HomeMy WebLinkAboutMinutes - 8/18/1999 - Finance and Personnel Committee � ' g_ �g- 9q
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FINANCE COMMITTEE MEETING
� AUGUST 18, 1999
Committee Members Present: Baird, Murgatroyd
Others In Attendance: Mayor Cuda, City Clerk Althoff, City
Administrator Lobaito, Assistant Administrator Maxenier, City Attorney
McArdle, Alderman Glab, Northwest Property Management representative
Robert Berglund, and Waters Edge Condominium Association Members;
Thomas Quamme, Lucille Denton, Judy Moore and Ann Northcutt.
Finance Chairperson Alderman Murgatroyd called the meeting to order at
6:32 p.m. He stated the purpose of this evening's meeting was to review
the recently submitted materials by Waters Edge I Condominium
Association and determine whether their request for reimbursement of
funds expended to improve the Thornwood drainage ditch in 1995 was
reasonable. In addition acceptance, by the City of McHenry, of
Thornwood drainage ditch easements would be pursued.
Chairperson Murgatroyd noted the finance committee at their December
14, 1998 meeting had directed Waters Edge I and III Condominium
Association representatives to provide better documentation supporting
their reimbursement request at which time the committee would revisit
� their request. Waters Edge III Condominium Association representatives
have chosen not to pursue the issue further. Waters Edge I
Condominium Association representatives presented a packet of
information for the committee's review.
Waters Edge Condominium Association representative, Thomas Quamme
explained the Association had no knowledge at the time of negotiations,
an easement existed. He opined if the Association knew of the
easement's existence the negotiations and subsequent agreement would
have been structured differently. Mayor Cuda informed the committee
and Waters Edge I Condominium Association representatives extensive
research had been conducted at the Recorder of Deeds office with no
discovery of any documentation of existing easement(s). In addition it
was the opinion of staff no obligation, on the part of the City existed to
correct the drainage problem. Only at the insistence of Ward �vo
Alderman Locke and Mayor Cuda did the council agree to contribute
monetarily to the correction. A lengthy discussion ensued regarding
easement discovery.
Mayor Cuda expressed concern with renegotiating a contract after a five-
year period of time has passed.
Alderman Baird suggested a 10% refund of$1500 be considered. He
also recommended Waters Edge I Condominium Association seek
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Finance Committee Meeting Minutes
� August 18, 1999
Page 'I�vo
aclditional restitution from the Waters Edge III Condominium
Association. He also noted the drainage ditch improvements did increase
the value of area property.
Mr. Berglund noted the total cost of the project was $60,000 as opposed
to the original estimate of$100,000. Therefore the City of McHenry's
portion was $30,000 and the Waters Edge Condominium I and III
Associations' share was $15,000 each.
Some further discussion occurred regarding acceptable settlement.
The committee objected to Waters Edge Condominium I representative,
Thomas Quamme's suggestion for a 2/3rd or $10,000 reimbursement
settlement amount. Mr. Quamme stated Waters Edge Condominium I
would also seek restitution from the Waters Edge Condominium III
Association.
Alderman McClatchey arrived at 7:20 p.m.
City Attorney McArdle suggested the Waters Edge I Condominium
Association hire an attorney to support their position providing the City
with a copy prior to filing a legal suit.
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F�irther discussion followed regarding an acceptable settlement amount.
Mr. Quamme requested he be provided a letter delineating the City's
position and status of the current negotiations. Committee members
directed City Administrator Lobaito to provide a letter to Mr. Quamme
addressing these issues.
It was the consensus of the committee to postpone easement acceptance
until all other issues are resolved.
Motion by McClatchey, seconded by Murgatroyd to adjourn the meeting
at 7:28 p.m.
Respectfully submitted,
Steven Murgatr d, F' ance Chairperson
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