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HomeMy WebLinkAboutMinutes - 1/15/2001 - Parks and Recreation Committee PARKS AND RECREATION MEETING � MINUTES January 15, 2001 Members Present: Chairperson Alderman Baird arrived at 7:18 p.m., Alderman Glab, Alderman Murgatroyd Others Present: City Clerk Althoff, Director of Parks and Recreation Merkel, Mayor Cuda, City Administrator Lobaito, Athletic Supervisor Michael Perkins, Parks Superintendent Tom Schmidt Director of Parks and Recreation Merkel, in Chairperson Baird's absence, called the meeting to order at 7:13 p.m. He noted several items on the agenda. PLAYGRUUND RENOVATION PROGRAM Director Merkel noted the 2001-2002 draft budget includes playground renovation monies for Petersen and Veterans Memorial Parks. In response to Committee Member Alderman Glab's inquiry, Director Merkel explained the projects are prioritized based on the results of the playground safety audit. Chairperson Alderman Baird arrived at 7:18 p.m. � Director Merkel presented the following proposed schedule for playground renovation: 2001/02 Petersen Park Veteran's Memorial Park 2002/03 Fox Ridge Park Malibu Tot Lot 2003/04 Jaycee Park East Beach Park 2004/05 Lakeland Park Creekside Park Kiwanis Tot Lot In response to committee inquiry, Director Merkel noted the West Beach playground equipment was removed in fall, 1999. Staff was currently evaluating what type and how much playground equipment would be replaced. The committee requested playground equipment, removed from Knox Park, be installed on an interim basis. In response to Alderman Glab staff noted Lakeland Park is scheduled for playground renovation in 2004/5 because overall the playground is in good shape and the playground equipment is relatively new. The sand foundation does require replacement however. Director Merkel also sought direction regarding the retention of existing playground equipment at East Beach. The committee instructed Director Merkel to include both Petersen Park and Veteran's Memorial Park playground renovations in the Parks and Recreation 2001/2002 budget proposal. � Parks and Recreation Committee Minutes � January 15, 2001 Page 1�vo Some discussion followed regarding the advantages and disadvantages of tot lots versus regional park areas. It was the consensus of the committee to pursue the development of both tot lots and regional park areas with future developments. In response to committee inquiry Director Merkel provided the committee with a status update report on the Knox Park and Freund Field. He noted weather, specif'ically snow, has delayed the completion of both projects. It is anticipated both parks will be completed by spring of 2001. Some discussion followed regarding the West Beach playground. Director Merkel noted the West Beach playground surface needs to be redone. The current base is not ADA compliant. Sta.ff was directed to investigate the cost of playground surface materials, specifically fibar. CAPITAL PROJECTS REVEIW FOX RIDGE PARK BID SPECIFICATIONS-Director Merkel informed the committee Smith Engineering completed the plans and bid specifications for Fox Ridge Park. In response to committee inquuy, staff noted the archery range was a relocation from Knox Park because of the skate park construction. The committee expressed concern with the inclusion of an archery range at this � location. In response to Committee member Alderman Glab's inquuy staff explained the locations of the ballfields south of Dartmoor and east of Boone Creek are at least 62 feet away from the right-of-way and bike path. Some discussion followed regarding the size of the proposed gravel parking lot. Committeeman Alderman Glab opined the lot as designed was not large enough to accommodate the use of all seven ballfields. He also opined the lack of parldng spaces in the lot would encourage vehicles to park on Whitmore gaining access to the park via the walkway easement between lots 65 and 64 on Whitmore Drive. Staff noted the parking lot at Petersen Park accommodates parking for up to 225 vehicles. A lengthy discussion followed. Mayor Cuda noted if Elementary School District #15 does not build their school immediately the site could be used for additional parking. Alderman Glab suggested the proposed parking lot be expanded to 240 spaces immediately. He also