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Home My WebLink AboutMinutes - 9/13/1995 - Parks and Recreation Committee City of McHenry :��,., :`� ��;��;;:;: � 333 South Greea Street �'��,;��/��/�y��.' McHenry, [llinois 60050-5642 _ , .� �'I� �'n ti r ^' � r« �� _ �t �,� �-�� - - . ��1.'�� =��`�:._� .. .. . ..� - .�._�.,_ AGENDA PARKS & RECREATION CONiNiITTEE P�ETING TUESDAY, AUGUST 22, 1995 MCHENRY MUNICIPAL CENTER ROOM 234 - 7:30 PM 1. Park Facility Improvements 2. Contracted Recreation Programs 3. Parks and Recreation Computer Implementation � �, 4. Brookside Park Update A) Drainage Report B) Illinois Department of Natural Resources Site Visit 5. Directors Report A) School Cooperative Programs - Fall 1995 B) Tree City USA Recertification C) Part-Time Office Position D) 1995 Soccer Season (MASF) 6. Any and all business that may properly come before the committee. /0303H � Clerk's Office and Administration Public Works, Parks and Police (815)363-2100 Building and Zoning Recreation (Non-Emergency) FAX: (815)363-2ll) (815) 363-2170 (815) 363-2160 (815) 363-2200 City of McHenry af:�� , �.�. ,.i:;"" �`�A;►;: 333 South Gree�i Street �- �, t�, � McHenry, Illinois 60050-5642 ,�, �'' ,� � = � �� 4 r;srG � �� ,.r� ��..�.::._��.� � ,� � �� _ - .. .. . ..y. ..��.�,�_ MEMORANDUM T0: Parks & Recreation Committee FROM: Pete Merkel, Director of Parks and Recreation RE: August Park Committee Meeting DATE: August 18, 1995 1. Park Facilitv Improvements Attached (yellow) is a memo sent to Fred Batt suggesting some park facility improvements that should be completed this Fall or Spring 1995. I will give a brief report on these improvements to the committee. 2. Contracted Recreation Pro�rams There has been some discussion in the past on the contracting for �, recreation programs with outside organizations or individuals. I would like to get some input from the committee on continued use of these contracted programs. 3. Parks and Recreation Computer Implementation The purchase of computer hardware and software for the Parks and Recreation Department will be completed in the near future. Staff training will be provided by the software company and will require all staff to be involved in a four day training program. It is anticipated that this system will be operational prior to the Winter/Spring program registration in January 1996. Below is a suggested timeline for the implementation of this system. Sept./Oct. — Bidding and approval of purchase of hardware as recommended by Eclipse, Inc. Approve purchase of software. Oct./Nov. — Delivery and set up of system. Nov./Dec. — Software installation and staff training. Jan. — System operational for Winter/Spring registration. � Clerk's Office and Administration f'ublic Works, Parks and Police (815) 363-2100 Building and Zoning Recreation (Non-Emergency) FAX: (815) 363-2119 (815) 363-2170 (815) 363-2160 � (815) 363-2200 Page 2 `' 4. Brooks Lde Park Update A) D:-ainage Report — The drain tile investigation field work was c��mpletefl by Huddleston/McBride on Thursday/Friday, August 10 & l:l. I hope to receive the written report for discussion at the c��mmittee meeting. B) Illinois Department of Natural Resources Site Visit — The grant administrative staff assigned to this project will make a site inspection on Wednesday, August 23 at 11:30 am. 5. Directors Report A) School Cooperative Program Fall 1995 — A brief report will be given on upcoming fall programs that will utilize school facilities. B) Tree City USA Recertification — Attached (blue) is a copy of the Tree City USA Recertification. This form is due by December 31, 1995. C) Part Time Office Position — A brief report will be made on the process to hire a replacement for the recent vacancy in the Parks office staff. d) 1995 Soccer Program (MASF) — Attached (pink) is a letter from the �- MASF regarding the upcoming season. A brief report will be made on this proposed schedule and field conditions. � City of McHenry .€�..,.. j�SY' A��'�4 333 South Green Street {�' 4'"' McHenr `, _ :�� r �, y, Illinois 60050-5642 _>� y .:-�-- —, -s, ' _- �3 _ ' `�_..--�- .. . :`��.�<, - �;.a._.-r=�r MEMORANDUM T0: Fred Batt, Director of Public Works FROM: Pete Merkel, Director of Parks and Recreation RE: Park Facility Improvements DATE: August 18, 1995 There are several park facility improvements that need to be addressed in the Fall of the year now that summer programs have ended. Below I have prepared a list improvements that I feel are needed at these particular sites. I would be glad to review these improvements with you and your staff and offer any assistance that you may need. � KNOX PARK POOL Repair of surface cracks; in pool bottom and painting of entire pool. BALLFIELD IMPROVEMENTS Knox Park - Fence repairs, bleacher repairs, grade spectator area, painting of light poles and additional ballfield mix brought in on both fields. Petersen Park - Fence repairs, bleacher repairs, and additional ballfield mix on all 5 fields. DRAINAGE PROBLEMS Knox Park Tennis Courts - Swale and drainage by sidewalk modified so that water does not drain across tennis courts. Petersen Park - Drainage needs to be corrected in