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HomeMy WebLinkAboutMinutes - 3/14/1997 - Finance and Personnel Committee FINANCE COMMITTEE MINUTES �, March 14, 1997 Members Present: Chairman Lawson, Bill Baird Others Present: Mayor Cuda, City Clerk Althoff, Alderman Elect Steven Murgatroyd, Alderman Elect Andrew Glab, Director of Parks and Recreation Merkel, Director of Public Works Batt and Senior Account Clerk Christensen. Finance Chairman Alderman Lawson opened the meeting at 7:02 P.M. stating the purpose of this evening's meeting was to prioritize the Capital Project expenditures and, if time allowed, continue the discussion regarding employee wage and benefits. CAPITAL PROJECT DISCUSSION- PARKS AND RECREATION Director of Parks and Recreation Merkel prioritized his capital projects in the following order: � Broc�icside Park Turf Development Front Mount Mower w/Snow Blower Brookside Park Water/Sewer Extension Utility Vehicle 12 Portable Bleachers 20 Picnic Tables Pool Deck Equipment Roof 3-shelters Mower Deck Lot Resurfacing/Petersen & Lakeland Green/Elm Street Park Improvements Director Merkel noted the Brookside Park Turf Development Low Bid had been approximately 549,000. Some discussion followed regarding whether to fund this project with General Fund monies or Developer ponation monies. It was the consensus of the committee to use Developer ponation monies. Further discussion ensued regarding the need for utility extensions and the construction of a gravel or paved parking lot. The cost of a gravel lot as oppose to a paved lot was also considered. Director Merkel informed the committee that the utilities would be run around the lot and would not interfere with a parking lots development. Alderman Baird stated general funds should not be used for this project. Finance Chairman Alderman Lawson concurred. � Finance Committee Meeting Minutes � April 14, 1997 Page Two CAPITAL PROJECTS (cont) PARKS AND RECREATION So.me discussion regarding OSLAD grant submission occurred. Director Merkel noted approximately $13,000,000 was available, and the City of McHenry's Brookside Park project will be submitted for the third time. Director Merkel informed the committee the grant application must reflect the City's financial committment to this project as well as allow for diversified usage. It was the consensus of the committee to go forward with the turf development in the 1997- 98 fiscal year and budget further improvements, including the parking lot and utility extensions, in the 1998-99 fiscal year. The committee also recommended the 530,000 budgeted for the development of the Green Street/Elm Street park be divided equally between the General Fund and the Parks Developer ponation Fund. Director Merkel also noted the budgeted 580,000 in the Developer ponation Fund was to develop Pebble Creek Park and �, The Oaks Park. This amount also includes S 15,000 for the Fort McHenry washroom construction. Director Merkel distributed written information showing the specific cost of each park. Director Merkel also requested, if funds proved available, that fencing at the Mass Barn be provided with the $500,000 grant monies. Further discussion ensued regarding current park maintenance. Director Merkel explained he has three fulltime parks employees and hires four seasonal employees. The four seasonal employees work from mid-April until June when the college/summer help begins. When the college/summer help returns to school in mid-August these four seasonal employees return until the end of September. The committee then noted the importance of beginning parks maintenance in early Spring even if the assistance of the Public Works Department was necessary. Director Merkel noted the drainage project at Petersen Park had been completed by Public Works crews. There be no further capital projects to discuss for the Parks and Recreation Department Director Merkel was excused at 8:00 P.M. � Finance Committee Meeting Minutes �. April 14, 1997 Page Three PUBLIC WORKS DEPARTMENT Director of Public Works Batt reviewed the capital project adjustments from the last finance meeting including: STREET DIVISION- -removal of the S 125,000 for an Air Curtain -reducing the Lakeland Park Drainage Project to $160,000 -adding S 100,000 for a city subsidy if burning is banned -removal of the rebuild for vehicle unit 438 in the amount of $31 ,000 -add cost of garage roof replacement in the amount of 545,000 BUILDING AND GROUNDS -reducing the resurface of the parking lot/drainage improvements from S 60,000 to S 7,000 -increasing the parks office renovation