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HomeMy WebLinkAboutMinutes - 4/4/2001 - Finance and Personnel Committee FINANCE AND PERSONNEL COMMITTEE � MINUTES Apri14, 2001 Committee Members Present: Chairperson Alderman Murgatroyd, Alderman Baird Others In Attendance: City Clerk Althoff, Assistant Administrator Maxeiner, Alderman Bolger and Ward Three Candidate Susan Low Chairperson Alderman Murgatroyd opened the meeting at 6:40 p.m. He stated the purpose of this Finance and Personnel Committee meeting was to obtain a brief overview, from Assistant Administrator Maxeiner of the proposed 2001-2002 budget. Assistant Administrator Maxeiner distributed a Summary of the Proposed Changes for the 2001-02 budget. He reviewed the budget's structural format and layout as well as enumerating the assumptions used to develop the draft budget. He noted the budgeYs designated fund types correspond to the city's appropriation ordinance. Some discussion regarding terminology as well as carryover items and how the budget addresses these expenditures and encumbrances. � Assistant Administrator Maxeiner also noted the recently approved 5-year Capital Improvements projects and policies have been incorporated into the proposed 2001-02 budget. In addition, a 4% salary adjustment for all non- contracted employees was assumed and incorporated into the budget proposal. Assistant Administrator Maxeiner also noted the creation of four new fund accounts: Elected Of�icials, Police Commissioa Capital Improvements and Utility Improvemeats. He opined these new funds would facilitate better accounting information. The proposed budget also assumes the initiation of a Special Service Area for the Anne Street/Edgebrook Heights drainage improvement project. Assistant Administrator Maxeiner also noted the Insurance Ftiind has been renamed Risk Managemeat for better identification purposes. He noted this fund was an internal service account. In addition the Utility Billing Clerk and associated costs were reallocated into the Administration Department and the Water/Sewer �.ind reflects a service charge for these services. A merit pool for Department Head and Administrative wage increases has been included in the budget proposal and the Retirement �nd balance has been reduced in light of the Illinois Municipal Retirement F�znd's notification of lower contribution rates. Assistant Administrator Maxeiner also reminded the committee the Health, Vision and Dental insurance rates were increased based on the new information provided by the City of McHenry's insurance broker Scott � Smiricky of the Splinter Group. Finanre Committee Minutes � Apri14, 2001 Page 1�vo Assist�nt Administrator Maxeiner reviewed the projected revenues for the 2001-:?002 fiscal year. He noted these revenue figures were very conservative. Assist��nt Maxeiner noted staff has submitted the following thirteen personnel requests: 1-Information Management Tech (Administration) 6-Patrolman (Police) 1-Sergeant (Police) 1-Building Inspector (Community Development) 1-Parks Maintenance (Parks) 1-Temporary Recreation Supervisor and WATER/SEWER FUND 2-meter readers (Public Works/Water Division In response to Alderman Bolger's inquiry staff noted the funding mechanism, specifically the initiation of a Special Service Area, for the Edgebrook/Anne Street drainage improvements will be addressed at the April 11+� regularly scheduled council meeting. Some discussion followed regarding the initiation of a vehicle replacement � program in the Community Development and Parks and Recreation Departrnents. T'his program will be similar to the in-place Police Department's vehicle replacement program. Assistant Administrator Ma�zeiner also noted the budget as presented includes the initiation, by both the Community Development and Parks Department, of a vehicle replacement prngram. A$500,000 line item was included for the Riverwalk Project reflecting the council's commitment to match Representative Franks member initiative pledge. A $310,000 General Fund transfer to the Capital Improvement Fund was also noted. In response to committee inquiry, Assistant Maxeiner noted the Police Department budget includes expenditures associated with the COLEA accreditation certification. The Community Development Department also includes a $10,000 line item for the Brownfield Program in association with the City's intent to acquire and/or clean up the Handy Pantxy site on the northwest corner of Route 120 and Ramble Road. Some discussion followed. Committeeman Alderman McClatchey arrived at 7:10 p.m. Assistant Administrator Maxeiner distributed a proposed list of Budget Items, both expenditures and revenues, which the committee could consider eliminating to obtain a balanced budget. A length discussion ensued. The � Finan�.e Committee Minutes � Apri14, 2001 Page'I hree comm ittee agreed to implementing the budget revisions as presented by staf�' and st�ggested the salary wa.ge increase be reduced from 4% to 3% and the following personnel additions be eliminated: 1 Parks Maintenance employee 1 Community Development Building Inspector 4 Police Officers and the $200,000 Streets Improvement Program General F�.ind supplemental transfer be eliminated. The Committee noted this speci.fic General �nd transfer was no longer necessary in light of the increased Motor Fuel Ftia.nd revenues. Assistant Administrator Maxeiner noted the Landmark Commission budget had been reduced with the elimination of one barn structure survey and the restoration relocation of the Eppel cabin. Some discussion occurred regarding the implementation of the Capital Improvements Plan. In addition Committeeman Alderman Baird suggested the Finance Committee consider the elimination and reallocation of the Recreational Center F�.tnd monies. Alderman Baird also suggested the budget process include a specific review of all department capital outlay and � personnel requests. Motion by Baird, seconded by McClatchey to adjourn at 7:28 p.m. Voting Aye: Baird, McClatchey, Murgatroyd Voting Nay: None Absent: None Motion carried. / ,-- -�7 � �c�..� � �.cvr.r �; - Chairperson Steven M gatro d �