HomeMy WebLinkAboutMinutes - 3/23/2009 - Finance and Personnel Committee FINANCE AND PERSONNEL COMMITTEE MEETING
� Monday,March 23, 2009
Aldermen's Conference Room, 7:00 p.m.
In Attendance:Committee Members: Chairman Alderman Murgatroyd, Alderman Peterson and
Alderman Schaefer. Absent: None.
Also in Attendance: City Administrator Maxeiner, Deputy City Administrator Martin, Assistant City
Administrator Hobson, Director of Finance Black and City Clerk Jones.
Chairman Alderman Murgatroyd called the meeting to order at 7:03 p.m.
2009/2010 Fiscal Year Bud�et—Continued Discussion
Chairman Alderman Murgatroyd requested that Finance Director Black continue to inform the Committee
regarding aspects of the 2009/2010 Fiscal Year Budget.
Finance Director Black continued outlining the 2009/2010 Fiscal Year Budget. He passed out a sheet to
the Committee summarizing General Fund Budget Adjustments,which addressed:
• the impact on the budget due to the County taking over the entire task regarding Death
Certificates;
• the impact due to the retiring canine in the Police Depariment;
• the elimination of canine training; and
• elimination of some special events in the Parks and Recreation Department.
Finance Director Black noted that following additional discussion with Chief of Police Brogan, it was
� determined that the Citizens Police Academy would not be eliminated.
Responding to an inquiry from Alderman Peterson, City Administrator Maxeiner informed the Committee
that the Police Department was down seven officers. He stated that a "COPS Grant" is available to the
City in which up to three (3) police officers could be added to the roster. He indicated that the Grant is
for a 3-year period at 100% salary and benefits. The caveat is the officer is to remain employed by the
City for a period of one year. Chairman Alderman Murgatroyd opined that, subject to receipt of the
Grant, an effort should be made to obtain three new officers. It was the consensus of the Committee to
pursue the "COPS Gra.nt" in an effort to procure three additional officers for the City of McHenry Police
Department.
Finance Director Black informed the Committee that the cunent 1985 aerial bucket vehicle, which was
purchased used in 1993 for $37,500 has not been certified and is; therefore, considered inoperable
pending repairs in the amount of$18,000 to the bucket arm.. The bucket arm requires certification every
five years and is used by the Street Division, Downtown Maintenance and the Parks and Recreation
Departments.
Sta.ff has examined several options regarding the aerial bucket vehicle. Finance Director Black outlined
the cost of leasing a new vehicle by the day, week and month, purchasing another used vehicle,
purchasing a new vehicle,and repairing the bucket arm of the present vehicle. Following a brief
discussion it was the consensus of the Committee that the most reasonable course of action is to initiate
the repairs to the bucket arm of the 1985 aerial bucket vehicle in an amount not to exceed$18,000.
Finance Director Black informed the Committee that it is the mission of the Public Works Department's
,� Wastewater Division to protect public health and the environment by treating sewage to meet stringent
Finance and Personnel Committee Meeting
� March 23, 2009
Page 2
environmental standards prior to discharge. He noted that this year's rate increases put the Fund in a
decent position.
The primary function of the Wastewater Divisions is as follows:
• Provides for the operation and maintenance of two wastewater treatment plants and the care and
upkeep of eighteen(18) lift stations;
• Maintains records on the amounts of wastewater treated and the quality of water discharged to the
Fox River and reports this information to the Illinois Environmental Protection Agency(IEPA) in
compliance with the NPDES permits.
The following accomplishments were summarized for the fiscal year 2008/2009:
• Supervisory Control and Data Acquisition(SCADA) was installed on all ofthe City's sanitary lift
stations allowing radio-based communication between sites;
• Began the engineering and design of relocating the Millstream Lift Station to accommodate
additional flows from the abandonment of the Freund Avenue Lift Station; and
• Continued the design state of expanding the South Wastewater Treatment Plant to accommodate
volume from the Central Wastewater Treatment Plant.
2009/2010 Goals and Objectives:
• Begin construction of a conveyance line from the CWWTP to the SWWTP
� • Complete the engineering and design of relocating the Millstream Lift Station to accommodate
additional flows from the abandonment of the Freund Avenue Lift Station;
� Meet and exceed the rules and regulations of the Environmenta.l Protection Agency.
Responding to an inquiry from Alderman Peterson regarding what triggers overtime in the department,
Finance Director Black stated a water main break, the SCADA alarm going off during a weekend, storm
events, clogged sewers and/or vacations.
Alderman Peterson inquired about what function summer help served. City Administrator Maxeiner
informed the Committee that summer help clear fire hydrants, paint the hydrants and generally permits
staff personnel to handle more complex matters that come up from day-to-da.y.
Alderman Peterson inquired about the replacement of the squad car workstations. Finance Director Black
informed the Committee that the replacements were necessary to update the equipment and bring them
into compliance with the computer system.
A brief discussion ensued regarding necessary repairs to the sea wall at the marina and estimates which
have been received for repairs to the piers damaged this winter.
Ezecutive Session
Motion by Schaefer, seconded by Peterson, to go into Executive Session to discuss personnel at
8:58 p.m.
Voting Aye: Schaefer, Murgatroyd, Peterson.
L Voting Nay: None.
Finance and Personnel Committee Meeting
� March 23, 2009
Page 3
Absent: None.
Motion carried.
Motion by Peterson, seconded by Schaefer,to return to Open Session at 9:20 p.m.
Voting Aye: Schaefer, Murgatroyd, Peterson.
Voting lVay: None.
Absent: None.
Motion carried.
Committee returned to Open Session at 9:20 p.m.
Chairman Alderman Murgatroyd suggested one additional Finance and Personnel Committee meeting
take place on April 6, 2009, prior to the Council meeting, at 6:30 p.m. in the Aldermen's Conference
Room,to review the City's revenue sources.
Adiournment
Motion by Schaefer, seconded by Peterson,to adjourn the meeting at 9:24 p.m.
Aye: Murgatroyd, Peterson, Schaefer.
Nay: None.
� Absent:None.
Motion carried.
Respectfully submitted,
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Steven C. Murgatroyd, Ch irman
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