from 52,000 to 52,400 Some discussion ensued regarding the purchase of an air curtain in response to Alderman Baird's request for clarification regarding the air curtain's cost. Director Batt also noted the increase cost for the garage roof repair was due to `.. damage incurred during Sunday, April 13th wind storm. The garage roof now needed to be replaced. Due to the use of city crews and postponment of repaving the parking lot/drainage improvement cost was reduced. Director Batt also noted the bid opening for the 1997-98 streets program was scheduled for tomorrow, Tuesday, April 13, 1997 at 10:OOam and a more accurate cost figure would be provided Senior Account Clerk Christensen. Some discussion followed regarding the possibility and feasibility of acquiring the local private water utility company. Director Batt informed the committee that representatives of the City's Engineering Firm and he had conducted a walk through assessment of the company in question. He noted there was very little value to the City of McHenry as most of the equipment had been fully depreciated. Most of the additional equipment including hydrants and meters will require replacement. The current elevated tank is coated with lead and will require an approximate S 100,000 of restorations. Director Batt stated the Hilltop property might be a potential site for a new water plant because of its size. Director Batt reminded the committee that if the City of McHenry experiences a dry 1997 summer the City will be forced to use it's water reserves as well #1 is no longer operational. �,..- Further discussion occurred regarding the need to raise rates, capital development fees and tap on costs. Finance Committee Meeting Minutes April 14, 1997 Page Four � Reviewing the capital projects it was the consensus of the committee to reduce the 5340,000 Shamrock Lane Improvements to a more realistic 5200,000 figure. It was also noted monies may be required this year for the installation of a traffic light at the Dartmoor/Crystal Lake Avenue intersection as Park Ridge Estate Subdivision development has begun. Senior Account Clerk Christensen and Director Batt were excused at this time to go into Executive Session to continue discussion regarding 1997-98 employee wage and benefit decisions. Motion by Baird, seconded by Lawson to go into Executive Session to discuss Personnel at 9:05 P.M. Voting Aye: Baird, Lawson Voting Nay: None Absent: Locke Motion by Baird, seconded by Lawson to go back into Open Session at 9:40 P.M. `' Voting Aye: Baird, Lawson Voting Nay: None Absent: Locke Motion by Baird, seconded by Lawson, to adjourn at 9:41 P.M. � " � �.c•�'J David Lawso , Finance Chairman � FINANCE COMMITTEE MINUTES March 13, 1997 � Members Present: Chairman Lawson, Bill Baird Others Present: Mayor Cuda, City Clerk Althoff, Alderman Elect Steven Murgatroyd. Alderman Elect Andrew Glab arrived at 7:40 p.m. and Alderman Bolger arrived at 7:50 p.m. Finance Chairman Alderman Lawson opened the meeting at 7:02 P.M. stating the purpose of this evening's meeting was to discuss PERSONNEL issues, specifically, Employee Wage and Benefit requests. Motion by Baird, seconded by Lawson to go into Executive Session at 7:03 P.M. to discuss PERSONNEL. Voting Aye: Baird, Lawson Voting Nay: None Absent: Locke �.- Motion by Baird, seconded by Lawson to go back into Open Session at 9:40 P.M. Voting Aye: Baird, Lawson Voting Nay: None Abs�nt: Locke Motion by Baird, seconded by Locke, to adjourn the meeting at 9:41 P.M. Voting Aye: Baird, Lawson Voting Nay: None Absent: Locke Motion carried. The meeting was adjourned at 9:41 P.M. Respectfully submitted, . /' / ' � , �.-,��� � =;��t-=_._..� David Lawson, Finance Chairman � _ �.,� ''� �� t � Approved FINANCE COMMITTEE MEETING April 14, 1997 EXECUTIVE SESSION MINUTES Motion by Baird, seconded by Lawson, to go into Executive Session to discuss Personnel at 7:03 P.M. Voting Aye: Baird, Lawson Voting Nay: None Absent: Locke Motion carried. PERSONNEL---Some discussion ensued regarding the 3.5% Cost of Living raise for all noncontracted employee. It was the consensus of the committee to recommend this percentage amount for ful� council approval. Department Heads will receive a 4% increase. Those three employees affected by the 10-step ladder program instituted in 1995 will be grandfathered back to the 1995 salary matrix with current CPI increases. Motion by Baird, seconded by Lawson to go back into Open Session at 9:40 P.M. Voting Aye: Baird, Lawson Voting Nay: None Absent: Locke �,,, Motiqn carried. , ��� � R��✓ David wson, nance Chairman �..