opined the park design as presented is too dense. He suggested two baseball fields and the archery range be eliminated. Some discussion followed regarding the size and weight of the archery targets as well as the dimensions of the proposed archery range area. The Committee, citing safety concerns, suggested some sort of fencing be considered if the archery range were developed. F�xrther discussion followed. It was the consensus of the committee the archery range should be bid as an alternate. City Administrator Lobaito noted the parking lot will be developed as a gravel lot �, with a 200'asphalt entrance off of Dartmoor. Parks and Recreation Committee Minutes January 15, 2001 �- Page Three Motion by Murgatroyd, seconded by Baird to recommend to full council the approval of the Fox Ridge Park design as presented and to authorize the advertisement of bid subject to the change in bid specifications requiring the archery range to be bid as an alternate. Voting Aye: Baird, Murgatroyd Voting Nay: Glab Absent: None Motion carried. MCHENRY ZONE SKATE PARK--Director Merkel reported the volunteer committee's fund raising efforts are continuing with both material and supply donations as well as monetary donations. The contracts with architectural firm Thompson and Dyke are being developed. He also informed the committee Richmond High School students have expressed an interest in contributing to the project. PETERSEN FARM ACQUISITION—Director Merkel informed the committee an announcement of McHenry's success in receiving grant monies for the purchase of the Petersen Farm homestead property was rnade during the State Convention in Peoria on Friday, January 12+�. 1'he grant request was for $400,000. �'` RECREATION CENTER ADVISORY REFERENDUM QUESTION—Director Merkel noted he and other Parks and Recreation Department staff attended an informational seminar on a successful referendum at the State Convention. Staff did inquiry as to the availability of a firm or organization that could develop a referendum campaign and support materials. It was ascertained the availability of said organization was severely limited. Some discussion followed regarding the cost and time involved in developing a campaign. Staff noted formal action regarding the placement of this advisory referendum question on the April 3rd Consolidated Election ballot is scheduled for the January 16+� regularly scheduled council meeting. At the initiation of Alderman Baird sorne discussion followed regarding the proposed question. It was the consensus of the committee to include language that clarifies the availability of Senior Citizen programs and activity rooms. Additional discussion followed regarding funding mechanisms. The committee expressed some interest in reevaluating the use of a telecommunications tax to fund the recreation center dependent on the outcome of the advisory referendum. DIRECTOR'S REPORT Director Merkel reviewed the park maintenance report distributed in the committee agenda packet. The projects have been prioritized in order of safety issues and community need. � Parks and Recreation Committee Minutes � January 15, 2001 Page Four Director Merkel, in response to Alderman Glab's inquiry, noted staff was analyzing the cause of the Whispering Oaks pond algae and will provide a cost estimate for clean up and/or correction. In conclusion Director Merkel informed the committee monies have been budgeted for park sign renovation and replacement. Existing wood signs have been in place since the early 1980's. This year 9 signs will be replaced in the following parks: Fox Ridge Park North Oak Park Weber's Park Wheeler Park Fen Brookside Trail Park Rotary Park Center Street Park Cold Springs Park A natural foam board material will be used. Director Merkel noted the sign replacement prograin would be phased over a four year period. � Some discussion followed regarding the destruction of the Whispering Oaks Park sign for the third consecutive season. Landscape architect Todd king is investigating a new design inclusive of a raised stone planter. Motion by Murgatroyd, seconded by Baird to adjourn the meeting at 9:15 p.m. William Baird, Chairperson � � MEMORANDUM To: Parks & Recreation Committee From: Pete Merkel, Director of Parks & Recreation Re: Monday, January 15, 2001 Committee Meeting Date: January 