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Home My WebLink AboutPacket - 11/07/2016 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING City Council Chambers, 333 S Green Street Monday, November 7, 2016, 7:00 PM Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Presentation in recognition of Steffan's Jewelers 70t" Business Anniversary 5. City of McHenry Mission Statement. 6. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public Comment may be restricted to three - minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 7. Motion to approve the following Consent Agenda items: A. Resolution adopting the 2017 City Council meeting schedule; B. Ordinance amending Chapter 13 Traffic and Motor Vehicles of the City of McHenry Municipal Code establishing "No Parking or Standing between the hours of 8:00 AM to 4:00 PM on School Days" on both sides of Kensington Drive from Crystal Lake Road to Bromley Drive; C. Purchase and Installation of Police Radio Dispatch Bridge Units from Radicom, Inc. for an amount not to exceed $16,290; D. Purchase of Police Ford utility vehicle from Buss Ford in the amount of $27,295, and Ordinance authorizing the sale of public property owned by the City of McHenry; E. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry, County of McHenry, City of Crystal Lake, City of Harvard, City of Marengo, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood, and Village of Lakewood for General Public Dial - a -Ride Transit Service in 2017; F. Various amendments to the Honorary Street Sign Policy as recommended by the Public Works Committee; G. Pay Application #8 to Williams Brothers Construction in the amount of $934,204.76, for Wastewater Treatment Plant Improvements; H. Beer/Wine Permit associated with Community Room Rental; I. August 15, 2016 and September 6, 2016 City Council meeting minutes; and J. Payment of Bills in the amount of $2,504,846.38. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. l MCA McHenry City Council Agenda November 7, 2016 Page Two 8. Motion to approve a Resolution setting the property tax levy request for 2016 (collected in 2017) at $4,761,635, and establish the date of December 5, 2016 to conduct a Public Hearing to consider approval of the Property Tax Levy. 9. Motion to approve a variance from side yard setback exceeding 1,000 sq. ft. for an accessory structure at 1717 Meadow Lane. 10. Motion to accept the Planning and Zoning Commission's recommendation and adopt an Ordinance granting a Conditional Use to allow a tavern without live entertainment for CL Quick Stop of Belvidere, Inc. d/b/a Lucky Poker located at 2214 W. Route 120. 11. Assuming approval of Agenda Item #10, motion to grant a Class A liquor license for CL Quick Stop, Inc. d/b/a Lucky Poker located at 2214 W. Route 120 and Ordinance increasing the number of Class A liquor licenses in effect from 29 to 30. 12. Motion to approve 2017 Employee Health Insurance Coverage as follows: 1) Blue Cross Blue Shield PPO, HRA and HMO plans for health coverage during the 2017 plan year; 2) the current in-house deductibles for the Blue Cross Blue Shield HRA Plan for the 2017 plan year; 3) the Blue Cross Blue Shield PPO dental plan for the 2017 plan year; 4) the renewed VSP vision coverage plan for the 2017 plan year; and, 5) The Standard Company short term disability plan for the 2017 plan year 13. Discussion regarding contract extension with Waste Management of Illinois, Inc. and Motion to approve a five-year contract extension with Waste Management of Illinois, Inc. for residential waste hauling, recycling, and landscape collection services. 14. Mayor's Statement and Reports. 15. Committee Reports. 16. Staff Reports. 17. Future Agenda Items. 18. Ad.ournment. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. Office of the City Administrator Derik Morefield McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: November 7, 2016 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE 2017 City Council Meeting Schedule ATT: Resolution Agenda Item Summary. A Resolution establishing the 2017 City Council meeting schedule is presented for the Council's approval. Summary: The City Council meets at 7:00 PM, on the first and third Monday of the month with the exception of the first meeting in January and September when due to the New Year's Day (observed) and Labor Day holidays, the Council is proposed to meet on Tuesday the day after the holiday. Recommendation: If Council concurs, then it is recommended a motion is made to approve the attached Resolution as presented. Tl:e City ojMcHenry is dedicated to providing its citizens, businesses, and visitors wit/r the highest quality of programs and services in acustomer-oriented, effrcient, and ftscally responsible mariner. R-16- RESOLUTION BE IT RESOLVED by the Mayor and City Council of the City of McHenry, McHenry County, Illinois, that the following schedule of Council Meetings (with starting times set opposite the month) for the period from January 1, 2017 to December 31, 2017 is hereby adopted. JANUARY - 7:00 P.M. 3 Tuesday* 16 Monday APRIL - 7:00 P.M. 3 Monday 17 Monday 24 Monday Annual Meeting" DULY - 7:00 P.M. 3 Monday 17 Monday OCTOBER - 7:00 P.M. 2 Monday 16 Monday FEBRUARY - 7:00 P.M. 6 Monday 20 Monday MAY - 7:00 P.M. 2 Monday 15 Monday AUGUST - 7:00 P.M. 7 Monday 21 Monday NOVEMBER - 7:00 P.M. 6 Monday 20 Monday * New Year' Day and Labor Day Holiday Observed ** Annual Meeting Passed and approved this Voting Aye: Voting Nay: Absent: Not Voting: Abstained: ATTEST: City Clerk day of November 2016. Mayor MARCH - 7:00 P.M. 6 Monday 20 Monday JUNE - 7:00 P.M. 5 Monday 19 Monday SEPTEMBER - 7:00 P.M. 5 Tuesday 18 Monday DECEMBER - 7:00 P.M. 4 Monday 18 Monday City of McHenry Police Department Chief John M. Jones 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 www.ci.mchenry.il.us CONSENT AGENDA DATE: November 7a'3 2016 TO: Mayor and City Council FROM: Chief John Jones RE: Parking on Kensington Drive ATT: Proposed Ordinance Revision Agenda Item Summary. Staff is seeking Council's approval to amend Municipal Code section 13-610(B), No Parking or Standing between the Hours of 8:00 A.M. to 4:00 P.M. on School Days, to include Kensington Drive from Crystal Lake Road to Bromley Drive. Background: During school hours, numerous McHenry Community High School —West Campus students are parking vehicles on Kensington Drive from Crystal Lake Road to approximately Bromley Drive. They are parking on City streets in order to avoid a fee the school imposes to park in its student parking lot. In order to avoid entering the West Campus parking lot, some parents are picking up their students on Kensington Drive. The police department has received complaints about students walking between the residences to travel between the school and Kensington Drive. The police department has received many complaints about the parking issue, but cannot take enforcement action as it is not prohibited. In order to alleviate some of the issue, the School Resource Officer has attempted to educate the students about walking through private property in order to access their vehicles. Analysis. During school hours, vehicles have been seen parked on both sides of Kensington Drive from Crystal Lake Road to approximately Bromley Drive. These vehicles are blocking mailboxes and garbage/recycling receptacles impeding efficient services to the residents on Kensington Drive. After school is dismissed for the day, there are many students walking and driving in this area. The students walking to their awaiting parents parked on Kensington are walking between parked vehicles. This is a safety issue as inexperienced drivers are travelling on this roadway and may not be prepared for an unexpected pedestrian in the roadway. Recommendation: If the Council concurs, then Staff is seeking a motion to approve the attached Ordinance as presented. This would prohibit vehicles from parking or standing on Kensington Drive from Crystal Lake Road to Bromley Drive on school days from 8:00 A.M. to 4:00 P.M. "-_ 444 lw :s- { _ww Po ORDINANCE NO. MC-16-1139 AN ORDINANCE AMENDING CERTAIN SECTIONS OF CHAPTER 13 TRAFFIC AND MOTOR VEHICLES OF THE CITY OF MCHENRY MUNICIPAL CODE WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION l: That Chapter 13, Article VI, 13-610(B) NO PARKING OR STANDING BETWEEN THE HOURS OF 8:00 A.M. TO 4:00 P.M. ON SCHOOL DAYS shall be amended by adding the following language: 2. Kensington Drive on both sides of the street from Crystal Lake Road to Bromley Drive SECTION 3: Any person, firm, or corporation violating any provision of this ordinance shall be fined not less than Twenty-five Dollars ($25.00) nor more than Seven Hundred, Fifty Dollar ($750.00) for each offense committed on each day during, or on which a violation occurs or continues. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 7th day of NOVEMBER 2016. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: City Clerk Mayor Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT T0: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: November 7th, 2016 Regular City Council meeting RE: Purchase and Installation of Radio Dispatch Bridge Units ATT: Radicom Quote 4075 AGENDA ITEM SUMMARY: Council is being asked to consider staff's request to purchase and install two (2) "Bridge Units" from Radicom Inc. for an amount not to exceed $16,290.00. These Bridge Units are pieces of radio dispatching hardware that allow multiple radio frequencies to be merged into one, inside of a dispatch center radio console system. The cost of this hardware and installation will be funded by funds that the McHenry Police Department has obtained from the McHenry County Emergency Telephone Board's reimbursement program with no financial liability on the City. Staff will be present to answer any questions Council may have at the meeting. BACKGROUND: In November of 2016 the McHenry Police Department will be receiving a PSAP reimbursement from the McHenry County Emergency Telephone System Board (ETSB) for answering a percentage of the county's 911 calls during the 2015 year. This reimbursement was part of a program started by the ETSB in 2013 as a way to assist PSAPs in funding projects and training. Reimbursements are not a guaranteed funding source as they are approved only on a yearAo- year basis based on the financial status of the ETSB. This year reimbursements were approved and the McHenry Police Department will receive funds in the amount of $20,545.94 at the end A November. These funds are to be utilized to offset PSAP expenses indentified in 50ILCS 750/15.4(c) of the Illinois Emergency Telephone System Act. Technology improvements in the McHenry Dispatch Center are a PSAP expense that these funds can be utilized for. ANALYSIS: At the conclusion of the McHenry Dispatch Center consolidation project the City of McHenry will be responsible for dispatching nine (9) separate fire/rescue departments. This responsibility means that dispatch staff will be responsible for monitoring and operating multiple fire frequencies at the same time. This burden can be heavy at times and affect the efficient operations of the center. As the dispatch construction project has progressed and we prepare for new agencies to come to us as early as December 2015, police staff have been working with our authorized vendor (Radicom Inc.) on establishing the most efficient way to handle fire dispatching. Through these meetings staff has found a technology solution to consolidate the dispatch frequencies of all nine fire departments into two main talk groups inside the new dispatch center. This solution will allow for a "Fire East" talk group and a "Fire West" talk group. Having two main talk groups will enable us to utilize our staffing in the most efficient way possible and will reduce the chance of errors caused by managing too many radio frequencies by a single dispatcher. This technology solution is referred to as a "Bridge Unit" and is utilized to merge multiple radio frequencies together. The purchase of this type of technology solution is exactly what the PSAP reimbursement program was designed for. Two "Bridge Units" would be needed to complete this project and installation would occur at the time the new Zetron radio system is installed. As the Cities authorized vendor and the company responsible for installing the Zetron radio system in the new dispatch center, Radicom was tasked with preparing a quote for two Bridge Units that can be installed into a Zetron system without operational issues or warranty concerns. Two Bridge Units with hardware and labor were quoted at $16,290.00 ($8,145.00 per unit) to complete this project. RECOMMENDATION: Therefore, if Council concurs, then it is recommended that a motion be made to authorize the purchase and installation of two Radio Bridge Units from Radicom Inc. in an amount not to exceed $16,290.00, with said expenditures to be paid for through 2015 PSAP reimbursement funds as identified. Business Communications Systems Radicom Inc Quote Phone: 815-385-4224 Fax: 815-385-4368 No.: 4075 2604 Chapel Hill Rd. Date: 10/25/2016 McHenry, IL 60051-3631 Prepared for: Prepared by: Clifford H. Hammarstrom John Birk (815) 363-2137 Account No.: 1229 McHenry Police Department Phone: (815) 363-2200 333 S Green St McHenry, IL 60050 U.S.A. 2.00 Material Bridge unit, Radio System, 8 ports, FA $4,740.D0 $9,480.00 E&M M4x Blade 2.00 Non Inventory 20 Mounting Shelf, Cables, Hardware, EA $500000 $1,000000 Consumables 1 901-9677 Hardware, MAX Radio Gateway EA $21650.00 $2,650,00 Conventional (RJ21) 4.00 Labor ProgR Labor Programming Radio HR $100400 $400.00 24.00 Labor PW Inst R Labor Install Bridge at Mchenry PD HR $115.00 $21760.00 Prices are firm until 12/24/2016 Terms: Upon Receipt Prepared by: Clifford H. Hammarstrom, chammar@radicom.com Accepted by: Disclaimer Your Price; $16,290.00 Total ; $16,290.00 Date: 10/25/2016 Date: 7o accept this quote, please Sign, Date, and return it to Radicom (1) Immediate access to any work areas is required. (2) Work will be performed from 8:00 AM to 5:00 PM, Monday through Friday, excluding holidays unless otherwise arranged. (3) Information and materials contained in this quote exhibits a technical expertise and is intended to be viewed by the customer that it is addressed to. No part of this information shall be divulged to any entity that would use it to formulate a competitive offer. (4) Specifics, such as lengths, genders, and part numbers will be reviewed and/or verified at time of order to ensure accuracy. (5) Unless specifically stated, all sales are for domestic use. (6) Unless previously arranged, for quotes in excess of $5,000.00 Radicom requests 50% payment upon approval / purchase order cquote.rpt Printed: 10/25/2016 7:48:22AM Page 1 Office of the Chief of Police John M.Jones McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2200 Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: John M. Jones, Chief of Police FOR: November 7th, 2016 Regular City Council meeting RE: Purchase of (1) Police Vehicle and Sale of (2) Police Vehicles ATT: Buss Ford Pricing Sheet Independent Purchase Offers for Mercedes-Benz E350 Proposed Ordinance Agenda Item Summary: Council is being asked to consider staffs request to purchase one (1) new police vehicle and sell two (2) existing police vehicles. The purchase of the new vehicle will replace two (2) vehicles that staff is looking for authorization to sell. The funds to purchase the new vehicle would be taken from the McHenry Police Department Seizure Fund, with no General Fund revenue used. By purchasing this vehicle through seizure funds in the 2016 calendar year the Police Department will be able to secure 2016 contract pricing on the vehicle and will be able to reduce the amount of funds to be requested in the 2017/18 CIP Vehicle Replacement Plan. City staff sought competitive pricing for the purchase of the vehicle identified. Through the purchasing power of Illinois Joint Purchasing Contract and Ford's Government Concession Program, staff has been able to secure a purchase price of $27,295.00. Staff will be present to answer any questions Council may have at the meeting. Background: The Police Staff has continued to seek out the most cost effective and efficient way to purchase and use vehicles. The McHenry Police Department has adopted and follows a vehicle replacement plan as highlighted in the 2016/17 Capital Improvement Plan. Factors considered in the replacement of City vehicles and equipment include upfront costs, vehicle/equipment maintenance cost during the life of the vehicle, projected longevity of the vehicle and equipment, community expectations and work performance needs. The McHenry Police Department has been active in asset seizure programs through the State of Illinois and through the Federal Government for numerous years. Through participation in these seizure programs funds are collected and maintained in a seizure account. These funds can then be used solely for the purchase of police equipment and resources, which includes vehicles. Per statute the Chief of Police is the authorizing agent for the expenditure of seizure funds. The City of McHenry is dedicated to providing its citizens, businesses, and visitors witk the highest quality of prograiiis rrnd services in acustomer-oriented, efficient, and fiscally responsible mai:ner. Staff is looking to purchase one (1) police vehicle (Ford Base Model Utility Vehicle) through Buss Ford while at the same time disposing of two (2) other police vehicles through a Sale of City Owned Property Ordinance. The City of McHenry currently has two (2) vehicles they wish to remove from service this fiscal year. The first vehicle is being retired due to age and condition. The second vehicle is being retired because it does not fit the community needs or work performance needs as the appropriate type of vehicle for police use. The two vehicles the police department wishes to dispose of are as follows. Analysis: Ford Utility Vehicle: The State of Illinois currently has a Joint Purchasing Contract (Contract 408223) for the new Ford Utility base model vehicle. This contract and pricing is valid until 12/14/2016 but only has pricing options for the 2016 model which is not being manufactured anymore. Although there is no state contract pricing yet for the 2017 Ford Utility vehicle, Buss Ford provided competitive pricing through Ford's Government Concession Program. Buss Ford subsequently offered a base price of $27,295.00 for one (1) 2017 Ford Utility base model. A title fee of $95.00 is included in the quote. In addition to the Illinois contract pricing staff requested a comparative price quote from the National Auto Fleet Group under the National Joint Powers Alliance Contract M2811. Under the NJPA Contract pricing for the Ford Utility base model vehicle was quoted at $31,171.00. One of the vehicles the police department is requesting authorization to sell is a Mercedes-Benz that was seized and awarded to the department. Although this vehicle is considered to be in excellent condition, it does not fit needs of the agency or community expectations for full time use. Because of the make, model and condition of this vehicle, staff decided to seek competitive quotes for the sale of this vehicle rather than seek approval to send it to auction. Competitive quotes will allow the city to guarantee a higher sale value on this specific vehicle. Three quotes were obtained from Gary Lang Auto Group ($11,000), Buss Ford ($10,000) and Car Max ($11 NO). The second vehicle (Ford 500) is over ten years in age and has approximately 141,048 miles. The cost to continue to maintain this vehicle outweighs the value and dependability of it. With such staff is seeking to sell the Ford 500 through our normal auction service, Clinton Auto Auction. Recommendation: If Council concurs, then it is recommended that a motion is considered to (1) purchase a new Ford Utili nty vehicle from Buss Ford in the amount of $27,295.00 through McHenry Police Department seizure funds and two (2) approve an ordinance authorizing the sale of a 2007 Mercedes-Benz to Gary Lang Auto Group as the high bidder and authorizing the sale A a 2006 Ford 500 through Clinton Auto Auction Services in Clinton, Illinois. 1'he pity ogc�Ienr.V is rde�ticcaterC ta��rwi�dirzb ills citizens, hrasiatesses, ar�el visitors with the /aighesP 2a��eAity gf�tobrcr�ns rcrtd services in a enst€�rrzes•-orienterd, efficient, crn�t.�seally r•es�orzsiFrle tn�naner. 111 S. Route 31 < McHenry, Illinois 60050 Ph: 815-385-F0RD (3673) or 815-385-2000 Quick Lane: 815-759-LU8E (5823) www.bussford.com c www.busslincoln.com SALES MAN Rich Wolf EMAIL jbirkCaci.mchenry.lus L I N C O L N PURCHASER City Of McHenry CELL PHONE ADDRESS 333 S Green Street HOME PHONE WORK PHONE (815) 353-2100 CITY McHenry STATE IL ZIP 60050 DATE 10/2512016 E YEAR MAKE & MODEL OF VEHICLE ,BODY STYLE COLOR SERIAL NUMBER STOCK NO. A5� 2017 Ford Ex Iorer A'V � Shadow Black TRADE IN DEALER INSTALLED MEMO SELLING PRICE $ 27,200.,00 Serial No. �QcC� TRADE-IN ALLOWANCE $ 0,00 Stock No. D N CL V 71 S CASH DIFFERENCE S 2%20®,Q0 Year& Make �$ Model S Trim S Color Odometer $ Payoff $ Ins. Co. Great American Ins DOCUMENT FEE g 0.00 Agent ELECTRONIC FILING FEE $ Phone # SUBTOTAL S 27200..00 Finance Co. SALES TAX S D,QQ Address TITLE C)WL, S 95,00 Payment ODOMETER TOTAL S 27295.00 Driv. Lic. No. Soc. Sec. No. Bir[hdate BALANCE OWED ON TRADE S O,DQ Driv. Lic, No, Soc. Sec. No. Birthdate EXTENDED SERVICE PLAN S 0000 In the event that file Iransnction referred to in this, order is not a cash tr innacllon, the Buyar heroin before or at the tlmo of dollvory of the vehlclo, and In accordance with the terms and REBATE was 0800 condlpons of po meats intliwidtl on Iho trans of ahIs order, +sill execute either a chattel mortgnge. condltlanal salon contract, additional loans or such otharform of :county ogroemont an may bo ragwrad to samplers rhla rranaoctlan upon a time crodil baste. TOTAL PRICE S 27295,0® The Purchaser represents and warrants that he Isar legal ago: that no has title to and gootl ngnt to Boll and diaposo sl the wood car traded In doscrlbed above Thal ihr re are not liens, claims andlor encurnbroncca Ihcrcan and agrees ro Iumish good and sufficient We and hereby grants Buss Ford Sales power or attorney to assign and endorse said trdo :or he him, one to nipn any �7�Z�rJ.�O and alt np licatlona wlln would be necoacary to roeioler ttitle ear being purchased In any state or territory. DEPOSIT $ After carvei'ul inspection and demonaration, thn unCorct?nod purchases the above automobile with o urpmunt at the prices and on the terms specified above in who event of a out of state ^nlo, title to Iho above veMGn shall remain with rile ScH er until ^aid title Is endorsed to and roeoNodthin Purchaser through the U.S. Marl„ TRANSFER OF TITLE TO ABOVE AUTOMOBILE I�' SUEJECT TO FINAL PAYMENT OF ANY AND ALL' CHECKS CIrEARING BANK UPON WHICH DRAWN. S 0.00 Purchaser eaiaenm and ot]raas ;a duals. r renwvinp the Menton ey label from vohiclo. All idontdyin� numbory on said vonielo agree with those on tills or Certificate of origin. UNPAID BALANCE Tito Seller auas Fcrd Sales, hereby Exprossl aiOct alms All Warranties, Ellher Exprussod or mplled Including Any Implied Warranty of Merchantability or Rtneo^. fora Particular Purpose, Nslthcr Assumes Nor Author ces AnY �ther Person to Assume for It Any9 Uabilily In Connection With the Sale of the Vohlcic. This Dischimcr 6y the Sollcr in No Way Alines the Tnrms of lne Manurncturmse warranty. (Except Per Separate Limited Warranty) No PUBLIC LIABILITY OR DAMAGE ISSUED W174 IS TRANSACTION, DEPOSIT NOT REFUNDABLE UNLESS SO STATED ACCEPTED- I OR WE APPROVE AND BUSS FORD SALES BY: ( 1 ACCEPT THE ABOVE TERMS ( ) ( } THIS ORDER IS NOT VALID UNLESS SIGNED AND ACCEPTED DATE BUYER DATE CO -BUYER DATE Gary Lang Auto Group 1107 Route 31 McHenry, IL 60050 Appraisal Voucher Customer Information j Appraisal Information Name; Address: City: Region: Postal Code: Home Phone; CITY OF MCHENRY VeYtic(e Description Year: 2007 Make:ft Mercedes-Benz Model: E-Class Series: E350 Owner Acknowledgement Gomp[eted Date: Appraised Value: Appraiser: Salesperson: Odometer: VIN: Color: 9/2$/2016 2:38 PM $111000,00 Ryan Miller Ryan Miller 32,022 WDBUF87X57X215570 Maroon The owner acknowledges #hat the informafion is correct and chat any issues with this vehicle are Hated below. Vehicle Salvaged Yes ❑ NoLXJ Previously pamaged Yes ❑ No Owner Slgnatur Sales Manager Appraiser Flood Damage Yes ❑ No Emission Systems Verified Yes ❑ No JeLNJ Factory Buyback Yes ❑ No t?dometer Replaced Yes No r"arMaX APPRAISAL Name: NICK CLESEN Address: 333 S GREEN ST MCHENRY IL 60050 Vehicle: 2007 MERCEDES-BENZ E350 4D SEDAN (no trim) Mileage: 31,995 Engine:3.5L /IN: WDBUF87X57X215570 Color: BURGUNDY FEATURES CONSIDERED POWER LOCKS PANORAMIC SUNROOF CD AUDIO HARMAN KARDON SOUND REAR DEFROSTER ABS BRAKES MEMORY SEAT(S) POWER MIRRORS NAVIGATION SYSTEM Contact: MARYJO IANNANTUONI 7128 - SCHAUMBURG, IL Date: 09/28/2016 CONDITIONS ASSESSED POWER WINDOWS Front Seats: Good Condition AM/FM STEREO Carpet: Good Condition AUXILIARY AUDIO INPUT Engine: Good Condition AIR CONDITIONING Front Tires: Good Condition CRUISE CONTROL Wheels: Good Condition POWER SEAT(S) FRONT SEAT HEATERS 4WD/AWD ALLOY WHEELS PREMIUM PACKAGE TRACTION CONTROL AUTOMATIC TRANSMISSION LEATHERETTE SEATS, SATELLITE RADIO READY, SIDE AIRBAGS, OVERHEAD AIRBAGS, REAR SUNSHADE, SIRIUSXM TRIAL AVAILABLE APPRAISAL OFFER Rear Seats: Transtnission: 4x4: Rear Tires: $11,000 s offer is valid until the close of business on 10105/16. 556591 Good Condition Good Good Condition Condition Good Condition If you purchase a CarMax vehicle white selling us your vehicle, you could be eligible for tax savings up to $798.00 This offer is good for 7 days and will be honored at all CarMax stores. After 7 days, your vehicle will need to be reappraised and the offer may change. Comments Your Appraiser LOW MILES FOR MODEL YEAR. THANKS FOR HAVING YOUR VEHICLE APPRAISED RICK C. - CarMax Certified Appraiser We've appraised more than 19 million vehicles. Your appraiser can provide o detailed explanation of how we determined your oiler —just ask! AND WALK AWAY WITH PAYMENT IN HAND When you sell to CarMax, you can avoid the hassles of selling your car yourself: •depreciation •additional car payments •cost{y advertising • the uncertainties of an unknown buyer (inspections, negotiations, and payment). TO SELL US YOUR VEHICLE Title (if it is not with a lienholder) Valid registration Valid state -issued photo ID for all titleholders All keys and remotes (if applicable) We don't play games; we'll buy your car even if you don't buy ours!° See other side for important details. sA�.�s �touAs: Monday thru Thursday 9amw8pm Friday 9am-6pm Saturday 9am-5pm LINCOLN .SC, �A�Q G S VA t_,fF E- aAs S _fAT )O rho a vF� 1 �ll(�oLF SALE VAL.uE- I tlo ,C>tls5 v�tia L i��lCd c ry UFb��7 X�7X 2r��7� Mon. thru Thur. 7:30am - 7pm Friday 7:30am - 6pm Saturday lam - 31)m @Jo Appt. NeQGGsat y MERCURY UF 1`VI .E 2 C F 67� S� IS E N III Snrrtlr Ratrtc 3/ � lYfc-Hr.�tt}; IL G0050 b'1,5-385-2000 Ordinance No. ORD46- An Ordinance Authorizing the Sale of Public Property Owned by the City of McHenry WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VH, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, in the opinion of the corporate authorities of the City of McHenry, it is no longer necessary or useful to or for the best interests of the City of McHenry to retain ownership of the public property hereinafter described; and WHEREAS, it has been determined by the Mayor and City Council of the City of McHenry to sell said public property for cash. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, as follows: SECTION l: The Mayor and City Council of the City of McHenry find that the following described public property now owned by said jurisdiction is no longer necessary to said jurisdiction and said jurisdiction would be best served by the said public property sale: De artment Year Make Model VIN /Serial # Milea e A ` Police 2006 Ford 1500 1 1FAFP26116G1I1115 1411048 10 yrs Police 2007 Mercedes-Benz I E-Class I WDBUF87X57X215570 32,022 9 yrs SECTION 2: The Chief of Police is hereby authorized and directed to .execute an auction services agreement with Clinton Auto Auction Services and to sell via public auction utilizing the services of said company a 2006 Ford 500 vehicle (VIN: 1FAFP26116G111115) owned by the City of McHenry. SECTION 3: The Chief of Police is hereby authorized and directed to execute a sale agreement with Gary Lang Auto Group to sell to the highest bidder a 2007 Mercedes-Benz E- Class vehicle (VIN:WDBUF87X57X215570) owned by the City of McHenry. SECTION 4: Upon payment in full, the Chief of Police is hereby authorized and directed to convey and/or transfer the aforesaid property to the respective buyers. SECTION 5: This ordinance shall be in full force and effect from and after its passage by the corporate authorities. PASSED and APPROVED this 7t" day of NOVEMBER 2016 Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: Mayor City Clerk Douglas P. Martin Director of Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2110 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Douglas P. Martin, Director of Economic Development FOR: November 7, 2016 Regular City Council meeting RE: Intergovernmental Agreement for General Public Dial -a -Ride Transit Service in 2017 ATT: Ordinance, Intergovernmental Agreement (IGA), Program Overview Agenda Item Summary: Attached is an Ordinance authorizing the renewal of the city's partnership with McHenry County, City of Crystal Lake, City of Harvard, City of Marengo, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood, and Village of Lakewood for General Public Dial -a -Ride Transit Services in 2017. Background: Pace Dial -A Ride is a demand response service defined as curb -to -curb pickup and drop -of£ In November 2011, the city entered into Intergovernmental Agreements with PACE Suburban Bus Division and McHenry County, City of Crystal Lake and City of Woodstock for Annual Dial -a -Ride Transit to consolidate four contracts into one to maximize service, standardize fares and service hours, and adopt a standardized "No -Show" policy. In subsequent years, these coordinated efforts have resulted in the renewal of IGA's between participating municipalities that now include Harvard, Marengo, Huntley, Johnsburg, Ringwood, and Lakewood. This collaboration enhances the coordinated public transit efforts throughout the county and spreads the funding responsibilities to more partner entities. Analysis: The terms and provisions in the attached IGA for year 2017 are for the most part consistent with those previously approved by the City Council. The only change is the addition of a section (page 3) that provides notice to each MCRide partner agency if required by the provision of the agreement. Fares remain consistent between all participating communities as identified in Table 2 of the agreement. If Council concurs, then it is recommended a motion is considered to approve the attached Ordinance authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement between the County of McHenry, City of Crystal Lake, City of Harvard, City of Marengo, City of McHenry, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood, and Village of Lakewood for General Public Dial -a -Ride Transit Services in 20176 The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient., and fiscally responsible manner. ORDINANCE NO ORD-16- AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF MCHENRY, THE CITY OF CRYSTAL LAKE, THE CITY OF HARVARD9 THE CITY OF MARENGO, THE CITY OF MCHENRY, THE CITY OF WOODSTOCK, THE VILLAGE OF HUNTLEY, THE VILLAGE OF JOHNSBURG, THE VILLAGE OF RINGWOOD, AND THE VILLAGE OF LAKEWOOD, FOR GENERAL PUBLIC DIAL - A -RIDE TRANSIT SERVICES IN 2017 COMMENCING ON DECEMBER 1, 2016 AND ENDING ON NOVEMBER 30, 2017 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois as follows: SECTION 1: The Intergovernmental Agreement between the County of McHenry, City of Crystal Lake, City of Harvard, City of Marengo, City of McHenry, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood, and Village of Lakewood for General Public Dial -a -Ride Transit Services in 2017 commencing on December 1, 2016 and ending on November 30, 2017 is hereby approved. A complete and accurate copy of said agreement is attached to this Ordinance as EXHIBIT A, and incorporated herein by reference. SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures to said Agreement for the purposes therein set forth. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois and shall be in full force and effect from the date of passage. PASSED THIS 7th day of NOVEMBER 2016. Voting Aye: Voting Nay: Absent: Not Voting. Abstaining: ATTEST: Mayor City Clerk INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF MCHENRY9 THE CITY OF CRYSTAL LAKE, THE CITY OF HARVARD, THE CITY OF MARENGO, THE CITY OF McHENRY, THE CITY OF WOODSTOCK, THE VILLAGE OF HUNTLEY, THE VILLAGE OF JOHNSBURG, THE VILLAGE OF RINGWOOD, AND THE VILLAGE OF LAKEWOOD FOR GENERAL PUBLIC DIAL -A -RIDE TRANSIT SERVICE IN 2017 This Intergovernmental Agreement is entered into by and between the County of McHenry, the City of Crystal Lake, the City of McHenry, the City of Harvard, the City of Marengo, the City of Woodstock, the Village of Huntley, the Village of Johnsburg, the Village of Ringwood, and the Village of Lakewood (the Partner Agencies) for the purpose of improving dial -a -ride transit services in McHenry County. 1. The Partner Agencies agree to coordinate one dial -a -ride transit service called MCRide, contracted with Pace Suburban Bus, to improve service delivery, reduce administrative costs, and better utilize grant monies. 2. The Partner Agencies agree that McHenry County will contract with Pace Suburban Bus to offer general public dial -a -ride service within and between the municipalities of the Partner Agencies. 3. The Partner Agencies agree that each municipality shall pay an amount not to exceed in County Fiscal Year 2017 (December 1, 2016 to November 30, 2017) $1.31 per capita based on the 2010 decennial census. The Partner Agencies shall be invoiced no more frequent than monthly. Table 1 Municipality 2010 pop. %pop. 2017 Estimated Cost Estimated Monthly Invoice City of Crystal Lake 40,743 28% $53,363 $4,447 Harvard 93447 7% $12,373 $1,031 Marengo 7,648 5% $22,017 $1,835 McHenry 26,992 19% $355353 $2,946 Woodstock 24,770 17% $32,443 $2,704 Village of: Huntley 24,291 17% $31,815 $25651 Johnsburg 6,337 4% $8,300 $692 Ringwood • 836 1% $1,095 $91 Lakewood 31811 3% $4,991 $416 City Totals 1443875 100% $2015750 $16,813 * City of Marengo has a separate agreement with Marengo Township and Riley Township to collect $12,000 annually for General Public service throughout the Townships 4. The Partner Agencies agree that all funding from Pace will continue to be dedicated to the MCRide service. Page 2 of 14 5. The Partner Agencies agree to increase fares on the first day of April in the calendar year 2017. The agreed fare structure is as shown in Table 2. Table 2: Fare Type 2016 April 1, 2017 General Public Base Fare (First 5 Miles) $2.00 $2.50 Senior Citizen Base Fare (First 5 Miles) $1.00 $1.25 Person with Disability Base Fare (First 5 Miles) $1.00 $1.25 Fare per Mile After First 5 Miles $0.25 $0.25 6. The Partner Agencies agree to the service hours for 2017, as detailed in Table 3. Table 3 Monday -Friday Start Monday -Friday End Saturday Start Saturday End Service Hours 6:00 a.m. 7:00 p.m. 9:00 a.m. 5:00 p.m. Reservation Hours 5:30 a.m. 6:00 p.m. 8:30 a.m. 4:00 p.m. 7. The Partner Agencies agree to define seniors as individuals 60 years of age and older. 8. The Partner Agencies agree to allow trip reservations for general public riders no more than 24 hours before the requested trip, and no less than 2 hours before the requested trip. 9. The Partner Agencies agree to allow trips for seniors and individuals with disabilities to be reserved no more than 7 days in advance of the requested trip, and no less than 2 hours before the requested trip. 10. The Partner Agencies agree to monitor service cost effectiveness and make additional changes to service hours, fares, and trip reservation policies only after all Partner Agencies have affirmed changes in writing and the public has been provided at minimum 4 weeks notice of these changes. 11. The Partner Agencies agree that this agreement shall be subject to reapproval before November 30, 2017. Headings The headings of several paragraphs of this Agreement are inserted only as a matter of convenience and for reference, and are in no way intended to define, limit, or describe the scope or intent of any provision of this Agreement; nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. Indemnification Each Partner Agency, in response to all claims, suits, settlements, actions, losses, expenses, damages, injuries, judgments, or demands arising from this Agreement and caused by the actions of its elected officials, duly appointed officials, agents, employees and representatives, hereby agrees to indemnify, defend, and hold harmless the remaining Partner Agencies, their elected officials, duly appointed officials, agents, employees and representatives from and against all claims, suits, settlements, actions, losses, expenses, damages, injuries, judgments, or demands. Page 3 of 14 Severability The terms of this Agreement shall be severable. In the event any of the terms or provision of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect. Choice of Law This Agreement shall be subject to and governed by the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any right pursuant to this Agreement shall be in the Circuit Court of McHenry County, Illinois. No Personal Liability No official, director, officer, agent, or employee of the County shall be charged personally or held contractually liable under any term or provision of the Agreement or because of their execution, approval or attempted execution of this Agreement. Modification or Amendment This Agreement, the documents it incorporates, and its attachments constitute the entire Agreement of the Partner Agencies on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the Partner Agencies. Each Partner Agency agrees that no representations or warranties shall be binding upon the Partner Agencies unless expressed in writing herein or in a duly executed amendment hereof. Notices Required Under this Agreement Any notice required by the provisions of this Agreement shall be mailed to: Attn: Director of Transportation McHenry County Division of Transportation 16111 Nelson Road Woodstock, IL 60098 Attn: City Manager City of Crystal Lake 100 W. Woodstock Street Crystal Lake, IL 60014 Attu: City Administrator City of McHenry 333 S. Green Street McHenry, II, 60050 Attu: City Administrator City of Harvard 201 W. Diggins Street Harvard, IL 60033 Attu: City Administrator City of Marengo 132 E. Prairie Street Marengo, IL 60152 Attn: City Manager City of Woodstock 121 W. Calhoun Street Woodstock, IL 60098 Attu: Village Manager Village of Huntley 10987 Main Street Huntley, IL 60142 Attu: Village Administrator Village of Johnsburg 1515 Channel Beach Avenue Johnsburg, IL 60051 Attn: Village President Village of Ringwood 60 )0 Barnard Mill Road Ringwood, IL 60072 Attn: Village Manager Village of Lakewood 25 )0 Lake Avenue Lakewood, IL 60014 Term This Agreement will be in effect starting on December 1, 2016 and shall end on November 30, 2017. Page 4 of 14 Termination Any party may terminate this Agreement for any or no reason upon providing at minimum sixty (60) days' written notice to all the other parties. Termination of this Agreement by a Partner Agency or township partner agency may result in modification to the service area. Page 5 of 14 McHenry County Name: Signature: Title: Chair, McHenry County Board Date: Attested: Date: Page 6 of 14 City of Crystal Lake Name: Signature: Title: Date: Attested: Date: Page 7 of 14 City of Marengo Name: Signature: Title: Date: Attested: Date: Page 8 of 14 City of Harvard Name: Signature: Title: Date: Attested: Date: Page 9 of 14 City of McHenry Name: Signature: Title: Date: Attested: Date: Page 10 of 14 City of Woodstock Name: Signature: Title: Date: Attested: Date: Page 11 of 14 Village of Huntley Name: Signature: Title: Date: Attested: Page 12 of 14 Village of Johnsburg Name: Signature: Title: Date: Attested: I� Page 13 of 14 Village of Ringwood Name: Signature: Title: Date: Attested: Page 14 of 14 Village of Lakewood Name: Signature: Title: Date: Attested: Date: Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: November 7, 2016 T0: Mayor and McHenry City Council FROM: Jon M. Schmitt, Director of Public Works RE: Public Works Committee Recommendation Honorary Street Revisions ATT: 1) Honorary Street Sign Policy 2) Unapproved Public Works Committee Report — October 3, 2016 Sign Policy AGENDA ITEM SUMMARY: Staff requests City Council to consider approving the attached revised Honorary Street Sign Policy per Public Works Committee recommendation. BACKGROUND: At the October 3, 2016 Public Works Committee meeting, the committee recommended the following revisions to the Honorary Street Sign Policy: • Honorary Street Signs will be displayed for ten (10) years with no eligibility for renewal. Honorary Street Signs previously approved will start the ten (10) year period on the date the revisions are approved by City Council. • Honorary Street Sign applications will be accepted from January 1st thru December 31st of the current calendar year. The Honorary Street Sign applications received from January 1st thru December 31st of the current calendar year will be reviewed by the Public Works Committee within the first quarter of the following year. As City Council is aware only one Honorary Street Sign will be awarded during calendar year 2017. The Public Works Committee is recommending reviewing the applications currently on file with any additional applications received until March 31, 2017 prior to making a recommendation to the full City Council for 2017. • Lineage was replaced by association under the Criteria for Review. "Proof of significant loneaae association to the City". Procedural policy updates were also included in the revisions to the Honorary Street Sign Policy. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. RECOMMENDATION: Therefore, if the City Council concurs with the Public Works Committee recommendation, it is recommended to approve the attached revised Honorary Street Sign Policy. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. City of McHenry Honorary Street Sign Policy POLICY Department of Public Works Jon M Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 jschmitt@ci.mchenry.il.us The City of McHenry has established a policy with a review process and criteria for review for the administration of requests for honorary street signs in the City. Listed below are the review process and criteria for review for this program. There is no fee associated with this program and street names will be displayed for ten (10) years with no eligibility for renewal. +e Honorary Street Sign applications will be accepted from January 1st thru December 31st of the current calendar year. The Honorary Street Sign applications received from January 1st thru December 31st of the current calendar year will be reviewed by the Public Works Committee within the first quarter of the following year. No more than three (3) honorary designations shall be awarded in the City per calendar year. PURPOSE OF PROGRAM The Honorary Street Sign Program provides citizens of the City of McHenry with an opportunity to honor people and/or family members who have made significant contributions to the City. The program is administered by the Mayor's office through the Administration Department. All supporting documentation is required at the time of application submittal. Upon the MaYOF's Public Works Committee recommendation, the applications will be brought to the City Council for consideration. REVIEW PROCESS 1. Applicant completes attached Honorary Street Designation Application. 2. Application is reviewed by the AA•ayer Public Works Committee who makes a recommendation to the full City Council. 3. Request is considered by the City Council and if found acceptable, a formal resolution is passed designating a street or a portion thereof an honorary street. CRITERIA FOR REVIEW 1. Historical and/or cultural influence of the applicant on the City. 2. Proof of significant lineage association to the City. 3. Clear geographical relationship of street to the area of interest of applicant. 4. Known to be of good moral character. 5. Clearly defined community or public contribution made by the honoree. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. PUBLIC WORKS COMMITTEE MEETING REPORT October 3, 2016 McHenry Municipal Center Council Chambers In Attendance: Committee Members: Chairman Alderman Schaefer, Alderman Wimmer and Alderman Glab. Absent: None. Also in Attendance: Director of Public Works Schmitt, Street Division Superintendent Scott Schweda, Administrative Assistant Nancy Lorch, and Deputy City Clerk Geraghty. Others present: Chris Alm, Tom Sundstrum, and Vaughn Kuerschner, representing Waste Management. 1. Call to Order: Chairman Schaefer called the meeting to order at 5:30 PM. 2. Public Input: None. 3. Motion to approve the June 20 2016 Public Works Committee meeting report. Motion by Wimmer, second by Glab to approve the June 20, 2016 Public Works Committee meeting report as presented. