HomeMy WebLinkAboutMinutes - 10/6/1999 - Finance and Personnel Committee FINANCE COMMITTEE MEETING
~'"� October 6, 1999
Committee Members Present: Baird, McClatchey, Murgatroyd
Others in Attendance: Mayor Cuda, City Clerk Althoff, City Administrator
Lobaito, Assistant Administrator Maxeiner, Alderman Glab, Chief Kostecki,
MeHenry High School District#156 Finance Director Michael Kelly, McHenry
High School District #156 Finance Chairperson Board Member William Busse
and McHenry High School District#156 Board Member David Lawson.
Finance Cha.irperson Alderman Murgatroyd called the meeting to order at
6:35 p.m. He stated the purpose of this evening's meeting was to discuss the
1999-2000 Police Liaison Agreement between the City of McHenry and McHenry
High Schaol District #156.
Chairperson Murgatroyd explained as per committee direction staff drafted a
letter to McHenry High School District #156 Superintendent Swartzloff
regarding potential revisions to the police liaison agreement. High School
District #156 Finance Committee responded opining changes to the current
agi-eement were unwarranted and requesting a joint meeting to finalize contract
negotiations.
� Chairperson Alderman Murgatroyd requested District 156 representatives
justify their participation formula in which a 60% school allocation figure was
calculated. Finance Chairperson School Board Member Busse explained the
total number of work hours for the calendar year was divided by the total
number of work hours for the school year which equaled 60%. A lengthy
discussion then ensued regarding police liaison programs and reimbursement
policies. It was the consensus of all in attendance no prograrn implementation
stan.dard existed.
School Board Member and former City of McHenry Alderman, David Lawson
provided a recap of the McHenry Police Liaison Program's inception and the
concurrent cast-share calculation. He stated the cost-share methodology
currently in place was an agreed upon compromise by both parties in an effort
to avoid future contract renegotiations. School Board Finance Chairperson
Busse also noted District 156's current budget, approved last month, reflects
the previously agreed to oontract figure. It would be difficult to accommodate a
$20,000 increase.
Chief Kosteclfl explained the police department's limitations in utilizing the
liaison officer internuttently. He noted scheduling dif'ficulties and time
constraints due to accammodations for vacation, personal time, and training.
Although he agreed the liaison off"icer could, during school scheduled holidays,
work on school related investigations and lesson plans, the liaison officer in
general was not a viable asset to the department on those days.
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Finance Committee Minutes
� October 6, 1999
Page T�vo
Some discussion followed regarding the COPS in School grant award received
by the City of McHenry for the 2000-2001 school year. Chief Kostecki noted the
grant would permit the hiring of two additional officers by the City of McHenry.
One of these officers would be designated as an additional High School liaison
officer and one would be designated as the Elementary School liaison officer.
Chairperson Alderman Murgatroyd suggested a new cost formula be reviewed
and developed for the 2000-2001 school year, however he opined langua�e
permitting the liaison officer time during the school year to attend police
department training must be included in the new agreement. Alderman Baird
also noted,as the police department expands;council might consider assigning
an additional officer to provide coverage when the li.aison officer attends training
sessions.
Mayor Cuda recommended the committee address the new cost-formula for the
2000-2001 school year as soon as possible.
In response to District 156 Finance Committee Chairperson Busse's inquiry
regarding the District's obligation as a party to the COPS in School grant, Chief
Kostecki explained the district must agree to continue the prograxn once grant
funds are e�austed. In addition the designated school supervisor and liaisan
�„ officers must attend a one-week training course. Chief Kostecki noted all
expenses associated with the required training are fully reimbursable as per
grant specifications.
Some discussion followed regarding the experience level of the designated police
liaison officer. It was the consensus of both High School District 156
representatives and City of McHenry Finance Committee members the High
School liaison officer be an experienced officer, not a newly hired first year
officer.
Further discussion ensued regarding a pro-rata shaxe of the officer's police
department training time. It was the consensus of the High School District 156
representatives and the City of McHenry Finance Committee members the
liaison of�icer's training time is an acceptable condition of the contractual
agreement as stated and no financial adjustments need be addressed.
High School District Finance Chairperson Busse requested the striking of the
last sentence of Section IV, paragraph G on page Four of the High School
Lia�isvn Agreement addressing utilization of benefit time proportionate to the
liaison officer's school assignment time. The City of McHenry Finance
Committee agreed to the removal.
Sc�rne discussion followed regarding the intent of Section N, paragraph E of the
High School Liaison Agreement rela.ting to overtime.
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Finance C ommittee Minutes
� October 6, 1999
Page Three
It was the consensus of the High School District Representatives and the City of
McHenry Finance Committee to continue discussion regarding the inclusion of
language in the 2000-01 liaison agreement clarifyin� the use of benefit time
proportionate to the liaison of�'icer's school assignment schedule including a not
to exceed number.
Motion by Baird, seconded by McClatchey to adjourn the meeting at 7:27 p.m.
Voting Aye: Baird, McClatchey, Murgatroyd
Voting Nay: None
Absent: None
Motion carried.
The meeting was adjourned at 7:27 p.m.
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Steven Murgatroyd, �' ce Chairperson
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