HomeMy WebLinkAboutMinutes - 9/19/1994 - Parks and Recreation Committee (2) Cit of McHenr
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333 South Green Street ��'i�;�,Y��'''�
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MEMORANDUM
T0: Parks and Recreation Committee
FROM: Pete Merkel, Director of Parks and Recreation
RE: September Committee Meeting
DATE: September 16, 1994
1. DISCUSSION OF NISRA FINANCING
Parks and Recreation Committee Chairman Bates will give a report on the
NISRA Finance Committee meeting that was held on Tuesday, September 13,
1994.
2. PRELIMINARY PLANNING OF RECREATION BUILDING
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Discussion on the planning and development of a recreation center
facility within the community. This facility has been included in the
FY 1994-95 budget in the Parks and Recreation Developer ponation Fund.
The committee can discuss the first steps we need to take in development
of this facility.
3. REVIEW OF PARKS AND RECREATION MASTERPLAN
The Parks and Recreation Masterplan has not been completed and adopted
by the City Council. Attached to this memo (blue) is the outline for
this masterplan and the status of each section. The capital
projects/facility renovation (Section 5) draft has also been attached.
' I would suggest the committee set a timeline for the completion of this
masterplan and its adoption by the City Council.
It is important to complete this planning document so that facilities
and programs will be developed to meet the leisure needs of our
residents.
L
Clerk's O(fice and
Administration Public Works, Parks and F'olice
(815)363-2100 Building and Zoning Recreation (Non-Emergency)
FAX: (815)363-2119 (815)363-2170 (815)363-2160 (815)363-2200
� 3. REVIEW OF PARKS AND RECREATION MASTERPLAN — (Continued)
Objectives of this masterplan process are:
1. To involve elected officials (Mayor and City Council) in the
planning process.
2. To get input and refine the plan based on the community's
participation in the planning process. (Attitute and Interest
Study completed and public hearing to be held prior to adopting
masterplan) .
3. To motivate staff and give them a direction in the future
development of programs and facilities.
4. DISCUSSION OF ATHLETIC FACILITIES SCHEDULING AND POLICIES
AND
5. DISCUSSION OF PICNIC RESERVATIONS AND SPECIAL EVENT POLICIES
The Parks and Recreation Department Staff will be discussing these items
at a staff ineeting that is scheduled for Monday, September 19th at 12
noon.
� There may be several policy changes that may be recommended from the
staff as a result of this meeting. Any recommended change will be
brought before the committee for their review. We would request that
any policy changes related to the picnic and special events be approved
by the committee at its October Committee Meeting. The policy changes
would go into effect as of January 1995 and would be included in the
Winter/Spring brochure that goes to print in late October/Early
November. NOTE: Picnic reservations begin January 3, 1995.
The committee should also discuss the scheduling of athletic facilities
and policy changes for the 1995 season. The Parks and Recreation Staff
will suggest some changes in the use of these facilities by athletic
organizations. REMINDER: We made a committment to the Pigtail League
and Youth League to address the scheduling in October/November.
6. PARKS AND RECREATION DIRECTORS REPORT
A) Request from Harmonv Snowmobile Club
Attached in yellow is a request from the Harmony Snowmobile Club to
hold a racing event in Petersen Park on October 16, 1994. A
recommendation from the Committee should be forwarded to the City
Council.
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' 6. PARKS AND RECREATION DIRECTORS REPORT - (Continued)
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B) NIPC Greenways Renort
A brief report will be made on the NIPC Greenways report that has
�ust been published.
C) Javicee Park Dedication
Park dedication has been scheduled for October 8, 1994 at 1:00 pm.
D) Whisuerin� Oaks Park Clean Un/Public Meetin� on LearninQ Garden
Mrs. Hamilton is scheduling a park clean up on October Sth at 9:00
� am. A public meeting on the development of the Learning Garden is
scheduled for Tuesday, October 11, 1994 at 7:30 pm.
NEXT 1�ETING: OCTOBER ??, 1994
NOTE: Two meetings will need to be scheduled for October. One meeting is
to discuss the regular Park Committee business and another meeting
with the Athletic Organizations to discuss facility usage and
policies.
