savings
annually through this effort.
In regards to the McHenry Township Fire Protection District, Council may recall that in July of
2015 the City entered into a separate IGA with the MTFPD whereby they would pay an annual
sum of $185,000 (less an amount for the addition of new customers to the dispatch center) for
the funding of three (3) additional dispatchers for the establishment of a dedicated "fire seat"
for dispatch. This amount is in addition to the regular calls for service fee that the MTFPD pays.
This IGA also provided the MTFPD with operational oversight opportunities and so they have
been melded into the consolidation effort as a partner agency.
Again, with the establishment and activation of the IGA the following considerations are
provided:
• Consideration of up to five (5) current Woodstock dispatchers and up to two (2)
Harvard dispatchers when filling the positions needed to adequately staff the
consolidated center;
• That the center will maintain a dedicated fire dispatch seat;
• Woodstock and Harvard Police Departments along with MTFPD will provide input on the
expansion and growth dispatch center as it relates to additional customers and
employees;
• Development of an administrative oversight structure for the dispatch center that
allows for equal decision making by McHenry Police, the Woodstock Police, the Harvard
Police and the MTFPD for the following tasks.
o Policy development
o Develop of best operational practices
o Hiring of new dispatch center employees
o Budget development, review and proposal
o Training
o Fee structure
As we look to the future of emergency dispatching in Illinois and more importantly McHenry
County, we see that this partnership with the Woodstock Police Department, the Harvard
Police Department and the MTFPD will help to create a stable dispatch center model that will
meet our key objectives of service to the community, safety fiscal responsibility and growth.
Finally, the City of Harvard and the McHenry Township Fire Protection District have already
approved this IGA. The City of Woodstock City Council will be considering the agreement in late
March or early April. Based on the timing of facility buildout and the technical aspects of
consolidation, it is not anticipated that the consolidated dispatch center will be fully functional
until May 1, 2017 however, this IGA lays the groundwork for those efforts to take place.
If Council concurs, then it is recommended that a motion be made to authorize the Mayor to
sign and execute this Intergovernmental Agreement Relating to the Future Oversight of the
McHenry PSAP Center d/b/a NERCOM.
PF
R-15-012
A RESOLUTION SUPPORTING THE DEVELOPMENT OF
INTERGOVEPNIYIENTAL AGREEMENTS RESULTING IN THE CONSOLIDATION
OF DISPATCH SERVICES AT AN EXPANDED MCHENRY DISPATCH CENTER.
WHEREAS, the City of McHenry, under the organizational structure of the McHenry
Police Department, currently operates an emergency dispatch center ("McHenry Dispatch
Center"): and,
WHEREAS, the City of McHenry has entered into various Intergovernmental
Agreements to provide police and fire dispatch services for the McHenry Township Fire
Protection District, McCullom Lake Police Department, Johnsburg Police Department, Marengo
Fire, Marengo Rescue, and Union Fire: and,
WHEREAS, the City of McHenry has a strategy in place for the expansion of the
McHenry Dispatch Center within the physical structure of the McHenry Municipal Center: and,
WHEREAS, the State of Illinois has adopted celfiain legislation ruandating the
consolidation of emergency dispatch services with the impact of a reduction in the number of
emergency dispatch centers in the County of McHenry from six (6) to three (3): and,
WHEREAS, it is in the best interest of the City of McHenry to work collaboraiively with
other sdictions in the County of McHenry, including those that currently provide emergency
dispatch services, to partner in the development of a plan for the consolidation of dispatch
services through an expanded McHenry Dispatch Center; and,
WHEREAS, it is recommended that this plan for the .consolidation of dispatch services
be characterized by: 1) a collaborative decision -making model; 2) the establishment of all
administrative oversight structure that provides for an equal partnership between the City of
McHenry and partner organizations in order to collaboratively develop dispatch center policy
and procedure, define best operational practices, oversee the hiring process of new employees,
develop and recommend the annual budget and rate structure, and provide direction on
expansion/growth of the physical dispatch center; and 3) guaranteeing, to the extent possible, the
opportluiity for existing dispatch personnel, other than those already employed by the City of
McHenry Police Department, to fill any new positions created through this consolidation, and,
WHEREAS, these organizational partnerships shall be implemented through the
development and. adoption of Intergovez°runental Agreements; and,
WHEREAS, the consolidated and expanded McHenry Dispatch Center, with planning
and policy administration determined collaboratively by the equal organizational partnerships
established and adopted under the Intergovernmental Agreements, will remain under the
structural auspices of the City of McHenry and McHenry Police Department.
NOW THEREFORE, BE IT RESOLVED BY TIIE CITY COUNCIL OF THE CITY
OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS.
SECTION 1: That there is support for maintaining emergency dispatch services and for
the location of a consolidated and expanded McHenry Dispatch Center within the physical
structure of the McHenry Municipal Center,
SECTION 2: That there is support for efforts to work collaboratively with other
jurisdictions to develop a plan for the consolidation of emergency dispatch services in the
County of McHenry.
SECTION 3: That there is support for the establishment of an administrative oversight
structure comprised of representatives of partner organizations for the expanded McHenry
Dispatch Center,
SECTION 4: That the Mayor and City Staff have the authority to continue to discuss the
development of a consolidated emergency dispatch center through the expansion of the McHenry
Dispatch Center.
SECTION 5: That the resulting plan be furthered through the development and
implernentation of Intergovernmental Agreements between the City of McHenry and partner
organizations.
Dated this 2"d day of November 2015.
Voting Aye:
Voting Nay:
Not Voting
Abstahung:
Absent:
ATTEST:
WIMMERCONDONPETERSON
, , , CURRY, SCHAEFER, GLAB, SANTI
ONE
RIM
ONE
ONE
or
(Draft 3/13/16)
Intergovernmental Agreement Relating to the
Future Oversight of the McHenry PSAP Dispatch Center d/b/a NERCOM
This Agreement ("Agreement") is entered into on the dates referenced below, by and between the City of
McHenry ("McHenry"), the McHenry Township Fire Protection District ("MTFPD"), the City of Harvard
("Harvard") and the City of Woodstock ("Woodstock"), collectively "Parties".
WHEREAS, McHenry is a home rule municipality as contemplated under Article VII, Section 6,
of the Constitution of the State of Illinois, and has approved execution of this Agreement by ordinance
pursuant to the their home rule powers and functions as granted in the Constitution of the State of Illinois
and the City has waived any appropriation restriction which may relate to this Agreement,
WHEREAS, the MTFPD is an Illinois fire protection district and local government organized
and existing under the laws of the State of Illinois and currently has in place an intergovernmental
agreement with McHenry dated June 30, 2015 which will remain in full force and effect;
WHEREAS, Harvard and Woodstock are non -home rule municipalities and, along with the other
parties hereto, are authorized and empowered to contract with the other parties hereto pursuant to the
provisions of the Constitution of the State of Illinois of 1970, Article VII, Section 10, and Section 3 of the
"Intergovernmental Cooperation Act" (5 II,CS 220/3);
WHEREAS, Harvard, Woodstock, and McHenry each currently operate Police and Fire Dispatch
centers consisting of full-time telecommunicators, a/k/a dispatchers;
WHEREAS, currently, McHenry has twelve (12) full-time dispatchers and dispatch service
agreements with six (6) local governments, to wit: MTFPD, Johnsburg Police Department, McCullom
Lake Police Department, Marengo Fire Department, Marengo Rescue Squad and Union Fire Department
("Existing McHenry Dispatch Service IGAs");
WHEREAS, currently, Woodstock has nine (9) authorized dispatchers and a dispatch service
agreement with the Woodstock Fire/Rescue District ("Existing Woodstock Dispatch Service IGA");
WHEREAS, currently, Harvard has four (4) full-time dispatchers and a dispatch service
agreement with the Harvard Fire Protection Department ("Existing Harvard Dispatch Service IGA");
WHEREAS, McHenry, Woodstock and Harvard not only dispatch for customers pursuant to the
Existing IGAs referenced above, but also provide dispatch services for their own work forces;
WHEREAS, the Emergency Telephone System Act, 50 ILCS 750/.01, et. seq., provides in part,
as follows:
Sec. 15.4a. Consolidation.
(a) By July 1, 2017, and except as otherwise provided in this Section, Emergency Telephone System
Boards, Joint Emergency Telephone System Boards, qualified governmental entities, and PSAPs shall be
consolidated as follows, subject to subsections (b) and (c) of this Section:
0*6
(3) In any county with a population of at least 250, 000 but less than 1, 000, 000 that has more than
one Emergency Telephone System Board, Joint Emergency Telephone System Board, or qualified
governmental entity, each 944 Authority shall reduce the number of PSAPs by at least 50% or to 2
PSAPs, whichever is greater. Nothing in this paragraph shall preclude consolidation of a 944 Authority
into a Joint Emergency Telephone System Board, and nothing in this paragraph shall preclude
consolidation resulting in one PSAP in the county.
WHEREAS, McHenry has recently been designated by the McHenry County Emergency
Telephone System Board as one of three (3) consolidated public safety answering points ("PSAP")
serving McHenry County and it is anticipated that the Woodstock Fire/Rescue District IGA and the
Harvard Fire Protection District IGA will terminate due to the consolidation referenced herein and the
elimination of their respective PSAP designations and related dispatch services. It is anticipated by the
parties hereto that the McHenry customer dispatch intergovernmental agreements existing as of May 1,
2016 will be allowed to expire naturally and then new or extended dispatch agreements will be approved
by the Board of Directors in accordance with the terms of this Agreement.
WHEREAS, it is the intention of the Parties to share in decision making with regard to certain
issues specified in this Agreement as they relate to the future operations of the existing designated
McHenry PSAP dispatch center at 333 N. Green St. McHenry, Illinois.
WHEREAS, the Parties have determined through their respective governing bodies that it is in
their respective best interests to enter into this Agreement to jointly develop a process to effectively deal
with anticipated growth and provide for a cooperatively overseen dispatch center in accordance with the
terms of this Agreement.
NOW THEREFORE in consideration of the premises and other mutual and valuable
consideration, the receipt and sufficiency whereof is herewith acknowledged, the parties hereto agree as
follows:
1. Incorporation of Recitals. The Recitals referenced above are incorporated herein as though
0000000401
fully set forth herein.
2. Name of the Entity. This Agreement relates to future operations of the designated PSAP
Dispatch Center, 333 N. Green Street, McHenry Illinois, doing business under the informal name of the
Northeast Regional Communication Center ("NERCOM")
3. Purpose of Agreement. This Agreement is intended to provide for a cooperative process
between the Parties with regard to decisions on the following issues:
A. Initial Board of Directors. The membership of the NERCOM Board of Directors shall be
limited to the chiefs of police, or their designees, of Harvard, Woodstock and McHenry, and the Fire
Chief of the MTFPD. New NERCOM members may be admitted under such terms and with such
payments as determined by the Board of Directors.
Be
Compensation. Service on the Board of Directors shall be with no compensation.
C. Date of Commencement of Obligations. The obligations of this Agreement shall
commence upon a date determined by the Board of Directors, but not later than May 1, 2017. Prior
thereto, if one or more partners hereunder desire to transition its dispatch services to NERCOM, it
may do so via a separate temporary intergovernmental service agreement with McHenry.
D. Decision of the Board of Directors. Each member of the Board of Directors shall be
entitled to one (1) vote and entitled to fully participate in the implementation of policies and training
within the NERCOM.
E. Board of Directors Meetings. Meetings of the Board of Directors shall be held and
agendas set as determined by a majority of the Board of Directors. All meetings shall be scheduled
upon reasonable notice to all members of the Board of Directors and shall be attended in person
unless the Board of Directors allow for attendance by other means.
F. McHenry Infrastructure Obligation. McHenry shall construct, at its own cost, the
expansion of the NERCOM of up to a nine (9) seat dispatch center, including office space,
information technology space (no information technology included), a break room, and conference
area.
G. No Officers. There will be no officers created (i.e., president, secretary, etc.). At each
meeting, the Board of Directors will select a Chairman of the Meeting, who shall run the events of
2
each meeting. From time to time, the Board of Directors shall appoint a secretary to take minutes at
each meeting.
H. Open Meetings Act. The Open Meetings Act does not apply.
I. Advisory Board. An unpaid Advisory, non -binding, Board with specified duties
responsive to the Board of Directors may be created by and with tasks and duties specified by the
Board of Directors.
J. Customer IGAs. The existing customer service intergovernmental agreements held by
McHenry as of May 1, 2016 will remain in place until expiration of the stated terms. Any new or
extended customer service intergovernmental agreements entered into thereafter shall be subject to
approval by the Board of Directors.
K. Annual Budget. Annual budgets shall be prepared by persons designated by the Board of
Directors and presented to the Board of Directors for approval by a majority decision and its decision
shall not be subject to change by McHenry so long as the proposed budget presented to McHenry is
balanced. Any excess revenue from the prior year shall be included in the budget. Any loss from the
prior year shall be allocated and any cash advances made by McHenry shall be reimbursed, by the
parties pro-rata, based on the Cost of Service Liability allocation referenced below. Reimbursement
by the parties to McHenry shall be paid no later than 45 days after receipt of an invoice. In the event,
the Board of Directors fails to annually present an approved budget to McHenry prior to March 15 of
each year, McHenry shall approve the same budget approved for the preceding year plus an amount
not to exceed 10%.
L. Quarterly Funding_ The parties agree to forward to McHenry on a quarterly basis their
respective anticipated allocation of the Cost of Service Liability, billed at the start of each quarter
(i.e., May lst, August lst, November lst, February I't) and based on the approved annual budget.
Payments by the parties shall be paid no later than 45 days after receipt of an invoice.
M. Allocation of Cost of Service Liabili among Parties to this Agreement. Cost of Service
Liability is the cost of providing NERCOM dispatch services pursuant to the terms of this Agreement
as detailed within the annual budget document referenced above. The allocation of Cost of Service
Liability to be paid by each of the parties shall be based on the proportionate percentage of usage of
the NERCOM dispatch center among the parties to this Agreement using the most recent year call
volumes and costs of operation provided by McHenry and approved by the Board of Directors.
Currently, the parties agree to an allocation of Cost of Service Liability among the parties as follows:
McHenry 46.8%; Woodstock 39.4% and Harvard 13.8%. This allocation shall be reviewed and
updated every three (3) years or earlier as determined unanimously by Harvard, McHenry and
Woodstock, subject to the condition that allocation of cost shall always cover 100% of the budgeted
expenses.
N. Woodstock Fire/Rescue District Service. The Woodstock Fire/Rescue District
("WFRD") desires to be a customer of NERCOM, however, the proposed contracted rate ("WFRD
Temporary Rate") will be less than the contracted rates of other customers ("Current Customer Rate")
for a temporary period of time ("Temporary Service Period") and eventually the WFRD Temporary
Rate will be increased to the Current Customer Rate. During the Temporary Service Period,
Woodstock agrees to pay, in addition to its proportionate Cost of Service Liability referenced above,
the difference between the WFRD Temporary Rate and the Current Customer Rate ("Supplemental
Payment"). This Supplemental Payment shall be paid by Woodstock to NERCOM upon billing by
NERCOM to Woodstock. The determination of the WFRD Temporary Rate and Temporary
Service Period shall be agreed upon between the Woodstock City Manager and the WFRD
Chief. The total annual amount of any Temporary Rate concessions shall not exceed $36,000
annually and shall not exceed five (5) years.
3
O. Personnel. All dispatch personnel shall be employees of McHenry and the following
provisions shall apply.
l . Hiring of new and future dispatch personnel, including a civilian supervisor, shall be
based on the majority decision of the Board of Directors and shall not be subject to
change by McHenry. Up to five (5) from Woodstock, and up to two (2) from Harvard
("Initial Dispatchers") will be given preference by the Board of Directors for initial
hiring. All Initial Dispatchers will be invited into the existing McHenry collective
bargaining unit matrix of levels relating to salary, benefits and seniority, at 75% of their
current length of continuous service with Woodstock, and Harvard, respectively. No
liability for benefits that have accrued prior to the hiring of the Initial Dispatchers from
Woodstock or Harvard will be deemed vested or be carried over to employment by
McHenry hereunder. Probation shall not apply to these Initial Dispatchers.
2. Dispatcher and civilian supervisor discipline shall be imposed in the discretion of the
McHenry Police Chief after obtaining the advisory, non -binding, recommendation by the
civilian supervisor (except in cases where the disciplinary action is against the civilian
supervisor in which case the Board shall be asked to provide an advisory, non -binding
recommendation). Notice of such discipline shall be provided to the Board of Directors.
McHenry shall be liable for any damages assessed in favor of the disciplined employee
and pay all costs of defending any disciplinary decisions, including attorney fees.
Provided, however, any employment benefits, including vacation pay, retirement
benefits, etc., which are to be reimbursed to the subject employee, shall be paid
proportionately by the parties hereto in accordance with the Cost of Service Liability
referenced above.
P. CBA Negotiation Issues. The existing collective bargaining agreement ("('BA") between
McHenry and the Fraternal Order of Police, Labor Council shall remain in full force and effect and
apply to future dispatchers hereunder. All CBA negotiations shall be conducted by McHenry based
on the binding recommendation of the Board of Directors. All costs of the CBA Negotiations and
any mediation, arbitration and court proceedings, including attorney fees incurred, shall be shared
proportionately by the parties in accordance with the Cost of Service Liability referenced above.
Q. CBA Grievance Issues. All CBA grievances shall be decided in the discretion of the
McHenry Police Chief after obtaining the advisory, non -binding, recommendation of the Board of
Directors. All costs of the CBA Grievance process, including any mediation, arbitration and court
proceedings, including attorney fees incurred, shall be paid by McHenry.
R. Radio Frequencies. The Board of Directors shall allocate radio frequencies among the
telecommunicator stations taking into consideration call volumes and customer needs.
S. Tie Breaker. In the event that a tie vote exists between the Board of Directors, the
meeting at which the tie vote occurs shall be adjourned without a deadlock result being declared.
Thereafter, the NERCOM customer with the most calls for service to NERCOM in the year
immediately preceding the tie vote shall be requested by the Board of Directors to participate in a
reconvened Board of Directors' meeting. At that reconvened meeting the selected customer shall be
fully advised of the issue and a vote on the relevant issue shall be called once again and the selected
customer shall provide its vote to break the existing tie.
T. Liability of the Board of Directors Units to Each Other. The parties hereto hold
harmless, release and waive any liability against each other with regard to any actions or inactions
taken by any parry relating to dispatch services rendered hereunder. Provided, however, this waiver
shall not impair the contract rights of the parties hereunder.
U. Insurance. Each agency shall use its best effort to include the other parties hereto as
0
additional insureds to its liability insurance policies for business decisions, policies made and actions
taken hereunder.
V. Additional members of Board of Directors. Determined by majority vote of the Board of
Directors.
W. Withdrawal from Board of Directors. All inal members of the Board of Directors,
unless expelled pursuant to the provisions of this Agreement, shall remain parties hereto and members
of the Board of Directors for at least the first four (4) years; thereafter withdrawal shall be permitted
upon minimum one (1) years' written notice to the members of the Board of Directors.
X. Expulsion of Board Members. By a vote of a majority of the Board of Directors any
member of the Board of Directors, except for McHenry and the MTFPD, may be expelled for one or
more of the following reasons: (a) Failure to make any payments due hereunder; (b) Failure to allow
other members access to records relating to the purpose of this Agreement; (c) Failure to cooperate
with other members relating to the purpose of this Agreement: or (d) Failure to carry out any
obligation hereunder. No member may be expelled except after reasonable notice from the Board of
Directors of the alleged failure along with a reasonable opportunity to cure the alleged failure. After
the expulsion, the former member shall continue to be fully obligated for its portion of any cost which
occurred during the term of its membership along with any other unfulfilled obligation as if it was
still a member. In the event a majority of the parties hereto, except for McHenry, finds by majority
vote that McHenry has materially breached the terms of this Agreement, and the breach has not been
cured after 30 days' written notice to McHenry specifying the material default, withdrawal by one or
more of the parties hereto shall be permitted, without damages being assessed, notwithstanding the
restriction of the preceding paragraph "W". In the event, after expulsion, only McHenry and MTFPD
remain on the Board of Directors, McHenry shall maintain a majority vote for purposes of this
Agreement.
Y. Term of Agreement. The terms of this Agreement are perpetual, subject to a majority
vote of the Board of Directors. Upon dissolution of NERCOM by majority vote of the Board of
Directors, all financial matters addressed by this Agreement shall equitably and proportionately
adjusted and allocated between the Members and all decisions thereafter regarding all matters
involving the operation of the McHenry Dispatch Center shall be turned over to McHenry.
4. No Agency Created. Only an independent governmental relationship between the Members
is created by this Agreement and no Member shall constitute an authorized agent of the other.
5. Amendment of IGA. This Agreement may, at any time, be amended by the unanimous decision
of the municipal parties hereto.
6. Entire Agreement. This Agreement constitutes the entire agreement between the parties
hereto and no other person or entity shall be deemed to be a beneficiary of this Agreement. This
Agreement is separate from all other intergovernmental agreements between McHenry and the MTFPD,
and may not be changed, modified or discharged except by written amendment duly executed by the
parties.
7. Assignment Prohibited. No party hereto shall assign this Agreement or the rights and duties
hereunder.
8. Notices. All notices given or required under this Agreement shall be in writing and sent by
certified mail to the City Administrators of the party Cities and the MTFPD Fire Chief.
9. No Personal Liability. No Official, director, officer, agent or employee of any party hereto
shall be charged personally or held contractually liable under any term or provision of this
Agreement or because of their execution, approval or attempted execution of this Agreement.
5
Dated this day of
McHenry Township Fire Protection District
Allen Miller, Board President
City of Harvard
By
Jay T. Nolan, Mayor
Z:\M\McHenryCityoflIntergovAgmtDisp030215. docx
2016.
City of McHenry
Susan E. Low, Mayor
City of Woodstock
Mayor Brian Sager, Ph.D.
0
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: March 21, 2016
T0: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: McHenry Wastewater Treatment Plant Improvements Pay Application #1
ATT: HR Green Pay Application Recommendation
Williams Brothers Construction is requesting $1,412,938.85 for work performed as of February
29, 2016 on the McHenry Wastewater Treatment Plant Improvements. HR Green has reviewed
the pay application, partial waiver of lien and certified payroll and found all documents to be in
general conformance with the State Revolving Fund (SRF) loan requirements. HR Green and city
staff recommend approval of pay application #1. SRF loan procedures require City Council to
approve this pay application prior to Illinois Environmental Protection Agency (IEPA)
disbursement of funds. Once the city receives the SRF loan disbursement, the city will pay
Williams Brothers Construction's request for pay application #1.
RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve pay
application request #1 to Williams Brothers Construction for the McHenry Wastewater
Treatment Plant Improvements in an amount not to exceed $1,412,938.85.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in acustomer-oriented, efficient, and fiscally responsible manner.
HRGreen
March 11, 2016
Mr. Jon Schmitt
Director of Public Works
1415 Industrial Drive
McHenry, IL 60050
RE: McHenry Wastewater Treatment Plant Improvements
Pay Application Request #1
HR Green Job No.: 86130341.03
Dear Mr. Schmitt:
Attached is Pay Application #1 from Williams Brothers Construction, Inc. for the McHenry
Wastewater Treatment Plant Improvements Project,
Williams Brothers Construction, Inc. is requesting an amount of $1,412,938.85 for the work
performed as of February 29, 2016. HR Green has reviewed the Pay Application submitted by
Williams Brothers Construction, Inc. and found all documents (pay application, partial waiver of lien
and certified payroll) to be in general conformance with the SRF loan requirements. HR Green has
also reviewed this application with City Staff which is in agreement with our findings. At this time,
HR Green recommends the City approve this Pay Application in the amount of $1,412,938.85.
Upon approval, the pay application will be sent to the IEPA for approval and disbursement of funds
from the City's SRF loan.
After approval, please sign on the application on the "Owner" line and return the documents to me
for processing at the IEPA.
If you have any questions, please call me at (815) 759-8346.
Sincerely,
HR GREEN, INC.
.
r04
Chad Pieper
City Engineer
S F/CJ P/d mw
Attachments
cc: Mr. Russell Ruzicka —City of McHenry
Mr. Steve Frank, HR Green, Inc.
Mr. Ravi Jayaraman, HR Green, Inc.
Mr, Andy Lemke, HR Green, Inc.
Hrgmhnas:\\O:\86130341.03\Construction\Pay Request\Pay Request #1Vtr-031116-Recommendation of approval PayApp1.docx
HRGreen.com
Phone 815.385.1778
Fax 815.385.1781
Toll Free
800.728.7805
420 North Front
Street, Suite 100,
McHenry,
Illinois 60050
.41CHenry Wastewater Treatment Facility Consolidation
To (Owner):
City of McHenry
1415 Industrial Drive
nnrl-lanrv_ Illinois 60050
Project:
.. _ _ — _ .c r_,..,.....,m.. •r,...at.nent
Application far Paymetrt
Chance Order S1
TOTALS
NET CHANGE BY 0.00
CHANGE ORDERS
Contractor`s Certification
The undersigned Contractor certifies that (1) all
previous progress payments received from Owner on
account of Work done under the Contract have been
applied on account to discharge Contractor's legitimate
obligations incurred in connection with Work covered by
priorApplications for Payment; (2) title of ail Work,
materials and equipment incorporated in said Work or
otherwise listed in or covered by this Application for
Payment will pass to Owner at time of payment free and
clear of all Liens, security interests and encumbrances
(except such as are covered by a Bond acceptable to
Owner indemnifying Owner against any such Liens,
security interest or encumbrances); and (3) all Work
covered by this Application for Payment is in
accordance with the Contract Documents and is not
Date:
0?/1
Page 1
Application Period:
December 9 2015 to February
From (contractor) Williams Brother:
P.O. Box 1366
Peoria, IL61654
$o.0000
Contractor's
2016
),
Construction
ORIGINAL CONTRACT PRICE
Net change by Change Order
CURRENT CONTRACT PRICE (Line 1 t 2)
TOTAL COMPLETED AND STORED TO DATE
(On Progress Estimate)
Application Date: February 29,
Via (Engineer)
HR
$ 0.00
......................
$ 3014180.000.00
RET'AINAGE;
a. S %xS 1,4873fl4•�5 Work Completed $
AMOUNT ELIGIBLE TO DATE (Line 4 - Line So) """""" $
LESS PREVIOUS PAYMENTS (Line 6 from prior Applicon) $
ati
$
AMOUNT DUE THIS APPLICATION
Payment of:
is recommended by:
Paymentof:
is approved by:
Payment of:
is approved by:
1,487,304.0�
74,3b5.20
1,4121938085
0.00
I.412,938095
$1.4I2 938.3s
(Line 8 or other- attach explanation of other amount}
(Owner)
$1.412,93$.85
(Linea or other - attach explanation of other amount)
Funding Agency (if applicable)
(Date)
(Date}
McHenry Wastewater Treatment Facility Consolidation
Page 1
1
2 t
3
4
A pfieallon Period:
DoWrnbar 9, 2015 to Februa 29, 2016
A
g
Work Completed
C
Application Number.
Application Date:
D
1
February29,2016
E
F
G
Item
:.:..:..:...............
:,.................
Su f4r)$?tGottUabkoK........:...
:•::>:.
od k::..:.(OtYcAEe�Iot.......
q
;::•>:<..
:. : >:<>ss>:a>:
Tk3s£er$oC...........:....M3WdYrtlhfi:.ttiStE.pf.......#e.....................:....:::::.::::::::<.::.:::.:.:..:........................:...
: x D »
❑cal;: t�tad•and:st
:::itr;,a;::..
:• t c#z
5
Cl£Etl..,
o .............. :::::::.:,..
i3 a
.........:...:
:.:.::::.......
.:........:.....
......................:..::.::::.::::::::::.:::........
,::;::n:::o-z.•,y:::•:.::::..<:•:::StonlcF:tsatla.•
:.:. :^:T > eta: ♦ I�?
to
'sE.:..::
,:,....;,:•.;::::,>•:;:•:.:::,
::..:.:::.:::.::.::.:::::.:;;:;;;>::.:.;::.:.:..:,:.,:•.::::::::..........;..;..;::::..:...:.:•.:.•:::,.:.:::::::.::::......::,:......
.....:..::
s
:StiCiloAa>Ftk:r«
:i::;>s:::::::::> a>s>:az<=>::z�>sa:�>: is>=;<s:::::•: _•:.:::,:; ::: �•••.;:•..::• .:>;;:»;:<•>:<:::.:
7
s
0.00
9
Dlvlsfon 1-GAnont CondWons
10
Bonds and Insurance
Williams Brothers Const Inc.
300,000,00
300,000.00
300.00000
100.00%
0.00
15,000.00
Mobilization
Williams Brothers Const Inc.
6506000.00
650,000.00
650,000.00
100,130%
0,00
326500,00
11
12
Demobilization
Wllliams8rothers Constlnc.
75,000400
0.00
0.00%
75.000.00
0.00
13
Overhead and Profit
Williams Brothers Coast Inc.
269714742,001
148,587.10
1484557.10
5.00 %
2,823,154.90
7,429.36add
14
Temporary Wastewater Diversion System
Williams Brothers Const Ina
85,R00.00
0.00
0.00%
85,000.001
0.00
151 1
Dlvlsion2-ExlsftCondidon5
Williams Brothers Const Ina
64,W0.00
90739,50
90739.50
15.00°!0
55,190.50
486.98
16 1
024100
Demolition
1
17
Division 3• Concrete
$1500,001
6,500000
2.120%
300,500.00
325,00
t8
032000
ConreieReinforcing M
CMCRobar
3074006.00
19 I
032000
CanreteReinforcing. L
Gateway Construction Company
4274600,001
5,625,001
1
54625.00
1.32%
421,875.00
281,25
20
'adda
Ready Mix ConcreteM
Super Mix
4954135,001
468,00
468.00
0,090/
494,667,00
23.401
211
033000
CR Pump Station
22i
033000
Footings L
Williams Brothers Const, Inc.
8,910A0
0.001
0.00%
8,910.00
00001
23
03 3000
Walls L
Wililams Brothers Const, Inc.
305,475,00
0.e0
0,00%
305,475.00
0.00
24
03 3000
Base Slabs L
Williams Brothers Const Inc.
15,500.00
0.00
O.00%
15,500.00
0.00
25
03 3000
Slab on Grade L
Williams Brothers Const Inc. da
23,855.00
0.00
0100%111
23,855.00
0.00
26
033000
Mechanical Pads L
Williams Brothers Cont. Ina
3,000.00
!
0.00
0.00%
3,000.00
0,00
27
Sus ended Stab L
Williams Brothers Const, Inc.
21,850.00
0.00
0,00%
214850,00
0,00
I
28
, 03300D
405ownda Treatmomt
D.00
29
03 3000
Footin s L
Williams Brothers Const Inc.
