HomeMy WebLinkAboutMinutes - 2/28/1996 - Finance and Personnel Committee � FINANCE COMMITTEE MINUTES
February 28, 1996
Members Present : Chairman Lawson, Bill Baird Greg Bates
arrived at 7 : 15 PM
Others Present : Mayor Cuda, City Clerk Althoff, Senior Clerk
Susan Christenson, Director of Building and Zoning Lobaito, Chief
of Police Joyce, Director of Parks and Recreation Merkel
Alderman Lawson called the meeting to order at 7 : 03 P.M. Lawson
stated that the purpose of the meeting is to continue the review
of various department requests and recommendations for the 1996-
97 budget year.
Building and Zoning Department
Director of Building and Zoning Lobaito noted the addition of a
fulltime receptionist to be shared between his department and the
Public Works Department . As discussed on Monday it was staff' s
recommendation to place one fulltime receptionist from General
Administration here and move the budgeted parttime receptionist
position from Public Works and Building and Zoning to General
Administration.
In account #500, Forms and Publications Printing, Lobatio noted
�, an increase for Zoning Map Updates citing state statue
requirement to update the maps yearly [by March 31st] and the
numerous annexations which must be included in this year' s
update . An increase for reference code books is also included as
the department is currently working with the 1988 version.
Lobaito also noted an increase of 14% in the contractual account,
#510 reflecting an increase number of complaints with regard to
weed mowing. Lobaito reminded the committee that all weed mowing
expenditures are recaptured from the property owners . Some
discussion followed regarding the contracting of these services .
Lobaito noted the recapture of expenses was also true for
elevator inspections .
Alderman Bates arrived at 7 : 15 PM.
Lobatio then reviewed the capital outlay projects reflected in
his 1996-97 budget request . A sound meter for $1, 200 was
requested in order to enforce city noise ordinances reflecting
decibal levels . Furniture for the secretarial position was
budgeted as well as monies for the base map development . A
lengthy discussion followed regarding projected expense for the
map' s development, including additional personnel, computer
hardware and software, etc . It was the committee' s determination
to discuss this item further at a later date .
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Finance Committee Minutes
� February 28, 1996
Page Two
Police Department
Chief Joyce noted a 9% increase in calls throughout the 1995
calendar year and stated his need for four additional officers .
He noted the City had applied for additional monies through the
FAST COPS Grant program. A High School liason officer was
included in the budget reflecting High School District 156' s
request for a fulltime liason officer and their willingness to
fund up to 700 of this officer' s salary including benefits .
Chief noted in account #503 , Travel, Training and Dues the true
number should be $2210 reflecting 34 officers not 32 . He also
noted that SOo of basic training expenses are reimbursed by the
Training Board.
No monies were budgeted this year for contractual services with
the Northern Illinois Police Crime Lab as it was staff' s
recommendation to retain the services of the Illinois State
Laboratory which are free.
The increase in account #535, Gasoline and Oil reflets the change
utilizing Boncosky for gasoline .
� In the capital outlay account Chief explained that the City had
taken delivery of the 5 new squad cars although payment would not
be made until 5-1-96 . Monies budgeted for the eight mobile data
terminals would be partially funded with the $31, 000 drug funds .
Director of Parks and Recreation Merkel arrived at 7 : 50 PM
Some discussion ensued regarding Chief' s request for a new garage
door for the sally port . It was the consensus of the committee
to add the $5000 sally port garage door to the capital outlay
items to be discussed under the Building and Grounds Fund.
Parks and Recreation Deparment
REVENUE. .Director of Parks and Recreation Merkel noted the
revenue levels remain the same as those in 95-96 reflecting
council' s decision not to charge city residents for use of
Petersen Park Beach and taking into consideration the extreme
heat experienced early this past summer driving the purchase of
pool passes .
EXPENSES. .Director of Parks and Recreation Merkel noted the
addition of 1 fulltime Athletic Supervisor and explained the
salary figure reflected only 8 months employment throughout this
fiscal year anticipating hiring sometime in August or September.
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Finance Committee Minutes
� February 28, 1996
Page Three
Parks Department (cont)
A lengthy discussion followed regarding the expansion and/or
reduction of recreational programming and if required providing
the appropriate space for these programs, perhaps planning for a
recreational center.
Further discussion ensued regarding the reorganization of the
Public Works and Parks and Recreation Departments. Director
Merkel recommended returning to the original organizational setup
citing better customer service and response time . It was noted
that Petersen Park, Veterans Park and Knox Park are included in
the 1996-97 mowing contract . Merkel also recommended hiring more
summer help this fiscal year. The committee recommended Director
of Public Works Batt and Director of Parks and Recreation make a
presentation to full council at the March 13th workshop meeting
regarding the reorganization of these departments .
Mayor Cuda requested that monies be budgeted for the demolition
of the building located on the northeast corner of Route 120 and
Green Street as well as landscaping and amenities for the
creation of a downtown park. Some discussion followed.
� City Administrator Vacancv
Mayor Cuda requested the committee consider the counter offer
received from the Wisconsin candidate at this time citing the
lateness of the hour and his need to attend a previous
committment . The candidate has requested a beginning salary of
$67, 500 with a six month review and increase in salary to
$70, 000 . It was the committee' s consensus to offer a full year' s
beginning salary of $68, 000 .
Parks and Recreation Department (cont)
Director Merkel noted the additional monies requested for
swimming apparel for better quality suits and additional monies
for chemicals in the pool fund. The utility expense reflected on
the year-to-date figures was high as those expenses attributable
to other items (street lighting, etc) charged on the same meter
were not yet backed out .
Merkel noted the addition of monies for the Beach Supervisor
position and stated the 1995-96 year was unusual with high
expenses due to reparis and equipment replacement .
The Park Donations Fund line items were estimated based on
relevant annexation and building data provided by the Building
and Zoning Department .
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Finance Committee Minutes
February 28, 1996
Page Four
� Chairman Lawson requested the Brookside Park project and the
recreational center be placed on the list of "to be discussed"
items . TYie committee also questioned the status of the tree farm
project . Chairman Lawson placed this item on the "to be
discussed" list as well .
The meeting was adjourned at 9 :50 PM.
Respectfully submitted,
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'� �.�,.�, C� ,- �-�l-
David Lawson, Finance Chairperson
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