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HomeMy WebLinkAboutMinutes - 8/29/1995 - Finance and Personnel Committee FINANCE COMMITTEE MINUTES `' August 29, 1995 Members Present : Chairman Lawson, Bill Baird, Greg Bates (arrived at 7 : 12PM) Others Present : Mayor Cuda, City Clerk Althoff, Alderman Locke, City Admilzistrator Peterson, Director of Building & Zoning Lobaito, i�irector of Public Works Batt and Chief of Police Joyce . Absent : D.irector of Parks and Recreation Merkel Alderman Lawson called the meeting to order at 7 : 06 P.M. The committee went into Executive Session to discuss Personnel Issues at 7 : 07 P.M. PERSONNEL ISSUES Chairman Alderman Lawson explained that the purpose of this evenings meeting was to discuss the Pay-for-Performance incentive program. Lawson stated his concern as to the council' s committment to this program and the realization that the brunt of the work will fall on the Department Heads . He stated the council must support the Department Heads in their recommendations in order for this program to be effective . � Some discussion followed regarding the elimination of longevity and the potential of some employees making less money next year than they are currently making this year. Alderman Bates arrived at 7 : 12 P.M. City Administrator Peterson noted that Council had increased the CPI raise by lo for this fiscal year in anticipation of this possibility. Alderman :�awson suggested as the current maximum longevity percentage received is 4% and the proposed pay-for-performance maximum percentage is 4o there may not be a real incentive for these employees . He recommended the committee consider taking 30, rather than 2%, of the department' s total salary dollars to create the "incentive pool" and allow a maximum of up to 6a of the employee' s base salary. Alderman Bates noted this might mean an eight or nine percent raise for some people with the CPI included. He felt the City needed to be more responsible fiscally. Some discussion followed. City Administrator solicited comments from the Department Heads regarding the incentive pay program. He noted staff' s unanimous support t:ze the program when discussed at the October, 1994 staff � Finance Committee Meeting Minutes August 29 , 1995 �— Page Two retreat . Staff noted a potential difficulty in administering the program a;� many of the employees in supervisory positions are not trained in this area. Discussion followed regarding the potential of some employees to lose monies with the elimination of longevity and the implement��tion of the incentive pay program. Alderman Locke suggested "grandfathering" all employees currently in the longevity program and all new employees be subject to the new criteria. It was the committee' s consensus that no employee should experience a loss to their base salary and adjustments can be made to address this problem, ie : through CPI increase, etc . City Administrator Peterson suggested a comparability study of salaries z�elative to other public sectors as well as similar private sector businesses . Some discussion ensued regarding the Public Works Department and the upcoming labor union negotiations . Alderman Lawson in summary stated the council would need to make a conscientious decision to support the Department Heads' recommendations during the implementation of this program and consider further the implementation procedure . �" City Administrator Peterson noted that an effective incentive based system requires clear concise goals and objectives which direct employees' activities and it' s implementation can also be an impetus for other organizational changes . Discussion followed regarding the difficulties in creating clear measurable goals and the merits of an incentive pay system. Alderman Baird recommended the committee move on to the next item of business and review the evaluation instrument . Alderman Bates seconded tiis recommendation. The committee unanimously agreed to move on tc� the evaluation review. City Administrator Peterson noted that if additional training was required for some supervisory personnel it would be provided. It was also noted that the Police Department has in place currently a written evaluation form for it' s sworn officers and the form being rev�ewed would be used only with the civilian employees . It was thE� recommendation of the committee to add the following categories to the evaluation form under Section III : # 2 Attendance (attachemployee calendar) # 9 Quantity of work #12 Works independently � Finance Committee Meeting Minutes August 29, 1995 ti.- Page Three and Section VI should include the statement : "I We have ersonall discussed the fore oin contents of this appraisal with the employee " before the Employee' s and Department Head' s Signature and a portion that includes the statement : "I recommend a S increase effective May lst for employee name" . followed by the Department Head' s and Administrator' s signatures . The Committee also considered granting a dollar amount rather than a percentage amount to the employees . Sick day usage will also be considered as a potential criteria measurement . The committee recommended unanimously to add a yearly calendar depicting employee sick day usage to the evaluation form. Discussion followed regarding the procedure to be followed by the committee at the next finance committee meeting when the employees would be invited to review and comment on the evaluation form. Director Batt noted that detailed information � regarding future benefits might undermind beginning labor negotiations with the Public Works Department . The Department Heads were excused at 10 : 10 P.M. Alderman Baird initiated discussion regarding the McHenry Shores water situation. He asked for the committee' s support in recommending the use of capital development funds to assist in the correction of this water quality and quantity problem in the McHenry Shores subdivision. He also suggested the water rate differential be continued for the Shores residents and the additiona=_ monies be used for fire hydrant and meter purrhases for the sizbdivision. A special service are could be created and reflected on tax bills to pay back a portion of the monies to the capital development fund. The committee stated their support for correcting the problem and suggested further discussion. The meeting was adjourned at 10 :20 P.M. Respectfully submitted, !� � �.,.......�.� Davi Lawso , Chairperson L.