HomeMy WebLinkAboutMinutes - 4/4/2016 - Finance and Personnel Committee {- �
FINANCE &PERSONNEL COMMITTEE
MEETING REPORT
`— Apri14, 2016, 5:30 PM
McHenry Municipal Center
In Attendance: Committee Members: Chairman Alderman Wimmer, Alderman Curry and Alderman
Condon via telcconference. Absent: None. Also in Attendance: City Administrator Morefield, Deputy
City Administrator Hobson;Finance Director Lynch; and Deputy City Clerk Geraghty.
1. Call to Order: Chairman Alderman Wimmer called the meeting to order at 5:30 PM.
Chairman Wimmer reported Alderman Condon was attending the meeting via audio conferencing for
medical reasons and pursuant to the Open Meetings Act; he called for a motion to authorize this
action.
Alderman Curry made a motion, seconded by Alderman Wimmer to participate in the April 4, 2016
Finance and Personnel Committee meeting via audio conference.
Voting Aye: Curry,Wimmer
Voting Nay: None
Absent:None
Motion carried.
2. Public Input: None
� 3. Motion to approve the March 23 2016 Finance and Personnel meetin�report.
This item was postponed to the next Finance and Personnel Committee meeting as the minutes were
not provided in the meeting packet.
4. Transmittal and Discussion of Final Fiscal Year 2016/17 Bud�et and consideration of a motion to
forward the document to the full Citv Council for adoption at the April 25t" Annual Citv Council
meetinQ.
Chairman Wimmer asked City Administrator Morefield to begin the discussion.
Administrator Morefield reported the agenda supplement provided to the Committee summarizes the
comments, revisions, additions and/or clarifications as identified at the March 23rd meeting as follows:
Revisions�Additions
Administration
Line item 5110 Contractual Services was increased by $3,000 to provide funding for a municipal
internship opportunity.
Line item 5440 Training was increased by$3,000 to provide funding to send a candidate to Leadership
Greater McHenry County.
Finance
Line item 9942 Transfer to Capital Improvements Fund was increased by$87,866 to recalculating the
� amount needed to cover new capital items.
1
� Line item S 110 Contractual Services was increased by $50,000 for the completion of the Lakeland
Park Drain��ge Ditch Study.
In summar�,these additions result in an increase of$143,866 in budgeted expenditures from what was
presented i�i the previous draft.
Clarifications
Director Morefield addressed inquiries made by Alderman Curry at the March 23`a Committee
meeting regarding certain salary increases:
Fund 100.01 Administration: The Executive Assistant increase is the result of a promotion to include
responsibilities as Deputy City Clerk.
Fund 100.01 Administration: The Building Custodian salary incorrectly identified in the detail sheet
2015/16 column has been corrected.
Fund 100.03 CED: The Administrative Assistant increase is due to the transfer of a full position from
Fund 100.02 Elected Officials to 100.03. The Office Assistant now reflects a 0.4 position, which is
shared with Finance 100.04.
Fund 100.04 Finance: The increase in the Office Assistant reflects the addition of a 0.4 position, which
is shared with CED 100.03.
�
Fund 100.41 Parks & Recreation: The Parks Maintenance increase reflects the switch of an employee
vvho was at step 4 of the IOLTE 150 contract for an employee that is at step 10 of the IOUE 150
contract; a 27%difference in wages when comparing these two positions.
A discussion ensued on what is reflected on 4010 pages for non-bargaining employees versus the
amounts shown on 4090 sheets that reflect proposed increases that will go into effect FY 2016/17.
Alderman Wimmer called for questions/comments from the Committee:
Alderman Condon had none.
Alderman Curry questioned the amount budgeted for salary adjustments. City Administrator
Morefield provided a brief history on the introduction of the city's merit-based compensation system
approved by the City Council for non-bargaining employees. He reported the CPI-U is .7% and the
average increase budgeted for non-bargaining employees is 2.5%; some may be higher; some may be
lower using the merit-based system. Alderman Curry opined the Council should be approving the
overall amount not individual salaries within a budget. Alderman Curry said he is use to a corporate
approach in determining salaries.
A discussion on revenues and how they are deternuned each year was discussed. Alderman Curry is
concerned tliat staff intentionally underestimates projected revenues.
�
2
Alderman ('ondon stated it is not always best to use a corporate mentally with a government entity as
� they are nc�t transferrable. In a corporate environment if a catastrophe occurs and money is not
available, a corporation folds and that is on the owners yet the Council has a responsibility to continue
to provide :,ervices to our residents. We should not diminish the fact that we are being conservative
and will alv��ays be able to provide for our community.
Finance Director Lynch explained to the Committee the amounts estimated for income and use taxes
are provided by the State. For FY 2016/17, the State's estimate was $2.00/per capita under actual
receipts. Director Lynch further explained video gaming just began and it was not know the city was
going to receive over $250,000 in gaming revenue; drug asset forfeiture revenues are also
unpredictable.
Alderman C'urry said the city has to do the best job they can in predicting revenues and that does not
appear to be what is done, adding the state income is not going to be flat as shown in the budget.
Director Lynch said the information comes directly from the State Municipal League who provides the
city with the estimates for next year. Alderman Curry said he disagrees with the State's estimates.
Further discussion ensued on Alderman Curry's questions and staffls explanations on the reasons for
various expenditures and how the budgeted amounts are depicted on the detail sheets throughout
several accounts.
With no further questions from the Committee, Chairman Alderman Wimmer called for a motion on
agenda item #4.
� Alderman Condon made a motion, seconded by Alderman Wimmer to forward the proposed Fiscal Year
2016/17 Budget to the full City Council for adoption at the Apri125`h Annual City Council meeting.
Voting Aye: Condon, Wimmer.
Voting Nay: Curry
Absent: None
Motion carried.
5. Adjournment:
Motion by Curry, seconded by Condon to adjourn the meeting at 6:50 PM.
Voting Aye: Condon, Curry,Wimmer.
Voting Nay: None
Absent:None
Motion carried.
Reviewed and Approved:
��� �� � /
�� �����/--� � Date: �� �� ,// 2016
Alderman R. Wimmer, C irman
�
3