HomeMy WebLinkAboutMinutes - 5/10/1997 - Finance and Personnel Committee , � i
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MEMORANDUM �'� '
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�TY OF ''�cHEiVRY TO: Finance Co � tee
FROM: Curt Carver��
DATE: March 10, 1997
SUBJ: Proposed Fiscal Year 1997-98 Budget
Enclosed for your review is a draft of the proposed 1997-98 budget. Pursuant to the initial
instructions for this project, the budget includes all projects submitted by Department Heads
and the City Clerk. Salary increases have been set at 3.0%, however, there are individual
Department requests which exceed this figure. These have been included for your
consideration.
With this proposal, I have recommended consolidation of certain funds with the General
Fund. I believe this offers some efficiencies for budgeting, accounting for expenses and
provides the public with more user friendly document. All of these consolidations are
supported by the Department Heads. In addition, the City Auditor, Mr. Eder, has indicated
that his firm would have no objection to these changes. As you will see, the Vehicle (
License, Police Protection, and Road and Bridge Funds have been consolidated with the
General Fund. Essentially, these funds are allocated to general governmental purposes and �--- �
the continued utility of accounting for them separately is questionable.
� Another consolidation involves the Recreation Program enterprise accounts. These funds
have historically received a General Fund subsidy. The amount of the subsidy is increasing.
Subject to City Council approval of increasing the fees for such programs, it does not appear
that these programs will be self-sufficient. As a result, I have recommended that this fund
be expensed as part of the General Fund with the revenue going into this Fund also. If the
City Council is comfortable with offering these programs subsidized by the General Fund
revenues, I would suggest that you give this recommendation serious consideration. One
additional advantage is that now you can review the entire Parks and Recreation Department
on one page of the budget.
I would also recommend that as you give this proposal consideration, you consider
establishing a policy on fund balances. This is essentially the amount of surplus you attempt
to maintain every year. The Government Finance Officers Association recommends that you
maintain three months or 25% of annual expenses as a fund balance. When looking at this
proposal and making decisions on possible cuts, I would suggest that you evaluate the
budget in terms of such a fund balance policy.
The material is rather extensive. I have also included information on Captial Outlay and
water rate comparisons. I will be at the Finance Committee meeting on March 13, 1997 to
assist you with this review. If in the interim, you have any questions, please feel free to
contact me at (847) 426-3435 (days) or (847) 426-8916 (evenings).
�. cc: Steve Cuda, Mayor
William Bolger, Alderman
Greg Bates, Alderman
Pam Althoff, City Clerk
� CITY OF McHENRY
� � CAPITAL OUTLAY DETAI L
GENERAL 'FU11�R AMOUNT
�
GENERAL OFFICE
2 N IC Cards for PC's � 500.00
Computer Software
• Inventory/Customer Complaints 4,000.00
• Precision Software (Carry-over) 6,000.00"`
• Maintenance 3,000.00 �'`
Land Acquisition 100,000.00
Computer Internet 4,000.00
Scanner , •
Fixed Asset Software/Service 11,000.00 �'�
Copier (Lease) 7,000.00 -�
TOTAL $139,500.00
POLICE DEPARTMENT
2 Patrol Vehicles 40,160.00=�` .__ .
3 Mobile Radios 5,700.00
1 Portable Radio 1,000.00
� 4 Chairs for Radio Room 600.00
Crime Scene Equipment 1,000.00
2 PCs and 1 Printer �,�4��4 -`'1
Radio Modification 750.00
Light Bar for Patrol Vehicle 800.00
TOTAL $ 55,010.00
PUBLIC WORKS ADMINISTRATION
Office Equipment 1,000.00
Computer Upgrades 3.000.00
TOTAL $4,000.00
STREET DIVISION
Sewer Jet 163,000.00 �� � ",
Air Curtain Incinerator 1"�5,8A8-9�`" 4i ��-"`��
Used Garbage Packer Truck 25,000.00- - `�
Lakeland Park Drainage 250,000.00
Lakeland Park Engineering 18,000.00�
�.. Moon Paver 2,500.00
Air Compressor 14,000.00
Doors for 105 Green 2,500.00 �
Rebuild Unit 438 31,000.00
Spreader Unit 427 �3,�����'
3�,��
' Capital Outlay Detail - General Fund
, (Street Division conYd)
Page 2
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� GENERAL �U11tD AMOUNT
STREET DIVISION (cont'd) �; �
, � �� ,� �
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Shamrock Lane Traffic Improvements 340,000.00 �
Main Street Parking Lot 50,000.00?k
Green Street Phase III 38,000.00-�
TOTAL $1,062,300.00
BUILDING AND GROUNDS
Parking Lot Video System 5,000:00�
Squad Room Carpet 2,000'.00
Resurface Parking LodDrainage Improvements 60,000.00
HVAC Replacement in Computer Room 4,000.00
Interior Paint 10,000.00
Snow Blower 1,000.00
Water Line to Tree Farm 2,600.00 -- -
Park Office Renovation 2,000.00
� TOTAL $ 86,600.00
BUILDING AND ZONING
2 PC's 5,000.00 �
City Entrance Signs 9,000.00*
(*Does not include offset from $4,000 private donation)
TOTAL $ 14,000.00
PARKS AND RECREATION
{ -
Front Mount Mower with snow blower 22,000.00 ,, ,, : ,�� ''
Utility Vehicle 6,000.00 ' ���`
Mower Deck 2,000.00 "
12 Portable Bleachers 15,000.00
20 Picnic Tables - `' 4� - � � � � �� �'�" 8,000.00
Pool Equipment Deck 5,000.00
Lakeland Lot Resurface 3,000.00 �
Petersen Lot Resurface 7,000.00� ,,,,. �
Roof 3 Shelters 8,000.00� ,��'" � .