6,600.00
0400
0,00%
6,6DOA0
301
033000
Walls L
Williams Brothers Const Inc.
8400000,00
D_00
0.00%
840,000.00
0,00
31
033000
Base Slabs L
Williams Brothers Const Inc,
88,740,00
0.00
0,00%
8$,740.DC
0,00
32
03 3000
Slab on Grade L
Williams Brothers Const Ina
28,200.00
0.00
0,00%
28,200.00
0.00
33
03 3000
Suspended Slab L
WlilEams Brothers Const Inc,
88.550.00
O.OR
o.00 %
88,550.00
O,OD
34
033000
50 S Tedary
35
033000
Footings L
Williams Brothers Constlnc.
54080.00`
0,00
0,00%
51080,D0
0,00
36
033000
Pads L
WliliamsarothorsConstlna
21275*00
0,001
0.00%
2.275,00,
0.00.
37
033000
Wails L
W111ams Brothers Const Inc.
4456198,00
0,0D1
0,00%
445*198,00
0,00
I 38
033000
Base Slabs L
Williams Brothers Const Inc.
62,dada,310,00
0,00
0.00%
62,310.00
0,00
391
033000
I Slab on Grade L
Williams Brothers Const Inc,
62,760,00
0.00
0.00%
62,760.00
0.00
40
033000
Suspandod Slab L
Williams Brothers Const Inc.
330770,00
i
0.0D
0.Q0%
$34770.03
0.00
41
033000
60SSoillds
42
03 3000
Footings L
Williams Brothers Coast. Inc.
41757.00
i
0.00
O.RO%
4,757.0o
0.00
43
033000
Pads L
Williams Brothers Const. Inc
3,420.00
0,001
0,000A
34420.00
D,DO
44
033000
Walls L
Willams Brothers Const Inc.
32,970.00
0,00
DCC%
32,970.001
45
033000
Slab on Grade L
Williams Brothers Const Inc.
21,270.00
0,00
0,00%
21,270.001
0.001
46
033000
70Mlcroscroen
addadda
033000
Footin s L
WiifamsBrothers Const Inc,
1,495.00
1,495.001
1,495.00
100,00%i
0,00
74,75
47s
481
033000
Walls L
Williams Brothers Const.ina
6,8754001
3,437.50
31437,50
50,00%
30437.50
170.88
49
033000
Slab on Grade L
' Williams Brothers Const. Inc,
11242,00
0,00
0,00%
11242.00
D.00
50
033000
75 SBR Feed
51
: 033000
Walls L
Williams Brethors Const Inc,
57,650.00
0,00
olio%
57,550,001
0.00
52
033000
Base Slab L
Williams Brothers Cent Inc,
51200.00
0.00
R.oO%
5,200.00
0,00
{ 53
03 3000
I Suspended Slab L
Williams Brothers Coast Inc
10,530,00
0.00
0.00 %
; 10,530.00
0.00
Page 2
McHenry Wastewater Treatment Facility Consolidation
1
2
3
Applicatlon Podod:
Decembor 9, 2015 to February 29, 2016
A
B
Work Completed
C
Applicaton Number.
Application Date:
D
1
February 29, 2016
E
F
G
Item
::::.:::.::: :.: ::::::. ....:
.:.:.
•: •::::: .: .........................,::.............:.:.:.:;r:;�:;>:::....:,.::::::::::
:::::a:x:::: >::.: ..::.: •>::::a•: ;:•:::;:
......:.e.;:c_a,:::;�:;:o-ap:a••r}�':Sf;-�o:�:::;�.;:;�;�>.:Sf^:fB?•�:::::.::«•>%��s.irs;::::}r,>y;.::;•:;:.y:::::.•:,�h:.:r{:.::.;:.:::::..;,....
:.. ,.:........:..::
:..
P tt5........'.'XG3set1011................lt'IkliOxiAiv^
......:..:
..
:. .........
.. n::..:.:::
..... .......:.....................
............ .....................
bb lar 32COC31raci0Y . :..:::.:.:..............:::................
::::::,.::::............,
:::
•'.
'•acai=isa
tt: hQ$::. •
>z:�%i7:E�#CE1>'+?':'}?i� �t' ): �'i.:i(}iiti?di
{
3 . tili'.rT•' is
. fd
.
I
7
r
8
0,00
54
Site
55
Sidewalks L
Williams Brothers Const, Inc.
8,675.Oo
0.00
0.000/0
8,575.00
0,00
56
Pavement L
Williams Brothers Const Inc,
2874520,00
0.00
0.00% 1
287,520.00
0,00
571
Electrical Duct Bank L
Wllllams Brothers Const Inc
440750,00
0.00
0.00%
44,750.00
0,00
58
034100
Procast Structural Concrete M
Mi&states Concrete Industries
36,40D.00
0.00
0.00%
38400.00
0.00
59
034100 1
Precast StructuraiConcrete L
MldStatesConcrete Industries
31,000,00
0.00
0.00%
31,000.00
0.00
50
Division 44114somy
r
s
61
62
asony
Diamond Masony
3090000,00
0.00
0,00%
3094000,00
0.00
63
64
65
Division 5mMotals
Metals M
Titan Industries
2084880.00
0.00
0.00%
208,880.00
0.00
67 i
Metals L
Joilotel & Construction
Sto
117,120AT
0,00
0.00%
117,120.D0
0,001
681
Pre -En ineered Metal Building M
Nucor Building Systems
221,754,00
0.00
0.00 %
221,7$4,00
0,00
691
Pro -Engineered Metal Building I INN L
Joliet stool & Construction s
188,000.00
0,00
0.00%
188,D00.00
0.00
701 1
DtvWon &Wood. Plasdc and CoMpositos
,
71
061000
Bolted Palos and Blocking MIL
Wilttatns Brothers Const, Inc,
47,300,00
0.00
0.00 %
a7.300.00I
D.DO
721 1
0674713
FRP Grath M
Harrington industrial Plastics
51745.00
0.00
D.OQ%
5,745.00
0.00
73
0674713
FRP Grating L
WIIllamsBrothersConstInc.
10,000,06
0.00
0.00°/
t0.ODo.W
0.00
74
EIFS Comice Work
Kole Construction
11,700.00
Q.00
0.000/.
11.7CC.00
0,00
751
DWslon7-ThormalandMoisturaProtocdon'
76
075323
EPDM Roofing M
Sterling Commencai Roofing
174500/00
0.00
O.DO°!o
17,500.00
0.00
77
075323
EPDM Rootln L
Stoning Commorlcal Roofing
28+570,00
0.00
O.Oo%
28,570.00
0.00
78
076000
Flashing and Sheetmetal M
Sterling Commerical Roofing
20500,00
D.00
0,00%
' 20500/00
0,00
79
j 076000
Flashing and Shootmetal L
Sterlin.9 Commerical Roofing
7,430.00
0.00
, 0.00%
71430.0D
0.00
Bo
Division 8•Doomand Mndows
81
081613
FRP Doors and Frames M
Doors Inc
3a.84a,a0,
0,00
0,00%
30,840.00
0.01)
' 82
081613
FRP Doors and Frames L
Williams Brothers Const Inc.
15,000.00
$
0.00
0,00%
15.000.00
i 0.00
83
083300
i Overhead Ceiling Service Doors M
House of Doors Inc
67,900,00
0400
0,00%,
671900.O0
0.00
64
083300
Overhead Calling Service Doors L
House of Doors Inc
85
i ca 3113
Floor Hatches M
Nystrom
2014D6,00
0.00
0,00%
20,406.00
0.00
86
083113
Floor Hatches L
Williams Brothers Const Inc.
10,400,00
0,00
0.00%
100400.00
D.DD
87?
086200
Unit Skylights M
Exam Skylights
12,150.00
O.t70
0,00%
12,150,00
0,00
88
086200
Unit Skylights L
Wliiams Brothers Const. Inc.
81300.00
0,00
0.D0 %
8,300.00
0,00
89
087100
f Door Hardware M
Doors Inc
14,060,00
0,00
0,00%;
141060,00
0.00
90
087100
Door Hardware L
Wllllams Brothers Const Inc.
i Included In Doo
and Frames
i
91
0H 883D
Glass Giazin
East Mollno Glass
1,725.00
0,00
0,00%
11725,00
0.00
92
DlvlSlon 9-Flnfshos
93
099000
Paints and Coatings M
Delta painting, Inc
124,000.00
0.00
0,00%
124.000.00
0.00
94
09 9e00
Paints and Coadn s L
Delta Painting, Inc
951
09 510o
Acoustical Ceiling Work M
Control Ceiling Systems
10272,00
0.00
0.00 %
1,272.00
0.001
951
09 650D
Resilient Floor Tile M
Johnson Floor Company Inc
11454,00
`
i 0,00
0.00 %
1,464.00
0.0e
97.
Dlvfslon 704pociafdaS
981
1 101400
Signage M
Williams Brothers Const Trio
2,1 DDAD
0.00
0.00%
2'100,OO
I 0.00
Page 3
McHenry Wastewater Treatment Facility Consolidation
1
2 Application Penod:
3
4
December 9, 2015 to February 29, 2016
A
H
work Completed
C
r+rr.,.�...,., ,.,...,....
Application Date:
D
fih�:.CtlOC..r.:.:.:.:...:.:•.:.;.r.ss.s.r
February 29, 2016
E
Mro7.k9rS... .ro' scte:_:
F G
#t3E2G#:o:SS:S..,... .•.• ..........<.:.�..
.uC.m...9..;.k......S..{...
.z
:a
Item
C u.I#riSUtoFtVcnG0
,.......... ........................ ...... .
:.......TrC..l2.....::
.
:
YtDd.1
i.
E
:`
�.1r~3�Uti:ii:
6
i
7
8
0400
991 101400
Sf na e L
Williams Brothers Const Inc.
800.00
0,00 0,00% 800,00
0.00
1001 1 102813
Toilet Accessories M
WiilliamsBrothers ConstInc,
73.5,001
04001 0,000/0 735,00
0,00
101 102H13
Toilet Accessories L
WltllamsBrothers ConstInc,
450,001
0,001 0,00%1 450,001
0.00
1a2
Division22•Piumbing
103
Exterior Mechanical
G. A. Rich
349,565,00
10,436,95
10,486495 3.00 % 349.564.971
524,35
104
overhead and Prat
Mobilization
G. A. Rich
20,000.00
104000,00
10,000.0o 50,00 % 19,999.60 t
50C.00
105'
t
M
G. A. Rich
433,587.00
0,00 0.00 % 433,587.00
0,00
106
Process Pipe
1071 1
Process Pipe L
G. A, Rich
1,1C3,787.00
0,00 0,00%
0,00 coca
M
Go A. Rich
127.160.00
e0,000.00
so,00D.00 62PSI% 127,159.37
4,000.00
108 i
Storm
L
G.A. Rich
281,061.00
coca 0,00/ 1 201,061,00
0,00
log
Storm
M
G. A, filch
88,338.00
0.90 0,00% 88,338.00
0,00.
110
Water
L
G. A. Rich
174,198.00
o.oD coca% 174,1a8.00
coca
111
Water
Gas M
G. A. Rich
24000,00
coca O.DD% 2,000.00
coca
1 22
Gas L
G. A. Rich
7t258.00
coca ( coca°/ 7,258.00
a.00
113
M
G. A. Rich
330.00
O.DO O.aO % 33a.00
0,00
114.
Gdnder Pump
115
Grinder PumpL
G. A. Rich
10,998.00
coca 0.0D°/ t0,998.00
coca
Valves M
G, A. Rich
51,728.001
0.00
1161
Valves L
G.A. Rich
30,000.00
coca 0.06% 3a,aaa.DD
coca
117
t 18
Interior Mechanical
119
Pro Construction
Hayes Mechanical
30$000,001
0,00 0.00 % 304000,001
0,00
1201
Mobilization
Hayes Mechanical
15,000.00
0.00 0.0o% 15,000.00
coca
121
Oe Mobliizatlon
Hayes Mechanical
54000.00
coca coca % S,ODD.00
coca
Valves M
Hayes Mechanical
320,00000
coca 0.00%1 320.000.00
coca
1221
DI Piping M
Hayes Mechanical
520.000-001
0.00 0,00% 520,000.00
0.00
123
1241
Pipe Supports M
Hayes Mechanical
50,600.00
.
O.OD coca % SO,000.DO
O.00 l
125
Misc Plumbing and Piping Materlal M
Hayes Mechanical
65,000.00
1
0,00 0.00% 65,000.00
000
126
Pipe Line Insulation M
Hayes Mechanical
904000,00
P
coca 0,000/0 90o000.001O.CD
127
Building 20 L
Ha es Mechanical
374500.00
0.00 ` 0,00%j 37,500.00
0,00
128
suilcrN 30 L
Ha as Mechanical
7,200400
0,00 0,00%1 7200.00
i 0,00 .
1291
Building 40 L
Hayes Mechanical
27000000,000.00
0.00 0.00% 270.000,00
0.00
13e
Building 50 L
Hayes Mechanical
a0,000.00
coca coca % 80,000.00
0400
1311
Building 60 L
i Ha es Mechanical
624000oOOl
0,00. 0.000/0,, 624000.00
0,00
1321
Building 65 L
Hayes Mechanical
3.000.001
0,00 ` 0,00% 36000.00
0.00
1331,
33
Bullding7D L
Hayes Mechanical
27,000.00
0.00 0,00%1 27.000.00
0,00,
134
Building75 L
Hayes Mechanical
18,000.00
0.00 D.ao°k 19,000.00
coca
1351
Division 23-HVAC
136
Central Pump Station 20
137
Tost and Balance
Complete Mechanical Services Inc
1.500.00
coca coca% 1,50c.00
coca
139'
Controls
Complete Mechanical Services Inc
2,500.e0
0,00 0,00% 2,500,00
0.00
139
Ductwork
I Complete Mechanical Services Inc
4,000.00
0.00 0,00%1 40000,00
0,00
14D
Centrifugal Fans
Complete Mechanical Services Inc
40400400
0.00 0,00% 4140D.00
0.00
141
Ins and Outs
Complete Mechanical Services Inc
76250,001
0,00 0.00 % 7,250.00'
0,00 i
142 1
Terminal Heat Transfer
Complete Mechanical Services Inc
154000,001
0,00 coca % 15,000.a0
000
1431 1
AC Units
j Complete Mechanical Sorvicos Inc
1518000p
I
rho 0.00% r 15,800.00
0,00
McHenry Wastewater Treatment Facility Consolidation
1
2
3
4
Appllcatlon Period;
December 9, 2015 to February 29, 2016
A
B
Work Completed
C
Application Number. 1
Application Date: February29, 2016
D E
F
G
Item
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s: c:::::::::::::a ....................:.
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.....
clod.aref.&sor.::,:............
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E£iE�•sgisl9
••��i]i7i5"'vye
s�S�E(oA.
tt41
...tk.
6
7
B
D.oD
144
Material
Complete Mechanical Services Inc
2,000,00
0.00
un
2400D,00
0,00
145
j
Labor
Complete Mechanical Services Inc
%soc,00
0.00
0,04%
99500.00
0,00
146
SP Secondary Treatment 40
1471
1
Test and Balance
Complete Mechanical Services Inc
1,5W.00
0.00
0.00%
1,500.00
0.00
S
148
Controls
Complete Mechanical Services Inc
54500,00
0,00
0,00%
5,500.00
0.00
149
Ductwork
Complete Mechanical Services Inc
5,000.00
0400
0.00%
5.000.00
0,00
150
Contrthigal Fans
Complete Mechanical Services Inc
1,SOo.00
(
0.00
0.00%
1,50D.00
000
151
Power Ventilators
Complete Mechanical Services lnc
1,600,00
0.00
0,00%
1.500.00
0.00
152
Ins and Outs
Complete Mechanical Services Inc
3,000.00
0,00
0,00%
31000,00
0,00
1531
Fuel Fired Unit Heaters
Complete Mechanical Services Inc
11800,00
0.00
0.00 %
1,800.00
0.00
154
Make Up Air Unit
Complete Mechanical Services Inc
54100,00
0.00
0.00 %
6,100.00
O.CO
155
AC Units
Complete Mechanical Services Inc
15,800.00
y
OAD
0.00%
15,800.00 1
0'00
156
Material
Complete Mechanical Services Inc
71000,00
0.00
0.000/0
7.000.00
0,00
157
Labor
Complete Mechanical Servlcss Inc
17.000.00
0,00
0,00%
17,000,00
0,00
158
SPTertiary Buildln 50
1591
Test and Balance
Complete Mechanical Services Inc
1*500,00
0.00
0.00%
1,500,00
0.00
160
Controls
Complete Mechanical Services Inc
16,500.00
O.DD
0,00%
161500,00
0.00
161
Ductwork
Complete Mechanical Services Inc
6,000.00
0.00
0.00%
6,D00A0
0.00
162
Centrifugal Fans
Complete Mechanical Services Inc
7.500.001
0.00
0,00%
71500,00
0.00
163
Ins and Outs
Complete Mechanical Services Inc
31480400
40,00
0,00%
31450,00
0,00
164
Fuel Fired Unit Heaters
Gomplote Mechanical Services Inc
9t000.c0
0,00
0,00%
91000,00
O.00
165
AC Units
Com lets Mechanical Services Inc
I 8,4c0.0D
0,001
0,00/
$1400,00;
0.0c
166
Material
Complete Mechanical Services Inc
7,ODO.00
0,001
0,001
7,000.00
0.00
167
Labor
Complete Mechanical Services Inc
156000,001
0,00
0,00%
15.000000
0.00
168
SP 0gring Building
1691
j
Test and Balance
Complete Mechanical Services Inc
1.500,00
0,00
0.00%
1.500.00
0,00
j 170
Controls
Complete Mechanical Services Inc
B,o00.00
0.00
D.00%
8,000.00
OAO
•
171
`
Ductwork
Complete Mechanical Services Inc
35,000.00
0,00
0.0D%
1 35,000,00
0,00
172
Centrifugal Fans
Complete Mechanical Services Inc
110500,00I
OAD
0.00%!
11,500.De
O.OQ
1731
1
Ins and Outs
Complete Mechanical Services Inc
114000,00
1 0.00
0.00%
11,000.00
O.OQ
1741
Heat Exchangers
Complete Mechanical Services Inc
601000.00
0,00
0,00%
60300D,00
0.00 I
1761
Make Up A1r Units
Complete Mechanical Services Inc
1 18*360,00
D.00
0A0%
184360.00
0,00
j 176
Material
Complete Mechanical Services Inc
20.DO0.00
0.00
0.00%
204000.00
i 0.44
177
i
Labor
Complete Mechanical Services Inc
354000,00
i
0.00
O.QD %
35,000,00
0.00
178
SP Microscreen Building 70
179
Test and Balance
Complete Mechanical Services Inc
1t500.00
0.00
0,00%
1.500.00
0.00
180
Controls
Complete Mechanlcai Services Inc
2,400.00
0.001
0,000f.
1 2.400.00
0,00
181
Ductwork
Complete Mechanical Services Inc
60310,00
0.D0
0.000/0
64310,001
0,00
182
Por Ventilators
we
Complete Mechanical Services Inc
7.200,00
a
D.00
0.00%
7,200.00
0.00
183
Ins and Outs
Complete Mechanical Services Inc
7,800A0
0.00
0.00%
7,800.00
0.00
184
Terminal Heat Trans(ors
Com late Mechanical Services Inc
35,000.00
0400
0,00%
35.000.00
0.00
185
AC Units
Complete Mechanical Services Inc
7,400.00
0,00
0,00%
75400,00
0.00
186
I
Material
Complete Mechanical Services Inc
5,ODO.O0
0.00
0.00%
54000.00
0.00
187
Labor
Complete Mechanical Services Inc
15,000.00'
0.00
0.000!0
15,000.00
0.00
1881
1
Divtslon25-lrtiogratodAutomation
McHenry Wastewater Treatment Facility Consolidation
Page 5
1
Application Number. 1
2
A pllcadon Pedod: December 9, 2015 to February 29, 2016 A plicatJon Date: Fabruary29, 2016
3
A B Work completed I
4
Item IC D E F G
5
::..• ; n .>°I; g••r . ii!i ?7 :g%y% E >ji i`i3ir;»>
:.:µ.p. •::z'•.•>:; •::::.:,:.:: "i p `%fL,7ktSf ; z
......:. ...... _ • :.::, :.::< .. ,::::::::::. ...........,,.::.:.:,:.:.... ::.:.....:. P::.:..ifiitiu2oYfx;3::":> i3'4ho4?:'s?<'s?:;? :aMto33il. I :::::.::::.::, .<...::...............:.:.::. :.::.....
:::
h,. doSu ............ ftg....ff.Ce.3) .. tsta. uro4. r...SS ttuicax.t .
.. .......................... ... .Iexi5ptltra«ar.....:::. :.::.
..........................•...............................•.... .....
. .16
` tSlofdtFE rVit'
'`:akiCGCi3i3tk ht. '> f f
6
7
1
y,
0,00
189
251316
Boxes, Panels and Control Centers
Advanced Automation & Controls
165,c00,00
0.00
0.00 %
165,000.00
0,001'
190
253100
Remote Instruments
Advanced Automation & Controls
75,ODO,00
D.Co
0.60 %
75,000.001
0,00
1911
255100
Instrumentation and Control tntairation
Advanced Automation & Controls
2,135,300,00
0,00
C,00%l
2,135,300,00
0,00
192
259100
Wastewater Plant Control
Advanced Automation & Controls
19,700.00
0.00
D.00%
1 %700.00
0,00
193 f
252922
Variable Frequency Motor Controllers
Advanced Automation & Controls
109,000000
0,00
0,00%
109,000,00
0.00
IS41
Division 2b-Elactrieai
19.51
263213
Packaged Engine Generator and TransferSwltchas M
Cummins N Power Inc
780,000,00
0.00
0,000/0
780,000.00
0.00
1961
Packaged Engine Generator L
Homestead Elecdcal Contracting L
C
1971
Electrical
Homestead Elecrical Constracting L
11480,000,00
0.00
C.OD%
1,480,000.00
0,00
i
198
199
Division 31-Earthwork
200
2011
311000
StdpTo soil
Williams Brothers Const Inc.
15,000.00
3,75040
3,750400
25,00%
14,999,75
187.50
2 22
31 1000
Respread Topsoil
Williams Brothers Const, Inc.
15,DOO.Oo
0,00
0,00%
15,000.00
0,00
203
31 1000
Remove Asphalt Paving
Williams Brothers Const. Inc
324245.00
0.00
0,00%
32,245,00
0,00 i
2D4
311000
Treo Removal
Nomer Troo 5orvlce
14,000.00,
14,000.0c
14,0c0.00
100.00%,
13,999.00
700,00
2051
312200
Grading
Williams Brothers Censt Inc.
414000,00
C.00
0,000/0
414000.0C
0.00
206
312316
Cut and Fill
W1lllams Brothers Const Inc.
180*135,00
0,00,
0.00%
160,135,00
0,00
207.
312316
Mass Excavation
Williams Brothers Const Inc,
664.600.00
0.00
0.00%
664.600,00
0,00
2081
312316,13
Trenching
Williams Brothers Const. lnc
133,500.00
I 0.00
0.00%
133,500.00
0.00
2091
312319
Dewatoring
Kelley Dewatenriq and Construction
188,3D0.00
47,075,00
47,075.00
25,00%
188299.75
2,353.75;
210
312500
Silt Fence
Williams Brothers Const. Inc.
159000,00
64000.00
61000,00
40,00%
14,999,60
3Ce,DO
211
1. 31500
Excavation Support and Protection
WIIIamsBrothers ConstInc.
475,350,00
1 190,140.00
190,140.00
40m00%
475.349.60
%507.00
212
DMsIon32- Exterior lmerovemants
213
321216
Asphalt PavingM
Troch-McNait PavingCc
784725,00
I
D.001
0.00%
78,725.00
0.00
214
321216
AsphaltPaving L
Trorh-McNollPavin Cc
91,775.00
MO
o.00%
91*775,00
0,00
I 215
323113
Chain Link Fences and Gates M
Northern Illinois Fence
14.866.00
0,00
Qc0%
14,866.0c
O.CO
216
323113
Chain Link Fences and Gatos L
Northom Illinois Fence
10,765.00
0,00
0.00%
10,765.00
OAO
217
32 9219
See
i Williams Brothers Const Inc.
8,000,00
0.00
0,00%
8,000.00
0,001
218
, Division 33. Udhlos
219
33 3216,13
Packaged Grinder Pump Station M
Gasvoda and Associates
23,000,00
0,00
0.00 %
23,000,00
0,00
220
33 3216.13
Packaged Grinder Pump Station Start Up
Gasvcda and Associates
11053,50
D.00
� U0%
1,053,50
0.00
22y
333216.13
Packaged Grinder PumpStation L
Hayes Mechanical
50000,00
O.00
0,00%
5,000.00
0,00
222
Division 3$• Waterway and Marino Construction
223
35 2016.29
Fabricated Metal Slide Gates M
R. W Gate Company280,030,00
0,00
0,00%
2808030,00
0.00
2241
35 2016.29
Fabdcated Meta; Slide Gates L
Williams Brothers Const. Inc.
142,000.00
0,00
0,00%
I 1424000,00
0,001
225
i
Division 41-Matorlal Processing and HandlingEqulpmo
226
41 2223.19
Cranes and Hoists
Sievert Crane and Holst
17,300.00
0,00
, 0.00 %
17,300,00
0.00
2271
Division 43. Process Gas and Liquid Handling, Purirlc2
n, and Storage;5qulpmont
228
43 1123
Rotary Posttkve Displacement Aeration Blower M
LAI Ltd
49,000,00
0,00
0,00 %
490000-00
0,00
2291
431123
Rotary Positive Displacement Aeration Blower L
Hayes Mechanical
61000400
0,00
0,00%
6,000.00
i 0,00
2301
432114
I Rota Lobe Pump Equipment M
Peterson and Matz, Inc
60,000.00
0.00
0.00 %
60=0.00
0.e0
231
1 432114
Rotary Lobe Pump Equipment -Start Up
Peterson and Matz, Inc
5.0e0,OD
0,00
0,00%
56000,00
D.00
2321
1 432114
Rotary Lobo Pump Equipment L
Hayes Mechanical
60000.00
0100
0,00%
60000.00
OAO
233I
432139
Submersible Solids Handling Pump Equipment M
LAI Ltd
799.000.00
0.00
D.C9 %
799,c00.00
O.OD
McHenry Wastewater Treatment Facility Consolidation
Page 6
1
I
Application Number• 1
2
Application Period: December 9, 2015 to February 29, 2016 Application Dow February 29, 2016
3
A B Work Completed qq
4
Itom C D E F i G
5
;; :..:,: r:; .•::•:;
.: ...
a calla
•:.r:c• <:.e :...; :: •......,::,; :.. <c.;:<:.; oa:y:.:.:::::::::::...:.:.::...> :::;<.
:: a::;a. .:>: .,.: •:::..:...:.......::...........................::...:
::
SU!i:i*0:::•::;:::::::.:,.
:..:.....::::<.::.•::;:.::po-a:asr•>:':35::;,.
:.:. ::.reuioT�S
-:
' 2c4.�5.2:•i3
i3lOCQR'i:
........... i�........rg?%...........................................................
XXpi
r:::•::i'{f:S65tOf..;>iii4tTiliClxitO<?Y.
CiE1>:
_........... ...
.. ..
:.....................................................:.....:.:..::.::::.........:.,...:.......,..:..............
"Sfb'�A1i3(1#s3
......,..............................
.t0F15ttCOkkk>agoY........................'ouCti9,<Wh3..:::.•.`CoriY
....l5c
......
:..:..:.:.:.:.::::.:..::...............:::::.::..
pep
_
;Eiust
6
Cdl
pill
::I::
. pill
7:
81
0,00
2341
432139
Submersible Solids Handling Pump E ui ment L
Ha es Mechanical
42,000.00
0.00
0,00%1
42.000.00
O.DO
235
43 2143,01
Sump PumpSystem L
Hayes Mechanicat
44000/00
0.00
0,00%4,000.00
0.00
2W
433259
Odor Control System M
IAI
47,000.00
0,00
0,00%
47,000.00
0,00
237
43 3259
Odor Control S stem L
HayeLtd s Mechanical
10,000.00
0,00
0,000/0
10,000.00
0.00
23B
433263
Ultraviolet Ofsinfoctlon Equipment M
Xylem Water Solutions USA
275,000.QD
€
0,00
0,00%
275,00D.00
0,00
239
433263 1
Ultraviolet Disinfection Equipment L
Williams Brothers Cont. Ina
6,000.()D
0.00
0,00%
6,OD0.00
0,00
240
434113,01
HydroneumaticTank M
LAI Ltd
29*000.00
D.00,
0.00%
29,000.66
0.00
241
I
434113,01
H dre neumaticTank L
HayesMechanicai
11000,00
0,00
0.00%
1,000,001
0,001
242
434116
Bulk Chemical Storage Tanks M
Peterson and Matz. Inc
120,0D0.00
0,00
0.00% I
120,000.00
0,001
243
434116
Bulk Chemical Storage TanksStart Up
Peterson and Matz, Inc
51000,00
0.00
0.00%
5,000,00
0,00
244
434116
Bulk Chemical Storage Tanks L
Hayes Mechanical
51000,00
0.00
0.00%a
S,QOO.Oc
0.00
24151
1
Dfvlsion 44- Polliudon Connul Equlpmom
2461
1
ilip
444000 1
Composite Samplers M
Gasvoda and Associates Inc
10,o00.c0
0.00
0,00%
104000,00
0,00
247
444000
Com oslto Samplers Start U
Gasvodo and Associates Inc
11053/50
0.00
0,00%
16053,50
0.00
248
444000
Com ositoSam lors L
Williams Brothers Const., Inc.
14000.00
0,00
O,DO%
1*000,00
0.00
249
444100
Sequencing Batch Reactor Treatment System M
Xylem Water SoMons USA
900,000.00
0.00
0,00%
900,000,00
0,00
250
444100
! Sequencing Batch ReactorTreatment System L
Willlams Brothers Const Inc.
201000,00
0.00.
Q,DD%
20,000,00
0,00
251
44 4100
SBRT Pump, Blowers and Mixer L
Hayes Mechanical
69,300.00
0.00
i 0,00%
69,300A0
0,00
252
444256,01
Vertical Turbine Pumps M
LAI Ltd
KOM*
00
0,00%
644000,001
0,00!
253
444256.01
Vortical Turbine Pumps L
lip MOUlanigl
8.000.00.
0.00
0.00%j
illipilip 86000,00
0.00
! 254
44 4256,09
Submersible Pumps M
LAI Ltd
25,000.00
I 0.00
0.00 %
25,000.00
0.06
pilliiiiiiii
2551
44 4256,09
Submersible Pumps L
lip Mechanical
3,000.00
0,00
0.000/.