athletic area to eliminate water flooding infield of Field ��3 (lighted field) . Soccer Field - Overseeding and sodding of Knox Park soccer field. Special attention given to areas directly in front of goals. � Clerk's Office and Administration Public Works, Parks and Police (815)363-2100 Building and Zoning Recreation (Non-Emergency) FAX: (815)363-2119 (815)363-2170 (815) 363-2160 (815)363-2200 Page 2 � There has been discussion on the need for these improvements in the past. I understand that some preliminary work has been done in reviewing these projects. I would suggest that we sit down with the appropriate staff and discuss how these improvements can best be accomplished. If you have any questions regarding this memo, please contact me at my office. cc: Parks & Recreation Committee /0304H � � , �� .. , i � � � TREE CITY USA � � � � Application for Recertlfication � ' Mail completed application with requested attachxnents to your state forester no later than IIecember 31. , The TR.P:E CITY USA award is made in recagnition of work completed by the city during the calendar year. ' � Please provide inf'ormation for the year ending. , (Some atates require information in addition to that requested on this application.Check with your state forester.) � As of the city of , ' (Title—Mayor or other city official) � I herewith make application for this community to be officially recertified as a Tree City USA for , having ' achieved the standards set forth by The National Arbor Day Foundation as noted below. cyear� � Standard 1: A Tree Board or Department ' List board members,and meeting dates for the past year;or name of city department and manager. � � � ' Standard 2:A Community Tree Ordinance Check one: ❑Our ordinance as last submitted is unchanged and atill in effect. 1 ❑Our ordinance has been changed.The new version is attached. � Standard 3:A Community Forestry Program with an Annual Budget of at Least$2 Per Capita � Total community forestry expenditures............................................................................................... $ ' Community population........................................................................................................................... ' Attach annual work plan outlining the work carcied out during the paet year.Attach breakdown of community fore�try expenditures. ' Standard 4:An Arbor Day Observance and Proclamation Date observance was held � Attach program of activities and/or newa coverage.Attach Arbor Day proclamation. � � ' Signature T`itle Date � � Please type or print the following: � Mayor ar equivalent . . City Forestry Contact � ' . Name• Name• ' Title• Title• � , Address: ' Addreas: � City,State,Zip: City,State,Zip: , Phone#: Phone#: , NOTE:Applic�tion will not be processed without Standard 3 and 4 attachments. � � � Certification ' (To Be Completed By The State Forester) � • � (Community) � The abave named community has made formal application to this office.I am pleased to advise you that we reviewed � the applicatian and have concluded that,based on the information contained herein, said community is eligible to I be recertified as a Tree City USA,for the calendar year,having in my opinion met the four standards � of achievement in urban forestry. � Signed ' State Forester Date � � Person in State Forester's Office who should receive recognition material: � Name: UPSAddress: , Titlet City,State,Zip: ' Agency: Phone�• � � ; , . . � McHenr�A`a ��tNEQ � 5occer R 1995 Federation p,�G �g RE��2EPTION DEP�t• • P.O, BOX 423 • McHENRY, ILLINOIS 60050 August 14, 1995 Mr. Pete Merkel Director, Parks and Recreation City of McHenry 333 S. Green Street McHenry, IL 60050 Dear Pete: As you are probably aware, M.A.S.F. strives to provide area youth with the opportunity to promote soccer. As another season approaches,we anticipate another busy season. The 1995/1996 season continues to reach a high registration of over 700 McHenry area youth. , � We axe excited to hear the City of McHenry plans to open up yet another pa.rk, namely, Brookside. We are delighted with this news and anticipate the City will work closely with M.A.S.F. to coordinate games at Brookside in the near future. Any information you might have about available fields at Brookside will be appreciated. We have formed our 95/96 teams and have coordinated practice games to begin the week of August 14 in the fields assigned to us in your letter dated Mazch 30, 1995. Practices will be held Monday through Friday between the times of 4:30 p.m.-7:00 p.m. Our field representative, Karl Nickolas has made up a schedule for practices and will contact you this week. The 95/96 season will begin September 9 with games running from 9:00, 10:30, 12:00 and 1:30, all ending by 3:00. We are happy to announce newly elected boaxd members for M.A.S.F. Please welcome JeffHurckes as President, Tim Trageser as Vice President, Debra Adenau (mysel� as Secretary as well as another term for Mike Daurio as Treasurer for the federation. If you have further questions, please feel free to contract JeffHurckes at (815) 344-5054. Very best regards, �� Debra Adenau `,, Secretary cc: M.A.S.F. Board