Loading...
HomeMy WebLinkAboutMinutes - 3/21/2016 - Public Works Committee t PUBLIC WORKS COMMITTEE MEETING REPORT March 21, 2016 � McHenry Municipal Center In Attendance: Committee Members: Chairman Alderman Schaefer, Alderman Wimmer and Alderman Glab. Absent: None. Also in Attendance: Director of Public Works Schmitt, Wastewater Superintendent Russell Ruzicka, Chad Pieper, HR Green, and Deputy Clerk Geraghty. 1. Call to Order: Chairman Alderman Schaefer called the meeting to arder at 5:40 PM. 2. Public Input: None 3. Motion to approve the February 1 2016 Public Works Committee meeting report Motion by Wimmer, second by Glab to approve the February 1, 2016 Public Works Committee meeting report. Voting Aye: Wimmer, Glab, Schaefer Voting Nay: None Not Voting: None Abstaining: None � Absent: None Motion carried. 4. Consideration of and anticipated motion to approve the followin� Honorary Street Desi�nations: a. Honorary Joseph W. Thome Way, Millstream & Maple Avenue. Motion by Glab, second by Wimmer to approve the application for the Joseph W. Thome Honorary Street Designation and the installation of street signs designating the intersection of Millstream and Maple Avenue as Honorary Joseph W. Thome Way. Voting Aye: Glab, Wimmer, Schaefer Voting Nay: None Not Voting: None Abstaining: None Absent: None Motion carried. b. Honorary Rev. Roger W. Schneider Way, Green Street & Shepherd Hill Lane. � Motion by Wimmer, second by Glab to approve the application for the Reverend Roger . W. Schneider Honorary Street Designation and the installation of street signs designating Public Works Committee Meeting Report March 21,2016 Page 2 the intersection of Green Street and Shepherd Hill Lane as Honorary Reverend Roger W. Schneider Way. L Voting Aye: Glab, Wimmer, Schaefer Voting Nay: None Not Voting: None Abstai�iing: None Absent: None Motion carried. c. Honorary Bjorkman Family Way, Crystal Lake Road & Lillian Street. Director Schmitt reported the city's Honorary Street Sign policy permits no more than three designations awarded per calendar year and with the two designations previously approved at this meeting and presumably approved by the full City Council, the policy limit will be reached. Mr. Schmitt said he recently received a request on behalf o the Bjorkman Family. The applicant, Mr. Ned Neuman, is requesting an exception to the limit of three signs per year. Mr. Schmitt noted this designation is worthy of the policy and suggested if the Committee agrees, an option would be to award four designations this year (2016) and permit only two next year (2017). Motion by Glab, second by Wimmer to recommend a one-time waiver on the limit of ` three honorary designations for this calendar year with the condition that only two designations may be awarded in 2017, and approve the application for the Bjorkman Family Honorary Street Designation and the installation of street signs designating the intersection of Crystal Lake Road and Lillian Street as Honorary Bjorkman Family Way. Voting Aye: Glab, Wimmer, Schaefer Voting ;vay: None Not Voting: None Abstaining: None Absent: None Motion carried. Now that the Honorary Street Designations are complete for the year, Chairman Alderman Schaefer asked the committee if there was anything about the policy the committee may want to consider adding or changing. Chairman Schaefer stated in his opinion someone working at a job in McHenry for over 20 years should not be reason enough to earn a street designation. Alderman Wimmer agreed stating community lineage and service should be more of a consideration. Mr. Schmitt noted these request are now considered by committee before full Council consideration for the purpose of reviewing the applications to ensure they meet the established criteria. Chairman Schaefer told Director Schmitt his staff does a good job of researching the applications `-- prior to submitting them to the Committee for consideration. Alderman Glab agreed. Public Works Committee Meeting Report March 21,2016 Page 3 5. National Pollutant Dischar�e Elimination Svstem (NPDES) Stormwater Dischar�e Permit Annual Summarv. � Director of Public Works Schmitt informed the Committee that as a requirement of the NPDES Stormwater Discharge permit issued by the IEPA, city staff is required to provide the Public Works Committee with an annual update