3,000.Q0
0.00
2561
Dfv1slon46-WworandW4sfowatorEqu1pmont
2571
462151
MebhanlalScreening Equipment M
Hydro -Dyne Engineering
3731$50600
0.00
0,00%
373,850,00
0,00
462151
Mechanlal Screening Equipment L
Williams Brothers Const Ina
26,000.00
0.00
0,00%
26,000.00
OAO
46=00
Mechanical Screenin Equipment (RBFS) M
i M2Renew3blos,lnc
901,892.00
0,00
0,00%
901,892.00
0,00
462200
Mechanical Scrooning Equipment (RBFS) L
Williams Brothers Const Inc.
220000,00
0,00
0,00%
22.000.00
0,00
r262
464123
; Submersible Mixing E quipment
Xylem Water SOlutlonsUSA
464123
SubmersibleMixingE ui ment
i 464123
Submersible Mixing E ui mont L
Ha es Mechanical
1 61000,00
0,00
0,00%i
6.000,00
0.00
264
464324
Digester Cover M
RPS Engineering Inc
143,000.001
0.00
0400%1
143,000.00E
0,00i
265
464324
Di esterCovor L
Williams Brothers Cont. Inc.
60,000.00
1 0.00
0,00%1
60,000,00
0.00i
266
465133
Flexible Membrane Diffused Aeration
Xylem WatorSolutions USA
267
;
465133
Flexible Membrane Diffused Aeration
465133
Flexible Membrane D•dfusedAeration L
Hayes Mechanical
151000,00
O,OD
0,00%
150000,00
0,00
465200
Biological High Rate TreatmentSystam M
1. Kru er Inc
2,224,800.00
0,00
0,00%
2,224,800.00
0,00
465200
Blolo ical High Rate Treatment System L
Wlliams Brothers Const. Inc.
10,000,00
0,00
O.DD%
10,000.00
0,00
0269
466130
Disk Flltration System M
t. Kru or Inc
466130
Disk Filtration System L
Williams Brothers Const. Inc.
14,000.00
0,001
0,00%
147000,00
0.00
467653
Sludge Drying System M
Komtino Sanderson
Dryer M
Kcmlino Sanderson
11156,130.00
1 0.00
0.00%i
1,156,136.00
0.00
275
illip
Live Bottomapper M
Komline Sanderson
169,240,00
0,00
0,00%
169.2404001
0,00
Sludge Pump M
KomllnoSanderson
25,260,00
0.00
0,00%
26,260.00
0,00
P227815
77
Scrooner M
Komline Sanderson
21,620,00
(
O.OD
0.00%
21,620.00
0,00
7
Dried Product Conveyors M
Komline Sanderson
96 420.00
0,00 0.00 %
964420,00
O.Oc
McHenry Wastewater Treatment Facility Consolidation
Page 7
1 I
Applicat on Number. 1
2
Application Porlod: December S. 2015 to February 29, 2016 Ap lloation Date: February 29, 2016 "
3
A Work Completed
4
Item i C D E F G
S
.....
it:� •.......
.`yi>i`i?:'&.1A)tJC3k0''•i#$ iFti'ikfjiF1'CO'3??::::L';or:.:•<:.:::.::......... �..St'•Y.�; :•::<4: _•i:b:::•x S:; ao'::?'::::, +•:•:::::::R:i:•:::'•::5:?:: .....:. :.:....... 1.91.
,. ...,; ......<.>:.:..:::..::::.:.::::.:::.:.::::........................... � .�. .:. ...., .. :,:: ::::•:::r;.; :?; ::c;:. ,.:.n2l'.'•?.qt..G. 'd i.St01'.::.-r%"i °/........ .:.....:......:........................... .. ...
..:...._::..............:...........................................,...:.......... ....
offKIfaR..
............................................................... .�5Ch0�i1tC......teitt.:.G.9V%xii:.;..,....: ...............
.. .......,•................................................. ... .
:..a`.............:...2F::::::::.:,...........................: ,.::. :..:. :..
�
Of-
it'ti> (� t>Ei.k't•
��pCtlo3i�itk<% �s.11ia1 >Sfaratf ticti' ' f }
s
.•.I^Si'li°>
7
s I
Q.Ro
2791
Thermal Oil System M
Komline Sanderson
1784250,00
0,00
0.00%178,250,00
0.00
2801
Thenma{ 011 M
Komlino Sanderson
84360,00
0,00
0,00%
8,366,00
C,00
281
Off Gas Compressor M
Komline Sanderson
495740,00
0.00
0.00%
49,740,00
0,00
282
Utility AkCompressorAlrOryor M
KomlinoSandorson
14350.00
0.00
0,00%
104350,00
0,00
283
Coarse Bubble D'rtfusers M
Komline Sanderson
144990,00
0,00
0,00%
14,990.00
0,00
284
Off Gas Duct/Fabricated Items M
Komlino Sanderson
404450,00
0.00
0.00%
400450,001
C.00
285
Local Instrumentation M
Komline Sanderson
a0.21C.00
{
0400
0.00%
400210400 {
0,00
286
Automatic N/alves/Rotary Valves M
Komline Sanderson
27,830,00
0,00
0,00%
27,830.00
0,00
287
Anchor Bolts M
f Komline Sanderson [
129470.00
0.00
0.00%
124470.00
0.00
288
Dryer Control Panel M
Komllne Sanderson !
90.980,00
0,00
0,00%
90,980.00
0,00
289
Start Up/Commissioning
mlino Sanderson
56*700,00
0,00
0,00%
564700,00
0,00
290
46 7653
Sludge Diylng System L
Williams Brothers Const Ina
112,400.00
0400
C.00%
112,400.00
0,00
291
467653
Sludgo Pump and Com rossor L
HayvSMechanical
5,OOQ,00
0.00,
0,OD%
5,000.00
0.00{
292
467655
SludgoConveying System M
LAI Ltd
22960IX7.00
I 0,001
0.000%
229,000,00
0.001
293
467655
Sludge Conveying S stem L
Williams Brothers Const Inc.
$6000.00
{
0,00,
0,00%1
5•000.06
0.00
294
Unit Cost
295
1
Water Main 2"
25 LF at $30 LF
750,00
0.00
0,00%1
750,00
O.CQ
296
2
Water Main 4"
25 LF at $32 LF
800.00
0,00
0.00 %
800.00
0,00
297
{ 3
Sanitary Sewer61
25LFat$45LF
1,525.00
O.00
0.00%
11125,00
0,00
298
5
Storm Sewer 12"
25 LF at $20 LF
SOOA0
0,00
0,00 %
500,00
0.00
299
1 7
TrenchSackfill
100CYat59CY
900,00
{
0,00
0.00%
900.001
0.00
3001
1 8
FlowableFlii
100GYat$35CY
3,500.00
1
0.00
0.00%
3.500.O01
0.O0
301
9
Pipe Casing for Water Main and Sewer Grossing
25 LF at $14 LF
$50000
0.00
0,00%
350,00
0,00
3021
10
Telocommunlcation Cable and Conduit
25 LF at S7 LF
l 175,00
0,00
0,00%
175,00
0,00
I 303
t t
Electrical Cable and Conduit
25 LF at $10 LF
250.00
0,00
O.OD%
250,00
0,00
I 304
12
Gas Lines T
{ 25 LF at $15 LF
375.00
O.00
0.00 %
375,00
0,00
305
{
13
Hot Mlx Asphalt
50 tons at $100 ton
5.000.00
I
0.00
0.00%
5,000.00
0.00
306
i
14
Removal and Disposal of Unsuitable Materials
100CY at $70 CY
7,OW,00
�
! Q.001
0,00%1
7,000.00
0,00
307
308
309
310
3i 1
Total
30,180.000,0a
0.00
%487,304.06
0.00
1,487,304.05
5*161
29,0544"A4
74,365.20
312
McHenry Wastewater Treatment Facility Consolidation
1
2
3
q
Ap Ilcation Period;
Decemberg, 2015 to Februa 29, 2016
A
9
Work Completed
C
Applicaton Number.
Ap llcaton Date:
D
1
FebruaDr2g,2016
E
F
G
item
.�:
::� ::<::::...:;.::<
:.>.>:..,......:>:>;:,;:.>:<,::>:�s:�::::a:>.:..:<:.»a:::>: �:::;<:za<:>s:;�a:::
�i ..::,,�:... .. .... ...........
s>::� ::.,... ....:.:.::.::
t1 0
._:....
A ........
:•::.:::.::.,.....
..CtlOd...............�'13�OYuJt�
P .rem ..
p
riifi •::,:
Cal.. caod�...�to.'
<:3�aE€Ei;
E:3:flakgl .t?
iOEttiU ...
.. ..
,..:...::
;
................
£•.:�.. •r::r,:..;:;f,
.:......:..:.....:....
6
::��i:<::>:s>::r:.>::.<.::.sr>::•:::::.:.
7
8 1
0,001
313]Summary
by SubcontractorlSuppller
314
Advanood Automaton & Controls
2,5041000.00
0,00
0,00
0.00 `
0,00
0,00%
26504,000.00
0,00
315
Central Coiling
1,272,00
0.00
0.00
0.00
0,00
o.OD%
10272,001
0.00
316
CMC Reber
307.000.00
0.00
6,504.00
0.00
61500,00
2,12%
300,500.001
325,00
317
Complete Mechanical Services
490,000,00
0.00
- 0,00 i
0,00
0,00
0,00%
490,OOD,00
0,00
318
Cummins N Power
780,000.00
0,00
0400
0,00
0,001
0,00%
7804000,00
0.00
319
1
Deita Painting
124,DDD,00
0,00
0.0C
0,00
0,00,
0,00%1
124,000.CO
0.00;
I
44,900.00 `
0,00
0.00
0.00
0,00
0.00%
440900.60
0.00
320
Doors Inc
321
I
East Moline Glass
1,725A0
O.DD
0.00
0.0D 1
0000
0.00%
1,725.00
0,00
3221
Exarc Skll hts lnc
12,150.60
0,00
0,00
0,00
0,00
0.00%
12,150,001
0,00
323
Gasvoda and Associates
35,107.00
0,00
0,001
0,00
0,00
0,00%
35,107.00.
0.00
3241
Gateway Constructor
427,500.00
0,0c
5,625.CO
0.00
56625,00
1.32%
4210875,00
281,25
56745,00
0.00
G.CO
0400
0,00
0MV0
56745,00
0.00
325
Harrington Industrial
326
Hayes Mechanical
1,785.000,00
0.00
0,00
0,00
0,001
0.00%1
1.785.000,00
0.00
327
HomostoatlEl�ctric
1,480,000.00
0,00
0,00
0,00
0,00
0.00%]
1,4804000.00
0,00
323
House of DOOtS
674900,00
0400
C,00
04001
0.00
0,00%1
67,9C0.00
0,00
329
Hydro Dyne Engineering
373,850.00
0,00
0,00
0,00
C.00
0,00%
373,850.00
0.00
330
Johnson Flooring
1.464.00
0,00
0,00
0.00
0,00
0.00%
1,464.00:
0,00
331
Joliet Steel and Construction
305*120,00
0,00
0,00
0,00
0.00
0.00%
305.120.00
0,00
3321
Kelley Dewatering
1884300,00
0,00
47,075,00
0,00
474075,00
25,00%
1881299,75
2,353,75
j 3331
Kole Construction
11,700.00,
0.00
0.00
0,00
04001
0.00%!
11,700,00
0.00
334
Komline Sanderson
20000400D.00
D.00
0.00
0.00
0,00
0,00%
24000,000,00
0,00
335
Kruger
2,224,800.00
0,00
0,00
0,00
r 0,00
0.00%
2,2240800.00
0.00
3W
iLAILtd
14242,000.00
O.GO
0.00
0,00
0,00
0,00%
11242,000.00
0,00
337
1
M2Renewables
1,219,892.00
0.00
D.00,
0,00
0,00
0,00%
901.892.00
0.00
338
Mid States Concrete Industries
6g,000.00
0,00
0400
0,00
0,00
0,00%
690000,00
i 0,00
339
Northam Illinois Fence
25.631.00
0,00
0,00
0,00
0,00
0.00%
25,631,00
0,00
3401
Nucor Suilding Systems
i
221,754,00
0,00
0600
0.00
0,001
C.00%.
221.754.00
0.00
t 3411
Nystrom
204406,00
0400
0,00
0,00
0,00
0.000/61
20,406.00
0.00I
Peterson and Matz
190,000,00
0.00
0,00
0,00
0,00
0,000A
190,000,00
0400
$
G.A. Rich
24680,000,00
0,00
100,486.95
0.00
1004486495
3,75%
2,679,998.84
5,024,35
RPSEnginoerin
1434000,00
0,001
0,00�
0,00
0,00
0.00%
1436000.00
0.00
33475
s
RW Gate Company
280,030,00
O,DD
0,00
0,00
0,00
0,00 %
280.030.00.
0.00
Sievert Crano and Holst
17.300.00,
0,00
0,00
0.00
0,00
C.00 %
174300,00
0,00
Stalin Commettiaf Roofing
554000*00
0.00
0.0D
G.00
0,00
0,00%,
56,000.00
0,00
3481
1
Su OrMIx
495,135,00
0,00
468,00
0.00
468.00
0.09%
494,667.00
23,401
349
Titan Industries
2080880,00
0,00
0,00
0400
0,00
0,00%
2080880,00
0,00
350
, Troch•NcNell Paving
170,500,00
0.00
0,001
0,00
0,00
0,00%
170,600.00
0,DO
351
Xylem Water Solutions
1,175.000.00.
0,00
0.00
OAD
0,00
0,00%
11175,000,00i
0,00
352
Williams Brothers Cansiructkort
81793,939.00
0,00
1,327,149,10
O,DD
1,327,149.10
16,09%
7,998,677.85
66,357.46
Total
30.180,000.00
0,00
1,487,304.05
0,00
1.487,304,05r
4,93%t
29,0644144.44
74,365,20
353
McHenry Wastewater Treatment Facility Consolidation
REGULAR MEETING
January 18, 2016
Mayor Low called the regularly scheduled January 18, 2016 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin,
Director of Finance Lynch, Chief of Police Jones and City Clerk Jones. Absent: Attorney McArdle,
Director of Public Works Schmitt and City Engineer Pieper.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at the Public Input Session.
CONSENT AGENDA
A. 2016 Fiesta Days Schedule of Events; Parks, Police, Public Works services; Special Event Liquor License; Temporary
Advertising Signs at various locations throughout the City;
B. Ordinance amending Municipal Code reducing the number of Class A liquor licenses in effect from 24 to 23;
C. November 16, 2015 City Council meeting minutes;
D. December 7, 2015 City Council meeting minutes;
E. As Need Checks, in the amount of $8,452.94 and
F. List of Bills, in the amount of $1,098,564.95.
Motion by Curry, second by Condon, approving the Consent Agenda, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Alderman Glab opined that the sound from the bands playing last year at Petersen Park
during Fiesta Days was excessive after 10:00 pm. He requested that in future the sound be
lowered to not disturb residents in the surrounding areas.
Mayor Low expressed appreciation to the members of the Chamber of Commerce for
their efforts in putting Fiesta Days together annually. She wished them a successful event in July
2016.
MOTION TO APPROVE A REQUEST FROM DINING SOLUTION'S INC. D/B/A MEAT &POTATO
EATERY, LOCATED AT 400 SOUTH ROUTE 31, FOR A CLASS H LIQUOR LICENSE TO SERVE BEER
AND WINE AT TABLES ONLY AND ORDINANCE INCREASING THE NUMBER OF CLASS H LIQUOR
LICENSES IN EFFECT FROM FOUR TO FIVE
City Administrator Morefield informed Council that Andy Zatos, owner and operator of
Brunch Cafe, McHenry, intends to open a restaurant with video gaming at 400 S. Route 31,
Regular Meeting
Page 2
January 18, 2016
which is the former site of Blue Cherry Yogurt, Mr. Zatos anticipates opening the business in
February or March 2016. Hours of operation would be Sunday through Thursday, 11:00 am to
9:00 pm and Friday and Saturday, 11:00 am to 11:00 pm.
The applicant is requesting a Class H Liquor License, which permits the retail sale of beer
and wine at tables only. The restaurant and the gaming area are separated and a full kitchen
would be installed. Restaurant seating capacity would be approximately 50-60 persons.
City Administrator Morefield noted that Mr. Zatos has operated a successful business in
the City of McHenry since 2011, with no incidents reported. He and his employees are familiar
with Illinois liquor control regulations. Mr. Zatos' fingerprints are on file with the McHenry
Police Department, all required paperwork has been submitted and all fees have been paid. All
employees of Meat & Potato Eatery will be BASSET certified.
Mayor Low reiterated to Council that this establishment is a restaurant not only a video
gaming establishment.
Motion by Schaefer, second by Santi, as presented,
1. Granting a Class H Liquor License to Dining Solutions, Inc. d/b/a Meat & Potato
Eatery, at 400 S. Route 31, McHenry, with the condition that all employees involved
in the retail sale of alcohol are certified in Beverage Alcohol Sellers and Servers
Education and Training (BASSET); and
2. Approving the Ordinance amending Municipal Code Chapter 4, Sec. 4-6 (7),
increasing the number of Class H Liquor Licenses in effect from four to five.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A
RESTAURANT WITH OUTDOOR SEATING INCLUDING SERVICE OF FOOD AND ALCOHOL AND A
NATURAL GAS FIRE PIT FOR BULLDOG ALE HOUSE 209 FRONT STREET
Director of Economic Development Martin informed Council that the property has been
vacant for more than two years. The current zoning does not require a Condition Use Permit be
obtained and does have provisions for outdoor seating without the need to obtain a
Conditional Use Permit. However, the current applicant is required to obtain a Use Variance
because the proposed use for outdoor seating extends beyond what the Zoning Ordinance
permits through an administrative review and permitting process.
The proposed use, a restaurant serving alcohol is ideally suited for the subject property
at 209 N. Front Street. The applicant's concept for Bulldog Alehouse focuses on quality food
and an extensive list of craft beers available on tap. This location in McHenry will be their
Regular Meeting
Page 3
January 18, 2016
seventh location with existing locations in Roselle, Carol Stream, Bolingbrook, North Aurora,
New Lenox and an opening soon in Rolling Meadows.
Staff has met with the applicant and has no concerns with the request. The Planning and
Zoning Commission unanimously recommended approval of a Use Variance to allow a
restaurant with outdoor seating, including service of food and alcohol outside, use of a natural
,as fire pit and any other variances required effectuating the aforementioned request on the
subject property, subject to the following conditions:
• The gate to the parking lot shall be utilized for emergency ingress/egress only
(pedestrian) and primary access shall remain through the interior of the building;
• Written confirmation from the Illinois Department of Transportation (IDOT), confirming
the existing access off of Route 31 shall be required prior to occupancy.
Motion by Schaefer, second by Santi, as presented, approving the attached Ordinance
approving a Use Variance to allow a restaurant with outdoor seating, including service of food
and alcohol outside and use of a natural gas fire pit for the property located at 209 N. Front
Street, McHenry.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN ORDINANCE GRANTING A USE VARIANCE FOR OUTDOOR STORAGE
OF COMMERCIAL VEHICLES IN CONJUNCTION WITH A MINI WAREHOUSE FACILITY, AND
OUTDOOR SALE AND STORAGE OF BULK FUEL FOR U-HAUL, LOCATED AT 2019 N. RICHMOND
ROAD
Director of Economic Development Martin informed Council that the applicant, which is
a real estate company associated with U-Haul, is seeking to purchase the building formerly
occupied by Walmart, located at 2019 N. Richmond Road, McHenry. The applicant is requesting
a Use Variance to allow outdoor storage of commercial vehicles in conjunction with the
operation of a mini warehouse facility and outdoor sale and storage of bulk fuel at 2019 N.
Richmond Road, McHenry.
The 115,600 square foot building was initially constructed in 2994 and vacated by
Walmart in 2010, following Walmart's construction of a facility and their move north to the
Village of Johnsburg. Director Martin provided Council with a brief narrative of U-Haul's
proposed operation, business model, customer base and proposed benefit to the community.
Director Martin explained that a Use Variance is required because outdoor storage of trucks for
rent, mini warehouse facilities and bulk fuel sales are not permitted uses in the G3 Zoning
District, Director Martin noted that the proposed use would fill a vacant building, the assessed
valuation of which has decreased by approximately 40$ over the past two years.
Regular Meeting
Page 4
January 18, 2016
Staff has met with representatives from U-Haul, which has a similar operation in Crystal
Lake, located at Northwest Highway (Route 14) and State Route 31. There is also a newer
facility near the Spring Grove Mall in West Dundee, located at State Route 31 and 72. If the
property is purchased U-Haul intends to make substantial interior and exterior upgrades to the
building and the site to promote its use and brand, but also to substantially increase the
assessed valuation of the property, fill a service need in the community and draw customers
from outside of the City.
Director Martin stated that the biggest impediment to the redevelopment, purchase
and occupancy of the former Walmart site has been the land use restrictions Walmart placed
on the property, which includes, the property cannot be occupied by a grocery store user larger
than 35,000 square feet or a general merchandise user greater than 55,000 square feet. Even if
the property is sold to another user or developer by Walmart, these private deed restrictions
run with the property for 25 years. Director Martin informed Council that the City of McHenry
has no leverage with Walmart to change or alter the restrictions.
Director Martin informed Council that Staff has maintained close contact with the
broker hired by Walmart to sell the subject property. He has been very forthright working with
the City, given the aforementioned restrictions, but at the same time trying to find a user
mutually beneficial to the property owner and the City of McHenry. Staff believes it is in the
City's best interest and a benefit to Walmart that the site be sold and occupied by U-Haul,
which is a viable user. Director Martin noted that U-Haul has not closed a store in its 75-years in
existence.
Staff has requested that U-Haul reserve outlot space along Richmond Road, which could
be subdivided at a later date and sold to a third party user. There appears to be a great demand
for outlot space along Richmond Road. On the initial plans submitted to the Planning and
Zoning Commission, U-Haul depicted 30,000 square feet for a proposed outlot. While the
proposed depth of 180' was adequate the size was not large enough to accommodate a viable
outlot user. Staff worked with U-Haul to acquire additional outlot space along Richmond Road,
as part of the proposed redevelopment of the former Walmart site, which would accommodate
at least two users, sharing a parking lot. Staff contacted the broker for Walmart who indicated
there would be no issues with outlots at this location. On the revised site plan, submitted to
Council, a 45,000 square foot outlot is proposed, which a developer is prepared to purchase
pending approval of the Use Variance at 2019 N. Richmond Road.
Staff is of the opinion that the additional outlot space will not impair, detract or
negatively impact the viability of the proposed U-Haul operation and has spoken with U-Haul
regarding visibility and potentially applying for Sign Variances if they can be justified by the
requirements for variances in the City of McHenry Sign Ordinance.
U-Haul is currently in the process of having a comprehensive permanent sign package
completed and if variances are required, they will be presented to the Council for consideration
Regular Meeting
Page 5
January 18, 2016
A a later meeting. If approved for the proposed Use Variance U-Haul plans on closing the
purchase of the subject property within a week following this meeting.
Director Martin stated that the Planning and Zoning Commission unanimously
recommended approval of the Use Variance to allow outdoor storage of commercial vehicles in
conjunction with the operation of a mini warehouse facility, in addition to the outdoor sale and
storage of bulk fuel as submitted by AMERCO Real Estate Company, for the property located at
Z019 N. Richmond Road (Illinois Route 31), subject to the following conditions:
• Size and location of outdoor storage area (truck shunting area); propane storage area
and proposed landscaping shall be in substantial conformance with the attached site
plan, which shall be incorporated into any Ordinance as an exhibit to be considered by
City Council; major deviations from the attached site plan will require amendment to
the proposed use variance;
• Site shall maintain minimal security lighting, in addition to complying with parking lot
lighting standards, while the facility is closed;
• Outdoor storage/display shall be limited to U-Haul trucks and trailers in the areas
depicted on the site plan;
• Storage of chemicals, combustible items and paint are prohibited;
• Written approval from the State Fire Marshall shall be required for the bulk fuel storage;
• Approved ingress and egress to and from the site along Richmond Road must be
confirmed by IDOT;
• Any sign variances as depicted on the site plan must be considered and approved by the
City Council;
• No outdoor storage of any kind shall be permitted west of the existing building;
• A revised site plan shall be submitted, depicting 45,000 square feet of contiguous outlot
space along Richmond Road in a configuration similar to the 30,000 square foot outlot
space depicted on the current site plan, which still allows applicant to utilize space
adjacent to Richmond Road for outside display, and including cross access easement
language to be granted to and for the benefit of future outlot user(s)/owner(s) to
Richmond Road and McCullom Lake Road, prior to Council consideration. Cross -access
easement shall be included on a Plat of Easement to be prepared by applicant prior to
City Council consideration; and
• All City Ordinances, rules, requirements and regulations, including but not limited to:
storm water, building, zoning (parking lot lighting, etc.) shall be followed as deemed
applicable to the proposed development.
Alderman Schaefer stated he is pleased to see the premises filled. Alderman Wimmer
opined that Doug Martin is doing a great job in the position of Director of Economic
Development. Alderman Peterson stated that many people were unaware and did not
understand the restrictions placed on the sales and use of the property by Walmart. Alderman
Condon concurred with Alderman Peterson. Alderman Peterson and Alderman Condon also
complimented Director of Economic Development Martin on an outstanding job.
Regular Meeting
Page 6
January 18, 2016
Mayor Low congratulated Director of Economic Development Martin on his efforts. She
opined she recognizes the difficulty in filling the vacancy at the site and is pleased with the
outcome.
Motion by Schaefer, second by Curry, approving the Ordinance granting a Use Variance to allow
outdoor storage of commercial vehicles in conjunction with the operation of a mini warehouse facility in
addition to outdoor sale and storage of bulk fuel, as submitted by AMERCO Real Estate Company, for the
property located at 2019 N. Richmond Road (Illinois Route 31), with the following conditions:
• Size and location of outdoor storage area (truck shunting area); propane storage area
and proposed landscaping shall be in substantial conformance with the attached site
plan, any major deviation(s) from the attached site plan will require amendment to the
proposed Use Variance;
• Site shall maintain minimal security lighting, in addition to complying with parking lot
lighting standards, while the facility is closed;
• Outdoor storage/display shall be limited to U-Haul trucks and trailers in the areas
depicted on the site plan;
• Storage of chemicals, combustible items and paint are prohibited,
• Written approval from the State Fire Marshall shall be required for the bulk fuel storage;
• Approved ingress and egress to and from the site along Richmond Road must be
confirmed by IDOT;
• No outdoor storage of any kind shall be permitted west of the existing building;
• The 45,000 square feet outlot space depicted on the site plan shall be sold or leased to a
third party, for the development of a retail, restaurant or other user(s), consistent with
the current zoning classification, and cross access easement language shall be granted
to and for the benefit of the future outlot user(s)/owner(s) to Richmond and McCullom
Lake Roads. Cross -access easement shall be included on a Plat of Easement to be
prepared by applicant and recorded prior to granting a Certificate of Occupancy to
Amerco for use of the Subject Property for outdoor storage of commercial vehicles in
conjunction with the operation of a mini warehouse facility in addition to the outdoor
sale and storage of bulk fuel; and
• All City Ordinances, rules, requirements and regulations, including but not limited to:
storm water, building, zoning (parking lot lighting, etc.) shall be followed as deemed
applicable to the proposed development.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A TEMPORARY SIGN VARIANCE FOR U-HAUL. LOCATED AT 2019 N.
RICHMOND ROAD
Director of Community Development Martin stated that with the approval of the
proposed Use Variance by Council for U-Haul, located at 2019 N. Richman Road, U-Haul would
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January 18, 2016
like to close on the property and simultaneously commence site and building renovations and
begin leasing of rental trucks. U-Haul intends to obtain a temporary Certificate of Occupancy
following build out of their leasing office and showroom within the building at 2019 N.
Richmond Road, to lease vehicles while completing the interior build out of the storage units in
the remainder of the building, as the interior build out is anticipated to take several months.
While there are permanent signs that are being constructed, U-Haul is requesting variances to
allow four (4) temporary signs for a period of 90-days. Two of the signs would cover the existing
freestanding sign bases (one along Richmond Road and one along McCullom Lake Road) and
the additional two temporary signs are proposed on the southern and eastern elevation of the
building.
Director Martin provided Council with details regarding the temporary signage
requested by U-Haul. Director Martin informed Council that the property is located on a corner
lot and has two road frontages. The property is oddly configured with a business directly to the
south, which impedes visibility; the east building elevation is more than 170 feet from
Richmond Road and the south elevation is over 400 feet from McCullom Lake Road. There is
existing vegetation along both road frontages which impairs visibility. Staff believes the criteria
necessary for sign variances has been met by the applicant and supports the requested sign
variances. If Council concurs, it is recommended the Temporary Sign Variances be approved to
allow four temporary signs consistent with the elevations and dimensions in the sign packs
submitted, with the following conditions.
• Temporary signs must be removed no later than April 25, 2016;
• All signs must be maintained and replaced if they become worn and/or tattered; and
• Sizes and locations of the temporary signs shall be consistent with the signs proposed in
the application packet.
Motion by Wimmer, second by Santi, as presented approving the Temporary Sign Variances to
allow four temporary signs consistent with the elevations and dimensions in the sign packs
submitted, with the following conditions:
• Temporary signs must be removed no later than April 25, 2016;
• All signs must be maintained and replaced if they become worn and/or tattered; and
• Sizes and locations of the temporary signs shall be consistent with the signs proposed in
the application packet.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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January 18, 2016
MOTION TO APPROVE AN ORDINANCE GRANTING VARIANCES FROM ARTICLE X ACCESSORY
USES, YARDS, AND FENCES TO MCHENRY HIGH SCHOOL DISTRICT 156, LOCATED AT 4724
CRYSTAL LAKE ROAD
Director of Community Development Martin informed Council that the subject property,
located at 4724 W. Crystal Lake Road, is zoned RS-3 and contains a three-story high school and
an administration building at the north end of the property. Also, tennis courts, a softball field
and two soccer fields are located on the property. In addition to the two principal buildings for
District 156 the subject property contains eight accessory buildings and structures.
Recently, the high school district began construction on two additional accessory
structures. Staff contacted the high school and explained that variances are required to permit
the two new structures. Specifically:
• variances from Article X. Accessory Uses, Yards and Fences to allow more than two
accessory structures/buildings on the subject property;
• a variance to exceed maximum permissible height for accessory structures/buildings; as
well as,
• a variance to exceed the maximum cumulative square footage for all accessory
structures/buildings on a residentially zoned property.
Staff has been working with the high school. The high school ceased construction of the
structures and is applied for the aforementioned zoning relief.