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: Motion carried. Wimmer, Glab, Schaefer None None None None `�► 4. Discussion on proposed amendments to the Honorary Street Sign Policy and direction to send amendments to the full City Council for consideration. Chairman Schaefer asked Director Schmitt to begin the discussion. Director Schmitt stated at the direction of the committee, Street Superintendent Schweda reviewed honorary street sign policies from other municipalities. Based on the committee's input at the June 20th meeting, staff presented the following possible amendments to the current policy: • Limit honorary street designation to 10-years with no eligibility for renewal. • Add language that no more than three honorary signs will be awarded per calendar year with no exceptions. • Revise the city's current policy of reviewing applications on a first come first basis and consider adding language that applications will be accepted January lst through December 31St, of the current calendar year and all applications will be considered by the Public Works Committee during the first quarter of the following year with no more than three recommended to the full City Council. Discussion ensued on the proposed amendments. Alderman Glab stated he was in agreement with the revised process as proposed. Public Works Committee Meeting Report October 3, 2016 Page 2 Alderman Wimmer asked if December 31" would be the deadline date to submit applications for this year, assuming the policy would be amended prior to December 315c Since this year is almost over, Alderman Schaefer proposed the committee continue to accept applications up to the end of the first quarter 2017; and then proceed with closing the acceptance of applications at the end of each calendar year thereafter. He also suggested including the amended policy, if approved, in the upcoming city newsletter. Director Schmitt reminded the committee only one designation was available in 2017, as two designations for 2017 were previously approved. Alderman Schaefer asked Superintendent Schweda if he found stronger language regarding the criteria requirement in other policies and he answered no. Alderman G1ab asked what is meant by "proof of significant lineage to the city," as required in the current policy under Criteria for Review Item #2, adding he interprets it to mean the designee must have a long family history in the city. A discussion ensued on the definition of lineage. Alderman Schaefer said clearly defining language throughout the policy would assist with decision -making. Chairman Schaefer asked if applications not considered in a given year would be held for consideration in the following year or would they be eliminated adding it may not be a bad idea to allow applicants a second chance. Director Schmitt answered applications would not be held over however they may reapply the following year. All members of the committee agreed to limit honorary street designations to 10-years with no eligibility for renewal. Alderman Schaefer noted this policy is used mostly for the benefit of individuals, and asked if the city has ever considered honoring groups and organizations as done in some other municipalities. Director Schmitt noted the current policy states the city provides citizens with an opportunity to honor people and/or family members; it is his opinion this includes groups and organizations. Alderman Glab expressed his opinion regarding designations for Veterans stating this is the purpose of Veterans Memorial Park. Director Schmitt summarized the direction of the Committee to present proposed amendments of the Honorary Street Sign Policy to the full City Council for consideration as follows: • Designations will be in effect for 10 years with no eligibility for renewal. • Current designations will expire 10 years after the date the amended policy is approved by the full City Council. • Based on approval of the amended policy this year, the city will accept applications submitted in 2016 until the end of March 2017, at which time all applications will be brought before the Committee for review. • Applications received April 1, through December 31, 2017, and each calendar year thereafter (Jan — Dec), will be presented to the Committee before the end of March the following year. • Clarify language in CRITERIA FOR REVIEW Item 2. Proof of significant lineage to the City. Public Works Committee Meeting Report October 3, 2016 Page 3 Alderman Glab made a motion, seconded by Alderman Wimmer to present the committee's recommendations as discussed for consideration by the full City Council. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: Motion carried. lab, Wimmer, Schaefer None None None None 5. Review proposal to extend contract with Waste Management for residential waste hauling services and direction to send proposal to the full City Council for consideration. irman Schaefer asked Director Schmitt to begin the discussion. Director Schmitt repo d Waste Management has been under contract with the city to provide exclusive resident waste hauling services since August 1, 2012. The approved contract expires JU ly 31, 20 with an option to extend for an additional five-year term based on a future gotiated rate. The three options presented by Waste Management: A. Sticker Progr Proposal B. All Cart Progra it Yard Waste Sticker & Saturday Drop Off Service C. All Cart Program e ' inating Yard Waste Sticker & Saturday Drop Off Service replaced with unlimite and waste pickup at your door Services included in all three propos s: • Weekly refuse service includin ne-bulk item • White goods pickup for $50 per ite , must be prescheduled • Free curbside leaf collection • Christmas tree collection for two wee\ofthe • Program brochure development and m • "At Your Door" program offer forh billed to residents; all residents must participate • Waste Watch program offer • 3% annual increase starting the seconear extension Director Schmitt said staff is of the opinion Option #C is the mo attractive option and distributes the cost of the leaf collection and Christmas tree pickup ore evenly to all residents. At this time Director Schmitt introduced the representatives from Waste anagement present at the meeting: Chris Alm, Vaughn Kuerschner, and Tom Sund om who brought the proposed refuse carts to the meeting so the committee could see the 'fferent sizes offered in Option C: 96 gal., 64 gal., and 35 gal. (only available to reside 65 years and older). Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: November 7, 2016 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: McHenry Wastewater Treatment Plant Improvements Pay Application #8 ATT: HR Green Pay Application Recommendation AGENDA ITEM SUMMARY: Staff requests City Council to approve pay application #8 to Williams Brothers Construction in the amount of $934,204.76. BACKGROUND: Williams Brothers Construction is requesting $934,204.76 for work performed as of September 30, 2016 on the McHenry Wastewater Treatment Plant Improvements. HR Green has reviewed the pay application, partial waiver of lien and certified payroll and found all documents to be in general conformance with the State Revolving Fund (SRF) loan requirements. HR Green and city staff recommend approval of pay application #8. SRF loan procedures require City Council to approve this pay application prior to Illinois Environmental Protection Agency (IEPA) disbursement of funds. Once the city receives the SRF loan disbursement, the city will pay Williams Brothers Construction's request for pay application #8. As of August 31, 2016, pay applications total $11,477,883.61. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve pay application request #8 to Williams Brothers Construction for the McHenry Wastewater Treatment Plant Improvements in an amount not to exceed $934,204.76. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. HRGreen October 25, 2016 D420 North Front Street i Suite 0100 i McHenry, IL 60050 HRGREEWCOM Main 815.385.1778 Fax 815.385.1781 j 'I i i Mr. Jon M. Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 RE: McHenry Wastewater Treatment Plant Improvements Pay Application Request #8 HR Green Job No.: 86130341.03 Dear Mr. Schmitt, Attached is Pay Application #8 from Williams Brothers Construction, Inc. for the McHenry Wastewater Treatment Plant Improvements Project. Williams Brothers Construction, Inc. is requesting an amount of $934,204.76 for the work performed as of September 30, 2016. HR Green has reviewed the Pay Application submitted by Williams Brothers Construction, Inc. and found all documents (pay application, partial waiver of lien and certified payroll) to be in general conformance with the SRF loan requirements. HR Green has also reviewed this application with City Staff which is in agreement with our findings. At this time, HR Green recommends the City approve this Pay Application in the amount of $934,204.76 which leaves a balance of $17,678,066.33 on the project. It should be noted that this pay application includes Work Change Directives 1 through 10. Upon approval, the pay application will be sent to the IEPA for approval and disbursement of funds from the City's SRF loan. After approval, please sign on the application on the "Owner" line and return the documents to me for processing at the IEPA. If you have any questions, please call me at (815) 759-8346. Sincerely, HR GREEN, INC. ga J. e�4 r ;had J. Pieper, P.E. Project Manager SF/CJP/ Attachments cc: Mr. Rus:,ell Ruzicka —City of McHenry Mr. Steve Frank, HR Green, Inc. Mr. Ravi Jayarama", HR Green, Inc. Mr, Andy Lemke, HR Green, Inc. Hrgmhnas:110:186130341.031ConstructionlPay RequestlPay Request #811tr-101816-Recommendation of approval PayAppB_cjp.docx McHenry Wastewater Treatment Facility Consolidation To (Owner): City of McHenry 1415 Industrial Drive McHenry. Illinois 60050 Project: 1,Vastetvater Treatment Application for Payment Change Order Summary Application Perlod: August 1, 2016 to From (Contractor): Page 1 Contractor's Application For P August 31, 2016 Will Brothers Construction Inc P.O. Box 1366 Peoria, IL 61654 Owners Project No.: zion Approved Change Orders Number I Additions I Dedu tions tiVD I-5 525.00 (107384330 WD 6 (4,850.00 WD 7-10 28,554.00 (6,231.00 TOTALS NET CHANGE BY CHANGE ORDERS 29,079.00 (118,924.30 (89,8451.3 Contractor's Certification The undersigned Contractor certifies that: (1) all previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with Work covered by prior Applications for Payment: (2) title or all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to Owner at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to Owner indemnifying Owner against any such Liens, security interest or encumbrances): and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and is not Date: ]0/OS/2016 Application Date: September 30, 2016 Via (Engineer) HR Green, Inc Nroject No.: 86130341 No. 8 .. 1 ORIGINAL CONTRACT PRICE ......................................... $ 30,180,000.00 2 Net change by Change Order ....................................... $ (89,845.30) 3 CURRENT CONTRACT PRICE (Line 1 ±2) $ 30,090,154.70 4 TOTAL COMPLETED AND STORED TO DATE (On Progress Estimate) $ 13,065,356.18 6 7 RETAINAGE: a. 5 % x 3 13,065,356.18 Work Completed $ 653,267.81 6 AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5c) ...................... $ 12,412,088.37 LESS PREVIOUS PAYMENTS (Line 6 from prior Application) $ (117477,883.61) B AMOUNT DUE THIS APPLICATION $ 934,204.76 Payment of: $9341204.76 (Line 8 or other - attach explanation of other amount) jr 1 --�_ is recommended by, {Engineer) (Date) mentor. $9341204.76 (Line 8 or other - attach explanation of other amount) is approved by. (Owner) (Date) Payment of: $9341204.76 (Line 8 or other - attach explanation of other amount) is approved by Funding Agency (if applicable) (Date) McHenry Wastewater Treatment Facility Consolidation Page 1 1 2 3 Application Period: AuqusI1,2016toAucjust31.2016 A B Silt :.. Work Completed C ..... ae>tiovs......,'tilts...�edod_......,>::..._....... Application Number. Application Date: D P .. 6 September 30, 2016 E tdaietialsP.re ru+tl .. y.. F _ aCat. .. ' ....:.:......:.:....::::.. G : d Item _. .. ..................... : .. n.. ....... ........:...........................ti.................. s +coos n............. .. s pelf. ... _....... .. :............. ....... PPAe.......,..........................,.::.::• . _:._..,.. :.............. .:::::::. ....................... ...::.�::::•::.:::: :::.,..:::::. .::: ......... .. .,:......._.........................::................................................ :._ ..............................._.......,.::::::.- ...... �.::-�:�:•::•: >�so-;;:?::��;'.:::>: <t�;7a iate,E+D+EE= `i;i;E EFilistL 6 eWOn. s:S 43% 8 0.00 9 Division 1-Genera! Conditions 300.000.00 100.00% 0.00 159000.00 to Bonds and Insurance Williams Brothers ConSL Inc, 300,000.001 300,000.00 11 Mobilization Wdfiams Brothers Cont. Inc. 6W.000.00 650,000,00 650.000.00 100.00% 0.00 32.500.00 12 Demobilization Williams Brothers Const. Inc. 756000.00 0.00 0.00 0,00% 75,000.00 0.00 Overhead Profit Williams Brothers Cont. Inc. 24971,742,00 1,198,587,10 95,000.00 1.293,567.10 43.53% 16678.154.90 60.679.36 13 and 14 Temporary Wastewater Diversion System Williams Brothers Const. Inc 85.000.00 0.00 0.00 0.00% 85,000.00 0.00 0,00 15 Division 2- Existing Conditions 27.272.00 42.00% 37,65 1,363.60 16 024100 Demolition Williams Brothers ConsL Inc. 640930,00 274272,00 0,00 0.00 17 Division 3• Concrete 307,000.00 307,000,00 3079000.00 100.00% 0.00 156350,00 18 032000 Conrele Reinforcing M CMC Reber 367,650.00 86.00% 59,850.00 18,382,50 19 032000 Conrele ReinforcingL GatewayCbnsUuCtiOn Compa 427,5W,00 354,825.00 12*625.00 M Super Mix 4954135,00 418v658,00 55.000.00 473,658,00 95,66% 21,477.00 23.682.90 20 Ready Mix Concrete O,00 21 033000 CR Pump Station 0.00 0.00% 81910.00 0.00 22 033000 Footings L Williams Brothers Const. Inc. 8,910.00 0,00 61,095.00 72.219.00 23 033000 Walls L Williams Brothers Const. Inc, 305,475.00 244,380,00 244,380.00 80.00% 24 033000 Base Slabs L Williams Brothers Consi. Inc. 15,500.00 00 15,5.00 154500.00 100.00% 0.00 775.00 25 033000 Slab on Grade L Waliams Brothers Cont. Inc. 231855,00 0.00 0.00 0.00% 23.655.00 0.00 26 03 30DO Mechanical Pads L Williams Brothers Const Inc. 30000,00 0,00 0.00 0.00% 3,000.00 0.00 27 Suspended Slab L Williams Brothers Const, Inc, 210850,00 0.00 0.D0 0.00% 216850.00 0.00 0,00 28 1 033000 40 Secondary Treatment 0.00 0.00% 6,600.00 0.00 29 i 033000 Footings L Williams Brothers Const, Inc. 6,600.00 0,00 697,200.00 83.O096 142.800.00 344860.00 30 i 033000 Walls L Wauams Brothers Const.Inc. 840.000.00 588,000.00 109*200.00 31 , 033000 Base Slabs L Williams Brothers Const. Inc. 88,740-00 88,740,00 88,740.00 100.OD% 0.00 4,437.00 321 03 30DO I Slab on Grade L Wiuiams Brothers Cont. Inc. 28,200.00 0,00 0.00 0.00% 28.200.00 0.00 331 03 3WO Suspended Slab L Williams Brothers Const. Inc, 88,550.00 0,00 0,00 0.00% 86.550.00 0.00 0.00 341 1 033000 50 S Tertiary 254.00 S,OBO.I>0 100.00% 0.00 254.00 35 0330DO Footings L l Williams Brothers Const. 59080.00 4,826.00 36 033000 Pads L Williams Brothers Cent Inc 2,275.00 0.00 0.00 O.i70Y. 2,275.00 0,00 37 033000 Walls L Williams Brothers Const, Inc. 445.198,00 445.198.00 445.196.00 100.00% 0,00 22.259.90 38 1 033000 Base Slabs L Williams Brothers Const, Inc. 62,310,00 62*310.001 62,310.00 100.00% 0,00 3,115,50 39 033000 Slab an Grade L Williams Brothers ConsL Inc. 62,760.00 0,00 0.00 0,00%1 62,760.00 O.DO 40 03 3000 Suspended Slab L Wlluams Brothers �nst Inc. 0,00 80442.50 8,442.50 25.00% 25,327.50 422.13 0 ,00 411 03 3D00 +. 60 S Solids 4,757.00 tOD.00% O.DO 237.85 421 03 3000 Footings L Williams Brothers Const. Inc. P210270.00 4,757,00 3,420.00 0.00 43 f 033000 Pads L Williams Brothers Consl. Inc. 0.00 0.00 0.00% 44 033000 Walls L Williams Brothers Const. Inc. 32,970,00 32.970.00 100.00% 0.00 1,6d8.50 45 033000 Slab on Grade L Williams Brothers Consi. Inc., 21,270,00 21,270.00 100.00% 0.00 1,063.SO 46 1 03 3000 70 Mtwscreen F` 000 47 03 3000 Footings L Williams Brothers Const. Inc. 1,495.G0 1,d95.00 1 a95.00 100.00% 0.00 74,75 48 033000 Walls L Williams Brothers Const. Inc. 6,875-00 6.875.00 6.875.00 100.00% 0.00 343.75 49 03 WOO I Slab on Grade L Williams Brothers Cont. Inc. 1,242.00 19242.00 t,242.00 100.00% 0.00 62.1D 0.00 0 033000 75 SSR Feed 57,550,00 57,550.00 t00.00%1 0.00 2.677.50 p3;,pOp Walls L Williams Brothers Const. inc. 57,550,00 --51-1 S2' 03J000 Base Siab - l Williams Brothers Const. Inc. 5,200.00 5,2D0.00 5.200.00 100.00% 0.00 260.00" 53 ; 033000 Suspended Slatt L Wiiliams Brothers Const. Inc, 10.530.00 104530,00 10 ,530.00 100.00% 0,00 526.50 DDo 54 f 1:Site I McHenry Wastewater Treatment Facility Consolidation 1 Application Date: September 30, 2016 2 Application PenodI August t, 201610Au ust 31, 2016 g Work Completed 3 A C D F q item - Sclte0gte •::�.a 'M.,...:::::::.:... r s z � v,. 5 ,.$ cifxaf6on,. ,.. ....:.... ,. u;:.::;:, � tSttenrtta�mb• r'/.^.C'? .., .. ... ...n .. r.. t.. :...... : , -.:a:•.#�:;: -> .. ... ..... ... n... ., + ,. "5 ....: f....�;.: r. h,.. .... ... c +. .. .....,.. :. }:.: w.3 ::.,� •r:,i > :.:'M <:.h S','::�n�{ i •:..x.:. ;i +: �. s• #atarL•: Y�.,C�+� •:}>�4�:. r. F �a' :��r `#:. s •.;,C<. z,+. ..::. .,- ... ....: :: ...a,... • :, :. ,...: :....:..... u .:: •::.. h...... , ::::. ..a.;:>x2r::>:'•::;:.'s£<:•:......,:�.:.a..,:..c: -:.. f. ..:x: .�f :. 6 SettloP.f9G... ;,.. :... ;..:;. ...:.;.:. ..... .... .. 0.00 0.00% 8,575.00 0,00 55 Sidewalks L Pavement L Elearical Duct Bank L Wilfiam9 Brothers Const Inc. Witilams Brothers Const Inc. W H ams Brothers Const Ina 84575.00 287,520.00 44,750,00 0,00 57,5D4,00 60712.50 6,712,50 57.504.00 t3,425.00 20,00% 30.00% 230.075.00 31,325.00 2,875.20 4T125 56 i 57 Precast Structural Concrete M M"lates Concrete industries 366000,00 11870,00 1.870.00 4.82% 36,130.00 93:50 59.00 58 034100 59 034100 Precast Structural Concrete L MidStatesConcrete industries 31*000.00 11180.00 7 ;780.00 3.81% 29.820.00 Division 4-Masonry 0.00 0.00 60 61 0.00 62 Masonry Structure 20 M Structure20 L Diamond Masonry Diamond Masonry 39,510.00 70,500.00 0400 0.00 0,00 0.00 0.00 O.OQ% 0.00% 0.00% 39,510.00 70.500.00 33.890.00 0.00 0.00 0.00 63 64 65 Structure 40 M Structure a0 L Structure 50 M Structure 50 L Structure 60 M amend Mason Diamond Mason Diamond Masonry Diamond Masonry Diamond Masonry 330890,00 99.511.OD 36920,00 20;450.00 16830,00 0,00 0,00 0,00 0,00 0.00 . 0.00 0.00 0,00 0.00 0.00 0,00% 0.00% 0:00% 0.00% 0.00% 99,511.00 39920.00 - 20.450.00 1,830A0 94343.00 0,00 0.00 0.00 0.00 0.00 66 67 68 69 70 Structure 60 L Diamond Masonry 94343*00 0.00 8,301.00 1D0:00% 0.00 415.45 71 Structure 70 M Diamond Masong Diamond Masonry Titan industries 80301,00 21.745,00 208,680,00 $4301,00 210745,00 574065,50 21,745.00 57,D65.50 0.00 100.00% 27.32% 0,00% 0.00 0.00 151,814.50 117,12D.00 1108725 72 Structure 70 L 73 Division 5-Metals 74 Metals M 75 ? Metals L Joliet Steel 8 Cowitictlon 117,120.00 O*00 Bd,013.00 37.89% 137,74i.00 N42O0,65 76 Pre -En ineered Metal Building M Nucor Building Systems 2279754.00 84,013.00 36.17% t20,000.00 77 a Pre -En ineered Metal Bui�n L Joliet Steel 8 Construction 188.000,00 68*000,0088,t)00.00 0,00 236.50 78 Division &Wood, Plastic and Composites 4,730.00 10.00% 42,570.00 79 06 1000 Bolted Plates and BtorJcin MIL Williams Brothers Const, Inc 47,300,00 4*730,00 0.00 0.00% 5.745.00 0,00 80 9 0674713 FRP Gratin M FRP Grating . L Ham on Industrial Plastics Williams Brothers Const. Inc Kole Construction 59745,00 10,000.00 11,700.00 0.00 0.00 0,00 0.00 0.00 0.00% 0.00% 10,000.00 11,700.00 0,00 0.00 Q00 1 81 0674713 82 EIFS Cornice Work 83 Division 7-Thermal and Moisture Protection St Commerical Roof 00 17,5.00 0.00 0.00 0.00 0.00% 0.00% 17,500.00 28,570.00 0.00 O.DO 84 075323 EPDM Roofing M 85 075323 EPOM Roofing L Sterling Commerical Roofing Sterbn Commerical Roofing SterlingCommerical Roofing 28.570,00 2.500,00 7,430.00 0,00 0.00 0,00 00 00 00., D.0.00% 003D.00 % 2. 7.4500.00 0.06 0,00 0.00 86 076000 Flashing and Sheetmetal M Flashing and Sheetmetal L 87 076000 88 Division d•Doors and Windows 30,840.00 100.00% 0.00 1,542.00 89 081613 FRP Doors and Frames M FRP Doors and Frames L Overhead Ccilin Service Doors M Doors Inc Williams Brothers Const. Inc. House of Doors Inc 30,840,00 i5,Q00.00 67;900,00 30,840.00 750.00 0,00 0.750,00 00 0,00% 14250,0000% 67.900.00 0,00 0 -00 0 0.03 90 081613 91 '? 083300 92 063300 Overhead Coiling Service Doors L House of Doors Inc 16,123.00 79.Ot% 4,283.00 806.15 93 „. 083173 ? Floor Hatches M' Nystrom 204406,00 l6,123.00 2,608.06 27,00% 7,592 00 14Q40 94 ? 083113 i Floor Hatches L Williams Brothers Const. Inc.10,a00.00 2,808.00 12,750.00 D.00. 486200 ' UnitSvyl ht5 M Unit Sights - L ExarcSit his Witliams Brothers Const. inc. Doors Inc Williams Brothers Const Inc. 12,150,00 8,300.00 14,060.00 Included in Dood 0,00 0.00 ta,060.00 and Frames 0.00 0.00 1a,060.� 0.00°b 0.00% t00.00% 0.00% 8,3�.� 0.� 0 � 1*725.00 0.00 70.3.00 0_00 96� 08 62 _ 97I{��067100 Door Hardware M.� G8 I i 08 7100 Door Hardware L 99 088830 Glass Glazing East Moline Glass 1.725.00 0.00 0.00 0.00 10�001 Division 9*Finishes 099000 Paints and Coatings f McHenry Wastewater Treatment Facility Consolidation Application Number- 8 l 1 Application Date: September 30, 201fi 2 Application Period; August t, 2016 to August 31, 2016 B Work Completed 3 A D E F G 4 Item ....... ...................... ....: �::.:.:.:: ::::.:..:..:,•.:............. :... .::::.....,................:.. ., ...: ,:.:::... ,. y-.:::,: .:..... ,..'V.A ...: }-:,:,:<:.,:......M. fr....,:,,.:.. , { �.ctat... :.::.mot:,,t ..: F. ...,.. :::..�: ••,.:n?t .. P : }:.: :'. $ :.;•�,' Peiiuif:;,,x:;✓ x,K<: •:i:v4•Y Fte cede Mstatiaks., '�:' •.},.,: Flu' :tires::- , t �fr:.: •} S iL.. y .Y,.•: .};{: `:H:<>� - :. .. ... .. ., ::. .. .. :, .. :...:...... ,•..::... ........: ..... r;...:...: .:-::::,•v:.:-.:}............:... .. {.:: •.:.. .. f .....: ,}.;. ,.,r........... ......... .. .. :. .{?'.:: ...., a....:. Stnp ...;:..<: v:., :..:....:...... .... .:... :.:.....:.: ...:.....:: ,..... ... Db tint ,.. : .. •.: Y. ..>. ?•.•..•...... .. ...........,.:r.. V�i�ry,leri l�?.... ....... ...: f, :::: .•..4 }.ye ... ...,.t : ..v. :: :•..�.; ..Y+:.L... Y ...v"a�4`i ..Awl. }}C.:f, -�"$::.r..n ::. ,...::.:{: 'v -- ..>-.2.: ,}\}m sl;:.. •.... s% }.v. f } '•?'• -?,3v :.xt r. r':: ;.. +f,u'fn gcCf�aaiCli ... MCP.:. . :,. ...:.:. :.n :..... .:..:.....,,.,:.:.,•:.::::.; •:::::.:..:... �.;:: ••:: :4 :. •.., u..:..... , . .::-:;:;,,:x..:ce.�;:,.:,:f.:...:f. :.},•,;;:.:,. r., ,.:..:r: . .�., ..., . , :: } :.,4,:,;:}.• .S t'.'}' �f .bft .:TtkE1l8t8'iC�,.C1!:E ' .. zec 0200 0.00% 12.660.00 0.00 102 09 9000 CMU Interior M Delta Painfin , Inc Delta Painting, inc Delta Painting, Inc 12,660,00 16.680.00 3,234.00 0,00 24660,00 0.00 (2,660.00 0.00 0.00 0.00 0.00% O:00% O.00% t6,680,00 3,234.00 6,704.00 0.00 0.00 0.00 703 CMU Interior L t 04 Preacast Ceilings M 105 L.Preatast CeiN s L Doha Painti. ,Inc Delta Painti .Inc Delta Painting.lnc De1W Pain .Inc 64704,00 6.480.00 15.544.00 1.3�•� 0,� 0.00 0,00 0.00 0.00 0,00 0,00 0.00 0.00% 0.00% 0,00% 0.00% 6.480.E 15.544.00 1,300.00 8,272.00 0.00 0.00 0400 0.00 106 E Floor Coatis M 107 Epoxy Floor Coaling L 108 Chemical Containment M 109 ChemicalConitinment L Della Panti .Inc Delta Painting, Inc Delta Pain", Inc INS 8272.00 366,00 2.568.00 0.00 0.00 0.00 0,00 0.00 0.00 O,OD% 0,00% 0.00% 366.00 2,568.00 250.00 0,00 0,00 0.00 110 OH Door and Frame M 11 t OH Door and Frame L 112 Crane Beams M Delta Pain ' .Inc Delta Painting, Inc Delta Painting, IncINN Delta PainBn , Inc 250.00 2,568.00 1,470.00 110056,00 0,00 0.00 0,06 0,00 0.00 0.00 O.00 0,00 0.00% 0.00% O.W% 0.00% 2,588.00 10470.00 11,056.00 1,520:00 0.00 0.00 0.00 0,00 113 Crane Beams L 114 Ductile Iron Interior M 115 Ductile Iran Interior L 116 Ductile Iron Exterior M Delta Pain' , Inc Delta Painting, Inc Deity Paintin .Inc Delta Painting, Inc Delta Painting. Inc Delta Painting. Inc 1,520.00 7;704,� 1,040.E 7,704,00 333•� 40136.00 462.00 9*949,00 2,000.00 1.272.00 0.00 0.00 0.00 0.00 0•� 0,00 O 0.00 2,000.00 0,00 (24000.0 0,00 0.00 0.00 0,00 O.QO 0,00 0.00 0,00 0,00 0.f70 0,00% O.OD% 0.00% 0100% O.00S6 0.00% 0.00% a.00% 0.00% 0.�% 7*704,00 1,040.00 74704:00 333,00 d.136.00 462.tm 9,949.00 26000,00 't.272.00 7,464,00 0.00 0,00 O.DO 0,00 0.00 O.00 0.00 0.00 0.00 117 t Ductile Iron Exterior L 118 t Ductile Iron Submerged M 119 Ductile Iron Submerged L 120 Gas Pipe Interior M 121 Gas Pipe Interior L 122 Gas Pipe Exterior M Dena Painting, Inc Delta Pain' , Inc Delta Painfing.Inc Central. CeiG Systems 123 Gas P' Exterior L t2d Mobilization 125 095100 Acoustical Ceiling Work M l 126 09 bAOO Restfient Floor Tile M Johnson Floor Compan Inc 1,464.00 0.00 0.00 127 j..ga Division 10-specia/ties 0.00 0.00% 2,1�.00 0,00 728 E65M S' M Williams Brothers COnsL Inc 291W.00 0.00 0.00 0,00% B35.00 0,00 129 101400 Signage L Williams Brothers Const. Inc tt00.00 0.00 0.00 0.00% 735.00 0.00 130 102813 Toilet Accessories M tMpiams Brothers Const. inc. 735,00 0.f� 0.00 0.00% 450,00 0.00 131 102813 Toilet Accessories L Division 22-Plumbing Exterior Mechanical WfifiamsBrothers Constinc. 450,00 0-00 27.965.20 332,086.75 95.00% 0,00 0,00 17,47825 16,604.34 132 133 134 Overhead and Profit G. A. Rich 349:565.� 30a,i21.55 20.000.00 100.00%. 0.00 t,W0.00 i 135 i. Mobilization G. A, Rich 20,0OO.00 20,000.00 424,915.26 98.00% 8,67t.7a 21245.76 M G. A. Rich a33,587.00 dt 1,907.65 13,007,61 136 Process Pipe 55.189.35 1,04$597.65 95.00% 55,789.35 52A29,88 6,040,10 737 Process Pipe L G. A. Rids 1103,78700 0, 993.408,30 120,802.00 95%00% 60358,00 13 Storm M G:A.Rich 127;160.00 120,802.00 267,007,95 95,00% 14,053,05 13,350.40 739j + Sloan L A.Rich G.A 281,O67.00 267,007.95 88,338.00 tO0.tX1% 0.00 4,a16. t40 V Water M G. A. Rich G. A: Richt7d,188.00 884338,00 88.338.00 15636920 8.709,40 165478,60 95.00% 66709,40 86273.93 141 Water L G: A. Rxn. G. A. Rich 24000.00 74258,00 0.00 4,354-80 0.00 0.00 0:00 4,354.80 330.00 0.00% -60.00% 100.00% 2,fX}D.00 2.903.20 0 .00 0.00 277.74 16.50 _ ta2 I Gas M --- 143 ` Gas L N--- 144 -}----'"�" s C-tinder Pump M t G. A. Rich 1 G. A. Rich 330.00 10.998.00 0.00 0.00 33000 100998.00 10,99&00 51,728,00 10OV00% j i W OD% 0.00 0.00 549-90 2,586.40 t 5 _ Grinder Pump L tt6 - ' Valves M --- G. A. Ric". G. A. PotJt 51,728.00 30.000.00 51,T28.DO 22,500.00 t.5lx.t� 27,000.00 90.00% 3,000.00 1.350.001 ._._. 'a7-' !- Valves L �..__ t O.tm - 148 .__.< ('i -- i Interior Mechanical Page 4 McHenry Wastewater Treatment Facility Consolidation Application Number. 8 1 plicaliOn to: September 30, 2016 2 Application Period: August 1.2016 to August 31, 2016 B Wok Completed i 3 A C D E F G q Item ..:........,............_......:.:::..:.: :,.,:.::..:.:.._:......•....... ..... .......... ....... ::.:..:.......... :: .... le ..... ScheGu.:.... .., :.... '. .::..:. P from ..reylotts.... .-T"i:::................... .z........... ..::: <:.;;::; ,..';:yh=i?z' P.enoJ::...._._...,.h7sueYiaRs.P,.ceanflY.....'.:::::::.:..:.:. :..:::..::...,.;....:....:.:...........: yy n.:.:.... �-+ ...»:.::::.:;: •: <.A. ., Y ... .. ...... ... ..:. . .. .....:..... ....................... .... . . ... .. ......,...................... .. .......................... ....X....... .......... . . .. . . .....:............-...... . . .. n+.. . ..... n.., ......x-:•: :::.... .:....:..... . .. :..:.:...:.i..::: .�:: .. .. ......... . F.':. ::w;;: .... v.... .... .v Itca¢tNf. �, vi�: �:::ii:C::i::: ........:: can:•...:...., .. .... .. ,::.':::"::::::::::,:::• 6 $e rho:�:.::.;:�:�;;:.::::->:::::::<:>:>;;>;�:;::;.:;�::�:�;:�::•:::.-:,:<:::;:::::<-;:a;.•:;;;>;:�:.::::.;:>.;�:,.:.�:::::-n.::::::::.�.�.,:..:,......:. ................ :. .. ........ . .......... .. . . . .... ..� 250000,00 5,000.00 304000.00 100,00% 0.00 1,500.00 149 Pre Construction Hayes Mechanical 304000,00 15.000.00 100.00% 0.00 750.00 150 Mobilization Hayes Mechanical 156000,00 15,000,00 0.00 0.00% 5,000.00 0.00 157 De Mobilization Valves M Hayes Mechanical Hayes Mechanical 51000,00 320,000.0O 0.00 48,501.00 484501.00 263*224.43 15.16% 50.62% 271.489.00 256.175.57 2,425.05 13.161.22 152 153 DI PipingMechanical M Hayes Mechaal 520,000.00 2634224.43 22,650.84 45.30% 27,349.16 14132.54 154 Pipe Supports M Misc Plumbing and PipingMatenal M Hayes Mechanical Hayes Mechanical 50,000.00 65,000,00 22,650.84 32*751,18 32.751.18 0.00 50.39% 0.00% 3T2a8.62 90,000.00 i.637.56 0,00 155 156 Pipe Line Insulation M Building 20 L Hayes Mechanicl Hayes Mechanical 90,000,00 370500.00 0.00 61500.00 6.500.00 0.00 17.33% 0.00% 31,000.00 7200.00 325.00 0.00 157 158 Building30 L Building 40 L Hayes Mechanical Hayes Mechanical Hayes Mechanical Hayes Mechanical Hayes Mechanical Hayes Mechanical 79200,00 270,000,00 806000.00 62,000.00 3,000.00 27.0110.00 0.00 666500400 404000,00 94790,00 0.00 20,000.00 51000.00 8.000.00 77,500.00 48.000.00 9.790.00 0,00 20.000.00 5.000.00 26.48% 60.00% 15.79% 0.07% 74.07% 27.78% t98.500.00 32.000-OD 52,2/0.00 71000,00 7,000.00 13.000.00 3.575.00 2.40D.00 489.50 0.00 t,000.00 250.00 159 160 Building 50 L Building 60 L Building 65 L 161 162 163 Building 70 L ? 164 Building 75 L Hayes Mechanical 180000.00 5,000.00 0.00 165 Division 22•HVAC Central Pump Station 20 Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc Crtmplole Mechanical Services Inc 1,500.00 2,5W,00 44000.00 40400.00 70250,00 15,000.00 15,800.00 0,00 0,00 41000.00 40400.00 7,250.00 15.000.00 0.00 0.00 0.00 4*400.00 4,400.00 7,250.00 15.000.00 0.00 0.00 0.00% 0.00% 100.00% 100.00% 100.00% 100.00% 0.00% D.DO% 0.00 1,500.00 2.500.00 0,00 0.00 0.00 0.00 15,800.00 2.00D.00 0.00 0.00 220,00 220.00 362.50 750.00 0.00 D.00 166 ! 167 ; Test and Balance _ 168 Controls 169 DucMark 170 Centrifugal Fans 171 Ins and Outs 172 Terminal Heat Transfer 173 AC Units 174 Material Complete Mechanical Services Inc 21000,00 0.00 0.00 0.00% 9.500.00 0.00 175 Labor Complete Mechanical Services Inc 9.500.00 0.00 0.00 116 SP Secondary Treatment 40 0.00 0.00% 500.00 0.00 1 177 ` Test and Balance Controls Complete Mechanical Services Inc Complete Machani;at Services Inc 16500.00 5.51)D.00 0.00FE� 0.00 0.00 0.00 0.00% 0.00% 5.500.00 5 5.000.00 0.00 0.00 178 179 t Ductwork Complete Mechanicel Services Inc Complete Mechanical Services Inc 5,000,00 1,500.00 0.00 1,500.00 1,500.00 100.00% Q.OD 75.00 180 Centrifugal Fans Complete Mechanical Services Inc 1,500.00 1,5W-00 1,500.00 10p.00% 0.00 75.00 781 Power Ventilators Ins and Outs Complete Mechanical Services Inc 39000.00 3,000.00 3,000.00 100.00°b 0.00 150 00 182 I 183 ! Fuel Fred Unit Heaters t Complete Mechanical Services Inc I.SW.00 1,800,00 1'800'00 100'0096 0.00 90.00 I 184 Make Up Air Unit Complete Mechanical Services Inc 6,100,00 66100,00 6.100.00 100.00% 0.00 305.00 0.00 0.00% 15,800.00 0.00 �,. 105 AC Units Complete Mechanical Services Inc 15,800.00 0.00 0,00 0.00% 7.000.00 0.00 186 Material Complete Mechanical Services Inc 7,000.00 0.00 0.00� 0.00% 17,1)D0 0.00 187 1 Labor Complete Mechanical Services Inc 17,000.001 0.001 j ,00 0 .00 188 SP Temary Building 50 Complete Mechanical Services Inc 14500.00 0.00 I 0,00 0.00 0.00%, 0.00°h 1.500.00 16.500.00 0.00 O.OD 180 Test and Balance �190! S Controls Complete Mechanical Services Inc t6.500.00 0.00 0.00 0.00% 6,000.00 0.00 191 Ductwork Complete Mechanical Services Inc Complete Mechanical Services Inc Complete Mechanical Services Inc 5,000-00 7.500.00 36480.00 0.00 7,500.00 3.480.00 1 7,500.00 3,480.00 100.00% 100.00% 0.00 0.00 7400 1 7, 00 450 00 192 ! Centrifugal Fans t93 +. ! Ins and Guts _ Fuel Firec Unit Healers Complete Mechanical Services Inc 9,000.00 96000.00 9 .000.00 t00.009° 0.00 AC Unrs Complete Mechanical Services Inc 84400.00 0,00 0.00 0.00 % 8.400.00 h 0.00 McHenry Wastewater Treatment Facility Consolidation Page 5 Application Number: 8 1 pticatiori Date: S ember 30, 2018 2 Application Period: August 1, 2016 to August 31, 2016 A 9 Wok Completed 3 pg .. .... ....... ...... ..... ... .. :...: ...:.. ....:.: :.•:::::::. .... r::.,;,x•,f<:.{�: rc t{- ,.•:.. :.•.••.};e. 'FJwE1?edpd•::.•f f.: ;,:.y;.an: av:.T3:2}s:.y;h Yvk s9r ra6adt R£T:: t _ ,. ....:}: , ,.,. tit..... {; ::.;..,...:.......,........:...:,.{.tJ...,,,... ttrrxtuad ei':.•v .••} f....... srr: a •T n2.. .. :PreYlotls..,, T .:.2 :.�}: 4' , .•4�. '-. '✓:.v; ••:��,.^ y; .✓• F.f 4.. •t'::. 6:y. y? {"{..•. •.{,4xx 5 .. : ..S IficatiM .... ,...a....., v:..::. .:. x} T, .::. •}:.::. 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Automation & Contras 1096000.00 0.00 MEN"D:00 0,00 Division 2"fectrica/ 9.00Will 0.00% 780,000,00 ill 0.00 224 225 263213 Packaged Engine Generator and Transfer Svdtches M Cummins N Power Inc 7800000.00 0,00 O.W 226 ; Mobilization Homestead Eleuicai Constradi Homestead Eteuical ConsuadFn L 25,W0.00 301000.00 25,000.00 3OsOOO,00 25,OtW.00 30,000.00 35,DOO.CO 100.OQ% t00.t�% 24.14% 0.00 0.00 t i0,(St10.00 1,250.00 t,5t30.00 1,750.00 227 228 ': PM TimeSubmidats ZZ9 Site M Homestead Electicat ConSlraCiitlg L 145,DOO.00 20,0�.00 15,000, E 18.500.00 2467% 56,500,00 925.00 230 i Site L Building 20 M Building 20 L Building 30 M Homestead Elecrical Consvadi Homestead Electrical Consul L Homestead Elecr cal Consul g Homestead Etedical Constradl L Homestead ElecricalConslradin L Homestead Elecrical Consval L 754000,00 50*ODO,00 27,DOO,00 25,000.00 85,Q00.00 10,000,00 2:5DO,� 20600.00 5,500,00 106000.00 8,500,00 3.500.00 2.500.00 2,000.00 2SOO.00 5.500.00 13,500-t 0 5.oi7% 2.94% 9.26% 22.00% t5.8B% 28.44% a7.500.00 66.0000 24,500.00 19,500.00 71,SOO.00 780000.00 125.00 100.00 125.00 2T5.� 675.00 1;550.00 231 232' 233j 234 Buittlin 30 L Building 40 M 235'{ �. -' � 8uildn 40 L _ Homestead Elecrical Contra L t09,000.00 25.500.00 5.500.00 31000000 23E 77,000.00 184500.001 1 20500,00 21,000.00 27.27% 56,000.00 1,0.50,00 237 # Budding 50 M Homestead Eleaical Constral L 38.Od% 57.�0.00 1,750.00 238 _ 0uitding5D L Homestead Elea cal onstradngL 92,000:00 30,5DO.00 14,500,00135A00000 14115,00 239 ! --- Bui6din;60 M HemesteadElecrical Gen<_vactin 70,000.tAt 9,300,D0 t3.000.00IAll 22,300.00: 31:86% 47,700,00 16200.t0'.. L6 94,500.00 12.000.00 t2,000.00 24,0�.00 25 a0% 70,500.00 240, Building 60 L ~.__" Homestead Electrical Contra 50,0� 00 90.91% 5,000.00 2 500.00 �Tll241 . , Building 70 M I Homestead Elecnc�ai Constradirhg L 55,OD0.� 0.000-� 90.48% 10,000.00 4.750.00 2a� ; nuilding 70 L i Hcmesteatl Elerncal Ccnsvading L 1054000.00 954000,00 s ( 95006.00 McHenry Wastewater Treatment Facility Consolidation r � Apication Date: S tember 30. 2016 2T APPI+cation Penotlt August t, 2016 to Au us131, ZO76 Work Completed 3 A B C D E F G v•:e: 4 Item,.,........... :.::: n}:vi., ......::.::::::..::•x.:...:.:,,.;.,,.,. .x>: ?,:>.: .r....:......... .•rp :x i ;r.}•a;}vr•::,;.k,..m,::+:,v;�:y+•'l;`•:}�-"n.{. ,; ..+$, .Y-: v.:-}:}: •ram^;-<.t r'E`,> j] h „{ •..,!r. ..,a .,,F::..•: ty�{+p � X 3f•Rkl rS �`3 TWi v":.!', h s{.a�&?fiP"'`.T!1llti(i• f �y •. �:'v`^.>5.:"27 f ..:t:..n}:':.*.•,. 5 .....e.... .: `.. 5 ec(fcai�.rr.:. 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Inc. 2521 1 31 1000 Tree Removal Homer Tree Serviw 14,�0.00 14,000.00 0.00 0,00% 41,000.QO 0.00 253 312200 Gradin2 Williams Brothers Cont. inc, 41,000•l� 0 90*067,50 50.00% 900067050 40503,38 254 312316 Cut and Fill Williams Brothers Const. Inc. 180.135.00 90,067,50 664.f�0.00 100.00% 0.00 33.230.00 255 3123i6 Mass Excavation Williams Brothers Const nc. 664.600.00 664,600000 D,00 0.00% 133,500.00 0,00 256 31 23i6.t3 Trenching . William ; Brothers ConsL fna 133,500.00 0.00 188,300,00 100-00% 0,00 9*415.00 t 257 312319 Dewatenng Kelle Dowat and Construction 188,300,00 188,300,00 12,000.00 80.00% 3,000.00 600.00 258 31 25W Sill Fence Willams Brothers COMIL Inc. 154000,00 12,OD0.00 356,512,50 75.00% 118.837.50 17,825.63 259 31 500 Excavation Suppon and Protection Williams Brothers Cont. Inc. 475.350.p0 356,512.50 0.00 260 Division 32-ExteriorImprovements 64000,00 7,62% 72:725,00 300`00 26t 32121fi AspnaltPa " M Troch-McNeiiPayin Co 70,725.DD 6.000.00 6.9W.OD 7,52% 846875,00 345.00 ( 262 32 1216 ; Asphalt L Troch McNeil PayingCo 9t,775.00 6,900.00 0,� 0.00% 14,866.00 0,00 263 323113 Chain Link Fences and Gates M Northern Illinois Fence 14,866.00 0,00 0.00 0,00% 10,765,00 0.00 264' 323113 Chain Link Fences and Gates L Northern Illinois Fence 70,765.00 0,00 0.00 0.00% 8,00.00 0.00 265 329219 SeedN Williams Brothers Const Inc. 86000,00 O•� 0,00 2C� Division 33w titittles 0.(>0 23,000.DO 23,000.E 100.00% 0.00 1,150.00 267 33 3216,13 Packaged Grinder Pump Station M Gasvoda and Associates I Gasvoda and Associates 23,000.00 1,053.50 0.00 0.00 O,t� O.QO% 0.00% 1,053.50 5,000.00 0.00 0.00 268 33 3216.13 Packaged Grinder Pump Station Start Up 269 33 3216-13 Packaged Grinder Pump Station L Hayes Mechanical 5,000.00 0•00 0.� 270 Division 35• Waterway and Marine Construction 2�,030-� 100:Dp% -0.lb 14.001.50 R. W Gate Corn n Fabricated Metal Slide Gates M 2804030,00 280,0.30.00 0.00 0.00% 142,000.00 0.00 271 ,, 35 2016,29 272 352016,29 Fabricated Metal Slide Gates L Williams Brothers Const, Inc. 1421000.00 0.00 0.00 273 Division 414Katerial Processing and Handling Equipmen 0 0 00% 17 300;00 0.00 I Steven Crane and Heist 17.300.00 0.00 0.00 27a 412223,19 Cranes and Hoists 275 4 Process Gas and Liquid Handling, PurOti Division 43• rCa n, and Storage Equipment 00 p 00% 49 C00 QO O,pO Rotary Positive Displacement Aeration Blower M LAI Ltd 49,000.00 0.00 0.D0 D.00% 6,000.00 0.� 276 431123 277 431123 Rota Positive Displacement Aeration Blower L Hayes Mechanical 60000.00 0,00O. D pp 0.Opg� 60.000.OD 0•� 432114 Rotary Lobe Pump Equi m M Peterson and Matz. Inc Peterson and Matz, Inc 60,000.E 50000.06 D•� 0,001D.00 0,00 0.00% 0.00% 5,000.E 6,000.QD 0•� 0.00 [:260 432114 Rotary Lobe Pump Equipment -Stan UP d3 21 t4 Rosary Lobe Pump Equipment L Hayes Mechanical 6,000400 0.00 199,750.04 25.00% 599.250A0 9,907.50 281 , 43 2139 Submersible Solds Handling Pump Equipment M LAI Lltl 799,000.00 199#750,00 0.00 0.00% 42,000=� D.W 432139 Submersible Solids Handling Pump Equipment L ! Hayes Mechanical 42 000:00, 0,00282 0.00 0.00% 4,000.00 0.00 283 43 2143.01 Sum Pump System L Hayes Mechanical 4,000.00 0.00 D.00 0.00%. 47,000.00 0.00 i- 284 _...,r_..� 433259 odor control System M lAi Lld i 470000,00 D.00 D.00 0.00% 10.000.00 0.00 1 285 43 3259 Odor Control System L f Hayes Mechanical 70.(K0.DO 0.00 275.000.00 100,00% 0.08. 13,750.00 286 -- z3 3263 Ultraviolet Disinfection Equipment M Xylem Water Solution USA 275A00 66000,00 0.00 0.00 275;000.00 O,Op 0.00 0:00% 0.00% 6.t�0.00 29.0OO.00 0.00 287: 43 3263 Ultraviolet Disinfection Equtpmenl L Williams Brothers Const, Inc.. -- 288 -: 43411301 _ Hydrepneumatfc TankM LAILtc 29.00D.OD 0.00 0.00t D.OD% t.00G.00i o.00'., 26911 _i-_............-._.___.._....�- 43 z 113:01 ---- L _ _ _ Hydrooneumatic Tank Hayes y Y I 1.000,001 0,00 McHenry Wastewater Treatment Facility Consolidation Application Number. 8 1 Application Date: September 30, 2018 2 ) Application Period- August 1, 2016 to August 31. 2016 A B Work Completed 3 C D E F G 4 _ ..... item ................ ..:::::.:::.:::::.:::...::::::::::::;:::.;::.;•.::.:::::.,,.::.: ...............,..:..:..:,..::,.:.::::::::...:..........-.................. :.. .......................................:::..�:.::::..::::. .,.-. .. :::...:,.. .,.. .• ::.. �::::::.:::. :...:.:.::x:-:;.:.,::cr;;»tor: ::..;.�;,.y.r.;;,:^;ow>raY:;S :..,.,:.... .: r r......... ..::::,:,::. 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Inc. 204000,00 0.00 0.00 O'oD% 201000,00 0,00 298 SBRT Pump, Blowers and Mixer L Hayes Mechanical 69,3OO,0D 0.00 0.00 0.00% 690300,00 0,00 299 444100 64,000.00 0,00 0.00 O.DO% 64.000.00 0.00 300 44 4256.01 Vertical Turbine Pumps M Vertical Turbine Pumps L Submersible Pumps M Submersible Pumps L IAI Ltd Mayes Mechanical LAI Ltd Hayes Mechanical 8,000.00 254000.00 3,000.00 0.00 0,00 0000 0.00 0.00 0.00 0.00% 0.00% 0.00% B4O00.lX1 25,000.00 3,000.00 0.00 0.00 0.00 0.00 301 44 4250.01 302 44 4256.09 303 44 4256.09 304 Division 46bb Water and Wastewater Equipment 0.00 0.00% 373,850.00 0.00 i 305 ! 462151 Mechandal Screening Equipment M Mechanial ScreeningEquipment L Hydro -Dyne Engineering Williams Brothers Const, Inc. 3734850,00 269DO0.00 0.00 0,00 D.00 0.00% 26.000.00 0,00 0.00 45.094.60 306 1 462151 307 462200 Mechanical Screening Equipment (REFS) M Hydro International 901*892,00 9016892,00 901,892.00 tOD.00% 50.00% 11'000.00 550.00 j 308 ' 46 2200 Mechanical Screening Equipment (REFS) L I Submersible Mixing Equipment Williams Brothers Const. Inc Xylem Water Solutions USA 22,000.00 90,000.00 114000.00 11'000.00 904000.(?q 0.00 f 309 464123 310 464123 Submersible Mixing Equipment Submersible Mixing Equipment L Hayes Mechanical 6,000,00 0.00 0.00 I 0.00 0 0. 000.00 143,000.00 0.00 0.00 311 464123 312 464324 Digester Cover M Digester Cover L Flexible Membrane Diffused Aeration RPS Engineering Inc Williams Brothers Consl, Inc. Xylem Water Solutions USA 1430000,00 60.000.00 65,000,00 0,00 0.00 0.00 ,00%00% 0.00% fr0,000.00 65,000.00 0.00 0.00 313 464324 314 465133 315 465133 Flexible Membrane Diffused Aeration Flexible Membrane Diffused Aeration L Biological High Rate Treatment System M Biological High Rate Treatment System L Hayes Mechanical 1, Kruger Inc Williams Brothers Const. Inc 15,000.00 2,224,800.00 10,000.00 0.00 0.IX) 0.00 0.00 0.00 0.00 0.00% 0.00% D.00% 15,000.00 2.224.800.00 10,000.00 D.00 0.00 0.00 316 46 5133 3/7 1 465200 318 465200 0.00 319 "II I 465130 Disk Filtration System M 1. Kruger Inc D.00 0.00% 14.D00.00 D.00 320 466130 Disk Filtration System L bbbbb0,00 Williams Brothers Const Inc. 14,000.DD 0.00 321 f 46 7653 Slud a ing System M Dryer M Live Bottom Hopper M Sludge Pump M Screener M Komine Sanderson Komline Sanderson Komline Sanderson Komline Sanderson Komline Sanderson 1,156,130.00 169,240.00 26,260,00 21,620.00 0.00 0.00 D.00 0,00bbd O,OD 0,00 O.DO 0.00 0.00 0.00% 0.00% 0.00% 0.00% 0.00% 1.156,130.00 1690240.00 26.260.00 21,620.00 96.420.00 0.00 0.00 0.00 0.00 0.00 322 3231 324 325 326 DriedPrWua Conveyors M Thermal Oil System M Thermal Cit M Komline Sanderson Komline Sanderson Komline Sanderson 96p20.00 178,250.00 8,360.00 0.00 0.00 0,00 !, 0.00 0.00 0.00 0.00% 0.00% 0.00% 178,250.00 8.360.00 49,740.00 0.00 0.00 0.00 327 328 329 I ( Off Gas Compressor M Komline Sanderson 49,740.00 0.00 0.00 0.00% 10,350.00 0.00 330 Utility Air Compressor/Air Dryer M Komline Sanderson 10,350.00 0.00 0.00 0.00% ta,990.00 0.00 331 (i Coarse Buccle Diffusers M Komine Sanderson 14.990,00 0.00 0.00% 40.450.00 0.00 i 332 ? i r Off GIff-as Ductradncaled Items M Komline Sanderson 40.450.00 O.CO I O.qO 40.210.00V 0.00 3331 Local lnslrumenlation M Automatic Valves/Rotary Valves M Komline Sanderson Kcmline Sanderson 40.210.00 bbbbbbbbbbIIII 27.830.00 0.00 0.00 ! 0.00 0.00 0.00 0.00%. D.Do% 0.00 % 27.830.00 12 a70.00 0,00 0.00 _ 3341 fr _ - 335: I Anchor Scits M Komline Sanderson t2,470.00bbbbb O.DO 0.00 �336 Dryer Control Panel M ! Komline Sanderson 904980.00 O.00 I 0.00 0.00% 90,980.00 McHenry Wastewater Treatment Facility Consolidation Page 8 1 2 3 4 ADplicalion Pend: August 1, 2016 to Au usi 31, 2016 A 8 Work Completed C :.:::. Application Number. Application Date: D .,,,.<: 8 September 30, 2016 E n •:. Mmteyialz.P.tesa.G:.. F olat anr1.S G _ ,:.,. Item :......_.,._...._..._......__......._........:.....:.. ..1>,z.Porlo...::..:.,.... .:.:.. :::.:... Su 1S tllractor... urp ss:;>:.94ifii>: E%GEHatence'W::_?:EKE7A�(A13£? ; 5 .. oa n ., §p........._............ ...._... .................. ............. .... .. ... ... .................... b _..........:........ ...:.. ... _................... ............ ................ .kB? ..... _. . ................ ......... ............:.,......... ..................... .. _ ......._........ ... .._...,................ ..... ... ....... •. .. ............_ ........... ::..::.::.:::...:...::::.:.. ``Telt3ato� Cr { .. .. : _.........................:.....:::::::: :.:..... e:: �:.:: tidd. C+ :.:<.>Sibtod twt1.G1 337 Id Stan Up/CommissioningKomline Sanderson MW2 56,700.00 0.00 0,00 0.00% 564700.00 0,00 338 467653 Sludge Drying System L Williams Brothers Const. Inc, 112,400.00 0,00 0.00 0.00% 112.400.00 0.00 339 467653 Sludge Pump and Compressor L Hayes Mechanical 5,000.00 0.00 0,00 0,00% 5,000,00 0,00 340 46 7655 Sludge Conveying System M LAI Ltd 2296000.00 0.00 0,00 0,00% 229,D00.00 00 0.dddddddddd 341 467655 Sludge Conveying System L Williams Brothers ConsL Inc. 5.000.oD 0.00 0.00 0.00% 5,000.00 0.00 0.00 342 Unit Cost 0.00 0.00% 750.00 0.00 343 1 Water Main 2" 25 LF at $30 LF 750,00 0.00 344 2 Water Main 4" 25 LF at S32 LF 800.00 0.00 0,00 0.00% 8W'OO 0'00 345 3 Sanitary Sewer 6" 25 LF at $45 LF 19125,00 0,00 0.00 0.00% 7,125.00 0.00 346 5 Storm Sewer 12" 25 LF at S20 LF 00 5,00 0,00 0.00 O.txt% 500.00 0.00 7 Trench Backfill 100CY at S9 CY 900,00 0.00 D.00 0.00% 900.00 0.00 a Flowable Fill 100CY at S35 CY 3,500.00 0.00 0.00 0.00% 3,500.00 0.00 P349 9 Pipe Casa for Water Main and Sewer Crossin 25 LF at S14 LF 350,00 0,00 0,00 0,00% 350,00 0.00 10 Telecommunication Cable and Conduit 25 LF at S7 LF 175.00 0.00 0.00 0.00% 175.00 0.00 351 11 Electrical Cable and Conduit 25 LF at S10 LF 250,00 0,00 0.00 0,00% 250.00 0 00 352 12 Gas Lines 2" 25 LF at S15 LF 375.00 0.00 0.00 0.00% 375.00 0.00 353 13 Hot Mix Asphalt 50 tons at S100 ton 5,000,00 0,00 0.00 0.00% 5.000.00 0.00 354 14 Removal and Disposal of Unsuitable Materials t00CY at S70 CY 7,000.00 0.00 0.00 0,00% 79000,00 0,00 0.00 355 356 357 1 McHenry Wastewater Treatment Facility Consolidation 1 2 3 a Application Penod: August 1, 2016 to August 31. 2016 A 9 Application C work Completed ... :. •: ..:...........:. .................. Dale: September D .... 30, 2016 E atertats.P�eaantl ; <.tcrlm ....... F anA:Bt :Comp(ad........... 1141 G Hem :.. ............ .. .........,....-...Su _... . :.. .. lfen'Slxantrauor..................................:.., 6 381 Summary bMSubconVactoriSupptrer 30,728.83 0.00 75.350.W 13,630.W O.W O.W 1.502.30 2.245.W O.W O.W 21504,OW,00 1,272.00 3076000"00 4900000.00 780*000,00 124,000,00 309000O.00 a4,900.00 17725.00 t2.iS0.W 467,340.00 0.00 307.000.00 242,6W,W 0.00 4,660.00 30,046.00 44,900.00 0.00 O.W 1470236.62 0,00 0,00 30,000.00 O.W 40660.00 0,00 0.00 0.00 O.W 0.00 0,00 0.00 O.W O.W O.W 0.00 0.00 0,00 0.00 614.576.62 0,00 307.OW.W 272.6W.W O.W O.W 30,046.W 44,900.W 0,00 0.00 24.54% 0,00% 100.00% 55.63% O.W% 0.0096 9.72% 1W.W% 0.00% 0.00% 1.889,423.38 1,272-00 0,00 217,4W.W 780.OW.W t24.OW.W 278,954.W O.W 1,725.W 12.150.a) I 3(i2 Advanced Automation 8 Controls 383 Central Ceifin 384 CMC Reber 385 Complete Mechanical Services 386 Cummins Power 387 Deka Painting 388 Diamond Masonry 389 Doors IncIn Doors 390 East Moline Glass EkarcSkylightslnC 35,107.W 4Z7,500.00 5,7a5.W /,785,WO.W 1 4804000,00 373.BSO.W 1*464.00 305,120,W 188,3W.W 111700oDO 2.0W,000,00 2,224,BW.W 1,242,000,00 901,892.W 694000.00 25,631,W 221.754.00 20406.00 190,000-o0 2,680,DW.W 143,OD0.00 280,030,00 17.3W.00 O.W 354.825.W O.W 554,917.45 3976752.00 0.00 0.00 0,00 68,OW.W 188.300.W 0,00 0.00 0,00 1990750,00 901,B92.W 34050.00 O.0,00O.0,00O. 84,013.00 16,t23_W 0.W 2,4a0.937.45 0,00 280,030.W 0.00 23.000.W 12,825.00 0_W 18,000.00 856051.W 0,00 0.00 0,00 O.W O.W 0.00 0.00 0,00 0.00 0,000,00 0.00 0.00 0.00 0.00 120.699.56 0.00 0.00 0.000.00 D.W 0.00 O.W 0.00 0.00a82.803.W 0.00 0,00 O.W O.W O.W 0,00 0.00 0.00 0.00 0,00 O.W O.W O.W O.W O.W 0,00 0,00 23.DOO.O1) 367,650.W 0.00 572,917.45 0,00 0,00 0,00 O.W 68,OOD.W 188,3W.00 O.W 0.00 O.W 199,750.W 9010692,00 3,050.W W 84.013.W 16,123,W 0.00 2,561,637.01 O.W 280,030.W 0.00 65.51% 86.1)<T5f 0.00% 32.10% 32.62% O.W% O.p096 O.W% 22.29% 1W.00% O.W% 0,00% 0.00% 16.08% 100,00% d 42% O.W% 37.89% 79.01% O.W% 95.58% O.W% 1 W.W% 0.00% 12,107.00 59,850.W 5,745.Oa 1,212,082.55 997,197.W 67,9W.W 373,850.W 1464.W 237,120.W O.W 11,7W.W 2.000,000,00 2.224,800.W 1,042,250.00 0.00 fi5.950.W 25,631.00 137,741.W 4,283.W 190.000.W 118,362.99 1a3.OW.W O.W 17300.00 1,t50.W 18,382.50 O.W 28,645.87 24,140.15 O.W O.W O.W 3,4W.W 9,415.W O.W 0.00 O.W 94987,50 45,094,60 152.50 O.W 4,2W.65 806.15 O.W, 128,081.1i5 O.W 1a,W1.50 � 0.00 F392 GasvodaandAssociates Gateway Construction j 3g4 Harrington Industrial 395 Hayes Mechanical 396 Homestead Electric 397 ! House of Doors 398 399 Hydra Dyne Engineering Johnson Floorin 400 ;joker Steel and Conswction 401 d02 KelleyDewatedn Kole Construction � 403 Komtina Sanderson 4D4 Kruger 405 lAt Ltd 406 Hydro lntemational 407 oncre Mid States Concrete Industries 408 Nonhem Illinois Fence 409 Nucor Building Systems a10 411 Nystrom 1,Peterson and Matz 412 G.A. Rills 4131 1 RPS Engineering 414 RW Gate Company 415 i Sieves Crane and Hoist 56,000.00 0,00 0.00 0.00 O.W O.W% D.W 416 1 Sterling Commercial Roofing 4 j Tctal a95,135.00 t 208,880,00 170.SW.00 W. 1,175,O00 B,aO2,939.W 30,180.000.001 4181658.00 57,D65,50 12,900.W 0.00 I 5,007.223.35 12,081.982,75 55.000.00 0.001 0.00 275.GW.W 221.221,25 983,373.43 0.00 0.00 0.0012,9W.W 0.00 0.005.228.444.60 i O.W 473*658,00 570065.50 2754000.00 13,065,356,18 95.66% 27,32% 7.57% 23.40% 59.39% 43.29% 21477W 21.77.W 751.B1450 157.6W.00 745,OW.W 3.729.c9.4 <0 170114,643,821 23.682.90 2.853.281 6a5.W 13.750.W 261422Z3 653,267.81 1 417 Suoer Mir< 4181 I Titan Incusines a191 �,Troch-NcNeilPaving 420 IXylemlkaterSalutions <2t + ' Williams Bro:Hers ConstrucUcn bb 4221 . .._ ___-_ McHenry Wastewater Treatment Facility Consolidation Page 1 Partial Waiver Of STATE OF ILLINOIS} j SS. PEORIA COUNTY } n ALL WHOM IT MAY CONCERN: 10/05/2016 WHEREAS, we the undersigned, WILLIAMS BROTHERS CONSTRUCTION iNC. have been employed by The City of McHenry to furnish labor and/or material for the building known as: McHenry Wastewater Treatment Facility Consolidation Situated on Lot: 3306 Waukegan Road and 222 South McHenry Ave McHenry, Illinos in the City of McHenry, County of McHenry and State of Illinois. NOW, THEREFORE, KNOW YE, That the undersigned, for and in consideration of Four Thousand Two Hundred Four and 76/100 $934 !L� Nine Hundred rs, the receipt where of is hereby acknowledged, do hereby waive and release any an all lien,. or claim, or right of lien on said above described building and premises under the An Act to Revise the Law in Relation to Mechanic's Liens," approved May 18, 1903 in force July 1, 1903 together with all amendments thereto and all the lien laws of the State of Illinois, on account of labor and materials, or both, furnished or which may be furnished by the undersigned to or on account of the said City of McHenry for said building and premises through September 30, 2016 GIVEN under our hands and sealed this 5th day of October, 2016 WILLIAMS BROTHERS CONSTRUCTION INC. (SEAL) By: Smith, Treasurer McHenry Wastewater Treatment Facility Consolidation TrrrrrIsrIr z Page 1 �..Y+•.:� �-+ :.;fii$:Lti ii:{';::: isti:;:ii�J�}%�hlfiti.