HomeMy WebLinkAboutMinutes - 4/5/1999 - Parks and Recreation Committee PARKS AND RECREATION COMMITTEE MEETING
� MINUTES
April 5, 1999
Members Present: Chairman Alderman Baird, Alderman Glab, Alderman
Murgatroyd
Others Present: Director of Parks and Recreation Merkel, City Clerk Althoff
Chairman Alderman Baird called the meeting to order at 7:00 p.m.
RECREATION CENTER DISCUSSION
Director Merkel presented Sente and Rubel's recreational facility floor and site
plan. Director Merkel noted if indoor soccer matches were permitted, portable
viewing bleachers would be required. He also solicited comments regarding the
need/desire for the inclusion of a large receiving doorway. The upper level
features a three lane suspended running track. Large windows and glass
partitions run along one full side of the upper level showcasing this feature.
In response to Chairman Baird's inquiry, Director Merkel stated the current
design does consider expansion capabilities with regard to the fitness center.
Second floor additions can also be accommodated. The committee suggested
any plans for future building expansion be addressed during initial
construction phases, ie: support beams, electrical connections, etc.
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Some discussion followed regarding the increase in construction costs. Director
Merkel noted the original construction estimate figure was under $9,000,000.
The current estimate is in excess of $9.1 million. It was noted the increase is
due in large part to the increase in size and subsequent asphalt costs for the
parking lot. Director Merkel also noted
the project budget do NOT include legal or financing costs
construction costs are based utilizing a General Contractor project
delivery method
the assumption all permit fees and water/sewer connection fees will be
waived
an environmental study will not be required for the site
the site is properly zoned for this project.
Some discussion followed regarding building appearance. It was the consensus
of the committee to require a professional looking front facade and, in an effort
to reduce overall cost, use less expensive materials for the balance of the
structure.
A tentative operating cost proposal was provided the committee. Director
Merkel noted the difficulty in obtaining comparable operating costs as most
other local recreational facilities include pool operational costs.
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Chairman Baird requested the committee consider and discuss financing
options. He suggested the committee extend invitations to two or three bond
consultants to a Committee Meeting of the Whole or a joint Parks and
Recreation/Finance Committee Meeting to present funding options. Some
discussion followed. It was the consensus of the committee to recommend to
full council the scheduling of a Committee of the Whole Meeting to review and
prioritize all proposed capital projects including
the construction of a recreational facility
the construction of a new public works garage
compliance with federal nitrification requirements
expansion of the central wastewater treatment plant
5-year streets program.
Determination could then be made as to the feasibility of pursuing the
construction and operation of a recreational facility. In addition an overall
financial plan could be developed. Alderman Murgatroyd suggested the
assistance of recently hired City Assistant Administrator Maxeiner be sought.
He also suggested other revenue sources be investigated and implemented.
�.irther discussion followed regarding the desirability and feasibility of initiating
a recreational center referendum. Establishing a fund-raising entity was also
� considered. Developer donation funds could then be allocated for operating
expenses.
In response to committee inquiry, Director Merkel stated a full-scale artist's
layout was not included in the Sente and Rubel proposal, however an estimated
cost of said layout is approximately �1000. Staff was also directed to obtain
construction and operating costs for a pool.
Alderman Glab left the meeting at 7:35 p.m.
PETERSEN PARK MAINTENANCE BUILDING ARCHITECTURAL PROPOSALS
Director Merkel noted staff was directed at the February 2, 1999 Parks and
Recreation Committee Meeting to develop a Request for Proposal and obtain two
or three proposals for comparison purposes. Three proposals were obta.ined;
Direct Design $4000
Cone.Kalb.Wonderlick �4050 plus expenses
Paul Glen Architects 5% of the overall construction cost
After some discussion it was the consensus of the committee to recommend to
full council the award of the architectural services contract for the Petersen
Park Maintenance expansion to Direct Design of McHenry in an amount not to
exceed $4000.
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PETERSEIV PARK WATERFRONT PLAN
Director Merkel informed the committee Smith Engineering has completed the
preliminary estimates on developing the Petersen Park Waterfront Plan. 'I�vo
phases are proposed with two possible design alternatives for each phase. An
estimate for providing sanitary and water service lines to the future rest
room/changing rooms. Estimates do not include fieldwork and are based on
nearest service line connection.
Petersen Park Waterfront Phase I includes Parking Lot and Path development
near the proposed volleyball courts, a boat launch, boat dock, lights, and
playground equipment. A gravel parking lot with limestone path is estimated at
�79,858.00 and an asphalt parking lot with an asphalt path is estimated at
$104,764.00. Phase II includes a secondary gravel parking lot, chain link
fence, boat dock and a picnic area shelter. The secondary parking lot with
limestone path has an estimated cost of$60,740.00. Phase II constructed with
an asphalt parking lot and asphalt path is estimated at $82,919.00.