It is Staffs opinion that the two proposed structures will not cause any deleterious
impacts on abutting land uses and properties. An educational institution of this size requires
many types and sizes of accessory buildings and structures to optimize the functionality of the
site, in terms of accommodating multiple sports events throughout the year. The property
shape is unique and circumstances regarding the use and development of the site relate to this
property only and are not found anywhere else in the immediate area. District 156 has been
very cooperative in complying with Staff's request to take immediate action to rectify the
zoning to address the two additional accessory structures.
The Planning and Zoning Commission unanimously recommended approval, voting 5-0,
of Variances from Article X. Accessory Uses, Yards and Fences to allow eight accessory
structures/buildings on the subject property, including two softball dugouts, two mobile
classroom trailers, a maintenance garage, a storage shed powered by solar photovoltaic panels,
and two press boxes; one adjacent to the softball field at the north end of the site and one
adjacent to a soccer field south of the aforementioned press box; and variances to exceed the
maximum permissible height for an accessory structure/building, as well as to exceed the
maximum cumulative square footage for all accessory structures/buildings on the subject
property and any other variances required to maintain the existing uncompleted and previously
constructed improvements on the subject property, as well as all previously existing accessory
buildings and structures constructed prior to the date of this application, as presented by the
applicant, subject to the following conditions:
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January 18, 2016
• Maximum permissible height for the two press boxes, one adjacent to the softball field
at the north end of the site and one adjacent to a soccer field south of the
aforementioned press box; not to exceed 21'3"; and
• All City rules, regulations and Ordinances, including but not limited to: storm water,
zoning, subdivision control and development and the Municipal Code shall be complied
with as deemed applicable and enforceable.
Alderman Curry suggested rounding up the height of the two press boxes to 22' for
simplification.
Motion by Condon, second by Curry, approving the Ordinance granting variances from
Article X. Accessory Uses, Yards and Fences to allow more than two accessory
structures/buildings on the subject property, to exceed the maximum permissible height for
accessory structures/buildings, as well as exceed the maximum cumulative square footage for
all accessory structures/buildings on the subject property, with the following conditions
• Maximum permissible height for the two press boxes, one adjacent to the softball field
at the north end of the site and one adjacent to a soccer field south of the
aforementioned press box; not to exceed 22'; and
• All City rules, regulations and Ordinances, including but not limited to: storm water,
zoning, subdivision control and development and the Municipal Code shall be complied
with as deemed applicable and enforceable.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO AUTHORIZE THE MAYOR'S EXECUTION OF TWO MEMORANDUMS OF
UNDERSTANDING BETWEEN THE CITY OF MCHENRY AND MCHENRY HIGH SCHOOL DISTRICT
156 PERTAINING TO THE SCHOOL BUS LANE AT THE NORTHWEST CORNER OF MCHENRY
HIGH SCHOOL WEST CAMPUS EXTENDING ONTO OAKWOOD DRIVE; AND, MAINTENANCE OF
THE DETENTION AREA AND DRAINAGE DITCH ALONG THE SOUTH BORDER OF WEST CAMPUS
HIGH SCHOOL
Director of Economic Development Martin informed Council that Staff has been working
with representatives of McHenry High School 156 to draft two Memorandums of
Understanding. The first is for the use of the driveway located at the northwest corner of
McHenry High School West Campus, which extends to Oakwood Drive and is intended solely for
ingress and egress of school buses. The second is for the maintenance of the detention area
and drainage ditch, which extends along the southern border of West Campus, but located on
several properties.
Director Martin stated that over the past decades both of the issues mentioned above
have been discussed periodically. With the continued development of the West Campus, such
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January 18, 2016
as the addition of accessory structures and renovations to the parking lot, which occurred in
20151 City Staff and staff from District 156 believed it would be advantageous to memorialize
the topics in a memorandum format. Both of the issues are important due to the potential
adverse impact on the residential areas to the west and south of McHenry High School West
Campus. City Staff and staff from District 156 walked the property on West Campus to identify
what issues specifically needed to be addressed and subsequently researched the drainage
ditch on previously approved Plats of Subdivision.
Director Martin outlined the pertinent details of the Memorandums of Understanding
to Council. Staff is requesting Council approve the Ordinances authorizing the Mayor's
execution of the two Memorandums of Understanding between the City of McHenry and
McHenry Community High School District 156.
Motion by Glab, second by Santi, approving the Ordinances authorizing the Mayor's
execution of the two Memorandums of Understanding between the City of McHenry and
McHenry Community High School District 156, pertaining to the School Bus Lane at the
northwest corner of McHenry High School West Campus, extending onto Oakwood Drive; and,
Maintenance of the Detention Area and Drainage Ditch along the southern border of West
Campus High School, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent. None.
Motion carried.
MOTION TO APPROVE A GENERAL SERVICES ADMINISTRATION CONTRACT WITH INTERIORS
FOR BUSINESS (IFB) FOR THE PURCHASE OF MUNICIPAL CENTER FURNITURE, IN THE AMOUNT
OF $12,717.08, AND APPROVAL OF A QUOTE FROM IFB FOR THE INSTALLATION AND
GARBAGE REMOVAL OF ALL RELATED FURNITURE, IN THE AMOUNT OF $5,157
Deputy City Administrator Hobson reiterated to Council that recently the bid for
construction of the Municipal Center improvements was awarded to Stuckey Construction. As
with the Recreation Center, the furniture was not included in the bid for construction in order
to avoid significant mark-ups that can occur with this type of equipment. Instead, the City will
once again be utilizing a cooperative purchasing entity to provide the opportunity to use
nationally and competitively bid contracts for the purchase, in order to allocate the necessary
furniture for the project at the lowest possible cost.
The General Services (GSA) is a national governmental purchasing cooperative that
offers competitively bid and awarded contract with national vendors for commonly purchased
products and services allowing government entities to make compliant purchases at a valued
rate. Agencies in the State of Illinois are permitted to use cooperative purchasing contracts such
as GSA as an alternative to bidding per Chapter 5, Act 220k, Section 2 and 3 concerning
Intergovernmental Cooperation. The Governmental Joint Purchasing Act (30 ILCS 525) allows
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January 18, 2016
members agencies to legally purchase through these contacts without duplicating its own
competitive bidding process and requirements. The result of this cooperative effort is a high -
quality selection of nationally leverage, competitively bid contract solutions to assist in meeting
the ever changing needs of current and future member agencies.
Deputy City Administrator Hobson informed Council the total amount for furniture
procurement and installation is $17,874.08. The furniture itself is priced at $12,717.08, with
installation of the furniture an additional $5,157.
Motion by Santi, second by Curry, approving a General Administration contract with
Interiors for Business (IFB) for the purchase of furniture for the Municipal Center, in the amount
of 12,717.08, with installation of the furniture and garbage removal an additional $5,157, for a
total amount of $17,874.08.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low had no Statements or Reports.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
Deputy City Administrator Hobson informed the Council that applications for
membership at the McHenry Recreation Center are ahead of the number projected for the
February 29, 2016 opening date. The response to the pre -sale of memberships has been
excellent.
FUTURE AGENDA ITEMS
There were no Future Agenda Items.
EXECUTIVE SESSION
Motion by Wimmer, second by Condon, to adjourn to Executive Session, pursuant to 5
ILCS 120/2(c)(11), to discuss Employment Matters at 7:53 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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January 18, 2016
Motion by Condon, second by Wimmer, to return to Open Session at 8:23 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council returned to Open Session at 8:23 pm.
Motion by Glab, second by Condon, approving the appointment of Ross Polerecky as the
Director of Community Development for the City of McHenry
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, second by Peterson, to adjourn the meeting at 8:35 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:35 pm.
Mayor
City Clerk
REGULAR MEETING
February 1, 2016
Mayor Low called the regularly scheduled February 1, 2016 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Finance Lynch, Director of Public
Works Schmitt, Director of Community Development Polerecky, Chief of Police Jones, City
Engineer Pieper and City Clerk Jones. Absent: Director of Economic Development Martin and
City Attorney McArdle.
PLEDGE OF ALLEGIANCE LEAD BY MCHENRY BOY SCOUT TROOP 459
The members of Boy Scout Troop 459 lead the Council in the Pledge of Allegiance.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
Mayor Low introduced the City of McHenry's new Director of Community Development,
Mr. Ross Polerecky.
PUBLIC INPUT SESSION
Ms, Diane Donnelly of 1536 Marguerite Court, Crystal Lake, Illinois addressed Council.
As. Donnelly inquired whether the Council would be interested in an event entitled Sarasota
Chalk Festival. The festival is an American cultural event of public art celebrating a performing
art form of pavement art. During the Festival artists use chalk, and occasionally special paint, to
paint the road surface to create large works of art while the viewer can watch the creative process.
Mayor Low expressed an interest in the Sarasota Chalk Festival and requested that Ms.
Donnelly provide information to Deputy City Administrator Hobson.
CONSENT AGENDA
A. Award of bid for McHenry Recreation Center janitorial Services to Alpha Building Maintenance for the contract term
of 14-months, with an option to renew for 12-months for $29,120, and Porter Service for $23,296, for a total contract
amount of $52,416;
B. Approval of McHenry Area Chamber of Commerce request for a temporary use permit and 10 temporary advertising
signs for the annual Business Expo at McHenry West Campus High School on Saturday, February 27, 2016, from 10:00
am to 4:00 pm;
C. Authorization to seek Requests for Qualifications and use of Petersen Park for the annual McHenry Jaycees Days
Fireworks and Celebration on July 2, 2016 (with July 3, 2016, as a rain date);
D. Authorization to seek Requests for Proposals to tenant farm the Petersen Ball Field Annex property;
E. Renewal of tenant farm lease agreements with:
a. James Finch for approximately 24.5 acres, located off Curran Road (PIN 09-33-100-003) for an annual
amount of $2,989;
b. Charles Schaefer for approximately 12 acres on Riverside Hollow Outlot A (PIN 09-24-351-004) for an annual
amount of $1,620; and
c. Kevin and Georgia Bauer for an approximately 64-acre section of the Petersen Farm property for an annual
amount of $11,136.
F. McHenry Rotary Sunrise Club request to host the St. Patrick's Day Community Service Group Awareness Parade on
Sunday, March 13, 2016, temporary closure of Waukegan Road, Green Street, Pearl Street and Park Street, between
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February 1, 2016
1:00 pm and 1:30 pm; special use for associated activities in veterans Memorial Park until 4:00 pm; and, waiver of all
associated fees;
G. McHenry Rotary Club (a) use of Petersen Park to set up, host and cleanup the Blues, Brews & BBQ Festival, from
August 5 through August 7, 2016; (b) Special Event Liquor License for the sale of beer, wine and malt liquor with sales
to cease 20 minutes prior to park closure; and (c) permission to post temporary advertising signs in the municipal
right-of-way, as presented;
H. Temporary Use Permit for use of Petersen ark on October 15, 21, 22, 18 and 19, 2016, for the Wonder Lake Ski Team
Haunted Hayride;
I. December 21, 2015 City Council meeting minutes; and
J. List of Bills, in the amount of $352,434.56.
Responding to Alderman Curry's inquiry about the disparity in the amounts regarding
the different farm leases, Deputy City Administrator Hobson informed Council that the leases
are long term leases and that some of the farmland is better than others. He noted that the
leasees are good tenants of the property and the City has made an effort to be cognizant of the
economy. Last year the City raised the payment on the leases by 10% and this year the payment
has been raised by 5%. Responding to Alderman Curry's inquiry regarding whether the price is
based upon tillable acreage, Deputy City Administrator Hobson responded affirmatively.
Alderman Curry inquired about Item G on the Consent Agenda regarding the cessation
of the sale of alcohol 15 minutes prior the park closure. Deputy City Administrator Hobson
informed Council that it was a scrivener error and the correct time for the cessation of the sale
for tickets for alcohol and sale of alcohol is always 30 minutes prior to park closure (i.e., the
event ends at 11:00 pm, ticket sales and service will cease at 10:30 pm).
Alderman Glab expressed concern regarding noise from the bands playing at Petersen
Park later in the evening.
Motion by Curry, second by Condon, approving the Consent Agenda, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO ADOPT THE CITY OF MCHENRY FUND BALANCE AND RESERVE POLICY
City Administrator Morefield presented Council with an expanded Fund Balance and
Reserve Policy for consideration and adoption. He stated that the document was recommended
for consideration at the Finance and Personnel Committee by a vote of 2 to 1 at the January 11,
2016 Finance and Personnel Committee meeting.
The Government Accounting Standards Board (GASB) is responsible for setting generally
accepted accounting principles (GAAP) that prescribe how governments should report their
financial information within their Comprehensive Annual Financial Reports (annual audited
financial statements). The City's financial statements must be prepared in accordance with and
in conformance to these standards in order to receive an opinion from the City's auditors. In
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February 1, 2016
2009, the GASB issued Statement 54, Fund Balance Reporting and Government Fund Type
Definitions, which is intended to enhance the usefulness of fund balance information by
clarifying and improving the consistency of fund balance classifications and providing additional
guidance for governmental fund type definitions. The new classifications are to develop a clear
hierarchy of fund balance information that illustrates the level of constraints imposed upon the
use of resources reported within the governmental funds.
City Administrator Morefield informed Council that the fund balance measures the net
financial resources available to finance expenditures of future periods. It is the amount of
assets, less liabilities in a fund at a specific point in time, usually the end of the fiscal year,
which for the City of McHenry is April 30.
While the City of McHenry's audits have been conducted based on the GASB Statement
54 Guidelines, the City Administration is recommending the City's existing fund reserve policy
be expanded to include the addition of specific language for establishing and maintaining fund
balance reserves. This proposed Fund Balance and Reserve Policy defines fund balance amounts
as defined by the GASB Statement 54 classifications.
To classify fund balance in categories other than "unassigned," GASB Statement 54
requires formal approval of a Fund Balance and Reserve Policy by the City Council. The Fund
Balance and Reserve Policy provides specific information concerning the designations and
categorization of fund balance for the City's governmental funds and achieves the criteria as
identified in GASB Statement 54.
Motion by Wimmer, second by Schaefer, to adopt the City of McHenry Fund Balance
and Reserve Policy, as presented.
Responding to an inquiry from Alderman Santi regarding whether there is an exact
amount required for the General Fund fund balance, City Administrator Morefield stated the
amount required is approximately $6.2 million, which is the amount required for 4-months (120
days) of operating expenses.
Responding to Alderman Schaefer's inquiry regarding the current amount in the fund,
Director of Finance Lynch informed Council that the amount currently in the fund is just over
$10 million.
Alderman Curry opined he is pleased to see the City is moving in the right direction by
establishing the Fund Balance and Reserve Policy. Alderman Curry inquired whether a plan is in
place should the fund fall below the amount required for 4-months of operating expenses. He
stated that if not, there should be. Alderman Curry suggested rather than establish a number
value (i.e., 120-days of operating expenses) for the fund a range would be better. Alderman
Curry suggested a plan be implemented should the Fund fall below an amount required to fund
operating expenses for three months.
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February 1, 2016
Alderman Curry stated that the revenue stream continues to fluctuate annually, but
appears to not have a significant effect on the municipality. He opined that he thinks it
unnecessary to hold on to the amount of money that is currently being held. Alderman Curry
stated that he would like to see a fund balance 90 to 120 days is adequate. Alderman Glab
concurred with Alderman Curry. He opined that the reserves are currently excessive.
Alderman Peterson opined that he is skeptical about Illinois government, but would
support Alderman Curry's suggestion regarding a fund balance of 90 to 120 days.
Alderman Condon stated that she appreciates Alderman Curry's opinion; however with
a range the issue becomes what is an adequate range, which is a matter of opinion depending
on the individual. Alderman Condon stated she supports the simplicity of a flat number amount
in the Fund.
City Administrator Morefield stated that Staff is cognizant of needs regarding the Capital
Improvement Program. He noted not that long ago there was a deficit and measures have been
implemented to bring the General Fund Reserves back up.
Responding to a request from Alderman Santi, Director of Finance Lynch stated that if
Council would like to see figures on a quarterly basis the figures could be added to Quarterly
Financial Statements, Alderman Santi stated that he appreciates Staffs efforts in establishing
the Fund Balance and Reserve Policy,
Mayor Low acknowledged that all the Aldermen's points are well taken. However,
Mayor Low stated that we have a qualified City Administrator and a qualified Finance Director
to advise Council. While all the opinions presented are valid, Mayor Low opined, it is important
to recognize the effort and expertise that Staff has put in to establishment of the Fund Balance
and Reserve Policy.
City Administrator Morefield stated that, if acceptable to Council, the language in the
Fund Balance and Reserve Policy could be amended to state if the unreserved fund balance falls
below 120 days, a plan will be developed to return to the target balance. If the unreserved fund
balance reaches a low of 90 days, the plan will be implemented to return the fund balance to
the target within a reasonable amount of time.
Mayor Low inquired whether Alderman Wimmer and Alderman Schaefer are willing to
amend their motion. Both Alderman Wimmer and Alderman Schaefer responded affirmatively.
Alderman Condon stated she is unable to support the modification to the Fund Balance
and Reserve Policy because she feels that Staff has put a significant amount of thought into
what is required and no one is able to determine, or account for, all issues or emergencies.
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February 1, 2016
Alderman Condon opined she would rather have a larger safety net/cushion as presented
originally by Staff.
Motion by Wimmer, second by Schaefer, to adopt the City of McHenry Fund Balance
and Reserve Policy, with the following revision:
"General Fund —The unrestricted fund balance target should be set at 120 days
(4 months) of estimated operating expenditures including those expenditures
report in other Governmental Funds that receive annual operating transfers,
with the exception of transfers intended to fund capital projects. If the
unreserved fund balance falls below 120 days, a plan will be developed to return
to the target balance. If the unreserved fund balance reaches a low of 90-days (3
months), the plan will be implemented to return the fund balance to the target
within a reasonable amount of time. One time revenues shall not be used to
fund current operations."
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson.
Voting Nay: Condon.
Absent: None.
Motion carried.
TRANSMITTAL AND DISCUSSION OF THE DRAFT FISCAL YEAR 2016/2017 THROUGH 2O20/2021
CAPITAL IMPROVEMENTS PLAN
City Administrator Morefield provided Council with a draft of the Fiscal Year 2016/2011
through 2020/2021 Capital Improvement Program (CIP). He stated that any changes
recommended by Council would be incorporated in the final draft, which would be presented
to Council at the February 15, 2016 Council meeting.
City Administrator Morefield briefly summarized how the City of McHenry uses capital
improvement planning for the multi -year preparation, scheduling and updating of a list of
projects and related equipment to be acquired, built or improved by the City within a fixed
period.
He stated that as a short and long range plan for physical development, the CIP links the
City's Comprehensive Plan and other planning documents with the Annual Budget, providing a
mechanism for:
• Estimating capital requirements;
• Proposing revenue sources for existing and future projects;
• Planning, scheduling, and most importantly, implementing projects;
• Budgeting high priority projects;
• Coordinating the activities of various departments' project schedules; and
• Monitoring and evaluating the program of capital projects.
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February 1, 2016
City Administrator Morefield informed Council that the total recommended FY16/17
General Fund CIP includes 22 projects, totaling an estimated $4,854,574. City Administrator
Morefield outlined the recommended projects. He noted that approximately $1,825 million
(37.6%) is coming from non -General Fund sources (i.e., Information Technology Fund,
Developer Donation Fund, Park Development Fund, Surface Transportation Fund, Highway
Safety Improvement Program), with the remaining $3,029,274 (62.4%) proposed for funding
through the annual budget (revenues over expenditures) and the General Fund fund balance.
Alderman Curry complimented Staff on the nice job done on the 5-Year CIP. He opined
that he would like to see an increase in the amount ($50,000) going to the Pavement
Maintenance/Cracksealing. He encouraged Council to increase the amount.
Responding to Alderman Glab's inquiry regarding the amount the TIF owes the General
Fund, Deputy City Administrator Hobson stated the TIF owes the General Fund $750,000.
Alderman Glab asked if the TIF could be extended? A brief discussion ensued regarding the TIF
District.
Responding to an inquiry for Alderman Curry regarding property values in the area,
Deputy City Administrator Hobson indicated that property values dipped last year below the
EAV.
Alderman Curry suggested that the seawall that requires repair should be a General
Fund expenditure.
MAYOR'S STATEMENT AND REPORT
Mayor Low requested Council consider a Committee of the Whole on Monday, February
29, 2016 at 7:00 pm at the Municipal Center, to discuss the delivery of engineering services to
the City of McHenry. Mayor Low asked that Council please notify City Administrator Morefield
as soon as practicable in order to provide sufficient time for the meeting to be posted.
Mayor _Low informed Council that the Ribbon Cutting Ceremony for the new CVS
Pharmacy is scheduled to take place on Saturday, February 6, 2016, at 9:00 am.
COMMITTEE REPORTS
Chairman Alderman Condon of the Community Development Committee, announced
that on Monday, February 8, 2016 at 7:00 pm a meeting of the Community Development
Committee would be held at the Municipal Center. Chairman Alderman Condon stated that she
looks forward to the participation of Director of Community Development Polerecky.
Chairman Alderman Schaefer of the Public Works Committee informed Council that the
Chairman's Report for the meeting of the Public Works Committee held on December 7, 2015,
was approved at the meeting held tonight prior to the Council meeting.
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February 1, 2016
STAFF REPORTS
City Administrator Morefield requested that Council re -review the City of McHenry
Comprehensive Strategic Plan from August 2014, in anticipation of the Committee of the Whole
scheduled on Monday, February 22, 2016. The Committee of the Whole will focus on the
review and update of the City's Comprehensive Strategic Plan.
Deputy City Administrator Hobson informed Council that the McHenry Area Chamber of
Commerce Annual Business Expo would be held at McHenry West Campus High School on
Saturday, February 27, 2016, from 10:00 am to 4:00 pm.
FUTURE AGENDA ITEMS
There were no Future Agenda Items.
ADJOURNMENT
Motion by Santi, seconded by Curry, to adjourn the meeting at 8:32 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:32 pm.
Mayor
City Clerk
REGULAR MEETING
February 15, 2016
Mayor Low called the regularly scheduled February 15, 2016 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin,
Director of Finance Lynch, Director of Community Development Polerecky, Chief of Police Jones
and City Clerk Jones, Absent: Attorney McArdle, Director of Public Works Schmitt and City
Engineer Pieper.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at the Public Input Session.
Mayor Low announced that Item B, the Ordinance authorizing the execution of an
Intergovernmental Agreement with City of Woodstock, City of Harvard and McHenry Township
Fire Protection District for a Dispatch Center Partnership, is being pulled from the Consent
Agenda.
Additionally, Mayor Low announced that Item 8 on the Agenda is being pulled for
further consideration.
CONSENT AGENDA
A. Adoption of Fiscal Year 2016/2017 —Fiscal Year 2020/2021 Capital Improvements Program;
B. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement with City of Woodstock, City of
Harvard and McHenry Township Fire Protection District for a Dispatch Center Partnership;
C. Ordinance Reserving Volume Cap in Connection with Private Activity Bon issues and Related Matters relative to K&L
Equity, LLC/Fabrik Industries, Inc.;
D. Ordinance Authorizing the sale of public property owned by the City of McHenry through Clinton Auto Auction;
E. Renewal of agreement with D's Marine Service, Inc., for lease of City property located at 3302 W. Waukegan Road for
a one-year term expiring 2/28/17, with an option for one additional year;
F. Request from Letizia Financial Group for a Special Use and Temporary Sign Permits and waiver of associated fees for
the annual Back to Family Outdoor Movie Night in Veterans Memorial Park on September 9, September 26 and
September 23, 2016;
G. Request from Letizia Financial Group for a Special Use and Temporary Sign Permits and waiver of associated fees for
the annual Green Street Cruise Night on Monday evenings from May 23, 2016 through September 26, 2016, from
6:00 pm to 8:30 pm;
H. 14th Annual Kiwanis Soap Box Derby, June 11, 2016, Practice Run, June 4, 2016; Use of City Support Services,
intermittent closure of certain portions of Waukegan and Green Streets; and waiver of associated fees;
I. Special Use/Park Picnic Permits;
J. January 4, 2016 City Council meeting minutes;
K. As Need Checks, in the amount of $13,685,82, and
L. List of Bills, in the amount of $597,302.70.
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Page 2
February 15, 2016
Motion by Wimmer, second by Schaefer, approving the Consent Agenda, as amended,
with the removal of Item B.
Alderman Santi requested that Item A on the Consent Agenda be pulled and voted on as
a separate item.
Alderman Wimmer and Alderman Schaefer agreed to amend their Motion.
Motion by Wimmer, second by Schaefer, approving the Consent Agenda, as amended,
with the removal of Item B and Item A voted on separately.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Responding to Alderman Santi's inquiry regarding the amount of funds allocated to the
Street Program, City Administrator Morefield stated that the Public Works Committee looked at
groupings of $1 million. Should additional funds be available the number would be adjusted to
commit additional funds to local street repairs.
Alderman Santi informed Council that he was in attendance at the Public Works
Committee during discussions regarding the Streets Program and it was his impression that
additional funds were available to provide additional amounts to the Streets Program. If the
money is available, Alderman Santi opined it is essential that local streets/roads be repaired.
City Administrator Morefield informed Council that discussions have taken place
regarding additional funds, however the proposed projects have been estimated
conservatively.
Alderman Glab opined that the Streets Program should be a priority. He stated he would
like to see the budget for the Street Program at a higher number.
Responding to an inquiry from Alderman Curry regarding whether the CIP, if approved,
in draft is considered final, Mayor Low stated that the Capital Improvements Program (CIP) is
not a budget but a guide. Alderman Curry stated he would like to see "actual" numbers inserted
into the CIP, rather than draft figures. Alderman Curry also noted that while drainage issues are
significant problems in some subdivisions, nothing is in the CIP until 2021 to address those
issues.
Alderman Condon stated she believes the CIP is a guideline for budget discussions, not a
specific commitment of funds. Alderman Condon opined that she, also, would like to see
increased funding for the Streets Program.
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February 15, 2016
Motion by Condon, second by Santi, approving the Consent Agenda, Item A, adopting
the Fiscal Year 201&2017 — Fiscal Year 2020/2021 Capital Improvement Program.
Voting Aye: Santl, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: Glab, Curry.
Absent: None.
Motion carried.
MOTION TO APPROVE A RESOLUTION ESTABLISHING AN HONORARY STREET SIGN
DEDICATION FOR THE INTERSECTION OF JOHN STREET AND CENTER STREET AS HONORARY
ROSE ANN GUERIN WALSH WAY
Director of Public Works Schmitt informed Council that an honorary street sign
application was submitted for Rose Ann Guerin Walsh by her daughter, Judy Walsh Smith. The
honorary street sign is proposed at the intersection of John Street and Center Street, as Mr. and
Mrs. Walsh moved to Center Street in the 1940's and raised their family at the residence at that
location.
Mrs. Walsh was the first home visiting nurse in the City of McHenry. She would often
snowplow her way to the homes of patients in her care. Mrs. Walsh worked at the McHenry
Medical Center, cooking and delivering food to people in need through Meals on Wheels. She
read to the blind, was involved in the petition to construct Edgebrook School, worked at the
children's summer camp at Pistakee Bay and served on the Boards of Family Service of
McHenry and Lake County.
Mayor Low stated this is a nice tribute to someone who dedicated their life to the
community.
Motion by Curry, second by Glab, approving the Resolution establishing an Honorary
Street Sign Dedication for the intersection of John Street and Center Street as Honorary Rose
Ann Guerin Walsh Way
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN APPLICATION FOR A CLASS A LIQUOR LICENSE FROM VENUS, INC.
D/B/A MY PLACE BAR &GRILL LOCATED AT 4621 WEST ELM STREET AND AN ORDINANCE
INCREASING THE NUMBER OF CLASS A LICENSES IN EFFECT FROM 23 TO 24
City Administrator Morefield informed Council that Mr. Vinod Mangukiya, President of
Venus, Inc., has purchased the former Fox Garden Cafe building located at 4621 West Elm
Street. Mr. Mangukiya intends to open a restaurant called My Place Bar & Grill. Mr. Mangukiya
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February 15, 2016
has owned and operated a restaurant bearing the same name in Rockford, Illinois successfully
for the past eight years. My Place Bar & Grill will offer alcohol with bar and table service and a
full menu. My Place Bar & Grill will have video gaming.
It is Mr. IVlangukiya' ) intention to open the business in April 2016, following the
completion of renovations. The restaurant will be open seven days a week beginning at 11:00
am; closing Sunday through Thursday at 1:00 am and Friday and Saturday at 2:00 am.
City Administrator Morefield informed Council that Mr. Mangukiya's prints are on file
with the McHenry Police, all required paperwork has been submitted and all fees have been
paid. Mr. Mangukiya is BASSET certified.
Mayor Low informed Council that she has met with Mr. Mangukiya and was impressed
with his knowledge of the business. She stated that she is pleased to see the building occupied
again.
Motion by Curry, second by Wimmer, as presented;
• granting a Class A liquor license to Venus,
Beverage Alcohol Sellers and Servers
certification; and
Inc.
• approving the Ordinance amending the Municipal Code Chapter 4, Sec. 4-6(1),
increasing the number of Class A liquor license in effect from 23 to 24
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $138,500_ FROM THE
GENERAL FUND BALANCE TO THE CAPITAL IMPROVEMENT PROGRAM FOR THE PURPOSE OF
RETAINING CONSTRUCTION DESIGN SERVICES FOR THE RELOCATION OF THE POLICE
ADMINISTRATION AND EXPANSION OF DISPATCH SERVICES; AND (2) A MOTION TO APPROVE
A PROFESSIONAL SERVICES AGREEMENT WITH FGM ARCHITECTS IN THE AMOUNT OF
$115,000 FOR DESIGN AND CONSTRUCTION OF THE POLICE DEPARTMENT 911 CENTER &
ADMINISTRATIVE SPACES; AND (3) APPROVAL OF TWO (2) ADDITIONAL, NOT TO EXCEED
AMOUNTS; ONE FOR $18,000 FOR THE SELECTION AND PROCUREMENT OF FURNITURE AND
THE SECOND FOR $5,500 FOR AUDIO=VISUAL CONSULTING SERVICES RELATED TO SAID
IMPROVEMENTS
Mayor Low reiterated that Item 8 has been pulled from the Agenda, as further
information is required.
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February 15, 2016
MOTION TO APPROVE A USE VARIANCE TO ALLOW A FINANCIAL INSTITUTION FOR THE
PROPERTY LOCATED AT 4405 WEST ELM STREET
Director of Economic Development Martin informed Council that the property was
originally developed with a one-story, single-family brick residence and a two car garage. In
1995 the garage was demolished and subsequently, utilizing some of the existing walls of the
former home, the property was renovated and a commercial restaurant building was
constructed. In April 1996, Bernie's Garage and Diner opened its doors. In 1997, a Conditional
Use Permit to allow a restaurant serving alcoholic beverages, without live entertainment or
dancing, was approved by Council.
