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HomeMy WebLinkAboutMinutes - 4/1/1996 - Finance and Personnel Committee � FINANCE COMMITTEE MINUTES April l, 1996 Members Present : Chairman Lawson, Gregory Bates Others Present : Mayor Cuda, City Clerk Althoff, Alderman Bill Bolger, Alderman Terry Locke, Director Public Works Fred Batt, Director Parks and Recreation Pete Merkel Alderman Lawson called the meeting to order at 7 : 19 P.M. Motion by Bates, seconded by Lawson to go into Executive Session to discuss Personnel issues at 7 : 20 PM. Voting Aye : Bates, Lawson Voting Nay: None Absent : Baird Motion carried. Motion by Bates, seconded by Lawson to go back into Open Session at 9 : 29 P.M. `„ Voting Aye : Bates, Lawson Voting Nay: None Absent : Baird Motion carried. Motion by Bates, seconded by Lawson, to adjourn the meeting at 9 : 30 P.M. Voting Aye : Bates, Lawson Voting Nay: None Absent : Baird The meeting was adjourned at 9 : 30 P.M. Respe tfully submitted, ,% .// G��� �", � /�-.-�--� Davi awso , Chairman � n ��� � �f� � `'' FINANCE COMMITTEE MINUTES April 1, 1996 EXECUTIVE SESSION Motion by Bates, seconded by Lawson to go into Executive Session to discuss Personnel issues at 7 : 20 PM. Voting Aye : Bates, Lawson Voting Nay: None Abse�t : Baird Motion ca.rried. Chairman Lawson stated the purpose of this evening' s meeting was to continue discussion on the 1996-97 proposed budget, specifically Personnel issues . Lawson noted the attendance of Director of Public Works Batt and Director of Parks and Recreation Merkel stating the reorganization of the Parks Department within the Public Works Department needed to be reevaluated. He turned the meeting over to Merkel and Batt requesting they review the department reorganization and determine how to proceed. Director of Parks and Recreation Merkel recommended the retention � of the mowing contract and the return of Park staff to the Recreation Department . Merkel also recommended the hiring of additional part-time summer help to assist the Recreation Department with ballfield and park care . Director of Public Works Batt concurred with Merkel' s recommendations noting the ease with which the Public Works Department was able to incorporate Park maintenance . Batt stated however the inability of the Public Works Department to provide the required level of service support for the Recreation Department . Batt also reported that the addition of the part-time summer Park Ranger was a definate asset to the program. There was a significant decrease in the incidents of vandalism and graffiti in city parks . Merkel and Batt informed the committee that the Recreation Department needed the availability of a flexible parks crew for field care and recreation program support . The Public Works Department is unable to provide this flexibility on a regular basis due to project scheduling. After a lengthy discussion it was the consensus of the committee to leave the question of how the departments will be organized to the new City Administrator and the affected Department Heads . The committee' s recommendation to full council will be to retain the mowing contract and to prioritize the maintenance of all city � parks to t=he same standards as achieved during the 1995 EXECUTIVE SESSION Finance Committee Meeting Minutes �- April l, 1996 Page Two spring/summer seasons . The committee also will recommend the hiring of three part-time summer staff persons for this season. PUBLIC WORKS DEPARTMENT Director of Public Works Batt requested the committee discuss the line item regarding the retention of the Street Superintendent position while he was still in attendance. The Committee concurred. A lengthy discussion followed regarding the job performance of the street superintendent as well as the original job description for this position. It was noted by council members present that the original hire had an agreed upon time frame for the position' s conclusion. Director of Public Works Batt was directed by the committee to speak with the Street Superintendent and discover what conditions, if any, were agreed to upon his hire. POLICE The Police Department has requested the addition of four new officers for the 96-97 year along with a High School Liason � officer. The High School Liason Officer will be paid for in part by the school district based on the base salary of a newly hired first year officer. The school district will pay 70% of this salary including benefits and the city will pay for the remaining 30o as this officer would be available for fulltime city work during the summer months when school is not in session. A lengthy d:iscussion followed. It was the committee' s consensus to invite High School Superintendent Robert Swartzloff to the next Finance Meeting, April 8th to provide the committee with more information regarding this Liason Program. The committee will also consider the budgetting for two additional police officers in the 96-97 budget . The committee also noted that if the Liason Officer were provided the school district should be required to pay 70% of the liason officer' s actual salary not just 700 of a first year officer. PARKS The Parks Department was requesting the addition of a fulltime Athletic Supervisor. After a length discussion it was the consensus of the committee to not recommend this addition to the full council . The Parks Department also requested the budgetting of additional monies for a part-time Beach Supervisor and to increase the part-time summer salary schedule . It was the consensus of the committee to budget $6, 000 for a part-time Beach Supervisor and to raise the part-time summer salary schedule as � proposed k�y Director of Parks and Recreation Merkel (attached) . EXECUTIVE SESSION Finance Committee Meeting �- April l, 1996 Page Three Motion by Bates, seconded by Lawson to go back into Open Session at 9 : 29 P.M. Voting Aye : Bates, Lawson Voting Nay: None Absent : Baird Motion carried. Motion by Bates, seconded by Lawson, to adjourn the meeting at 9 :30 P.M. Voting Aye : Bates, Lawson Voting Nay: None Absent : Baird The meeting was adjourned at 9 : 30 P.M. Respectfully submitted, � ,� � � a-�..-� Davi Laws , Chairman �.