HomeMy WebLinkAboutMinutes - 11/17/1998 - Parks and Recreation Committee �
PARKS AND RECREATION COMMITTEE
MINUTES
November 17, 1998
Parks Committee Members : Chairman Alderman Baird, Alderman Glab,
Alderman Murgatroyd
Others Present : Mayor Cuda, City Administrator Lobaito, City
Clerk Althoff, City Inspector Marcinko, Director of Parks and
Recreation Merkel, Athletic Supervisor Mike Perkins
Parks and Recreation Chairman Alderman Baird called the meeting
to order at 7 : 05 p.m. He stated the purpose of this evening' s
meeting is to continue discussion on the feasibility of a
recreation center. Possible funding sources and site selection
were to be considered.
FUNDING SOURCES
BUILDING. . . .
� Capital Funds-
Director of Parks and Recreation Merkel explained funding for
both the construction of the proposed recreational center
facility and some operational costs need to be
considered. Chairman Alderman Baird requested current financial
information be provided in the future for committee reference.
Alderman Murgatroyd reminded the committee capital development
funds, in the amount of $750, 000 were segregated for recreational
center use. A specified percentage of capital development fees
received from this point forward to be allocated for recreational
center construction has not yet been determined. Staff is
estimating a total of $240, 000 for the 1998-99 fiscal year in
capital development fees based on $1600/house. Some discussion
followed.
Director Merkel noted capital development monies can be
supplemented with bond revenues. In addition council might
consider allocating future annexation fees to this project or
require contributions during annexation agreement negotiations .
Further discussion followed regarding the desirability of using
water and sewer fund monies for service extensions to the site.
It was the consensus of the committee the water and sewer fund
monies would not be a viable funding source for the recreation
center project .
�.
Parks and Recreation Committee Meeting Minutes
November 17, 1998
�-- Page Two
Monies fr�m the General Fund might also be allocated for
recreation center development if council approved said action.
Donations-
Director Merkel stated the following donation means could be
investigated and considered:
-corporate and business donations
-fundraising activities
-private sponsorships and/or donations .
A lengthy discussion followed regarding bonding and referendum
options . Alderman Murgatroyd reminded the committee monies to
subsidize first year start-up costs should be included in the
total funding figure . He noted currently the City' s general fund
subsidizes the parks and recreation department operating costs by
approximately $150, 000 . City Administrator Lobaito opined it
might be difficult to garner support for an increase in property
tax monies to be utilized for recreation center operational
expenses . Additionally he opined the inability of the City' s
general fund to subsidize any additional operational expenses
associated with the recreational center. City Administrator
Lobaito, in response to committee inquiry, stated the estimated
cost of constructing a recreational facility was $1, 000, 000 for
� every 10, 000 square feet of building space.
Alderman Glab stated it was his opinion to proceed with the
development and construction of a recreational facility while
council consensus was firm.
Alderman Murgatroyd reminded the committee refunding of the 1990
GO Bond was being considered as interest rates are low. The
current principal of this bond is approximately $1, 400, 000 . If
this 1990 bond amount is extended back to the original principal
amount of $3 , 000, 000 the $1, 600, 000 additional fund amount could
be used as the designated public benefit percentage for the
recreational facility construction. Chairman Alderman Baird
reminded the committee monies would be needed within the next few
years for the construction of a new larger public works garage .
Discussion regarding recreational project phasing ensued. In
response to Alderman Glab' s inquiry Director Merkel stated public
opinion will be solicited after a blueprint/footprint of the
proposed recreational facility including any phasing is developed
by architectural consultants, Sente & Rubel . Some discussion
followed regarding the marketability of a $3 , 000, 000 recreational
facility as opposed to a $8 or $9, 000, 000 facility.
OPERATIONAL. . . .
\,,. Chairman Alderman Baird again requested staff provide the
committee with current park and recreation income and expense
figures for reference .
Parks and Recreation Committee Meeting Minutes
November 17, 1998
`,, Page Thre?
Director Merkel noted currently 80-810 of the recreational
program revenues cover operating costs . Staff has suggested the
size of the recreational facility be 54 , 000 square feet .
Discussion ensued regarding hiring a consultant to solicit
donations and sponsorships .
The committee stated the need to have a footprint/rendering of
the recreational facility with cost estimates prior to soliciting
public comment . Input from area school children should also be
sought . City Administrator Lobaito suggested the committee not
consider an advisory referendum question to determine the
community' s interest and support for the project .
PHASING. . .
If phased the building should be constructed to make expansion
cost effective. It was the consensus of the committee to
eliminate plans for an indoor ice rink and prioritize expansion
amenities in the following manner:
Aquatics/indoor
additional multipurpose gymnasium
`- fitness center
community room
It was the consensus of the committee to combine an in-house
soccer facility with a multipurpose room constructions . Some
discussion regarding a potential Phase III for an outdoor
swimming pool and aquatics center occurred.
PLANNING ISSUES/SITE SELECTION
After some discussion it was the consensus of council the best
site for the proposed future recreation center is on city
property located directly behind and to the west of the Municipal
Building. The committee cited the proximity to the center of
town and opportunity to expand existing parking amenities . It
was also the consensus of council the Petersen Park site should
remain open space and house large outdoor community events, ie :
Fiesta Days, car shows, fireworks, etc . After some discussion it
was suggested architectural consultants Sente and Rubel should
review the site and provide the committee with suggestions as to
the proposed building' s elevation and orientation on this site .
City Inspector Marcinko recommended soil borings be done prior to
final site decision as area water table levels are high.
Architectural consultants Sente and Rubel will be invited to the
� next Parks and Recreation Committee Meeting. At this time a
Parks and Recreation Committee Meeting Minutes
November :L7, 1998
Page Four
�
sketch pl��n with cost figures will be provided. Prior to this
meeting C:Lty Administrator Lobaito and Director Merkel will meet
with Sentf� and Rubel representatives to review the committee' s
suggestioris and recommendations .
Motion by Glab, seconded by Murgatroyd, to adjourn the meeting at
9 : 07 p.m.
Votirig Aye : Baird, Glab, Murgatroyd
Vot irig Nay: None
Absent : None
Motion carried.
The meeting was adjourne at 9 : 07 p.m.
�
�T.c.l�X-._ U� �
William Baird, Chairman
�
