HomeMy WebLinkAboutMinutes - 4/15/2003 - Finance and Personnel Committee FINANCE AND PERSONNEL COMMITTEE MEETING
Tuesday,April 15, 2003
Aldermen Conference Room, 7:00 p.m.
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In Attendance: Committee Members: Chairman Alderman Murgatroyd, Alderman Bolger, Alderman
Low. Also in Attendance: City Administrator Maxeiner, Assistant City Administrator Lockerby and City Clerk
Jones.
Chairman Alderman l�turgatroyd called the meeting to order at 7:05 p.m.
Discussion of Fiscal Year 2003/2004 Bud et
City Administrator M�einer stated the following Funds would be discussed in detail:
• Motor Fuel Tax Fund
• Developer ponations Fund
� Developer ponations Fund (Parks Donations)
• TIF Fund
• Capital Projects Funds
o Recreation Center Construction Fund
o Capital Improvements Fund
• Proprietary Funds
o Public Works Department—Water Division
o Public Works Department—Wastewater Division
o Capital Development Fund
o Utility Improvements Fund
�— City Administrator M�einer stated revenues in the Water Division are $1,713,000 and revenues in the
Wastewater Division are $2,080,000 for a total of $3,793,000. Tota1 expenditures for both Divisions are
$4,106,532 creating a deficit of$302,032. He noted the Water/Sewer Fund is well monitored by Staf�and does
not present much of an opportunity for cuts.
City Administrator Maa�einer summarized each Account Detail by line item. He identified the Donovan
Lift Station Generator as a duplication in the Public Works Department — Wastewater Division, noting the
amount of$77,000 would be deducted from the Tota1 Fixed Asset amount of$149,000, as it was also included
under 510.32.8500, Capital Improvements—Utility System.
City Administrator Maxeiner outlined the Wastewater Treatment Division. Chairman Alderman
Murgatroyd suggested Utilities (510.32-5510) be moved to the Facility Improvement Fund. A brief discussion
ensued.
City Administrator Maxeiner indicated some of the items in the Park Donation Fund under the category
of Park and Playground Improvements for various park sites have been carried over from the 2002/2003 Fiscal
Budget.
City Administrator Maxeiner suggested the Committee consider allocation of one-half of Park Donation
Fees toward the Recreation Center Construction Fund. He opined the accumulated funds might enable the City
to achieve their commitment without the need to borrow money. It was the consensus of the Committee to
�nsider the suggestion at a future Parks and Recreation Committee meeting.
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Finance and Personnel Committee Meeting
April 15, 2003
Page 2
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City Administrator M�einer outlined, by priority ranking the funded proposed projects as well as non-
funded proposed projects. It was suggested the $45,000 allocated for the purchase and installation of four Civil
Defense Sirens be paid from the Annexation Fund.
City Administrator Mu�einer noted the Marina Soil Remediation and Garage Soil Remediation would
likely be paid for from the General Fund with reimbursement from the State of Illinois in twelve to eighteen
months.
A discussion ensued regarding the TIF Fund and the upcoming issuance of bonds.
City Administrator Maxeiner stated of the Proposed Projects indicated by Council and ranked according
to priority the following project are funded:
Water/Sewer Proiects
• Water Tower Plant and Controls
• Wastewater Treatment Plant Study
• Water Plant No. 4 (Pine Street)
• Water Plant No. 1 Renovation
• Donovan Lift Station Generator
Cauital Develoument Fee Proiects
� • Wastewater Treatment Plant Study
• West Side Elevated Storage Tank
• SWWTP Expansion
• Wells No. 12 and No. 13
He informed Council the following Proposed Projects are not funded:
Water/Sewer Projects
• Sanitary Sewer Connector Pipe
• Main Street Sanitary Sewer
Caaital Develonment Fee Proiects
• CWWTP Nitrification
• Sanitary Sewer Connector Pipe
Chairman Alderman Murgatroyd thanked Staff for their efforts in preparing a balanced Budget.
Alderman Low concurred and opined the presentation by City Administrator M�einer was concise and easily
understood.
Motion by Bolger, seconded by Low, to recommend to Council approval of the Fiscal Year 2003I2004
Budget as presented. All ayes. Motion carried.
`-' New Business
Alderman Bolger requested Sta.ff explore local funding as a source for Riverwalk financing.
Finance and Personnel Committee Meeting
April 15, 2003
Page 3
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Alderman Bolger expressed concern regarding the amount budgeted for attorneys' fees. He suggested
Staffresearch a retainer fee arrangement with the City's attorneys.
Adiournment
Motion by Bolger, seconded by Low, to adjourn the meeting at 8:10 p.m.
All ayes. Motion carried.
Respectfully submitted,
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Steven C. Murgatroyd, Cha an
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