Brookside Park Water/Sewe� 60,000.00 1 ` ' ' ; � ' '
� Green/Elm Street Park Improvements 30,000.00
TOTAL $ 166,000.00
TOTAL GENERAL FUND $1,527,410.00
� CITY OF McHENRY
' CAPITAL OUTLAY DETAIL
`.. WATER/SEW�R FUND AMOUNT
_ _ _
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_,, ,
WATER DIVISION
_�
,-
Repai r Roof at Garage � 9,000.00 � � ���' ::�� _
Install Test Welis -50,000.00 � � � ��'� , � _ `�
Y.:
�o0 000.00 � � � � ���"�
Water Plant Design � � , f
23,000.00� -- '
Truck Carry-over '�� `' I
TOTAL $182,000.00
SEWER DIVISION
Return Sludge Repair 50,0OO.OQ
Concrete Repairs 50,000.00� �� °_"�;a;:��
Anne Street Lift Station 180,000.00'
Anne Street Engineering 25,000.00��'
Donovan Street Lift Station 388,000.00* � __ .
Donovan Street Engineering 11,500.00* �
(*Does not include offest from $175,200 County Grant)
� Service Truck with Crane 37.000.00
TOTAL $741,500.00
TOTAL WATER/SEWER FUND $923,500.00
� �
� , . CITY OF McHENRY
� CAPITAL OUTLAY DETAI L
� _ _
CIV[L DEF�IV�E FUND
< AMOUNT
Civil Defense Siren �16,000.00
TOTAL CIVIL DEFENSE FUND $16,000.00
��NNEXATtQN FU11tD '
Industrial Drive Improvements 170,000.00* �
(*Does not include offset from $75,000 County Grant)
TOTAL ANNEXATION FUND $170,000.00
MfT FUN[�
__:.. , ,- .
Street Resurfacing 507,000.00 ��� � �
Crystal Lake/Dartmoor Signals 60.000.00 �`�� > ' I �� ��
`..
TOTAL MFT FUND $567,000.00
��
PARK �Ol1FAT[Ot� FUND
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Park/Playground Improvements 80,000.00 ^ l '
McCullom Lake Restoration 5,000.00 -�, ,;i
;,i):ti-i.:,
Brookside Park Improvements 48,500.00� ' ,
TOTAL PARK DONATION FUND $133,500.00
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GO(NP� �< �� �>WAT�RISEIN�R RATES� .E�f� SURROU:I`��31l�I� Ml1NtC�PALIT#ES �><::;:_::;::>::>:>;.�,
ARISON O�>> �.:� .:�. :::::::>:::::>>:::::;:;:::::
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POPULATION WATER RATE SEWER RATE ADMIN. FEE OTHER
ALGONQUIN 19,007 $1.60/1,000 gal. $1.65/1,000 gal. $7.65 base
charge (every 2
months)
CARY 13,500 appx. $2.80/1,000 gal. $1.90/1,000 gal. None
$2.70/water
CRYSTAL LAKE 28,000 appx. $1.05/1,000 gal. $1.08/1,00 gal. $q arterly)er
� Water charge for
non-residents:
1 1/3 X rates
Water and Sewer
LAKE IN THE HILLS 15,000 appx. min. $21.50 fiat fee: $40.50 billed separately,
$2.21/1,000 gal. from sep. dpts.
on a qrtly. basis.
(bill per c.f. of
water used)
minimum charge
WOODSTOCK 16,200 appx. $2.17/1,000 gal. $2.49/1,000 gal. ranges from
$6.93-$13.46
based on cubic
feet of water
used (see
attached chart)
McHENRY 19,200 appx. $4.40 - lst $1.65/1,000 gal. Debt Service
4,000 gal. charge for all
$11.00/month - sewer users:
$1.10/1,000 gal. sewer users only $3.00 per month
thereafter
Non-res. charge:
1 1/2 rates
2/97
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