HomeMy WebLinkAboutMinutes - 7/11/2023 - Police Pension BoardPolice Pension Board of Trustees
Meeting Minutes
July 11, 2023
Call to Order
The regular meeting of the City of McHenry Police Pension Board of Trustees was called to order at 9:00
a.m. at McHenry City Hall, 333 S Green St, McHenry, IL.
Roll call:
Members present: President Jeffery Foerster, Sergeant Nick Clesen, , Jim Schmidt, Thomas Settles,
Officer Robert Beaudoin. Others present: Monte Johnson, Carolyn Lynch
Public Input:
No members of the public were present to offer comments.
Call for Nominations to Approve Election of Board Officers
Officer Beaudoin nominated Jeff Foerster for President. A motion was made by Thomas Settles and
seconded by Sergeant Clesen to close nominations for President. Voice Vote: 5-ayes: Foerster, Clesen,
Beaudoin, Settles, Schmidt. Motion carried. A motion was made by Sergeant Clesen and seconded by
Officer Beaudoin to have the Secretary cast one unanimous ballot for Jeff Foerster for President. Voice
Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Sergeant Clesen nominated Officer Beaudoin for Vice President. A motion was made by Sergeant Clesen
and seconded by Thomas Settles to close nominations for Vice President. Voice Vote: 5-ayes: Foerster,
Clesen, Beaudoin, Settles, Schmidt. Motion carried. A motion was made by Jim Schmidt and seconded by
Thomas Settles to have the Secretary cast one unanimous ballot for Robert Beaudoin for Vice President.
Voice Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Officer Beaudoin nominated Sergeant Nick Clesen for Secretary. A motion was made by Officer
Beaudoin and seconded by Jim Schmidt to close nominations for Secretary. Voice Vote: 5-ayes:
Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried. A motion was made by Jim Schmidt and
seconded by Thomas Settles to have the Secretary cast one unanimous ballot for Sergeant Clesen for
Secretary. Voice Vote: Voice Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Thomas Settles nominated Jim Schmidt for Assistant Secretary. A motion was made by Sergeant Clesen
and seconded by Thomas Settles to close nominations for Assistant Secretary. Voice Vote: Voice Vote:
5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried. A motion was made by Sergeant
Clesen and seconded by Officer Beaudoin to have the Secretary cast one unanimous ballot for Jim
Schmidt as Assistant Secretary. Voice Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt.
Motion carried.
Approve the April 11, 2023 Regular Meeting Minutes
A motion was made by Thomas Settles and seconded by Jim Schmidt to approve minutes from April 11,
2023. Roll Call Vote: Voice Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Semi-Annual Review of Executive Session Minutes and if necessary, motion to approve, release,
and/or maintain the confidentiality of any minutes based on advice from legal counsel as presented
Deputy City Clerk Monte Johnson explained that there were no executive session minutes that have not
yet been released, so there are no executive session minutes to review or release.
Approve the renewal of the Fiduciary Liability Policy
Thomas Settles suggested that all trustees should be named in the policy, as that should be common
practice. President Foerster called the representative from the insurance company, and they told us that
this is not done and there is wording to cover all trustees for when the come and go from the board. The
consultant told us that he would forward the question on and get a definitive answer moving forward. A
motion was made by Sergeant Clesen and seconded by Jim Schmidt to approve the renewal of the
Fiduciary Liability Policy as presented. Voice Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt.
Motion carried.
Approve the Payment of Bills
Finance Director Carolyn Lynch read the three bills that need to be paid. A payment for a disability
doctor appointment, our Board attorney, and the bill for the fiduciary renewal. A motion was made by
Sergeant Clesen and seconded by Tom Settles to approve the bills as presented. Voice Vote: 5-ayes:
Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Approve Police Pension Board Administrative Rules
Sergeant Clesen asked how it will work with staggering terms. President Foerster explained that the
Board can vote on how it will handle that prior to the next elections. We could offer the top vote getter
the 2-year term and the 2nd place finisher the 1-year term. Or we could have them specify when they run
who will run for a 2-year or 1-year term. A motion was made by Tom Settles and seconded by Jim
Schmidt to approve the Police Pension Board Administrative Rules as presented. Voice Vote: 5-ayes:
Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Extend the disability for Justin Debolt and Sean Klechak
Both Mr. Debolt and Mr. Klechak received documents from doctor examinations that they are still
disabled. A motion was made by Tom Settles and seconded by Sergeant Clesen to extend the disability
for Justin Debolt and Sean Klechak. Roll Call Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt.
Motion carried.
Approve a three-year agreement with Lauterbach & Amen for Actuarial Services
A motion was made by Officer Beaudoin and seconded by Sergeant Clesen to approve the three-year
agreement for actuarial services with Lauterbach & Amen as presented. Voice Vote: 5-ayes: Foerster,
Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Approve a Resolution Appointing Pension Fund Authorized Agents
Sergeant Clesen explained that they are required every so often to log in to keep the username active.
As City Treasurer, Carolyn Lynch is the person who actually handles the transfer of funds. Officer
Beaudoin nominated Sergeant Clesen and Jeff Foerster as authorized agents. A motion was made by
Officer Beaudoin and seconded by Tom Settles to approve a resolution appointing Nick Clesen and Jeff
Foerster Pension Fund Authorized Agents. Roll Call Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles,
Schmidt. Motion carried.
Approve the Policy on Annual Affidavits of Continued Eligibility
President Foerster suggested we send out the affidavit in November so that the would be received and
accounted for in time for the February approval. He also explained that he has requested a City email
address for the President of the Pension Board so that his personal account is no longer used. A motion
was made by Sergeant Clesen and seconded by Jim Schmidt to approve the Policy on Annual Affidavits
of Continued Eligibility as presented. Voice Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt.
Motion carried.
Approve the pension application of Matthew Meyers, Trevor Pederson, and Alex Lopez
A motion was made by Jim Schmidt and seconded by Officer Beaudoin to approve the pension
applications of Matthew Meyers, Trevor Pederson, and Alex Lopez. Voice Vote: 5-ayes: Foerster,
Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Approve the retirement of Larry Popp
A motion was made by Tom Settles and seconded by Sergeant Clesen to approve the retirement of Larry
Popp. Voice Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
Discuss Pension Board Training
Deputy Clerk Monte Johnson explained that to receive the credits for the pension board training, they
may simply click on the link provided by the Deputy Clerk, and pick whatever combination of classes get
them to the required 8 or 16 hours.
Motion to Adjourn
A motion was made by Thomas Settles and seconded by Sergeant Clesen to adjourn at 9:43 a.m. Voice
Vote: 5-ayes: Foerster, Clesen, Beaudoin, Settles, Schmidt. Motion carried.
______________________________
Monte Johnson, Recording Secretary