�,l':_ti Y�;��J Amounts requested on our Application No. 6 July2g1u McHenry, tiAnois_ McHen Scheduled Value Previously Com Ito date retention net amount earned Total waivers submitted additional waiver due 1Naiver attached note I? Vendor w/ 02 w1a 03 w/a 04 w! 105 0,00 4674340,00 O.IRt 23,367.00 0.00 443*973,00 0400 237,6t8.75 163*495,00 0,00 41427,00 28,543:70 420655,00 0.00 0.00 0.00 304w700,63 0.00 S16,Z28.45 3004916,30 0.00 0.00 0,00 64.6W,00 178,885.00 0'0 0,00 0.00 0.00 856,797.40 2,897.500 0,00 7%812.35 15,316.85 0.00 2,240.486.51 0.00 266*028,50 0.00 0.00 327,824*10 54212.23 0.00 0.00 78,500.00 5*343,75 93,157.95 111,803.12 %123A0 882,635.19 194132,00 27,593.70 53343J5 85,570.66 22*360#62 2,897.50 484,225.02 122.554.75 32,442.00 246,658.00 139,000.00 950,00 42,fi55.00 67,331:25 147.023.00 166,250.95 22,360.62 856,79T,40 414,819.02 143,473.75 197,508.43 163,495.00 153,472.50 92,106.30 177,454.03 3%240.00 2%581.37 0.00 246,656.00 0 400 217,500.00 163,495,00 0:00 0,00 28,543:70 42,655.00 0.00 0.00 0.00 231,491.25 00 1,61 325,T51.61 258.357:25 0,00 0.00 0.00 0,00 156,52443$ 0,00 0.00 0;00 0,00 856,797.40 24897,5010-� O.l'm 16,123.00 0.00 1,959,333.26 0.00 266,020,00 0.00 0.00 288,322.43 2%S81*37 0.00 0' 197,315.00 20,118.75 0,00 0.00 0.00 O,OD 73,209:38 190,476.84 42,55945 64,600.00 224360.64 0:00 79,812.35 (806.15 281,153.25 0•� 39,501.67 24,630.86 1974315.00 84,500.00 73,209.38 50,350.00 64*600,00 299,213.95 65,708.50 24,622631 Summary by Subcontractor/Supplier Advanced Automation & Controls 2*504,000,00 Central Ceiling.14272.00 0.00 0400 CMC Rebar Complete Mechanical Services Cummins N Power 307,C00.00 a90,000.00 780,000.00 250,125.00 172,100.00 0.00 12,506.25 84605,00 0,00 233,00 10502,30 2.245.00 0,00 0,00 0.00 Delta Painting Diamond Masonry Doors Inc East Moline Glass Exam Skylights Inc 124*000,00 309;000.DO 44,900:00 10725,00 12,150.00 4,66040 304046*00 44,900.00 0,00 0.00 0,00 Gasvoda and Associates 39i 107 001 Gateway Construction Harrington Industrial Hayes Mechanical Homestead Electric 427,500.00 5,745.00 1,785,000.00 10480,000,00 320a737,50 0,00 543,398,37 316,754.00 16v036,88 0.00 27,169.92 15,837.70 House of Doors 671900:00 0400 0,00 Hydro Dyne Engineering Johnson Floorin Joliet Steel and Construction Kelley Dewatenng Kole Construction Komline Sanderson 373,8%Q0 11464,00 305,120.00 188,300.00 11,700.00 2.000,000.00 0.00 0.00 68.E 00 188;300.00 0,00 0.00 0,00 0.00 3,400.00 9,415,00 0.0 0•00 Kru er 21224*800,00 0000 0,00 lAt l id H ro intemalional 1,242,000.00 901,892,00 1 0.00 901,892,110 0.00 45,094.60 Mid States Concrete industries Northern Illinois Fence Nucor Building Systems Nystrom Peterson and Matz 69,000400 25,631.00 t 221,754,00 20.406.00 190,000.00 3,050,00 0•00 84,013.00 16*123,00 0.00 152450 0,00 4,200.65 806,15 0,00 G.A. Rich 2,680,000.00 213586406.85 117,920.34 i RPS Engineerin RW Gate Company Sievert Crane and Hoist 143,000.00 i 28Q030.00 17,300,00 0.(x! 280,030,00 0.00 0.00 140001,50 0.00 Sterling Commercial Roofing 56.000.00 0.00 0.00 17,253.90 20853,28 0,00 0.00 Super Mix Titan Industries 495,135.00 2084880-00 345v078,00 579065.50 Sroch-NcNeit Pav n ��_ Xylem Water Solutions __ _ 170,500.00 1,175.000.00� 0.00 0.00 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 997740 State of },s County of G�6f� TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned,Advanced Automation and has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry , County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *83* thousand *77* dollars and 50 cents $83,077.50 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and releaser (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any, and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. , This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this �� day of /� (J � 20 � Advanced'Autoi Title: County of �� gLLE, Subscribed and sworn to before me this A GUST' KELLT K MILANO OFFICIAL SEAL Notary Public: Stale Of Ilbnois My Commission Expiies July 09. 2017 e f PARTIAL WAIVER OF MECHA�NICS LIEN AND PAYMENT DVND CLAIDf 9,j'7-'$4ii State of .0 t <JA _ _) )ss County of ) TO F,LL wHbM IT MAY CONCERN: WHEREAS, the Brothers Construction both oral or written amended orally or in undersigned, Advanced Automation and Inc to furnish labor and/or materials change orders), according to plans and writing, for the premises and project has b=er. includ.inq all. specif_cations, known asa �7n�u:�uye;± Uy tv.11iams extrej wor; i.nc.tudinq as maj• have :;-%,.r: McHenry WWTP 222 S McHenry Avenue Located at McHenry , County of McHenry anti Siar,e o.f Illinois itha "Projere"? <sf which City of McHenry is the owner, NUW THEREPQRE, 'PNE UNDERSIGNED, who represents r,hat he/she it authoriz�:a •:�.� g.i;G %;ru execute this Partial Waiver of Mechanics Lien and Payment bond tiiai,rt foi: z+nd i i i consideration of *114° thousand *237* dollars and 50 cents S1141237w5O and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc, covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. -41, y �_ � 20 16 Given under our hand and seal this / da of �-� �3 E-� Advance llutom txa� and �on�s`/2ac.� � �N C State Of r L-42 � U f�' County of G- Subs ib and sworn to before me this Notary Pub fir► MYCOABtlS.'Gfki # GO 02M t V M & sepw" b, 2000 ��Oti� BaxWThV6idp+t*"8*rbt PARTIAL WAIVER O /HEnCH�A*tIC9 LIEN ANO PA1tT�NT 80d:D GIJIIM 9479i6G State of County of TO ALL wHak IT (+1AY CONCERN: NHERFXS, the underaignedsCHC Robar has bean employed by Hilliax�. Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders)* according to plans and specifications, as may have been amandad orally or in writings for the pzemi.sos and project known ast McHenry VWTP 222 S McHenry Avenue Located at Hclienry , County ofitcSenry end State of illinais (the "Project"I of which City of McHenry is the owner. NON THSREi'ORE, THE DNpERSIGTt60,•wfin, o•repreaenta that he/she is authorized to pirc and -- execute this Partial Natver of Mechanics Lien and Payment Bond Claim for and in eonsidoration of 0840 thousand "500m dollars and no cents 884,500.00 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the statutes of the State of Illinois relating to Liens Against Public Bundy on the monies, bonds or warrants duo or about to become due from the owner on account of labor or servieas, teatorial, fixtures, apparatus# equipment or machinery heretofore furnished by the undersigned for the above described presiseaf and (b) any and all claims or rights under any payment bond furnished by Nilliaata Brothers Construction Inc, covering said project or under the .Illinois rtublic Construction.8ond Act, as now or hereafter amended, to the extent said Act• is -applicable: •""' ' This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amoun t. fh Given under our hand and•seal this day ofW41 201(4. CMC State of CRficr S&Worn 0 ©. this e OWN I Olt?tir Notary, Public - ,{ r .y.. i its ..u:♦ at if 4 ir ...of .... `if i�•Y .. .. .. • tit 10 of it of 4 `,i11U4I,f , i�nciA rA�rcta •. fRv r� °t'• a�':.wotary Public, State of text; "?� vc Comm. Expires Q3-Q8.2Q2Q Notary ID 130571353 PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9470486 State of Illinois ) Cook )ss County of ) TO ALL WHOM IT [JAY CONCERN: WHEREAS, the undersigned,Gateway Construction Co. Inc, has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *73* thousand *209* dollars and 37 cents $73,209.37 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this 30th day of September 20 16 Gatew y Construct' By: ammy tson Title: Tre rer State of 111inni County cf .Cook. Subscribed and sworn to before me this 9/30/16 LU Notary ubJic,,;; My C61 iniss, E BRaEIV' ;r, . s of�tlGn`ots r3/,26/20.1 nc. PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 99574$6 State of/X,fjf)1.11/ 1 )ss County o� _) TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Homestead Electrical has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois {the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *50* thousand *350* dollars and no cents $50,350*00 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable,_ This'Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and' seal this ('1 5 day of 20 14y State of county of Subscribed and sworn to'`before me this Notarx, Publi Homestead Title: ical .: LYNN C. MAGOON " - ' OFFIGtAL"'"SEAL t y�Y Pubec • Slatq aii�nots {My CJuna272 tg fires PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9539486 State of )ss County of N0 ) TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Joliet Steel at Construction has been employed by Gr'illiams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE UNDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *47* thousand *492* dollars and 04 cents $47,492.04 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. • Given under our hand and seal this day of j��4 201(,..p Joliet Steel & By: Title: State of _� � � 1 � �� • Subscribed and sworn to before me this y �, oc `D Notary Public truction R � OFFICIAL SEALT� j Notary PubAc-State a1lAlrale MyC nvv b bn s4mn Jan 25, M7 . 1 I PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9539986 State of ��.�(',��, ) t � )ss � County of \ � `, �, ) TO P.LL WHOM IT MAY CONCERN: i WHEREAS, the undersigned, Joliet SL-eel & Construction has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: i McHenry WWTP , 222 S McHenry Avenue ,Located at McHenry , County of McHenry and State of Illinois (the "Froject") ��f which City of McHenry is the owner. i NOW THEREFORE, THE UNDERSIGIIED, who represents that he/she is authorized to give and , ;execute this Partial Waiver of .Mechanics Lien and Payment Bond Claim for and in consideration of *17* thousand *107* dollars and 96 cents $17,107.96 and other good and valuable considerations, the receipt vrhereof is hereby acknowledged, ': q does hereby waive and release: � (a) -any and all lien or claim or right of lien under the Statutes of the 'State of Illinois relating to Liens Against Public Funds on the monies, bonds or '' warrants due or about to become due from the owner on account of labor or services, ;material, fixtures, apparatus, equipment or machinery heretofore furnished by the 'undersigned for the above described premises; and- (b) any and all claims or rights under any payment bond furnished by � 'Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said 'Act is applicable. This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. ' i I Given under our hand and seal this ��__ day of �L11 �i , 20�• I -State of .�� t i�i r� County of � �� \ ` + ro !Subscribed and sworn to before me this�L)1\! _ Notary Public DEANNA M.FAAUS7O OFFICIAL SEAL Notary Public - Stata of lilfnoic My Commissbn Explses .. PARTIAL WAIVER OF MECHANICS LIEN AND PAYMENT BOND CLAIM 9546486 State of Illinois ) )ss County of Tazewell ) TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, G.A. Rich & Sons, Inc. has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry Gounty of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE ONDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *299* thousand *213* dollars and 95 cents $299,213.95 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable., This Release shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. Given under our hand and seal this 3rd day of October 2016 Rich & Sons, Inc. Title: President State of Illinois County of Tazewell Subscribed and sworn to before me this 10/3/16 Nota P 6lic OFFICIAL SEAL JURY C STECHMAN , NOI,RYTUBLIC - STATE OF ILLINOIS MY COMMISSION EXPIRES:0204119 PARTIAL WAIVER OF LIEN STATE OF ILLINOIS COUNTY OF MCHENRY TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by WILLIAMS BROTHERS CONSTRUCTION, INC. to furnish READY MIX MATERIAL for the premises known as MCHENRY WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL of which CITY OF MCHENRY Loan is the owner. The undersigned, for and in consideration of SEVENTEEN THOUSAND TWO HUNDRED EIGHTY FIVE AND 50J1 t)0 ($ 17,285.50 ) Dollars, and other good and valuable consideration, the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanic's liens, with respect to and on said above -described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due from the owner, on account of labor, services, material, fixtures, apparatus or machinery, partially furnished to this date by the undersigned for the above -described premises, INCLUDING EXTRAS.' DATE AUGUST 29, 2016 COMPANY NAME POINT READY MIX, LLC DDRESS 54 ULL LEY D, STE 130, MCHENRY, IL 60050 SIGNATURE AND TITLE OFFICE MANAGER *EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS, BOTH ORAL AND WRITTEN, TO THE CONTRACT. ' AFFIDAVIT CONTRACTORS STATE OF ILLINOIS COUNTY OF MCHENRY TO WHOM IT MAY CONCERN: THE UNDERSIGNED,(NAME) SHELLY DENKOV AND SAYS THAT HE OR SHE IS (POSITION) OFFICE MANAGER BEING QULY SWORN, DEPOSES (COMPANY NAME). POINT READY MIX, LLC CONTRACTOR FURNISHIN READY MIX MATERIAL LOCATED AT MCHENRY WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL OWNED BY CITY OF MCHENRY OF WHO IS THE WORK ON THE BUILDING That the total amount of the contract including ex#ras is $ on which he has received payment of prior to this payment. That all waivers are true, correct and genuine and delivered uncondiUonaily and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or tabor, or both for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due to each, and that the items mentioned include all labor and material required to complete said work according to plans and s ecifications: NAMES WHAT FOR CONTRACT PRICE. AMOUNT PAID THIS PAYMENT BALANCE DUE .Y DATE AUGUST 29, 2016 SIGNATURE: '"`""� i"'C SUBSCRIBED AND SWORN TO BEFORE ME THIS 29TH DAY OF AUGUST, 2016 `FJCTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS. PARTIAL WAIVER OF LIEN STATE OF ILLINOIS Gty # COUNTY OF MCHENRY Loan # TO WHOM IT MAY CONCERN: WHEREAS the undersigned has been employed by WILLIAMS BROTHERS CONSTRUCTION, INC. to furnish READY MIX MATERIAL for the premises known as MCHENRY WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL of which CITY OF MCHENRY is the owner. The undersignedfor and in consideration of FIVE THOUSAND TWO HUNDRED FIFTY ANO N0/100 ($ 5,250.00 , ) Dollars, and other good and valuable consideration, the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanic's liens, with respect to and on said above -described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due from the owner, on account of labor, services, material, fixtures, apparatus or machinery, partially furnished to this date by the undersigned for the abov"escribed premises, INCLUDING EXTRAS." DATE AUGUST 25, 201 ti COMPANY NAME POINT READY MIX, LLC i435 BULL VAI.LEY RD, STE 130, MCHENRY, Il. 60050 SIGNATURE AND TITLE OFFICE MANAGER 'EXTRAS INCLUDE BUT ARE NOT LIMITED TO CH�IGE ORDERS. BOTH ORAL AND WRITTEN, TO THE CONTRACT. CONTRACTOR'S AFFIDAVIT STATE OF ILLINOIS COUNTY OF MCHENRY TO WHOM IT MAY CONCERN: THE UNDERSIGNED,(NAME) SHELLY DENKOV AND SAYS THAT HE OR SHE IS (POSITION) OFFICE MANAGER BEING DULY SWORN, DEPOSES (COMPANY NAME) POINT READY MIX, LLC CONTRACTOR FURNISHIN READY MIX MATERIAL LOCATED AT MCHENRY WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL OWNED BY CITY OF MCHENRY OF WHO IS THE WORK ON THE BUILDING That the total amount of the contract Including extras is $ on which he has received. payment of $ _0_ prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that there is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of ait parties who have fumished material or labor, or both for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due to each, and that the items mentioned include all labor and material required to complete said work according to plans and ALL MATERIAL FROM FULt.Y PAID STOCK AND DEUVEREDIN OUR TRUCKS. DATE AUGUST 25, 2016 SUBSCRIBED ANO SWORN TO BEFORE ME THIS 25TH DAY OF AUGUST, 2016 "EXTRAS tNCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS. BOTH ORALAND WRITTEN TO THE CONTRACT NOTARY r^iJBL1C-STATE OF ILLINOIS MY C049MiSS14N EXPIRES:11C34118 DAY OF AUGUST, 2016 PARTIAL WAIVER OF LIEN STATE OF ILLINOIS Gty # COUNTY OF MCHENRY Loan # TO WHOM. IT MAY CONCERN: WHEREAS the undersigned has been employed by WILLIAMS BROTHERS CONSTRUCTION to furnish READY MIX MATERIAL for the premises known as MCHENRY WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL of which CITY OF MCHENRY is the owner. The undersigned, for and in consideration of FORTY THREE THOUSAND ONE HUNDRED SEVENTY THREE AND NOl100 ($ 43,173.00 ) Dollars, and other good and valuable consideration, the receipt whereof is hereby acknowledged, do(es) hereby waive and release any and all lien or claim of, or right to, lien, under the statutes of the State of Illinois, relating to mechanic's liens, with respect to and on said above -described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery furnished, and on the moneys, funds or other considerations due from the owner, on account of labor, services, material, fixtures, apparatus or machinery, partially furnished to this date by the undersigned for the above -described premises, INCLUDING EXTRAS." DATE AUGUST 9, 2016 COMPANY NAME POINT READY MIX, LLC RES 5435 ts L VA LEY RD, STE 130, MCHENRY, IL 60050 SIGNATURE AND TITLE OFFICE MANAGER `EXTRAS INCLUDE BUT ARE NOT LIMITED TO CHANGE ORDERS. BOTH ORAL AND WRITTEN, TO THE CONTRACT. CONTRACTOR'S AFFIDAVIT STATE OF ILLINOIS COUNTY OF MCHENRY TO WHOM IT MAY CONCERN: THE UNDERSIGNED,(NAME) SHELLY DENKOV BEING DULY SWORN, DEPOSES AND SAYS THAT HE OR SHE IS (POSITION) OFFICE MANAGER OF (COMPANY NAME) POINT READY MIX, LLC WHO IS THE CONTRACTOR FURNISHIN READY MIX MATERIAL WORK ON THE BUILDING LOCATED AT MCHENRY WWTP, 222 S. MCHENRY AVENUE, MCHENRY, IL OWNED BY CITY OF MCHENRY That the total amount of the contract including extras is $ on which he has received payment of prior to this payment. That all waivers are true, correct and genuine and delivered unconditionally and that (here is no claim either legal or equitable to defeat the validity of said waivers. That the following are the names of all parties who have furnished material or labor, or both for said work and all parties having contracts or sub contracts for specific portions of said work or for material entering into the construction thereof and the amount due to each, and that the items mentioned include ail labor and material required to complete said work according to plans and �__�.__... w.........ia.e=.,r nAI A►I/.e Ili Ic .........��.., rnflr O1 n ry oain sTnCK AND DELIVERED`IN OUR TRUCKS. DATE AUGUST 9, 2016 SIGNA SUBSCRIBED AND SWORN TO BEFORE ME THIS 9TH PARTIAL WAIVER OF M`E,C,HAANICS LIEN AND PAYMENT BOND CLAIM 9499486 State of ) )ss County of _(r r vil ) TO ALL WHOM IT MAY CONCERN: WHEREAS, the undersigned, Titan Industries has been employed by Williams Brothers Construction Inc to furnish labor and/or materials including all extra work (including both oral or written change orders), according to plans and specifications, as may have been amended orally or in writing, for the premises and project known as: McHenry WWTP 222 S McHenry Avenue Located at McHenry County of McHenry and State of Illinois (the "Project") of which City of McHenry is the owner. NOW THEREFORE, THE ONDERSIGNED, who represents that he/she is authorized to give and execute this Partial Waiver of Mechanics Lien and Payment Bond Claim for and in consideration of *24* thousand *622* dollars and 31 cents $24,622.31 and other good and valuable considerations, the receipt whereof is hereby acknowledged, does hereby waive and release: (a) any and all lien or claim or right of lien under the Statutes of the State of Illinois relating to Liens Against Public Funds on the monies, bonds or warrants due or about to become due from the owner on account of labor or services, material, fixtures, apparatus, equipment or machinery heretofore furnished by the undersigned for the above described premises; and (b) any and all claims or rights under any payment bond furnished by Williams Brothers Construction Inc. covering said project or under the Illinois Public Construction Bond Act, as now or hereafter amended, to the extent said Act is applicable. ThiscRelease shall apply only to the extent of consideration paid as recited above and not for any other dollar amount. ��Q Given under our hand and seal this ( day of 20 , �. Tit By: Tit State of /L County ofu Subscribed and sworn to before me thi aNatary Public `': ; °OFFIC11 Ryan M Notary Public, My Commission SEAL" of Illinois �s 7/7/201 �i, Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: November 7, 2016 - Regular City Council Meeting RE: Park Special Use, Beer/Wine and Liquor permits associated with Rentals ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached request. If Council concurs, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use, Beer/Wine and Liquor permit associated with Rentals. The t"itp t1f ,t?cHenrt� is zlerlierrterl in prot�itllrz�� iLs eitizezts, lrusitzesses, rrrul ��isitnrs with tltc= hi�lzest duality nfr�ragrntns and sr:rvi<.•�s in u custnrnez•-rtrienter�, rfficient, �ttul•fiscally z•es,�ouszhle znrzntzr>.r. FOR COUNCIL MEETING ON NOVEMBER 7 , 20166 Community Room Liquor Permits These requests are associated with McHenry Recreation Center rentals and/or programs. Date of RentaU Program Applicant Address 11/19/16 Pat Butler Baby Shower 5733 Fieldstone Tr, McH Parks/Forms/Picnic Permit Lists doc McHenry Fans f Rgmalfem Drparhnent Rental Name of McHen.q.R.ecreation Center lcohol;Special Use PermitApplication Application Date: 31 Time:_.—.�.� of Birth: Group/Organization (If applicable):__......_..__ ..._..__.,.. .... .................... ....... .._.. Address: ,1► 5 . •r+ e Tr k__ __..., City/State/Zip: M t Vli cwrn :3: L c "c Home Phone: 'k Cell Phone: _..._........_..._......_..._ Personal Ema Event Title/Activity: d �• ._ _ , ! ! '4 .__ Attendance: ALCOHOL FEE $25.00 (at least 4 weeks notice needed) Type ofAlcohol to be Served: %7AW1ne,Beer _ Amount of Alcohol: Wine Bottles # i Beer Cases # t Beer Kegs #, SPECIAL USE NO FEE (at [east q. weeks notice needed} ❑ Tent ❑Bounce House Locati Applicant to call JULIE (1-800-802-o�z3) for staking of Tents and Bounce Houses ❑ Tables # ❑ Chairs # ❑ Performer ❑ Helium Tank (waiver required) ❑ Wedding Arch ❑ Music: ❑ DJ ❑ Band ❑ Dance Floor ❑ Cotton Candy/Popcorn Machine ❑ Ice Sculpture a Chocolate Fountain ❑ Photo Booth ❑ Portable Electronics a Other _ _ ---._. __--- Approval wi![ be based on the Items fisted above, Any other requests are subject to further approval. If applicableI health permits are required bylaw for concessions and catering. Please make arrangements to obtain permits. McHenry County Department of Health: 815-33+4585 1 agree that all the alcohol containers will be removed by applicant or placed in proper containers on site on the rental dafie and that no underage or intoxicated person will be allowed to consume any alcohol brought Into the McHenry Recreation Center under this permit. I agree that none of the alcohol allowed in the McHenry Recreation Center, pursuant to this application will be sold, It being understood that the sale of alcohol underthis permit issued pursuant to this application Is expressly prohibited.] have read and will comply with the Recreation Center Rental Guidelines. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the McHenry Recreation Center Alcohol & Special Use Permit Application and will assume responsibility for any loss, damage or liability arising from the use of city property. I also understand that not complying with the rules will result in loss of deposit. REGULAR MEETING August 15, 2016 Mayor Low called the regularly scheduled August 15, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer and Peterson. Absent: Condon. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Community Development Polerecky, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PROCLAMATION DECLARING SEPTEMBER 2016 AS BYOBAG MONTH IN THE CITY OF MCHENRY Mayor Low read the Proclamation declaring September 2016 as BYOBag Month in the City of McHenry. Mayor Low urged the citizenry and businesses of McHenry to participate in this worthwhile preservation effort. Following the reading of the Proclamation, Mayor Low introduced Ms. Cynthia Caner and Ms. Sue Jensen of the Environmental Defenders of McHenry County and Committee Members of BYOBag. PUBLIC INPUT SESSION No one spoke at Public Input. CONSENT AGENDA A. Resolution requesting qualifications for consulting engineering services for transportation, water and wastewater treatment projects; B. Updated City of McHenry Purchasing Policy and Procedures; C. Ordinance authorizing the disposal of non-functioning inventory property owned by the City of McHenry; D. Snowplowing services for Fegers Subdivision for the 2016/2017 winter season, a per -pass fee per snow/ice event, for the rate of $150 per -pass based on overtime charge of $80/hour, dump truck with snowplow $54/hour, and road salt $16/pass; E. Special Event Liquor License requested by the McHenry Area Chamber of Commerce for the McHenry Downtown Uncorked wine tasting event on September 17, 2016; from 1:00 pm to 4:00 pm; and temporary use of Neumann Park on Green Street and the Clock Tower site at Green Street and Elm Street for an Arts & Crafts/Farmers Market; F. Parks Special Use, Beer & Wine and Community Room Liquor Permits; G. July 5, 2016 City Council meeting minutes; and H. Approval of Payment of Bills, in the amount of $514,609.19. Alderman Curry inquired about Item C on the Consent Agenda regarding whether any of the property could be utilized for some other purpose. Deputy City Administrator Hobson stated that all of the property listed was non-functioning and could not be repurposed. Deputy Hobson noted that the City of McHenry has not disposed of non-functioning equipment since 2014. Motion by Wimmer, second by Schaefer, approving Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson. Regular Meeting Page 2 August 15, 2016 Voting Nay: None. Absent: Condon. Motion carried. MOTION TO APPROVE A REQUEST FOR A CLASS Al LIQUOR LICENSE FROM PAPAJAY LLC D/B/A LACEY'S PLACE, LOCATED AT 341 FRONT STREET, MCHENRY, ILLINOIS AND AN ORDINANCE INCREASING THE NUMBER OF CLASS Al LICENSES IN EFFECT FROM TWO (2) TO THREE 3 City Administrator Morefield informed Council that Mr. Jan Mei, President of PAPAJAY LLC d/b/a Lacey's Place, has submitted an application for a Class Al liquor license in conjunction with a video gaming cafe in the Fountain Shoppes retail center, located at 341 Front Street at the site of the former Lucky Louise's. The Class Al liquor license permits the retail sale of beer and wine for consumption on premises, and retail sale of package beer and wine. City Administrator Morefield noted a Class Al liquor license was approved in May 2016 for Lacey's Place, located on Diamond Drive. Lacey's Place on Diamond Drive and is owned by a different limited liability company. City Administrator Morefield informed the Council that Mr., Mei currently owns two restaurants in Chicago and Carol Stream. Mr. Mei is committed to operating a successful restaurant at the 341 Front Street location, serving sushi, Asian beers and wine and is interested in adding video gaming to the business. Mr. Mei and his manager, Zhu S. Chen, met with Mayor Low and were fingerprinted by McHenry Police with satisfactory results. All associated fees have been paid and all documentation has been submitted. City Administrator Morefield informed Council that Staff contacted the Village of Carol Street and the City of Chicago for references. The representative from the Village of Carol Stream stated that no violations or incidents have been reported regarding Ye's Chinese Restaurant and further, Mr. Mei is a good member of the business community and is currently engaged in the process of obtaining a liquor license in their community. He noted that Mr. Mei and Zhu S. Chen (manager of the proposed McHenry site) are co -owners of the Carol Stream restaurant and Zhu S. Chen successfully owns and operates several establishments serving liquor throughout the Chicagoland area. Staff did not receive a response to their inquiry from the City of Chicago. Mr. Mei and Zhu S. Chen are BASSET certified and conversant with the Illinois Liquor Control regulations. Responding to an inquiry from Council, Mr. Chen stated that the sushi is pre -made every day to respond to the lunch hour rush dictated by patrons of the establishment. Responding to Alderman Santi's inquiry regarding hours of operation, Mr. Chen stated that the hours of operation would conform to the hours dictated by the liquor license. Motion by Santi, second by Wimmer, granting a Class Al Liquor License to PAPAJAY LLC d/b/a Lacey's Place, located at 341 Font Street, McHenry, Illinois, with the requirement that all Regular Meeting Page 3 August 15, 2016 employees involved in the sale and service of alcoholic liquors obtain State of Illinois BASSET certification; and approving an Ordinance increasing the number of Class Al liquor licenses in effect from two (2) to three (3). Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MOTION TO APPROVE A SIGN VARIANCE TO ALLOW FOUR (4) ADDITIONAL WALL SIGNS REQUESTED BY SUNNYSIDE DODGE, LOCATED AT 4810 WEST ELM STREET, MCHENRY, ILLINOIS Director of Community Development Polerecky informed Council Sunnyside Dodge is in the process of completing a 3,800 square foot addition to their current site located at 4810 W Elm Street. In addition to the added square footage, they have updated and expanded the parking lot to include new blacktop and striping. The existing freestanding sign was recently updated and new LED lights were added to all the fixtures on the sales lot. Additionally, the dealership recently obtained the Jeep franchise to add to the Chrysler/Dodge/Ram inventory. The applicant is seeking a Variance to allow six wall signs on the building, which is four more than the Zoning District allows. The applicant is allowed two signs with a total size not to exceed 1.5 times the building frontage. The allotted size pursuant to these requirements is 258 square feet; the combined area of the six signs requested would only be 175 square feet. Well under the maximum allowed. Staff researched similar businesses and discovered sign variances were granted to each of the major car dealerships in the community. Motion by Curry, second by Santi, approving the Sign Variance to Sunnyside Dodge, located at 4810 West Elm Street, McHenry, Illinois to allow four (4) additional wall signs for a total of six (6) signs, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MOTION TO APPROVE AN AMENDMENT TO AN EXISTING SIGN VARIANCE GRANTED IN 2003, FOR THE NORTHGATE RETAIL CENTER, LOCATED AT 2610-2640 SCHAID COURT, MCHENRY, ILLINOIS Director of Community Development Polerecky informed Council a variance was granted in October 2003, to the Northgate Shopping Center to allow a second wall sign for each tenant. Director Polerecky stated this Variance is being requested due to the unique placement of the building on the property. The building was limited in its placement due to the vast Regular Meeting Page 4 August 15, 2016 amount of wetland located on the parcel of property. The original Variance, approved in 2003, included an additional wall sign for each tenant, but restricted the wall sign to 24" capital letters and 18" lower case letters. These signs were to be placed on the east elevation of the building (facing Richmond Road). The signs were to be block style, all one color and uniform along the rear of the building and no logos were permitted. Sprint was the first tenant and chose to have a yellow sign; therefore, subsequent tenants are required to have a yellow sign on the east elevation of the building. Director Polerecky stated Staff has been approached numerous times by current and potential inquiring about a different color choice for their sign. Following a review of the Variance and a visit to the shopping center, Staff is recommending a change to allow the tenants to choose their own color of signage. The size of the letters would remain the same. Staff is also requesting that Council consider the addition of logos on the east elevation. Each logo shall be no larger than 4 square feet in size. Staff is of the opinion that by permitting the different color signage and addition of a logo, a business would be more easily identified. The signs along the rear of the building would remain block style and uniform. None of the current tenants have a wall sign on the parking lot side of the building. Motion by Schaefer, second by Curry, approving the amendment to the Sign Variance granted in 2003 for Northgate Shopping Center removing the "all one color" restriction and to allow a logo, no greater than four (4) square feet in size. The size of the letters shall remain 24" for capital letters and 18" for lower case letters. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MOTION AUTHORIZING THE MAYOR'S EXECUTION OF THE CONTRACT FOR RENOVATION AND EXPANSION OF THE MCHENRY DISPATCH CENTER AND RENOVATION OF POLICE ADMINISTRATION SECTION WITH STUCKEY CONSTRUCTION CO., INC., IN THE AMOUNT OF 1P297,101 Chief of Police Jones reiterated to Council that on July 5, 2016, Council approved the submission of pre -qualification bids for the renovation of the Dispatch Center and Police Administration sections of City Hall. Four companies met the pre -qualification criteria and submitted bids, which were opened on August 2, 2016. Of the four companies that submitted bids, Stuckey Construction met all of the requirements and was the lowest bid at $1,262,801. Bid Alternates were selected for an additional cost of $16,300, for a total construction cost of $1,297,101, Council is requested to consider awarding the bid to Stuckey Construction for the renovation of the Dispatch Center and the Police Administration sections of City Hall. Chief Jones informed Council that if Stuckey Construction is awarded the bid the anticipated schedule is: Regular Meeting Page 5 August 15, 2016 • August 15, 2016 Anticipated Approval at Council Meeting • August 19, 2016 Anticipated Issuance of Notice to Proceed • January 27, 2017 Substantial Completion (Communications) • February 10, 2017 Final Completion (Communications) • March 3, 2017 Substantial Completion (Entire Project) • March 31, 2017 Final Completion (Entire Project) Motion by Curry, second by Schaefer, approving the recommendation of FGM Architects and award the contract for the renovation and expansion of the McHenry Dispatch Center, along with the renovation of the McHenry Police Department Administration section, for a total construction cost of $1,297,101. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low requested that Council consider the appointment of Jeff Varda to the McHenry Landmark Commission for a term to expire on April 30, 2018, Mayor Low informed Council that Mr. Varda is a long time resident of McHenry and would fill the vacancy created by the resignation of James Johnson. Motion by Wimmer, second by Glab, appointing Mr. Jeff Varda to the McHenry Landmark Commission, for a term to expire on April 30, 2018. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. Mayor Low informed Council that "Keep the Spirit of '45 Alive" held at Veterans Memorial Park on August 14, 2016 was a wonderful event adding 26 veterans from WWII were in attendance. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS Deputy City Administrator Hobson informed Council New Odyssey Band sponsored by the McHenry Business Association would be performing at Veterans Memorial Park this Thursday evening. Regular Meeting Page 6 August 15, 2016 Deputy City Administrator Hobson noted that due to sponsorship by the businesses participating in the Farmers Market, band concerts in Veterans Memorial Park will continue through the month of September. FUTURE AGENDA ITEMS There were no future agenda items. ADJOURNMENT Motion by Wimmer, seconded by Curry, to adjourn the meeting at 7:25 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. The meeting was adjourned at 7:25 pm. Mayor City Clerk REGULAR MEETING September 6, 2016 Mayor Low called the September 6, 2016 regularly scheduled meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Peterson and Condon. Absent: Wimmer. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Community Development Polerecky, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at Public Input. CONSENT AGENDA A. Pay Application No. 6 to Williams Brothers Construction, in the amount of $1,419,083.89, for Wastewater Treatment Plant Improvement; B. Final Payout, in the amount of $216,365,73, and Change Order for ($16,632.52), to Stuckey Construction for the McHenry Recreation Center Construction; C. Ordinance amending Municipal Code Chapter 17, Article II, Stormwater Management, adopting the McHenry County Stormwater Management Ordinance revision dated April 5, 2016; D. Ordinance amending Municipal Code Chapter 21, Streets and Sidewalks, Article VI, regulating Curbside Mailboxes; E. Ordinance amending Municipal Code Chapter 21, Streets and Sidewalks, Article V, Snow and Ice; F. Resolution adopting the Boone -Dutch Creek Watershed Basin Plan; G. Request to advertise for bids for installation of holiday lighting in Veterans Memorial Park; H. Ordinance authorizing the sale of public property owned by the City of McHenry through Clinton Auto Auction; I. Temporary Use Permit requested by Principio Auto Group to host a car sales event in the parking lot of Just For Fun Roller Rink, located at 914 Front Street, from September 29 through October 1, 2016, with rain dates of October 6 through October 8, 2016; 1, Northern Illinois Special Recreation Association (NISRA) Debt Certificate Allocation and Agreement; K. Special Event Liquor License requested by St. Patrick Catholic Church for the annual Oktoberfest, September 24, 2016, from 4:00 pm to 11:pm, at 3500 Washington Street; L. McHenry High School District 156 request for the brief closure of John Street, Center Street and Kane Avenue to accommodate the High School Homecoming Parade on October 3, 2016, at 6:00 pm; M. Temporary closure of a portion of Grove Avenue for a Block Party on September 17, 2016, from 12:00 pm to 3:30 pm; N. Special Use/Picnic Permits; and O. Approval of Payment of Bills, in the amount of $1,527,003.60. Alderman Condon requested Item D be pulled from the Consent Agenda and voted on as a separate item. Responding to Alderman Curry's inquiry regarding the necessity for amending the Ordinance referenced in Item E, Director of Public Works Schmitt stated the amendment is primarily complaint driven and focuses on an abundance of snow deposits that with a snow buildup are pushed onto roads and streets, which inhibits safe driving. Responding to Alderman Curry's inquiry regarding Item H on the Consent Agenda, Chief Jones answered seven vehicles being considered for auction, four (4) of the vehicles are seized Regular Meeting Page 2 September 6, 2016 vehicles that were originally placed into service for the Investigation and Street Crimes Units of the McHenry Police Department. With the purchase and acquisition of replacement vehicles, it is no longer necessary or useful to retain ownership of the vehicles listed for auction. Chief Jones informed Council a timely sale of the property will allow for the highest purchase prices and return of revenue to the General Fund and Drug Seizure Fund. Responding to an inquiry from Alderman Schaefer regarding Item I on the Consent Agenda, Director of Community Development Polerecky informed Council that Staff is still working with the applicant regarding specific parking concerns. Director Polerecky assured Council Staff will make certain there is adequate parking and added attendants and security will be on premises during the event. Responding to Alderman Schaefer's inquiry regarding whether the time for the Homecoming Parade on October 3, 2016, is correct, Assistance City Administrator Hobson answered yes, the time is correct. The district is attempting something new this year. Motion by Condon, second by Curry, approving Consent Agenda, Items A through C and E through O. Voting Aye: Santi, Glab, Curry, Schaefer, Condon. Voting Nay: Peterson. Absent: Wimmer. Motion carried. Alderman Condon opined that regarding Consent Agenda Item D, an amendment of the Ordinance might inhibit creativity. Alderman Condon suggested a permit process, rather than elimination of structure type mailboxes, might be less restrictive. Responding to Alderman Condon's concerns, Director of Public Works Schmitt stated that Staff is concerned the structures are becoming a safety hazard adding some of the mailbox structures in Legend Lakes have been constructed over the watermain. Director Schmitt assured Council that Staff followed the Postal Standards in preparing amendments to the Ordinance. Motion by Curry, second by Schaefer, approving Item D on the Consent Agenda, as presented. Voting Ave: Santi, Glab, Curry, Schaefer, Peterson. Voting Nay: Condon. Absent: Wimmer. Motion carried. MOTION TO ADOPT A RESOLUTION AUTHORIZING THE CITY OF MCHENRY TO FILE AN OBJECTION TO THE APPLICATION FILED BY ERAR INVESTMENTS, LLC OF CRYSTAL LAKE, IL FOR AN AMENDMENT TO THE UNIFIED DEVELOPMENT ORDINANCE OF MCHENRY COUNTY, IL, Regular Meeting Page 3 September 6, 2016 RELATING TO THE PROPERTY LOCATED ON THE SOUTH SIDE OF FLANDERS ROAD, APPROXIMATELY 1,150 FEET EAST OF THE INTERSECTION OF FLANDERS AND RINGWOOD ROADS IN UNINCORPORATED MCHENRY COUNTY Director of Economic Development Martin informed Council they are being asked to consider a Resolution objecting to a zoning reclassification for a property approximately three - acres in size located 1,150 feet east of Ringwood Road, south of Flanders Road. The request is to rezone the three acre parcel from Al Agriculture and A1C Agriculture with a Conditional Use Permit to R-3 MultkFamily Residential. The three -acre parcel is part of a larger 22-acre parcel. Additionally, the petitioner is seeking a lot frontage variance from 175 feet to 159.91 feet and a request to remove the existing Conditional Use Permit on the subject property. Director Martin stated McHenry County Planning and Development has scheduled a hearing on September 8, 2016, at 1:30 pm in Woodstock, which he will attend. Staff has drafted a Resolution in objection to the proposed development to present to the McHenry County Board. Staff believes, if approved, the rezoning of the three -acre parcel would facilitate an alteration of the trend of development and character of the area and adversely impact City of McHenry residents by opening the door for expansion of the remaining 22-acres. Alderman Curry stated he plans to attend the meeting on September 8th as well. Motion by Curry, second by Santi, approving the Resolution objecting to a zoning reclassification from Al Agriculture and A1C Agriculture with a Conditional Use Permit to 11-3 Multi -Family Residential, and a variation to allow a minimum lot frontage of 159.91 feet (175 required) within the R-3 Multifamily District, as well as removal of the existing Conditional Use Permit for a property located approximately 1,150 feet east of Flanders Road and Ringwood Road on the south side of Flanders Road, and that the Ordinance be filed and mailed as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. MOTION TO AUTHORIZE THE MAYOR'S EXECUTION OF AN ENGINEERING SERVICES AGREEMENT WITH HR GREEN, INC., FOR A LUMP SUM AMOUNT OF $22,000 FOR THE ENGINEERING, DESIGN, PERMITTING, BIDDING, AND SURVEYING OF THE MCHENRY BOAT LAUNCH AT MILLER RIVERFRONT PARK Deputy City Administrator Hobson requested Council consider a Professional Services Agreement with HR Green to assist in the engineering, design, permitting and bidding for construction of the McHenry Boat Launch at Charles Miller Riverfront Park. The boat launch project is included in the Capital Improvement Plan for construction this year. The cost for the project and engineering would be paid for through the Park Developer Donation Fund. Deputy City Administrator Hobson added that time is of the essence regarding all aspects of this Regular Meeting Page 4 September 6, 2016 project, which has proven to be a tenuous process with a long history. An expedient turnaround from the permitting agencies will allow the project to be bid and completed before the beginning of the next boating season in May 2017. Alderman Santi opined that he does not understand the reason to spend over $20,000 for engineering of a boat launch. Deputy City Administrator Hobson explained the process is tedious and involves wetlands and the Army Corp of Engineers. Alderman Santi inquired if the newly hired City Engineer would have been able to handle this project, and Deputy City Administrator Hobson responded no as the project requires a particular expertise. Director of Public Works Schmitt added the project requires CAD drawings and knowledge regarding the Army Corp of Engineers. Motion by Condon, second by Schaefer, approving the execution of a Professional Services Agreement with HR Green, Inc., for a lump sum amount of $22,000, for the engineering, design, permitting, bidding and surveying of the McHenry Boat Launch at Charles Miller Riverfront Park, as presented. Voting Aye: Glab, Schaefer, Peterson, Condon. Voting Nay: Santi, Curry. Absent: Wimmer. Motion carried. MOTION THE AUTHORIZE THE MAYOR'S EXECUTION OF A GRANT OF EASEMENT AND ASSIGNMENT OF LEASE AGREEMENTS WIT LANDMARK DIVIDEND LLC, FOR CELLULAR LEASES WITH NEW CINGULAR WIRELESS LLC AND/OR T-MOBILE FIR PROPERTY LOCATED AT 4225 SIOUX LANE Director of Economic Development Martin informed Council in 2015 Staff was contacted by a representative working on behalf of AT&T/New Cingular pertaining to their existing antennae lease on the City's water tower located at 4225 Sioux Lane, as well as accompanying ground space (322 square feet). Staff was informed AT&T was seeking a rent reduction of $867 per month, as well as an escalator adjustment, currently 3% per year, to a proposed 10% every five years. Should the City agreed to these terms, in exchange AT&T would agree to guarantee the rent and escalator for seven years. Director Martin explained Council is being asked to consider two Option Agreements with Landmark Dividend LLC. The proposed agreements include the assignment of the existing leases and an easement acquisition for the New Cingular Wireless and T-Mobile at 4225 Sioux Lane. Both are for the assignment of the city's interest in the lease and associated revenue and easement extending through the end of each respective lease; the City would receive a lump sum payment in the amount of $524,000 ($380,000 for the New Cingular Lease and $144,000 for the T-Mobile Lease). Regular Meeting Page 5 September 6, 2016 New Cingular has a right -of -first refusal within 30 days to match any bona fide offer. The T-Mobile Agreement allows the City the right to assign or otherwise transfer the Agreement and the easements granted after notice is provided to T-Mobile, however, T-Mobile has no obligation under the Agreement to agree to the assignment. Staff believes it is worthwhile and to the City's benefit to approve these Option Agreements with Landmark Dividend. The funds the City would receive from the proposed options with Landmark Dividend (approximately $524,000) can provide the City with immediate funding in the Water/Sewer Fund for needed water and sewer capital projects. Alderman Curry requested clarification regarding how the determination was reached regarding future values and the benefit of a full term lease as opposed to taking the cash now. Director of Economic Development Martin explain how Staff reached their conclusions. Responding to Alderman Schaefer's inquiry regarding whether it is likely water and sewer rates would be reduced with the influx of funds to the Sewer and Water Fund, City Administrator Morefield stated that was unlikely. Alderman Peterson opined he supports the plan. Motion by Curry, second by Condon, approving an Ordinance authorizing the Mayor's execution of both options pertaining to T-Mobile and New Cingular Wireless with Landmark Dividend; and execution of a Grant of Easement and Assignment of Lease with Landmark Dividend if Landmark Dividend chooses to exercise either or both options after or prior to the expiration of the 60-day Option Period, with the condition the Grant of Easement and Assignment of Lease Agreement is in substantial conformance with both of the options as presented including all conditions pertaining to enforcement, maintenance, time period and dollar amount; and with the conditions new Cingular does not exercise their Option of First Right of Refusal and T-Mobile authorizes the approval for Landmark Dividend to have their lease assigned. Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon. Voting Nay: None. Absent. Wimmer. Motion carried. MOTION TO APPROVE AN AMENDMENT TO THE FISCAL YEAR 2016/2017 BUDGET CAPITAL IMPROVEMENTS FUND IN THE AMOUNT OF $3,545.54, FROM THE GENERAL FUND BALANCE AND APPROVE THE RECOMMENDATION OF FGM ARCHITECTS TO AWARD THE CONTRACT FOR DISPATCH CENTER FURNITURE PURCHASES TO: 1. NCPA CONTRACT WITH FRANK COONEY COMPANY FOR $64,817.41; AND 2. TCPN CONTRACT WITH INTERIOR INVESTMENTS FOR $3,228.13 Regular Meeting Page 6 September 6, 2016 Chief of Police Jones informed Council the City is looking to make the final furniture purchase and lock in current pricing for the renovation and expansion of the McHenry Dispatch Center and Police Administration section. FGM has assisted in the process and has provided quotes from two established companies that have been used in the past by the City for this purpose. All furniture, if approved, would be obtained under cooperative purchasing agreements to assure the best pricing for all items. Chief Jones stated the total amount for furniture procurement and installation is $68,045.54. The cost of the furniture when added to the dispatch consoles cost of $175,000, is $3,545.54 over the line item that was included in the original budget for furniture ($240,000). All items were purchased under government cooperative purchased agreement at their lowest cost. Chief Jones indicated that there is some furniture, which has been determined useable, that will be repurposed. A budget amendment in the amount of $3,545.54 is requested for the purpose of furniture procurement. Motion by Schaefer, second by Curry, approving the amendment to the Fiscal Year 2016/2017 Budget Capital Improvement Fund, in the amount of $3,545.54, from the General Fund Balance and approving the recommendation of FGM Architects to award the Dispatch Center Furniture Purchases to: 1. NCPA Contract with Frank Cooney Company for $164,817.41; and 2. TCPN Contract with Interior Investments for $3,228.13 Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low informed Council the annual 9/11 ceremony will take place on Sunday, September 11th, at 9:00 am at Veterans Memorial Park. Mayor Low reiterated to Council that the Summer Band Concerts on Thursday evenings in Veterans Memorial Park have been extended through the end of September due to sponsorship from participants of the Farmers Market. COMMITTEE REPORTS Alderman Schaefer informed Council that a meeting of the Public Works Committee is scheduled on September 19, 2016 at 5:30 pm. STAFF REPORTS City Administrator Morefield made note that the final payout to Stuckey Construction Co. for construction of the McHenry Recreation Center includes a credit in the amount of $16,632.52. Regular Meeting Page 7 September 6, 2016 City Administrator Morefield complimented Staff and the members of the Police Department on their cooperation, efforts and flexibility during the build out. FUTURE AGENDA ITEMS There were no future agenda items. ADJOURNMENT Motion by Schaefer, seconded by Condon, to adjourn the meeting at 7:36 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Peterson, Condon. Voting Nay: None. Absent: Wimmer. Motion carried. The meeting was adjourned at 7:36 pm. Mayor City Clerk Expense Approval Register McHenry, IL LIST OF BILLS COUNCIL MEETING 11/7/16 • . i iw4en Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: ACE HARDWARE, MCHENRY ACE HARDWARE, MCHENRY 510-31-6110 SUPPLIES 10/2016 11/07/2016 197.30 ACE HARDWARE, MCHENRY 510-32-6110 SUPPLIES 10/2016 11/07/2016 649.23 ACE HARDWARE, MCHENRY 510-35-6110 SUPPLIES 10/2016 11/07/2016 43.54 ACE HARDWARE, MCHENRY 100-01-6110 SUPPLIES OCT 2016 11/07/2016 166.38 ACE HARDWARE, MCHENRY 100-22-6210 SUPPLIES OCT 2016 11/07/2016 43.17 ACE HARDWARE, MCHENRY 100-33-5370 SUPPLIES OCT 2016 11/07/2016 16.19 ACE HARDWARE, MCHENRY 100-33-6110 SUPPLIES OCT 2016 11/07/2016 233.38 ACE HARDWARE, MCHENRY 100-45-6110 SUPPLIES OCT 2016 11/07/2016 407.45 ACE HARDWARE, MCHENRY 100-47-6110 SUPPLIES OCT 2016 11/07/2016 28.77 Vendor ACE HARDWARE, MCHENRY Total: 11785.41 Vendor: AT&T AT&T 620-00-5110 NETWORK ON DEMAND 105 N 8310006572828 11/07/2016 21.96 Vendor AT&T Total: 21.96 Vendor: BANK OF NEW YORK MELLON TRUST CO, THE BANK OF NEW YORK MELLON 510-2305 SERIES 2010C MCHENRY2010C 11/07/2016 2501000.00 BANK OF NEW YORK MELLON 510-32-7200 SERIES 2010C MCHENRY2010C 11/07/2016 97,906.25 BANK OF NEW YORK MELLON 300-00-7100 SERIES 2010B MCHERY 2010B 11/07/2016 3551000.00 BANK OF NEW YORK MELLON 300-00-7200 SERIES 2010B MCHERY 2010B 11/07/2016 37,380.00 Vendor BANK OF NEW YORK MELLON TRUST CO, THE Total: 7401286.25 Vendor: BANK OF NEW YORK MELLON, THE BANK OF NEW YORK MELLON, 510-2305 SERIES 2012 MCHENRY 12 11/07/2016 95,000.00 BANK OF NEW YORK MELLON, 510-31-7200 SERIES 2012 MCHENRY 12 11/07/2016 231153.75 BANK OF NEW YORK MELLON, 300-00-7100 SERIES 2012 MCHENRYI2 11/07/2016 50,000600 BANK OF NEW YORK MELLON, 300-00-7200 SERIES 2012 MCHENRYI2 11/07/2016 71512.50 Vendor BANK OF NEW YORK MELLON, THE Total: 175,666.25 Vendor: BELLA MEDICA LASER CENTER BELLA MEDICA LASER CENTER 100-00-3410 TEMP SIGN REFUND- PERMIT INV0002952 11/07/2016 30.00 Vendor BELLA MEDICA LASER CENTER Total: 30.00 Vendor: BHFX DIGITAL IMAGING BHFX DIGITAL IMAGING 100-03-6110 SUPPLIES 250950 11/07/2016 61245,00 Vendor BHFX DIGITAL IMAGING Total: 61245.00 Vendor: BIG R STORE BIG RSTORE 100-33-6110 SUPPLIES OCT 2016 11/07/2016 158.95 BIG R STORE 100-45-6110 SUPPLIES OCT 2016 11/07/2016 85.98 BIG R STORE 510-31-4510 SUPPLIES OCTOBER 2016 11/07/2016 174.95 BIG R STORE 510-32-6110 SUPPLIES OCTOBER 2016 11/07/2016 349.99 Vendor BIG R STORE Total: 769.87 Vendor: BIRK, JOHN BIRK, JOHN 100-22-5420 TRAVEL REIMB INV0002953 11/07/2016 80.00 BIRK, JOHN 100-22-5440 TUITION REIMB INV0002960 11/07/2016 750.00 Vendor BIRK, JOHN Total: 830.00 Vendor: BRENNAN, DAN BRENNAN, DAN 100-03-5110 MOWING SERVICES 10/20/16 11/07/2016 1,260.00 Vendor BRENNAN, DAN Total: 11260.00 Vendor: BROWN, DEVIN BROWN, DEVIN 100-41-3637 PARKS PROGRAM REFUND 144369 11/07/2016 100.00 Vendor BROWN, DEVIN Total: 100.00 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 400-00-6111 SUPPLIES 56210 11/07/2016 152.30 Vendor CAB" & COMPANY INC Total: 152.30 11/2/2016 1:03:13 PM Expense Approval Register Packet: APPKT00620-11-7-16 AP CKS Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 178406 11/07/2016 30.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 178433 11/07/2016 155.00 CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 178433 11/07/2016 60.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 178807 11/07/2016 120.00 CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 179059 11/07/2016 65.00 CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 179271 11/07/2016 177.00 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 607.00 Vendor: CHRISTOPHER, DAVID CHRISTOPHER, DAVID 100-33-4510 REIMB EMPLOYEE CLOTHING INV0002930 11/07/2016 88.14 Vendor CHRISTOPHER, DAVID Total: 88.14 Vendor: CINTAS CINTAS 400-00-6130 FIRST AID SUPPLIES 5006325049 11/07/2016 44.70 Vendor CINTAS Total: 44.70 Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 INTERNET- 333 S GREEN 11/4/16-12/3/16 11/07/2016 164.85 Vendor COMCAST CABLE Total: 164.85 Vendor: COMED COMED 100-33-5520 UTILITIES 9/21/16-10/20/16 11/07/2016 30.20 COMED 100-45-5510 UTILITIES 9/21/16-10/20/16 11/07/2016 1.45 COMED 510-31-5510 PUMPING FEES 9/26/16-10/26/16 11/07/2016 329.21 COMED 510-32-5510 PUMPING FEES 9/26/16-10/26/16 11/07/2016 11197.55 COMED 510-32-5510 PUMPING FEES 9/26/16-10/26/16A 11/07/2016 270.47 COMED 100-42-5510 UTILITIES 9/22/16-10/20/16 11/07/2016 255.06 COMED 100-45-5510 UTILITIES 9/22/16-10/20/16 11/07/2016 39.90 COMED 400-00-5510 UTILITIES 9/22/16-10/20/16 11/07/2016 1,036.93 COMED 510-31-5510 UTILITIES 9/22-10/20/16 11/07/2016 307.73 COMED 510-32-5510 UTILITIES 9/22-10/20/16 11/07/2016 146.62 Vendor COMED Total: 31615.12 Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS 620-00-5110 SEPT 2016 COMMUN CHARGES T1710522 11/07/2016 10.00 Vendor COMMUNICATIONS REVOLVING FUND Total: 10.00 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 9/22/16-10/19/16 11/07/2016 102.41 CONSTELLATION NEWENERGY 100-44-5510 UTILITIES 9/22/16-10/19/16 11/07/2016 30.95 CONSTELLATION NEWENERGY 100-45-5510 UTILITIES 9/22/16-10/19/16 11/07/2016 410.77 CONSTELLATION NEWENERGY 100-46-5510 UTILITIES 9/22/16-10/19/16 11/07/2016 22.96 CONSTELLATION NEWENERGY 510-32-5510 UTILITIES 9/22/16-10/19/16A 11/07/2016 46.16 CONSTELLATION NEWENERGY 100-33-5520 UTILITITES 9/22/16-10/21/16 11/07/2016 21579.70 CONSTELLATION NEWENERGY 510-31-5510 UTILITIES 9/22/16-10/20/16 11/07/2016 2/611099 CONSTELLATION NEWENERGY 510-32-5510 UTILITIES 9/22/16-10/20/16 11/07/2016 10,782603 Vendor CONSTELLATION NEWENERGY INC Total: 16,586.97 Vendor: CURRAN CONTRACTING COMPANY CURRAN CONTRACTING 100-33-6110 MATERIALS 11656 11/07/2016 705A5 CURRAN CONTRACTING 100-33-6110 MATERIALS 11671 11/07/2016 507.15 CURRAN CONTRACTING 100-33-6110 MATERIALS 11695 11/07/2016 682.24 CURRAN CONTRACTING 100-33-6110 MATERIALS 11719 11/07/2016 625.56 CURRAN CONTRACTING 100-33-6110 MATERIALS 11725 11/07/2016 339.56 CURRAN CONTRACTING 100-33-6110 MATERIALS 11763 11/07/2016 21130.44 CURRAN CONTRACTING 100-33-6110 MATERIALS 11785 11/07/2016 11021.69 CURRAN CONTRACTING 100-33-6110 MATERIALS 11790 11/07/2016 1,505.88 CURRAN CONTRACTING 100-33-6110 MATERIALS 11733 11/07/2016 754.52 CURRAN CONTRACTING 100-33-6110 MATERIALS 11755 11/07/2016 1,888.90 CURRAN CONTRACTING 440-00-8600 STREET PROGRAM 13808 11/07/2016 820,929,23 Vendor CURRAN CONTRACTING COMPANY Total: 8310090.32 11/2/2016 1;03:13 PM Expense Approval Register Vendor Name Account Number Vendor: DAWSON, CHRISTINE DAWSON, CHRISTINE 100-22-4510 Vendor: DELL MARKETING LP DELL MARKETING LP 620-00-6270 Vendor: DUCAK, JASON DUCAK, JASON 100-22-5420 Vendor: FOX VALLEY FIRE &SAFETY FOX VALLEY FIRE & SAFETY 225-00-5110 FOX VALLEY FIRE & SAFETY 225-00-5110 Vendor: FOX WATERWAY AGENCY FOX WATERWAY AGENCY 100-33-6110 Vendor: FREUND, MICHAEL FREUND, MICHAEL 100-33-4510 Vendor: FUN EXPRESS LLC FUN EXPRESS LLC 100-46-6920 FUN EXPRESS LLC 100-47-6110 Vendor: FUNK, BOB FUNK, BOB 100-01-6940 Vendor: GERAGHTY, MARCI GERAGHTY, MARCI 100-02-5420 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 100-47-6110 GREEN DOOR PROMOTIONS 100-47-6110 Vendor: GREVE, CODY GREVE, CODY 100-41-3637 Vendor: HALE, DIANA HALE, DIANA 100-41-3636 Vendor: HOME DEPOT CREDIT SERVICES HOME DEPOT CREDIT SERVICES 100-01-6110 HOME DEPOT CREDIT SERVICES 100-22-6110 HOME DEPOT CREDIT SERVICES 100-33-6110 HOME DEPOT CREDIT SERVICES 100-45-6110 HOME DEPOT CREDIT SERVICES 400-00-6110 HOME DEPOT CREDIT SERVICES 620-00-5110 HOME DEPOT CREDIT SERVICES 510-31-6110 HOME DEPOT CREDIT SERVICES 510-32-5380 HOME DEPOT CREDIT SERVICES 510-35-6110 Vendor: HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN HRGREEN Description (Item) Payable Number EMPLOYEE UNIFORM ALLOW INV0002961 DELL MFP TRAVEL EXPENSE REIMB RADIO MAINTENANCE RADIO INSTALLATION SUPPLIES XK1XM6755 INV0002918 Packet: APPKT00620-11-746 AP CKS Post Date 11/07/2016 Vendor DAWSON, CHRISTINE Total: 11/07/2016 Vendor DELL MARKETING LP Total: 11/07/2016 Vendor DUCAK, JASON Total: IN00036895 11/07/2016 IN00037395 11/07/2016 Vendor FOX VALLEY FIRE & SAFETY Total: 0000189-IN REIMB EMPLOYEE CLOTHING INV0002933 PUMPKIN PARTY SUPPLIES SUPPLIES 11/07/2016 Vendor FOX WATERWAY AGENCY Total: 11/07/2016 Vendor FREUND, MICHAEL Total: 680062615-01 11/07/2016 680205428-01 11/07/2016 Vendor FUN EXPRESS LLC Total: FACADE GRANT REIMB 1326 & INV0002919 SUMMER SOFTBALL SHIRTS T BALL LEAGUE SHIRTS PARKS PROGRAM REFUND PARKS PROGRAM REFUND SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES INV0002920 11/07/2016 Vendor FUNK, BOB Total: 11/07/2016 Vendor GERAGHTY, MARCI Total: 16-1589 11/07/2016 16-1593 11/07/2016 Vendor GREEN DOOR PROMOTIONS LLC Total: 144368 11/07/2016 Vendor GREVE, CODYTotal: 144303 11/07/2016 Vendor HALE, DIANA Total: 9/21/16-10/19/16 11/07/2016 9/21/16-10/19/16 11/07/2016 9/21/16-10/19/16 11/07/2016 9/21/16-10/19/16 11/07/2016 9/21/16-10/19/16 11/07/2016 9/2 J 16-10/19/16 11/07/2016 9/2 J16-10/19/16A 11/07/2016 9/2 J16-10/19/16A 11/07/2016 9/2J16-10/19/16A 11/07/2016 Vendor HOME DEPOT CREDIT SERVICES Total: Amount 182.27 182.27 379.99 379.99 24.00 24.00 1,176.50 1,400.00 2,576.50 480.00 480.00 37.61 37.61 91.32 359.18 450.50 2,100.00 2,300.00 107.33 307.33 322.80 445.70 768.50 150.00 150.00 215.00 215.00 152.91 33.97 364.13 399.69 86.67 40.75 268.97 463.07 174.01 1,984.17 270-00-8600 BV/CURRAN 1-107341 11/07/2016 31,058.48 740-00-5220 RETAINED PERSONNEL- 107561 11/07/2016 4,217.00 740-00-5220 RETAINED PERSONNEL- WHITE 107564 11/07/2016 6,178.00 280-41-8100 BOAT LAUNCH WETLAND 107567 11/07/2016 21732.00 740-00-5220 RETAINED PERSONNEL- 107569 11/07/2016 303.00 11/2/2016 1:03:13 PM Expense Approval Register Vendor Name HRGREEN HRGREEN HRGREEN Account Number 580-32-8500 510-31-8500 510-35-8500 Vendor: ILLINOIS FBI NA ILLINOIS FBI NA 100-22-5430 Vendor: ILLINOIS FIRE &POLICE ILLINOIS FIRE & POLICE 100-21-5410 Vendor: JACOBSEN, KATIE JACOBSEN, KATIE 100-41-3636 Vendor: JUNGMANN, MARLENE B JUNGMANN, MARLENE B 100-46-6920 Vendor: KELLY, CAROL KELLY, CAROL 100-41-3636 Vendor: KIRCHNER FIRE KIRCHNER FIRE 100-41-5110 Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 510-35-6110 LAFARGE NORTH AMERICA 510-31-6110 LAFARGE NORTH AMERICA 510-35-6110 Vendor: LAKESIDE PEST CONTROL SERVICE INC Packet: APPKT00620-11-746 AP CKS Description (Item) Payable Number Post Date Amount SEWER CONS 107399 11/07/2016 95,437,18 W %TERTOWER 107566 11/07/2016 %882.85 MILLSTREAM 107568 11/07/2016 21544.00 Vendor HRGREEN Total: 152,352.51 MONTHLY RETRAINER NOV 2016 11/07/2016 50.00 Vendor ILLINOIS FBI NA Total: 50.00 2017 MEMBERSHIP DUES INV0002922 11/07/2016 375.00 Vendor ILLINOIS FIRE & POLICE Total: 375.00 PARKS PROGRAM REFUND 144295 11/07/2016 114.00 Vendor JACOBSEN, KATIE Total: 114.00 PARKS PROGRAM -FACE 1112 11/07/2016 160.00 Vendor JUNGMANN, MARLENE B Total: 160.00 PARKS PROGRAM REFUND 144304 11/07/2016 135.00 Vendor KELLY, CAROL Total: 135.00 SERVICE WORK AT REC CENTER 41102 MATERIALS MATERIALS MATERIALS 706557121 706513480 706570386 11/07/2016 Vendor KIRCHNER FIRE Total: 11/07/2016 11/07/2016 11/07/2016 Vendor LAFARGE NORTH AMERICA Total: LAKESIDE PEST CONTROL 100-01-5110 PEST CONTROLSERVICES EOM-070501-1 11/07/2016 Vendor LAKESIDE PEST CONTROL SERVICE INC Total: Vendor: LARSON, ED LARSON,ED 620-00-5420 REIMB TRAVEL EXPENSE INV0002923 11/07/2016 Vendor LARSON, ED Total: Vendor: LEIBACH, JUSTIN LEIBACH, JUSTIN 100-22-4510 EMPLOYEE UNIFORM ALLOW INV0002962 11/06/2016 Vendor LEIBACH, JUSTIN Total: Vendor: MAHER, PATRICK MAHER, PATRICK 510-35-4510 REIMB CLOTHING ALLOW INV0002963 11/07/2016 Vendor MAHER, PATRICK Total: Vendor: MARSH USA INC MARSH USA INC 610-00-5960 PUBLIC OFFICIAL BOND 376335350382 11/07/2016 Vendor MARSH USA INC Total: Vendor: MARTIN, DOUG MARTIN, DOUG 100-01-5420 TRAVEL EXPENSE REIMB INV0002924 11/07/2016 Vendor MARTIN, DOUG Total: Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 100-01-5230 LEGAL FEES FOR TRAFFIC & OCT 2016 11/07/2016 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF 100-22-5430 MONTHLY LUNCHEON Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 100-47-6110 SUPPLIES 60.50 443.56 170.98 335.61 950.15 115.00 115.00 32.40 32.40 296.68 296.68 80.22 80.22 130.00 130.00 40.21 40.21 5,175.00 5,175.00 NOV 2016 11/07/2016 45.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 45.00 2016-843 11/07/2016 Vendor MCHENRY SPECIALTIES Total: 11/2/2016 1:03:13 PM Expense Approval Register Packet: APPKT00620 - 11-7-16 AP CKS Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: MERTZ, GARY MERTZ, GARY 100-33-4510 REIMB EMPLOYEE CLOTHING INV0002931 11/07/2016 29.00 Vendor MERTZ, GARY Total: 29.00 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 510-35-6110 SUPPLIES 178677W 11/07/2016 21492.30 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: 2,492.30 Vendor: MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS 100-45-5370 ADAPTER FOR BALL FIELD M17857 11/07/2016 2.10 Vendor MIDWEST HOSE AND FITTINGS INC Total: 2.10 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-22-6210 NOTARY STAMP -LUMBER 87098 11/07/2016 28.00 MINUTEMAN PRESS OF MCH 100-04-5330 WATER BILLS -PRINTING 87131 11/07/2016 685.25 MINUTEMAN PRESS OF MCH 100-30-6210 NOTARY STAMP-LORCH 87137 11/07/2016 28.00 MINUTEMAN PRESS OF MCH 100-00-6210 PRINTED FORMS 87152 11/07/2016 449.74 Vendor MINUTEMAN PRESS OF MCH Total: 1,190.99 Vendor: MN1 TECHNOLOGIES DIRECT INC MNJ TECHNOLOGIES DIRECT 620-00-6270 MONITORS 0003495479 11/07/2016 536.67 Vendor MNJ TECHNOLOGIES DIRECT INC Total: 536.67 Vendor: MUNICIPAL CLERKS OF LAKE COUNTY MUNICIPAL CLERKS OF LAKE 100-01-5410 MUNICIPAL CLERKS MEETING INV0002954 11/07/2016 30.00 Vendor MUNICIPAL CLERKS OF LAKE COUNTY Total: 30.00 Vendor: MUNICIPAL COLLECTION SERVICES INC MUNICIPAL COLLECTION 510-31-5110 CONTRACTUAL SERVICES 008835 11/07/2016 30.70 MUNICIPAL COLLECTION 510-32-5110 CONTRACTUAL SERVICES 008835 11/07/2016 30.69 Vendor MUNICIPAL COLLECTION SERVICES INC Total: 61.39 Vendor: NICOLET SCENIC TOURS NICOLET SCENIC TOURS 100-46-5110 REC CENTER TRIP 10/19/16 11/07/2016 3,988.00 Vendor NICOLET SCENIC TOURS Total: 31988.00 Vendor: NICOR GAS NICOR GAS 100-42-5510 UTILITIES 9/13/16-10/12/16 11/07/2016 337.38 NICOR GAS 100-43-5510 UTILITIES 9/13/16-10/12/16 11/07/2016 22.88 NICOR GAS 100-45-5510 UTILITIES 9/13/16-10/12/16 11/07/2016 157.73 NICOR GAS 100-46-5510 UTILITIES 9/13/16-10/12/16 11/07/2016 12.32 NICOR GAS 400-00-5510 UTILITIES 9/13/16-10/12/16 11/07/2016 129.66 NICOR GAS 510-31-5510 UTILITITES 9/13/16-10/12/16A 11/07/2016 1,988.48 NICOR GAS 510-32-5510 UTILITITES 9/13/16-10/12/16A 11/07/2016 449.01 Vendor NICOR GAS Total: 3/097946 Vendor: PADRO, PEDRO PADRO, PEDRO 100-33-4510 REIMB EMPLOYEE CLOTHING INV0002932 11/07/2016 37.61 Vendor PADRO, PEDRO Total: 37.61 Vendor: PETROLIANCE LLC PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9886641 11/07/2016 779.19 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9897857 11/07/2016 33.84 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9903572 11/07/2016 78.37 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9897860 11/07/2016 157.13 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9903575 11/07/2016 472.33 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9911079 11/07/2016 29.59 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9911082 11/07/2016 214.67 Vendor PETROLIANCE LLC Total: 1,765.12 Vendor: PETTY CASH FUND PETTY CASH FUND 100-01-6210 REIMB PETTY CASH 9/4/15-10/27/16 11/07/2016 9.32 PETTY CASH FUND 100-04-5310 REIMB PETTY CASH 9/4/15-10/27/16 11/07/2016 161.40 Vendor PETTY CASH FUND Total: 170.72 Vendor: PLACEK, KASIA PLACEK, KASIA 100-41-3636 PARKS PROGRAM REFUND 144314 11/07/2016 114.00 Vendor PLACEK, KASIA Total: 114.00 11/2/2016 1:03:13 PM Expense Approval Register Vendor Name Account Number Vendor: POPP, LARRY POPP, LARRY 100-22-5420 Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-01-5110 Vendor: PRO -TUFF DECALS PRO -TUFF DECALS 100-41-6110 Vendor: PUCHALSKI GOODLOE MARZULLO LLP PUCHALSKI GOODLOE 760-00-5110 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 RESERVE ACCOUNT 100-02-5310 RESERVE ACCOUNT 100-03-5310 RESERVE ACCOUNT 100-04-5310 RESERVE ACCOUNT 100-22-5310 RESERVE ACCOUNT 100-30-5310 RESERVE ACCOUNT 100-41-5310 RESERVEACCOUNT 510-31-5310 Vendor: REX AUTO BODY REX AUTO BODY 610 00 5980 Vendor: RIVERSIDE BAKE SHOP RIVERSIDE BAKE SHOP 100-01-6940 Vendor: ROTARY CLUB OF MCHENRY ROTARY CLUB OF MCHENRY 100-02-5410 Vendor: RYBA, RON RYBA,RON 100-47-6110 Vendor: SASAK, TODD SASAK, TODD 510-35-5430 Vendor: SCHMITT, MATTHEW SCHMITT, MATTHEW 100-22-5420 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PESTSOLUTIONS INC 400-00-5110 Vendor: SEXTON, ERIC M SEXTON, ERIC M 100-22-6210 Vendor: SHERMAN MECHANICAL INC SHERMANMECHANICALINC 100-01-5110 Vendor: SHERWIN-WILLIAMS CO, THE SHERWIN-WILLIAMS CO, THE 100-33-6110 SHERWIN-WILLIAMS CO, THE 100-33-6110 Description (Item) TRAVEL EXPENSE REIMB SHREDDING SERVICES SUPPLIES CONTRACTUAL SERVICES POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING POSTAGE FOR MAILING VEHICLE REPAIRS QUARTERLY MEETING DUES REIMB SUPPLIES Payable Number INV0002925 990017102 INV016024033 Packet: APPKT00620-11-746 AP CKS Post Date Amount 11/07/2016 Vendor POPP, LARRY Total: 11/07/2016 Vendor PROSHRED SECURITY Total: 11/07/2016 Vendor PRO -TUFF DECALS Total: 0010051 11/07/2016 Vendor PUCHALSKI GOODLOE MARZULLO LLP Total: INV0002955 INV0002955 INV0002955 INV0002955 INV0002955 INV0002955 INV0002955 INV0002956 11508 141776 2762 INV0002957 TANKER ENDORSEMENT REIMB INV0002926 TRAVEL EXPENSE REIMB INV0002958 QUARTERLY PEST CONTROL 59451 SUPPLY REIMB CONTRACTUAL SERVICES SUPPLIES SUPPLY CREDIT INV0002927 1003076 11/07/2016 11/07/2016 11/07/2016 11/07/2016 11/07/2016 11/07/2016 11/07/2016 11/07/2016 Vendor RESERVE ACCOUNT Total: 11/07/2016 Vendor REX AUTO BODY Total: 11/07/2016 Vendor RIVERSIDE BAKE SHOP Total: 11/07/2016 Vendor ROTARY CLUB OF MCHENRY Total: 11/07/2016 Vendor RYBA, RON Total: 11/07/2016 Vendor SASAK, TODD Total 11/07/2016 Vendor SCHMITT, MATTHEW Total: 11/07/2016 Vendor SCHOPEN PEST SOLUTIONS INC Total: 11/07/2016 Vendor SEXTON, ERIC M Total: 11/07/2016 Vendor SHERMAN MECHANICAL INC Total: 7904-8 11/07/2016 7913-9 11/01/2016 Vendor SHERWIN-WILLIAMS CO, THE Total 144.01 144.01 40.00 40.00 497.50 497.50 350.47 350.47 9.76 2.93 124.98 258.63 145.72 0.68 169.48 252.03 964.21 4,993.25 4,993.25 28.32 28.32 249.00 249.00 31.33 31.33 5.00 5.00 8.00 8.00 75.00 75.00 88.29 88.29 2,254.00 2,254.00 195.95 -78.38 117.57 11/2/2016 1:03:13 PM Expense Approval Register Packet: APPKT00620-11-746 AP CKS Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: SILVA-MARTINEZ, ENRIQUE J SILVA-MARTINEZ, ENRIQUE J 100-2200 REPLACEMENT CK FOR LOST 759025 11/07/2016 25.00 Vendor SILVA-MARTINEZ, ENRIQUE J Total: 25.00 Vendor: SKOPEK, KRISTEN SKOPEK, KRISTEN 100-41-3637 PARKS PROGRAM REFUND 144373 11/07/2016 200.00 Vendor SKOPEK, KRISTEN Total: 200.00 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 100-03-5110 COPY METER READING-CED 323469 11/07/2016 208.01 Vendor STANS LPS MIDWEST Total: 208.01 Vendor: STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS 100-01-6210 SUPPLIES 8041553044 11/07/2016 142.48 STAPLES BUSINESS 100-04-6210 SUPPLIES 8041553044 11/07/2016 83.98 Vendor STAPLES BUSINESS ADVANTAGE Total: 226.46 Vendor: STAPLES CREDIT PLAN STAPLES CREDIT PLAN 100-00-6210 SUPPLIES INV0002928 11/07/2016 43.70 STAPLES CREDIT PLAN 100-01-6210 SUPPLIES INV0002928 11/07/2016 135.54 STAPLES CREDIT PLAN 100-22-6210 SUPPLIES INV0002928 11/07/2016 487.30 STAPLES CREDIT PLAN 100-30-6210 SUPPLIES INV0002928 11/07/2016 90.20 STAPLES CREDIT PLAN 100-33-6210 SUPPLIES INV0002928 11/07/2016 74.63 STAPLES CREDIT PLAN 100-41-6110 SUPPLIES INV0002928 11/07/2016 66.58 STAPLES CREDIT PLAN 100-45-6210 SUPPLIES INV0002928 11/07/2016 1938 STAPLES CREDIT PLAN 100-47-6110 SUPPLIES INV0002928 11/07/2016 188.79 STAPLES CREDIT PLAN 510-31-6210 SUPPLIES INV0002929 11/07/2016 30.74 STAPLES CREDIT PLAN 510-35-6210 SUPPLIES INV0002929 11/07/2016 21.25 Vendor STAPLES CREDIT PLAN Total: 1,158.51 Vendor: STUCKEY CONSTRUCTION STUCKEY CONSTRUCTION 440-00-8200 PD 211 & ADM OFF 3 11/07/2016 2931421.60 Vendor STUCKEY CONSTRUCTION Total: 293,421.60 Vendor: SULLIVAN, BECKIE SULLIVAN, BECKIE 100-41-3636 PARKS PROGRAM REFUND 144423 11/07/2016 65.00 Vendor SULLIVAN, BECKIE Total: 65.00 Vendor: SYNCB/AMAZON SYNCB/AMAZON 100-46-6110 SUPPLIES 9/20/16-9/28/16 11/07/2016 170.95 SYNCB/AMAZON 100-47-6110 SUPPLIES 9/20/16-9/28/16 11/07/2016 149.85 Vendor SYNCB/AMAZON Total: 320.80 Vendor: THIRD MILLENNIUM ASSOCIATES INC THIRD MILLENNIUM 100-04-5330 2ND VEH STICKER MAILING 19947 11/07/2016 3,285.00 Vendor THIRD MILLENNIUM ASSOCIATES INC Total: %285.00 Vendor: THURLWELL, DOTTIE THURLWELL, DOTTIE 100-41-3636 PARKS PROGRAM REFUND 144353 11/07/2016 60.00 Vendor THURLWELL, DOTTIE Total: 60.00 Vendor: TONYAN, LUCY TONYAN, LUCY 100-46-5110 PARKS & REC PROGRAM 10/26/16 11/07/2016 630.00 Vendor TONYAN, LUCY Total: 630.00 Vendor: TREASURER STATE OF ILLINOIS TREASURER STATE OF ILLINOIS 270-00-8600 BV/CURRAN 120126 11/07/2016 571911.65 Vendor TREASURER STATE OF ILLINOIS Total: 57,911.65 Vendor: UNITED STATES POSTAL SERV UNITED STATES POSTAL SERV 100-04-5310 DELIVERY STATISTIC REPORT INV0002959 11/07/2016 92.00 Vendor UNITED STATES POSTAL SERV Total: 92.00 Vendor: VALLEY VIEW ACRES VALLEY VIEW ACRES 100-47-5110 PARKS & REC PROGRAM 16544 11/07/2016 400.00 Vendor VALLEY VIEW ACRES Total: 400.00 11/2/2016 1:03:13 PM Expense Approval Register Vendor Name Account Number Vendor: WASTE MANAGEMENT OF WI -MN WASTE MANAGEMENT OF WI- 510-32-5580 Vendor: WHITNEY, BRENDA WHITNEY, BRENDA 100-41-3632 Vendor: WIEDEMANN, ILENE WIEDEMANN, ILENE 100-41-3637 Vendor: ZIMMERMAN, 808 ZIMMERMAN, BOB 10045-4510 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 100-01-5230 ZUKOWSKI ROGERS FLOOD & 740-00-5230 ZUKOWSKI ROGERS FLOOD & 740-00-5230 ZUKOWSKI ROGERS FLOOD & 740-00-5230 Description (Item) SLUDGE REMOVAL PARKS PROGRAM REFUND Packet: APPKT00620-11-746 AP CKS Payable Number Post Date Amount 0030900-2742-0 11/07/2016 Vendor WASTE MANAGEMENT OF WI -MN Total: 144306 11/07/2016 Vendor WHITNEY, BRENDA Total: 144223 11/07/2016 Vendor WIEDEMANN, ILENE Total: 7,824.88 7,824.88 135.00 135.00 12.00 12.00 REIMB CLOTHING ALLOW INV0002964 11/07/2016 38.70 Vendor ZIMMERMAN, BOB Total: 38.70 TRAFFIC 121890 11/07/2016 16,347471 TRAFFIC 122141 11/07/2016 11,187.92 LEGAL FEES -CORPORATE 122140 11/07/2016 6,212.50 LEGAL FEES-RICKY ROCKETS 122145 11/07/2016 362.50 GAL FEES -CORKSCREW 122146 11/07/2016 435.00 LEGAL SERVICES-CL QUICK 122147 11/07/2016 435.00 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 34,980.63 Grand Total: 2,373,406.23 11/2/2016 1;03:13 PM Expense Approval Register Packet: APPKT00620-11-7-16 AP CKS no Summary Fund Expense Amount 100- GENERAL FUND 88,550087 225 -ALARM BOARD FUND 2,576.50 270- MOTOR FUELTAX FUND 88,970.13 280- DEVELOPER DONATION FUND 2173200 300 - DEBT SERVICE-1997A FUND 449,89150 400- RECREATION CENTER FUND 1,525.26 440 - CAPITAL IMPROVEMENTS FUND 11114,350*83 510- WATER/SEWER FUND 510,655*12 580- UTILITY IMPROVEMENTS FUND 951437A8 610- RISK MANAGEMENT FUND 5,248.25 620- INFORMATION TECHNOLOGY FUND 1,186.62 740- RETAINED PERSONNEL ESCROW 11,930o5O 760- POLICE PENSION FUND 350.47 Grand Total: 2,373,40613 Vendor Name Expense Approval Register McHenry, IL #2 LIST OF BILLS COUNCIL MEETING 11/7/16 Account Number Description (Item) Payable Number Post Date Amount Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 510-35-5370 trailer cable 787059 11/07/2016 ADAMS ENTERPRISES INC, RA 100-22-5370 hitch ball 787991 11/07/2016 ADAMS ENTERPRISES INC, RA 510-32-5370 pivot assm 788544 11/07/2016 Vendor ADAMS ENTERPRISES INC, R A Total: Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 510-32-5375 Millstream lift -Guide rail 335993 11/07/2016 ADAMS STEEL SERVICE INC 510-32-5370 steel 336184 11/07/2016 ADAMS STEEL SERVICE INC 100-33-6110 yearly bottle rental OCT16-2 11/07/2016 Vendor ADAMS STEEL SERVICE INC Total: Vendor: AIRGAS SAFETY INC AIRGAS SAFETY INC 510-32-6110 Rain Suit -Shane 9055999254 11/07/2016 Vendor AIRGAS SAFETY INC Total: Vendor: ARAMARK ARAMARK 100-45-4510 Harper -clothing 17061594 11/07/2016 Vendor ARAMARK Total: Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 100-22-5370 tire 273764 11/07/2016 Vendor AUTO TECH CENTERS INC Total: Vendor: BUSS FORD SALES BUSS FORD SALES 100-33-5370 taillight 50210231 11/07/2016 BUSS FORD SALES 100-33-5370 seat belt 50219611 11/07/2016 BUSS FORD SALES 100-33-5370 air filter 50220491 11/07/2016 BUSS FORD SALES 100-22-5370 jewel 50232541 11/07/2016 BUSS FORD SALES 100-22-5370 oil cooler 6031643/1 11/07/2016 BUSS FORD SALES 100-22-5370 replaced cat 6035780/1 11/07/2016 Vendor BUSS FORD SALES Total: Vendor: CINTAS CINTAS 100-45-6110 Medicine cabinet service 5006325048 11/07/2016 Vendor CINTAS Total: Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-45-6110 Electrical supplies S502690086.001 11/07/2016 CRESCENT ELECTRIC SUPPLY CO 100-45-6110 Electrical Supplies S502714633.001 11/07/2016 Vendor CRESCENT ELECTRIC SUPPLY CO Total: Vendor: DURA WAX COMPANY INC, THE DURA WAX COMPANY INC, THE 100-33-6110 floor wax pad 386305 11/07/2016 Vendor DURA WAX COMPANY INC, THE Total: Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 100-45-6110 equipment rental 182442-1 11/07/2016 Vendor ED'S RENTAL & SALES INC Total: Vendor: EJ EQUIPMENT EJ EQUIPMENT 100-33-5370 scrapper P03225 11/07/2016 Vendor EJ EQUIPMENT Total: Vendor: EJ USA INC EJ USA INC 510-35-6110 Hydrant extension 110160085241 11/07/2016 Vendor EJ USA INC Total: Vendor: FEDERAL SIGNAL CORPORATION FEDERALSIGNAL 100-22-5370 rebuilt unitrol 6406759 11/07/2016 Vendor FEDERAL SIGNAL CORPORATION Total: 14.38 85.00 465.25 564.63 387.66 102.00 40.00 529.66 87.52 64.59 64.S9 127.69 127.69 43.81 72.86 24.94 13.48 457.25 638.67 1,251.01 52.57 52.57 29.46 30.71 60.17 58.10 58.10 144.00 144.00 94.22 94.22 280.00 280.00 100.00 10/26/2016 2:19:34 PM Expense Approval Register Packet: APPKT00622-11-7-16 RECT INVOICE Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 100-33-6110 READY MIX #095982 7390 11/07/2016 896.00 FISCHER BROS FRESH 100-33-6110 READY MIX #099518 7423 11/07/2016 920.00 Vendor FISCHER BROS FRESH Total: 1,816.00 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY 100-22-5110 SECURITY ALARM SERVICE IN00032196 11/07/2016 264.00 Vendor FOX VALLEY FIRE & SAFETY Total: 264.00 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-33-6110 landscape materials 51249 11/07/2016 789.00 Vendor FOXCROFT MEADOWS INC Total: 789.00 Vendor: GESKE AND SONS INC GESKE AND SONS INC 100-33-6110 HMA binder N50. vendor 37086 11/07/2016 275.50 Vendor GESKE AND SONS INC Total: 275.50 Vendor: GETUM INC GETUM INC 100-33-6110 manhole rings 0748 11/07/2016 460.00 Vendor GETUM INC Total: 460.00 Vendor: HAWKINS INC HAWKINS INC 510-32-6110 Chlorine cylinders 3966387RI 11/07/2016 532.15 Vendor HAWKINS INC Total: 532.15 Vendor: HERITAGE -CRYSTAL CLEAN LLC HERITAGE -CRYSTAL CLEAN LLC 100-33-5370 parts washer 14261278 11/07/2016 176.22 HERITAGE -CRYSTAL CLEAN LLC 510-32-5380 Parts Washer Service 14261343 11/07/2016 176.22 Vendor HERITAGE -CRYSTAL CLEAN LLC Total: 352.44 Vendor: ILLINOIS TRUCK ENFORCEMENT ASSOC ILLINOIS TRUCK ENFORCEMENT 100-22-5410 MEMEBER DUE -TRUCK ASSOC 01363 11/07/2016 25.00 Vendor ILLINOIS TRUCK ENFORCEMENT ASSOC Total: 25.00 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 100-33-5370 trans bolts 3003952605 11/07/2016 37.44 INTERSTATE BILLING SERVICE 100-33-5370 switch 3004147814 11/07/2016 109.00 Vendor INTERSTATE BILLING SERVICE INC Total: 146.44 Vendor: INTOXIMETERS INTOXIMETERS 100-22-6110 FST MOUTHPIECES 544989 11/07/2016 62.85 Vendor INTOXIMETERS Total: 62.85 Vendor: J G UNIFORMS INC J G UNIFORMS INC 100-22-4510 UNIFORM 43274 11/07/2016 160.06 J G UNIFORMS INC 100-22-4510 UNIFORM ITEMS 43421 11/07/2016 160.00 J G UNIFORMS INC 100-22-6270 BODY ARMOR 7356 11/07/2016 785.00 J G UNIFORMS INC 100-22-4510 UNIFORM 7357 11/07/2016 159.85 J G UNIFORMS INC 100-22-4510 UNIFORM 7358 11/07/2016 69.95 J G UNIFORMS INC. 100-22-4510 UNIFORM 7359 11/07/2016 199.85 J G UNIFORMS INC 100-22-6110 UNIFORM 7359 11/07/2016 100.00 1 G UNIFORMS INC 100-22-4510 UNIFORM 7360 11/07/2016 60.65 J G UNIFORMS INC 100-22-4510 UNIFORM 7434 11/07/2016 85.49 Vendor G UNIFORMS INC Total: 1,780.85 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 100-33-5370 stock 5208612 11/07/2016 183.82 Vendor KIMBALL MIDWEST Total: 183.82 Vendor: LAFARGE NORTH AMERICA LAFARGE NORTH AMERICA 510-35-6110 wash stone 101724096 706513481 11/07/2016 99.36 LAFARGE NORTH AMERICA 510-35-6110 sand 101724890 706533673 11/07/2016 77.20 LAFARGE NORTH AMERICA 510-35-6110 wash stone 101726203 706557120 11/07/2016 97.61 Vendor LAFARGE NORTH AMERICA Total: 274.17 Vendor: LIONHEART LIONHEART 510-32-5380 Fieldstone Lift -Transfer switch 2075465 11/07/2016 497.50 Vendor LIONHEARTTotal: 497.50 10/26/2016 2;19:34 PM Expense Approval Register Vendor Name Account Number Vendor: MARKS TREE SERVICE & SNOW PLOWING CORP MARKS TREE SERVICE & SNOW 100-30-6950 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-5370 MCCANN INDUSTRIES INC 100-33-5370 MCCANN INDUSTRIES INC 100-33-6110 MCCANN INDUSTRIES INC 100-33-6110 MCCANN INDUSTRIES INC 100-33-6110 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICALWATER 510-31-5110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICALWATER 510-32-6110 MCHENRY ANALYTICALWATER 510-31-5110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICALWATER 510-32-6110 MCHENRY ANALYTICALWATER 510-32-6110 Vendor: MCHENRY POWER EQUIPMENT INC MCHENRY POWER EQUIPMENT 100-33-5370 MCHENRY POWER EQUIPMENT 100-33-5370 Vendor: MCHENRYTOWNSHIP ROAD DISTRICT IVICHENRYTOWNSHIPROAD 100-33-5110 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY CO 510-32-5375 Vendor: METROPOLITAN INDUSTRIES METROPOLITAN INDUSTRIES 510-32-5380 Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - 100-22-5320 Vendor: NETWORKFLEET INC NETWORKFLEET INC 100-33-6110 Vendor:NORTH EAST MULTI -REGIONAL TRAINING INC NORTH EAST MULTI -REGIONAL 100-22-5430 NORTH EAST MULTI -REGIONAL 100-22-5430 Vendor: PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE_LLC PETROLIANCE LLC Description (Item) Tree Removal Packet: APPKT00622-11-746 RE Ci INVOICE Payable Number Post Date Amount 1o/z1/16 11/07/2016 Vendor MARKS TREE SERVICE & SNOW PLOWING CORP Total: seals 11041986 couplers 11042035 ASPHALTCU17ER 11042089 CONCRETE BLADE 11042089 4 gal. sprayer. vendor order# 11042113 11/07/2016 11/07/2016 11/07/2016 11/07/2016 11/07/2016 Vendor MCCANN INDUSTRIES INC Total: 2,600.00 2,600.00 55.00 305.04 99.70 100.00 126.20 685.94 Monthly Samples -Sept.- 1604950 11/07/2016 440.00 Total nitrogen tests 591921 11/07/2016 120.00 SWWTP-Total Nitrogen 591922 11/07/2016 60.00 ST2DPBR-FL--Inv#591998 591998 11/07/2016 127.50 SWWTP-Total Nitrogen Test 592020 11/07/2016 60.00 SW WTP&CW WTP Total 592160 11/07/2016 120.00 Total Nitrogen Test-SWWTP 592161 11/07/2016 60.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: 987.50 air cleaner 188566 11/07/2016 15.87 starter 190670 11/07/2016 8A6 Vendor MCHENRY POWER EQUIPMENT INCTotal: 24.33 street painting township OCT 7 2016 11/07/2016 5,802.50 Vendor MCHENRY TOWNSHIP ROAD DISTRICT Total: S,802.50 Sludge Pump Belts 82642241 11/07/2016 852.32 Vendor MCMASTER-CARR SUPPLY CO Total: 852.32 Donovan Lift -Bellows Gaskets 0000315156 11/07/2016 210.49 Vendor METROPOLITAN INDUSTRIES Total: 210.49 STARCOM 255988312016 11/07/2016 2,218.00 Vendor MOTOROLASOLUTIONS - STARCOM21 NETWORK Total: 2,218.00 GPStrucks OSV000000508585 11/07/2016 145.40 Vendor NETWORKFLEET INCTotal: 145.40 TRAINING 211183 11/07/2016 150.00 STAFF &COMMAND 211343 11/07/2016 7,400.00 Vendor NORTH EAST MULTI -REGIONAL TRAINING INC Total: 71550.00 510-35-6250 fuel 9886603 9886603 11/07/2016 592.92 510-32-6250 fuel 9886639 9886639 11/07/2016 389.60 510-31-6250 fuel 9886640 9886640 11/07/2016 245.06 100-33-6250 fuel 9886642 9886642 11/07/2016 1/400462 100-22-6250 SQ CAR FUEL 9886643 11/07/2016 21628.37 510-35-6250 fuel9897827 9897827 11/07/2016 168.86 510-32-6250 fuel9897858 9897858 11/07/2016 416.08 510-31-6250 fuel 9897859 9897859 11/07/2016 87.63 100-33-6250 fuel9897861 9897861 11/07/2016 880.99 100-22-6250 SQUAD CAR FUEL 9897862 11/07/2016 21032A3 510-32-6250 fuel 9903573 9903573 11/07/2016 84.42 510-31-6250 fuel 9903574 11/07/2016 161.69 100-33-6250 fuel9903576 9903576 11/07/2016 359.39 10/26/2016 2:19:34 PM Expense Approval Register Packet: APPKT00622 - 11-746 RE CT INVOICE Vendor Name Account Number Description (Item) Payable Number Post Date Amount PETROLIANCE LLC 100-22-6250 SQUAD CAR FUEL 9903577 11/07/2016 11533.06 Vendor PETROLIANCE LLC Total: 10,980.82 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-23-6110 INITIAL ISSUE DISPATCH 170784 11/07/2016 502.45 PETTIBONE & CO, P F 100-22-4510 UNIFORM ALLOWANCE 170824 11/07/2016 102.45 PETTIBONE & CO, P F 100-22-6210 CIVIL LAW CITATIONS 170873 11/07/2016 345.00 PETTIBONE & CO, P F 100-22-4510 UNIFORM ITEMS 170881 11/07/2016 70.00 Vendor PETTIBONE & CO, P F Total: 1,019.90 Vendor: PRECISION SHARPENING PRECISION SHARPENING 100-33-5370 saw blades 0534 11/07/2016 20.00 Vendor PRECISION SHARPENING Total: 20.00 Vendor: RADAR MAN INC RADAR MAN INC 100-22-5370 RADAR REPAIR 3227 11/07/2016 45.50 Vendor RADAR MAN INC Total: 45.50 Vendor: RADICOM INC RADICOM INC 100-33-5370 antenna 176281 11/07/2016 29.38 Vendor RADICOM INC Total: 29.38 Vendor: RNOW INC RNOW INC. 510-35-5370 clamps 2016-50599 11/07/2016 152.02 Vendor RNOW INC Total: 152.02 Vendor: SAFELITE AUTOGLASS SAFELITE AUTOGLASS 100-33-5370 wind shield 01807_313364 11/07/2016 287.61 Vendor SAFELITE AUTOGLASS Total: 287.61 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 100-22-5370 parts 180401 11/07/2016 90.25 SUNNYSIDE COMPANY 100-22-5370 sealer 180408 11/07/2016 5.82 SUNNYSIDE COMPANY 100-22-5370 dealer work 87285 11/07/2016 607.43 Vendor SUNNYSIDE COMPANYTotal: 703.50 Vendor: TONKA WATER TONKA WATER 510-31-6110 Air Dryer Compoents for WTP 1003254-IN 11/07/2016 11775.00 Vendor TONKA WATER Total: 1,775.00 Vendor: TONYAN BROS INC TONYAN BROS INC 100-45-6110 ballfied mix 327516 11/07/2016 11845.39 TONYAN BROS INC 100-45-6110 ballfied mix 327517 11/07/2016 850.64 Vendor TONYAN BROS INC Total: 2,696.03 Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 100-22-6310 K-9 18448 11/07/2016 299.99 Vendor TOPS IN DOG TRAINING CORP Total: 299.99 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 100-33-6110 street signs Larkin Green st 87944 11/07/2016 678.20 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 678.20 Vendor: TREDROC TIRE/ANTIOCH 002 TREDROC TIRE/ANTIOCH 002 510-31-5370 tires 331299 11/07/2016 504.64 Vendor TREDROC TIRE/ANTIOCH 002 Total: 504.64 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-5370 REPAIR#314 071631 11/07/2016 75.00 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 75.00 Vendor: USA BLUEBOOK USA BLUEBOOK 510-31-6110 5 Cases Green Marking Paint 051436 11/07/2016 269.75 USA BLUEBOOK 510-32-5375 Fieldstone lift -Transducer 080536 11/07/2016 1,299.90 Vendor USA BLUEBOOK Total: 1,569.65 Vendor: WATER PRODUCTS - AURORA WATER PRODUCTS -AURORA 510-35-6110 Fittings, B-box's, Tapping sleeve 0269527 11/07/2016 31808,15 Vendor WATER PRODUCTS - AURORA Total: 3,808.15 10/26/2016 2:19:34 PM Expense Approval Register Vendor Name Account Number Vendor: XYLEM WATER SOLUTIONS USA INC XYLEM WATER SOLUTIONS USA 510-32-5380 Vendor: ZARNOTH BRUSH WORKS INC ZARNOTH BRUSH WORKS INC 100-33-5370 Packet: APPKT00622-11-7-16 RECT INVOICE Description (Item) Payable Number Post Date Amount verside pump replacement 3556919738 11/07/2016 Vendor XYLEM WATER SOLUTIONS USA INC Total: 23,913.71 23,913.71 gutter brooms 0161781-IN 11/07/2016 335.00 Vendor ZARNOTH BRUSH WORKS INC Total: 335.00 Grand Total: 8%844.46 10/26/2016 2:19:34 PM Expense Approval Register Packet: APPKT00622-11-746 RECT INVOICE Fund 100-GENERAL FUND 510- WATER/SEWER FUND Fund Summary Expense Amount 42,107687 38,736,59 Grand Total: 80,844.46 Vendor Name McHenry, IL Account Number Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 510-32-5370 ADAMS STEEL SERVICE INC 100-33-5370 Vendor: APCO INTERNATIONAL INC APCO INTERNATIONAL INC 100-23-5430 Vendor: APTEAN APTEAN 100-22-5370 Vendor: B&W CONTROL SYSTEMS INTEGRATION B&W CONTROL SYSTEMS 510-31-5110 B&W CONTROL SYSTEMS 510-32-5110 B&W CONTROL SYSTEMS 510-35-5110 Vendor: BONNELL INDUSTRIES INC BONNELL INDUSTRIES INC 100-33-5370 Vendor: BUSS FORD SALES BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 Vendor: CAREY ELECTRIC CAREY ELECTRIC 100-45-5110 Vendor: CLAVEY'S NURSERY INC CLAVEY'S NURSERY INC 100-30-6950 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 100-33-6110 Vendor: ENVIRONMENTAL RESOURCE ASSOCIATES ENVIRONMENTAL RESOURCE 510-32-6110 Vendor: FASTENAL FASTENAL 100-33-6110 Vendor: FEDEX EXPRESS LEGAL DEPT FEDEX EXPRESS LEGAL DEPT 100-22-5110 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 510-32-6110 FISCHER BROS FRESH 100-33-6110 FISCHER BROS FRESH 100-33-6110 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-45-6110 FOXCROFT MEADOWS INC 100-33-6110 Expense Approval Register #3 LIST OF BILLS COUNCIL MEETING 11/7/16 Description (Item) Payable Number Post Date Amount steel 336510 11/07/2016 32.52 steel 336545 11/07/2016 82.00 Vendor ADAMS STEEL SERVICE INC Total: 114.52 GROUP MEMBERSHIPS 365503 11/07/2016 331.00 Vendor APCO INTERNATIONAL INC Total: 331.00 BATTERY ELIMINATOR SI-104257 11/07/2016 178.85 Vendor APTEAN Total: 178.85 Inv#0188803 0188803 11/07/2016 2,300.00 Inv#0188803 0188803 11/07/2016 21300,00 Inv#0188803 0188803 11/07/2016 2,290.00 Vendor B&W CONTROL SYSTEMS INTEGRATION Total: 60890.00 spreader controls 0170580-IN 11/07/2016 2,744.48 Vendor BONNELL INDUSTRIES INC Total: 2,744.48 steering sahft 50235121 11/07/2016 62.18 labor and parts 6035634/1 11/07/2016 107.29 Vendor BUSS FORD SALES Total: 169.47 Electrical work 31579 11/07/2016 798.00 Vendor CAREY ELECTRIC Total: 798.00 Trees CL-11702 11/07/2016 685.00 Vendor CLAVEY'S NURSERY INC Total: 685.00 fuse, capacitors. vendor 1026673 11/07/2016 44.15 Vendor DREISILKER ELECTRIC MOTORS INCTotal: 44.15 QC samples 807490 11/07/2016 199.96 Vendor ENVIRONMENTAL RESOURCE ASSOCIATES Total: 199.96 hardware for walk bridge ILMCH2O028 11/07/2016 155.94 Vendor FASTENAL Total: 155.94 SUBPOENA RESPONSE 62173 11/07/2016 40.00 Vendor FEDEX EXPRESS LEGAL DEPT Total: 40.00 Concrete -Willow lift driveway 7454 11/07/2016 765.00 READY MIX #099638 7495 11/07/2016 822.00 READY MIX #099647 7504 11/07/2016 11027,50 Vendor FISCHER BROS FRESH Total: 2,614.50 Sod for PP 51239 11/07/2016 395.00 straw matt,seed, staples. 