Since Bernie's Garage and Diner a few restaurants have opened at the site. Most
recently Hotdogs N' More closed its doors in early 2013. Currently, the subject property
contains a one-story frame building, which is approximately 2,800 total square feet and has
approximately 43 parking spaces.
In 2013, Titlemax applied for a Use Variance to allow a financial institution on the
subject property. Staff recommended denial of the requested Use Variance in 2013. The
Planning and Zoning Commission recommended approval and the Council did not approve the
Use Variance. Director Martin reiterated that following denial of the Use Variance, Titlemax
initiated litigation against the City of McHenry as a result. After several months the lawsuit was
withdrawn.
The applicant is requesting a Use Variance to open a financial institution, which would
consist of a currency exchange and consumer installment loan business on the subject
property. Currently, the aforementioned financial institution is being operated at 4213 W. Elm
Street to the east of the subject property.
Director Martin informed Council that in 2013 when Staff recommended denial of a
requested Use Variance, Staff did not believe a hardship existed at the subject property to
justify the proposed land use and was not convinced the property could not develop a
reasonable return if restricted to other land uses in the G5 Zoning District. At that time, the
subject property has been vacant for less than one year.
Director Martin informed Council that since 2013, Staff has received only a couple of
inquiries for tenancy at 4405 W. Elm, however, nothing has generated substantial movement
towards occupancy of the property. The property at 4405 W. Elm has remained vacant for over
three years. Director Martin noted that the owner of the property has completed
improvements to the property, including reroofing the structure in 2015.
Staff believes there are practical difficulties associated with the subject property and
that the property cannot yield a reasonable return without the zoning relief requested by the
applicant. Staff has ascertained that there exists unique circumstances which are adversely
impacting the viability of the site. Staff does not believe the proposed use would alter the
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February 15, 2016
character of the area as there are financial institutions in close proximity. Economic conditions
are currently dynamic and, as previously explained, properties in close proximity of the subject
property are being developed and redeveloped, while the subject property has remained
stagnant for three years. Staff supports the requested Use Variance, as proposed. Director
Martin reiterated to Council that this is a relocation of a current business rather than a new
establishment.
The Planning and Zoning Commission unanimously recommended approval by a vote of
(7-0) of the requested Use Variance and any other variances required effectuating the
aforementioned request to allow a financial institution at the property located at 4405 W. Elm
Street, McHenry, Illinois.
Alderman Curry requested clarification regarding the hardship experienced by the
owner of the property that merits the Use Variance, Director Martin provided clarification.
Alderman Glab opined that the subject property should remain food oriented.
Mayor Low stated that the property owner, over the last three years that the property
has been vacant, has worked diligently to market the property as a food vendor. The efforts
have not come to fruition. Mayor Low opined that sometimes a property needs to be looked at
from a different perspective.
Motion by Schaefer, second by Wimmer, approving the Ordinance authorizing a Use
Variance to allow a financial institution at 4405 Street, as presented.
Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: Glab, Curry.
Absent: None.
Motion carried.
MOTION TO APPROVE A CONDITIONAL USE PERMIT TO ALLOW AN OPEN SALES LOT AND
VARIANCE FROM OFF-STREET PARKING &LOADING REQUIREMENTS FOR THE PROPERTY
LOCATED AT 1112 N. FRONT STREET
Director of Economic Development informed Council that the owner of Next Auto Sales,
Mr. Randy Jeske, in 2013 was granted a Conditional Use Permit by Council to allow an open
sales lot at 3706 W. Elm. Mr. Jeske has been very successful selling vehicles at the 3706 W. Elm
location and consequently required additional space for the business. Mr. Jeske has recently
moved his business to the property located at 1112 N. Front Street (formerly Overton
Cadillac),which exceeds 10,000 square feet and is a significant increase in lot and building size
form his previous location.
Mr. Jeske is seeking a Conditional Use Permit to allow an open sales lot for the leasing
and sale of cars and small trucks, in conjunction with his indoor showroom at the location at
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February 15, 2016
1112 N. Front Street in addition to a Variance from the parking and loading requirements at
1112 N. Front Street, Director Martin reminded Council that Mr. Jeske was scheduled to appear
before the Planning and Zoning Commission on December 16, 2015, however, his notice was
not published in the newspaper and the matter was continued until January 20, 2016. The
applicant, Mr. Jeske, was granted a Temporary Use Permit by the City Council on December 21,
2015 to allow the outdoor display of vehicles through February 29, 2016.
The Planning and Zoning Commission unanimously recommended approval by a vote of
(7-0) of the requested Conditional Use Permit to allow outdoor display of vehicles, and a
Variance from the off-street parking and loading requirements and any variances necessary to
effectuate the aforementioned request at 1112 N. Front Street, subject to the following
conditions:
• Outdoor display of leaking vehicles is prohibited;
• Outdoor storage of inoperable vehicles, as defined by City Ordinances is prohibited;
• Vehicles for sale should not impede access or circulation and cannot occupy required
customer or employee parking spaces;
• Vehicles shall not be loaded or unloaded within Front Street rights -of -way and may be
loaded and unloaded in the Waukegan Street right-of-way, as needed, but cannot
impede vehicular traffic;
• All vehicles for display must be located on the Subject Property and within City or State
right-of-way;
• Approval/confirmation from IDOT on the existing access points shall be obtained;
• Parking/striping should generally be delineated as depicted on the site plan attached
with employee parking to the east of the building and customer -only parking
immediately south and adjacent to the building;
• Light trespass to the north, south and east from the subject property shall be prohibited
and any after -hour security lighting shall be minimal or controlled by motion sensors. All
lighting shall be shielded directly onto the lot, away from adjacent residential areas to
the north, east and south;
• Towing of vehicles shall only be permitted to bring vehicles to and from the site and not
as a primary function of the business operation of selling vehicles;
• Vehicles displayed shall be kept in an orderly manner;
• Use of pennant, streamers, etc., on vehicles being displayed or on the building/site is
prohibited, unless a Variance from the Sign Ordinance is approved by the City Council;
• There shall be no outdoor music or entertainment of any kind, without the applicant
applying for a Temporary Use Permit; and
• All new lighting standards and any other improvements not specifically addressed
herein on the Subject Property shall comply with all applicable City Ordinances,
including complying with minimum parking lot lighting requirements.
Motion by Glab, second by Santi, approving the Ordinance, as presented, authorizing a
Conditional Use Permit to allow an open sales lot; and a Variance from the off-street parking
and loading requirements subject to the following conditions:
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February 15, 2016
• Outdoor display of leaking vehicles is prohibited;
• Outdoor storage of inoperable vehicles, as defined by City Ordinances is prohibited;
• Vehicles for sale should not impede access or circulation and cannot occupy required
customer or employee parking spaces;
• Vehicles shall not be loaded or unloaded within Front Street rights -of -way and may be
loaded and unloaded in the Waukegan Street right-of-way, as needed, but cannot
impede vehicular traffic;
• All vehicles for display must be located on the Subject Property and within City or State
right-of-way;
• Approval/confirmation from IDOT on the existing access points shall be obtained;
• Parking/striping should generally be delineated as depicted on the site plan attached
with employee parking to the east of the building and customer -only parking
immediately south and adjacent to the building;
• Light trespass to the north, south and east from the subject property shall be prohibited
and any after -hour security lighting shall be minimal or controlled by motion sensors. All
lighting shall be shielded directly onto the lot, away from adjacent residential areas to
the north, east and south;
• Towing of vehicles shall only be permitted to bring vehicles to and from the site and not
as a primary function of the business operation of selling vehicles;
• Vehicles displayed shall be kept in an orderly manner,
• Use of pennant, streamers, etc., on vehicles being displayed or on the building/site is
prohibited, unless a Variance from the Sign Ordinance is approved by the City Council;
• There shall be no outdoor music or entertainment of any kind, without the applicant
applying for a Temporary Use Permit; and
• All new lighting standards and any other improvements not specifically addressed
herein on the Subject Property shall comply with all applicable City Ordinances,
including complying with minimum parking lot lighting requirements.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A CONDITIONAL USE PERMIT TO ALLOW MOTOR VEHICLE, TRAILER
REPAIR BODY SHOP AND OUTDOOR STORAGE AS A PRINCIPAL USE FOR THE PROPERTY
LOCATED AT 908 FRONT STREET
Director of Economic Development Martin informed Council that the building at 908 N.
Front Street is approximately 15,308 square feet. The front 3,700 square feet of the building is
currently in use as a taekwondo/fitness facility (Unit A). In 2007 a Conditional Use Permit was
approved to allow outdoor storage of vehicles in accordance with an automobile repair facility
in Unit D, but the business never came to fruition and the Conditional Use Permit expired in a
90-day period. In 2012, Council approved a Conditional Use Permit for an automobile repair for
Unit D. Unit C, immediately to the west of Unit D, is occupied by an HVAC contractor. The
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February 15, 2016
current applicant is seeking to occupy Unit B, immediately adjacent to and east of Unit A, and is
requesting a Conditional Use Permit to allow motor vehicle and trailer repair and motor vehicle
body shop and an open sales lot (repair and body work, including rebuilding and restoration, as
well as an outside display and sales area, primarily of motorcycles and appurtenances).
The proposed business is very similar to the former Northwest Cycle business at this
location. The applicant restores motorcycles and will repair, sell parts and display motorcycles
primarily inside, but may display some outside and then bring them in at night. Additionally, the
applicant is seeking a Conditional Use Permit to allow outdoor storage, as a principal use for the
rental of U-Haul type vehicles and trailers. U-Haul truck rental is an additional business,
whereby U-Haul permits companies to rent U-Haul vehicles and trailers as satellite operations.
Director Martin stated that the building at 908 Front Street is unique in that it is divided
into four units similar to a shopping center, however, only Unit A is visible from Front Street.
Each business functions independently of the others. The fitness business in the front of the
building provides a good visual appearance and the existing HVAC contractor's office and
automobile repair have no frontage, but function well due to the nature of those businesses in
the respective units. The automobile repair business utilizes a fenced -in area east of the
building for vehicle storage.
Director Martin informed Council that according to the Zoning Ordinance, the motor
vehicle repair business (Unit D) requires 7 parking spaces. The HVAC office (Unit C) requires 8
spaces, the fitness center (Unit A) requires 14 spaces and the proposed motorcycle/vehicle
sales and repair (Unit B) requires approximately 11 parking spaces. Therefore, 40 spaces total
are required. Approximately 24 striped parking spaces exist on the subject property west and
north of the building, however, there is additional room to the north for expanding the parking
lot. Staff has met with the applicant and is recommending the angled parking spaces depicted
adjacent to Front Street be removed, as there is insufficient aisle width at the location to meet
the dimensional requirements in the Zoning Ordinance. As a condition to approval, the
applicant will be required to restripe the parking lot to ensure adequate parking is provided for
Units A, B and C.
Staff supports the U-Haul trailer and truck rental, however, Staff is recommending the
total number %J trailers and trucks not exceed a total of ten (trucks, trailers or a combination
thereof) at any one time on the subject property. The applicant has depicted truck stacking
areas on the north side of the building adjacent to Unit B, and there is additional space for
trucks/trailers on the south side of the building, as there are no exterior doors and the trucks
can be aligned in tandem. When the lot is restriped, the truck and trailer areas will also be
required to be striped to ensure adequate parking exists for Units A, B and C.
The Planning and Zoning Commission unanimously recommended approval by a vote of
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February 15, 2016
Responding to an inquiry from Council, Director of Economic Development Martin
informed Council that the applicant is familiar with U-Haul rental procedures.
Motion by Santi, second by Curry, approving the Ordinance authorizing a Conditional
Use Permit, as presented, to allow motor vehicle and trailer repair and motor vehicle body shop
and an open sales lot (repair and body work, including rebuilding and restoration, as well as
outside display and sale primarily of motorcycles and appurtenances) and a Conditional Use
Permit to allow outdoor storage as a principal use (for the rental of U-Haul type vehicles and
equipment) and any other Variances required to effectuate the aforementioned request at 908
N. Front Street, subject to the following conditions:
• Outdoor storage of inoperable vehicles, as defined in the City's Municipal Code is
prohibited;
• All vehicles which may potentially leak automobile fluid shall be stored inside only;
• Outdoor storage of U-Haul trucks and trailers shall not exceed a total of ten at any one
time on the subject property;
• Applicant shall restripe parking for Units A, B and C, as well as U-Haul truck and trailer
storage areas, no later than June 30, 2016;
• Outside display of merchandise cannot occupy any required off-street parking spaces;
and
• All motorcycle/vehicle repair and/or body work shall be limited to the interior of the
building.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A USE VARIANCE TO ALLOW MOTOR VEHICLES, TRAILER REPAIR, BODY
SHOP AND OUTDOOR STORAGE FOR THE PROPERTY LOCATED AT 1401_NORTH DRIVE
Director of Economic Development Martin informed Council that in 2011 Best Way
in j
Towing was granted a Conditional Use Permit to allow outdoor storage conunction with a
towing operation at 1319 North Drive, immediately south of the subject property. Since that
time another towing company operation has moved into the building and utilizes the property
for the same purpose.
The subject property is located within an older industrial area which, on the west of
North Drive is historically been and remains to be industrial in nature. North drive provides a
distinct physical boundary between the industrial uses on the west and the residential area to
the east. The proposed use is consistent with the trend of development on the west side of
North Drive. Advanced Fleet Repair would be a new addition to the City of McHenry, but has
existed as a business for over two decades. Advanced Fleet Repair has a customer base in the
City of McHenry. Staff believes this is an appropriate use for the site.
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February 15, 2016
Director Martin informed Council that the Planning and Zoning Commission
unanimously recommended approval, by a vote of (7-0) of the requested Use Variance to allow
a motor vehicle and trailer repair and body shop, as well as outdoor storage in conjunction with
a motor vehicle and trailer repair and body shop at the property located at 1401 North Drive,
and any other variances required to effectuate the aforementioned request, with the following
conditions;
• The property shall be cleared of any miscellaneous debris;
• There shall be no storage of anything other than vehicles, which are directly tied to the
business, on the property (those associated directly with the business and those being
repaired);
• The outdoor storage area shall remain inaccessible to the general public and maintained
so grass/weeds are not growing on unpaved areas, and vehicles are stored in an orderly
manner;
• All inoperable vehicles, as well as vehicles which may potentially leak automobile fluids,
shall be stored inside only;
• Minimal security lighting shall be maintained to the west of the building, within the
storage area;
• There shall be no light trespass to the residential area to the east;
• All repair work shall be completed inside the building; and
• Vehicle storage shall be located to the west of the building and enclosed within a
fenced -in area.
Responding to Alderman Schaefer's inquiry regarding the hours of operation, the
applicant informed Council that normal business hours would be 7:30 am to 5:00 pm.
Motion by Curry, second by Peterson, approving the Ordinance authorizing a Use
Variance to allow a motor vehicle and trailer repair and body shop, as well as outdoor storage
in conjunction with a motor vehicle and trailer repair and body shop, at the property located at
1401 North drive, subject to the following conditions:
• The property shall be cleared of any miscellaneous debris;
• There shall be no storage of anything other than vehicles, which are directly tied to the
business, on the property (those associated directly with the business and those being
repaired);
• The outdoor storage area shall remain inaccessible to the general public and maintained
so grass/weeds are not growing on unpaved areas, and vehicles are stored in an orderly
manner;
• All inoperable vehicles, as well as vehicles which may potentially leak automobile fluids,
shall be stored inside only;
• Minimal security lighting shall be maintained to the west of the building, within the
storage area;
• There shall be no light trespass to the residential area to the east;
• All repair work shall be completed inside the building; and
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February 15, 2016
• Vehicle storage shall be located to the west of the building and enclosed within a
fenced -in area.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE THE CURRAN ROAD/BULL VALLEY ROAD IMPROVEMENTS
CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR FEDERAL PARTICIPATION WITH HR
GREEN, INC., FOR AN AMOUNT NOT TO EXCEED $119,832.94; LOCAL AGENCY AGREEMENT
FOR FEDERAL PARTICIPATION; AND RESOLUTION APPROVING AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE CITY OF MCHENRY AND THE STATE OF ILLINOIS APPROPRIATING
FUNDS FOR THE BULL VALLEY ROAD ROADWAY IMPROVEMENT PROJECT
Director of Public Works Schmitt reiterated to Council that at the September 14, 2015
Council meeting, Council authorized an agreement with HR Green for Phase II engineering for
the improvements to Curran Road/Bull Valley Road. The proposed improvements consist of
signalized intersection with capacity improvements, widening, hot -asphalt resurfacing with
binder course and surface course, aggregate shoulders, pavement patching, minor drainage
improvements and new pavement markings. The McHenry County Council of Mayors awarded
up to $1,280,000 of Surface Transportation Program (STP) funds for Bull Valley Road/Curran
Road Improvements. STP funding will pay for up to 80% of the total cost of construction and
Phase III engineering with a local match requirement of 20%. The City was responsible for 100%
of the cost of Phase I and II Engineering, General Fund revenues in the amount of $320,000 will
be utilized for the City's cost of the project.
HR Green, Inc. has submitted a Construction Engineering Services Agreement using the
Illinois Department of Transportation's standard form. The construction engineering scope of
work includes project start-up, full time construction observation, pre -construction and
construction progress meetings, administration/coordination, material testing and project
closeout, in an amount not to exceed $119,832.94. Director Schmitt noted that IDOT has
approved the attached Construction Engineering Services Agreement.
Director Schmitt informed Council that the project is scheduled for an April 27, 2016
letting by the Illinois Department of Transportation, with an anticipated mid -June, 2016
construction start.
Alderman Glab stated that he feels that engineering fees for Phase I and Phase II of the
project were excessive and he is unable to support this phase of the project.
Motion by Wimmer, second by Condon, approving the Curran Road/Bull Valley Road
Improvements Construction Engineering Services Agreement for Federal Participation with HR
Green, Inc., in an amount not to exceed $119,832.94; the Local Agency Agreement for Federal
Regular Meeting
Page 13
February 15, 2016
Participation; and the Resolution approving Intergovernmental Agreement with the State of
Illinois and the City of McHenry appropriating funds for the Bull Valley Road Roadway
Improvement Project.
Voting Aye: Santi, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low reminded Council that there are two Committee of the Whole meetings
scheduled in the coming weeks:
1. February 22, 2016 at 7:00 pm to discuss Strategic Planning; and
2. February 29, 2016 at 7:00 pm to discuss Engineering Services.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
Alderman Schaefer opined there appear to be a number of political signs in the right-of-
way areas. Director of Community Development Polerecky stated that attempts are being made
to reach out to the candidate's committee to have the signs removed. Director Polerecky
assured Council he would mention at the meeting tomorrow morning and efforts would be
increased.
Alderman Glab reiterated drainage issues, particularly in Lakeland Park. He stated that
he would like to see drainage issues discussed at a special meeting of the Public Works
Committee at some point in the near future.
EXECUTIVE SESSION
Motion by Glab, second by Wimmer, to adjourn to Executive Session, pursuant to 5 ILCS
120(2)(c)(1), to discuss Employment Matters at 8:20 pm.
Voting Ave: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Condon, second by Wimmer, to return to Open Session at 8:44 pm.
Regular Meeting
Page 14
February 15, 2016
Voting Aye
Voting Nay
Absent:
Motion carried.
Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
None.
None.
Council returned to Open Session at 8:44 pm.
MOTION FOR APPROVAL OF A LABOR AGREEMENT BETWEEN THE ILLINOIS FRATERNAL
ORDER OF POLICE LABOR COUNCIL REPRESENTING POLICE OFFICERS (UNIT 1) AND THE CITY
OF MCHENRY AND AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE THE
AGREEMENT ON BEHALF OF THE CITY OF MCHENRY
Motion by Wimmer, second by Condon, approving the Labor Agreement between the
Illinois Fraternal Order of Police Labor Council representing Police Officers (Unit 1) and the City
of McHenry; and authorizing the Mayor and the City Clerk to execute the Agreement on behalf
of the City of McHenry.
Voting Aye: Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: Santi, Glab.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, second by Peterson, to adjourn the meeting at 8:45 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:45 pm.
Mayor
City Clerk
SPECIAL MEETING OF THE
COMMITTEE OF THE WHOLE
McHenry City Council Chambers, 333 S Green Street
February 22, 2016
Mayor Low called the Special Meeting of the Committee of the Whole to order at 7:00 PM. At
roll call, the following City Council members were present: Condon, Peterson, Wimmer, Curry,
Schaefer, Glab, and Santi. Absent: None. Also in attendance: City Administrator Morefield,
Deputy City Administrator Hobson, Director of Economic Development Martin, Director of
Finance Lynch, Director of Public Works Schmitt, Director of Community Development
Polerecky, City Attorney McArdle, and Deputy City Clerk Geraghty.
PUBLIC INPUT SESSION
None.
CITY OF MCHENRY COMPREHENSIVE STRATEGIC PLAN UPDATE.
Mayor Low announced the purpose of the meeting was to discuss the status of the
Strategic Plan and asked City Administrator Morefield to begin the discussion.
As background, City Administrator Morefield told the Council the process of developing
the plan began in the fall of 2013. City Council and Department Directors participated in a
strategic planning session facilitated by Dr. Frannie Glossen and Marcy Piekos. In August 2014,
results from this exercise were compiled and adopted by the Council in the form of the City of
McHenry Comprehensive Strategic Plan document. He further stated the key to ensuring the
plan remains relevant is to review it on a regular basis to celebrate achievements, revisit
opportunities, and to identify and introduce any new strengths, weaknesses, opportunities, and
threats (SWOT) that may need to be incorporated into the plan.
City Administrator Morefield presented a PowerPoint presentation to review Successes
to Date:
• Implementation of a merit -based compensation system for non -bargaining unit
employees.
• Funding of the local street program was increased in FY 15/16 and is
recommended to double in FY 16/17
• The city was successful in leveraging funding from local, state, and federal
partners for the continued completion of primary arterial roadway projects: STP
Funding: $1M for in FY 15/16 for McCullom Lake Road; $1.28M in FY 16/17 for
Bull Valley/Curran Road; and $22.5K for Curran S-Curve project. Proposed for
FY17/18 is $1.5M for Pearl Street/Lincoln Road Improvements.
• The city continues to provide services and support for community events for
residents and to draw visitors.
Committee of the Whole
Page 2
February 22, 2016
• In 2014 the city coordinated with the Riverwalk Foundation to implement
another phase of the Riverwalk from Miller Point north under the Route 120
bridge. Also, city staff undertook an extensive cleanup of Miller Point making it
more accessible to the public.
• The city continues to provide focused efforts on downtown business districts by
way of public improvements, landscaping, decorating, etc. Since the
implementation of the strategic plan, Venice Avenue was opened, which
provides additional linkage between the Riverside Drive and Green Street
districts.
• City Administration continues its commitment to the presentation of a balanced
annual budget crafted with a cautious approach to increased revenue and
continued limited increased expenditures. This approach has allowed the city to
rebuild the General Fund balance to a healthy level.
• In 2015, the city established the Utility Maintenance Division for the sole
purpose of undertaking water/sewer utility maintenance projects. Funding for
water/sewer main replacement is included in the FY16/17 CIP. Street
improvement funding increased with $1M proposed for local streets in FY 16/17
and increased spending for cracksealing from $30K to $50K.
• Administration continues to monitor activities at the state level that may
jeopardize local funding. In 2015, this included the potential for a 50% reduction
in LGDF as well as delayed payments for MFT and video gaming receipts.
• Access to the Fox River and Expansion of the Riverwalk:
o Partnership with the Riverwalk Foundation, business, property owners,
and developers to expand the existing Riverwalk to link this amenity to
the downtown. Development of public boat slips at Miller Point
o Development of boat slips at Miller Point, Weber Park and additional
locations as possible. In 2015, the city completed the installation of 12
public boat slips accessible from/to Miller Point.
o Obtain necessary approvals for the development of a public boat
ramp/launch at South Riverfront Park. The city has continued to work
with the US Army Corps of Engineers to receive approval for this amenity.
Currently, the city anticipates an opportunity to partner with the Village
of Lakemoor, Village of Johnsburg, and McHenry County to obtain the
rights for two boat launches that will enable the transfer of rights and
related development to the park in 2016 or early 2017.
Committee of the Whole
Page 3
February 22, 2016
• Decommissioning and Redevelopment of the CWWTP is underway.
• Development of an Aquatic and/or Recreation Center. The McHenry Recreation
Center is scheduled to open on February 291h. To date, over 500 memberships
have been purchased.
• Bike Path Implementation. The city was able to secure more than $350,000 in
grant funding for the extension and development of a multi -use path connecting
Knox Park with the new McHenry Recreation Center.
• Vacant/Underutilized Retail Space. All four of the Strategic Goals have been
addressed through the creation of a Director of Economic Development position
and to fill vacant and/or underutilized retail space. New businesses include Big
R, CVS, Door Services, Bulldog Alehouse, and Habitat for Humanity Restore, and
many other smaller projects. Director Martin also introduced the McHenry
Market Pulse blog as an educational tool to inform the public about economic
development related projects.
• The use of technology has been encouraged by the implementation of new
finance and utility billing software and BS&A permitting/project management
software for the Community Development Department.
• Dispatch Consolidation. This matter will come before the Council in March. The
city has been the leader in forming a partnership with other local communities
that will save the city approximately $175,000/year in operational costs. This
consolidation is expected to save the city approximately $175,000/year in
operational costs.
• Redevelopment and reuse of the Municipal Center to make it more customer-
friendlyand efficient.
City Administrator Morefield stated as clearly identified, the city has achieved many successes
in the brief period of time since the strategic plan was adopted 19 months ago. Just as there
are Strategic Goals that can be improved upon there are most certainly new assets, liabilities,
opportunities, and challenges that need to be identified and incorporated into our efforts.
Tonight we are meeting to identify, discuss, reach concurrence and incorporate these into the
strategic planning document.
During the process it is important we all respect each other and our opinions, listen without
interruption, and be an active participant in the discussion. The Committee is meeting this
evening to review the bigger picture and, will meet again at a later date to discuss the details.
Committee of the Whole
Page 4
February 22, 2016
All ideas are good and potentially important so he asked everyone to keep an open mind to all
suggestions. He also stated it is okay to disagree noting it is unrealistic to think everyone will
agree on everything said tonight. For this process to be effective it is important that we are
able to speak open and honestly. If we do not identify the issues tonight, then it will be
impossible to resolve them.
The City of McHenry Mission and Visions statements and Governing Principals were reviewed
and reaffirmed by the Council and staff.
City Administrator Morefield told the Committee that he compiled responses received from the
Council and staff to the self -directed SWOT analysis previously conducted to use as a guide for
our exercise tonight. The compilation was relayed to the committee in the PowerPoint
presentation. Repeated responses were not listed separately however the number of like
responses submitted was indicted in parentheses. He stated the Committee will go through the
compiled results to ensure each of the identified SWOT elements is clearly defined and to
provide an opportunity for more in-depth discussion. This will be followed by a brief exercise to
identify and rank the top elements in each of the four SWOT areas to clearly identify the top
five Strengths, Weaknesses, Opportunities, and Threats to include in a revised strategic planning
document. This is the opportunity to offer comments, discussion and clarifications; this is the
time to express opinions and add information.
The follow up to tonight's session is the development of Tactics, Action Plans, and Outcomes,
all included in the Strategic Plan. City Administrator Morefield restated the importance of input
from the Council and staff.
Alderman Curry asked when we get to that point, he is guessing we would have those five or
seven items and we would each come up with a goal individually. If we come together at just
one meeting we won't be able to get through them. City Administrator Morefield agreed and
said what he envisions is a combination or hybrid approach where after tonight's meeting
Council and staff will know the five to seven areas identified tonight. Staff will then put
together some examples on how we can achieve those goals. Staff will also ask for information
from the Council and when we meet again as a group we can blend those together. We can at
least have that information prior to the next time we meet as a Committee.
City Administrator Morefield summarized that tonight we are finalizing the update of the SWOT
identification process and conducting further evaluations with the end goal to leave the
meeting with five to seven areas identified so we can move forward in the process of updating
the Strategic Plan.
The exercise began with a review and ranking of each of the SWOT elements as submitted by
Elected Officials and Department Heads in the self -directed SWOT analysis. City Administrator
Committee of the Whole
Page 5
February 22, 2016
Morefield again stated that this is the opportunity to offer comments, discussion, or clarity and
to add information.
COMPILED LIST OF STRENGTHS:
Stable financial Position, balanced budget, budget preparation, tax levy freeze (10)
Municipal and municipally supported public events, recreation options (8)
Fox River (7)
Alderman Santi added the Fox River is definitely a strength located right through our
downtown that we can offer and others can't. People visiting from the Chicagoland area
who participate in recreation boating see McHenry from the Fox River; this is where we
can make a first impression.
- Economic Development Efforts (7)
Staff — knowledgeable dedicated employees (7)
Parks system, open space, Petersen Farm (6)
Working relationships with other municipalities, levels of government, officials (6)
- McHenry Recreation Center (6)
Staff Retention — pride in working for the city (4)
Customer service, friendly staff (4)
Teamwork between departments/divisions (3)
Proactive Police Department, CALEA Accreditation (3)
Public/community partnerships, service organizations (2)
- Three distinct downtown business districts (2)
- Citizen involvement/commitment (2)
Public relations, social media, press (2)
Riverwalk (2)
New Finance & CED software creating efficiencies
Improvements to Route 31/120
Wellness initiatives
Cohesive City Council
Ability to access resources from professional organizations
Community history
Proximity to state parks
Designated regional dispatch center
Relationship with HR Green, Inc.
Commuter train service
Active Chamber of Commerce
Intersection of two state routes
Municipal facilities
Vision for change
Strong leadership team — Mayor, City Administration
Ability to do more with less (staffing)
Employee benefits
Committee of the Whole
Page 6
February 22, 2016
City Administrator Morefield asked for comments or additions to the compiled list of strengths
as identified in the self -directed analysis.
Alderman Condon asked if they should identify what they believe to be the top five or seven
strengths and City Administrator concurred and said these are what you believe are the existing
strengths of the community.
Alderman Curry asked what if they agree with part of one but not the other because some of
them are combined. City Administrator suggested circle the part that you agree with and put a
check mark next to it.
Alderman Santi said the recreation center hasn't opened yet so it's really hard for him to put
that as a top seven. City Administrator Morefield said that was an important distinction to
make and it could be an unsaid strength or opportunity.
A list of Strengths as identified in the self -directed analysis was distributed to the Committee.
They were then asked to take a few moments to identify their top five to seven Strengths and
return them to the City Administrator.
City Administrator Morefield said the next step will be to review Weaknesses. Although
weaknesses involve negatives it is important to remember that this is still an important part of
the process because if we are not able to identify and address our weaknesses, the issues will
remain and the process will not work for us.