Phase I construction includes the construction of a boat access. Merkel also
noted the Boat Access Area Development grant deadline is September lst.
� Boat Access Area Development Grants provide a minimum of 80% financing for
the project's total cost. These grants are not cumulative like the Open Space
Land Acquisition Development grant monies.
Some discussion followed. Chairman Alderman Ba.ird opined although more
expensive the asphalt alternative was more practical and aesthetically pleasing.
It was the consensus of the committee to apply for the Boat Access Area
Development Grant for the boat launch and dock and to apply for OSLAD
monies to develop the bike path, volleyball courts and picnic area. The
estimated cost of the total project including shelters, boat docks, landscaping,
etc. was $450,000 - $500,000. Chairman Aldermen Baird also suggested
further development of this project be included within the City's Park and
Recreation Department's Five Year Capital Plan.
It was also the consensus of the committee to allocate approximately $20,000 to
�30,000 for park improvements. Director Merkel was instructed to contact
Grant consultant Kenneth Fisk to better determine and define grant eligibility
points for the development of the Petersen Park Waterfront.
NEUMANN PARK DEVELOPMENT
Director Merkel reported he had spoken with McHenry Area Chamber of
Commerce Director Debra Harr and was informed she and City Administrator
Lobaito had met with the owners of MetalMasters to discuss possible assistance
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Page Four
with the ciesign and build of the proposed gazebo for Neumann Park. He also
noted the Green Street Committee does not appear to have clear consensus as
to whether a gazebo should or should not be constructed in this park. The
gazebo cost of approximately $40,000, is also an unresolved issue.
The proposed design for this park has been completed and the preliminary cost
estimate is $48,800. The estimate does not include the construction of the
gazebo. Some discussion followed regarding the project's cost. Director Merkel
noted attempts were being made to reduce the overall cost by redesigning the
retaining wall. The stone retaining wall cost is estimated at $24,000 or one-half
the total project cost. The landscape designer is attempting to reduce the
overall wall area to reduce cost.
The committee also reminded staff to address adjacent property owner, Rose
Lilligard's drainage problem. In addition the committee instructed Director
Merkel to prepare the appropriate bid documents and complete the project by
Fall of 1999. Director Merkel noted resolution of the gazebo would in all
likelihood delay the projects completion beyond Fall. The 1999-2000 Parks and
Recreation Department budget proposal does not include a line item for
Neumann Park gazebo construction.
�, Finance Chairman, Alderman Murgatroyd, suggested $30,000 be allocated in
the 1999-2000 for the development of this project. The gazebo will be included
only if the Green Street Revitalization Committee provides both an acceptable
design and funding source. Director Merkel was instructed to provide the
committee with revised development numbers. Director Merkel requested
clarification regarding which funds should be expensed for this project. He
suggested 50% be allocated to the Parks Donation Ftiind and 50% to the
General Fund.
Some discussion followed regarding park lighting. Director Merkel stated
bollard lighting will be investigated.
PARKS AND RECREATION DIRECTOR'S REPORT
A] OSLAD GRANT SUBMISSION - Director Merkel stated the committee needed
to take formal action and recommend to full council the resubmission of the
grant application for the Petersen Farm acquisition.
Motion by Murgatroyd, seconded by Glab, to recommend to full council the
passage of a support resolution and resubmission of the Petersen Farm
Acquisition Grant to the IDNR program.
Voting Aye: Baird, Glab, Murgatroyd
Voting Nay: None
Absent: None
`., Motion carried.
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Page Five
B] ALTHt�FF PARK DEDICATION—Director Merkel reported the dedication for
Althoff P��rk is tentatively scheduled for late August or early September to
coincide with the beginning of the Fall Soccer Program. The dedication
ceremony will occur prior to the beginning of a Saturday morning soccer game.
C] LAWCON GRANT—Director Merkel informed the committee the Federal
Government is considering permanent funding of the Land and Water
Conservation F�znd. Land and Water Conservation F�znd state assistance would
total $450 million annually. This is an attempt to reinstate lost federal dollars.
Director Merkel reported funding is dedicated to acquisitions authorized by
Congress for public lands, national parks, etc.
Motion by Murgatroyd, second by Glab to adjourn the meeting at 8:45 p.m.
Voting Aye: Baird, Glab, Murgatroyd
Voting Nay: None
Absent: None
Motion carried.
The meeting was adjourned at 8:45 p.m.
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Submitted, ,
���_ v . �
William Baird, Chairman
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