10, 2001 1. PLAYGROUND RENOVATION Attached to this memo (blue) is the Capital Improvement Program Playground Renovations Plan as presented to the City Council. At the bottom of this page is the schedule of site improvements listed by fiscal year. � This listing of park sites for playground renovations is based on playground safety and its completed by Bob Combs. These audits are also attached for your review. These caudits and the Nationnl Playground Safety Institute scoring system will be discussed at the meeting. A brief update will be given on the status of the Knox Park and Freund Field improvements. We will also touch on plans for this years proposed improvements at Petersen Park and Veteran's Memorial Park. 2. CAPITAL PROJECTS REVIEW A. Fox Ridqe Purk Bid Specifications A copy of the plans for this pro ject is included in this packet. This pro ject is ready for bidding and at this time we would like to review with the committee the final site development plan. L. � Page 2 B. McHenry Zone Sknte Park A brief report will be given on the status of this spring project. C. Petersen Farm Acquisition The status of the Petersen Farm Land Acquisition 6rant is still not known. These grants are usually announced in December. The IDNR recommendations have been sent to the Governors Office for approval. There is speculation that the announcement on the grants may be made concurrently with the IPRA/IAPD State Conference in Peoria, IL on January 10-13, 2001. 3. RECREATION CENTER DISCUSSION � If the Recreation Center question is to be brought forward to the community on the April ballot, I would like to have a brief discussion with the committee on referendum strategy and the coordinuted effort needed to support the question on the ballot. 4. PARKS & RECREATION DIRECTORS REPORT A. Park Maintenance List 2001 Attached to this memo (green) is a list of the proposed Park MQintenance items for 2001. This list is prepared annually to identify needed improvements in our park facilities. This list is over and above the normal day to day duties of our staff. I have also attached a list of the hourly breakdown of maintenance duties in the past year. This report gives you a clear picture of where the staff hours are allocated to each job function. B. Summer Staffinq `' A brief report will be given on our plans for summer staffing of the Parks & Recreation Divisions. � Page 3 C. Park Signage Improvements In this years budget we have included funds for the start of a replacement program for all of our park identification signs. An illustration of the two styles of signs and the replacement budget and schedule is attnched for your review (yellow). /pete/Pnrkmtgs/Mtg 1-15-01 � �... � CAPITAL IMPR�, EMENT PR06RAM ( J PARK DEVELOPER DONATION FUND Z001/02 - 2005/06 Category: City Facilities Project Name: Playground Renovations Project Description: Renovation of plaryground facilities in QII city parks to include new equipment and safety surfncing that will meet all safety codes and accessibility. Funding �escription: Developer ponation Funds Five Year 2001/02 2002-03 2003-04 2004-05 2005-06 Total Allocntion: Plnnning/Specification $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 5,000 Construction $120,000 $100,000 $100,000 $100,000 $ 50,000 470 000 Total Funding $475,000 Fundinq Source: Park Donation Fund $121,000 $101,000 $101,000 $101,000 $ 51,000 $475,000 Purk Site 2000/O1 Knox Park - N/55 Freund Field - N/55 2001/02 Petersen Purk - N/55 Veteran's Memorial Park - N 2002/03 Fox Ridge Park - N/55 Mnlibu Tot Lot - N/55 2003/04 Jaycee Park - N/55 East Beach Park - N/55 2004/05 Lakeland Park - N/55 Creekside Park - N/55 Kiwanis Tot Lot - N/55 (N) = New Equipment (55) = Safety Surfacing CITY OF MCHENRY DEPARTMENT OF PARKS & RECREATION `" PARK I�ENTIFICATION SIGN/REPLACEMENTS The wood park identification signs will be replaced with new signs according to the schedule detailed below. The existing signs have been in place since the early 1980's. The Park Maintenance staff made these signs with a sign routing machine. This equipment will continue to be used to make smaller rules and regulation signs and directional signs. Professional sign companies according to the illustrations attached will make the new park identification sign in two sizes. Due to the cost of these signs they will be phased in as scheduled. FY 2000-01 (9 total (4 large/5 small)) Budget: $7,000 Fox Ridge Park (L) � .