51363 11/07/2016 760.00 Vendor FOXCROFT MEADOWS INC Total: 1,155.00 11/2/2016 12:14:48 PM Expense Approval Register Vendor Name Account Number vendor:FRY,ROBERTI FRY, ROBERTJ 100-45-6110 Vendor: GALLS LLC GALLS LLC 100-22-4510 Vendor: HAWKINS INC HAWKINS INC 510-32-6110 HAWKINS INC 510-31-6110 Vendor: HRGREEN HRGREEN 100-30-5110 Vendor: IMPRESSIVE IMAGES IMPRESSIVE IMAGES 100-33-4510 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 100-33-5370 Vendor: J G UNIFORMS INC J G UNIFORMS INC 100-22-4510 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 100-33-5370 Vendor: KIRKLAND SAWMILL CO INC KIRKLANDSAWMILLCOINC 100-33-6110 Vendor: KOMLINE-SANDERSON KOMLINE-SANDERSON 510-32-5375 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-5370 Vendor: MENDEZ LANDSCAPING &BRICK PAVERS INC MENDEZ LANDSCAPING & 100-01-5110 Vendor: METROPOLITAN INDUSTRIES METROPOLITAN INDUSTRIES 510-32-5375 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 510-35-6110 MID AMERICAN WATER OF 510-35-6110 MID AMERICAN WATER OF 510-35-6110 Vendor: O'LEARY'S CONTRACTORS EQUIPMT & SUPPLY CO INC O'LEARY'S CONTRACTORS 100-33-6110 Vendor: PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC Packet: APPKT00630-11-746(2) rest invoice Description (Item) Payable Number Post Date Amount Signage 2016489 11/07/2016 112.00 Vendor FRY, ROBERTJ Total: 112.00 UNIFORM 006226334 11/07/2016 159.99 Vendor GALLS LLC Total: 159.99 Chemical Delivery 3937804RI 11/07/2016 5/932680 Treatment Chemical Delivery-= 3959367RI 11/07/2016 5/486690 Vendor HAWKINS INC Total: 11,419.70 PW generator PSA review with 107567A 11/07/2016 332.00 Vendor HRGREEN Total: 332.00 embroidery for uniform Dave 6419 11/07/2016 9.50 Vendor IMPRESSIVE IMAGES Total: 9.50 battery tray 3004286007 11/07/2016 344.34 Vendor INTERSTATE BILLING SERVICE INC Total: 344.34 UNIFORM 8083 11/07/2016 150.95 Vendor 1 G UNIFORMS INC Total: 150.95 shop supplys 5222257 11/07/2016 102.60 Vendor KIMBALL MIDWEST Total: 102.60 lumber for walk bridges 10/21/16 11/07/2016 1,062.60 Vendor KIRKLAND SAWMILL CO INC Total: 1,062.60 2 meter belt press steering ram 42032590 11/07/2016 Vendor KOMLINE-SANDERSON Total: belt 11042235 11/07/2016 Vendor MCCANN INDUSTRIES INCTotal: Municipal Center Landscaping 6622 11/07/2016 Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total: West Dartmoor -Pump control 0000314863 11/07/2016 Vendor METROPOLITAN INDUSTRIES Total: 6' flange to 6" MJ adapter 178677W-1 11/07/2016 M1 flange adapter 178677W-2 11/07/2016 Gasket material 180568W 11/07/2016 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: vacsystem for concrete grinder 192369 11/07/2016 Vendor O'LEARY'S CONTRACTORS EQUIPMT &SUPPLY CO INC Total: 2,061.33 2,061.33 339.86 339.86 1,070.00 ly07040 1/035400 1,035.00 320.00 160.00 14.00 494.00 2,295.00 2,295.00 510-35-6250 fue19903546 9903546 11/07/2016 652.89 510-35-6250 fue19911052 9911052 11/07/2016 344.14 510-32-6250 fuel 9911080 9911080 11/07/2016 336.87 510-31-6250 fuel 9911081 9911081 11/07/2016 222.08 100-33-6250 fuel 9911083 9911083 11/07/2016 833.24 11/2/2016 12:14:48 PM Expense Approval Register Vendor Name Account Number PETROLIANCE LLC 100-22-6250 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-6110 PETTIBONE & CO, P F 100-22-6110 PETTIBONE & CO, P F 100-22-6110 PETTIBONE & CO, P F 100-22-6110 PETTIBONE & CO, P F 100-22-4510 Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-22-5110 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 510-32-5370 QUALITY TIRE SERVICE 100-33-5370 QUALITY TIRE SERVICE 510-32-5370 Vendor: SHERWIN-WILLIAMS CO, THE SHERWIN-WILLIAMS CO, THE 100-33-6110 Vendor: SNAP -ON TOOLS SNAP -ON TOOLS 510-31-5370 Vendor: STANS LPS MIDWEST STANS LPS MIDWEST 510-32-6110 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 100-22-5370 Vendor: THELEN MATERIALS LLC THELEN MATERIALS LLC 100-33-6110 Vendor: TREDROCTIRE/ANTIOCH 002 TREDROCTIRE/ANTIOCH 002 100-33-5370 Vendor: ULINE ULINE 510-32-6110 Vendor: VIKING CHEMICAL COMPANY VIKING CHEMICAL COMPANY 510-32-6110 Vendor: WINTRUST FINANCIAL CORP WINTRUST FINANCIALCORP 100-22-5110 Description (Item) SQUAD CAR FUEL TRAFFIC SAFETY VESTS UNIFORM UNIFORM UNIFORM UNIFORM flat repair tire mounting flat repair thermo plastic road paint sockets Copy Machine repair wheel hub Packet: APPKT00630-11-7-16(2) rect invoice Payable Number Post Date Amount 9911084 11/07/2016 11561,31 Vendor PETROLIANCE LLC Total: 3,950.53 170892 11/07/2016 170949 11/07/2016 170950 11/07/2016 170982 11/07/2016 170983 11/07/2016 Vendor PETTIBONE & CO, P F Total: 990017103 11/07/2016 Vendor PROSHRED SECURITY Total: 41999 11/07/2016 42012 11/07/2016 42416 11/07/2016 Vendor QUALITY TIRE SERVICE Total: 7804-0 ARV/30321181 323536 18015 grade # 9. vendor ticket # 008- 341458 tires 318710 Lab gloves 81253645 16-55ga1 drums Sodium Thio 38924 11/07/2016 Vendor SHERWIN-WILLIAMS CO, THE Total: 11/07/2016 Vendor SNAP -ON TOOLS Total: 11/07/2016 Vendor STANS LPS MIDWEST Total: 11/07/2016 Vendor SUNNYSIDE COMPANY Total: 11/07/2016 Vendor THELEN MATERIALS LLC Total: 11/07/2016 Vendor TREDROCTIRE/ANTIOCH 002 Total: 11/07/2016 Vendor ULINE Total: 11/07/2016 Vendor VIKING CHEMICAL COMPANYTotal: 173.70 294.00 294.00 49.50 118.00 929.20 G�1[iP 53.00 40.00 60.00 40.00 140.00 3,467.20 3,467.20 42.52 42.52 71.50 71.50 228.75 228.75 102.60 102.60 1,307.20 1,307.20 392.75 392.75 2,754.70 2,754.70 SUBPOENA RESPONSE po02444 11/07/2016 46.00 Vendor WINTRUST FINANCIAL CORP Total: 46.00 Grand Total: S%S95.69 11/2/2016 12:14:48 PM Expense Approval Register Packet: APPKT00630-11-746(2) rect invoice Fund 100- GENERAL FUND 510 - WATER/SEWER FUND no Summary Expense Amount 22,800.73 27,794,96 Grand Total: 50,595.69 Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: November 7, 2016 T0: Mayor and City Council FROM: Derik Morefield, City Administrator Carolyn Lynch, Finance Director RE: Consideration of a Resolution establishing the date and time of Monday, December 5, 2016 at 7*00p.m. for conducting a Public Hearing for establishing the 2016 City of McHenry Property Tax Levy in the amount of $4,761,635. Att: 1. Unapproved October 17, 2016 Finance &Personnel Committee Meeting Report 2. Property Tax Rates and Amounts by Government Entity for — Resident 3. Impact of 1%-5% Additional Reductions in City Property Tax Rate 4. PTELL Calculations 2010-2016 AGENDA ITEM SUMMARY: The purpose of this agenda item is to provide the City Council with information needed for the establishment %J the 2016 Property Tax Levy amount and for the adoption of a resolution identifying levy amount to be requested and establishing Monday, December 5t" at 7:00p.m. as the date and time for the conducting of the Property Tax Levy Public Hearing and consideration of the 2016 Property Tax Levy Ordinance. BACKGROUND/ANALYSIS: Approximately 81.2% of the FY16/17 budgeted General Fund Revenues are derived from Sales Tax, Income Tax and Property Tax receipts with the remaining approximate 18.8% coming from such sources as miscellaneous other intergovernmental taxes, grants, franchise fees, licenses and permits, fines and forfeitures, and charges for services. For the FY16/17 Budget, Property Fax receipts comprised 25.0% ($5,135,208) of the total budgeted revenues ($20,517,013). As the Council is well aware, McHenry has faced a number of challenges during the last decade that resulted in annual budgets that relied on substantial contributions from the General Fund Balance for the creation of a "balanced budget". However, in the last four fiscal years, higher than expected sales and income taxes as well as continued cost -reduction measures, has resulted in an increase in the General Fund Balance from the low of $2,511,330 in FY09/10 to $10,325,050 in FY15/16. With the adoption of the new Fund Balance and Reserve Policy in early 2016, $3,518,908 of this amount has been reserved or assigned for capital projects and will be transferred to the Capital Improvements Fund, The FY16/17 Budget includes the transfer of $2,349,593 of this amount to be used for capital projects. This leaves a balance of approximately $1.17 million that is assigned/available for capital projects as we move into the FY17/18 — FY21/22 Capital Improvement Program (CIP) and FY17/18 Budget planning periods. While the City was fortunate to be able to commit substantial funding for capital improvements in FY16/17, including more than $2 million for local road improvements and funding for the build -out of the McHenry Dispatch Center, this commitment demonstrates how quickly the General Fund balance can be depleted. Looking ahead to the FY17/18 — FY21/22 CIP and FY17/18 Budget, Council is already aware of the continued infrastructure needs of the municipality which include building maintenance items for the Municipal Center, equipment replacement for General Fund operating departments, and the funding of street improvements. The FY16/17 — FY20/21 CIP included more than $65 million in capital improvement and capital equipment needs over the 5-year planning period. Additionally, the City Administration has already identified more than $350,000 in expenditure increases to continue to meet our contribution commitment for the Police Pension Fund and an additional $400,000 in wage and benefit increases for both bargaining and non -bargaining employees. These are anticipated over costs for FY16/17. Despite the fact that as a "Home Rule" community the City of McHenry is no longer subject to the Property Tax Extension Limitation Law, or PTELL - which limits increases to residents' property taxes by preventing a local government's property tax levy from growing at a faster pace than the rate of inflation, or 5%, whichever is less - the City has continued to follow PTELL guidelines for establishing the property tax levy. This means that the City has historically limited the property tax levy request to the identified rate of inflation since it has been designated as a Home Rule community. In addition, over the past five (5) years (2011, 2012, 2013, 2014, 2015), the City has chosen to maintain a "flat" property tax levy request at the amount that was requested in 2010. Attached to this memorandum are "Property Tax Limitation Worksheets" which are used by staff to estimate property tax levy requests. Based on the above information, it is important to remind Council that this does not mean that home owners will not see an increase in their property tax bill. Change in EAV also drives a change in the property tax bill. When the EAV declines the tax rates must go up in order to fully fund the property tax levy because the same amount of money needs to be collected across the new lower values. Alternatively, when the EAV increases there is the potential for tax rates to be reduced based on the total levy request. For 2015, the overall EAV increased so the tax rate for the "McHenry City" portion of a homeowner's property tax bill actually decreased slightly thereby reducing the City's portion of the tax bill burden. Unfortunately, levy increases by other taxing districts resulted in an overall increased tax rate and tax amount from 2014 to 2015, nullifying any benefits provided by the City reduction. This is reflected in the attachment comparing property taxes by government unit. Note that for 2015 the City's portion of the property tax bill was 6.66% (down from 6.7% in 2014). For 2016, should Council choose to maintain the current "flat" property tax levy, increases in the EAV will once again result in a DECREASE for the McHenry City portion of the property tax rate - from .8735 for 2015 to .7939 (highlighted in YELLOW). This translates to a .56% DECREASE in the City's portion of the overall property tax bill from 6.66% to 6.10% (highlighted in M. Once again, unfortunately, the property tax levy decisions of other taxing bodies have the potential of nullifying this impact on property owners should they choose to increase their levy amounts. At the request of the Finance and Personnel Committee, staff has also provided an attachment estimating the additional impacts of reducing the City property tax levy amount an additional 1% through 5%. In summary, each percent of reduction would result in an additional $5 decrease in the City's portion of property tax on a $200,000 home. Annually, prior to the end of the calendar year, the City must provide the amounts required for the property tax levy so that the funds generated through this revenue mechanism will become available during the 2017/2018 fiscal year. The levy request must be approved by the City Council and submitted to the McHenry County Clerk by the last Tuesday in December (the 27tn in 2016). There are public notification timeframes also associated with this process. With this date as a target, the 2016 Property Tax Resolution indicating the levy amount and Public Hearing will be presented at the November 7th 2016 Council meeting and, upon adoption of the resolution, the Property Tax Levy Public Hearing and consideration/adoption of the levy amount is scheduled for the December 5, 2016 City Council meeting. Based on the totality of the information that has been reviewed in this memorandum, and with input from the Finance and Personnel Committee at its October 17, 2016 meeting, staff is forwarding a recommendation to maintain the property tax levy at the current amount of $4,761,635. This represents the sixth (6th) consecutive year that the City of McHenry has foregone an increase in the amount of property taxes collected. Based on the PTELL estimates provided by McHenry County (see last attachment), the amount of revenues deferred by this action (approximately $57,308) will not have a significant negative or positive impact on the City's overall CIP and budget processes at this time. Staff reminds Council that we will continue to carefully plan and monitor revenues and expenditures during the upcoming year and monitor any other internal or external factors that may have an impact on the City's overall financial stability. RECOMMENDATION: Therefore, if City Council concurs, a motion should be made to adopt the attached Resolution establishing the date and time of Monday, December 5, 2016 at 7900p.m. for conducting a Public Hearing for establishing the 2016 City of McHenry Property Tax Levy in the amount of $41761,635. FINANCE & PERSONNEL COMMITTEE MEETING REPORT October 17, 2016, 5:30 PM McHenry Municipal Center In Attendance: Committee Members: Alderman Curry and Alderman Condon. Absent: Chairman Alderman Wimmer. Also in Attendance: City Administrator Morefield, Deputy City Administrator Hobson, and Deputy City Clerk Geraghty. 1. Call to Order: The meeting was called to order at 5:30 PM. 2. Public Input: None 3. Motion to approve the March 23 2016 and April 4 2016 Finance and Personnel meeting reports. Alderman Curry made a motion, seconded by Alderman Condon to approve the July 18, 2016 Finance and Personnel Committee meeting reports as presented. All ayes, motion carried. 4. Review and discussion of General Fund budget trends and identification of Capital Funds for FY 17/18 Budget. Director Morefield presented a six -year overview of General Fund activity and an update on the status of the unassigned and assigned fund balances in preparation for development of the five-year Capital Improvement Program and FY 2017/18 budget. The committee packet contained a General Fund spreadsheet that provided a six -year snapshot of actual revenues and expenditures based on final audit numbers. Director Morefield noted that although the Fund Balance and Reserve Policy was implemented in 2016, for informational purpose its guidelines were applied to the period covered in the spreadsheet. The assigned fund balance going into FY 16/17 was $3,518,908, and includes a transfer of $2,349,593 committed for capital improvements. Consequently, the assigned fund balance for Capital heading into FY 17/18 is approximately $1.17 million. Since the city conservatively budgets revenues, it is likely that unbudgeted revenues will be realized in FY 16/17. However, this balance is not identified until completion of the audit and it could change based on next fiscal year's estimate revenues and expenses. Based on FY 16/17 budgeted revenues and expenditures, Administrator Morefield informed the committee that since the FY 17/18 budget is developed prior to obtaining the exact amount for revenues and expenditures, the most conservative assumption to use when budgeting for capital improvements is $1.17 million. He reminded the committee that this amount reflects only the remaining General Fund surplus for capital expenditures and as such, the FY 17/18 CIP budget will be significantly reduced from the current fiscal year. Alderman Condon thanked Administrator Morefield for the information and stated the organization of the spreadsheet including the highlighting in Column G was helpful and the information was concise. Alderman Curry concurred stating the spreadsheet was easy to read and added it was a good idea to develop the assumptions as if we had a policy in effect. 1 Alderman Curry stated budgeting sales taxes below where we were three or four years ago seems too conservative. Pere capita, income tax is down but it depends on the number we use for population. Administrator Morefield answered the Illinois Municipal League provides municipalities with a table that determines the amount to use per capita for each fiscal year. Alderman Curry noted the Community &Economic Department expenses were $205,000 higher and seems like more than would be acceptable for the addition of two positions. Administrator Morefield said he would research and provide the committee with the reasons) for the increase. Alderman Curry noted Police and Dispatch expenses increased by $1 million and asked for the value of the new contracts. Administrator Morefield said he will look into the increase however, he reminded the committee that the city's partnerships for the dispatch center have not yet in effect and over time, the city is expected to save over $200,000 per year. Alderman Curry stated the Public Works budget increased by $575,000. Deputy Administrator Hobson informed the committee that staffing costs for the Recreation Center are included under Public Works. In summary, Administrator Morefield stated he will include similar trends in the FY 17/18 budget document to assist with monitoring the unassigned fund balance. Mayor Susan Low joined the meeting at 5:50 PM. 5. Discussion re ag_ rding 2016 Property Tax Lev quest. Director Morefield addressed the committee and stated staff is seeking input on the levy amount to be included in the Resolution that will be presented to the Council on November 7t''. As the Committee is aware, the Council has maintained a flat levy for the past five years. Despite the fact that as a home rule community the city is not subject to PTELL, we still follow PTELL guidelines for establishing the levy and have limited the levy request to the identified rate of inflation. However it is important to note that this does not mean homeowners will not see an increase in their property tax bill. An increase or decrease in the EAV will affect the amount of property tax. When the EAV declines, the tax rate must increase to fully fund the levy. Alternatively, when the EAV increases, there is the potential for tax rates to decrease based on the total levy request. For example, in 2015, the EAV increased therefore, the tax rate for the city's portion of the tax bill decreased slightly. Unfortunately, levy increases by other taxing districts resulted in an overall increased tax rate nullifying any benefits provided by the city's reduction. Administrator Morefield informed the committee staff is waiting for information from the county regarding the estimated 2016 EAV. However it is known that the 2016 tax year inflationary rate is 0.70%, therefore, staff is able to estimate the PTELL by calculating the 2015 EAV and the 0.7% inflationary rate. This equates to a property tax extension of $4,813.509, or a $51,874 increase over last year. Alderman Curry stated it seems there would be a consensus of the Council to keep the levy flat in 2017, and suggested the committee look at possibly reducing the levy request. Even if it is a small amount is may be symbolic and an example to other taxing districts. Alderman Condon asked for a recommendation and Alderman Curry suggested .5% or 1%. Mayor Low stated she somewhat agrees with Alderman Curry's suggestion adding the city has attempted unsuccessfully to influence District 15 to maintain a flat levy. 2 In summary, Administrator Morefield offered to provide the Council at the time the levy is presented on November 7th, with examples of the calculations for the levy recommendation at a flat rate and with a reduction of .5% and 1%. Alderman Condon stated the comparisons would be beneficial to the Council. 6. Transmittal of the FY 17/18 — FY 21/22 Capital Improvement Program (CIP) and FY 17/18 Budget Process Timeline. For information purposes, Administrator Morefield presented a scheduled for the development of the FY 17/18 — FY 21/22 CIP and FY 17/18 Budget. Staff identified Wednesday, March 22"d and Wednesday, April Sth, as dates for the Finance and Personnel Committee to discuss the proposed FY 17/18 budget. 7. Adjournment: Motion by Alderman Condon, seconded by Alderman Curry to adjourn the meeting at 6:10 PM. All ayes, motion carried. Reviewed and approved this day of 201_ Alderman Richard Wimmer, Chairman 3 City of McHenry 2015 Property Taxes on $200,000 Home By Government Unit 2015 Tax Percent Government Unit Rate Amount of Total McHenry County $1,078148 $718677 8.22% McHenry Co. Conservation 0,276611 184.41 2.11 % MCC College District 0,434758 289.84 3.31 % School Dist. #15 5,950673 3967,12 45.37% School Dist. #156 2,942944 1961096 22.44% McHenry Fire District 0,628240 418.83 4.79% McHenry Library 00381684 254.46 2.91 % McHenry Twnshp, 0,197701 131.80 1.51 % McHenry Twnshp. Rd. & Br. 00350649 233.77 2.67% McHenry City 00873499 582.33 6.66%' $13,114907 $8,743,29 99.99% City of McHenry 2016 Property Taxes on $200,000 Home By Government Unit 2016 Tax Percent Government Unit Rate Amount of Total McHenry County $10078148 $718,77 8.27% McHenry Co. Conservation 00276611 184.41 2.12% MCC College District 0,434758 289.84 3.34% School Dist. #15 5,950673 3967.12 45.65% School Dist. #156 2,942944 1961,96 22.58% McHenry Fire District 0,628240 418.83 4.82% McHenry Library 0,381684 254.46 2.93% McHenry Twnshp, 0,197701 131.80 1.52% McHenry Twnshp. Rd. & Br. 0,350649 233.77 2.69% McHenry City 0,793900 529.27 6.10%o $13,035308 $8,690.23 100402% City Decrease -due to EAV Increasing -53.06 City of McHenry -1% Decrease 2016 Property Taxes on $200,000 Home By Government Unit 2016 Tax Percent Government Unit Rate Amount of Total McHenry County $1,078148 $718,77 8.27% McHenry Co. Conservation 0,276611 184.41 2.12% MCC College District 0,434758 289.84 3.34% School Dist. #15 5,950673 3967,12 45.65% School Dist. #156 26942944 1961,96 22.58% McHenry Fire District 0,628240 418.83 4.82% McHenry Library 00381684 254.46 2.93% McHenry Twnshp. 00197701 131.80 1.52% McHenry Twnshp. Rd. & Br. 0,350649 233.77 2.69% McHenry City 0,785900 523.93 6.04% $13,027308 $8,684,89 99.96% City Decrease -1.0% City of McHenry - 2% Decrease 2016 Property Taxes on $200,000 Home By Government Unit 2016 Tax Percent Government Unit Rate Amount of Total McHenry County $1.078148 $718,77 8.27% McHenry Co. Conservation 0,276611 184.41 2.12% MCC College District 0,434758 289.84 3.34% School Dist. #15 5,950673 3967,12 45.65% School Dist. #156 2,942944 1961,96 22.58% McHenry Fire District 0,628240 418.83 4.82% McHenry Library 0,381684 254.46 2.93% McHenry Twnshp. 0,197701 131.80 1.52% McHenry Twnshp. Rd. & Br. 0,350649 233.77 2.69% McHenry City 0,778000 518.67 5.98% $13,019408 $8,679,63 99.90% City Decrease - 2.00/6 City of McHenry - 3% Decrease 2016 Property Taxes on $200,000 Home By Government Unit 2016 Tax Percent Government Unit Rate Amount of Total McHenry County $1,078148 $718,77 8.27% McHenry Co. Conservation 0,276611 184.41 2.12% MCC College District 0,434758 289.84 3.34% School Dist. #15 5,950673 3967,12 45.65% School Dist. #156 2,942944 1961,96 22.58% McHenry Fire District 0,628240 418.83 4.82% McHenry Library 0,381684 254.46 2.93% McHenry Twnshp, 0,197701 131.80 1.52% McHenry Twnshp. Rd. & Br. 0,350649 233.77 2.69% McHenry City 0,770100 513A 5.92% $13,011508 $8,674,36 99.84% City Decrease - 3.0% City of McHenry - 49/o Decrease 2016 Property Taxes on $200,000 Home By Government Unit 2016 Tax Percent Government Unit Rate Amount of Total McHenry County $1,078148 $718,77 8.27% McHenry Co. Conservation 0,276611 184.41 2.12% MCC College District 0,434758 289.84 3.34% School Dist. #15 54950673 3967,12 45.65% School Dist. #156 26942944 1961,96 22.58% McHenry Fire District 00628240 418.83 4.82% McHenry Library 0,381684 254.46 2.93% McHenry Twnshp. 0,197701 131.80 1.52% McHenry Twnshp. Rd. & Br. 0,350649 233.77 2.69% McHenry City 0,762100 508.07 5.86% $13,003508 $8,669,03 99.78% City Decrease - 4.0% City of McHenry - 5% Decrease 2016 Property Taxes on $200,000 Home By Government Unit 2016 Tax Percent Government Unit Rate Amount of Total McHenry County $1,078148 $718,77 8.27% McHenry Co. Conservation 0,276611 184.41 2.12% MCC College District 00434758 289.84 3.34% School Dist. #15 5,950673 3967,12 45.65% School Dist. #156 2.942944 1961,96 22.58% McHenry Fire District 0,628240 418.83 4.82% McHenry Library 0,381684 254.46 2.93% McHenry Twnshp. 0,197701 131.80 1.52% McHenry Twnshp. Rd. & Br. 0,350649 233.77 2.69% McHenry City 0,754200 502.8 5.80% $120995608 $8,663,76 99.72% City Decrease - 5.0% Property Tax Limitation Worksheet 2010 Tax Year Estimate Levied in 2010 - Collected in 2011 Proj EAV Prior EAV Inflation Factor Prior EAV 856,374,044 Adjusted Prior ((Extension 4,618,466 Current EAV 804,222,926 804,222,926 8561374,044 2.7% - Disconnected - 0 shaded =estimated -6.1 % From County Clerk = Adiusted Prior EAV 856,374,044 Adjusted X(Prior EAV / 856,374,044 Current - Annexed In) 65,000 (Numerator / Denominator) 41743,165 801,323,321 Estimated Limited Extension Actual Limited Extension Non -Cap Amount Property Tax Limitation Worksheet 2011 Tax Year Estimate Levied in 2011 - Collected in 2012 Proj EAV Prior EAV Inflation Factor Prior EAV 804,222,926 Adjusted Prior ((Extension 41761,610 Current EAV 732,445,371 Prior EAV)) 856,374,044 Current (New Property 21834,605 = Limiting Rate/100 Eav 0.5919 $4,760,356 4,752,401 732 ,445,371 shaded =estimated 804,222,926 -8.9% 1.5% From County Clerk - Disconnected = Adiusted Prior EAV - 0 = 804,222,926 X Limit = Numerator 1.027 41743,165 X State Multi)) = Denominator 1.0000 801,323,321 141, 890 3.1 Adjusted X Prior EAV / Prior EAV)) X Limit = Numerator 804,222,926 804,222,926 1.015 41833,034 Current Current - Annexed In) (New Property X State Multi)) = Denominator 65,000 11529,319 1.0000 730,851,052 (Numerator ! Denominator) 4,833,034 730,851,052 Estimated Limited Extension Actual Limited Extension Non -Cap Amount Limiting Rate/100 Eav = 0.6613 $4,8439588 81,978 PTELL WORKSHEET Property Tax Limitation Worksheet 2012 Tax Year Estimate Levied in 2012 - Collected in 2013 Proj EAV 721,522,814 shaded =estimated Prior EAV 7052765,535 2.2% Inflation Factor 3.0% From County Clerk Prior EAV - Disconnected = Adjusted Prior EAV 7051765,535 - 0 = 705,765,535 Adjusted Prior ((Extension X 41761,638 Current EAV 721, 522, 814 Adjusted Prior EAV / 705,765,535 Current Annexed In) 651000 (Numerator / Denominator) 4,904,487 7191815,846 Estimated Limited Extension Actual Limited Extension Non -Cap Amount Property Tax Limitation Worksheet 2013 Tax Year Estimate Levied in 2013 - Collected in 2014 Proj EAV Prior EAV Inflation Factor Prior EAV 639,535,518 Adjusted Prior ((Extension 4,761,636 Current EAV 585,475,981 Prior EAV)) 7053765,535 Current (New Property 11641,968 = Limiting Rate/100 Eav 0.6814 $4,916,096 X Limit = Numerator 1.030 419042487 X State Multi)) = Denominator 1.0000 719,815,846 154,458 585,475,981 shaded =estimated 639,535,518 -8.5% From ftp.bls.gov/pub/special.requests/cpi/cpiai,txt Disconnected = Adjusted Prior EAV 0 = 639,535,518 Adjusted X Prior EAV / Prior EAV)) X Limit = Numerator 6391535,518 639,535,518 1.017 4,842,584 Current Current - Annexed In) (New Property X State Multi)) = Denominator 65,000 7631745 1.0000 584,647,236 (Numerator J Denominator) 4,842,584 584,647,236 Estimated Limited Extension Actual Limited Extension Non -Cap Amount Limiting Rate/100 Eav = 0.8283 $4,849,439 87,803 PTELL_WORKSHEET Property Tax Limitation Worksheet 2014 Tax Year Estimate Levied in 2014 - Collected in 2015 Proj EAV Prior EAV Inflation Factor Prior EAV 564,626,861 Adjusted Prior ((Extension 41761,635 Current EAV 549,158,779 549,158,779 shaded =estimated 564,626,861 -2.7% 1.5% From www.bis.gov/cpi/cpi/#tables: CPI Detail Report - Disconnected = Adjusted Prior EAV 0 = 564,626,861 Adjusted X (Prior EAV / Prior EAV)) X Limit) Numerator 564,626,861 564,626,861 1.015 41833,060 Current Current - Annexed In) - (New Property X State Multi)) = Denominator 65,000 11889,095 1.0000 547,204,684 (Numerator / Denominator) 41833,060 547,204,684 Estimated Limited Extension Actual Limited Extension Non -Cap Amount Property Tax Limitation Worksheet 2015 Tax Year Estimate Levied in 2015 - Collected in 2016 Proj EAV Prior EAV Inflation Factor Prior EAV 544,308,141 Adjusted Prior ((Extension 41761,635 Current EAV 553,373,750 = Limiting Rate/100 Eav 0.8832 $4,850,335 88,700 553,373,750 shaded =estimated 544,308,141 1.7% 0.8% From www.bls,gov/cpi/cpi/#tables: CPI Detail Report - Disconnected = Adjusted Prior EAV - 0 = 544,308,141 Adjusted X (Prior EAV / Prior EAV)) X Limit = Numerator 544,308,141 544,308,141 1.008 47799,728 Current Current Annexed In) - (New Property X State Multi)) = Denominator 65,000 1,980,680 1.0000 551,328,070 (Numerator / Denominator) 4,799,728 551,328,070 Estimated Limited Extension Actual Limited Extension Non -Cap Amount Limiting Rate/100 Eav = 0.8706 $4,817,561 55,926 PTELL_WORKSHEET Property Tax Limitation Worksheet 2016 Tax Year Estimate Y Levied in 2016 - Collected in 2017 Proj EAV 5991796,259 shaded = estimated Prior EAV 5451123,709 10,0% Inflation Factor 0.7% From www.bls.gov/cpi/cpi/#tables: CPI Detail Report Prior EAV Disconnected = Adjusted Prior EAV 545,123,709 0 = 5451123,709 Adjusted Prior Adjusted ((Extension X Prior EAV / Prior EAV)) X Limit = Numerator 41761,635 545,123,709 5451123,709 1.007 4,7941966 Current Current Current EAV - Annexed In) - (New Property X State Multi)) = Denominator 599,796,259 653000 2,919,439 1.0000 596,8112820 (Numerator / Denominator) = Limiting Rate/100 Eav 41794,966 5960811,820 0,8034 Estimated Limited Extension $4,8183943 57,308 1.2% Actual Limited Extension Non -Cap Amount PTELL_WORKSHEET RESOLUTION R-16- RESOLUTION DETERMINING THE AMOUNT OF FUNDS TO BE LEVIED FOR THE 2016 TAX YEAR THROUGH REAL ESTATE TAXES FOR THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry has historically levied taxes for the purpose of conducting City business for its residents and local businesses; and WHEREAS, the City of McHenry has worked diligently on behalf of its residents and local businesses to reduce expenditures while attempting to provide the same high quality of programs and services; and WHEREAS, the City of McHenry has, for the past five (5) years (2011, 2012, 2013, 20145 2015), forgone an increase in the Property Tax Levy thereby keeping proposed levy amounts equal to the amount approved in 2010; and WHEREAS, the City of McHenry is proposing no increase to the proposed levy amount of $4,761,635 to be collected in 2017; and WHEREAS, a Public Hearing will be held on December 5, 2016 at 7:00 PM, at which date and time the public will have an opportunity to comment on said proposed levy; and WHEREAS, the date of the Public Hearing will be published in the Northwest Herald newspaper and posted in the McHenry Municipal Center, NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City Af McHenry, McHenry County, Illinois go on record establishing the date and time, December 5, 2015, at 7:00 PM, for the Public Hearing to consider the proposed 2016 Property Tax Levy in the amount of $4,761,635. Passed an approved this 7th day of November 2016. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: Mayor ATTEST: City Clerk TO: FOR: FROM: RE: ATT: 1. City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenrv.il.us REGULAR AGENDA SUPPLEMENT Mayor and City Council November 7, 2016 Regular City Council Meeting Douglas Martin, Director of Economic Development Consideration of Variances from Article IV Residential Districts and Article X. Accessory Uses Yards and Fences Residential Districts, to allow a reduction in the required side yard building setback along with permitting an accessory structure exceeding 1.000 sauare feet for the property located at 1717 Meadow Lane Location Map 2. Unapproved Planning and Zoning Commission Minutes dated October 19, 2016 3. Ordinance approving Variances from Article IV Residential Districts and Article X. Accessory Uses Yards and Fences Residential Districts, to allow a reduction in the required side yard building setback along with permitting an accessory structure exceeding 1,000 square feet for the property located at 1717 Meadow Lane 4. Application Packet AGENDA ITEM SUMMARY: The applicant is seeking a 3.4-foot side yard building setback variance and variance to allow an accessory structure exceeding 1,000 square feet in the required side yard. BACKGROUND: In this instance the proposed structure exceeds 750 square feet, therefore a rear setback of 50% of the required rear yard setback (25 feet) or 12.5' is required. Therefore, the maximum size of the detached garage, without a rear yard building setback variance, cannot exceed 1,092 square feet. The applicant has agreed to comply with a rear yard setback of 12.5 feet and a maximum size of 1,092 square feet. 1 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: The applicant razed an existing 360 square -foot detached garage and wanted to utilize the existing slab, which is located in the required side yard, however the slab is buckling and cannot practically be utilized. The required side yard is 6 feet and the existing slab is 2.6 feet from the side lot line (to the north) and the applicant wants to maintain this setback due to the narrow width of 9.49' between the house and the northern property line. Practically if the garage is shifted 3.4 feet to the south, due to the limitation of the 9.49 foot width and proximity of the deck, maneuvering vehicles into the garage would be challenge. Below is a depiction of the proposed location of the 1,092 square foot garage, along with northern property line and setback in question. The lot in question is 10,800 where the minimum lot size required in that district is 5,000 square feet. The lots to the north and south are similar in size and the lot to the west is slightly smaller. The lot to the south has an existing 700 square -foot garage and the lot immediately to the west has a 600 square -foot garage. The lot to the north has an attached garage (see photographs and aerial below). 2 'ice 1 i� a City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us As previously stated the garage cannot exceed 45.5 feet X 24 feet or 1,092 square -feet due to the setback required from the rear yard. The applicant needs the additional 92 square feet in size and 3.4 feet in width to deal with the proximity of the house to the northern lot line and comply with the 12.5 foot rear yard setback. The proposed garage will be behind the house to the north, approximately 12 feet in height on either side with a peak roof height of 16.4 feet, which is allowed by ordinance. The zoning ordinance limits the size of any accessory structure to no more than 1,000 square feet. The garage to the south exceeds the height of the house however both the proposal, garage to the south and any garage exceeding 500 square feet must utilize building materials and colors compatible with the principal structure. If required to comply with the 6-foot side yard setback the applicant would not be able to maximize the property due to the width of the lot in relation to the northern property line and the fact the garage is located to the west of the home. Additionally, if the garage is moved further south the existing driveway would most likely have to be expanded. Staff is recommending the garage not exceed 45.5 feet X 24 feet or a total of 1,092 square feet. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval (6-0) of Variances from Article IV. Residential Districts and Article X. Accessory Uses Yards and Fences Residential District Requirements, to allow a 3.4400t reduction in the required side yard building setback and an accessory structure exceeding 1,000 square feet be granted subject to the condition the accessory structure must not exceed 45.5 feet in length and 24 feet in width and 1,092 square feet in total area, and it must be in substantial conformance with the revised elevation dated October 14, 2016; however, the walls cannot exceed 12 feet and the peak roof height cannot exceed 16' 4" for the property located at 1717 Meadow Lane. RECOMMENDATION: Therefore, if the City Council concurs it is recommended the attached ordinance granting Variances from Article IV. Residential Districts and Article X. Accessory Uses Yards and Fences Residential District Requirements, to allow a 3.4-foot reduction in the required side yard building setback and an accessory structure exceeding 1,000 square feet be granted subject to the condition the accessory structure must not exceed 45.5 feet in length and 24 feet in width and 1,092 square feet in total area, and it must be in substantial conformance with the revised elevation dated October 14, 2016 and the walls cannot exceed 12 feet and the peak roof height cannot exceed 16' 4"; for the property located at 1717 Meadow Lane be approved. 5 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Map: 1717 Meadow Lane yi; City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 McHenr Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes October 19, 2016. Public Hearing: Salvatore Burrafato File No. Z-904 1717 Meadow Lane Variances from Article IV Residential Districts and Article X. Accessory Uses Yards and Fences Residential Districts, to allow a reduction in the required side yard building setback along with permitting an accessory structure exceeding 1,000 square feet and any other variances required effectuating the request Chairman Strach called the Public Hearing to order at 7:35 p.m. regarding File No Z-904, an application for Variances from Article IV Residential Districts and Article X. Accessory Uses Yards and Fences Residential Districts, to allow a reduction in the required side yard building setback along with permitting an accessory structure exceeding 1,000 square feet and any other variances required to effectuate the request at 1717 Meadow Lane as submitted by Salvatore Burrafato for the subject property in McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on September 29, 2016. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Salvatore and Rachel Burrafato, 1713 Meadow Lane, McHenry, IL 60050, who were sworn in by Chairman Strach. Mr. Burrafato provided a summary of the request before the Commission at this Hearing stating he is building a new garage in the same spot as his old garage but longer and wider. Mr. Burrafato stated it would be very difficult to meet the current requirements with the garage from an access and safety standard. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the applicant is seeking a 3.4-foot side yard building setback variance and variance to allow an accessory structure exceeding 1,000 square feet in the 7 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us required side yard. The proposed detached garage is 48' X 24' or 1,152 square feet and is also within 10 feet of the required rear yard. The required rear yard setback is 12.5' so the length of the proposed garage would need to be reduced to a maximum of 45.5 feet. Director Martin stated the rear yard variance request was not included as part of the public notice, however staff would not support a rear yard variance because the intent of the ordinance is to limit the size of accessory structures based on the rear yard setback so they are compatible and do not physically overwhelm abutting properties. In this instance the proposed structure exceeds 750 square feet, therefore a rear setback of 50% of the required rear yard setback (25 feet) or 12.5' is required. Therefore, the maximum size of the detached garage, without a rear yard building setback variance, could not exceed 1,092 square feet. The applicant has agreed to comply with rear yard setback of 12.5 feet and a maximum size of 1,092 square feet. The applicant razed an existing 360 square -foot detached garage and wanted to utilize the existing slab, which is located in the required side yard. The slab, however, is buckling and cannot practically be utilized. The required side yard is 6 feet and the existing slab is 2.6 feet from the side lot line (to the north) and the applicant wants to maintain this setback due to the narrow width of 9.49' between the house and the northern property line. Practically if the garage is shifted 3.4 feet to the south, due to the limitation of the 9.49 foot width and proximity of the deck, maneuvering vehicles into the garage would be a challenge. The lot in question is 10,800 square feet where the minimum lot size required in that district is 5,000 square feet. The lots to the north and south are similar in size and the lot to the west is slightly smaller. The lot to the south has an existing 700 square -foot garage and the lot immediately to the west has a 600 square -foot garage. The lot to the north has an attached garage — photos presented. The garage cannot exceed 45.5 feet X 24 feet or 1,092 square -feet due to the setback required from the rear yard. The applicant needs the additional 92 square feet in size and 3.4 feet in width to deal with the proximity of the house to the northern lot line and comply with the 12.5 foot rear yard setback. The proposed garage will be behind the house to the north, approximately 12 feet in height on either side with a peak roof height of 16.4 feet, which is allowed by ordinance. A revised elevation was presented showing substantial conformance with what the applicant wants to construct. The zoning ordinance limits the size of any accessory structure to no more than 1,000 square feet. The garage to the south exceeds the height of the house however both the proposed garage, the garage to the south and any garage exceeding 500 square feet must utilize building materials and colors compatible with the principal structure. If required to comply with the 6- foot side yard setback the applicant would not be able to maximize the property due to the 9 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us width of the lot in relation to the northern property line and the fact the garage is located to the west of the home. Additionally, if the garage is moved further south the existing driveway would most likely have to be expanded. Director of Economic Development Martin stated staff is recommending approval of Variances from Article IV. Residential Districts and Article X. Accessory Uses Yards and Fences Residential District Requirements, to allow a 3.4400t reduction in the required side yard building setback and an accessory structure exceeding 1,000 square feet. The accessory structure must not exceed 45.5 feet in length and 24 feet in width and 1,092 square feet in total area and must be in substantial conformance with the revised elevation presented at the meeting; however, the walls cannot exceed 12 feet and the peak roof height cannot exceed 16' 4". Staff finds all requirements in Table 32 of the zoning ordinance have been met. Chairman Strach invited questions and/or comments from the Commission. Commissioner Miller asked if a relative lived in the house at 1717 Meadow and Mr. Burrafato stated it was his mother-in-law. Rachel Burrafato stated her mom lives at 1717 Meadow and moved from a 3-story home to here and just requires extra storage from that move. Commissioner Miller asked what type of vehicles will be kept in the garage. Mr. Burrafato stated it will be personal vehicles, not commercial vehicles. He will also try to move things from )storage unit to the garage which will save him time and money. Commissioner Miller asked if there will be windows in the garage in order to be aesthetically pleasing. Mr. Burrafato stated he did not include windows for security purposes. Commissioner Miller asked if any neighbors had issues with the size of the garage. Mr. Burrafato stated he spoke with neighbors and none expressed concern to him. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 7:42 p.m. Motion by Meyer, seconded by Walsh, to recommend to the City Council with regard to File No. Z-904, approval of an application for Variances from Article IV. Residential Districts and Article X. Accessory Uses Yards and Fences Residential District Requirements, to allow a 3.4400t reduction in the required side yard building setback and an accessory structure exceeding 1,000 square feet be granted subject to the following condition: the accessory structure must not exceed 45.5 feet in length and 24 feet in width and 1,092 square feet in total area and must be in substantial conformance with the revised elevation received October 14, 2016; however, the City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us walls cannot exceed 12 feet and the peak roof height cannot exceed 16' 4"; and all requirements in Table 32 of the zoning ordinance have been met. Voting Aye: Miller, Meyer, Sobotta, Strach, Thacker and Walsh. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Doherty. Motion carried 6-0. Commissioner Miller stated although she voted aye, she still has concerns with the size of the shed being built and the effect on the neighborhood characteristics. Chairman Strach closed the Public Hearing regarding File No. Z-904 at 7:43 p.m. 10 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 16- AN ORDINANCE GRANTING VARIANCES FROM ARTICLE IV. RESIDENTIAL DISTRICTS AND ARTICLE X. ACCESSORY USES YARDS AND FENCES FOR THE PROPERTY LOCATED AT 1717 MEADOW LANE IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Salvatore Burrafato, 1717 Meadow Lane, McHenry, IL 60050 requesting Variances from Article IV, Residential Districts and Article X. Accessory Uses Yards and Fences Residential District Requirements, to allow a 3.4400t reduction in the required side yard building setback and an accessory structure exceeding 1,000 square feet on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on October 19. 2016 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Variances; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOISI AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted Variances from Article IV. Residential Districts and Article X. Accessory Uses Yards and Fences Residential District Requirements, to allow a 3.4400t reduction in the required side yard building setback and an accessory structure exceeding 1,000 square feet be granted subject to the condition the accessory structure must not exceed 45.5 feet in length and 24 feet in width and 1,092 square feet in total area, and it must be in substantial conformance with the revised elevation dated October 14, 2016; and the walls cannot exceed 12 feet and the peak roof height cannot exceed 16' 4". 11 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 2: In granting said Variances, the City Council finds that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate only to the physical character of the land or building(s) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal, business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. 12 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS ATTEST: CITY CLERK DAY OF DAY OF MAYOR 2016 2016 13 City of McHenry Department of Community and Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property lot 4 in Block 18 in Lakeland Park Unit Number 2, a subdivision of part of the northwest quarter and part of the southwest quarter of Section 27, Township 45 north, Range 8 east of the Third Principal Meridian, according to the plat thereof recorded December 12, 1952, as Document Number 260030, in Book 11 of Plats, Page 66, in McHenry County, Illinois. &ems 4 6L /� ►iv�� lr1f �-� � �©�� r- ✓vim/� a j? Lip FGR Jxt A PYJ 3IU IIIARTAX-i AFVLACATION Manning and Zoning I..OMMISSIOn City of Mcnenry Fite Number� _9p 333 ;Huth Green Street p 1�1cHenry, IL �t)050 � TeI: (815) 3&3-� 170 d Pay: (81:ij �63-217� l . Nine of At�talicant 2. Address Name of Property Owner 'ifother Address 3. Narne of Engi�teer (if represented) Address 4. Narne or Attorney (tf"represented) .Address die,_ v / Ir 3r. C�r�Innn Address �r t ��tiR� r�fP�'��i'ty 6. Requested Actic�n(s� (clieciC alb. that apply) — honing Map Amendment (Revoz�ing ConditionalUse Kermit 'V Zoning Variance Tel Q0s_) S' / �aSe4p ,� caning �ariaaee - Mtr�or 7`oitimy Text Amendment _._..__.... Other Provide a �iriaf' description of tiie Rear3ested Action(s�. For e�€ainp[e, tie operation that requires a �'ondrhona! !�si' �`?�l1Lt; t�'E� s�?t:��v �nnT�E�'!r�''l3_12�y :Iee�P�� w� �lle �le�St ��lli�� olass:�oatton tit3t �s requested. _�'� ��/fe�� il�i -t ��,r'l i !i � caGy/�'i �j •�. Ili s��i �r - �t.�� ' c'i-; r_. �--� 1-4 T. Current Use of Property�S" zed �v�•� S. Curre,rt Zoning Classcation of Property, Including Variances or Conditional Uses l«— � I T*� es 18 Ei1 `-/ / trcww�j !�. C+�rrent ZoningClassification at,tl. Land T�se of Ad�oynin t�rape,°ties North: ��) c� �� ' l X S - East: �r Nest: 1(1F. Reclrrired t�ttachZnents (check all items subn�ittefl) S Please ref�.r to tl,c,'Pt.iblic l;earin�.'Recltiirements Checklist to determine the req,.,ired att;�chments. 1. Application Fee (amount) $ .f 2. Narrative Description of Request 17 3. FORM A —Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application . FORM C — Conditional Ue Application it 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application S. Proof of Ownership and/or Written Consent from Property O er in the Form of an Affidavit ►/ 9. Plat of Survey with Legal Description 10. List of Owners of all Adjoining Properties -1 t . 11ablic Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) V� 13, Site Plan 14. Landscape flan. 15. Architectural Rendering of Building Elevations 16. Performance Standards. Certification _�17. Tragic Analysis _ �_l.