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HomeMy WebLinkAboutMinutes - 9/26/1995 - Finance and Personnel Committee EXECUTIVE SESSION � FINANCE COMMITTEE MINUTES September 26, 1995 Members Present : Chairman Lawson, Greg Bates, Bill Baird Others Present : Mayor Cuda, City Clerk Althoff, City Administrator Peterson, Alderman Locke Alderman Lawson called the meeting to order at 7 : 03 P.M. � Motion by Baird, seconded by Lawson, to go into Executive Session at 7 : 04 P.M. to discuss Personnel . Voting Aye : Lawson, Baird Voting Nay: None Absent : None Motion carried. PERSONNEL--Chairman Lawson stated that the purpose of tonight' s meeting was to finalize the Pay For Performance or the Incentive Pay Program. Lawson noted the addition of line items "Quantity of Work" and "Works Independently" � to the evaluation form. � � Discussion followed as to the review �rocess and designation of supervisory personnel responsible for the review. Alderman Bates arrived at 7 : 15 P.M. It was noted that in most instances the Departmentr.Head would be responsible for the initial review and the City Administrator would then with the Department Head evaluate the review. In the Public Works Department this review process may have an additional first step with the immediate supervisor, foreman and/or superintendent handling the initial review, with the evaluation being done by Department Head and City Administrator. Discussion then ensued regarding the amount of dollars to be available in the incentive "pool" for each Department and whether to include Department Head salaries in the pools . It was suggested a % of the salary amounts for each department be set � and then a dollar amount can be suggested for the "incentive raise . " Department Head salaries should not be included in the pool . + The Mayor and City Council will be responsible for evaluating and ' reviewing the Department Heads' performance as welJ� as the City � Administrator' s performance. The City Administrator would also be required to provide written recommendations on each of the � ' r i' Finance Committee Minutes � September 26, 1995 Page Two Department. Heads . City Admir�istrator Peterson stated the importance of setting goals and setting clear objectives . A lengthy discussion followed. The committee recommended the addition of another Section on the evaluation form to include years of employment and promotions . It was determined to create a new Section Six and change the current Section Six to Seven. The question was raised as to whether the incentive pay becomes part of arl employees base salary or whether it will be treated similarly to a yearly bonus . It was the committee' s consensus that the incentive pay was to be treated as a bonus and not as a continuing portion of the employee' s base salary. Discussion continued regarding the current status and planned elimination of longevity. Several suggestions and recommendations were presented for consideration including -rolling longevity into the base salary of all those employees currently receiving longevity �. -creating a two-tiered system; allowing longevity for all current employees but eliminating longevity for any newly hired employees. The discussion continued noting the possible effect (s) of current Public Works union negotiations on the longevity issue. City Administrator Peterson explained that according to our current Personnel Policy Manual longevity no longer exists and this existing policy can not be changed for all employees involved in the union negotiations, however all other employees, not under contract, can be affected unilaterally. Chairman Alderman Lawson suggested all current recipients of longevity receive or_e-half of tr.eir current percentage as a portion of their base salary. This "phase-out" could be presented in a well thought out written memo with the reminder that last years CPI raise included an additional lo in an attempt to accommodate the loss of longevity. City Administrator Peterson recapped each alderman' s position regarding the incentive pay pool and individual employee caps . Alderman I,awson- 2 . 5o pool of each departments total salary base with a 6o cap on individual incentive payouts Alderman F,aird- 2 . 5o pool of each department' s total salary base �' with a 6o cap on individual incentive payouts Finance Committee Minutes � September 26, 1995 Page Three Alderman Bates- 2 . 0% pool of each departments total salary base with a 4% cap on individual incentive payouts. Alderman Lawson stated the committee would make the 2 . 5% pool recommendation with a 6o cap to the full council at the regularly scheduled October 4th council meeting. Motion by Baird, seconded by Bates to go back into Open Session at 10 : 30 F.M. Voting Aye : Lawson, Bates, Baird Voting Nay: None Absent : None Motion carried. The meeting was adjourned at 10 :31 P.M. David Lawson � �