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Home My WebLink AboutMinutes - 3/28/1995 - Finance and Personnel Committee � FINANCE COMMITTEE MINUTES Tuesday March 28, 1995 Members P:resent : Locke, Bates, Lawson (arrived at 7 :30 P.M) Others Prf=sent : City Administrator Peterson, City Clerk Althoff, Mayor Cuda, Director Public Works Batt, Superintendent Gough Chairman Alderman Locke called the meeting to order at 7 : 00 P.M. He stated the purpose of this meeting was to continue to review the ' 95-9f5 budget and finalize the employee benefit and wage package . City Admi,zistrator Peterson reviewed the End-of-the-year 1995 projections and proposed 1996 Budget . He felt the projections will be very close to the April 30, 1995 figures . WATER/SEWER FUND City Administrator Peterson noted that capital outlay in this fund included two carry-over projects; wastewater treatment plant and the Maple Avenue water main replacement . The ' 95-96 projection is a worst case scenerio and additional water/sewer revenues may be forthcoming depending upon summer weather �— conditions . Additional expenses include -acidification of wells #2 and #6 to bring them up to full pumping capacity. -repairs for water plant #l, specifically the pressure filter tank Discussion followed regarding the removal and/or abandoning of the underground fuel tanks located at the city garage as the repair work planned for well #1 may be associated with this project . The long term plan is to move the fuel tanks and garage to the Ed�a Mae Johnson property. City Admi�istrator Peterson noted that he is proposing $250, 000 be earmar�ed in the 1995-96 budget for the purchase of equipment and the replacement of main along and around the Maple Avenue area. He also indicated that the project may cost less than the $250, 000 . Discussion followed regarding the McHenry Shores Water Company. Determination was made to discuss this issue in detail at the next Finance Committee meeting during Executive Session. � Finance Committee Meeting � March 28, 1995 Page Two Peterson �ioted that CEDAP grant monies may be available for up to $400, 000 :For infrastructure improvements . Director ��f Public Works Batt also stated that new water towers were needed as well as additional water capacity at plant #4 . The plant expansion as well as the concurrent treatment should be addressed after the water tower project . A new deep well will also be required as further development progresses in the area of the proposed Inland Business Park. Discussioti then followed as to the impact of the proposed Inland McCullom ]�ake residential property on the existing sanitary sewer stations ��t Donovan and Willow Streets . Other expE,nses incurred under this fund included additional landscape for the Beach street station. . to create a barrier to screen the plant from the other homes recently built in the area contractual with labratory for water sample tests the Maple Avenue Project . .engineering expense has been approved, but there was a request to review this project at budget time . Alderman Locke suggested this item be discussed at `- the April 5th council meeting. EMPLOYEE INSUR.ANCE FUND City Administrator Peterson noted that staff was investigating better vision and dental plans for the employees at the same cost . SEWER FUND City Administrator reported that an estimated $250, 000/year from the east of the river businesses sales tax will assist in the design anc� extension of sanitary sewer lines to this area. This expense i;� reflected under the contractual line item of this fund. Al;�o noted were the additional monies budgeted for utilities due to the commonwealth edison electrical rate rollback. The wastewater treatment plant chlorination project is also reflected under capital outlay. VEHICLE LICENSE FUND There is 5130 , 000 budgeted under street construction for the straighteiiing of Industrial Drive . Mark Towne still needs to grant the city 150' of right-of-way for this project . � Finance Committee Meeting � March 28, 1995 Page Three ROAD AND BRIDGE FUND $75, 000 h�s been transferred from the annexation fund for the enhanced sidewalk program. . .additional $50, 000 is also reflected on the ex�ense side . POLICE PROTECTION FUND Remains consistent with previous years . BAND FUND Bottom li:ze expense budgeted is slightly higher than in previous years due to planned equipment replacement . CIVIL DEFENSE FUND The 94-95 budget reflects the purchase and installation of the warning sirens at Tonyan Industrial Park. The 95-96 budget reflects plans to install another siren on the north end of town within the next year or two. AUDIT FUND � $18 , 000 budgeted every other year for actuarial study done for the Police Pension. INSURANCE FUND City Administrator Peterson noted that the city is currently close to finalizing workmen' s compensation claims and liabilities . Need to consider levying just enough for premium coverage for ' 95-96 . RETIREMENT FUND This is normally a monies in and monies out fund, altho City Administr��tor Peterson noted that additional levying may be needed. I�unds can also be diverted from the general fund to this fund. ANNEXATION FiTNDS Included :_n the proposed ' 95-96 budget is $50, 000 for the proposed __nfrastructure extension to Willow and/or ponovan lift stations, as well as $150, 000 for the use of either the purchase of 400 ft . of property on either side of Boone Creek or for use of the We:�t McHenry Bypasse . � Alderman l�ocke called for a recess at 8 : 30 P.M. Finance Committee Minutes � March 28, 1995 Page Four Alderman ]�ocke reconvened the meeting at 8 :35 P.M. with everyone still in ��ttendance . DEVELOPMENT/ESCROW FUND These mon-ies are earmarked for specific projects asociated with annexations and development issues . Additional monies are available within this fund for the sidewalk program. $45, 000 is also earmarked for the Target detention pond project . City Administrator Peterson also informed the committee that a request had been nade to return unspent monies to Hemphill . Some type of warrenty ;�hould first be received before release of these funds . MOTOR FUEL TAX FUND This fund pays for road salt, resurfacing and includes some funds for the proposed Crystal Lake Road and Dartmoor signal . DEBT SERVICE FUND Reflects those funds associated with the Municipal Building. POLICE PENSION FLTND � Reflects property taxes, interest earnings and employee contributions . CAPITAL DEVELOPMENT FUND Funds are budgeted for the second well at plant #4 . REVOLVING LOAN FiTND City Administrator Peterson noted that there should be $50, 000 in this fund for the 95-96 year. The wage ��nd benefit package for the 95-96 year was discussed. The following package was recommended for full council considerat:ion: wage adjustment of 4a implementation of a 10 year step system elim�nate longevity beginning 5/1/96 and replace with a pay for performance system. elim-�nate payment of employees and replace with a 50/50 split between City and employees of health insurance year-end retained earnings . allow accumulation of more than 100 sick days to be used by employee for illness � purctiase of bottled water for employees purcliase of a large refrigerator for the Municipal Building Finance C�mmittee Minutes � March 28, 1995 Page Five It was al�o the determination of the committee to meet one more time before putting the budget together. Alderman :�ocke suggested a meeting be set up as soon as possible with the ��mployee representatives to present the wage and benefits ;�ackage once it had obtained full council approval . The meeti:zg was adjourned at 9 : 35 P.M. � �