$. School lmpact Analysis 9°-/ I I. Disclosure of hrterest lre party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee, applicant is I�Tot Qwner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the frill name, address, and telephone number of the owner(s). In addition., an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. ,4.pplicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five l percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. t�.pplieant or fawner is a land 'I`rust T the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. I2. Certification I hereby certify that I am aware of all cede requirements of the City of 1+rlclienry that relate to this property and that the proposed use or development described in this application shall comply with all such cedes. I hereby request that a public hearing to corLsider this application ire held before the Planning end �onina Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), inchiding any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council_ Signatiare o:f Aoplicant(s) Printiwlame and l�esigtYation of�lpplira.nt(s) FORM D �C)NIIYG V11KIAIVCE Planning and Zioning UOMMISSIOn City of McHenry lc Nwit ber 42 - 90V 333 South Green Street d McHenry, i7J 6QO Q Tel: (815) 363a217p d Fax: (o15) 363-4173 Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written ftndings that all ofthe conditions listed below apply to the requested action. Please respond. #o each of #hPse conditions as it relates #oyour request 1. Special Crrcumstanaes Not Found Elsewhere Special circumstances exist that are particular to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district; and these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. Z. i;ircumstances Kelate to Yrapet2y unit' Since a. variance will. affect the character of its surroundings tong after a property changes hands, the special. circumstances referenced herein relate only to the physical character of the land or building($) for which a variance is sought, such. as aimensions, topography, or soil conditions; and they do not concern any business or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the personal, business or financial circumstances or such owner or tenant or any other party with interest in the property. . �s€ rwsutting trom ILMlicant action it speciat circumstances Thai are the basis for a variance have not resulted from any act of the applicant or of -any other party with interest in the property. 4. Ilnnecessaay Hards�in The strict application of the provisions of the honing ordinance wouia result in unnecessary and unaue hardship upon -rite applicant, as aistinguis rea i=rom a. more mconven,tence4 L� S. .Preserves l�i�hts conferred by District a variance is necessary for the applicant to preserve and enay a substantial property right possessed by other properties in the same zoning district, and does not confer a special privilege ordinarily denied to other properties in the district: 6. i�lecessary for Use of Property The granting of a variance is necessary not because i vuill increase the applicant's economic return, although It may have this effect, but because without a variance the applicant will be deprived of any reasonable use or enjoyment of the property. -- Z ` 0Y L Not Alter Local Character rho granting of a variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare .in the vicinity. S. Consistent with Zoning Ordinance and Comprehensive plan Me granting ofthe variance will be in harniony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan ofthe City, as viewed in light of any changes conditions since their adoption_ 9. Minimum Variance I�epuired Tl�e variance requested is the mink ntm required to provide the applicant with reasonable use and enjoyment of the property. .I Arco PLAT OF SURVEY of LOT 4 IN BLOCK 18 IN LAICELAND PARK UNIT NUMBER 2, A SUBDIVISION OP PART or THE NORTHWEST QUARTER AND PART OF THE SOUTHWEST QUARTER OF SECTION 27, TOWNSHIP 45 NORTH, RANGE 6 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECE AGE 66, IN McHENRY COUNTY, ILLINOIS. MBER 121 19521 AS DOCUMENT NUMBER 260030, IN BOOK 11 OF PLATS,. P ADDRESS: 1717 N. MEADOW LANE, McHENRY, ILLINOIS CENTGR OI FENCE D.I CENTER 0 FENCE D. CENTER OA FGNCE p,2 FOR O.Ofi OaciQn Re,letrntlon �IB4-002705 P�RE�ER�.ZED SUIEtVEY, UDC. 7845 lI. 7BTH STREET, BRiDGEV1EIV, IL, 60455 Phone 708-451-70 5 4 Fnx 70R-45H-7B5 / 5 wmr.peleurvey.com Fl. SR GENERAL NOTES: I) THE LEGAL DESCRIPTION IL]S BEEN PROVIDEp BY THE CLIENT UR THEiR AGENT. 2) THIS SURVEY SHOWS THE BUILDING LINES AN➢.EASEMENTS AS INDICATED HY THE RECORDED PLAT, THIS PLAT DOES NOT SHOW ANY RESTRICTIONS ESTABLISHED BY LOCAL ORDINANCES UNLESS SUPPLIED BY THE CLIENT. 3) BASIS OF BEARING FOR THIS SURVEY IS AS THE NORTH ARROW INDICATES, AND IS SHOWN TO INDICATE THE ANGULAR RELATIONSHIP OF THE BOUNDARY LINES, 4) FIONUMENTS, iF SET, DURING THIS SURVEY, REPRESENT THE TRUE CORNERS OF THIS DESCRIPTION AS SURVEYED. 6) LOCATION OF SOME FEATURES MAY BE EXAGGERATED FOR CLARITY, No. INTERPOLATIONS MAY HE MADE FROM THE INFORMATION SHOWN HEREON. fi) ONLY COPIES WITH AN ORIGINAL SIGNATURE AND SEAL ARE OFFICIAL LEGAL ➢OCUMENTS, ALL SURVEYS ARE COPYRIGHTED MATERIALS WITH ALL RIGHT'S RESERVED. w a z STATE OF ILLiN0I5 ) 5.5. COUNTY OF CODE ) SURVEY ORDERCD BY: JOANNE GLEASON I, OOSEPH P. LfA1RISCH, AS AN EMPLO]'EE OF PRErpi{RED;,�p, VEY INC., DO I!GREHY STATE IS M THIS STANDARD HERVICE�•'CQQN'FpDM1f$ h;0. T11E CURRENT ILLINOIS MINIMUM STANDARD FOR QpIN%)iCb)IRDANOE,))I I PROPERTY CORNERS HAVE BEEN HET OR FT%IIN`ACCORDANCE•]VITIf; CLIENT AGREEMENT. DIMENSIONS ARE SHOWN IN FEF9',:'AN EgIM_L ART D W' ep S..:. THEREOF AND ARE CORRECTED TO A TEMP.�RATUR TA;sioD"Clj EES, FAHRENHELT. Q. :,pli;.l_:L!i - CC ' AM G]VEN UNDER MY HAND AND SEAL THIS C" iy�' ""I U :f 16TN DAY OF NOVEMBER ��'--°' MY LICENSE EXPIRES ON P.5.1, N0. 1195228 _'r:AZ.VA I 1 •' r• 1 ,1 . ILL :r + � u;t .'I�I�11 ;. '� :'��`;`• k It ilk :. ' '. ?Mn" , I F i i II k estimate Id; 98229��3 Here are the wall configurations for your design. Illustration May Not Depict All Options Selected Gable Front View Eave Front View 2"8"Xli'8" GjGable Back View Eave Back View Building Size: 24 feet wide X 48 feet long X 10 feet high Approximate Peak Height:l4 feet 4 inches (172 inches) NOTE: Overhead doors may need to be "Wind Code Rated" depending on your building location, Confirm the door requirements with your local zoning official before construction, Menards-provided material estimates are intended as a general construction aid and have been calculated using typical construction methods. Because of the wide variability in codes and site restrictions, all final plans and material lists must be verified with your local zoning office. Menards is a supplier of construction materials and does not assume liability for design, engineering or the completeness of any material lists provided. Underground electrical, phone and gas lines should be located and marked before your building plans are rinalized. Remember to use safety equipment including dust masks and sight and hearing protection during construction to ensure a positive building experience. Community and Economic Development OCT 14 OP City Or McHenry SED GARAGE ELEVATIONS ❑� mini 0❑�IMINO M, 000a000in �T� =11= oo00 0 0000000 mmmin GABLE BACK VIEW SAVE FRONT VIEW GABLE FRONT VIEW GAVE BACK VIEW Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT TO: Mayor and City Council FOR: November 7, 2016 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Conditional use permit to allow a tavern at 2214 W Illinois Route 120 ATT: 1. Location Maps 2. Photographs of Site and Surrounding Area 3. Planning and Zoning Commission Minutes dated September 21, 2016 4. Ordinance approving a tavern at 2214 W Illinois Route 120 5. Application Packet AGENDA ITEM SUMMARY: Lucky Poker is proposing a second location at 2214 W. Illinois Route 120 within the Gateway to McHenry Shopping Center, constructed in 2005, and is requesting a conditional use permit to allow a tavern at this location. BACKGROUND: The applicant received a conditional use permit to open their first establishment at (4005 Kane Avenue Unit L) in the Remax Plaza Shopping. Lucky Poker has been open almost one-year at the Kane Avenue location. In 2004 a conditional use permit to allow a child daycare facility was approved at 2214 W. Illinois Route 120 and the conditional use permit was subsequently expanded in 2006 to allow an outdoor play area. Previously, the site was home to: Ed's Pizza and Pub when the City of McHenry annexed the property in 1996 as part of the sanitary sewer extension east of the Fox River. Subway occupies approximately 2,194 square feet and the remaining 5,700 square feet is vacant. The applicant will utilize 1,300-1,400 square feet of the remaining 5,700 square feet. Safari Childcare was the last tenant located at 2214 W. Illinois Route 120 and subsequently closed. Prior to Safari Childcare, A Child's Place operated at 2214 W Illinois Route 120 when the building was initially constructed but moved to Adams Commercial Centre in 2009 to 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us expand their facty. The applicant's narrative details his current operation and type of tavern he operates. He does own multiple taverns, including one in Belvidere, McHenry and other locations in the Rockford area. Below are photographs of the Subject Property at 2214 W Illinois Route 120. View of building looking north from parking lot View of Site looking west at east end of parking lot 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us. ANALYSIS: The property is currently zoned C-5 Highway Commercial District and is surrounded by commercial and service uses to the east and west, single-family residential to the north and vacant land to the south. Staff believes the proposed tavern use is an appropriate land use for the subject property. The shopping center contains a Subway Restaurant and 5,700 square feet of vacant building space and needs an additional tenant to revitalize the center and ensure the Subway remains successful. Immediately to the west is Sports Page North Bar and Grill and to the east is a strip retail center containing: Red Wing Shoes; Chicago Tanning Company; a Liquor Store and Charter Fitness, therefore the use is consistent with the trend of development and compatible with adjacent uses. There is a significant buffer to the residential to the north (see attached photographs of site and surrounding area). Staff is recommending a hedge row be planted along the south property line to shield headlights from Illinois Route 120. Since the closing of Safari Childcare the subject property has been struggling. Firewood Restaurant closed approximately one year ago; however Sports Page North Bar and Grill recently opened. The subject property has an existing billboard and a fence, which is in disrepair on the north and east sides of the property. Additionally, the formerly enclosed childcare space to the north of the building contains weeds. The following photographs were taken on September 13, 2016. Staff recommends the fence and property, including weeds, be repaired and cleaned -up within 30 days of City Council approval. Staff also is requesting as a condition of approval, the lease for the billboard on the site. Billboards are prohibited, however staff is proposing to work with the property owner to have the billboard removed when the lease terminates or is being considered for renewal. 3 i Fence in disrepair along north pro Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us �i 1 I perty line i LL 4 IN a 4.--o No � 41 -1 View of enclosed area immediately north of building Ci Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us View of Fence in disrepair along east property line; north of building on Subject Property View looking south from parking lot at billboard on Subject Property PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval of an application for a conditional use permit to allow a tavern at 2214 W Illinois Route 120 subject to the following conditions: • Conditional Use Permit shall expire unless it is amended or expiration is waived by the City Council if tavern ceases operation for six consecutive months; 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 ' Fax: (815) 363-2173 www.ci.mchenry.il.us • Fence must be repaired; weeds and property cleaned -up, particularly to north of building, within 30 days of receiving a Conditional Use Permit approval by City Council; • A hedge row shall be planted along the south property line between the sidewalk and the parking lot to block headlights from vehicles traversing along Illinois Route 120 from patron vehicles parking along the south property line within six months of City Council approval; • A copy of the billboard lease shall be provided to staff prior to City Council consideration of the Conditional Use Permit and staff shall work with property owner so lease is not renewed and no further options exercised by the property owner; following a timeframe would be established to have billboard structure completely removed and area on Subject Property restored within a mutually agreed upon timeframe; and • Existing wall signage on building and signage on freestanding sign which is visible and refers to businesses not being operated on the Subject Property shall be removed within 30 days of City Council approval of a Conditional Use Permit at 2214 W Illinois Route 1204 RECOMMENDATION: Therefore, if the City Council concurs with the Planning and Zoning Commission it is recommended that a motion be made to approve the attached ordinance granting a conditional use permit to allow a tavern at 2214 W. Illinois Route 120 with the aforementioned conditions, including that the existing billboard shall be removed no later than July 30, 2026. NOTE: Staff discussed the issue of the billboard with the property owner who stated the existing billboard lease terminates on April 30, 2026 and the property owner is amenable to this condition, which would allow three months for the billboard to be removed. Staff also recommends this be recorded against the property so any future property owner would be aware of the condition. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us LOCATION MAPS: GATEWAY TO MCHENRY SHOPPING CENTER (5,700 square feet; constructed in 2005 (formerly daycare facility: Subway adiacent total building building size 7,894 square feet) 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us PHOTOGRAPHS OF SUBJECT PROPERTY AND SURROUNDING AREA View of site to east of Subject Property (Red Wing Shoes, Chicago Tanning Company, Liquor Store and Charter Fitness) View of looking east along 20' Sanitary Sewer Easement on north side of Subject Property 1 i - i View of adjacent property to west from parking lot of Subject Property Ala I I"�;�;.�� wit.-.•. _ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us View looking south along east side of Subject Property View looking west along north property line (20' sanitary sewer easement) 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes September 21, 2016 Public Hearing: CL Quick Stop of Belvidere Inc. dba Lucky Poker File No. Z-903 2214 W. Illinois Route 120 Conditional Use Permit to allow a Tavern within the Gateway to McHenry Shopping Center Chairman Strach called the Public Hearing to order at 7:35 p.m. regarding File No Z-903, an application for a conditional use permit to allow a tavern at 2214 W. Illinois Route 120 within the Gateway to McHenry Shopping Center as submitted by CL Quick Stop of Belvidere Inc. dba Lucky Poker for the subject property in McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on September 2, 2016. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Kevin Olson 9111 Huber Rd, Belvidere, IL 61008 who was sworn in by Chairman Strach. Mr. Olson provided a summary of the request before the Commission at this Hearing stating he would like to open a second Lucky Poker location in the City of McHenry but requires a conditional use permit to-do so. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the requested action is a Conditional Use Permit to allow a tavern at 2214 W. IL Route 120 located in the Gateway to McHenry Center, and any other variances required effectuating the aforementioned request. The subject property is currently zoned C-5 Highway Commercial District and contains a Subway Restaurant and approximately 5,700 square feet of vacant building space. The applicant received a conditional use permit to open their first establishment at (4005 Kane Avenue Unit L) in the Remax Plaza Shopping Center. At the April 15, 2015 meeting the Planning 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us and Zoning Commission unanimously recommended approval of the applicant's conditional use permit request and Lucky Poker has been open almost one year in that location. The applicant does own multiple taverns, including one in Belvidere, McHenry and other locations in the Rockford area. The property is surrounded by commercial and service uses to the east and west, single-family residential to the north and vacant land to the south. Director of Economic Development Martin stated in reviewing the requirements in Table 31 of the zoning ordinance, staff believes the proposed project will not produce any additional adverse impacts to traffic, the environment, the neighborhood, public service and facilities or public safety and health than would any other permitted use in the C-5 zoning district. The shopping center contains a Subway Restaurant and needs an additional tenant to revitalize the center and ensure the Subway remains successful. There is a significant buffer to the residential to the north. Staff is recommending a hedge row be planted along the south property line to shield headlights from Illinois Route 120. Since the closing of Safari Childcare the subject property has been struggling. The subject property has an existing billboard and a fence, which is in disrepair, on the north and east sides of the property. Additionally, the formerly enclosed childcare space to the north of the building contains weeds. Photographs were shown. Staff recommends the fence and wall and freestanding sign be repaired and weeds and property be cleaned -up within 30 days of City Council approval. Staff also is requesting to see the lease for the billboard on the site as a condition of approval. Billboards are prohibited, however staff is proposing to work with the property owner to have the billboard removed when the lease terminates or is being considered for renewal. Director of Economic Development Martin stated staff is recommending approval of a conditional use permit to allow a tavern at 2214 W Illinois Route 120 subject to conditions presented and staff finds all requirements in Tables 31 of the zoning ordinance have been satisfied, including the aforementioned conditions being addressed. Chairman Strach invited questions and/or comments from the Commission. Commissioner Meyer asked whether it was proper to put conditions on a conditional use permit that limits the use for the applicant when the applicant does not own the building. Mr. Olson stated he has briefly spoken with the building owner and is not concerned about the conditions as presented. 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Commissioner Doherty asked if this location will be the same model as the one on Kane Ave. Or. Olson replied affirmatively. Mr. Olson further stated patrons have asked him to open another location on the other side of town with a little different atmosphere. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 7:42 p.m. Motion by Doherty, seconded by Meyer, to recommend to the City Council with regard to File No. Z-903, approval of an application for a conditional use permit to allow a tavern at 2214 W Illinois Route 120 subject to the following conditions: • Conditional Use Permit shall expire unless it is amended or expiration is waived by the City Council if tavern ceases operation for six consecutive months; • Fence must be repaired; weeds and property cleaned -up, particularly to north of building, within 30 days of receiving a Conditional Use Permit approval by City Council; • A hedge row shall be planted along the south property line between the sidewalk and the parking lot to block headlights from vehicles traversing along Illinois Route 120 from patron vehicles parking along the south property line within six months of City Council approval; • A copy of the billboard lease shall be provided to staff prior to City Council consideration of the Conditional Use Permit and staff shall work with property owner so lease is not renewed and no further options exercised by the property owner; following a timeframe would be established to have billboard structure completely removed and area on Subject Property restored within a mutually agreed upon timeframe; and • Existing wall signage on building and signage on freestanding sign which is visible and refers to businesses not being operated on the Subject Property shall be removed within 30 days of City Council approval of a Conditional Use Permit at 2214 W Illinois Route 120; be granted, and all requirements in Tables 31 of the zoning ordinance have been satisfied, including the aforementioned conditions being addressed. Voting Ave: Doherty, Miller, Meyer, Sobotta, Strach, Thacker and Walsh. Voting Nay: None. Not Voting: None. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Abstaining:. None. Absent: None. Motion carried 7-0. Chairman Strach closed the Public Hearing regarding File No. Z-903 at 7:45 p.m. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 16- AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW A TAVERN AT 2214 W ILLINOIS ROUTE 120 IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by CL Quick Stop of Belvidere Inc. dba Lucky Poker, 1901 N State Street, Belvidere, IL 60198, McHenry, IL 60050 requesting a Conditional Use Permit to allow a tavern on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on September 21, 2016 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROPERTY is hereby granted a Conditional Use Permit to allow a tavern subject to the following conditions: • Conditional Use Permit shall expire unless it is amended or expiration is waived by the City Council if tavern ceases operation for six consecutive months; • Fence must be repaired; weeds and property cleaned -up, particularly to north of building, within 30 days of receiving a Conditional Use Permit approval by City Council; • A hedge row shall be planted along the south property line between the sidewalk and the parking lot to block headlights from vehicles traversing along Illinois Route 120 from patron vehicles parking along the south property line within six months of City Council approval; • The existing billboard shall be removed no later than July 30, 2026. 16 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • This ordinance shall be recorded against the SUBJECT PROPERTY. • Existing wall signage on building and signage on freestanding sign which is visible and refers to businesses not being operated on the Subject Property shall be removed within 30 days of City Council approval of a Conditional Use Permit at 2214 W Illinois Route 1204 SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. 17 PASSED THIS AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS CITY CLERK DAY OF DAY OF 2016 MAYOR Department of Community & Economic Development McHenry Municipal Center 2016 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property THAT PART OF THE SOUTHEAST Gl'ARTER GF SECTION 25 AND THE NC�F.THEAST QUARTER OF SECTION 26, ALL IN TOWNE:HIP 45 NORTH. RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, UE9.CftIL+EC AS FOLLOWS COttMENCINr AT THE SOUTHWEST CORNER OF LOT 44 IN BLOCK 7 IN EASTWOOD MANOR UNIT 2, THENCE SOUTH ALONG THE EAST LINE OF HILLSIDE LANE, 3o0 FEET TO THE CENTER. LINE OF STATE ROUTE NO. 120; THENCE EAST ALONG THE CENTER OF SAID HIGHWAY. 900 FEET; THENCE NORTH PARALLEL WITH THE EAST LINE OF HILLSIDE LANE, 350 FEET, TO THE SOUTH LINE OF BLOCK 7, THENCE WEST ALONG THE SOUTH LINE OF SAID BLOCK 7. 900 FEET TO THE PLACE OF DEGINNING, EXCEPT THE WEST 750 FEET THEREOF (EXCEPT THAT PART THEREOF TAKEN FOR HIGHWAY) AND EXCEPT THAT PART THEREOF LOCATED IN THE NORTHEAST GUARTER OF SECTILDIN 2'6 AFORESAID, IN MCHENrOY COUNTY, ILLINOIS P I N 09-25-479-035 19 CL Quick Stop OT �_ _ FORM A PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry File Number Z-903 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 1. Name of Applicant CL Quick Stop of Belvidere Inc dba Lucky Poker Tel 779-552-8094 Address 1901 N. State St., Belvidere, IL 61008 Cell#Fax 815-543-3312 2. Name of Property Owner Seven Hill Properties Tel 630-359-3941 (If other than Applicant) Address 977 N. Oaklawn Ave, Ste.102, Elmhurst, IL 60126 Fax 630-359-3947 3. Name of Engineer lnaPnh Arrhitech Tel 815-871-9612 (If represented) Address Rockford, IL Fax 4. Name of Attorney None Tel (If represented) Address Fax 5. Common Address or Location of Property 2214 W. Rt 120, McHenry, IL 60050 6. Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) x Conditional Use Permit Zoning Variance _Zoning Variance -Minor Zoning Text Amendment Other Provide a brief description of the Requested Action(s). For example, the operation that requires a Conditional Use Permit, the specific Zoning Variance needed, or the new zoning classification that is requested: See Descriptive Narrative Attached FORMA Page 1 of 3 7. Current Use of Property Commercial Retail 8. Current Zoning Classification of Property, Including Variances or Conditional Uses C5 Commercial 1996 ZonMap Amendment; CUP O/D sign, O/D amusement estab & O/D svc of alcohol w/ restrictions (0-96-774) 2004 CUP Childcare facility ORD-04-1242, 2006 GUP ORD-06-1311 Child's Place Play Area 9. Current Zoning Classification and Land Use of Adjoining Properties North: R1- Residential South: A- Vacant Land East: C5- Charter fitness, Liquor store, tanning salon West: C5- Vacant restaurant 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. x 1. x 2 x 3. 4. x 5. 6. 7. x 8, 18. FORM A Application 950 Fee (amount) $ Narrative Description of Request FORM A — Public Hearing Application FORM B —Zoning Map Amendment (Rezoning) Application FORM C — Conditional Use Application FORM D - Zoning Variance Application FORM E — Use Variance Application Proof of Ownership and/or Written Consent from Property Affidavit Plat of Survey with Legal Description List of Owners of all Adjoining Properties Public Hearing Notice Sign (Provided by the City, to be posted by the Applicant) Site Plan Landscape Plan Architectural Rendering of Building Elevations Performance Standards Certification Traffic Analysis School Impact Analysis Owner in the Form of an Page 2 of 3 18. FORM A Application 950 Fee (amount) $ Narrative Description of Request FORM A — Public Hearing Application FORM B —Zoning Map Amendment (Rezoning) Application FORM C — Conditional Use Application FORM D - Zoning Variance Application FORM E — Use Variance Application Proof of Ownership and/or Written Consent from Property Affidavit Plat of Survey with Legal Description List of Owners of all Adjoining Properties Public Hearing Notice Sign (Provided by the City, to be posted by the Applicant) Site Plan Landscape Plan Architectural Rendering of Building Elevations Performance Standards Certification Traffic Analysis School Impact Analysis Owner in the Form of an Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary,' lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicants) Print Name and Designation of Applicants) FORM A Page 3 of 3 FORM C CONDITIONAL US E PERMIT Planning and Zoning Commission City of McHenry File Number Z-903 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. No more then what is already allowed. No additional adverse impact than other uses permitted by right for C5 zoning district. 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. Tenant will not increase or create any adverse effects of noise, glare, odor, dust waste disposal, blockage of light or air. 3. Neighborhood Character The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district, tenant will blend in with the existing natural character of surroundings. No additional adverse impact than other uses permitted by right for C5 zoni district. FORM C Page 1 of 2 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. Tenant will not require any increase in any community facy. All existing community facilities are more than adequate for the new intended user. No additional adverse impact than other uses permitted by right for C5 zoning district. 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. There is no detrimental effect to the safety or health of the employees, patrons, visitors nor to the general public from the proposed use. I am a seasoned operator with a successful track record and adding a 2nd McHenry location to our existing business model. 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its location. We offer a unique specialty bar to the area. No additional adverse impact than other uses permitted by right for C5 zoning district. FORM C Page 2 of 2 Narrative Lucky Poker is designed to be an upscale Neighborhood Bar. We concentrate mainly on Craft Beer and Exotic spirits and we also carry a good assortment of every day spirits and beer for those who are not quite so adventurous. When you enter Lucky Poker, right away you feel the warm and inviting atmosphere. Whether it is to sit on the couch and watch a sporting event, at the bar to meet with someone, or to sit and play some video poker, we are sure you will enjoy your visit. What you will not find at Lucky Poker is a pool table, dart. board, juke box or numerous televisions. We are asked what our target crowd is, and the answer is anyone over 21 looking for a quiet place to relax and meet someone new. Our clientele currently consists of men and women from 21 to 75. Why? Because of the atmosphere, clean restrooms and friendly service. Uzu;t LLC 977 North Oaklawn Avenue Suite 102 Elmhurst, IL. 60126 7/27/2016 City Of McHenry 333 S. Green St. McHenry, IL. RE: .Lease executed with.Kevin Olson and Cindy Le for premises located at 2214 West Route 120 McHenry, IL. To whom it may concern, We have executed a lease on or about July 1n, 2016 with Kevin Olson and Cindy Le for above mentioned premises. As ownership of the property, we have given Kevin Olson and Cindy Le full legal authority to apply for zoning and/orvariance to the City of McHenry, County of McHenry. If you should have any questions, please feel free to reach me at 773-983-8552 Sincerely, Emin Tuluce Manager, R120, LLC. 17TLE SURVEY 'ALTAIACSY LAND IP,Ai PJJIT>T 1%E 57JI1[A4i gtl41FR ff SFCA:!! 21 }AA 0E FAYF£fmffKmIT olTi4DixAES!FBfAAS! Ei07(711 T?zxW v)T;SR Liu �; T14N(E SOAv w4r; 09 5-agAJIE in la lv'.E A F:I A NF BE(Wivt OFSAO ma-mimia�mrW TO EM W(%a°fr wf%T A � pH �rp�{� � TO'AE ftkT 0i1Stf fE¢X liAiv, PtAf R'4 Fi p7FCXtr 0x4fp;1TL(A;11iTFa: 4tl1! 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Ai9.Vm ta=_ D�exu�)s ac.L)CfKIfl )7 rt�R¢tw.0 ttaAc vx� ZTO Aa �lYff.4@L� A teznxtr�tx tT¢ TiS i'JSi<SPa1i ?YCRYfhT IC16 K Tt tt#ki'Q[ S.CIA atr�;a �,ntw PW;rim �f1iUTi£Ya 7040 3 rmm T �IGXy�Im CO7�yU5 mill :d) it to I 1Yt13."+11.96I un/ispr If! SEC 2i 104 If4�Ck 71ti1,P$£ susat P6C.� t OF 1 •yna,tatts oz-�zc Office of the City Administrator Derik Morefield, City Administrator 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: November 7, 2016 Regular City Council Meeting RE Request for Class A Liquor License from C.L. Quick Stop of Belvidere, Inc. d/b/a Lucky Poker located at 2214 West Route 120 and Ordinance increasing number of Class A liquor licenses in effect from 29 to 30 ATT: Application and Ordinance Agenda Item Summary: Ms. Cindy Le, registered agent and president of CL Quick Stop, Inc. has submitted an application for a Class A license authorizing the sale of alcoholic liquors for consumption on premises and retail sale of package liquors. Ms. Le intends to open a tavern with video gaming called Lucky Poker located at 2214 West Route 120 (currently vacant and formerly occupied by Safari Childcare). Background: Ms. Le has successfully owned and operated two similar businesses in Belvidere in addition to the McHenry location at 4005 Kane Avenue in the REMAX Plaza. This proposed location will be identical in operation to the tavern on Kane Avenue. A few examples of current Class A licensed businesses are The Corner Tap, UpRooted, and Old Bridge Tavern. Analysis: On September 215t, the Planning and Zoning Commission unanimously approved a conditional use permit to allow a tavern at this location. Ms. Le is conversant with the Illinois Liquor Control regulations, was successfully fingerprinted by McHenry Police, and all associated fees have been paid. Recommendation: The Council will be asked to make a motion regarding the applicant's request to 1) grant a Class A liquor license as presented with the condition that all employees involved in the sale and service of alcohol are certified in Beverage Alcohol Sellers and Servers Education and Training; and, 2) if approved, authorize the Mayor's execution of an Ordinance increasing the number of Class A liquor licenses from 29 to 30. The City ofMcHemy is dedicated to providing its citizens, businesses, and visitors tivitlr tl:e highest r/uality ofprogrums and services in acustomer-oriented, efficient, and frscally respmts/ble manner. License No. _ Date Issued _ Date Effective NAME OF BUSINESS, ADDRESS, &TELEPHONE #.: CITY OF MCHENRY APPLICATION FOR LIQUOR LICENSE UNDER CITY OF MCHENRY LIQUOR CONTROL ORDINANCE FISCAL YEAR 2016/2017 TO BE FILED WITH THE OFFICE OF THE MAYOR C/ E} Fee Received -4t a C Date Received f9 `f Receipt Issued On ,1 Vp Gheck No. c1 / 0_ Cashier's Chk. ALL LICENSES EXPIRE APR[L 30 Cert. Check FOLLOWING DATE OF ISSUANCE Cash 1. Please indicate form of ownership: GORPORATION ( PARTNERSHIP INDIVIDUAL/SOLE PROP. 2. 3. 4. IF CORPORATION Corporation Name: Corporate Address: Corporate Phone Number:: State of Incorporation: IF PARTNERSHIP: Name: Corporate Address: Corporate Phone Number: 5. State of Incorporation: IF INDIVIDUAL/SOLE PROP: 6. Applicant's Full Name: Date of Birth: Residence Address: II Cl q Home Phone: Business Phone: EMAIL: Citizen of U.S If a naturalized citizen, when and where naturalized? Courtin which {or law under which) naturalized: (A) If ApplicantPARTNERSHIP, give name and address of all partners holding 5% or more of the partnership interest: (B) [f Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent: 2D16 PAGE TWO 10, If Applicant Local Manager's: Date of Birth: not the same, give name, address and telephone number of Local Manager: i� 11 Principal Type of Business: ' )r 12. What is current zoning for this property? 13. Type of License Sought: Place of Birth: ymin e k 14. Date on which business was begun at this location: 15. Does applicant own premises for which license is sought? 16. If property is owned by a land trust, trustee must file affidavit disc Citizen of U.S.? ' not, state name and address of owner and attach copy of executed lease. names and addresses of all beneficial owners and percentage of interest. 17. Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institutions of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? A. If answer #o the above is "YES", is the applicant's place of business a hoteRl �oering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? _d V , If yes, how long has place of business been in 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet). 19. Illinois State Liquor License Number:_ Attached copy of State Liquor License Certificate, 20. Give applicant's Retailer's Occupational tax (ROT) Registration Number: � q 7A 7 ti (a ! ,, � 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: yV O 22. If this application is for a new license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the past three years, or if not available, other proof of financial responsibility. 23. State name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be sold for the duration of the license AND aftach a copy of the declaration page showing the insured parties and amounts of coverage. 24. Describe parking facilities available to the business:S, 25. Are you familiar with all the taws of the United liquor; and will you abide by them? 26. Will you maintain the entire premises in a State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic clean and sanitary manner firee from conditions, which might cause accidents? 27. WiII you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify fhe McHenry Police Department is any such events take place? �,1��' 28. Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a period not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? _AW if answer is "YES", give particulars: 29. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation or the loca��ager, or in the case of partnership, any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors?�_ answer is "YES", explain: 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and the focal manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? /� if so, please describe:Ar 31. Is any individual who is directly or indirectly interested in applicant's place of b siness, alaw-enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? If so, please state name and address of such person: 2016 PAGE THREE 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list ameInformation for each partner and the local manager— (please attach). j%a Pt �q �� S w1vP p F n vIC�s 3L� 33. Have you ever been convicted of a gambling offense (if a partnership or corporation, include all partners, owners of 5% or more shares of the corporation and the local manager)?.Ato If so, give all details: 34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? A e 0 35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? 36. Have you, or any partner, or owner of 50%or more shares of the corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension and/or revocation of your liquor license and/or the issuance of a fine. No person holding a license issued by the City of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4_ Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council however; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a_m. to 4:30 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days, 5, During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2016 PAGE FOUR AFFIDAVIT STATE OF ILLINOIS ) ) SS COUNTY OF MCHENRY ) I, the undersigned, being first duly sworn, deposes and says that 1 (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application. SOLE PROPRIETOR: Signature of Applicant PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title CORPORATION: (Authorized Agent of the Corporation` Signature Print Name Title Subscribed and sworn to before me this day of , 2Q NOTARY PUBLIC Subscribed and sworn to before me this NOTARY PUBLIC day of Notary Public State of Illinois � ter fission to pires July 23, 2018 Subscribed and sworn to before me this NOTARY MANAGER: � Signature of Local Manager CIPC Print Name Subscribi rrOFF10AL SEnAV NOTARYQ JOSEmPH C. TORRES Notary Public, State of Illinois My Cornmission Expires Sept. 08, 2017 2016 1� end sworn to before e thi ORDINANCE NO. MC=16- AN ORDINANCE Increasing number of Class A Liquor Licenses (Lucky Poker, W. Rt 120) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City 3s home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION l: Section 4-6(1) of the Municipal Code relating to liquor license classifications is hereby amended by decreasing the number of Class "A" Liquor Licenses from twenty-nine (29) to thirty (30). SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 7th day of November 2016. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Ann Campanella,Human Resources Manager City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 acampanella@ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: November 7, 2016 T0: Honorable Mayor and City Council FROM: Derik Morefield, City Administrator Carolyn Lynch, Director of Finance Ann Campanella Human Resources Manager RE: Renewal of Employee Health, Dental, and Vision Insurance for 2017 Plan Year ATTACHMENTS: 1. Table A —Medical Plan Quotes Z. Table B — Dental Plan Quotes 3. Table C — Vision Plan Quotes 4. Table D — Health Reimbursement Account Proposal AGENDA ITEM SUMMARY: The purpose of this agenda item is to present recommendations for the renewal of employee, health, dental and vision insurance for the 2017 plan year for City Council consideration. BACKGROUND/PROCESS: The City has offered employees the choice of 3 medical plans for the past seven (7) years. These plans include: 1) PPO (Preferred Provider Option) — a plan that has physician and specialist co -pays, a drug card, and a deductible for hospitalizations and co-insurance; 2) PPO with a Health Reimbursement Arrangement (HRA) - a plan that has a very high deductible with no co -pays, drug card or co-insurance; and, 3) Health Maintenance Organization (HMO) - a plan that has physician and specialist co -pays, drug card and no deductible for hospitalizations or co- insurance. The City also offers dental and vision insurance. Annually, the City Administration works through its insurance broker —Arthur J. Gallagher & Company - to obtain the most competitive quotes using the existing plans as a base. Once these quotes are received, the broker works on the city's behalf to negotiate the lowest possible rates for the various insurance coverage options. The City Administration then reviews The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services 0n acustomer-oriented, efficient, and fiscally responsible manner. these quotes with the broker and conducts an analysis of various models and structures the insurance plan. The City Administration continually strives to balance the overall cost of health insurance for both the city and employee with the benefits provided to employees. In recent years the City Administration has set a target for health insurance cost increases of 10%. Often the initial quotes come in at over 20%. The 10% target has been able to be achieved, or nearly achieved, through competitive quoting through our broker, negotiation, and the modification of benefits to employees. ANALYSIS: Health Insurance. For the 2017 benefit year the City Administration again obtained three (3) competitive quotes from the market for fully -insured health plans through our insurance broker. These were from Blue Cross/Blue Shield, Aetna and Humana. Despite the ever changing landscape of health care, Blue Cross/Blue Shield (BCBS) provided the most competitive initial quote of 3.9% based on the existing benefits provided to employees. Our insurance broker was able to negotiate this down to a 1.9% overall increase without having to make modifications to provided benefits. As a point of reference, the City of McHenry has been with BCBS of Illinois since 2009. Since that time, we have had a renewal rate as high as 13.64% and as low as 5.41%. The 1.9% increase would represent the lowest renewal rate achieved. Due to this low renewal rate, staff is recommending that the city's health insurance renew with Blue Cross/Blue Shield with the plans remaining the same in 2017 as provided in 2016. Specifically, staff is recommending approval of the BCBS PPO plan, the HRA plan and the HMO plan. During the 2017 plan year, the estimated total BCBS expenses will be $2,151,936. This amount represents an increase in the premium costs of $38,755.80 (1.9%) from 2016 to 2017 and $127,250 for the 100% excess deductible reimbursement on the HRA plan. Dental Insurance. The dental benefit offered to the City employees is a BCBS Dental PPO plan. This plan provides for in -network and out -of -network benefits. Staff obtained quotes from the market for comparable dental PPO plans through our insurance broker. Based on a comparison of benefits provided through the current plan, Blue Cross/Blue Shield was able to identify an overall increase of just $2,231.04 (1.96%) from 2016. For the 2017 plan year, staff is recommending remaining with Blue Cross Blue Shield PPO plan for a total renewal cost of $116,347.44. Vision Insurance. Vision Services Plan (VSP) provided a renewal rate with an increase of just $292.08 (2.6%) with a guaranteed rate of two years. The 2017 estimated total vision premiums will be $11,519.04. For the 2017 plan year, staff is recommending remaining with VSP for a total renewal cost of $11,519.04. New Benefit — Short Term Disability Plan. Administration is proposing the addition of a short- term disability plan to the City's benefit package to assist employees who may be unable to work due to severe illness, accident and pregnancy and do not have sufficient available sick time with which to apply to this period. The City already maintains a long-term disability benefit with Standard. While employees do earn sick time, there are many new employees that have not accrued enough time to be covered in an emergency situation. This short-term benefit will provide employees with some (not full) income for up to 14 weeks to help with his/her financial stability. We have put together a conservative plan design that balances the needs of the employee with financial responsibility for the City. The plan includes: • 14 day waiting period for benefits to begin • 60% of wages with a $1,000 weekly cap • Employee is taxed on income • Carrier does all tax related paperwork The annual cost for the benefit for eligible employees is available from Standard in the amount A $21,033,81, Quotes were also received from Metlife, and Sun Life however the cost was either more expensive or did not offer the guaranteed 3-year fixed cost amount available through Standard. Cost Saving Programs: Health Insurance "Opt Out". The City will again implement an "Opt Out" program in 2011. This plan will offer a cash incentive to employees who are able to waive health insurance coverage, prove they are covered on other insurance and reduce the number of dependents on the plan. This plan is implemented with no additional cost to the City. It is estimated the "Opt Out" plan may save the City as much as $75,000 annually. An exact number is not known due the variety of potential coverage options — single, employee + spouse, etc. Wellness. The City will continue to promote wellness and health education throughout 2017. The goal is to reduce medical and prescription claims and identify individual health risk factors. Programs encouraging exercise, healthy eating, informed utilization of our insurance program, financial wellness and stress management will reduce trends in our claim history for future renewals and assist employees with financial and behavioral health. RECOMMENDATION: Therefore, if the Council concurs it is recommended that a motion be made to approve: 1) the Blue Cross Blue Shield PPO, and HRA, and HMO plans for health coverage during the 2017 plan year as presented; 2) the current in-house deductibles for the Blue Cross Blue Shield HRA plan for the 2017 plan year as presented; 3) the BCBS PPO dental plan for the 2017 plan year as presented, 4) the renewed VSP vision coverage plan for the 2017 plan year as presented, and, 5) the Standard short-term disability plan for the 2017 plan year as presented. Table A City of McHenry Medical Plan Quotes - Monthly Premium Comparison 2017 Plan Year PPO Employee Only Employee + Spouse Employee + Children Family Estimated Annual Premium Annual Dollar Change from Current HRA Employee Only Employee + Spouse Employee + Children Family Estimated Annual Premium Annual Dollar Change from Current HMO Employee Only Employee + Spouse Employee + Children Family Estimated Annual Premium Annual Dollar Change from Current 2016 2017 Current 2017 Count Count Rate Rate 12 15 $ 838.80 $ 809.65 6 7 $ 11732644 $ 11722,64 13 10 $ 11635023 $ 13681.80 18 17 $ 27528.89 $ 21594678 49 49 $ 1, 008, 630.12 $ 1, 021, 589.88 $ 12,959.76 2016 2017 Current 2017 Count Count Rate Rate 7 11 $ 686.08 $ 673.00 8 9 $ 17417205 $ 1431.90 2 3 $ 11337054 $ 13397,96 21 19 $ 2,068.49 $ 27156685 38 42 $ 7637371.12 $ 785,569,56 $ 22,198644 2016 2017 Current 2017 Count Count Rate Rate 7 7 $ 708.28 $ 685.21 1 1 $ 1,462.90 $ 11457086 0 1 $ 1,380.81 $ 1;423029 6 7 $ 2,135.41 $ 21195496 14 16 $ 272,994.48 $ 276,592.08 $ 3,597.60 101 107 $ 210447995072 $ 2,083,751.52 $ 38,755,80 Table B City of McHenry Dental Plan Quotes - Monthly Premium Comparison 2017 Plan Year Current Renewal Count BCBS BCBS Employee Only 43 36227 36,87 Employee + Spouse 24 75437 76054 Employee + Children 14 81 8Z91 Family 39 128.39 131809 Estimated Annual Premium $ 114,116,40 $ 116,347044 Annual Dollar Change from Current $ 21231004 Table C City of McHenry Vision Plan Quotes - Monthly Premium Comparison 2017 Plan Year Current Renewal Count VSP VSP Employee Only 33 $ 6.18 6.35 Employee + Spouse 25 $ 9.90 10.15 Employee + Children 6 $ 10.10 10.36 Family 26 $ 16.29 16.71 Estimated Annual Premium $ 11,226.96 $ 11,519.04 Annual Dollar Change from Current $ - $ 292.08 Table D City of McHenry Health Reimbursement Account 2017 Plan Year Current Count Reimbursement Employee Only 11 $ 11500200 Employee + One 9 $ 3,750.00 Family 22 $ 3,500.00 Estimated Annual Premium $ 127,250.00 No Proposed Change from 2017 $ 16,500.00 $ 33,750.00 $ 77, 000.00 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: November 7, 2016 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Waste Management Contract Extension ATT: 1. Current contract between City of McHenry and Waste Management; 2. Waste Management's "At Your Door Special Collection Service" brochure and "Waste Watch Program" brochure; 3. Waste Management contract extension proposal; 4. October 3, 2016 Public Works Committee Unapproved Meeting Report; 5. Cost comparison of other municipalities; 6. Five year rate overview for different options as presented AGENDA ITEM SUMMARY: Staff requests City Council to discuss a five (5) year contract extension with Waste Management of Illinois, Inc. resulting in a motion to accept one of the three contract extension options. BACKGROUND: Waste Management of Illinois, Inc. has been under contract with the City of McHenry to provide exclusive residential waste hauling services since August 1, 2012. All single family residences, townhomes, condominiums and apartments that do not exceed four (4) units per building are included in this contract. The current contract expires July 31, 2017 with an option to extend the terms of the contract for an additional five (5) years based on a future negotiated rate. At the October 3rd, 2016 Public Works Committee Meeting, the committee discussed a contract extension proposal from Waste Management with following options: The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. • Option "A" sticker proposal/ totes with yard waste sticker and Saturday yard waste drop-off; • Option "B" cart program with yard waste sticker and Saturday yard waste drop-off; • Option "C" cart proposal without yard waste sticker and without the Saturday yard waste drop-off however, yard waste pickup is included at no extra charge. Each proposal includes a 3% rate increase in years two, three, four, and five of the contract extension. ANALYSIS: At the October 3rd, 2016 Public Works Committee Meeting, the committee directed staff to present the three options for a five (5) year contract extension with Waste Management of Illinois, Inc. to the full City Council for discussion and possible motion to accept one of the three contract extension options. NOTE: Waste Management's original proposal included a 35 gallon refuse cart for seniors 65 and older only with options "B" and "C", staff has negotiated the availability of 35 gallon refuse carts for all residents with options "B" and "C". Representatives from Waste Management of Illinois, Inc. will be in attendance to answer any questions that City Council may have. RECOMMENDATION: Therefore, if the City Council concurs, it is recommended that a motion be made to accept one of the three options as presented to extend the contract for an additional five years with Waste Management of Illinois, Inc. I CITY �F 1i1��HE�R�C ZECYCLABLE j ► TABLI; OF CONTENTS Article I. TERM OE CONTRACT Page,,,,,,,,,,,,,,,,,,,,,,,, 3 Article III, SERVICES, Article IV. GENERAL, SERVICE REQUIREMENTS Pages ..................... 