� North Oak Park (L) Weber's Park (L) Wheeler Park Fen (L) `-' Brookside Trail Park (2-5) Rotary Park (5) Center Street Park (5) Cold Springs Park (5) FY 2001-02 (10 Total (5 large/5 smal I)) Budget: $9,000 Freund Field (L) Jaycee Park (L) Knox PQrk (L) Miller's Riverfront Park (L) Whispering Oaks Park (L) Kiwanis Tot Lot (5) Malibu Playground (5) Pebble Creek Park (5) Wheeler Park Fen (5) Whispering Oaks Park (5) �. • _ _ � Page 2 � FY 2002-03 (9 Total (4 large/5 smQll)) Budget: $7,900 Boulder Creek Park (L) Fox Ridge Park (L) Petersen Park (2-L) Creekside Park (5) Jaycee Park (5) McHenry Shores Beach (5) Overton Park (5) Veteran's Memorial Park (5) FY 2003-04 (6 Total (1 large/5 small)) Budget: $4,600 Cold Springs Park (L) East Beach Park (5) Lakeland Park (5) Lakeland Park Boat Launch (5) Pheasant Vnll ey Park (5) West Beach Park (5) `- SUMMARY 4 Year Total Replacement Program 34 Total signs 14 Large Signs @ $1,100/each $ 15,400.00 20 Small Signs @ $700/each 14 000.00 Total Replacement Cost: $ 29,400.00 Does not include any new park sites or udditional signage on existing parks. /pete/signs/Sign Replacement Brenkdown �� PARK IDENTIFICATION SIGNS �t to �� � ILLUSTRATION "A" LARGE SIGN I � $ � I ¢ , y'+{ ; s � ;. .:: , , K� i, 'L��{�'� A. ° i ,�` _p M �MA �'�f....Jf {1 .,�� ) PJt4 �l'� .t Y,.t �{�' .�. .{;;�7 �! �.:. � .'�ri � �.. G t �: • . �� '�'�.a; �,. � — i s' ��I � ���:;i y� � .-...: , � �W,�LI.IAM H. � +b� � .. �\�1` �� �' �� �� �F �H•y " '. � � �'� � AI.THOFF � �� 3 Z„ 8 � �., '�� ;• d�'A11tN$� � � ��:.PARK��`a�� ' I � � � '^���`:•��.w, -:.��� �... �..+�..���...'�-.�lyx•.}„�,�: ; . I , .. �'�"�' -�.: »,3. a, `- Single 6x6" post. Inground depth of 36" LOGO DETAIL 4�4�5 AND ��' �, �' Pho-�o negative can be supplied by Parks and ��' � �� Recreation Dept. ;a' x � COLORS: Green-Tree top and ground � Brown-Tree ,trunk and 'table � ' � Yellow-Sun Black-Lettering � ���'A R T I��'� � PARK IDENTIFICATIQN SIGNS . iLLUSTRATION "B" � �, � r�t to�� SMALL SIGN � ; � � �S�b � � � WALSH PARK � CITY OF McHENRY �� . , 3 DEPT. OF PARKS AND RECREATION . � �----- Single 6x6" post. Inground depth of 36" . i � � l . �5a City of McHenry --� Department of Parks and Recreation \., Park Maintenance Items 2001 The repairs and improvements listed below by park sites are items that are over and above the daily park maintenance duties. The work can be done during the 2001 calendar year. Jobs requiring assistance by the Public Works Department are noted (W.O.) - work order. Items by outside crews are noted(contract) -to be contracted out. William H.Atthoff Park • Overseed with turf type tall fescue • Spot seed bare areas • Restoration and seeding of construction area for storm and field drainage areas • Clean and clear wooded area around play unit(contract) � • Add mulch to path areas � o�e • Repair storm drain failure -S.E. comer of parldng lat (W.O.) ,-�'� Boulder Creek Park • Remove debris dumped in park • Install split rail fence along south property line (contract) • Install park identification sign and post no dumping signs on south side of park along Vine Sueet • New boundary signs installed � Brookside Trail • Remove dead trees and branches • Remove debris and other materials dumped in property(W.O.) • Park identification signs installed Center Street Park • Trirn trees • Renovate play area (contract) Cold Springs Park • Fence north boundary of property to close off access to illegal dumping(contract) • Remove any debris on site (contract) • Install park identification sign and post no illegal dumping signs • Begin turf care on north 10 acre parcel after seeding by developer • Post signs around south parking lot entrance and install vehicle barrier posts Creekside Park • Roof repairs to shelter and stain • Renovate playground(contract) East Beach Park • Remove old play equipment • Renovate a�id expand beach area • Trim trees �..� .