HomeMy WebLinkAboutMinutes - 2/26/1996 - Finance and Personnel Committee � FINANCE COMMITTEE MINUTES
February 26, 1996
Members Present : Chairman Lawson, Bill Baird Greg Bates
Others Present : City Clerk Althoff, Senior Clerk Susan
Christenson, Alderman Locke, Director of Public Works Batt, Mayor
Cuda arrived at 7 :25 PM
Alderman Lawson called the meeting to order at 7 : 06 P.M. Lawson
stated that the purpose of the meeting is to review the various
department requests and recommendations for the 1996-97 budget
year.
Public Works Administration
Director of Public Works Batt noted the addition of a fulltime
receptionist to be shared between his department and Building and
Zoning. It was staff' s recommendation to place one fulltime
receptionist from General Administration here and move the
budgeted parttime receptionist position from Public Works and
Building and Zoning to General Administration.
Monies budgeted for City Mapping were moved from the contractual
account, 510 to Capital Outlay account 700 . Further discussion
- regarding city mapping will be conducted under Building and
� Zoning Department requests as the cost of this project will be
divided between Public Works and Building and Zoning.
Street and Park Division
Staff was instructed to reflect a 5o COLA raise for all nonunion
department employees . A fulltime Parks Ranger position was added
to this year' ss budget . Director Batt noted this would be a
union position. The tool allowance was moved from account 401 to
492 .
Some discussion took place regarding contractual account 510 and
the budgeted funds for Lakeland Park Stormwater engineering and
drainage work. The committee noted this work was not started and
monies should be carried over to the 96-97 fiscal year to insure
its completion. A discussion followed noting the impact the
Willow Street Station improvements will have on stormwater
basement flooding in the Millcreek subdivision area. Director of
Public Works Batt stated the need to conduct a drainage study to
determine the required culvert size and how to proceed. He
stated the $100, 000 budgeted will cover the cost of a drainage
study by city engineers, Baxter and Woodman. The need for a long
term as well as short term solutions to satisfy affected
residents was acknowledged. Mayor Cuda requested a checklist be
created for each main culvert .
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Finance Committee Minutes
February 26, 1996
� Page Two
Street and Park Division (cont)
Discussion followed regarding the water problems at Ann Street
and the Jewel Food Store Pond at Route 120 . Alderman Bates also
noted the Maple Avenue creek near the graveyard needed to be
cleaned. Director of Public Works, Batt, stated staff needed to
determine if a "root" problem existed. Some further discussion
followed regarding the feasibility of budgeting monies for the
laying of sewer lines down Maple Ave in the 1997-98 fiscal year.
The Materials and Supplies account, 527, had no amount budgeted.
Director of Public Works Batt asked that a figure of $23 , 000 be
placed on this line item. The Committee concurred.
Some discussion then took place regarding monies for the West
McHenry ByPass . Director of Public Works Batt noted that the
IDOT monies budgeted for Route 120 improvements from the Union
Pacific railroad tracks to Charles Road in Woodstock were
reallocated and improvements were now planned for the year 1999 .
Batt also noted the $50, 000 budgeted for miscellaneous sewer
repairs in Capital Outlay account 700 were tied to the Maple
Creek problem discussed earlier.
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The Committee noted that further discussion should take place
regarding these capital outlay items :
Sewer Jet Replacement
Automatic sprinklers . .Veteran' s Park
Automatic sprinilers . . Knox Park soccer fields
Staff noted some of these capital outlay projects may be
reallocated to different account numbers .
Building & Grounds
The budgeted monies for 1996-97 salaries include 3 part timers .
Batt explained that two are new positions and would be used to
begin maintanence projects inside and outside the Municipal
Building. Under the Capital Outlay account, 700, Batt noted the
Municipal Building' s parking lot needed to be resurfaced and the
northeast corner of the parking lot needed to be removed and
straightened because of drainage problems .
The Committee directed City Clerk Althoff to investigate further
the cost of video equipment for the council chambers as $10 , 000
was budgeted in this account for this purpose .