COMPILED LIST OF WEAKNESSES:
Aging/unattended public infrastructure (streets, utilities, drainage, public facilities( -
greater than available resources (10)
Council -Staff, CouncikCouncil communication — disconnect between City Council and
staff — perceived lack of communication — not enough communication — disrespect —
personal agendas (5)
City Administrator noted this weakness was second in the number of comments
received.
Lack of an actual City Engineer or engineer competition, perception of city -approved
engineering firm (recent errors on presentations, costs, etc.) (4)
City Administrator Morefield noted that this pertains to our appointed city
engineer and does not have to do with an individual public engineering firm.
Below average technology (3)
City Administrator noted this comment pertains to video or webcasting city
council meetings.
Lack expressway/highway access (3)
Lack of updated, written processes, outdated policies (2)
Committee of the Whole
Page 7
February 22, 2016
Consistent communication among employees — not all have email, "silos" (2)
Public perception in government as whole (2)
Specific staffing needs in some areas — Police, Public works Parks (2)
Community desire for additional public recreation facilities — family aquatic center,
gymnasium, bike paths (2)
Three geographically separated downtown business districts (2)
City Administrator Morefield commented that he thought it was interesting that
this same point was also listed as a strength.
Movement toward gambling, tattoo and other less than desirable establishments (2)
Lack of adherence to our Comprehensive Plan (2)
Code enforcement/property maintenance efforts, rental property upkeep/maintenance
(2)
Public transportation, bus and expanded Metal rail (2)
Alderman Santi said that years ago Metra was considering adding more train
stops for McHenry. He said the rail is there but it is not used enough and is this
definitely a weakness that could become a strength.
Director Martin told the Committee that he had attended an economic
development summit recently with many government leaders who pointed out
the lack of highway access. The noted that this cannot be changed however
there is a lot of effort being made to strengthen the roads we have. An effort
that is making traction is the Route 53 extension from Lake Cook to Route 120.
Although this is not in the City of McHenry there were some statistics involved in
this effort that could be beneficial to the city and would draw an additional
20,000 cars. Also topic mentioned was Randall Road and how much revenue it
draws. While there is no expressway or highway access, there is a lot of potential
in improving the current infrastructure along with MCCG's transportation plan
working with what we have.
Lack of a citywide succession plan, succession planning
- Low turnover
Alderman Curry commented that usually high turnover would be a weakness.
City Administrator noted that perhaps this was meant as no room for
advancement.
Lack of efficiencies in some areas/process improvement/process improvement
Non -compliant with mandatory employee trainings (harassment prevention, ethics, etc.)
- 36 employees eligible for retirement in less than five years — institution knowledge
Wage compression, weak compensation structure
Need to improve, nurture leadership skills
- Declining property values
Non -compliant with mandatory employee trainings (harassment prevention, ethics, etc.)
36 employees eligible for retirement in less than five years - institutional knowledge
Wage compression, weak compensation structure
Committee of the Whole
Page 8
February 22, 2016
Need to improve, nurture leadership skills
Declining property values
Poor non -union employee moral
Unfunded mandates
Too many projects
Lack of positive marketing/promotion — we don't celebrate our successes very well
- Retail stability
Consistent first point of contact message
Redundancy — too many people, department
- "The way it has always been done" attitude by some
Sense of entitlement among some employees
- Multiple downtown interest groups
Resistance to change
Alderman Condon said this comment is similar to "the way it's always been done"
attitude.
Lack of an adequately sized banquet facility
Budget process
Decline in service group memberships
Drug crime in city and schools
Employee organizing to form collective bargaining unit
Meetings available to watch online
Alderman Schaefer noted that this comment could be paired with the Below
Average Technology point made earlier.
Impact of state budget crises
Public perception of being difficult to work with city staff
Council preparation for meetings — appears that some do not read packets prior to the
meetings. Also, weekly E-Blast provided but obvious that it is not read by some
Lack of movement on Miller Point
Enhanced economic development efforts on West Route 120
Alderman Glob asked for a clarification on this point. City Administrator said he
interpreted the comment as meaning there should be more economic
development efforts needed.
Lobby other taxing bodies to work with city on incentives for growth or redevelopment
at public meetings in order to commit them to these types of programs
Customer service
City Administrator asked for comments or questions on the Weaknesses presented. Regarding
the lack of technology point, Mayor Low told the Committee about a realization that came
during a tabletop exercise led by Commander Walsh. The premise was that the Municipal
Center was down due to a disaster and city operations had to be transferred to another
location such as the Public Works building. It was determined the actual transfer of city
operations would be fairly easy however one of the most glaring outcomes of the exercise was
Committee of the Whole
Page 9
February 22, 2016
the lack of infield technology such as i-pads that our employees should have so we can be
mobile. Deputy City Administrator Hobson added that many employees only have desk tops.
The city has begun to transition some of our key staff with surface pros that they can take
home and use as a laptop. He added the good news is if there is a catastrophic event, within 30
minutes we will have all of our squad cars back online because we do have a disaster recovery
plan in place however we have many key staff without access to that same mobile technology.
Alderman Condon suggested this point be added to below average technology.
A list of Weaknesses as identified in the self -directed analysis was distributed to the
Committee. They were then asked to take a few moments to identify their top five to seven
and return them to the City Administrator.
Next to be reviewed are Opportunities. City Administrator stated Opportunities are not things
that exist today but may be something we can take advantage of and turn it into a strength.
Compiled list of Opportunities:
Recreation Center expansion (5)
Riverwalk expansion — north to Weber Park or west of Green Street (5)
Redevelopment of CWWTP site (4)
Downtown theater redevelopment (4)
Miller Point redevelopment (3)
Expand partnerships/collaboration with other entities to share resources and
information — communities, MCCG, etc. (3)
Downtown revitalization (2)
Expand Fox River/Boone Lagoon access to Riverwalk (2)
- Staff development, expansion to before economic downturn (2)
- Development of a Comprehensive Development Strategy — partner with regional
entities — ED stakeholder group (2)
Doug Martin added the county recently adopted one with Boone & Winnebago counties.
- Have not maxed out revenue opportunities that would be outside of just raising
property taxes.
- Ability to attract businesses because of demographics
- Joint purchase contracting bidding with other municipalities (office supplies/road
projects, etc.)
NIU fiber connectivity — for dispatch and economic development
City Administrator Morefield informed the committee that McHenry County has
been working with the NIU Center for Government Studies for a few years to
extend the fiber network in McHenry County not only for municipalities but as an
economic development tool.
McCullom Lake
Fox River access, boat launch
New website with expanded capabilities, video storage/streaming
Committee of the Whole
Page 10
February 22, 2016
- Staff, department cross -training
Community Development — Economic Development interaction, strengthened positions
Continued development of Municipal Center Campus
- Continue adaptive reuse of Municipal Center
Cross -promotion of rec center for memberships/sponsorships
Development of actual council working committees rather than a "present and approve"
approach
Communications — improved communications has the potential to get everyone on the
same page
- Hire staff city engineer or develop a competitive process for services
Neighborhoods — improve neighborhoods by finding methods to support HOA's and
restrictions where appropriate and possible
Improved public transportation, commuter rail service
Retail development
Adaptive reuse of vacant buildings as distinct from the development of new buildings
Move CHARACTER .COUNTS! presentations from Council meeting to schools for better
impact
Reduction in permit, impact fees to spur development and/or redevelopment
- Continued economic development under the leadership of Doug Martin
Allow Chamber to use Thursday night for music during Fiesta Days
Water Tower Marina redevelopment, focus on Fox River development opportunities
- Change all meeting times to 7:00 PM (Council and Committees)
Continued bike path development
Invested community members
Invested employees
City Administrator asked for comments or questions on Opportunities presented.
Alderman Schaefer asked for clarification on the Thursday night Fiesta Days comment. Deputy
City Administration Hobson said the comment may refer to a past request made by the
Chamber to expand Music Fest Weekend to include Thursday to the Friday, Saturday, Sunday
weekend. Alderman Santi added two years ago, the Chamber approached Council with this
concept. City Administrator Morefield informed that during the Chamber's strategic plan
discussion, they will not be requesting the addition of Thursday evening to this year's event.
A list of Opportunities as identified in the self -directed analysis was distributed to the
Committee. They were then asked to take a few moments to identify their top five to seven
and return them to the City Administrator.
Compiled list of Threats:
- State's continued financial crisis, which continues to threaten cuts to local funding (7)
Committee of the Whole
Page 11
February 22, 2016
City Council lack of trust, respect in city staff, micromanagement of staff, Council
division and animosity (7)
Large number of workforce eligible for retirement with 5 years, institutional knowledge,
succession planning (6)
- Competition for businesses with other municipalities, loss of business and residents due
to high taxes, fees, etc. (5)
- Changing public's perception of local government, negative media, not always having to
feel the need to defend ourselves (3)
TIF time running out for downtown revitalization potential and completion of Riverwalk,
need for funding (3) City Administrator Morefield added the TIF expires in 2023.
Aging infrastructure and cost to replace/repair (3)
- Business retention, being more proactive in helping businesses stay/come to McHenry
(2)
Dealing with change in generations (millenials), development of staff (2)
Pension, benefit, and insurance costs (2)
Bargaining vs. non -bargaining unit compensation inequity, collective bargaining (2)
Fragmentation of social media (multiple pages, messages, etc.) (2)
Website not user friendly (2)
- Unfunded mandates (2)
Increasing Police Pension costs and low percentage funding could impact General Fund
spending
Consolidation of smaller governmental units could impact city
Decreasing Motor Fuel Tax Dollars resulting in having to use other venues for road
projects
Decreasing, low EAV, which results in increased tax rate for residents
Alderman Glob asked how this point affects the dollar noting rates change but
the dollars are the some and asked how this could be a threat. City
Administrator Morefield said he believes this point has less to do with how it
impacts our revenues and more to do with how it impacts residents' perception.
- Begin too set in our ways at times, it's always been done that way
- Citizens unwilling to pay for improved facilities but expecting/demanding them
Lack of significant growth
City continuously taking the brunt of property tax increases by other units of
government.
City Administrator Morefield commented that even though the Council has taken
action to freeze our tax levy, other units of government do not and we as
representatives of the city suffer the impact of that. Mayor Low added we also
take the brunt even though our portion of property taxes is only 7%. People don't
think about what the school districts' portion.
Employees geographically separated (facilities) and need to ensure consistent
communication
Committee of the Whole
Page 12
February 22, 2016
Lack of incentive for businesses to locate, stay and/or expand in Illinois
Perception of why stores close or businesses move away, our ability to control how
quickly buildings are filled
- Natural disaster occurrences, preparedness
- Perception of downtown maintenance employees as being overpaid gardeners
- Potential for Thatcher Meadows drain on community, city resources
Wastewater plant consolidation and new plant operation capability
Lack of border agreements with all surrounding communities
Director Martin informed the committee the city currently has boundary
agreements with Johnsburg, Prairie Grove, Bull Valley, McCullom Lake, and
Ringwood that have 20 year terms. A discussion ensued amongst the committee
on the years when these agreements were executed. Alderman Glab suggested
the city keep tabs on the expiration dates of these agreements.
- Water rate increases
Updated internal policies
Better utilization of technology, increasing efficiency, process improvements
Continue internal reorganization to meet needs of community
City Administrator asked for comments or questions on Threats presented and there were
none. He then asked everyone to take a few moments to identify their top five to seven
threats.
The' committee was asked to select a date and time to schedule a following up meeting at
which time the SWOT's identified tonight will be discussed in depth. The Committee agreed to
meet again on Monday, March 28th at 7:00 PM.
City Administrator Morefield briefly reviewed the top 5-7 SWOT's identified tonight:
Strengths: Stable financial Position, Balanced Budgets (11); Fox River(9) w/Riverwalk (3);
Economic Development (9); Parks (9); Municipally Support Public Events/Recreation Options
(8); Individual Staff Knowledge/Dedicated Employees (7); Team work between Departments (6).
Working Relationships with other Municipalities/Level of Governments (5).
Weaknesses: Ageing infrastructure (13); Council/Staff, Council/Council (12); Below Average
Technology (9); Public Perception of Government as a Whole (6); Code Enforcement/Property
Maintenance Efforts (6); Public Transportation/Expanded Metra Rail & Bus Service (5).
Opportunities: Riverwalk Expansion (11); Redevelopment of CWWTP (11); Miller Point
Redevelopment (10); Downtown Theater Redevelopment (8); four-way tie with Recreation
Center Expansion, Dispatch Facility Expansion Fox River Access Boat Launch, and New Website
Launch; and Watertower Marina Redevelopment (5).
Committee of the Whole
Page 13
February 22, 2016
Threats: City Council lack of trust, respect, micromanagement, etc. (11); TIF expiring for
Downtown Renovation (8); Ageing Infrastructure (8), States continued Financial Crisis (8);
Pension Benefit & Insurance Costs (5); Lack of incentive for Business to locate, stay, or expand
in Illinois (5); Bargaining Unit Compensation (4).
The totals will be collated and emailed to the Council this week. Staff will put together a
questionnaire for the committee before the meeting on March 28th for an in-depth discussion.
ADJOURNMENT
Motion by Wimmer, seconded by Curry, to adjourn the special meeting of the
Committee of the Whole.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
The meeting adjourned at 8:45 PM.
Mayor
Deputy City Clerk
AS —NEEDED CHECKS
COUNCIL MEETING 3/21/16
100 100-33-5520 COMED 238914 02/02/2016
100 100-01-5510 COMED 115.79 02/02/2016
100 10045-5510 COMED 98.33 02/02/2016
100 1 00-41 —3637 CONWAY, PAMELA 24400 02/02/2016
100 100-2200 MIAT 770.00 02/02/2016
510 510-31-5510 COMED 48431 02/02/2016
510 510-32-5510 COMED 480.74 02/02/2016
100 100-01-5430 CGS—NIU 50,00 02/08/2016
100 100-33-5520 COMED 353.79 02/08/2016
100 1 00-22-61 10 HOME DEPOT CREDIT SERVICES 12,40 02/08/2016
100 100-33-6110 HOME DEPOT CREDIT SERVICES 711,66 02/08/2016
100 100-33-6115 HOME DEPOT CREDIT SERVICES 1433,95 02/08/2016
100 10045-6110 HOME DEPOT CREDIT SERVICES 621,69 02/08/2016
100 100-03-5430 NWBOCA 30,00 02/08/2016
400 400-00-8200 HOBSON, BILL 1498,95 02/08/2016
510 510-32-5510 COMED 112,55 02/08/2016
510 510-32-6110 HOME DEPOT CREDIT SERVICES 1074,63 02/08/2016
510 510-35-6110 HOME DEPOT CREDIT SERVICES 1016024 02/08/2016
100 10045-6110 NORTHWEST ELECTRICAL SUPPLY CO INC 125,71 02/11/2016
400 400-00-5210 RICHMOND SPRING GROVE CHAMBER 75600 02/11/2016
620 620-00-5110 COMCAST CABLE 323090 02/11/2016
100 100-22-5320 AT&T 103.57 02/12/2016
100 10043-5320 AT&T 95,36 02/12/2016
100 10045-5320 AT&T 100.85 02/12/2016
100 100-01-5320 AT&T 443409 02/12/2016
100 100-02-5320 AT&T 46695 02/12/2016
100 100-22-5320 AT&T 570683 02/12/2016
100 100-30-5320 AT&T 46.94 02/12/2016
100 100-33-5320 AT&T 145.45 02/12/2016
100 100-41-5320 AT&T 93.88 02/12/2016
100 10042-5320 AT&T 46094 02/12/2016
100 10043-5320 AT&T 46.94 02/12/2016
100 10044-5320 AT&T 9188 02/12/2016
100 10045-5320 AT&T 141613 02/12/2016
510 510-31-5320 AT&T 281,65 02/12/2016
510 510-32-5320 AT&T 284.12 02/12/2016
510 510-32-6110 RIETESEL BOAT COVERS INC, BYRON 2%00 02/12/2016
620 620-00-5110 AT&T 64.95 02/12/2016
620 620-00-5110 COMCAST CABLE 120.49 02/12/2016
620 620-00-5110 VERIZON WIRELESS 38,01 02/12/2016
100 100-01-5320 AT&T LONG DISTANCE 203e21 02/19/2016
100 100-22-5320 AT&T LONG DISTANCE 4,45 02/19/2016
100 100-33-5320 AT&T LONG DISTANCE 0,26 02/19/2016
100 10041-5320 AT&T LONG DISTANCE 0.04 02/19/2016
100 10045-5320 AT&T LONG DISTANCE 0.07 02/19/2016
100 10045-6110 CRESCENT ELECTRIC SUPPLY CO 13,87 02/19/2016
100 10045-6110 CRESCENT ELECTRIC SUPPLY CO 365.78 02/19/2016
100 10045-6110 CRESCENT ELECTRIC SUPPLY CO 56446 02/19/2016
100 10046-5110 SAM'S CLUB 135.00 02/19/2016
100 10046-6920 SAM'S CLUB 39.87 02/19/2016
510 510-31-5320 AT&T LONG DISTANCE 0,11 02/19/2016
510 510-32-5320 AT&T LONG DISTANCE 2.62 02/19/2016
100 10043-5320 AT&T 97.95 02/22/2016
100 100-30-5310 UNITED PARCEL SERVICE 18.97 02/22/2016
100 10046-5510 UNITED PARCEL SERVICE 3,90 02/22/2016
AS -NEEDED CHECKS
COUNCIL MEETING 3/21/16
400 400-00-5210 BIERMAN, RICHARD
510 510-35-6110 MEYER MATERIAL COMPANY
100 100-2200 SANCHEZ, ROBERTO
510 510-32-5510 COMED
FUND 100 TOTAL
FUND 400 TOTAL
FUND 510 TOTAL
FUND 620 TOTAL
150.00 02/22/2016
94.50 02/22/2016
28.50 02/26/2016
187.79 02/26/2016
13594416
7529.60
3,95
3793.26
547.35
TOTAL 13594.16
Vendor Name
Expense Approval a ister
McHenry, IL LIST OF BILLS COUNCIL MEETING 3/21/16
Account Number Description (item) Payable Number Post Date Amount
Vendor: AALTQ, SARAN M
AALTQ SARAH M
100-46-5110
PARKS & REC PROGRAM
3/2/16
03/21/2016
371.50
Vendor AALTQ, SARAH M Total:
371..50
Vendor: ACE HARDWARE, BJORKMAN'S
ACE HARDWARE, BJORKMAN'S
510-31-6110
SUPPLIES
2/2016
03/21/2016
85,90
ACE HARDWARE, B10RKMAN'S
510-32-6110
SUPPLIES
2/2016
03/21/2016
319.21
ACE HARDWARE, B10RKMAN'S
510-35-5370
SUPPLIES
2/2016
03/21/2016
10.02
ACE HARDWARE, B10RKMAN'S
510-35-6110
SUPPLIES
2/2016
03/21/2016
54.79
ACE HARDWARE, BJORKMAN'S
100-01-6110
SUPPLIES
FEB 2016
03/21/2016
62,82
ACE HARDWARE, BJORKMAN'S
100-22-6110
SUPPLIES
FEB 2016
03/21/2016
46.77
ACE HARDWARE, BJORKMAN'S
100-33-6110
SUPPLIES
FEB 2016
03/21/2016
275.12
ACE HARDWARE, BJORKMAN'S
10041-6270
SUPPLIES
FEB 2016
03/21/2016
64.78
ACE HARDWARE; B10RKMAN'S
100-45-6110
SUPPLIES
FEB 2016
03/21/2016
463.70
ACE HARDWARE, BJORKMAN'S
100-46-6920
SUPPLIES
FEB 2016
03/21/2016
50.00
ACE HARDWARE, BJORKMAN'S
400-00-6110
SUPPLIES
FEB 2016
03/21/2016
280.60
Vendor ACE HARDWARE, WORKMAN'S Total:
1,713.71
Vendor: ADAMS ENTERPRISES
INC, R A
ADAMS ENTERPRISES INC, RA
100-45-5370
VEHICLE REPAIRS
775438
03/21/2016
37.14
ADAMS ENTERPRISES INC, RA
100-45-5370
VEHICLE REPAIRS
775584
03/21/2016
21&60
Vendor ADAMS ENTERPRISES INC, R A Total:
255.74
Vendor: ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED AUTOMATION AND
510-32-6110
SUPPLIES
15-2344
03/21/2016
4,430.00
Vendor ADVANCED AUTOMATION AND CONTROLS INC Total:
4,430.00
Vendor: AFTERMATH INC
AFTERMATH INC
100-22-5110
BID HAZARD CLEAN UP
JC2016-6262
03/21/2016
105,00
Vendor AFTERMATH INCTotal:
105.00
Vendor: ALPHA RANGE
ALPHA RANGE
100-22-5110
RANGE RENTAL4/1/1&
3J2/16
03/21/2016
1/000200
Vendor ALPHA RANGE Total:
1,000.00
Vendor: ANDREWS, MAUREEN
1
ANDREWS, MAUREEN J
100-47-5110
PARK & REC PROGRAM
1/9/16-2/27/16
03/21/2016
160.00
Vendor ANDREWS, MAUREEN J Total:
160.00
Vendor: AT&T
AT&T
100-22-5320
ALARM CIRCUITS
3/1-3/31/16
03/21/2016
103,57
AT&T
100-33-5515
ALARM CIRCUITS
3/1-3/31/16
03/21/2016
98,82
AT&T
10043.5320
ALARM CIRCUITS
3/1-3/31/16
03/21/2016
95.36
AT&T
100-45-5320
ALARM CIRCUITS
3/1-3/31/16
03/21/2016
50.42
AT&T
100-46-5320
ALARM CIRCUITS
3/1-3/31/16
03/21/2016
50.43
AT&T
510-31-5320
CENTREX LINES
3/4/164/3/16
03/21/2016
285.55
AT&T
510-32-5320
CENTREX LINES
3/4/16-4/3/16
03/21/2016
287.75
AT&T
100-01-5320
CENTREX LINES
3/44/3/16
03/21/2016
421,27
AT&T
100-02-5320
CENTREX LINES
3/4-4/3/16
03/21/2016
47,55
AT&T
100-22-5320
CENTREX LINES
3/4-4/3/16
03/21/2016
574.25
AT&T
100-30-5320
CENTREX LINES
3/4-4/3/16
03/21/2016
47,55
AT&T
100-33-5320
CENTREX LINES
3/4-4/3/16
03/21/2016
143.20
AT&T
100-41-5320
CENTREX LINES
3/4-4/3/16
03/21/2016
95.11
AT&T
100-42-5320
CENTREX LINES
3/4-4/3/16
03/21/2016
47,55
AT&T
100-43-5320
CENTREX LINES
3/4-4/3/16
03/21/2016
47,55
AT&T
10044-5320
CENTREX LINES
3/44/3/16
03/21/2016
95.11
AT&T
100-45-5320
CENTREX LINES
3/4-4/3/16
03J21/2016
142.98
AT&T
62&00-5110
CENTREX LINES
3/4-4/3/16
03/21/2016
64.95
Vendor AT&T Total:
2,698.97
3/16/2016 1:08:59 PM
Expense Approval Register
Packet: APPKT00387 - PARKS &REC PROGRAM REFUND
Vendor Name
Account Number
Description (Item)
Payable Number Post Date
Amount
Vendor: AXELSON, AMBER
AXELSON, AMBER
100-41-3636
PARKS & REC PROGRAM
130778
03/21/2016
15.00
VendorAXELSON, AMBER Total:
15.00
Vendor: BIRK, ADRIANA
BIRK, ADRIANA
100-22-5420
TRAINING REIMB
INV0001776
03/21/2016
16.00
Vendor BIRK, ADRIANA Total:
16.00
Vendor: BIRK, JOHN
BIRK, JOHN
100-224510
EMPLOYEE UNIFORM ALLOW
INV0001777
03/21/2016
170.11
BIRK, JOHN
100-22-5440
BALTUITION REIMB FY15-16
INV0001784
03/21/2016
900.00
Vendor BIRK, JOHN Total:
1,070.11
Vendor: BLACK DIAMOND PLUMBING
BLACK DIAMOND PLUMBING
100-01-5110
CONTRACTUAL SERVICES
401786
03/21/2016
856.00
Vendor BLACK DIAMOND PLUMBING Total:
856.00
Vendor: BROWN, JUDY I
BROWN, JUDY 1
100-47-5110
PARKS & REC INSTRUCTOR
2/5-2/214/16
03/21/2016
120.00
Vendor BROWN, JUDY I Total:
120.00
Vendor: BUSS FORD SALES
BUSS FORD SALES
100-03-5370
VEHICLE REPAIRS
50205861
03/21/2016
42,32
Vendor BUSS FORD SALES Total:
42.32
Vendor: CAPITAL GAINS INCORPORATED
CAPITALGAINS
760-00-5110
CONTRACTUAL SERVICES
2309
03/21/2016
4185200
Vendor CAPITAL GAINS INCORPORATED Total:
4/852400
Vendor: CARBY, VAL
CARRY, VAL
100-41-3636
PARKS & REC REFUND
130467
03/21/2016
356.00
Vendor CARRY, VAL Total:
356.00
Vendor: CAREY ELECTRIC
CAREY ELECTRIC
100-45-5110
CONTRACTUAL SERVICES
30770
03/21/2016
215,00
Vendor CAREY ELECTRIC Total:
215.00
Vendor: CDS OFFICE TECHNOLOGIES
CDS OFFICE TECHNOLOGIES
450-00-8300
INSTALLATION OF CAMERAS
INV0985074
03/21/2016
11,418,00
Vendor CDS OFFICE TECHNOLOGIES Total:
111418.00
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
166862
03/21/2016
30.00
CENTEGRA OCCUPATIONAL
100-01-5110
MEDICALSERVICES
167229
03/21/2016
30,00
Vendor
CENTEGRA OCCUPATIONAL HEALTH Total:
60.00
Vendor: CENTURY SPRINGS
CENTURYSPRINGS
510-32-6110
SUPPLIES
INV0001779
03/21/2016
57.25
Vendor CENTURY SPRINGS Total:
57.25
Vendor: CINTAS FIRST AID &
SAFETY
CINTAS FIRST AID & SAFETY
100-46-6110
SUPPLIES
9009004817
03/21/2016
410.79
CINTAS FIRST AID & SAFETY
100-47-6110
SUPPLIES
9009004817
03/21/2016
609.78
CINTAS FIRST AID & SAFETY
400-00-6130
SUPPLIES
9009004817
03/21/2016
579.38
CINTAS FIRSTAID &SAFETY
400-00-6130
SUPPLIES
9009004918
03/21/2016
270.54
Vendor CINTAS FIRST AID & SAFETY Total:
11870A9
Vendor: CITY OF BATAVIA
CITY OF BATAVIA
100-03-5430
TRAINING EXP
INVOOD1778
03/21/2016
35.00
Vendor CITY OF BATAVIA Total:
35.00
Vendor: COLLEGE OF DUPAGE-ACCTS RECEIVABLE
COLLEGE OF DUPAGE-ACCTS
100-22-5430
TRAINING
6753
03/21/2016
125.00
Vendor
COLLEGE OF DUPAGE-ACCTS RECEIVABLE Total:
125.00
Vendor: COMCAST CABLE
COMCASTCABLE
620-00-5110
CABLE & INTERNET
3/11-4/10/16
03/21/2016
142.04
COMCASTCABLE
620-00-5110
CABLE & INTERNET
3/12-4/11/16
03/21/2016
120.49
COMCASTCABLE
620-00-5110
INTERNET
3/3-4/2/16
03/21/2026
124.90
COMCASTCABLE
620-00-5110
INTERNET
3/4-4/3/16
03/21/2016
164.85
3/16/2016 1:08:59 PM
Expense Approval Register
Packet: APPKT00387 -
INERNEI
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
COMCASTCABLE
620-00-5110
INTERNET
3/44/3/16A
03/21/2016
84.90
COMCAST CABLE
620-00-5110
CABLE TV
3/8-4/7/16
03/21/2016
29.55
Vendor COMCAST CABLE Total:
666.73
Vendor: COMED
COMED
100-33-5520
UTILITIES
1/27-2/26/16A
03/21/2016
30.05
COMED
100-45-5510
UTILITIES
1/27-2/26/16A
03/21/2016
1.45
COMED
510-31-5510
UTILITIES
1/27-2/26/168
03/21/2016
384.73
COMED
510-32-5510
UTILITIES
1/27-2/26/16B
03/21/2016
174.99
COMED
510-31-5510
PUMPING FEES
2/1/16-3/1/16
03/21/2016
335.28
COMED
510-32-5510
PUMPING FEES
2/1/16-3/1/16
03/21/2016
11387.02
COMED
510-32-5510
PUMPING FEES
2/1/16-3/1/16B
03/21/2016
360.11
Vendor COMED Total:
2,673.63
Vendor: COMPASS MINERALS AMERICA
COMPASS MINERALS AMERICA
270-00-6110
SUPPLIES
71465586
03/21/2016
61958,64
Vendor COMPASS MINERALS AMERICA Total:
6,958.64
Vendor: CONSERV FS
CONSERV FS
10045-6110
SUPPLIES
65007042
03/21/2016
78.00
Vendor CONSERV FS Total:
78.00
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY
510-31-5510
PUMPING FEES