�- Fox Ridge—East of Boone Creek � • Replace trees that have died or removed by vandals �.,. • Install security light on southwest light pole (contract) • Install new park identification sign • Remove old play equipment and renovate playground(contract) • Install park boundary signs in nature areas • Colvr coat basketball court(contract) • Repair or replace benches and tables that are damaged • Repair shingles on shelter • Signage to conect parking problem at intersection of Dartmoor Drive& Huntington Drive (W.O.) Fox Ridge Park—West of Boone Creek • Install park identification sign • Install additional trees after park develogment completion Freund Field • Install rules and regulation signs � • New playground installation(contract) • Renovate tennis courts to include two basketball courts and color coat. Green Street Park/Business District Planting Area • Anchor existing park bench • Repair depression in brick walkway • Develop new planting plan for triangle island at Green Street&Waukegan Road Jaycee Park • Clean and clear brush on north lot line `,, • Install asphalt pathway(contract) • Turf repairs to athletic areas • Install new park identification signs • Renovate playground(contract) Kiwanis Tot Lot • Extend blacktop surface on court under basket area (W.O.) • Renovate play area (contract) • Clean culvert and repair storm drainage swale on south end of park under Sioux Lane Knox Park • Roof repairs to Shelter "B" • Remove dead trees in woaded areas of the park(W.O.) . Drainage improvements on north side of west parking lot(W.O.) . Install new playground equipment(contract) . Install split rail fence along north side of soccer field . Repair or replace concrete deck on Shelter "A" • Paint or stain Shelter"A" and electrical boxes in park Knox Fark—Athletic Facilities • Paint/Stain softball scoring and storage booth • Add additional ball field mix • Replace dugout fencing on lighted and west field(contract) • Add additional gravel between fields and grade for drainage (W.O.) • Insta118' sideline fencing (1°`& 3rd base)on Huff Field (contract) � • Resod goal areas !� . Lakeland Park � • Install drainage system in play area and renovate play equipment \.. . Parking lot paving improvements: • Overlayment of asphalt (contract) • Stripe and provide handicap parking space (W.O.) • Install new outfield fence (contract) • Install new park identification signs Lakeland Park Community Center • Install electrical breaker box and remove fuse box panel(contract) • Install awnuig over front entrance � Malibu Playground • Renovate playground(contract) • Install new park identi�ication sign and landscape around sign . Replace railroad the retaining wall with concrete block retaining wall McHenry Shores Beach • Construct seawall or seasonal protection(contract) Millers Riverfront Park • Assist in wetland management plan as required by Corps of Engineers permit. Developed by Hey& Associates • Install park boundary signs • Trail development to continue with wood chip application • Improved waterfront access for non-motorized boat launch and fishing area `,, Neumann Park • Informational signs installed • Additional perennials planted as specified by landscape architect • Asphalt apron in front of garage building North Oak Park • Begin to maintain wooded area on east side of park and remove remaining debris • Fill and grade entrance aff of Chesmut Drive by new sidewalk extension • Trim trees in nature area • Install accessible path to playground area • Install additional wood fiber in play area Overton Park • Gazebo shelter installation -donation • Landscape improvements around shelter • Trees trimmed and dead trees removed(contract) • Plant new trees • Park identitication sign installed with dedication plaque Pebbie Creek Park • Install new park identification sign • Instail additional wood fiber in playground area � �: • Petersen Park Athletic Area • Install PVC coated steel player benches on fields 1,2,3,4,5 � • Additional aluminum bleacher at field#5 • Develop new�landscape design and improvements at park entrance/memorial (contract) • Install asphalt under player benches on fields 1,2,5 (W.O.) • Install split rail fence on south side of special event parking area along Petersen Park Road(contract) • Repair drainage behind field#2 backstop • Design and install new dugouts on field#2 (contract) + Extend sideline fencing on 1"and 3rd base areas on field#2 (contract) • Paint foul poles on fields 2 and 4 • Install floor coating in washroom/service center Petersen Park Beach , • Repair broken welds on pier frames(contract) • Clean debris from shoreline pro�erty by horse farm • Fill in low areas in front of stage with black dirt and seed � • Herbicide grass area of beach and add sand Petersen Park Hayfield • Install split rail fence on east and north sides • Plant trees along McCullom Lake Road Petersen Park Picnic Area • Remove large playground unit • Install new playground and play surface (contract) • Hand dryers installed in washrooms (contract) • Install privacy locks in women's washroom �..