It was noted that monies collected for the use of the Municipal
Building' s classroom were earmarked for furniture and equipment
replacement for the classroom.
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Finance Committee Minutes
February 26, 1996
�• Page Three
Vehicle License Fund
It was noted that some Material and Supply costs for the Public
Works Department were expensed from this account . Staff noted
this was a limited use fund for such projects as street lighting,
signal re�air, street construction and resurfacing, etc .
Road and BridQe Fund
Staff noted this fund was also a limited use fund for street
maintenance, street lighting, street resurfacing, etc . Monies
for one-half of the city' s sidewalk program are budgeted here .
Director Batt noted Bull Valley Road is in need of repair,
particularly on the south side, west of Route 31 . Some
discussion followed regarding a ministreets program for downtown
revitalization efforts . Further discussion ensued regarding the
reorganization of Parks and Public Works . The Committee stated
their intent to discuss the reorganization further with Director
of Parks and Recreation Merkel on Wednesday, February 28th.
The committee, noting monies budgeted for a traffic study in this
fund, discussed the feasibility of hiring a consultant to
complete the study next year.
� Motor Fuel Tax
These monies are also used for street and sidewalk like projects .
The committee also noted that both Willow and Prairie Streets,
after the reconstruction project, have retained the wavelike
design.
Mayor Cuda requested the Green Street Phase III project be ready
for submission to the Council of Mayors by March 29th. Budgeted
funds for this project reflect only the City' s portion based on
receipt of the Council of Mayor grant .
Some discussion followed regarding budgeting monies for a traffic
signal at the Route 31 and Shamrock Lane intersection. Chairman
Lawson placed this item on the Discussion List .
The committee reviewed the remaining projects including the left-
turn lane at Gary Lang Chevrolet, the feasibility study for the
addition of a cross section along McCullom Lake Road from Route
31 to the railroad tracks and the reconstruction of Main Street,
west of Route 31 including curb and gutter for Borden Street .
Alderman Bates reminded the committee that a letter must be sent
to Inland notifying them of the City' s intent to invoke the
annexation agreement clause regarding receipt of right of way for
\.,. the widening of McCullom Lake Road.
Alderman Locke left the meeting at 9 : 15 PM.
Finance C�mmittee Minutes
February 26, 1996
Page Four
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Motor Fuel Tax Fund (cont)
Some discussion followed regarding the accumulation of water on the
roadway in front of the Mobil Gas Station on Route 31 . Director of
Public Works Batt also noted Front Royal and Main Street between Green
and Route 31 were in dire need of repair.
Water DeAartment
Some discussion ensued regarding the proposed promotion of Bill
Cunningham which was reflected in Director Batt' s budget
recommendations . Some additions to the Water Department' s budget
included more dollars for training becausse of OSEA right-to-know
requirements . Batt noted this cost was spread throughout the
appropriate departments .
Under the Contractual account, miscellaneous, monies were budgeted to
pull the well pumps on a rotating cycle for maintance and cleaning as
they clog with rust, iron, etc . Batt also note Water Plant #9 needed
attention. His budget recommendations included monies to explore either
replacement or repair options .
Sewer Department
The committee discussed funding for the extension of sanitary sewer to
� the recently annexed properties east of the river. Chairman Lawson
noted that this project should be discussed at length at a later point
in time during the budget process .
Staff noted that item #7, engineering for SWWTP under account 700,
Apaital Outlay was reallocated to the Capital Development Fund.
Recreation Fund/Account 61.41.526
This particular account is the Petersen Park Barn project . The
committee' s discussion revolved around simple cosmetic improvements or
the hiring of a contractor to handle major renovation projects . The
committee also needed to determine whether to keep this project under
account #526 or move it to Capital Outlay, Account #700 .
Downtown Revitalization
Batt noted that $150, 000 had been allocated for the city' s downtown
revitalization commitments .
The committee noted the need to budget monies for a park to be located
on the northeast corner of Route 120 and Green Street . These monies
would be utilized for building demolition, planning and landscaping.
Motion by Bates, seconded by Lawson to adjourn the meeting at 10 : 00 PM.
� Respectfully submitted, \ �� n
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