11 Article V. WASTE MANAGEMENT OF ILLINOIS, INC. PERSONNEL REQUIREMENTS Page ...................... 13 Article VI. ADDITIONAL REC�TCLABLES PROVISIONS .Pages ..................... 14 Article VII. SPECIAL CIRCUMSTANCES Pages ..................... I�l Article X. PERFORMANCE BOND Page......................17 Article XI, COIl�PLIANCE WITI-i APPLICABLE LAW Pages ..................... 17 Article XII, SUBCONTRACTING AND ASSIGNMENT OF CONTRACT Page ...................... 19 Article XIII. COMPLAINT RESOLUTION Page ......................19 Article XIV. DEFAULT AND TERMINATION Pages ..................... 19 Article XV. NOTICE Page ...................... 21 Article XVI, MISCELLANEOUS TERMS AND CONDITIONS Pages ..................... 21 Exhibit A. Services for Mcanioipal Properties Pages ..................... 24 Exhibit B, Performance Bond Sample Pages ..................... 26 CITY 4F MCHENRY CONTRACT FOR THE COLLECTION AND' DISPOSAL OF REFUSE, ~ RECYCLABLE MATERIAL AND YARD 'WASTE This Contract rt7ade and entered into as oftlre day of to be deternziinecl between the CITY OF MCHENRY ("City"), McHenry County, Illinois and MANAGEMMENT OF ILLINOIS, INC. having its place of business at RECITALS A. The City is an Illinois municipal corporatiorn, by and FYASTE, 13. WASTE MANAGEMENT OF ILLINOIS, INC. is a Delaware Corporation which is authorized to do business in the State of Illinois and is engaged in the business of providing municipal waste disposal and relafcd services, C. The City and WASTE MANAGEMENT Oh' ILLINOIS, INC. have negotiated a contract under which WASTE MANAGEMENT OIL ILLINOIS, INC. will provide imii3icipal and residential waste collection and disposal services including refuse, recyclables, yard waste, white goods and special collections and bulk itein pick -tip for delivery to permitted and/or approved facilities in exchange for ti;rhicln the City is wilting to designate WASTE MANAGEMENT OF ILLINOIS, INC. as the exclusive waste hauler for qualified residential units within the City subject to the terms and conditions of this Contract. The, Contract shall include all single fancily and multi -family dwellings of four or Iess units. The Contract shall not include inulti-family dwellings of greater than four units, commercial, industrial or institutional properties unless specified. B. The C',ity is authorised to enter alto this Contract pursuannt to its Ronne Rule powers; Section 11-19-1 of tine Illinnois 'Municipal Cads (b5 ILCS 51l l I-19-1) arnd other statutory provisions contained in the Illinois Complied Statutes. CONTRAC:r PROVISIONS ARTICLE I —TERM OF CONTRACT The term of this Contract shall commence an Attgtrst 1, 20I2 and shall terminate on Juiy 31, 2017. The City shall have an exclusive and unilateral option to extend the terms of this Contract for an additional five (5) years thereafter, based on a written future negotiated rate tiiritli the Contractor, and in such event, ail other terms of this Contract shall remain the sarnxe. Should tlne City select a different hauler at the expiry#ion of the Contract, if the Contract is ternnirna#ed or if the Contractor• is released fionn the Contract with the City, WASTE MANIAGEMENT OF ILLINOIS, INC. shall ref rid, if applicable, to all customers the full purchase price of any refuse or yard waste sticker returned to WASTE I�4NAGEMENT 3 Op ILLINDIS, INC. Nvithni b0 days after such contract expiration or release from the Contract. WASTE MANAGEMENT OF ILLINOIS, INC, shall remove existing carts. within 10 days from the expiration date or release from the Contract. ARTICLE II -- DErINITIONS The words used in this Contract shall be given there ordinary ar coxnlnonly accepted definitions within the waste disposal industry unless the terms are otherwise defined herein, in which case, those definitions shall apply. Notwithstanding any provision to the contrary, to the extent any definition within in this Contract conflicts with any definitions contained ithin the City's Municipal Code then the Contract definitions shalt take precedence. DEFINITIONS: Approved Solitl 'S'4'aste Mauler; A solid waste hauler selected by the City Council to providc exclusive solid waste services to City residents. BuIIc ):tem: Fzzrniture, business or office equipment, baud -held appliances, recreationlal equipment, household equipment, floor coverings not to exceed four feet in length and two iect in diameter and other waste materials other than construction and demolition debris, dead animals, hazardous waste, electronic waste or e-waste and white goods. Ci#y: The City of McI-Ie;xr�=, Mcllem-y County, Illinois, a n1u11icipal corporatian as defined by Illinois State Statute. Canstrtcetian anti Demolition Debxls, at• Debris: Waste material resulting £roYn building tOnStrl1Ct1011, alteratioal, dcnlolitio24 or repair azld dirt fl'orn excavatlolls. Contract: The agreement beta=een the City and Contractor for solid waste sez•�=ices. Caaltractor: WASTE MANAGEMENT OF ILLINDIS, INC. a Delaware Corporation �vhicln is authorized to do business ill the State of Illinois and is engaged iIn the business of providing municipal waste disposal and related services. Containers: to be used for the pickup of refiise shall be either (1) a prepaid sticker provided exclusively by the Contractor tiu•ough the City and Iocal business operators that are affixed to individual garbage bags provided by the residents (the garbage bag shall not exceed 50 pounds in weight), or (2) a ninety"five (95) gallon mobile cart leased exclusively by a . resident fioni the Contractor. It is noted that the garbage bag(s) that have the appropriate stickers) attached inay be placed in a garbage can for pickup provided that all refuse is contained by the bag.' Containers .for Recyelables are to be a 64 gallon cart provided by Waste Management of Illinnois to each resident eoveneti under dais contract of no charge to the resident or the city. Additional bins provided by the homeowner may be used for overflow. Contahiers for yard waste are hard walled, typical garbage cans or containers not to exceed 33 gallons {;narked with a large "X" wllicll is clearly visible fi•orn the street) or 2-ply S0 0 poured weight strength exteztsible krafi paper yard waste bags. Yard waste may also be disposed of by tying brazlcices, which are zto longer than fora• feet and �veiglt less than 5t7 pounds acre separate bundles. Ctzt•bside: Off the street pavement and tvitliiti five feet thereof, regardless of the existence of a curb ar curb and gutter eoznbucation. Garbage; Discarded materials resulting from the handliatg, processing, storage, pzepaxation, serving and consumption of food, except for (hose items �tvltich are banzted fi'ont direct disposal into a landhll. hazardous Waste: '��aste, izc any amount, •cvlticlt is defined, characterized or designated as hazardous by .rite U.S. Envh-onncental Protection Agency or IlIitcois Envhoznnental I'rotectiozc Agency by or pursuant to federal ar state Ia�,v, or waste, in any amount, which is regulated under federal or state Ia�v. Hazardous was#e also includes motor oil, gasoline, tu-es, paint and paint cans. Holidays: sltail include the following reeogztized days: • Ne�v Fear's Day • Ivlemorial bay + July 4tlt • T abor Day + Thanksgiving Da�f • Christmas Day I�otcsehold Trash; Any and all accumulations of the material fi•am the operation of a home, �vlcicl� is trot included within the definition of Garbage, except for those items which are bamied fiotn direct disposal itcto a landfill. 1'Tottsehold trash shall .include sncic things as small automobile parts and building material tivaste front residential type do�it�yourseif projects provided such materials fzt withut the confuses of an approved contain�.et•. I1ax'ge Household Items: Furniture (includhtg ,brit not Iimited to ztcattresses, box springs, sofas, chairs, tables, bookcases, pianos and other sunilar items of sttcll aategozy weighing store than 20 pounds) and appliances (inolttdiztg, but not limited to microwaves, water softeners, and other sinci}ar items of such weighing snore than 20 ltounds).� Large household iteztts shall not include White Goods. Litter; Garbage, refuse, paper, waste material, or otliex such debris or substances placed or allowed to remain on the ground, Nlttlti-I'ttnti}y Unit; A group of faun' or less single fazttil�r dGvellittg units attached through the ceiling, flooz• or side�valIs pltysiealiy located above, below aztatlter, each urtit being under separate ownership or being rented ar leased by a fancily or individual. S I'erfarmaa2ce Bond: The form of security approved by the City and fr2rnished by the Co22t2•actor as a guarantee that the Contractor trill execute t12e work i22 accordance with the terms of the contract and will pay ail lawful claims. itecyclable h=Iaterials: are those items which become a secondary rate material that is processed into a usefi�l, marketable material. Eor purposes of this Section, the follott�ing materials are deemed to be recyclable; Nan -paper items; • aluminum cans and foil; • fin, steel, bi-metal beverage and food calls; • glass containers (all colo2•s); • Plastics - #�1 tlu•u #5 and #7 "PET" "FETE" "HDPE" «�» "LPDE" �sPP» ssPS>3 Paper items; Corrugated C,ardbaard; • C12ipboard (paperboard); • netvspape2; • Magazines, telephone books, catalogs and jtu2k mail; • l3rotvn Kraft paper bags; • Mired or Iniseellaneous paper lx•odacts Refuse: as Herein dafined means all household garbage, rubbish, and kitchen tt=rites such as discarded food o2• food residues and paper necessarily used for wrapping same. Refiise does not include a22)J of the follotvi22g materials: materials classified as recycIables, n2ate2•Ia1s classified as yard waste; materials fxo2n const2•uctia22 or razing of buildings, waste fi•am any manufacturing processes, or hazardous materials as defused by 1=ecleral, State, ar Iaeal Iaw, t•c�Ie or regulation. R�.IblJish: All non-putreseible solid wastes, uichiding ashes, paper, cardboard, wood {other than yard waste), glass, crocke2•y, cans, bottles, rags, discarded clothing and litter, except those ite222s which are ba2u2ed fi-o2n cii2•ect disposal into a land#"ill. Same Day Service: The delivery of rafi�se, ianclscape tt=rite and recycling service all o2z the sane day of the week to a22y i2xciividual residences ar,co2mnercial establislunents. Sanitary r,andfill: A IandfiIl pe2•mitted by ti2e State of Illinois u22der title 3S IAC Subtitle G; i�raste Disposal. Single 14eimily_Attacllecl Residence: A group of dwellnig units attached by a VVC% oI walls, extending from basement to the roof, each -unit being accessible by its own separate exterior entrance at grade level, and also each unit being under separate ownership; e.g., row house, towI house, condolnimunt. Single rankly Detached Residence: Afree-standing, single fan-ily d�vellillg unit. Stop; Each dwelling -unit ui the City for the purpose of defining the extent of the collection service to be provided, and of detern iiring the amount of materials collected. 'i'�'llite Goods; Applialrces containing lla�az•dous components as defined in 415 ILCS 5/22.28, including, but not limited to stoves, refrigerators, freezers, washing machines, dryers, dishwashers, air conditioners, humidifiers, dehumidifiers, hot water heaters, furnaces and trash compactors. �'nrd Waste: Iu-eons grass elippillgs, rveeds, leaves, cut up branches {not to exceed 3" in diameter and 4' in length) and brush. Yard waste shall be placed in separate containers from refuse. r1.RTrCLE RI - SERVICrS, RATES AND BILLING A. In the event of 1-etv or u-creases in existing gavermnentally-- rnal-dated taxes or fees on the services provided under this agreement, including but not limited to new or increase in existing disposal fees and/or taxes, the contractor may notify the city of such to discuss the possible adjustment of the current' Yates accordingly, ho-vevor any rate increase must receive prior approval from the City Council. B. WASTE MANAGEMENT OF ILLINOIS, INC. shall provide the following services to all .single family and multi -family dwellings of four or less units upon the conditions provided below: SERVICE CONTAINER TREQCIEi\7CY 1l�IETIZOD OT' PRICING PER OI'FI�RED OPTIONS Or SER'4rICE PAY117Ei�T I7NIT Refuse Bags with a total One tinge wieekly One Refuse STICKER FEE Collection content weight not to throughout the Collection Sticker PER BAG exceed 50 pounds year Per Bag Yr; 1: $3,45 OR Yr.2: $3.58 Yr. 3; $3.71 95 gallon mobile cart DR Yr. 41 $3.85 provided at no Yr, 51 $3,99 additional cost to customer by WASTE CART SERVICE MANAGEMENT OF Monthly Cart Fee FEE ILLINOIS, INC. ReRise not Yr. 1: $26.00 7 Refuse irI excess of 95 coiltaiired within Yr. 2: $26.91 gallons per week will Cart shall require a Yr. 3: $27.85 be collected in refuse sticker for Yr. 4: $28.83 accordance with the each bag) Yr. 5: $29.84 Refitse Collection Sticker program. Recycling Contractor will One time weekly No additional None Collection provide at no charge a throughout the harge 65 gallon cart to each year residence covered under this contract. Any Container satisfying City Code and per the limitations listed in the contract definit ions. Unlimited Quantity of recycling material. Yard Vas#e Any container Firsf ftdl week of IIe Yard 1�Vaste STICKER FEE Collection satisfying City Code April through ollect OII Sticker Yr. 1: $2.50 and per the first Rill week of cr container or Yr. 2: $2,59 limitations listed in December undle Yr. 3: $2.68 the contract Yr* 4: $2.77 definitions or bundles YI. 5: $2.87 containing yard waste securely tied and not to exceed four feet in length and 50 pounds weight per bundle Christmas Place entn,c tree at One annual No additional `frees curbside pickup per year charge Not Applicable during first two weeks of January Bulls Item No container One bulk 'Item No additional Pickup Required weekly with charge Not Applicable refuse collection Special Customer to contact Unlimited but Direct payment to FEE PER PICK - Collections WASTE must be WASTE UP PER CUBIC MANAGEMENT OF scheduled MAN AGE NIENT YARD ILLINOIS, INC. to. directlywith OFILLINOIS, Yr. 1: $20.00 make arrangements WASTE MANAGEMENT OF ILLINOIS, INC. 1NC. by the �ustoiner Yr, Yr.3; Yr. Yr. 2: 4: 5: $22.00 $24.00 $26.00 $28.00 White Customer to contact Unlimited but Direct payment to FEE PER ITEM Goods WASTE must be WASTE Yr. 1: $40,00 MANAGEMENT OF scheduled MANAGEMENT Yn 2: $45.00 ILLINOIS, INC, to directly with OF ILLINOIS, Yr, 3: $50.00 make arrangements WASTE [NC, by the Yr. 4: $55,00 MANAGEMEN ustomer Yr, 5; $60,00 OF ILLINOIS, INC. Additional. Customer to contact Unlimited but Direct payment to FEE PER ITEM Bulls Items WASTE inust be WASTE Yr, I: $15.00 MANAGEMENT OF scheduled ANAGEMENT Yr. 2: $17.00 ILLINOIS, INC. to directly with OF ILLINOIS, Yr. 3: $19.00 make arrangements WASTE INC. by the Yr. 4: $21.00 MANAGEMENT ustoiner Yr, 5: $23,00 OF ILLINOIS, INC. CITY OF t�TCHI+1NIt�' MUNICIPAL BUII.,b1NG COLIsI:CTIOIV -The znuuicipal buildings included in this service are described in Aaacl>rnent A. Over the tennis of the contract, any new municipal facilities or additional special events will be serviced by the Contractor at no charge to the City. YARD '�VASTr COLLECTION FROIt'I DROP--OI+I+ SI�'ES -The contractor shall also provide yard waste collection front drop-off sites (up to ttvo sites] at locations determined by the city. 71-ie drop=off sites will be operated on each Saturday f orn the first frill week of April through the first full week of December (except holidays) for a ninunium of 5 hours and will be open at 7:00 am to receive yard waste. All staffing at the drop"off site till be the responsibility of the contractor. This service is included in the contract at no additional charge. CUI2l3SIDE LOOSE LEAK' COLLECTION - Czzrbside loose leaf collection shall be provided to alI residontial properties included in the contract. Leaves shall be picked tip at least once per Nveek on the same day as the resident's normal garbage collection or as soon as possible if due to circumstances beyond the contractors control with city approval beginning- the first frill week of October through the first full week of December. This service is included in the eoiztract at no additional charge. C. Billing and Paynrent, WASTE MANAGEMENT OF ILLINOIS, INC. will bill ctts#omens individually for Cart service, WASTE MANAGEMENT OF ILLiNOIS, INC. also shall provide for the sale of Refuse and Yard Waste Collection Stickers and WASTE MANAGEMENT OF ILLINOIS, INC. shall collect charges directly frorn residents for Special Collections and White Goods collection, The resident may select which option or combination of payment options to choose for their 9 service. 1. 13iIIin : Residents will be billed on a three-month cycle, Payments �viil not be due prior to halfivay through the service periods covered in the invoice. 2. Stickers: WASTE rviANAGEMEN'I' OF ILLINOIS, INC. shall be responsible for arranging and paying for the printing of Refuse Collection and Yard Waste Collection Stickers that should be designed to be of a "one- time use" variety and must be readily visible to WASTE MANAGEMENT OF ILLINOIS, INC. employees. The City has the right to review and approve or reject any proposed sticker for any reason including but not limited to appearance, quality, durability, ease of use and visibility and WASTE MANAGEMENT OF ILLINOIS, INC. agrees to make such requested changes prior to the printing of the next Sticker order by its supplier. Refuse and Yard Waste Collection Stickers will be available at City Hail. WASTE MANAGEMENT OF ILLINOIS, INC. also may make arrangements with and collect payments from any businesses with which WASTE MANAGEMENT OF ILLINOIS, INC. has made arrangements to sell Refuse or Yard Waste Collection Stickers. When the prices for any type of sticker change during the life of this Contract, residents shall be permitted to use any stickers already in their- possession at no additional charge. D. Time anti T3n�J of Collecfiazi. Collection services by all vehicles wi11 begin no earlier than 7:00 a.m. 1A11 collection for each scheduled day shall be completed by 5:0O pan. Collection days shall be Monday through Friday. Holidays to be observed by WASTE MANAGEMENT OF ILLINOIS, INC. are as follows: Nero Year's Day Independence Day Christmas Day Memorial Day Labor Day Thanksgiving Day 1n the event of a legal holiday, on which tyre employees of said Contractor do not work, all pick-ups for that week for the day of said holiday or succeeding days of such week, shall be delayed for one day and may require Saturday pick-up. The recyclable material shall be picked up on the same day as the garbage collection. If WASTE MANAGEMENT OF ILLINOIS, INC, is unable to collect municipal waste on the regular weekly collection day because of weather conditions, WASTE MANAGEMENT OF ILLINOIS, INC'. shall immediately notify the City and collect the municipal waste oil the next regular working day when weather conditions permit. E. Aucliting & Reporting The City reserves the. right to audit WASTE MAI`IAGEMENT OF ILLINOIS, INC.'s records as_folio�vs: 1. The City shall have the authority to review and audit all records and receipts of WASTE MANAGEA�IENT OF ILLINOIS, INC. regarding this contract. WASTE MANAGEMENT OF ILLINOIS, INC, shall be given ten (14) calendar days notice of.the review or audit. 10 2. WASTE MANAGEMENT OF ILLINOIS7 NC. shall keep its books and records in such a manner as will readily facilitate the assessment of WASTE MANAGEMENT OF ILLINOIS, INC. °s billing, collecting, and recycling activities in the City. 3, The City Adtnnirtistrator may also verify the number of stops and valume of municipal 'waste beisig disposed of or verify any other matter related to this Contract through actual field investigation done by following the trucks or in any other such manner that the City Administrator shall determine necessary to ensure compliance with the terms of this Contract and to best assess City needs covered by this Contract. City and WASTE MANAGEMENT OF ILLINOIS, INC. agree that at no time shah City employees or agents be allowed to ride in or upon any WASTE MANAGEMENT OF ILLINOIS, INC, trucks or vehicles. 4. Relaorting, WASTE MANAGEMENT OF ILLINOIS, INC. shall prepare and submit to the City, reports detailing all collection activities covered by the Contract for each month, including without limitation, recycling participation rate, the amount of refuse/solid waste, recyclables or yard waste collected. Reports shall be submitted quarterly no later than thirty (30) days following.the end of the quarter. F. License I<`ce & fiast Fee, WASTE Mt-1NAGEMENT OF ILLINOIS, I7�iC. will not be required to pay an annual Ileense fee Or host fees it required per City Ordinance or otherwise, ART7CL>J IV - G1JNI�,RAL SERViCL REQY7IItEME1VTS The following protrusions shall apply to all of tine collection attd disposal service to be provided by bVASTE MANAGEMEN I' OF ILLINOIS, INC, pursuant. to this Contract; A. Collection. Callectiort shall be made ft•onn every single fancily and multi-fatnilsr residential dwelling of four units or Less That participates itn either the Cant program or the prepaid sticker program. Collection shall be made at the curbside in. a neat, orderly and efficient manner using clue care and diligence in the performance of this Contract. The services to be rendered by WASTE MANAGEMENT OF ILLINOIS, INC. herein.shall be performed in an orderly, efficient and workmanlike manner, with a work force adequate to accomplish the same on a regular basis despite adverse conditions, equipment breakdowns or similar hindrances, all to the reasonable satisfaction of the City. Refuse and recycling containers sliall be neatly returned to the location where they were placed for collection. All property, which suffers damage caused by WASTE MANAGEMENT OF ILLINOIS, NC,, including, but not Bruited to sod, mailboxes, or gardens, shall be repaired or replaced by WASTE MANAGEMENT OF ILLINOIS, INC. as soon as possible to equivalent quality at the time of the damage, and at no extra charge to the property owner. WASTE MANAGEMENT OF ILLINOIS, INC. shall repair or replace, at its expense, containers damaged as a result of its handling thereof, reasonable wear and 11 tear is excepted. Wf1STE MANAGEMENT OF ILLINOIS, INC.'s crnployees shall not cut across rear, front or side yards or flower beds.to adjoining premises without permission of the property owner, 13. Collection 1'rucl�s. Collection trucks and other equip2nelZt used ir1 the City by WASTE MANAGEMENT OF ILLINOIS, INC, in connection' with the collection of municipal waste shall be maintained and operated in compliance with all federal, state and local statutes, ordinances and regulations, All collection trucks shall be covered and secured to prevent materials and items fi•orn blowing, leaking or falling out during transit. All collection tr•Ireks shall have the name and logo of WASTE MANAGEMENT OF ILLINOIS, INC. clearly displayed on both sides of the collection truck in a size that is large enough to be. casilyreadable. C. CLTStoI22Cl' Service. WASTE MANAGEMENT Oil ILLINOIS, INC. shall mairntaul an office and published toll free telephone number, for the receipt of service calls or complaints, and shall be available for such calls on all working days from 8:t)0 a.m. to 5:00 p.rn. All complaints must be given prompt and courteous attention, and in case of a missed scheduled collection, the WASTE MANAGEMENT OF ILLINOIS, INC. shall immediately investigate; and if verified, shall arrange for pick-up of said waste within I business day after the complaint is Deceived. WASTE MANAGEMENT OF ILLINOIS, INC. shall maintain a daily log of such calls or complaints received, which record shall be open to the City for inspection at any reasonable time. This information will be submitted to the City on a quarterly basis. WASTE MANAGEMENT OF ILLINOIS, INC. shall meet with the City as often as needed to review customer complaints and resolutions, WASTE MANAGEMENT OF ILLINOIS, INC. shall respond to any requests for service promptly and as soon as reasonably possible if the call for service is prompted by a circumstance that constitutes a hazard to persons or property. D. 1)eI11•ls and Litter. WASTE MANAGEMENT OF ILLINOIS, INC. shall pick up and clean all materials that may be blojvn, littered, spilled or- broken as a .result of being Iiarndled by WASTE MANAGEIVIENT OF ILLINOIS, INC. personnel during and after collection. Any materials or items that are spilled dumped or which fall from collection trucks or which are spilled or dumped by WASTE MANAGEMENT OF ILLINOIS, INC. personnel shall be cleaned up and removed within tNventy four hours (weather permitting) of verbal notification made to WASTE MANAGEMENT OF ILLINOIS, INC. on behalf of the City or by a resident. In the event such materials or items are not removed within the iNventy-four• hour period, the City shall have the right to clean and remove the materials and items at the expense of WASTE MANAGEMENT OF ILLINOIS, INC. WASTE MANAGEMENT OF ILLINOIS, INC. shall reimburse the City for the reasonable cost of such cleaning and removal within 30 days of receiving an invoice fioin the City for the expense of the cleaning and removal. E. I)anraae to Streets, Parkways anti Other Public Rfgjhts of Wnj>. WASTE MANAGEMENT OF ILLINOIS, INC. shall take all reasonable actions to avoid damage, as a result of its and any subcontractor's operations to existing sidewalks, curbs, streets, trees, parkways, pavements, utilities, adjoining property, the work of 12 separate Contractors, and the property of the City and others. If WASTE MANAGEMENT OF ILLINOIS, INC. is found by the City Administrator to be responsible for any such damage by a preponderance of the evidence, WASTE MANAGEMENT OF ILLINOIS, INC. shall repair any damage thereto or replace damaged items specifically caused by WASTE MANAGEMENT OF ILLINOIS, INC. or its subeontraeto2s' operations outside the normal course of operations and practices, normal wear and tear excepted. WASTE MANAGEMENT OF ILLINOIS, INC. shall also leave all property described in the preceding sentence in clean and sightly conditions, and shall clean property that has been made unclean or unsightly He serving the City. WASTE MANAGEMENT OF ILLINOIS, INC, shall provide collection equipment that will not sear, mangle, deform or damage City streets, and operators that will operate vehicles in a manner that will not damage streets, sidewalks, parkways, etc. In the event that WASTE MANAGEMENT OF ILLINOIS, INC. fails to promptly repair any such damage after reasonable notification, the City shall have the right to have the damage repaired itself at VVASTE MANAGEMENT OF ILLINOIS, INC, 's expense. WASTE MANAGEMENT OF ILLTNOIS, INC. shall reimburse the City for the reasonable cost of any such repairs within 30 days after receiving an invoice 6'on1 the City for the expense of the cleaning, removal or repairs made by the City. F. Closed Streets. In the event a Street 75 closed due to const2-cnot�on work, V��ASTE MANAGEMENT OF ILLINOIS, INC. agrees to collect all materials covered by this Contract in accordance with a regular schedule, and in accordance with a method of collection approved by the City. G. Int'ornrafionaI and Ecit2c�ttional Activities, Upon execution of this contract, WASTT: MANAGEMENT OF ILLINOIS, INC., at its expense, shall be required to develop, print and distribute one time, to all customers, a brochure describing their services throughout the Contract period. This brochure must first be approved by the City and should explain the refuse/solid waste, bulk item, yard waste, recycling programs, special collections, and white goods collections covered by this contract. This brochure will also be provided to any new customers who request service during the life of the contract. The brochure shall be updated and dist6buted to each residence whenever there is a major change in the service or programs provided, or as further directed by the City. ARTICLE"+' V —WASTE MANAGEMENT OI;' ILLINOIS, INC, PERSONNEL I�;QUIItIt�i�IENTS - . - - A. Liaison, WASTE MANAGEMENT OF ILLINOIS, INC, shall assign a qualified person or persons to be in charge of its operation in the City and to serve as a liaison= with the City. WASTE MANAGEMENT OF ILLINOIS, INC. shall furnish the City with a telephone number at which this person (or his/her substitute) will be available 24 hours a day. I3. Personnel Qualifications €rncl Regulatiom, Each employee operating a vehicle shall at all tunes ea2.2-ya valid operator's license far the type ofvehicie tine employee is operating. All WASTE MANAGEMENT OF ILLINOIS, INC. employees 13 involved in the collection of municipal waste within the City's carparate limits sliali car uniforms. WASTE MANAGEMENT OF ILLINOIS, .INC. shall prohibit any drinking of alcoholic beverages or the use of any controlled substances, except by doctor's prescription, by its drivers and crew mcmbers while on duty or in the course of performing their duties required under the terms of this proposal. WASTE MANAGEMENT OF ILLINOIS, INC. shall conduct drug and alcohol testing of all employees involved in the collection of municipal waste in the City as required by any applicable federal or state law, rule or regulation. Employees of WASTE MANAGEMENT OF ILLINOIS, INC. providing municipal waste collection services in the City shall be neat and orderly and shall be courteous to residents of the City and employees of the City. C. SuitalJle Enx�loyees. In the event that any of t�TASTE MANAGEMENT OF ILLINOIS, INC. 7s employees are deemed by the City,. in the City's sole discretion, to be unfit or unsuitable to perform the services required under the terms of.this proposal as a result of intoxication, drug use, incompetence or by virtue of abusive or obnoxious behavior, or for any other reason, then, upon request of the City, WASTE MANAGEMENT OF ILLINOIS, INC. shall remove such employee from work withizi the City and replace hinz/her with a suitable and competent employee. D, ;I'rainin�. WASTE MANAGEMENT OF ILLINQIS, INC. shall provide opexating and safety training for all employees engaged in providing the services provided for under this Contract. ARTICLE '4rI — ADDT'I'IONAL ItECYCLAI3LES ;<ROVISIONS A. Revenues. WASTE iVIANAGEMENT OF ILLINOIS, INC. shall be entitled to IioAcl any and all revenue which may be generated by the sale ar disposal of recyclables which it collects pursuant to this Contract. WASTE MANAGEMENT OF ILLINOIS, INC. shall retain 100% of the revenue (if any) fronx, the sale of airy other municipal waste materials which it may collect fi'om within the City. B. Additional Items to Collect, WASTE MANAGEMENT OF ILLINOIS, INC. may provide for collection of additional recyclable materials in addition to those materials described in the municipal City Code definition of "recyclables", The City reserves the right to require WASTE IVIANAGEMBNI T OF ILLINOIS, INC. to collect additional items as recyclables should WASTE MANAGEMENT OF ILLINOIS, INC. collect such items as recyclables. for another municipal customer located in McHenry County, Illinois subject to and conditioned upon WASTE, MANAGEMENT OF ILLINOIS, INC.'s ability to collect said new recycling materials in accordance with its standard collection procedure / practice. ARTICLE VIT — SPEC)iAL CIRCUMSTANCES A. Additional Services, WASTE MANAGEMENT OF ILLINOIS, INC. shall offer a special curbside collection service for large quazitities of refuse inclttduig, but not limited to, household construction and demolition debris, and move -in or move -out clean-up rubbish if such collection can be reasonably managed with curbside 14 collection service. Siuch services and payments shall be by advance arrangements with WASTE MANAGEMENT OF ILLINOIS, INC, at the resident's request and expense at the rate per cubic foot described in Article III, WASTE MANAGEMENT OF ILLINOIS. INC. shall advise the resident directly of the terms of such collection and payments (i.e., what materials will be collected, how the materials should be prepared, the date of collection, the policy on furnishing advance estimates of charges, and the like). WASTE MANAGEMENT OF ILLINOIS, INC. also shall, at the request of the City, collect quantities of refuse, debris, or yard waste left at the curb in unusual circumstances, such as evictions or "skip -outs," and shall bill the property owner for such costs at the rate per cubic foot described in Article III, provided WASTE MANAGEMENT OF ILLINOIS, INC. has a forwarding address on file fai• the resident. WASTE MANAGEMENT OF ILLINOIS, INC. aIso shall offer durnpster rental and pick-up service for residents with household rernodeliiig and repair- projects that generate large quantities of construction and demolition debris which camot be easily picked up at the curbside. The terms of as well as charges and payment for, this service shall be arranged solely between WASTE MANAGEMENT OF ILLINOIS, INC. and the resident, No dunlpsters or special collection shall be placed on a public street or in a public rlght-of way without the written permission of the City. B. Disasters. WASTE MANAGEMENT OF ILLINOIS, 1NC, is responsible for collectug all refuse items normally collected under the Contract in the event of flooding or other manmade or natural disasters, regardless of the amount of such material that is generated; provided, however, such refuse is properly prepared for collection.and appropriate fees are paid as outlined in Article 111, Regular collection times may be waived by the City in such cases, and WASTE MANAGEMENT OF ILLINOIS, INC, may have to supply additional equipment to handle the amount of refuse, For extraordinary pickups coordinated between the City and Contractor, above and beyond the service provided for in this Contract, the City shall be responsible for payment for these services to the extent payment is not otherwise made. however, IVASTE MANAGEMENT OF ILLINOIS, INC. shall be entitled to any pass -through disaster relief reimbursement for municipal waste collection made to the City, and WASTE MANAGEMENT OF ILLINOIS, INC. agrees to credit to the City account or to refund to the City any disaster relief monies received directly from another governmental agency but paid directly to WASTE MANAGEMENT OF ILLINOIS, INC. for the benefit of the City's disaster relief cleanup. Any such monies will first be credited to any outstanding balance owed to WASTE MANAGEMENT.OF ILLINOIS, INC. by tiro City in connection with said disaster relief cleanup and any excess monies received by WASTE MANAGEMENT OF ILLINOIS, INC, will be refunded to the City, C. Conrmercial Requests. WASTE MANAGEMENT OF ILLINOIS, INCnay, at its option, contract separately with firms or bushiesses for collection service outside fire scope of this Contract, subject to any ordinance and City code regulations governing private scavengers generally, and providing such operations shall not interfere with the satisfactory carrying out of the work under this Contract, D, Change in the Service Area, Upon request by the City, WASTE MANAGEMENT t5 OF 1LLIN0I03 INC. shall service any an annexe d to tine City cl 41 12; the term of the contract, as well as residential dwellings constructed duruig said term. Service to land annexed to the City and future residential development shall be provided on the same terms as set forth herein. A structure shall be considered -a serviceable address upon issuance of the Certificate of Occupancy. Changes to the corporate boundaries or service area resulting from annexations and zoning actions, shall be communicated to WASTE MANAGEMENT OF ILLINOIS, INC. by the City. ARTICLE �4TIII — INSURAI'rTCE Insru•ance. WASTE MANAGEMENT OF ILLINOIS, INC. shall fitrnish at WASTE MANTAGEMENT OF ILLINOIS, INC.'s sole cost insurance from an insurance carrier or its agent,. acceptable to the City, which has a Best's rating of not less than "A."and a classification of "X" or better. Throughout the term of this Contract and any renewal thereof, WASTE MANAGEMENT OF ILLINOIS, INC, agrees, at a rrninirnunr, to carry and nnaintaln in effect insurance and to name the City, in all cases, as an additional insured, as follows: 1. Worker's Compensation: ti'tTASTE MANAGEMENT OF ILLINOIS, INC. shall carry in a company authorized Zander the Iaws of the State of Illinois a policy to protect itself against liability under the Worker's Connpensatiorn and Occupational Diseases Statutes of the State of Illinois or any other governing laws related to worker's connpensation, 2. Motor �Tehicle .Liability Insur•anee: WASTE I��IANAGE1vIENT OF ILLINOIS, INC, shall carry in its of ern name a pokey under a comprehensive form to insure the entire motor vehicle liability for its operations with limits no less than $3,000,000 each person and $5,000,000 each accident bodily I njury and death liability and $1,000,000 each accident for property damage liability, This policy shall name the City as additional insured as to the operation of vehicles owned or operated by WASTE MANAGEMENT. OF ILLINOIS, INC. 3, General Liability: WASTE MANAGEMENT OF ILLINOIS, INC. shall carry in its ❑wn name a comprelrertsive liability policy for its operations other than motor vehicle with limits of at least $3,000,000 each person and $5,000,000 each accident bodily injury and death liability, and $1,000,000 each accident for property damage liability. The City shall be named as an additional insured on this policy, All liability policies shall include cross liability coverage and a standard ISO separation of insureds provision or its equivalent. Said insurance policies shall not be cancelable without thirty (30) days prior written notice to the City. ��'ASTE MANAGEMENT OF ILLII�TOIS, INC. small fiu•nish the City with certificates and additional insured endorsements evidencing that the insurance provided for herein is maintained by WASTE MANAGEMENT OF ILLINOIS, INC, within seven (7) days of the date of any request by the City. The insurance coverage specified herein constitutes the minimum requirements and said requirements shall zii no -way lessen or liAix, the liability of WASTE MANAGEMENT OF ILLINOIS, INC, under the terms of this Contract. WASTE MANAGEMENT OF ILLINOIS, INC. shall procure and maintain at Its own cost and expense, any additional kinds and amounts of insurance -which, in WASTE MANAGEMENT OF ILLINOIS, INCown's on j Mudgment, may be necessary for its proper protection in the. prosecution of the -work. ARTICLE IY — INDEMNII3ICATION WAS`I'E iVIANAGEMEN`f OF ILLTNOIS, INC. shall indemnify and hold harmless the City including, but not limited to, its officials, staff, employees, agents, attorneys and accountants against any and all damages to property or injury or death of any person or persons, including property and employees, agents, or invitees of the City and shall defend, imiden-mify and hold harmless the City fion1 any and all claims, demands, suits, actions, or proceedings of any kind or nature, or by anyone whatsoever, including but not limited to costs, expenses and attorney fees, in any way resulting from or arising out of WASTE m 4ANAGETYIENT OF ILLINOIS, INC.'s performance under the ternis of this Contract. Nothing in the above paragraph shall be considered to preclude the City from receiving the benefits of any insurance AVASTE MANAGEMENT OF ILLINOIS, INC. may carry -which provides for indemnification for any loss or destruction of, or damage to property in the custody and taro of WASTE MANAGEMENT OF ILLINOIS, INC. where such loss, destruction or damage is to City property, ARTICLE � — PERT'0121�'IANCF. I30ND Prior to August 1, 20I2, WASTE MANAGEMENT OF ILLINOIS, INC. shall procure'a Performance Bond with corporate surety acceptable to the City in the suns of $250,000 for the period of this Contract, including any renewal thereof, conditioned upon the faithful performance by WASTE MANAGEMENT OF ILLINOIS, INC. of its obligations under this Contract and upon its full compliance with the laws. of the State of Illinois and . ordinances and regulations of the City, and said bond shall indennify the City against any loss resulting from. any breach or failure of performance by WASTE MANAGEMENT OF ILLINOIS, I\TC, alter notice, in accordance with the Contract; and a reasonable opportunity to cure. In the event the City intends to stibmit a.claini against WASTE MANAGEMENT OF ILLINOIS, INC.'s bonding company the City shall provide WASTE MANAGEMENT OF ILLINOIS, INC. with -written notice at least seven (7) business days prior to submittal of said bond claim to WASTE MANAGEMENT OF ILLINOIS, INC.'s bonding company, The surety on said bond shall have at least an AAA financial rating in the most recent edition of Best's Insurance Reports. Said Performance Bond shall act in addition to and not in lien of any indemnification provisions in this Contract. The bond shall be drafted in a rainier acceptable to the: City and shall be substantially similar in form and content to the Bond attached as Exhibit B to this Agreement. ARTICLE XI —COMPLIANCE WITH AI'I'LICAI3LIa LANN' Pis;nasal Site, Licenses & Permits, 17 A. Alt garbage, ru is or waste, and refilse collected by the Con#racier, shall be disposed of by the Contractor at a site outside the City limits. Disposal nnethods and sites shall be licensed and approved by the relevant regulating authority. Documentation of said Iicense and approval shall be required upon request fiom the City. B, Canntnliance _ ��•%tIn r�.tntnlieable Laws; Permits and Licenses. WASTE MANAGEMENT OF ILLINOIS, INC. shall comply with any and all applicable laws in connection with the collection and disposal of municipal waste from within the City and in the performance of any of its other obligations tinder this Contract. WASTE MANAGEMENT OF ILLINOIS, INC. shall not act or fail to act in any manner which shall cause the City to be In violation of any applicable law, rule or regulation. WASTE MANAGEMENT OF ILLINOIS, INC. shall obtain at its own expense all permits, authorizations and licenses required by federal, state, county and local law or ordinance and maintain such permits and lieenses' inn full force and effect during the term of this Contract. VITAS TE MANAGEMENT OF ILLINOIS, INC, shall comply with any applicable governing recycling rules* or regulations. C, Connnliancc nvitln OthcrAnnlicalnle 7�a•s�s Includln� Prevailinn �Va�es an[I E guaI EmploSTnnent Opportunity CampIiance_. WASTE MANAGEMENT OF ILLINOIS, INIC. shall comply with all applicable laws, ordinances, rules and regulationns of any Federal agency or of the State of Illinois, County of McHenry, and the City (e.g., Title 3, Chapter 8) relating to the services required under the terms of this Contract, use of premises and public places and safety of persons and property. This compliance requirement includes, but is not limited to the application of the Prevailing Wage Act as amended, if applicable, 820 ILLS 13010.01 el seq. and the Employment of Illinois Workers in Public Works Act as amended, 30 ILCS 570/0/01 et seq, if applicable. In performing this Contract and providing services pursuant to this Contract, )AIASTE MANAGEMENT OF ILLINOIS, INC. shall comply with all applicable federal and state laws relating to equal employment opportunities, including . all applicable laws wh1oh prohibit discrimination in employment, including but not limited to the Illinois Human Rights Act, (775 ILCS 511-101 et seq.) and agrees that during the performance of this Contract, WASTE MANAGEMENT OF ILLINOIS, INC. