HomeMy WebLinkAboutMinutes - 11/13/1996 - Finance and Personnel Committee �
FINANCE COMMITTEE MINUTES
November 13, 1996
Members Present: Chairman Lawson, Terry Locke and Bill Baird
Others Present: City Clerk Althoff, City Administrator Jordan, Director of Building
and Zoning Lobaito, Director of Public Works Batt and Jerry Davenport of The
Davenport Group.
Alderman Bill Bolger arrived at 7:14 P.M.
Chairman Alderman Lawson called the meeting to order at 6:09 P.M.
GIS DEMONSTRATION
City Administrator Jordan introduced Jerry Davenport of The Davenport Group.
Mr. Davenport was in attendance to demonstrate a GIS (Geographic Information
System) program. GIS is an integrated collection of databases which can be
�- viewed geographically on a computer. Mr. Davenport distributed some written
information on his GIS software program and gave a 55 minute demonstration.
Council directed Mr. Davenport to present a written cost proposal for a startup
phase including base map creation, zoning and support services.
LAKELAND PARK SEWERS
Director of Public Works Batt explained that the bids for phase I of the Lakeland
Park drainage improvements were opened on October 29, 1996. The lowest bid
received was 5104,242.00 and council authorized a not to exceed amount of
$80,000 at it's July 24, 1996 meeting. Director Batt stated he was seeking a
recommendation from the Finance Committee to reduce the scope of phase I or to
request council's approval to increase the authorized expenditure amount to
5104,242.00. City Administrator Jordan distributed a memo from Mayor Cuda
stating his support to increase the authorized expenditure amount and complete
phase I as presented. Some discussion regarding how Phase I would be reduced
as well as the feasibility of rebidding the project followed. Director Batt noted pipe
segments between A and inlet 4 as well as between inlets 9 and 12 could be
deleted. The estimated project cost would then be 587,000.
Motion by Baird, seconded by Locke, to recommend an increase by $24,242.00 in
�- the authorized expenditure for phase I of the Lakeland Park drainage project to full
Finance Committee Minutes
� November 13, 1996
Page Two
council and to reduce the proposed 1997-98 budget amount of S 150,000 for
phase II of the Lakeland Park drainage project by 524,242.00
Voting Aye: Baird, Lawson, Locke
Voting Nay: None
Absent: None
Motion carried.
INDUSTRIAL DRIVE
Director of Public Works Batt reported that the engineer's cost estimate for the
straightening of Industrial Drive was 5300,000 plus 530,000 of engineering costs.
After a consultation with Smith Engineering the cost estimate was pared down by
$70,000 to a total cost of 5260,000 including the $30,000 engineering costs.
Director Batt noted the 1996-97 budget reflects S 150,000 for this project. In
response to Alderman Locke's inquiry the project was pared down when the
pavement thickness was reduced and the existing overlay on Industrial Drive was
L- deleted.
Some discussion followed. City Administrator Jordan noted this project will be
submitted for consideration for the Community Development Block Grant in
December under the Economic Development catagory.
Motion by Baird, seconded by Locke, to make no recommendation and place this
issue on the next regularly scheduled council meeting, November 20, 1996,
agenda.
Voting Aye: Baird, Lawson, Locke
Voting Nay: None
Absent: None
Motion carried.
The Committee expressed concern with the continuing need to revise budget items
and reprioritize projects.
City Administrator Jordan noted one additional item, for Executive Session,
remained, however as time did not allow for further discussion he requested the
committee allow it's discussion during Executive Session during the regularly
`-- scheduled council meeting this evening, November 13, 1996. The committee
Finance Committee Meeting
�. November 13, 1996
Page Three
concurred.
Motion by Locke, seconded by Lawson, to adjourn the meeting at 7:25 P.M.
Voting Aye: Baird, Lawson, Locke
Voting Nay: None
Absent: None
Motion carried.
The meeting was adjourned at 7:25 P.M.
Respectfully submitted,
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David Laws , Finance Chairman
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