of the current stormwater progra�n. Wastewater Superintendent Ruzicka administers the program and provided the committee with an update on this year's activities. • Overall three-month total (December, January, February) for creek cleanup increased by 150 man hours to 559, and 10 additional cubic yards of debris was removed. • Utilization of Best Management Practices training video for storm water protection to meet annual employee training requirements. • December 7, 2015 adoption of MCSMO. Staff is currently reviewing amendments to MCSMO to remain in compliance. • General Storm Water Permits for MS4's reissued on February 10, 2016. Alderman Schaefer asked if this was an annual or quarterly requirement. Superintendent Ruzicka answered it is an annual requirement and it is also a requirement to post information on the city's website and in the city newsletter. � Alderman Glab noted an issue that comes up from time to time is below ground water flow. ��e stated in his neighborhood there is water that flows underground and he cited a few examples. Alderman Glab asked staff if there was any way to monitor underground water flows adding he understands this would be difficult to detect unless we were aware of an underground spring, etc. Chairman Alderman Schaefer thanked Superintendent Ruzicka for the report. 6. Discussion on the Lakeland Park Draina e Area. Chairman Schaefer acknowledged this topic was on tonight's meeting at the request of Alderman Glab and gave the floor to Director Schmitt. Director Schmitt said in response to Alderman Glab's request, he met with HR Green to discuss drainage issues in this area. Topics included ditch bank erosion, ditch sediment and vegetation build up, and home flooding issues adjacent to the ditch in the area of Home Avenue and Ramble Road. The discussion addressed the issues including a no band-aid solution that could cause problems downstream. Currently the IEPA is reviewing the Boone-Dutch Creek Watershed Planning Area Study and the Lakeland Park Drainage Ditch is included in that area. If approved, the drainage ditch might be eligible for a 319 Grant. This grant focuses on water quality and is � typically a 60/40 cost share. Unfortunately, local drainage issues such as at Home Avenue and Ramble Road do not quality for this grant. A rough budgetary fee for the . Pu'�lic Works Committee Meeting Report March 21,2016 Page 4 study is $50,000. The timing however could not be better to pursue this study as this grant is available. The Civil Engineer for HR Green who authored the proposal for the � study, Logan Gilbertsen, grew up in the area of the Lakeland Park drainage ditch and knows the history of the area. He volunteers his time on the committee for the development of the Boone-Dutch Creek Watershed Planning Area Study. City Engineer Chad Pieper reported the drainage ditch is overgrown and in need of maintenance. The initial reaction is to clean out the ditch to get the water flowing again. However, all this will do is cause problems further down the system. At closer look, you find sediment build-up caused by the creek trying to slow itself down. After reviewing aerials from 1938, one can see the ditch was already channelized by farmers. Mr. Pieper told the Committee that when the Boone-Dutch Creek Watershed study began, Mr. Gilbertsen has the foresight to get this portion of the creek included as an item that needs to be studied to enhance water quality and reduce flooding issues. The Lakeland Park Draina�;e Area is on the list to be eligible for a 319 Grant and if the Council approves, the city will be one of the first applicants for this grant. Alderman Schaefer asked if this project is considered ready for grant application. Mr. Pieper said approving the study and proceeding with design would show the city's commitment to the project, which is what the grantors want to see. Mr. Pieper added the city has experienced flooding at Ramble Road and Home Avenue. This area appears to be localized and low lying with inadequate infrastructure in place to drain the storm water that collect there. This appears to be an isolated problem that may � need some larger pipes or maybe the flow is going the wrong way. He looked at the area where the Trout Ponds used to exist and thinks perhaps that area could be used to help detain some of the