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin of ancestry, and further, that it will examine all job classifications to determine if minority persons or women are under-utilized and will take appropriate affirmative action to rectify any such under"utilization. D. Freedannn of Information Act. During the performance of this contract, WASTE MANAGEMENT OIi ILLNOIS, INC. agrees to eonnply with all of the regulations of the Illinois FOIA that apply to WASTE MANAGEMENT OF ILLINOIS, NC.'s records over the term of this Contract. When requested by the City, WASTE MANAGEMENT OF ILLINOIS, INC. is required to provide all non-exempt records requested within foul- (4) business days, at no additional cost to the City of McHenry WASTE MANAGEMENT OF ILLINOIS, INC. hereby acknowledges that such records may be released to the public. 18 AIN, .t'ICLE A:II-0UL3CONI'RACTINCX AND ASSIGI\1�'11JNT qF C(?NI'RACT This Contract shall not be assigned or transfeiTed by WASTE MANAGEMENT OF ILLINOIS, INC. without the consent of the City in writing and, further, none of ttic services to be provided under this Contract shall be subcontracted without consent of the City in writing. Such assigrunent shall not relieve the Contractor from any obligations, or change the terns of this Contract. riI2TICLE XIII — C011'1PLAINT RESOLUTION A11 complaints shall be resolved to the satisfaction of thus City, within 24 hours. Upon request, the contractor shall supply the City with copies of all complaints on a form approved by it and indicate the disposition of each. The form shall indicate the day and the hour on which the complaint was received and the day and the hour on which it was resolved: NVIien a complaint is received on the day preceding a holiday, at the end of the business week, or on a Saturday, it shall be serviced on the next working day, AItTICL)111i� —DEFAULT AND TERIYIINATION A. Should WASTE MANAGEMENT OF ILLINOIS, INC. fail to perform any material terns or conditions of the Contract , or should the City receive an ongoing and persistent pattern of complaints by residents about WASTE MANAGEMENT OF ILLINOIS, INC.'s performance that remain unsatisfactorily addressed or that occur repeatedly, the City shall have the right to terminate the Contract after twenty (20) days . written notice to WASTE MANAGEMENT OF ILLINOIS, INC, of the violation of the Contract and the failure of WASTE MANAGEMENT OF ILLINOIS, INC. to remedy the violation within said time. In addition to any and all equitable and legal remedies available to the City in the event of a breach of the Contract by WASTE MANAGEMENT OF ILLINOIS, INC., the City shall have the right to call upon the performance bond described in this Contract. However, the City shall provide WASTE MANAGEMENT OF ILLINOIS, INC. with reasonable notice of an alleged breach of this Contract and a reasonable opportunity to cure prior to City submitting a claim to WASTE MANAGEMENT OF ILLNOIS, INC.'s bonding company. Written notice frorn the City to the Contractor of an alleged breach, less than 48 hours thereafter, shall not be deemed unreasonable. In addition, a reasonable opportunity to cure within. five (5) days following said notice shall not be deemed unreasonable. The remedies provided to the City herein shall be cumulative and not exclusive. No waiver by the City of a default by WASTE MANAGEMENT OF ILLINOIS, INC, under the Contract shall be construed as a waiver by the City of any continuing or subsequent default or failure to perform on the part of WASTE MANAGEMENT OF ILLINOIS, INC. I3. After reasonable notice to WASTE MANAGEMENT OF ILLINOIS, INC. and the oppei-tttnity to cure, un the event of WASTE MANAGEMENT OF ILLINOIS, INC,s failure to perform, breach or termination, the City may proceed with the work itself or cause such work to be undertaken by a third party, and the City shall have the right to bill the WASTE MANAGEMENT OF ILLINOIS, INC, for all reasonable additional costs incurred by the City due to such failure of WASTE 19 MAI�TAGEMEN"I' OF ILLINOIS, INC, to perfai7n. At the election o£ the City, WASTE MANAGEMENT OF ILLINOIS, INC. shall pay said costs to the City within thirty (30) days or shall allow the City to deduct such costs f= any payment to WASTE MANAGEMENT OF ILLINOIS, INC., if any, for past services rendered, which may be due and owing. The City retains all other rights it may have at law or in equity for any failure to perform or breach of contract C. If WASTE MANAGEMENT OF ILLINOIS, INC. sha11 became insolvent or fail to meet its financial obligations, or in the event a petition of relief under the U,S. Bankruptcy Code, by either voluntary or involuntary proceedings, is filed in which WASTE MANAGEMENT OF ILLINOIS, NC, is the debtor, then the contract may be terminated at the option of the City upon fifteen (15) days written notice to WASTE MANAGEMENT.OF ILLINOIS, INC, and in no event shall the contract be, or be treated as, an asset of WASTE MANAGEMENT OF ILLINOIS, INC. after the exercise of said option. D. 'T'he Contrac# is not assignable by WASTE MANAGEMENT OF ILLINOIS, INC,, either voluntarily or involuntarily, or by process of law, without the prior written consent of the City and shall not be or come under the control of creditors, or a trustee, or trustees of WASTE MANAGEMENT OF ILLINOIS, INC, in case of bankruptcy, or insolvency of WASTE MANAGEMENT OF ILLINOIS, INC., but sliall be subject to termination as above provided. Any such consent shall not be unreasonably withheld. E, TI1is Contract shall terminate and be of no further farce and effect {1) if YlrASTE MAI4TAGEMENT OF ILLINOIS, INC., or any of its officers or employees, is convicted of a violation of either Section 33E-3 or Section 33E4 of the Illinois Criminal Code, (2) if WASTE MANAGEMENT OF ILLINOIS, INC, becomes delinquent in the payment of any tax administered by the Illinois Department of Revenue or (3) -if WASTE MANAGEMENT OF ILLINOIS, R*',C, otherwise becomes tsiel' ble to contract to perform the services provided for, under this Contract or to provide municipal 'waste collection services to the City under any applicable law. F. Neither WASTE MANAGETvIEN'I' OF ILLINOIS, .INC. nor the City shall be liable for tlic failure to perfoi�n their duties if such faihire is caused by catastrophe, riot, war, governmental order or regulation, strike, fire, accident, act of God or other similar or -different .conthigency beyond the reasonable control. of WASTE MANAGEMENT OF ILLINOIS, INC. G, Failure of either party hereto to insist on the strict perfarmailce of any of the .provisions herein or to exercise any of the rights oi• retiledies accruing hereunder upon default or failure of performance shall not be considered a waiver of the right to insist on, and to enforce by any appropriate remedy, strict compliance with any obligation hereunder or to exercise any right or remedy occurring as a result of any future or continued default or failure of performance. 20 ARTICLE XV -- NOTICI; Unless otherwise expressly specified, all notices to be given pursuant to this Con#tact shall be given in writing and shall be deemed given when delivered by messenger, facsimile transinission or by the United States avails (and, if mailed, shall be deemed received two business days after the postmarked date thereof, with postage prepaid, registered or certified), and if intended for the City, delivered or addressed to: City Administrator McHenry City Hall 333 S. Green Street McHenry, Illinois 60050 and if intended for WASTE MANAGEMENT OF ILLINOIS, INC. delivered or addressed to: Michael Brink or Municipal Marketing Manager Waste Management of Illinois, Iaic. 141I Opus Place, Suite 400 Downers Grove, IL 60515 Either party may change the address to which notices for such party are to be sanf by giving notice of siteli change to the other patty hi the iliaalner llei'eirl above provided. Unless NXIASTE MANAGEMENT Oh' ILLIN©IS, INC. is notified otherwise or unless this Contract provides otherwise, all correspondence and other contact between tha City and WASTE MANAGE1\4ENT. OF ILLINOIS, INC, shall be made througli the City Administrator or such other person as may be designated in this Contract or designated by the City Administrator to handle a particular matter relating to this Contract or the collection I f rnunieipal.waste within the City by WASTE MANAGEMENT' OF ILLINOIS, INC.. ARTICLE XVI -- MISCELLANEOUS TrRNIS AND CONDITIONS A, Arbitration/Leal Fees. The parties hereto agree to resolve any and alI disputes and claims relating to this Contractby biaading arbitration under the jurisdiction of the American Arbitration Association, under its Commercial Industry Rules and the exclusive venue of any stash proceeding shall be, the City Hall Lill the City of Me[Jenry, Illinois. The award in any such proceeding shall be enforceable iti any court o f competent jurisdiction. Provided, however, any injunctive or other equitable relief may be pursued by either party exclusively hi The Z2na Judicial Circuit Court, meHenry County, Illinois. The prevailing party ill any action which may be brought as a result of a breach of the provisions of this Contract or to 21 otherwise enforce the terms of this Contract shall be entitled to recover front the non -prevailing party, the costs it incurs, including, but not limited to reasonable attorneys' fees, as a 1•csuit of such action. B. ApTllicable I,aiv anti Venue. The construction, iriterpre#anon and enforeetnellt of this Contract shall be governed by Illinois Law. Venue for any legal or equitable action relating to this Contract shall be ui McHenry County, 11111101s. G Heaclill�s. The headings used in this Contract are for the convenience of f11e parties and are not a part of the Contract. The headings do not modify the Contract and shall not affect the meaning of any of the provisions ui this Contract, D. 1VIottitication and tirlieuldnlent..This Contract maybe rnodifled or an1e11ded o11I}, by a written instrument signed on behalf of both the City and WASTE MANAGEMENT OF ILLINOIS, INC. E. Enti►•e Contract. This Contract coristitttes the erltir•e agreement o£ the parties anti supersedes all previous conununications, representations or agreements, either verbal or written between the parties. F. Caaperatiorl. The City and WASTE MANAGEI��IENT OF ILLINOIS,INC. each acknowledge. the working nature of this Contract and each party agrees to cooperate and consult with the other party in an effort to speedily and amicably resolve any unforeseen difficulties or problems not covered by this Contract. G. Sevt:raliiliiy. If any provision or part thereof of this Contract s1iall esjer be I1eld to be invalid or unenforceable, such invalidity br 1u11enforceability shalt not affect any otherprovisions or part of this Contract and any provision not held hnvalid or unenforceable shall continue in full force and effect unless such invalidity or unen£orceability renders this Contract meaningless or grossly inequitable:. 1-I. 13intlintt Effect. This Contract shall be binding upon and inure to the benefit of the parties, their successors and pet•tnitted assigns. I. Independent Contractors. The relationship created between WASTE MANAGEMENT OF ILLINOIS, INC. and the City by This Contract is that of independent contractors. The provisions of this Contract shall not be construed in such a way to constitute the City and WASTE MANAGEMENT OF ILLINOIS, INC. as joint ventures or partners or snake either party the agent of the other or to 9. make either party liable for the debts or other obligations of the other. J, 11ltu1nbel• of Copies. This Contract may be executed in a number of copies, each of which shall be considered to be an original for all purposes, IC. Clta ttl4e in Laws. Laws. Throughout the term of this Contract, Federal, State, County or local legislation play change in a �vay that may impact the telxns of the Contract, WASTE MANAGEMENT OF ILLINOIS; INC. and the City agree to negotiate such of those items that constitute a significant impact in the Contract, and agree to 22 binding arbitration administered by the American Arbitration Association or other arbitration company designated by the City, under its coinniercial Industry Arles, in the event the parties cannot reach agreement, Notwithstanding any provision to the contrary, to the extent any provision within in this Contract conflicts or requires additional requirements with any provision contained within the City's Code, then the Contract provisions shall take precedence. The lZegirest for Proposals sttUmitted by WASTE MANAGI;MFNT OF 1LLINOIS, INC. oil March 207 2012, a copy of which is attached hereto as Exhibit C, is incorporated herein. To the extent that the terms of this Contract do not address issues addressed in the Request for Proposals, the terms of the Request for proposals shall apply. However, to the extent any inconsistencies exist between the Request for Proposals and the terms of the Contract, the terms of this Contract shall control, IN ��'iTN1±;SS "4VHIJRI:OI', fire ��arties hereto have executed this Contract the date and year Iirst.above written. CIT'�' OI< 1l�ICI�LNR'Y, an 111inois municipal corporation I3y; Susan Low, Mayor ATTL�T; tV� `4xrASTE IYYANAGEiG'II3,NT OF ILI,INOIS, INC. Its: }brie �h tJ¢ z3 r�HII�IT A CITY OF MCHENRY MUNICIPAL BUILDING RLI•TJSE, RECYCLING AND YARD PASTE SL12VECES I<OR CITE' OF MCHENRY MUNICIPAL PROPERTIES The collection of refi2se for the City's awn facilities as described hereial shall be at no charge to the City. WASTE MANAGEMENT OF ILLINOIS, INC. shall furnish dumpsters and other containers for the following City buildings at no cost, Said containers and pick-up of refuse fio2n these containers will be provided by WASTE MANAGEMENT OF ILLINOIS, INC. during the terns of this Agreement. NOTE: The City reserves tlae right to iilehtde additional2ananieipal buildings ar facilities for service by WASTE MANAGEMENT OF ILLINOIS, INC. daring the term of the contract. I'Iie City reserves the right to change the number and type of containers, dumpsters and their placement at each location. ATTACHMENT A REFUSE, RECYCLING AND YARD tNAS'I'E SERVICES FOR CITY OIi IR'ICHENIZY MUNICIPAL PitOPERTII S LOCATION SERVICE TYPE FREQUENCY *1 . City IIaII 333 S. Green Street Defuse/Recycling 2. Public Warks Facility Refuse/Recycling 7415 Industrial Drive 3. Three per week f refuse 7'Iu•ee pea• week Three per weel:/reft7se Once per weekJrec�Tcling 4. Petersen Park Refuse Twice per veeek �-311 Lakewood Road (April - November) 5. Knox Pool Refuse Once per �Teek 201 S. Green St2•eet {May-l-ltlgtrst) 24 6. Cent7al Wasfesn�atez Plant 33Q6 t�I. Waukegan Rd. 7, 5oufh Wastewater 1'Iant 222 S. McHenry Avenue 8. Lakeland Park Canon, t31dg 1717 N. Sue -,set Avenue 9. Veteran`s Memorial Pazk Broad and Park (Fiesta Trays) 10. . l'etez�en Park {Fiesta Days, 4th of July Fireworks} Refzase/Recycling Once per week/refuse C?nce per week/recycling Refuse/Recycling Three per week/refizse Once per week/recycling Itefz.7se Rehzse Refuse A.s requesfecL As requested As requested Iri addition to Over fhe terms of this Contract, an�T ne�T municipal facilities or addifianal special events will be serviced by the Contractor at no charge to the City. The City reserves the right to alter service type and frequency of pickup on the locations listed above. ZS E1'�TTT3YT B P�RroRI�-L�Nc� �oNv THE PERFORMANCE BOND l'IUST BE IN A FORM SUBSTANTIALLY SIMILAR TO THE FOLLONVING: KNOW ALL LIEN BY TSIESE PRESENTS; That as Prinncipal (hereizn called "Principal:) and as Surety (herein called "Surety") are held and firmly bound onto the City of McHenry (herein called '`Obligee") in the just and IIII slim of ($ ,000.00) lawfiul money of the United States of Anrieriea, for the payment of which, well and truly to be made, we hereby bind ourselves and otirs, and each of our, heirs, executors, adn7inistrators, successors, and assigns, jointly and severally firmly by these presents. This obligation shall include payment of actual costs and damages and far attorneys' fees, engineering and other professional fees, court costs, interest, and any other fees and expenses resulting fi'onn or incurred by reason of Principal's failure to promptly and faithfully perform its contract with the Obligee, said contract being more fully described below, and to include attorneys fees, court costs, and other fees and expenses necessarily paid or incurred in successfully enforcing performance of the obligation of Surety under this bond. 1'HS? CONDlT10N OF THE ABOVE OBS,TGATIUN IS SUCH, That �'VHERBAS, Principal has been awarded a contract for the following described work and is required by Ubligee to give this band in. connection with the execution of the written contract therefore_ Collection and Disposal of Nfunieipal Solici Waste including Refuse, Recyclabies and Ward Waste and Bulk Stems NO«t, THEREFORE, if Principal shall well and tzllly do and perform each and all of tine covenants, conditions, and agreements of said contract on the Principals part to be dome and performed, at the Tune and in the manner therein specified, and shall indemnify and save harmless the Obligee, its officers, officials, agents, employees and volunteers, as therein stipulated, then this obligation shall be null and void; otherwise, it shall remain in Rill force and effect> No extension of time granted to the Principal and no change or alteration in any of the terms of the contract or any of the contract documents or the work to be performed tlnereuincler, whether trade after notice or not, shall release -or otherwise affect the obligations of the Surety hereunder, . and the Surety waives notice of any such extension, change or alteration, The Surety, by the execution of this bond, represents and warrants that this bond has also been dilly executed by the Principal and proper authority, and the Surety hereby waives any defense which it nnight have by reason of any failure of the Principal to execute or properly execute this bond. 25 SIGNS �D �\�D SEAi,P,I} the day of PRINCIPAL; Z.:Uu1A•icHenryCityo I\�Vasteh•Innagement\Contract.20l2.doc E� zi PUBLIC SECTOR SOLUTIONS Expanding your Recycling Program? Waste Management's At Your Door Special Collections"" is a service provided to residents to remove the difficult, sometimes hazardous and hard -to -recycle items, that almost every household accumulates. As North America's leading environmental solutions company, Waste Management makes it easy for residents to dispose of these items, by collecting the materials at their door - safely, easily and responsibly. Our mission is to provide quality and convenient special material management services to public agencies. The At Your Door Special Collections"'service collects home generated special materials directly from residences within your community. Experience is key- the program has served hundreds of thousands of homes since 1995' and currently manages programs for dozens of public agencies in many states. This service is not your usual household generated special material program, because this program is focused on recycling most of the materials collected. Communities across the country can take advantage of Waste Management's capability to collect and recycle an overlooked category of recyclables, collected directly from the home. Home Generated Special Materials included in the program: It Household Chemicals Automotive Products 1 Paint Products AGarden Chemicals Universal Materials ® Electronics W WASTE MANAGEMENT At Your Special Collection" Door THINK GREEN® 1. Includes when program was under different ownership. A missing piece to your residential recycling program! Paper, cans, bottles, cardboard and plastics are already part of most recycling programs. What about the other materials used in homes such as electronics, cleaning supplies and paint? How does a resident in your community dispose of these items? By collecting these items, the potential for water pollution and environmental hazards are further reduced. The At Your Doors"" program focuses on collection and recycling of these additional materials, to prevent disposal in regular trash bins. Once collected, the program recycles most special materials including electronics, paints, batteries, lamps and motor oil! Therefore diverting these items from local landfills. The home collection service is the easiest way to encourage recycling and proper disposal of household generated materials in your community. Combine the quantities of special materials collected by At Your Doors""that are sent to facilities for the purpose of recycling with your traditional recyclables, such as, paper, aluminum cans, plastics, etc. and your community's recycling rates will increase. Experience where it counts Over the years we have developed efficient processes, based upon feedback from residents and public agency customers, to best serve the needs of your community. Our knowledgeable team excels due to extensive industry experience combined with specific expertise in this field. From the Service Technicians to our Call Center Representatives, all team members participate in our in-depth and on -going training process. Over the years, we have refined the challenging process of residential collection of home generated special materials. Our experience with multiple public agencies and hundreds of thousands of residents can be applied to your community. Our mission is to provide and support high quality home generated special material collection services to public agencies through safe and convenient customer service to their residents. �/ At Your Door wwsrc eewNaacixeivr Special Collection" The Piece: Educating your community Our knowledgeable staff can work with your community to help develop a cost efficient and effective approach to public education, that will both build and sustain involvement throughout the duration of the program. The At Your DoorSM program offers a simple solution to any community's recycling dilemma. A home based program is offered so residents simply contact the At Your Doors' service to schedule a collection. Then, they place their special materials into the provided collection bag and place it near their front door step or garage. The resident does not need to be home to participate, as they simply place the bag in a specific location on their collection date. It allows every resident to use the program when it is convenient for them. Convenient and Easy! How does it work? Materials accepted with Waste Management's At Your Door Special CollectionSM program: Household Chemicals: Cleaner, Ammonia, tile/shower cleaner, cleaning compound and rust remover Automotive Products: Antifreeze, motor oil, oil filters, brake fluid, batteries, fuel, polishes and waxes Paint Products: Paint, spray paint, stain, stripper, thinner, caulk, sealer, wood stain and preservative Garden Chemicals: Fertilizer, herbicide, pesticide and insecticide Universal Materials: Compact Fluorescent Lamp (CFL), fluorescent tube, household batteries, thermometer and thermostat Swimming Pool Chemicals: Pool acid, stabilizer and chlorine (limitations in certain areas only) Electronics: TV, computer, monitor, mouse, MP3 player, DVD/CD/tape player, VCR, cell phone, desktop printer, keyboard, fax machine, scanner, microwave, CD rom and related cords MATERIAL THAT WILL NOT BE COLLECTED: We do not collect ammunition, explosives, asbestos, or any materials in unlabeled or leaking containers. For further information about proper disposal methods for non acceptable items, commercial chemicals, hazardous materials, or materials in containers larger than five gallons in size, please contact the Waste Management's At Your Door Special Collection Team. �/ At Your Door WASTE MANAGEMENT Special Collection" CONVENIENT AND EASY TO USE! Waste Management's At Your Door Special Collections"^ service has extensive experience working with public agencies and regulatory organizations implementing home generated special materials programs that comply with federal, state and local regulations. Review your regulations, as some areas have specific recycling and diversion requirements. This program is committed to helping public agencies meet these regional, local and state recycling and diversion targets. Whether you are complying with existing regulations or proactively getting ahead of the curve by setting your own standards, the At Your Doors"^ service is the next step for increasing these targets. We are committed to helping you meet current and future changes in regulatory compliance. Waste Management's At Your Door Special Collections"" service will help you achieve your community's objectives. There are many components in evaluating a successful community program: Most accessible to residents, they can use the program at their convenience • Community wide service that allows all residents to participate (including seniors and the disabled) • Available year round 0 Turnkey program with minimal staff time • Largest quantity of materials prevented from entering the landfill (when compared to other programs) 0 Zero capital expenses (nothing to build and maintain) • Zero general fund allocations (when included in rate) 0 Achieve higher recycling and diversion rates • Meet stormwater requirements a Comprehensive reporting capabilities to track amount of diverted materials w At Your Door WASTE MANAYEMEIYT Special Collection"' WMATYOURDOOR.COM 2014 Wazte Management All rightr reserved 2014-041 4/2/14 Services provided by WM Curbside, LLC, a Waste Management company. At Your Doors'" and At Your Door Special Collections" are marks of Waste Management, Inc. cif BLEED TRIM g; MUNICIPAL JULU n DUNS waste Watch Protecting your community and the environment MAKING YOUR STREETS SAFER IN AN UNEXPECTED WAY. Your police, fire and emergency services teams work hard to keep your community safe. The reality is they cannot be everywhere at once. Our Waste Watch program adds to and enhances your existing community services. Because Waste Management crews maintain regular routes in your neighborhoods, they have the opportunity to notice anything that might be out of the ordinary. The alert eyes and ears of our 20,000 trained drivers can help mitigate an accident by calling local authorities to help before a small situation becomes a big issue. After all, making our communities cleaner, safer and stronger is our goal. "Waste Management drivers provide services in our community on a daily basis, giving them o strong familiarity with the area. We are glad to be working with them" JOHN McGINNESS, Sacramento County Sheriff FOR MORE INFORMATION, PLEASE CONTACT YOUR WASTE MANAGEMENT REPRESENTATIVE. WASTE MANAGEMENT ©2010 Waste Management, Inc. THINK GREEN: WMPUBSC10027 WMPUBSC10027 Waste Watch Sales Sheet mech.indd 1 8l25/10 2:4B:56 PM W 0 WASTE MANAGEMENT McHenry Contract Extension Proposals A. Sticker Proposal Current Rates Refuse Sticker $3.99 YW Sticker $2.87 Cart Program $29.84 • Refuse service options: o Monthly Base Rate - $5.95 billed to resident & Refuse Sticker - $3.70 per sticker o Monthly Flat Rate - $29.84 billed to resident; refuse sticker required for additional bags/cans • Recycle - 64 gallon cart; residents will have a one-time opportunity to request a larger recycle cart at no charge (one month at the start of the contract), subsequent requests will be subject to a $30.00 cart exchange fee; option to rent additional recycle cart for $3.00 per month • Yard Waste Sticker - $ 2.85 per sticker; first full week of April through the first full week of December • Free Saturday Yard Waste Drop-off Site the first full week of April through the first full week of December (7AM to 12PM) B. Cart Program Proposal with Yard Waste Sticker and Saturday Yard Waste Drop-off Site • Billed to resident • Refuse service options: o Unlimited 96G Refuse for $19.35 o Limited 64G Refuse for $18.55; no extras o Limited 35G Refuse for $17.75; no extras • Recycle - 64 gallon cart; residents will have a one-time opportunity to request a larger recycle cart at no charge (one month at the start of the contract), subsequent requests will be subject to a $30.00 cart exchange fee; option to rent additional recycle cart for $3.00 per month • Yard Waste Sticker - $ 2.85 per sticker; first full week of April through the first full week of December • Free Saturday Yard Waste Drop-off Site the first full week of April through the first full week of December (7AM to 12PM) C. Cart Program Proposal with no Yard Waste Sticker and no Saturday Yard Waste Drop-off Site • Billed to resident • Refuse service options: o Unlimited 96G Refuse for $20.05 o Limited 64G Refuse for $19.25; no extras o Limited 35G Refuse for $18,45; no extras • Recycle - 64 gallon cart; residents will have a one-time opportunity to request a larger recycle cart at no charge (one month at the start of the contract), subsequent requests will be subject to a $30.00 cart exchange fee; option to rent additional recycle cart for $3.00 per month • Unlimited Yard Waste in Kraft paper bags/cans and bundled brush, the first full week of April through the first full week of December Services included in all three proposals • Weekly refuse service includes one (1) bulk item • White Good pickup for $50.00 per item, must be prescheduled • Free Curbside Leaf Collection the first full week of October through the first full week of December • Free Christmas tree pickup the first two weeks of January • Include program brochure development and mailing to residents • Offer Waste Management's "At Your Door" program (at your door collection service for household hazardous waste including electronics) for $1.25 per home per month• billed to resident; all residents must participate • Offer Waste Watch program • 3% annual rate increase Public Works Committee Meeting Report October 3, 2016 Page 3 Alderman Glab ea. motion, seconded by Alderman Wimmer to present the committee's recommen ons as discussed for consideration by the full City Council. Voting Aye: Glab, Wi Voting Nay: None Not Voting: None Abstaining: None Absent: None Motion carried. Schaefer --> 5. Review proposal to extena contract witn waste ivianagement for residential waste hauling services and direction to send proposal to the full City Council for consideration. Chairman Schaefer asked Director Schmitt to begin the discussion. Director Schmitt reported Waste Management has been under contract with the city to provide exclusive residential waste hauling services since August 1, 2012. The approved contract expires July 31, 2017, with an option to extend for an additional five-year term based on a future negotiated rate. The three options presented by Waste Management: A. Sticker Program Proposal B. All Cart Program with Yard Waste Sticker & Saturday Drop Off Service C. All Cart Program eliminating Yard Waste Sticker & Saturday Drop Off Service replaced with unlimited yard waste pickup at your door Services included in all three proposals: • Weekly refuse service including one -bulk item • White goods pickup for $50 per item, must be prescheduled • Free curbside leaf collection • Christmas tree collection for two weeks in January • Program brochure development and mailing to residents • "At Your Door" program offer for $1.25/home/month billed to residents; all residents must participate • Waste Watch program offer • 3% annual increase starting the second year of the five-year extension Director Schmitt said staff is of the opinion Option #C is the most attractive option and distributes the cost of the leaf collection and Christmas tree pickup more evenly to all residents. At this time Director Schmitt introduced the representatives from Waste Management present at the meeting: Chris Alm, Vaughn Kuerschner, and Tom Sundstrom who brought the proposed refuse carts to the meeting so the committee could see the different Public Works Committee Meeting Report October 3, 2016 Page 4 sizes offered in Option C: 96 gal., 64 gal., and 35 gal. (only available to residents 65 years and older). Director Schmitt informed the committee that Option C would provide residents enrolled in the current 96 gal. cart program who pay $29.84/month, a 33% decrease in their monthly bill; at the end of the five-year contract, that cost will be still be less at $22.57. Alderman Glab asked how Director Schmitt calculated the savings and he answered the calculation was based on the current rate for the large cart. Mr. Kuerschner from Waste Management added Option C with the 96 gal. cart provides households with unlimited refuse, which includes the cart and bags or containers with handles. The amount of refuse permitted utilizing the 64 gal. cart and the 35 gal. cart (available only to residents 65 years and older), is limited to the cart only. Director Schmitt stated Public Works receives requests from residents requesting larger recycling carts and during the first month of the extended contract, Waste Management is offering no exchange costs to upgrade from a 64 gal. recycling cart to a 96 gal. cart. After the first month there will be a $30 fee. Requests have also been received for a second cart, which Waste Management is offering for rent at an additional $3/month. Director Schmitt stated he is of the opinion that eliminating the Saturday waste drop off site in exchange for weekly curbside yard waste pickup would better serve residents. Alderman Glab expressed his concern about how the community would look with carts, and yard waste in front of all the houses. He said sometimes carats are placed in front of houses days before pickup and other homeowners fail to store them in areas not visible from the front of the house. He added that by eliminating the yard waste drop off people would dump yard waste in the front of their yards. Ms. Lorch commented yard waste would be in containers with the exception of branches that would be required to be bundled. Alderman Glab added every single week we would see all of this in front of houses; more than what is currently out there now. Director Schmitt agreed residents would use the yard waste option more often if it were at the curb however because it is used more, residents would do a better job at keeping their yard clean. Alderman Wimmer said he thinks using carts and curbside yard waste pickup makes sense. Alderman Glab asked how we would bill residents for the cart. Director Schmitt said residents would receive a bill from Waste Management. Alderman Glab asked if we would have to create an ordinance to force people to accept and pay for the cart. Mr. Kuerschner said accounts are setup using a resident list provided by the municipality. Director Schmitt asked Waste Management how they would enforce participation in the all cart program and how would they address someone who ignores their bill. Mr. Kuerschner said in any type of program like this all residents participate. Potentially you could have someone who does not pay their bill but they would not be able to dispose of Public Works Committee Meeting Report October 3, 2016 Page 5 their garbage. Alderman Glab said they could get rid of it at work, take it to a rental property, or dump it on the side of the road. Alderman Glab asked why anyone would want to pay $20.05 a month for a cart. Basically it's like using a sticker four times a month or $5 a sticker. He said he uses a sticker about every three weeks in a two person household. The condos in Whispering Oaks are occupied mostly by seniors in one or two person households and he rarely sees bags out each week. Mr. Alm noted seniors (age 65 and over) would now have an opportunity to dispose of their garbage every week. Alderman Glab noted it would cost him $18.44 more a month to use a cart and he is now spending $3.99 every three or four weeks. Director Schmitt asked Waste Management what the estimated cost for a sticker would be if the city did not alter its current program. Mr. Kuerschner said if the city selected Option A, there would be a monthly base fee of $5.95 billed quarterly plus the sticker cost of $3.70 per sticker. If Waste Management continued with the current program and just had a sticker, the estimated sticker cost would be $7.15 to cover the cost for all of the services. Alderman Glab suggested going out for RFP's and negotiating. Mr. Kuerschner added there are many benefits of going to the all -cart program. The wheeled cart is easier for the elderly to get to the curb; it's safer for residents and Waste Management drivers. He added the trend is going to cart service. Alderman Glab said he is against the proposed program because it is an astronomical increase for many residents who do not put trash out every week and do not have enough garbage to fill a tote each week. He does agree it would be beneficial to have garbage picked up each week, but the cost is significantly more and we do not have any comparisons of what other communities are paying. He also said forcing carts on the community would anger many. Alderman Schaefer said he has the same concern after speaking with residents, not just seniors who really don't see an issue with not getting rid of their trash each week. And, many of the people he spoke with also commented about the recent increase in water and sewer rates. Mr. Kuerschner said currently, approximately 3,300 people in McHenry are using a cart, which is close to 40%. Alderman Glab said he would estimate that is much lower in his neighborhood. Mr. Sundstrom added in Lakeland Park, Martin Woods, and Brittany Park, most residents use 96 gal. carts. Mr. Kuerschner further stated whenever a city changes a program there is some push -back. Sticker rates cover all the programs. As the sticker rate goes up fewer stickers are sold until the rate becomes significantly higher because Waste Management has to cover their costs for all the services they provide. Alderman Schaefer asked if there was any additional cost to Waste Management for people who only put garbage out once a month. Mr. Kuerschner said no there is not however when the original contract was quoted, it was based on the anticipation of a Public Works Committee Meeting Report October 3, 2016 Page 6 certain number of stickers that would be sold, which has not materialized. McHenry buys about 30% of what was projected in the RFP. Also, as the rate of the stickers increases each year, less people are buying them. Alderman Schaefer commented that we do not know if it is less people buying the stickers or fewer stickers sold. Alderman Glab asked staff if they ever considered making the yard waste drop off site accessible only after residents purchase a special permit. Director Schmitt answered all residents share the cost to maintain the drop off site when they purchase a sticker. Alderman Schaefer asked Waste Management if they have other communities who have a yard waste drop off and they answered no. Alderman Schaefer asked if other municipalities have a drop off that Waste Management picks up only once a month. Waste Management representatives stated it would not be a good idea to operate an unmanned drop off and it would be difficult to determine the cost for the service. Alderman Schaefer asked if the city covered the cost would they consider it and Mr. Sundstrom said anything was possible. Alderman Schaefer stated his concern remains forcing carts on all residents. He agrees it would be much cleaner and convenient however residents are concerned about the cost. Mr. Alm asked what if they came up with a proposal that stickers would remain available only for seniors at a reduce monthly rate. Alderman Glab asked how that would be monitored. Mr. Alm said the city would have to organize a method for residents to prove their age adding this is done in other communities. Alderman Schaefer noted the concerns he has heard are not just from seniors, but from one and two person households. Mr. Kuerschner said Waste Management is trying to move away from a sticker program. He further stated if the city decides to remain with a sticker program, to keep the cost down, there would need to be a monthly base rate fee in addition to the cost of the sticker as proposed in Option A. Alderman Schaefer asked Waste Management if the city approved Option A, would we continue to see stickers fade away to fewer than 20% usage or do they expect to see it staying flat at 3040%. Mr. Kuerschner said sticker sales would most likely continue to decline over time; by introducing the base rate we may be able to control it slightly. Director Schmitt clarified the monthly base rate in Option A is $5.95. Every resident not on a cart program would be billed that amount each month even if they do not buy a sticker. Director Schmitt asked for guidance on which Option the Committee would recommend to the full Council. Alderman Schaefer noted residents who leave for the winter would still have to pay the monthly base rate. It was also pointed out in Option A, the monthly cart fee would remain the same as it is today. Mr. Kuerschner said the cart cost savings is in the cart only programs, Option B and C. Alderman Glab told the Committee the cost for the all cart program, forcing residents to rent a cart, or charging a monthly base fee along with the cost of a sticker is unacceptable and he suggested going out for RFP's. Mr. Kuerschner said this service is the same as Public Works Committee Meeting Report October 3, 2016 Page 7 any other service the city provides and all residents have to share in the cost. Director Schmitt agreed noting the city charges a base rate along with use rate for water and sewer. Alderman Schaefer said he agrees the city needs to look into this more. Director Schmitt asked for direction. Alderman Glab suggested reviewing what other communities pay Waste Management for services. Alderman Schaefer said he would prefer to take the entire proposal to the full Council for discussion. Alderman Wimmer added Waste Management has to make money on this too; sometimes things have to change. Alderman Glab made a motion, seconded by Alderman Schaefer to direct staff to provide community service/cost comparisons and present the entire proposal to the full City Council for discussion with no recommendation from the Committee. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: Motion carried. Glab, Schaefer, Wimmer None None None None Representatives from Waste Management left the meeting at 6:40 PM 6. Adjournment There being no further business to discuss, motion by Wimmer, seconded by Glab to adj ourn the meeting at 6:41 PM. Voting Aye: Wimmer, Glab, Schaefer Voting Nay: None Abstaining: None Absent: None Motion carried. Reviewed and Approved: Alderman Jeffrey Schaefer, Chairman Garbage Bag/Sticker Garbage Cart Yard Waste Recycling Leaf Christmas Dates of Community Bulk Item Pickup Company Price Price per Month (Seasonal) Collection Removal Tree Pickup Contract 1. lneluded 1 de .._.McHenry_ Sticker, t 399 w,,. r , 96 aC 29 84 rP.er stick r 2.87. ,, e .�lneluded � c uded CURRENT . r„ „ , . , w , , .. „._ ana emen rc n P $ :. .., _..< ._ ,_. _,_ _ .: ,,,N _ McHenry Monthly Base rate $5.95 Waste 96 gal $29.84 Per Sticker$2.85** Included Included Included Included Proposal A* Sticker $3.70 Management ' 96 gal $19.35 (unlimited) McHenry Waste N/A 64 gal, $18.55 (limited) Per Sticker $2.85** Included Included Included Included - Proposal B* Management 35 gal $17,75 (limited) 96 gal $20.05 (unlimited) McHenry, Waste N/A 64gal $19.25 (limited) Included Included Included Included Included ProposalC* Management 35 gal $18.45 (limited) Per Sticker $3.15 Sticker per item Algonquin Sticker $3,15 90 gal $22.00 Optional 95 gal cart for Included Included Included Groot 2014-2019 $3.15 $19.00 per month 95 gal $19.33 Included Needs prepaid bag Monthly base rate $6.79 Advanced Cary 35 gal $16.26 Optional cart for monthly Included attached per item Included Included 2012-2019 Prepaid bag $3.02 Disposal Prepaid bag for extras $3.02 lease $3.02 Included MDC Crystal Lake N/A 95 gal $22.24 (unlimited) Optional cart for Included Included Included Included Environment 2011- 2018 $2.00 per month Services 90 gal $20.82 Per Sticker $2.29 Waste Grayslake N/A 65 gal $18.57 $75.00 (6 items per week) Included Included Included Included 2014-2019 Management 35 gal $15.48 Included 35 gal $16.31 w/option to rent Per Sticker Waste Johnsburg N/A Per Sticker $3.60 Included Included 2014-2021 Sticker for extra $3.60 cart $3.00 $3,50 Management monthly Four times MDC 65/96 gal $19.13 Marengo Sticker $2.81 Per sticker $2.25 Included Included annually per Included Environment 2012-2019 Sticker for extra $2.81 season Services Not included in 45-65-95 gal $16.21 limited $75.00 (6 items per week) $165 per North Barrington N/A Included limited plan; included Included Prairieland 2015-2018 45-65-95 gal $17.21 unlimited $96.00 (unlimited) season in unlimited plan Included MDC w/option to Per item $2,68 Woodstock Sticker $2.68 96 gal cart $23.00 Per Sticker $2.40 City Program Included Environment 2015-2021 purchase tote Free w/cart rental Services $8.00 each *At Your Door Program $1.25 per Haney/mydocuments/refuseinformation/garbagecomparison2016inword home per month -electronics, hazardous waste, etc. (all must participate), also includes Waste Watch program **Free Saturday Yard Waste Drop-off Site the first full week of aPrii through the first full week of December (7AM to 12PM) WM Contract Extension 5 Year Rates Current : Monthly base rate Refuse sticker Yard waste sticker 96 gallon cart n/a $3999 $2087 $29.84 Proposal A: MonthlyRefuse base rate sticker Yard waste sticker 96 gallon cart Ist year $5.95 $3970 $185 $29.84 2nd year $6.13 $3.81 $194 $30.74 3rd year $6.31 $193 $3903 $31.66 4th year $6950 $4.04 $112 $32.61 5th year $630 $4.16 $121 $33959 Proposal B: Monthly base rate Refuse sticker Yard waste sticker 35 gallon cart -limited 64 gallon cart - limited 96 gallon cart - unlimited Ist year n/a n/a $2.85 $1735 $18955 $19435 2nd year n/a n/a $2994 $18.28 $19.11 $19.93 3rd year n/a n/a $303 $18.83 $19.68 $20.53 4th year n/a n/a $3.12 $19.40 $20.27 $21.15 Sth year n/a n/a $3.21 $19098 $20088 $21478 Proposal C. Monthly base rate Refuse sticker Yard waste sticker 35 gallon cart -limited 64 gallon cart - limited 96 gallon cart - unlimited Ist year n/a n/a n/a $18A5 $19.25 $20005 2nd year n/a n/a n/a $19200 $19683 $20065 3rd year n/a n/a n/a $19957 $20A2 $2L27 4th year n/a n/a n/a $20A6 $21.03 $21.91 5th year n/a n/a n/a $20677 $21066 $22657 n/a = not applicable