1/27/16-2/25/16
03/21/2016
21348,59
CONSTELLATION NEWENERGY
100-33-5520
UTILITIES
1/27/16-2/26/16
03/21/2016
22,885.63
CONSTELLATION NEWENERGY
100-44-5510
UTILITIES
1/27/16-2/26/16
03/21/2016
29.56
CONSTELLATION NEWENERGY
100-45-5510
UTILITIES
1/27/16-2/26/16
03/21/2016
428.28
CONSTELLATION NEWENERGY
100-46-5510
UTILITIES
1/27/16-2/26/16
03/21/2016
30.95
CONSTELLATION NEWENERGY
100-33-5520
UTILITIES
1/27-2/25/16
03/21/2016
2/241643
CONSTELLATION NEWENERGY
510-31-5510
UTILITIES
2/1-3/1/16
03/21/2016
311709.18
Vendor CONSTELLATION NEWENERGY INC Total:
591673.62
Vendor; DOCUMENT IMAGING
DIMENSIONS INC
DOCUMENT IMAGING
620-00-6210
SUPPLIES
29004
03/21/2016
608.09
Vendor
DOCUMENT IMAGING DIMENSIONS INC Total:
608.09
Vendor: DUFFY, DANIEL
DUFFY, DANIEL
510-32-4510
EMPLOYEE UNIFORM ALLOW
INV0001780
03/21/2016
119.99
Vendor DUFFY, DANIEL Total:
119.99
Vendor: DURA WAX COMPANY
INC, THE
DURA WAX COMPANY INC, THE
400-00-6110
SUPPLIES
382105
03/21/2016
190.05
DURA WAX COMPANY INC, THE
400-00-6110
SUPPLIES
382349
03/21/2016
238,70
Vendor DURA WAX COMPANY INC, THE Total:
428.75
Vendor: ED'S RENTAL & SALES INC
ED'S RENTAL & SALES INC
100-33-5370
PROPANE CYLINDER
158347-1
03/21/2016
27.91
Vendor ED'S RENTAL & SALES INC Total;
27,91
Vendor: EJ USA INC
EJ USA INC
610-00-5980
BREAK -A -WAY KIT
3931041
03/21/2016
100.00
Vendor EJ USA INC Total:
100.00
Vendor: ELECTRONIC ENTRY SYSTEMS INC
ELECTRONIC ENTRY SYSTEMS
10041-6110
DOG PARK CARDS
210406449
03/21/2016
687.18
Vendor ELECTRONIC ENTRYSYSTEMS INCTotal:
687.18
Vendor; FELLINGER, DIANNE
FELLINGER, DIANNE
10041-3636
PARKS & REC REFUND
130466
03/21/2016
356.00
Vendor FELLINGER, DIANNE Total:
356,00
Vendor: FGM ARCHITECTS
FGM ARCHITECTS
400-00-8200
REC CENTER
14-1800.01-18
03/21/2016
7,180.00
Vendor FGM ARCHITECTS Total:
71180.00
Vendor: FUTAVA, KATIE L
FUTAVA, KATIE L
100-47-5110
PARKS & REC INSTRUCTOR
1/7/16-2/27/16
03/21/2016
189.00
Vendor FUTAVA, KATIE LTotal:
189.00
3/16/2016 1:08:59 PM
Expense Approval Register
Packet: APPKT00387 -
NOTARY BOND
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: GALLAGHER RISK MANAGEMENT SERVICES INC,
GALLAGHER RISK
610-00-5960
NOTARY BOND
1673247
03/21/2016
29.00
GALLAGHER RISK
610-00-5960
NOTARY BOND
1673247A
03/21/2016
29.00
Vendor GALLAGHER RISK MANAGEMENT SERVICES INC, Total:
58.00
Vendor: GALLAGHER, KATHLEEN
GALLAGHER, KATHLEEN
100-41-3636
PARKS & REC REFUND
130462
03/21/2016
35.00
Vendor GALLAGHER, KATHLEEN Total:
35.00
Vendor: GERAGHTY, MARCI
GERAGHTY, MARCI
100-01-5420
TRAVEL REIMB
INV0001798
03/21/2016
16.20
Vendor GERAGHTY, MARCI Total:
16.20
Vendor: GREEN DOOR PROMOTIONS
LLC
GREEN DOOR PROMOTIONS
400-004510
PARKS & REC UNIFORMS
16-1464A
03/21/2016
60.00
Vendor GREEN DOOR PROMOTIONS LLCTotal:
60.00
Vendor: HANSEN'S ALIGNMENT, DON
HANSEN'S ALIGNMENT, DON
100-22-5370
VEHICLE REPAIRS
19173
03/21/2016
75.00
Vendor HANSEN'S ALIGNMENT, DON Total:
75.00
Vendor: HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES
100-22-6110
SUPPLIES
1/21/16-2/18/16
03/21/2016
1,94
HOME DEPOT CREDIT SERVICES
100-33-6110
SUPPLIES
1/21/16-2/18/16
03/21/2016
58,00
HOME DEPOT CREDIT SERVICES
100-33-6115
SUPPLIES
1/22/16-2/18/16
03/21/2016
183.17
HOME DEPOT CREDIT SERVICES
10045-6110
SUPPLIES
1/21/16-2/18/16
03/21/2016
1,777.64
HOME DEPOT CREDIT SERVICES
510-35-6110
SUPPLIES
1/21-2/18/16
03/21/2016
320,04
Vendor HOME DEPOT CREDIT SERVICES Total:
2,340.79
Vendor: HOMER TREE SERVICE
INC
HOMER TREE SERVICE INC
10041-5110
TREE &STUMP REMOVAL
INV0001781
03/21/2016
3,000.00
Vendor HOMER TREE SERVICE INC Total:
3,000.00
Vendor:HRGREEN
HRGREEN
270-00-8600
PEARL/LINCOLN
103087
03/21/2016
%144A3
HRGREEN
580-32-8500
WWTP-SEWERCONS
102963
03/21/2016
51,976.86
HRGREEN
270-00-8600
BULL VALLEY/CURRAN
861SO131
03/21/2016
6,527.87
Vendor HRGREEN Total:
67,649.16
Vendor: IGFOA
IGFOA
100-04-5410
2016 DUES
INV0001782
03/21/2016
300,00
Vendor IGFOA Total:
300.00
Vendor: ILLINOIS STATE POLICE
ILLINOIS STATE POLICE
10041-5110
CONTRACTUAL
2/29/16
03/21/2016
267,75
Vendor ILLINOIS STATE POLICE Total:
267.7S
Vendor: JETTS HEATING & AIR INC
JETTS HEATING &AIR INC
1OD-45-5110
CONTRACTUAL SERVICES
33501
03/21/2016
190.00
Vendor JETTS HEATING & AIR INCTotal:
190.00
Vendor: JOZWIAK, SARA
JOZWIAK, SARA
100-41-3637
PARKS & REC REFUND
130784
03/21/2016
26.00
Vendor 10ZW IAK, SARA Total:
26.00
Vendor: KELLY, RICHARD C
KELLY, RICHARD C
100-03-5110
ADJ ADJ LAW JUDGE-2/11/16
MARCH 112016
03/21/2016
15.00
KELLY, RICHARD C
100-22-5110
ADJ ADJ LAW JUDGE-2/11/16
MARCH 112016
03/21/2016
135.00
Vendor KELLY, RICHARD C Total:
150.00
Vendor: KLASEK, ROBERTJ
KLASEK, ROBERTJ
100-22-S420
TRAINING EXP REIMB
INV0001783
03/21/2016
8.00
Vendor KLASEK, ROBERT J Total:
8.00
Vendor: LANG-CADILLAC-BUICK-GMC INC, GARY
LANG-CADILLAC-BUICK-GMC
100-22-5370
VEHICLE REPAIRS
6001128/2
03/21/2016
41.79
Vendor
LANG-CADILLAC-BUICK-GMC INC, GARY Total:
41.79
3/16/2016 1:08:59 PM
Expense Approval Register
Vendor Name Account Number
Vendor: LESLIE, TISH
LESLIE, TISH 10041-3636
Vendor: LEXISNEXIS
LEXISNEXIS 100-22-5110
Vendor: LILLEENG, MICHAEL D
LILLEENG, MICHAELD 100-47-5110
Vendor: MARTIN, DOUG
MARTIN, DOUG 100-01-5420
MARTIN, DOUG 740-00-5220
Vendor: MCH COUNTY DEPT OF HEALTH
MCH COUNTY DEPTOF HEALTH 100-44-5110
Vendor: MCHENRY COUNTY CHIEFS OF POLICE
MCHENRY COUNTY CHIEFS OF 100-22-5430
Vendor: MCHENRY COUNTY JUVENILE OFFICERSASSN
MCHENRY COUNTY JUVENILE 100-22-5410
Vendor: MCHENRY
COUNTY RECORDER OF DEEDS
MCHENRY
COUNTY
RECORDER
100-01-6940
MCHENRY
COUNTY
RECORDER
100-03-5110
MCHENRY
COUNTY
RECORDER
740-00-6960
MCHENRY
COUNTY
RECORDER
510-31-6940
MCHENRY
COUNTY
RECORDER
510-32-6940
Vendor: MCHENRY SPECIALTIES
MCHENRY SPECIALTIES 100-01-6940
Vendor: MEE, SERENA
MEE, SERENA 100-41-3637
Vendor: MIDWEST METER INC
MIDWEST METER INC 510-31-6110
Vendor: MNJ TECHNOLOGIES DIRECT INC
MNJTECHNOLOGIES DIRECT 620-00-6110
MNJ TECHNOLOGIES DIRECT 620-00-6110
Vendor; MOTOROLA SOLUTIONS - STARCOM21 NETWORK
MOTOROLASOLUTIONS- 100-22-5320
Vendor: NAPA AUTO PARTS MPEC
NAPA
AUTO
PARTS
MPEC
100-03-5370
NAPA
AUTO
PARTS
MPEC
100-22-5370
NAPA
AUTO
PARTS
MPEC
100-33-5370
NAPA
AUTO
PARTS
MPEC
100-41-S370
NAPA
AUTO
PARTS
MPEC
100-45-6110
NAPA
AUTO
PARTS
MPEC
510-31-5370
NAPA
AUTO
PARTS
MPEC
510-32-5370
NAPA
AUTO
PARTS
MPEC
510-35-5370
3/16/2016 1:08:59 PM
Packet: APPKT00387 -PARKS
& REC REFUND
Description
(Item)
Payable Number
Post Date
Amount
PARKS &REC REFUND 130711 03/21/2016 45.00
Vendor LESLIE, TISH Total: 45.00
PHONE SEARCHES 201fi0229 03/21/2016 122.50
Vendor LEXISNEXIS Total: 122.50
MARCHPAYMT60F6 9/8/15-3/15/16C 03/21/2016 2,400.00
Vendor LILLEENG, MICHAEL D Total: 21400.00
TRAVEL EXP REIMB INV0001799 03/21/2016 18.50
RETAINEDPERSONNEL REIMB INV0001800 03/21/2016 11.00
Vendor MARTIN, DOUG Total: 29.50
CONCESSIONS HEALTH INV0001786 03/21/2016 230.00
Vendor MCH COUNTY DEPT OF HEALTH Total: 230.00
MONTHLY LUNCHEON INV0001785 03/21/2016 45.00
Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00
MEMBERSHIPS INV0001787 03/21/2016 40.00
Vendor MCHENRY COUNTY JUVENILE OFFICERS ASSN Total: 40.00
RECORDING
FEES
FEB 2016
03/21/2016
200.00
RECORDING
FEES
FEB 2016
03/21/2016
6.00
RECORDING
FEES
FEB 2016
03/21/2016
641.50
RECORDING
FEES
FEBR 2016
03/21/2016
440.00
RECORDING
FEES
FEBR 2016
03/21/2016
447.50
Vendor
MCHENRY COUNTY RECORDER OF DEEDS Total:
11735.00
ADMIN EXP-NAME
TAGS
2016-196
03/21/2016
13.S0
Vendor MCHENRY SPECIALTIES Total:
13.50
PARKS &REC REFUND 130785 03/21/2016 24.50
Vendor MEE, SERENA Total: 24.50
SUPPLIES 0073622-1N 03/21/2016 114.25
Vendor MIDWEST METER INC Total: 114.25
SUPPLIES 0003447704 03/21/2016 282.61
SUPPLIES 0003447705 03/21/2016 142.07
Vendor MNJ TECHNOLOGIES DIRECT INC Total: 424,68
STARCOM NETWORK 222871302016 03/21J2016 2,182.00
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 2,182.00
VEHICLE
REPAIRS
FEB 2016
03/21/2016
18.28
VEHICLE
REPAIRS
FEB 2016
03/21/2016
643.91
VEHICLE
REPAIRS
FE8 2016
03/21/2016
786.91
VEHICLE
REPAIRS
FEB 2016
03/21/2016
196.68
VEHICLE
REPAIRS
FEB 2016
03/21/2016
198,19
VEHICLE
REPAIRS
FEBR 2016
03/21/2016
2.64
VEHICLE
REPAIRS
FEBR 2016
03/21/2016
272.55
VEHICLE
REPAIRS
FEBR 2016
03/21/2016
115.95
Vendor NAPA AUTO PARTS MPEC Total:
2,235.11
Expense Approval Register
Vendor Name Account Number
Vendor: NATIONAL RECREATION AND PARK ASSN
NATIONAL RECREATION AND 100-41-5110
Vendor: NEUMANN JR, EDWARD 1
NEUMANN JR, EDWARD J 740-00-6960
Vendor: NEVILLE, HOLLY
NEVILLE, HOLLY 100-22-4510
Vendor: NICOR GAS
N ICOR GAS 100-45-5510
Vendor: NIR ROOF CARE INC
NIR ROOF CARE INC 100-01-5110
Vendor: NORTHWESTERN UNIVERSITY CENTER FOR
NORTHWESTERN UNIVERSITY 100-22-5430
NORTHWESTERN UNIVERSITY 100-22-5430
Vendor: O'CALLAHAN, MATILDA
O'CALLAHAN, MATILDA 10041-3636
O'CALLAHAN, MATILDA 100-41-3636
Vendor: PACINI GROUP
PACINI GROUP
Vendor: PALA, JOSEFINA
PALA, JOSEFINA
PALA, JOSEFINA
Vendor: PARDUE, RYAN
PARDUE,RYAN
Vendor: PETROLIANCE LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
Vendor: PETTIBONE & CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
PETTIBONE
&
CO, P F
740-00-3750
100-47-5110
100-47-5110
100-224510
100-45-6250
100-03-6250
100-45-6250
100-22-6250
100-03-6250
10045-6250
100-22-6250
Description (Item)
NRPA MEMBERSHIP DUES
PARKING LOT RENTAL
Packet: APPKT00387 - NRPA MEMBERSHIP DUES
Payable Number Post Date Amount
29548A 03/21/2016
Vendor NATIONAL RECREATION AND PARK ASSN Total:
APRIL 2016
EMPLOYEE UNIFORM ALLOW INV0001788
UTILITIES
CONTRACTUAL SERVICES
1/20/16-2/23/16
105496
03/21/2016
Vendor NEUMANN JR, EDWARD J Total:
03/21/2016
Vendor NEVILLE, HOLLYTotal:
03/21/2016
Vendor NICOR GAS Total:
03/21/2016
Vendor NIR ROOF CARE INC Total:
TRAINING 6498 03/21/2016
TRAINING/CLASS 6507 03/21/2016
Vendor NORTHWESTERN UNIVERSITY CENTER FOR Total:
PARKS & REC REFUND 130476 03/21/2016
PARKS & REC REFUND 130522 03/21/2016
Vendor O'CALLAHAN, MATILDA Total:
REFUND RETAINED PERSONNEL INV0001801
PARKS & REC INSTRUCTOR
PARKS & REC INSTRUCTOR
EQUIPMT REIMB
VEHICLE FUEL
VEHICLE FUEL
VEHICLE FUEL
112&75
VEHICLE FUEL
VEHICLE FUEL
VEHICLE FUEL
1/4/16-2/12/16
2/13/16-2/26/16
INV0001789
9745627
9750953
9750956
9750958
9753847
9753850
9753852
100-22-6110
DEPT PATCHES
35081
100-22-4510
EMPLOYEE
UNIFORM
ALLOW
35134
100-224510
EMPLOYEE
UNIFORM
ALLOW
35144
100-22-4510
EMPLOYEE
UNIFORM
ALLOW
35152
100-22-4510
EMPLOYEE
UNIFORM
ALLOW
35238
100-22-4510
EMPLOYEE
UNIFORM
ALLOW
35246
100-224510
EMPLOYEE
UNIFORM
ALLOW
35247
100-22-4510
EMPLOYEE
UNIFORM
ALLOW
35248
100-22-4510
EMPLOYEE
UNIFORM
ALLOW
35249
Vendor: PIECZYNSKI, LINDA S
PIECZYNSKI, LINDA S 100-22-5450
3/16/2016 1:08:59 PM
EMPLOYEE UNIFORM ALLOW 6535
03/21/2016
Vendor PACINI GROUP Total:
03/21/2016
03/21/2016
Vendor PALA, JOSEFINA Total:
03/21/2016
Vendor PARDUE, RYAN Total:
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
Vendor PETROLIANCE LLCTotal:
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
Vendor PETTIBONE & CO, P F Total:
03/21/2016
Vendor PIECZYNSKI, LINDA S Total:
600000
500,00
500000
36,35
36.35
75,28
75.28
600.00
600.00
1,100.00
975.00
2,075.00
356.00
178.00
534.00
676679
676.79
466,88
150A4
617.32
380.06
144,51
19,24
70,54
1,12835
29.67
271,78
1,207.98
2,872.47
780.00
119,00
37.95
302,99
68,00
224,00
137,00
144.00
86,50
1,899A4
150000
150.00
Expense Approval Register Packet: APPK1700387 - PORTABLE TOILET RENTAL 2/1-3/1/16
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: PITEL SEPTIC INC
PITELSEPTIC INC 100-45-5110 PORTABLE TOILET RENTAL2/1- 12486 03/21/2016 75,00
Vendor PITEL SEPTIC INC Total: 75.00
Vendor: PITNEY BOWES INC
PITNEY BOWES INC 100-01-5310 POSTAGE MACHINE RENTAL 390333 03/21/2016 28,34
PITNEY BOWES INC 100-02-5310 POSTAGE MACHINE RENTAL 390333 03/21/2016 28,33
PITNEY BOWES INC 100-03-5310 POSTAGE MACHINE RENTAL 390333 03/21/2016 2833
PITNEY BOWES INC 100-04-5310 POSTAGE MACHINE RENTAL 390333 03/21/2016 28,34
PITNEY BOWES INC 100-22-5310 POSTAGE MACHINE RENTAL 390333 03/21/2016 28,33
PITNEY BOWES INC 100-30-5310 POSTAGE MACHINE RENTAL 390333 03/21/2016 28,33
PITNEY BOWES INC 100-41-5310 POSTAGE MACHINE RENTAL 390333 03/21/2016 2833
PITNEY BOWES INC 510-31-5310 POSTAGE MACHINE RENTAL 390333A 03/21/2016 2834
PITNEY BOWES INC 510-32-5310 POSTAGE MACHINE RENTAL 390333A 03/21/2016 2833
Vendor PITNEY BOWES INC Total: 255.00
Vendor: QUILL CORPORATION
QUILL CORPORATION 100-04-6210 OFFICE SUPPLIES 3984777 03/21/2016 7838
Vendor QUILL CORPORATION Total: 7838
Vendor: RADICOM INC
RADICOM INC 400.00-8800 REC CENTER 101989 03/21/2016 476.48
Vendor RADICOM INC Total: 476.48
Vendor: REDSHAW, MEG
REDSHAW, MEG 100-41-3637 PARKS & REC REFUND 130787 03/21/2016 26,00
Vendor REDSHAW, MEG Total: 26.00
Vendor: RESERVE ACCOUNT
RESERVE ACCOUNT 100.01-5310 POSTAGE FOR MAILING INV0001796 03/21/2016 30.11
RESERVEACCOUNT 100-02-5310 POSTAGE FOR MAILING INV0001796 03/21/2016 3,81
RESERVE ACCOUNT 100-03-5310 POSTAGE FOR MAILING INV0001796 03/21/2016 79,75
RESERVEACCOUNT 100-04-5310 POSTAGE FOR MAILING INV0001796 03/21/2016 352,10
RESERVEACCOUNT 100-22-5310 POSTAGE FOR MAILING INV0001796 03/21/2016 170,05
RESERVE ACCOUNT 100-30-5310 POSTAGE FOR MAILING INV0001796 03/21/2016 1832
RESERVEACCOUNT 100-41-5310 POSTAGE FOR MAILING INV0001796 03/21/2016 63401
RESERVEACCOUNT 510-31-5310 POSTAGE FOR MAILING INV0001797 03/21/2016 209,04
RESERVEACCOUNT 510-32-5310 POSTAGE FOR MAILING INV0001797 03/21/2016 7471
Vendor RESERVE ACCOUNT Total: 933.90
Vendor: S&S WORLDWIDE INC
S&S WORLDWIDE INC 10047-6110 SUPPLIES 8955075 03/21/2016 389.98
S&S WORLDWIDE INC 400-00-6210 SUPPLIES 8955075 03/21/2016 413.81
Vendor S&S WORLDWIDE INCTotal: 803679
Vendor: SHAW MEDIA
SHAW MEDIA 100-01-5330 ADVERTISING/LEGALS 2/2016 03/21/2016 360,20
SHAW MEDIA 400-00-5210 ADVERTISING/LEGALS 2/2016 03/21/2016 11136,00
Vendor SHAW MEDIA Total: 1149610
Vendor: SKILLS FIRST SOCCER LLC
SKILLS FIRSTSOCCER LLC 10047-5110 WINTER SOCCER PROGRAMS 02-027 03/21/2016 2181SoOO
Vendor SKILLS FIRST SOCCER LLCTotal: 2,815.00
Vendor: SMART INDUSTRY PRODUCTS LLC
SMART INDUSTRY PRODUCTS 400-00-8800 SUPPLIES-REC CENTER 5185 03/21/2016 11167,00
Vendor SMART INDUSTRY PRODUCTS LLC Total: 1,167.00
Vendor: SOUND OF MUSIC & VIDEO SYSTEMS
SOUND OF MUSIC&VIDEO 400-00-8800 TV SERVICES-REC CENTER 5871 03/21/2016 259,50
Vendor SOUND OF MUSIC & VIDEO SYSTEMSTotal: 259.50
Vendor: STANS LPS MIDWEST
STANS LPS MIDWEST 100-03-5110 COPY METER READING 318243 03/21/2016 344,22
STANS LPS MIDWEST 620-00-5110 IT/NETWORK SERVICES 318065 03/21/2016 1,672,00
STANS LPS MIDWEST 620-00-5110 WEB HOSTING/INTERNET 318066 03/21/2016 35.00
3/16/2016 1:08:59 PM
Expense Approval Register
Vendor Name Account Number Description (Item)
STANS LPS MIDWEST 620-00-6210 COPIER METER READ
Vendor: STAPLES ADVANTAGE
STAPLES ADVANTAGE 100-00-6210 SUPPLIES
STAPLES ADVANTAGE 100-04-6210 SUPPLIES
STAPLES ADVANTAGE 100-33-6210 SUPPLIES
Vendor: STATE TREASURER
STATE TREASURER 100-33-5110 TRAFFIC LIGHT MAINT
Vendor: STUCKEY CONSTRUCTION
STUCKEY CONSTRUCTION 400-00-8200 MUNICIPALCENTER
Vendor;TAPCO
TAPCO 10045-6110 SUPPLIES
Vendor: TASER INTERNATIONAL
TASER INTERNATIONAL 100-22-6110 SUPPLIES
Vendor:
TEMPLE
DISPLAY LTD
TEMPLE
DISPLAY
LTD 100-02-6940
INSTALL/TAKE DOWN TREE
Vendor:THORNTON,DEBORAH
THORNTON, DEBORAH 100-41-3636 PARKS & REC PROGRAM
Vendor: TREASURER STATE OF ILLINOIS
TREASURER STATE OF ILLINOIS 270-00-8600
Vendor: US BANK EQUIPMENT
FINANCE
US
BANI(
EQUIPMENT
FINANCE
100-33-5110
US
BANK
EQUIPMENT
FINANCE
510-31-5110
US
BANK
EQUIPMENT
FINANCE
510-32-5110
US
BANK
EQUIPMENT
FINANCE
100-22-5110
US
BANK
EQUIPMENT
FINANCE
100-01-5110
US
BANK
EQUIPMENT
FINANCE
100-03-5110
Vendor: VARSITYSCOREBOARDS
VARSITY SCOREBOARDS 450-00-8300
Vendor: VERIZON WIRELESS
Packet: APPKT00387 - COPIER METER READ
Payable Number Post Date Amount
318161 03/21/2016 106.71
Vendor STANS UPS MIDWEST Total: 2,157.93
8038355645 03/21/2016 45.30
8038355645 03/21/2016 4.29
8038355645 03/21/2016 89.80
Vendor STAPLES ADVANTAGE Total: 139.39
43419
2A
499605-A
511430278
14809
130465
CLRDIMPROVEMENTSREIMB 109527
COPIER LEASE-CONTRACT500- INV0001790
COPIER LEASE-CONTRACT500- INV0001791
COPIER LEASE-CONTRACT500- INV0001791
COPIER LEASE-CONTRACT500- INV0001792
COPIER LEASE -CONTRACT INV0001793
COPIER LEASE-CONTRACT500- INV0001794
PARKS CAPITAL EQUIP INV-0109180
03/21/2016
Vend or STATE TREASURER Total:
03/21/2016
Vendor STUCKEY CONSTRUCTION Total:
03/21/2016
Vendor TAPCO Total:
03/21/2016
Vendor TASER INTERNATIONAL Total:
03/21/2016
Vendor TEMPLE DISPLAY LTD Total:
03/21/2016
VendorTHORNTON, DEBORAHTotal:
03/21/2016
Vendor TREASURER STATE OF ILLINOIS Total:
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
Vendor US BANK EQUIPMENT FINANCE Total:
03/21/2016
Vendor VARSITY SCOREBOARDS Total:
6,403.91
6,403.91
67,357.80
67,357480
214.03
214.03
127.23
127.23
16,299,60
16,299.60
356.00
356.00
1881976,52
88,976.52
1
97,34
97,33
97.33
225.00
311.00
135.00
6,848.02
6,848.02
VERIZON
PARKS CAPITAL EQUIP INV-0109180
03/21/2016
Vend or STATE TREASURER Total:
03/21/2016
Vendor STUCKEY CONSTRUCTION Total:
03/21/2016
Vendor TAPCO Total:
03/21/2016
Vendor TASER INTERNATIONAL Total:
03/21/2016
Vendor TEMPLE DISPLAY LTD Total:
03/21/2016
VendorTHORNTON, DEBORAHTotal:
03/21/2016
Vendor TREASURER STATE OF ILLINOIS Total:
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
Vendor US BANK EQUIPMENT FINANCE Total:
03/21/2016
Vendor VARSITY SCOREBOARDS Total:
6,403.91
6,403.91
67,357.80
67,357480
214.03
214.03
127.23
127.23
16,299,60
16,299.60
356.00
356.00
1881976,52
88,976.52
1
97,34
97,33
97.33
225.00
311.00
135.00
6,848.02
6,848.02
VERIZON
WIRELESS
100-33-5320
CELL
PHONE
USAGE
2/4/16-3/3/16A
03/21/2016
25.82
VERIZON
WIRELESS
510-31-5320
CELL
PHONE
USAGE
2/4/16-3/3/16B
03/21/2016
126.61
VERIZON
WIRELESS
510-32-5320
CELL
PHONE
USAGE
2/4/16-3/3/16B
03/21/2016
25.82
VERIZON
WIRELESS
100-01-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
86.41
VERIZON
WIRELESS
100-03-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
105.76
VERIZON
WIRELESS
100-22-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
1,209.86
VERIZON
WIRELESS
100-30-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
35,05
VERIZON
WIRELESS
100-33-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
142.51
VERIZON
WIRELESS
10041-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
5.38
VERIZON
WIRELESS
100-45-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
35.05
VERIZON
WIRELESS
100-46-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
2.17
VERIZON
WIRELESS
100-47-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
1.10
VERIZON
WIRELESS
620-00-5320
CELL
PHONE
USAGE
2/4/16-3/3/16C
03/21/2016
46.33
VERIZON
WIRELESS
S10-31-5320
CELL
PHONE
USAGE
2/4-3/3/16
03/21/2016
71,20
VERIZON
WIRELESS
510-32-5320
CELL
PHONE
USAGE
2/4-3/3/16
03/21/2016
28.80
VERIZON
WIRELESS
510-35-5320
CELL
PHONE
USAGE
2/4-3/3/16
03/21/2016
76.02
3/16/2016 1:08:59 PM
Expense Approval Register
Vendor Name Account Number
VERIZON WIRELESS 620-00-5110
Vendor: VISABLE OUTDOOR ADS INC
VISABLE OUTDOOR ADS INC 400-00-5210
Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF
WASTE MANAGEMENT OF WI 510-32-5580
Vendor: WASTE MANAGEMENT
WASTE MANAGEMENT 100-01-6110
Vendor: WATER SOLUTIONS UNLIMITED
WATER SOLUTIONS
UNLIMITED
510-31-6110
Vendor: WESTERFIELD, DEB
WESTERFIELD, DEB
100-00-3410
Vendor: ZEGERS, ANDREA
ZEGERS, ANDREA
100-41-3634
Vendor: ZUKOWSKI
ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS
FLOOD &
100-01-5230
ZUKOWSKI ROGERS
FLOOD &
740-00-5230
ZUKOWSKI ROGERS
FLOOD &
100-01-5230
ZUKOWSKI ROGERS
FLOOD &
740-00-5230
ZUKOWSKI ROGERS
FLOOD &
740-00-5230
ZUKOWSKI ROGERS
FLOOD &
740-00-5230
3/16/2016 1:08:59 PM
Description (Item)
BROADBAND
BILLBOARD ADVERTISING
SLUDGE REMOVAL
CONTRACTUALSERVICES
SUPPLIES
Packet: APPKT00387 - BROADBAND
Payable Number Post Date Amount
2/4-3/3/16A 03/21/2016 38.01
Vendor VERIZON WIRELESS Total: 2,061.90
VOA2016-21 03/21/2016 800.00
Vendor VISABLE OUTDOOR ADS INC Total: 800.00
0029989-2742-6 03/21/2016 11,684.23
Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total:
3278228-2013-7 03/21/2016
Vendor WASTE MANAGEMENT Total:
37981 03/21/2016
Vendor WATER SOLUTIONS UNLIMITED Total:
TEMP SIGN RFUND 16-02-002 INV0001795 03/21/2016
Vendor WESTERFIELD, DEB Total:
PARKS & REC REFUND 130770 03/21/2016
Vendor ZEGERS, ANDREA Total:
CORPORATE 118647 03/21/2016
RETAINED PERSONNEL 118648 03/21/2016
TRAFFIC 118649 03/21/2016
RETAINED PERSONNEL 118650 03/21/2016
RETAINED PERSONNEL 118651 03/21/2016
RETAINED PERSONNEL 118652 03/21/2016
Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total:
Grand Total:
11684
,.23
31850,00
3,850.00
51300,00
5,300.00
30.00
30.00
60.00
60.00
16,537.50
21750
61752,60
217,50
580,00
217,50
24,522.60
553,004A8
11684
,.23
31850,00
3,850.00
51300,00
5,300.00
30.00
30.00
60.00
60.00
16,537.50
21750
61752,60
217,50
580,00
217,50
24,522.60
553,004A8
Expense Approval Register
Fund Summary
Fund
100-GENERAL FUND
270- MOTOR FUELTAX FUND
400-RECREATION CENTER FUND
450 - CAPITAL EQUIPMENT FUND
510- WATER/SEWER FUND
580- UTILITY IMPROVEMENTS FUND
610 -RISK MANAGEMENT FUND
620 - INFORMATION TECHNOLOGY FUND
740 - RETAINED PERSONNEL ESCROW
760 -POLICE PENSION FUND
Grand Total:
Expense Amount
117,165.94
211,607A6
80,409.86
18,266,02
61,844,05
51,976.86
158.00
3,662.50
3/061479
4,852.00
553,004.48
Packet: APPKT00387 - RETAINED PERSONNEL
Report Summary
Vendor Name
McHenry, IL
Account Number
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEELSERVICE INC 100-33-5370
ADAMS STEELSERVICE INC 100-33-6110
Vendor: BAKER &SON CO, PETER
BAKER & SON CO, PETER 100-33-6110
Vendor. CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO 510-32-5380
Vendor; DECKER SUPPLY CO INC
DECKER SUPPLY CO INC 100-33-6110
Vendor: GROWER EQUIPMENT &SUPPLY
GROWER EQUIPMENT & 100-33-6110
Vendor: HAWI(INS INC
HAWI<INS INC 510-32-6110
HAWKINS INC 510-31-6110
Vendor: HD SUPPLY WATERWORKS
HD SUPPLY WATERWORKS 510-32-6110
Vendor: HERITAGE -CRYSTAL CLEAN LLC
HERITAGE -CRYSTAL CLEAN LLC 510-32-5375
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE 100-33-5370
Vendor: JOftSON Si CARLSON INC
JORSON & CARLSON INC 100-33-5370
Vendor: KETONE AUTOMOTIVE INC
KETONE AUTOMOTIVE INC 100-33-5370
KETONE AUTOMOTIVE INC 100-33-5370
Vendor: KIMBALL MIDWEST
Expense Approval Register
#2 LIST OF BILLS COUNCIL MEETING 3/21/16
Description (Item) Payable Number Post Date Amount
steel 330990 03/21/2016 102.43
STEEL FOR SALT BARN REPAIR 331162 03/21/2016 78,80
Vendor ADAMS STEEL SERVICE INC Total; 18123
ASPHALT, COLD PATCH ,HIGH 10136 03J21/2016 965.90
Vendor BAKER & SON CO, PETER Total: 965,90
30amp fuses lift stations S501660432.002 03/21/2016 49,34
Vendor CRESCENT ELECTRIC SUPPLY CO Total: 49.34
sign post 89D494 03/21/2016 813.50
Vendor DECKER SUPPLY CO INC Total: 81150
saw blades 6D026 03/21/2016 83.80
Vendor GROWER EQUIPMENT & SUPPLYTotal: 8180
Chlorine cylinders 3844908RI 03/21/2016 11048,80
TREATMENTCHEMICALS 3845007RI 03/21/2016 2,355.93
Vendor HAWKINS INC Total: 3/404973
Yard Hydrant Connecting Nut F169583 03I21/2016 212.00
Vendor HD SUPPLY WATERWORKS Total: 212.00
Parts washerservice
13925517
03/21/2016
176,63
Vendor HERITAGE -CRYSTAL CLEAN
LLC Total:
176.63
air fitting
3001609375
03/21/2016
21690
Vendor INTERSTATE BILLING SERVICE
INC Total:
21.90
chipper blades
0438526
03/21/2016
77,85
Vendor JORSON & CARLSON
INC Total:
77.8S
primer, catalyst, paint,
000104285
03/21/2016
11004,49
paintsupplies
0001047302
03/21/2016
251.66
Vendor KETONE AUTOMOTIVE
INC Total:
11256AS
KIMBALL MIDWEST 100-33-5370 shop supplies
KIMBALL MIDWEST 510-35-5370 bolt supplies and mist
Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC
MCHENRYANALYTICAL WATER 510-32-6110 Lab Samples
MCHENRY ANALYTICAL WATER 510-31-5110 Fluoride Samples
MCHENRY ANALYTICAL WATER 510-32-6110 Tota I nitrogen test
MCHENRY ANALYTICAL WATER 510-32-6110 total nitrogen testing
Vendor: MCHENRY POWER EQUIPMENT INC
MCHENRY POWER EQUIPMENT 100-33-5370
3/16/2016 1:28:38 PM
blower parts
4750045 03/21/2016 341.25
4763420 03/21J2016 389.43
Vendor KIMBALL MIDWEST7otal: 730,68
390090
03/21/2016
120.00
390095
03/21/2016
45.00
390143
03J21/2016
60.00
390144
03/21/2016
60,00
Vendor
MCHENRY ANALYTICAL WATER LABORATORY INC Total:
285.00
160664 03/21/2016 12.61
Vendor MCHENRY POWER EQUIPMENT INCTotai: 12,61
Expense Approval Register
Vendor Name Account Number
Vendor: MCMASTER-CARR SUPPLY GO
MCMASTER-CARR SUPPLY CO 510-32-5375
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF 510-35-6110
MID AMERICAN WATER OF 510-35-6110
MID AMERICAN WATER OF 510-32-6110
Vendor: PETROLIANCE LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
PETROLIANCE
LLC
Description (Item) Payable Number
CW WTP-Blower Pre -wrap filter 50828576
Packet: APPKT00388 • CW WTP•Blower Pre -wrap filter
Post Date
03/21/2016
Vendor MCMASTER-CARR SUPPLY CO Total:
bbox lids, repair clamps plugs 171818W-2 03/21J2016
Copper 172604W 03/21/2016
Blind Flanges and Gasket Kits P000212 03/21/2016
Vendor MID AMERICAN WATER OF WAUCONDA INC Total:
510-35-6250
Feul
9750924
510-32-6250
Fuel
9750954
510-31-6250
Fuel
9750955
100-33-6250
fuel
9750957
510-35-6250
fuel
9753819
510-32-6250
fuel
9753848
100-33-6250
fuel
9753851
510-31-6250
fuel
9753879
Vendor: PLATINUM HEATING &COOLING INC
PLATINUM HEATING & 510-32.6110
Vendor:PROSAFETYINC
PROSAFETYINC 510-35-6110
PROSAFETY INC 100-33-6110
Vendor: QUALITYTIRE SERVICE
QUALITY TIRE SERVICE 100-33-5370
Vendor: THREE D DESIGN STUDIO LLC
THREE D DESIGN STUDIO LLC 100-30-5110
Vendor: TRAFFIC CONTROL &PROTECTION INC
TRAFFIC CONTROL& 100-33-6110
TRAFFIC CONTROL & 100-33-6110
Vendor: TREDROC TIRE/ANTIOCH 002
TREDROC TIRE/ANTIOCH 002 100-33-5370
Vendor: USA BLUEBOOK
USA BLUEBOOK 510-32-5375
USA BLUEBOOK 510-32-5375
USA BLUEBOOK 510-32-5375
Vendor: VERMEER-ILLINOIS INC
VERMEER-ILLINOIS INC 100-33-5370
Vendor: VIKING CHEMICAL COMPANY
VIKING CHEMICALCOMPANY 510-32-6110
VIIONGCHEMICALCOMPANY 510-32-6110
Vendor: WATER PRODUCTS •AURORA
WATERPRODUCTS-AURORA 510-35-6110
3/16/2016 1:28:38 PM
Sludge Building Furnace Repair 4133
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
03/21/2016
Vendor PETROLIANCE LLC Total:
03/21/2016
Vendor PLATINUM HEATING & COOLING INCTotal:
Safety Cones 2/817710 03/21/2016
CH ESTWADER5,GLOVES 2/817980 03I21/2016
Vendor PROSAFETY INC Total:
tire mount 40502 03/21/2016
Vendor QUALITYTIRE SERVICE Total:
Riverside Drive Landscape 2016-02-9 03/21/2016
VendorTHREE D DESIGN STUDIO LLC Total:
traffic
signs
85720
03/21/2016
street
signs
85860
03J21/2016
Vendor TRAFFIC CONTROL & PROTECTION INC Total:
tires
2/23/16
03/21/2016
Vendor TREDROC TIRE/ANTIOCH 002 Total:
Sludge Judge
885223
03/21/2016
Floats
and Float relay
891097
03/21/2016
Floats
and Float relay