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� P�BKS AHD BECBEATION MASTEBPLAft �
� 1.993 - 1997
SECTION 1 - INTRODUCTIOI� AND BACKGROUND IRFORMATIDR
(Completed - Ro Council approval needed)
SECTION 2 - PARK CLASSIFICATION SYSTEM •
(Completed - Approved by City Couucil)
SECTION 3 - OPEN SPACE AND FUTURE FACILITIES
(Recommendations drafted - Needs Council approval)
SECTION 4 - BIRE PATHS
(Map and plan in draft form - Need Council approval)
SECTION 5 - CAPITAL PROJECTS/FACILITX RENOVATIOIQ
(Five year Capital Development Plan drafted - Needs
Council appraval)
�. SBCTION 6 - GRANT FUNDING AND GIFTS
This section to be written after Sections 3-5 are
completed. This section will. list park improvements that
are targeted to be funded through Grants and Gifts
(donations).
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SECTION 5 �����
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`.s CAPITAL PROJECi'S/FACILITY RENOYATION
5 YEAR PROGRAM
FY 1993/94 - FY 1997/98
The attached development plans are based on current and future leisure
needs of our community. Projects are listed in the fiscal year of
developnent and expenditures.
Revenues are projected at $200,000/year in the Deve7oper ponation Fund.
The bal ance of funds on hand and a 5 year co17 ecti on of Devel oper ponati on
is illustrated below:
Balance 5/1J93 $ 950,000
FY 1993/94 - FY 1997/98 �1 ,000,000
(5 yrs @ $200,OQ0)
$1 ,950,000
?he above figure daes not include any accummulated interest or consider
any increase in Developer ponation Fees. Any excess revenues due to
interest, except�onal building year, or increased fees or danations would
allow us to accelerate the development of any proposed facilities.
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Lack of adequate funds �voul d requi re us to al ter the scal e of our pl ans
or delay development until funding is available.
Some major park improvements included in this pl.an would depend on grant
funds for completion. Improvements at Brookside Park, Petersen Park
� Waterfront, and all Bike Paths (Class I) would all be eligible for
State/Federal grants.
Two proposed funding options have been developed for review.
OP T�
Anticipates no IDOC Grant Funding for acquisition of the Mass Farm
Property. �stimated costs are $400,000. Direct purchase of this
property would allow us to sell the 16.6 acres of property fdorth of
, McCullan Lake Road and recover some of our costs,
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Anticipates �200,000 IDOC reimbursement grant for Mass farm property.
Total cost o€ acquisition by City $200,000. (Approx.)
The above funding options DO �lOT consider:
- Any donations by citizens., athletic organizations, or service clubs
to assist in development.
- Funding for bike path development monies from City funds. (lst 5
years)
- Emergency repairs or capital investment on damaged facilities.
- Any funding for recreation facility developrnent in joint effort
with new schoo7 development (Backhaus Property)
- Any funding for municipal golf course development.
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SECTION 5
CAPITAL PROJECTSlFACxLITY RENOVATIUN (Option 2) ����T
Indiv. Tota�
E�rnenses Ex�enses Revenue Balance
Beginning Balance $ $ $ $950,000
Fiscal Year 1993194
J.. Furchase of Petersen Park Addition 200,000
IDOC Grant for $200,000 land acquisition
Z. Recreation/Leisure Center 15,000 sq f� building 400,000
($800,00� total cost - installment contract on balance
of buildin� $400,000 over 10 years)