� • Resurface south parking lot-Oak Street(contract) • Asphalt interior roadway in park(contract) • Remove volleyball court under oak trees • Remave concrete shuffleboard court • Remove obstacle course equipment in northwest comer of park • Improve access and base material around Shelter "B" • Seal large crack in tennis court and color coat(contract) • Install floor coating in washroonis Petersen Park Horse Farm . • Clean debris in pond • Spray herbicide on embankment south of barnJplant new ground cover . • Paint interior corral/fencing • Replace boiler/heater(contract) • Trim and clean up willow trees around pond(contract) • Replace old picnic tables 4-5 Pheasant Valley Park • No work needed Rotary Park • New park identi�ication sign • Refinish two park benches • Straighten Rotary Club sign � a Veteran's Memorial Park � • Refinish dedication plaques T Remove or bury electrical outlet boxes in park(contract) �..� • Improve landscape plantings around gazebo • Install new water service (W.O.) • Schedule service in overhead speakers in gazebo (contract) • Remove old grills • Renovate playground area (contract) • New landscape materials around memorial rock Walsh Pazk • Fill eroded areas along seawall • New park identification sign installed to fit with Green Street development • Landscape unprovements around sign • Replace tables in pask with new seating(theme of Riverwalk design) • Repair electric service to park lighting Weber's Park • No improvements planned. Riverwalk plans are pending for this site West Beach Park • Install shoreline erosion control (contract) • Paint garage and repair siding • Repair turf area of old playground site Wheeler Park • Install new park identification signs (2locatians) • Continue Wetland Management Pragram as required by Corps of Engineers permit � . Prescribed bums as needed and supervised by Illinois Nature Preserves Commission staff • Remove scrub trees in fen areas Whispering Oaks Park • Install new park boundary signs • Remove gravel around washroom building and replace with new landscape material • Plant tree and dedication bricks in Nelligan Memorial area • Reseal playground with wood preservative • Remove debris in ponds 3 &4 • Clear brush in walk path. Front Royal Drive to Oakwood Drive. • Conduct water depth survey in all four ponds� /maintenance/Park btaint Items 2000 '� � � � � � - 2000 Hourly Maintenance Breakdown � Piay Equip Soccer Swim Pool Tree/Shrub Washroom Weed Cntrl Speciai Snow Route 120 Repairs Maintenance Maintenance Trimming Maintenance Fertilize Fiesta Days E�ts Ice Rink Removal Sign �' January 2 - 1 374 17 - - 101 216 122 13 --- February 23 15 19 62 31 - - 77 47 79.5 7 - March 2 62 2 37 32 -- - 84 23.5 - 6 - April 8 51 2 39 67.5 - - 10 - - 3 - May 19 13 21 100 142 - - 8 - - 14.5 - June -- 7 7 64 107.5 12 - - - - 4 20 July 16 3 10 55 124 58 412 104 - - 4 -- August 14 6 3 18 63 84 - 94 - --- 4 -- September - 22 10 4 122.5 6 -- 46 --- - 4 --- October 2 31 - 7 101 78 - 25 - - 4 - November 29 11 -- 16 17 -- -- 71 5 - 4 4 December - -- - --- .- -- -- - 88 471 - 9 Totals 115 Y11 75 776 824.5 238 412 620 379.5 672.5 67.5 33 Park Band park Rangers Ballfield Building Equipment Landscape ���9� pain6ng Park Cleanup Pa� Grand Total Inventory Concerts Maintenance Maintenance Maintenance Improvemnt Trimming Improvemnt January - - - 91 33 7 - 7 108 37 February - - - 5 224.5 127 27 - 85 255 161 March - - 1 6 103 66 31 - 1 290 244 April - - 145.25 45 155 82 72 76 - 175.5 84 May - - 231 182.5 141 65 214 373.5 3 262 55 June - 18 226 85 75.5 33 138 400 2 174 75 July - 36.5 254.25 123 55 90.5 1 QO 342.5 10 389.5 109 August - - 204 75.5 71 50 128.5 408 8 317 131.5 September -- -- 237.5 18 52 104 26 240.5 61 176 94 October - - 234.5 24.5 83 51 41 280.5 5.5 180.5 21 November - - 3 - 51 40 16 32 11 227 42.5 December - - - - 6 62 - - - 27 - Totals 0 54.5 1536.5 564.5 1108 803.5 800.5 2153 193.5 2581.5 1054 15283.5 Maintenance12000 Houdy Breakdown