891414
03/21/2016
Vendor USA BLUEBOOK Total:
filters 100651 03/21/2016
Vendor VERMEER-ILLINOIS INCTotal:
Ferric chloride 27982 03/21/2016
Sodium Thiosulfate 29051 03/21/2016
Vendor VIKING CHEMICAL COMPANYTotal:
Lower stem for Hydrant 0264519 03/21/2016
Vendor WATER PRODUCTS -AURORA Total:
Grand Total:
Amount
70.21
70.21
213.00
216.00
240.00
669.00
167.96
345.78
115.31
282.73
154.63
198.32
1,642.11
98.31
3,005.15
57.50
158.72
216.22
50.00
SD.OD
250.00
250.00
45.70
247.70
293.40
537.85
537.85
353.17
271,86
1,050.45
1,675.48
64.81
64.81
9,188.11
2,816.32
12,004.43
297,16
297.16
28,216.53
Expense Approval Register
Fund
100-GENERAL FUND
510-WATER/SEWER FUND
Fund Summary
Grand Total:
Expense Amount
71033*81
21,18232
28,216*53
Packet: APPKT00388 - lower stem for Hydrant
Report Summary
DATE:
TO:
FROM:
Office of the City Administrator
Bill Hobson, Deputy City Administrator
McHenry Municipal Center
AGENDA SUPPLEMENT
March 21, 2016
Mayor and City Council
Derik Morefield, City Administrator
Bill Hobson, Deputy City Administrator
John Jones, Police Chief
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
RE: Approval of a Professional Services Agreement (PSA) with
Architects in the amount of $115,000 for Police Administration
Communications Center Construction Design Services
ATTACHMENTS: Cover Letter FGM Architects — 2/2/16
Proposal for Architectural Services —FGM Architects
Detailed Cost Estimate
and
FGM
The purpose of this agenda item is for the approval of a Professional Services Agreement (PSA)
with FGM Architects for construction design services for the relocation of Police Administration
and expansion of the existing dispatch center. Please note, the additional services proposed by
FGM Architects related to selection and procurement of furniture and for audio-visual
consulting services related to the expansion, with a total cost of $23,500 ($18,000 furniture,
$5,500 audio/visual), are provided as options for consideration by Council however, the request
before Council is for the approval of a construction design PSA with FGM Architects in the
amount of $115,000. If Council chooses to include the other services at this time, these would
have to be included in the scope of the PSA being considered for approval.
BACKGROUND/INTRODUCTION
Dispatching services and local dispatch centers have been the source of much discussion here
at the City of McHenry, in McHenry County and on the state level recently. Mandatory
consolidation by July of 2017 has forced existing dispatch centers and dispatch center
customers to evaluate the dispatching needs of their respective communities in developing
strategies for dispatch consolidation.
Even prior to this mandatory consolidation effort -approximately six (6) years ago -the City of
McHenry conducted its own evaluation of dispatch services, including potential outsourcing,
and chose the path of maintaining and expanding its existing dispatch center. This decision
resulted in the development of dispatch service agreements with a number of other
jurisdictions, including the McHenry Township Fire Protection District, Village of Johnsburg,
Village of McCullom Lake, Marengo Fire, Marengo Rescue, and Union Fire. Currently, as a result
of the mandatory consolidation legislation, the City is working with at least four (4) other
jurisdictions regarding the potential for becoming customers of the center, as well as partnering
with the cities of Harvard and Woodstock to share in the operational responsibilities of the
center.
In addition to the expansion of dispatch services, the City had previously partnered with FGM
Architects to perform a thorough space/needs analysis of the Municipal Center as a whole in
determining the best uses for existing space, including Police and dispatch functions. This study
was conducted in 2014 and provided an overall direction with many recommendations for the
physical reconfiguration of departments. One of the recommended alterations was an
overhaul of the Police Department space with expansion to the second floor utilizing space that
was most recently utilized by the Parks and Recreation Department. As a result of the
development of the McHenry Recreation Center, the timing of the vacation of the Parks and
Recreation Department staff from their existing space and the process for relocating Police
Administrative functions and expanding the dispatch center could not have been better
planned. FGM also assisted the City in planning the relocation of the new "point of service"
space that was recently the Aldermen Conference Room.
Analysis
The physical expansion of the dispatch center is a critical step in the consolidation process since
McHenry has been identified as one of the three remaining designated dispatch centers in
McHenry County. This endorsement came through a formal process and vote of by the
McHenry County Emergency Telephone System Board (ETSB). As Council is aware, the City has
been in the process of partnering with the cities of Woodstock and Harvard to consolidate their
dispatch services to McHenry. In addition, the facility must be sized appropriately to add new
customers in the future. Through the addition of new customers, the enactment of the
partnership Intergovernmental Agreement with the cities of Harvard and Woodstock, ongoing
grant opportunities specifically for dispatch expansion, and utilizing Police seizure funds that
are currently in process, the costs for the expansion of the dispatch center can be reduced or
recovered as the city moves from a current three (3) dispatch stations to what will ultimately
house nine (9) potential active dispatch desks and a civilian supervisor.
In order to accommodate the necessary space for the expansion of the dispatch center
however the relocation of the Police Administration staff becomes necessary. This relocation
serves a number of other purposes beyond simply providing additional space. In being able to
occupy the recently vacated space of the Parks and Recreation Department, command staff has
an opportunity to create an efficient space specifically designed for them. Be it due to a change
in structure or addition of positions, command staff lost a frequently used=conference room
and are squeezed into offices that were not necessarily designed to be utilized as they currently
are when they were constructed 25 years ago. The proposed shift would not only create a
customer and user friendly space but would create some much needed space on the first floor
for five sergeants that are currently sharing a single constrained space.
With all of these factors in mind, and leveraging the existing relationship that the city currently
has with FGM Architects (McHenry Recreation Center, point of service reconfiguration, etc.),
staff called upon them once again to provide a proposal for professional services regarding the
renovation of these two specific areas defined as a single project. FGM Architects has been an
excellent partner with the City of McHenry. The initial project of the space/needs analysis has
already proved its worth in the renovation of the administration front counter area.
Additionally, the manner in which the recreation center project has been managed and
communicated to staff has simply been outstanding, and the results show. Regardless of these
two examples, FGM Architects are leaders in their industry with a long history in public safety
building design. A cover letter from FGM Architects has been provided outlining this vast
experience. The city has continually put our trust in this firm and they have gone above and
beyond each step of each project and with a project as vital as this staff feels undoubtedly that
they are clearly the best partner for us. Council may also recall that FGM Architects was
originally selected to provide services for the McHenry Recreation Center project through a
competitive bidding process. While they were not the original "low bidder", the City chose to
switch from the firm that conducted the initial needs and design analysis to FGM Architects
after becoming dissatisfied with the performance of the first firm.
The attached proposal from FGM Architects lays out the all encompassing services for the
development of the Police Department 911 Center and Administrative Spaces, including design
phase, construction document phase, bidding and negotiations and finally the construction
administration. The total cost for these design services is a lump sum fee of $115,000. In
addition to the base fee, should the city require FGM Architects' assistance in the selection and
procurement of furniture for the space there is a not to exceed amount of $18,000.
Additionally, in a similar arrangement to the furniture design and procurement, FGM Architects
has offered on option of the Audio Visual Consulting on the project for a lump sum fee of
$515006
The total estimated cost for the development of the Police Department 911 Center and
Administrative Spaces, including furniture, is estimated between $893,000 and $997,000. A
complete breakdown of this estimate is provided at the end of the attached proposal. To
clarify, the FY16/17 Draft Budget includes a Capital Improvement Project totaling $900,000 for
the expansion of the dispatch center. The amount being requested in this agenda item
($115,000 for construction design services) is included in that Capital Improvement Project and,
since no funds will be expended on this project until after May 1, 2016, an amendment to the
FY15/16 Budget is not required at this time.
In regards to timing, the City Administration has received indications that the identified
partners would like to move in to an operational expanded dispatch facility by January 1, 2017
the state -mandated deadline is July 1, 2017). Given the timing involved with design
construction, construction bidding and selection, and actual construction the City
Administration strongly believes that we move forward with the design construction of this
project immediately, as distinct from waiting until after May 1, 2016. This allows the remainder
A the project, including construction bidding and actual construction, to take place as soon in
FY16/17 as possible to meet the identified timeframes.
Therefore, if City Council concurs, Staff is seeking the following a motion to approve a
Professional Services Agreement with FGM Architects in the amount of $115,000 for the
design and construction of the development of the Police Department 911 Center and
Administrative spaces.
February 2, 2016
Mr. Bill Hobson
Deputy City Administrator
City of McHenry
333 S Green Street
McHenry, Illinois 60050
Re: McHenry Police Department 91 1 and Administrative Office Renovation
Dear Bill:
We are very excited by the potential of FGM Architects working with the City of McHenry on
your Police Department's 911 Center and Administrative Office Renovation project. As
requested, we are providing a fee proposal for architectural and engineering services for the
project. We greatly value our working relationship and look forward to continuing our
relationship. As you review our proposal, please consider the following about FGM:
Police and Communications Center Design Experience: FGM is the leader in public safety
building design in Illinois and has worked with 60 police and 30 emergency dispatch center
clients. We specialize in Police Station and 911 Dispatch Center design. Specifically.related to
communications, clients benefit from our familiarity with the NFPA 1221 Standard for the
Installation, Maintenance, and Use of Emergency Services Communications Systems and
Motorola's Standards and Guidelines for Communication Sites (R56 Standard). Our continued
fascination of public safety market and its changing trends keeps our experience fresh and
relevant.
Experienced Team: Team members and consultants are experienced in planning Police Stations
and 911 Dispatch Center facilities. We are proposing a proven team with police station design
and communications center experience "in-house" that has worked together on many projects.
We will use our experience and work with you to develop the best solution for your police station
that will meet the needs and financial capabilities of the City. .
Client Experience: We very familiar with the parameters of this project as we have provided
services to develop the Master Plan for the Municipal Center which included a space needs
analysis, initial budgeting and related consulting assistance. Our understanding of the project
and the expectations of the City can help to streamline the design process.
Should you have any questions regarding our proposal or require any additional information
please let us know. We look forward to working with the City of McHenry on this exciting project.
Sincerely,
FGM Architects Inc.
lc(
ymond K. Lee, AIA, LEED AP
Principal in Charge
V
John . Dzarnowski, AIA
Director, Municipal and Recreation
Proposal for
Architectural Services
For
McHenry Police Department 911 and Administrative Office Renovation .
McHenry, Illinois
Submitted to:
CITY OP MCHENRY
333 S. Green Street
McHenry, IL 60050
By:
FGM ARCHITECTS INC.
1211 West 22nd Street, Suite 705
Oak Brook, IL 60523
February 2, 2016
FGM ^J'.Cill?H'TS
1.0 SCOPE OF PROJECT
1.0.1 The City of McHenry, hereinafter referred to as the Owner, intends renovate
approximately 3,280 square feet of space for the McHenry Police Department
911 Center and Administrative Spaces. The preliminary scope of work has been
illustrated in a sketch provided by the McHenry Police Department dated
December29, 2015. Work includes the following areas:
• Communications Spaces at Northeast Corner of First Floor
• The Administrative Assistant Space, Office, Server Room and Corridors outside
the Police Chief's current office and a portion of Records Department.
• Build -Out on Northeast Corner of the Second Floor for Police Department
Administrative Office Space.
1.0.2 The total project budget for the construction will be determined during design
when the scope is finalized. At this time, a preliminary estimated budget is.
$893,000 to $997.000 including construction cost, fees and furniture, equipment
and contingencies. The budget assumes that some existing furniture may be
reused. Budgets were derived from Conceptual Budget for Phase 3.3P -
Communications Center dated October 6, 2015, Phase 4.4P and Phase 1.1 P -
Police Department Administration 2nd Floor dated May 20, 2015. Note that this
budget does not include a radio tower, antennae, dispatch and IT equipment.
The budget will be revised during the design phase as the scope is determined.
1.0.3 We are anticipating beginning the project in February of 2016.
1.0.4 At this time, the Project is. anticipated to be delivered via General Construction
project delivery method
2.0 SCOPE OF ARCHITECT'S SERVICES
FGM Architects Inc., hereinafter referred to as FGM or Architect, shall provide the
following professional Architectural services for the Project:
2.1 Schematic Design and Design Development Phases
2.1.1 FGM shall prepare Schematic Design and Design Development Phase
Documents consisting of drawings and other documents to establish and
describe the size and character of the Scope of Work.
2.1.2 Design Documents will floor plans showing the proposed improvements to the
Municipal Center/Police Station in relation to the existing floor plans identifying all
functional areas and equipment locations.
2.1.3 FGM shall provide input regarding mechanical, plumbing and electrical, fire
protection, technology infrastructure, and furniture and review with the Owner.
2.1.4 Meetings with the Owner and Municipal Code Authority are included in this
phase as required. We have included in our base fee one meeting for
presentations to a municipal board.
2.1.5 Assist the Owner to coordinate technology requirements for 911 Dispatch Center.
Preparation of cost estimates and project budgets.
Services that will be provided by the Owner and are not included in the proposed
fee or services include the following:
.1 Environmental Building Studies
2 Hazardous Material Remediation (soils, asbestos, lead, etc.)
2.2 Construction Document Phase
2.2.1 Upon approval of the Design Development Phase, FGM shall prepare complete
Construction Documents for the Project. The Construction Documents shall
consist of complete Contract Drawings, Specifications, and other necessary
documents as required to secure a building permit for the Project and proceed
with the Bidding and Negotiation Phase for the Project.
20202 Contract Documents shall include Architectural, Mechanical, Plumbing and
Electrical, including technology infrastructure systems. Furniture Design and
Audio Visual Consulting are optional additional services.
2.2.3 Bidding and contract legal requirements will be provided by the City of McHenry.
2.2.4 FGM shall assist the Owner in filing the required documents for approval of
municipal authorities having jurisdiction over the project.
2.2.5 Meetings with the Owner and Municipal Code Authority are included in this
phase as required.
2.3 Bidding or Negotiation Phase
2.3.1 FGM shall assist the Owner and Construction Manager in soliciting and reviewing
bids from Contractors and Sub Contractors.
2.3.2 Respond to questions and provide clarifications to bidders, and issue Addendums
as required to bidders.
2.3.3 Attendance at Pre -Bid Meeting and Bid Opening are included in this phase.
2.4 Contract Administration Services
2.4.1 FGM shall assist with I of construction contracts including shop
drawing and other submittal review as required.
2.4.2 Attend an average of one On -Site Owner/Architect/Contractor (OAC) meeting
in combination with On -Site Observation visit every other week to monitor
Construction Phase activities for general conformance with Construction
Documents. We have included a total of ten (10) meetings in our proposal.
2.4.3 Prepare Punch -List and related follow-up of same. We have included one (1)
meeting for preparation of punch -list and one (1) punch -list follow up meeting.
2.5 Consultants
2.5.1 FGM has included in our fee the services of Consolidated Consulting Engineers
(CCE), for mechanicalI electrical, and plumbing engineering design. CCE has
extensive experience in the design of systems for 911 communication centers.
2.5.2 Material testing, environmental engineering and hazardous waste engineering
services are not included in our proposal.
3.0 ARCHITECT'S COMPENSATION
The City of McHenry shall compensate FGM Architects for professional Architectural
services rendered in connection with the Project under this Proposal as follows:
3.1 For all professional services in connection with Architectural and Engineering Design,
Bidding and Negotiation Services and Contract Administration Services as described in
Paragraphs 2.1 through 2.5, we propose the following fee:
Total Lump Sum Fee
3.2 Optional Services
$115,000.00
3.1.1 Furniture Design and Procurement (optional service): If the City of McHenry
would like FGM to assist in furniture selection and procurement, we will provide
this service for a Lump Sum Fee of $18,000.00 to be included in addition to above
Architectural and Engineering Design Fee.
3.1.2 Audio Visual Consulting (optional service): If the City of McHenry would like FGM
to assist in design of Audio Visual Systems for the 911 Communication Center and
Conference Room(s), we will provide this service for a Lump Sum Fee of $5,500.00
to be included in addition to above Architectural and Engineering Design Fee.
3.3 Reimbursable Expenses are not included in our Fee are defined in Paragraph 3.4 below.
Local travel (travel less than 100 miles), phone, fax, and printing of review sets for design
coordination will not be charged as a Reimbursable Expense.
3.4 For any additional services, FGM shall be reimbursed for additional expenses in
connection with the Project, invoiced to the Owner at One Hundred Ten Percent (1.1 O)
times Architect's actual direct cost of same, for the below items.
3.4.1 Expense of postage and/or delivery.
3.4.2 Travel and living expenses in connection with Architect's out-of-town travel (if
required) as authorized by the Owner.
3.4.3 Expenses of any consultants not included in our proposal with Owner's prior
approval.
3.4.4 Expense of Contract Document printing for permit submittal.
3.4.5 Expense of models authorized by the Owner.
Any fees paid by FGM to authorities having jurisdiction over the project with
Owner's prior approval.
Expense of Contract Document printing for bidding and construction purposes
3.5 If specialty consultants are required, FGM shall be reimbursed for consultant expenses in
connection with the Project, invoiced to the Owner at One Hundred Ten Percent (1.10)
times Architect's actual direct cost of same.
3.6 Payments shall be made monthly by the Owner to FGM upon receipt of FGM's invoice in
accordance with the Local Government Prompt Payment Act.
3.7 Non-payment of invoices shall constitute grounds for discontinuing service.
3.8 The terms of this Proposal are based upon services commencing within 60 days and all
services being completed within 14 months thereafter.
4.0 Form of Agreement
4.1 Should our proposal be acceptable, it is our intention to enter into a formal
agreement using AIA Document 13101 Standard Form of Agreement Between
Owner and Architect with modifications as mutually agreeable.
If you have any questioris regarding our qualifications or proposal, please do not hesitate to
contact us. We appreciate this opportunity to be of service to the City of McHenry for this
Project.
Sincerely,
FGM ARCHITECTS INC.
Sincerely,
RT7ond Lee, AIA, LEED AP
Principal
Phone: 630.574.8711
Email: rayl@fgmarchitects.com
J
John C. Dzarnowski, AIA
Principal, Director, Municipal and
Recreation
Phone: 630.368.8319
Email: johnd@fgmarchitects.com
HOURLY RATE SCHEDULE
Effective January I, 2015*
Where the fee arrangements are to be on an hourly basis, the rates shall be those that prevail at
the time services are rendered. Current rates are as follows:
FGM Architects
Principal (Board of Directors) $230.00
Arch IV $185000
Arch III $145000
Arch II $110000
Arch 1 $85.00
Project Administrator 111 $105,00
Project Administrator 11 $80.00
Project Administrator 1 $70.00
Consolidated Consulting Engineers (MEPFP Engineering)
Principal Engineer $160000
Associate Engineer $140.00
Design Engineer $1 10.00
Drafting $90.00
Clerical $70.00
*Hourly rates are subject to adjustment on January 1 each year.
City of McHenry�TITS
Municipal Center Renovation January 19, 2015
911 Communications and Police Department Administration Renovation FGM#: 14-1746,01
Item
Quantity
Unit
Cost/Unit
Construction Cost
Remarks
Renovate Communications Center Including New
Support Spaces
Low
High
Low
High
1
Existing Building Remodeling Work
2
Remodel
Communications
Center
1,125
s.f.
60
61,875
67,500
3
4
5
Millwork
HVAC
Plumbing1
20
1,241
l.f.
s.f.
allow
H25
E&00
8,200
34,748
20,000
8,600
40,953
25,000
Utilize existing systems, add computer room system
6
Electrical
1,241
s.f.
47,158
53,363
Lighting,
power, data, fire
alarm,
consoles
7
Fire
Protection
1,241
s.f.
3,103
3,723
Dry chemical
extinguisher
for Server Rooms
8
Special
Construction
9
10
SecuriFilm for Windows
Lockers
6
7
1 ea.
ea.
900
525
1,100
625
5,400
3,675
61600
4,375
Low level security for windows
11
AN Systems
allow
allow
14,000
16,000
Status monitors
12
Securitv
S stems
13
Cameras
allow
allow
3,000
3,500
14
Door Controls
1
ea.
2,700
2,900
2700
2900
15
Sub -Total Renovation of Communications Center
$ 203,859
$ 232,514
Renovate Southern Portion of 2nd Floor for Police
Department Administration
16
Existing Building Remodeling Work
17
Remodel
Office and Support
Areas
2,035
s.f.
50
55
101,750
111,925
18
Millwork
estimated
35
I.f.
400
420
14,000
14,700
19
20
HVAC
Plumbina
2035
1
s.f.
allow
12
14
24,420
12000
28,490
14,000
Utilize existing systems, re -distribute as required
21
Electrical
2,035
s.f.
18
20
36,630
40,700
Lighting,
power, data,
fire
alarm
22
Fire Protection
2,035
01
2000
2,50
4,070
5,088
23
Special
Construction
24
AN Systems
allow
allow
13,000
15,000
For conference room
25
Security
S stems
26
Cameras
allow
allow
2500
3,000
27
28
Controller Head End
Door Controls
1
4
ea.
ea.
5,000
2,500
5500
2,700
5,000
10,000
5,500
10,800
Door controls purchased in this phase
29
30
Existing Building Areas to Remain"
New Finishes (flooring, ceiling the andpaint)
1,055
s.f.
18
22
18,990
23 210
**Existing lighting and HVAC to remain as -is
31
Sub -Total 2nd Floor Police Administration
$ 242,360
$ 2720413
New flooring, ceiling the and paint
32
Construction Sub -Total
$ 446,219
$ 504,927
33
Escalation
57o
22311
25,246
34
TOTAL CONSTRUCTION COSTS
$ 468,529
$ 530,173
City of McHenry Municipal Center 911 and Police Administration Renovation Page 1 of 2
City of McHenry
Municipal Center Renovation
911 Communications and Police Department Administration Renovation
_ i`:C='� �� EI;
January 19, 2015
FGM#: 14-1746.01
Item
Quantity
Unit
Cost/Unit
Construction
Cost
Remarks
Low
High
Low
High
35
Design, Pricing and Construction
Contingency
57o
70,279
79,526
36
TOTAL CONSTRUCTION BUDGET
$
5380809
$
609,699
37
Allowances for Items to be Purchased by the City
38
Furniture and Equipment
(incl. dispatch consoles
$
210,000
240,000
Cost will depend
on
how much furniture
can be reused
39
Computer
Systems
$
_
40
Telephone
System Expansion
$
7,000
8,000
41
Total Allowances for Items to be Purchased by the City
$
217,000
$
248,000
42
Allowances for Items Fees and Soft Costs
43
Architectural and Engineering Fees
$
115,000
$
115,000
44
Environmental Testing
$
_
$
_
45
Furnishings Design
Fee
$
18,000
18,000
For design
assistance if needed
46
Material Testing During Construction
$
1,000
2,000
47
Printing Costs
$
3,000
4,000
48
Moving Costs
$
_
49
Total Allowances for Fees and Soft Costs
$
137,000
$
139,000
50
TOTAL PROJECT BUDGET
$
892,809
$
996,699
Notes:
Project
Budgets are preliminary and are based on historical square foot cost information
Project
Budgets are based on a Summer 2016 construction start date.
Project Budgets do not include legal fees or financing costs.
Project Budgets do not include any hazardous material removal/remediation
Construction Costs are based utilizing a General Contractor for the project delivery method
S:\jobs\2014\14-1746.01\ADMIN\1.0 PM\1.08 Estimating\McHenry Renovation Budget 2015-01-18
City of McHenry Municipal Center 911 and Police Administration Renovation Page 2 of 2