water that is coming out of the gravel pits. Alderman Schaefer asked if everything was flowing from west to east and Mr. Pieper answered yes; generally when ground and storm water flows it follows the topography. Alderman Schaefer asked if this flowage going into Boone Creek ultimately flows into the Fox River by the Riverwalk. Mr. Pieper said yes; it originates in the gravel pit areas. Alderman Glab added it starts in Wonder Lake and meanders down to Crystal Lake and circles back up and added he thinks detention or redirecting the flow is the only way we will ever solve these problems. Alderman Schaefer asked Director Schmitt what action was required by the Committee to move this project forward and asked if this expenditure was budgeted. Director Schmitt said he was looking for direction from the Committee to present the proposal to the full City Council. Alderman Glab asked if Boone Creek was a part of the Watershed Study. Mr. Pieper answered there is a divide within the overall watershed between Boone Creek and the drainage ditch. HR Green did speculate diverting flow back from one because they meet down by the fire station. It would be reviewed however, he thinks it would make more � sense to try to keep the projects separated and perform some detention in Lakeland Park; Boone Creek is much larger and behaves differently. Alderman Glab noted we are not in . � PuUlic Works Committee Meeting Report March 21, 2016 Page 5 a situation for Boone Creek to cause any flooding at this time however there is future development on the horizon and this should be looked at. � It was the consensus of the Committee to present a budget amendment to the Finance and Personuel Committee to fund the study. 7. Review amended list of roads included in the 2016 Road Pro�ram and make a motion to direct staff to vresent a recommendation to the full Citv Council to accept the list of amended roads as nresented and to fund a total of$2 000 000 for the 2016 Road Pro am Director Schmitt recalled on February ls�, the Committee recommended the following streets to be included in the 2016 Road Program: Ashley Drive, Essex Court, Barnwood Trail, and Whiting Court. Also during the budget development process, and based on input from the City Council, the street program budget was increased in the FY 16/17 CII' from $1M to $2M. This increase is included in the proposed FY 16/17 budget to be reviewed by the Finance and Personnel Committee on March 21St. In anticipation of the Council's adoption of the FY 16/17 budget, staff presented a list of streets to be added to the program. On the committee's recommendations, staff will perform patch work on Lake Avenue and review Blake Avenue ranking. Alderman Glab made a motion, seconded by Alderman Wimmer to approve the 2016 Road Program List of Streets with the following amendments: move Lorient Drive � from Rlionda Road to Bauer Road from the alternate to the main list; add Manchester Mall from Front Royal to Manchester Drive to the alternate list; and remove Lake Street from River Road to city limits from the main list. • Front Royal Drive from Route 120 to Chesterfield Drive • ��rescent Avenue from Country Club drive to John Street � .Ylain Street from Front Street to Green Street � Linda Road from Fairway Drive to Skyway Drive • Lorient Drive from Rhonda Road to Bauer Road • Skyway Drive from Bauer Road to Rhonda Road • Sussex Drive from Front Royal Drive to Ashley Drive • Sarasota Drive from Augusta Drive to Creekside Trail Alternate Roads • Donnelly Place from Dorchester Place to Brighton Place � Colony Trail from Deerwood Trial to Timber Trail • Manchester Mall from Front Royal to Manchester Drive Voting Aye: Glab, Wimmer, Schaefer Voting Nay: None Not Voting: None � Abstaining: None Absent: None Motion carried. � Pul�lic Works Committee Meeting Report March 21,2016 Page 6 L— Alderman Glab asked for a future discussion on street maintenance and Director Schmitt said staff and HR Green are currently researching rejuvenation methods to bring forward to the Committee at a future meeting. 8. Adj ourriment There being no further business to discuss. Motion by Glab, second by Wimmer to adjoum the meeting at 6:50 PM. Voting Aye: Glab, Wimmer, Schaefer Voting Nay: None Absent� None Motion carried. Reviewed and Approved: �' ,�� � , e n ffrey Schaefer, airman L.. L