3. Boat Launch 20,000
Cost to City for improvements - IDOC to reimburse City
for development of pro,ject
4. North Oak Park 8,000
Preliminary site improvements
5. Te�uiis Court Renovations 50,000
Seal and color coat - Freund Field & Petersen Park
Resurface and color coat - Knox Park
6. Miscellaneous Park Improvements 10,000
ADA compliance - washrooms - 3 sites
7. Park Planning - 6,000
Plans and specifications for Brookside Park & Petersen
Park waterfrant, ADA compliance _
8. Tree Planting/Landscape Improvements 3,000 .
9. Petersen Park Horse Farm 10,000
Electrical, plumbin� & other improvements
Fiscal Year 1993194 Total Expenses 707,000 243,000
Fiscal Year 1993/94 Revenue $200,000 443,000
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Capital Projects/Facility �enovation (Option 2) page 2
Indiv. Tatal
E�menses F.�aenses Revenue Balance
Balance brought forward $ $ $ $443,000
Fisca7, Year 1994/95
l. Knox Park Pool 80,000
Waterslide and deck expansion
2. North Oak Park 15,000
Playground installation
3. Ice Rink Development 15,000
Liner, lights & fence improvements at Fox Ridge &
Freund Field
4. Recreation/Leisure Center 50,000
Installment payment - lst year
5. Miscellaneous Park Improvements 10,000
6. Tree Planting/Landscaping Improvements 3,000
7. Brool�side Park Development 125,000
Installation of parking lot, soccer/football fields (4),
playgraund, shelter, sanitary facilities. �
IDOC Development Grant applied for in May/July 1995.
�Development Grant to cover up to 50% of costs.
Fiscal Year I994/95 Total Expenses 298,000 145,000
Fiscal Year 1994/95 Revenue 200,000 345,000
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Capital Projects/Facility Renovation (Option 2) page 3
Indiv. Total
Eguenses E�enses Revenue Balance
Balance brought farward $ $ $ $345,000
Fiscal Yea� 1995/96
1. Petersen Park Waterfront Improvements 30,000
Access road, parking, shelter, boat access, fishing
piers & lighting. Estimated cost $150,000-$200,000.
IDOC Boat Launch Access Grant application submitted
July-September 1994. �
2. Miscellaneous Park Improvements 10,000
3. Tree Planting/Landscape Improvements 3,000
4. Recreation/Leisure Center 50,000
Installment payment - 2nd year
Fiscal Year 1995/96 Total Expenses 93,000 252,000
Fiscal Year 1995/96 Revenue 200,000 452,000
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Capital Projects/Facility Renovation (Option 2) P�ge 4
Indiv. Total
Ex�enses E�nenses Revenue Balance
Balance brought �orward $ $ � $452,000
Fiscal Year 1996/97
1. Knox Park Pool 325,000
New wading pool and play equipment
2. Recreation/Leisure Center 50,000
Installment payment - 3rd year
3. Miscellaneous Park Improvements 5,000
4. Tree Planting/Landscape Improvements 3.000
Fiscal Year 1996/97 Total Expenses 383,000 69,000
Fiscal Year 1996/97 Revenue 200,000 269,000
Fiscal Year 1997/98
1. Petersen Park Horse Farm 200,000
Building improvements and renovations - roof &
ou�door fencing
2. Recreation/Leisure Center 50,000
Insta].lment payment_ - 4th year .
Fiscal Year 1997I98 Total Expenses 250,000 19,000
Fiscal Year 1997/98 Revenua 200,000 219,OU0
�i.sGal Year 1998l99
Implementation of 1998/99 through 2002/03 5 year Capital Improvement Plan. Plan to be develaped in �
1997198. Plan to take in consideration _of leisure needs of community and using- ad3usted deveZoper
donation funding.
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� gARMONY SNOWMOBILE C�UB
1 POST OFFICE BOX 503 .
� McHENRY, ILLINOIS 60050
September 15, 1994 ,
Mayor and City Council
333 South Green Sfreet
McHenry, IL.60050
' To Whom it May Concern: �
. As requested by the Parks & Recreation District, I am making this request on behalf
of the Harmony Snowmobile Club for permission to use the Northwest Portion of
Peterson Park for a sndwmobile grass drag on Sunday, October 16, 1994. Specifically,
we would like to use that,part of the park north of the railroad tracks and w�st of the
main entrance. The Har�nony Snowmobile Club will host the competition, provid.ing
the proper insurance, restroom �acilities, and personnel for setup, clean-up and repair,
as needed. I anticipate approximately 250 people would attend.
. Thank you in advance for your consideration of this matter.
Harmony Snowmobile Club .
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James P. Kottke
Vice President
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